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WT/MIN(15)/INF/11  
 
17 November 2015  
(15-6087)  Page: 1/4  
Ministerial Conference 
Tenth Session 
Nairobi, 15-18 December 2015  Original: English  
 
 NOTE TO DELEGATIONS 
TRANSPORT ARRANGEMENTS DURING MC10 
 
Please find below a communication from the Kenyan National Preparatory Committee, dated 
10 November 2015, concerning transport arrangements during the Tenth Ministerial Conference (MC10) in Nairobi, Kenya.  
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1  GENERAL INFORMATION 
1.1.  Police officers will be deployed to direct traffic and clear the way for the ease of movement 
between Jomo Kenyatta International Airport (JKIA) and the hotels. These officers will man all road 
junctions 24 hours a day to manage access to the roads connecting JKIA to the hotels. 
1.2.  Police officers will be deployed to manage an d direct traffic around the hotels to ensure easy 
traffic flow in and out of the hotels. Two traffic offi cers alongside security officers will ensure easy 
access to the hotel parking lots. 
2  SHUTTLE BUSES 
2.1.  To better ensure the easy transport of de legates within Nairobi, the Host Government will 
provide shuttle services. All delegates are encouraged  to use this service as a simple, efficient way 
to move around Nairobi. 
2.2.  Shuttle buses will connect the hotels where delegates are staying to pick-up and drop-off 
points at the KICC as well as transfer delegates to and from Jomo Kenyatta International Airport 
(JKIA). The exact shuttle bus routes are currently being finalized. Details will be announced in due 
course.  
2.3.  Shuttle service will begin on Thursday, 10 December 2015 and will run continuously in 
intervals of 15 – 20 minutes from 5 a.m. through 11 p.m. during the duration of MC10. Special 
arrangements will be in place in case of exte nded or after-hour meetings. Shuttle service is 
scheduled to end on Monday, 21 December 2015. 
2.4.  Shuttle buses will be screened for security pu rposes. A police officer and a liaison officer will 
be onboard the shuttles. The liaison officers will provide information to delegates regarding 
transportation arrangements. All drivers and personnel will be identified with badges. All shuttle vehicles will be accredited for access to secured areas. 
2.5.  Shuttle routes and schedules are tentativ e and may change depending on the information 
that Delegations provide regarding accommodation and vehicle needs. All Delegation Coordinators are invited to send a completed Form C, attached as Annex I, before Monday, 
7 December 2015  to ensure the proper coordination of shuttle services. WT/MIN(15)/INF/11 
 
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  2.6.  Hotels will be responsible for designating pick-up and drop-off points, based on the expected 
number of delegates using the shuttles. To that end, all delegates are invited to book their accommodation with Gina Din (the Event Organizer) or inform Gina Din of their arrangements as soon as possible. 
3  PRIVATELY ARRANGED VEHICLES 
3.1.  Delegations may arrange, at their own expense, additional private vehicles for travel in 
Nairobi. As part of a comprehensive traffic management plan, Delegations will generally be limited 
to two (2) additional vehicles that may access the area around the KICC. In limited circumstances, 
additional passes may be available for Delegations with additional Ministers. 
3.2.  These vehicles must fit within a convention al parking space and have the proper access pass. 
Delegation Coordinators will provide details abou t the vehicles, drivers and alternate drivers on 
Form D, attached as Annex II. A maximum of two (2) vehicles may be registered and accredited 
on Form D, which Delegation Coordinators should submit at the Accreditation Centre in Nairobi 
during the time of badge collection in order to receive the vehicle access passes. 
3.3.  Delegates travelling in privately arranged vehicles may be dropped off outside the City Hall 
Gate opposite the KICC. Vehicles with the appropriate access pass may park in designated parking areas within the red zone. While the Kenyan National Preparatory Committee is identifying 
available parking near the KICC, Delegations shou ld be aware that the vehicle access pass does 
not guarantee parking space. 
3.4.  Drivers of privately arranged vehicles are expected to comply with all Kenyan laws including 
those regarding driving licenses or permits, traffic regulations and signs, as well as parking 
regulations. As a reminder, traffic in Kenya keeps to the left side of the road, and Delegations may 
prefer to hire local car and chauffeur services. 
3.5.  Arrangements for privately arranged vehicles may be subject to change due to security or 
other concerns, depending on the needs of the Host Government. 
3.6.  For further enquiries, including assistan ce in connecting with reputable vehicle rental 
companies, Delegations may consult the Fleet Manager: 
Mr. Waweru Kimani 
Fleet Manager Email: wawerukmn@gmail.com   
wto-transport@mfa.go.ke  
wtomc10transport@gmail.com  
Tel:  +254 722168700 
 
 
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 WT/MIN(15)/INF/11 
 
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ANNEX I – FORM C 
 TENTH WTO MINISTERIAL CONFERENCE 
Kenyatta International Convention Centre 
15 - 18 December 2015 
 
SHUTTLE INFORMATION FORM  
(Available in English only) 
P l e a s e  c o m p l e t e  t h i s  f o r m  a n d  e - m a i l  i t  t o  wto-transport@mfa.go.ke  with CC to 
wtomc10transport@gmail.com  and wawerukmn@gmail.com  before Monday, 7 December 2015 . 
 
 
 
A. Point of Contact for Transporta tion/Delegation Coordinator Details 
Member/Observer/International Organization:  
Name:  Email address:  Telephone number:  
 
B. Delegation Accommodation Details  – Hotel 1 (for shuttle planning) 
Name of hotel 1:  
Approximate number of delegates staying at this hotel who will use the shuttle bus:  
Special accommodation or attention for 
delegates, if any:  
 
 
C. Delegation Accommodation Details  – Hotel 2 (for shuttle planning) 
Name of hotel 2, if applicable:  
Approximate number of delegates staying at this hotel who will use the shuttle bus:  
Special accommodation or attention for 
delegates, if any:  
  
 
 
 
 
 
 
 
 
 WT/MIN(15)/INF/11 
 
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ANNEX II – FORM D 
 TENTH WTO MINISTERIAL CONFERENCE 
Kenyatta International Convention Centre 
15 - 18 December 2015 
 
PRIVATE VEHICLE ACCREDITATION FORM  
(Available in English only) 
Registered vehicles are limited to cars  and mini-vans that will fit within a conventional parking space. Kindly 
include with this form a scan or copy of a photo and licence for each driver , including alternates. 
 
As vehicle arrangements are firmed  up, please send this form to registration.mc10@wto.org  and  
wto-transport@mfa.go.ke  with CC to wtomc10transport@gmail.com  and wawerukmn@gmail.com . This form 
may be presented at the Accreditation Centre  during badge collection.  
 
A. Accreditation for Privately Arranged Transport – Vehicle 1 
Type and colour of vehicle:  
License plate number of vehicle:  
Period vehicle will be used: 
Full name of primary driver:  
License number of primary driver:  
License’s expiry date of primary driver:  
Full name of alternate driver, if any:  License number of alternate driver, if any:  
License’s expiry date of alternate driver:  
 
B. Accreditation for Privately Arranged Transport – Vehicle 2 
Type and colour of vehicle:  
License plate number of vehicle:  
Period vehicle will be used: 
Full name of primary driver:  
License number of primary driver:  
License’s expiry date of primary driver:  Full name of alternate driver, if any:  
License number of alternate driver, if any:  
License’s expiry date of alternate driver:  
 
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