RESTRICTED  WORLD TRADE  
ORGANIZATION  WT/BFA/SPEC/118 
26 October 2004 
 (04-4554) 
Committee on Budget, Finance and Administration  
  
 
     
 
    
MID-TERM REVIEW 
 
2004/2005 BIENNIUM 
    
Revision to the 2005 budget 
Proposals by the Director-General  WT/BFA/SPEC/118 
 Page 3 
 
 
 CONTENTS 
 
Page   
I.
 INTRODUCTION ................................................................................................................... .7 
II. CONTAINMENT OF COSTS AND EFFI CIENCY MEASURES IN THE WTO.............9  
III. WORKLOAD INDICATORS ...............................................................................................13  
A. TRANSLATION AND DOCUMENTATION .....................................................................................13  
B. MEETINGS ............................................................................................................................... ..14 
C. DISPUTE SETTLEMENTS PANELS ...............................................................................................15  
IV. ORGANIZATIONAL EVOLUTION SINCE 1995 .............................................................16  
V. TABLE OF 2004 REGULAR STAFF POSI TIONS (as at 1 October 2004)......................17  
VI. SCHEDULE OF TEMPORARY ASSISTANCE.................................................................18  
VII. REVISED ESTIMATES OF MISCE LLANEOUS INCOME FOR 2005..........................19  
VIII.  DRAFT SCALE OF CONTRIBUTIONS FOR 2005...........................................................20  
IX. PERFORMANCE AGAINST 2004 BUDGET (as at 30 September 2004) ........................24  
 Table: Combined Performance against Budget for 2004 ...................................................24  
 Table: WTO Performance against Budget for 2004 (as at 30 September 2004) ..............25  
 Table: Appellate Body Secretariat Performance against Budget for 2004  
  (as at 30 September 2004)..........................................................................................26  
 Narrative : 2004 Performance against Budget Review........................................................27  
X. REVISED 2005 BUDGET ESTIMATES - Tables...............................................................29  
A. 2005  REVISED PROPOSED CONSOLIDATED BUDGET FOR THE WTO  SECRETARIAT AND 
THE APPELLATE BODY AND ITS SECRETARIAT .........................................................................29  
B. 2005  REVISED PROPOSED BUDGET FOR WTO  SECRETARIAT ...................................................30  
C. 2005  REVISED PROPOSED BUDGET FOR APPELLATE BODY AND ITS SECRETARIAT .................31  
XI. REVISED 2005 BUDGET ESTIMATES - Narrative..........................................................32  
A. WTO  SECRETARIAT ..................................................................................................................32  
B. APPELLATE BODY AND ITS SECRETARIAT ................................................................................44  
  
  WT/BFA/SPEC/118 
 Page 5 
 
 
 FOREWORD 
  
 On 1 January 2005, the WTO will mark its te nth Anniversary.  This is an appropriate 
occasion to recall the formidable challenge of bringi ng this Organization into existence.  In a short 
space of time, we have built the first new internati onal institution of the post-Cold War era, created a 
new binding dispute settlement mechanism, broug ht dozens of new Members into the system, 
including China, and launched the Doha Developm ent Agenda, the newest round of multilateral trade 
negotiations. In many ways, the progress we have ma de in the last ten years has been more far-
reaching and successful than even the most optimis tic foresaw at the end of the Uruguay Round.  The 
readiness of Members to provide the resources th at underpin these and other advances has obviously 
been central to the WTO's success.   At the same time, the WTO continues to face important new challenges:  the widening of the 
Doha negotiations, an expanding membership, a rising number of disputes, a quantum leap in 
technical assistance and capacity building, an d an increasing focus on security and safety for 
Members and Secretariat alike.  It would be naïve to think that Members' resources to meet these challenges are limitless.  The guiding principle in  the revision to the 2005 budget is that the 
Secretariat, with the support of Members, must continue, even more vigorously, to identify and 
implement productivity and efficiency measures when ever possible.  I trust that the information 
presented in the budget revision document ade quately demonstrates this commitment. 
 
 The one area in particular that I would like to  highlight is staff resources.  This area accounts 
for the major part of the WTO budget, and must be central to any assessment of current resources and 
future needs.  For us to be able to efficiently take on the new challenges mentioned in the previous 
paragraph, additional resources are critically needed .  But, I am more mindful than ever of the 
financial constraints facing Members.  I am also  conscious of the broader costs of growing too 
quickly, or of expanding the scope of the WTO in ways  that may be neither necessary or desirable.  I 
am firmly convinced there are real advantages fo r Members and staff alike in maintaining a lean, 
efficient, and highly professional Secretariat that is focused on the core functions of the WTO and 
responsive to Members' needs, while being flexible enough to adapt to evolving challenges.  It is for 
that reason that the present budget revision contains  no proposals for additional staff resources, but I 
must say that the current situation is very tight .  A Resource Allocation Exercise has been underway 
throughout this year to examine the evolving needs of the WTO and to redirect resources into the 
areas where they are needed most.  Members will also note that discussions will take place in the 
Committee on Budget, Finance and Administration with regard to measures to monitor and control the 
use of temporary assistance.  
 
 I am particularly pleased that Members have adopted a biennial approach to budgeting in the 
WTO.  This approach is an advance over the pr evious system of annual budgets and complements 
other efforts in the Secretariat to emphasize cost -effectiveness, efficiency, and management of time 
resources more rationally.  I firmly believe that th e approach which the WTO has taken will meet the 
criteria of predictability and flexibility.  I trust that , as we undertake for the first time a revision to the 
second year of a biennium, the benefits of the a pproach adopted will meet  the expectations of 
Members and the Secretariat alike.    
        Supachai Panitchpakdi 
          D i r e c t o r - G e n e r a l     
  
  WT/BFA/SPEC/118 
 Page 7 
 
 
 I. INTRODUCTION 
 
1. Members will recall that the General C ouncil approved in 2003 (WT/GC/M/82) the 
introduction of Biennial Budgeting in the WTO. It was foreseen that a biennial approach would 
provide greater predictability with regard to the financial requirements of the WTO, and ensure a 
more efficient use of time resources for both Member s and the Secretariat.  In the past, each annual 
budget was presented in its entirety in the autumn of  the year preceding its entry into force.  The 
biennial approach which was accepted in the WTO consists of the approval of two separate annual 
budgetary exercises prior to the start of the bie nnium.  Members foresaw the possibility that the 
Director-General could present a revision for the second year of the biennium due to statutory 
adjustments or unexpected changes which might occur in the time period from when the second 
financial period of the biennium was originally approved.  
2. The current exercise therefore marks the first time that the Organization is entering into a 
revision of the budget for the second year of a biennium.  In this context, the Director-General hereby submits to Members the mid-term review of the 2004-2005 Biennium. 
3. The mid-term review
 presented in this document consis ts of (i) a budgetary performance 
report  and (ii) proposals for a revision to the original 2005 budget  which was approved by Members.  
In addition, Members will find information about  developments for cost-savings and efficiency 
measures in the WTO, workload indicators, and other data with regard to the current situation as well 
as the budgetary and staffing evolution in the WTO.  This document also contains revised (i) income 
estimates and (ii) draft scale of contributions for 2005, both of which would finance the proposed 
2005 budget revision. 
4. The budgetary performance report indicates that the Secretariat estimates at this point that the 
rate of implementation of the 2004 budget will re ach 99.46 per cent, which corresponds to an overall1 
budgetary surplus of some CHF 866,250.  This repor t is presented in both table form and a narrative 
and provides the current assessment concerni ng the implementation of the 2004 budget. 
5. Members will recall that the originally approved budget for 2005 amounted to 
CHF 166.8 million.  The only increases in this budget from that of 2004 (CHF 161.8 million) 
consisted of statutory increases amounting to CHF 4.9 million and additional funding for the 
International Trade Centre (UNCTAD/WTO) of CHF 0.1 million.   
6. The proposed revision to the originally approved 2005 budget takes into account: (i) statutory 
adjustments, largely for salaries and related sta ff costs resulting from application of the approved 
salary methodology as well as costs related to the an ticipated turnover of the Senior Management 
team in 2005, (ii) a proposed increase in the allocatio n for staff training, representing the first stage in 
the strengthening of the WTO training programme, and (iii) implementation of a programme to 
strengthen security and safety in the WTO.2   
7. The Secretariat has also identified net savings amounting to CHF 291,350 which have been 
proposed in the 2005 budget revision.  The mo st significant decreases concern postal charges 
(CHF 100,000), maintenance and insurance (CHF  27,000), permanent equipment (CHF 364,750), 
expendable equipment and supplies (CHF 12, 000) and Geneva Week (CHF 210,000).  
                                                      
1That is the combined budgets of  the WTO Secretariat and the Appe llate Body and its Secretariat. 
2The proposed programme to strengthen security and safety in the WTO is currently under examination 
in a Working Group of the Committee on Budget, Finance and Administration.  The figure included in the 
proposed revision to the 2005 budget corresponds to the amount foreseen for 2005 in the proposals which are 
being discussed and may therefore be amended as the Working Group progresses in its examination. WT/BFA/SPEC/118 
Page 8  
 
 8. With regard to staff resources, Members will notice that several cost-neutral proposals are 
included in the current budget revision process.  They in clude (ii) the consolidation of five staff (four 
in the WTO Secretariat and one in the Appellate Body and its Secretariat) from Temporary Assistance into regular staff
3.,  (ii) the consolidation of 2.5 posts currently funded under the appropriation for 
Joint Services (Joint Medical Service)4, and (iii) the implications of  the proposal for security and 
safety which are under discussion.  
9. The International Trade Centre UNCTAD/WTO (ITC), like the WTO and other international 
organizations, inter alia,  has been obliged by geo-political even ts to increase its security measures.  
The revised amount proposed as contribution to the ITC in the 2005 budget revision includes an amount of CHF 906,400 for this purpose.  Full details  with regard to this question as well as other 
revisions proposed by the ITC can be found in the document ITC/BUD/49.  
10. The following table indicates in summary form  the proposed changes to the originally 
approved budget for 2005. 
 
