RESTRICTEDWORLD TRADE
ORGANIZATIONWT/BFA/51
11 December 2000
(00-5364)
Committee on Budget, Finance and Administration
REPORT OF THE MEETINGS HELD ON 27 SEPTEMBER,
3, AND 9 OCTOBER, 9, 21,24 AND 30 NOVEMBER,
AND 5 AND 6 DECEMBER 2000
1. The WTO Committee on Budget, Finance and Administration met on 27 September, 3 and
9 October, 9, 21, 24 and 30 November, and 5 and 6 December 2000.  All of the meetings were held
under the chairmanship of Mr. H. Akil of Turkey, with the exception of 9 November, when Mr. A.
Stoler, Deputy Director-General, chaired in the absence of Mr. Akil.  The terms of reference and
composition of the Committee are set out in document WT/L/44/Rev.1.  The Agenda contained in
document WTO/AIR/1383 and WTO/ AIR/1383.Add.1 was adopted.  Under “Other Business,” the
Secretariat requested consideration of points dealing with the accession of the Sultanate of Oman and
Croatia which acceded to the WTO subse quent to the finalization of WTO/AIR/1383.
I. FINANCIAL MATTERS: DIRECTOR-GENERAL’S BUDGETARY AND
FINANCIAL REPORT FOR 1999 AND REPORT OF THE EXTERNAL AUDITOR
THEREON; DIVISIONAL REPORTING ON OBJECTIVES AND EXPENDITURES
FOR 1999 AND REPORT ON EXTRA-BUDGETARY FUNDS FOR 1999
2. A member of the Secretariat presented: (i) the Director-General’s Budgetary and Financial
Report for 1999 and Report of the Auditors Thereon (WT/BFA/W/42), (ii) the Divisional Reporting
on Objectives and Expenditure in 1999 (WT/BFA/W/43), and (iii) Report on Extra-budgetary Funds
for 1999 (WT/BFA/W/44).  He informed the Members th at it was the first time that the information
normally presented in the Final Position Paper and the Director-General’s Financial Report had beencombined into one report.  The information contained in the Divisional Reporting on Objectives and
Expenditures as well as in the Report on Extra-Budg etary Funds was in response to the wish of the
Members and to the comments of the External Auditor.   It was also a step in the direction of a more
coherent approach to results-based budgeting.
3. Further, the Secretariat highlighted the positive balance of CHF 1,627,110 in the Surplus
Account as at 31 December 1999.  With regard to the expenditures, it was noted that, under the WTO,
over-expenditures had occurred under sections 2, 4, 5 and 12, while savings had occurred under
sections 1, 3, 6, 7, 8 and 10.  The reasons leading to the over and under-expenditures were presented
in detail to the Committee. The Secretariat then drew the attention of the Members to paragraphs 24
and 37 of document WT/BFA/W/42 which contained the recommendations for transfers for the WTO
and the Appellate Body respectively, which were necessary to cover over-expenditures by savings inthe relevant budgetary sections.
4. The External Auditor had made various recommendations pertaining to: (i) recording of
accounts receivable for observers’ assessments, (ii) inventory checks, (iii) expansion of the
administrative manual regarding budgetary and financial procedures, (iv) recording of commitmentsfor trust funds, and (v) competitive bids. The Members were informed that the Secretariat was fully in
agreement with and would implement these recommendations.  Particular attention would be given to
the operating costs of the Pension Plan and monitoring personnel management.WT/BFA/51
Page 2
5. In reply to an enquiry, the Secretariat indicated that the over-expenditure in Temporary
Assistance was primarily due to the result of the volume of documentation produced as well as the
number of meetings held.  The Secretariat also indicated that the balance of CHF 450,764 of theProgramme Support Fund of trust funds (paragraph 66 of document WT/BFA/W/42) was available in
2000 in accordance with the recommendation of the Committee on Budget, Finance and
Administration (WT/BFA/38, Part IV).
6. The Committee took note of the reports and  recommends to the General Council to
approve the transfer between WTO budgetary sections as mentioned in paragraph 24 of
documents WT/BFA/W/42 amounting to CHF 4,391,165, and between Appellate Body
budgetary sections as mentioned in paragraph 37 amounting to CHF 29,823, which are
necessary in order to cover excess expenditure over approved appropriations .
7. The Committee further recommends that the General Council approves the audited
accounts for 1999 and conveys to the external a uditor their thanks for the valuable assistance
provided in the audit of these accounts.
II. WTO SECRETARIAT AND THE APPELLATE BODY AND ITS SECRETARIAT
WTO PERFORMANCE AGAINST BUDGET FOR 2000 AS AT 31 AUGUST  2000.
8. A member of the Secretariat presented the Performance Against Budget Report as at
31 August 200 ( CRP(00)17).  With regard to the WTO performance, it was projected that there
would be an overall savings of some CHF 364,000 which would be a net result of anticipated savings
over expected excess expenditures.  Excess expenditures were foreseen mainly under (i) temporaryassistance, (ii) Dispute Settlement Panels, (iii) telecommunications and rental of building facilities,
and (iv) staff overhead costs and (v) external auditors.  Savings were foreseen mainly under (i) staff
costs, (ii) postal charges, (iii) permanent equipment and expendable equipment, and (iv) contractual
services.  With regard to the Appellate Body, savings of some CHF 330,000 were foreseen.
9. The Committee took note of the report.
B
UDGET ESTIMATES FOR 2001
10. The Deputy Director-General in charge of Administration, introduced the Director-General's
budget proposals for 2001 (document WT/BFA/SPEC/49).
