G/SPS/61  
 
8 September 2014  
(14-5067)  Page: 1/3  
Committee on Sanitary and Phytosanitary Measures    
 
 
 
 PROCEDURE TO ENCOURAGE AND FACILITATE THE RESOLUTION OF 
SPECIFIC SANITARY OR PHYTOSANITARY ISSUES AMONG MEMBERS 
IN ACCORDANCE WITH ARTICLE 12.2 
 
DECISION ADOPTED BY THE COMMITTEE ON 9 JULY 2014 
The Committee on Sanitary and Phytosanitary Measures ("the Committee"), 
 Having regard  to paragraph 1 of Article 12 of the Agr eement on the Application of Sanitary and 
Phytosanitary Measures ("the Agreement"); 
 
Seeking  to further encourage and facilitate the resolution of specific sanitary or phytosanitary 
issues among Members, in accordance with the provisions of Article 12.2 of the Agreement; 
 
Recalling  that the Working Procedures of the Committee permit the Chairperson of the Committee 
to assist Members to deal with any matter which has been raised under the Agreement, upon a 
request by the Members directly concerned; 
 Noting  that the ad hoc consultation mechanism, foreseen in Article 12.2 of the Agreement and in 
the Working Procedures of the Committee, offers Members an additional route for dialogue and 
exchange of information on sanitary and phytosanitary concerns; 
 Recalling  that during the reviews of the operation an d implementation of the Agreement, Members 
recognized the usefulness of application of Ar ticle 12.2, and encouraged the use of ad hoc 
consultations, including through the good offices of the Chairperson of the Committee;  
Decides  as follows: 
 1  GENERAL PROVISIONS 
1.1.  This procedure is intended to encourage and facilitate the resolution of specific sanitary or 
phytosanitary issues among Members, with a view to assist Members to reach mutually 
satisfactory solutions, according to Article 12.2 of the Agreement. Member participation in this 
procedure is voluntary.
[1] 
1.2.  This procedure is without prejudice to th e rights and obligations of Members under the SPS 
Agreement or any other WTO agreement and shall not constitute a legally binding agreement. This procedure is not intended to prejudice in any wa y the process or outcome of the work of other 
WTO bodies. 
1.3.  Any Member(s) may at any time request co nsultations with another Member(s) regarding any 
sanitary and phytosanitary measure(s) as described in Annex A(1) of the SPS Agreement. 
                                               
[1] By voluntary participation, it is understood that a Member that has received a request for 
consultation is free to accept  or reject that request. G/SPS/61 
 
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  2  PROCEDURE FOR ADDRESSING CONCERNS REGARDING SPS ISSUES 
2.1  Request for Consultations 2.1.  A Member (hereinafter the "requesting Member") requests consultations with another 
Member (the "responding Member"), in writing, in a WTO working language. The request will 
identify the measure(s) to be consulted on, describe the reasons for requesting consultations, and 
provide a description of the requesting Member's concern regarding the possible effects on trade. 
Further, the request may provide any preliminary questions and concerns regarding the 
measure(s), and may identify any relevant provision(s) of the Agreement and relevant 
international standards, guidelines or recommendations adopted by the pertinent international organizations as referred to in the Agreement. 
2.2.  In addition to sending the request to th e responding Member, the requesting Member sends 
at the same time a copy of the request to the Chairperson of the Committee and the Secretariat. If the requesting Member wishes, a copy of the re quest or a summary thereof will also be made 
available to the Committee as a WTO document. 
2.2  Response to a Request 
2.3.  Unless otherwise mutually agreed upon by  the responding and requesting Members, as 
provided below under paragraph 2.4, the responding Member will, within 30 days of receiving a request, provide a written response in a WTO working language simultaneously to the requesting 
Member, the Chairperson of the Committee and the Secretariat, accepting or rejecting the request 
for consultations. To the extent possible, when submitting a negative response, the responding 
Member will address the concerns and issues raised in the request. If the responding Member wishes, a copy of the response or a summary ther eof will also be made available to the Committee 
as a WTO document. 
2.4.  In the event that both the requesting and responding Members mutually agree upon a 
timeframe other than the prescribed 30-day period , both Members should inform the Secretariat of 
the timeframe agreed upon prior to the expiration of the original 30-day period. 
2.5.  If both the requesting and responding Members wish to circulate their request and response 
to the Committee as WTO documents, the request and response would normally be circulated together. Circulation occurs upon the Secretariat's receipt of the response. In the event that the 
requesting Member chooses to circulate its request,  but no response is received within the 30-day 
or otherwise agreed upon deadline, or if the resp onding Member declines to circulate its response, 
the request will be circulated without a response after the expiry of such deadline. Conversely, in 
the event that a responding Member chooses to circulate its response, but the requesting Member 
declines to circulate its request, the response will be circulated without the request, upon its 
receipt. 
2.6.  At the subsequent meeting of the Committ ee, the Chairperson will inform the Committee of 
any request for consultations made under this procedure since the last meeting of the Committee and the corresponding answer to that request (i.e., whether the request was accepted, rejected) 
and of all on-going consultations under a separate agenda item. 
2.7.  Any information considered confidential by  any of the requesting or responding Members 
(hereinafter the "consulting Members") will no t be shared with the Committee without their 
agreement. 
2.3  Consultation Procedure 
2.8.  When the responding Member has accepted the consultation request, the consulting Members 
will agree on a Facilitator. The Chairperson of the Committee will normally serve as the Facilitator, unless the consulting Members decide otherwise. 
2.9.  The role of the Facilitator is to encourage and facilitate an exchange between the consulting 
Members on specific SPS issues raised in the consul tations with a view to resolving the issue. With 
the agreement of the consulting Members, the Facilitator may suggest one or more possible ways 
forward in an attempt to resolve the concerns. G/SPS/61 
 