  CHF  %* 
        
Originally approved 2005 budget   166,804,200     
        
Statutory adjustments:       
   - salary 379,400      
   - pension (112,100)      
   - common staff costs 1,033,200      
   1,300,500  0.78%   
        
Other adjustments:       
   - staff training programme 505,000      
   - security and safety programme 1,805,300      
   - net other increases/(decreases) (291,350)       
   2,018,950  1.21%    
Total proposed adjustments WTO**   3,319,450   1.99% 
        
Revised 2005 budget proposal WTO**   170,123,650     
        
Contribution to the ITC   968,550     
        
Total revised budget proposal***   171,092,200  2.57%  
        
*     Percentage with regard to the originally approved budget for 2005  
**  Not including ITC       
*** Including ITC           
 
 
                                                      
3 This proposal concerns staff funded under Temporary Assistance who have been performing the same 
tasks in the same Division for at least four consecutive years. 
4 It will be recalled that in order to have a greater  level of cost control and predictability, Members 
were informed that the WTO Medical Service would be established in 2004.   WT/BFA/SPEC/118 
 Page 9 
 
 
 II. CONTAINMENT OF COSTS AND EFFICIENCY MEASURES IN THE WTO 
Resource Allocation Exercise  
 11. In March 2004, an exercise was carried out to  identify, where possible, (i) measures which 
would enable Directors to carry out existing tasks w ith fewer resources and (ii) any proposed internal 
redeployment of human resources aimed at improving programme delivery within their divisions. 
12. Several measures were proposed which could r esult in reductions of staff and operational 
costs, relating to the length of documents , electronic distribution of documents and 
frequency/cancellation of meetings. 
13. Some Divisions, while highlighting understaffing, indicated that reductions in staff might be 
considered if accompanied by parallel reductions in  certain activities.  Some indicated that, if 
reductions in staffing were carried out, maintaini ng the current services provided at the same level 
would become difficult. 
14. Some measures which are under consideration include: 
(a) Identifying administrative activities which might be entrusted to service providers on 
the basis of a tendering process through the Contracts Committee. 
(b) Making further progress in the use of electronic distribution of internal documents, 
notices, memoranda, etc. in order to reduce the paper, reproduction and distribution costs. 
(c) Accelerating the use of electronic forms fo r internal WTO administrative and staff 
matters to further reduce paper and distributi on costs.  In this context, it should be 
noted that regular staff already make a ll leave requests via an electronic form. 
(d) Undertake an energy audit which would ex amine possibilities to reduce utility costs. 
 15. As the Director-General indicated in his Fore word, Senior Management is currently in the 
process of dealing with the most important aspect of  the exercise which deals with the question of 
human resources. 
Monitoring and Control of Temporary Assistance
 
 16. The Secretariat has developed measures which are intended to reduce the number of staff 
funded from Temporary Assistance on a long-term basis and to minimize th e chances that such 
situations would recur.  This point is being take n up as a separate agenda item in the current meeting 
schedule of the Committee on Budget, Finance and Administration. 
Contracts Committee
 
 17. In accordance with Chapter X, Procurement, of the Financial Rules of the WTO, all contracts 
for the purchase of goods and services in the WTO for a value of CHF 50,000 or more are subject to a 
process of competitive tenders as outlined in Rules 10 .1 through 10.7.  Recent examples of renewal of 
contracts or purchases which have resulted in savings  to the WTO include (i) the contract for the 
cleaning of the WTO premises, where the new contract (for 5 years) was obtained at 3 per cent less than the former contract (1998 - 2002), and (ii) at  the end of 2003, the contract for the purchase of 
paper for the reproduction of documents resulted in savings of 17.2 per cent when it was decided that 
a lighter weight paper
5 could adequately serve the needs of the Organization.  This last point will also 
serve to lower the weight and cost of mailing of documents.  In 2004, the Committee examined bids 
related to two SPS  (Sanitary and Phytosanitary) studies. 
                                                      
5 75 grams per m2 rather than 80. WT/BFA/SPEC/118 
Page 10  
 
 Zero-based budgeting
 
18. WTO budget proposals are established using a zero-based budgeting technique, i.e. all 
organizational functions and needs are reviewed co mprehensively and all anticipated expenditures for 
the forthcoming exercise are evaluated on their own me rits.  With regard to salaries for the permanent 
staff (Budget Section 1), every active contract in  the payroll for the month of August 2004 was 
extracted, vacant posts were include d and valued, and the entire staffing table costs were projected for 
a full year.  This re-evaluation of the staff profile  resulted in a reduction of the allocations for salary 
and pension fund contributions by CHF 431,100.  
19. Another example concerns the re -evaluation of actual costs rela ted to Geneva Week and other 
training courses whereby the a proposed revised allocation for 2005 is reduced by CHF 210,000 
(0.5 per cent) from the originally approved 2005 allocation. 
Mailing Procedures  
 20. The WTO Mailing Unit's objective is to obtain the best service at the low est prices.  The head 
of Unit negotiates preferential rates with the Swiss Post Office and with various air courier services. 
As a result of this continuing process, the overall co sts incurred are estimated to be 60 and 50 per cent 
less than the public prices for air courier and postage respectively. 
21. For the delivery of documents and material related to (i) programme activity and (ii) 
informatics for technical cooperation activities (T AA) organized throughout the world, a special 
account was negotiated in 2003 with two air courie r service providers which provides an additional 
20 per cent rebate on the preferential rates.  The ta ble below shows the number of such deliveries and 
the related costs for the years 2002 and 2003.  If the WTO had not negotiated tariffs to the extent it 
did, and if the 2002 tariffs had been applied in 2003, expenditure in 2003 would have been some 
CHF 81,000 more than the actual cost incu rred for air courier only in this area. 
Year Number of Deliveries for TAA Total cost 
(CHF) 
2002 110 87.000 
2003 339 187.000 
 
22. In another instance, an agreement has been reached after long negotiations with another 
service provider for the economy delivery of printed materials where the rates are 30 per cent less 
than those charged by a local service provider.  WT/BFA/SPEC/118 
 Page 11 
 
 
 Reproduction and Distribution of Documents  
 
23. Following the establishment of the WTO, there h as been an enormous increase in the demand 
for language, documentation and meeting services.   From 1997 to 2003 the annual translation 
workload almost doubled, rising from some 14 million to nearly 26 million original words/year, with 
a further small increase projected for 2004.  In particular, dispute-settle ment related work now 
accounts for approximately a third of the total wo rkload. The total number of meetings has also 
doubled (while the number of formal meetings has re mained relatively stable , the number of informal, 
private and bilateral meetings more than doubled).   The number of printing jobs has increased by 
about 75 per cent and the number of original pages for printing has more than doubled.   
24. The WTO has been proactive, as well as su ccessful, in seeking to handle the increased 
demand in a cost-efficient manner.  Various measures implemented, (in particular investment in new 
equipment, allowing more printing on demand and thus considerably reducing stocks,6 electronic 
dissemination and lighter paper) have enabled the Secret ariat to moderate and even reverse the trend.  
Thus, although the number of original pages sent for printing has increased steadily (by 265 per cent 
between 1995 and 2003), the number of printed pag es has increased by only 65 per cent (2003 over 
1995), as opposed to 91 per cent for the compar ison 2001 over 1995; and the number of mailings, 
which had increased by 25 per cent (1995-2000), h as now actually decreased slightly (1.30 per cent) 
for the comparison 2003 over 1995.  All in all, th e total cost of a printed page has fallen from 
CHF 0.08 to approximately CHF 0.025.  Following cons ultations with Members as to their needs, the 
number of paper copies distributed to Members ha s also been reduced, wh ile the Documents Online 
facility for web-based consultation (and hence dist ribution) of all WTO documentation in electronic 
form is continuously being develope d and improved to ensure that it remains a state-of-the-art tool.  
25. In addition, the possibility of producing highe r quality information documents has meant that, 
rather than having to go to outside printers, the WTO has been able to produce more brochures, booklets and glossy publications more cheaply in house. 
26. The following graphs indicate the number of original pages sent for reproduction and the 
number of printed pages produced. 
 
