WORLD TRADE WT/MIN(96)/INF/5
26September 1996
ORGANIZATION(96-3857)
MINISTERIAL CONFERENCE
Singapore, 9-13December 1996
MINISTERIAL CONFERENCE
Communication from thePermanent Representative ofthe
Republic ofSingapore totheUnited Nations inGeneva
YouwillfindattachedacommunicationthatwehavereceivedfromthePermanentRepresentative
oftheRepublic ofSingapore totheUnited Nations inGeneva.WT/MIN(96)/INF/5
Page2
Permanent Representative ofthe
Republic ofSingapore to
theUnited Nations
Geneva
18September 1996
Dear Colleagues,
WORLD TRADE ORGANIZATION (WTO) MINISTERIAL CONFERENCE (MC),
SINGAPORE, 9TO13DECEMBER 1996
1. Iampleased totakethisopportunity toupdate youontheaccommodation arrangements for
theWTO MC.
2. TheHousing Bureau oftheWTO, which hasbeenappointed toserve youhasbeenreceiving
block bookings ofrooms fromanumber ofdelegations andhasalready sentconfirmations ofbookings
tovarious delegations.
3. Almost halfofthe2,000 rooms inhotels which arelocated within walking distance fromthe
SingaporeSuntecCentre(SSC),wheretheconventionwillbeheld,havealreadybeenblockedbyvarious
country delegations withtwohotels, PanPacific andMarina Mandarin already being full. Westill
haveabout 1,000 rooms leftinclose proximity totheSSCandalmost 3,000 rooms inhotels, which
areatmost20minutes drive bycoach totheconvention centre. Iwould liketourgealldelegations
which haveyettomake bookings todosoassoonaspossible andforthose delegations whohavemade
bookings butnotpaiddeposits todososoon, inorder toreceive confirmation ofbookings. Thecut-off
dateforthereservation is1October 1996, afterwhich theHousing Bureau maynotbeabletoguarantee
confirmed rooms. Iwould alsoliketotakethisopportunity toalertyoutothefollowing operational
details:
4. Sleeping Rooms
4.1 Even ifyouhavealready made agroup booking andreceived anacknowledgement from the
Housing Bureau oftheblock booking, youarestillrequired tosubmit aseparate formforeach
member ofyourdelegation onceyouhavefinalized thecomplete listofdelegates from your
country. Acopyoftheform (Hotel Reservation Form -Delegates )isattached foryoureasy
reference. Should youhaveanyspecial requirements, please indicate these insection Dof
theHotel Reservation form, example faxmachine, direct telephone line,dataport(foruse
ofportable computers) etc.Please notethatwhere changes areapplicable, these services will
becharged toyourdelegation.
4.2 TheHousing Bureau willbesending hotelluggage tagstoalldelegations through thedelegate
contact person, whom youhavenominated intheform(Hotel Reservation Form -Delegates) .
Itisimportant thatalldelegates usethese luggage tagsasitwillgreatly facilitate thedelivery
ofluggage tothehotel thatthedelegation isstaying in.Wewould liketorequest youto
nominate arepresentative fromyourdelegation toberesponsible foridentifying theluggage
upon arrival attheairport andtoaccompany theluggage from theairport tothehotel.WT/MIN(96)/INF/5
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4.3 Theblock booking ofrooms thatyourdelegation makes withtheHousing Bureau should only
beforyourofficial delegation members andaccompanying persons e.g.spouses. Please note
thatthere areseparate procedures forother participants likepress, observers andNGOs.
4.4 Ifyourdelegationmembersaretravellingwiththeirspousesoranyotheraccompanyingpersons,
youmaywishtodraw totheirattention thespecial social programmes weareorganizing for
them. Thesocial programme brochure wasdisseminated toyouduring therecent briefing
inGeneva. Wearepleased toinform youthatnoadditional room charge willneedtobe
incurred forspouses andaccompanying persons occupying thesame room asthedelegate, as
thehotels willbecharging thesame attractive room ratesforsingle ordouble occupancy.
5. Meeting space
5.1 Ifyourdelegation needs meeting room facilities atthehotel youarestaying in,please liaise
directly withthehotel. Youmaywishtoadvise thehotel ofanyspecial requirements you
mayhaveformeeting rooms likedirect telephone lines(specify ifitisforlocalorinternational
calls) andequipment required (e.g.computer, photocopying machines, typewriters etc.). In
normal periods, thehotels maybeabletoservice suchrequests onavailability basis during
thearrival ofyourdelegation. However, weanticipate thatduring theWTO MCperiod there
willbehighdemand forthese facilities andthere could beinstances thatthehotel maynot
beabletoservice suchrequests iftheyaremade onlyupon arrival forthedelegation. We
would therefore liketofacilitate theprovision ofsuchservices byyouralerting thehotels of
these needs sothatarrangements canbemade inadvance. Foryourconvenience, wehave
attached aform(Form I)which youcancomplete andsenddirectly tothehotel thathasbeen
arranged foryourdelegation.
6. Formore information onaccommodation, please feelfreetocontact Ms.Margaret Heng of
theHousing Bureau atTel:(65)3399918orFax:(65)3393795 orMs.Chandrika Shantilal
oftheAccommodation andHospitality Committee atTel:(65)8313748orFax:(65)7369423.
