ICS 97.195  
 
Reference number  
DRS  451-3: 2020  
© RSB 2020  
  
 RWANDA 
STANDARD  DRS 
451-3  
 
First edition  
2020 -mm-dd 
 
Conservation of cultu ral heritage  — Part 3  
Requirements for transp ortation  of 
movable cultural heritage  items    
DRS 451-3: 2020   
©RSB 2020 - All rights reserved                  ii 
 In order to match with technological development and to keep continuous progress in industries, 
standards are subject to periodic review. Users shall ascertain that they are in possession of the latest 
edition  
 
 
 
 
 
 
 
 
© RSB 2020  
All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized 
in any form or by any means, electronic or mechanical, including photocopying and microfilm, without 
prior written permission from R SB. 
Requests for permission to reprodu ce this document should be addressed to : 
Rwanda Standards  Board  
P.O Box 7099 Kigali -Rwanda  
KK 15 Rd, 49  
Tel. +250 788303492  
Toll Free: 3250  
E-mail: info@rsb.gov.rw  
Website: www.rsb.gov.rw  
ePortal: www.portal.rsb.gov.rw   DRS 451-3: 2020  
iii                ©RSB 2020 - All rights reserved  
 Contents  Page 
Foreword  ................................ ................................ ................................ ................................ ....................  v 
1 Scope  ................................ ................................ ................................ ................................ ... 1 
2 Normative references  ................................ ................................ ................................ ...................  1 
3 Terms and definitions  ................................ ................................ ................................ ..................  1 
4 General principles  ................................ ................................ ................................ ........................  3 
5 Before transport  ................................ ................................ ................................ ...........................  4 
5.1 Risk assessment  ................................ ................................ ................................ ..........................  4 
5.2 Qualificat ions of the transport agent  ................................ ................................ .........................  4 
5.3 Requirements of the owner/custodian  ................................ ................................ .......................  5 
5.4 Transport planning and coordination  ................................ ................................ ........................  5 
5.5 Insurance / indemnity cover  ................................ ................................ ................................ ........  5 
5.6 Drafting of a contract  ................................ ................................ ................................ ...................  5 
5.7 Content of the transport file and the couriering file  ................................ ................................ . 6 
5.7.1  Documents to be compiled by the owner/custodian  ................................ ................................  6 
5.7.2  Documents to be compiled by the transport agent  ................................ ................................ .. 6 
5.7.3  Documents for couriered transport  ................................ ................................ ............................  6 
6 Transport methods and environment  ................................ ................................ .........................  7 
6.1 Choice of the mode of transport  ................................ ................................ ................................ . 7 
6.2 Preparation for the transport  ................................ ................................ ................................ ...... 7 
6.3 By road  ................................ ................................ ................................ ................................ ..........  8 
6.3.1  General principles  ................................ ................................ ................................ ........................  8 
6.3.2  Vehi cles ................................ ................................ ................................ ................................ .........  8 
6.3.3  Routing  ................................ ................................ ................................ ................................ ..........  9 
6.3.4  Vehicle (un) loading  ................................ ................................ ................................ .....................  9 
6.4 By air  ................................ ................................ ................................ ................................ ............  10 
6.4.1  General principles  ................................ ................................ ................................ ......................  10 
6.4.2  Organization of the transport  ................................ ................................ ................................ .... 10 
6.4.3  Supervision at the airport  ................................ ................................ ................................ ..........  10 
6.4.4  Hand -carry  ................................ ................................ ................................ ................................ ... 11 
6.5 By rail  ................................ ................................ ................................ ................................ ...........  11 
6.6 By sea  ................................ ................................ ................................ ................................ ..........  11 
6.6.1  General principles  ................................ ................................ ................................ ......................  11 
