ADMINISTRATIVE ORDER
NO. __________________________
SERIES OF 2012
SUBJECT:SUPPLEMENTAL GUIDELINE TO DA-AO NO. 26 SERIES OF 2005, 
                    SECTION III: ACCREDITATION PROCEDURE FOR MEAT  
IMPORTERS
___________________________________________________________________________
__________________________
WHEREAS, Section 5 of Republic Act No. 9296, otherwise known as the Meat Inspection  
Code of the Philippines, provides that the National Meat Inspection Service (NMIS) shall  
serve as the sole national controlling authority on all matters pertaining to meat and meat  
products inspection and hygiene;
WHEREAS,  Section 8.1.c. of RA 9296 vested NMIS with the powers and functions of  
formulating, issuing and implementing national policies, guidelines, rules and regulations on  
accreditation of establishment, facilities and conveyances, and registration/licensing of meat  
brokers, handlers, meat and meat products;
WHEREAS, Department of Agriculture Administrative Order No. 1 series of 2007 directed  
the  NMIS  to  issue  appropriate  guidelines  and  procedures  for  the  accreditation  of  meat  
importers, exporters, brokers, traders or meat handlers for their immediate implementation;  
NOW,  THEREFORE,  I,  PROCESO  J.  ALCALA,  Secretary  of  the  Department  of  
Agriculture, and Chairperson of the NMIS Meat Inspection Board, by the power vested in  
me, do hereby issue this Order providing guidelines governing the accreditation of importers  
of meat and meat products.
SECTION I
DEFINITION OF TERMS
 The following words and phrases used in this supplemental guideline are defined as follows:
Accreditation  refers to the authority or privilege given by DA-NMIS to meat importer  
processors/traders/institutional users/duty free locators to import meat and meat products  
after due evaluation, validation, on-site inspection of the meat establishment and compliance  
with the requirements under Philippine laws, rules and regulations and standards.
Accredited Meat Importer refers to a person accredited by DA-NMIS as eligible to import  
meat and/or meat products for its own use, processing, wholesale and/or retail distribution. 
Meat Broker refers to a person hired by the accredited meat importer to act as his agent and  
vested with specific authority or power defined under a Special Power of Attorney (SPA). 
 
1Meat Importer Duty Free Locator  refers to meat importers accredited as meat processor,  
institutional user, or duty free shop owners located within the Philippines economic zones  
such as free ports, CBWs, PEZA areas and other authorized duty free areas, and whose  
importations of meat and/or meat products are exempted from the payment of customs duties  
and taxes. 
Utilization and Good Standing Certificate  refers to the certificate issued to the accredited  
importer by NMIS for the purpose of issuing the succeeding SPS Clearance to import by the  
Bureau of Animal Industry certifying among others that (a) the importer has complied with  
the conditions for accreditation with respect to meat handling, distribution and storage facility  
and compliance with applicable DA rules and regulations on meat and meat products, and; (b)  
the total volume of imported meat and/or meat products that actually arrived in the CSW  
based on the submitted VQMILC were inspected and the export documents verified. 
Wastage or By-Product refers to that portion of duty free imported raw materials which are  
no longer suitable for processing into finished products in accordance with the purpose for  
which they were imported.    
