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21-5494 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No.:  EXT/PP/21 -31 Issued on:  14 July 2021  
 
Title:  Electronic Notifications and Databases 
Assistant  Application Deadline:  11 August 2021  
 
Grade:    4 
 Division:  Rules  
 
Contract Type:  Project post  
 
Starting Salary:  CHF 65,729  net per annum  
(approximate)  Duration:  Eighteen months with the 
possibility of extension of up to an additional 
eighteen months maximum . 
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contri butions 
and health insurance), dependency benefits, pension plan, health insurance 
scheme, separation grant, and 30 days annual leave.  Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, insta llation grant, education grant, rental subsidy, and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
https://www.wto.org/english/thewto_e/vacan_e/compensation_e.htm  
 
 
The Secretariat of the WTO is seeking to fill position of Electronic Notifications and 
Databases Assistant.  
 
The Rules Division is responsible for all aspects of WTO work, legal and technical, in the 
areas of trade remedies (anti -dumping, countervailing and safeguard measures), 
subsidies, trade -related investment measures, state trading enterprises, and civil aircraft. 
The Rules Division provides legal advice and other assistance to dispute settlement panels 
and provides implementation assi stance, counselling and expert advice to WTO Members 
in each of these areas, and facilitates and supports negotiations. The Division maintains 
electronic notification portals for, and databases of information from, Members' WTO 
notifications of anti -dumpin g, countervailing and safeguard actions . 
 
 
General Functions  
 
Reporting to a senior officer in the Division, the incumbent shall:  
 
1. Administer the e -portal for submission of semi -annual reports of anti -dumping actions; 
collaborate with colleagues in the Rules and Information Technology Solutions Divisions on creating 
a similar e -portal for submission of semi -annual reports on countervailing actions; and assist with 
the migration of the Rules Division's existing databases on anti -dumping, countervailing an d 
safeguard actions.  
 
2. Monitor the receipt, processing and distribution of the semi -annual reports on anti -dumping 
and countervailing actions. Identify in these reports discrepancies, errors and other matters 
requiring clarification by the notifying Mem bers, including by cross -checking with previously reported 
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  data in various notification series and consulting Members' websites; compile lists of errors and 
suggested revisions to be sent to delegations for verification and approval. Provide assistance to 
delegations when submitting their semi -annual reports, including by commenting and proposing 
corrections and clarifications. Respond to queries from Members and Secretariat staff on the 
information received, and arrange for and participate in technical ass istance sessions for delegations 
in this area, as requested.  
 
3. In connection with migrating legacy data contained in the Division's existing databases on 
anti-dumping, countervailing and safeguard actions to newly redesigned and upgra ded databases, 
check  and clarify with Members the database records and correct and create links between records 
as needed.  
 
4. Collaborate with the Information Technology Solutions Division in administering the new e -
portals and the migration of the three Divisional database s in a manner that ensures the prompt 
identification and resolution of technical issues and achieves the optimum functioning of these e -
tools.  
 
5. Undertake other tasks as assigned by the Supervisor and the Director.  
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completed secondary education . Technical  training in  office administration and/or  administering and 
managing databases would be an asset.  
 
Knowledge and Skills:  
 
Technical knowledge and skills:  
 
Familiarity through experience of working within established administrative procedures in 
international organizations.  
An understanding of the substantive work of the Division, e.g., trade remedies and the notifications 
and work of the Committees in this area, would be an advantage.  The job requires the  incumbent 
to quickly gain a good understanding of the following areas: the different notification formats; the 
nature and chronology of the notified actions and how different phases of these actions interrelate; 
and the Harmonized Tariff System and Harmon ized Commodity Description and Coding System.  
Excellent office management and administrative skills.  
Excellent knowledge of Excel and Word, good skills in the use of PowerPoint, and skills in the 
maintenance and management of, and in extraction of precise  targeted information from, databases.  
Speed, accuracy and consistency in data input.  
 
Behavioural skills:  
 
Strong sense of responsibility.  
Excellent organizational skills.  
Ability to manage and prioritize multiple tasks and meet strict deadlines while assuring quality and 
accuracy.  
Ability to work in a team, where supporting and gaining the support of others is important to 
achieving set objectives.  
Ability to pay close attention to detail.  
Excellent communication skills, including the ability to quickly assimilate and communicate 
information in a clear way, particularly when  communicat ing technical information requirements to 
Members' representatives, orally and in writing .  
Ability to exercise d iscretion and tact  when required.  
Ability to relate to and build relationships with colleagues and to establish and maintain good 
relations with delegates.  
 
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  Work Experience:  
 
Three to four years'  experience, of which preferably three in international organizations, with 
significant experience in working with databases.  
 
Languages:  
 
Excellent knowledge of English  (equivalent of level C1 according to the Common European 
Framework of Reference for La nguages (CEFR)) . A good working knowledge of French and/or 
Spanish (B2 level according to CEFR) would be an advantage.  
 
The language skills of shortlisted candidates will be assessed as part of the selection process.  
 
 
Additional Information:  
 
The position  may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candidates not selected whose performance in the selection p rocess nevertheless shows them to be 
suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently 
be called upon as and when the need arises for additional resources.  
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN I NTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system pr ovides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time –  
stated in the vacancy announcement.  
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.