The Crops (Fibre Crops) Regulations, 2016 
Page | 1  
                  
LEGAL NOTICE.................. 
 
THE CROPS ACT 
(No. 16 of 2013) 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
ARRANGEMENT OF REGULATIONS 
 PART I – PRELIMINARY 
1—Citation 
2—Interpretation 
3—Scope and purpose of the Regulations 
4—Application 
 
PART II - FUNCTIONS OF DIRECTORATE 
 
5— Functions of the Directorate 
 
PART III – REGISTRATION AND LICENSING PROVISIONS 
 
6— Registration of cotton and sisal growers  
7— Registration of fibre crops dealers        
8 – Issuance of licenses 
9 – Licensing of cotton and sisal fibre buying store 10 – Licensing of seed cotton and sisal fibre buyers  11 – Obligations of seed cotton and sisal fibre buyers 
12 – Licensing of marketing agents  
13 – Requirements for ginning, cotton seed  milling and sisal factory licenses 
14 – Issuance of ginning, cotton seed milling and sisal factory licenses 
15 – Obligations of cotton ginners, cotton seed milling and sisal factory operators 
16 – Requirements for exporting sisal 
17 – Requirements for cotton baling 18 - Licensing of sisal spinning and cotton textile milling factories  
19 –Cotton lint classing 
20 - Export and import permits  
21– Registration of seed merchants  
22 – Requirements for cotton seed for planting  
23 – Requirements for cotton seed and sisal planting material 24 – Importation requirements for cotton seed and sisal planting material 25 – Exportation of sisal planting material 
26 – Licensing of commercial sisal nursery owners 
27 – Registration of marks 28 – Labelling of bales  
The Crops (Fibre Crops) Regulations, 2016 
Page | 2  
 29 – Seed cotton movement   
30 – Movement permit for sisal fibre 31 – Revocation, varying and non-assignment of registration certificates, permits and licenses 
 
PART IV – FIBRE TRADE AND MARKETING 
 
32 – Cotton and sisal fibre pricing  33 – Sale of seed cotton and sisal fibre   34 – Cotton grading 
35 – Prohibition against mixing cotton grades  
36 – Seed cotton buying dates  
 
PART V – QUARANTINE  
 
37- Declaration of cotton quarantine area 
 
PART VI – INSPECTION AND COMPLIANCE  
  
38 - Appointment of inspectors 
39 - Functions of inspectors 
40 - Powers of entry and inspection 41 - Obstruction of inspectors 
42 - Degraded sisal 
43 – Sisal inspection service charge  
 
PART VII – FINANCIAL PROVISIONS 
 
44 - Imposition of levies  PART VIII - GENERAL PROVISIONS 
 
45 - Notice 46 - Surrender of certificate of re gistration, permit or license 
47 - Contracts between parties 
48 - General penalty 
49 - Fees 
50 - Revocation of Rules and Regulations 
 
FIRST SCHEDULE   -  Application forms SECOND SCHEDULE  -  Registration Certificates, Permits and Licenses  
THIRD SCHEDULE  -  Regist ers, Returns and Reports 
FOURTH SCHEDULE  - Guidelines for Development of Contracts between Parties. 
FIFTH SCHEDULE  -  Sisal Grading Definitions SIXTH SCHEDULE  - Fees for Permits, Certificates and Licenses 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 3  
 THE CROPS ACT, 2013 
(No. 16 of 2013) 
 
IN EXERCISE  of the powers conferred by section 40 of the Crops Act, 2013, the Cabinet 
Secretary for Agriculture, Livestock and Fisheries in consultation with the Authority and the County 
Governments, makes the following Regulations—  
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
PART I—PRELIMINARY 
 
Citation.   1. These Regulations may be cited as th e Crops (Fibre Crops) Regulations, 
2016.  
 
Interpretation.  
 No. 16 of 2013. 
 
 
 
  
 
  
No. 13 of 2013. 
 
  
   
 
  
 
 
 
  
 
 
Cap 490. 
 
 
 2. In these Regulations, unless the context otherwise requires— 
 “Act” means the Crops Act, 2013; 
 
“application” means an application for the classing, inspection, license, 
permit or variation of a registration certificate or use as the case may be; 
 “appointed agent” means a body or institution appointed by the Authority for 
the purpose of  collection and remittance of levies;  
 “Authority” means the Agriculture and Food Authority established under section 3 of the Agriculture, Fisheries and Food Authority Act, 2013;  
 
“base grade” refers to a selected grade of cotton lint based on cotton lint 
quality formulated by the Authority in consultation with the relevant 
stakeholders to be used by buyers as basis for contracts, premium or 
discounts; 
 “Board” means the Board of the Authority.  
“Cabinet Secretary” means the Cabinet Secretary for the time being 
responsible for matters relating to agriculture; 
 
“classing” means quality assessment by the Authority of every bale of cotton produced by ginners;  
 
“co-operative society” means a society registered under the Co-operative 
Societies Act;  
 “cotton” means the plant Gossypium hirsutum  or other species of Gossypium 
or its hybrids or seeds thereof;  
The Crops (Fibre Crops) Regulations, 2016 
Page | 4  
  
  
 
 
 
   
 
 
 
 
 
 
 
 
 
 
 
  
  
 
No. 13 of 2013. 
  
“cotton buyer” means a person registered to purchase cotton under the provisions of these Regulations;   
 
“cotton lint” means ginned seed cotton; 
 
“cotton seed” means cotton seed produced from seed cotton after ginning;  “cotton seed milling factory” means mechanical crushing of cotton seed for 
the production of cotton seed oil, cotton seed cake or any other by-products; 
 
“cotton textile milling factory” means any premise for converting cotton lint 
into cotton yarn, woven fabrics or other finished cotton fibre products;  
 
 “County Executive Committee (CEC) Member “ means the member of the County executive committee for the time being responsible for matters relating to agriculture in fibre crops growing counties; 
 
“County Government” means the County Government provided for under 
Article 176 of the Constitution but for the purposes of these Regulations is 
limited to fibre crops  growing counties; 
 
 “Directorate” means the Directorate of Fibre Crops established by the 
Authority under section 11 of the  Agriculture and Food Authority Act, 2013;   “dealer” includes 
ginners, cotton seed millers, marketing agents, exporters, 
importers, sisal spinners, cotton textile millers, handloom weavers, sisal 
processors, sisal fibre buyers, seed cotton buyers ; 
 “fibre crops” refers to either si sal or cotton for the time being;  
 “fibre crops products” refers to seed cotton, cotton seed, cotton lint, cotton 
seed cake and sisal fibre;   
 
“fibre processing” refers to ginning, decortication and brushing (in case of 
sisal), baling, cotton textile milling (in ca se of cotton lint) and sisal spinning;  
 “ginner” means a person registered and licensed to gin cotton and convert it 
into lint and seed; 
 
“ginnery” means any place in which seed cotton is ginned  into lint and seed; 
 “grade A” means seed cotton of superior quality as approved by the 
Authority; 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 5  
 “grade B” means seed cotton of lower quality as approved by the Authority; 
  “grower” means any person who is cultivating sisal or cotton in Kenya and 
includes both smallholder and plantation;  
  
“grower entity” means farmers organizations and include; grower 
cooperative, association or company;  “handloom weaver” means a person, company or co-operative that makes 
fabrics or fabric items by interlacing threads made from cotton lint or sisal 
fibres passing in one direction with others at right angles; 
 
“infected area” means an area declared to be an infected under section 31 of 
the Act; 
 
“inspector” means an officer appointed by the Authority under section 27 of the Act;  
 
“inspection service charge” means a per centum of the value of all exported, 
locally spinned sisal fibre and tow for quality assessment;. 
 
“licensee” means a person who holds a manufacturing license under section 
18 of the Act; 
 “licensing authority” means the Authority or the County Government as the case may be; 
 
“marketing agent” means a person, company or co-operative authorized by 
the Authority to buy, sell, dispose, ex port, or import fibre and fibre products; 
 
“mechanical lint sample cutter” refers to a device installed at the bale press 
to cut a standard sample for purposes of lint testing and classing.   
       “person” includes an individual, company, association or any other body of 
persons whether incorporated or unincorporated; 
 
“plantation cotton grower’’ means any person with more than twenty 
hectares under cotton, and for the purpos es of this regulation includes a co-
operative society whose members have, in aggregate, more than twenty hectares under cotton; 
 
“plantation sisal grower’’ means a person with more than twenty hectares 
under sisal, and for the purposes of this regulation includes a co-operative society whose members have, in aggregate, more than twenty hectares under 
sisal;  
The Crops (Fibre Crops) Regulations, 2016 
Page | 6  
  
“planting seed” means cotton seed used to grow cotton; 
 
“premise” includes any building or structure for collection, storage, 
processing, of fibre crops registered under these Regulations; 
 
“registration’ means registration of any person dealing in fibre crops;  
 “sisal’’ means the plant Agave sisalana  or other species of Agave or its 
hybrids or seeds; 
 
“sisal fibre buyer” means a person author ized to buy sisal fibre produced in 
Kenya for the purposes of the domestic market only; 
 
“sisal factory’’ means any premises or designated shed for processing of sisal 
leaf into sisal fibre;  
“sisal fibre’’ means processed, machined or carded fibre and tow and any 
other substance or by-product derived therefrom; 
 
“sisal grading” means categorizing the sisal fibre into various grades as 
approved by the Authority; 
  
“smallholder cotton grower” means a person with not more than twenty hectares under cotton;  
“smallholder sisal grower’’ means a pers on with less than twenty hectares 
under sisal or a co-operative society whose members have in aggregate less 
than twenty hectares under sisal; 
 
“sisal spinning factory” means any pr emise for converting sisal fibre into 
twine, yarns, cords or any other sisal fibre machine weaved products; and  “unwashed sisal fibre” means sisal fibre that has been extracted without 
going through the process of washing. 
  
Scope and Purpose 
of the Regulations. 3. The purpose of these Regulations is to provide guidelines for the regulation, 
promotion and development of the fibre crops and in particular to provide 
for:- 
 
(a)   application processing procedures and forms for fibre crops; 
(b)   procedures and conditions for registration and licensing of dealers 
 for fibre crops;  
(c)   guidelines on contracts between stakeholders; 
(d)   issuance of permits for movement  of fibre crops and its products;   
The Crops (Fibre Crops) Regulations, 2016 
Page | 7  
 (e)  such other matters as may be deemed necessary for effecting these 
Regulations 
 
Application. 4. These Regulations shall be applicable  to fibre crops and its products in 
Kenya. 
 
PART II—FUNCTIONS OF DIRECTORATE 
 
Functions of the Directorate. 
  
 5. (1) The Directorate shall  in consultation  with the County Governments ─ 
 
(a)   facilitate formulation of general and specific policies for the 
 development of the fibre crops sub-sector in liaison with the 
 ministry responsible for agriculture; 
 
(b)   provide guidelines and standards for the establishment of 
 collection centers in viable areas to serve as buying centers,  grading, pick up points, data collection and meeting places for 
 farmers and growers co-operatives and other users as may be 
 defined by the directorate from time to time; 
 
(c)  facilitate marketing and distribution of fibre and fibre products 
 through monitoring and dissemination of market information 
 including identifying and monitoring local demand and supply of 
 fibre and fibre products, domestic market matching, overseas  market intelligence and promotion activities; 
 
(d)  develop, standardize and disseminate training materials on fibre 
 crops; 
 
(e)  build capacity of County Governments staff and fibre industry 
 stakeholders with a view to enhance their knowledge across the 
 fibre crops value chains; 
 
(f)   recommend general industry agreement between farmers and 
 processors of fibre crops and any other players;  
 
(g)    set standards for acquisition of high quality planting materials;  
 
(h)    establish and maintain an up-to-date database and disseminate 
 information on fibre crops for planning purposes; 
 
(i)   in collaboration with stakeholders, provide pricing guidelines for 
 fibre with regard to quality and international market scenario; 
 
(j)   establish standards in processing units, grading, sampling and  
The Crops (Fibre Crops) Regulations, 2016 
Page | 8  
  inspection, tests and analysis, specifications, units of 
 measurements, code of practice and packaging, preservation,  conservation and transportation of fibre and fibre crops products to 
 ensure health and proper trading; 
 
(k)   register and license dealers of fibre and fibre crops products. 
  
 (2)  the directorate shall ─ 
 
(a)   advise the Board and stakeholders on matters related to fibre crops 
 subsector; 
 
(b)   establish linkages with various governments including County 
 Governments and private institutions for the conduct of studies and 
 research designed to promote the production, marketing and  processing of fibre and fibre related products; 
 
(c)   promote and advise on strategies for value addition prior to export 
 of fibre and fibre  crops products from Kenya; 
 
(d)  devise and maintain a system for regularly obtaining information  
  on current and future production, prices and movement in trade, to  
  determine and effect a balanced distribution of fibre and fibre  
  crops products by means of inter trading or intra-trading amongst    the established markets; 
 
(e)  regulate dealers in fibre and fibre crops products; 
 
(f)   regulate the export and import of  fibre and fibre crops products; 
 
(g)   set standards for processing, classing, grading and enforce 
 compliance with such standards and monitor compliance with 
 international standards; 
 
(h)   collect and administer any levies that shall be imposed by the 
 Cabinet Secretary with respect to fibre and fibre  crops products as  set out in section 32 of the Act; 
 
(i)   in collaboration with stakeholders advise on fibre crops research 
priorities; 
 
(j)    in consultation with the National Biosafety Authority, advise the 
 Government on the introduction, safe transfer, handling and use of 
 genetically modified species of fibre crops in the country;  
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 9  
 (k)             Promote best practices in, and regulate, processing, marketing, 
 grading, storage, collection, transportation and warehousing of 
 fibre and fibre crops products as may be provided for under the 
 Crops Act; and  
 
(l)   perform any other relevant function with respect to fibre crops that 
ensures compliance with the Act; 
 
PART III—REGISTRATION AND LICENSING PROVISIONS 
 
Registration of    
cotton and sisal 
growers . 
 
 
 
 
   
 
 
 
   
 
 
 
    
 
   
 
 
 
   
 
 
 6. (1)  A smallholder cotton or sisal grower may, register with a co-operative 
society or company to which the grower delivers seed cotton, sisal or sisal 
fibre or an association recognized by the Authority; 
 
(2)  An entity intending to register smallholders’ cotton and sisal growers shall apply for registration to the County Executive Committee Member in the respective County in Form AFA/FIBRE/COUNTY A001 as set out in the First 
Schedule.  
 
(3)  The respective County Government shall keep records of all cotton and 
sisal growers and provide such inform ation to the Authority annually using 
Form AFA/FIBRE/COUNTY C001 as set out in the Third Schedule. 
 
(4)  A plantation grower shall apply for registration to the County Executive 
Committee Member in the  respective County by providing such information 
as may be required from time to time in Form AFA/FIBRE/COUNTY A002 as set out in the First Schedule; 
 
     (5) The Authority in collaboration with the County Governments shall 
maintain a register of plantation grower s and entities registering smallholder 
growers. 
 
(6) All plantation sisal growers shall register afresh upon commencement of these Regulations. 
 
(7) The Authority shall maintain a register of fibre crops associations as 
national apex bodies for the furtherance and development of fibre crops. 
  (8)  The County Executive Committee Member in the respective County shall issue a certificate of registration to the plantation growers and entities registering smallholder growers in Form AFA/FIBRE/COUNTY B001 as set out in the Second Schedule; 
 
(9) Any change in particulars supplied for purposes of registration shall be 
notified to the entity registering the gr ower or to the County Government as  
The Crops (Fibre Crops) Regulations, 2016 
Page | 10  
  
 
  
 
  
 
   
Registration of fibre 
crops dealers   
 
   
 
  
 
  
 
 
 
Issuance of license  
 
 
     the case may be, and in writing within sixty days.  
 
(10) The entity registering growers under paragraph 6 (1) and (2) shall enter 
into contract with processors and marketing agents licensed by the Authority 
as set out in the Fourth Schedule. 
 
(11) The registration of growers under se ction 6 of these Regulations shall be 
free. 
 
7. (1) A person dealing in fibre (ginners, cotton seed millers, marketing agents, 
exporters, importers, sisal spinners, cott on textile millers, sisal processors, sisal 
fibre buyers, seed cotton buyers) shall apply for registration to the Authority as 
prescribed in Form AFA/FiCD A001 of the First Schedule. 
 
 (2) The applicant in 7 (1) shall provide such documents to prove dealership or 
engagements in fibre industry before registration as prescribed by the Authority from time to time. 
 
(3) The Authority shall issue to the applicant a registration certificate as 
prescribed in
 Form AFA/FiCD B001 of the Second Schedule and maintain an up 
to date register. 
 
8. (1) A person requiring a license to conduct fibre business shall apply to the 
relevant licensing Authority and fulfill the requirements as prescribed in the 
application forms and any other conditions as may be imposed by the relevant 
licensing Authority 
 
(2) A person intending to set up a new factory for cotton seed milling, ginning, 
manufacturing or processing fibre shall submit a proposal to the Authority for 
consideration to ensure compliance to quality requirements for licensing. 
 
(3) No person shall deal in fibre and fibr e crops products w ithout a valid license 
from the licensing Authority. 
 