6.6.2  Factors to be taken into account  ................................ ................................ ..............................  11 
6.6.3  Organization of the transport  ................................ ................................ ................................ .... 12 
7 Warehouse for objects in transit  ................................ ................................ ..............................  12 
Annex  A (Informative)  Role of the courrier  ................................ ................................ ..........................  13 
A.1 Introduction  ................................ ................................ ................................ ................................ . 13 
A.2 When to send a courier  ................................ ................................ ................................ ..............  13 
A.3 Responsibilities of the owner/custodian  ................................ ................................ .................  14 
A.4 Responsibilities of the final consignee  ................................ ................................ ....................  14 
A.5 Responsibilities of the courier  ................................ ................................ ................................ .. 14 
Annex  B (informative)  Information to be communicated to the transport agent .............................  15 
B.1 Information communicated to the transport agent to provide an estimate  .........................  15 
B.2 Services from the transport agent  ................................ ................................ ............................  15 DRS 451-3: 2020   
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 B.2.1  List of services which can be requested from  the transport agent  ................................ ...... 15 
B.2.2  List of services which can be requested from the transport agent when objects are 
couriered  ................................ ................................ ................................ ................................ ..... 16 
Annex  C (informative)  Specifications of a secure building/warehouse for objects in transit  ....... 17 
C.1 Introduction  ................................ ................................ ................................ ................................  17 
C.2 Building constructio n ................................ ................................ ................................ ................  17 
C.3 Security  ................................ ................................ ................................ ................................ ....... 17 
C.4 Inventory / handling /storage  ................................ ................................ ................................ .... 18 
C.5 Emergency and contingency plan  ................................ ................................ ...........................  19 
C.6 General policies  ................................ ................................ ................................ .........................  19 
 DRS 451-3: 2020  
v                ©RSB 2020 - All rights reserved  
 Foreword   
Rwanda Standard s are prepared  by Technical Committees and approved by R wanda Standards Board (RSB) 
Board  of Directors in  accordance with the procedures of RSB, in compliance with  Annex 3 of the WTO/TBT 
agreement on the preparation, adoption and application of standards.  
The main task of technical committees is to prepare national standards.  Final Draft Rwanda S tandards adopted 
by Technical committ ees are ratified  by me mbers of RSB Board of Director s for publication and gazettment as 
Rwanda Standards.  
RS nnn-n was prepared by Technical Committee RSB/TC 033, Tourism and hospitality . 
In the preparation of this standard, reference wa s made to the following standards : 
1) KS 2747:2017: Cons ervation of cultural heritage — Transport methods   
2) KS 2352:2012 : Tourism services — Cultural heritage —Terminology  
The assistance de rived from the above source is hereby acknowledged with thanks.  
Committee membership  
The following organizations were represented on the Technical Committee on Tourism and Hospitality (RSB/TC 
033) in the preparation of this standard.  
Ministry of Youth and Culture  
Institute of N ational Museum of Rwanda  
Commission for the Fight against Genoc ide 
Rwanda Development Board  
Standards for Sustainability  
Rwanda Development Board  
International Tours and Travel ltd  
Life Long Education Group Ltd  
Lemigo Hotel  
I3-Consultancy Ltd  DRS 451-3: 2020   
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 Rwanda  Standards Board  (RSB) – Secretariat  
 DRS  451-3: 2020  
1                ©RSB 2020 - All rights reserved  
 Conservation of cult ural heritage  — Part3  
Requirements for transport ation  of movable cultural heritage  items  
1 Scope   
This Committee  Draft provides requirements to be fulfilled when transporting movable cultural heritage  items . 
2 Normative references   
There are no normative references in this  document   
3 Terms and definitions   
For the purposes of this standard, the follow ing terms and definitions apply  
3.1  
commissioner  
person or organization ordering the shipment of cultural heritage  
3.2  
consignee  
person or organization to whom the shipment of cultural heritage is addressed  
3.3  
consignor  
person  or organization from whom the shipment of cultural heritage originates  
3.4  
consolidated transport  
transport of packages in any combination of one or several locations to one or several destinations for one or 
several commissioners/owners/custodians  
3.5 
courier  
a representative of the owner/custodian who accompanies the object and/or supervises handling during transit 
and until safe receipt and/or (de)installation.   
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 NOTE  The role of the courier is to ensure the care and safety of the object according to the requirements.  
