EN   EN 
 
 
 EUROPEAN  
COMMISSION   
Brussels, XXX   
[…](2020) XXX  draft  
 
COMMISSION IMPLEMENTING REGULATION (EU) …/...  
of XXX  
laying down rules on the online data exchange and the notification of EU type -approvals 
under Regulation (EU) 2018/858 of the European Parliament and of the Council   EN 1  EN COMMISSION IMPLEMENTING REGULATION (EU) …/...  
of XXX  
laying down rules on the online data exchange and the notification of EU type -approvals 
under Regulation (EU) 2018/858 of the European Parliament and of the Council  
THE EUROPEAN COMMISSION,  
Having regard to the Treaty on the Functioning of the European Union,  
Having regard to Regulation (EU) 2018/ 858 of the European Parliament and of the Council of  
30 May 2018 on the approval and market surveillance of motor vehicles and their trailers, and 
of systems, components and separate technical units intended for such vehicles , amending 
Regulations (EC) No 715/2007 and (EC) No 595/2009 and repealing Directiv e 2007/46/EC1, 
and in particular the second subparagraph of Article 12(4)  and Article 27(3) thereof,  
 
Whereas:  
(1) Article 12(4) of Regulation (EU) 2018/858  requires Member States to use a common 
secure electronic exchange system in order to make accessible to the public as from 1 
September 2022  a list of the EU type -approvals for vehicles, systems, components and 
separate technical units that they have granted, amended, refused or withdraw n, as 
well as a list of the technical services which have performed the tests for the respective 
EU type -approvals . 
(2) Article 27 of  Regulation (EU) 2018/858  requires approval authorities to use that same 
system  in order to make certain documents pertaining to EU type -approvals available 
to the approval authorities of the other Member States, to the market surveillance 
authorities and to the Commission, as well as to inform the approval authorities of the 
other Member States and the Commission of the refusal or withdrawal of any EU type -
approval, including the reasons theref or. 
(3) The European Type Approval Exchange System ( ‘ETAES ’) is a software application 
accessible via the internet and developed by the Member States in order to assist ing 
the EU type -approval authorities  with the practical implementation of information 
exchange requirements laid down in Union acts by providing a centralised 
communication mechanism to facilitate cross -border exchange of a copy of the EU 
type-approval certificate together with th e attachments.  A similar system, the Database 
for the Exchange of Type Approva l documentation and information system , has been  
established under the auspices of the United Nations Economic Commission for 
Europe . It is therefore appropriate to designate ETA ES as the common secure 
electronic exchange system referred to in Article 27(3) of Regulation (EU) 2018/858 . 
(4) To preserve confidential data, requirements on access to ETAES and the use of secure 
data exchange protocols  should be laid down.  
 
                                                 
1 OJ L 151, 14.6.2018 , p. 1.  EN 2  EN (5) In order to make ETAES a searchable online database , requirements regarding  the 
upload  of the EU type -approval  documents referred to in Article 27(1) of Regulation 
(EU) 2018/858 should be laid down . 
(6) In order to better establish the different access rights  to ETAES,  approval authorit ies 
should upload the  documents referred to in Article 27(1) of Regulation (EU) 2018/858 
in ETAES  separately on the basis  of their nature and , where relevant , their status.  
(7) Considering that  ETAES  is, in its current version,  a communication t ool for 
administrative cooperation between Member States  that is not open to the public, it is 
necessary to harmonise  the format and content of  the lists referred to Article 12(4) of 
Regulation (EU) 2018/858  to ensure that the relevant information is made  accessible  
to the public.  
(8) The empowerments laid down  in the second subparagraph of Article 12(4) and in 
Article 27(3) of Regulation (EU) 2018/858 set out the requirements for the use of the  
common secure electronic exchange system  of EU type -approval info rmation for 
motor vehicles and their trailers, and for systems, components and separate technical 
units intended for such vehicles. As those empowerments are closely linked  by their 
subject matter, they should be bundled for the purpose s of this Regulation . 
(9) The measures provided for in this Regulation are in accordance with the opinion of the 
Technical Committee – Motor Vehicles (TCMV),  
HAS ADOPTED THIS REGULATION:  
Article 1 
Common secure electronic exchange system  
 
The European Type Approval Exchange System  (‘ETAES ’) shall be used as the common 
secure electronic exchange system referred to in Article 27(3) of Regulation (EU) 2018/858.  
Article 2  
Security measures  
 
The following security measures shall be  observed  in ETAES in order to prevent unauthorise d 
access : 
(a) encryption of  communication between the ETAES client and the ETAES server , 
using a https protocol with a Secure S ockets Layer certificate ; 
(b) web security prevent ing attackers from  inject ing client -side scripts into the web 
page(s) and from  using multiple layers to trick a user int o clicking on a button or link 
to another web page ; 
(c) a fine grained access control system that makes it possible to grant, read or write 
permissions for the access of authorised parties.  
 