 
Number of original pages
101,614152,227219,470 220,811233,655257,202273,942365,621
331,846
40,000.0090,000.00140,000.00190,000.00240,000.00290,000.00340,000.00390,000.00
1995 1996 1997 1998 1999 2000 2001 2002 2003
 Printing Volume
63,421,93076,236,44598,272,802102,242,12597,781,709113,441,910121,577,712
114,408,923
103,871,096
60,000,00070,000,00080,000,00090,000,000100,000,000110,000,000120,000,000130,000,000140,000,000
1995 1996 1997 1998 1999 2000 2001 2002 2003  
 
                                                      
6 Rather than having stocks of documents in case they might be needed, either by delegates or members 
of the Secretariat, the Documents Reproduction and Distribution Unit can now print the required number of 
copies on demand, thereby avoiding needless printings and storage problems. WT/BFA/SPEC/118 
Page 12  
 
 Outsourcing of translations
 
 27. On the translation side, the WTO has sought to meet the increased dema nd in a cost-efficient 
way, through more sophisticated equipment and new computer applications, and also by expanding its 
various types of translation resources:  temporary in-house translators, outsourced translators on a 
special contract arrangement, and external contractual translators.  It is important to make a judicious 
mix of these various types of translation resources t ogether with regular staff in order to meet the 
essential objectives of quality, timeliness and cost-effec tiveness.  Savings have been estimated to be 
some 40 to 50 per cent in comparison with costs for a regular staff position for a translator, or short-term translators coming to Geneva.  However, the limit may well have been reached as it is becoming 
more apparent that greater reliance on external resources is creating a revision bottleneck (in-house 
revision being the essential tool for quality assura nce).  While continui ng with the outsourcing 
programme, the need to strengthen the in-house tr anslation/revision capacity has been making itself 
felt, particularly in the highly sensitive area of di spute settlement.  As noted in the previous section 
dealing with reproduction and dist ribution of documents (paragraph 23), dispute-settlement work now 
accounts for approximately a third of the total workload
, which represents virtually 100 per cent of the 
theoretical annual capacity of the in-house permanent staff. 
28. At present the focus is therefore on exploring the potential for outsourcing of other types of 
work, in particular text-processing.  
 
 
  WT/BFA/SPEC/118 
 Page 13 
 
 
 III. WORKLOAD INDICATORS 
29. The graphs on the following pages indicate the e volution of workload in several key areas of 
WTO activities financed under the regular budget. 
A. TRANSLATION AND DOCUMENTATION  
Translation and Documentation:  Number of words in original language for translation 
 
 
 02,500,0005,000,0007,500,00010,000,00012,500,00015,000,00017,500,00020,000,000
Number of words 8,556,290 9,450,967 14,170, 492 14,992,274 14,456,912 16, 319,752 17,687,131 17,943,496
% of change 10.5% 49.9% 5.8% (3.6%) 12.9% 8.3% 1.5%1997 1998 1999 2000 2001 2002 2003 2004(January - August)WT/BFA/SPEC/118 
Page 14  
 
 B. M
EETINGS  
Meetings** (January–August) 
** Formal, informal and private 
 
 
Meetings:  Days of freelance interpreters (J anuary–August) 
 01,0002,0003,0004,0005,000
1,139 1,340 1,710 1,701 2,186 2,402 2,966 2,941 4,207 3,846
% change 17.7% 27.6% (0.53% )28.5% 9.9% 23.5% (0.8%) 43.0% (8.6%)1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
05001,0001,5002,0002,500
Number of days of freelance interpreters 614 725 806 1,017 1,353 1,157 1,812 2,047 2,268 1,758
% change 18.1% 11.2% 26.2% 33.0% (14.5%) 56.6% 12.9% 10.8% (22.5%)1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 WT/BFA/SPEC/118 
 Page 15 
 
 
 C. DISPUTE SETTLEMENTS PANELS  
Dispute Settlement Panels:  Expenditure 
* Estimate based on actual expenditure to 31/08/2004*  
 
 
 
 
Dispute Settlement Panels:  Average Expenditure per Month  
 
 
 0200,000400,000600,000800,0001,000,0001,200,000
CHF 292,700 475,800 880,800 1,195,300 972,662 910,325 1,169,586 1,012,123 1,184,8301996 1997 1998 1999 2000 2001 2002 2003 2004*
010,00020,00030,00040,00050,00060,00070,00080,00090,000100,000
CHF 24,392 39,650 73,400 99,600 81,055 75,860 97,465 84,344 98,736
% change 62.6% 85.1% 35.7% (18.6%) (6.4%) 28.5% (13.5%) (17.1%)1996 1997 1998 1999 2000 2001 2002 2003 2004WT/BFA/SPEC/118 
Page 16  
 
 IV. ORGANIZATIONAL EVOLUTION SINCE 1995 
 
WTO  
 
Year  Appropriations 
CHF Human Resources 
   Work/Years Temporary Assistance 
   P and above GS Total P and above 
CHF GS 
CHF TOTAL 
CHF 
1995  105,389,500 a/ 200 245 445 5,647,500 2,307,000 7,954,500 
1996  115,693,503  250 263 513 4,720,000 2,323,000 7,043,000 
 114,111,750 b/ 246 261 507 6,098,000 2,723,000 8,821,000 
1997 
 1,581,000 c/ 4 2 6 -:  :   4,500 4,500 
 114,399,250 b/ 248 259 507 6,098,000 2,723,000 8,821,000 
1998 
 1,579,600 c/ 4 2 6 -:  :   4,500 4,500 
 120,204,500 b/ 
1999 
 1,990,950 c/ 524 
9 9,336,750 
(a) 4,500 
2000  125,386,460 
2,310,550 b/ 
c/ 530 
9 9,826,850 
18,000 
2001  131,305,610 
2,778,000 b/ 
c/ 539 
13 11,443,050 
108,500 
2002  140,313,850 
2,816,000 b/ 
c/ 547 
13 13,205,100 
36,000 
2003  151,983,150 
2,971,200 b/ 
c/ 577 
13 16,504,580 
36,000 
2004  157,060,700 
4,715,800 b/ 
c/ 594 
14 16,928,950 
36,000 
Original 162,034,400 
4,769,800 b/ 
c/ 594 
14 15,247,150 
36,000 
2005 
Revised* 166,219,800 
4,872,400 d/ 
e/ 600.5 
15 14,186,750 
36,000 
 
 a/ WTO/GATT. 
 b/ WTO Secretariat. 
 c/ Appellate Body (permanent costs).  d/ Revised Proposed WTO budget. 
 e/ Revised Proposed Appellate Body budget (permanent costs). 
 * Including consolidation of 5 posts (4 WTO Se cretariat, one Appellate Body Secretariat) 
 and the re-deployment of resources to fund 2.5 posts for the WTO Medical Unit. 
   WT/BFA/SPEC/118 
 Page 17 
 
 
  
V. TABLE OF 2004 REGULAR STAFF PO SITIONS (as at 1 October 2004) 
 (in work years) 
Division Grades 1- 10 Grades 11-12 Senior 
Management Grand 
Total 
Senior Management 5   5 10 
Office of the Director -General 8 5   13 
Accessions Division 7.4 1   8.4 
Administration and General Services Division 82 1   83 
Agriculture & Commodities Division 15 1   16 
Council and TNC Division 11.5 1   12.5 
Development Division 8.5 1   9.5 
Economic Research and Statistics Division 50 1   51 
External Relations Division 9 1   10 
Human Resources Division 13.1 1   14.1 
Informatics Division 31 1   32 
Information & Media Relations Division 21 1   22 
Institute for Training and Technical Co-operation 25 1   26 
Intellectual Property Division 13.5 1   14.5 
Language Services & Documentation Division 146 1   147 
Legal Affairs Division 16 1   17 
Market Access Division 14 1   15 
Rules Division 16 1   17 
Technical Cooperation Audit 1     1 
Textiles Division 3 1   4 
Textiles Monitoring Body 1   1 2 
Trade & Environment Division 9 1   10 
Trade in Services Division 15 1   16 
Trade Policies Review Division 34 1   35 
Trade and Finance and Trade Facilitation Division 7 1   8 
Sub-total 562 26 6 594 
Appellate Body 13 1   14 
Total 575 27 6 608 
     