3.5  
direct transport  
transport of packages from one location to one other location with no other collections/deliveries during the 
transport  
3.6  
exclusive transport  
use of a whole transport unit direct from one location to one oth er location for a single 
commissioner/owner/custodian  
3.7  
load plan  
document showing the arrangement of packages within a given transport unit  
3.8  
object  
an item which forms part  of tangible cultural heritage  
NOTE  In natural heritage the term specim en can be used interchangeably with the term object.   
3.10  
Package  
object prepared, packed and ready for transport  
3.11  
packing list  
list of the packages in a single consignment attached to the shipping, delivery and receipt notes  
3.12  
secure area  
mechanically and/or electronically enclosed area protected for safety and/or security purposes  DRS  451-3: 2020  
3                ©RSB 2020 - All rights reserved  
 3.13  
significance  
combination of all the values assigned to an object  
3.14  
transit  
act of passing, or being conveyed through, a location or area  
3.15 
transport agent  
a transport company in charge of carrying cultural heritage items   
3.16  
transshipment  
action by which goods are transferred from one means of transport to a nother during the course of one transport 
operation  
4 General principles  
4.1 Several parties can be involved in the organization of the transport of an object among which the following 
ones have a key role:  
a) the owner/custodian and/or his representative.  
b) the consignor.  
c) the commissioner.  
d) the transport agent.  
e) the consignee.  
4.2 In some cases, a single party  can play different roles in the chain of transport.  
4.3 Sustainability should be taken into account when using this standard.  
4.4 Transport shall only take place following an agreement between the owner/custodian, the commissio ner, 
the transport agent and confirmed in writing.   
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 4.5 Many different parties can be involved in arranging and undertaking transportation. The role and the 
responsibility of each party shall be clarified in advance and each party shall have a clear unders tanding of each 
other's role. Responsibility for the object(s) shall be clear at all stages of the transport.  
4.6 The choice of the transport agent and his subcontractors shall be approved by the owner/custodian. Other 
involved parties (e.g. insurers) may  request involvement in the decision.  
4.7 The commissioner shall ensure that the transport agent has access to all information and documentation 
necessary to carry out the requested service.  
4.8 All parties involved in the transport shall keep each other informed of developments in the operation until 
completion. Any damage or incident shall be recorded and relevant documents completed. All involved parties 
shall be immediately informed.  
4.9 Conf identiality shall be taken into account by all parties at all stages.  
4.10 Evaluation of the transport should  be carried out during and at the very end of the process.  
4.11 All relevant documents shall be archived according to relevant legal requirements .  
5 Before transport  
5.1 Risk assessment  
5.1.1  Any transport of an object involves risks. The planning of the transport shall begin with the assessment 
of these risks, in order to choose the mode of transport appropriate to the particular situation, to take n ecessary 
measures to avoid damage to the object(s) and whether to send a courier (see Annex A).   
5.1.2  The choice of the mode of transport shall take into account all requirements. This decision should be 
approved by all parties involved.  
5.1.3  The signif icance of the object(s) shall be taken into account when planning shipments. Separate 
shipments may be required by the owner/custodian.  
5.1.4  Where insurance or indemnity terms specify a limit on the value of a single shipment this shall be 
adhered to.  
5.2  Qualifications of the transport agent  
5.2.1  The transport agent shall have the solvency, resources, capacity, knowledge, training, qualifications, 
technical expertise and management capabilities required for delivering a safe and secure, high quality and 
specialized transport service for cultural heritage.  
5.2.2  The transport agent shall be able to provide a detailed estimate. The more complete the information 
provided to the transport agent, the more detailed the estimate will be (see Annex B).   DRS  451-3: 2020  
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 5.3  Require ments of the owner/custodian  
The transport agent shall meet the terms and conditions applying to the transport which have been agreed 
between the commissioner and the owner/custodian.  
5.4 Transport planning and coordination  
5.4.1  Transport planning identifying all steps of the operation as well as orders shall be done as far in advance 
as possible. Transport planning shall be in accordance with the specification s provided by the commissioner.  
5.4.2  Transport planning shall t ake into account the following:  
a) the routing (e.g. access at collection and delivery points, size of vehicle, load plans),  
b) any insurance/indemnity terms and conditions,  
c) all human and material resources needed at each stage of transport, and  
d) transshipment and scheduled sto ps.  