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  2.10.  At the start of consultations, the Facilita tor and the consulting Members should agree on a 
schedule, format and place of meetings, and determine under what terms and conditions the input of technical expertise and third party participation is desirable. 
2.11.  The Facilitator shall communicate about the SPS issue in question only with the consulting 
Members and, in the event there are any, also with third party participating Members. Such 
communication shall be consistent with the terms agreed to in paragraph 2.12. 
2.12.  All communications (whether in oral or written form) in the course of the consultation 
between the Facilitator and consulting Members, and, where relevant, third party participating 
Members, shall be confidential. All documents generated by a Facilitator or a consulting or third party participating Member shall be confidential, unless otherwise agreed by the consulting Members, and without prejudice to the rights and obligations of a Member under the WTO 
Agreement, or any other international agreement to which it is a party. 
2.13.  The consulting Members shall complete the co nsultations within a reasonable period of time 
that shall be mutually agreed, and should not exceed 180 days, unless they agree on a different 
timeframe. Any of the consulting Members may decide to end the consultations at any time, and 
should do so through written notification to the other consulting Member(s). The Member or 
Members (if acting jointly) will promptly provide written notification to the Facilitator, the Chair 
and the Secretariat that the consultations have ended. 
2.14.  The Facilitator shall prepare and issue a written factual report on the consultations to the 
consulting Members, unless the consulting Members agree to prepare a joint report themselves. If prepared by the Facilitator, prior to issuing this  report, the Facilitator will provide consulting 
Members with a draft report. Consulting Members shall normally be given 30 days to comment. 
The Facilitator shall issue a final, factual report to the consulting Members reflecting their comments. Unless otherwise agreed by the consulting  Members, the Facilitator's or the consulting 
Members' report will be confidential and will  not be shared with the Committee or any other 
Members or any other WTO body. 
2.15.  The Chair will report the general outc ome of the consultations to the Committee in 
accordance with the established Working Procedures.
2 If agreed by all consulting Members, the 
Facilitator will make available the final factual report, or a summary thereof, to the Committee as a WTO document. The report will not contain confidential information unless all consulting Members consent to the inclusion of such information. 
3  TECHNICAL ASSISTANCE 
3.1.  Developing country Members, and in particular least-developed country Members, may 
request assistance from the WTO Secretariat to promote their understanding of the use and 
functioning of these procedures. 
4  MONITORING 
4.1.  The Secretariat will report once a year on the use of this procedure to the Committee. 
5  REVIEW AND DURATION 5.1.  The Committee shall consider the implementation  of this procedure as an integral part of the 
periodic review of the Operation and Implementati on of the Agreement under Article 12.7. As part 
of that review, and no later than four years from the adoption of this procedure, the Committee shall decide whether to continue, modify or terminate this procedure in light of the experience of Members in its implementation and relevant developments in other WTO bodies. 
 
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2 G/SPS/1, paragraph 6.