EN   EN 
 
 
 EUROPEAN  
COMMISSION   
Brussels, XXX   
SANTE/7064/2019 
(POOL/G3/2019/7064/7064 -EN.docx)  
[…](2019) XXX  draft  
 
COMMISSION IMPLEMENTING REGULATION (EU) …/...  
of XXX  
establishing the model official certificate and rules for issuing official certificates for 
goods which are delivered to vessels leaving the Union and intended for ship supply or 
consumption by the crew and passengers, or to NATO or a United States’ milita ry base  
(Text with EEA relevance)  
This draft has not been adopted or endorsed by the European Commission. Any 
views expressed are the preliminary views of the Commission services and may not 
in any circumstances be regarded as stating an official position of the Commission.    
EN 1  EN COMMISSION IMPLEMENTING REGULATION (EU) …/...  
of XXX  
establishing the model official certificate and rules for issuing official certificates for 
goods which are delivered to vessels leaving the Union and intended for ship supply or 
consumption by the crew and passengers, or to NATO or a United States’ military base  
(Text with EEA relevance)  
THE EUROPEAN COMMISSION,  
Having regard to the Treaty on th e Functioning of the European Union , 
Having regard to Regulation (EU) No 2017/625 of the European Parliament and of the 
Council of 15 March 2017 on official controls and other official activities performed to ensure 
the application of food and feed law, ru les on animal health and welfare, plant health and 
plant protection products, amending Regulations (EC) No 999/2001, (EC) No 396/2005, (EC) 
No 1069/2009, (EC) No 1107/2009, (EU) No 1151/2012, (EU) No 652/2014, (EU) 2016/429 
and (EU) 2016/2031 of the Europe an Parliament and of the Council, Council Regulations 
(EC) No 1/2005 and (EC) No 1099/2009 and Council Directives 98/58/EC, 1999/74/EC, 
2007/43/EC, 2008/119/EC and 2008/120/EC, and repealing Regulations (EC) No 854/2004 
and (EC) No 882/2004 of the European  Parliament and of the Council, Council Directives 
89/608/EEC, 89/662/EEC, 90/425/EEC, 91/496/EEC, 96/23/EC, 96/93/EC and 97/78/EC and 
Council Decision 92/438/EEC (Official Controls Regulation)(1), and in particular Articles 
77(3)(a) , 90(a)  and (f)  thereof ,  
Whereas:  
(1) Regulation (EU) 2017/625 establishes the rules with which the competent authorities 
of the Member States must comply when performing official controls on animals and 
goods entering the Union in order to verify compliance with Union agri -food chain 
legislation.   
(2) Commission Delegated Regulation XXX/2019 [ SANTE/7166/2018; AP 
PLAN/2018/2661 ]2 lays down rules for the  official controls of consignments  of 
products of animal origin, germinal products , animal by -products , derived products , 
hay and stra w and composite products  from third countries , that are stored in 
warehouse s located in the Union territory, and th at are to be delivered either to a 
NATO or United States’  military base  located in the Union territory or in a third 
country , or to a vessel leaving the Union and intended for ship supply or consumption 
by the crew and passengers .  
(3) Delegated Regulation XXX/2019 in particular  provides  that those consignments of 
products of animal origin, germinal products , animal by -products , derived pr oducts, 
hay and straw and composite products  must be accompanied by an official certificate 
when leaving  the warehouse . 
                                                 
1 OJ L 95, 7.4.2017, p. 1.   
2 Commission Delegates Regulation  (EU) …/... of XXX  supplementing Regulation (EU) 2017/625 of the 
European Parliament and of the Council  as regards rules for official controls of consignments of 
animals and goods in transit, transhipment and onward transportation  (OJ L …., … …. .2019, p. ….) .  
EN 2  EN (4) Delegated Regulation XXX/2019 also provides that consignments of products of 
animal origin, germinal products , animal by -products , derived products, hay and straw 
and composite products  from third countries that are destined for a vessel leaving the 
Union must be accompa nied by an official certificate when transported from the 
border control post to the vessel . 
(5) For reasons of clarit y and consistency , it is appropriate to establish  a single model 
official certificate  for consignments of products of animal origin, germinal products , 
animal by -products , derived products, hay and straw and composite products  from 
third countries destined  for delivery to vessels leaving the Union and intended for ship 
supply or consumption by the crew and passengers, or to NATO or U nited State s’ 
military bases located in the Union territory or in a third country . 
(6) Frequently, the  content of consignments  is formed at warehouses . Such consignments  
may consist of goods  that are  derived  from several consignments of different origin s 
or product categories. In order t o reduce administrative burdens, a single official 
certificate  should be used for the goods in th e newly formed  consignments . The 
traceability of goods should be assured  by indicating in the official certificate the 
number of the Common Health Entry Document (CHED) accompanying the original 
consignment s from which  the goods are derived.   
(7) The official certificate may be issued by the competent authorities either in paper or in 
electronic form at. Therefore, it is appropriate to establish requirements as regards the 
issuance of the official certificate in both cases . 
(8) For the purpose of consis tency,  the rules applying to the issuance of electronic 
certificates and to the use of an electronic signature for official  certificates laid down 
in Commission Implementing Regulation XXX/2019 [ the ‘IMSOC Regulation’ 
pursuant to Article 90(f) of Regulation (EU) 2017/625]3 should also apply to the 
model official certificate established  in this Regulation.  
(9) Model certificates are included in the electronic system TRACES, set up by 
Commission Decision 2003/623/EC4 and Commission Decision 2004/292/EC5 to 
facilitate and accelerate administrative procedures at Union borders  and at customs 
warehouses  and to enable electronic communication between the parties involved . 
Accordingly,  the format of the model  official  certificate  laid down in this Regulation  
and the notes on its completion should be adapted to the TRACES system . 
(10) In accordance with Article 133(4) of Regulation (EU) 2017/625, the TRACES system 
is to be integrated into the Information Management System for Official Controls 
(IMSOC).  The model offic ial certificate  laid down in this Regulation should therefore 
be adapted to IMSOC .  
(11) Regulation (EU) 2017/625 applies from 14 December 2019. Accordingly, the rules 
laid down in this Regulation should also apply from that date.  
                                                 