 
 WT/BFA/SPEC/118 
Page 18  
 
 VI. SCHEDULE OF TEMPORARY ASSISTANCE 
 (in Swiss francs)  
2005 
 Original  Revised 
  -  Interpreters 1,646,000 1,646,000 
  -  Translators 7,621,300 7,621,300 
  -  Other Professionals 627,700 597,700 
  -  Replacements  540,000 540,000 
  -  Consultants EDP 1,532,100 1,493,700 
  -  Secretaries/Clerks 64,650 94,450 
  -  Proofreaders - - 
  -  Pool 589,100 589,100 
  -  Messengers/Drivers/Manual Workers 
 300,000 185,000 
   - Guard 700,000 - 
  -  Roneo 281,500 281,500 
  -  Conference Staff 91,000 91,000 
  -  Overtime 500,000 346,000 
  -  Internships 208,500 208,500 
  -  Common Staff Costs 581,300 528,500 
TOTAL 15,283,150 14,222,750 
  WT/BFA/SPEC/118 
 Page 19 
 
 
 VII. REVISED ESTIMATES OF MISC ELLANEOUS INCOME FOR 2005 
30. It is proposed that the total revised 2005 B udget for the WTO Secretariat CHF 166,219,800 
and the costs of the Appellate Body and its Secr etariat CHF 4,872,400, leading to a total of 
CHF 171,092,200, be financed as follows: 
 2005 
(original) 
CHF 2005 
(revised) 
CHF 
Contributions on WTO Members 165,580,000 169,780,000 
Miscellaneous Income 1,224,200 1,312,200 
TOTAL 166,804,200 171,092,200 
 
 
2005 
Original Revised 
Estimates Estimates   
CHF CHF 
Sale of publications 120,000  180,000  
Savings on previous year's outstanding obligations 164,000  153,000  
Rental of meeting rooms, office space and parking at Centre William Rappard to others 150,000  130,000  
Contributions of Observer Countries 620,000  680,000  
Other:     
 - Interest on Current Account 50,000  40,000  
- Various 120,200  129,200  
TOTAL 1,224,200  1,312,200  
 
 
31. On the basis of the revised proposed expenditure budget for 2005, an amount of 
CHF 169,780,000 is to be assessed on Members in the form of contributions.  The draft scale of contributions, which can be found in  Chapter VIII  G, contains a minimum contribution of 0.015 per 
cent for Members whose share in the total trade of all Members is less than 0.015 per cent.  The draft 
scale takes into account the amounts to be deducted from the relevant contributions for 2005 under the 
terms of the Early Payment Encouragement Sche me.  The 2005 revised assessments are based on up-
dated trade statistics as foreseen in Regulation 12.3 (b) of the Revised Financial Regulations of the 
WTO.
7  
                                                      
7 See also WT/BFA/W/105/R ev.1, paragraph 3(d).  WT/BFA/SPEC/118 
Page 20  
 
 VIII.  DRAFT SCALE OF CONTRIBUTIONS FOR 2005 
(Minimum contribution of 0.015%)  
2004 
Contribution 2005 
Contribution Interest 
Earned8 2005 net 
Contribution MEMBERS 
CHF % CHF CHF CHF 
Albania 24,084  0.015 25,467  20 25,447  
Angola 128,448  0.077 130,731  122 130,609  
Antigua and Barbuda 24,084  0.015 25,467   25,467  
Argentina 741,787  0.409 694,400   694,400  
Armenia 24,084  0.015 25,467   25,467  
Australia 1,852,862  1.126 1,911,723  2,374 1,909,349  
Austria 2,209,306  1.377 2,337,871  2,793 2,335,078  
Bahrain 117,209  0.075 127,335  71 127,264  
Bangladesh 168,588  0.106 179,967  72 179,895  
Barbados 30,506  0.019 32,258  29 32,229  
Belgium 4,306,219  2.648 4,495,774  4,902 4,490,872  
Belize 24,084  0.015 25,467   25,467  
Benin 24,084  0.015 25,467  6 25,461  
Bolivia 40,140  0.024 40,747   40,747  
Botswana 56,196  0.035 59,423  51 59,372  
Brazil 1,525,320  0.913 1,550,091   1,550,091  
Brunei Darussalam 65,830  0.039 66,214  60 66,154  
Bulgaria 155,743  0.101 171,478  190 171,288  
Burkina Faso 24,084  0.015 25,467  15 25,452  
Burundi 24,084  0.015 25,467   25,467  
Cambodia  0.027 45,841   45,841  
Cameroon 41,746  0.034 57,725  45 57,680  
Canada 6,326,064  3.921 6,657,074  7,616 6,649,458  
Central African Republic 24,084  0.015 25,467   25,467  
Chad 24,084  0.015 25,467   25,467  
Chile 499,342  0.300 509,340  224 509,116  
China, People's Republic of 5,235,862  3.599 6,110,382  441 6,109,941  
Colombia 351,626  0.207 351,445   351,445  
Congo 38,534  0.025 42,445   42,445  
Costa Rica 162,166  0.102 173,176  169 173,007  
Côte d'Ivoire 101,153  0.062 105,264   105,264  
Croatia 221,573  0.139 235,994  125 235,869  
Cuba 102,758  0.065 110,357  159 110,198  
Cyprus 97,942  0.063 106,961  79 106,882  
Czech Republic 818,856  0.53 6 910,021  999 909,022  
Democratic Republic of the 
Congo 30,506  0.015 25,467   25,467  
Denmark 1,531,742  0.966 1,640,075  2,068 1,638,007  
                                                      
8 Interest earned in 2003 under the Early Payment Encouragement Scheme (L/6384) and to be deducted 
from the 2005 contribution. 
  WT/BFA/SPEC/118 
 Page 21 
 
 
 2004 
Contribution 2005 
Contribution Interest 
Earned8 2005 net 
Contribution MEMBERS 
CHF % CHF CHF CHF 
Djibouti 24,084  0.015 25,467   25,467  
Dominica 24,084  0.015 25,467   25,467  
Dominican Republic 200,700  0.126 213,923   213,923  
Ecuador 131,659  0.081 137,522  86 137,436  
Egypt 414,245  0.250 424,450  197 424,253  
El Salvador 96,336  0.061 103,566   103,566  
Estonia 102,758  0.067 113,753  145 113,608  
European Communities 0  0.000 0   0  
Fiji 25,690  0.015 25,467  26 25,441  
Finland 1,019,556  0.622 1,056,032  1,425 1,054,607  
Former Yugoslav Republic of 
Macedonia 40,140  0.02 4 40,747   40,747  
France 8,368,387  5.152 8,747,066  10,097 8,736,969  
Gabon 56,196  0.034 57,725   57,725  
Gambia 24,084  0.015 25,467   25,467  
Georgia 24,084  0.015 25,467   25,467  
Germany 14,265,756  8.872 15,062,882  8,783 15,054,099  
Ghana 61,013  0.037 62,819   62,819  
Greece 656,690  0.438 74 3,636  448 743,188  
Grenada 24,084  0.015 25,467  29 25,438  
Guatemala 101,153  0.065 110,357  87 110,270  
Guinea 24,084  0.015 25,467   25,467  
Guinea-Bissau 24,084  0.015 25,467   25,467  
Guyana 24,084  0.015 25,467   25,467  
Haiti 24,084  0.015 25,467   25,467  
Honduras 61,013  0.039 66,214  44 66,170  
Hong Kong, China 5,131,498  3.122 5,300,532  7,171 5,293,361  
Hungary 685,591  0.501 850,598  594 850,004  
Iceland 69,041  0.044 74,703  98 74,605  
India 1,282,874  0.922 1,565,372  578 1,564,794  
Indonesia 1,302,142  0.773 1,312,399  610 1,311,789  
Ireland 1,844,834  1.246 2,115,459  2,729 2,112,730  
Israel 903,953  0.563 955,861  1,062 954,799  
Italy 6,672,874  4.087 6,938,909  6,162 6,932,747  
Jamaica 88,308  0.054 91,681  39 91,642  
Japan 10,266,206  6.125 10,399,025  7,693 10,391,332  
Jordan 102,758  0.064 108,659  65 108,594  
Kenya 72,252  0.044 74,703  80 74,623  
Korea, Republic of 3,877,524  2.387 4,052,649  4,818 4,047,831  
Kuwait 314,698  0.193 327,675  56 327,619  
Kyrgyz Republic 24,084  0.015 25,467  2 25,465  
Latvia 80,280  0.051 86,588  100 86,488  
Lesotho 24,084  0.015 25,467  31 25,436  
Liechtenstein 40,140  0.025 42,445  56 42,389  WT/BFA/SPEC/118 
Page 22  
 
