1 
  
LEGAL NOTICE…………….  
 
THE CROPS ACT, 2013 
(No. 16 of 2013) 
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
ARRANGEMENT OF REGULATIONS 
 
PART I—PRELIMINARY 
 
1. Citation and commencement 
2. Interpretation 
3. Application  
4. Purpose of the Regulations 
 
PART II – FUNCTIONS OF THE DIRECTORATE 
 
5. Functions of the Directorate 
 
PART III—REGISTRATION AND LICENSING 
 
6. Registration of small holder growers 
7. Registration of growers, grower  associations, propagator of pl anting material and plantation 
growers 
8. Registration of dealers. 
9. Cancellation of registration. 
10. Register. 
11. Movement permit. 
12. Licencing of raw produce marketing agents. 
13. Licensing of processors. 
14. Licensing of warehouse operators.  
15. Licensing of warehouses and stores. 
16. Licensing of National Government agencies and other institutions stor ing or handling food 
crop produce and products in bulk 
17. Licensing of importers and exporter. 
18. Revocation, suspension or alteration of a licence. 
19. Appeals on issuance of licenses. 
 2 
  
 
PART IV- QUALITY ASSU RANCE AND MARKETING 
 
20. Requirement for quality assurance. 
21. Quality of seed.  
22. Vegetative propa gating material. 
23. Prohibition on use of raw sewage.  
24. Safe use of pesticides. 
25. Control of pests and diseases. 
26. Traceability of produce. 
27. Contract farming  
28. Marketing requirements  
29. Crop inspectors 
30. Import and export of food crops  
 
PART V- FINANCIAL PROVISIONS 
31. Imposition of levy. 
32. Application of levy.  
33. Fees  
 
PART VI - GENERAL PROVISIONS 
34. Filing of returns 
35. Protection from personal liability 
36. Provision of capacity an d technical support. 
37. General Penalty 
 
SCHEDULES 
 
FIRST SCHEDULE:      List of Food Crops to be regulated 
SECOND SCHEDULE:    Application Forms  
THIRD SCHEDULE:      Registration Certificates, Licenses and Permits  
FOURTH SCHEDULE:    Registers and Returns  
FIFTH SCHEDULE:      Letter of Preliminary Approval for Food Crops Processors      
SIXTH SCHEDULE:       Levies and Fees   
 
 3 
 THE CROPS ACT 
(No. 16 of 2013) 
 
 IN EXERCISE  of the powers conferred by Section 40 of the Crops Act, 2013, the 
Cabinet Secretary for Agriculture, Livestock and Fisheries, in cons ultation with the Agriculture, 
and Food Authority and the County Govern ments, makes the following Regulations − 
 
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
 
PART I – PRELIMINARY 
 
Citation and 
commencement. 1. These Regulations may be cited as the Crops (Food Crops) Regulations, 
2016 and shall come into operation on the date of gazettement. 
 
Interpretation.  
 
No. 16 of 2013.  
 
No. 13 of 2013.  
 
 
 
 No. 13 of 2013. 
 
  
 
  
 
  
 
 
 
  
 
  
 
  
 2. In these Regulations, unless the context otherwise requires − 
 
“Act” means the Crops Act, 2013; 
 
“Authority” means the Agriculture, and Food Authority established under 
section 3 of the Agriculture and Food Authority Act, 2013;   
 
“Board” means the Board of the Au thority constituted pursuant to 
Agriculture and Food AuthorityAct, 2013; 
 
“Cabinet Secretary” means the Cabinet Secretary for the time being 
responsible for Agriculture; 
 “CEC”   means a County Executive Committee  member in charge of 
agriculture in a county 
 
“Crops inspector” means  an officer of the Authority or a county agricultural 
officer recommended by the CEC Agricu lture and appointed in writing by 
the Authority under Section 27 of the Act, 2013  by a notice in the Kenya 
gazette; 
 
“consignment”  means− 
(a) for purposes of transportation of  food crops produce within the 
country, a vessel load for which a permit has been issued in 
accordance with regulation 11(1); 
 4 
  
 
  
 
  
 
 
 
  
 
No. 13 of 2013.  
 
  
 
 
 
 
 
 
  
 
  
 
  
 
 
 
  (b) for purposes of import and export of food crops produce, the 
declared lot of produce; 
“County Government”  means any of the 47 governments established under 
Part 2 of Chapter 11 of the Kenya Constitution.  
 
“country of origin” means the country  where the food crop produce or food 
crop product has been grown, produced, processed or manufactured as the 
case may be; 
 “dealer” means any person, company or a firm engaged in collecting, 
transporting, storing, buyi ng or selling of food crops  or food crop products 
but dealing excludes an y non-commercial activity;   
 
“Directorate”  means the Food Crops Direct orate established under the 
Agriculture and Food Authority Act, 2013; 
 
“exporter” means any person, firm or corporate body licensed by the 
Authority to engage in the busines s of exporting food crops produce and 
products out of Kenya; 
 
“food crop” means any of the Crops provi ded in the First Schedule to these 
Regulations or such other crop as may be declared  by the Cabinet Secretary 
through a gazette notice; 
 
“formal seed system” means breedi ng, variety release, plant variety 
protection, seed production, certificati on and trade as  provided for under 
the Seeds and Plant Varieties Act; 
 
“grower association” means any regist ered group, association, cooperative 
society, corporate body, union or fede ration of food crops growers or 
farmers in Kenya; 
 
“grower or farmer”  means person or a group of persons who cultivates food 
crops in Kenya and the “terms sm allholder grower” or “smallholder 
farmer”, medium scale grower” or “m edium scale farmer” and “plantation 
grower” or “ plantation farmer” shall be construed accordingly; 
 
“importer” means any person, firm or corporate body licensed by the 
Authority to engaged in  the business of importing food crops produce and 
food crops products into Kenya;  
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 “Licensing Authority” means the Author ity or the County Government as 
the case may be; 
 
“market” means a medium, a designat ed place or structure by County or 
national Government where buyers and se llers interact for trade in food crop 
produce or food crops products;   
 
“medium scale grower” or farmer ” means  any person, firm or corporate 
body who cultivates food crops in an area between three hectares and forty 
nine hectares  
 
“non- commercial activity”  means  collecting, transpor ting, storing or 
selling of food crops produce or  food crop products by a producer;  
 
“plantation grower” who can also be referred to as a large scale grower 
means any person, firm or corporate body who cultivates food crops in an 
area of more than forty nine hectares;  
 
“planting material” means any part of a plant except seed used for 
reproduction or propaga tion of a food crop; 
  
“point of entry"  means an airport, seaport or  land border point officially 
designated for the importation of c onsignments of food crop produce or 
products;  
 
“point of exit” means an airport, se aport or land border point officially 
designated for the exportation of consi gnments of food crop produce or food 
crops products; 
  
“preliminary letter of approval” mean s a written preliminary approval given 
by the Authority to a prospective inve stor to initiate the process of 
establishing food crops produce a nd food crop products processing 
facilities;  
 
 “processor” or “manufacturer” means any person who engages in the 
transformation of food crops produce a nd food crops products and includes 
one who engages in packaging, re-p ackaging, labelling, retailing and 
distribution for sale;  
“propagator of planting material” means any person who engages in 6 
 multiplication and sale of food crops vegetative planting material outside the 
formal seed systems; 
 
“raw produce marketing agent” means a person who purchas es, collects or 
bulks raw produce directly from farmers; 
 
“Small holder grower’’  means any person or corporate body who cultivates 
food crops in an area of less than three hectares; 
 
“transporter”  means any person who engages in movement of food crops 
produce from one point to another bu t excludes non-commercial activity; 
 
“warehouse” or “store”  means a building, premise, establishment, facility or 
a place, in whole or in  part licensed under thes e regulations where food 
crops or products are stored, kept or held for wholesale distribution to other 
wholesalers or retail outle ts, restaurants, and any su ch other facility selling 
or distributing to the ultimate consumer.  
 
“Warehouse operator”  means a person licensed by the Authority to engage 
in the business of storing food crops in a warehouse. 
 
“Food depot” under these regulations  means a building, premise, 
establishment, facility or  a place, in whole or in  part where food crops or 
products are held for processing, re-p ackaging, packaging, labelling or 
distribution for sale by a pr ocessor, importer or expor ter. This will include 
National Government agencies and ot her institutions storing or handling 
food crop produce and products in bulk 
 
“Food crop by-products” means any food crop residues produced during 
manufacturing or processing of food crop produce or product and is meant 
for industrial or any other use. 
 
Application. 3. These Regulations shall apply to th e food crops sub-sector in Kenya. 
 
Purpose of these 
regulations. 4. (1) The purpose of these Regulati ons is to guide the promotion, 
development and regulation of food crops.  
 
(2) Without prejudice to th e generality of subsection (1), the purpose of these 
Regulations is to provide for − 
(a) a mechanism of quality assurance of agricultural inputs for the 7 
 production of food crops; 
 
(b) promotion of  best practices  in production, transpor tation, storage and 
processing of food crops; 
 
(c) quality assurance and marketing of  food crops produce and food crop 
product; 
 
(d) procedures and conditions for re gistration of growers, grower 
associations, plant propagators , transporters and dealers; 
 
(e) procedures and conditions for licensing of processors, warehouses, 
warehouse operators, importers and exporters; 
 
(f) issuance of permits for movement of food crops produce and for 
import and export of food crops and food crop produce; 
 
(g) collection and collating and maintaining a database on food crop 
production, prices, intra and inter trade. 
 
(h) provision of a mechanism for determin ation of research priorities and 
establishment of linkages with research institutions for conduct of 
studies to promote production, mark eting and processing of food crops 
 
(i) such other purposes as may be necessary for effecting the provisions 
of the Act. 
 
 PART II - FUNCTIONS OF THE DIRECTORATE 
 
Functions of the 
Directorate. 5. (1) The Directorate shall be the co mpetent authority in regulating, 
developing and promoting th e food crops sub-sector. 
 
(2) Without prejudice to the generality of sub section (1), the Directorate 
shall− 
(a) in consultation with the county governments −  
(i) facilitate marketing and distri bution of food crops  through 
monitoring and dissemination of market information, including 
identification of the local s upply-demand situation, domestic 
market matching and overseas mark et intelligence and promotion 
activities on food crops; 8 
  
(ii)  provide guidelines and standards in the establishment of food 
crops collection centres in viable areas to serve as buying stations 
of farm products, packaging houses and pick-up points; 
(iii) build capacity for service pr oviders in the counties on various 
aspects across the f ood crop value chains; 
 
(iv)  identify and develop markets that will provide greatest value 
added to scheduled food crops; 
 
(v) collect and collate data, maintain  a data base and monitor food 
crops and products through th e registration of players; 
 
(vi) and with research institutions, promote the establishment of 
experimental stations and  seed farm for the development of  varieties suitable to the agro-c limatic conditions of the area; 
 
(vii) develop and promote  best practices across the food crops value 
chains; 
 
(viii) recommend general industry agreements between farmers and 
dealers, processors, importer s and exporters of food crops; 
 
(ix)  enjoin the relevant state agenci es responsible for transportation 
and communications to effect an efficient, regular and economical 
means of transporting food crops, for purposes of reducing 
marketing costs and ensuring stable consumer supply; 
 
(x) promote the establishment of wholesale markets in identified 
major centres of the country; 
 
(xi)  receive data from counties on gr owers, grower associations and 
dealers, collate, share and manage the national data; 
 
(xii) license and regulate food crops; 
 
(b) participate in the formulation of general and specific policies for the 
development of scheduled food crops;   
(c) advise the Board and stakeholders  on matters relating to the food 9 
 crops subsector; 
 
(d) promote and advise on strategies for value addition of food crops in 
Kenya; 
 
(e) collect and administer levies imposed by the Cabinet Secretary in 
respect of food crops; 
 
(f) establish and enforce standards in  grading, sampling and inspection, 
tests and analysis, specifications, units of measurement, code of 
practice and packaging, preservation , conservation a nd transportation 
of food crops to ensure h ealth and proper trading; 
 
(g) prescribe the minimum period within  which growers are paid for food 
crops delivered and penalties  for delayed payments;  
 
(h) advise the National and County G overnments on food crops levies; 
 
(i) devise and maintain a system fo r regularly obtaining information on 
current and future production, pri ces and movement in trade, to 
determine and effect a balanced distribution of food crops by means 
of inter-trading or intra-tradi ng among the established wholesale 
markets; 
 
(j) mobilize resources for the de velopment of  food crops; 
 
(k) provide capacity and  technical as sistance to the county government.; 
 
(l) regulate the export and import of  food crops produce and by products 
(m) perform such other duties and functi ons as may be necessary to carry 
out the objectives of these Regulations. 
 
PART III— REGISTRATION AND LICENSING 
 
Registration of small 
holder growers. 6. (1) A small holder grower of food crops  may apply to a registered grower 
association for registration. 
 
(2) The application for registration shall be made in the Form AFA/FoCD 
A001C set out in Second Schedule. 
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 Registration of, grower 
associations, 
propagator of planting 
material and plantation 
growers. 7. (1) A grower association, propagator of planting material outside the 
formal seed system and a plantation grow er of food crops shall apply to the 
County Government for registration. 
 
(2) The application for registration sha ll be in the Form AFA/FoCD A002C as 
set out in Second Schedule 
 
 
(3) Where a County Government is consid ering an application for registration, 
it shall satisfy itself that the applicant has complied with the Act and any other 
relevant law and may − 
(a) grant a certificate of registration within thirty days of receipt of the 
application; or 
 
(b) reject the application within fourteen days of receipt of the application 
and indicate the reasons thereof. 
 
(4) A person who is dissatisfied with the decision of the County Government 
under subsection(3) may − 
(a) within twenty one days of the deci sion, resubmit the application  for 
registration after addressing the issu es raised in th e rejection,; or 
 
(b) within thirty days of the d ecision, appeal to the Authority. 
 
(5) The County government shall issue a cer tificate of registra tion in the Form 
AFA/FoCD R001C of the Third Sc hedule and the certificate is not 
transferable. 
 
(6) A grower association with a nationa l or inter county coverage shall apply 
for registration to the Authority. 
 
(7) The application for registration shal l be in the Form AFA/FoCD A002A as 
set  out in Second Schedule 
 
(8) Where the Authority is considering an  application for registration, it shall 
satisfy itself that the applicant has complied with the Act and any other relevant 
law and may − 
(a) grant a certificate of registration within thirty days of receipt of the 
application; or 
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 (b) reject the application within fourteen days of receipt of the application 
and indicate the reasons thereof. 
 