5.4.3  The transport agent should appoint a coordinator with the appropriate experience and provide backup 
cover as necessary.  
5.4.4  The transport agent and the commissioner shall maintain regular communication and keep each other 
fully informed of re levant issues.  
5.5  Insurance / indemnity cover  
5.5.1   Commissioner and the owner/custodian shall inform the transport agent the start and end dates of 
cover and all insurance/indemnity conditions relevant to the shipment.  
5.5.2  The transport agent shall or ganize transport within those dates.  
5.5.3  Insurance/indemnity shall be in place before handling begins.  
5.5.4  The insurer has the right to ask for the name of the transport agent and the chosen transport methods.  
5.6  Drafting of a contract  
A contract sha ll be formalized between the transport agent and the commissioner in accordance with the 
transport arrangements. It should be in writing and signed before the beginning of the service.   
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 5.7 Content of the transport file and the couriering file  
5.7.1  Documents to be  compiled by the owner/custodian  
The following documents shall be c ompiled by the owner/custodian:  
a)  the accompanying condition report, created upon departure from the collection location. It shall be checked 
and annotated at each (un)packing;  
b) a copy of the owner/custodian's requirements relating to the care of  the object during its movement;  and  
c) provide a list of contact telephone numbers during, and out of office hours for consignor, transport agent 
and consignee.  
5.7.2  Documents to be compiled by the transport agent  
The following documents shall be c ompiled by the transport agent:  
a) the packing list;  
b)  customs documents, if necessary;  
c) legal documentation relating to national and international regulations on the circulation of cultural heritage, 
e.g. c ultural permit, if necessary, and  
d) detailed schedule of the movement of the object and any applicable security arrangements.  
5.7.3  Documents for couriered transport  
5.7.3.1  The following documents shall be compiled if the object is couriered:  
a) courier instructio ns; 
b) itinerar y; 
c) a copy of the  loan agreement if there is one;  and  
d) contact information of all relevant parties.  
5.7.3.2  A copy of the insurance certificate may be included.  DRS  451-3: 2020  
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 6 Transport methods and environment  
6.1 Choice of the mode of transport  
6.1.1  The choi ce of the mode of transport shall depend on the result of the risk assessment and take into 
consideration:  
a)  the typ e of object, and its condition;  
b)  the dimen sions and weight of the object;  
c)  the number, type, dim ensions and weight of packages;  
d)  the means of transport between the star ting point and the destination;  
e)  the options for the intended route;  
f)  the time schedule;  
g)  the presence of a courier, or not;  
h) all the requirements of the owner/ custodian and the commissioner; and  
i)  the necessary autho rizations and permits for intended routes (e.g. road closures).  
6.1.2  The nature of the transport  (e.g. consolidated, exclusive, and direct ) shall be understood and agreed 
by all parties.  
6.2 Preparation for the transport  
6.2.1  Loading shall be planned in a dvance.  
6.2.2  Before moving the packed object(s) the following arrangements shall be made:  
a) check t he packaging and its condition;  
b) clear and prep are the route prior to loading;  
c) ensure that all human resources, handling and lifting equipment are available;  and  
d)  check the load plan, if any.  
6.2.3  If required by relevant party, the packaging and/or transport unit shall be sealed.   
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 6.3 By road  
6.3.1   General principles  
6.3.1.1  The transport agent shall comply with national and international law and regulations.  
6.3.1.2 The features of the vehicle and the number of staff shall be d etermined according to the risk 
assessment, the requirements of the owner/custodian and any insurance/indemnity requirements.  
