RESTRICTED  
  
WT/BFA/W/547  
 
6 April 2021  
(21-2762) Page: 1/13 
Committee on Budget, Finance and Administration    
 
 
STRATEGIC FACILITIES PLAN  
1  INTRODUCTION  
1.1.  The WTO's Strategic Facilities Plan (SFP) encompasses the complete built -environment , fixtures 
and fittings and  capital equipment. It consists of understanding, analyzing , planning and acting to 
ensure an optimal delivery of services to our stakeholders. A sound SFP ensures  the optimization of 
facilities to guarantee  a functional, safe and comfortable workplace1 for the employees and delegates 
of the World Trade Organization (WTO), and to provide high quality support based on a client -
oriented approach, in an environmentally friendly  and cost -effective way.  
1.2.  The SFP documents the strategy to implement and finance ma intenance programmes and 
renovation s for buildings located  on the WTO premises, over time. It  is a guide for the various 
building maintenance, conference room renovations and safety and security needs  and is referenced 
on a yearly basis for the elaboration of the annual procurement plan.  
1.3.  The aim of this paper is to establish a n ongoing  short and medium -term stra tegy to ensure 
that plans are detailed for the maintenance, renovation, management of technical installations and 
replacement of various aspects of the WTO facilities.  It follows on from previous versions that were 
submitted to the CBFA in previous years bearing the references WT/BFA/W/519  (2020), 
WT/BFA/W/ 480 (2019) and WT/BFA/W/ 444 (2018), respectively.  
1.4.  The WTO premises  contain seven  buildings and the Chinese Gusu Garden . The buildings are : 
the Centre William Rappard (CWR), the Extramuros (EM), including the underground carpark with 
200 parking spaces, the Welcome Pavilion (BCI), the Salle William Rappard (SWR), the Villa Rappard 
(VR) and the Villa des Chênes 1 & 2 . Three of these buildings, the CWR, the BCI and the EM, as well 
as the Gusu Garden, are owned by the WTO. The SWR is owned and maintained by the Fondation 
des Immeubles pour les Organisations Internationales (FIPOI) . The Villa Rappard and Villa des 
Chênes  1 & 2 are maintained by the WTO in its capacity as sole user of the buildings though owned 
by the Republic and Canton of Geneva.  
1.5.  Major works were undertaken between  2008 and 2012 to renovate the CWR and build the EM. 
Annex 1 shows the pre- and post -renova tion surfaces. During this period, the WTO became the 
owner of the CWR, the EM and the BCI and from then on, all aspects of facility management, 
including building maintenance, conference services  facilities  and security and the provision of the 
relevant b udget to finance these operations became the responsibility of the WTO.  
1.6.  There are eight big conference rooms with capacities ranging from 37 to 708  seats. In addition, 
there are eight small meetings rooms  which in 2019 were all equipped with video -conferen cing 
equipment  following a growing demand for the service . These facilities are for use by Members and 
the Secretariat . In 2020, over 1,600 meetings were conducted physically at the WTO prior to the 
lockdown and virtually as of 15 May 2020 . The decrease in  the number of meetings is due to 
restrictions on the number of staff and delegates who can come the WTO premises and the fact that 
there is a limited number of meeting rooms that are equipped for virtual meetings.  
 
 
1 Strategic Facility Planning: A White Paper, International Facility Management Association (IFMA), 
2009.  WT/BFA/W /547 
 