(9) A person who is dissatisfied with  the decision of the Authority under 
subsection (8) may − 
(a) within twenty one days of the deci sion, resubmit the application  for 
registration after addressing the issu es raised in th e rejection,; or 
 
(b) within thirty days of the decision, appeal to the Cabinet Secretary. 
 
(10) The Authority  shall issue a cer tificate of registration in the Form 
AFA/FoCD R001A  of the Third Schedule and the certificate is  not transferable 
 
Registration of dealers  8 (1) The Licensing Authority shall, issue a certificate of re gistration to a food 
crops dealers who are transporters, collector s, buyers, sellers or  stockists’ of food 
crops produce for commercial purposes.(2 )An application for registration shall −  
(a) be made to the - 
i. the County Government if the dealers who are transporters, 
collectors, buyers, sellers or st ockists of food crops produce for 
commercial purposes operate wi thin a County  and such 
operations do not involve another County . 
ii. the Authority if the dealers w ho are transporters, collectors, 
buyers, sellers or stockists of food crops produce for 
commercial purposes  have operatio ns that involve more than 
one County. 
(3) The application for registration shall be made in;  
i.  Form the Form AFA/FoCD A 003C if  2(a) (i) applies and; 
ii.  and Form AFA/FoCD A 003A if 2(a)(ii) applies 
set out in the Second Schedule.  
 
(4) Where the Licensing Authority is  considering an application for 
registration under these regulations, it shal l satisfy itself that the applicant has 
complied with the Act and any other relevant law and may − 
(a) grant a certificate of registration within thirty days of receipt of the 
application; or 
 
(b)  reject the application within f ourteen days of receipt of the 
application and indicate the reasons thereof. 
 
(5) A person who is dissatisfied with the decision of the Licensing Authority 12 
 under subsection (4) may − 
(a) within twenty one day of the deci sion, resubmit the application  for 
registration after addressing the issu es raised in th e rejection; or 
 
(b) within thirty days  of the decision; 
i. appeal to the County Appeal s Committee for the case of 
2(a)(i); or 
ii.  appeal to the Cabinet Secret ary for the case of 2(a) (ii). 
 
(6) The Licensing Authority shall issue a certificate of registration with a 
unique identity within thirty days of r eceipt of the application in the Form 
AFA/FoCD R002A and AFA/FoCD R002C se t out in the Third Schedule and the 
certificate is not transferable. 
 
(7) A person who contravenes this provi sion commits an offence and shall be 
liable on conviction to a fine not ex ceeding fifty thousand shillings or 
imprisonment for a period not ex ceeding three months or, to both. 
 
Cancellation of 
registration.  
 9.The Authority may cancel a certificat e of registration if the terms and 
conditions of issuance, the provisions of the Act, these Regulations or any other 
relevant law are contravened. 
 
 
Register. 10. (1) A registered grower association sh all keep and maintain a register of 
its members in the Form AFA/FoCD S 001 set out in the F ourth Schedule and 
shall submit a copy of the up to date register to the respective County 
Government on or before the 31st January of every year. 
 
(2) A propagator of planting material sh all keep and maintain a register of 
growers who source planting material fr om their nursery in AFA/FoCD S008C 
and shall submit a copy of the up to da te register to the respective County 
Government on or before the 31st January of every year. 
 
(3) A County Government shall keep and maintain a register of all plantation 
growers, grower associati ons, and propagators of pl anting materials who are 
registered in accordance with these Regul ations and shall submit copies of the up 
to date register to the Authority by the 31st July of every year. 
(4) The Authority shall keep and maintain  a register of grower associations 
with a national or inter county coverage  and dealers who ar e registered in 
accordance with these Regulations and sh all submit a copy of the up to date 13 
 register to the County Governments by the 31st July of every year. 
 
Movement Permit. 11.(1) A registered food crop dealer shall not move or cause to be moved any 
consignment of food crop produce in ex cess of five metric tonnes from one 
county to another without a valid movement permit. 
 
(2) An application for a movement permit shall be −  
(a) made to the relevant County Governme nt at the point of loading of the 
produce.  
 
(b) The fees to be charged for a perm it under these regulations shall be 
payable only to the county of origin of the produce and no other charge 
shall be made on the same consignment by another county. 
 
   
 
(3) A movement permit shall only be issu ed to a registered  food crops dealer 
and such a person shall not alter a movement permit. 
(4) A vessel used in transportation of  food crop produce and products shall 
comply with the National F ood Transportation guidelines  that shall be issued by 
the Authority from time to time. 
 
(5) The County Government shall subm it to the Authorit y monthly summary 
returns on the movement of food crops produce in the Form  AFA/FoCD S002C 
set out in the Fourth Schedule. 
 
(6) A person who contravenes this regul ation commits an offence and shall be 
liable on conviction, to the pena lty prescribed in the Act.. 
 
Licensing of raw 
produce marketing 
agents. 12. (1) A person shall not purchase, colle ct or bulk raw produce directly from 
farmers without a valid licence from the respective county government.  
(2) A raw produce marketing agent sh all collect produce from farmer 
associations or plantation growers registered by the respective County 
government. 
 
(3) An application for a license of a raw produce marketing agent shall be 
made to the respective County Government.  
 
(4) The respective County G overnment may, within thir ty days of receipt of 14 
 the application − 
(a) issue a licence upon payment of the prescribed fee; or 
 
(b) reject the application and indi cate the reasons thereof.  
 
(5) Where an application for a licence is  rejected, a person  may resubmit the 
application for a licence after addressing the issues raised in the rejection. 
 
(6) A person who contravenes this provi sion commits an offence and shall be 
liable, on conviction, to the pena lty prescribed in the Act. 
 
Licensing of processors. 
 13. (1) (a) A person shall not operate a food crops processing plant without a 
valid processing license. 
(b 
 
(2) An application for a processing license shall −  
(b) be made to the - 
iii. the County Government if the pr ocessed products will be sold 
within the County  of operation and  the operating capacity is 
below two metric tonnes per hour. 
iv. the Authority if the processed pr oducts will be sold outside the 
County of operation and  the operating capacity is above two 
metric tonnes per hour. 
(c) seek a preliminary approval in the- 
i.  Form AFA/FoCD A005A if  2(a) (i) applies and; 
ii.  Form AFA/FoCD A005C if 2(a)(ii) applies 
set out in the Second Schedule and be acco mpanied by the fee set out in Part 1a 
of the Sixth Schedule. 
 
(3) The Licensing Authority shall, within thirty days of receipt of the 
application and upon verification and appr oval, issue a letter of preliminary 
approval in the Form AFA/FoCD PL A001A and Form AFA/FoCD PLA001C 
respectively as set out in the Fifth Schedule. 
 
(4) A person issued with a letter of preliminary approval shall obtain the 
necessary approvals to the satisfaction of the licencing Au thority and shall 
thereafter apply for a processing licen se in the Form AFA/FoCD A006A and 
Form AFA/FoCD A006C respectively as  set out in the Second Schedule. 
 
(5) The Licensing Authority shall, after considering the appli cation and at least 15 
 thirty days before granting the license,  give notice of the proposed grant of 
license in the Kenya Gazette and in such  other manner as the Licencing Authority 
may determine from time to time. 
 
(6) The notice of the proposed grant of licence under s ubsection (5) shall − 
(a) specify the name or other particular s of the person or class of persons 
to whom the license shall be granted; 
 
(b) state the purpose of the proposed license; 
 
(c) indicate the date such  license is proposed to  be issued to the 
successful applicant; and 
 
(d) invite objections to the proposed gran t of license and direct that such 
objections be lodged with the Lice nsing Authority within fourteen 
days following the date of the notice. 
 
(7) Where there is an objection to the grant of a licence by an interested party, 
the Licensing Authority may, after consid ering the objection, issue a processing 
licence or reject the application within thirty days of expi ry of the notice. 
(8) The Licensing Authority shall undert ake inspection of the processing plant 
and warehouse/store or the food depot as the case may be before issuing a 
license. 
 
(9) After considering an application, the Licensing Authority may −  
(a) issue a processing license in the Form AFA/FoCD L001A and Form 
AFA/FoCD L001C respectively se t out in the Third Schedule. 
  
 
(b) reject the application and notify th e applicant giving reasons for the 
rejection within fourteen days of receipt of the application. 
 
(10) A person may resubmit an applic ation for a processing licence after 
addressing the issues raised in the rejection. 
 
(11) An application for renewal of a pr ocessing licence shall be made to the 
Licensing Authority −  
(a) in the Form AFA/FoCD A006C and Form A006A respectively set out 
in the Third schedule; 
  16 
 (b) accompanied by the fee set out in Part  1(a) of the Sixth Schedule; and 
 
(c) not later than the first day of the month of June in which the current 
license is due to expire. 
 (12) The Licencing Authority may consider  a late applicatio n for a processing 
licence if the applicant give s reasonable cause for the delay and, upon approval of 
such an application, the app licant shall pay a penalty of fifty per cent of the fees 
payable. 
 
(13) A licensed processor shall notify the Licencing Authority of any change 
in the ownership or shareholding, busine ss operations or production scale within 
thirty days of the change.  
 
(14) A person who contravenes the provisi ons of subsection (1) and (13) commits 
an offence and shall be liable, on convicti on, to the penalty prescribed in the Act. 
 
 
Licensing of 
warehouse operators. 
 14. (1) A person shall not operate a f ood crops warehouse without a valid 
operator’s license issued by the County Government. 
  
(2) An application for a warehous e operating license shall be −  
(a) made to the County Government in  the Form AFA/FoCD A007C  as 
set out in the Second Schedule; and 
 
(b) accompanied by the fee set out in Pa rt 1 (b) of the Sixth Schedule; 
 
(3) After considering an application for a licence, the County Government may 
within thirty days of receipt of the application − 
(a) issue the license subject to the conditions , in the Form  AFA/FoCD 
L002C set out in the Third Schedule; or 
 
(b) reject the application and give the reasons thereof. 
 
(4) An applicant may resubmit an a pplication for a warehouse operator’s 
licence after addressing the issues  raised in the rejection. 
 
(5) Where an application under subsection (4) is rejected after resubmission, 
the applicant may appeal to the County Appeals Committee  within thirty days 
from the date on which the notice of the rejection was communicated. 
 17 
 (6) A warehouse operator’s license is sued under this re gulation is not 
transferable. 
 
(7)  A person who contravenes subsection (1) and (6) commits an offence and 
shall be liable, on conviction, to th e penalty prescribed in the Act. 
 
Licensing of 
warehouses and stores. 
 15.(1) A person shall not operate any premises as a food crop warehouse or store 
unless the premise is licensed as  such by the County Government. 
 
(2) An application for a ware house or store licence shall be − 
(a) made to the County Government  in  the Form AFA/FoCD A008C   as 
set out in the Second Schedule; and 
  
(b)  accompanied by the fees set out in Part 1(b) of the Sixth Schedule. 
 
(3) The county government shall inspect  any premises in accordance with the 
Guidelines for Certification of Warehous es provided by the Authority from time 
to time, to determine if the premises may be used as a warehouse or store for the 
purposes of these Regulations. 
 
(4) After considering an application, the County Government may − 
(a) issue a warehouse or store license − 
(i) based on the storage capacity set out in Part 1(b) of the Sixth 
Schedule; and 
 
(ii) within ninety days of receipt of the application in the Form 
AFA/FoCD L003C as set out  in the Third Schedule; or 
 
(b) reject the application within thirty days of receipt of the application 
and give the reasons thereof. 
 
(5) An applicant may resubmit an applic ation for a warehouse or store licence 
after addressing the issues raised in the rejection. 
 
(6) Where an application under subsection (5) is rejected after resubmission, 
the applicant may appeal to the appeal co mmittee within thirty days from the date 
on which the notice of the rejection was communicated. 
 
  (7) A warehouse or store license − 
(a) is valid from the date of issue to th e thirtieth of June of the subsequent 18 
 calendar year unless earlier cancelled; and  
 
(b) is not transferable, 
 
(8) A person seeking to terminate their warehouse operator’s se rvices shall notify 
the county government thirty days before cessation of the services at the licensed 
warehouse/store. 
 
(9) Upon notification of cessation under subsection (8), the county government 
shall take such measures as it shall consider necessary to safeguard the interests 
of a depositor of food crops in  the licensed warehouse/store. 
  
(10) A licensed warehouse operator shal l notify the county governmentof any 
change in ownership or shareholding of the warehouse within thirty days of the 
date the change occurs.  
(11) A person who contravene s the provisions of subsectio n (1), (7), (8) and (10) 
commits an offence and shall be liable, on conviction, to the pena lty prescribed in 
the Act. 
 
Licensing of 
National 
Government 
Agencies 
and other 
institutions 
storing or 
handling 
food crop 
produce and 
products in 
bulk 16. (1) A person shall not operate  any premise as a food crop depot unless the 
premise is licensed as such by the Authority. 
 
(2) An application for a food crop produce depot licence shall be − 
(a) made to the Authority in the Form AFA/FoCD A008A   as set out in 
the Second Schedule; and 
  
(b) Accompanied by the fees set out in Part 1c of the Sixth Schedule. 
 
(3) The Authority shall inspect any premis es in accordance with the Guidelines 
for Certification of food depot provided by the Authority from  time to time, to 
determine if the premises may be used as  a food depot for the purposes of these 
Regulations. 
 
(4) After considering an app lication, the Authority may − 
(a) issue a food depot license − 
(i) based on the storage capacity set out in Part 1(c) of the Sixth 
Schedule; and 
 
(ii) within ninety days of receipt of the application in the Form 19 
 AFA/FoCD L003A  set out  the Third Schedule; or 
 
(b) Reject the application within thirty days of receipt of the application 
and give the reasons thereof. 
 
(5) An applicant may resubmit an app lication for a food depot licence after 
addressing the issues raised in the rejection. 
 
(6) Where an application under subsection (5) is rejected after resubmission, 
the applicant may appeal to the Cabinet Secretary  within thirty days from the date 
on which the notice of the rejection was communicated. 
 
  (7) A food depot license − 
(a) is valid from the date of issue to th e thirtieth of June of the subsequent 
calendar year unless earlier cancelled; and   
(b) is not transferable, 
 
(8) A person seeking to terminate their food depot license se rvices shall notify 
the Authority thirty days before cessa tion of the services at the licensed food 
depot. 
 
(9) Upon notification of cessa tion under subsection (8), the Authority shall take 
such measures as it shall consider n ecessary to safeguard the interests of a 
depositor of food crops produce and pr oducts in the licensed food depot. 
 
(10) A licensed food depot sh all notify the Authority of any change in ownership 
or shareholding of the food depot within thirty days of the date the change 
occurs. 
 
(11) A person who contravene s the provisions of subsectio n (1), (7), (8) and (10) 
commits an offence and shall be liable, on conviction, to the pena lty prescribed in 
the Act. 
 