SECTION II
ACRONYMS
The following are the acronyms used in this Guideline: 
AO-Administrative Order
BOC-Bureau of Customs
CBW-Customs Bonded Warehouse
CO-Central Office
COA-Certificate of Accreditation
CSW-Cold Storage Warehouse
CTC-Certified True Copy 
DA-Department of Agriculture
DED-Deputy Executive Director
DFL -Duty Free Locator
DFS -Duty Free Shop
DOST-ITDI-Department of Science and Technology - Industrial 
     Technology Development Institute
DOT-Department of Tourism
DSWD-Department of Social Welfare Development
DTI-Department of Trade and Industry
ED-Executive Director
FME-Foreign Meat Establishment
iCARE-Interim Customs Accreditation Registration
IEIRD-Import Entry and Internal Revenue Declaration
IVC-International Veterinary Certificate
MIEAID-Meat Import Export Assistance and Inspection Division
MIEAIS- Meat Import Export Assistance and Inspection Section
MIIU-Meat Importer Institutional User
MIP-Meat Importer Processor
MIT-Meat Importer Trader
MPP -Meat Processing Plant
2NMIS-National Meat Inspection Service
OR-Official Receipt
PEZA-Philippine Economic Zone Authority
RTD-Regional Technical Director
RTOC-Regional Technical Operation Center
SEC-Securities and Exchange Commission
SPA-Special Power of Attorney
SPS-Sanitary and Phytosanitary 
TIN-Tax Identification Number
VQMILC- Veterinary Quarantine and Meat inspection and Laboratory
Certificate
WTO-World Trade Organization
SECTION III
SCOPE 
This order shall apply to the whole hierarchy of DA-NMIS as well as to all persons, natural  
or juridical, who intend to import meat and/or meat products for their own use, processing,  
wholesale and/or retail distribution. 
SECTION IV
REQUIREMENTS FOR ACCREDITATION OF MEAT IMPORTER
Prospective/NEW Meat Importer shall submit the following documents to the NMIS  
RTOC where the meat establishment is located.
A. Regular Meat Importer
1.Letter of Intent addressed to the NMIS Executive Director thru the RTD 
2.Notarized Accomplished Application Form with attached 2x2 colored picture 
3.Mayor’s Permit, Sanitary Permit and Barangay Clearance (CTC)
4.Interim Customs Accreditation Registration (iCARE)(CTC)
5.a. For Single Proprietorship – 
       5.a(1) DTI Registration (CTC)
       5..a(2) Certificate of Capitalization from a refutable Bank of at least, Philippine  
currency, Five Million Pesos (Php 5,000,000.00)(original copy)
5.b. For Corporation/Partnership/Cooperative – 
        5.b(1) Proof of SEC Registration (CTC) 
        5.b(2) Certificate of Good   Standing for the current year (original copy)
        5.b(3) Latest General Information Sheet and certified list of incumbent executive  
officers of good standing from the Securities and Exchange Commission  
(SEC) or Cooperative Development Authority (CDA) or other applicable  
registering agencies, whichever is applicable (CTC)
 5.b(4) Articles of Incorporation with provisions on the corporation’s capital of at  
least, Philippine currency, Five Million Pesos (PhP 5,000,000.00) (CTC)
5.b(5)Treasurer’s Affidavit certifying the receipt of payment for the subscriptions  
of the incorporators (original copy)
6.TIN Certificate of Registration (CTC)
7.Audited Annual Financial Statement for the last 3 years (CTC)
8.Notarized Lease of Contract or Proof of Ownership of Cold Storage or Dry  
Warehouse Facility (CTC)
39.Accreditation Certificate of all Cold Storage Warehouses – public commercial  
and in-house CSWs (CTC)
10.Notarized Affidavit of Undertaking of conditions for accreditation (original  
copy)
11.Additional Requirements:
11.a. For Meat Processor – 
         11.a(1) MPP Accreditation Certificates – MPP (CTC)
          11.a(2) Rated capacity of the MPP issued by the DA Inter-Agency  
Committee (CTC)
11.a(3) HACCP Certificates of Products utilizing Indian buffalo meat
              (CTC)
11.b. For Meat Trader – 
          11.b(1) List of Clients and address for the past years 
    11.b(2) Target clients and address for  the current year
11.c. For Institutional User – 
         11.c(1) DOT Accreditation/Classification (CTC), where applicable  
12. Schedule of Fees
      12.a. Accreditation fee – Php 5,000.00
       12.b. Mailing fee – This shall be based on the current/prevailing market price. 