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Table 1 Financial Summary for the Building Expenditure and Maintenance  (as at 31  December  2020 ) 
Account Description  Budget  Actual  Balance  
Building Loan Reimbursement  1,200,000.00  1,200,000.00  0.00 
Office Furniture and Equipment  75,000.00  489,273.35  -414,273.35  
Audio Visual & Telecommunication Equipment  220,000.00  62,875.85  157,124.15  
Security Equipment  180,000.00  208,826.81  -28,826.81  
Building Maintenance  1,425,000.00  1,132,226 .06 292,773.94  
Equipment Maintenance  309,275 .00 206,335 .34 102,939 .66 
Building and Equipment Insurance  175,000.00  110,705 .94 64,294.06  
Outsourced Guarding Services  3,603,000.00  2,675,202.60  927,797.40  
Contractual Services  946,000.00  804,759.99  141,240.01  
Electricity  570,000.00  232,347.38  337,652.62  
Gas & Fuel  450,000.00  357,782.17  92,217.83  
Supplies  249,000.00  202,525 .04 46,474.96  
Water  54,000.00  33,577.15  20,422 .85 
Total  9,456,275.00  7,716,437.68  1,739,837.32  
 
2  PROJECTED ADDITIONAL SPACE NEEDS  
2.1.  The WTO buildings currently house approximately 850 people , comprising of staff members, 
consultants and interns . 
2.2.  In 2020, efforts continued to find workspaces  for additional staff . The departure of the UBS 
bank from the CWR premises liberated 75m2 of office space . This was  allocate d to the Interpreters ' 
Section and the Staff Assistance Officer.  This has liberated much needed space on the first floor of 
the CWR building which will be refurbished and reallocated to other divisions.  After the creation of 
the new Knowledge Management Division, some concerned staff members were moved to the 
Extramuros building, thus consolidating the use of space in that building as well as creating additi onal 
space in the CWR.  The renovation of the Villa Rappard , which belongs to the Canton of Geneva ,  was 
put on hold due to the COVID -19 pandemic.  Meanwhile, after receiving the appropriate authorization 
from the relevant authorities, a  feasibility study wa s carried out ,  which has detailed  the amplitude 
of works to be carried out (electrical, plumbing, roof, fire safety equipment and infrastructure, etc) . 
The Villa could provide 47 additional workstations in double occupancy  or upgraded  small and 
medium -sized meeting rooms . The next steps will be to launch a competitive exercise to identify an 
architectural firm to  develop schematics and technical terms of references for the selection of 
contractors  to undertake the renovation works.  
3  CAPITAL EQUIPMENT  
3.1.  The CWR and the EM buildings were furnished after the renovation works.  
3.2.  On the WTO site, there are 17 ventilation blocks, a dozen cooling cabinets, 4 boilers  and a 
200,000 -liter capacity fuel tank. These large installations operate with mot ors whose operational 
lifetime can vary from 5 to 10 years . They will require replacement (price according to model) in the 
long term.  
3.3.  There are 298 restrooms, some with showers, in the WTO buildings, with 250 located in the 
CWR building and 48 in the EM building. It costs an average of CHF  9,000 to completely renovate a 
restroom,  and it is reasonable to estimate that an expense of CHF  2,680,000 i s to be foreseen as of 
2022.  
3.4.  The WTO -owned buildings have a total of 17 kitchenettes, 12 in the CWR and 5 in the EM 
building. In addition, there is a fully equipped  professional kitchen in the EM restaurant (containing 
heavy -duty ovens, refrigerators, cold  rooms, etc.) and a smaller kitchen unit in the Atrium Cafeteria . 
By 2027, the equipment will need to be replaced , either partially  or completely . In 2020, the tile 
flooring of the kitchen was covered with an anti -slippery resin coating. For hygienic and s afety 
reasons, this coating is more adapted for use in a professional kitchen  than normal tiles .  WT/BFA/W /547 
 