(4)  A person who contravenes section 8 (3) commits an offence and is liable to a 
penalty as set out in Section 19 (1) of the Crops Act, 2013.  
(5)  In applying for the relevant licenses the applicants will be required to: 
 
(i) In case of a  renewal, submit an application form at least 30 days 
before the expiry of the current license and provide the following 
documents:-  
 
a)  Copy of valid tax compliance certificate from Kenya Revenue 
Authority, 
b)        Certified copy of company’s audited accounts for the 
preceding year, 
c)  Inspection report from the releva nt licensing Authority (where 
applicable), 
d)  Copy of contract for source of fibre, cotton seed or seed cotton  
The Crops (Fibre Crops) Regulations, 2016 
Page | 11  
 (whichever is applicable). 
 
(ii) In case of new applicant, submit an application form with the 
following documents and allow for maximum of 90 days for 
processing:-  
(a) Certified copy of Memorandum and Articles of 
Association, 
(b) Names of company Directors, ID/Passport and PIN, 
(c) Valid certificate of good conduct, 
(d) Name of two (2) business referees, 
(e) Certified copy of Certificate of Incorporation/Certificate of 
registration, 
(f) Copy of valid tax compliance certificate from Kenya 
Revenue Authority, 
(g) Certified copy of company’s audited accounts for the 
preceding year,  
(h) Inspection report from the relevant licensing Authority 
(where applicable), 
(i) Copy of contract for source of fibre, cotton seed or seed 
cotton, (whichever is applicable). 
 
(6) (i) The application made under 8 (1) shall be vetted by the licensing 
  Authority.  
            (ii)  Upon approval under 8 (5) (ii) and before granting the license, the 
Authority shall publish the proposed grant in the Gazette for at least 30 days. 
(iii) The Authority may after considering the objections, if any, grant 
 the license applied for, subject to such terms and conditions as may  be specified therein.
  
(7) Every fibre crop dealer shall conspicuously display the license within the 
premises and produce it at the request of an Inspector.  
Licensing of cotton 
and sisal fibre buying store. 
  
 9. (1) The Authority shall develop standards for establishing and operating 
 cotton or sisal fibre buying stores.  
 
     (2)  A person who intends to erect or operate a cotton or sisal fibre buying 
store for the purpose of storing seed cotton or sisal fibre shall make an application to the County Executive Committee Member in the respective 
County for licensing in Form AFA/FIBRE/COUNTY A003 as set out in 
the First Schedule. 
  (3) A person shall not erect or operate a cotton or sisal fibre buying store for 
 the purpose of storing seed cotton or sisal fibre without a buying store 
 license issued by the County Executive Committee Member in Form  
 AFA/FIBRE/COUNTY B002 as set out in the Second Schedule.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 12  
  
Licensing of seed 
cotton and sisal 
fibre buyers  
 
  
 
 
 
  
 
 
 
  
  
 
  
  Obligations of 
seed cotton and 
sisal fibre buyers
 
 
 
 
 
   
 
  
 
 
 
   
 
 
 
    10. (1) A person who intends to purchase seed cotton or sisal fibre across counties 
 shall make an application for licensing to the Authority as prescribed in 
 Form AFA/FiCD A002 as set out in the First Schedule.  (2) The applicant in 10 (1) shall provide a valid copy of license(s) of buying 
 store(s) from the respective County government indicating where the fibre 
 shall be stored during purchasing. 
 
(3) The Authority shall evaluate the applications under 10 (1) and issue the 
 license as prescribed in Form AFA/FiCD B002 as set out in the Second 
 Schedule. 
 (4) A person who intends to purchase and dispose seed cotton or sisal fibre 
within a County only shall make an a pplication for licensing to the County 
Executive Committee Member in the respective County for licensing. 
 
(5) No person shall buy or sell unproces sed sisal leaf produced in Kenya. 
 11. (1) A licensed seed cotton and sisal fibre buyer shall ─ 
(a)  conspicuously display in the local dialect, Kiswahili and 
English, the prices offered per unit weight of each grade of seed cotton or sisal fibre at all times when the premises are open for 
business; 
(b) use cotton or any other material that has been recommended by 
 the Authority to pack seed cotton from time to time; 
(c)  submit monthly standard buying reports by 15
th of every month 
and annual purchases and sales report for the preceding year by 15
th January to the licensing Authority in Forms AFA/FiCD 
C001(a) and AFA/FiCD C001(b) as set out in the Third Schedule; 
(d)  display standard sample boxes (grade A and B for cotton) and  
  sample grades for sisal as approved by the Authority and keep  
  each  grade separately; 
(e) display and use a weighing scale that has been properly 
 calibrated, serviced, inspected and approved by the County  department responsible for Weights and Measures;  
(f)  store fibre at licensed fibre stores only for the purposes of 
preserving quality; 
(g)  issue original receipts to every grower and retain the duplicates 
in respect of all the purchases;  
(h)  buy fibre at a price guided by recommended pricing formula.  
(i)  make payments to farmers within seven days upon delivery of 
produce. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 13  
  
  
 
Licensing of marketing agents  
 
  
 
 
  
 
 
  
 
 
 
 
  
  
 
  (2) A person who contravenes any of the obligations in 11 (1) commits an 
 offence and shall be liable to the general penalty provided for in Section 48 of  these Regulations. 
 
12. (1) A person who intends to buy, sell, dispose, fibre and fibre products across  
 the Counties and export or import fibre and fibre products shall apply for 
 fibre marketing agent license to the Authority using Form  AFA/FiCD 
 A003 as set out in the First Schedule. 
 
       (2)  The applicant under section 12(1) shall provide letters of intent for 
 contractual arrangements with farmers, suppliers or buyers of fibre.    
    (3) The Authority shall evaluate the applications under 12(1) and upon approval 
 issue a Marketing Agent license as prescribed in Form  AFA/FiCD B003 as 
 set out  in the Second Schedule.  
     (4)  A licensed marketing agent shall fi le signed contract(s) for source of      
  fibre with the licensing Authority within 30 days after issuance of the     license.
  
 (5) A marketing agent exporting for other fibre dealers shall be paid by the  
  fibre dealer a maximum commission of two point five percentum of free    on board value. 
       (6) A licensed marketing agent shall complete a monthly purchases and sales  
        report of the preceding month and forward to the Authority on or before    the fifteenth day of each month using the prescribed Form AFA/FiCD
     
     C002 as set out in the Third Schedule. 
  
Requirements for 
ginning, cotton seed milling and  
sisal factories licenses.  
 
  
  
 
  
  
 
 
 
 
  
  
 
 13. (1) A person shall not gin seed cotton, mill cotton seed, process sisal leaf or 
 fibre, brush and bale fibre unless;   
(a) is a holder of a ginning license (in case of seed cotton), cotton seed 
milling license (in case of cotton seed) or a sisal factory license (in case of sisal) issued by the Authority; 
(b) proves that the ginnery, cotton milling factory, sisal factory, 
brushing equipment or bale press has been inspected and certified 
by the Authority to operate as such; and 
(c) has contractual arrangement for the provision of raw materials with 
grower co-operatives, associations, company or as may be required 
by the Authority. 
(d) makes an undertaking in writing to submit monthly reports to the 
 Authority. 
 
(2) A person who intends to operate a ginnery, cotton seed milling factory,  sisal factory, brushing equipment or bale press shall make an application 
 for licensing as set out in Form AFA/FiCD A004(a) for seed cotton, Form 
 AFA/FiCD A004(b) for cotton seed milling and Form AFA/FiCD A005 
 for sisal as set out in the  in the First Schedule  
The Crops (Fibre Crops) Regulations, 2016 
Page | 14  
  
  
  
 
  
Issuance of ginning, cotton seed milling and 
sisal factory licenses. 
 
  
  
 
   
  
 
  
  
 
 
 
  
 
  
 
  
 
 
 
Obligation of cotton ginners, 
cotton seed 
milling and sisal factory operators  
(3) Ginneries, cotton seed milling factories and sisal factories operators may 
 offer fibre and cotton seed processing services to the smallholder farmers, 
 farmer entities or licensed buyers provided the contract for the services is 
 registered with the Authority. 
 
14. (1)The Authority after receiving applic ations under regulation 13 (2) shall  
 consider the applications and upon approval issue a ginning license in  Form FiCD B004(a), cotton seed milling license in Form AFA/FiCD B004(b) 
 or a sisal factory license in Form AFA/FiCD B005 as set out in the Second 
 Schedule.  
 
(2) A ginning license, cotton seed milling license or sisal factory license shall 
entitle the holder to gin and bale cotton lint, mill cotton seed or decorticate, 
brush and bale sisal in the premises specified in the license and in accordance with conditions relating to machinery, plant, storage accommodation and output that may be imposed in the license. 
 
(3) All ginners, cotton seed milling fa ctory and sisal factor y operators issued 
with a ginning, cotton seed milling factory and sisal factory license shall 
submit monthly and annual reports to the Authority with a copy to the County Government using Forms AFA/FiCD C003(a) and C005(a) for seed cotton 
ginning, Forms AFA/FiCD C003(b) and C005(b) for cotton seed milling and 
Forms AFA/FiCD C004 and C006 sisal as set out in the Third Schedule;    (4) Sisal factory licenses issued under 14 (1) shall be categorized based on the 
source of fibre as follows:- 
 
a)  The holder to process his own leaf exclusively. 
b) The holder to process own leaf as well as others. 
c) The holder to process bought fibre. 
 
15. (1) Every ginner, cotton seed milling factory and sisal factory operator as 
 applicable shall:- 
(a) maintain and operate the machinery in a manner that will not cause 
deterioration or damage to the seed cotton, cotton lint or cotton 
seed and sisal fibre  handled; 
 (b) ensure that all seed cotton delivered to the ginnery is correctly 
graded and shall keep all Grade A cotton and the lint and all 
Grade B cotton and the lint separate from each other and from any 
other seed cotton; 
 
(c) Ensure that all processed sisal fibre is correctly graded and 
categorized as stipulated in the sisal grading definition in the Fifth  
The Crops (Fibre Crops) Regulations, 2016 
Page | 15  
 Schedule 
 (d) keep all seed cotton, cotton seed and cotton lint which has been 
salvaged from damage by fire or wa ter separate from all other seed 
cotton, cotton seed and cotton lint and shall gin the seed cotton and 
bale the cotton lint only in accordance with instructions from the 
Authority; 
 (e) install and maintain in the bale press a mechanical lint sample 
cutter as prescribed by the Authority; 
 
(f) keep the ginnery, cotton seed milling factory and sisal factory and 
its precincts in a clean and sanitary condition; 
 
(g) maintain all reasonable precautions to prevent accidents and fires; 
 
(h) every ginnery, cotton seed milling factory and sisal factory 
operator offering processing and storage services for smallholder farmers, farmer entities or licensed buyers shall take out insurance cover against fire and other risks. 
 
(i) produce cotton lint free from all seeds or parts of seeds or other 
substances which ought to be removed by the process of ginning;  
 
(j) register with the Authority all contracts entered into with the 
grower cooperatives, associations or company. 
 
(k) maintain appropriate loading equipment such as fork lifts, trolleys 
and weighing facilities or any other accessories recommended by 
the Authority for purposes of loading, movement and weighing of 
fibres.  
  (2) Where any machinery within a ginnery or sisal factory is being maintained 
or used in such a manner as to cause deterioration or other damage to cotton 
seed or fibre handled in the ginnery or factory, the Authority may suspend the 
ginning license or sisal factory license until  it is satisfied that the cause of such 
deterioration or damage has been rectified. 
 
Requirements for 
exporting sisal. 16.  A person exporting sisal fibre shall ensure that:- 
 
(1) Sisal fibre for export is baled in fifty, one hundred, two hundred or two 
hundred and fifty kilogram bales and fastened in such manner as prescribed by 
the Authority.  Each bale shall be legi bly labeled with the date of production, 
the growers mark and the grade mark, and such other mark as may be required by the Authority.   
The Crops (Fibre Crops) Regulations, 2016 
Page | 16  
  
(2) All sisal fibre, other than unwashed sisal fibre, shall be graded according to the grades specified in the Fifth Schedule of these Regulations. 
 
(3) Unwashed sisal fibre shall be sold by sample.  
 
(4)  Sample of unwashed sisal fibre in  16 (3) shall be drawn from the bales 
and deposited with the Authority as reference for dispute that may arise thereafter.   
 
(5)  The method of sampling shall be as guided by the Authority from time to 
time. 
 
Requirements for 
cotton baling.  17. (1) All cotton lint shall be baled in standard size and weights of one hundred 
and eighty five kilograms upto two hundred and twenty kilograms and fastened in such manner as prescribed by the Authority;  
(2) Each bale shall be legibly labeled with the name of the ginnery, variety, 
production year, the quality mark and such other mark as may be prescribed 
by the Authority from time to time.       
 
Licensing of sisal 
spinning and 
cotton textile 
milling factories. 18. (1) Every cotton textile milling and sisal spinning factory upon
 commencement of these Regulations, shall apply for a sisal spinning or cotton 
 textile milling factory license using Form AFA/FiCD A006 as set out in the 
 First Schedule.  
 (2) The Authority shall upon satisfaction that the licensing stipulations have  
  been met, issue the applicant a sisal spinning or a cotton textile milling    factory license as prescribed in Form FiCD B006 as set out in the Second    Schedule. 
  
 (3) A person applying for license under 18 (1) shall demonstrate backward  
  linkages with ginneries, sisal factories and grower entities for the supply  
  of   seed cotton, lint and sisal fibre by entering into contracts as provided    for in regulation 47 (2) and the Fourth Schedule.    (4) All licensed sisal spinners and cotton textile millers shall submit monthly    reports to the Authority using Form AFA/FiCD C007 as set out in the  
  Third Schedule. 
 
Cotton lint 
classing. 19. (1) Every ginner shall before  offering lint for sale a pply to the Authority for  
  cotton lint classing in Form AFA/FiCD A007 as set out in the First    Schedule.  
 (2) Every ginner shall draw one sample from each bale as per the lint sample   
The Crops (Fibre Crops) Regulations, 2016 
Page | 17  
   collection protocol issued by the Authority.  
  (3) A service charge for cotton classing shall be payable to the Authority as  
  prescribed from time to time  
 
 (4) The Authority shall analyze and classify the samples delivered within  
  seven working days of receiving the samples under 19 (2) and after the    analysis and classing issue cotton lint classing report in Form AFA/FiCD    C008 as set out in the Third Schedule. 
 
 (5) Cotton classing service charges shall be paid to the Authority on or before  
  the services are rendered. 
  
Export and 
import permits. 20. (1) A person shall not export or import  cotton lint or sisal fibre, cotton seed or 
  cotton seed cake, unless the person has a valid marketing agent license and   is in possession of an import or export permit issued by the Authority.  
      (2) A person who intends to export or import cotton lint or sisal fibre, cotton  
  seed or seed cake  shall apply to the Authority by filling Form AFA/FiCD  
  A008 in case of cotton lint , AFA/FiCD A009 in case of sisal and   
  AFA/FiCD A010 in case cotton seed/seed cake.  
(3)The Authority shall, within a maximum of five working days after 
 receiving an application in 20 (2), consider the application and upon  approval issue an export/ import permit as set out in Forms AFA/FiCD  B007, B008 and B009 as the case may be and as set out in the Second 
 Schedule. 
 
(4) 
Every licensed exporter/importer of cotton lint, sisal fibre, cotton seed or 
 cotton seed cake shall file monthly return s together with copies of the bill of 
 lading to the Authority as set out in Form  AFA/FiCD C002 in the Third 
 Schedule.  
 
Registration of 
seed merchants. 
Cap 326. 
   
 
 
 
 
 
 
Requirements for 
cotton seed for 
planting. 
Cap. 326 
 
 21. (1) A person who by way of trade or business produces, purchases or 
 otherwise acquires, sells, exposes, keep s, stores or advertises for sale any 
 cotton seeds purported to be tested a nd certified shall be registered with 
 Kenya Plant Health Inspectorate Serv ices (KEPHIS) as provided for under 
 the Seeds and Plant Varieties Act. 
 
(2)  No persons shall engage in activities under 21 (1) unless registered with the  
         Authority. 
 
22. (1) All cotton seed for planting shall be dusted, packed, labeled, transported,     
delivered, stored and sold to growers in  accordance with the provisions of the 
Seeds and Plants Varieties Act. 
 
(2) Subject to any other written law, Kenya Agricultural Research and  
The Crops (Fibre Crops) Regulations, 2016 
Page | 18  
   
 
   
 
 
 
 
 
 
Requirements for 
cotton seed and sisal planting material  
 
 
Importation 
requirements for 
cotton seed and 
sisal planting 
material. 
 
  
 
 
 
  
 
Exportation of 
sisal planting 
materials Livestock Organization, registered propaga tors of vegetative planting material 
or its authorized agents operating labor atories or tissue culture units under their 
supervision, is responsible for issuance of breeders seed or multiplication to 
any seed merchant or grower. 
 
   (3) An agent intending to introduce a new cotton seed variety shall comply 
 with the guidelines from Kenya Plant Health Inspectorate Service or any other 
 relevant agency.  
 
23. The County Government shall create awareness and ensure information is 
disseminated in order that seed merchants are aware of the quantity and quality 
of cotton seed and sisal planting material required for each planting season.  
 
24. (1) A person shall not import, breed or multiply cotton seed or sisal planting 
 material into the country, without a permit issued in writing by Kenya Plant 
 Health Inspectorate Service. 
 
    (2) All imported seed and sisal planting materials shall be accompanied by a  phytosanitary certificate and an international orange certificate from the 
 International Seed Testing Association and shall meet quarantine requirements 
 as provided for under the Plant Protection Act. 
      