13.  Attendance  to  the  Monthly  Meat  Importers’  Orientation  on  NMIS  meat  
importation procedures and other relevant policies by the owner/manager/broker  
at the NMIS Office. The schedule will be announced to the concerned importer  
applicants and posted at the NMIS website (www.nmis.gov.ph). The NMIS will  
strictly  implement  the  policy  on  “NO  ORIENTATION,  NO  RELEASE  OF  
ACCREDITATION  CERTIFICATE”.  Those  who  have  already  attended  the  
orientation  need  only  to  submit  a  certified  true  copy  of  their  Attendance  
Certificate;
B. For Meat Importer Duty Free Locator/Institutional User/Shop  
NEW Applicant shall submit the following requirements in addition to those   listed  
in Section IV. A. 1 to 13:    
1. For Free Port and PEZA Locator/Enterprise (MPP)
      1.a. List of foreign markets/end-users
      1.b. Certificate of Registration and Tax Exemption from the concerned Duty 
              Free Authority (CTC)
                   1.c. Certificate of Registration as Importer/Exporter from BOC (CTC)
                  1.d. MPP Accreditation Certificate (CTC)
                  1.e. Rated capacity of the MPP (CTC)
2. For BOC CBW (MPP)
                  2.a. MPP Accreditation Certificate (CTC)
                  2.b. Rated capacity of the MPP (CTC)
                  2.c. License/Permit to Operate a Customs Bonded Warehouse from BOC
4                        (CTC)
     2.d. Schematic diagram of locator establishment identifying the areas 
              licensed by BOC as CBW
     2.e. List of BOC licensed/bonded trucker/s of the CBW
3. For Duty Free Institutional User/Shop
    3.a. Certificate of Registration and Tax Exemption from the concerned Duty 
            Free Authority (CTC)
    3.b. Certificate of Registration as Importer/Exporter from BOC (CTC) 
    3.c. Meat Establishment Accreditation Certificate – DW (CTC)          
Application for RENEWAL of Accreditation shall be submitted to the NMIS RTOC  
where the meat establishment is located. 
        A. Regular Meat Importer
 The applicant shall submit the following documents in addition to the above listed  
requirements under Section IV. A. 1 to 13:   
         1. Updated documents of the above listed requirements shall be submitted at least  
one month prior to the expiry date of accreditation.
  2. Summary report of importations/utilization and duties and taxes paid based on the  
VQMILC and IEIRD during the past year with attached copies of the VQMILCs,  
SPS Import Clearances and IEIRDs
B. Duty Free Meat Importer
    1. Meat Importer Duty Free Locator/Enterprise and BOC CBW (MPP)
                1.a. Updated documents of the above listed requirements shall be submitted at
                       least one month prior to the expiry date of accreditation.
  1.b. Summary report of importations and utilization  during the past year,
         certified true and correct by the concerned Duty Free Authority with
         attached copy of the VQMILCs and SPS Import Clearances 
  1.c. Report of Re-exported Finished Products and importing country
  1.d. Report of Disposals of Edible and In-edible By-Products (Wastages)
  1.e. Certification of the Formula of Conversion from DOST-ITDI
  1.f. List of buyers of edible by-products, where applicable 
  1.g. Import Entry and Internal Revenue Declaration (IEIRD) or Proof of 
        payment of customs duties and taxes on edible by products (imported raw 
        materials) disposed in the local market, where applicable
               1.h. For Locator with Rejected Shipment of finished products, the locator/ 
                      enterprise shall submit the following additional requirements:
         1.h(1) Copy of the Notice from the importing country that shipment was 
                   rejected/cancelled/denied entry and reason/s for the
                   rejection/cancellation/denial of entry 
          1.h(2) Copy of Approval from the concerned Duty Free Authority to dispose
                   the finished products for consumption in the local market or to
                   convert the rejected goods to other finished product/s
                        1.h(3) Copy of the Approval from the Secretary of Agriculture to dispose the 
5                                rejected commodities for consumption in the local market   
2.For Duty Free Institutional User/Shop
2.a. Updated documents of the above listed requirements shall be submitted 
       at least one month prior to the expiry date of accreditation.