Licensing of 
importers and 
exporters. 
 
 
 
 
 
 
 17 (1) A person shall not import or export food crops produce or food crop 
products without a valid food crop im port or export licence issued by the 
Authority. 
 
(2) An application for an import or export licence shall be −  
(a) made to the Authority in the Form AFA/FoCD A009A as set out in 20 
  
 
 
 
 
 
 
 
 
 
 
 
 
 the Second Schedule; and 
  
(b)  accompanied by the fees set out in Part 1(d) of the Sixth Schedule. 
 
(3) After considering an application for a license, the Authority shall undertake 
inspection of the food depot and may- 
 
− 
(a) issue a license within thirty days of  receipt of the application in the 
Form AFA/FoCD L004 as set ou t in the Third Schedule; or 
 
(b) reject the application within thirty days of receipt of the application 
and give the reasons thereof 
 
(4) An applicant may resubmit an application for an import or export licence 
after addressing the issues raised in the rejection. 
 
(5) An import or export licence shall– 
(a) be valid from the date of issue to th e thirtieth of June of the subsequent 
calendar year unless earlier cancelled;  
 
(b) be subject to such conditions as th e Authority may impose from time to 
time; and 
 
(c) not be transferable. 
 
(6) The Authority may cancel an impor t or export license of a person who 
contravenes these Regulations and where the person is a repeat offender, the 
Authority may cancel the licence for not more than three years. 
 
(7) A person who contravenes the provisi ons of subsection (1 ),(5) commits an 
offence and shall be liable, on conviction, to the penalty prescribed in the Act. 
 
Revocation, 
suspension or 
alteration of a licence.
 
  
 
  18.(1) The Licensing Authorit y may revoke, alter or su spend a licence issued 
under this Part if − 
(a) the conditions of issuance of the license are contravened or not 
complied with; or 
 
(b) the licensee  or an employee of th e licensee commits  an offence under 
the Act or in respect of the licensed activity under any other written 21 
 law. 
 
 
 
(2) The holder of the license shall immediately surrender a licence to the 
Licensing Authority if the licence is re voked under subsection (1) or the purpose 
for which a license is issued ceases, and it shall cease to have effect forthwith. 
 
Appeals on issuance of 
licenses. 19.(1) A person who is aggrieved by the decision of the Licensing Authority in 
respect of– 
(a) the grant, refusal, renewal, variation of revocation; or 
 
(b) the conditions imposed on the grant, renewal or variation, of a license, 
may appeal to the Cabinet Secretary or the appeals committee within thirty days of 
first receipt of the notice of th e decision as the case may be. 
  
 
 
PART IV - QUALITY A SSURANCE AND MARKETING 
 
Requirement for 
quality assu rance. 20..The County Governments shall, in collaboration with  the relevant 
government agencies ensure that food crop inputs outside the formal seed 
system, food crop produce and products conform to the quality standards 
provided in these Regulations  and other relevant laws. 
 
Quality of see d.  
. 21. A dealer in seeds for food crop produc tion shall supply quality seeds in 
accordance with the Seed a nd Plant Varieties Act. 
 
Vegetative propagation 
material. 22.(1) A propagator of vegetative planti ng material for food crops outside the 
formal seed system shall − 
(a) ensure that the material conforms  to the guidelines on Quality of 
Vegetative Planting Material  provided by the Authority; 
 
(b) keep accurate records of distribu ted planting materials and shall 
produce such records on demand for purposes of inspection. 
 
(2) A grower shall source vegetative pr opagating material from a registered 
propagator of planting material. 
 
(3) A propagator who contravenes subsect ion(1) commits an offence and shall 22 
 be liable, on conviction, to the pe nalty prescribed in the Act. 
 
 
 
 
Prohibition on use of 
raw sewage. 23. (1) A grower shall not use human ra w sewage and fact ory effluent for 
production of food crops.  
  
(2) A person who contravenes the provisions of subsection (1) commits an 
offence and shall be liable, on conviction, to the penalty prescribed in the Act. 
 
Safe use of pesticides.   
. 
. 
. 24.(1) A dealer in pest control products for food crop production shall supply 
quality pest control products in accordan ce with the Pest Control Products Act. 
 
(2) A grower of food crops shall − 
(a) use, store and dispose pest control products in accordance with the 
Pest Control Products Act;  
 
(b) notwithstanding subsection (1), be responsible for the on-farm safe 
usage, storage and disposal of pe st control products in accordance 
with the Pest Control Products Act; 
 
(c) at all times in the production or stor age of food crops, use pest control 
products approved and registered by  Pest Control Products Board on a 
particular crop and for the cont rol of a specified pest; and 
 
(d) maintain records of pest control products and other substances used in 
the production or storage of food cr ops and shall produce such records 
upon demand by the crops inspector. 
 
(3) A person who contravenes this regulation commits an offence and shall be 
liable, on conviction, to the pena lty prescribed in the Act. 
 23 
 Control of pests and 
diseases. 
 
   
 
 25.(1) The Authority shall,  in collaboration with th e County Governments, and 
other relevant regulator y agencies, regularly unde rtake surveillance and 
inspections of farms for production of food crops for the purpose of 
monitoring the incidences and in tensity of pests and diseases. 
 
(2) Where the Authority considers that th e levels and intensity of disease and 
pest incidence are beyond the threshold levels, it shall −   
(a) require that the specified pest and disease control measures are 
undertaken by the propagator of pl anting material, grower or  the 
County Government in whose area th e pest and disease incidence has 
occurred; or 
 
(b) advise the Cabinet Secretary who may −  
(i) direct appropriate action to be undertaken; or 
(ii) Invoke the declaration on infected areas provided for in Section 
31 of the Act. 
  
  
Traceability of 
produce. 26.(1) A dealer or processor shall −  
(a) ensure that the food crop produce or food crop products can be 
traced to the source by providi ng details in accordance with 
guidelines on food crops produc e and products traceability 
requirements provided by the Authority from time to time;  
  
(b)  establish and maintain a distinct traceability code for every source 
of their produce. 
 
(2) There shall be established a Food Crime Unit in the Authority to handle 
food recalls and withdrawals   
(3) A person who contravenes  subsectio n(1) commits an offence and shall be 
liable, on conviction, to the pena lty prescribed in the Act. 
  
Contract farming. 27. (1) A dealer, warehouse operator proce ssor or an exporter intending to enter 
into contract with a food crop grower or  grower association shall register the 
contract with the Authority and such a contract shall be witnessed by the County 
Government..  24 
  
(2) A registered dealer, warehouse opera tor or processor, exporter shall not 
buy, collect, issue, input, train or partic ipate in a sponsored production scheme 
unless authorized in     wr iting by the sponsoring scheme. 
 
(3) A contract between a, dealer, wa rehouse operator or processor exporter 
with a grower or grower association shall be in accordance with the guidelines on 
contract farming provided by the Authority from time to time. 
 
(4) A grower, dealer, processor or exporter who is aggrieved by the failure of 
the other party in fulfilling the terms specifie d in the contract shall notify the 
Appeals Committee at the respect ive County Government with in thirty days of the 
date of the default. 
 
(5) The Appeals Committee at the  Count y Government  shall, upon receipt of 
the notification of breach of contract unde r subsection (4), initi ate the process of 
mediation between the parties within 30 days 
 
 
(6) If either or both the parties to th e contract are not satisfied with the 
outcome of the process of mediation under subsection (5), the aggrieved party may 
opt for arbitration as specified in Section 41 of the Act.  
 
(7) The Authority shall not mediate on any contract that  is not registered with 
the Authority. 
 
(8) A person who contravenes the provi sions of subsection (1), (2) or (3) 
commits an offence and shall be liable, on conviction, to the pena lty prescribed in 
the Act. 
 
Marketing 
requirements. 28.(1) All food crops shall be − 
(a) harvested at the physiological maturity or as per the market 
requirements for a specific crop; 
  
(b) sorted, graded, processed, packaged, labelled, transported, and 
stored in accordance with the stan dards in force at the time or the 
guidelines provided by the Author ity from time to time; and 
vv 
(c) offered for sale only in market s designated by the County and 
National government. 25 
  
(2) The unit of measurement of all f ood crop produce shall be the kilogramme 
and each single package that is being ha ndled manually shall not exceed a net 
weight of fifty kilogrammes.  
 
(3) A dealer in food crops produce and food crops products shall display and 
use a weighing scale that has been prope rly calibrated, serviced, inspected and 
approved by the Weights and Measures de partment in the Ministry for the time 
being responsible for trade. 
 
(4) A dealer in food crops produce, pr oducts and by-products offered for sale 
shall ensure that the food crop produce, products and by-products conforms to the 
food safety requirements.  
 
(5)The Authority shall randomly sample , test and analyse all food produce, 
products and by-products meant for industr ial or any other uses in collection 
centres, stores, markets or warehouses, food depots and in processing facilities to 
ensure that it conforms to the food safety  and quality requirements provided in the 
guidelines by the Authority from time to time and any other relevant laws. 
 
(5) The Authority shall seize,  detain, dispose off or de stroy, at the cost of the 
offender, any food crop produce products an d by-products that do not conform to 
the food safety and quality requirements. 
 
(6) A person who contravenes the provi sions of subsectio n (1) (2) and (3) 
commits an offence and shall be liable, on conviction, to the pena lty prescribed in 
the Act.  
 
No 16 of 2013 
Formula for pricing of 
scheduled food crops  (7) There shall be a food crops committ ee (hereinafter referred to as “the 
Committee”) to determine the formula for pricing of scheduled food crops 
comprising of ─  
a. one representative from the mini stry in charge of agriculture 
b. three representatives from the authority;  
c. two representatives from council of governors  
d. two representatives from  the relevant farmer apex body 
e. two  representatives from relevant buyer body 
one representative from the National Tr easury(8)  The main  function of the 
Committee is to review food crops pr oduce prices and a dvise the Cabinet 26 
 Secretary   for the time being responsible for matters related to Agriculture. (9) 
The food crops produce  pricing formula shall take into consideration the, cost of 
production, input-output price parity, trends in the market prices, demand 
and supply,inter-crop price parity, effect  on industrial cost structure among 
other factors.  
(10)  Data presented at committee meetings shall be verified by the Authority or 
other certified professionals or their bodies.(11) Recommendations from the food 
crops produce committee shall be ratified by the Authority before gazettement by the Cabinet Secretary.
 
 
Crop inspectors. 29. (1) Subject to Part V of the Act, the Authority shall appoint an inspector to 
carry out inspections of all food crops produce and products. 
 
(2) Without prejudice to the generality of Section 28 and 29  of the Act, an 
inspector shall − 
(a) monitor activities associated with food crops inputs, production, 
dealing, handling and  processing to ensure compliance with these 
regulations; 
 
(b) regularly undertake surveillance a nd inspections  to ensure that −  
(i) production, distribution and use of  inputs for food crop production 
conform to provisions of these re gulations and any other relevant 
laws; 
 
(ii) dealers and processors in food crops produce, products and by-
products adhere to the terms and conditions of registration and 
licensing as set out in Second a nd Third Schedule and guidelines 
issued by the Authority from time to time. 
 
(3) A Crops inspector at the county level shall be  responsible to County 
Executive Committee member in charge of Agriculture or the Authority as the 
case may be in discharging their functions. 
 (4) A person may be appointed as an inspector under subsect ion (1) if that 
person−  
(a) holds a minimum of a  diploma in ag riculture or related field from a 
recognized University learning institution and; 
 27 
 (b) has the relevant expertise a nd experience in agriculture. 
 
(5) A person appointed as an inspector − 
(a) shall use his/her best efforts to avoid being in a position in which 
his/her personal interest s conflict with his /her official duties and 
where such conflict of interest occu rs shall declare such as provided 
for by any written law; and  
 
(b) shall exercise their power of entry and inspection pursuant to section 
28 and 29 of the Act. 
 
 
(6) A person who prevents, hinders or obstructs an inspector in performance of 
their functions and duties commits an offe nce and is liable, on conviction, to the 
penalty prescribed in the Act. 
 
Import and export of 
food crops.  30.(1) The Authority shall annually determine the domestic production and 
consumption of all food crops to estab lish levels of surp lus or deficit and 
advise the Cabinet Secret ary on the exportation and importation of all food 
crops.  
 
(2) Food crops shall be imported or e xported through a customs port of entry 
or exit. 
(3) An importer or exporter of food crops shall apply for a food crops produce 
and products export or import permit for each consignment of imported or 
exported food crops in the Form AFA/ FoCD A010A set out in the Second 
Schedule. 
 
(4) Upon meeting the requirements for a food crops export or import permit, 
the Authority shall issue an  import or export permit to a registered importer or 
exporter in the Form AFA/FoCD P001 set out in Third Schedule. 
 
(5) Each consignment of food crops produce for import or export shall be 
declared at the port of entry or exit and physically verified by the Authority or its 
authorized agent. 
 
(6) During verification of a consignmen t under subsection (5), a registered 
importe r or exporter shall provide, on request by the Authority −  
(a) original copies of importation or exportation and customs entry 
documentation; 28 
  
(b) an import or export permit for shipment of the specific 
consignment; 
 
(c) evidence of payment of duties and levies; and 
  
(d) a certificate of origin and cont act details of the exporters and 
importers from whom they procured. 
 
(7) Upon satisfying the conditions for import of food crops produce and food 
crop products under these regulations, the Au thority shall release the consignment 
to the consignee. 
 
(8) A consignment whether repacked or in the original package shall bear, in 
bold print, the name and contact detail s of the consignor, consignee and the 
country of origin. 
  
(9) All produce intended for importation in to the country shall be tested and 
analyse d at the point of entry for conformity  to the international, regional or 
national standards and the food safety requirements. 
 
(10) The Authority shall, at the cost of the offender, se ize, detain, dispose of or 
destroy in an appropriate manner, any cons ignment of food crops produce or food 
crop products that is either smuggled or doe s not conform to the quality standards. 
 
(11) The Authority shall seize and de tain for verification any food crops 
produce and food crop products whose documen tation does not meet the requisite 
requirements and the consignment may be re leased to the consignee by issuance of 
a release order from the Authority. 
 
(12) A person who contravenes the provisi ons of subsection  (2), (5) and (8) of 
this regulation commits an offence and shall be liable, on conviction, to the 
penalty prescribed in the Act. 
PART V - FINANCIAL PROVISIONS 
 
Imposition of levy. 31.(1) The Cabinet Secretary, with the approval of Parliament, imposes a levy 
on all food crops produce and products im ported into and exported out of the 
country as per the rates set out in Part  3 of the Sixth Schedule which shall be 
reviewed from time to time. 
 29 
 (2) The levy imposed unde r subsection (1) shall be − 
(a) payable at the point of  exit or entry; and 
  
(b) collected by the Authority or its appointed agent. 
 
