WT/MIN(21)/INF/12  
22 November 2021  
(21-8794) Page: 1/7 
Ministerial Conference  
Twelfth Session  
Geneva, 30 November -3 December 2021  Original: English   
 
NOTE TO DELEGATIONS  
 
ACCESS BADGES, SECURITY AND TRANSPORTATION ARRANGEMENTS  
The purpose of this notice is to inform participants of the security arrangements for the  
Twelfth Session of the Ministerial Conference to be held from 30 November to 3 December 2021 at 
the Centre William Rappard (CWR) and at the Centre International de C onférences de Genève 
(CICG).  
 
1  BADGES FOR DELEGATES  
1.1.   After completing registration in the MC12 E -Registration system, each MC12 participant will 
receive a nominative ID photo badge for MC12 (hereinafter "MC12 ID badges"), containing the 
following informatio n: 
a. First and last name  
b. Photo (ID format)  
c. Name of the delegation  
d. Status  
1.2.   All badges will be distributed at the MC12 Accreditation Center (CCV building, rue de 
Varembé  9, 1202 Geneva) and can be collected by Delegation Coordinators only, from 26 November 
to 3 December from 7h30 a.m to 8 p.m.  
1.3.  No badges will be distributed at the CWR or CICG buildings.  
1.4.  Should any delegate mislay his/her badge during the Conference, the Delegation Coordinator 
must contact:  
Mr Guillaume PROU  
Accreditation Officer for MC12  
 
Telephone: (0041) 22 739 6606  
E-mail: registration.mc12@wto.org  
 
1.5.  In the general interest and in accordance with the security procedures in force, badges must 
be worn visibly at all times .  Instructions to th at effect will be given to staff in the Security and 
Safety Section and to Police officers. All badges mentioned in this note, including vehicle 
passes, will be required as of 29 November at 7 a.m . 
2  ACCESS TO THE CWR BUILDING (WTO HEADQUARTERS)  
2.1.  Access to the CWR building will be limited to 6 (six) representatives per delegation 
simultaneously present in the building at any given time, including the HoD. To this end, each 
delegation will receive 6 (six) non -nominative access badges (hereinafter "M C12 floating badges") 
containing only the name of the Delegation and a progressive number from 1 to 6.  To  access the WT/MIN(21)/INF/12  
 
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  CWR building and meeting rooms, each delegate must present both an MC12 floating badge and a 
nominative MC12 ID badge.  
2.2.  MC12 floating badge s may be transferred among the duly accredited representatives within 
the same delegation. An MC12 floating badge is considered valid for entry in the CWR building and 
meeting rooms only if held by a delegate of the same delegation specified on the MC12 fl oating 
badge, and only when presented together with an MC12 ID badge.  
2.3.  The purpose of the MC12 floating badges is limited to granting their holders access to the CWR 
building. Additional limitations apply to meeting rooms, as described below.  
2.4.  Facilitators a nd Negotiating Group Chairs will receive an additional MC12 floating badge.  
2.5.  Due to space constraints, and unless otherwise specified in the relevant convening notice, 
access to Working Session meetings at the level of HoDs will be limited to HoD plus two additional 
representatives per delegation. Each delegation will receive 3 (three) dedicated badges for Working 
Sessions (hereinafter the "MC12 Working Session" badge), which shall be presented at the entrance 
of the Working Session meeting room. For all th e other meetings taking place at the CWR, and 
unless otherwise specified in the relevant convening notice, access will be limited to up to 2 (two) 
representatives per delegation.  
2.6.  Secretariat personnel will accompany delegates to their designated seats in meeting rooms.   
The assigned places will be marked with a nominative delegation nameplate.  
3  ACCESS TO MEETING ROOMS IN THE CICG BUILDING  
3.1.  Due to space constraints, each delegation will receive:  
• 4 (four) non -nominative special badges to attend the Opening Ce remony (hereinafter "MC12 
Opening badges"). To access the Opening Ceremony at the CICG, each delegate, including 
the HoD, must present both the MC12 Opening badge and the MC12 ID badge;  
 
• 3 (three) non -nominative Plenary Session badges (hereinafter "MC12 Plenary badges"). To 
access the Plenary Session at the CICG, each delegate, including the HoD, must present 
both an MC12 Plenary badge and an MC12 ID badge.  
3.2.  For all the other meetings takin g place at the CICG, and unless otherwise specified in the 
relevant convening notice, access will be limited to up to 2 (two) representatives per delegation.  
3.3.  Secretariat personnel will accompany delegates to their designated seats in meeting rooms. 
The as signed places will be marked with a nominative delegation nameplate.  
3.4.  Because the number of individuals simultaneously present in the CICG building must be kept 
below 1'000 per applicable Swiss regulations, the number of attendees to in person meetings in t his 
building may have to be limited at short notice, and meetings may have to be quickly relocated to 
accommodate this rule.  The Secretariat will make every effort to accommodate such relocation.  
4  ADDITIONAL ACCESS AUTHORIZATIONS  
4.1.  In addition to the limited  number of delegates specified in the previous paragraphs, the 
following individuals, if duly registered in the MC12 E -Registration system, may be authorized to 
enter the CWR and the CICG premises:  
a. Health professionals/assistants accompanying disabled HoD/ Minister, exclusively during 
the presence of the latter in the MC12 venues (only one per Delegation);  
b. Interpreters accompanying HoDs or Ministers, for the duration of the performance of their 
services for the HoD or Minister and subject to the availability  of interpreters' booths. 
Special exceptions may be considered for 'whisperers' inside meeting rooms, subject to 
the capacity of meeting rooms (two per Delegation maximum).  Requests for access to 
meeting rooms or interpretation booths should be sent to conference.office@wto.org ; WT/MIN(21)/INF/12  
 