   (3) Cotton seeds or sisal planting materials which are not accompanied by a 
 Phytosanitary certificate as required by paragraph (2) shall be destroyed by  Kenya Plant Health Inspectorate Service or the relevant agency.   
25. (1) A person shall not export sisal planting material without a permit issued by 
 the Authority.  
      (2) A person in 25 (1) shall apply for sisal planting material export permit as 
per Form AFA/FiCD A011 in the First Schedule and upon approval the 
Authority shall issue the applicant with  a permit as prescribed in Form 
AFA/FiCD B010 of the Second Schedule. 
 
Licensing of commercial sisal 
nurseries owners. 26. (1) The Authority shall develop standard s for establishment of nurseries for 
 the production of sisal planting materials. 
 
     (2) A person shall not establish a commercial sisal nursery unless licensed by 
 the respective County Government. 
     (3) A person who intends to establish a commercial sisal nursery shall apply for 
 licensing to the County Executive Committee Member in the respective 
 County in Form AFA/FIBRE/COUNTY A004 as set out in the First Schedule. 
 
    (4) The licensing County executive committee member shall license a person to 
 operate a commercial sisal seedling nursery provided the person has:-  
 (a) Kenya Plant Health Inspectorate Services certification. 
 (b)Agriculture and Food Authority training certificate on nursery 
management  
The Crops (Fibre Crops) Regulations, 2016 
Page | 19  
         (c) Certifies requirements of CAP 326 and any other relevant statute. 
 
(5) The County Executive Committee Member in the respective County shall 
consider the applications and upon  approval issue a license in Form 
AFA/FIBRE/COUNTY B003 upon payment of one thousand shillings as set 
out in the Second Schedule. 
 
(6) A licensed commercial nursery operator shall on or before the seventh day 
of July in each year complete and forward to the County Executive 
Committee Member in the respective County an annual return in Form 
AFA/FIBRE/COUNTY C002 in the Thir d Schedule in respect of the 
preceding year. 
      
Registration of 
marks.  
 
  
   
 
  
  
 
  
   
  
 
  
  
 
Labeling of bales 27. (1) An owner of a sisal plantation, or a sisal grower entity  shall apply in 
writing to the Authority for registration of growers mark used in respect of the 
plantation or the grower entity as prescribed in Form AFA/FiCD A012 of the 
First Schedule. 
(2) A ginner or cotton grower entity may apply in writing to the Authority for 
registration of ginner’s marks or grow er’s marks as the case may be as 
prescribed in Form AFA/FiCD A012 of the First Schedule.  
      (3) The Authority shall, within thirty days of receiving applications in 27 (1) 
and (2) consider the application and upon approval issues a Certificate of Registration of the Mark(s) as set out in Form AFA/FiCD B011 in Second 
Schedule.  
  (4) Where the owner of a sisal or co tton bale consignment has registered a 
mark under these Regulations, such owner shall use the mark(s) clearly 
imprinted on all packages of produce exported or sold locally. 
 
      (5) The Authority may refuse to register any mark if in its opinion such mark 
is identical with any other registered mark, or if such mark nearly resembles 
another mark as to be likely to deceive, or if it is of the opinion that some 
other owner by reason or prior usage has a greater claim to the registration of 
that or similar mark. 
 28. A ginner, sisal plantation and fibre grower entity shall label their bales 
 according to the guidelines on labeling of bales as prescribed by the Authority 
 from time to time. 
 
Seed cotton 
movement 
 
 
 
Movement 
permit for sisal 
fibre. 
  
29. (1) The movement of the seed cotton shall comply with the transportation 
guidelines and other requirements as provided by the Authority for purposes 
of adherence to standards and quality assurance from time to time. 
 
30. (1) A dealer shall apply for sisal fibre m ovement permit to the County Executive 
Committee Member detailing the source, destination and quantity as prescribed in 
Form AFA/FIBRE/COUNTY A005 in the First Schedule for the purposes of 
moving each consignment.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 20  
  
 (2) The County Executive Committee Memb er shall within two working days of 
 receiving application under regulation 30 (1) consider the application and upon 
 approval, issue a movement permit in Form  AFA/FIBRE/COUNTY B004 as set 
 out in the Second Schedule.   
 
(3) The movement permit in regulation 30( 1) shall only apply for intercounty 
sisal fibre movement and will be issued by the County of origin and at a rate 
determined by the respective County 
 
  (4) The movement of sisal fibre shall comply with the  transportation 
guidelines and other requirements as provided by the Authority for purposes of adherence to standards and quality assurance from time to time. 
  
Revocation, 
varying and non-assignment of 
registration 
certificates, 
permits and 
licenses. 31. (1) Certificates, licenses and permits issued by the Authority or the respective 
 County Government may be revoked if the terms and conditions of issuance,  the provisions of the Crops Act, 2013, these Regulations and any other 
 relevant laws are contravened. 
 
   (2)The licensing Authority may at any time of the validity of license, permit or a 
 registration certificate :  
(i) Vary the conditions of the license, permit or registration certificate 
(ii)  Impose conditions or further conditions on the license, permit or 
 registration certificate  
      (3) Except with written permissi on from the Authority and the respective County 
 government, all certificates of registration, permits or licenses issued under 
 these Regulations are not to be assigned or transferred to another person.  
 
PART IV – FIBRE TRADE AND MARKETING  
 
Cotton and sisal 
fibre pricing. 
 
 32. (1) The Authority shall in consultation with the County Government and other   
       sisal and cotton industry stakeholders, set a formula for pricing of fibres   
       through a select committee.  
      (2) The committee in section 32 (1) shall draw its membership from farmers  
       representatives, ginners, cotton textile millers, sisal spinners, marketing  
       agents, sisal growers association and the Authority. 
 
    (3) The pricing formula for the fibres shall be reviewed from time to time on        need basis.   
   
The Crops (Fibre Crops) Regulations, 2016 
Page | 21  
 Sale of seed 
cotton and sisal fibre. 33. (1) All seed cotton shall be sold at licensed fibre buying stores. 
        (2) Sisal fibre from smallholder growers shall be sold at licensed fibre buying 
 stores.  
 
Cotton grading. 34. Every seed cotton grower shall before offering for sale, grade all seed cotton 
intended for sale into Grade A and Grade B. 
  
Prohibition 
against mixing 
cotton grades. 35. A person shall not mix ─ 
(a)  any other seed cotton with Grade A or Grade B seed cotton; or 
(b)  any un-merchantable cotton with graded cotton. 
 
Seed cotton 
buying dates. 36. The Authority in consultation with the respective County Government shall— 
(a)  fix a date in each year when seed cotton buying shall commence and end 
in any specified area; and 
(b) declare the unit of weight to be used for the purpose of weighing   
 seed cotton in any specified area. 
 
  
 PART V – QUARANTINE
 
Declaration of 
cotton quarantine area. 37. The Cabinet Secretary may in consultation with the  Authority and the County 
 Government if considered necessary for the purpose of preventing the  outbreak or spread of any cotton insect pest or disease declare any area to be a 
 cotton quarantine area by order in the Kenya Gazette  in accordance with 
 section 31 of the Act , and may in any such order— 
 
(a)   prohibit or regulate the sowing in such area of cotton seed or any 
 other crop specified in the order known to harbor insect pest or  diseases of cotton; 
 
(b)  prohibit the removal of any seed cotton or cotton seed or any plant  
   or any  article which in his opinion is likely to harbor insect pests  
   or diseases of  cotton from such area without a permit in writing  
   issued by the Authority; 
  
(c)   require any person to remove from any place or to destroy any seed 
 cotton or cotton refuse in that person’s possession or control 
 within the cotton quarantine area within the time specified in the 
 notice; 
 
(d)   require any cotton plants, cotton residues or any other plant 
 specified in the order to be uprooted and burned by the person 
 possessing or having control over the same, within such area; or 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 22  
 (e)   require any grower within the area to harvest seed cotton where in 
 their opinion the seed cotton is infected with cotton insect pest or  disease. 
 
 
PART VI – INSPECTION AND COMPLIANCE 
 
Appointment of 
inspectors. 38. (1) The Authority shall appoint qualified persons to be inspectors to carry out 
 inspections of all fibre crops and their products at the ginneries, sisal 
 factories, spinning factories or deal er premises for quality assurance and 
 compliance to requirements of the Act and these Regulations ;  
  (2) A person appointed as an inspector under 38 (1) shall ─ 
 
        (a) hold a minimum of a degree in agriculture or related field from a                recognized University; 
 
         (b) have the relevant expertise and experience in agriculture. 
 
     (3)  The Authority shall publish the appointed inspectors under section 38(1)  
 in the Kenya gazette. 
 (4) In the exercise of the powers of entry and inspection, an inspector shall be 
 guided by the provision of sections 28 and 29 of the Act. 
 
Functions of 
inspectors  39. (1) Without prejudice to the generality of regulation 38 (3) and for purposes of these 
 Regulations, an inspector shall; 
 
(a)  monitor raw cotton handling, cotton ginning, sisal leaf handling and sisal 
 leaf decortication for quality control purposes; 
 
(b) monitor bale packaging for fibre to conform with the provisions of these 
 Regulations; 
 
(c)  inspect weighing scale certification; 
 
(d) monitor weights and qualities of raw cotton, sisal fibre, cotton lint and 
 cotton seed; 
 
(e)  monitor the collection of cotton lint samples and their delivery to the 
 National Cotton Fibre Classing Laboratory for testing and classing.  
 
(f)  ensure compliance with all the provisions of these Regulations; 
 
(2) In collaboration with the County Government the inspectors shall; 
 
(a)  advise on cotton and sisal diseases and pests outbreaks;  
  
(b) monitor cotton and sisal growing, seed cotton and sisal and sisal fibre 
 purchases and cotton ginning and sisal factories for purposes of gathering  
The Crops (Fibre Crops) Regulations, 2016 
Page | 23  
  data for planning;  
 
(3) A person appointed as an inspector under 38 (1) shall not, while being so 
appointed, engage in any business connected with the production, export, sale or 
distribution of cotton, cotton products, sisal and sisal fibre in Kenya. 
 
Powers of entry and 
inspection. 
 40. (1) A person authorized in writing by the Authority may at all reasonable times and  
  upon production of such authority ─ 
 
(a)  enter any land or buildings occupied by  the holder of a certificate issued 
 under this Act, or a person registered under these Regulations;  
 
(b)  make such inspection and enquiries as the person may deem necessary for 
 ascertaining whether the provisions of these Regulations or the terms and 
 conditions of the respective registration are being complied with;  
 
(c)  require any person found thereon to give such information as the 
 authorized person may require; 
 
(d)  make enquiries or carry out a search to ascertain if these Regulations are 
 being complied with;  
 
(e)  demand the production of  a certificate for examination; 
 
(f)   seize and remove any article or thing in respect of which the inspector has 
 reasonable grounds for believing that an offence under the Act or these  Regulations is being or has been committed; or  
 
(g)   carry out any other function under these Regulations.  
 
 (2) The owner or occupier of or any person on land or in premises or a vehicle which     
      is entered under 40 (1) shall render such reasonable assistance as may be required by     the inspector.  
 
Obstruction of inspectors. 41. A person who hinders or obstructs an Inspec tor, refuses, unreason ably delays or fails 
 to comply with a requirement under section 40 above  commits an offence and shall 
 be liable, on conviction, to the penalties prescribed under the Act. 
 
Degraded sisal . 
 
 
 
  
 
 42. (1) Any sisal which is degraded by an Inspector may be reprocessed by the sisal 
 plantation and held for re-inspection or if railed as of the grade to which it has been 
 degraded, shall be marked in red. 
 
   (2) Any disagreement between an owner of a sisal consignment and Inspector as to the  
    grade of any sisal inspection shall be reported to the Authority for  
     arbitration. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 24  
 Sisal inspection 
service charge    43. (1) A sisal inspection service charge at a ra te of zero point seven five percentum of 
the gross free on board value per ton of all im ported and exported sisal fibre and tow shall 
be charged to all marketing agents dealing in sisal imports and exports.   
 
(2) A sisal spinning mill or factory shall pay to the Authority an inspection service 
charge at a rate of zero point seven five percentum of the fibre value or tow.  
 
(3) Sisal inspection service charges shall be paid to the Authority on or before the      services are rendered. 
 
(4) The Authority shall upon receiving application for sisal inspection by a marketing   
agent through Form AFA/FiCD A0013 as set out in the First Schedule, issue after 
inspection of the consignment a sisal inspection certificate and a sisal inspection report in 
Forms FiCD B012 and C009 as set out in th e Second and Third Schedules respectively. 
 
 PART VII— FINANCIAL PROVISIONS 
 
Imposition of levies 
 
   
 
  
  
 
  
   
  
 
  
  
 
Notice 44. (1) The Cabinet Secretary in consultation with the Authority  may, with the approval 
 of Parliament imposes a levy to be levied on all cotton and by products at the point  of import or export in accordance with section 32(1) of the Act.  
 
(2) The Cabinet Secretary shall, upon the advice of the Authority, at any time by 
notice, alter the rate of the levy imposed under 44 (1) above and such altered rate 
shall come into force on such date, not being less than two months from the date of the notice, as may be specified in the notice. 
 
(3)  Levies charged on all imported finished textiles products shall be at the rate of 
two point five percentum of the free on board value. 
  
(4) A person who fails to pay the amount due in respect of any levy imposed under this regulations commits an offence.  
 
PART VIII – GENERAL PROVISIONS 
 
45. (1) Where any person fails to comply with any order made pursuant to these 
Regulations, the Authority shall give fourteen days’ notice of its intention to take the measures necessary to comply with the order. 
 
 (2) A person who fails to comply with the order shall without prejudice to any other  
 penalty which may have been prescribed for failure to comply with the order be  
 liable to pay all the costs incurred by th e Authority in the execution of the order. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 25  
 Surrender of 
certificate of 
registration,  
permit or license. 46. (1) If a certificate of registration, permit or license is revoked under these 
 Regulations, the holder shall immedi ately surrender it to the Authority or
 to the respective County Government as the case may be. 
 
(2) A certificate of registration, pe rmit or license surrendered under 46 (1) 
 shall cease to have effect. 
 
(3) All revoked licenses, certificates or permits shall be published in a 
circular to all stakeholders. 
 
Contracts between parties.  47. (1) The Authority may enter into cont racts with other stakeholders for 
 purposes of developing fibre crops.  
 
(2)  A registered dealer may enter into contracts with fibre crops growers or 
other dealers and shall not sponsor growing of fibre crops for trading 
without informing the Authority and the relevant County Government in 
writing, and any production agreements sponsored shall be regulated by a 
contract as set out in the Fourth Schedule. 
(3) A registered dealer shall be required to produce a copy of the contract 
upon demand by a person duly authorized in writing by the Authority or 
relevant County Government. 
(4) A person shall not enter into contract under regulation 47 (2) and (3) 
unless licensed by the Authority. 
(5) Any contract under these Regulations that is not verified and registered 
by the Authority shall not be enforceable.  
 
General penalty. 48. A person, who contravenes any provision of these Regulations or commits 
 an offence for which no penalty is prescribed, shall be liable on conviction  to the penalties prescribed  under section 37 of the Act. 
   
The Crops (Fibre Crops) Regulations, 2016 
Page | 26  
  
 
 Fees. 49. (1) All services rendered under thes e Regulations including application for 
  permits or licenses and issuance of permits, licenses, inspection  certificates, cotton classing reports shall be subject to payment of fees 
 prescribed by notice in the Gazette as shall be determined from time to 
 time by the Authority or the respective County Government. 
 
(2) The fees accruing from servic es rendered in 49 (1) shall  
be collected as 
follows; 
 
(a) Fees from nursery operators, movement permits and dealers with 
 operations restricted to County and fibre buying stores shall be 
paid to the relevant County Government. 
 
(b) Fees from seed cotton buyers, sisal fibre buyers, marketing agents 
operating across the Counties, ginneries and  sisal factories operators, sisal spinning factories, cotton textile milling factories, cotton seed millers; sisal inspection charges and cotton classing 
services shall be paid to the Authority. 
  
(3) The fees collected at any level of Government shall be used in the 
development of fibre crops in accordance with the Act. 
 
Revocation of 
Rules and Regulations 50. The Cotton (General) Regulations, 2007 and all Sisal Industry Rules are 
 hereby revoked.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 27  
 FIRST SCHEDULE 
 
APPLICATION FORMS 
 
FORM AFA/FIBRE/COUN TY A001/ Year ……………….                 (r. 6(2))  
                                     
THE COUNTY GOVERNMENT 
OF……………………………………………………. 
  