(3) A levy under this regulation, unless the manner of remitting is specifically 
provided for, shall be paid to the Authority  or its agents by an exporter or importer 
in such a manner and within such time as the Authority may direct. 
 
(4) A levy imposed under this regul ation which remains unpaid shall be 
recovered by the Authority with interest, as  a civil debt due to it from the person 
by whom it is payable. 
 
 
Application of levy. 32.The proceeds of the levy shall be used for − 
(a) regulation and comp liance activities; 
(b) development of scheduled food crops  
(c) capacity building of food cr ops industry players; 
(d) facilitating the marketin g of food crops and f ood crop products in 
existing and new markets and matters incidental thereto; and  
(e) such other purpose as may be approved by the Authority. 
 
Fees. 33.(1)The fees payable for licences, re newal of licences and permits under 
these regulations shall be −  
(a) as set out in the Sixth Schedule an d may be reviewed from time to 
time; 
 
(b)  at the County Government ,be de posited in a special account which 
shall be managed by a committee a ppointed by the County Executive 
Committee Member in charge of agriculture and approved by the 
Authority. 
 
(2) The County Government shall, in co llaboration with the Authority, make 
guidelines on the better management of funds in the special account for the best 
interest of the food crops sub-sector. 
 
(3) The Authority shall in consulta tion with the County Government, set 
guidelines on the appointment of memb ers of the special account management 
committee. 
 30 
  
 
PART VI - GENERAL PROVISIONS  
Filing of returns.  34.(1) A food crop processor shall provi de the Licensing Authority with −  
(a) reports on monthly production, stocks  of raw material held and 
marketing data by 10th of every month or upon request by the 
Authority in the Form AFA/Fo CD S004A and Form AFA/FoCD 
S004C respectively as set out in the Fourth Schedule; and 
 
(b) annual returns on suppliers of raw materials for the coming year in 
the Form AFA/FoCD S006A and Form FCD S006C respectively 
set out in the Fourth schedule. 
 
(2) An exporter or importer of food crops produce and products shall −  
(a) make monthly returns to the Au thority in the Form AFA/FoCD 
S003A set out in the Fourth Schedule; 
 
(b) provide the Authority with in formation on suppliers of raw 
materials for the coming year in the Form AFA/FoCD S007A set 
out in the Fourth schedule. 
 
(3) A warehouse operator shall pr ovide the County Government with − 
(a) monthly returns on stock of food crops produce by the 5th of every 
month in the Form AFA/FoCD S005C  respectively as set out in the 
Fourth Schedule;  
(b) Information on suppliers of raw mate rials for the coming year in the 
Form AFA/FoCD S006C respectivel y as set out in the Fourth 
schedule. 
(4) A raw produce marketing agent sh all provide the re spective county 
government with monthly returns on crops produce purchased by the 5
th of every 
month in the Form AFA/FoCD S009C as  set out in the Fourth Schedule; 
 
(5) A food depot shall -(a) make monthly returns to the Authority by 5th of 
every month in the Form AFA/FoCD S005A set out in the Fourth Schedule; 
 
(b) provide the Authority with informa tion on suppliers of raw materials for 
the coming year in the Form AFA/FoCD S006A set out in the Fourth schedule. 
 31 
 Protection from 
personal liability. 35.(1) The Directorate, any of its offi cers or other persons appointed or 
authorized to perform any function under these regulations shall not be liable 
in respect of anything done or omitted to  be done by them in good faith in the 
exercise of or performance of any power, authority or duty conferred or 
imposed upon them under these Regulations. 
 
Provision of capacity 
and technical support. 36.(1) The Authority shall −  
(a) offer support services to County Government officers and other 
stakeholders in packaging  and dissemination of information on new 
food crop technologies; 
 
(b) offer training to the County Government officers and other 
stakeholders on new technologies across the value chain. 
 
(c) build the capacity of the County G overnments on agricultural policies, 
national legislations, regional and inte rnational protocols to facilitate 
alignment of county bills and legislat ions in the food crops sub-sector. 
 
(d) build the capacity of County Government officers  and stakeholders 
on  
(i) the quality and food safety st andards in pr oduction, post-
harvest handling, transporta tion, warehousing storage and 
processing; 
 
(ii) data collection, validation, processing, storage and 
management; 
 
 
(e) in consultation with the County Governments −  
(i) participate in setting the f ood crops research priorities. 
(ii) mobilize resources for the de velopment of food crops.  
 
(f) monitor the implementation of fo od crops regulati ons and quality 
control standards by the County Governments. 
 
General penalty.  37.(1) A person who contravenes a provisi on of these Regulations for which 
no specific penalty is provided for, co mmits an offence and is liable, on 
conviction, to the penalty prescribed in the Act. 
 
 32 
  
 
 33 
 SCHEDULES 
 
FIRST SCHEDULE 
 
LIST OF FOOD CROPS TO BE REGULATED     (r.2) 
 
A. CEREALS 
 
COMMON NAME BOTANICAL NAME 
Maize  Zea mays L.  
Barley  Hordeum vulgare L.   
Finger millet  Eleusine coracana (L.) Gaertn.  
Pearl millet  Pennisetum (L.) R.Br.   
Rice Oryza sativa L. (1)  
Sorghum  Sorghum bicolor (L.) Moench.   
Wheat  Triticum aestirum.  
Wheat (pasta)  Triticum monococcum L.   
Oats Avena sativa L.  
Rye Secale cereale L.  
Triticale  Tricosecale Wittm  
Grain amaranth  Amaranthus spp. 
 
B. LEGUMES 
 
COMMON NAME BOTANICAL NAME 
Soya beans  Glycine max (L.) Merr.  
Beans  Phaseolus vulgaris L.  
Pigeon pea  Cajanus cajan  
Dolichos bean Dolichos lablab L. 
Cowpea Vigna unguiculata (L.) Walp.   
Chick peas Cicer arietienum L.   
Broad beans Cicer arietienum L. 
Cluster bean Cyamopsis tetragonoloba. 
Pea Pisum sativum L. 
 
C. ROOTS AND TUBER CROPS 
 
COMMON NAME BOTANICAL NAME 
 Irish potatoes  Solanum tuberosum L.   
Sweet potato  Ipomoea batatas   
Cassava  Manihot esculenta   
 34 
 SECOND SCHEDULE  
 
 
  
APPLICATION FORMS 
 
FORM AFA/FoCD A001C        (r.6 (2)) 
 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF …………………………………….. 
 
APPLICATION FOR GROWER REGISTRA TION IN GROWER ASSOCIATIONS 
 
(Please fill in duplicate with copy to CEC Agriculture) 
To:  The Chairman ……………………………………… . ………………….. 
………………………………………………………….. Application is hereby made for registration as a food crops grower on …………… hectares of   
land on parcel specified in Part B below– 
 
A. Particulars of Applicant 
1.         Name of applicant …………………………………………………………... 2.         National Identify Card No/Passport No. …………………………………… 3.         Postal Address: …………..………......... Postal Code ………Town...............................  
            Mobile No………………………………Ema il: ………………………….….. 
B Particulars of Land 
1.  L.R. No. or No.s……………………………………………………………….. 
2.  Location……………………… Ward …………………………………. 3.  Sub-county …………………………County………………………………. 
 
C. Crops details ( List all crops grown ) 
Crop Hectare 
  
  
  
 
Signature of applicant  
 
 County logo35 
 FOR OFFICIAL USE 
Approved/Not approved by association: ………………………………………………… 
 
Chairperson :Name……………………………………………………………  Signature …………………………… ……….Date……………………….. 36 
  
                                                                               
 
FORM AFA/FoCD A002C      (r. 7(2))  
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF………………………………………………..   
     
APPLICATION FOR REGISTRATION OF  GROWERS ASSOCIATION/PLANTATION 
GROWERS/PROPAGATORS OF PLANTING MATERIALS      
 
Part 1: Category (Tick as appropriate)  
 Growers 
Association   Plantation Grower   Propagator of 
Planting Materials
 
Part 2: Particulars of the Applicant 
 
1. Full name of Applicant:……………………………………………………………….  
2 .Postal Address: …………..………........... Postal Code …………Town........................................ Tel/Mobile No:………………………........ 
Email:………………………. Website:……………… 
Physical address: Buil ding …………………………….. Street:…………Town:……………… 
County………………………… Sub County……………………….. Ward…………… 
Village..……………………………….  
3. Company details (where applicable):  
Certificate of Company Incorporation /registration No:, …………… 
List Names and Particulars of Direct ors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
4. L.R. No/Plot No.…………………………….. . 
 
5. Type of Crops grown  
(a) Associations 
Membership:………………….. Male:……………… Female:…………… ( Attach a list of 
members ). 
Catchment area:……………………………………. County logo37 
 Type of crop Hectare 
  
  
 
 
(b) Plantation growers  
Type of crop Hectare 
  
  
(c) Planting material propagator 
Crop Cultivar/Variety Source of planting 
material No. of seedling/ 
cuttings/ Hectare 
    
    
 
I confirm that I shall abide by the requirement s of the Food (Food Crops General) Regulations, 
2016. 
  
Applicants signature……………………………………………Date………………………….. 
 
Part 3:  Approval by County Government 
 
FOR OFFICIAL USE  
 
Crops Inspector remarks  
………………………………………………………………………………………………… 
…………………………………………………………………………………………… ….    
Recommended /Not recommended 
Crops Inspector name .……………………… Signature………………… 
Date………..……….  
 
Approved/Not approved: 
CEC Member in charge of Agriculture:  
Name ……………………………………Signature………………Date…………... 
 
Comments if not 
approved………………………………………………………………………………………
………………………………………………………………………………………………… Official Stamp………………………………………………………………………………… 
 
Terms and Conditions 38 
 1. This application should be completed in full. An incomplete form shall not be processed. 
2. A grower association shall be  required to furnish the Count y Government with evidence 
of registration  and copies of their Constitution or Articles and Memorandum of 
Association; 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
 
 
 
 
 
 
 
 
 
 
 39 
 
FORM AFA/FoCD A002A      
 (r. 7(7))  
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
APPLICATION FOR REGISTRATION OF GROWER ASSOCIATION  
(Applies to grower associations with  a national or inter county coverage) 
(To be filled in triplicate) 
 
Part 1: Particulars of the Applicant 
 
1. Full name of Applicant:……………………………………………………………….  
2 .Postal Address: …………..………........... Postal Code 
…………Town........................................ Tel/Mobile No:………………………........ 
Email:………………………. …………..               Website:…………………………………… 
Physical address: Buil ding …………………………….. Street:…………Town:……………… 
County………………………… Sub County……………………….. Ward…………… 
Village..………………………………. 
 
3. Company details (where applicable):  
Certificate of Company Incorporation /registration No: ……………………………………… 
List Names and Particulars of Direct ors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
……………………………………………………………………………………………. 
……………………………………………………………………………………………. 
4. L.R. No/Plot No.…………………………….. . 
 
5. Type of Crops grown 
(a) Associations 
Membership:………………….. Male:……………… Female:…………… ( Attach a list of 
members ). 
Catchment area:……………………………………. 
Type of crop Hectare 
  
  
 40 
  
I confirm that I shall abide by the requirement s of the Food (Food Crops General) Regulations, 
2016. 
  
Applicants signature……………………………………………Date………………………….. 
 
 
Part 3:  Approval by Authority 
 
FOR OFFICIAL USE  
Approved/Not approved: 
Head/ Food Crops Directorate : 
Name ………………………Signature………………Date…………... 
 
Comments if not approved………………………………………………………………………………………
………………………………………………………………………………………………… 
Official Stamp………………………………………………………………………………… 
 
Terms and Conditions 
1. This application should be completed in full. An incomplete form shall not be processed. 
2. A grower association shall be  required to furnish the Authority with evidence of 
registration  and copies of their Cons titution or Articles and Memorandum of 
Association; 
 
 
 
 
 
 
  
 
 
 
 
 
 
 
 41 
 
 
FORM AFA/FoCD A003A                             (r. 8(3)) 
 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
  
APPLICATION/RENEWAL FOR REGISTRATI ON OF FOOD CROP PRODUCE AND 
PRODUCTS TRANSPORTERS, COLEC TORS, BUYERS, SELLERS AND 
WAREHOUSE OR STORE OPERATORS 
  
(To be filled in triplicate with a copy to AFA) 
 Part 1: Category of application (Tick one) 
 
 Applications for New registration   Application for Renewal of  
registration
 
Part 2:  Applicant’s Details ( To be filled by all Applicants) 
 
1. Full name of Applicant: ……………………………………………………………….  
2. Registered office………………………………L. R. No. 
……………….…….……..….………    
Postal Address: …………..………........... Postal Code 
…………Town........................................ Tel/Mobile No:………………………........ 
Email:……………………………. Website:……………… 
Physical address: Building …………………………….. 
Street:…………Town:……………… 
County………………………… Sub County……………………….. Ward……………….… 
Village..………………………………. 
Company details (where applicable): 
Certificate of Company Incorporation /Registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
………………………………………………………………………………………………… ………………………………………………………………………………………………….  
3. Branch offices (if any) 
         Town Location Address 42 
 1.    
2.    
3.    
 
Part 3:   Category of Dealer  
1. Check as appropriate  
 
 Collector  Seller  Transporter  Buyer  Stockist  Others 
(specify 
 
2. Check one  
Individual Ownership   Partnership   Corporation  Others 
(specify) 
 
3. Specific/Category of Food Crops p erson/company is dealing with:  
Cereals (specify) Legumes (specify)    Roots and Tubers (specify)    
  
 
 
I/We …………………………………………………….. certify that I/we have read and 
understood the Crops Act, 2013 and the rules made thereunder.  
Date………………………………………….. 
 
Name …………………………………………………..Signature: ……………………………… 
  
 
Part 4: Approval by the Authority  
 
 
Terms and Conditions 
1. This application should be completed in full. An incomplete form shall not be processed 
2. Produce shall be sourced only  from regist ered growers and grower associations FOR OFFICIAL USE  
Approved/Not approved: 
Head Food Crops Directorate: 
Name ………………………Signature………………Date…………... 
 