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3.5.  After the initial project of replacing  65 complete workstations was undertaken in the last 
quarter of 2019, a second phase was undertaken in Q3 of 2020 to rep lace 143 workstations with 
modern  ergonomic furniture for a total cost of CHF  488,000  and the carpet of the hallways of the 
north wing of the CWR building was replaced by GreenPro ecolabel certified carpet tiles  (2000 sqm ).  
3.6.  The aging condition of the roof of the CWR building requires heavy maintenance and reparation 
works.  With the FIPOI ,  the WTO developed a project to fix the roof and to preserve it for the next 
15 years.  This project is f ully financed by the FIPOI and  amounts to more than CHF  479,000. The 
repair  works have been  planned in two phases to be spread over a period of two years. Priority was 
given to the DGO wing (sector 1) and conference rooms D and E, and this sector was completed  in 
2020.  
4  CAPITAL IMPROVEMENTS AND MEASURES TO CONTAIN COSTS  
Energy  
4.1.  Reductions in energy consumption in the WTO concern not only heating and cooling but also 
electricity and water. Additional s ub-meters for electricity were installed . 
• The newly refurbished and insulated CWR is heated by modern gas -fired boilers that can 
also run on oil if the supply of gas is interrupted. Given the complexity of these new 
installations, it was decided that the control and supervision of these complex and sensitive 
machines be entrusted to an external provider . 
4.2.  The EM bu ilding , which is very efficient in terms of insulation and ventilation , is heated by 
water -to-water heat pumps using the lake water as part of the Geneva Lac Nations  (GLN) project of 
the Geneva Industrial Services. The GLN also generates cold water that is used to refresh the air for 
the occupants of the EM and the SWR (the only air -conditioned spaces ), and to refresh several 
technical rooms in the EM and CW R buildings.  Additional server rooms and control booths for 
conference rooms in the CWR building were connected to the GLN network in 201 9. 
• The SWR and the Welcome Pavilion  are heated by boilers in the CWR.  
• The Villa Rappard  and the Villa des  Chênes 1 & 2  are all heated by somewhat obsolete fuel 
boilers. Since t hese buildings  do not belong to the WTO, there is little margin of 
manoeuvring  to optimize energy consumption in th ese buildings  as this would require 
capital expenditure  and approvals from the Republic and Canton of Geneva . 
• The EM is a Minergie -P building which is a standard that certifies buildings aiming at low 
energy consumption, namely:  
i. Low energy costs for heatin g, cooling and hot water production ; and  
ii. High airtightness of the building envelope.  
4.3.  The maintenance of windows and re -insulati on have made it possible to reduce heat loss. 
Optimization of the facilities (data centre , boiler room, etc.), fine-tuning  of parameters, data or 
instructions are part of the ongoing measures taken to limit energy expenditure, linked to continuous 
maintenance and  regular monitoring of networks and facilities. In addition, regulatory work carried 
out by technicians has made it possible to maximize the efficiency of the heating systems and 
achieve significant savings.  
4.4.  For the EM, the goal is to maintain the Minergie -P label despite the potential increase in 
workstations  or activities in this building. For the CWR, a project for the insulation of the façades , 
which consist s of injecting cellulose (foam) padding in the inner lining of the window frames  is 
underway . Attention  will also be paid to the roofing of the CWR. The renovation of the insulation of 
the pipes and gutters is planned, and this will also limit heat loss in the building.  
4.5.  For now, and since the renovation of the CWR and the construction of the EM and th e 
commissioning phase that followed these projects, the results in heating and cooling operations have 
been positive. Considerable savings have been realized,  compared to the original situation (2013), WT/BFA/W /547 
 