11. The 2001 budget estimates were presented in two parts: (i) resources to provide Members
with continued basic services of the same quality and governed by the same constraints as in the
current year, and (ii) resources required in order to provide the Members with an important enhanced
level of service in certain critical core activities where current service fell short of the level the
Members deserved.  The proposals for 2001 with regard to basic activities of the WTO Secretariat
amounted to CHF 133,179,300 and the Appellate B ody and its Secretariat (permanent costs)
CHF 3,036,300.  With regard to enhanced activities, the estimates for 2001 were CHF 20,100,000,
which included: (i) integrating technical assistance activities into the regular budget, (ii) doubling of
the training capacity of the WTO, (iii) additional resources for translation, and (iv) installation of
electrical outlets in conference rooms.  Therefore the total proposed budget amounted to
CHF 156,315,600, which represented an increase of 22.4 per cent over the 2000 approved budget.
The major areas of increase in the basic activities concerned mainly:  (i) an additional 10 staff
positions for the WTO Secretariat and 6 staff positions for the Appellate Body, (ii) temporary
assistance, (iii) 30 upgradings of posts, and (iv) other items such as permanent and expendable
equipment, contractual services, staff overhead costs, contribution to the ITC and Trade PolicyWT/BFA/51
Page 3
Training Courses.  The Deputy-Director further drew  the attention of the Members to the proposal of
using the 1999 surplus of CHF 1,627,110 to replenish the Appellate Body Operating Fund.
12. In the general discussions which followed, many Members indicated that an increase of some
20 per cent of the 2001 budget as compared to 2000 might be considered unrealistic in view of the
constraints facing many Members. Some Members indicated that the official position of their
Governments with regard to budgets for internationa l organizations called for zero, or close to zero
nominal growth. Other Members found that thoug h the 2001 budget proposals went in the right
direction, savings should be identified in order to reduce the call for such a level of additionalresources. Some Members were strongly in favour of including Technical Co-operation Activities into
the regular budget, indicating that it was a political decision and that the inclusion was important for
predictability, efficiency, and burden sharing and could accept the Director-General’s proposals.  It
was stated that overall consistency and coherence between political decisions and budgetary policy
needed to be reinforced in the WTO.  Other Member s indicated that they were not in favour of such
incorporation.  Those Members explained that they believed that it was more appropriate for them to
decide at which means they would provide for technical assistance.  Many Members suggested that (i)
the inclusion of the technical co-operation activities into the regular budget and (ii) the expansion of
the WTO Regular Policy Courses could be envisaged with a  “phase-in” approach.  Others considered
prioritising the technical assistance activities.  Some Members requested the Secretariat to look intothe possibilities of reducing costs of certain items in the Trade Policy Courses.  A possible reviewing
of the overall policy on translation was also mentioned but it was recalled that timely translation of
documents was essential in the work of the WTO.  Most Members were not convinced that the
installation of electrical outlets in conference rooms was necessary.
13. The Committee then proceeded with a more detailed examination of the 2001 budget
estimates for the WTO basic activities.  In reply to questions concerning the proposed 10 new posts
for the WTO  in 2001, the Secretariat indicated that they were planned for: (i) dispute settlement, (ii)
implementation activities, (iii) informatics, and (iv) Trade Policy Review. Document CRP(00)25 on
the need for additional staff resources was distribute d to the Members.  The Secretariat also informed
the Committee that 43 per cent of the requested increase in the Temporary Assistance was for
translation and text processing of  documents, while 9.4 per cent was for EDP consultants.  Another
3.4 per cent of the increase were intended to augment the Secretariat’s resources for interns and 13 per
cent for short-term needs.
14. Referring to the document CRP(00)20 on EDP/Informatics, one Member questioned the need
to keep pace with the most recent development of technology, and whether it would be better to havean adequate rather than the best possible system.  The Director of Informatics Division introduced the
document CRP(00)23 which presented the original total requests/needs of all Divisions amounting to
some CHF 9.5 million.  He stressed that this amount was already some CHF 2 million more than what
had been presented in the proposals for 2001.  In reply to queries on the CHF 2 million difference, the
Secretariat indicated the EDP Steering Committee would decide on how the funds ultimately made
available would be allotted, bearing in mind overall priorities.  One Member suggested that, in
addition to annual plans, a multiyear informatics plan would be appropriate.
15. With regard to the Appellate Body, the Secretariat distributed document CRP(00)22 which
provided information on the projected workload and staff resource requirements in 2001.  The
Secretariat indicated that the workload of the Appellate Body was based on 80 per cent of the averagepanel reports appealed from 1996 through 1999, and the staff resource requirements were based on a
reduced assessment of that assumption.  In addition, the document CRP(00)24 provided information
on the expenditure and income of the Appellate Body Operating Fund over the last three years.
16. One Member, supported by other Members, indicated that the presentation of the functional
and programme budget as well as information on extra-budgetary funds had been improved but that
the effort should be continued.  It was suggested that the comparison between the functional budget ofWT/BFA/51
Page 4
the current year and the budget estimates of the next year be facilitated.  In addition, activities should
be set out by priorities.
17. Further to various formal and informal meetings, the Secretariat and ultimately the Chairman
presented revised budget proposals which reflected a 5 per cent increase over the 2000 Budget.  These
revised proposals included (i) inflation, statutory adjustments, (ii) five new posts for the WTO
Secretariat: 3 lawyers (2 for the Legal Division, 1 for the Rules Division) and 2 positions for
implementation ( 1 for the Services Division, 1 for the Rules Division), (iii) 4 new posts for the
Appellate Body, (iv) 25 regradings (v) CHF 1,500,000 for the translation services, and (vi)CHF 1,500,000 related Technical Assistance services.  The utilization of these funds is described in
Scheduled I-A, page 6.  The 4 posts created for Technical Cooperation activities will be allocated to
(i) the Market Access Division, (ii) the Agriculture and Commodities Division, (iii) the Rules
Division, and (iv) the Inte llectual Property Division.
18. Some Members indicated that the Budget Committee should organize a joint informal
meeting with the Committee on Trade and Development early next year to discuss technical
assistance activities.  A number of Members also in dicated that discussions concerning incorporation
of Technical Assistance Activities into the regular budget should be continued in 2001.  The
Committee agreed to discuss a proposal of hiring a temporary consultant to look into staffing mattersof the WTO with a view to possible re-deployment of staff if such were the findings.  One Member
said that the temporary consultant should be in liaison with the External Auditor.
19. With regard to the use of the 1999 surplus, the Committee recommends to the General
Council that the credit balance of CHF 1,627,110 in the 1999 Surplus Account be used to
replenish the Appellate Body Operating Fund for 2001.WT/BFA/51
Page 5
III. BUDGET ESTIMATES FOR 2001
20. The Committee submits to the General Council for consideration and approval the
following draft resolution on the expenditure of the World Trade Organization in 2001 and the
ways and means to meet such expenditure.
DRAFT RESOLUTION ON THE REVISED EXPENDITURE OF THE
WORLD TRADE ORGANIZATION IN 2001 AND THE WAYS
AND MEANS TO MEET SUCH EXPENDITURE
The General Council,
HAVING CONSIDERED,
the estimates of expenditure of Secretariat of the World Trade Organization for 2001
(CHF 131,305,610), and for the Appellate Body a nd its Secretariat for 2001 (CHF 2,778,000)
amounting to a total of CHF 134,083,610 as set forth in the schedules annexed to this Resolution.
RESOLVE that,
1. The financing of the amount of CHF 134,083,610 with regard to the Secretariat of the
WTO and the Appellate Body and its Secretariat referred to above shall be as follows:
(a) by contributions from Members, on the basis of an minimum contribution of
0.015 per cent, in the amount of CHF 132,900,000 (Schedule II);  and
(b) by miscellaneous income estimated at CHF 1,183,610 (Schedule III).
2. The contributions of the Members shall be assessed in accordance with the attached
scale of contributions.  Contributions from Members in respect of the 2001 budget are
considered as due and payable in full as at 1 January 2001.WT/BFA/51
Page 6
SCHEDULE I - A
2001 PROPOSED REVISED BUDGET FOR THE WTO SECRETARIAT
Enhanced Activities
SECTION Original
Estimates
CHFDecreases
CHFTranslation
CHFTechnical
Assistance
Services
 CHFRevised
Estimates
CHF
1 Staff (Work/years)
(a) Salary 60,956,400 (767,140) 457,600 60,646,860
(b) Pensions 11,891,600 (89,360) 89,200 11,891,440
(c) Other Common Staff costs 10,968,000 (302,000) 280,000 10,946,000
2 Temporary Assistance 11,292,000 (1,579,150) 1,500,000 230,200 11,443,050
3 Communications
(a) Telecommunications 568,000 568,000
(b) Postage charges 1,227,000 1,227,000
4 Building Facilities
(a) Rental 39,600 39,600
(b) Utilities 1,601,000 (3,500) 4,000 1,601,500
(c) Maintenance and Insurance 927,000 (20,000) 907,000
5 Permanent Equipment 4,288,500 (843,350) 29,600 3,474,750
6 Expendable Equipment 1,324,345 (59,675) 1,264,670
7 Contractual Services
(a) Reproduction 1,217,000 1,217,000
(b) Office Automation / Informatics 2,741,055 (530,515) 3,000 2,213,540
(c) Other 284,000 (40,000) 244,000
8 Staff Overhead Costs
(a) Training 522,000 (114,000) 408,000
(b) Insurance 1,079,500 (2,000) 2,400 1,079,900
(c) Joint Services 519,000 519,000
(d) Miscellaneous 47,500 (5,000) 4,000 46,500
9 Missions
(a) Official 1,205,100 1,205,100
(b) Technical Co-operation 763,200 400,000 1,163,200
10 Trade Policy Training Courses 1,490,000 1,490,000
11 Contribution to ITC 14,761,500 (400,000) 14,361,500
12 Various
(a) Representation and Hospitality 258,000 258,000
(b) Dispute Settlement Panels 1,337,000 1,337,000
(c) Permanent Group of Experts/
Arbitration under GATS30,000 30,000
(d) Appellate Body
(e) Library 590,000 (23,000) 567,000
(f) Publications 298,000 (95,000) 203,000
(g) Public Information Activities 260,000 260,000
(h) External Auditors 70,000 70,000
(i) Ministerial Meeting 400,000 400,000
(j) ISO 60,000 60,000
(k) Other 63,000 63,000
13 Unforeseen Expenditure 100,000 100,000
TOTAL 133,179,300 (4,873,690) 1,500,000 1,500,000 131,305,610WT/BFA/51
Page 7
SCHEDULE I – B
2001 PROPOSED REVISED BUDGET FOR THE APPELLATE BODY AND ITS SECRETARIAT
P
A
R
TSECTION ORIGINAL
ESTIMATES
CHFDECREASES
CHFREVISED
ESTIMATES
CHF
A 1. Staff (Work/ years)
(a)  Salary 1,368,300 (114,400) 1,253,900
(b)  Pensions 267,000 (22,400) 244,600
(c)  Other Common staff costs 483,000 (101,600) 381,400
2. Temporary Assistance 108,500 108,500
B 3. Communications
