INF/TE/SSD/CN/6/Rev.1  
 
3 February 2022 
(22-0829) Page: 1/5 
  Original: English  
 
TRADE AND ENVIRONMENTAL SUSTAINABILITY STRUCTURED DISCUSSIONS (TESSD)  
CONVENING NOTICE  
Revision  
This revision of the Convening Notice initially circulated on 28 January 2022 amends the proposed 
agenda for the meeting on 7 February 2022. The presentation by the Overseas Development 
Institute (ODI) of the EIF -funded project "Aligning climate and trade policy for LDCs and graduates" 
(agenda item 5 in the original Convening Notice) will be postponed until the next TESSD meeting.  
 
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1.1.  TESSD will hold its next regular meeting on:  
• Monday , 7 February  2022 from 15:00 to 1 8:00 (Geneva/CEST).  
 
1.2.  In keeping with TESSD's open, transparent and inclusive nature, all WTO Members are invited 
to attend and are encouraged to participate in the meeting.  
1.3.  The meeting will be held in hybrid form. All delegates wishing to attend the meeting in person  
in Room D are required to  register via the interactive calendar on the WTO's homepage. Delegates 
wishing to participate virtually via the Zoom platform , including capital -based officials, register 
through this link:  
https://worldtradeorganization.zoom.us/j/96740601000?pwd=UFFLSmM2d0RGUE1YaGRlZzN4K2N
FZz09  
 
1.4.  The Annex lays out relevant organi zational and technical arrangements.  
1.5.  To guide the discussions in the meeting, the Coordina tors propose the following agenda:  
1. Introductory remarks by the Coordinators  
2. Presentation of the Draft TESSD W ork Plan (INF/TE/SSD/W/17)  
3. Stakeholder views and perspectives  
4. Presentation of the report "The circular economy and international trade: Options for 
the WTO" ( link) by the International Chamber of Commerce (ICC)  
5. Other business  
6. Concl uding remarks by the Coordinators  
 
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  ANNEX  
This Annex lays out relevant organizational and technical arrangements.  
 
1  ORGANIZATIONAL ARRANGEMENTS  
1.1.  In keeping with TESSD's open, transparent and inclusive nature, all WTO Members are invited 
to attend and are encouraged to participate in the meeting. Both Geneva -based and capital -based 
officials of WTO Members are welcome to attend.  
1.2.  The Coordinators have invited a core group of stakeholders (International Chamber of 
Commerce; Internati onal Institute for Sustainable Development; CUTS International; Forum on 
Trade, Environment and the SDGs; Quaker United Nations Office; World Economic Forum and some 
international organizations) to provide their views and perspectives under item 3 of the p roposed 
agenda.  
1.1  In-person participation  
1.3.  The meeting will be held in Room D of the CWR building. In view of current health guidelines, 
capacity in all WTO meeting rooms is fixed at 50%. Places will be allocated on a first -come, 
first-served basis.  
1.4.  Registrat ion is mandatory for those wishing to attend the meeting in person. Delegates are 
required to register via the calendar on the WTO's homepage. The deadline for registration is Friday , 
4 February  2022 at 18:00 (Geneva/CEST) . A sample registration window for attendance at an 
in-person meeting is reproduced below:  
 
1.2  Virtual participation via the Zoom platform  
1.5.  The meeting will also be held via Zoom.  
1.6.  Simultaneous interpretation in the three WTO official languages will be provided on the Zo om 
platform.  
• In view of technical constraints, it is strongly recommended that virtual attendance be 
limited to a maximum of three persons per delegation.  
 
• All delegates wishing to attend the meeting via Zoom, including capital -based officials, 
should use the following link to register : 
 
https://worldtradeorganization.zoom.us/j/96740601000?pwd=UFFLSmM2d0RGUE1YaGRlZzN4K2N
FZz09  
 
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  • If technical difficulties result in delegations being unable to intervene virtually under a given 
agenda item, the opportunity to take the floor will be given at an appropriate juncture before 
the meeting closes. Should the technical problem persist, delegations may contact the 
Secretariat ( tessd@wto.org ) during the course of the meeting, either to send their statement 
for it to be read out during the meeting, or to request that the meeting be informed of their 
interest in the item under consider ation and their intention to circulate their written 
statement to all participants after the meeting.  
 