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  c. Close protection officials while accompanying their HoD or Minister (one per HoD/Minister);  
4.2.  Delegates falling in one of the above categories shall announce their presence in advance to 
registration.mc12@wto.org . In addition, simultaneous interpreters and whisperers shall also 
announce their presence in advance to conference.office@wto.org.  
4.3.  If duly authorized following their announcement  under para. 4.2, members of the Delegations 
falling under para. 4.1 will be provided with a special nominative access badge.  
5  VEHICLE ACCESS TO THE CONFERENCE  
5.1.  Together with the event badges, each Delegation  will also receive a limited number of vehicle 
passes allowing access to the Conference areas, namely one vehicle pass per HoD/Minister car, and 
two additional vehicle passes for Mission vehicles. Vehicle passes are to be collected at the 
Accreditation Center by Delegation Coordinators only.  
5.2.  To avoid tra ffic disruptions and in view of the very restricted number of parking spaces around 
the Conference areas, participants are strongly encouraged to make car -sharing arrangements.  
5.3.  Also, please note that the number of spaces in the car parks (Nations, Kazem R adjavi and 
Biotech) is limited and that there is no guarantee that spaces will be available for all vehicles. No 
parking will be available at the CWR.  
5.4.  To facilitate the traffic for MC12 participants, the Geneva police has prepared a global traffic 
plan bet ween the CWR and the CICG (see Annex1).  
5.5.  For Ministers and Heads of Delegation : 
• Access to the CICG will be via the Rue de Varembé.  
 
• The Head of Delegation vehicle pass (red and yellow) entitles the driver to drop off the 
Minister or Head of Delegation at th e dedicated area (see Annex 2) and to park in the Parking 
des Nations.  Each delegation will receive only one such pass.  
 
• Ministers and Heads of Delegation will leave via the same point on the Rue de Varembé at 
which they were dropped off.  
 
• Access to the CWR will be via the Avenue de la Paix or via the Rue de Lausanne.  
 
• The Head of Delegation vehicle pass (red and yellow) entitles the driver to drop off the 
Minister or Head of Delegation at the CWR and to park in the Parking of Biotech (dedicated 
to HO Ds/Ministers vehicle passes only), Rue Kazem Radjavi (see Annex 3).   
 
• Ministers and Heads of Delegation will leave via the same point at which they were dropped 
off. 
 
5.6.  For Delegates : 
• There is no parking available for delegates at the CICG. Delegates are ki ndly encouraged to 
use the WTO shuttles.  
 
• Mission vehicles will be allowed to stop on the Rue de Varembé (see Annex 2) and on the 
Avenue de la Paix (see Annex 3) strictly for the time it takes to drop off and/or to collect 
waiting passengers.  
 
• The Delegate  vehicle pass (blue and white) entitles the driver to drop the delegates off at 
the dedicated areas (see Annex 2 and Annex 3). Delegates should then proceed to the CICG 
or to the CWR by following the pedestrian access instructions.  
 
• The same vehicle pass authorizes parking at the Kazem Radjavi car park, where there is no 
specific space reserved for delegations (parking slots will be allocated on a first come, first WT/MIN(21)/INF/12  
 
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  served basis). Due to the very limited number of spaces, each delegation will receive a 
maximum of two vehicle passes.  
 
6  SHUTTLE SERVICE  
6.1.  There will be a shuttle service between the CWR and CICG.  This service will be available from 
Sunday, 28 November until Friday 3 December, departing every 15 minutes between 07h00 – 
22h00.  The schedule will be adapted according to the meetings programme. The shuttles will follow 
a dedicated route and will not stop in -between the two venues. Pick -up and drop -off points are 
indicated in Annexes 2 and 3 of this document.  
6.2.  Participants are encouraged to use this serv ice as much as possible instead of official vehicles 
so as to reduce congestion on the dedicated route, which may result in delays.  
6.3.  Each of the shuttles will be identified by a letter (A, B, C, D, etc.).  For further enquiries 
regarding this service, pleas e contact agsddrivers@wto.org  or telephone +41 22 739 5744.   
6.4.  For sanitary reasons, masks shall be worn at all times while in the shuttle.  
7  PEDESTRIAN ACCESS  
7.1.  Pedestrian access to the CICG will be via the Rue de Varembé.  
7.2.  All participants, included HODs/Ministers, will be directed to the checkpoint (see Annex 2) 
where they will be screened (X -ray, metal detector, and Covid certificate check).  
7.3.  Pedestrian access to the CWR will be via the Avenue de la Paix for delega tions (see Annex 3).  
7.4.  After they have passed through the security check, delegates will be in the secure area of the 
Conference and will be able to move about freely.  However, if they leave the secure area, they will 
have to be checked again should they wi sh to re -enter the secure area.  
7.5.  To access the CWR, all HODs/Ministers will be screened at the welcome pavilion (see Annex 3).  
8  INFORMATION  
8.1.  Delegations are urged to allow sufficient time for delays due to road traffic and personal 
security checks at the entr ance to the site.  
8.2.  For further information or clarification regarding access passes, please contact the Security and 
Safety Section by email only at security@wto.org ; 
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  WT/MIN(21)/INF/12  
 
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  ANNEX 1  
 
GLOBAL TRAFFIC PLAN BETWEEN CWR AND CICG  
 
 
  
WT/MIN(21)/INF/12  
 
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  ANNEX 2  
 
ACCESS TO THE CICG  
 
  
WT/MIN(21)/INF/12  
 
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  ANNEX 3  
 
ACCESS TO THE CWR  
 
 
 
 
__________  
1 Drop -off area for shuttles and Missions cars  
2 Drop -off area for HoDs/Ministers  
3 Police check  
4 Security control