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
REGISTRATION OF FIBRE CROPS GROWERS’ CO-OPERATIVE SOCIETIES, 
ASSOCIATIONS, COMMON INTEREST GROU PS, COMMUNITY BASED ORGANISATIONS 
  
1. Full name of the entity (New/Renewal - delete as appropriate ):  
 ………………………….……..… ....……………………………………………………………… 
Postal Address……………………………..………............................................................................  
2. Registered Office………………………………………………………….….……….….………… 
L. R. No. ……………….…….……..…. ………Street ……..………….......……………………… 
Tel. No. ……….…………....….….………...…   Fax No.  …..................….......…..…....……….....  E-mail …………..…….……....….……...…..     Website …………………..……………...…...…. 
3.  Location of premises:       Village/area ……..….………..….…...      Ward………………………        
 Sub-County…...…………………………..…… County………………..…..…..……..……….…… 
4. Crop ………………………………………………………………………………………………… 
5.  Number of growers in the group................................................... (attach certified copy of names) 
6. VAT Registration No . ………….…………………… PIN ………….……….……………. 
7. Year of Registration ……..……….…....................... 
8.  Registration No. …………………….……………….  
(Attach copies of company incorporation certificate, ID of officials/Directors and registration certificate) 
 
Declaration  
We hereby declare that the particulars which we have  given are true and accurate to the best of our 
knowledge and information. 
Chairman/Director.....................................Signature…………………… Date ……………….… 
Secretary......................................................Signature…………………..Date …………………. Treasurer......................................................Signature…………………   Date ………………….… 
 
Official Stamp ……………………………………………………  
The Crops (Fibre Crops) Regulations, 2016 
Page | 28  
  
 
FOR OFFICIAL USE  
Approved by:  
County Executive Committee (CEC) for Agriculture  
Name ……………………………..Signatu re……………..……Date…………... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………
…………………………………………………………………………………………. Official Stamp 
REQUIREMENTS  
 1.  Provide full list of growers. 
2.  The applicant shall produce such documentary evidence as requested to support the statements 
made above. 
  
 
  
 
 
 
   
 
 
 
     
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 29  
  
FORM AFA/FIBRE/COUN TY A002/ Year ……………….     (r. 6(4)) 
 
THE COUNTY GOVERNMENT OF………………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR REGISTRATION OF A FIBRE CROPS PLANTATION GROWER 
 
A – Particulars of Applicant  (New/Renewal - delete as appropriate ): 
1. Full name of appl icant………………………………..… ……..…………………........... 
2. Postal address……………. Postal code………….Town………………………………………… 
3. Telephone No……………………..E-mail…………………….Website………………………… 
4. Physical address:  
Building……………………..Stree t………………………..Town…………………….............. 
5. Certificate of Company Incorporation No………………………………..………………........ 6. VAT Registration No. ………….…………………… PIN ………….……….………… 
7. List Names and Identity card Nos. for Directors ………………………………….. (Attach list) 
8. Provide Passport Nos. and Work Permits for Directors for Foreign based Companies  
(Attach list) 
 B – Particulars of Land Parcel  
1.  L.R. No. or No’s……………………………………………………………… 
2. County……………………………………………………………………… 3.  Sub County……………………………………………………………………… 5.  Ward……………………………………………………………………….. 
4.  Village……………………………………………………………………….. 
 
Crop grown (sisal/cotton) Area in Hectares 
  
  
 
Declaration  
We hereby declare that the particulars which we have given are true and accurate to the best of our 
knowledge and information.  
Applicant or his duly authorized agent.......................................................................... 
Signature………………………………………… Date ……………………………………………   
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 30  
  
FOR OFFICIAL USE  
Approved by: 
 
County Executive Committee (CEC) for Agriculture  
 
Name ……………………………...... Signature…………………… 
Date…………..................................................................... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………………………………………………………………………………………………………………………
………………………………………………………………… 
Official Stamp 
 
 
 
REQUIREMENTS  
 1. Provide full list of out growers (where applicable).  
2. The applicant shall produce such documentary evid ence as requested to support the statements made 
above. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 31  
  
 
FORM AFA/FiCD A001/ Year ……………….                       (r. 7(1)) 
THE AGRICULTURE AND FOOD AUTHORITY  
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR REGISTRATION AS A FIBRE CROPS DEALER 
Part A:  Applicant’s Details ( New/Renewal - delete as appropriate ) 
 
1. Full name of Applicant: ……………………………………………………………….  
2. Registered office……………………………………… L. R. No. ……………….…….……..….………    
Postal Address: …………..……….. ......... Postal Code …………Town........... ............................. Tel/Mobile 
No:………………………... ..... Email:…………………… …………. Website:……………… 
Physical address: Building …………… ……………….. Street:……… …Town:……………… 
County………………………… Sub County……………………….. Ward…………… 
Village..………………………………. 
Company details (where applicable): Certificate of Company Incorporation /Registration No:, …………… 
  List Names and Particulars of Dire ctors/Officials (Attach copies of ID) 
…………………………………………………………………………………………… 
3. Branch offices (if any) 
         Town Location Address 
1.    
2.    
3.    
 
Part B:   CATEGORY OF DEALER (Tick as appropriate) 
1. Check as appropriate  
 Cotton textile milling  Fibre Buyer  Marketing Agent  Sisal Factory  Ginner  
 Cotton seed Miller        Sisal Spinning Factory  
 Others (specify)…………………………    
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 32  
 2. Check one  
 Individual Ownership   Cooperatives/ 
Associations 
  Company  Others (specify) 
 
I/We …………………………………………………….. Certify that I/we have read and understood the 
Crops Act, 2013 and the rules made thereunder 
          Date……………………………………………………….. 
 
Name of authorized officer: ……… …………………………. Signat ure: …………………………………  
 
REQUIREMENTS  
The Applicant shall produce documentary evidence as  requested to support the statements made above  
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 33  
 FORM AFA/FIBRE/COUN TY A004/ Year ……………….    (r. 9(2)) 
 
THE COUNTY GOVERNMENT OF………………………………………… 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR FIBRE BUYING STORE LICENSE 
 
Part A:  Applicant’s Details  
 1. Full Name of Applicant (
New/Renewal - delete as appropriate ):  
………………………………………………………………………………………  
2. Registered Office……………………………………… L. R. No………………… 
Postal Address: …………………….………. Postal Code…………..…………….. Town................................................ 
Tel/Mobile No:……………………. Emai l:……………… Webs ite:………………... 
3. Business Permit No. …………………………………………………………… 
4.    State Fibre Crops  to be handled……………………………………………………… 
5.    Store Capacity (tons)………………………………………………………………………… 
Part B: details of the buying store 
Application is hereby made to operate a fibre crops bu ying store for the purposes of collection, storage or 
selling of seed cotton or sisal fibre located at:- 
 
1. Physical Address: Building ……………………………Street: …………………………  
Town: ……………………………………………………. 
2. County………………………………..…  Sub County …………………….………. 
 Ward………………………….……  Village ..………………………………. 
 3. Company details (where applicable): 
 Certificate of Company In corporation/ Registration  Certificate No. ………..……… 
 List Names and Particulars of Directors/Officials (Attach copies of ID)  
4. VAT Registration/Personal Identification Number (PIN) ………………………….. 
5. Name and Address of Owner of the Premises . (Attach list) 
 
I hereby certify that the above information is correct to the best of my knowledge. 
 
Name……………………………. Signature of applicant…………………………… 
Date……………………………..…Official Rubber Stamp  
The Crops (Fibre Crops) Regulations, 2016 
Page | 34  
 FOR OFFICIAL USE  
 
Approved by: 
 
County Executive Committee (CEC) for Agriculture  
  Name ………………………………………………….Signature…………………………. 
Date…………....................................................................................................................... .... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………
………………………………………………………………… 
Official Stamp 
 
REQUIREMENTS  The buying store must be:- 
1. Accessible to the farmers 
2. be constructed to allow for adequate ventilation,  lighting, effective produce inspection and made 
of acceptable materials;  
3. Free from any leakages from the roofs and walls 
4. Have a concrete floor or made of material that will allow easy cleaning to avoid contamination of 
the fibres  
5. Provided with firefighting equipment or any other recommended alternative. 
6. Provide letter of commitment to take out insurance cover for 3rd party produce stored awaiting 
payment to the smallholder growers 
7. The intended premises must be inspected and approved for fibre storage.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 35  
 FORM AFA/FiCD A0 02/ Year ……………….      (r. 10(1)) 
THE AGRICULTURE AND FOOD AUTHORITY  
 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR LICENSE AS A SEED COTTON/SISAL FIBRE BUYER 
 
Applicant’s details ( New/Renewal - delete as appropriate ): 
1. Full name of Applicant …………………………………….…………….………….……..…… 
2. Postal Address……………………………..………....................................................................  
3. Physical Address………………………………………………………….….……………… 
4. VAT Registration No ….………….……………… PIN ………….……….……………..…. 
5. Year of Incorporation of Company ……..………and Registration No. ………………….…… 
6. Season……………………………………………………………………………………… 
 
Location of premises: 
1. L. R. No. ……………….…….……..…   Street ……..………….......……………………… 
2. Tel. No. ……….…………....….….……  Fax No.  …..................….......…..…....………..... 
 E-mail  …………..…….……....…. ……..Website  …………………..……………...…...… 
3. Village  ……..….………..….…... ……… Ward……………………….……….….……......  
4. Sub-County…...…………………………. County………………..…..…..……..……….….. 
 
Operation Arrangements 
 
1. List of Buying Stores  
……………………………………………………… ……………………………………………... 
………………………………………………………………………………………………………. 
……………………………………………………………………………………………….……… 
……………………………………………………………………………………………………….. ……………………………………………………………………………………………..………… 
……………………………………………………………………………………………..……… 
…………………………………………………………………………………………….……….. 
2. The estimated total volume in (tons)……………………………………. 
3. Financial Arrangements: 
Provide evidence for financial arrangements with your bank.  
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 36  
 4. Producer Price: 
 
GRADE A will be Kshs………………………….per kg and  
GRADE B will be Kshs. …………………………. per kg. 
       For sisal fibre (state grade and unit price per Kilogram ) 
  …………………………………………………………………………………………………   ………………………………………………………………………………………………… 
 
5. Ginning/decorticating Arrangement: 
 I/We also confirm that I/We have my/our own ginnery/factory (Name) ……………………….. or 
I/We have contract with M/S …………………………………… to use his/their ginnery/factory 
(Name) ……………………………………….. (attach copy of ginning/factory contract). 
 
6. Contractual arrangements:  
I/We confirm that I/We have a contract to purchase seed cotton/sisal fibre from 
……………………………………………………Cooperative/Association/Company in 
…………………………………… County/Region (attach copy of contract). 
 
7. Declaration: 
I/We hereby declare that I/We shall abide by the regulations governing the purchase of seed 
cotton/sisal fibre as issued and as will be directed by the Authority from time to time. 
………………………………………………………………………………………… 
 
Name of Buyer:  ………………………………………………  Signature …………………          
Date: …................................................................................. 
 
Office Stamp 
  
FOR OFFICIAL USE
 
Approved by: Authorizing officer’s Name ………….………………………. Signature….………….………… 
 
Designation………………………………………………………………………………………… 
Date ……………………………………………………….. 
 
   Official Stamp……………………………………………………………… 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 37  
 REQUIREMENTS  
 The applicant must fulfill the following: 
1. The applicant (if not a ginner) must ensure that th e designated ginner/sisal spinning factory holds a 
valid license 
2. Avail proof of ginning, brushing and bali ng arrangements from a licensed dealer. 
3. Attach a list of cotton/sisal fibre buying agents with the following details (where applicable);  
 Name of agent; 
 ID number of agent; 
 Phone number of agent; and 
 Area of operation (Name of Buying Store). 
4. Pay a non-refundable application fee for Kshs. 1000.00 
5. Provide letter of commitment to take out comprehensive insurance cover for 3rd party produce 
stored awaiting payment to smallholder growers. 
6. Any other requirements that may be prescribed by the Authority from time to time 
 
  
 
 
 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 38  
  
FORM AFA/FiCD A003/ Year ……………….        (r 12(1)  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR LICENSE AS A FIBRE CROPS MARKETING AGENT  
 
A Particulars of Applicant ( New/Renewal - delete as appropriate ): 
 1. Full name of Applicant …………………………………….…………….………….……..…. 
2. Postal Address……………………………..……….......................................................... 
3. Business Permit Number………………..….. (attach a copy). 
4. Physical Address………………………………………………………….….………. 
5. Certificate of Incor poration…………………………………………………………………….. 
6. Provide certified copies Articles and Memorandum of Association. 
7. List Names and National Identity card Nos. for Directors …………………….. (Attach copies) 
8. Provide Passport Nos. and Work Permits fo r Directors for Foreign based Companies (Attach copies)  
 
I/We ……………………………………….. of P.O. Box ……………………………. and holders of 
business License No. ……………… (copy attached)  issued in……………………. (Name of County)  
wish to apply for license as a …………………………………… cotton lint/sisal fibre/cotton seed/cotton 
seed cake/ buyer(s) for the period………………………………..to……………………………………. 
Application made for: 
Tick whichever is applicable 
( ) Overseas market 
( ) Domestic Market 
 
B.  Areas of Operation where applicable:   
(i) Source of Fibre  
i. Name of buying store(s) include LR Nos……………………………………………… 
ii. Name of Operator of the store (s) …………………………………………………… 
iii. National ID number of operator(s)…………………………………………………… 
(ii) List sisal farms or ginneries and estimated volumes 
a) ……………………………………………………………………………………… b) …………………………………………………………………………………… 
c) ………………………………………………………………………………………  
The Crops (Fibre Crops) Regulations, 2016 
Page | 39  
  
3.  Financial Arrangements:  
I/We confirm that I/We have financial arrangements with our bankers and the same can be confirmed by 
my/our bankers* ……………………………………………………… of P.O. Box 
………………………………………. (*provide evidence). 
 4. Ginning/brushing/baling Arrangement:       (others specify) ………………………………………  
 
a) Ginnery/sisal factory location…………………………………………………………… 
 
 
5. Contractual arrangements: 
 Contract with M/S …………………………………………………………………..…  
Applicant’s Name ………………………………………………… Sign …………………  
 
Date………………………………… 
 
FOR OFFICIAL USE
 
 Checked by:  
Name…………………………………………………….. Signature……………………… 
Date………….......................................................................... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………
………………………………………………………………………………………….. 
     
Approved by: 
 
Authorizing officer’s Name ………….……………………………… Signature….………….…  
Designation………………………………… Date ………………………………… 
 
    REQUIREMENTS  
1. Undertaking to furnish the Authority with monthly marketing returns (Provide Annual 
Marketing Returns for the year ending)  
2. Pay a non-refundable application fee of Kshs 1000.00 (for new applicants)  
The Crops (Fibre Crops) Regulations, 2016 
Page | 40  
 3. Provide letter of commitment to take out comprehensive insurance cover for 3rd party produce 
stored awaiting payment to smallholder growers. 
4. Any other requirements that may be prescribed by the Authority from time to time 
The Crops (Fibre Crops) Regulations, 2016 
Page | 41  
 FORM AFA/FiCD A004 (a) / Year ……………….      ( r.13 
(2)) 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR GINNING LICENSE  
 
1. Particulars of Applicant (New/Renewal - delete as appropriate ): 
 
I/We ………………………… of P.O. Box ……………………………. and holders of Business Permit 
No. ……………… (attached)  issued by  …………………. County Government wish to apply for license 
as a ginner (s) for the period…………………………………… 
 
2. Ginning operation: 
 
The estimated total volume of the crop I/We expect to gin is …………………… kgs of Grade A seed 
cotton and …….. …………… kgs of Grade B seed cotton.   Average bale weight………………….. Kg 
Bale size in metres (LxWxH) ……………………………. 
Type of gins (single/double) roller/saw ……………………..  
Number of operating gins …………………………………. 
Lint cutter installed: ( ) Yes ( ) No  
3. Contractual arrangements: 
 I/We confirm that I/We have a ginning contract for supply of ………. Kgs of lint to 
………………………………………………………………. (buyer).   
I/We confirm that I/We have a contract with …………………………………………… Entity 
Cooperative/Associations/ for supply of seed cotton. 
 
4. Application Fee: 
 
I/We enclose a cheque/cash for Kshs. 1,000/= bei ng non-refundable application fee for license as a 
seed cotton ginner. 
 
5. Declaration: 
 
I/We hereby declare that I/We shall abide by the regulations governing the ginning of seed cotton.   
The Crops (Fibre Crops) Regulations, 2016 
Page | 42  
  
 
Applicant’s Name……………………………………………… Sign ……………………  
 
Designation………………………….…Date………………………… 
 
 
FOR OFFICIAL USE  
Checked by: 
Name ………………………………….Signature……………………Date………………….. Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………………………………………………………………………………………………………………………
………………………………………………………………… 
     
 Approved by: 
 
Authorizing Officer’s Name ………….…………………………………Signature….………….… 
 
Designation…………………………………Date ……………………………………  
REQUIREMENTS 
 
1. Undertakes to furnish the Authority with monthly returns (supply of raw materials and 
sale of lint and cotton seed in the prescribed format) 
2. The ginner shall maintain and work the ginnery in a proper manner and in such a way as to 
maintain cotton quality standards. 
3. The ginner shall ensure that all raw cotton delivere d to the ginnery is correctly graded and shall 
keep all Grade A seed cotton and the lint therefrom separate from the other. 
4. The ginner shall keep seed cotton, cotton seed and cotton lint which may be salvaged from 
damage by fire or water, separate from other s eed cotton, cotton seed and cotton lint and shall gin 
the seed cotton and bale the cotton lint in accordance with conditions of the certificate. 
5. The ginner shall not later than 15
th day of January of the following year, produce annual report of 
the previous year to the Authority in the prescribed FORM AFA/FiCD C006 (a). 
6. The ginner is prohibited from buying and or ginning improperly graded cotton. 
7. The ginner shall ensure that lint bales are labele d in the format prescribed by the Authority. 
8. The ginner shall ensure that lint bales are stored in proper conditions as prescribed by the 
Authority from time to time 
9. The ginner shall collect lint samples as provided for in the cotton lint sample collection protocol 
provided by the Authority.   
10. The ginner shall ensure that all bales produce d are properly weighed and clearly labeled as 
prescribed by the Authority.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 43  
 11. The ginner shall provide a valid certificate of registration from the Kenya Cotton Ginners 
Association 
12. Every ginner shall ensure that all non-infected cotton is ginned first and that no infected cotton is 
ginned before the requirement of seeds for planting is determined by the Authority are met. 
13. Ginners shall use cotton or any other material recommended by the Authority to pack lint bales, 
cotton seed and cotton samples. 
14.  Compliance with Statutory requirements, including but not limited to, Environmental 
Impact Assessment report/NEMA certificate, Safety and Occupational Health Certificate. 
15. Provide letter of commitment to take out comprehensive insurance cover for 3rd party 
produce stored awaiting payment to the smallholder growers 
16. Any other requirements that may be prescribed by the Authority from time to time  
The Crops (Fibre Crops) Regulations, 2016 
Page | 44  
 FORM AFA/FiCD A004 (b)  / Year ……………….      r.13 (2))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR COTTON SEED MILLING LICENSE  
 
1. Particulars of Applicant (New/Renewal - delete as appropriate ): 
 
I/We ………………………… of P.O. Box ……………………………. and holders of Business Permit 
No. ……………… (attached)  issued by  …………………. County Government wish to apply for license 
as a cotton seed miller for the period…………………………………… 
 
2. Milling operation: 
 The estimated total volume of the cotton seed I/We expect to mill is …………………… kgs of Grade A 
and …….. …………… kgs of Grade B.   
 
