RESTRICTED  
  
WT/MIN(15)/INF/12  
17 November 2015  
(15-6088)  Page: 1/4  
Ministerial Conference 
Tenth Session 
Nairobi, 15-18 December 2015  Original: English  
 
 NOTE TO DELEGATIONS 
MC10 COURTESY SERVICES PROVIDED BY THE HOST GOVERNMENT 
Please find below a communication from the Kenyan National Preparatory Committee, concerning 
courtesy services provided by the Host Government  for the Tenth Ministerial Conference (MC10) in 
Nairobi, Kenya, dated 10 November 2015.  
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1  INTRODUCTION 
1.1.  As the Host of the Tenth Ministerial Confer ence (MC10), the Government of Kenya is pleased 
to provide courtesy services to delegates, VIPs and other special guests attending MC10. Special arrangements have been made to ensure that all delegates receive befitting treatment. This note 
describes the courtesy services available to delegates and how Delegation Coordinators can 
communicate information to the Host Government to ensure the proper coordination of courtesy services. 
1.2.  To facilitate the provision of courtesy se rvices, Delegation Coordinators should complete 
Forms A and B, attached as Annexes I and II, resp ectively. Kindly send one completed version of 
both forms for each Minister and Head of Delegation attending MC10 before 
Monday, 7 December 2015.  
2  VIP FACILITIES AT JOMO KENYATTA INTERNATIONAL AIRPORT 
2.1.  On arrival at Nairobi's Jomo Kenyatta International Airport (JKIA), Ministers and Heads of 
Delegation (HoD) will be met by a Protocol Office r. The Protocol Officers will be available to 
welcome and assist Ministers and Heads of Delegation with airport formalities and escort VIPs to a VIP room at JKIA. 
2.2.  In the VIP room, one (1) representative fr om the Delegation may accompany the Minister / 
HoD. Immigration formalities will be expedited fr om the VIP room for the Minister / HoD, including 
Visas on Arrival, as applicable. In the absence of other arrangements, the Protocol Officer will 
collect the luggage of the Minister / HoD from  the carousel for delivery to the VIP room. 
2.3.  The VIP room at JKIA will also be available for Ministers and Heads of Delegation before 
departure. One person should arrive with the luggage and passport of the Minister / HoD to the airport in advance of departure.  
2.4.  Other delegates will be facilitated through customs and immigration proceedings through 
special MC10 priority lanes at JKIA on arrival. 
3  CHAUFFEUR-DRIVEN CAR 
3.1.  One (1) chauffeur-driven car will be provided for the use of Ministers and Heads of 
Delegation. The car will be available to transfer the Minister / HoD from the airport on arrival to 
the hotel, to all official meetings and functions during his or her stay and back to the airport before departure. These vehicles will be available from 10 to 21 December 2015. WT/MIN(15)/INF/12 
 
