OFFICE( 18)/47 
18-3864 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No.:  EXT/L/18 -34 Issued on:  20 June 2018  
 
Title:  Administrative Assistant  Application Deadline (CET):  18 July 2018  
 
Grade:  6 
 Division:  Executive Secretariat for the 
Enhanced Integrated Framework  
(LT07) Contract Type:  Fixed -term 
 
Starting Salary:  CHF 77,390  net per annum  
(approximate)  Duration:  One year with the possibility of 
extension subject to availability of funds and 
incumbent's level of performance.  
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization o ffers an attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contributions and health insurance), dependency benefits, pension plan, health 
insurance scheme, separation grant, and 30 days annual leave . Benefits for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, installation grant, education grant, rental subsidy, 
and home leave.  
Additional information on the compensation package is provided on the  
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf . 
 
 
The Secretariat of the WTO is seeking to fill a position of Administrative Assistant to 
work in the Executive Secretariat (ES) for the Enhanced Integrated Framework (EIF). 
The EIF is a multi -donor programme, which supports the Least Developed Countries 
(LDCs) to be more active players in the global trading system by helping them address 
supply side constraints to trade. The ES is administratively housed in the WTO . 
 
 
General Fu nctions  
 
Under the supervision of the Executive Director of the Executive Secretariat for the EIF (ES), the 
Incumbent will be responsible for secretarial and administrative functions of the Division. 
Responsibilities will include the following:  
 
1. Perform  the full range of adminstrative and secretarial duties as required by the work of the 
ES; organize and provide support to meetings and be responsible for the coordination and 
dissemination of documents; receive telephone calls and visitors; prioritize and  schedule 
appointments; assist in maintaining contact with all EIF stakeholders; maintain the divisional 
travel plan and make travel arrangements for official missions as well as monitor travel 
undertaken and prepare related reports.   
 
2. Assist in managing and processing the ES's entire information flow. This entails managing, 
filing, and helping to collect, compile and disseminate all EIF records, correspondence, 
administration and documents, both electronically and in hard copy. Create, evaluate a nd improve 
filing systems both electronically and in hard copy; maintain databases; and prepare special 
briefing files, as required.  
OFFICE( 18)/47 
 
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  3. Edit reports, memos, briefings and correspondence in English or French as required; draft 
standard correspondence and no tes in English and French.  
 
4. Assist in the establishment of an electronic EIF documentation database and provide 
required support for updating the Management Information System.  
 
5. Assist the Deputy Executive Director and Senior Coordinator in the admi nistration and 
monitoring of the ES's financial resources.  
 
6. Be the primary focal point for the Human Resources Division and follow up on HR -related 
divisional matters such as preparing requisitions for hiring consultants, maintaining leave records 
and a bsence calendars of the ES staff.  
 
7. Supervise and mentor the Secretary of the ES and contribute to his/her performance 
evaluation.  
 
8. Undertake other necessary tasks based on the instruction from the Executive Director and 
Deputy Executive Director of the ES.  
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondary school and/or secretarial or commercial school equivalent; special ized 
training in the secretarial field or proven secretarial expertise would be an asset.  
 
Knowledge and Skills:  
 
Technical Knowledge and Skills:  
 
Ability to prioritize, plan and organize.   
Multi-tasking skills.  
Thorough familiarity with applicable word p rocessing and other software packages (e.g. Microsoft 
Office suite) for secretarial support purposes.  
Drafting skills to be able to write standard correspondance and notes.  
Attention to detail, ensuring accuracy of work product.  
Ability to proofread, ofte n voluminous, documents with highest level of accuracy.   
Knowledge of and familiarity with secretarial and office management processes, administrative and 
financial rules and procedures, prefereably in international organization settings.  
 
Familiarity wit h Management Information Systems is desirable.  
 
Behavioural skills:  
 
Ability to communicate information in a clear way and to understand information.  
Tact and discretion.  
Ability to work under pressure and keep deadlines.  
Ability to relate to and build relationships with colleagues.  
Ability to work as a member of a team, relating to others, while working independently to achieve 
his/her objectives.  
 
Work Experience:  
 
At least eight years of administrative and secretarial experience, of which preferably five with 
international organizations.  
Experience working in a multi -stakeholders partnership environment, working with least -developed 
countries is desirable.  
 
Languages:  
 
Fluency in both spoken and written English and French is mandatory. Knowledge of P ortuguese is 
an added advantage.  OFFICE( 18)/47 
 
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  Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference check s. 
 
Should the successful candidate hold a regular or fixed -term contract under the regular WTO 
budget, the contractual status shall be changed to a one -year fixed -term contract in accordance 
with the contractual arrangement set out in the vacancy notice.  
 
Candidates not selected whose performance in the selection process nevertheless shows them to 
be suitable for a similar position may be kept on a roster for up to 12 months, and may 
subsequently be called upon as and when the need arises for additional re sources.  
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED  FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy ann ouncement.  
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.