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and concerning the hot energy balance, namely: 42% on six years (2014 -2019), which is equivalent 
to 1,068,312  KWh, 240 tonnes of CO 2. 
Conference  Rooms  
4.6.  A project to gradually replace and/or upgrade conference room equipment was launched in 
December 2018 . This project continue s on a gradual  basis depending on the budget allocated per 
annum to replace equipment that would have reached end of life and also to adapt to evolving 
technology.  This project includes preventative and corrective maintenance of both IT -related and 
audio -visual equipment  in all the conference rooms . The equipment in the training rooms was also 
upgraded as part of  this project . The improvements from  the project are:  
• Video conferencing is now available in the S Rooms . 
• The equipment automation system is fully functional following new cabling of the South 
and North Wing conference rooms.  
• Obsolete video projectors in rooms W, D  and E were replaced with high -performing 
projectors . 
• Screens in Rooms A, B and F were replaced by higher quality ones. The old s creens will 
be installed in the small meeting rooms.  
• CR and the South and North Wing conference rooms are now a udio and video link ed. 
Audiences can now remotely follow proceedings from any conference room within the 
premises.  
• Cameras in all meeting rooms were replaced with high definition ( HD) ones for optimal 
image quality and coverage  for webcasting or filming . 
• T1/T2 training rooms are now equipped with audio visual equipment adapted for training 
purposes  and interpretation . 
Ecology  
4.7.  The WTO is making considerable efforts to limit the carbon footprint of the Secretariat (see 
Table 2  below).  
Table 2 Efforts to limit the carbon footprint  
GREEN ACTIONS  IMPACT  
E-bikes:   
Increased the number of e-bikes in self -service for the staff  from 5 to 10  Reduce  carbon footprint  
Biodegradable & compostable cup s for meetings  Ecological  / reduce  
carbon footprint  
PET/Aluminium/Glass:  
Containers in different areas of the WTO  Ecological  
Office wastepaper  bin bags:  
The cleaners do not change the office bin bag unless it is  necessary  Ecological  / reduce 
carbon footprint  
Reusable plates and cups  offered by the cafeteria and for staff  events  Ecological  / reduce  
carbon footprint  
Recycling of the Nespresso capsules  Ecological  / reduce  
carbon footprint  
Recycling of printer ink cartridges  Ecological  / reduce  
carbon footprint  
Recycling of batteries  Ecological  / reduce  
carbon footprint  WT/BFA/W /547 
 
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GREEN ACTIONS  IMPACT  
Paper and cardboard:  
Collected in all offices  Ecological  / reduce  
carbon footprint  
Recycling of Polystyrene  Ecological  / reduce  
carbon footprint  
Storage of a maximum amount of different waste to limit the truck passage for 
transport to the recycling centre  Ecological  / reduce  
carbon footprint  
4.8.  The WTO Secretariat participates in the UN Climate Neutral initiative 
(http://www.greeningtheblue.org ), under which UN organizations are tasked with measuring their 
greenhouse gas (GHG) emissions, taking steps to reduce such emissions, and investigating the 
possibility of purchasing carbon offsets to achieve climate neutrality.  Since 2018, the scope of 
reporting has expanded to include water consumption and waste gene ration.  The Trade and 
Environment Division, with support from AGSD, coordinates WTO engagement in this initiative, 
which has focused on reporting GHG emissions of the organization on an annual basis as part of a 
UN-wide reporting process.  
4.9.  Reporting of gree nhouse gas emissions provides a useful opportunity to benchmark the 
performance of the WTO against other international organizations . In terms of emissions  per capita 
in 2019 , the WTO performed better than average (5.1 tCO2eq/personnel , compared to the UN 
average of 6.5 tCO2eq/ personnel ). The WTO was responsible for 0.2% of total UN -wide emissions 
in 2019 . 
Figure 1 Evolution of the WTO emissions  
 
  
6,061
4,700
4,4264,741
3,806 3,722 3,7244,307 4,305 4,3034,955
3,7553,6154,201
3,189 3,245 3,2543,790 3,745 3,701
1,095931796
524 601
374 365 431 474 516
,01,0002,0003,0004,0005,0006,0007,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019tCO2eq
Total Emissions Air Travel (Official and Home Leave) Building-Related EmissionsWT/BFA/W /547 
 
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5  UPCOMING PROJECTS – TIME PHASED  
5.1.  For ease of reference in the next section, please see the below map of the Sectors in the 
CWR which are referred to in the following tables.  
 