3. Contractual arrangements: 
 
I/We confirm that I/We have a contract for supply of ………. Kgs of cotton seed from ………………………………………………………………. (State sources).   
 4. Application Fee: 
 
I/We enclose a cheque/cash for Kshs. 1,000/= bei ng non-refundable application fee for license as a 
cotton seed miller. 
 
5. Declaration: 
 
I/We hereby declare that I/We shall abide by the regulations governing the industry.  
 
 
Applicant’s Name……………………………………………… Sign ……………………  
 
Designation………………………….…Date………………………… 
 
FOR OFFICIAL USE
 
 
Checked by: 
Name ………………………………….Signature……………………Date…………………..  
The Crops (Fibre Crops) Regulations, 2016 
Page | 45  
 Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..………………………………………………………………………………………………………………      
 
Approved by: 
 
Authorizing Officer’s Name ………….…………………………………Signature….………….…  Designation…………………………………Date ……………………………………   
REQUIREMENTS 
 
1. Undertakes to furnish the Authority with monthly returns (supply of cotton seed and sale 
of by-products therein in the prescribed format) 
2. The cotton seed miller shall not later than 15
th day of February of the following year, produce 
annual report of the previous year to the Author ity in the prescribed Form AFA/FiCD C005 (b). 
3. Compliance with Statutory requirements, including but not limited to, Environmental Impact 
Assessment report/NEMA certificate, Safety  and Occupational Health Certificate. 
4. Provide letter of commitment to take out comprehensive insurance cover for 3rd party 
produce stored awaiting payment to the smallholder growers 
5. Any other requirements that may be prescribed by the Authority from time to time 
 
 
 
    
 
 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 46  
  
FORM AFA/FiCD A005/ Year ……………….       (r. 13 (2))  
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR SISAL FACTORY LICENSE   
 
A. PARTICULARS OF APPLICANT  (New/Renewal - delete as appropriate ): 
I/We ………………………………………………… of P.O. Box ……………………………. wish to 
apply for a license to operate a sisal factory for the period from ………………………………………to 
………………………………………………  
B.  FACTORY PARTICULARS  
 
1. Source of Raw Material to Pr ocess (indicate as appropriate):- 
(a) The holder to process his own leaf exclusively. (b) The holder to process own leaf as well as others. 
(c) The holder to process bought fibre 
 
2. Type of Decorticator………………………………………………………………… 
 
3. Number of Decorticators …… Capacity (Tons)………………………………….……  
 
4. Year of Installation ……………………………………………………………………. 
 
5. Number of Raspadors………. Capacity (Tons) …….. State Number of Drums  
Single ( ) Double (   ) ( tick as appropriate)  
 
6. Decortication Process   Dry (  )       Wet (     )   
       (tick as appropriate) 
 
7. Type and Source of Power (state the H.P)….……………………………………… 
 
8. Source of Water:  River (   )      Bore Hole (   ) 
(tick as appropriate) 
Any other specify.......................................................................................................... 
 
Capacity of Drying Lines (Kg/Tons) ……………………………………………… 
 
9. Construction Details of Drying Lines……………………………………………… 
 10. Number and Capacity of brushing machines (Tons per day) ………………………….... 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 47  
  
11. Number of Baling Presses and capacity (Wei ght per Bale and Tons per day) Capacity 
 (Tons)……………………………………………………………… 
 
12. Contractual arrangements: 
I/We confirm that I/We have a contract for supply of …………………….. Kgs of sisal fibre to 
………………………………………………………………………… (buyer).  
 
13. Declaration: 
I/We hereby declare that I/We shall abide by th e regulations governing the decortication of sisal 
   
Name …………………………………………………Signature …………………………  
 
Designation……………………………Date: …......................................................... 
 Official Stamp  
 
 
FOR OFFICIAL USE
 
Checked by: 
Name………………………………Signature ………………………… date…........................... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………
…………………………………………………………………      
Approved by: 
 Authorizing Officer’s Name ………….……………………………….Signature….………….… 
Designation……………………………Date ………………………………… 
 
Official Stamp 
 
REQUIREMENTS  
 
1. The factory owner shall maintain and work the factory in such a way as to maintain sisal quality 
standards.  
2. The factory owner shall ensure that all sisal fibre is correctly graded and stored 
separately.  
3. Every licensee shall submit a letter of undertaking to remit monthly and annual returns 
and shall submit the same to the Authority in the prescribed format.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 48  
 4. Payment of a non-refundable application fee of Kshs 1,000.00  
 
5. The factory owner shall ensure that sisal bales are stored in proper conditions as prescribed by the 
Authority from time to time.  
6. Compliance with Statutory requirements, including but not limited to, Environmental Impact 
Assessment report/NEMA certificate, Safety  and Occupational Health Certificate. 
7. Provide letter of commitment to take out comp rehensive insurance cover for 3rd party produce 
stored awaiting payment to the smallholder growers 
8. Any other requirements that may be prescribed by the Authority from time to time   
The Crops (Fibre Crops) Regulations, 2016 
Page | 49  
  
FORM AFA/FiCD A006 / Year ……………….                                                                         (r.18 (1))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR SISAL SPINNING OR COTTON TEXTILE MILLING FACTORY 
LICENSE 
 
A – Particulars of Applicant (New/Renewal - delete as appropriate ):   
i. Name of Sisal Spinning/Cotton textile milling factory…………………………………… 
ii. Name of applicant…………………………………………………..……….. 
iii. Certificate of Company Incorporation No………………………………..… 
iv. Postal address……………………………………………………………… 
v. Email…………………………………Telephone number………………… 
vi.  List Names and Particulars of Directors ………………………(Attach list) 
vii. Addresses of Directors……………………………………………………… 
viii. Telephone No of Directors ……………………………………….………… 
ix. Passport/National ID and Work Permits (if applicable)  
 
B – Physical Address 
i. L.R. No. or No’s…………………………………………………………………….. 
ii. Ward………………………………………………………………………………… 
iii. Sub County………………………………………………………………………… 
iv. County……………………………………………………………………………… 
 
C – Particulars of the Spinning factory 
 
i. Number of Spinning units (stating make and type) 
………………………………………………………………………………………………….……
……………………………………………………………………… 
ii. Number of spindles …………………Speed of Spindles …………………………… 
iii. Number of combing units …………………………………………………………… 
iv. No. of pin row, pressure head, and winding displacement…………………………... 
……………………………………………………………………………………… 
v. Type and source of power……………………………………………………………… 
vi. Source of Water:  Stream (   )   Bore Hole (   )  Well (   )  
The Crops (Fibre Crops) Regulations, 2016 
Page | 50  
 (tick as appropriate) 
Any other specify.......................................................................................................... 
 
D - Raw materials  
 
a) Source of fibre (cotton lint or sisal) ................................................................. 
………………………………………………………………………………… 
b) Quantity raw material used per month/year (tons)……………………………………… 
c) List of products;  
i. From cotton lint ………………………………………………………………… 
…………………………………………………………………………………… 
…………………………………………………………………………………. 
ii. From sisal fibre …………………………………………………………………  
…………………………………………………………………………………… 
……………………………………………………………………………………  
Note; Attach copies of contracts for source of ra w materials and market destinations for finished 
products    
 
FOR OFFICIAL USE  
 
Checked by:  
Name………………..…..…… Signatu re…………………….....Date ……………………… 
Comments……………………………………………………………………………………………………
………………………………….……………………………………………………………………………
………………………………………………………………………………………  
Approved by: 
 
Authorizing Officer’s Name………….…………………Date ………………… Signature….…..……  
Official Stamp 
 
REQUIREMENTS 
  
1. Undertaking to furnish the Authority with monthly and annual returns (supply of raw 
materials and sale of finished products) in the prescribed format. 
2. Payment of a non-refundable application fee of Kshs 1,000.00 
3. Any other requirements that may be prescribed by the Authority from time to time. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 51  
  
FORM AFA/FiCD A007/ Year ……………….              (r .19 (1))   
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR COTTON LINT CLASSING 
 
1. Applicant information 
 
Name:………………………………………………………………………………………… 
Address:……………………………………………………………………………………… 
Telephone:…………………………………..Email:………………………………………… 
  
2. Consignment information   
Number of samples …………………………………………………………………………                         Sample (s) Lot Numbers: …………………………………………………………………….  
Sample Condition: …………………………………………………………………………. 
Cotton Variety: ……………………………... Type of Ginning:     [ROLLER] [SAW]           
3. Classing services required  
 
a) Official High Volume Instrument Classing parameters:-         
  (i) Micronaire                                (ii) Strength                               (iii) Length (UHML)   
 (iv) Length Uniformity (UI)          (v) Colour grade (Rd)                  (vi) Colour grade (+b)  
 
 b) Extraneous matter, contamination and ginning assessment  
 
Mode of results dispatch: ……………………………………………………………………                               
 
I/We hereby declare that the samples of the above mentioned lot/lots were drawn and sealed, under our 
responsibility in accordance with the sampling protocols as prescribed by the Authority   and were 
delivered to the Authority’s laboratory as being truly representative of the lot(s) referred to.  
                                                                                          
REQUIREMENTS 
1. The applicant shall pay ksh.150 per sample that is sent for classing 
2. Classing results are based on sample(s) provided.                                                                          3. Results shall be released upon full payment for classing service.  
4. The Laboratory reserves the right to wit hhold sample remnants for verification purposes. 
Client’s Signature: …………………………… Date: …………………………………………           
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 52  
  
FOR LABORATORY USE:  
 
Received by: ………………………………………Date: ……………………………………….  
Classing report ready by (date): …………………………………………………………… 
 
Checked by: 
 
Authorizing Officer’s Name………………..…..…………………… 
 
Signature………………………………………………………………….  Date ………………………………………………………………………….    
The Crops (Fibre Crops) Regulations, 2016 
Page | 53  
  
FORM AFA/FiCD A008/ Year ……………….       (r. 20(2))  
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR LINT EXPORT/IMPORT PERMIT 
Marks(s)………………………………………..………….…..…  
Overseas Contract No. ………… Date …….……………… Quantity in contract ………………… 
Local Contract No. ……………………… Date …………........................................ Name of Licensed Marketing Agent ……………………………License No. …………………….. 
Validity: From…………………………..………To………………………………….……  
Address……………………………………..……………… 
 
GRADE 
As per 
HVI 
Report  QUANTITY 
IN METRIC 
TONS PRICE 
F.O.B PER 
TON  
US $ FREIGHT 
US $ INSURANC
E US$ TOTAL 
VALUE 
(US $) TOTAL 
VALUE 
(KSHS) 
       
       
       
       
 
1. Financial Arrangements: 
 
I/We confirm that I/We have no problems with financing and the same can be confirmed by my/our Bankers ………………………………….… of P.O. Box ……………………… (attach evidence)  
2. Contractual arrangements: 
 
a) Source of lint ……………………….. (ginnery, merchants etc) 
b) Export destination/Origin ……………………. for supply of ………….tons of lint 
 
3. Declaration: 
I/We hereby declare that I/We shall abide by the regulations governing the cotton lint Export/Import as issued by the Authority from time to time and sa tisfy conditions for lint exporters/importers shown 
overleaf. …………………………………………………………..… 
 
Signature……………………………………                 Date……………………………………  Official 
Stamp ……………….……………………………… 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 54  
  
FOR OFFICIAL USE  
 
Checked by: 
Name……..…………………….…. Signature …………………….......... Date ………….…… 
 
Comments …………………………………………………………………………………………………………………………………………………………………………………………………………….. 
 
Approved by: 
Name ……………………………… Signature ……………….. Date …………………….  
 
 
REQUIREMENTS 
 
1. Lint quality report issued by the Authority to be provided for every consignment. 
 
2. Lint exporter/importer must file returns with the Authority within thirty days from the date of 
issue of Export/import permit.  The information should include the buyer’s name, weight of bales 
sold, and the type, price and delivery period, source  of lint and destination or Country of origin  
 
3. An exporter/Importer shall ensure that all cotton designated for export shall comply with Kenyan 
standards on quality, safety and hygiene, san itary and Phytosanitary (SPS) regulations, and 
maintain the relevant documents for inspection by the Authority. 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 55  
 FORM FiCD A009/ Year ……………….        (r. 20 (2))  
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR SISAL FIBRE EXPORT/IMPORT PERMIT 
 
Marks(s)………………………………………..………….…..…  
Overseas Contract No. ………… Date …….……………… Quantity in contract ………………… 
Local Contract No. ……………………… Date …………........................................ Name of Licensed Marketing Agent ……………………………License No. …………………….. 
Validity: From…………………………..………To………………………………….……  
Address……………………………………..……………… 
GRADE 
  QUANTITY 
IN METRIC TONS PRICE 
F.O.B PER TON US $ FREIGHT 
US $ INSURANC
E US$ TOTAL 
VALUE (US $) TOTAL 
VALUE (KSHS) 
1       
A       
2       
3L       
3       
UG        
SSUG       
Tow 1       
Tow 2       
Flume       
UHDS       
Total       
 
Country of destination/Origin …………..………… Date of shipment ……………..……… 
Vessel…………….…………………………………………….. Consignee ……………………………………………………………………….………………. 
Notify Address ….………………………………………………………………….…………… 
 
I/We hereby certify that the inform ation which I/we have given above is true and accurate to the best of 
my/our knowledge and belief.   
 
Date ………………………………….  Signed ………………………………….. 
 Official stamp…………………………  
The Crops (Fibre Crops) Regulations, 2016 
Page | 56  
 FOR OFFICIAL USE ONLY                                                     
 
Checked by 
 
Name……………………………… Date ……………………………. Signature ………………… 
 
 
Approved by:  
 Name ……………………………………………..…Signature….………….………… 
 
Date ………………………………………………………………….. 
 
 
REQUIREMENTS  
1. Sisal inspection certificate issued by the Aut hority to be provided for every consignment. 
 
2. Sisal fibre exporter/importer must file returns with the Authority within thirty days from    the date of 
issue of Export/import permit.  The information should include the buyer’s name, weight of bales 
sold, and the type, price and delivery period, source of sisal fibre and destination or Country of origin. 
 
3.  An exporter/Importer shall ensure that all sisal fibre designated for export shall comply with Kenyan 
standards on quality, safety and hygiene, sanitary  and Phytosanitary (SPS) regulations, and maintain 
the relevant documents for inspection by the Authority.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 57  
  
FORM AFA/FiCD A010/ Year ……………….       (r. 20(2))  
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION AND PERMIT FOR COTT ON SEED/CAKE EXPORT/IMPORT  
 
1. Particulars of Applicant: 
 
Name of Applicant ……………………………………………………………………… 
Address……………………………………………………………………………………… 
Marketing Agent License No…………………….. of ………………………….20……………. hereby apply for a Cotton seed/cake Export/Import Permit for …………..tons of………..season. 
 
Destination Country/Country of Origin Details …………………………………………………………………………………………………… 
 
Destination Country/Country 
of Origin Quantity (MT) FOB Value 
   
   
   
   
 
2. Declaration: 
I/We hereby declare that I/We shall abide by the regulations and By-laws governing the cotton 
seed/cake export as issued from time to time a nd satisfy export conditions for cotton seed/cake shown 
overleaf. 
 Signature…………………………………………… Date………………………………….  Official Stamp ……..………………………………… 
 
FOR OFFICIAL USE
 
 
Checked by  
Name ……………………………… Date…………………………. Signature ………………… 
 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 58  
 Approved by: 
 
Authorized Officer 
 
Signature….………….…………..…Date ………………………………………………….. 
 
  
REQUIREMENTS 
  
1. Clearance certificate by Kenya Plant Health Inspectorate Service where applicable  
2. Exporters shall execute the export/import permit issued for each consignment and make monthly 
returns to the Authority in the prescribed format. 
 
