RESTRICTEDWORLD TRADE
ORGANIZATIONWT/MIN(03)/INF/4
27 March 2003
(03-1700)
MINISTERIAL CONFERENCE
Fifth Session
Cancún, 10 – 14 September 2003
WTO MINISTERIAL CONFERENCE
PROCEDURES REGARDING THE REGISTRATION OF MEMBERS, OBSERVER
GOVERNMENTS AND OBSERVER INTERNATIONAL INTERGOVERNMENTAL
ORGANIZATIONS
Nomination of Delegation Coordinators and other Logistical Matters
The Mexican Organizing Committee (MOC) and the Permanent Mission of Mexico held an
Information Meeting at the Centre William Rappard on Monday 17 March 2003. During the course of
the meeting,  delegations were informed inter alia  that the registration of Members and Observers for
the Fifth Session of the Ministerial Conference would take place on-line via the Internet1.
It was also made clear that in order to facilitate communications between Delegations and the
MOC, it is essential that each Delegation appoint a Coordinator to be responsible for all
administrative matters relating to the Ministerial Conference. The Delegation Coordinator will serve
as the contact point for the MOC and WTO and will be provided with the registration instructions
including Internet addresses, User Ids and passwords and also an authorization code for hotelreservations. All requests emanating from Delegations before and during the meeting should be
channelled through the Delegation Coordinator.
According to the MOC, it would be preferable to nominate as Delegation Coordinator an
officer who will attend the Ministerial Conference and serve as contact point from the outset; he/she
will be supplied with badges for the delegation at the Ministerial Conference. In the event of aCoordinator not being able to attend the Conference, arrangements will be made for his/her
replacement in Cancún.
Permanent Representatives are invited to fill ou t the attached form and return it to the
Conference Office not later than 15 April 2003.
Conference Office (Room 14)
World Trade Organization
Centre William Rappard
Rue de Lausanne 154
1211 Geneva 21
Switzerland
E-mail: registration.cancun@wto.org
Upon receipt of the duly completed form, delegations will be able to collect the above-mentionedinstructions for their Coordinator as of Tuesday 1 April 2003 from Mr. Mario Trabacchi at the
reception desk of the CWR.
                                                     
1 From capitals, Missions or from a specially equipped room in the Centre William RappardWTO FIFTH MINISTERIAL CONFERENCE
Cancún,  10-14 September 2003
NOMINATION OF DELEGATION COORDINATORS
by
WTO MEMBERS / OBSERVER GOVERNMENTS / OBSERVER
INTERNATIONAL INTERGOVERNMENTAL ORGANIZATIONS
     Delegation : ________________________________________________________________
     Name of the Delegation Coordinator  (please underline the surname):
     __________________________________________________________________________     Title / Post : ________________________________________________________________
     Ministry / Department / Mission : _______________________________________________
     Address : __________________________________________________________________
     ___________________________________________________________________________
     Telephone :  _____________________________      Fax: ____________________________
     E-mail : _____________________________
     Permanent Representative : __________________________________________________
     Date : ______________________     Signature : ____________________________________
Only valid when stamped and sign ed by the responsible authority
Conference Office (Room 14) - World Trade Organization
Centre William Rappard - Rue de Lausanne 154 -1211 Geneva 21 - Switzerland
E-mail: registration.cancun@wto.org