OFFICE( 17)/27 
17-1761 
 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and di versity.  
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Vacancy Notice No.:  EXT/F/17-21 Issued on:  30 March  2017 
 
Title:  Project Management Assistant  Application Deadline (CET):  27 April 2017 
 
Grade:  4 
 Division:  Languages, Docum entation and 
Information Management  
(583) Contract Type:  Fixed -term 
 
Starting Salary:  CHF 65,035  net per annum  
(approximate)  Duration:  Two years with the possibility of 
extension  
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rul es and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contributions and health insurance), dependency benefits, pension plan, health 
insurance scheme, separation grant, and 30 days annual leave.  Benefits for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, installation grant, education grant, rental subsidy, 
and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf . 
 
 
The Secretariat of the WTO is seeking to fill a position of Project Management Assistant 
in the Gr aphic Desi gn, Printing and Documents Distribution Section of the Languages, 
Documentation and Information Management Division . 
 
 
General Functions  
 
Under the supervision of the Chief of Section, the incumbent will be responsible for the reception 
and monitoring of p roject requests. Responsibilities include, but are not limited to:  
 
1. Act as contact point for all project requests, including graphics and printing, from client 
divisions; negotiate and monitor delivery schedules.  
 
2. Compile and maintain spreadsheets t o produce statistics on production costs and prepare 
invoices as required.  
 
3. Optimise management of publication stocks.  
 
4. Prepare draft bids for simple acquisitions of goods or services.  
 
5. Manage CD/DVD production and monitor stocks.  
 
 OFFICE( 17)/27 
 
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  REQUIRED QUA LIFICATIONS  
 
Education:  
 
Completion of secondary school. Specialized training in project management would be an asset.  
 
Knowledge and Skills:  
 
General office skills, including advanced knowledge of Excel.  
General knowledge corporate financial rules and reg ulations concerning procurement procedures.  
Familiarity with Oracle and iProcurement or equivalent system.  
Effective communication skills; ability to work under pressure and adhere to strict deadlines; 
ability to take initiative and cooperate with other co lleagues in a diverse international setting; 
ability to work independently yet be a team player.  
 
Work Experience:  
 
Three to four years' relevant experience is required.  
 
Languages:  
 
Good working knowledge of French and English. Knowledge of Spanish would be an asset.  
 
Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various c ommunication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candidates not se lected whose performance in the selection process nevertheless shows them to 
be suitable for a similar position may be kept on a roster for up to 1 8 months, and may 
subsequently be called upon as and when the need arises for additional resources.  
_________ _____________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides in structions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy announcement.  
 
PLEASE  NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.