WT/MIN(22)/INF/7  
11 May 2022  
(22-3681) Page: 1/4 
Ministerial Conference  
Twelfth Session  
Geneva, 12-15 June  2022  
 
 
NOTE TO DELEGATIONS  
ACCESS BADGES  AND SECURITY  
The purpose of this notice is to inform participants of the security arrangements for the  
Twelfth Session of the Ministerial Conference to be held from 12 to 15 June 2022 at the Centre 
William Rappard (CWR).  
1  BADGES FOR DELEGATES  
1.1.   After completing registration in the MC12 E -Registration system, each MC12 participant will 
receive a nominative ID photo badge for MC12 (hereinafter "MC12 ID badges"), containing the 
following information:  
a. First and last name  
b. Photo (ID format)  
c. Name of the delegation  
d. Status  
1.2.   All badges will be distributed at the MC12 Badge Distribution  Center ( CWR, Atrium ) and can 
be co llected by Delegation Coordinators only, from 9 to 15 June from 8 a.m. to 7 p.m. 
1.3.  To avoid queues, Delegation Coordinators are kindly requested to reserve a time slot at the 
following link: https://cally.co m/pzxkvmpz5yc9krdm . 
1.4.  Should any delegate mislay his/her badge during the Conference, the Delegation Coordinator 
must contact:  
Mr Guillaume PROU  
Accreditation Officer for MC12  
Telephone: +41 (0)79 733 3756   
E-mail: registration.mc12@wto.org  
1.5.  In the general interest and in accordance with the security procedures in force, badges must 
be worn visibly at all times .  Instructions to that effect will be given to staff in the Security and 
Safety Section and to Police officers. All badges mentioned in this note, including vehicle 
passes, will be required as of 11 June  at 7 a.m . 
2  ACCESS TO THE CWR BUILDING (WTO HEADQUART ERS)  
2.1.  Access to the CWR building will be limited to 8 (eight) representatives per delegation 
simultaneously present in the building at any given time, including the HoD. To this end, each 
delegation will receive 8 (eight) non-nominative access badges (herei nafter "MC12 floating badges") 
containing only the name of the Delegation and a progressive number from 1 to 8.  To access the WT/MIN(22)/INF/7  
 
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  CWR building and meeting rooms, each delegate must present both an MC12 floating badge and a 
nominative MC12 ID badge.  
2.2.  MC12 float ing badges may be transferred among the duly accredited representatives within 
the same delegation. An MC12 floating badge is considered valid for entry in the CWR building and 
meeting rooms only if held by a delegate of the same delegation specified on th e MC12 floating 
badge, and only when presented together with that delegate's MC12 ID badge.  
2.3.  The purpose of the MC12 floating badges is limited to granting their holders access to the CWR 
building. Additional limitations apply to meeting rooms, as described  below.  
2.4.  Facilitators and Negotiating Group Chairs will receive an additional MC12 floating badge.  
2.5.  Due to space constraints, and unless otherwise specified in the relevant convening notice, 
access to Working Session meetings at the level of HoDs will be li mited to HoD plus two additional 
representatives per delegation. Each delegation will receive 3 (three) dedicated badges for Working 
Sessions (hereinafter the "MC12 Working Session" badge), which shall be presented at the entrance 
of the Working Session me eting room. For all the other meetings taking place at the CWR, and 
unless otherwise specified in the relevant convening notice, access will be limited to up to 2 (two) 
representatives per delegation.  
2.6.  Secretariat personnel will accompany delegates to thei r designated seats in meeting rooms.   
The assigned places will be marked with a nominative delegation nameplate.  
3  ADDITIONAL ACCESS AUTHORIZATIONS  
3.1.  In addition to the limited number of delegates specified in the previous paragraphs, the 
following individual s, if duly registered in the MC12 E -Registration system, may be authorized to 
enter the CWR premises:  
a. Health professionals/assistants accompanying disabled HoD/Minister, exclusively during 
the presence of the latter in the MC12 venue (only one per Delegati on); 
b. Interpreters accompanying HoDs or Ministers, for the duration of the performance of their 
services for the HoD or Minister and subject to the availability of interpreters' booths. 
Special exceptions may be considered for 'whisperers' inside meeting ro oms, subject to 
the capacity of meeting rooms (two per Delegation maximum).  Requests for access to 
meeting rooms or interpretation booths should be sent to conference.office@wto.org ; and 
c. Close protection of ficials while accompanying their HoD or Minister (one per HoD/Minister)  
in the premises.  
3.2.  Delegates falling in one of the above categories shall announce their presence in advance to 
registration.mc12@wto.org . In addition, simultaneous interpreters and whisperers shall also 
announce their presence in advance to conference.office@wto.org . 
3.3.  If duly authorized following their announcement under para. 3.2, members of  the Delegations 
falling under para. 3.1 will be provided with a special nominative access badge.  
4  VEHICLE ACCESS TO THE CONFERENCE  
4.1.  Together with the event badges, each Delegation  will also receive a limited number of vehicle 
passes allowing access to the Conference area, namely one vehicle pass per HoD/Minister car,  one 
vehicle pass to park at the Kazem Radjavi car park  and one additional vehicle pass for Mission 
vehicles  to be all owed to access the drop off/on area on the Avenue de la Paix . Vehicle passes are 
to be collected at the Badge Distribution  Center by Delegation Coordinators only.  
4.2.  To avoid traffic disruptions and in view of the very restricted number of parking spaces around 
the Conference area, participants are strongly encouraged to make car -sharing arrangements  and 
to use Mission vehicles .  WT/MIN(22)/INF/7  
 