With bestwishes
Yours sincerely
K.KESAVAPANY
Permanent Representative ofthe
Republic ofSingapore tothe
United Nations
GenevaWT/MIN(96)/INF/5
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HOTEL RESERVATION form
forDELEGATES
MINISTERIAL CONFERENCE OFTHE WORLD TRADE ORGANIZATION
9-13December 1996, Singapore
INSTRUCTIONS
Please provide allinformation asrequested ontheform. Complete oneforeachroom required. For
alarge room block, please submit alltheforms attached together.
PRINT orTYPE names ofALL persons occupying theroom, lastname first.
Allreservation requests MUST originate through theHousing Bureau inSingapore. Ifyoucontact
thehotels directly, youmaybeadvised thattheyaresoldout,asrooms havealready beenblocked
fortheWorld Trade Organization Ministerial Meeting andassignment would bethrough theBureau
only.
Reservations aretaken onafirst-come-first-served basis.Astheroom situation israther tightin
Singapore, youarekindly advised tosendinyourcompleted reservation formforaccommodation before
1October 1996. Foranyrequest forreservation received afterthecut-off dateof1October 1996,
theHousing Bureau maynotbeabletoguarantee aconfirmed room.
Youmayselect yourhotel fromthree different categories. Please indicate yourchoice inthesection
provided. Depending ontheavailability ofrooms, youwillbeallocated yourchoice ofhotel ona
first-come-first-served basis.
Please sendyourreservation form forhousing to:
Bymail: Ms.Margaret Heng
WTOMC Housing Bureau
c/oSingapore Hotel Association
11Mt.Sophia
BlkC,John Wesley Centre
Singapore 228461
Byfax: (65)339-3795
DEPOSITS
Allreservations mustbeaccompanied byadeposit equal tooneroom night'srate. Thepayment may
bebyabankdraftorcashier 'sorder inSingapore Dollars .Thedeposit istobepayable to"Hotel
Reservations (S'pore) PteLtd".Payment bycredit cardmayalsobeaccepted. Please complete the
relevant section forpayment bycredit card.
CANCELLATION/CHANGES
Anychange (i.e.name changes, arrival/departure revisions, etc.)orcancellation should bemade in
writing totheHousing Bureau before 1October 1996. Anycancellation after1October 1996isliable
toforfeiture ofthedeposit made.WT/MIN(96)/INF/5
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(A)Hotel selection (Please seeattached map/list forrates andlocations)
Choice 1:____________________ Choice 3:____________________
Choice 2:____________________ Choice 4:____________________
Ifmychoices areunavailable, please make myreservation according to:
lowest available room rate
closest proximity toConvention Centre
(B)Type ofaccommodation desired
Single (1person/1 bed) Suite (1parlour/1 bedroom)
Double (2persons/1 bed) Suite (1parlour/2 bedrooms)
Twin (2persons/2 beds) Suite Presidential orequivalent
(C)Accommodation details
Please supply names ofalldelegates/accompanying persons occupying theroom. Please PRINT or
TYPE.
Name Passport
numberArrival date/time
(please include flight details)Departure date/time
(please include flight details)Status*
________________
_______________________
___________________________
________________________________________
___________________________
_______
*D-Delegate, O-Observer, W-WTO Official, S-Spouse, A-Accompanying person
(ForD,OandW,please indicate designation aswell)
(D)Special requests
Accommodation:______________________________________________________________________________
Socialevents(Dietaryrequirements)______________________________________________________________
(E)Mode ofpayment (for1-room night deposit)
Payment isby: Bank draft Cashier 'sorder Credit card
Credit card guarantee
Visa Master Card American Express
Card number: ________________________ Name: _______________________________
Expiry date: _________________________ Signature: ____________________________
(F)Contact person (onbehalf ofdelegation):
Name: _________________________________________________________________________________
Organization: ____________________________________________________________________________
Address: _______________________________________________________________________________
Telephone: ____________________________________ Fax: ____________________________________
Forofficial use:
Dateofpayment: ___________________________________________ Mode ofpayment: ____________________________
Entered intosystem by_______________________________________ Dateofentry: ________________________________WT/MIN(96)/INF/5
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Form I
WORLD TRADE ORGANIZATION (WTO)
MINISTERIAL CONFERENCE
9TO13DECEMBER 1996
To*: ____________________
Hotel: ____________________
Viafax: ____________________
Listofequipment needed forthemeeting room youmayhavebooked inthehotel yourdelegation
isstaying at:
Direct telephone line(number oflines: ____________________)
Only local (Please tickasnecessary)
Local andIDD(International
Direct Dial) (Please tickasnecessary)
Faxline(number oflines): ____________________)
Only local (Please tickasnecessary)
Local andIDD(International
Direct Dial) (Please tickasnecessary)
Anyother equipment:
- Photocopying machine
- Computer
- Printer
- Typewriter
- Other equipment (Please list)__________________________________________________
__________________________________________________________________________
Ifyouhave notyetbooked meeting space withhotel butrequire suchspace please indicate your
requirement below:
Date Time No.ofpersons
_____ a.m.to_____ p.m.or
24hours basis
* Please address thisform tothehotel representative ofyourallocated hotel. Therelevant fax
numbers areintheacknowledgement letter oryoushould havereceived themfromtheWTO
Housing Bureau (Singapore Hotel Association).