(a)  Telecommunications 6,500 6,500
(b)  Postal Charges
4. Building Facilities
(a)  Rental
(b)  Utilities 12,000 (1,000) 11,000
(c)  Maintenance and Insurance 10,000 10,000
5. Permanent Equipment 103,900 (14,800) 89,100
6. Expendable Equipment 17,700 17,700
7. Contractual Services
(a)  Reproduction 15,000 15,000
(b)Office Automation/Informatics 4,500 (1,500) 3,000
(c)  Other
C 8. Staff Overhead Costs
(a)  Training
(b)  Insurance 3,000 (600) 2,400
(c)  Joint Services
(d)  Miscellaneous 8,000 (2,000) 6,000
9. Missions 9,300 9,300
10. Trade Policy Training Courses
11. Contribution to ITC
12. Various
(a)  Representation and Hospitality 1,000 1,000
(b)  Dispute Settlement Panels
(c)  Permanent Group of Experts/
Arbitration under GATS
(d)  Appellate Body Members 615,200 615,200
(e)  Library 3,400 3,400
(f)  Publications
(g)  Public Information Activities
(h)  External Auditors
(i)  Ministerial Meeting
(j)  ISO
(k)  Other
13. Unforeseen Expenditure
3,036,300 (258,300) 2,778,000WT/BFA/51
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SCHEDULE II
PROPOSED REVISED SCALE OF CONTRIBUTIONS FOR 2001
 (Minimum contribution of 0.015 per cent)
MEMBERS2000
CONTRIBUTION2001
CONTRIBUTIONINTEREST
EARNED12001 NET
CONTRIBUTION
CHF % CHF CHF CHF
Albania 0.015 19,935 - 19,935
Angola 77,226 0.061 81,069 81,069
Antigua and Barbuda 18,990 0.015 19,935 - 19,935
Argentina 577,296 0.534 709,686 (4) 709,682
Australia 1,648,332 1.292 1,717,068 (4,941) 1,712,127
Austria 1,905,330 1.522 2,022,738 (5,644) 2,017,094
Bahrain 96,216 0.075 99,675 (251) 99,424
Bangladesh 125,334 0.103 136,887 - 136,887
Barbados 24,054 0.020 26,580 (22) 26,558
Belgium 3,608,100 2.774 3,686,646 (9,844) 3,676,802
Belize 18,990 0.015 19,935 (115) 19,820
Benin 18,990 0.015 19,935 (15) 19,920
Bolivia 31,650 0.027 35,883 (5) 35,878
Botswana 49,374 0.039 51,831 51,831
Brazil 1,301,448 1.047 1,391,463 1,391,463
Brunei Darussalam 59,502 0.046 61,134 (99) 61,035
Bulgaria 130,398 0.099 131,571 (95) 131,476
Burkina Faso 18,990 0.015 19,935 19,935
Burundi 18,990 0.015 19,935 19,935
Cameroon 36,714 0.029 38,541 (75) 38,466
Canada 4,938,666 3.892 5,172,468 (15,158) 5,157,310
Central African Republic 18,990 0.015 19,935 19,935
Chad 18,990 0.015 19,935 19,935
Chile 424,110 0.335 445,215 (1,081) 444,134
Colombia 331,692 0.254 337,566 (836) 336,730
Congo 32,916 0.026 34,554 34,554
Costa Rica 87,354 0.095 126,255 (93) 126,162
Côte d'Ivoire 86,088 0.074 98,346 (179) 98,167
Croatia 0.155 205,995 205,995
Cuba 68,364 0.054 71,766 (191) 71,575
Cyprus 74,694 0.069 91,701 (210) 91,491
Czech Republic 641,862 0.532 707,028 (1,900) 705,128
Democratic Republic of the
Congo25,320 0.025 33,225 33,225
Denmark 1,290,054 1.001 1,330,329 (3,830) 1,326,499
Djibouti 18,990 0.015 19,935 19,935
Dominica 18,990 0.015 19,935 (82) 19,853
Dominican Republic 137,994 0.120 159,480 159,480
Ecuador 112,674 0.092 122,268 (36) 122,232
Egypt 335,490 0.271 360,159 (940) 359,219
El Salvador 62,034 0.052 69,108 (97) 69,011
Estonia 78,492 0.062 82,398 82,398
European Communities 0 0.000 0 0
Fiji 22,788 0.018 23,922 (104) 23,818
Finland 910,254 0.711 944,919 (2,495) 942,424
France 7,351,662 5.766 7,663,014 (20,281) 7,642,733WT/BFA/51
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MEMBERS2000
CONTRIBUTION2001
CONTRIBUTIONINTEREST
EARNED12001 NET
CONTRIBUTION
CHF % CHF CHF CHF
Gabon 46,842 0.036 47,844 (8) 47,836
Gambia 18,990 0.015 19,935 19,935
Georgia 0.016 21,264 21,264
Germany 12,271,338 9.716 12,912,564 (22,030) 12,890,534
Ghana 40,512 0.035 46,515 (119) 46,396
Greece 419,046 0.329 437,241 (431) 436,810
Grenada 18,990 0.015 19,935 19,935
Guatemala 69,630 0.060 79,740 (176) 79,564
Guinea 18,990 0.015 19,935 19,935
Guinea-Bissau 18,990 0.015 19,935 19,935
Guyana 18,990 0.015 19,935 (68) 19,867
Haiti 18,990 0.015 19,935 (55) 19,880
Honduras 43,044 0.038 50,502 (118) 50,384
Hong Kong, China 4,586,718 3.605 4,791,045 (15,110) 4,775,935
Hungary 493,740 0.396 526,284 (1,109) 525,175
Iceland 51,906 0.045 59,805 (154) 59,651
India 1,050,780 0.828 1,100,412 1,100,412
Indonesia 1,214,094 0.929 1,234,641 1,234,641
Ireland 1,216,626 0.952 1,265,208 (3,006) 1,262,202
Israel 696,300 0.554 736,266 (1,842) 734,424
Italy 5,990,712 4.699 6,244,971 (14,130) 6,230,841
Jamaica 72,162 0.060 79,740 (83) 79,657
Japan 9,132,924 7.163 9,519,627 (14,804) 9,504,823
Jordan 0.071 94,359 94,359
Kenya 65,832 0.052 69,108 (124) 68,984
Korea, Republic of 3,358,698 2.549 3,387,621 (4,786) 3,382,835
Kuwait 273,456 0.216 287,064 (811) 286,253
Kyrgyz Republic 18,990 0.015 19,935 19,935
Latvia 65,832 0.051 67,779 (60) 67,719
Lesotho 18,990 0.015 19,935 (42) 19,893
Liechtenstein 35,448 0.028 37,212 (119) 37,093
Luxembourg 360,810 0.297 394,713 (553) 394,160
Macau, China 79,758 0.064 85,056 (221) 84,835
Madagascar 18,990 0.015 19,935 (113) 19,822
Malawi 18,990 0.015 19,935 19,935
Malaysia 1,868,616 1.465 1,946,985 (2,343) 1,944,642
Maldives 18,990 0.015 19,935 (107) 19,828
Mali 18,990 0.015 19,935 19,935
Malta 64,566 0.050 66,450 (143) 66,307
Mauritania 18,990 0.015 19,935 19,935
Mauritius 54,438 0.044 58,476 (146) 58,330
Mexico 2,500,350 1.962 2,607,498 (1,323) 2,606,175
Mongolia 18,990 0.015 19,935 19,935
Morocco 205,092 0.163 216,627 (434) 216,193
Mozambique 18,990 0.015 19,935 19,935
Myanmar, Union of 18,990 0.033 43,857 (90) 43,767
Namibia 37,980 0.031 41,199 (99) 41,100
Netherlands, Kingdom of the 4,366,434 3.440 4,571,760 (10,560) 4,561,200
New Zealand 368,406 0.290 385,410 (1,097) 384,313
Nicaragua 21,522 0.018 23,922 (14) 23,908WT/BFA/51
Page 10
MEMBERS2000
CONTRIBUTION2001
CONTRIBUTIONINTEREST
EARNED12001 NET
CONTRIBUTION
CHF % CHF CHF CHF
Niger 18,990 0.015 19,935 19,935
Nigeria 289,914 0.222 295,038 295,038
Norway 1,181,178 0.927 1,231,983 (3,497) 1,228,486
Oman 0.105 139,545 139,545
Pakistan 249,402 0.196 260,484 260,484
Panama 168,378 0.132 175,428 175,428
Papua New Guinea 53,172 0.039 51,831 (93) 51,738
Paraguay 59,502 0.075 99,675 (42) 99,633
Peru 182,304 0.148 196,692 (50) 196,642
Philippines 844,422 0.663 881,127 881,127
Poland 815,304 0.711 944,919 (2,084) 942,835
Portugal 764,664 0.622 826,638 (1,820) 824,818
Qatar 69,630 0.063 83,727 (129) 83,598
Romania 226,614 0.182 241,878 (519) 241,359
Rwanda 18,990 0.015 19,935 19,935
Saint Lucia 18,990 0.015 19,935 (69) 19,866
Senegal 29,118 0.024 31,896 (119) 31,777
Sierra Leone 18,990 0.015 19,935 19,935
Singapore 3,077,646 2.302 3,059,358 (6,177) 3,053,181
Slovak Republic 270,924 0.213 283,077 (767) 282,310
Slovenia 225,348 0.177 235,233 (654) 234,579
Solomon Islands 18,990 0.015 19,935 (81) 19,854
South Africa 710,226 0.564 749,556 (1,975) 747,581
Spain 3,119,424 2.477 3,291,933 (6,063) 3,285,870
Sri Lanka 116,472 0.096 127,584 (242) 127,342
St. Kitts and Nevis 18,990 0.015 19,935 (69) 19,866
St. Vincent and the Grenadines 18,990 0.015 19,935 (32) 19,903
Suriname 18,990 0.015 19,935 19,935
Swaziland 24,054 0.018 23,922 (110) 23,812
Sweden 1,961,034 1.542 2,049,318 (4,905) 2,044,413
Switzerland 2,249,682 1.621 2,154,309 (5,675) 2,148,634
Tanzania 34,182 0.027 35,883 (1) 35,882
Thailand 1,440,708 1.131 1,503,099 (4,221) 1,498,878
Togo 18,990 0.015 19,935 19,935
Trinidad and Tobago 40,512 0.047 62,463 (23) 62,440
Tunisia 172,176 0.138 183,402 (492) 182,910
Turkey 954,564 0.838 1,113,702 (1,623) 1,112,079
Uganda 24,054 0.019 25,251 25,251
United Arab Emirates 681,108 0.533 708,357 (1,481) 706,876
United Kingdom of Great
Britain and Northern Ireland7,640,310 5.991 7,962,039 (19,523) 7,942,516
United States of America 19,897,722 15.631 20,773,599 (2,665) 20,770,934
Uruguay 81,024 0.068 90,372 (7) 90,365
Venezuela 419,046 0.335 445,215 445,215
Zambia 27,852 0.022 29,238 29,238
Zimbabwe 45,576 0.034 45,186 (131) 45,055
TOTAL 126,600,000 100.00 132,900,000 230,390 132,669,610
1 Interest earned in 1999 under the Early Payment Encouragement Scheme (L/6384) and to be deducted
from the 2001 contribution,WT/BFA/51
Page 11
SCHEDULE III
REVISED ESTIMATES OF MISCELLANEOUS INCOME FOR 2001
ORIGINAL
ESTIMATES
CHFREVISED
ESTIMATES
CHF
Sale of publications 370,000 370,000
Savings on previous year's outstanding obligations 90,000 90,000
Rental of meeting rooms, office space and parking
  at Centre William Rappard to others100,000 110,000
Contributions of Observer Countries 710,000 560,000
Other:
 - Interest on Current Account19,000 23,910
- Various 26,600 29,700
TOTAL 1,315,600 1,183,610WT/BFA/51
Page 12
IV. INTERNATIONAL TRADE CENTRE UNCTAD/WTO
A. PERFORMANCE AGAINST BUDGET AS AT 31 AUGUST  2000
21. The Executive Director of the International Trade Centre UNCTAD/WTO (ITC), provided a
general introduction to the item regarding the ITC.  A member of the ITC Secretariat then presented
the document ITC/BUD/34, ITC Performance agai nst Budget for 2000 and indicated that the
estimated expenditure to the end of the year would amount to CHF 29,510,161 which represented
99.98% rate of implementation.  Excess expenditures were expected mainly in: (i) common staff
costs, (ii) temporary assistance, (iii) contractual services, (iv) publications, and (v) external auditors,
and would be absorbed by projected savings in: (i) salaries, (ii) building facilities, (iii) Joint AdvisoryGroup meeting.
