RESTRICTED  
  
WT/MIN(15)/INF/6  
 
22 June 2015  
(15-3234)  Page: 1/8  
Ministerial Conference 
Tenth Session 
Nairobi, 15-18 December 2015  Original: English  
 
 NOTE TO DELEGATIONS 
INFORMATION CONCERNING SECURITY, FI REARMS, RADIO AND FLIGHT CLEARANCE 
Please find below a communication from the MC10 Kenyan National Preparatory Committee 
concerning Security, Firearms, Radio and Flight Clearance.  
 
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This note provides information regarding the general security plan, the procedure for carrying 
firearms, using radio frequency and obtaining flight clearance for special aircraft during the Tenth 
Ministerial Conference (MC10) in Nairobi, Kenya.  
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1  SECURITY ARRANGEMENTS 
1.1.  The Government of Kenya (GoK) takes very se riously its responsibility for all security matters 
in relation to the MC10 Conference that is to be  held from 15 to 18 December 2015 in Nairobi, 
Kenya. The security of the participants, conferen ce venue, hotels and any other designated places 
for the Conference will all be fully addressed in our security planning. 
1.2.  The Government will implement these secu rity measures from the pre-arrival through the 
arrival of delegations and until their departure. 
2  SECURITY FOCAL POINT 2.1.  The main security focal points with whom  WTO will be working between now and during the 
event will be Mr. Joseph Kanyiri of the Ministry of Interior and Coordination of the National 
Government with contact details as follows; email: jokanyiri@gmail.com  and phone number 
+254720253813  and Mr. Odhiambo Isaiah of Kenya National Police Service with contacts details 
as follows; email: wambiao@yahoo.com  and phone numbers +254727136230  or 
+254202724154. 
3  PHYSICAL SECURITY (BARRIERS AND GUARDS) 3.1.  Highly trained and equipped security personnel will be deployed at the Jomo Kenyatta 
International Airport (JKIA) and all border entry po ints of the Republic of Kenya. Optimal security 
measures will be in place at the conference venue, Kenyatta International Convention Centre (KICC) and its vicinity, accreditation centres, adjacent buildings, all the designated hotels for the delegates, parking areas and any other area that will be identified to be considered. The 
conference venue will be swept with explosive dete ctors and sniffer dogs before the start of each 
days programme.  WT/MIN(15)/INF/6 
 
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  3.2.  Security will be provided to all the delegate s from the airport to their hotels and from hotels 
to the designated venues. Further, all persons en tering the conference venue will be searched 
using metal detectors and screening machines for persons, electronics and bags. Appropriate buffer and red zones will be created. We will appreciate the understanding and cooperation of all 
delegations. 
4   VERY IMPORTANT PERSONS (VIPS) 4.1.  All VIPs and Heads of Delegations will be accorded VIP protection by the Government. In case 
a VIP or Head of Delegation has his or her security officer(s), they should work closely with the 
assigned security officers provided by the host Government. Close collaboration is emphasized in 
this matter. 
4.2.  All visiting Heads of State (Presidents) shall be accorded be fitting presidential 
protection. 
5  TRANSPORTATION 5.1.  Appropriate traffic arrangements security measures shall be made to ensure delegates and 
visiting dignitaries access the conference venue and their places of residence with ease. 
6  CONTINGENCY AND EMERGENCY RESPONSE 
6.1.  Contingency plans will be in place to cover any emergency situations that might arise. Should 
an emergency or urgent matter arise, the Authorities have a National Disaster Operations Centre 
that will be alert and on standby. 
7  FIREARMS CLEARANCE 7.1.  Security officers who provide protective security for VIP/VVIPs by carrying firearms must 
have a permit for the firearms they carry into Kenya. The officer should also give detailed personal 
information in relation to name, date/place of birth, rank/position and passport number. 
7.2.  Arrangements shall be put in place to issue temporary firearm certificates to security details 
of VIPs on a case by case basis at Jomo Kenyatta International Airport (JKIA). It is a legal 
requirement to declare the firearm, serial number as well as caliber and quantity of ammunitions at the point of entry. On exit, the temporary fi rearm certificate should be surrendered and both 
the firearm and ammunitions inspected and verified. 
7.3.  Security Officers carrying firearms shall comply with the guidance given by the Kenyan 
security officers and may enter the KICC.  However, they shall not enter the conference meeting rooms with firearms.  
8  RADIO CLEARANCE 
8.1.  Security officers who provide protective se curity for VIP/VVIPs by using radio frequencies for 
their communication devices must have a license for their use. Those who may wish to deploy the 
use of VHF radios are advised to apply for relevant licensing from the Communications Authority of 
Kenya (CAK).  
8.2.  On the process of issuance of VHF license, delegations are reminded to liaise directly with the 
CAK. The contact person is Mr. Etiko, mobile number: +254 722 722 144 and email: 
etiko@ca.go.ke . In addition, the licenses are processed through the Ministry of Foreign Affairs 
and International Trade with the contact detail given as protocol@mfa.go.ke . The application 
needs to be made at least three (3) months ahead of the Conference. There is a specific form CA 
serialized CA/F/FSM/01  to be used (Copy attached as Annex I – in English only). There is a fee 
chargeable and the license is issued for a minimum period of three months. WT/MIN(15)/INF/6 
 
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  9  FLIGHT CLEARANCE 
9.1.  In order to facilitate the arrival and departur e of VIPs with special aircraft to the conference, 
participating Members and Observers are advised to submit a flight clearance request to the Ministry of Foreign Affairs and International Trade of the Republic of Kenya. Delegations are 
required to send an official note confirming the flight details, call sign, route details and other 
information related to the special aircraft.  
9.2.  The official note should be sent to the Mi nistry of Foreign Affairs and International Trade on 
the email protocol@mfa.go.ke and copied to the Kenya Civil Aviation Authority: info@kcaa.or.ke as 
early as possible or at least two weeks before the arrival date of the said special aircraft. 
 
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  ANNEX I 
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