6.3.2   Vehicles  
6.3.2.1  The highest level of protection is offered by a vehicle with the following specifications:  
a)  Rigid sides and roof;  
e) Visible markings not giving any indication that cult ural heritage is being carried;  
f) air-ride suspension to prote ct against vibration and shock;  
g) separate driving cab equipped with at least the same number of seats as pe ople travelling in the vehicle;  
h) insulated and win dowless freight compartment;  
i) individual lockable and alarmed cab and cargo doo rs and truck engine immobilizer;   
j) heating and co oling system in the freight compartment to maintain the required temperature, with a readout 
in the cab. the transport agent shall ensure that conditions are monitored for  the duration of the transport;  
k) tie-down points, securely fastened, in sufficient n umbers, on all sides and floor;  
l) floor with a smooth surface;  
m) interior lighting;  
n) fire protection systems, according to national and international regulations;  
o) hydraulic tail -lift with an approp riate minimum lifting capacity;  
p) at least one mobile pho ne and faci lity to recharge it;  
q) Global Position System (GPS ) tracking system;  and  
r) a personal attack alarm  and Global System for Mobile  Communications (GSM)  tracker.  DRS  451-3: 2020  
9                ©RSB 2020 - All rights reserved  
 6.3.2.2  In some cases, the nature of the object and the route demands that other types of vehicle may be 
more appropriate. When using these types of vehicles as many characteristics as required by the risk 
assessment shall apply.  
6.3.3   Routing  
6.3.3.1  The route and t he schedule of the transport shall be agreed in advance by all parties and several 
facto rs shall be taken into account:  
a) most direct and safest route,  
b) the transport agent shall ensure that all required security arrangements are met during the transport.  
6.3.3.2  If the vehicle is stopped by authorities for inspection, any opening of the vehicle shall be in the 
presence of the driver and/or the courier. The transport agent shall immediately notify the owner/custodian and 
the commissioner and, if possible, co nsult them.  
6.3.3.3  At least one person shall stay with the vehicle at all times, unless the vehicle stops in a closed and 
appropriately secure area.  
6.3.3.3  Overnight or long stops shall be planned and agreed in advance by all parties in accordance with  
the risk assessment. They shall take place in an appropriately secured building (see Annex C) and /or area.  
6.3.3.4  Overnight or planned long stops in inappropriately secure buildings and/or areas may only take 
place in exceptional circumstances. If so, a t least one driver shall remain with the vehicle at all times. Vehicles 
shall be parked in a way to prevent unauthorized opening of the doors (e.g. doors against a wall);  
a) temperature inside the vehicle shall be maintained according to the requirements dur ing all stops,  
b)  if the route includes a ferry or rail transport, the ability to maintain temperature and security shall be taken 
into consideration.  
6.3.4  Vehicle (un)  loading  
6.3.4.1  (Un)loading  specifications shall be agreed between the owner/custodian or his representative 
and/or the commissioner and the driver of the vehicle. The driver has the final responsibility for the vehicle load 
safety.  
6.3.4.2  (Un)loading should be performed in a secu re and sheltered area. Opening of doors shall be kept to 
a minimum.  
6.3.4.3  The vehicle shall remain attended during (un)loading.  
6.3.4.4  The vehicle shall be locked and alarmed immediately after the loading is completed.  
6.3.4.5  Temperature in the freight compartment shall have reached the appropriate level before loading 
commences.   
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 6.3.4.6  Stacking of packages one on top of each other shall not occur unless previously agreed with the 
owner/custodian and commissioner and shall tak e into consideration the dimensions, weight and nature of t he 
object(s) and the packaging.  
6.3.4.7  Each package and all equipment and materials shall be safely and securely fastened within the 
vehicle . 
6.3.4.8  The package(s) shall be han dled according to i nstructions.  
6.3.4.9  The collection/delivery notes shall be in accordance with the consignment, and be agreed and 
signed by the delivering and receiving partie s, and any discrepancies noted.  
6.4 By air  
6.4.1  General principles  
Air freight shall travel on direct fl ights whenever poss ible using airlines under International Air Transport 
Association (lATA ). 
6.4.2  Organization of the transport  
6.4.2.1  The routing, schedule and choice of airports/airlines shall be agreed in advance by all parties 
involved.  
6.4.2.2  Weight an d dimensions of the packages shall be taken into account.  
6.4.2.3  Delivery and collection should take place as close as possible to the departure or the arrival of the 
flight with minimal handling.  
6.4.2.4  If there is a courier he/she should travel on th e same flight as the shipment.  
6.4.2.5  The transport agent shall deal with the import/export documentation, customs, airline and security 
formalities, at all stages from delivery at the airport to departure from the airport.  
