OFFICE( 18)/32 
18-2447 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No.:  EXT/F/18 -20 Issued on:  19 April 2018 
 
Title:  Logistics Coordinator  Application Deadline (CET):  17 May 2018 
 
Grade:  5 
 Division:  Institute for Training and 
Technical Cooperation  
(557) Contract Type:  Fixed -term 
 
Starting Salary:  CHF 70,667 net per annum  
(approximate)  Duration:  Two years with the possibility of 
extension  
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contri butions and health insurance), dependency benefits, pension plan, health 
insurance scheme, separation grant, and 30 days annual leave.  Benefits for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, insta llation grant, education grant, rental subsidy, 
and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf . 
 
 
The Secretariat of the WTO is seeking to fill a position of Logistics Coordinator in the 
Logistics Unit of the Institute for Training and Technical Cooperation . The Institute for 
Training and Technical Cooperation (ITTC) designs, coordinates and implements trade -
related technical assistance activities. With support across the WTO Secretariat, the 
ITTC delivers specific technical assistance products as mandated by WTO members in 
the regularl y updated Technical Assistance and Training Plans.  
 
 
General Functions  
 
Reporting to the Head of Logistics Unit, the incumbent will work as part of a team of Logistics 
Coordinator s, taking charge of organizing the logistics for Technical Assistance (TA) ac tivities 
assigned to the incumbent, including the following functions : 
 
1. Coordinate and initiat e sending invitations / reminders for all T echnical Assistance  activities 
to Permanent Missions, Regional Secretariats, specialized Agencies and Ministries. Co llect replies 
from invited countries and institutions; submit them to division staff responsible for activity 
selection; prepare lists of selected participants and inform relevant Officials, Mission, Institutions 
and Ministries.  
 
2. Provide TA activity par ticipants and other relevant stakeholders  (e.g. external experts , hotel 
managers, WTO staff participating in the TA activity, etc.) with the necessary information on 
administrative, financial and logistical arrangements  (e.g. meeting room arrangements, 
accommodation, travel itineraries, etc.) . Ensure  flight bookings for the participants and external 
experts  through  the Travel Agency.  Prepare official attestations that may be required to facilitate 
this process . 
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3. Upon request, assist  the Head of Logistics  Unit on planning and allocating the work amongst 
team members . 
 
4. Verify final invoice/s from hotels with initially signed contracts  and f ollow up on  payments 
(e.g. per diem,  terminal expenses , reimbursements, etc.)  with the Finance Section and UBS Bank.    
 
5. Verify the final lists of confirmed participants and speakers  and k eep the relevant  databases 
updated  accordingly . 
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Complet ion of  secondary educatio n.  
Secretaria l/administrative/office management qualifications  will be considered an advantage.  
 
Knowledge and Skills:  
 
Technical Knowledge and Skills:  
 
Good knowledge of administrative, financial and logistical rules and procedures , preferably in a 
multilateral organization.  
A good understanding of  WTO Members, Observers, and other Institutions  collaborating with the 
WTO.  
Office management and administrative skills.  
Excellent  word processing skills; good level of Excel to be able to create tables and charts; good 
level of PowerPoint to be able to pu t together slides  and align them to a set template.  
 
Behavioural Skills:  
 
Excellent organizational skills including a bility to set priorities, multi -task and meet deadlines.  
Client service skills.  
Tact and discretion. Confidentiality skills.  
Problem solv ing skills  and a solutions -oriented mindset.   
Ability to review the work of junior staff members  and give feedback .   
Ability to relate to and build relationships with colleagues.  
Ability to communicate information in a clear way and to understand informat ion. 
Ability to persuade others to a point of view using facts . 
Ability to work as a member of a team, relating to others, while working independently to achieve 
his/her objectives .    
 
Work Experience:  
 
At least five years' relevant professional experience, including in international organization s. 
 
Languages:  
 
Proficiency is required in English and French, to enable the incumbent to communicate clearly, 
accurately and concis ely, orally and in written form . Ability to  understand and draft  basic e -mails 
and respond to phone calls or queries in Spanish is also required.    
 
Additional Information:  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
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  Candidates not selected whose performance in the  selection process nevertheless shows them to 
be suitable for a similar position may be kept on a roster for up to 12 months, and may 
subsequently be called upon as and when the need arises for additional resources.  
________________________________________ ______________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides in structions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy announcement.  
 
PLEASE  NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.