 WT/BFA/W/ 547 
 
- 7 - Table 3 Short Term Projects  - 2020  to 2024 – (Amounts shown in CHF ) 
PROJECTS  2020  2021  2022  2023  2024  Total  
Replacement of roof (F)*  479,000 455,000 - - - 934,000 
Replacing existing lighting with LED bulbs in the CWR Building (F)*  78,000  - - - 78,000 
Replacing existing lighting with LED spotlight rails in the EM corridors (RB)**  - 195,000 - - - 195,000 
Replacement of lighting in communal rooms (F)*  43,000 - - - - 43,000 
Replacement of lighting in meeting rooms W, D, E & S (F)*  - - 200,000 - - 200,000 
Study & Replacement of lighting in the atrium (F)*  - 80,000 - - - 80,000 
Study & lighting works in the main entrance (F)*  - 40,000 - - - 40,000 
Fireproof Insulating CWR Building (F)*  - 100,000 - - - 100,000 
Modification on the emergency exit signage (F)*  - 15,000 - - - 15,000 
Modification of Building management System (BMS) (F)*  238,000 216,000 51,000 - - 505,000 
Upgrade and replacement of the EM restaurant equipment (BRF)***  - - 250,000 250,000 250,000 750,000 
Kitchenettes renovation (BRF)***  - -  
300,000 300,000 600,000 
Restrooms/showers renovation or replacement (BRF)***  - - 536,000 536,000 536,000 1,608,000 
Replacement of the cooling unit of the telecom room (F)*  13,000 20,000  
- - 33,000 
Renovation of the HVAC for meeting rooms A, B & C (F)*  - - 85,000 - - 85,000 
Repairs and insulation of blind cassettes (F)*  - - 50,000 - - 50,000 
HVAC (Heating, Ventilation & Air Conditioning) System Renovation/ 
Replacement (F)*  - - - 1,000,000 1,000,000 2,000,000 
Air-conditioning work in the fitness room (F)*  - - 15,000 - - 15,000 
Replacement of the ground floor bay windows (F)*  - - 50,000 - - 50,000 
Renovation of the Villa Rappard  
Feasibility study & Selection of an architectural & engineering consultant for 
the elaboration of the terms of references of the Villa Rappard. (RB)**  - 100,000 - - - 100,000 
Increase a floor for freight elevator sector 6 from the 4th to the 5th floor 
(F)* 25,000 173,000 - - - 198,000 
Updating building drawings & plans (F)*  23,000 - - - - 23,000 
Renovation of the green roof (F)*   
400,000 - - - 400,000 
Renovation of meeting rooms F & 2077 (F)*  13,000 - - - - 13,000 
Renovation of the floor of the kitchen (RB)**  35,000  - - - - 35,000  
Replacement of carpets (RB)**  30,000 - - - - 30,000 
Paint jobs (RB)**  35,000 50,000 100,000 100,000 100,000 385,000 
Furniture replacement (RB)**  488,000 150,000 150,000 150,000 150,000 1,088,000 
Various small projects (F)*  41,000 - - - - 41,000  WT/BFA/W/ 547 
 
