RESTRICTED  
  
WT/MIN(13)/INF/6  
 
27 June 2013  
(13-3344)  Page: 1/3  
Ministerial Conference 
Ninth Session 
Bali, 3-6 December 2013    
 
NOTE TO DELEGATIONS 
REGISTRATION AND ACCREDITATION PROCEDURES 
 
 
The following Information Note is part of the series to inform delegations about important logistical matters relating to the Ninth Session of the Ministerial Conference (MC9) which will be held in Bali, Indonesia from 3 to 6 December 2013.  This note addresses the issues of accreditation and 
nomination of Delegation Coordinators (DC) for the registration process for WTO Members and 
Observer Governments.   
_______________ 
  
As has been the practice during previous Minist erial Conferences, the WTO Secretariat will use 
online procedures for the registration of participants attending the Ninth Session.  
Delegations are requested to take note of the following: 
a. Delegation Coordinators are the only focal points between Delegations and the WTO for 
all matters pertaining to accreditation and registration.  There should only be one DC 
dealing both with day-to-day operations of the WTO as well as with the registration 
procedures for MC9. 
b. The responsibilities of the Delegation Coordinator include, inter alia : 
i. handling registration and accreditation; 
ii. badge collection in Bali; 
iii. serving as a contact point between the delegation and the WTO Secretariat/Host 
Government; 
iv. providing information on arrival and departure arrangements of Minister/Head of 
Delegation; and 
v. attending logistics briefings co-hosted by WTO Secretariat and Host Government 
during the Ministerial Conference. 
c. Given the relative shortage of French and Spanish speaking people in Indonesia, it is 
recommended that delegations, to the extent possible, nominate an English-speaking 
DC, who will be the person responsible for collecting badges at the Accreditation Centre in Bali.  Delegations are reminded that it is possible at any time to nominate a new DC. 
d. Member and Observer Delegations who wish to replace  their Delegation Coordinator 
should do so by 19 July 2013 by sending the form attached to Registration.MC9@wto.org  
(see the e-directory for names of your existing Coordinators). WT/MIN(13)/INF/6 
 
- 2 - 
 
  e. The Member and Observer Registration site will be operational as of 
Monday 22 July 2013 at 9 a.m. and the URL link for this application will shortly be communicated to all DCs. 
f. The Accreditation Centre for delegations will be located in the Melia Bali Hotel and open 
for badge collection on Saturday 30 November at 2 p.m. The full address of the 
Accreditation Centre is: 
Melia Bali Hotel 
Kawasan Wisata BTDC Lot 1 
80363, Nusa Dua Bali, Indonesia 
 
The opening hours of the Accreditation Centre will be: 
 
- 30 November, 2 to 6 p.m.  
- 1 and 2 December, 10 a.m. to 10 p.m. 
- 3-5 December, 8.30 a.m. to 6 p.m.   
 
g. For any additional questions or queries, please contact: 
Ms Sandra Gripari Sublet  
Accreditation Officer for MC9 World Trade Organization 
Centre William Rappard 
Rue de Lausanne 154 1211 Geneva 21 
Switzerland 
 Telephone: (0041) 22 739 6117/6426 
Fax: (0041) 22 739 6116 
E-mail: Registration.MC9@wto.org  
    
 
NOMINATION OF DELEGATION COORDINATORS 
 by  
  
WTO MEMBERS / OBSERVER GOVERNMENTS  
 
 
                                                                                                            Please attach photo here  
Delegation:        __________________________________________________________  
Name of the Delegation Coordinator       Mr    Ms    Mrs 
Family Name:         _________________  First (Given) Name:       ________________  
Title / Post:        __________________________________________________________  
Ministry / Department / Mission:        _________________________________________  
Address:        ____________________________________________________________  
  _____________________________________________________________  
Passport Number:        _____________________________________________________  
Telephone:        ____________________  Mobile:        _________________________  
Fax:        ________________________________________________________________  E-mail:        ______________________________________________________________  
Date:        ________________________  Signature: _____________________________  
Language: (tick only one box ) English   
 French    Spanish    
 
Permanent Representative:      _______________________________________________  
Date:        ________________________  Signature:    ____________________________  
  
 
Only valid when stamped and sign ed by the responsible authority 
 
World Trade Organization 
Centre William Rappard – Rue de Laus anne 154 – 1211 Geneva 21 – Switzerland 
E-mail:  Registration.MC9@wto.org