. /.WORLD TRADE
ORGANIZATIONWT/MIN(03)/INF/10
22 August 2003
(03-4376)
MINISTERIAL CONFERENCE
Fifth SessionCancún, 10 - 14 September 2003
STATEMENTS AT PLENARY MEETINGS
Information Note
I. DELIVERY OF STATEMENTS
1. Ministers and other speakers who take the floor at the meetings of the Ministerial Conference
will be requested to do so from a lectern on the podium.
2. In order to facilitate the sequence of speakers, seats close to the rostrum will be reserved for
the two next speakers.  Speakers will be invited to move to these reserved seats while the preceding
statements are being made.
3. While the Secretariat will make every effort to contact each delegation in advance of its
upcoming speaking time, it is suggested that all de legations keep track of developments in this
respect.  The Chairman's list of speakers for each session will be made known as far as possible to
interested delegations during the meetings.  The Chairman expects delegations' cooperation and
understanding in the event of unexpected, compelling and last-minute changes that may have to bemade to this list.
II. LENGTH OF STATEMENTS
4. Statements must not exceed five minutes, which corresponds to two typed pages in single
spacing.  Longer presentations in writing may be submitted to the Secretariat for circulation as
Conference documents.
III. DISTRIBUTION OF THE TEXTS OF STATEMENTS
5. The task of the Secretariat, particularly that of the interpreters, the Secretary of the Ministerial
Conference and the Press Office, will be greatly facilitated if delegations submit to the Secretariat five
typed copies of texts of statements (as well as any longer written presentations) in one of the officiallanguages as far in advance as possible.  Texts of statements submitted will only be circulated after
the statements have been made.
6. Texts should be submitted to the Secretariat at the Office of the Plenary Sessions, 1
st Floor,
Room 39A, located at the Cancún Convention Centre, or in the Plenary Meeting Room (Bacalar
Room) the day before in the case of statements to be made in the mornings, and before 1.30 p.m. on
the day for statements to be made in the afternoons.
7. All statements will be circulated as Conference documents in the WT/MIN(03)/ST/- series
after their delivery.  Every effort will be made to circulate them in the three official languages on theday following their delivery, both at Cancún and at Geneva.  However, if statements are submitted in
writing 24 hours in advance, every effort will be made to circulate them as Conference documents in
the three official languages immediately after their delivery.WT/MIN(03)/INF/10
Page 2
8. Statements will not be circulated at plenary sessions, but made available at the Document
Centre.
9. In the documents circulated it will not be possible to take account of departures made by
speakers from their written texts.
10. In cases where speakers make only brief statements, and at the same time submit a longer
written presentation to the Secretariat for circulation, only the longer communications will be
circulated as a document, unless otherwise indicated by the delegation concerned.
11. Unless otherwise indicated in advance by delegations, the texts of statements or written
presentations will be made available to the press immediately after their delivery.
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