- 8 - PROJECTS  2020  2021  2022  2023  2024  Total  
New fire safety equipment (extinguishers, fire detection, batteries for fore 
doors, sound alarm) (RB)**  44,649 46,000 57,000 68,000 100,000 315,649 
Access control for sensitive areas (RB)**  92,010 50,000 50,000 - - 192,010 
Replacement of 2 X -Ray machines (RB)**  91,628   - - 91,628 
Additional equipment on physical security (video surveillance, electronic 
access control, intercom) (RB)**  38,100 30,000 1,500,000 140,000 100,000 1,808,100 
New security equipment (bollards, harrows, turnstiles and lifts) (RB)**  15,336 30,000 100,000 100,000 100,000 345,336 
Upgrade of audio -visual (AV) equipment for conference rooms (2020) and 
overhaul of all AV equipment for end -life and out of support (2024) (RB)**  447,000 - - - 3,000,000 3,447,000 
Support and maintenance of AV equipment in conference rooms per annum 
(RB)**  17,200 17,200 17,200 17,200 - 68,800 
Supply of consumables for AV equipment under Lemanvisio contract per 
annum (RB)**  2,500 2,500 2,500 2,500 - 10,000 
Standardisation of all communal meeting rooms in terms of AV and 
Videoconferencing (VC) equipment (RB)**  - 15,330 - - - 15,330 
Replacement of the Electronic Bulletin Board (EBB) (RB)**  5,256 8,568 8,568 70,000 5,300 97,692 
Maintenance of the Webcasting and Video on Demand system (RB)**  27,320 27,320 - - - 54,640 
Polycom Video Conference Software System support and licence (RB)**  30,362 30,362 - - - 60,724 
Platform(s) for virtual meetings, set -up and installation (one time cost 2021) 
and running costs (this is an estimate based on current usage ) (RB)**  - 280,000 80,000 80,000 80,000 520,000 
Total expenditure  2,352,361 2,531,280 3,302,268 2,813,700 5,721,300 16,720, 909 
 
Source Funding:   
(F)* Projects financed by the FIPOI under the annual CHF 1M  CHF 4,903,000 
(RB)**  Projects financed by the Regular Budget  CHF 8,859,909 
(BRF)***  Projects financed by the Building Renovation Fund  CHF 2,958,000 
 WT/BFA/W/ 547 
 
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5.2.  The guarding services  of the premises are outsourced to an external security contractor . The 
WTO Secretariat continues to diligently manage this contract to monitor  quality services and costs.  
5.3.  The project to  update  the video surveillance, intercom, radio, anti -intrusion  and the access 
control  security system was improved by updating the software of the new security infrastructure . 
5.4.  In 2020, following a  tender process, two X -ray machines were purchased and installed at the 
Welcome Pavilion to replace the existing  ones which were obsolete . 
5.5.  The security perimeter is 825 linear meters, of which 653 meters is steel fencing with an 
average height of 1.85m. Several access control and safety equipment have been put in place within  
the perimeter to ensure a high level of physical security  of the WT O site. Th ese include  intercoms, 
mobile bollards, automatic barriers, and harrows.  The maintenance cost for the above equipment 
was again  entirely  paid for  by the FIPOI  this year . 
 
5.1  Conference rooms  audio and visual equipment  
5.6.  This section  covers only the costs of maintaining the meeting rooms which are under the 
responsibility of the WTO.  
5.7.  A contract is in place with  an audio -visual  company for upgrading, replacing and maintaining  
the audio -visual equipment in the conference rooms.  
5.8.  In response to the COVID -19 restrictions and for Members to continue their work, four meeting 
rooms (CR, D, W and S1) were equipped with a virtual meeting platform  offering interpretation 
functionalities and security features .  
5.9.  Medium and long -term buildin g and infrastructure projects are anticipated every 10, 15, 25, 
and 50 years based on the depreciation or expected duration of a building component, as follows:  
• 10 years: technical installations, interior carpentry works and furnishings, operating 
equipmen t and furniture;  
• 15 years: sanitary and plumbing, heating, cooling and ventilation systems, elevators;  and 
• 25 years: façade, roof, windows, electricity, exterior woodworks; and  
• 50 years: building structure.  
  WT/BFA/W/ 547 
 