Article 3 
Procedure for the excha nge of type -approval information  EN 3  EN  
1. When  informing authorities on the granting of EU type -approvals, on amendments, refusals 
and withdrawals thereof pursuant to paragraphs 1 and 2  of Article 27  of Regulation (EU) 
2018/858 , the approval authorit y shall  provide an entry for at least the  following attributes  in 
ETAES : 
(a) the d istinguishing number of the Member State , in accordance with point 2.1. of 
Annex IV to Commission Implementing Regulation  (EU) 2020/6832, that issued the  
EU type-approval  certificate ; 
(b) the number of the EU type -approval certificate3; 
(c) the a pproval date  of the  EU type-approval certificate ; 
(d) the n ame of the t echnical service  responsible for carrying out the tests , where 
applicable4; 
(e) the n ame of  the manufacturer ; 
(f) the type of vehicle, system, component or separate technical unit as specified by the 
manufacturer  in the EU type -approval certificate ; 
(g) the vehicle category pursuant to Article 4 of Regulation (EU) 2018/858 , where 
applicable ; 
(h) the Regulation applying to the EU type approved whole -vehicle -, system -, separate 
technical unit - or component ; 
(i) the status of the EU type -approval  ‘grant ed’, ‘amended ’, ‘refus ed’ or ‘withdrawn ’; 
(j) the EU type -approval  refer ence to a vehicle, system, component or a separate 
technical unit . 
2. In the cases referred to in paragraph  1, the approval authority shall also upload  the 
following documents separately in ETAES, in an electronic searchable  format  that allows for 
character recognition:  
(a)  a copy of the EU type -approval certificate, with the indication ‘CERT’ followed by 
the EU type -approval certificate number5 6; 
(b) the information items to be attached  to the EU type -approval certificate  referred to in 
points (a), (c) and (d) of Article 28(1) of Regulation (EU)  2018/858 , with the 
indication  ‘IF’ followed by the EU type -approval certificate number7; 
                                                 
2 Commission Implementing Regulation (EU) 2020/683 of 15 April 2020 implementing Regulation (EU) 
2018/858 of the European Parliament and of the Council with regards to the administrative 
requirements for the approval and mar ket surveillance of motor vehicles and their trailers, and of 
systems, components and separate technical units intended for such vehicles (O J L 163, 26.5.2020, p. 
1). 
3 In case the EU type -approval has been refused and the  approval authority  has not reserved an EU type -
approval certificate number, the approval authority shall use the tab NEWS in ETAES to inform the 
approval authorities of the other Member States of its refusal.  
4 The approval authority shall fill in “not applicable” in the ca se of a step -by-step type -approval, where 
the approval authority collects the whole set of EU type -approval certificates or UN type -approval 
certificates and that authority edited the final whole vehicle EU type -approval certificate.  
5 Example: “CERT e1*20 18/858*00001*00”.  
6 In case the EU type -approval has been refused and that the approval authority has not reserved an EU 
type-approval certificate number, the approval authority shall use the tab NEWS in ETAES to inform 
the approval authorities of the othe r Member States of its refusal.  
 EN 4  EN (c)  the test report  or the test result s sheet  referred to in point (b) of Article 28(1) of 
Regulation (EU) 2018/858, with the indication  ‘TR’ followed by the EU type -
approval certificate number8; 
(d)  any documents other than  the ones mentioned in points (a), (b) and (c),  with the 
indication  ‘OTHER’ followed by the EU type -approval certificate number.  
 
Article 4 
List of EU type -approval s 
 
1 When Member States  make t he lists of EU type -approvals and technical services 
referred to in  Article 12(4) of Regulation (EU) 2018/858  accessible to the public  using  
ETAES , they shall do so  in a standardised  searchable format that allows for character 
recognition . Member States shall keep those lists up to date.  
 
2 The following information shall be included  in the list(s) referred to in paragraph 1 : 
(a)  the distinguishing number of the Member State, in acco rdance with point 2.1. of 
Annex IV to Implementing Regulation (EU) 2020/683 , that issued the EU type -
approval certificate;  
(b) the number of the EU type -approval certificate ; 
(c) the status of the EU type -approval ‘granted’, ‘amended’, ‘refused’ or ‘withdr awn’;  
(d)  the name of the technical service responsible for carrying out the tests, where 
applicable . 
 
Article 5 
Entry into force and application  
 
This Regulation shall enter into force on the twentieth  day following that of its publication in 
the Official Journal of the European Union . 
 
This Regulation shall be binding in its entirety and directly applicable in all Member States.  
 
Done at Brussels,  
 For the Commission  
 The President  
                                                                                                                                                         
7 Example: “IF e4*2018/858*00004 *02”. 
8 Example: “TR e24*2018/858*00001*00” . EN 5  EN  Ursula von der Leyen  
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