OFFICE(19)/42  
19-4029 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No. : EXT/F/19-33 
 Issued on : 13 June 2019 
 
Title: Project Management Assistant  
 Application Deadline : 11 July 2019 
 
Grade : 3 
 Division : Languages, Documentation and 
Information Management  
 Contract type : Fixed-term 
 
Starting Salary : CHF 60,254  CHF 
net per annum  (approximat e) Duration : Two years with the possibility of 
extension  
 
Other  
Conditions : In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contributions 
and health insurance), depe ndency benefits, pension plan, health insurance 
scheme, separation grant, and 30 days annual leave . Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, installation grant, education grant, ren tal subsidy, and home leave.  
Additional information on the compensation package is provided on the 
WTO website : 
https://www.wto.org/ english /thewto_ e/vacan_ e/compensation_ e.htm. 
 
 
The Secretariat of the WTO is seeking to fill the position of Project Management Assistant 
in the Graphic and Event Design, Print and Distribution Section of the Languages, 
Documentation and Information Management Division . 
 
 
General Functions  
 
Working in the Project Management Office, under the supervision of the team leader, the incumbent 
will have the following responsibilities : 
 
1. Implement and follow up on the event project management process : initial discussions with 
clients and overseeing  of design development, production and installation through to the relevant 
"post-mortem", in collaboration with the graphic design team and publication editors . 
 
2. Assist the team leader in monitoring the section's budget and planning expenditure . 
 
3. Participate in preparing clients' terms of reference . 
 
4. Participate in preparing invitations to tender and framework contracts, and help source outside 
companies . 
 
5. Prepare summary records of meetings with clients and graphics and production specialists . 
 
6. Participate in other section activities, as needed . 
 
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  REQUIRED QUALIFICATIONS  
 
Education:  
 
Completed secondary education . Project management training would be an advantage . 
 
Knowledge and Skills:  
 
Technical skills : 
 
General knowledge of office work, preparing summary records, statistics and terms of reference . 
Project management experience and knowledge of the tools required to conduct a project in its 
entirety . 
Knowledge regarding publications and events is an advantage . 
 
Behavioural skills : 
 
Effective communication skills ; ability to work under pressure and adhere to strict deadlines ; ability 
to take initiative and cooperate with other colleagues in a diverse international setting ; ability to 
work independently yet be a team player . 
 
Work Exper ience:  
 
At least two  years' relevant experience is required . 
 
Lang uages:  
 
Proficiency in spoken and written  French  (level corresponding or equivalent to a minimum of C1 
according to the Common European Framework of Reference for Languages (CEFR )) and a good 
level of spoken and written English  (level B1 according to the  CEFR).  
 
Shortlisted candidates will be assessed on their language skills as part of the selection process and 
may be asked to provide proof of their language skills under a recognized framework ( e.g. CEFR, 
IELTS, UN Language Proficiency Exam, etc.) . 
 
Additional Information:  
 
Only applications from nationals of WTO Members will be accepted . 
 
The WTO may use various communication technologies such as video or teleconference for  the 
assessment and evaluation of candidates . The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks . 
 
Candidates not selected whose performance in the selection process nevertheles s shows them to be 
suitable for a similar position may be kept on a roster for up to 12 months, and may subsequently 
be called upon as and when the need arises for additional resources . 
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
_____________________________________________________________ _________  
Please note that all candidates must complete an online application form.  
To apply, please visit the WTO's E -Recruitment website at : https://erecruitment.wto.org . 
The system provides instructions for online application procedures . 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time – 
stated in the vacancy announcement . 
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  PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DAT E WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment .