04-4393  . /.  OFFICE(04)/87 
 19 October 2004 
 
WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 537  
 
 The Secretariat of the WTO is seeking to fill the position of Secretary in the Language Services and Documentation Division.  Applications from men and women, including serving staff members interested in this position, are equally welcome.  
 
TITLE AND GRADE: Secretary – Grade 5 
1 
 
STARTING SALARY: Approximately Swiss francs 72,400 net p.a. 
 
OTHER CONDITIONS: In accordance with WTO St aff Regulations and Staff Rules and WTO 
   Pension Plan Regulations.  
  A package of expatriate benefits is available to staff recruited 
internationally. 
 
TYPE OF APPOINTMENT: Fixed-term for tw o years with possibility of extension. 
 
GENERAL FUNCTIONS: The incumbent will act as  Secretary/Administrative Assistant to the 
Director and also on occasion perform secretarial duties for the Chiefs of Section.  He/she will receive guidance and minimal supervision 
from the Director and Coordination Officer.  Responsibilities will 
include the following; 
 
(a) to perform the full range of secretarial duties for the Director and 
secretarial/administrative assistance to Chiefs of Section as required; 
 
(b) to enter in the DMS the contract s, leave requests, sick leave and 
detachment data for the Division; 
 (c) to plan, organize and monitor the allocation of offices to 
temporary translators on a weekly basis; 
 (d) to develop, manage the im plementation of, and improve as 
necessary, office procedures based on the needs of the 
Language Services and Documentation Division; 
 
(e) to receive telephone calls and visitors; to screen and schedule 
appointments; to maintain contact with other divisions, and the general public; 
 (f) to deal with incoming and outgoing correspondence, to draft 
standard correspondence, prep are correspondence from verbal 
instructions or brief notes, copy type from handwritten notes or corrected drafts, prepare internal administrative e-mails; 
                                                           
 1The position may be offered at a lower grade if the se lected candidate does not fully meet all the required 
qualifications.  OFFICE(04)/87 
Page 2  
 (g) to obtain/maintain stationery, supplies, etc. for LSDD staff;  (h) to perform other duties as required. 
 
REQUIRED  Completion of secondary school and secretarial or commercial school QUALIFICATIONS:  equivalent: specialized training in the secretarial/administrative field 
or proven secretarial expertise.  At least five years of relevant 
experience at increasing levels of r esponsibility. Demonstrated ability 
to work with a large team of pe ople.  Ability to work under minimum 
supervision and demonstrate resourcef ulness.  High level of discretion 
and diplomacy.  Operational familia rity with standard WTO software 
applications (text processing, spread sheet and data base applications) 
and the Internet.  A good knowledge of WTO document systems would be an advantage.  
LANGUAGES: Excellent knowledge of Englis h and French.  Work ing knowledge of 
Spanish would be an asset.  
 
APPLICATIONS:
2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If you 
are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  A 
completed form may also be submitted to the following address: 
 
Director, Human Resources Division  WTO Centre William Rappard 
154, rue de Lausanne 
1211 Geneva 21 Switzerland 
 
E-mail:  humanresources@wto.org
           Fax::  +41-22-739 5772 
 
Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, 
previous employment contracts, entire publications, etc.  
 
Candidates must indicate clearly in  section 15 of the application form 
the Vacancy Notice No. 537 
 
Applications will not be  acknowledged.  Only a pplicants possessing the 
required qualifications will be take n into consideration.  Only the 
successful candidate will be notified of the outcome of the competition. 
 
Candidates are kindly requested to refrain from enquiring about 
progress of their application.  
 
  
CLOSING DATE OF THIS 14 December 2004  
VACANCY NOTICE: No applications will be considered after this date. 
 
                                                           
 2Only applications from nationals  of WTO Members will be accepted. 
 
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