6.4.2.6  If there is a scheduled stop during transport, the transport agent shall arrange for a local agent to 
provide supervision and/or airline security for the freight and if necessary courier assistance.  
6.4.3  Supervision at the airport  
6.4.3.1  The transport agent shall, w here requested and in accordance with local regulations:  
a) supervise handling and securing of the freight at all stages, including (de)palletizati on, and handling on the 
tarmac;  
b) arrange for the couriers to enter cargo sheds to oversee (de)palletiza tion and (un) loading vehicles;  DRS  451-3: 2020  
11                ©RSB 2020 - All rights reserved  
 c) ensure that cultural heritage is not loaded on/in unit load device ( ULD(s) ) with goods which could endanger 
it;  
d)  enforce any r equirements regarding stacking;  
e) ensure that the freight is safely fastened (e.g. strapping) on/in th e ULD( s) and protected from the elements;  
f) ensure the freight is on board and notify the receiving agent the ULD(s) n umber and loading position;  and 
the courier ; and  
g) remain  at the airport until take off. Then the transport agent shall monitor the progress of the  flight.  
6.4.4   Hand -carry  
6.4.4.1  Hand -carry transportation shall be carefully considered with regard to package dimensions and 
weight, security of the object, airport and airline regulations, and technical characteristics of the aircraft.  
6.4.4.2  Following instructions from the owner/custodian or commissioner the transport agent shall arrange 
in advance for special security procedures (to avoid opening in public and/or X ray, if possible).  
6.4.4.3  When the risk assessment so requires, the courier with a hand -carry object shall be accompanied 
by the transport agent or their representative from the collecting point to the aircraft and the transport agent or 
their representative should remain at the bo arding gate until take -off.  
6.4.4.4  The courier shall carry all necessary shipping documents.  
6.5 By rail  
Risk assessment shall be carried out before rail transport is considered. For security and preservation reasons, 
rail freight is not recommended.  
6.6 By s ea  
6.6.1  General principles  
Risk assessment shall be carried out before sea transport. For reasons of security, preservation and/or financial 
risk of 'gen eral average, s ea freight may not be suitable.  
6.6.2  Factors to be taken into account  
6.6.2.1  Sea freight may be considered for heavy, oversized and non -fragile items. The following shall be 
taken into account:  
a)  length of the voyage and multiple stops,  
b) rough mechanical handling of containers,   
©RSB 2020 - All rights reserved                  12 
 c) difficulty to supervise (un)loading,  
d) general security provisions, an d  
e) type and condition of containers/housing/protection and position on board.  
6.6.2.2  Special consideration shall be given to the different types of vessels and equipment.  
6.6.2.3  Equipment and security regulations may vary considerably for vessels of different carriers.  
6.6.3   Organization of the transport  
6.6.3.1  Stacking inside the container shall not occur unless previously agreed with the owner/custodian 
and commissioner and shall take into consideration the dimensions and nature of the object and the packaging.  
6.6.3.2  Packages shall be secured inside the container. Dunnage used to secure packages inside the 
container shall comply with International Standards Phytosanitary M easure  15 (ISPM 15 ) regulation and be 
marked accordingly.  
6.6.3.3  A representative of the owner/custodian may attend the (un)loading of the packages in the 
container; also, if possible, the (un)loading of the container.  
7 Warehouse for objects in transit  
7.1 The transport agent shall provide secure warehousing facilities (see Annex C). Where  possible, the 
temperature and relative humidity shall be maintained according to the requirements.  
7.2 Any temporary storage location shall be identified by physical addr ess prior to the initiation of the 
transport.  
7.3 The warehouse company shall be able to provide a facility report on request. The facility report shall 
remain confidential.  
7.4 All warehouses shall have a risk management and a contingency plan.  
 DRS  451-3: 2020  
13                ©RSB 2020 - All rights reserved  
 Annex  A 
(Informative)  
 
Role of the courrier  
A.1 Introduction  
A.1.1  A courier is a representative of the owner/custodian who accompanies the object and/or supervises 
handling during transit and until safe receipt and/or (de)installation. The role of the courier is to ensure the care 
and safety of the object according to the requirements.  
A.1.2  The courier should work in cooperation with the transport agent and with staff at the final consignee.  