Comments if not 
approved……………………………………………………………………………………………
…………………………………………………………………… 
Official Stamp…………………………………………………………………………………  43 
  
  
FORM AFA/FoCD A003C     (r. 8(3)) 
 
AGRICULTURE AND FOOD AUTHORITY 
 
COUNTY GOVERNMENT OF………………………………………………..  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
  
APPLICATION/RENEWAL FOR REGISTRATI ON OF FOOD CROP PRODUCE AND 
PRODUCTS TRANSPORTERS, COLEC TORS, BUYERS, SELLERS AND 
WAREHOUSE OR STORE OPERATORS 
  
(To be filled in triplicate with a copy to AFA) 
 Part 1: Category of application (Tick one) 
 
 Applications for New registration   Application for Renewal of  
registration
 
Part 2:  Applicant’s Details ( To be filled by all Applicants) 
 
1. Full name of Applicant: ……………………………………………………………….  
2. Registered office………………………………L. R. No. 
……………….…….……..….………    
Postal Address: …………..………........... Postal Code 
…………Town........................................ Tel/Mobile No:………………………........ 
Email:……………………………. Website:……………… 
Physical address: Building …………………………….. 
Street:…………Town:……………… 
County………………………… Sub County……………………….. Ward……………….… 
Village..………………………………. 
Company details (where applicable): 
Certificate of Company Incorporation /Registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
………………………………………………………………………………………………… 
………………………………………………………………………………………………….  County logo 44 
 3. Branch offices (if any) 
         Town Location Address 
4.    
5.    
6.    
 
Part 3:   Category of Dealer  
1. Check as appropriate  
 
 Collector  Seller  Transporter  Buyer  Stockist  Others 
(specify 
 
2. Check one  
Individual Ownership   Partnership   Corporation  Others 
(specify) 
 
3. Specific/Category of Food Crops p erson/company is dealing with:  
Cereals (specify) Legumes (specify)    Roots and Tubers (specify)    
  
 
 
I/We …………………………………………………….. certify that I/we have read and 
understood the Crops Act, 2013 and the rules made thereunder.  
Date………………………………………….. 
 
Name …………………………………………………..Signature: ……………………………… 
 
 
 
Part 4: Approval by the County Government 
 
 
 
Terms and Conditions 
3. This application should be completed in full. An incomplete form shall not be processed 
4. Produce shall be sourced only  from regist ered growers and grower associations FOR OFFICIAL USE  
Approved/Not approved: 
CEC for Agriculture :Nam e …………………………Signature………………Date…………... 
Comments if not 
approved……………………………………………………………………………………………
…………………………………………………………………… 
Official Stamp…………………………………………………………………………………  45 
  
  
FORM AFA/FoCD A005A  (r. 13 (2)) 
 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
APPLICATION FOR PRELIMI NARY APPROVAL FOR FOOD CROP PROCESSING 
PLANT         
 
The Director General 
Agriculture and Food Authority 
P. O. Box  20064    
NAIROBI – 00200  
 
Dear   Sir/Madam, 
RE: LETTER OF PRELIMINARY APPRO VAL TO ESTABLISH A FOOD CROP 
PROCESSING PLANT   
Full name of Applicant M/s …………………ID No/ Registration No(  Attach a 
copy)…………………………………. …………………of  Postal Address:………………… 
…………………………………… Tel ……………………………………………………….. 
do hereby express my interest to invest in a food crops processing  plant  and apply to be granted 
preliminary approval to proceed with  steps leading to the establishm ent of the plant.   The plant 
will  be located on plot number(s) ……………on ………………….. Street …………….. 
Location …………… Sub-County in ………………… County,  L. R. No. 
……………….…….……..….………    
 
1. Processing plant details 
a. Capacity (in Tons/Hr) …………………………………….. 
b. The proposed facility is intends to pro cess the following food crops and products 
No. Crop produce  Product  
i.   46 
 ii.   
iii.   
 
2. List Names and Particulars of Directors/O fficials (Attach copies of ID/Passport) 
(a)  ……………………………………………………………………… 
(b) ……………………………………………………………………… 
(c) ……………………………………………………………………… 
 
I/We undertake to:- 
1. Seek approval from all relevant Government agencies in accordance with existing laws and 
regulations 
2. Provide a detailed proj ect feasibility study 
3. Adhere to the provisions of the Agricultur e and Food Authority Act,2013, the Crops Acts, 
2013 and other relevant laws in force from time to time 
4. Support the supply chain to maintain the smooth flow of raw material. 
5. Install processing equipment that will match current Kenyan standards, 
6. Commit to adhere to the national and international food sa fety standards. 
7. Execute the project within the next 2 years after which this Letter of Preliminary Approval 
shall be invalid. 
 
I understand that this ap plication is not a guarantee of being issued with a processing license. 
 
Yours sincerely, 
Chief Executive Officer 
M/s…………………………………………………………….. 
(Name of company and Official Seal/Stamp) 
 
  
 47 
 
 
FORM AFA/FoCD A0 05C (r. 13(2)  
 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF………………………………………………. 
 
APPLICATION FOR PRELIMI NARY APPROVAL FOR FOOD CROP PROCESSING 
PLANT          
 
The County Executive Committee Memb er in charge of Agriculture 
……………………………………..County 
P. O. Box 
…………………………….. 
Dear Sir/Madam, 
RE: LETTER OF PRELIMINARY APPRO VAL TO ESTABLISH A FOOD CROP 
PROCESSING PLANT     
Full name of Applicant M/s …………………ID No/ Registration No(  Attach 
copy)…………………………………. …………………of  Postal Address:………………… 
…………………………………… Tel ………………………………… 
do hereby express my interest to invest in  a f ood crops processing plant and apply to be granted 
preliminary approval to proceed with steps leadi ng to the establishment of the plant.The plant 
will  be located on plot number(s) ……………on ………………….. Street …………….. Location …………… Sub-County in ………………… County, L. R. No. ….…….……..….………    
 
3. Processing plant details 
a. Capacity (in Tons/hr) …………………………………….. 
b. The proposed company is intends to pro cess the following food crops and products County logo 48 
 No. Crop produce  Product  
i.   
ii.   
iii.   
4. List Names and Particulars of Directors/O fficials (Attach copies of ID/Passport) 
(a)  ……………………………………………………………………… 
(b) ……………………………………………………………………… 
(c) ……………………………………………………………………… 
(d) ……………………………………………………………………… 
(e) ……………………………………………………………………… 
 
I/We undertake to:- 
1. Seek approval from all relevant Government agencies in accordance with existing laws and 
regulations 
2. Provide a detailed proj ect feasibility study 
3. Adhere to the provisions of the Agricultur e and Food Authority Act,2013, the Crops Acts, 
2013 and other relevant laws in force from time to time 
4. Support the supply chain to maintain the smooth flow of raw material. 
5. Install processing equipment that will match current Kenyan standards, 
6. Commit to adhere to the national and international food sa fety standards. 
7. Execute the project within the next 2 years after which this Letter of Preliminary Approval 
shall be invalid. 
 
I understand that this ap plication is not a guarantee of being issued with a processing license. 
 
Yours sincerely, 
Chief Executive Officer 
M/s…………………………………………………………….. 
(Name of company and Official Seal/Stamp) 
 
 
 
 
     49 
 
 
 
 FORM: AFA/FoCD A006A                                                            r. 13(4)  
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
APPLICATION FOR PROCESSING/RENEWAL  OF PROCESSING LICENSE     
(To be filled in triplicate) 
 
Part 1: Category (Tick one) 
 
 Applications for New License   Application for Renewal of  
License
 
Part 2:  Applicant’s Details ( To be filled by all Applicants) 
 
1. Full name of Applicant: ……………………………………………………………….  
2. Registered office………………………………… L. R. No. ……….…….……..….………    
Postal Address: …………..…… Postal Code …………Town........................................ 
Tel/Mobile No:……………………Email:…………………Website:………………………  
Physical address: Building …………………………….. 
Street:…………Town:……………… County………………………… Sub County……………………….. Ward…………… Village..………………………………. Company details (where applicable): Certificate of Company Incorporation /registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
…………………………………………………………………………………………………
………………………………………………………………………………………………… 
3. Branch offices (if any) 50 
          Town Location Address 
1.    
2.    
3.    
4.    
 
Part 3: Processing plant details  
Processing plant details; 
a. Installed processing capa city (in Tons/hr) …………………………………….. 
b. The proposed plant intends to proces s the following food crops and products 
 
No. Food Crop 
produce Estimated 
produce tonnage/year Products Estimated  
product Tonnage/year Brand 
Names 
1      
2      
3      
4      
 
c. Details of the Food De pot (tick as appropriate) 
Yes                                            No  
 
Food depot 
No Capacity 
(tonnes) LR/Plot No Physical 
Location Street 
Name/No County 
1       
2       
 
  Applicant’s Signature……………………………….....….. Date…………………. 
   
Part 4: Approval by the Authority 
 
FOR OFFICIAL USE
 
Approved/Not approved: 
Head Food Crops Directorate: 
 Name ………….……………Signature….……Date ……………… Comments if not approved…………………………………………………………………….. 51 
 ………………………………………………………………………………………………….. 
Official Stamp…………………………………………………………………………………. 
 
Terms and conditions  
1. The applicant will be required to: 
(a) Support the supply chain to maintain the smooth flow of raw material. 
(b) Install processing equipment that ma tches the International standards. 
(c) Commit to adhere to the national and international food sa fety standards. 
(d) To provide evidence of registration of brand names with government agency in charge of 
registration of brand names. 
(e) Adhere to the provisions of the Agriculture and Food Authority Act, 2013, the Crops Acts, 
2013 and other relevant laws in force from time to time. 
 
2. An application for renewal of this license shall be made to the Authority not later than the first 
day of the month of June in which th e current license is due to expire. 
3. The authority shall give notice of  the proposed grant of  license in the Kenya n gazette and such 
other manner as the authority may determine at  least 30 days before granting the license.  52 
 
 
FORM: AFA/FoCD A006C                                                       r. 13(4)  
 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF……………………………………………… 
 
APPLICATION FOR PROCESSING/RENEWAL  OF PROCESSING LICENSE     
(To be filled in triplicate) 
 
Part 1: Category / (Tick one) 
 
 Applications for New License  Application for Renewal of  License
 
Part 2:  Applicant’s Details ( To be filled by all Applicants) 
 
1. Full name of Applicant: ……………………………………………………………….  
2. Registered office……………………………… L. R. No. …….…….……..….………    
Postal Address: …………..…… Postal Code …………Town........................................ 
Tel/Mobile No:…………………… Email:……………… Website:…………………………  
Physical address: Building …………………………….. 
Street:…………Town:……………… County………………………… Sub County……………………….. Ward…………… Village..………………………………. Company details (where applicable): Certificate of Company Incorporation /registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
3. Branch offices (if any) 
         Town Location Address 
1.    
2.    County Logo 53 
 3.    
4.    
 
Part 3: Processi ng/Facility Details   
Factory processing details 
a. Installed processing capa city (in Tons/Ha) …………………………………….. 
b. The proposed company intends to process the following food crops and products 
No. Food Crop produce Estimated 
produce tonnage/year Product Estimated 
product tonnage/year Brand Names 
i.      
ii.      
iii.      
iv.      
 
Details of the Food Depot  (tick as appropriate) 
Yes                                            No  
 
Food depot 
No Capacity 
(tonnes) LR/Plot No Physical 
Location Street 
Name/No County 
1       
2       
 
  
Applicant’s  Signature………………………Date…………………. 
 
Part 4: Approval by County Government  
FOR OFFICIAL USE
 
Approved/Not approved: 
CEC for Agriculture :Nam e …………………………Signature………………Date…………... 
Comments if not 
approved……………………………………………………………………………………………
…………………………………………………………………………………………………… 
Official Stamp……………………………………………………………………………….. 
 
 
Terms and conditions  
1. The applicant will be required to: 
(a) Support the supply chain to maintain the smooth flow of raw material. 54 
 (b) Install processing equipment that ma tches the International standards. 
(c) Commit to adhere to the national and international food sa fety standards. 
(d) To provide evidence of registration of brand names with Kenya Industrial Property 
Institute (KIPI). 
(e) Adhere to the provisions of the Agricultu re and Food Authority Act, 2013, the Crops 
Acts, 2013 and other relevant laws in force from time to time. 
 
2. An application for renewal of this license shall be made to the County Government not later than 
the first day of the month of June in wh ich the current license  is due to expire. 
3. The County Government  shall give notice of the proposed grant of license in the Kenyan gazette 
and such other manner as the au thority may determine at leas t 30 days before granting the 
license. 
 
                            
 55 
 
 
FORM AFA/FoCD A007C        (r. 14(2)) 
 
 AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
COUNTY GOVERNMENT OF…………………….. 
 
APPLICATION /RENEWAL OF WAREHOUSE OPERATOR LICENSE 
(To be filled in triplicate) 
 
Part 1: Category of licence  (tick where appropriate ) 
 
 Applications for New License Application for Renewal of  License
 
Part 2:  Applicant’s Details ( To be filled by all Applicants) 
 
4. Full name of Applicant: 
……………………………………………………………….……………….  
5. Registered office………………………………… L. R. No. ………….…….……..….……    
Postal Address: …………..………........... Postal Code ………… 
Town.............................................. Tel/Mobile 
No:………………………....Email:…………………………. Website:………………… 
Physical address: Building …………………………….. 
Street:…………Town:……………… County………………………… Sub County……………………….. Ward…………… Village..………………………………. 
Company details (where applicable): 
Certificate of Company Incorporation /registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
……………………………………………………………………………………………. ……………………………………………………………………………………………. County logo56 
 6. Branch offices (if any) 
         Town Location Address 
1.    
2.    
3.    
4.    
 
Part 3: Types of scheduled crops to be handled: 
……………………………………………………………………………………………………. 
……………………………………………………………………………………………………. ……………………………………………………………………………………………………… 
 
Part 4: Qualification and experience: 
(a) Proprietor 
............................................................................................................................... ............................. 
………………………………………………………………………………………………………  
(b) Staff 
 
Level of education No. of staff 
Primary(KCPE)  
Secondary(KCSE/’O’- level  
Certificate  
Diploma/Higher diploma  
Degree  
Masters  
Other(specify)  
  
 
(c) Specify any other professional cour se related to the food industry: 
……………………………………………………………………………………………………………………………………………………………………………………………… 
                                                         (Attach copies of IDs and certificates) 
 
I hereby certify that the above  information is correct to the best of my knowledge. 
 
Date…………………………………………………………………….  Signature of applicant……………….……………………………........…..  Official rubber stamp/seal………………………………………………………..  57 
  
Part 5b: Approval by the County Government 
FOR OFFICIAL USE  
Approved/Not approved: 
CEC for Agriculture :  Name ………….……………Signature….……Date ……………… 
Comments if not approved…………………………………………………………………….. 
………………………………………………………………………………………………….. 
Official Stamp…………………………………………………………………………………. 
 