 2004 
Contribution 2005 
Contribution Interest 
Earned8 2005 net 
Contribution MEMBERS 
CHF % CHF CHF CHF 
Lithuania 130,054  0.084 142,615  133 142,482  
Luxembourg 550,721  0.355 602,719  712 602,007  
Macao, China 102,758  0.06 5 110,357  128 110,229  
Madagascar 24,084  0.015 25,467   25,467  
Malawi 24,084  0.015 25,467   25,467  
Malaysia 2,090,491  1.277 2,168,091  2,555 2,165,536  
Maldives 24,084  0.015 25,467  12 25,455  
Mali 24,084  0.015 25,467  16 25,451  
Malta 75,463  0.047 79,797  62 79,735  
Mauritania 24,084  0.015 25,467   25,467  
Mauritius 62,618  0.038 64,516  78 64,438  
Mexico 3,582,094  2.317 3,933,803  2,204 3,931,599  
Moldova 24,084  0.015 25,467  22 25,445  
Mongolia 24,084  0.015 25,467  20 25,447  
Morocco 248,868  0.157 266,555  154 266,401  
Mozambique 24,084  0.015 25,467  3 25,464  
Myanmar, Union of 52,985  0.032 54,330  32 54,298  
Namibia 43,351  0.022 37,352  38 37,314  
Nepal  0.019 32,258   32,258  
Netherlands, Kingdom of the 5,494,363  3.388 5,752,146  6,543 5,745,603  
New Zealand 401,400  0.244 414,263  490 413,773  
Nicaragua 30,506  0.019 32,258  45 32,213  
Niger 24,084  0.015 25,467   25,467  
Nigeria 306,670  0.187 317,489   317,489  
Norway 1,372,788  0.844 1,432,943  1,787 1,431,156  
Oman 178,222  0.107 181,665  120 181,545  
Pakistan 252,079  0.153 259,763  236 259,527  
Panama 184,644  0.110 186,758  130 186,628  
Papua New Guinea 48,168  0.029 49,236   49,236  
Paraguay 81,886  0.044 74,703   74,703  
Peru 208,728  0.125 212,225   212,225  
Philippines 902,347  0.532 903,230   903,230  
Poland 1,125,526  0.725 1,230,905  1,493 1,229,412  
Portugal 910,375  0.558 947,372  965 946,407  
Qatar 112,392  0.091 154,500  123 154,377  
Romania 282,586  0.188 319,186  306 318,880  
Rwanda 24,084  0.015 25,467   25,467  
Saint Lucia 24,084  0.015 25,467  7 25,460  
Senegal 35,323  0.021 35,654  50 35,604  
Sierra Leone 24,084  0.015 25,467   25,467  
Singapore 3,246,523  1.995 3,387,111  3,179 3,383,932  
Slovak Republic 306,670  0.184 312,395  416 311,979  
Slovenia 255,290  0.160 271,648  328 271,320   WT/BFA/SPEC/118 
 Page 23 
 
 
 2004 
Contribution 2005 
Contribution Interest 
Earned8 2005 net 
Contribution MEMBERS 
CHF % CHF CHF CHF 
Solomon Islands 24,084  0.015 25,467   25,467  
South Africa 783,533  0.469 796,268  814 795,454  
Spain 3,871,102  2.460 4,176,588  3,705 4,172,883  
Sri Lanka 149,321  0.091 154,500  55 154,445  
St. Kitts and Nevis 24,084  0.015 25,467  29 25,438  
St. Vincent and the Grenadines 24,084  0.015 25,467  17 25,450  
Suriname 24,084  0.015 25,467   25,467  
Swaziland 25,690  0.016 27,165  30 27,135  
Sweden 2,243,023  1.363 2,314,101  2,505 2,311,596  
Switzerland 2,348,993  1.452 2,465,206  3,207 2,461,999  
Chinese Taipei 3,211,200  1.947 3,305,617  1,201 3,304,416  
Tanzania 38,534  0.024 40,747   40,747  
Thailand 1,591,150  0.972 1,650,262  1,903 1,648,359  
Togo 24,084  0.015 25,467   25,467  
Trinidad and Tobago 64,224  0.050 84,890  80 84,810  
Tunisia 207,122  0.129 219,016  231 218,785  
Turkey 1,188,144  0.718 1,219,020  680 1,218,340  
Uganda 27,295  0.016 27,165  12 27,153  
United Arab Emirates 839,729  0.602 1,022,076  425 1,021,651  
United Kingdom of Great  
  Britain and Northern Ireland 9,134,258  5.704 9,684,251  12,260 9,671,991  
United States of America 25,264,116  15.798 26,821,844  3,011 26,818,833  
Uruguay 91,519  0.050 84,890   84,890  
Venezuela 523,426  0.325 551,785   551,785  
Zambia 25,690  0.016 27,165   27,165  
Zimbabwe 70,646  0.032 54,330   54,330  
TOTAL 160,560,000  100.000 169,780,000  128,493 169,651,507  
 WT/BFA/SPEC/118 
Page 24  
 
 IX. PERFORMANCE AGAINST 2004 BUDGET (as at 30 September 2004) 
Combined Performance against Budget for 2004
 
 (in Swiss Francs) 
P 
A 
R 
T SECTION 2004 
Budget Estimated 
Expenditure to
31 December Projected 
Balance Projected 
expenditure 
to total 
appropriation 
A Sect  1 Work Years         
   (a)Salary 72,698,900 70,715,410 1,983,490 97.27% 
   (b)Pension 14,617,300 13,840,630 776,670 94.69% 
   (c)Common Staff Costs 13,720,500 13,785,000 (64,500) 100.47% 
  Sect  2 Temporary Assistance 15,799,150 18,834,990 (3,035,840) 119.22% 
B Sect  3 Communications         
   (a) Telecommunications 754,500 706,080 48,420 93.58% 
   (b) Postal Charges 1,455,000 1,202,400 252,600 82.64% 
  Sect  4 Building Facilities         
   (a) Rental 302,400 328,620 (26,220) 108.67% 
   (b) Utilities 1,632,500 1,582,960 49,540 96.97% 
   (c) Maintenance and Insurance 1,198,000 1,194,880 3,120 99.74% 
  Sect  5 Permanent Equipment 3,242,850 3,034,210 208,640 93.57% 
  Sect  6 Expendable         
   (a)Expendable Supplies 1,373,000 1,308,130 64,870 95.28% 
  Sect  7 Contractual Services.         
   (a) Reproduction 1,395,000 1,402,390 (7,390) 100.53% 
   (b) Office Automation 2,192,800 2,343,380 (150,580) 106.87% 
   (c)Other 267,000 256,220 10,780 95.96% 
C Sect  8 Staff Overheads         
   (a) Training 515,000 508,230 6,770 98.69% 
   (b) Insurance 1,870,700 1,915,840 (45,140) 102.41% 
   (c) Joint Services 632,000 575,090 56,910 91.00% 
   (d) Miscellaneous 88,500 50,210 38,290 56.73% 
  Sect  9 Missions         
   (a)Missions Official 1,191,100 1,137,090 54,010 95.47% 
   (b)Missions Technical 1,383,200 1,265,840 117,360 91.52% 
  Sect 10 TPTC         
   TPTC 3,881,000 3,251,140 629,860 83.77% 
  Sect 11 Various         
   (a) Representation and Hospitality 284,000 276,520 7,480 97.37% 
   (b) Dispute Settlement Panels 1,217,000 1,193,660 23,340 98.08% 
   (c) Experts   24,230 (24,230)   
   (e) Library 586,900 584,120 2,780 99.53% 
   (f) Publications 275,000 552,940 (277,940) 201.07% 
   (g) Public Information Activities 210,000 172,320 37,680 82.06% 
   (h) External Auditors 40,000 32,080 7,920 80.20% 
   (i) Ministerial Operating Fund 600,000 600,000   100.00% 
   (j) ISO 57,000 56,960 40 99.93% 
   (k) Other 90,000 73,210 16,790 81.34% 
   (d) Appellate Body Members 620,000 619,270 730 99.88% 
   (l) Appellate Body Operating Fund 1,596,800 1,596,800   100.00% 
  Sect 12 Unforeseen         
   Unforeseen 100,000   100,000 0.00% 
D Sect 13 ITC         
    ITC 15,889,400 15,889,400   100.00% 
    TOTAL 161,776,500 160,910,250 866,250 99.46% 
  WT/BFA/SPEC/118 
 Page 25 
 
 
 WTO Performance against Budget for 2004  
as at 30 September 2004  
(in Swiss Francs) 
P 
A 
R 
T SECTION 2004 
Budget Estimated 
Expenditure
to 
31 
December Projected 
Balance Projected 
expenditure
to total 
appropriation 
              
