OFFICE( 17)/78/Rev.1  
17-4667 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit a nd diversity.  
 
NB: The revision concerns the Knowledge and Skills Section and the Additional 
Information Section.  
______________________________________________________________________  
 
Vacancy Notice No.:  EXT/L/17-58 Issued on:  31 August  2017 
 
Title:  Logistics Assistant  Application Deadline (CET):  25 September  2017 
 
Grade:  4 
 Division:  Institute for Training and Technical 
Cooperation  
(L033)  Contract Type:  Fixed -Term 
 
Starting Salary:  CHF 65,341  net per annum  
(approximate)  Duration:  One year with the p ossibility of 
extension subject to performance, continued need 
for the functions and availability of funds.  
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers a n attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contributions and health insurance), dependency benefits, pension plan, health 
insurance scheme, separation grant, and 30 days annual leave. Benef its for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, installation grant, education grant, rental subsidy, 
and home leave.  
Additional information on the compensation package is provided on the 
WTO website: 
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf . 
 
 
The Secretariat of the WTO is seeking to fill a position of Logistics Assistant in the 
Institute for Tr aining and Technical Cooperation to assist in technical cooperation 
related work pursuant to the Doha Development Agenda . 
 
 
General Functions  
 
Working closely with other members of the Logistics Unit in the I nstitu te for Training and Technical 
Cooperation (ITTC) , and under the general supervision of the Head of the Unit, the Logistics 
Assistant will undertake the following duties:  
 
1. Coordinate, prepare and send invitations/reminders for all T echnical Assistance activities to 
Permanent Missions, Regional S ecretariats, specialized Agencies and Ministries. Collect replies from 
invited countries and institutions; submit them to division staff responsible for the selection of 
participants to the activity; prepare lists of selected participants; and inform the r elevant Officials, 
Missions, Institutions and Ministries.  
 
2. Coordinate flight bookings with Travel Agency and send air tickets to participants and 
speakers. Inform all stakeholders of administrative, financial and logistical arrangements.  
 
3. Prepare and  send attestations to participants for any official purposes . 
 OFFICE( 17)/78/Rev.1  
 
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  4. Maintain  and distribute  lists of participants and travel itinerary tables to hotel managers, 
host country authorities to facilitate final accommodation, arrivals, departures, and stay of 
participants and speakers.  
 
5. Provide detailed information to selected participants, hotel managers, speakers and WTO 
Officials on travel, accommodation, meeting room services and facilities in the field.  
 
6. Coordinate payment of D aily Subsistance Allowance  and terminal expenses with WTO 
Financial Management Services and the bank. At the end of events taking place outside Geneva, 
provide the Financial Management Services with the final list of confirmed attendees to prepare  
out-of-pocket lump sums  payments  and reimbursements.  Coordinate reimbursement of medical 
expenses to participants attending long -term activities.  
 
7. Maintain the final list  of participants and speakers  to keep the  ITTC database updated . 
 
8. Verify final invoices from hotels with initiall y signed contracts and final lists of confirmed 
participants and speakers.  
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondary school education.  A post -secondary  qualification in  logistics  or as an 
administrative assistant  would be an advantage .  
 
Knowledge and Skills:  
 
 
Ability to assist participants, delegates, speakers on any administrative, financial and logistical 
requirement/situation related to Technical Assistance activities.  
 
The incumbent must possess office management and administrat ive skills; basic problem -solving 
skills; excellent organizational skills; excellent word -processing skills and  a high level of  proficiency 
in MS Suite of applications (or equivalent).  
 
Basic k nowledge and understanding of the WTO system . Ability to execut e a range of tasks 
following established administrative , financial and logistical rules and procedures  in an 
organization .  
 
The following interpersonal capabilities are required: relate to and build relationships with 
colleagues;  communicate  and understa nd clear factual messages; persuad e others to a point of 
view using facts ; work as a member of a team, relating to others, while working independently to 
achieve his/her objectives . 
 
Work Experience:  
 
At least t hree years of relevant professional experienc e, including in an international organization.  
 
Languages:  
 
Excellent knowledge of English . A good working knowledge of either French or Spanish , to be able 
to verbally communicate with colleagues or counterparts with ease and to draft e -mails or basic 
correspondence, is required . 
 
Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  OFFICE( 17)/78/Rev.1  
 
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  Should the su ccessful candidate hold a regular or fixed -term contract under the regular WTO 
budget, the contractual status shall be changed to a one -year fixed -term contract in accordance 
with the contractual arrangement set out in the vacancy notice.  
 
The WTO may use  various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candida tes not selected whose performance in the selection process nevertheless shows them to 
be suitable for a similar position may be kept on a roster for up to 1 2 months, and may 
subsequently be called upon as and when the need arises for additional resources.  
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system p rovides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy announcemen t. 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.