 Terms and Conditions 
1. This application should be completed in full. An incomplete form shall not be processed 
2. A warehouse operator must adhere to the provisions of the Agriculture and Food 
Authority Act, 2013, the Crops Act, 2013 and othe r relevant laws in force from time to 
time. 
3. A warehouse operator shall comply with  approved practices and standards on 
warehousing including national standards on quality, food safety and hygiene. 
4. , A warehouse operator who is administer ing warehouse receipti ng system or is 
in custody of any produce belonging  to th ird parties, shall submit to the County 
Government a certified copy of a valid insurance policy covering all risks related to warehouse business. 
5. A warehouse operator shall provide evidence of having persons qua lified on food safety 
matters in their employment to the satisfaction of the authority 
6. An application for renewal of this license sha ll be made to the Authority not later than the 
first day of the month of June in whic h the current license is due to expire. 
7. A license for a warehouse operator will only be issued to persons, co-operative societies 
or companies who have fulfilled the conditions of the Authority as set out in guidelines 
issued by the Authority from time to time. 
 
 
 58 
 
 
FORM AFA/FoCD A008A                                 (r. 16 (2)) 
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
APPLICATION FOR A FOOD DEPOT LICENSE 
 
Part 1:  Applicant’s Details ( To be filled by all Applicants) 
 
Full name of Applicant:……………………………………………………………….  
Postal Address: …………..………........... Postal Code …………Town........................................ 
Tel/Mobile No:………………………........ Email:………………………………. 
Website:……………… 
Physical address: Building …………………………….. 
Street:……………….Town:……………… County………………………… Sub County……………………….. Ward……………………… 
Village..………………………………. 
 
Company details (where applicable): 
 Certificate of Company Incorporation /registration No:, …………… 
List Names and Particulars of Direct ors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
 
Branch offices (if any) 
  No.  Town Location Address 
1    
2    
 
Part 2: Registration details: 
Food depot No.  Capacity(metric tonnes) Crop(s) to be handled 
   
   
   
   59 
 I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 
Official rubber stamp/seal…………………………………………….  
Part 3: Approval by the Authority 
 
FOR OFFICIAL USE  
Approved/Not approved: Head Food Crops Directorate         
Name ………….……………Signature….…………………….Date ………………………… 
Comments if not approved…………………………………………………………………….. ………………………………………………………………………………………………….. 
Official Stamp…………………………………………………………………………………. 
 
Terms and conditions 
1. This application should be completed in full. An incomplete form shall not be processed 
2. When considering applications for registration or renewal of registration of a food depot, 
the Authority shall ensure that only food depot with the requisite approvals under the Public Health Act, and any other written law are registered.  
3. A license for a food depot will only be issu ed to persons, co-operative societies or 
companies who have fulfilled the set standards and guidelines  issued  by the Authority from time to time 
 
       
 
     60 
 
 
FORM AFA/FoCD A008C                                (r. 15 (2)) 
 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF ………………………………. 
 
APPLICATION FOR WAREHOUSE  /STORE LICENSE 
 
Part 1:  Applicant’s Details (To be filled by all Applicants) 
 
Full name of Applicant:……………………………………………………………….  
Postal Address: …………..………........... Postal Code …………Town........................................ 
Tel/Mobile No:………………… Email:………………………… Website:……………… 
Physical address: Buil ding …………………Street:……………….Town:……………… 
County………………………… Sub County……………………….. Ward……………………… 
Village..………………………………. 
Company details (where applicable): 
 Certificate of Company Incorporation /registration No:, …………… 
List Names and Particulars of Direct ors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
…………………………………………………………………………………………….. 
…………………………………………………………………………………………….. 
Branch offices (if any) 
   No Town Location Address 
1    
2    
 
Part 2: Registration details: 
Warehouses/store 
serial number.  Capacity(metric tonnes/ 50 kg bag Crop(s) to be handled 
   
   County logo 61 
 I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 
Official rubber stamp/seal…………………………………………….  
Part 3: Approval by the County Government 
FOR OFFICIAL USE  
Approved/Not approved: 
CEC for Agriculture :Nam e …………………………Signature………………Date…………... 
Comments if not 
approved……………………………………………………………………………………………
…………………………………………………………………………………………………… 
Official Stamp……………………………………………………………………………….. 
 
Terms and conditions 
1. This application should be completed in full. An incomplete form shall not be processed 
2. When considering applications for registration or renewal of registration of a warehouse 
/store the County Government shall ensure that only warehouses/stores with the requisite approvals under the Public Health Act, and any other written law are registered.  
3. A license for a warehouse/stores will only be i ssued to persons, co- operative societies or 
companies who have fulfilled the standards andguidelines  issued  by the Authority from time to time 
 
             62 
 
 
 
 
FORM AFA/FoCD A009A       (r. 17 (2)) 
  
AGRICULTURE AND FOOD AUTHORITY  
THE CROPS (FOOD CROPS) REGULATIONS 2016 
APPLICATION /RENEWAL FO R IMPORT/EXPORT LICENSE 
 
 Applications for New License Application for Renewal of  License
 
Part A:  Applicant’s Details ( To be filled by all Applicants ) 
 
1. Full name of Applicant:……………………………………………………………….  
2. Registered office……………………………………… L. R. No.….…….……..….………    
Postal Address: …………..………........... Postal Code ………… Town............................ 
Tel/Mobile No:………………………........ Email:………………… Website:……………… 
Physical address: Building …………………………….. 
Street:…………Town:……………… County………………………… Sub County……………………….. Ward…………… Village..………………………………. 
Company details (where applicable): 
Certificate of Company Incorporation /registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
……………………………………………………………………………………………. ………………………………………………………………………………………………. 
3. Branch offices (if any ) 
No         Town Location Address 
1.    63 
 4. Type of food crops produce/products to be imported ⁄exported  and estimated annual 
quantities.  
 
No Type of food crops or food 
crops products Estimated annual 
import quantity  Estimated annual 
export quantity 
1.     
2.     
3.     
4.     
5.     
 
5. Details of the Food Depot (tick as appropriate) 
Yes                                            No  
 
Food depot 
No Capacity 
(tonnes) LR/Plot No Physical 
Location Street 
Name/No County 
1       
2       
 
 
5. Applicant’s Signature………………………….      Date ………………….………….. 
      Official  rubber stamp/seal  
 
Approval by the Authority 
FOR OFFICIAL USE  
Approved/Not approved: 
Head  Food Crops Directorate  
 Name ………….……………Signature….……Date ……………… 
Comments if not approved…………………………………………………………………….. 
………………………………………………………………………………………………….. 
Official Stamp…………………………………………………………………………………. 
1.Terms and Conditions  This application should be completed in full. An incomplete form shall 
not be processed 
2.An application for renewal of this  license shall be made to the Authority not later than the  first 
day of the month of June in which th e current license is due to expire. 64 
 3.The food depot that the importe r/exporter intends to use must  meet the set standards and 
guidelines  issued  by the Authority from time to time 
4.The holder of the importer/exporte r license shall submit monthly re turns to the Authority in the 
prescribed format.  65 
 
 
FORM AFA/FoCD A010A            (r. 30 (3)) 
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016  
  
APPLICATION FOR PERMIT TO IMPORT / EXPORT FOOD CRO P PRODUCE/FOOD 
CROP PRODUCTS 
 
 Applications for Import License  Application for export  License 
(Tick as appropriate) 
 
1. Name of applicant ……………………… 
 
2. Registered office………………………………………………………….….………. 
L. R. No. ……………….…….……..….………   Street ……..………….......……… Tel. No. ……….…………....….….………...….   Fax No.  …..................….......….. 
       E-mail  …………..…….……....….……...…...     Website  …………………..……… 3.Place where the premise is located: Village/area……..….………..….…...……..  Ward……………………….……….….…….  Sub-County…...………………………….. County………………..…..…..……..………. 4. VAT Registration No / ID. No. ………….…………………… PIN ………….……….  
5. Type of food crops produce/products to be imported or exported a nd the quantities.  
  
Commodity Quantity Customs 
Value Source/country of 
origin Point of 
entry/exit 
     
     
NB: Attach details in the format given above 
 
I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. I further state that the above declared imports or exports have been approved and certified as 
being fit for human consumption and contain no poi sonous substance or chem ical or irradiation 
as per the  relevant legisl ations and regulations.   66 
  
Applicant’s Signature………………………….……….      Date ………………….………….. 
 
 Approval by the Authority  
FOR OFFICIAL USE 
Approved/Not approved: 
 
Head/ Food Crops Directorate  
 Name ………….……………          Signature….…………………Date ……………………….. 
 
Comments if not approved…………………………………………………………………….. 
………………………………………………………………………………………………….. 
Official Stamp…………………………………………………………………………………. 
  
 
 
 Terms and Conditions  
1.This application should be completed in full. An incomplete form shall not be processed 
2. This application shall be accompanied by a phyt osanitary certificate from the country of 
origin, compliance certificate fr om the Kenya National Standa rdization body and the Kenya 
National Plant Protection Organization and complied with any other relevant law. 
3. The application shall be accomp anied by proof that the applicant has sourced produce from 
local production exhaustively as guided by the Authority from time to time. 
 67 
 THIRD SCHEDULE 
 
REGISTRATION CERTIFICATES, LICENSES AND PERMITS 
 
 
FORM AFA/FoCD R001C                     (r. 7(5))   
 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF…………………………………………….. 
 
CERTIFICATE OF REGISTRATION FOR GROWERS’ ASSOCIATION/PLANTATION 
GROWERS/ PROPAGATORS OF PLANTING MATERIALS (FREE)  
 
THIS IS TO CERTIFY that………………………………………………. of postal address 
…………………..……………of ……………………………. County, LR No….…………..has 
been duly registered by th e County Government as a growers’ association/plantation grower/ 
propagator of planting materials in accordance with Regulation 7(5) of the Crops (Food 
Crops) Regulations, 2016 
Dated this …………………… day of ………………….20………. 
 
…………………………………….                              CEC member in charge of Agriculture                      Date of issue:……………………………… 
Official stamp                                                     
 
 
Terms and Conditions 
1. This registration certificate is not transferable; 
2. A registered Grower Association shall maintain a re gister of their members in the format prescribed 
by the Authority; 
3. A registered Grower Association shall respect and enable the carrying out of the terms and conditions 
of any agreements entered between themselves and their members or on behalf of their members. County logo 68 
 4. A Registered Grower Association, Plantation Grower and Propagators of Planting material shall 
ensure that the quality of farm inputs and food crop produce and products comply with the Food 
Crops General Regulations and any other relevant laws. 
5. The holder of this certificate shall submit monthly returns to the County Government in the 
prescribed format.  
     
 
       
 
       69 
 
 
 
FORM AFA/FoCD R001A        (r. 7(10))   
 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
CERTIFICATE OF REGISTRATION FO R GROWERS’ ASSOCIATION (FREE)  
(For grower association with a national or inter- county coverage) 
 
THIS IS TO CERTIFY that………………………………………………. of postal address …………………..……………of ……………………………. LR No….…………..has been 
duly registered by the Authority as a growers’ association in accordance with Regulation 7(10) 
of the Crops (Food Crops) Regulations, 2016. 
 
 
 
 
…………………………………….                              Head/ Food Crops Directorate                             Date of issue:……………………………… 
Official stamp                                                     
 
1. Terms and Conditions This  registration certificate is not transferable; 
2. A registered Grower Association shall maintain  a register of their members in the format 
prescribed by the Authority; 
3. A registered Grower Association shall respect and enable the carrying out of the terms and 
conditions of any agreements entered between themselves and their members or on behalf of 
their members. 
4. A registered Grower Association, shall ensure that the qua lity of farm inputs and food crop 
produce and products comply with the Food Crops General Regulations and any other relevant 
laws. 
5. The holder of this certificate shall submit monthl y returns to the Authority in the prescribed 
format.  
 70 
 
 
 
FORM  AFA/FoCD R002A        (r. 8(6)) 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
Registration No……………………………………………………………… 
 
DEALER’S CERTIFICATE OF REGISTRATION (FREE) 
                           ( For dealers whose operations involve more than one County ) 
 
 
THIS IS TO CERTIFY that………………………………………………………….. of Postal 
address …………………..…………of ………………………..…. County, LR No….………….…has been duly registered by the Authority in accordan ce with section 16(1) of 
the Crops Act, 2013, as a Food Crops dealer  
 
The scope of certification is  
□ Collector      □ S e l l e r      □ Transporter      □ B u y e r          □ S t o c k i s t             □ others 
(specify)……. 
of the following category of food crops;   
□ Cereals (Specify)……………………………………………………………………………     
□ Legumes (Specify)…………………………………………………………………………..     
□ Roots and tubers (specify)………………………………………………………………….. 
 
…………………………………….                              
Head/Food Crops Directorate                             Date of issue:……………………………… 
Official stamp                                                    Date of expiry:……………………………… 
 
Terms and Conditions 
 
1. This registration certificate is not transferable; 
2. A dealer of food crops and crops products sh all conform to the na tional food safety and 
quality standards and sanita ry phytosanitary (SPS) regula tions during handling, storage 
and transportation.  71 
 3. The holder of this certificate shall submit monthly returns to the Authority in the 
prescribed format.  
 
      
 
      
 
     
 
 72 
 
 
FORM  AFA/FoCD R002C       (r. 8(6)) 
AGRICULTURE, AND FOOD AUTHORITY COUNTY     GOVERNMENT OF……………………………………………… THE CROPS (FOOD CROPS) REGULATIONS 2016 Registration  No……………………………………………………………… DEALER’S CERTIFICATE OF REGISTRATION (FREE) 
(For dealers whose operations are limited to one County ) 
 
THIS IS TO CERTIFY that………………………………………………………….. of Postal 
address …………………..…………of ………………………..…. County, LR 
No….………….…has been duly registered by the Authority in accordan ce with section 16(1) of 
the Crops Act, 2013, as a Food Crops dealer  
 The scope of certification is  
□ C ollecto r      □ S eller     □ T ran sp o rte r      □ B u y er         □ S to ck ist            □ others 
(specify)…………………………………. 
of the following category of food crops;   □ Cereals (Specify)……………………………………………………………………………     
□ Legumes (Specify)…………………………………………………………………………..     
□ Roots and tubers (specify)………………………………………………………………….. 
…………………………………….                              
CEC member in charge of Agriculture                      Date of issue:……………………………… 
 
Official stamp                                                    Date of expiry:……………………………… 
 County logo73 
  
Terms and Conditions 
1. This registration certificate is not transferable; 
2. A dealer of food crops and crops products sh all conform to the national food safety and 
quality standards and sanitary  phytosanitary (SPS) regulations during handling, storage and 
transportation.  
3. The holder of this certificate shall submit monthly returns to the Authority in the 
prescribed format. 
 74 
   
FORM AFA/FoCD   P001                                                                                     r 30(4)  
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
IMPORT/EXPORT PERMIT 
 
 
Mr/Mrs/Ms…………………………of  P .O.Box……………………….Tel…………………is 
hereby issued with an import/export    permit for food crop produce/ food crop products of the 
following categories;  
 
Type  Quantity(Metric tonnes) Value(Kshs.) 
   