A.1.3  By mutual agreement, a courier can accompany objects from different owners/c ustodians.  
A.2 When to send a courier  
A.2.1  The decision to send a courier should be based on the outcome of the risk assessment.  
A.2.2  As part of the risk assessment, the following should be considered:  
A.2.3  the object is fragile or complex to handle or install and ma y require specialist knowledge;  
a) the ob ject has to be hand -carried;  
b) there is a long or difficult transport with transshipments, overnight stops or using an unfamiliar transport 
agent; and  
c) the final consignee/venue may be unfamiliar to the owner/custodian, or the consignee may lack expertise 
in handling or (de)installing this object.  
A.2.3  Terms and conditions of sending a courier and the role of the courier should be agreed between 
owner/custo dian and final consignee.  
A.2.4  Occasionally the commissioner may send a courier with the objects. This courier has the same 
responsibilities as an owner/custodian's courier. They should have the same experience, training and expertise 
and be prepared for the transport in the same way. They should also have a good knowledge of the 
owner/custodian's requirements.  
A.2.5  The terms of the insurance or indemnity require a courier.   
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 A.3 Responsibilities of the owner/custodian  
A.3.1  The owner/custodian should ensure th at the courier has the necessary experience, training and expertise. 
If there is a return transport, it is recommended to send the same courier.  
A.3.2  The owner/custodian has the responsibility to ensure that any special travel requirements, Le. visas, 
immunizations and personal travel insurance, credit card/local currency for emergencies are arranged with the 
courier.  
A.3.3  The owner/custodian should brief the courier on the task and ensure he/she has good knowledge of the 
condition of the object, its pack ing and the transport. The owner/custodian should provide the courier with the 
necessary documentation and provide contact details of all parties (see 6.7.1).  
A.4 Responsibilities of the final consignee  
The final consignee should make sure that the courier can  fulfill his/her task according to the agreement between 
the parties.  
A.5 Responsibilities of the courier  
A.5.1  The courier should ensure that he/she has the necessary knowledge and skills to carry out the following 
in accordance with the requirements and agre ements:  
d) checking the requirements have been met,  
e) condition reporting,  
f) taking and assuming decisions, in case of emergency,  
g) supervising handling and (de)installation,  
h) supervising all stages of the transport,  
i) communicating with all relevant parties,  
j) evaluating and reporting, and  
k) supervising (un)packing.  
A.5.2  The courier should keep with him all necessary documentation and should be familiar with the task.  
A.5.3  The courier should not leave objects unattended, unless there are legal restrictions or if  they are in a 
secure building (see Annex C) and/or a secure area.  
  DRS  451-3: 2020  
15                ©RSB 2020 - All rights reserved  
 Annex  B 
(informative)  
 
Information to be communicated to the transport agent  
B.1 Information communicated to the transport agent to provide an estimate  
The commissioner should give the transport agent, preferably two to four months in advance, all the information 
necessary to provide the requested services; this would ensure good practice and sustainability:  
a) a list of the objects indicating their nature, weight and dimensions (estimated when not a lready known), the 
name of the owner/custodian (if not confidential), the value of the objects and their condition if necessary,  
b) the nature, dimensions and weight of existing packages,  
c) owner/custodian's requirements regarding transport agent, handling, p acking, packaging, routes, and 
courier(s),  
d) dates of collection and delivery,  
e) name and address of the collection and delivery points, and their characteristics,  
f) manpower and handling equipment supplied or not at the places of collection and delivery,  
g) insurance or indemnity requirements, start and end dates of cover, and  
h) any other requirements of the commissioner.  
B.2 Services from the transport agent  
B.2.1  List of services which can be requested from the transport agent  
The following services can be requested fro m the transport agent:  
i) (Un)packing.,  
j) packing list(s),  
k) organization and planning of the transport - routes, types of vehicles, overnight parking,  
l) reservation for air, sea or rail freight,   
©RSB 2020 - All rights reserved                  16 
 m) collection of the packed objects at the address specified by the  commissioner, with appropriate manpower 
and handling equipment,  
n) in case of consolidated transport, consolidation of the packed objects at a location agreed by the transport 
agent and the commissioner,  
o) security services,  
p) in the case of transport by air, complying with airfreight security regulations: delivery/collection of the packed 
objects to/from the airline warehouse, supervision of (de)palletization, and supervision of (un)loading of the 
packed objects into/from the aircraft, including transit,  
q) preparation of customs, import and export documentation and relevant permits,  
r) delivery and unloading at the final location, with the appropriate manpower and handling equipment,  
s) removal and storage or disposal of the empty packaging, and  
t) delivery of the pack ed objects to a return address, under the requested conditions.  