       2.b. For duty free shop meat importer, submit summary report of 
               importations/utilization  based on the Bill of Lading, Commercial Invoice
               and Packing List  during the past year, certified true and correct by
              the concerned Duty Free Authority and certified true copy of the import 
              documents
       2.c. For duty free meat importer institutional user, submit summary report of 
               importations/utilization  based on the VQMILC, certified true and correct
               by the concerned Duty Free Authority and attach copies of the VQMILCs 
              and SPS Import Clearances 
SECTION V
ACCREDITATION PROCEDURES
A. Application for Accreditation of Importer
1.  Prospective  importer  shall  submit  to  the  MIEAIS  in  the  region  the  accomplished  
Application Form for accreditation together with a copy of the Official Receipt for the  
payment of the accreditation and mailing fees.  A memorandum order will be issued  
whenever there are changes in the asking rate of the couriers. All fees paid to the NMIS  
are non-refundable. 
    2. The application form shall be done by the importer or president/company authorized  
representative or broker. 
          2.a. A company’s/cooperative’s authorized representative shall submit a Board 
                Resolution of the Corporation/Cooperative Authorizing the Legal 
               Representative together with a copy of two valid IDs with picture and signature
        2.b. A Broker shall submit a SPA, certified true copy of the License as Customs 
                 Broker, and copy of two valid IDs with picture and signature
        2.c. Failure to submit any of these requirements shall be a ground for disapproval
              of the application for accreditation.
   3. Upon submission, the MIEAIS staff in the region shall immediately check the
        submitted application as to the completeness of the required documents.
        Application for accreditation with incomplete requirements shall be returned to the
        applicant stating the reason for non-acceptance. 
B. Evaluation and Endorsement of the Application by the NMIS RTOC to the Central  
Office
1. The MIEAIS  in the region shall receive and evaluate the submitted accomplished  
application form together with the required supporting documents for accreditation. 
2. Meat Importer Processor intending to engage also in meat trading may apply as a  
separate business entity for accreditation as Meat Importer Trader. Provided, that the  
6accredited importer trader shall not be allowed to import and trade Indian buffalo meat.  
Provided, further, that the importer shall not co-mingle imported meat for processing  
and imported meat for trading. The imported meat for processing shall be stored in the  
in-house cold storage while the imported meat for trading shall be stored in a public  
commercial storage.  (DA-AO Nos. 31 s. 2002, 30 s. 2004, 20 s. 2008)
    3. Upon completion of the required documents, inspection of the business enterprise (head  
office  and  meat  establishment)  to  validate  the  veracity,  validity  and  accuracy  of  
submitted documents shall be conducted by the Regional MIEAIS representative. For  
NEW importer applicant, however, the validation shall be jointly undertaken by the  
MIEIAD CO and RTOC MIEAIS staff. 
   4. The Classification of the Meat Importer shall be based on the following category: 
          4.a. Meat Importer Meat Processor (MIP)  shall be allowed to import meat 
                 and/or meat products including buffalo meat from India for their own 
                 processing but not for trading purposes 
          4.b. Meat Importer Trader (MIT)  shall be allowed to import meat and/or meat 
                   products except buffalo meat from India for wholesale or retail distribution as
                is or without value adding 
          4.c. Meat Importer Institutional User (MIIU)  shall be allowed to import meat
                 and/or meat products except buffalo meat from India for use in their hotel,
                 restaurant, embassy, airline, shipping line and the like but not for trading
                 purposes.
           4.d. Duty Free Locator Meat Importer Processor (DFL-MIP)  shall be allowed to
                 import raw materials for further processing or value adding as approved by 
                   the concerned Duty Free Authority. The finished products are intended for re-
                 export within a specified period. The by -products or wastages may be 
                 disposed of as follows:
                4.d(1) The edible by-products may be distributed in the local market for 
                          consumption or donated to the DSWD provided the locator enterprise
                          paid the customs duties and taxes on the imported raw materials and 
                          the BOC, DA and the concerned Duty Free Authority approved the  
                          proposed distribution in the local market.
                4.d(2) The edible by-products may be processed into other meat products for re-
export  provided  the  concerned  Duty  Free  Authority  has  approved  the  
proposed new product.
                 4.d(3) The inedible by-products shall be condemned and rendered into animal 
                           feeds.
4.e. Duty Free Locator Meat Importer Institutional User (DFL- MIIU)  shall be
       allowed to import meat and/or meat products for culinary preparations in
       hotels, restaurants and the like but not for trading.