A Sect  1 Work Years         
   (a)Salary 71,014,000 69,135,570 1,878,430 97.35% 
   (b)Pension 14,267,200 13,546,480 720,720 94.95% 
   (c)Common Staff Costs 13,430,000 13,639,250 (209,250) 101.56% 
  Sect  2 Temporary Assistance 15,763,150 18,761,880 (2,998,730) 119.02% 
B Sect  3 Communications         
   (a) Telecommunications 748,000 700,080 47,920 93.59% 
   (b) Postal Charges 1,455,000 1,202,400 252,600 82.64% 
  Sect  4 Building Facilities         
   (a) Rental 302,400 328,620 (26,220) 108.67% 
   (b) Utilities 1,619,500 1,569,960 49,540 96.94% 
   (c) Maintenance and Insurance 1,193,000 1,189,530 3,470 99.71% 
  Sect  5 Permanent Equipment 3,219,850 3,012,790 207,060 93.57% 
  Sect  6 Expendable         
   (a)Expendable Supplies 1,353,000 1,294,650 58,350 95.69% 
  Sect  7 Contractual Services.         
   (a) Reproduction 1,380,000 1,391,820 (11,820) 100.86% 
   (b) Office Automation 2,192,800 2,343,350 (150,550) 106.87% 
   (c)Other 267,000 256,220 10,780 95.96% 
C Sect  8 Staff Overheads         
   (a) Training 490,000 489,850 150 99.97% 
   (b) Insurance 1,861,700 1,906,840 (45,140) 102.42% 
   (c) Joint Services 632,000 575,090 56,910 91.00% 
   (d) Miscellaneous 86,500 48,890 37,610 56.52% 
  Sect  9 Missions         
   (a)Missions Official 1,181,100 1,122,280 58,820 95.02% 
   (b)Missions Technical 1,383,200 1,265,840 117,360 91.52% 
  Sect 10 TPTC         
   TPTC 3,881,000 3,251,140 629,860 83.77% 
  Sect 11 Various         
   (a) Representation and Hospitality 283,000 275,520 7,480 97.36% 
   (b) Dispute Settlement Panels 1,217,000 1,193,660 23,340 98.08% 
   (c) Experts   24,230 (24,230)   
   (e) Library 578,900 575,000 3,900 99.33% 
   (f) Publications 275,000 550,700 (275,700) 200.25% 
   (g) Public Information Activities 210,000 172,320 37,680 82.06% 
   (h) External Auditors 40,000 32,080 7,920 80.20% 
   (i) Ministerial Operating Fund 600,000 600,000   100.00% 
   (j) ISO 57,000 56,960 40 99.93% 
   (k) Other 90,000 73,210 16,790 81.34% 
  Sect 12 Unforeseen         
   Unforeseen 100,000   100,000 0.00% 
D Sect 13 ITC         
    ITC 15,889,400 15,889,400   100.00% 
    TOTAL 157,060,700 156,475,610 585,090 99.63% 
       
 
 WT/BFA/SPEC/118 
Page 26  
 
 Appellate Body Secretariat Performance against Budget for 2004
 
as at 30 September 2004  
(in Swiss Francs) 
P 
A R 
T SECTION 2004 
Budget Estimated 
Expenditure 
to 
31 December Projected 
Balance Projected 
expenditure
to total 
appropriation 
              
A Sect  1 Work Years         
   (a) Salary 1,684,900 1,579,840 105,060 93.76% 
   (b) Pension 350,100 294,140 55,960 84.02% 
   (c) Common Staff Costs 290,500 145,750 144,750 50.17% 
  Sect  2 Temporary Assistance 36,000 73,110 (37,110) 203.08% 
B Sect  3 Communications         
   (a) Telecommunications 6,500 6,000 500 92.31% 
   (b) Postal Charges         
  Sect  4 Building Facilities         
   (b) Utilities 13,000 13,000   100.00% 
   (c) Maintenance and Insurance 5,000 5,350 (350) 107.00% 
  Sect  5 Permanent Equipt 23,000 21,420 1,580 93.13% 
  Sect  6 Expendable         
   (a) Expendable Supplies 20,000 13,480 6,520 67.40% 
  Sect  7 Contractual Serv.         
   (a) Reproduction 15,000 10,570 4,430 70.47% 
   (b) Office Automation   30 (30)   
C Sect  8 Staff Overheads         
   (a) Training 25,000 18,380 6,620 73.52% 
   (b) Insurance 9,000 9,000   100.00% 
   (d) Miscellaneous 2,000 1,330 670 66.50% 
  Sect  9 Missions         
   (a) Missions Official 10,000 14,810 (4,810) 148.10% 
   (b) Missions Technical         
  Sect 11 Various         
   (a) Representation and Hospitality 1,000 1,000   100.00% 
   (e) Library 8,000 9,110 (1,110) 113.88% 
   (f) Publications   2,240 (2,240)   
   (d) Appellate Body Members 620,000 619,270 730 99.88% 
    (l) Appellate Body Operating Fund 1,596,800 1,596,800   100.00% 
    TOTAL 4,715,800 4,434,630 281,170 94.04% 
  WT/BFA/SPEC/118 
 Page 27 
 
 
 2004 Performance against Budget Review  
 32. On the recommendations of the Committee on Budget, Finance and Administration 
(Document WT/BFA/70), Members of the WTO approved the first WTO biennial budget in appropriating CHF 161,776,500 and CHF 166,804,200 for the years 2004 and 2005 respectively, 
(Document WT/GC/M/84). 
33. For 2004, the appropriation is comprised of  CHF 157,060,700 for the WTO Secretariat and 
CHF 4,715,800 for the regular expenditure of the Appellate Body and its Secretariat.  
34. Estimated expenditure for the WTO and the Appe llate Body Secretariats for 2004 is foreseen 
at CHF 160,910,240 equating to an aggregated budgetary surplus of CHF 866,260.  This anticipated 
budgetary surplus is comprised of a budgeta ry surpluses CHF 585,110 and CHF 281,150 for the 
Secretariats of the WTO and Appellate Body resp ectively.  The three tables, reflecting the 2004 
anticipated budgetary position as foreseen on 30 September 2004, are:  
(a) The anticipated expenditure for 2004, is su mmarised in the three tables on pages 24 to 
26:  Consolidated Performance against Budget Report – combining the anticipated 
budget positions of the Secretariats of   WTO and the Appellate Body,  
(b) WTO Performance against Budget Report, and 
(c) Appellate Body Performance against Budget Report.  
35. The detailed explanation that follows predomin ately concentrates on the consolidated position 
for 2004. 
Part A  Staff Costs
 
 
36. Part A of the budget covers all expenditure with  respect to the salaries, pensions and common 
staff costs for those staff in regular positions (Sec tion 1) and those hired under temporary assistance 
(Section 2). The aggregate budget po sition for Part A anticipates that  expenditure will exceed the 
budgetary allocations by CHF 340,170. If abstracti on is made of the budgetary surplus under the 
Appellate Body, the position with re spect to the WTO Secretariat is a budgetary deficit of CHF 608,830.  
It will be recalled that in approving the budget a llocations for 2004 a vacancy factor of CHF 1,292,700 
was introduced to reflect the delay in recruiting staff against vacant posts. 
Part B Administrative Costs  
 37. Administrative costs include the maintenance and insurance of the bu ilding and associated 
facilities, permanent and expendabl e equipment, communication costs, costs related to the reproduction 
of documents and those for informatics/office automation. A consolidated budgetary saving of 
CHF 453,780 is anticipated for 2004 under Part B of th e budget. This saving is pr imarily realised under 
Section 3 – Communications, where competitive prices have been obtained with regard to postage. The 
over-expenditure under Section 7 - Contractual Servic es  is offset by the saving under  Section 5- 
Permanent Equipment where the appr oved budget allocations for the s ub-item for informatics did not 
correspond exactly to the cost composition of the pl anned projects retained by the EDP Steering 
Committee . 
Part C  Other Costs 
 
 38. Other Costs cover staff overhead costs (training, insurance and costs related to shared common 
services), missions, hospitality, Dispute Settlement Panels, Trade Policy Training Courses, public 
information activities, external auditors, contributi on to the International Tr ade Centre, and unforeseen 
expenditure. A consolidated budgetary saving of CHF 752,650 is anticipated for 2004 under Part C of WT/BFA/SPEC/118 
Page 28  
 
 the budget. The composition of this anticipated saving is a follows: Section 8 – Staff Overheads:  where 
a budgetary saving of CHF 56,830 is foreseen as a resu lt of discontinuation of active membership in 
certain common system bodies and projected savings for advertisem ent costs for post vacancies.;  
Section 9- Missions:  the overall saving of CHF 171,370 is primarily under Technical Missions, where 
the allocation for the University Ou treach Programme may not be fully utilised this year; Section 10 – 
Trade Policy Training Courses:  reflects the competiti ve prices obtained for lodging and the variation in 
the number of participants to courses versus those foreseen. Assessment of e xpenditure for this section 
includes savings with regard to  the two Geneva Weeks that are being organised in 2004.
9 These above-
mentioned savings are expected to offset the an ticipated over-expenditure Section 11- Various 
predominately under publications, wh ere, due to a change in accoun ting practice, the cost for the 
publications used by divisions in their everyday work is charged to the Secretariat.   
39. Finally, with respect to the Ministerial Op erating Fund and that of the Appellate Body 
Operating Fund the entire budget a llocations have been deployed to replenish these funds.  
40. In overall terms, the rate of implementation of the WTO budget in 2004 is anticipated to reach 
99.46 per cent. 
                                                      