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  3.2.  A Liaison Officer will also be attached to each Minister / HoD and will sit in the front seat of 
the provided car, unless another arrangement is requ ested. One Liaison Officer will be assigned to 
each Minister / HoD to assist with logistical matters during the stay in Nairobi. The Liaison Officer will also serve as a contact point between the Host Government and the Delegation. 
3.3.  A police escort will accompany cars provided to Ministers / HoDs as well as other high-level 
dignitaries. 
4  OFFICIAL HOSPITALITY 
4.1  GALA DINNER 
4.1.  The Government of Kenya, in coordination with Gina Din Group (the Event Organizer), will 
host a Gala Dinner for Ministers / HoDs and other guests. The Gala Dinner will be held on Tuesday, 15 December 2015 at 7:00 p.m. at the Carnivore Gardens. Details of the venue are available at: 
http://www.tamarind.co.ke/carnivore/ .  
4.2.  Invitees are limited to Ministers / Heads of Delegation, their spouses, and one (1) additional 
guest per Delegation . Invitations will be distributed to Delegation Coordinators during badge 
collection at the Accreditation Centre. 
4.3.  Delegation Coordinators should inform the Host Government of special dietary requirements, 
i f  a n y ,  o n  F o r m  B ,  a t t a c h e d  a s  A n n e x  I I .  F o r m  B  s h o u l d  b e  s u b m i t t e d  before 
Monday, 7 December 2015.  
4.4.  Rather than arriving in individual cars to the Gala Dinner, guests are requested to use the 
transportation specially provided by the Host Gove rnment in coordination with the Event Organizer 
(Gina Din Group). These special buses will transport invited guests from their hotels to the 
Carnivore Gardens and back to the hotels, with  service running from 6:30 p.m. to 11:00 p.m. 
4.5.  Appropriate security will be provided fo r the event and along the provided routes. More 
details regarding the transportation arrangements for the Gala Dinner will be announced in due 
course. 
4.2  PROGRAMME FOR ACCOMPANYING PERSONS 4.6.  The Government of Kenya, in cooperatio n with the Kenyan Tourism Board, will offer a 
programme for those people who are accompanying delegates to Nairobi for MC10, subject to 
sufficient interest.  
4.7.  The programme for accompanying persons provides an opportunity for participants to enjoy 
the richness of Kenyan culture. The day-long programme in Nairobi tentatively features encounters 
with African wildlife, recreational activities at one of Nairobi's premiere leisure Clubs as well as a 
unique souvenir-shopping experience. 
4.8.  Delegation Coordinators are requested to register interest in the programme for 
accompanying persons using Form B, attached as Annex II. Forms should be sent before 
Monday, 7 December 2015 . Specific details regarding the programme itinerary will be circulated 
if there is sufficient interest from Delegations. 
4.9.  Additionally, excursion and holiday packages are available for delegates and accompanying 
persons before and after MC10. These affordable package deals are offered by the Kenyan Tourism 
Board in coordination with Kenya Airways. More information about available excursions and tours is available under the "Travel" tab of the Kenyan MC10 website: http://www.mc10nairobi.org . 
4.10.  For further enquiries concerning the pr ogramme for accompanying persons or available 
holiday and excursion packages, kindly contact: wto-mc10leisure@kenya-airways.com . 
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 WT/MIN(15)/INF/12 
 
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ANNEX I – FORM A 
 TENTH WTO MINISTERIAL CONFERENCE 
Kenyatta International Convention Centre 
15 - 18 December 2015 
 
MINISTER / HEAD OF DELEGATION 
ATTENDANCE FORM 
 
(Available in English only) 
Please complete this fo rm and e-mail it to protocol@mfa.go.ke  and wto-mc10@mfa.go.ke  with CC to wto-
transport@mfa.go.ke  before Monday, 7 December 2015. 
 
Kindly complete a separate form for each Minister and Head of Delegation . Any changes to the travel 
arrangements for Ministers / Heads of Delegation after 7 December 2015 must be communicated directly to the Liaison Officer. 
   
A. Point of Contact for Logistical Arra ngements/Delegation Coordinator Details 
 
Member/Observer/Other Gu est or Organization:  
Name:  
Email Address:  
Telephone Number:   
B. Details of Minister/Head of Delegation 
 
Full name of Minister/Head of Delegation:  
Full title of Minister/Head of Delegation:  
Hotel Name:  
Check-in date:  Check-out date:  Date of arrival in Nairobi:  Flight number and arrival time:  Date of departure from Nairobi:  
Flight number and departure time:  
Health issues, if any:   
 
 
 
 
 
 
 
 
 
 
 
 
 WT/MIN(15)/INF/12 
 
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  5   
ANNEX II – FORM B 
 TENTH WTO MINISTERIAL CONFERENCE 
Kenyatta International Convention Centre 
15 - 18 December 2015 
 
MINISTER / HEAD OF DELEGATION  
SOCIAL FUNCTION FORM 
 
(Available in English only) 
Please complete this fo rm and e-mail it to laura@ginadin.com , protocol@mfa.go.ke  and wto-mc10@mfa.go.ke  
before Monday, 7 December 2015 . 
  
 
A. Delegation Coordinator Details 
 
Member/Observer/International Organization:  
Name:  Email address:  Telephone number:  
 
B. Details of Minister/Head of Delegation 
 
Full name of Minister/Head of Delegation:  
Full title of Minister/Head of Delegation:  Special dietary requirements, if any:   
C. Details of Spouse / Person Accompanying Minister/Head of Delegation 
 
Full Name of spouse or accompanying person:  
Flight Details, including Date and Time of  
Arrival, if different from that of the Minister/ Head of Delegation:  
Is spouse or another accompanying person 
interested in the program for accompanying persons?  
Special dietary requirements, if any:  
 
  
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