          4.f.  Duty Free Shop (DFS)  shall be allowed to import only cooked, processed and 
                canned meat products for sale to qualified consumers (DA-AO Nos. 32 & 33 s. 
                1999 and  DA-AO No. 3 s. 2000). 
5.If the evaluation and on site verification are satisfactory, the RTOC RTD shall prepare a  
report with recommendation and shall send it together with the accomplished application  
form and the required documents to the NMIS Executive Director for final decision.
6.Submitted documents that will expire within the validity period of the accreditation must  
be renewed. Copy of the updated documents shall be submitted to the concerned NMIS  
RTOC which shall forward the same to the MIEAID CO. 
7C. Re-validation of Application and Issuance of Certificate of Accreditation (COA):
1.The MIEAID CO shall review and re-evaluate the application endorsed by the NMIS  
RTOC.
2.When necessary, the Central Office may still conduct on-site inspection and  
re-validation of the submitted documents.
3.If findings are satisfactory, the MIEAID CO shall process the issuance of the  
COA for final decision by the Executive Director.
4.The Certificate of Accreditation shall contain the following information:  
 4.a. Accreditation Code Number and classification of the importer:
     4.a(1) Meat importer processor – NMIS Accreditation:  MIP-No.-year
     4.a(2) Meat importer trader – NMIS Accreditation:  MIT-No.-year
     4.a(3) Meat importer institutional user – NMIS Accreditation: MIIU–No.- 
                 year
     4.a(4) Meat Importer Duty Free Locator Processor – NMIS Accreditation: DFL–
MIP-No.-year
     4.a(5) Meat Importer Duty Free Locator Institutional User – NMIS 
                Accreditation: DFL–MIIU-No.-year
     4.a(6) Meat Importer Duty Free Shop  NMIS Accreditation: DFS–No.-year
           4.b. Name of Importer, authorized representative and/or broker, whichever is/are      
      applicable and their address
          4.c. Address of the head office and the meat establishment
          4.d. Date of issuance and expiration
          4.e. Cold storage or dry warehouse facility and address
           4.f. The undertakings or conditions for accreditation shall be printed at the back of
                the certificate of accreditation
     5. If the NMIS Executive Director approves the application for accreditation, the ED shall  
sign the COA. If the application is disapproved, the MIEAID CO shall send a written  
notice  within  three  business  days  advising  the  applicant  that  the  application  was  
disapproved and the reason/s for the disapproval. The application documents shall be  
sent back to concerned NMIS RTOC stating the reason/s for the disapproval
     6.  Copy of the notarized undertaking shall be attached to the COA
      7. The COA shall be sent by mail to the importer’s declared office and mailing address. If  
to be personally received from the Record’s Unit, only the accredited importer or  
broker or company authorized representative shall be allowed to receive the Certificate  
of Accreditation. 
     8.   Scanned copy of the COA shall be sent by e-mail to the concerned NMIS RTOC.
D. For Renewal of Accreditation, the procedure under Section V from A to C shall
     apply.  
1.The MIEAID CO shall issue a  Certificate of Renewal of Accreditation to  
distinguish the regular importers from the new entrants.
2.For importers who failed to renew the accreditation one month before the expiry date,  
the following procedures shall apply:
8           2.a. After the expiry date, the name of the meat importer and establishment shall 
                  be delisted from the List of Accredited Meat Importers uploaded in the NMIS
                 website (www.nmis.gov.ph). 
           2.b. In case the importer applies for re-accreditation after the expiry date or after
                  being delisted from the roll, the importer shall be considered as a new
                  applicant. 
          2.c. A penalty of 50% of the registration fee shall be imposed for late renewal of
                   accreditation which shall be added to the registration fee and other charges to
                 be paid by the applicant. 
          2.d. The previously assigned Code/Accreditation Number of the importer shall be 
                 used in the Certificate of New Accreditation . 
3.At any time, the MIEIAD CO may conduct on-site monitoring and validation of the  
accredited meat importer’s office, meat establishment, and key officers. 
E. Validity of the Certificate of Accreditation
     The Certificate of New Accreditation/Certificate of Renewal of Accreditation shall be  
valid only for one year reckoned from the date of approval/issuance.