B.2.2  List of services which can be requested from the transport agent when objects are 
couriered  
When the objects are couriered, the following services can be requested:  
a) booking travel tickets, travel insurance,  
b) arrangements for airline warehouse access,  
c) booking accommodation,  
d) arrangement of per diem, and  
e) courier(s) assistance.  
 
 DRS  451-3: 2020  
17                ©RSB 2020 - All rights reserved  
 Annex  C 
(informative)  
 
Specifications of a secure building/warehouse for objects in transit   
C.1 Introd uction  
A secure building/warehouse may be required for temporary storage of objects in transit on long transports or 
for transshipments.  
C.2 Building construction  
The highest level of protection is offered by a building with the following specifications:  
a) constructed of substantial materials that resist unlawful entry,  
b) fire resistant or non -combustible rated buildings in accordance with local fire/buildings codes,  
c) constructed in accordance with local seismic codes,  
d) mitigation of flooding risk,  
e) no water c arrying pipes through storage areas,  
f) temperature and relative humidity control, and  
g) plug in device to maintain the heating and cooling system of the vehicle.  
C.3 Security  
The highest level of protection is offered by the following security specifications:  
a) secure perimeter with bright security lighting,  
b) all exterior doors in metal frames with tamper resistant hinges,  
c) rolling shutter, metal grate or some other physical means on any glass door,  
d) burglar -resistant glass windows,  
e) security locks on the windows and doors or other devices to prevent entry,   
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 f) strong room,  
g) CCTV System recording kept according to local regulations,  
h) certified alarm system (motion control, glass breakage control, etc. ) with permanent link to manned 
police/security company,  
i) 24 h / 7 d  manned security and  
j) secure access and (un)loading area.  
The highest level of protection is offered by the following fire detection and suppression specifications.  
k) automatic fire detection system (heat and/or smoke) permanently linked with the fire statio n,  
l) staff trained in the fire emergency procedure plan,  
m) adequate hydrants and water supply, and  
n) adequate fire extinguishers/other adequate fire suppression systems.  
C.5 Access control  
The highest level of protection is offered by the following access co ntrol specifications:  
a) strict key control (up to date inventory),  
b) access to storage for designated staff only,  
c) visitor access granted only when designated facility staff present, and  
d) recording of all access.  
C.4 Inventory / handling /storage  
The highest level of protection is offered by the following inventory, handling and storage specifications:  
a) trained, specialized staff,  
b) control and documentation of any object movement,  
c) written handling policy,  
d) appropriate handling equipment, and  DRS  451-3: 2020  
19                ©RSB 2020 - All rights reserved  
 e) no direct storage of objects on floor.  
C.5 Emergency and contingency plan  
The highest level of protection is offered by the following emergency and contingency plan specifications:  
a) written emergency and contingency plan which identifies risks, controls and emerg ency procedures for 
every foreseeable risk of loss or damage (e.g. loss, theft, fire, flood, vandalism, accidental damage, fraud, 
hazardous substances), and  
b) contingency plan including procedures  for recovering electronic information and re -establishing IT  systems.  
C.6 General policies  
The highest level of protection is offered by the following general policies:  
a) no smoking,  
b) no food or liquid,  
c) no external equipment and/or electrical devices without permission, and  
d) integrated pest management (IPM).   
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 Bibliography  
[1] RS 0: 2019 Standard for Standards, 2019  
[2] National Cultural Heritage Policy,  2015  
[3] Conservation of Cultural Heritage in the Arab Region, 2016  
 
[4] International council of museums (ICOM) Code of ethics for museums, 2006  
 DRS  451-3: 2020  
 
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