OFFICE( 19)/67 
19-5312 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
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Vacancy Notice No.:  EXT/F/19-54 Issued on:  16 August  2019 
 
Title:  Senior Facilities Management Assistant  Application Deadline (CET):  15 September 2019 
 
Grade:  5 
 Division:  Administration and General Services 
Division  
 Contract Type:  Fixed -Term 
 
Starting Salary:  CHF 71,925 net per annum  
(approximate)  Duration:  Two years with the possibility of 
extension  
 
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contributions 
and hea lth insurance), dependency benefits, pension plan, health insurance 
scheme, separation grant, and 30 days annual leave.  Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, installation grant, education grant, rental subsidy, and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/c omp_package_e.pdf . 
  
 
The Secretariat of the WTO is seeking to fill the position of Senior Facilities Management 
Assistant in the Facilities Management Section  of the Administration and General Services 
Division.  
 
General Functions  
 
Reporting  to the Deputy Service Manager  of the Facilities Management Section the incumbent of the 
position will  be part of a team of 15 people . S/he will be  responsible for providing a wide range of 
administrative and operational services in key areas of technical Facilities and building management , 
perform ing routine and specialized operational tasks while ensuring compliance with quality 
standards . In parti cular, the incumbent will undertake the following functions:  
 
1. Conduct inspection rounds in buildings to report any anomalies found . 
 
2. Carry out targeted research in the technical fields of the building .  
 
3. Monitor and report monthly on requests for ongoing interventions . 
 
4. Provide support to the supervisor in the preparation and follow -up of technical and complex 
terms of references  for F acilities Management  related contracts such as cleaning, catering, 
landscaping, building maintenanc e, etc. ; analyse offers and draft technical evaluation reports  on 
these  contracts ; prepar e technical reports and administrative memos ; and draft meeting minutes . 
 
5. Draw up purchase orders on iProcurement  (ORACLE -based system for procurement 
requisitions ); monitor  budget and service provider billing .  
 
OFFICE( 19)/67 
 
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6. Assist in setting up major events and moves.  
 
7. Supervis e the Facilities Management Assistant and train less experienced staff , if necessary.  
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondar y school and/or equivalent technical or commercial school.  
 
Knowledge and Skills:  
 
Technical Knowledge and Skills:  
 
Proven knowledge in maintenance and in the various building trades.  
Analytical skills and drafting skills  in French and English , to appraise  and write technical documents.  
Experience in budget management and payment tracking.  
Proven skills in using software such as MS Word and Excel.  
Knowledge of and experience working within  established  procurement proce sses.  
Excellent organizational skills; ability to work under pressure and independently.  
 
Behavioural Skills:  
 
The following interpersonal capabilities are required: ability to perform multiple tasks, with 
anticipation and initiative; a solid team player including ability to work collaboratively with colleagues 
to achieve organizational goals; flexibility and adaptability; customer orientation skills. Problem 
solving skills. Ability to establish and maintain effective partne rships and working relations in a multi -
cultural, multi -ethnic environment with sensitivity and respect for diversity; courtesy, tact and 
discretion.  
 
Work Experience:  
 
At least 5 years of relevant experience, of which 2 years in the Facilities Management field. 
 
Languages:  
 
Excellent knowledge of French, both written and oral, (at a level corresponding or equivalent to a 
minimum of C1 according to the Common European Framework of Reference for Languages (CEFR))  
with good knowledge of English  (at a level co rresponding or equivalent to a minimum of B1 according 
to the Common European Framework of Reference for Languages (CEFR)) .  
 
Shortlisted candidates will be asked to provide proof of their language skills under a recognized 
framework (e.g. CEFR, IELTS, etc.) unless the language in question is their mother tongue. The 
language skills of shortlisted candidates who are unable to provide proof of their language proficiency 
will be assessed as part of the selection process.  
 
Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video o r teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candidates not selected whose performance in the selection  process nevertheless shows them to be 
suitable for a similar position may be kept on a roster for up to 12 months, and may subsequently 
be called upon as and when the need arises for additional resources.  OFFICE( 19)/67 
 
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  ______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN I NTERVIEW  
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Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system pr ovides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time –  
stated in the vacancy announcement.  
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.