OFFICE( 16)/105 
16-6624 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and di versity.  
______________________________________________________________________  
 
Vacancy Notice No.:  EXT/F/16-84 Issued on:  2 December  2016 
 
Title:  Assistant Information Management 
Specialist  Application Deadline (CET):  5 January  2017 
 
 
Grade:  4 
 
  
Divis ion: Languages, Documentation and 
Information Management  
(479) 
Contract Type:  Fixed -term 
 
Starting Salary:  : CHF 65,035  net per annum  
(approximate)  Duration:  Two years with the possibility of 
extension  
 
Other 
Conditions:  In accordance with WTO Staff Re gulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package 
including an annual net salary (subject to mandatory deductions for pension 
contributions and health insurance), dependency b enefits, pension plan, health 
insurance scheme, separation grant, and 30 days annual leave.  Benefits for 
internationally recruited staff may include travel and removal expenses on 
appointment and separation, installation grant, education grant, rental subs idy, 
and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf . 
 
 
The Secretariat of the WTO is seeking to fill a position of Assistant Information 
Management Specialist  in the Official Documents and Records Section  of the Language s, 
Documentation and Information Management  Division . 
 
 
General Functions  
 
Under the supervision of the Chief, Official Documents and Records Section , the incumbent will 
perfor m the following specific duties:  
 
1. Catalogue, index, describe and organize information resources to ensure appropriate access 
and distribution using relevant metadata in electronic systems . 
 
2. Maintain authority files, taxonomies and value lists . 
 
3. Liaise with Divisions regarding routine information management issues and provide support, 
training and troubleshooting for users of specialized systems.  
 
4. Provide assistance to C entral Registry Notifications (CRN)  Administrator, in particular when it 
is necessary to produce periodic reports and statistics on the status of notifications for both 
Members and the Secretariat.   
 
5. Undertake any other administrative and/or data management activities as required.  
 
 OFFICE( 16)/105 
 
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REQUIRED QUALIFICATIONS  
 
Education:  
 
Comple tion of secondary education .  Formal v ocational training in information management would 
be an asset.  
 
Knowledge and Skills:  
 
Knowledge of and e xperience  in cataloguing, indexing, information classification and use of 
databases.  
 
General office skills, inc luding advanced knowledge of MS Word .  
 
Effective communication and interpersonal skills.  
 
Ability to work under pressure and adhere to strict deadlines; ability to take initiative and 
cooperate with other colleagues in a diverse international setting; ability to work independently yet 
to be a team player.  
 
The work may require the incumbent to be available beyond normal working hours.  
 
 
Work Experience:  
 
Three to four  years of relevant experience.  
 
Languages:  
 
Excellent speaking and writing skills in Engl ish, French or Spanish and a working knowledge of the 
other two . 
 
Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres,  interviews and reference checks.  
 
Candidates not selected whose performance in the selection process nevertheless shows them to 
be suitable for a similar position may be kept on a roster for up to 18 months, and may 
subsequently be called upon as and when  the need arises for additional resources.  
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL  BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Central European Time (CET) –  
stated in the vacancy announcement.  OFFICE( 16)/105 
 
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PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.