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  4.3.  Also, please note that the number of spaces in the Kazem Radjavi car park is limited and that 
there is no guarantee that spaces will be available for all vehicles. No parking will be available at the 
CWR.  
4.4.  To facilitate the traffic for MC12 participants, the Geneva police has prepared a global traffic 
plan (see Annex).  
4.5.  For Ministers and Heads of Delegation : 
 
• Access to the CWR  will be via the Rue de Lausanne.  A dedicated line will be reserved for 
HODs cars only.  
 
• The Head of Delegation vehicle pass (red and yellow) entitles the driver to drop off the 
Minister or Head of Delegation at the entrance of the CWR and to park in the P arking of 
Biotech (dedicated to HODs/Ministers vehicle passes only), Rue Kazem Radjavi (see Annex).   
 
• Ministers and Heads of Delegation will leave via the same point at which they were dropped 
off. 
 
4.6.  For Delegates : 
• The blue vehicle pass entitles the driver  to drop delegates off at the dedicated area (see 
Annex). Delegates should then proceed to the CWR by following the pedestrian access 
instructions.  
 
• The red vehicle pass authorizes parking at the Kazem Radjavi car  park but note there is no 
specific space reserved for delegations (parking slots will be allocated on a first come, first 
served basis). Due to the very limited number of spaces, each delegation will receive one 
vehicle pass.  
 
5  PEDESTRIAN ACCESS  
5.1.  Pedestrian access to the CWR will be via the Avenue de la Paix for delegations (see Annex).  
5.2.  After they have passed through the security check, delegates will be in the secure area of the 
Conference and will be able to move about freely.  However, if they leave the secure area, they will 
have to be checked a gain should they wish to re -enter the secure area.  
5.3.  To access the CWR, all HODs/Ministers will be screened at the welcome pavilion ( see Annex).  
6  INFORMATION  
6.1.  Delegations are urged to allow sufficient time for delays due to road traffic and personal 
security c hecks at the entrance to the site.  
6.2.  The Avenue de la Paix will be close d by the police as from Wednesday , 8 June, 8 a.m . The Rue 
de Lausanne will be the only way to access the WTO by car until the end of the Conference.  
6.3.  Drivers are kindly asked to strictly follow instructions from the Geneva Police and from the 
WTO security personnel.  
6.4.  For further information or clarification regarding access passes, please contact the Security and 
Safety Section by email only at security@wto.org . 
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  WT/MIN(22)/INF/7  
 
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  ANNEX  
 
ACCESS TO THE CWR  
 
 
 
 
__________  
1 Drop -off area for Mission cars  
2 Drop -off area for HoDs/Ministers  
3 Police check  
4 Security control