RESTRICTED  
  
WT/MIN(17)/INF/5/Rev.2  
 
14 November  2017 
(17-6119) Page: 1/6 
Ministerial Conference  
Eleventh Session  
Buenos Aires, 10 -13 December 201 7 
  Original: English/ Spanish  
 
  NOTE TO DELEGATIONS  
INFORMATION CONCERNIN G SECURITY, FIREARMS , 
RADIO AND FLIGHT CLE ARANCE  
Revision  
Please find below a communication from the Argentine Task Force for the Eleventh Ministerial 
Conference . 
 
_______________  
 
 
This note provides information re garding the general security plan, the procedure for carrying 
firearms, using radio frequency and obtaining flight clearance for special aircraft during the 
Eleventh Ministerial Conference . 
 
1  SECURITY ARRANGEMENTS  
1.1.  The Argent ine Government considers as high priority  matters relating to the security 
of delegations participating in the Eleventh Ministerial Conference to be held in Buenos Aires from 
10 to 13 December  2017. 
1.2.  The Argentine authorities' security plan will cover a ll official Conference venues, as wel l as 
border entry points , airports and routes used for official transportation.  
1.3.  Security procedures will be in place for the periods leading up to delegations' arrival  and for 
delegations' arrival, attendance and  departure.  
2  SECURITY FOCAL POINT  
Adriana La Forgia – General  Coordinator  – Ministry of National Security  
Contact information : 
Telephone : 00541148091665 Mobile : 005491167022557  
Email : adriana.laforgia@minseg.gob.ar  
 
3  PHYSICAL SECURITY (BARRIERS AND  GUARDS)  
3.1.  The highest security standards will be ensured  for all delegations participating in the Eleventh 
Ministerial Conference and for local personnel . 
3.2.  Properly  trained and equipped security personnel will be deployed to the airports affected by 
the Elev enth Ministerial Conference . WT/MIN(17)/INF/5/Rev.2  
 
- 2 - 
 
  3.3.  High security standards will be implemented  in official Conference venues  (Buenos Aires 
Convention Centre, Hilton Hotel  and CCK Cultural Centre ). Security precautions will also be in 
place for the special event following the opening  ceremony at the CCK Cultural Centre on 10 
December . Security measures will extend to  the vicinity of official venues , accreditation centres, 
adjacent buildings, designated hotels for delegates, parking areas and any other areas affected by 
the Confer ence, in accordance with security perimeters.  
3.4.  The security perimeter will be in place from 9 December. A map is attached  in Annex 1.  
Physic al barriers will be installed around  the blue security perimeter, and access thereto  will be 
restricted. It will be s tandard procedure for s ecurity personnel to inspect all vehicles entering the 
security perimeter. Security officers  will be deployed wi thin the security perimeter to complement  
existing surveillance equipment.  
The s ecurity officers will monitor gates , entr ances and restricted areas within the security 
perimeter, as well as traffic intersections and roundabouts in the immediate vicinity of the  Hilton 
Hotel. Entrances  to the Hilton Hotel and each floor  of the building will also be monitored by 
security person nel. 
3.5.  Security areas will be established in the areas adjacent to official venues . Access to official 
Conference sites will involve passage through metal detectors, inspection of packages and bags 
and scanning of vehicles. The Arge ntine Task Force asks for delegations' comprehension and 
cooperation in this endeavour.  
4  VERY IMPORTANT PERSONS (VIPS)  
4.1.  VIPs and Heads of Delegation will be accorded VIP protection . 
4.2.  In the event that VIPS attending the Eleventh Ministerial Conference have their own security 
guards,  such persons will work in close cooperation with the  security  personnel assigned to them 
by the Argentine Government.  
4.3.  VIPs will be cordially invited to follow the instructions given by security personnel, and will be 
scanned before entering Eleventh Ministe rial Conference  venues. This procedure will be carried out 
as quickly as possible so as to facilitate the entry of VIPs.  
5  TRANSPORT ATION  
5.1.  Security and traffic -flow arrangements will be made in Buenos Aires to ensure that delegates 
and VIPS are able to acces s the official venues of the Eleventh Ministerial Conference and their 
accommodation  with ease . 
6  CONTINGENCY AND EMERGENCY RESPONSE  
6.1.  The Argentine Government has drawn up procedures to be followed in the event of an 
emergency situation or a medical or health  emergency.  
7  FIREARMS CLEARANCE  
7.1.  Armed security  personnel must apply for arms clearance . In order to apply , each delegation 
must send, in a note verbale to the Ministry of Foreign Affairs and Worship of the Argentine 
Republic, National Ceremonial Directorate , information on the personnel's name, date of arrival in 
and departure from  Argentina,  passport number, type of arms and its serial number , quantity and 
calibre of ammunition  and type of body armour  (model, expiration date and protection level).  
7.2.  No firear ms will be allowed in Eleventh Ministerial Conference venues. Armed security guards 
will be asked to remain outside the venues where meetings are taking place.  WT/MIN(17)/INF/5/Rev.2  
 
- 3 - 
 
  8  RADIO CLEARANCE  
8.1.  In light of the  basic needs of security services  accompanying delegations atten ding the 
Eleventh Ministerial Conference, the entry and  use of radios is permit ted. R adio operating 
frequencies must be requested from the Secretariat  of Communications . 
8.2.  Requests must be made in a note verbale addressed to the Ministry of Foreign Affairs a nd 
Worship of the Argentine Republic, National Ceremonial Directorate . 
8.3.  Requests must include  information on  the quantity and serial number  of equipment , type of 
frequency  and frequency number, and the personnel's name , passport number  and date of arrival 
in and departure from  Argentina . 
9  FLIGHT CLEARANCE  
9.1.  Overflight and landing clearance  formalities will depend on the type of aircraft used by each 
delegation.  
9.2.  For all domestic flights, both civil and military, overflight clearance  must be sought from the 
Argen tine Air Force . A form, which is included in  the Annex of th e present  information sheet  
(in English  only), must be submitted to obtain such clearance . 
9.3.  The form must be completed by the military a ttaché  office of the mission of the country 
requesting the ov erflight and sent to the Attaché  Departmen t of the Directorate -General for 
Intelligence  of the Argentine Air Force. In the absence of a military a ttaché  office, the form may 
completed and sent by the country's embassy in Argentina or in the corresponding  country.  
9.4.  In the event of urgent overflights, requests must be submitted to the Air 
Navigation  Services  Rotation. Its contact information is as follows: asm_faa@faa.mil.ar  (email) 
and 0054911 -68045691  (telephone) . 
9.5.  For a private flight, the company operating the flight is responsible for  apply ing for the 
relevant clearances . A "handler" company should be used in order to facilitate  the permit  and 
provide  services  to aircrafts . WT/MIN(17)/INF/5/Rev.2  
 
- 4 - 
 
  ANNEX  1 
 
WT/MIN(17)/INF/5/Rev.2  
 
- 5 - 
 
  ANNEX 21 
                                                
1 Annex 2 in English only.  WT/MIN(17)/INF/5/Rev.2  
 
- 6 - 
 
  
 
__________