03-1543OFFICE(03)/20
17 March 2003
WORLD TRADE ORGANIZATION
WTO
Geneva
Vacancy Notice No. 485
The Secretariat of the WTO is seeking to fill the position of Administrative Assistant in the Trade
in Services Division.  Applications from men and women, including serving staff members interested in
this position, are equally welcome.
TITLE AND GRADE: Administrative Assistant - Grade 71
STARTING SALARY: Approximately Swiss francs 84,300 net p.a.OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and WTO 
Pension Plan Regulations.A package of expatriate benefits is available to staff recruited
internationally.
TYPE OF APPOINTMENT: Fixed-term for tw o years with possibility of extension.
GENERAL FUNCTIONS: Under the supervision of the Director the incumbent will act as
Administrative Assistant to the Director with overall responsibility ofthe administrative management of the Trade in Services Division, a
large division with operational functions.  Responsibilities will
include the following;
(a) to perform the full range of secretarial duties for the Director;(b) to assist the Director with administrative matters related to the
work in the Division, including the organization of the office of
the Director, preparing budget estimates and monitoring the
Division's budget, maintaining all administrative records;
(c) deal with administrative and personnel problems of staff
members and application of Staff Regulations, keeping the
Director informed of potential problems and providing
solutions;
(d) monitoring budget of internships and assisting the interns on
arrival and familiarizing them with the work of the WTO;
(e) advise and participate in recruitment of subordinate staff;(f) supervise lower-level support staff by organizing the work and
determining priorities, controlling work quality, providing
guidance, giving instructions, arrange training, contributing to
evaluation reports and help resolve performance-related
problems;
                                                          
1The position may be offered at a lower grade if the selected candidate does not fully meet all the required
qualifications.OFFICE(03)/20
Page 2
(g) to develop, manage the implementation of, and improve as
necessary, office procedures based on the needs of the Trade in
Services Division;
(h) to monitor and help finalize travel arrangements for staff on
official missions;
(i) to convene meetings, provide support and, if necessary, take
impromptu notes;
(j) to receive telephone calls and visitors; to screen and schedule
appointments; to maintain contact with other divisions,maintain contact with delegations and the general public;
(k) to deal with incoming and outgoing correspondence, to draft
standard correspondence, prepare correspondence from verbal
instructions or brief notes, copy type from handwritten notes orcorrected drafts, prepare administrative notes in English and
one other official language;
(l) to coordinate and monitor document reproduction; to ensure
that all outgoing written material conforms to WTO format andpresentation standards;  to provide editorial assistance to staff
with reports and correspondence in English as required and
ensure quality of work distributed;
(m) to perform other duties as required.
REQUIRED Completion of secondary school and secretarial or
QUALIFICATIONS: commercial school equivalent: specialized training in the 
secretarial/administrative field or proven secretarial expertise.  At
least fifteen years of relevant experience at increasing levels of
responsibility. Demonstrated ability to work successfully in a large
team of people, good team leadership skills, ability to work underminimum supervision and high level of discretion and diplomacy.
Good knowledge in using standard WTO software applications (text
processing, spreadsheet and data base applications) and the Internet.
A good knowledge of WTO document systems would be an
advantage.
LANGUAGES: An excellent knowledge of Englis h and proficiency in one of the other
official WTO languages.OFFICE(03)/20
Page 3
APPLICATIONS:2Please use the online application form which may be downloaded
from the WTO website – www.wto.org - under "vacancies".  If you
are unable to download the application form, please send an e-mail orfax to the Human Resources Section requesting the form.  A
completed form may also be submitted to the following address:
Director, Administration and General Services Division
(Human Resources Section)
WTO
Centre William Rappard154, rue de Lausanne
1211 Geneva 21
Switzerland
E-mail:  humanresources@wto.org            Fax::  +41-22-739 5772
Please do not send your application via multiple routes.  It is not
necessary to follow your application up with copies of qualifications,
previous employment contr acts, entire publications, etc.
Candidates must  indicate clearly in section 15 of the application form
the Vacancy Notice No. 485.
Applications will not be acknowledged.  Only applicants possessing the
required qualifications will be taken into consideration.  Only thesuccessful candidate will be notified of the outcome of the competition.
Candidates are kindly requested to  refrain from enquiring about
progress of their application.
CLOSING DATE OF THIS 28 April 2003
VACANCY NOTICE: No applications will be considered after this date.
                                                          
2Only applications from nationals of WTO Members will be accepted.
338