SECTION VI
ISSUANCE OF UTILIZATION AND GOOD STANDING CERTIFICATE
A.In  addition  to  the  letter  of  intent  signed  by the  importer,  the  following  are  the  
requirements for the issuance of Utilization and Good Standing Certificate (UGSC)  
for subsequent importation:
1. For Imported Meat Raw Material of Regular Importer
1.a. Summary of the total importations/utilization and the duties and taxes paid 
       taken from the VQMILCs and IEIRDs with attached copies of the VQMILCs, SPS 
       Import Clearances and IEIRDS 
1.b. Summary of the total DA inspection fees paid taken from the ORs issued by BAI
2. For Imported Meat Raw Material of Duty Free Locator/Enterprise (MPP) 
2.a. Validated FOC from DOST-ITDI 
2.b. Summary of the total importations taken from the VQMILCs with attached
       Copies of the VQMILCS and SPS Import Clearances
2.c. Summary of the total volume of finished products exported and country 
       destination
2.d. Summary of the total volume of by-product/wastage and disposition
2.e. Summary of the total DA inspection fees paid taken from the ORs issued by BAI
     3. For Meat Products of Regular and Duty Free Shop Importer 
3.a. Summary of the total importations taken from the Bill of Lading, Commercial  
Invoice, Packing List with attached certified true copy of said import documents
3.b. Summary of the total DA inspection fees paid taken from the ORs issued by BAI
B. To be considered as an accredited meat importer in “good standing”, the importer must  
comply with the following: 
9      1. That the accredited importer has complied with all the conditions for accreditation with  
respect  to  meat  importation,  handling,  distribution,  storage  facility  and  other  
requirements;
2.  That  the  accredited  importer  has  complied  with  other  applicable  DA rules  and  
regulations on meat and meat products inspection and hygiene; 
3. That the imported meat and/or meat products that actually arrived in the CSW or 
          dry warehouse based on the submitted VQMILC and/or export documents were 
           inspected and passed as wholesome by NMIS Vet/Meat Inspectors. 
C. Non-renewal of supporting document that expired during the validity period of the COA  
and non-submission of the updated document to the concerned NMIS RTOC shall be a  
ground for the non-issuance by the MIEAID CO of the Utilization and Good Standing  
Certificate (UGSC) for subsequent importation or issuance of SPS Import Clearance.
SECTION VII
GENERAL CONDITIONS
The  applicant  shall  submit  a  notarized  undertaking  which  shall  contain  the  following  
conditions for accreditation: 
  A.  The  importer  shall  import  meat  and/or  meat  products  according  to  the  
classification/category given by DA-NMIS as follows:
1. Meat Importer Meat Processor (MIP)  shall be allowed to import meat 
   and/or meat products including buffalo meat from India for their own 
   processing but not for trading purposes 
           2. Meat Importer Trader (MIT)  shall be allowed to import meat and/or meat 
                products except buffalo meat from India for wholesale or retail distribution as 
               is or without value adding 
           3. Meat Importer Institutional User (MIIU)  shall be allowed to import meat
               and/or meat products except buffalo meat from India for use in their hotel,
               restaurant, embassy, airline, shipping line and the like but not for trading
               purposes.
           4. Duty Free Locator Meat Importer Processor (DFL-MIP)  shall be allowed to
                 import raw materials for further processing or value adding as approved by the 
   concerned Duty Free Authority.   
  5. Duty Free Locator Meat Importer Institutional User (DFL- MIIU)  shall be
       allowed to import meat and/or meat products for culinary preparations in
       hotels, restaurants and the like but not for trading.
           6. Duty Free Shop (DFS) shall be allowed to import only cooked, processed and 
               canned meat products for sale to qualified consumers (DA-AO Nos. 32 & 33 s. 
                1999 and  DA-AO No. 3 s. 2000). 
       B. The importer shall import meat and/or meat products only from FMEs duly
            accredited by DA, which are posted at the NMIS website ( www.nmis.gov.ph), 
            and must be six months or less for fats/mechanically deboned meats, one year
            or less for all other kinds of meat/meat products and two years or less for 
            canned meats reckoned from production date.