22. The Committee took note of the report.
PROPOSED REGULAR PROGRAMME BUDGET OF THE ITC FOR 2001
23. The Executive Director of the ITC introduced the document ITC/BUD/35 and highlighted that
the 2001 budget estimates were at the same real level as for 2000.  The only adjustments made were
for inflation and exchange rate fluctuations with no change in number or grades of posts.  He
indicated that the UN had approved the UN share of the budget in December 1999 in the form of
preliminary estimates in the biennial budget for the period 2000-2001.  The total budget for 2001 wasCHF 29,928,000.  Taking into account of the miscellaneous income of CHF 405,000, the WTO share
of the total budget amounted to CHF 14,761,500.
24. One Member enquired how the ITC could lighten the burden of the WTO in respect to the
technical co-operation activities, as well as whether ITC could accept contributions from non-governmental entities.  Another Member enquired about the promotion policy.  The Secretariat of the
ITC replied that an intense dialogue had been engaged with the WTO in this respect for many years,
and that ITC stands ready to provide more services to more partners if funding is made available;
however, with regard to the allocation of technical co-operation funds across organizations, it is
essential that funding be made in a manner that allows each organization to keep doing what it does
best.  As to the question on non-governmental contributions, ITC could accept these according to the
regulations of the United Nations .  With regard to promotion policy, it was based on competition from
both external and internal candidates.
25. In reply to a query, the representative of the ITC replied that due to the nature of the ITC’s
work, the estimate of work/years showed a zero vacancy factor.  Another member of the ITC
Secretariat indicated that despite the wide-spread use of the internet for getting and disseminatinginformation, this was not reducing the library and publication costs at ITC.  ITC is charged significant
fees to access important electronic databases, and hard copies of publications ITC produces are still in
demand, although wherever suitable, ITC does make publications available electronically as well.  In
reply to further queries on the level of administration in ITC, the representative of the ITC indicated
that the percentage appeared exaggerated in the current document format, since ITC included costsunder the Division of Administration such as editorial staff for ITC publications, as well as training,
temporary assistance, informatics, premises and equipment costs for the entire organization.  Some of
these costs would be categorized as “Condominium costs” using WTO budget terminology.
Nevertheless, improving the efficiency of administration and reducing the associated costs continued
to be a matter of priority to ITC management.  In response to a query on whether the cost of the JointAdvisory Group meeting could be reduced if the meeting was held at the WTO, the ITC Secretariat
indicated that only a very small amount of the budget (around 3%) relates to the conference room; the
majority of costs relate to translation and interpretation.WT/BFA/51
Page 13
26. One Member noted that, with regard to th e 2001 extra-budgetary estimates, only 10 per cent
of the assistance was related to the Latin American and the Caribbean region.  He requested the ITC
to sensitise donor countries to the needs of that region.  In reply, the representative of the ITC
indicated that the extra-budgetary resources were allocated according to the decisions of the donorsand the fact that the point was brought up in the meeting was a good way of sensitising the major
donor countries as they were present at the meeting.
27. The Committee  recommends to the General Council that the budget for 2001 of the
International Trade Centre UNCTAD/WTO be approved in the amount of CHF 29,928,000.
With miscellaneous income being estimated at CHF 405,000, the amount to be provided to the
Centre in the 2001 budget of the WTO represents CHF 14,361,500 taking into account part of
the WTO share of savings from the previous  year of CHF 400,000.
V. OTHER ITEMS
A. ADMINISTRATIVE UP -DATES AND PROGRESS REPORTS
28. A member of the Secretariat presented the cash situation, the statement of outstanding
contributions as at 31 August 2000, the progress report of instalments for countries in arrears, the
contributions of Observer countries towards the cost of services provided by the Secretariat, and
report on the scheme to facilitate the payment of pre-1988 arrears.  He drew the attention of Membersto the cash situation as of end September, which would only be sufficient to cover expenses of the
Organization for the month of October.  The WTO was in serious need of payment of contributions
from Members for its operation for the coming months.  If no payments were forthcoming, the WTO
would be obliged to request authority to have recourse to a loan from the bank.  As of
31 August 2000, the total contributions received from Members amounted to CHF 88,756,373.  Since31 August 2000, the date of the report on outstanding contributions, Nicaragua, Turkey, Zimbabwe,
and Kuwait had made payments.  Nicaragua had liquidated all its outstanding payments including
those of the pre-1988 arrears. With regard to the contributions received from the Observers to the
WTO towards the cost of services provided by the Secretariat, it stood at CHF 466,019.
29. The Committee took note of the reports and of the seriousness of the lack of funds to cover
the expenses of the organization.  The Chairman indicated that in his oral report at the next GeneralCouncil, he would draw the attention of all Members to this situation and would urge them to
liquidate their outstanding arrears.  Subsequently, the cash situation improved as several important
authorities paid that dues.
B. 