3 Commission Implementing Regulation (EU) …/...of XXX  laying down implementing measures for the 
Rapid alert system for food and feed, and rules as regards the computerised information system for 
notifying and reporting on listed animal diseases, the notification of the presence of, and protective 
measures taken  against, plant pests, administrative assistance and cooperation between Member States’ 
authorities, and the functioning of the information management system for official controls (‘the 
IMSOC Regulation’)  (OJ L …., … … .2019, p. ….).  
4 Commission Decision 2003/623/EC of 19  August 2003 concerning the development of an integrated 
computerised veterinary system known as Traces (OJ L 216, 28.8.2003, p. 58).  
5 Commission Decision 2004/292/EC of 30 March 2004 on the introduction of the Traces system and 
amending Decision 92/486/ EEC (OJ L 94, 31.3.2004, p. 63).   
EN 3  EN (12) The measures provided for in t his Regulation are in accordance with the opinion of the 
Standing Committee on Plants, Animals, Food and Feed , 
HAS ADOPTED THIS REGULATION:  
Article 1 
Definition  
For the purposes of this Regulation, the definition of ‘warehouse’ set out in Article 2 (2) of 
Commission Delegated Regulation XXX/ 2019 [ SANTE/7166/2018; AP PLAN/2018/2661 ] 
shall apply . 
Article 2 
Model official certificate  
1. For the purposes of Article 19(1) and Article 27( c) of Commission Delegated 
Regulation XXX/2019,  the model official certifica te set out in Part I of the Annex to 
this Regulation shall be used for the official certification of consignments of products 
of animal origin, germinal products , animal by -products , derived products, hay and 
straw and composite products  which are delivere d: 
(a) to vessels leaving the Union territory and intended for ship supply or 
consumption by the crew and passengers, or  
(b) from a warehouse located in the Union territory to NATO or U nited States’  
military bases located in the Union territory or in a th ird country . 
The official certificate may be issued in paper format or electronically  through 
IMSOC.  
2. Where the content of consignment s is formed at a warehouse  and composed of 
products  of different origin s or product categories, one single official certificate  may 
be issued to accompany such consignment . 
Article 3 
Requirements for official  certificate s which are not submitted in IMSOC  
Official certificates which are not submitted in IMSOC  shall meet the  following requirements : 
1. in addition to the signature of the certifying officer, the official certificate shall bear 
an official stamp. The colour of the signature and stamp shall be different to the 
colour of the printing.  
2. where the official certificate contains statements, statements which are not relevant 
shall be crossed out, initialled and stamped by the certifying officer, or  completely 
removed  from the certificate .  
3. the official certificate shall consist of:  
(a) a single sheet of pap er; or 
(b) several sheets of paper where all sheets are indivisible and constitute an 
integral whole; or 
(c) a sequence of pages numbered so as to indicate that it is a particular page in a 
finite sequence.   
EN 4  EN 4. Where the official certificate consists of a sequence of pages, each page must 
indicate the unique code as referred to in Article 89(1)(a) of Regulation (EU) 
2017/625 and bear the signature of the certifying officer and the official stamp.  
5. The official certificate shall be issued before the consignments to which it relate s 
leave  the co ntrol of the competent authorities  at the border control post or at the 
warehouse .  
Article 4 
Requirements for official  certificate s submitted in IMSOC  and for the use of electronic 
signature  
1. Official certificate s submitted in IMSOC shall be based on the model official  
certificate laid down in Part I of the Annex to this Regu lation.  
2. The official certificate shall be submitted in IMSOC before the consignments to 
which it relate s leave the control of the competent authorities at the border control 
post or at the warehouse.  
3. Official certificate s submitted in IMSOC  shall meet the requirements for the issuance 
of electronic official certificate and for the use of electronic signature laid down in 
Article 39 of Implementing Regulation XXX/2019 [draft ‘IMSOC Regulation’, 
based on Article 90(f) of Regulation 2017/625(SA NTE 7042/2018)].  
Article  5 
Notes on the completion of the official certificate  
The official certificate shall be completed by reference to the notes set out  in Part 2  of the 
Annex to this Regulation.  
Article 6 
Entry into force and date of application  
This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union . 
It shall apply from 14 December 2019.  
This Regulation shall be binding in its entirety and directly applicable in a ll Member States.  
Done at Brussels,  
 For the Commission  
 The President  
 Jean -Claude JUNCKER