  
 
 
 
  
 
   
 
 
 
 
 
   
 
 
 
   
 
 
  
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 59  
  
FORM FiCD A011/ Year ……………….        (r. 25 (2))  
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR EXPORT OF SI SAL PLANTING MATERIAL PERMIT 
 
Name…………………………………………………………………………….……………….   
Address……………………………………..………………………………………….………… 
 
Quantity (number) of seedlings ……………………… Variety of seedlings …………………… Value of seedlings ……………………………………………………………………………… 
Source ………………………………… Destination …………………………………………. 
 Date of shipment………..………Consignee ……………………………………………………. 
 Reasons for exportation……………………………………………………………………………… 
 
……………………………………………………………………………………………………….. 
 
I/We hereby certify that the inform ation which I/we have given above is true and accurate to the best of 
my/our knowledge and belief.   
 
Date ………………………………….  Signed ………………………………….   
Official stamp………………………………….. 
 
FOR OFFICIAL USE ONLY                                                      
Checked by 
Name……………………………… Date ……………………………. Signature ………………… 
 
 
Approved by: 
 
Name ……………………………………………..…Signature….………….………… 
 Date …………………………………………………………………..  
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 60  
  
FORM AFA/FIBRE/COUNTY A004/  Year ……………….   (r. 26(3)) 
 
THE COUNTY GOVERNMENTOF………………………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR A COMMERCIA L SISAL NURSERY LICENSE 
 
1) Applicant’s Information 
Name of Applicant (New/Renewal - delete as appropriate ):  
…………………………………………………….………………………………………… 
Address:   Postal……………………………………………………………………………………… 
Email ……………………………….……………………………………………………… 
Telephone: ………………………………………………….………………………………  
Where the applicant is a company or co-ope rative society, supply the Authority with: 
 
(i) A certified copy of certificate of incorporation/registration; 
     (ii) A certified copy of memorandum and articles of association/ constitution; 
a) Names and address of Directors……………………………………………….. 
b) …………………………………………………………………………………. 
c) ………………………………………………………………………………… 
 
2) Nursery Information 
   Ward…………………………Village/Road……………………………………………… 
Sub County: ……………………………………………………………………….............. 
County: ………………………………………. ……………………………………….........  
L.R No/Plot No ……………………………………………………………………….......... 
  
REQUIREMENTS 
The licensing requirements for a Commercial Nursery License shall be as follows: 
 
1. A certified copy of title deed or leasehold agreement 
2. Individual National ID/Passport No, Pin Numbers and certifi cate of good conduct 
3. The applicants must show compliance to phy tosanitary requirements through certification  
  by KEPHIS    
The Crops (Fibre Crops) Regulations, 2016 
Page | 61  
 4. Demonstrate adequate knowledge and technical competence in nursery management   
  (training certificate from the Authority) of the sisal crop. 
5. Reliable source of water 
6. Accessibility of nursery site for inspection and materials transportation. 
7. Nursery operators shall remit returns to the Authority on an annual basis 
8. Nursery operators shall maintain records of source of bulbils, No. of bulbils raised and   
  sold. 
9. Any other requirements that may be prescribed by the Authority from time to time.  
 
Name of applicant………………………………………………………………………………..  
Signed: …………………………………………. Date: ………………………………………... 
Official Stamp………………………………………………….   
 
FOR OFFICIAL USE  
 Approved by:  
County Executive Committee (CEC) for Agriculture  
Name …………………………………………………….. Signature………………………… 
Date………….................................................................... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………… Official Stamp 
 
 
 
 
 
 
     
 
 
 
   
The Crops (Fibre Crops) Regulations, 2016 
Page | 62  
  
FORM AFA/FiCD A012/ Year ……………….                 (r. 27(1), (2)) 
 
THE AGRICULTURE FISHERIES AND FOOD AUTHORITY  
  
THE FIBRE CROPS REGULATIONS, 2016 
 
 
APPLICATION FOR REGISTRATION OF GROWER/GINNER MARKS 
 
 
A. PARTICULARS OF APPLICANT ( New/Renewal - delete as appropriate ): 
I/We ………………………………………………… of P.O. Box ……………………………. wish to 
apply for registration grower/ginner mark(s)  
 
i. Name of Sisal Plantation/ginnery/cooperative society ( tick as appropriate ) 
 ……………………………….………………………………………………………………  
ii. Where the applicant is a company or co-ope rative society, supply the Authority with: 
Names and address of Directors 
…………………………………………………………………………………. 
………………………………………………………………………………… ………………………………………………………………………………… 
iii. Give desired Mark (s): 
……………………………………..……………………………………………….. 
………………………………………………………………………………………. 
………………………………………………………………………………………. ……………………………………………………………………………………….. 
………………………………………………………………………………………. 
 
I/We ________________________________________________ declare that the information furnished 
above is true to the best of my knowledge and belief.                   
                 
Date……………………………………  Signature ……………………………………. 
  
Official stamp……………………………………….    
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 63  
  
FOR OFFICIAL USE 
Checked by:  
 
Name………………..…..……………….Signature………………………Date ………………… 
Comments……………………………………………………………………………………………………
………………………………….……………………………………………………………………………
……………………………………………………………………………………… 
 
Approved by:  Name………………..…..………………Signature………………………Date ………………… Comments……………………………………………………………………………………………………………………………………………………………………………………………………………………
…………..
 
 
REQUIREMENTS 
The mark(s) shall be registered s ubject to the following conditions:- 
1. The applicant is the producer of the fibre for which the mark(s) registration is being sought 
2. There are no similar or conflicting mark(s) that have been registered with the Authority before 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 64  
 FORM AFA/FIBRE/COUN TY A005/ Year ……………….                           (r. 29(2)30(1))  
 
THE COUNTY GOVERNMENT 
OF………………………………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR SISAL FI BRE MOVEMENT PERMIT 
 
Full name of Applicant/Company:…………………………………………………………… 
Apply to move …………………………………………………………………………… 
     ……………………………………………………………………………. 
                  (Specify product, grade, variety and quantity where applicable)   
From ……………………………………………………………………………………….. 
                   ( Specify location and county)   
 To…………………………………………………….……………………………………… 
       (Specify destination location and county) 
 Reasons for Movement  …………………………………………………………………… 
………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………………… 
 
Requested Validity period: from................................... to…...................................................   
     (Specify dates)  
 
Truck/Trailer Reg. No……………………………………………………………………………… 
(others specify) 
 I ________________________________________________ declare that the information furnished above is true to the best of my knowledge and belief.                   
                 
 
 
Name of Applicant………………………………………… ID No.……………………..…. 
 
Date………………………………………….. Signature …………………………………….  Official stamp………………………………………….   
   
The Crops (Fibre Crops) Regulations, 2016 
Page | 65  
 FOR OFFICIAL USE 
 
Approved by: 
 
County Executive Committee (CEC) for Agriculture   
Name …………………………………Signatu re…………………….Date………………………... 
Comments ( Recommended/Not recommended ) 
………………………………………………………………………………………………..……………
………………………………………………………………………………………………………………………………………………………………………………… 
Official Stamp………………………………………… 
 
REQUIREMENTS  
 
Movement’s permits shall be granted subject to the following conditions: 
 1. A transporter shall ensure that the seed cotton, cotton lint or sisal fibre is transported in a manner that 
does not damage the quality of fibre and seed as  per the Authority’s Transportation Guidelines. 
  
 
   
 
 
 
 
 
 
 
      
The Crops (Fibre Crops) Regulations, 2016 
Page | 66  
 FORM AFA/FiCD A013/ Year ……………….                               (r. 43(4))  
 
THE AGRICULTURE FISHERIES AND FOOD AUTHORITY  
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
APPLICATION FOR SISAL INSPECTION   
 
Fibre Crops Directorate  
P. O. Box 81764 
MOMBASA Tel: 041-2224325/2009528 
 
a) Please issue inspection certificate for …………………………………………….. tons of  
 Sisals Grade …………………………………… Mark ……………………………………. 
 Export Permit No. ………………………………Date ……………………………………. 
 Destinations ……………………………………..Date of shipment ……………………….  Agent ……………… ………………………………………………………………………... 
 
 Signed ……………………………………….. Date ………………………………………..    (Store Keeper) 
 
FOR OFFICIAL USE ONLY  
b) This request is authorized/not authorized 
 Remarks …………………………………………………………………………………… 
 ………………………………………………………………………………………………. 
 Signed …………………………………………. Date ……………………………………. 
   (Officer in charge)  
 c) Bales Inspected ……………………………………………………………………………… 
 Date …………………………………………… Time ……………………………………... 
 Inspection Report No. ………………………………………………………………………. 
 Inspection Certifi cate No. ……… ……………………………………………………….... 
 Signed ………………………………………… Date ……………………………………. 
   (Sisal Inspector) 
 
 
   
The Crops (Fibre Crops) Regulations, 2016 
Page | 67  
 SECOND SCHEDULE 
 
REGISTRATION CERTIFICATES, PERMITS AND LICENSES 
 
 
FORM AFA/FIBRE/COUNTY B001/  Year ………………                                           (r. 6(8)) 
 
 
THE COUNTY GOVERNMENT OF …………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
FIBRE GROWER REGISTRATION CERTIFICATE 
 
THIS IS TO CERTIFY  that……………………………………………………… of postal address 
…………………..…………of ……………………………. County, LR No….…………………..has been duly 
registered as a fibre crops grower to grow and maintain…………………hectares of sisal/cotton on the land parcel 
specified herein. 
 
 
Sign…………………………………………………… Date……………………………….  
 
County Executive Committee (CEC) for Agriculture  
 Official Stamp ……………………………………………..  
   
 
  
 
 
 
  
 
 
This Registration certificate is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 68  
 FORM AFA/FiCD B001/ Year ……………….           (r. 7(3)) 
 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
DEALER’S REGISTRATION CERTIFICATE  
 
THIS IS TO CERTIFY  that……………………………………………………………..……. of postal 
address …………………..…………of ……………………………. County, LR 
No….…………………..has been duly registered as a  ……………………………………….to deal in………………………………………………………………… by the Agriculture Food Authority in 
accordance with section 16(1) of the Crops Act, 2013 
 
Dated this …….…. day of ……………..……….. 20…………..…  
      
Signature………………………………………… 
       
Agriculture and Food Authority 
 
Official Stamp ……………………………………………………….. 
 
 
 
 
 
 
  
  
   
This certificate is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 69  
  
FORM AFA/FIBRE/COUN TY B002/ Year ………………     (r. 9(3)) 
  
THE COUNTY GOVERNMENT OF……………………… 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
FIBRE CROPS BUYING STORE LICENSE 
 
License is hereby granted to M/S…………………………… of P.O. Box ………………………. to:- 
(i) Buy and store seed cotton for the period starting ………………. to ………………… (License 
year)  
(ii) Buy and store sisal for the period starting …………………… to …………………….. (License 
year)  
Situated at L.R No/Plot No.………………………Ward ……………………………..…………… Sub-County ……………………………………….  County………………………..……………… 
 
Issued   this ………………….……… … day of ………………… 20 …………………………... 
 
Fee Kshs………………..………  Receipt No. ….……………… Dated ….…………………… 
 
               Signed…………………………………………… …….  Date……………………………….. 
 
 
County Executive Committee (CEC) for Agriculture  
 
Official stamp ……………………….. 
 
 
TERMS AND CONDITIONS  
 
The holder of this license must ensure that the store is:- 
1. Maintained to allow adequate ventilation, lighting, effective produce inspection  
2. Free from any leakages from the roofs and walls 
3. Provided with serviceable firefighting equipm ent or any other recommended alternative. 
4. Used for the purpose for which is the licensed is granted  
 
 
This license is not transferable 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 70  
 FORM AFA/FiCD B002/ Year ……………….                    (r.10 (3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SEED COTTON/SISAL FIBRE BUYING LICENSE 
 
 
License is hereby granted to M/s………………………… of P.O. Box ……………………………. to 
buy seed cotton/sisal fibre durin g.……………… season ending on………………………...... at 
…………. buying store in ………… County. The cotton/sisal  fibre so purchased shall be ginned/brushed 
and baled/spinned at ………………………… Ginnery/sisal factory 
(…………………………………………………………………………others specify) 
 
Issued at ………………….………. this……………day of………………… 20………………. 
 
Fees Kshs……………………… Receipt No. ………………….. Dated …………….………….. 
 
Signed …………………………………………………………… ...Date …………………………..  
 For Agriculture and Food Authority  
 
Official Stamp ……………………………………………….   
 
TERMS AND CONDITIONS 
 
The holder of this license must fulfill the following: 1. Ensure that all the authorized cotton/sisal fibre buying agents ( whose names, Identity Card numbers 
and telephone numbers are listed on the reverse of this license ) adhere to all the provisions relating to 
fibre buying as provided for under these regulations;  
2. The store from where the fibre is stored is maintained as provided for in these Regulations. 
3. Any other requirements that may be prescribed by the Authority from time to time 
    
 
 
 
This license is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 71  
  
FORM AFA/FiCD B003/ Ye ar ……………….                          (r.12(3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROP) REGULATIONS, 2016 
 
FIBRE MARKETING AGENT LICENSE 
                                                                                                  THIS IS TO CERTIFY  that ………………………………………………………………… of P.O. Box 
……………………………………………………………………………… has been licensed and 
authorized to buy, sell, dispose, e xport or import fibre and fibre products 
(………………………………..state product ) on the following terms and conditions; 
 
1. License valid for :- 
 
 ( )  Overseas market 
( )   Domestic Market 
  
2. Valid until……………………. 
 
FEES KSHS……………… RECEIPT NO ……………...DATED …………………………… 
   Signature………………………………..Designation………………………………………  
 
Date: …................................................   
 
  
 Agriculture and Food Authority (AFA)  
 
 
Official Stamp ……………………………………. 
 
 
  
 
 
 
 (This license is not transferable)  
The Crops (Fibre Crops) Regulations, 2016 
Page | 72  
 FORM AFA/FiCD B004 (a) / Year ……………….     (r. 14 (1))   
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
GINNING LICENSE  
 License is hereby granted to M/s ……………………………………. of P.O. Box 
…………………………… to gin and bale cotton during the season starting ……………………….. to 
…………………………………… at LR. No. …………………………… by means of 
……………………………. (roller/saw) gin and press to provide bales weighing between 185 and 220 kilograms net.  
Issued at this…………………………….day of………………… 201………………………... 
 
 
FEES KSHS……………… RECEIPT NO……………...DATED …………………………… 
 
 
Signed  …………………………………………………….. Date: ………………………..  
 
 
 
AGRICULTURE AND FOOD AUTHORITY (AFA)   
 
Official Stamp………………………………………… 
 
 
 
 
 
 
     
 
 
 
(This license is not transferable)  
The Crops (Fibre Crops) Regulations, 2016 
Page | 73  
  
 FORM AFA/FiCD B004 (b) / Ye ar ……………….     (r. 14 (1))   
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
COTTON SEED MILLING LICENSE  
 
License is hereby granted to M/s ……………………………………. of P.O. Box 
……………………………… to mill cotton seed during the season starting ………………………….. to 
…………………………………… at LR. No. ………………………………. 
 
Issued at this…………………………….day of………………… 201………………………... 
 
FEES KSHS……………… RECEIPT NO……………...DATED …………………………… 
 
 
Signed  …………………………………………………….. Date: ………………………..  
  
AGRICULTURE AND FOOD AUTHORITY (AFA) 
  
 Official stamp……………………………………………..… 
 
 
 
 
 
 
   
 
 
 
   
(This license is not transferable)  
The Crops (Fibre Crops) Regulations, 2016 
Page | 74  
  
FORM AFA/FiCD B005/ Year ……………….           (r. 14 (1))   
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROP) REGULATIONS, 2016 
 
SISAL FACTORY LICENSE  
 
THIS IS TO CERTIFY  that ……………………………………………………….of P. O. 
Box...…………………………………………..has been licensed and authorized to process 
……………………………………..sisal leaf/bale and press sisal fibre…………………………………. at LR. 
No.…………………………………  
 
License valid from …………………… ……………..to……………………………. 
 
FEES KSHS…………… RECEIPT NO……………………………...DATED …………………… 
 
 
Signed  …………………………………………………….. Date: ………………………..  
 
AGRICULTURE AND FOOD AUTHORITY (AFA) 
 
 
 
Official Stamp …………………………………………... 
  
 
 
 
  
 
 
  
 
   
This license is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 75  
  
FORM AFA/FiCD B0 06/ Year ……………….      (r. 18 (2))   
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SISAL SPINNING OR COTTON TEXTILE MILLINGFACTORY LICENSE  
 
THIS IS TO CERTIFY  that ………………………………………………………….……………. 
of Postal Address ……………………………has been licensed and authorized to process bought/own 
fibre ……………………………. at LR. No. ………………………………  
This license is valid from……………………………..…….to……………..…………………. 
 
  FEE KSHS………………… RECEIPT NO ………………………Dated …………………… 
 
 
Dated this ………………….…. day of ………………..…… 20…………….…. 
Authorized Officer Signature………………………………… Date………………………………. 
 
AGRICULTURE AND FOOD AUTHORITY  Official Stamp……………………………………..….. 
 
