03-5761  . /.OFFICE(03)/77
30 October 2003
WORLD TRADE ORGANIZATION
WTO
Geneva
Vacancy Notice No. 504
The Secretariat of the WTO is seeking to fill th e position of External Operations Coordinator in
the Text Processing Section of the Language Serv ices and Documentation Di vision.  Applications from
men and women are equally welcome.  Serving staff me mbers interested in this position are also invited
to apply.
TITLE AND GRADE: External Opera tions Coordinator – Grade 61
STARTING SALARY: Approximately  Swiss francs 77,700 net p.a.
OTHER CONDITIONS: In accordance with WTO Regulations and Staff Rules and WTO
Pension Plan Regulations.
A package of expatriate benefits is available to staff recruited
internationally
TYPE OF APPOINTMENT: Fixed-term  contract for two years, w ith possibility of extension.
GENERAL FUNCTIONS: Under the supervision of the Chief of the Text processing Section,
the incumbent will carry out the following tasks:
(a) collating and verifying work received from a variety of
sources and establishing priorities in consultation with Unit
Coordinators;
(b) distributing work, both in hard  copy and electronically, to
members of staff working from home and freelance textprocessing specialists, in function of agreed priorities,
difficulty, size and volume, work already in process and
availability and capabilities of the operators and providing
instructions on the requirements of each job;
(c) monitoring the production of wo rk to ensure compliance with
rules and standards and delivery within established deadlines;
(d) operating the section’s Document Management System to
maintain records of operations and track the status of work
carried out off premises;
(e) contributing  to the establishment of a WTO on-line manual
on text processing rules and standards. Proposing,
modifications in methods of work, equipment and textprocessing rules and standards particularly as regards work
carried out off premises and keeping abreast of new or revised
text processing and data tr ansmission methods and software
packages;
(f) providing administrative oversight of operators working
externally and keeping records of work performed by
contractors off premises for billing purposes, maintaining
leave records for members of staff working from home, and
                                                     
1 The post may be offered at a lower grade if the selected candidate does not fully meet all of the required
qualifications.OFFICE(03)/77
Page 2
providing guidance to staff. Advising on appropriateness of
equipment and software and on the suitability of candidates
for temporary and regular positions and for contracted work.
REQUIRED
QUALIFICATIONS:Completion of secondary school and/or secretarial or equivalent
commercial school.  Specialized training and expertise in document
scanning, formatting, regrouping and structuring. Excellentknowledge of Microsoft OFFICE suite and web authoring software
as well as file transfer (FTP, HTTP), compression and encryption
tools such as WINZIP.
A minimum of eight years of experience in the occupational area.
LANGUAGES: The work requires an excellent knowledge of one, proficiency in a
second and some knowledge of a third working language in order to
manage the production of documents off premises.
APPLICATIONS:
2Please use the online application form which may be downloaded
from the WTO website – www.wto.org - under "vacancies".  If you
are unable to download the application form, please send an e-mail
or fax to the Human Resources Section requesting the form.  A
completed form may also be submitted to the following address:
Director, Administration and General Services Division
(Human Resources Section)
WTOCentre William Rappard
154, rue de Lausanne
1211 Geneva 21
Switzerland
E-mail:  humanresources@wto.org               Fax::  +41-22-739 5772
Please do not send your application via multiple routes.  It is not
necessary to follow your application up with copies of qualifications,
previous employment contracts, entire publications, etc.
Candidates must  indicate clearly in section 15 of the application
form the Vacancy Notice No. 504.
Applications will not be acknowledged.  Only applicants possessing
the required qualifications will be taken into consideration.  Only thesuccessful candidate will be notified of the outcome of the
competition.
Candidates are kindly requested to refrain from enquiring about
progress of their application.
CLOSING DATE OF THIS
VACANCY NOTICE:18 December 2003
No applications will be considered after this date.
                                                     
2 Only applications from nationals of WTO Members will be accepted.
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