9 Members will note that a re-evaluation of needs re lating to the Geneva Week activities has resulted in 
a proposed decrease of the allocation in the revised budget for 2005.  WT/BFA/SPEC/118 
 Page 29 
 
 
 X. REVISED 2005 BUDGET ESTIMATES 
A. 2005  REVISED PROPOSED CONSOLIDATED BUDGET  FOR THE WTO  SECRETARIAT AND THE 
APPELLATE BODY AND ITS SECRETARIAT  
(in Swiss francs) 
 
WTO/ 
ITC 
Part 
Section Original 
2005 BudgetInflation StatutoryUnavoid-
able Increase 
Staff Consoli- 
dation Increase/ 
(decrease) 
Other Total 
Increase/ 
decrease Revised 
2005 Budget
WTO         
  A        
   Sect  1 Work Years      
    (a)Salary 77,152,000  379,400 307,800 (892,500) 224,300 19,000 77,171,000
    (b)Pension 15,570,700 (112,100) 61,700 (177,800) 65,300 (162,900) 15,407,800
    (c)Common Staff Costs 13,775,800 1,033,200 66,900 (170,800) 4,100 933,400 14,709,200
   Sect  2 Temporary Assistance 15,283,150  (854,000) (206,400)  (1,060,400) 14,222,750
  B    
   Sect  3 Communications   
    (a) Telecommunications 754,500  10,000 10,000 764,500
    (b) Postal Charges 1,455,000  (100,000) (100,000) 1,355,000
   Sect  4 Building Facilities   
    (a) Rental 302,400  60,000 60,000 362,400
    (b) Utilities 1,632,500  1,632,500
    (c) Maintenance and Insurance 1,198,000  (27,000) (27,000) 1,171,000
   Sect  5 Permanent Equipment 3,170,850  5,000 (364,750) (359,750) 2,811,100
   Sect  6 Expendable Equipment 1,373,000  28,000 (10,000) (12,000) 6,000 1,379,000
   Sect  7 Contractual Services  
    (a) Reproduction 1,395,000 30,000 30,000 1,425,000
    (b) Office Automation 2,184,800 42,400 42,400 2,227,200
    (c) Other 267,000 5,000 60,000 65,000 332,000
    (d) Security t 2,125,100 2,125,100 2,125,100
 C  
   Sect  8 Staff Overheads   
    (a) Training 515,000  505,000 505,000 1,020,000
    (b) Insurance 1,952,700 (20,000) 50,000 30,000 1,982,700
    (c) Joint Services 632,000 (474,400)  20,000 (454,400) 177,600
    (d) Miscellaneous 48,500 48,500
   Sect  9 Missions  
    (a) Official 1,191,100    1,191,100
    (b) Technical Co-operation 1,383,200    1,383,200
   Sect 10 Trade Policy Training Courses 3,881,000   (210,000) (210,000) 3,671,000
   Sect 11Various   
    (a) Representation and Hospitality 284,000    284,000
    (b) Dispute Settlement Panels 1,217,000    1,217,000
    (d) Appellate Body Members 620,000  620,000
    (e) Library 586,900  586,900
    (f) Publications 275,000  150,000 150,000 425,000
    (g) Public Information Activities 210,000    210,000
    (h) External Auditors 40,000    40,000
    (i) Ministerial Operating Fund 600,000  600,000
    (j) ISO 57,000  57,000
    (k) Other 90,000  90,000
    (l) Appellate Body Operating Fund 1,596,800  (87,300) (87,300) 1,509,500
   (m) Security Enhancement 
Programme   1,805,300 1,805,300 1,805,300
   Sect 12Unforeseen 100,000    100,000
WTO Sub-total 150,794,900 1,300,500 0 0 02,018,950 3,319,450 154,114,350
ITC D Sect 13  Contribution to ITC 16,009,300 0 0 0 0968,550 968,550 16,977,850
TOTAL 166,804,200 1,300,500 0 0 02,987,500 4,288,000 171,092,200
             
  Percentage with respect to 2005 Budget 0.00% 0.78% 0.00% 0.00% 0.00% 1.79% 2.57%     
 Total Increase % 
WTO 3,319,450 1.99% 
ITC 968,550 0.58% Summary analysis of overall increase with respect to: 
 4,288,000 2.57% 
 WT/BFA/SPEC/118 
Page 30  
 
 B. 2005
 REVISED PROPOSED BUDGET FOR WTO  SECRETARIAT  
(in Swiss francs) 
WTO/ 
ITC 
Part Section  Original 
2005 BudgetInflation Statutory Unavoid-
able Increase 
Staff Consoli- 
dation Increase/ 
(decrease) 
Other Total 
Increase/ 
decrease Revised 
2005 Budget
WTO          
  A         
   Sect  1 Work Years      
    (a)Salary 75,426,800 319,800 307,800 (892,500) 153,600 (111,300) 75,315,500
    (b)Pension 15,212,800 (109,900) 61,700 (177,800) 52,800 (173,200) 15,039,600
    (c)Common Staff Costs 13,479,400 988,000 66,900 (170,800) 0 884,100 14,363,500
   Sect  2 Temporary Assistance 15,247,150  (854,000) (206,400)  (1,060,400) 14,186,750
  B     
   Sect  3 Communications    
    (a) Telecommunications 748,000    10,000 10,000 758,000
    (b) Postal Charges 1,455,000    (100,000) (100,000) 1,355,000
   Sect  4 Building Facilities    
    (a) Rental 302,400    60,000 60,000 362,400
    (b) Utilities 1,619,500    1,619,500
    (c) Maintenance and Insurance 1,193,000    (27,000) (27,000) 1,166,000
   Sect  5 Permanent Equipment 3,147,850 5,000  (364,750) (359,750) 2,788,100
   Sect  6 Expendable Equipment 1,353,000  28,000 (10,000)  (12,000) 6,000 1,359,000
   Sect  7 Contractual Services     
    (a) Reproduction 1,380,000     30,000 30,000 1,410,000
    (b) Office Automation 2,184,800  42,400 42,400 2,227,200
    (c)Other 267,000  5,000   60,000 65,000 332,000
   (d) Security  0   2,125,100  2,125,100 2,125,100
  C       
   Sect  8 Staff Overheads     
    (a) Training 490,000     505,000 505,000 995,000
    (b) Insurance 1,943,700 (20,000)  50,000 30,000 1,973,700
    (c) Joint Services 632,000 (474,400)  20,000 (454,400) 177,600
    (d) Miscellaneous 46,500  46,500
   Sect  9 Missions  
    (a) Official 1,181,100,       1,181,100
    (b)Technical Co-operation 1,383,200       1,383,200
   Sect 10 Trade Policy Training Courses 3,881,000     (210,000) (210,000) 3,671,000
   Sect 11Various       
    (a) Representation and Hospitality 283,000       283,000
    (b) Dispute Settlement Panels 1,217,000       1,217,000
    (e) Library 578,900     578,900
    (f) Publications 275,000     150,000 150,000 425,000
    (g) Public Information Activities 210,000       210,000
    (h) External Auditors 40,000       40,000
    (i) Ministerial Operating Fund 600,000     600,000
    (j) ISO 57,000     57,000
    (k) Other 90,000     90,000
   (m) Security Enhancement 
 Programme     1,805,300 1,805,300 1,805,300
   Sect 12Unforeseen 100,000     100,000
WTO Sub-total   146,025,100 0 1,197,900 0 0 0 2,018,950 3,216,850 149,241,950
         
 ITC D Sect 13  Contribution to ITC 16,009,300 0 0 0 0 0 968,550 968,550 16,977,850
     
           
TOTAL 162,034,400  1,197,900 0 0 0 2,987,500 4,185,400 166,219,800
              WT/BFA/SPEC/118 
 Page 31 
 
 
 C. 2005  REVISED PROPOSED BUDGET FOR APPELLATE BODY AND ITS SECRETARIAT  
(in Swiss francs) 
 
Part Section Original 
2005 
Budget Inflation StatutoryUnavoi-
dable Increase 
Staff Consoli-
dation Increase/ 
(decrease) 
Other Total 
Increase/ 
decrease Revised 
2005 
Budget 
  A          
   Sect  1 Work Years        
    (a)Salary 1,725,200  59,600  - 70,700   130,300 1,855,500 
    (b)Pension 357,900  (2,200)  - 12,500  10,300 368,200 
    (c)Common Staff Costs 296,400  45,200   4,100   49,300 345,700 
   Sect  2 Temporary Assistance 36,000        36,000 
 B       
   Sect  3 Communications          
    (a) Telecommunications 6,500        6,500 
   Sect  4 Building Facilities          
    (b) Utilities 13,000        13,000 
    (c) Maintenance and  
Insurance 5,000        5,000 
   Sect  5 Permanent Equipment 23,000       23,000 
   Sect  6 Expendable Equipment 20,000       20,000 
   Sect  7 Contractual Services         
    (a) Reproduction 15,000        15,000 
  C           
   Sect  8 Staff Overheads         
    (a) Training 25,000       25,000 
    (b) Insurance 9,000      9,000 
    (d) Miscellaneous 2,000        2,000 
   Sect  9 Missions          
    (a) Official 10,000      -  10,000 
   Sect 11Various          
    (a) Representation and 
 Hospitality 1,000        1,000 
    (d) Appellate Body Members 620,000       620,000 
    (e) Library 8,000       8,000 
    (l) Appellate Body  
Operating Fund 1,596,800    (87,300)  (87,300) 1,509,500 
TOTAL 4,769,800  102,600 0 0  102,600 4,872,400 
 