REPORT OF THE WORKING GROUP ON NON -GOVERNMENTAL DONATIONS TO THE WTO
30. The Chairman of the Working Group, Mr. Kyong Lim Choi of Korea, presented an oral report
of the Working Group on Non-governmental donations.  He referred to the document
WT/BFA/W/41/Add.5 and informed the Committee that since 24 July 2000, the Working Group had
met formally five times.  The over-riding principles that emerged are: (i) not only all possibilities of
conflict of interest must be avoided, but even the appearance of such a conflict of interest as well, (ii)full transparency must prevail, (iii) given the sensitivity of the question of non-governmental
contributions, Members must be the ones to deci de whether any non-governmental contribution will
be accepted, and for which purpose, (iv) mandatory review of the guidelines not later than
January 2003, (v) avoidance of a situation where it becomes overly dependent on non-governmental
donations for any of its activities.  With regard to the possibility of donations of goods or services “inkind”, the Chairman of the Working Group referred to situations whereby actual goods or services
might be provided, as opposed to a monetary donation to fund a particular activity.  An example of a
donation of “goods in kind” could be the provision of computers (which could be used in a WTO
LDC Reference Centre).  A donation of a “service in kind” could also consist of providing the
transport and insurance costs of the computers as well as the expertise to installing and setting themWT/BFA/51
Page 14
up.  He further stressed that, in all respect, donations “in kind” would be subject to the same
guidelines as purely monetary donations.  And like all donations from non-governmental sources, they
would require the approval of the Committee on Budget, Finance and Administration.
31. Further to a number of meetings the Secretariat prepared a revised version taking into account
of the comments of the Members, as menti oned in document WT/BFA /W/41/Add.6 (see Annex 1
attached).
32. The Committee  recommends to the General Council to  approve the guidelines on the
voluntary contributions, gifts or donations from non-governmental donors as contained in the
document WT/BFA/W/41/Add.6.
C. PERFORMANCE AWARD PROGRAMME
33. A member of the Secretariat referred to the document WT/BFA/W/48/Rev.1 and indicated
that the document addressed the queries raised by the Members at a previous meeting.  The points
raised were: (i) the desirability of a fixed value for bonus of excellent performance; (ii) the
appropriateness of awards for satisfactory performan ce to staff who were at the end of their grade; and
(iii) information showing that the proposed programme was consistent with the limit of 2 per cent of
the total net salary budget as set in the Staff Regulation § 6.5. The document WT/BFA/W/48/Rev.1
provided a five-year payroll simulation of the Performance Award Programme.  As opposed to the
initial proposal which provided a fixed, non-pensionable bonus of 2.5 per cent of net salary for
excellent performance, the simulation included a variable percentage depending on the number of
cases qualifying for non-pensionable bonuses and on the balance of funds remaining in the budget
after payment of the standard increase for satisfactory performance.  Also, whereas the initial proposalprovided for non-pensionable awards for satisfactory service to be paid to those staff whose position
on the salary range did not allow for the full, pensionable increase, the simulation provides only for
pensionable awards for satisfactory service.  Not all staff would receive an award for satisfactory
service but only those who were not at the end of the salary range.  Those at the top of the salary
range would nevertheless be eligible for non-pensionable awards for excellent performance.
34. Further, he indicated that the pensionable rewards have a recurring impact on the increase of
the net salary budget whereas non-pensionable rewards have a one-time impact on that increase.
Consequently, the funds available for non-pensionable bonus  increased each year whilst the overall
limit of 2 per cent of the total net salary budget continued to be strictly respected as indicated in the
paragraph 4 of the document WT/BFA/W/48/Rev.1.
35. The Secretariat confirmed that the last sentence of paragraph 4 of the document
WT/BFA/W/48/Rev.1 which indicated that “an additional cap would be placed on the funds
earmarked for non-pensionable bonuses, the total annual cost which would not be allowed to exceed 2
per cent of the total salary budget”, formed an integral part of the proposal presented.
36. The Secretariat indicated that 2 per cent was calculated on the net salary budget of the
previous year, and that the calculated amount was then set as the limit for performance pay budget for
the following year.
37. Documents CRP(00)28 and CRP(00)28.Corr.1 contained the replies to various questions
raised by a Member were distributed to the Members.  The Secretariat also indicated that the figures
contained in paragraph 3 of the document, were used only for the simulation. As the Member
concerned felt that further clarifications were needed, it was agreed that the Committee would meet
again in January 2001 to continue the discussion.  In the meantime, recalling that WTO Members
have agreed that the WTO should institute and maintain programmes to recognise staff members’
contributions and to reward staff members according to their performance and achievements, the
Budget Committee recommends to the General Council that the Secretariat be directed,WT/BFA/51
Page 15
pending a final decision on the details of this performance programme, to initiate necessary
work on training of staff and development of performance measures with a view to permitting
expeditious implementation of the programme once a decision has been taken.  In this
connection, it is agreed that the Committee would meet in special session in the second half of
January to finalize its decision on performance based pay.
D. ASSESSMENT OF ADDITIONAL CONTRIBUTION TO THE 2000 BUDGET AND ADVANCE TO THE
WORKING CAPITAL FUND :  ACCESSION OF ALBANIA
38. Consequent to the accession to the WTO of Albania on 8 September 2000 (document
WT/BFA/W/51), the Committee recommends to the General Council that a pro rata
contribution to the 2000 budget amounting to CHF 5,931 be assessed on this Government.  This
assessment, calculated as from 8 September 2000, is based on an annual contribution of
0.015 per cent, taking into account the internat ional trade figures (imports plus exports in
goods, services and intellectual property rights) of Albania for the years 1996-1998.
Furthermore, on the basis of the level of the Working Capital Fund of CHF 7,768,580 the
Committee recommends to the General Council to assess an amount of CHF 38,843 on the
Government of Albania as an advance to the Fund.
