OFFICE( 19)/64 
19-5059 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
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Vacancy Notice No.:  EXT/F/19-52 Issued on:  5 August  2019 
 
Title:  Travel/Finance Assistant  Application Deadline:  15 September  2019 
 
Grade:  4 
 Division:  Administration and General 
Services  
 Contract Type:  Fixed -term 
 
Starting Salary:  CHF 65,729  net per annum  
(approximate)  Duration:  Two years with the possibility of 
extension  
 
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contributions 
and health insurance), dependency  benefits, pension plan, health insurance 
scheme, separation grant, and 30 days annual leave.  Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, installation grant, education grant, rental su bsidy, and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
https://www.wto.org/english/thewto_e/vacan_e/compensation_e.htm  
 
The Secretariat of the WTO is seeking to fill a position of Travel/Finance Assistant  in the 
Financial Management Service of the Administration and General Services Division . 
 
 
General Functions  
 
Under the supervision of Head of Financial Operation s, the in cumbent's duties will include the 
following :  
 
1. Serves as a focal point and advisor for queries from staff in relation to travel processes and 
procedures.  
 
2. Processes travel requests, calculate payments of Daily Subsistence Allowance (DSA) and 
Termina l Expenses for technical assistance activities , authorizes Daily Subsistence Allowance (DSA) 
adjustments and updates the travel system accordingly.  
 
3. Ensures follow -up, verification and approval of travel missions for staff and non -staff through 
the trav el system (MobileXpense) and Excel spreadsheets.  
 
4. Provides support to staff for the submission of their Travels Request and/or Expenses Report 
through MobileXpense.  
 
5. Calculates the entitlement of Lump Sum for Education Grant Travel and Home Leave acc ording 
to the organization al policies . 
 
6. Submits and tracks United Nations Laissez Passer (UNLP) requests.  
 
OFFICE( 19)/ 
 
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  7. Supports the design and implementation of travel -related projects.  
 
8 Supports, when requested, the finance section with education grant allowances calculation, 
invoice processing/payment, supplier creation in the ERP system . 
 
9. Performs any other related tasks as required.  
 
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondary education . Post-secondary training/certificate in Business Administration, 
Finance, Accounting, Human Resources or related fields  will be an asset . 
 
Knowledge and Skills:  
 
Technical Knowledge and Skills:  
 
Good knowledge of travel policies and procedures in international organizatio ns or private sector.  
Good knowledge of and familiarity in the use of the computer and Office applications, especially 
advanced spreadsheet and word processing applications.  
Analytical skills to produce accurate and clear reporting (e.g. travel data resul ts). 
Ability to present and transmit financial information in a clear manner.  
 
Behavioural Skills:  
 
Confidentiality skills to ensure that information is accessible only to those authorized to have access.  
 
The following interpersonal capabilities are requ ired: work as a member of a team, relating to others, 
while working independently to achieve his/her objectives; relate to and build relationships with 
colleagues; and communicate information in a clear and client oriented way and understand 
information.  
 
Work Experience:  
 
Minimum of 3 years relevant working experience in travel administration and/or finance.  
 
Languages:  
 
Fluency in French and English , both oral and written, is required (at a level corresponding or 
equivalent to a minimum of C1 according to  the Common European Framework of Reference for 
Languages (CEFR)). Shortlisted candidates will be asked to provide proof of their language skills 
under a recognized framework (e.g. CEFR, IELTS, etc.) unless the language in question is their 
mother tongue. The language skills of shortlisted candidates who are unable to provide proof of their 
language proficiency will be assessed as part of the selection process.  
 
 
Additional Information:  
 
The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candi dates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candidates not selected whose performance in the selection process nevertheless shows them to be 
suitable for a simil ar position may be kept on a roster for up to 12 months, and may subsequently 
be called upon as and when the need arises for additional resources.  OFFICE( 19)/ 
 
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  ______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WR ITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides in structions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time –  
stated in the vacancy announcement.  
 
PLEASE N OTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.