- 10 - Table 4 Medium Term Projects  – 2025 to 2029  – (Amounts shown in CHF)  
PROJECTS  2025  2026  2027  2028  2029  Total  
HVAC ( Heating, Ventilation, Air Conditioning) System Renovation/ 
Replacement  
During the renovation of the CWR, the heating installation was only partially 
renovated: there are  hundreds of linear meters of pipes, shut -off valves or other 
parts that will have to be changed. Some heating or ventilation systems will have to  
be completely replaced (some ducts or installations are currently more than 10 or 
15 years old). This work will require the review and assessment  of the entire 
electrical connections, alarms, and certain modifications of ducts or pipes and pipes 
will have  to be carried out. (F)*  1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 
Kitchenettes renovation/replacement (BRF)***  300,000     300,000 
The kitchen of the EM restaurant  was installed in 2012.  
Appliances and other installations (ovens, freezer rooms, other kitchen 
appliances/installations) will have to be replaced as needed in the next 10 years . 
(BRF)***  250,000 250,000 250,000   750,000 
Restrooms/showers renovation or replacement (BRF)***  536,000 536,000    1,072,000 
Furniture replacement  (RB)***  150,000 150,000    300,000 
Physical security (video surveillance, electronic access control, intercom)  
Update of the overall physical security system (RB)**  100,000 100,000    200,000 
New fire safety equipment (extinguishers, fire engines, fire detection, 
nozzles, smoke extraction, fire doors) (RB)**  100,000 100,000    200,000 
New security and safety equipment (bollards, security perimeter, harrows, 
turnstiles, lifts) (RB)**  100,000 100,000    200,000 
Electronic Bulletin Board (EBB)  
The entire system including software and hardware was replaced in 2017 and has a 
recommended shelf -life of five years, so a total replacement of the system is likely 
to take place in 2022.  (RB)**  5,300 5,300 8,000   18,600 
Total expenditure  2,541,300 2,241,300 1,258,000 1,000,000 1,000,000 8,040,600 
 
 
Source Funding:   
(F)* Projects financed by the FIPOI under the annual CHF 1M  5,000,000 
(RB)**  Projects financed by the Regular Budget  768,600 
(BRF)***  Projects financed by the Building Renovation Fund  2,272,000WT/BFA/W/ 547 
  
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6  LONG TERM  
6.1.  Since a full renovation and/or construction of the WTO buildings took place between 2008 and 
2012, it is difficult to forecast  with precision what heavy -duty works will be necessary to carry out 
over the longer term . It is realistic to envisage another full renovation of the CWR within the next 
30 years , though this will depend greatly on the level of maintenance that has been ca rried out over 
the preceding years. In addition, many of the technical installations, piping, power generators, etc. 
will have exceeded their life expectancy and may need to be replaced to ensure a functional, safe 
and comfortable workplace for all those w orking at the WTO. Below is a table indicating the possible 
works to be undertaken. Most of the works envisaged below will be financed by the Building 
Renovation Fund.  
Table 5 Long Term Projects  - 2030 to 2050 
PROJECTS  
Renovation of the CWR  
(windows, doors including handles, painting, floors, ceilings, electric cables, heating/cooling/ventilation 
machines + pipes, power generator, inverter).  
Renovation of the EM  
(doors, floors, roof, painting, electric cables, heating/c ooling/ventilation machines + pipes, data centre, 
power generator, inverter, kitchen and restaurant fixed equipment) . 
Construction of the EM building was completed in 2012. Though much newer than the CWR building, and 
barring any unforeseen events, it is r ealistic to envisage a full renovation of the EM building within the next 
30 years. In addition, many of the technical installations, piping, power generators, etc. will have been 
present for 30 year and will have to be renovated, if not replaced.  
Renovat ion of the Welcome Pavilion (BCI)  
(windows, doors including handles, painting, floors, ceilings, electric cables, heating/cooling/ventilation 
machines + pipes).  
Cleaning of facades  
The CWR facades were sandblasted during the renovation works of 2008. This cleaning will have to be 
undertaken again in the next 10 -30 years to ensure that the building looks its best from the outside.  
Cleaning and inspection of the roofs (CWR and EM)  
Since the complete waterproofing of the roof will have been carried out by 2021, it will be necessary to 
ensure that there is no new leakage or other problem that needs to be addressed in the long -term. An 
inspection of the roofs will thus be necessary.  
Replacement of furniture in the conference rooms  
Replacement of all the Fire Safety system and equipment  
(including extinguishers, fire engines, fire detection  systems , nozzles, smoke extraction  equipment , fire 
doors).  
Replacement of all the security and safety equipment  
(including bollards, security perimeter, harrows, turnstiles, lifts , cameras, servers, electronic access control, 
intercom ). 
Replacement of all audio and visual equipment in conference rooms and small meeting rooms 
(including  servers)  to conform to evolving technology and recommended support life of 
equipment.  
7  FINANCIAL IMPLICATIONS  
7.1  Building Maintenance  
7.1.  Financing sources for the ordinary and extraordinary maintenance of WTO buildings and 
infrastructure, including existing facilities , are as follows: (1) regular budget, (2) Building Renovation 
Fund, and (3) funding from the Swiss Confederation.  
7.2  Regular Budget  
7.2.  The annual regular maintenance of the WTO buildings and premises, including servicing of 
installations and e quipment increases annually.  WT/BFA/W/ 547 
  