       C. In case the importer is importing meat and/or meat products thru consolidation or  
indenture, the importer must submit a Certification from the DA accredited Foreign  
10Meat Establishment (FME) that a consolidator from the source country is authorized  
to export meat and meat products;
       D. The importer shall not apply for a Sanitary and Phytosanitary (SPS) Import 
            Clearance to import meat and/or meat products without a valid meat importer’s
            accreditation certificate from the NMIS or when the NMIS accreditation has
            expired;
       E. The importer shall notify the NMIS RTOC at least two days prior to the arrival of
           the imported shipment at the port of entry for proper coordination and
           dispatching of Veterinarian/Meat Inspector to the designated Cold Storage
           Warehouse (CSW)/dry warehouse destination.
      F. The transfer of shipment from the port of entry to the NMIS accredited (CSW) shall
          be covered by a Veterinary Quarantine Meat Inspections Laboratory Certificate 
          (VQMILC) duly issued by the Veterinary Quarantine Officer (VQO) assigned at the
          seaport or airport.
       G. That upon release and clearance from the seaport or airport of entry, the importer
           shall transfer the imported goods to the DA accredited CSW or dry warehouse
           stated in the application for accreditation, SPS Import Clearance and VQMILC;
      H. If the designated CSW or dry warehouse is full, the importer shall submit a written
          request to change the CSW destination to the concerned VQO provided that the
           CSW is DA accredited and the approved copy of the request to transfer is attached 
          to the VQMILC;
       I. The importer shall submit to the NMIS Plant Officer for inspection, evaluation and
          verification the following documents: 
              1. Regular meat importers  – VQMILC (green copy); IVC, Bill of Lading,
                   Commercial Invoice, Packing List, SPS Import Clearance and IEIRD or proof of 
     payment of customs duties and taxes (CTC)
  2. Duty free meat importers  – VQMILC (green copy) except for DFS; IVC, Bill of  
              Lading, Commercial Invoice and Packing List, SPS Import Clearance (CTC)
     J. The importer shall submit to the NMIS all used VQMILC, utilization and inventory of
        stocks at the end of each month.
    K.  The importer shall at no time break the BAI seal and BOC seal (if present); 
    L. The BAI seal and BOC seal (if present) shall only be broken by the duly assigned 
         NMIS Plant Officer at the CSW/DW, in the presence of the importer/broker, BOC 
         Inspector (when present), CSW owner/operator/representative and Duty Free
         Authority representative (where applicable);
    M. The importer shall unload the shipment at the accredited CSW indicated in
           the VQMILC or in the dry warehouse indicated in the accreditation certificate in
             the presence of the NMIS Plant Officer. The policy on “NO NMIS PLANT  
OFFICER, 
            NO UNLOADING” shall be strictly implemented;
 O. The importer shall provide utility workers to assist the NMIS Plant Officer in 
          the opening and closing of the boxes during the conduct of physical inspection in
         order to expedite the unloading and inspection processes, which must be
         completed the soonest possible time to prevent adulteration; 
     P. The importer shall not transfer the imported meat and/or meat products to
   its final destination without the accompanying Certificate of Meat Inspection
   (COMI) for transport of meat and meat products duly signed by the NMIS 
   Plant Officer;
     Q. The importer shall renew the NMIS accreditation at least one month before the
             expiry date. Application for renewal of accreditation after the expiry date shall be
11            considered as new application.   
     R. The importer shall abide by the other pertinent Philippine laws and rules and
     regulations of the Department of Agriculture;
      S. The importer’s accreditation shall be revoked/cancelled for failure to comply with
            the undertaking or upon recommendation of the Regional Technical Director for 
            violation of the Guideline. 
