OFFICE(14)/73 
14-6902 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members 
offering the highest standards of competence, efficiency and integrity. 
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. 
______________________________________________________________________ 
 
Vacancy Notice No.:   EXT/F/14-38 
 Issued on:   27 November 2014 
Title:   Information Management Specialist - 
Records Manager Application Deadline (CET):   5 January 2015 
 
 Grade:   6 
  
Division:   Language, Documentation and 
Information Management 
(282)   Contract Type:   Fixed-term 
 
Starting Salary:   CHF 84,399 net per annum 
(approximate)  
 Duration:   Two years with the possibility of 
extension 
 
Other 
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant, and 30 days annual leave.  Benefits for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, installation grant, education grant, rental subsidy, and home leave. Additional information on the compen sation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto _e/vacan_e/comp_p ackage_e.pdf.  
 
 
The Secretariat of the WTO is seeking to fi ll a position of Information Management 
Specialist - Records Manager in the Information Management Services of the Language, 
Documentation and Information Management Division.   
 
This is a re-advertisement of  vacancy notice EXT/F/14-22. 
 
APPLICANTS WHO ALREADY APPLIED FOR EXT/F/14-22 NEED NOT RE-APPLY  
 
General Functions  
 
Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials 
and records internally and externally.  The in cumbent will perform the following functions: 
 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 
 
2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to 
harmonize information. 
 3. In accordance with the Paper Smart Secretar iat Plan, oversee the changeover from paper to 
electronic resources in the Archives Section. 
 OFFICE(14)/73 
 
- 2 - 
 
4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 
 
5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 
 
6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. 
Collaborate with the appropriate Secretariat te am to create and distribute promotional and 
informational resources.   
REQUIRED QUALIFICATIONS 
 Education: 
 
An advanced university degree in archives and re cords management or a basic university degree 
plus a qualification in this field recognized by a professional body that is equivalent to an advanced 
university degree.  
 Knowledge and Skills:  
Demonstrated professional experience in indexi ng, analysing and describing archive materials and 
records according to internationally recognized standards.  
Demonstrated experience of state-of-the art electronic records management tools. Practical 
experience of DOCUMENTUM  would be an asset. 
 
Excellent command and use of IT (Information Technology) tools relevant to information 
organization and retrieval (e.g. search engines).    Excellent interpersonal and communication skills.  Ab ility to work as part of a team is essential. 
 
Work Experience:  
Minimum two years' relevant experience. 
 Languages: 
 
Excellent command of English, both oral and wr itten and a good working knowledge of French.  
Spanish would be an asset.  
Additional Information: 
 Only applications from nationals of WTO Members will be accepted. 
_____________________________________________________________________ 
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
____________________________________________________________________ 
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
_____________________________________________________________________ 
Online applications are strongly encouraged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO' s E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply online as soon as possible after the vacancy has 
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy announcement. OFFICE(14)/73 
 
- 3 - 
 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.