WT/MIN(17)/INF/18  
2 November  2017 
(17-5945) Page: 1/5 
Ministerial Conference  
Eleventh Session  
Buenos Aires, 10 -13 December 2017  Original: Spanish  
 
  
NOTE TO DELEGATIONS  
INFORMATION ON ARRIVALS AND DEPARTU RES FOR DELEGATIONS AND AUTHORITIES 
PARTICIPATING IN THE  ELEVENTH MINISTERIAL  CONFERENCE  
 
Please find below a communication from the Argentine Task Force for the Eleventh Ministerial 
Conference . 
 
Please note :  
 
Transportation will be  organized on the basis of information provided by  the participants, who are 
therefore  required to submit  the relevant  forms in the manner  requested .  
 
1  ARRIVALS  
1.1  Participants accredited to the Eleventh WTO Ministerial Conference  
1.1.  The host Government will provide special logistical arrangements for the reception of all 
participants in the Eleventh WTO Ministerial Conference arriving at Buenos Aires' two airp orts 
(Ezeiza International Airport and Jorge Newbury Airport) as of 00:00 hrs on Thursday, 7  December 
until the end of the day on Sunday, 10 December.  Assistance will also be provided on Wednesday,  
6 December, but only in certain cases and where specifically requested . 
1.2.  Special facilities will be provided for carrying out international arrival procedures, so that 
participants can rapidly board the vehicles  placed at their disposal by the host Government and be 
driven to their respective hotels.  
1.2  Baggage labels  
1.3.  In order to facilitate baggage identification, suitcases dispatched by Conference participants 
will have to bear labels especially supplied for the purpose by the WTO in Geneva. There will be 
three ty pes of label :  
 With a diagonal line in th e upper right hand corner for Heads of Delegation  and Ministers  
(and any person accompanying them in the vehicle leaving the airport ) with diplomatic 
representation in Argentina . 
 With two diagonal lines in the upper right hand corner for Ministers and Head s of 
Delegation with NO diplomatic representation in Argentina and VIPs (and  any person 
accompanying them in the vehicle leaving the airport) . 
 Labels without diagonal lines for other participants from delegations registered for the 
Conference and Secretari at staff . 
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  1.3  Immigration procedures  
1.4.  There will be special "11MC WTO" immigration control points for completing immigration 
procedures upon entry into the country . 
1.4  Obtaining local currency  
1.5.  Argentine pesos can be drawn before exiting the airports:   
 At the Banco de la Nación Argentina (BNA)  currency exchange bureau, to exchange 
US dollars and euros for Argentine pesos. In both airports, the BNA bureau is located 
before  Customs Control . 
 At automatic teller machines (ATMs), to draw Argentine pesos using  a foreign bank card. 
There are various ATMs in the airports. At Ezeiza International Airport, it is 
recommended to use the ATMs loc ated before Immigration Control (passport control ). 
1.6.  There will also be ATMs and a BNA currency exchange bureau  at the Hilton  Hotel. The 
exchange bureau will be open every day during the Ministerial Conference .  
1.5  Information d esk for MC11 participants  
1.7.  On their way out, participants will find an  information d esk before Immigration Control, 
where they can ask any questi ons they may  have. Next to the d esk will be notice b oards  listing the 
hotels recommended by the host Government together with  the bus line (A, B, C, D, etc.) 
corresponding to each hotel, each of the letters being identified with a colour . 
1.6  Transfer to the hotel  
1.8.  Upon ar rival in the public area of the airport, MC11 participants should take the direction 
indicated on the overhead information boards especially installed for them, which will direct them 
to the area where the buses reserved for the WTO will be waiting. There will be staff there to 
assist them and further information boards listing the hotels and the corresponding buses .  
1.9.  Participants will board the buses located at various departure points just a few metres 
outside th e exit of the airport building . Each bus will be identified with its respective colour and 
letter ( A, B, C, D, etc. ).  
1.10.   The bus service will stop at all the hotels previously recommended by the host Government  
in the Information Notes  on accommodation . Upon boarding the buses, passenger s will have to 
inform the driver of the name of the hotel where they will be staying.  
1.11.   The bus service will operate non -stop from both airports as of 00:00 hrs on Thursday, 
7 December until 24:00 hrs  on Sunday, 10  December . Assistance will be provided on We dnesday, 
6 December only in certain cases and where specifically requested.  
1.12.   The buses will leave as soon as they are full or 15 minutes after the first passenger has 
boarded, in the event that no one else intends to board. The frequency of the service may vary 
slightly depending on the day's schedule.  
1.7  Arrival of Ministers, Heads of Delegation and VIPs  
1.13.   Delegation coordinators are required to advise the flight details of each Minister and Head of 
Delegation using Form A attached, which must be filled in and s ent before 24 November  2017 to 
transportationforms.11mc@mrecic.gov.ar . Any subsequent change in the information provided 
must also be communicated to the diplomatic liaison officer . 
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  1.14.   Upon exiting the aircraft, dignitaries will be welcomed according to official protocol by a 
Ministry of Foreign Affairs representative. The dignitary's accredited Ambassador to Argentina or 
an authorized  member of the diplomatic representation may also be present.   
1.15.   Protocol staff will accompany the dignitary to the VIP lounge and take care of his/her 
passport and baggage, as well as the passport and baggage of any  person who will be 
accompany ing the dignitary  in the vehicle leaving  the airport . The baggage of the accompanying 
vehicle passenger must carry the same type of label as that used by the dignitary.  
1.16.   The dignitary and accompanying person will leave in the official vehicle  assigned to the 
dignitary by the host country for the duration of his/her stay . The official from the Argentine 
Federal Police designated to accompany the dignitary during his/her stay will be seat ed in the 
right-hand front seat .  
1.17.   At Ezeiza International Airport , the vehicle will be waiting  for the dignitary on the runway 
and will be guided until it leaves the restricted area of the airport . Other Embassy vehicles may 
accompany the dignitary's official vehicle, once it has left the airport's restricted area.  
1.18.   Diplomatic representations accredited in Argentina will receive special indica tions so as to 
allow them to  participate in logistical arrangements  that will enable  the dignitaries f rom their 
respective countries to leave the airport as quickly as possible . 
1.19.   Diplomatic liaison o fficers will be at the airport to assist delegations from countries that do 
not have an Embassy in Argentina (WT/MIN(17)/INF/13) . 
2  DEPARTURES  
2.1  Participants in the Eleventh WTO Ministerial Conference  
2.1.  The host Government will provide a bus service for transfers  from the hotels to the 
relevant  Buenos  Aires airport for all participants in the Eleventh WTO Ministerial Conference  
whose  flights depart between  18:00 hrs on Wednesday , 13 December and 24:00 hrs on 
Friday , 15 December  (the timetable may change depending on the duration of the Ministerial 
Conference) . Travel lers are required to arrive at the airport at least three hours before their flight 
departure time.  
2.2.  In order to guarantee  transfer s from the hotels, it is vital to provide the departure date, time 
and flight number for each participant .  
2.3.  Delegation coordin ators, NGOs and members of the press are kindly requested to send Form C 
attached , filled out  with the information availabl e, to transportationforms.11mc@mrecic.gov.ar  as 
soon as possible . If necessary, an amended version of Form C may be sent in later , in which case 
the version number must be indicated . The final version must b e sent in before 
30 November  2017.  
2.2  Departure of Ministers, Heads of Delegation and VIPs  
2.4.  Heads of Delegation, Min isters and VIPs will arrive at the airport in their respective official 
vehicles, be welcomed by protocol staff and taken to the VIP lounge . 
2.5.  The rules of the respective airline will determine whether a  boarding pass can be obtained 
and baggage checked in without  the passenger  being present. These rules should be  checked 
beforehand . 
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  WT/MIN(17)/INF/18  
 
