RESTRICTED  
  
WT/MIN(17)/INF/17  
 
1 November  2017 
(17-5938) Page: 1/8 
Ministerial Conference  
Eleventh Session  
Buenos Aires, 10 -13 December 2017   
 
 
 
NOTE TO DELEGATIONS  
 
ARRANGEMENTS FOR MEE TING ROOM RESERVATIO NS 
Following the best practices from past Ministerial Conferences, the Conference Office will be 
allocating meeting rooms to Delegations for the 11th WTO Ministerial Conference.  Below are tables 
with details regarding the meeting rooms as well as seating plans.  
 
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1  HILTON HOTEL MEETING  ROOMS AND PLANS  
1.1  Bilateral meeting rooms: (Rooms 136 -152 available from 9 -13 December;  Rooms 
106–117 available from 10 -13 December)  
1.1.  Twenty -nine meeting rooms located on the 1st floor will be available for bilateral/plurilateral 
meetings. Three of these meeting rooms will be equipped with PowerPoint facilities.  The process 
for re serving rooms is detailed in Section 4.1 of this document.  
 
1.2.  It should be noted that NGOs and Press will not have access to the 1st floor and therefore 
cannot attend meetings in the above rooms.  As an alternative, a limited number of interview 
rooms will be available on the 2nd floor, under the responsibility of the Information and External 
Relations Division. For this reason, should  you require attendance of press or NGO representatives, 
please contact IERD at press.events@wto.org  and not the Conference Office.   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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  ROOM 
NUMBERS  ROOM STYLE  SEATING CAPACITY  
Total  
Seats at table  Seats at the back  
106 - 117 Boardroom  14 6 20 
136 - 149 Boardroom  14 6 20 
150 – 152pp Boardroom  14 6 20 
pp: Powerpoint facilities  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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  1.2  Atlantico A & B (from 8 - 13 December)  
1.3.  This meeting room is located on the 2nd underground floor of the Hilton Hotel and will be 
available for WTO Groups and other meetings requiring interpretation facilities. This meeting room 
will be used as a single meeting room for the most part but may be split into two separate rooms 
(Atlantic o A and Atlantico B) if the need arises.  
ROOM NAME  ROOM 
STYLE   SEATING CAPACITY  INTERPRETERS 
BOOTHS  Seats at 
table  Other 
seats  Podium  Back of the 
podium  
ATLANTICO A&B  WTO 198 10 12 0 6 
 
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  1.3  ATLANTICO  C (from 9 December – 13 December)  
This meeting room  is located on the 2nd underground floor of the Hilton hotel and will be available 
for WTO Groups and other meetings requiring interpretation facilities.  
 
ROOM NAME  ROOM 
STYLE   SEATING CAPACITY  
INTERPRETERS 
BOOTHS  Seats at 
table  Other 
seats  Podium  Seats  at 
the back of 
the podium  
Atlantico C  WTO 240 10 12 0 3 
 
 
 
 
 
 
 
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1.4  Buen Ayre A  (from 10 December to 1 3 December)  
1.4.  This meeting room  is located on the 2nd floor of the Hilton hotel and will be available for WTO 
Groups and other meetings requiring interpretation facilities  
ROOM 
NAME  ROOM 
STYLE  SEATING CAPACITY  INTERPRETERS 
BOOTHS  
Seats at 
table  Other 
seats  Podium  Seats at the 
back of the 
podium  
Buen 
Ayre A  WTO 102 14 6 0 3 
 
 
 
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2  SHERATON HOTEL  
2.1  Golden Horn (8 December – 13 December)  
2.1.  This meeting room  is located on the 1st floor of the Sheraton hotel and will be available for 
WTO Groups and other meetings requiring interpretation facilities . 
ROOM 
NAME  ROOM 
STYLE  SEATING CAPACITY  INTERPRETERS 
BOOTHS  
Seats at 
table  Other 
seats  Podium  Seats at the 
back of the 
podium  
Golden 
Horn WTO 228 15 12 0 3 
 
 
 
 
 
 
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- 7 - 3  OVERALL VIEW OF MEET ING ROOMS AVAILABLE FOR DELEGATIONS  
 Floor  Availability  Type  Style  Seats at 
table  Podium  Seats at  
the back  Total 
Capacity  Booths  Microphones  Power 
Point 
Facility  HILTON  Atlantico A+B  -2nd 8-13 
Dec. WTO Group/other 
meetings  WTO  198 12 10 220 6  
Atlantico A  -2nd 8-13 
Dec. WTO Group/other 
meetings  WTO  96 6 5 107 3  
Atlantico B  -2nd 8-13 
Dec. WTO Group/other 
meetings  WTO  102 6 5 113 3  
Atlantico C  -2nd 9-13 
Dec. WTO Group/other 
meetings  WTO  240 12 10 262 3  
Buen Ayre A  2nd 10-13 
Dec. WTO Group/other 
meetings  WTO  102 6 14 122 3  
106 --> 117  
1st 10-13 
Dec. Bilats./Plurilats.  Boardroom  14 - 6 20 - - - 
136 --> 149  1st 9-13 
Dec. Bilats./Plurilats.  Boardroom  14 - 6 20 - - - 
150 --> 152  1st 9-13 
Dec. Bilats./Plurilats.  Boardroom  14 - 6 20 - - SHERATON  
Golden Horn  1st 8-13 
Dec. WTO Group/other 
meetings  WTO  228 12 15 255 6  
 
 
 
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  4  AVAILABILITY  OF ROOMS  
4.1.  Meeting rooms will be available on the dates indicated in the table above  
from 08h00 – 22h00 .  
4.1  Process  
4.2.  In order to allocate the most appropriate room, the Conference Office will require the 
following details: date, start and end time of the meetings, number of participants, special 
requirements (interpretation, PowerPoint etc.,), and the par ties who will be meeting.   
4.3.  Block -bookings will not be accepted. So as to ensure equitable use of rooms by all 
delegations, slots will be limited to two hours per reservation for bilateral/plurilateral meetings.  In 
the event that there are no rooms availa ble during the requested time slot, the Conference Office 
will propose available slots.  
4.4.  Delegations wishing to reserve a meeting room should email the Conference Office at 
conference.office@wto.org  from Mond ay, 6 November 2017  providing the details mentioned in 
paragraph 4.2 .  Meeting rooms cited in this document (except Buen Ayre A) are located in areas 
restricted to delegates only therefore, NGOs and Press will have no access thereto.  
4.5.  The Conference Office will be located on the 2nd underground floor and the local telephone 
number in Buenos Aires will be communicated at a later stage.  
4.6.  No food or beverages, other than water, will be allowed in the meeting rooms.  
 
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