   
   
   
 
Point of entry/exit…………………………………………….. 
 Fee paid:Kshs……………………… 
 
……………………………….. 
Head /Food Crops Directorate 
                                                                                                         Date ……………………… 
 
  
 
 
 
AGRICULTURE AND FOOD AUTHORITY Permit No………… 
□Export 
□Re-Export 
□Import Original 
 
Date of issue……… 
 
Valid until …………… 75 
 Terms and Conditions 
1. The Authority may vary, suspend or can cel the food crop produce and products 
import/export permit issued if the holder fails to abide with the terms and conditions of 
the food crops regulations 2016 a nd any other relevant law. 
2. The importer/exporter shall make monthly retu rns to the Authority in the prescribed 
format.  
3. This permit shall be issued subject to proof  that the applicant has sourced produce from 
local production within the last six months. 
 76 
 
 
 
FORM AFA/FoCD L001A                                                                       (r. 13 (9)) 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
PROCESSING LICENCE  
 
Authority’s Code…….....…………     Serial No……………….  
M/s…………………………………………………of Post office Box ………………………..has been granted a Food Crops Pro cessing License No. …………………………………….and is/are 
hereby authorized to operat e a food crops processing plan t at plot L.R.No./Plot…………………. 
in ……………………………..Town/Village……………… Sub-County………...…………….. of …………………...County This license is Valid from……….................................... to 31
st of June 20…... 
 
 
Fee paid: Kshs ………………………… 
  
  
…………………………………………. 
Head Food Crops Directorate                                   Date of issue…………………………        
Official stamp. 
 
This license is issued subject  to compliance with the provis ions of the Agriculture, and Food 
Authority Act, the Crops Act, 2013, the Crops  (Food Crops) Regulations, 2016 and such terms 
and conditions as specified hereunder . 
 
Terms and conditions 
1. Issuance of the license is subject  to inspection of the Food Depot  to ensure conformity with 
the Food Safety requirements 
2. This license is not transferable 77 
 3. An application for renewal of this license shal l be made to the Authority not later than the 
first day of the month of June in whic h the current license is due to expire. 
4. This license is valid only for the cr ops produce/products specified herein. 
5. Any changes in the particulars supplied by the pr ocessor for purposes of the license shall be 
notified to the Authority in writing 
6. The processors shall submit their processing re turns to the Authority on a monthly basis in 
the prescribed format. 
7. A processing license may be suspended where a licensee continues to default in submitting 
returns 
8. An applicant or holder of this license who is  aggrieved by the decision of the Authority may 
appeal to the Cabinet Secretar y within 30 days from the date on which the applicant first 
received the notice of the decision. 
 78 
 
 
FORM AFA/FoCD L001C                                                      (r. 13 (9)) 
AGRICULTUREAND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF………………………………………….. 
 
PROCESSING LICENCE  
 
County’s Code…….....…………     License Serial No……………….  
M/s…………………………………………………of Post office Box ………………………..has 
been granted a Food Crops Pro cessing License No. …………………………………….and is/are 
hereby authorized to operat e a food crops processing plan t at plot L.R.No./Plot…………………. 
in ………………..Town/Village……………… Sub-County………...….. of 
……………...County  
This license is Valid from……….................................... to 31
st of June 20…... 
 
Fee paid: Kshs ………………………… 
  
      
………………………………………………. 
CEC  Member, In Charge Of Agriculture 
 
Official stamp   Date of issue…………………………
                                                 
 
  
This license is issued subject  to compliance with the provis ions of the Agriculture, and Food 
Authority Act, the Crops Act, 2013, the Crops  (Food Crops) Regulations, 2015 and such terms 
and conditions as specified hereunder . 
 County logo 79 
 Terms and conditions 
1. This license is not  transferable 
2. An application for renewal of this license shall be made to the County Executive Committee 
Member in charge of Agriculture not later than  the first day of the month of June in which 
the current license is due to expire. 
3. This license is valid only for the cr ops produce/products specified herein. 
4. Any changes in the particulars supplied by the pr ocessor for purposes of the license shall be 
notified in writing to the County Executive Co mmittee Member in charge of Agriculture. 
5. The processors shall submit their processing returns to the County Executive Committee 
Member in charge of Agriculture on a m onthly basis in the prescribed format. 
6. A processing license may be suspended where a licensee continues to default in submitting 
returns 
7. An applicant or holder of this license w ho is aggrieved by the decision of the County 
Executive Committee Member in charge of Agriculture may appeal to the Authority within 30 days from the date on which the applican t first received the notice of the decision. 80 
 
 
FORM AFA/FoCD L002C              (r. 14 (3)) 
 
 AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF……………….. 
 
WAREHOUSE OPERATOR LICENSE 
 
Registration No…………………….….                                       Serial.No…………… 
                                                   M/s…………………………………………………of Post office Box ………………………..has been granted a Warehouse operator’s License  No. …………………………………….and is/are hereby authorized to  operate a warehouse(s) in 
Kenya pursuant to Regulation 14 of the Crops  (Food Crops) Regulations 2016 and the Crops 
Act, 2013.  
This License is valid from ………………………….to……………………………………….  
 
Fee paid: Kshs ………………………… 
 
 
 
  
…………………………………….                              
CEC Member in charge of Agriculture                              Date of issue:………………… 
Official stamp                                                     
 
      
 County logo 81 
 Terms and conditions 
 
1. In the event that the operators intends to ceas e operations at a particular warehouse, the 
operator shall inform the County Government one month prior to ceasing the operations.  
2. The County Government may vary, suspend or cancel the warehouse ope rator license issued 
if the holder fails to abide with the terms and conditions of the license. 
3. An application for renewal of this license shal l be made to the County Government not later 
than the first day of the month of June in which the current license is due to expire. 
4. This license is issued subject to complianc e of the provisions of  Agriculture and Food 
Authority Act 2013 and Crops Act 2013, and the re gulations issued ther eunder and any other 
relevant law. 
5. 5. The holder of this license shall only operate  in a licensed warehouse. On application for 
registration or renewal of regi stration, a warehouse operator shall submit to the County 
Government  a certified copy of  a Valid Insurance Policy cove ring all risks re lated to the 
food crops and food crops products business. 
   82 
 
 
 
FORM AFA/FoCD L003A         (r. 16 
(4)) 
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
FOOD DEPOT LICENSE 
 
Registration No……………..                                            Serial No…………………………… 
  
M/s…………………………………………………of  Post office Box 
………………………..has been granted a Food depot License  No. 
…………………………………….and is/are hereby authorized to handle  a maximum of 
…………………………… tonnes of food crops produce at any one time at the following food 
depot 
 
Food depot 
No. Capacity 
(metric 
tonnes)    LR. No/Plot 
No Street Sub-County County 
1.       
2.       
3.       
4.       
 
This license is issued pursuant to Regulati on 16 of the Crops (Food Crops) Regulations 2016 and 
the Crops Act, 2013. 
 
This License is valid from ………………………….to………………………………………. 
 
Fee paid: Kshs ………………………… 
 
…………………………………………. 
Head /Food Crops Directorate                                   Date of issue…………………………        
Official stamp. 83 
  
 
Terms and Conditions                             
1. The Authority may suspend or cancel the food de pot license issued if the holder fails to 
abide with the terms and conditions of the license. 
 
2. The application for renewal of this license shall be made to the Head  Food Crops 
Directorate so as to reach at le ast one month before expiry date. 
 
3. This license is issued subject to complianc e of the provisions of  Agriculture and Food 
Authority Act 2013 and Crops Act 2013, and the regulations issued thereunder and any 
other relevant law. 
 84 
 
                                                                         
FORM AFA/FoCD L003C                                                                               (r. 
15 (4)) 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF………………………………………. 
 
WAREHOUSE ⁄ STORE LICENSE 
 
Serial No……………………………     County Code…………….. 
 
M/s…………………………………………………of  Post office Box 
………………………..has been granted a Warehouse/ store License  No. 
…………………………………….and is/are hereby authorized to warehouse  a maximum of 
…………………………… tonnes of food crops produce at any one time at the following 
warehouse 
 
Warehouse 
No. Capacity   
 LR. No/Plot No Street Sub-County County 
      
      
      
      
 
This license is issued pursuant to Regulati on 15 of the Crops (Food Crops) Regulations 2016 and 
the Crops Act, 2013. 
 
This License is valid from ………………………….to………………………………………. 
 
Fee paid: Kshs ………………………… 
  
…………………………………….                              
CEC Member in charge of Agriculture                              Date of issue:………………… 
Official stamp                                                     County logo 85 
  
 
 
 
 
Terms and Conditions 
1. The County Government  may suspend or cancel the warehouse/store lic ense issued if the 
holder fails to abide with the te rms and conditions of the license. 
 
2. The application for renewal of th is license shall be made to the CEC member in charge of 
Agriculture so as to reach at le ast one month before expiry date. 
 
3. This license is issued subject to complianc e of the provisions of  Agriculture and Food 
Authority Act 2013 and Crops Act 2013, and the Regulations issued thereunder and any 
other relevant Law. 86 
 
 
 
FORM AFA/FoCD L004                                      (r. 17 (3)) 
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
FOOD CROPS IMPORTER/EXPORTER LICENSE 
 
Registration No …………………………………………..                  Serial No……………… 
     
 
M/s…………………………………………………of  Post office Box 
………………………..has been granted an Import/Export License  No. 
…………………………………….and is/are hereby authorized to 
import/export…………………………………………………………… types of food crops 
pursuant to Regulation 17 (3) of the Crops (F ood Crops) Regulations 2016 and the Crops Act, 
2013. 
 
This License is valid from ………………………….to………………………………………. 
 Fee paid: Kshs :………………………………… 
  
  
…………………………………………. 
Head /Food Crops Directorate                                   Date of issue…………………………      
 
Official stamp. 
 Terms and conditions 87 
 1. Issuance of a license under th is regulation will be conditi onal on the applicant satisfying 
the Authority that they have complied with national and relevant in ternational standards 
and any other legal requirements. 
2. Issuance of the license is subject to inspec tion of the Food Depot to  ensure conformity 
with the Food Safety requirements 
3. A license issued under this Regulation shall be  valid for one year from date of issue. 
4. This license is not transf erable to any other person. 
 
5. The application for renewal of this license  shall be made to the Head Food Crops 
Directorate so as to reach at le ast 1 month before expiry date. 
6. This license is issued subject to compliance of the provisions of Ag riculture,  and Food 
Authority Act 2013 and Crops Act 2013, and the regulations issued thereunder and any 
other relevant law. 
7. The Authority may vary, suspend or cancel th e food crop import/export license issued if 
the holder fails to abide with the terms and conditions of the license. 
 
 
FOURTH SCHEDULE 
  
REGISTERS AND RETURNS 
 
 
FORM AFA/FoCD S001                (r. 10 (1)) 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF…………………………………………………….. 
 
GROWERS’ ASSOCIATION REGISTER OF MEMBERS 
 
PART A: GROWERS ASSOCIATION DETAILS 
Name of the Grower Association……………............................................…….... 
Physical Address………………………......................….............……………….. P.O. Box ………………......................…………………………………………… County logo88 
 Email………………………………………....................................…………........ 
Fax…………………………..................................………………………………. Tel…………………………...................................………………………………. 
Authority’s Code ……………………………….................................................... 
Registration No…………..................................PIN No………………………….. Year.………………………………………………………..…………………….... 
 
PART B:  Members and services details 
 
Grower 
Code Name of grower Physical 
Location Area Under 
Crop(Hectares) Production 
 (metric tonnes)
         
         
  
Prepared by: 
 
Name: ........................................................... 
Signature……………………….…………...  
Stamp…………………………….. Date……………………………….. 
       
 
FORM AFA/FoCD S008C                                               (r. 10(2)  
AGRICULTURE AND FOOD AUTHORITY THE CROPS (FOOD CROPS) REGULATIONS 2016  COUNTY GOVERNMENT OF…………………………………….  FORM OF DISTRIBUTED VEG ETATIVE PLANTING MATERIAL 
Grower (buyer) personal information and contact 
Name……………………………, Age………………………,  
Level of education……………………………….. Identity No/Passport No………………………………… County logo 89 
 Postal address…………………………..Town……………….Postal Code,………………. 
Mobile Phone No…………………………………. 
Physical location of destination farm 
County…………………Subcounty…………………………..Ward…………………Village……
…………………….…Geocoordinates………………………… 
 Crop production details  
Crop type……………………Acreage to be 
planted………………………Date……………...time………Quantity purchased (no of batches…………………. No.Vines/cuttings per batch ……………………..  Type (Vines/cuttings per batch /other specify……………………..) Variety/cultivar/ landrace (loc al variety)……………………Code………..…. Length per 
piece…………………………….  
Propagator details 
Name …………………………………………Postal address ……………………….. 
Mobile  phone no………………………………… email ………………………….  
Physical location of source farm/establishment 
County…………………………………Sub county ……………………………. 
Ward…………………………………..Town………………..Village……………………….. 
 
Crop production details 
Crop type………………………code ……………..………..acreage under 
crop………………………..Harvest date……………Quantit y sold(no of batches)…………….no 
of No. Vines/cuttings /other  (specify ………………………) per batch………………………. 
 
Compliance status on regulation and standards       
No of inspections………………Certification status  …………Evidence available/not 
available…………
 
FORM AFA/FoCD S002C      (r. 11(5)) County logo 90 
 AGRICULTURE AND FOOD AUTHORITY 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
COUNTY GOVERNMENT OF………………………………………………. 
MONTHLY SUMMARY RETURNS BY COUNTY GOVERNMENTS TO THE 
AUTHORITY ON MOVEMENT OF FOOD CROPS PRODUCE. 
 
To  
The Director General  
The Agriculture and Food Authority  (Att: Head/ Food Crops Directorate)  
   
Returns for the month ending ………………  Year ………………….  
 
Kind of food crops produce transported  
 
Type of food 
Crop Quantity 
Transported from the County (Tons) Destination 
Counties  
   
   
   
   
   
   
   
   
   
   
   
   
 
 
Authorized officers Signature  ………………………….……….      Date ……….………….. 
 