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  FORM  A 
 
 
 
 
                                                  Ministerial Conference  
Eleventh Session  
10-13 December  2017 
 
HEAD OF DELEGATION/MINISTER /VIP 
ATTENDANCE FORM  
 
 
Please complete this form and email it to transportationforms.11mc@mrecic.gov.ar  before  
24 November  2017.  
 
Kindly c omplete a separate form for each  Head of Delegation, Minister  and VIP.  
 
Any changes made to flights and/or accommodation after 24 November must also be 
communicated  to the assigned diplomatic liaison officer . 
 
A. Details of Head of Delegation/Minister/VIP  
      
Full name :  
Title:   
Hotel name :  
Date of arrival in  Buenos Aires:   
Flight number, arrival time and 
airport:   
Name of accompanying person in 
vehicle leaving airport :  
Date of departure from  Buenos Aires:   
Flight number, departure time and 
airport :  
 
B. Contact point for logistical matters /Coordinator details  
 
Country/Organization :  
Name :  
Email address :  
Telephone number :  
 
 
  WT/MIN(17)/INF/18  
 
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  FORM  C 
VERSION NO. : 
             DATE : __ / __ / ____  
PLEASE INDICATE ARRIVAL AND DEPARTURE TIMES  (e.g. 9 Dec.  - 15:30)  
 
COUNTRY  SURNAME AND FIRST 
NAME  ARRIVAL TIME  AIRPORT  FLIGHT 
NO. HOTEL  DEPARTURE TIME  AIRPORT  FLIGHT 
NO. 
 7 Dec.  8 Dec.  9 Dec.  10 Dec.  EZE AEP 13 Dec.  14 Dec.  15 Dec.  EZE AEP 
        15:30                        
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
                                
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