E. ASSESSMENT OF ADDITIONAL CONTRIBUTION TO THE 2000  BUDGET AND ADVANCE TO THE
WORKING CAPITAL FUND .  ACCESSION OF THE SULTANATE OF OMAN
39. Consequent to the accession to the WTO of Oman on 9 November 2000 (document
WT/BFA/W/52), the Committee recommends to the General Council that a pro rata
contribution to the 2000 budget amounting to CHF 18,397 be assessed on this Government.
This assessment, calculated as from 9 November 2000, is based on an annual contribution of
0.102 per cent, taking into account the internat ional trade figures (imports plus exports in
goods, services and intellectual property rights) of Oman for the years 1995-1997.
Furthermore, on the basis of the level of the Working Capital Fund of CHF 7,807,423 the
Committee recommends to the General Council to assess an amount of CHF 39,037 on the
Government of Oman as an advance to the Fund.
F. ASSESSMENT OF ADDITIONAL CONTRIBUTION TO THE 2000 BUDGET AND ADVANCE TO THE
WORKING CAPITAL FUND .  ACCESSION OF CROATIA
40. Consequent to the accession to the WTO of Croatia on 30 November 2000 (document
WT/BFA/W/53), the Committee recommends to the General Council that a pro rata
contribution to the 2000 budget amounting to CHF 17,204 be assessed on this Government.
This assessment, calculated as from 30 November 2000, is based on an annual contribution of
0.155 per cent, taking into account the internat ional trade figures (imports plus exports in
goods, services and intellectual property rights) of Croatia for the years 1996-1998.
Furthermore, on the basis of the level of the Working Capital Fund of CHF 7,807,423 the
Committee recommends to the General Council to assess an amount of CHF 39,037 on the
Government of Croatia as an advance to the Fund.WT/BFA/51
Page 16
G. WORK PLAN FOR 2001
41. A member of the Secretariat referred to document CRP(00)21 which proposed a list of items
to be discussed in 2001.  No dates were scheduled, as the date of the General Council had not yet been
fixed.  He further informed the Committee that the selection procedure of external auditors would
have to start early 2001 as it would take some time.   The Work Plan would be reviewed again early
next year with proposed dates.
42. The Committee took note of the Work Plan for 2001.
POINTS FOR DECISION: Paragraphs 6, 7, 19, 20, 27, 32, 37, 38, 39, 40WT/BFA/51
Page 17
ANNEX 1
(The following text is document WT/BFA/W/41/Add.6 issued on 24.11.2000)
NON-GOVERNMENTAL CONTRIBUTIONS TO THE WTO
Addendum
Following the last meeting of the Committee on Budget, Finance and Administration on
21 November 2000, the Secretariat has prepared, and the Chairman of the Working Group has
reviewed the attached revision, which is the result of discussions at that meeting.  This revision willbe taken up at the meeting of the Comm ittee on Budget, Finance and Administration on
24 November 2000.WT/BFA/51
Page 18
VOLUNTARY CONTRIBUTIONS, GIFTS OR DONATIONS FROM NON-
GOVERNMENTAL DONORS
(Revised 21-11-00)
Given that voluntary contributions, gifts or donations (hereinafter "donations") from non-
governmental donors could be of benefit and since Members are committed to ensuring that no
conflict of interest should arise through the acceptance of such donations, it is herein affirmed thatWTO Members will take all decisions relating to the acceptability of such donations and their uses.
The process  in this area will be governed by the following guidelines.
1. Donations proposed by private individuals an d non-governmental, non-profit organizations or
foundations (non-governmental donors) may be considered.  These may include donations of goods or
services "in kind"; however, secondment of staff from non-governmental donors to the WTO is
prohibited.
2. Donations from non-governmental donors which are for-profit organizations or companies
shall not be accepted.
3. The activities, aims and motivations of the non-governmental donors mentioned under 1
above shall not be incompatible with the policies, aims and activities of the WTO and, as mentioned
above, shall not give rise to a conflict of interest.
4. All proposed donations from non-governmental donors shall be notified to the Committee on
Budget, Finance and Administration which shall pr omptly consider the proposals. The Director-
General shall accept a proposed donation only after the Committee has approved
* the proposed
donation and its intended use(s). It is recognized that the Committee may wish to consider
establishing a subsidiary working group to make recommendations to it relative to proposed
donations.
5. All accepted donations from non-governmental donors shall be placed in a single trust fund
and be disbursed in an manner that takes into account the broad objectives of the Committee on Trade
and Development, the Memorandum of Understanding  Establishing the Global Trust Fund and any
additional modalities to be established for the purpose of disbursing the resources of the trust fund.Non-governmental donors shall be encouraged to make donations to the trust fund at large.   The
non-governmental donor may specify one or more activity associated with the WTO Programme for
Technical Cooperation or other WTO-sponsored capacity building and training activities not covered
by the regular budget supported training programme as the purpose of the donation.  More specific
earmarking shall be strongly discouraged by the WTO.  Donations from non-governmental donorscovered by these guidelines may also be utilized for other activities which Members may decide by
consensus should be supported through the trust fund.
6. Full details relative to all accepted donations from non-governmental donors and their uses
shall be entered into a public registry which shall be readily accessible including through the WTOinternet web site.
7. Donations shall not entitle non-governmental donors to use of the WTO name or logo in any
way.
                                                     
* Pursuant to Regulation 19:1 of the WTO Financial Regulations.  All donations of a type covered by
these guidelines are deemed to involve a certain additional financial liability for the WTO.WT/BFA/51
Page 19
8. The WTO Secretariat shall report regularly to the Committee on Budget, Finance and
Administration on the administration of the trust fund and the actual use of the resources therein.
9. A review of these guidelines and any additional modalities established for the purpose of their
implementation shall be initiated by the Committ ee on Budget, Finance and Administration not later
than January 2003.  The review shall be completed within twelve months of its initiation.
__________