1.2.1   Technical arrangements for Zoom attendance  
1.7.  Delegations are kindly requested to review and take note of the technical arrangements for 
virtual attendance as set out further below.  
1.2.1.1   Before the meeting  
1.8.  Delegations are kindly requested to review and take note of the following checklist of technical 
arrangements for Zoom attendance:  
• Ensure your device has the latest version of Zoom Client  installed.  
 
• Wired internet connection is preferable over Wi -Fi, though not required.  
 
• Check fo r typical noise sources: air conditioning, fans, open windows, TV sets, pets.  
 
• Have a backup device or a mobile phone for dial -in at the ready.  
 
• Keep one operational microphone per room. Two or more active microphones in the same 
room may create an echoin g effect.  
 
• On Windows, please restart your computer on the day before your meeting to make sure all 
automatic updates are installed.  
 
1.2.1.2   Joining the meeting  
1.9.  Upon registration, attendees will receive an email message from Trade and Environmental 
Sustainability  Structured Discussions <no -reply@zoom.us> containing a link to join the meeting. A 
sample message is reproduced below:  
 
1.10.    Please note that this link is personal and should not be shared. Attendees will receive 
reminders one day and one hour before the sta rt of the meeting. Please ensure that your Zoom link 
can be easily retrieved, as you will not be able to request a new link after the registration deadline.  
1.11.   It is recommended that attendees connect at least one hour ahead of the actual meeting.  
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  1.12.   For easy re cognition during the meeting, attendees are kindly asked to change their Zoom 
display names to:  
<DEL, LAST Name, First NAME>  
where DEL stands for an abbreviated form of your delegation or organization's name.  
1.13.   To change your Zoom display name:  
• Click on " Participants"  at the bottom of your screen. The participants list will show on the 
right-hand side of your screen.  
 
 
 
• Hover with your mouse over your name, select "More" and then "Rename".  
 
• Then type your new display name using the format specified above . 
 
1.14.   As soon as attendees have joined the meeting, they are kindly requested to mute their 
microphones for the entire duration of the meeting unless the Chair has recognized an 
attendee to give them the floor.  
1.15.   To mute your microphone, click on "Mute" at the bottom or your screen.  
 
1.16.   Please note that simultaneous interpretation into the three official WTO languages will be 
provided during the meeting. To access interpretation:  
• Click on the " Interpretation"  icon at the bottom of your screen  
• Select the lang uage of your choice.  
1.17.   Attendees using simultaneous interpretation should switch it off while delivering a statement.  
1.2.1.3   During the meeting  
1.18.   To request the floor:  
• Click on the icon labelled " Reactions " at the bottom of your screen.  
 
• At the bottom of the window , click the button labelled "Raise Hand"  
• Once the Chair recognizes you to give you the floor, please unmute your microphone and 
deliver your statement. Remember to speak at a moderate pace to facilitate simultaneous 
interpretation.  
• Once you have finished delivering your statement, please mute your microphone and click 
again on "Reactions", then on "Lower Hand".  
• If you have clicked the "Raise Hand" button by mistake, click on "Reactions" and then on 
"Lower Hand" to lower your digital hand.  
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  1.2.1.4   Meeting tips 
• Turn on an overhead/front light and face a window if possible.  
• Avoid backlight and frame your image and check the background – simple/neutral is best.  
• If you are speaking: keep any visual distractions to a minimum and replicate eye contact by 
looking to the camera.  
• Choose a quiet environment and reduce background noise (indoors in an echo -free place).  
• Use only one device at a time.  
• Adjust the headset (do not put the microphone too close to your mouth) and the volume of 
your headphones.  
• When taking the floor, talk directly into the microphone, without turning your head away 
and moving the microphone.  
• Speak clearly with a normal voice when you take the floor, at a moderate pace.  
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