   
         
 
 
 
 
 
  
 
 
This license is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 76  
  
FORM AFA/FiCD B0 07/ Year ……………….      (r. 20 (3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
COTTON LINT EXPORT/IMPORT PERMIT 
 This Permit is hereby granted to M/s………………………………………………………. of P.O. Box 
…………………………………….And holder of a Marketing Agent Licence No…………………to 
export/import cotton lint as listed below;  
GRADE 
As per HVI 
Report 
  QUANTITY 
IN METRIC 
TONS PRICE F.O.B 
PER TON  
US $ FREIGHT 
US $ INSURANCE 
US$ TOTAL 
VALUE (US 
$) TOTAL 
VALUE 
(KSHS) 
       
       
       
       
 
Country of destination/origin ………………………..…… Date of shipment …..……….………  
Vessel…………………………………………..Consignee ………………………………………  
 
 
This Permit is valid for 90 days from the date of issuance.  
  
Signed …………………..…………………….. Date…………………….………………. 
Agriculture and Food Authority (AFA) 
 
Official Stamp………………………………………………….. 
 
 
 
 
 
This permit is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 77  
 FORM AFA/FiCD B008 / Year ……………….                                                                        r. 20 (3)) 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SISAL FIBRE EXPORT/IMPORT PERMIT 
 This Permit is hereby granted to M/s………………………………………………………. of P.O. Box 
…………………………………….and holder of a Marketing Agent License No……………. 
overseas/local contract No…………………….to export/impo rt sisal fibre of marks and grades listed 
below; Marks………………………………………………….  
GRADE QUANTITY IN 
METRIC TONS PRICE 
F.O.B PER TON  
US $ FREIGHT 
US $ INSURANCE 
US$ TOTAL 
VAUE FOR BASIS  
US $ TOTAL 
VAUE FOR BASIS 
KSHS 
1…….       
A……       
2……       
3L……       
3…….       
S.C.W.F       
UG ….       
SSUG…       
Tow 1       
Tow 2       
Flume       
UHDS       
Total       
  Country of destination/origin ………………………..…… Date of shipment …..……….………  
Vessel…………………………………………..Consignee ………………………………………  
Note: This Permit is valid for 90 days from the date of issuance.  Signed …………………..…………………….. Date…………………….………………. Agriculture and Food Authority (AFA)   
Official Stamp……………………………………………………  
This permit is not transferable 
The Crops (Fibre Crops) Regulations, 2016 
Page | 78  
 FORM AFA/FiCD B0 09/ Year ……………….      (r. 20 (3))   
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
COTTON SEEDS /SEED CAKE EXPORT/IMPORT PERMIT 
 
This Permit is hereby granted to M/s………………………………………………………. of P.O. Box 
……………………………….and holder of a Marketing Agent License No ……………. to 
export/import cotton seed/seed cake as listed below; 
 
SEED/CAKE 
DESCRIPTION QUANTITY TONS UNIT PRICE (USD) TOTAL VALUE (USD) 
 
    
 
    
 
    
 
Country of destination/origin ………………………..…… Date of shipment …..……….………  
Vessel…………………………………………..Consignee ………………………………………   
This Permit is valid for 90 days from the date of issuance.  
 
Signed …………………..…………………….. Date…………………….………………. 
 Agriculture and Food Authority (AFA) 
 Official Stamp………………………………………………….. 
 
   
 
 
 
This permit is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 79  
 FORM AFA/FiCD B010/ Year  ……………                                                                               (r. 25 (2))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SISAL PLANTING MATERIAL EXPORT PERMIT 
 
 This Permit is hereby granted to M/s……………………………………………………….  
of P.O. Box ……………………………………. to export sisal planting material as listed below; 
 
Quantity (number) of seedlings ……………………… Variety of seedlings …………………… 
Value of seedlings ……………………………………………………………………………… 
Source ………………………………… Destination …………………………………………. 
 
Date of shipment………..………Consignee ……………………………………………………   
This Permit is valid for 90 days from the date of issuance.  
 
 
Signed …………………..…………………….. Date…………………….………………. 
 
Agriculture and Food Authority (AFA) 
 
Official Stamp……………………………………………. 
 
 
 
 
   
 
 
 
   This permit is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 80  
  
FORM AFA/FIBRE/COUNTY B0 03/ Year ……………                       (r. 26 (5)) 
 
THE COUNTY GOVERNMENT 
OF………………………………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
COMMERCIAL SISAL NURSERY LICENSE 
 
 
This is to CERTIFY that …………………….……………. Of P.O. Box ……………………… is 
licensed and authorized to establish and operate a Commercial Sisal Nursery On ……………….. Ha of 
land at; 
Location: …………………Sub location……………………Village/Road……………. Division: ……………………… County……………………………………………….. 
L.R. No. or Plot No: ……………………………………………………………………. 
 
 
FEE KSHS………………. RECEIPT No. ………………….Date ………………………… 
  Date: …………………………………Signature ……………………………………  
 
County Executive Committee (CEC) for Agriculture  
 
Official Stamp………………………………………………. 
 
   
 
 
 
 
 
   
This license is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 81  
 FORM AFA/FiCD B010/ Year ………………                     (r. 27 (3)) 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
CERTIFICATE OF REGISTRATION OF MARK(S) 
 
 
 
This is to certify that M/s …………………………………………………………….  (name of sisal 
plantation, ginnery or cooperative society) of P. O. Box ………………………. …………….…..  
has registered the following growers’ mark(s):  1. ………………………………………………………………………………………………. 
 2. ……………………………………………………………………………………………….. 
 
3. ………………………………………………………………………………………………. 
 
 
Registering Officer 
  
Date:  ………………………………..………Si gnature ………………………...…………… 
 
Agriculture and Food Authority (AFA) 
 
Official Stamp …………………………………………………………. 
 
This registration certificate is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 82  
 FORM AFA/FIBRE/COUN TY B004/ Year ……………….                        (r. 29 (3)30(2))  
 
THE COUNTY GOVERNMENT 
OF………………………………………………….. 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SISALFIBRE MOVEMENT PERMIT 
 
M/s…………………………………………………….................... is hereby authorized to move sisal 
fibre from ………………..to…………………………….......................  
(Specify county of origin and destination) 
 
Truck/ Trailer. Reg. No………………………………………………………………….. 
 
This permit is valid for the transportation of the consignment of ………………………… tones of ……………………Crop Produce. 
 
Validity period:  
From (date)  ….......................................................to (date) ........................................... 
 Issued by  
Name: …………………….…………….…………….Signature ……………………… 
Date ……………………………………………………… 
 
County Executive Committee (CEC) for Agriculture    
 
 
 
      
This movement permit is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 83  
  
FORM AFA/FiCD B012/ Year ……………….                                  (r. 43(4))  
 
AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROP) REGULATIONS, 2016 
 
SISAL INSPECTION CERTIFICATE 
 
The Assistant Commissioner 
Customs & Excise Department P.O. BOX 90603 
MOMBASA.
 
 
  
The ......................  tons of Kenya Sisal ﬁbre marked...................................................and shown on the 
Export Permit No.............................of.......................... has been duly inspected by this of ﬁce vide reports  
Nos:............................................. 
.............................................................................................and found SUITABLE for export in a ccordance 
with provisions of The Crops Act, 2013 and the Fi bre Crops Regulations, 2016, of the Laws of Kenya   
  
Issued at Mombasa this ..................... day of ...............................\20.......... 
 
 SISAL INSPECTOR Signature…………………………………………………  
 
Official Stamp……………………………. 
  
 
 
 
  
 
 
 
  
 
 
 This Certificate is not transferable  
The Crops (Fibre Crops) Regulations, 2016 
Page | 84  
 THIRD SCHEDULE  
REGISTERS, RETURNS AND REPORTS 
 
FORM AFA/FIBRE/COUN TY C001/ Year ……………….                      (r. 6(3))  
 
THE COUNTY GOVERNMENT OF …………………………… 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
REGISTER OF GROWERS 
 
A. ANNUAL REGISTER OF GROWER COOPERATIVE SOCIETIES, COMPANIES, 
ASSOCIATIONS   
S/No Name of 
entity Certificate  
Number Number of 
registered 
growers  
Area planted with the sisal/cotton 
    Sisal cotton 
    Nursery immature mature  
1.        
2.        
3.        
4.        
 
B. ANNUAL REGISTER OF SISAL PLANTATIONS 
 
Date of 
registration  Registration 
No Registered 
name of plantation Plantation 
address Name 
of owners Registered 
address of owners Registration 
marks Remarks 
        
        
        
 
 
    
 
 
 
  
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 85  
 FORM AFA/FiCD C001 (a)  / Year ……………….                     (r.11(1) (c))  
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FIBRE CROP) REGULATIONS, 2016 
 
 MONTHLY/ANNUAL SEED COTTON BUYING REPORT 
 
To:  Director General   
AGRICULTURE AND FOOD AUTHORITY (AFA) 
 
Name of seed cotton buyer………………………………………………………………….. 
License Year …………………………………………………….. Month Ending/Year Ending …………………………………………………..    
 
 Buying 
store PURCHASES DELIVERIES TO GINNING FACTORY 
STORE   
 Balances 
(Kgs) 
Grade Purchases 
of previous 
Month/Year (Kgs) Purchases 
this 
Month/Year (Kgs) Total 
purchases 
to date (Kgs) Deliveries 
to previous 
Month/Year (Kgs) Deliveries 
this 
Month/Year (Kgs) Total 
Deliveries 
to Month/Year 
(Kgs) 
         
         
 
 
LABOUR  MEN  WOMEN  
Permanent employees ………………………… ……………………… 
Casual employees ………………………… ……………………… 
   
Totals ………………………… ………………………  Name of licensed Buyer ….…………………………………………………………………..  Name of Authorized agent……………………………………………………………………. 
 
Signature of licensed buyer       ………………………………………………………………… 
 
Date ………………………………………………..                                   Official stamp  
 CC. County Executive Committee (CEC) for Agriculture  
 ……………………………County.  
The Crops (Fibre Crops) Regulations, 2016 
Page | 86  
  
FORM AFA/FiCD C001 (b) / Year ……………….                     (r. 11(1)(c)) 
 
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE  CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
MONTHLY/ANNUAL SISAL FIBRE BUYING AND SALES REPORT  
 
To:  Director General   
AGRICULTURE AND FOOD AUTHORITY (AFA) 
Name of sisal fibre buyer: ………………………………………….. License Year …………………………………………………….. 
 Month Ending/Year Ending …………………………………………………..   
 
Purchases to 
previous Month/Year  
(Metric Tons ) Purchases current 
month/Year (Metric Tons)  Cumulative 
purchases (Metric Tons to date) Sales this 
Month/Year (Metric Tons Sold)  
 Balance at the 
warehouse in Tons 
Locally Exported 
      
      
      
      
      
      
      
      
 
LABOUR  MEN WOMEN  
Permanent employees ………………………… ………………………  
Casual employees ………………………… ………………………  
Totals ………………………… ………………………  
 Name of licensed Buyer ….………………………………………………………………….. 
 
Name of Authorized agent……………………………………………………………………. 
 
Signature of licensed buyer          ……………………………………………………………………  Date ………………………………………………..                                   Official stamp 
 
CC. County Executive Committee (CEC) for Agriculture  
 
 ……………………………County.   
The Crops (Fibre Crops) Regulations, 2016 
Page | 87  
 FORM AFA/FiCD C002 / Year ……………….                                          (r. 12(6) 20(4)) 
 
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE  CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
MONTHLY FIBRE PURCHASES AND SALES RETURNS REPORT FOR MARKETING AGENT  
 
Name of Marketing Agent: ………………………………………….. 
License Year …………………………………………………….. 
Month Ending …………………………………………………..  
 
Fibre/Product Traded ……………………………………( fill separate form for each product )   
 
Grade Tons  USD/Kshs. 
Per ton Total value in 
USD/Kshs Buyer/Seller  
 Destination/Origin 
      
 
      
 
      
 
      
 
      
 
      
 
      
 
      
 
  
Name of Marketing Agent ….………………………………………………………………….. 
 
Signature          …………………………………………………………………… 
 Date ………………………………………………..                                     
 
Official stamp ……………………………………………… 
 
  
The Crops (Fibre Crops) Regulations, 2016 
Page | 88  
  
FORM AFA/FiCD C003 (a)  / Year ……………….                          (r. 14(3)) 
 
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
MONTHLY GINNING REPORT  
 To:  Director General   
Agriculture and Food Authority (AFA) 
 
Name of Ginnery: ………………………………………….. 
License Year …………………………………………………….. 
Month Ending …………………………………………………..    
Grade AR…………………………..tons. Grade BR…………………..tons 
Ginning to 
previous Month  
(Metric Tons ) Ginning current 
month 
(Metric Tons ,  Total Tons Ginned 
to date Tons Sold  Balance at the 
ginnery in Tons 
   
 
 
 
   
 
LABOUR  MEN  WOMEN   
Permanent employees ………………………… ………………………  
Casual employees ………………………… ………………………  Totals ………………………… ………………………   
Ginnery Manager Name ……………………………………………………….……….  
 
Signature …………………………… Date ………………………………………………  
 Official Stamp …………………………………..   
cc. County Executive Committee (CEC) for Agriculture  
 
…………………………….County  
The Crops (Fibre Crops) Regulations, 2016 
Page | 89  
  
FORM AFA/FiCD C003 (b) / Year ……………….                 (r. 14(3)) 
 
THE AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
MONTHLY COTTON SEED MILLING REPORT  
 To:  Director General   
Agriculture and Food Authority (AFA) 
 
Name of Cotton Seed Milling Factory: ………………………………………….. 
License Year …………………………………………………….. 
Month Ending …………………………………………………..   Grade AR…………………………..tons. Grade BR…………………..tons 
Milling to previous 
Month  (Metric 
Tons ) Milling current 
month 
(Metric Tons ,  Total Tons Milled 
to date Tons Sold  Balance at the 
factory in Tons 
   
 
 
 
   
 
LABOUR  MEN  WOMEN   
Permanent employees ………………………… ………………………  
Casual employees ………………………… ………………………  
Totals ………………………… ………………………  
 
Mill Manager Name ……………………………………………………….……….   Signature …………………………… Date ………………………………………………   
Official Stamp ………………………………….. 
 
 cc. County Executive Committee (CEC) for Agriculture  
…………………………….County 
 
 Fibre Crops Regulations, 2016 
90 
     FORM AFA/FiCD C004/ Year ……………….                              (r. 14(3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CROPS) REGULATIONS, 2016 
 
SISAL MONTHLY FIBRE PRO DUCTION AND STOCK RETURN 
 
To:  Director General   
Agriculture and Food Authority (AFA) 
 
Name of Plantation/ ………………………………………………………………………….…..……………………………………….. 
Plantation grower mark ……………………………………………………………………………………………………………………………. 
Production for the month of …………………………………………………………..20………………………………………………... 
 NO.1 A NO.2 3L 3 UG TOW1 TOW2    Total 
(a) Stock unsold brought forward from 
previous Month                
(b) Production of fibre during the month in 
tons             
TOTAL (a+b)             
(c) Fibre Exported during month             
(d) Fibre Sold locally             
TOTAL (c+d)             
 
LABOUR  MEN  WOMEN  
Permanent employees ………………………… ………………………
Casual employees ………………………… ………………………Fibre Crops Regulations, 2016 
91 
    
Totals ………………………… ………………………
 
Prepared by:   
 
 
Plantation/Factory Manager  
 
Name……………………………………………………….………. 
 
Signature…………………………………………… 
 
Date……….……………………………………………  
 
Official Stamp ………………………………….. 
 
 cc.  County Executive Committee (CEC) for Agriculture  
…………………………………County 
 Fibre Crops Regulations, 2016 
 
92 
  
FORM AFA/FiCD C005 (a)  / Year ……………….      (r. 14 (3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
ANNUAL RETURN OF COTTON PURCHASED AND GINNED 
 To: Director General 
Agriculture and Food Authority (AFA) 
 
Name of Ginnery ………………………………………………………………………………...     
 
Crop Season (Year) …………………………………………………………………………….…..  
 
Date of filling returns …….. …………………………………………………………… 
 
Ginning/Seed cotton buy ing License No. ………………………………………………………………….. 
 
Name of Buying centers 
………………………………….. 
………………………………….. TOTAL DELIVERIES  OF RAW COTTON 
Grade A Kgs Grade B Kgs 
Total Deliveries 
   
Add Last year’s Stock b/f   
Total (available for ginning)   
TOTAL (seed cotton ginned in 
the year)   
Balance carried forward   
 
Estimated a/cotton involved in fire or 
Water damage ……………………………… AR………………….KGS BR …………… KGS Weight of a/cotton salvag ed………………..  AR………………….KGS BR……………..KGS 
Any other s/cotton e .g. cleaner waste  Fibre Crops Regulations, 2016 
 
93 
 Etc ………………………………………… AR …………………. KGS BR ……………...KGS 
Estimated a/cotton left in the buying Centers after closing the gi nneries………… AR …………………. KGS BR………………KGS 
No. of bales produced … ………………….  AR………………..… BLS BR ……………… BLS 
Bale weight (185/200/220 kgs) Bales sold…………………………………  AR………………….. BLS BR …………….....BLS Weight of lint sold ……………………….  AR ………………… KGS BR ……………….KGS                Add SD ……………. Kgs Less SD …………..KGS                          Add Samples ………..Kgs Add samples ……...Kgs                          Add salvage …………Kgs  Add salvage ………Kgs 
                         Add loose lint ……… Kgs Add loose lint .……Kgs                          Total net kgs ……….. AR BR …………………BR 
 
Weight of seed produced            AR …………………. Tons   BR …………….Tons 
Weight of seeds sold                   AR …………………. Tons   BR …………….Tons 
Wight of seeds requisitioned for  
Planting         AR ………………… Tons  BR ……………Tons 
Any other lint not  included in the above  e.g. Sweeping lint from  
Cleaner waste co tton etc      AR………………… Kgs     BR .……..………Kgs.  
  