SECTION VIII
SANCTIONS AND PENALTY 
A.Revocation of Accreditation
The Importer’s Accreditation shall be revoked/cancelled on the following grounds:
1.Misrepresentation, false statements, dishonesty and fraud in the application for  
accreditation or renewal of accreditation
2.Willful or tolerated use by other non-accredited importer or misuse/abuse of the  
importer’s accreditation including the use of the name of the NMIS for extortion,  
illegal activities and other unlawful activities
3.Importation  contrary  to  the  NMIS  approved  category/classification  of  the  
importer,  diversion  of  shipment,  alteration  of  the  export/import  documents  
including  the  VQMILC/OMIC/MMPIC  and  other  deviant  acts  or  omissions  
leading to loss of trust and confidence
4.Non-submission of summary report of importations/utilization during the period  
covered in the accreditation together with copies of the VQMILC, SPS Import  
Clearance and IEIRD (where applicable)
5.Violation of one or more of the conditions for accreditation or undertaking
B.A  watch  list  or  target  list  of  blacklisted  or  delinquent  importers  and  expired  
accreditations  shall  be  published  and  uploaded  at  the  NMIS  website  
www.nmis.gov.ph) 
C.In the imposition of administrative fines and/or confiscation of imported meat 
       and/or meat products, the pertinent provisions under Chapter XIV of Republic
       Act No. 9296, otherwise known as the Meat Inspection Code of the Philippines, 
       Its Implementing Rules and Regulations, Sections X, XI and XII of DA-AO No. 26 
       series of 2005, Section VII of DA-AO No. 9 s. 2010 and other DA Administrative 
       Orders on the same subject shall apply.
SECTION IX
INVESTIGATION OFFICE
A.The MIEAIS in the region or the MIEAID CO may, motu propio or upon complaint,  
direct the accredited importer  to show cause, within a period of seven calendar days  
from notice, why its accreditation should not be revoked.
B.The RTD of the NMIS ROTC shall lead, provide direction and monitor the conduct  
and progress of investigation undertaken by the MIEAIS of any alleged violation by  
meat importer committed within their territorial jurisdiction. 
C.A MIEAIS staff shall serve as the secretariat and shall also be responsible for the  
delivery of notices to concerned persons.
D. The MIEAIS in the region shall prepare a report of its investigation containing the  
factual findings and recommendation, which shall be concurred in by the RTD, and  
submit the same to the Executive Director.
E.The MIEAID CO, under the direct supervision of the DED, shall have the following
12functions:
1.It shall have a monitoring and oversight functions over investigations of alleged  
violations of the undertaking being conducted by the MIEAIS in the region. 
2.It shall be in close coordination at all times with the concerned MIEAIS during the  
conduct of investigation until its final resolution/completion.
3.It shall review all investigation reports submitted by the regional MIEAIS and  
prepare report with recommendation/s for final decision of the Executive Director.  
F.The NMIS reserves the right to pursue criminal, civil and/or administrative remedies  
against all violators.
G. The MIEAIS in the region and MIEAID CO shall maintain an official masterlist and  
updated profile of importers, importations, utilization and other pertinent database of  
all accredited importers. 
     H. All NMIS Sections, Divisions and field personnel are required to coordinate with
     the concerned investigation office and to make available all pertinent records
     needed during the conduct of the investigation.    
I.Decision of the NMIS Executive Director may be appealed to the DA Secretary
      within ten days from notice of the action.
SECTION X
REPEALING CLAUSE
All existing Orders, Circulars, Guidelines, Rules and Regulations inconsistent with this Order  
are hereby modified, revoked or repealed accordingly.
SECTION XI
SEPARABILITY CLAUSE
The provisions of this Order are hereby declared to be separable and in the event one or more  
of such provisions are held unconstitutional, the validity of the other provisions shall not be  
affected thereby.
SECTION XII
EFFECTIVITY
The approved Administrative Order shall be published in the Official Gazette or in a daily  
newspaper of general circulation in the Philippines. Three certified copies shall be submitted  
to the National Administrative Register at the University of the Philippines Law Center. 
RECOMMENDING APPROV AL:
DR. MINDA S. MANANTAN            
Executive Director             
13National Meat Inspection Service
 
          
APPROVED this ______________ day of ______________________________, 2012.
SO ORDERED
PROCESO J. ALCALA
Secretary
Department of Agriculture
   
Date of Effectivity: ____________________________
Date of Publication: __________________________
Date of Submission: __________________________
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