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7.3.  The 2021 regular budget earmarked on Building Maintenance is CHF  1,425,000.  
7.3  Building Renovation Fund  
7.4.  The Building Renovation Fund2 (BRF) was established  in 2015 and complies with the revised 
2013 Infrastructure Contract3 , agreed by the WTO and the Swiss Authorities.  
7.5.  The BRF shall cover the foreseeable costs of medium - and long -term building and infrastructure 
projects and extraordinary maintenance, repair, improvement and enhancement of the building and 
infrastructure.  
7.6.  Accord ing to the FIPOI model applied to the calculation of necessary funds for the BRF, the 
average annual allocation needed for long term renovation projects is approximately CHF  2,572,000. 
It is to be noted that th is amount  is based on the FIPOI model and the "Bureau d'Estimation de 
Bâtiments" or "BEB" Geneva index on construction costs.  
7.7.  The balance of the Building Renovation Fund as at 31 December 2020 was CHF 23.9 million.  
7.4  Swiss Confederation  
7.8.  A Contract exists between the S wiss Confederation (represented by "Département fédéral des 
affaires étrangères" or "DFAE") and the FIPOI on the CHF  1.2 million financing by the 
Swiss  Confederation, including a stipulation that this funding be used exclusively for extraordinary 
maintenan ce works.  
7.9.  The WTO Secretariat  submits maintenance works to the FIPOI for review and validation. 
Meetings are held between the WTO and FIPOI every two months to discuss progress. Following the 
FIPOI's validation of the maintenance works to be undertaken,  the FIPOI carr ies out a procurement 
process and select s the companies, and the WTO technical services team oversee s the works. The 
FIPOI make s payments directly to the selected companies for the work done , using the FIPOI 
procurement procedures . 
7.10.   Table 6, below, shows the FIPOI funded maintenance works for 20 20. 
Table 6 Presentation of the CWR maintenance works financed by the Swiss Confederation 
through the FIPOI for 2020  
PROJECTS  2020  
Replacement of roof  479,000 
Replac ement  of existing lighting with LED bulbs in the CWR Building  78,000 
Replacement of lighting in communal rooms  43,000 
Modification of  the Building Management System (BMS)  238,000 
Replacement of the cooling unit of the telecom room  13,000 
Increase of floor for freight elevator sector 6 from the 4th to the 5th floor  25,000 
Updating  of building drawings & plans  23,000 
Renovation  of meeting rooms F & 2077  13,000 
Various  small projects  41,000 
TOTAL EXPENDITURE  953,000 
 
  
 
2 WT/BFA/W/369/Rev.2 dated 27 October 2015 - Building Renovation Fund.  
3 WT/BFA/W/298 - Draft Amendments to the Infrastructure Contract.  WT/BFA/W/ 547 
  
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ANNEX 1  
 
 
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