Ginnery Manager  
 
Name ………………………….. (Signature)……………………………………. 
 
Date……………………………………………….. 
 
 
Official Stamp 
 
 cc.  County Executive Committ ee (CEC) for Agriculture  
 
……………………………County Fibre Crops Regulations, 2016 
 
94 
 FORM AFA/FiCD C005 (b) / Year ……………….      (r. 14 (3))  
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
ANNUAL RETURN OF COTTON S EED PURCHASED AND MILLED 
 
To: Director General 
Agriculture and Food Authority (AFA) 
 
Name of Milling Factory ………………………………………………………………………………...     
 
Crop Season (Year) …………………………………………………………………………….…..  
 
Date of filling returns …….. …………………………………………………………… 
 
Cotton Seed Milli ng License No. ………………………………………………………………….. 
 
Source of co tton seed 
………………………………….. 
………………………………….. TOTAL DELIVERIES OF COTTON SEED 
Grade A Kgs Grade B Kgs 
Total Deliveries   
Add Last year’s Stock b/f   
Total (available for milling)   
TOTAL (cotton seed milled in 
the year)   
Balance carried forward   
Mill Manager  
Name ………………………….. (Signature)……………………………………. 
 
Date……………………………………………….. 
 
Official Stamp 
 cc.  County Executive Committ ee (CEC) for Agriculture  
……………………………County 
 FORM AFA/FiCD C006/  Year ……………….       (r. 14(3) ) 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
ANNUAL SISAL FIBRE PRODUCTION RETURN 
 To: Director General Agriculture and Food Authority (AFA) 
 
Name of estate……………………………………………………………………………………… 
Postal address ……………………………………………………………………………………… Lessees (if any) …………………………………………………………………………………… Postal address ……………………………………………………………………………………… License No. ……………………… Registered mark or marks…………………… 
 
A. Particulars of Sisal Planted Areas in Hectares as of 30
th June, 20 …….. 
  
Period  1 
Mature 
Areas 2 
Immature 
Areas 3 
Nursery 4 
TOTALS  
At the beginning of the 
year (1st July)     
Area planted during the 
year     
At the end of the year 
(30th June)     
Cumulative Total     
 
 
Harvested area 
Mature sisal cut during the year ended 30th June, 20………………….Hectares…………………. 
Mature sisal not cut during the year ended 30th June, 20………………Tons…………………….. 
Average yield per hectares cut during the year ended 30th June, 20 ………. Tons …………….. 
    
Fibre Crops Regulations, 2016 
 
96 
 B. Particulars of annual sisal fi bre production (in metric tons)  
 
Production of fibre in tons  during the year ended 30th June, 20……… 
 
Grade NO.1 A NO.2 3L 3 UG SCWF TOW 1 TOW 2 
AMOUNT 
(MT)          
 
 
Particulars of labour employ ed during the year ended 30th june 20……….. 
 
Particulars        LABOUR RECRUITED TOTAL Permanent Casual 
Men women Men women Men Women 
Number on roll at 1st July, 20 …..  
       
Number on roll at 30th June, 20 …       
 
Prepared by: 
Factory Manager 
Name …………………………………………………………….     Date ………………………..  Signature ………………… 
Official Stamp 
 cc.  County Executive Committ ee (CEC) for Agriculture  
…………………………………..County 
 
  
 
  
Fibre Crops Regulations, 2016 
 
97 
 FORM AFA/FiCD C007/ Year  ……………….                   (r.18(4)) 
 
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
SISAL SPINNING OR COTTON TEX TILE MILLING FACTORY MONTHLY 
RETURNS 
NAME OF SPINNING FACTOR Y/TEXTILE MILLING FACTORY  
…………………………………………………………………………………………… 
RETURNS FOR THE M ONTH OF …………………YEAR……… 
 
PART 1 – SOURCES OF FIBRE AND VOLUMES 
 
NAME OF 
SUPPLIER LOCAL 
(COUNTY 
NAME) IMPORTS 
(COUNTRY 
NAME) GRADE (LIST 
AS 
APPROPRIATE)AMOUNTS 
(MT) TOTAL 
VALUE (IN 
KSH) 
      
      
GRAND TOTAL      
 
  PART II – MANUFACTURE AND EXPORT OF FIBRE PRODUCTS 
PRODUCTS  (e.g. 
yarns, fabrics, ropes, 
twines, finished 
products (sacks, 
clothings buffing 
cloth Coffee Drying 
Cloth) PRODUCTION
(state unit of 
measure) SALES 
LOCAL EXPORT 
(state unit of 
measure) Value (Ksh) (state unit of 
measure) Value (Ksh) 
      
      
Totals      
          
Factory Manager 
 
Name ………………………… Date ……………………….. 20……………. 
 
Signature ………………………. 
 
Official Stamp   
Fibre Crops Regulations, 2016 
 
98 
 FORM AFA/FiCD C008/ Year ……………….       (r. 19(4))  
           
THE AGRICULTURE AND FOOD AUTHORITY 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
COTTON LINT CLA SSING REPORT 
 
Client’s Name: …………………………………………………………………….……………  
Sample results submitted under Sample R eceved Note reference number ……………… on 
………………………... day of …………………… 20………..  
 
Sample 
Identifica
tion Date of 
analysis  Origin    Micronaire Length 
(UHML) 
(inch)        Length 
(UHML) 
(mm)             Uniformity 
Index    (%)   Strength 
(g/tex) Rd 
 +b  
 Colour 
grade 
           
 
Remarks: 
 
…………………………………………………………………………………………………… 
……………………………………………………………………………………………………… 
 
Disclaimer:  
The above results are based on the samples re ceived and the Authority shall not be held 
responsible for any claims aris ing from inconsistencie s between the sample and the source from 
where the samples were drawn. 
 
 
  
Name …………………………………………… Signature …………….. 
Date………………………………………….    Official Stamp………………………………………………    
  
  
Fibre Crops Regulations, 2016 
 
99 
  
FORM AFA/FIBRE/CO UNTY C002/ Year ……………….                          (r. 26(6))  
 
THE COUNTY GOVERNMENT  
OF…………………… 
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
ANNUAL COMMERCIAL SISA L NURSERIES RETURNS 
 
1. Name of Nursery Operator…………………………………………………………  
2. Nursery License No.………………………………………………………..…..… 
3. Address:  Postal ……………………………………………………………….  
Email………………………………………………..………… 
4. Telephone: …………………………………………………….. 
5. Ward: ………………………… Vill age/Road…………………………………… 
6. Sub County: ……………………………County……………………..….…… 
7. L.R. No. or Plot No: ………………………………………………………….…… 
8. Period of returns from……………………..to…………………………….……… 
9. Sourced from: (Own Stock/ Estate / Others specify)  
…………………………………………………………………………………….. 
PLANTING MATERIAL STOCK 
 
Variety Available Bulbils in Nurser y (No.) Total No. Total Area in 
Hectares 
 Mature from 
previous yea r Mature 
current Year   Newly Planted 
current Year    
H11648      
sisalana      
Others      
Total       
  
Fibre Crops Regulations, 2016 
 
100 
  
Variety Area under nursery Age (months) Remarks 
    
H11648    
sisalana     
Others    
Total     
 
Suckers Sales 
Variety  Name of Buyer & 
County Date of Sale  Code No. of 
Nursery Number of Suckers 
sold 
H11648     
sisalana      
     
     
     
     
     
 
 
Prepared by: 
Name: ………………………………………….…Designation: ……………………………… 
Signature: ……………………………………..… Date: ……………………………….……… 
Stamp: ……………………………… 
  
Fibre Crops Regulations, 2016 
 
101 
 FORM AFA/FiCD C009/ Year ……………….                                 (r. 43(4))  
AGRICULTURE AND FOOD AUTHORITY  
 
THE CROPS (FIBRE CRO PS) REGULATIONS, 2016 
 
SISAL INSPECTION REPORT 
 
Delivered from 
Estate in truck No       
 
 Mark 
No. of bales 
delivered       
 Report Number 
No. of tons 
delivered       
Bale No. inspected 
      Date Inspected  
Inspected bale dated       
 Agent  
GRADE 
      
 Godown Number 
Short Length       
Bad colour       
Green stringers and 
/ or barky runners       Bales Nos.…………... 
 …………………… 
Defective decortication       ……………………  
Blemished ﬁbres      
Bad brushing and 
/or harshness        
 Re-baled as 
Tousled ﬁbres      
Bunchy butt ends       Charges  
Knots       …………….. Bales 
Bad Packing       @Kshs.400/= each 
Uneven heads       
Rat-tailed ﬁbres      
Damp ﬁbre and 
caking       Total Kshs. ……….. 
Tow in butts       
General condition      
 
Remarks on external conditions……………………………………………………………….. 
Remarks on quality………………………………………………………………………….  Signed …………………………………………….Date………………………………………  
                   INSPECTOR  
Fibre Crops Regulations, 2016 
 
102 
 FOURTH SCHEDULE         (r. 47(2), (3)) 
 
 
GUIDELINES FOR DEVELOPMENT OF  CONTRACT BETWEEN PARTIES 
 These guidelines shall serve as a framework for development of contracts between value chain 
players in order to promote good business practices. 
 
CONTRACT FOR ……………………….(insert services) BETWEEN 
……………..………(insert service provider) AND ………………………(insert  client). 
 
 
This AGREEMENT is made this ……….... Day of ………………………. 20…………... 
 
BETWEEN: 
……………………………..…………......................of………………….………………….(regist
ered DEALER, (……………………………. Others specify) Registration No. 
………………………….. hereinafter referred to as “servi ce provider” which expression shall 
where the context so admits include its su ccessors and assignee s of the one part: 
 
AND 
…………………………………....   of ………………………………….... a grower/growers’ 
entity of Fibre Crops (cotto n/sisal) Regi stration No. ………………………………….... 
(………………………………….others specify) hereinafter call ed the “client’ wh ich expression 
shall where the context so admits include its  successors and assignees ) of the other part 
 
WHEREAS 
(a) the client has request ed …………………… (Services) from the service provider  
(b) the service provider having pres ented to the client that they have the required skills, 
capacity, resources, labour, pe rsonnel has agreed to provide  the services as per the 
terms and conditions set fo rth in this contract. 
 NOW IT IS HEREBY AGREED BETW EEN THE PARTIES AS FOLLOWS; 
 
1. Services 
 
Parties to ensure that the following elements  among other are captur ed in this section 
 
(i)  Quantity and quality of produ ce to be supplied at a particular time a nd contract price:- 
(ii)   Seed and other inputs:- 
(iii)  General accepted  production practices:- 
(iv)   Record keeping:-  
Fibre Crops Regulations, 2016 
 
103 
 (v)  Field support and training:- 
(vi)  Harvesting, post-harvest practices and storage:- 
(vii)  Inspection and grading:- 
(viii)  Packaging supply and procedures:- 
(ix) Conditions of collec tion or delivery:- 
(x) Rejected produce:- 
 
2. Term 
 This section shall state the duration (start date a nd end date) of the contra ct and the option(s) of 
renewal. 
 
3. Payments 
 
This section shall state the cost of the service( s) or price of the produc e, mode and schedule of 
payment.  
 
4. Force majeure 
 For purposes of this contract force majeure me ans an event which is beyond the reasonable 
control of either party and makes a party’s performance of  its obligations impossible. 
 
Parties to state specific calamities that would be considered as force majeure. 
 
5. Termination 
 This section shall state the c onditions for termination of cont ract by either party including 
notifications.   
 
6. Breach of contract and penalties 
 
i. Parties to define what constitutes a breac h in the contract and what remedies are 
acceptable to the parties. 
ii. Penalties for breach  to be defined. 
 
7. Dispute resolution 
 
Any dispute arising between  parties to this contract shall in the first instance be mediated by a 
committee constituted from the resp ective County Government a nd the Authority. In the event 
that an amicable solution is not realised either party to seek other remedies  in accordance with 
the Laws of Kenya. 
  
Fibre Crops Regulations, 2016 
 
104 
  
8. Law governing the contract  
 This agreement shall be governed by the Laws of the Republic of Kenya. 
 9. Annexures  
This sections shall contain documents that form pa rt of this contract e.g.  copies of registration 
certificates, licenses, quality certificates etc. 
 
IN WITNESS WHEREOF  the parties have hereunto executed this Agreement on the day and 
date hereinbefo re mentioned. 
 
SIGNED for and on behalf of the service provider;       
Name:  …………………………………………. 
  
Designation …………………………………….. 
 
Date:  ………………………………………….  
 In the presence of  
 Name:  ……………………………………….. 
 
Designation ……………………………………..   
Date:  ………………………………………….  
 
Signed for and on behalf  of the client  
 
Name:  …………………………………………. 
  
Designation …………………………………….. 
 
Date:  ………………………………………….  
 
In the presence of  
 
Name:  ……………………………………….. 
 
Designation …………………………………….. 
  
Date:  …………………………………………. Witnessed by CEC Agriculture 
(where growers and dealer contracts 
are entered):   
 
Name……………………………   Signature…………………………..  Date………………………………… 
 
Official Stamp:  
Fibre Crops Regulations, 2016 
 
105 
 FIFTH SCHEDULE 
 
SISAL GRADING DEFINITIONS                                                          (r 15(c), 16(2)) 
  
Bale Marks  
 
 
 Length from 3ft. with average 3 ft. 6 in.  
Free of defective decortication.  
Properly brushed. Free of tow, bunc hy ends, knots and harshness. 
Colour: creamy wh ite to cream 
 
A Same as Grade 1 but col our yellowish, sunburned, slight ly spotted or slightly 
discoloured. 
 
 Length from 2 ft. 6 in. upwards.   Otherwise same as Grade 1 
 
 Length from 2 ft. upwards, consisting of brushed fibr e that does not conform to 
Grades 1, A or 2.  Although minor defects in  and cleaning are al lowable, it must 
be free of barky or undeco rticated Fibre and knots. 
 
 Length from 3 ft. upwards. Othe rwise the same as Grade 3 
 
UG 
 
       
         SSUG Fibre that does not conf orm to the above-mentioned  grades as  regards 
length, colour a nd cleaning but mini mum length 2 ft. 
 
 Length should not be less than 60cm. Th is is the fibre wh ich does not conform 
to standard UG grade. Colour may vary  from yellowish to more darkish and 
blemished 
 
SCWF Short Clean White Fibre.  Length not less than 18 in. and not more than 24 in. 
Otherwise same as Grade 3. 
 
TOW 1 
 
 
UHDS Proper tow from the brushing machines.  Fr ee of line fibre, cuttings, dust, dirt, 
sweepings and knots. Colour : creamy white to cream 
 
Length 60cm upwards and its fibr e which comes from unwashed hand, 
decorticated sisal. It can be brushed or not brushed and color may be blemished, 
greenish, brownish and bl ackish but not rotten. 
 
Notes relating to Grades 1, A, 2, 3L, 3, UG and SCWF - 
(a)  All grades to be of parall el packing, no ties or knots, free of da mpness and excessive 
baling pressure. 2 
 1
3L  
Fibre Crops Regulations, 2016 
 
106 
 (b)  The word “harshness” included in the defini tion of Grades 1, A, and 2 only refers to 
fibre from which the gum has not been sufficiently extrac ted by cleaning, and does not 
apply to fibre which is coar se in texture owing to so il or climatic conditions.  
 
SIXTH SCHEDULE  
 
FEES FOR PERMITS, CERTIFICATES AND LICENSES  
 
No. Category of license/Permit Annual Fees 
Kshs / USD  Issued by 
1.  Grower’s Registration certificate Nil County 
2.  Dealer’s Registration cer tificate Nil  Authority  
3.  Commercial sisal nurseries license 
 1,000.00 
 County 
4.  Seed cotton buying store license 500.00 
 County 
5.  Seed cotton buyer license 2,500.00 
 Authority 
6.  Sisal fibre Movement perm it To be determined by 
each County County 
7.  License for Fibre Crops Marketing 
Agent (sisal) for exports/imports 
markets only 8,000.00 
 Authority 
8.  License for Fibre Crops Marketing 
Agents (Cotton lint) for 
exports/imports markets only USD 2,000.00 Authority  
9.  License for Fibre Crops Marketing 
Agents (Cotton seed/cotton seed 
cake) for exports/imports markets 
only 1,000.00 Authority  
10.  License for Fibre Crops Marketing 
Agents for domestic markets only 5,000.00 
 Authority 
11.  License fees for sisal factory 
authorizing the holde r to process his 
own sisal leaf  exclusively 2,000.00 
 Authority 
12.  License fees for sisal factory 
authorizing the holder to process 
sisal leaf of other growers as well as 
his own 2,000.00 
 Authority 
13.  Cotton ginning license 2,000.00 
 Authority  
Fibre Crops Regulations, 2016 
 
107 
 14.  Cotton Seed Milling license 5,000.00 Authority 
15.  Sisal spinning factory/Cotton textile 
milling factory license 5,000.00 
 Authority 
16.  Cotton lint/sisal fibre/cotton 
seed/cotton seed cake export/import 
permits Nil Authority 
 
County – County Government 
Authority  – Agriculture and Food Authority 
 
 
                                    Made on the……………………………………………., 2016. 
 
                                                       
 
                                   
WILLY BETT 
Cabinet Secretary for Agriculture, Livestock and Fisheries