Official County Stamp  
 91 
 
 
FORM AFA/FoCD S003A    (r. 34 (2)) 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
MONTHLY RETURNS ON IMPORT/EXPORT OF FOOD CROPS PRODUCE AND 
PRODUCTS 
(To be filled in triplicate) 
Name/Business name of  importer/exporter………………………………………… 
 Address : 
Postal address……………………………………..Code:…………………………………….  Tel…………………………………… Email………………………………………………  
Physical location 
Street ………………………………………… L.R/Plot No……………………………… 
 Registration details 
 VAT Registration No. ………….…………………… PIN ………….…………………..  ID. No………………………………………………… 
Returns for the period ……………………………………………………………….  
Kind of food crops imported/exported . 
 
Kind of 
crop produce or food product Quantity 
Imported Quantity 
exported Customs 
Value Country of 
origin/destination country Point of 
entry/exit Remarks
       
       
       
I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
6. Applicant’s Signature………………………….……….      Date ………………….………….. 
 
Official stamp/seal 92 
 
 
FORM AFA/FoCD S004A      (r. 34 (1)) 
 
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
 
MONTHLY RETURNS BY PROCESSORS  OF FOOD CROPS PRODUCE AND 
PRODUCTS ( to be filled by processors whose proce ssed products will be sold outside the 
County of operation ) 
 
Month ………………………………………… Year …………………20……………. 
(To be filled in triplicate) 
Name/Business name ……………………………………………… 
 Address : 
Postal address……………………………………..Code:…………………………………….  Tel…………………………………… Email………………………………………………  
Physical location 
Street ………………………………………… L.R/Plot No……………………………… 
 
Registration details 
 VAT Registration No…………………………………… PIN ………….………. 
  ID. No. ………….……………………  
 Type food crop 
produce  Quantity 
(tons) purchased Quantity 
(tons) processed Stock 
releases Brand 
names 
1      
2      
3      
 
NB: Attach a list where necessary 
I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 93 
 Official stamp/seal  
 
 
FORM AFA/FoCD S004C      (r. 34 (1)) 
AGRICULTURE AND FOOD AUTHORITY 
THE CROPS (FOOD CROPS) REGULATIONS 2015 
COUNTY GOVERNMENT OF…………………………………… 
MONTHLY RETURNS BY PROCESSORS  OF FOOD CROPS PRODUCE AND 
PRODUCTS ( to be filled by processors whose processed products will be sold within the 
County  of operation)  
Month ………………………………………… Year …………………20……………. 
(To be filled in triplicate) 
Name/Business name ……………………………………………… 
 Address : 
Postal address……………………………………..Code:…………………………………….  Tel…………………………………… Email………………………………………………  
Physical location 
Street ………………………………………… L.R/Plot No……………………………… 
 Registration details 
 VAT Registration No / ID. No. ………….…………………… PIN ………….……….  
 Type food crop 
produce  Quantity 
(tons) purchased Quantity 
(tons) processed Stock 
releases Brand 
names 
1      
2      
3      
 
NB: Attach a list where necessary County logo 94 
 I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 
 
Official stamp/seal  95 
 
 
FORM AFA/FoCD S005A                 (r.34(5))) 
AGRICULTURE AND FOOD AUTHORITY  
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
MONTHLY RETURNS OF FOOD CROPS PRODUCE HELD BY  FOOD DEPOTS 
Month ………………………………………… Year …………………20……………. 
(To be filled in triplicate) 
Name/Business name ……………………………………………… 
 Address : 
Postal address……………………………………..Code:…………………………………….  Tel…………………………………… Email………………………………………………  
Physical location 
Street ………………………………………… L.R/Plot No……………………………… 
 Registration details 
 VAT Registration No. ………….…………………… PIN ………….……….  ID. No…………………………………………………. 
Food depot no Type food crop produce  Quantity held(MT) 
1   
2   
3   
 
I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 
 
Official stamp/seal  
 96 
 
 
FORM AFA/FoCD S005C   (r. 34 (3)) 
AGRICULTURE AND FOOD AUTHORITY 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
COUNTY GOVERNMENT OF…………………… 
MONTHLY RETURNS OF FOOD CROPS  PRODUCE HELD BY WAREHOUSE 
OPERATORS  
Month ………………………………………… Year 20……………. 
(To be filled in triplicate) 
Name/Business name ……………………………………………… 
 Address : 
Postal address……………………………………..Code:…………………………………….  Tel…………………………………… Email………………………………………………  
Physical location 
Street ………………………………………… L.R/Plot No……………………………… 
 Registration details 
 VAT Registration No  ………….…………………… PIN ………….……….  ID. No……………………………………………………. 
Warehouse 
no. Type food crop 
produce  Quantity held(MT) 
1   
2   
3   
 
I hereby declare that the particular s which I have given are true a nd accurate to the best of my 
knowledge and belief. 
 Applicant’s Signature………………………….……….      Date ………………….………….. 
 County logo 97 
 Official stamp/seal  98 
 
 
FORM AFA/FoCD S006A      (r. 34(1)) 
AGRICULTURE AND FOOD AUTHORITY  
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
ANNUAL RETURNS BY FOOD DEPOTS TO  THE AUTHORITY ON SUPPLIERS OF 
RAW MATERIALS. 
 
To  
Head/Food Crops Directorate  
  
 
Returns for the year beginning ……………………… year………………  
 
 Food crops produce supply information  
Name of 
supplier Type of food 
Crop Quantity (Tons) Source(county/country)
    
    
    
 
 
 Authorized officers Signatu re ………………………….……….      Date ……….………….. 
 
Official  Stamp  
 
  
 
  
    99 
 
 
FORM AFA/FoCD S006C     (r. 34(1)), r.34(3)) 
AGRICULTURE AND FOOD AUTHORITY  
COUNTY GOVERNMENT OF ………………………………… 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
ANNUAL RETURNS BY PR OCESSORS/WAREHOUSE OPERATOR TO THE 
COUNTY GOVERNMENT ON SUPPLIERS OF RAW MATERIALS. 
 
To  
The County Executive Committee Memb er in charge of Agriculture 
 
 
Returns for the year beginning ……………………… year………………  
 
Food crop produce/products supply information 
 
Name of 
supplier Type of food 
Crop Quantity (Tons) Source(county/country)
    
    
    
 
 
 Authorized officers Signatu re ………………………….……….      Date ……….………….. 
 
Official Stamp  
 
        County logo 100 
  
 
 
FORM AFA/FoCD S009C     (r. 34(4)) 
AGRICULTURE AND FOOD AUTHORITY  
COUNTY GOVERNMENT OF ………………………………… 
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
MONTHLY RETURNS BY MARKETING AGENT TO THE CO UNTY GOVERNMENT 
ON CROPS PRODUCE PURCHASED. 
 
To  
The County Executive Committee Memb er in charge of Agriculture 
 
 
Returns for the month ending ……………………… year………………  
 
Food crops purchased information 
  
Name of 
suppliers Type of food 
Crop Quantity (Tons) Source(subcounty) 
    
    
    
 
 
 Authorized officers Signatu re ………………………….……….      Date ……….………….. 
 
Official Stamp  
 
     County logo 101 
  
      
FORM AFA/FoCD S007A                           (r. 34(2)) 
AGRICULTURE AND FOOD AUTHORITY  
THE CROPS (FOOD CROPS) REGULATIONS, 2016 
ANNUAL RETURNS BY EXPORTERS/IM PORTERS TO THE AUTHORITY ON 
SUPPLIERS OF PRODUCE/PRODUCTS. 
 
To  
Head/Food Crops Directorate  
  
 
Returns for the year beginning ……………………… year………………  
 
Food crop supply information 
 
Name of 
supplier Type of food 
Crop Quantity (Tons) Source(county/country)
    
    
    
 
 
 Authorized officers Signatu re ………………………….……….      Date ……….………….. 
 
Official  Stamp  
 102 
  
FIFTH SCHEDULE 
 
 
 
 
PRELIMINARY LETTER OF APPRO VAL FOR PROCESSING PLANT 
 
FORM AFA/FoCD PLA001A              (r. 13 (3))   
 
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
LETTER OF PRELIMINARY APPROVAL FOR FOOD CROP PROCESSING PLANT 
 
Reference:……………      Date:…………………  TO: M/s…………………………………. ………………………………………….. ………………………………………….. (Applicant’s name /Company address) 
 
Dear Sir, 
RE: LETTER OF PRELIMINARY APPROVAL FOR FOOD CROP PROCESSING 
PLANT          
Following your application to be granted approval  to establish a food crops processing plant in 
Kenya, your application has been given preliminary approval. You are hereby authorized  to seek 
approval from relevant Government agencies in  accordance with existing laws and regulations. 
You will be required to demonstrate your plan fo r the following before you are granted a license 
to operate the food crops processing plant: 
1. Support the supply chain to maintain the smooth flow of raw material. 
2. Install processing equipment that will match current Kenyan standards, 
3. Commit to adhere to the national and international food sa fety standards. 
4. Execute the project within the next 2 years after which this Letter of Preliminary Approval 
shall be invalid. 103 
 5. Adhere to the provisions of the Agricultu re and Food Authority Act,2013, the Crops Act 
2013 and other relevant laws in force from time to time 
 
This application is not a guarantee of being issued with a processing licence. 
 
The Authority is satisfied w ith your intentions and looks forward to your successful 
implementation of the proposed food processing facility. 
 
Yours sincerely, 
 
Head/Food Crops Directorate        
NOTE: Please note that this le tter is not a license and does not  guarantee the applicant the grant 
of a license to operate a food pro cessing factory by the Authority   
 
                       104 
 
                                                                                           
FORM AFA/FoCD PLA001C              (r. 13 (3))   
  
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
COUNTY GOVERNMENT OF…………………………………….. 
 
LETTER OF PRELIMINARY APPROVAL FOR FOOD CROP PROCESSING PLANT 
 
Reference        Date:………………… 
TO: M/s…………………………………. 
………………………………………….. ………………………………………….. 
(Applicant’s name /Company address) 
 
Dear Sir, 
 
RE: LETTER OF PRELIMINARY APPROVAL FOR FOOD CROP PROCESSING 
PLANT          
Following your application to be granted approval  to establish a food crops processing plant in 
Kenya, your application has been given preliminar y approval. You are here by authorized to seek 
approval from relevant Government agencies in  accordance with existing laws and regulations. 
You will be required to demonstrate your plan fo r the following before you are granted a license 
to operate the food crops  processing facility: 
1. Support the supply chain to maintain the smooth flow of raw material. 
2. Install processing equipment that will match current Kenyan standards, 
3. Commit to adhere to the national and international food sa fety standards. 
4. Execute the project within the next 2 year s after which this Letter of Preliminary 
Approval shall be invalid. 
5. Adhere to the provisions of the Agriculture and Food Aut hority Act,2013, the Crops Act 
2013 and other relevant laws in force from time to time 
 This application is not a guarantee of being issued with a processing licence. 
 The County Government is satisfied with your in tentions and looks forward to your successful 
implementation of the proposed food processing facility.  Yours sincerely, County logo 105 
  
       
County Executive Committee Member In-charge of  Agriculture 
 ………………………………………...COUNTY 
 
NOTE: Please note that this le tter is not a license and does not  guarantee the applicant the grant 
of a license to operate a food proce ssing factory by the County Government . 106 
 
 
SIXTH SCHEDULE 
 
AGRICULTURE, AND FOOD AUTHORITY 
 
THE CROPS (FOOD CROPS) REGULATIONS 2016 
 
LICENCE FEES, PERMIT FEES AND LEVIES 
 PART 1: LICENSE FEES  
a) Food Crops Processors’ Licence (r. 13(2)) 
Raw 
material   Processors  
(based on capacity  
tons/ hr and products distribution coverage ) Validity Annual  
Fees/(Ksh) Licensing 
Authority 
Category 1-Cereals 
Wheat and 
Maize Less than 2  
 
 Annual 3,000 County 
2 – 5 10,000 AFA 
6-10 12,000 AFA 
11-20 15,000 AFA 
21-45 18,000 AFA 
Over 45 20,000 AFA 
Rice 2 and above Annual 10,000 AFA 
0.5-2 5,000 AFA 
Less than 0.5 3,000 County 
Barley  Annual 20,000 AFA 
Sorghum, All 
millets ,grain amaranth 1 ton and above Annual 10,000 AFA 
Less than 1 ton. 3,000 County 
Category 2-
Legumes   
Beans, Broad 
beans, Less than 1  
 3,000 County 
1 – 5 10,000 AFA 107 
 Cluster bean 
Dolichos, Cow peas, Chick peas, Pigeon peas Pea ,Soya beans 6-10  
Annual 15000 AFA 
11-20 18,000 AFA 
Category 3- 
Tubers   
 
 Irish potatoes  Less than 2  
  
Annual No fees  
2 – 5 3,000 AFA 
6-10 5,000 AFA 
11-20 8,000 AFA 
21-45 10,000 AFA 
Over 45 20,000 AFA 
b) Warehouse/stores, and  Warehouse Operator’s License Fees                                         
r.14(2),r.15(2),                       
Category Annual 
Licensing 
Fees/Renewal 
( Ksh) Licensing 
Authority 
Warehouse Operator   10,000 County 
Warehouse Category  capacity (in 50kg bags) Less than 5,000 2,000 County 
Between 5,000 – 
10,000 3,000 County 
Between 10,000 -
50,000 10,000 County 
 
Part 1c. Annual Food Depot Licence Fees                                                  r.16 (2) 
 Category  Annual 
Licensing 
Fees/Renewal 
( Ksh)Licensing 
Authority  
Food 
Depot Category  capacity (in 50kg bags) Between 51,000-
100,000 30,000 AFA 
Between 101,000-
150,000 35,000 AFA 
Between 150,000-
200,000 40,000 AFA 
Over 200,000 45,000 AFA 
 Silo complex 50,000 AFA 108 
  
 Part 1(d) Annual import and export fees    r.17 (2) 
Category Annual Licensing 
Fees/Renewal 
( Ksh) Licensing Authority 
Exporter 10,000 AFA 
Importer  30,000 AFA 
 
 PART 2: PERMIT FEES             (r. (33 (1)) 
 
Type of 
permit Basis of charge Amount  
(Kshs) Payable to 
Import (food 
crop produce or products) Per Consignment Free Authority 
Export (food 
crop produce or products Per Consignment Free Authority 
NB: to be reviewed from time to time 
 PART 3: IMPORT/EXPORT LEVIES         r.31 (1) 
 
Type of produce Export(% of customs 
value) Import(% of customs value) 
Raw Finished Raw Finished 
Cereals. 1.5 1 1.5 3 
Legumes 1.5 1 2 3 
Roots and Tubers  0.5 0.5 3 3 
 
 
Made on the……………………………………………., 2016. 
 
 
 
 
 WILLY BETT, 
Cabinet Secretary,  
Ministry of Agriculture, Livestock and Fisheries .