 WT/BFA/SPEC/118 
Page 32  
 
 XI. REVISED 2005 BUDGET ESTIMATES  
A. WTO
 SECRETARIAT  
Part A - Staff  
 
STANDARD COSTS  
 
41. The following table shows the evolution of standard costs from the 2005 original budget to 
the revised budget for 2005, with de tails in paragraphs 42 to 48. 
Standard Costs for WTO staff 
  
2005 Original Budget 2005 Revised Budget 
Proposals 
(a) Salary 129,900 127,500
(b) Contribution to the WTO Pension Plan 26,200 25,400
(c) Other common staff costs:     
- sickness insurance 6,900  6,500  
- rental subsidy 600  600  
- separation grants 800  1,300  
- family allowances  7,000  7,000  
- education grants  4,800  4,700  
- home leave travel  1,800  1,700  
 1,300  2,500  
    
    - various other staff costs 
(non-residents allowances, 
language allowance, installation 
and repatriation grants and separation payments)     
  23,200 24,300
TOTAL 179,300 177,200
  WT/BFA/SPEC/118 
 Page 33 
 
 
 EVOLUTION OF OVERALL STAFF COSTS  
 
42. The original budget for 2005, prepared in 2003, approved an increase over the 2004 budget of 
3.11 per cent, 3.03 per cent of which pertained to the anticipated application of the methodology for 
future salary adjustments in the WTO as a pproved by the General Council on 15 May 2003 
(document WT/GC/M/80), as well as, a provision for the full funding10 of the new/consolidated posts 
approved under the 2004 budge t which were originally funded for si x months.  In addition, an overall 
reduction of CHF 1,292,700 was introduced to reflect the recruitment time-lag for new recruits, which 
was also reflected in the original 2005 budget. 
43. The parameters used in the original 2005 bu dget anticipated that the salary adjustment 
methodology would result in an increase of 2.7 per cent in salaries for 2005. This provision has now 
been revised downwards to 2.0 per cent in the revised proposal for 2005. On the other hand, the 
application of the methodology for 2004 resulted in  an overall increase of 3.6 per cent, whereas only 
2.7 per cent had been foreseen. To reflect net ef fect of both the 2004 and 2005 adjustments, it is 
proposed to increase the 2005 original budget allocation by CHF 84,000. 
44. The anticipated 2004 expenditure for Part A (W ork Years & Temporary Assistance) of the 
budget foresees that 2004 expenditure may exceed the appropriations by appr oximately CHF 600,000.  
It is therefore proposed, that this vacancy factor  be reduced by CHF 500,000 so that the budget under 
Part A will more adequately re flect anticipated expenditure. 
45. The remaining two proposed increases under the st atutory element reflect the effect of the 
salary projections on the Performance Award System : CHF 17,000, and  to take account of the re-
evaluation of the overall staff profile, which includ es the costs associated wi th the change in the 
Senior Management  team: CHF 596,200. 
46. It is also proposed to further reduce the overa ll appropriation under Part A (Work Years) of 
the revised budget by a further CHF 598,300.  This  reduction, comprised of three elements, reflects 
the re-deployment of resources under this sector to other areas of the budget to meet changing needs. 
47. The three areas are as follows: 
(a) Unavoidable  - The entire  staff costs of the Medical Unit is currently run on a 
reimbursable loan basis from the Joint Medi cal Service (JMS) of the United Nations. A 
new pension transfer agreement has been  approved by the General Council of the 
WTO (20 October 2004) and is about to be  presented the General Assembly of the 
United Nations. This developm ent will permit staff to transfer their pension rights 
across these two organizations.  Provision is therefore made for the re-deployment of 
resources from Section 8 - Staff Overheads of the budget to Section 1 to compete the establish of an independent WTO Medical Un it. The re-deployment of these resources, 
entirely cost-neutral, will permit the WTO to fund 2.5 regular posts, i.e. CHF 436,400. 
 
(b) Staff increase/decrease
 - Members were informed that the WTO intended to strengthen 
the security measures at headquarters both for the security of the Members and staff..  
In view of the discussions currently taking place in the Working Group on Security and Safety, the current proposed revision to the 2005 budget provides for a transfer of resources from Part A to Part B of the budget,  in line with the proposal being discussed 
in the Working Group. The relevant posts w ould frozen, and therefore not funded.  The 
                                                     
 
10 Net of the recruitment costs for new posts provided for under the 2004 budget. WT/BFA/SPEC/118 
Page 34  
 
 re-deployment of these resources, CHF 1,241,100
11, from Part A to Part B of the 
budget is considered cost-neutral.  
 (c) Consolidations
 - With respect to the consolida tion of long serving temporary staff 
(temporary staff, who have been performi ng the same duties in the same Division for 
four year), it is proposed to consolidate five12 positions to the regular establishment. 
The proposed transfer is cost-neutral and is equivalent, on average, to six months 
funding to take account for the diffe rent dates of the consolidations. 
 48. The overall increase, proposed in Section 1 of  the 2005 revised budget, taking into account 
statutory adjustments and the re-deploym ent of resources, amounts to CHF 599,600. 
 
                                                     
 
11 Based on the standard cost for 2005. 
12 Four under the WTO Secretariat and one under the Appellate Body Secretariat.   WT/BFA/SPEC/118 
 Page 35 
 
 
 Salary Evolution 2005  
 
          
Item  R/O* Salary Pensio n Common Staff Costs Total 
2005 Orginal Budget       75,426,800   15,212,800   13,479,400 104,119,000 
Salary increase 2004  (2.7% - 3.6%) R. 598,000  121,000         
Salary increase 2005 (2.0%) R. 1,414,000  286,000   78,300      
  (2.7%) O. (1,909,000) 103,000 (386,000) 21,000 (117,600) (39,300) 84,700 
Fully Funding  
2004 Posts  (new posts) R. 494,800  99,600   183,200      
    O. (494,800)  (99,600)   (183,200)     
  (consolidations) R. 384,000  132,000         
    O. (384,000)   (132,000)         
R.        338,600      2004 new posts recruitment costs    O.     (338,600)     
2004 Vacancy factor   O. (1,034, 200)  (258,500)         
2005 Vacancy factor   R. (634,200) 400,000 (158,500)  100,000     500,000 
  R.         425,200      Medical Insurance 
2005    O.        (425,200)     
PAS 2005   R. 1,479,000  299,000         
    O. (1,465,000) 14,000 (296,000) 3,000     17,000 
Regradings 2005   R. 160,000  32,000         
    O. (160,000)   (32,000)         
2005 Profile and Statutory entitlements  R.   (197,200)   (233,900)   1,027,300 596,200 
Sub-total 2005 Statutory     319,800   (109,900)   988,000 1,197,900 
Allocation transfer (Security 
Enhancement) R.   (892,500)   (177,800)   (170,800) (1,241,100) 
Allocation transfer (Medical Unit) R.   307,800   61,700   66,900 436,400 
Consolidations   R.   153,600   52,800     206,400 
Sub-total 2005 increase/(decrease)     (111,300)   (173,200)   884,100 599,600 
Revised 2005 budget       75,315,500   15,039,600   14, 363,500 104,718,600 
          
 
* R = Revised 
  O = Original 
 WT/BFA/SPEC/118 
Page 36  
 
 Section 1 – Work/Years
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
104,119,000 1,197,900 436,400 (1,241,100) 206,400 - 599,600 104,718,600 
 a) Salary
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
75,426,800 319,800 307,800 (892,500) 153,600 - (111,300) 75,315,500 
 
49. The estimates represents salary for 593.5 work/y ears in the WTO Secretariat.  It is proposed 
that the overall appropriation under this heading be  reduced by CHF 111,300 which is the net result 
of:  (i) a statutory adjustment increase in the amount  of CHF 319,800 (see paragraphs 42 to 46), (ii) an 
increase in an amount of CHF 307,800 under unavoidable  which pertains to the creation of 2.5 posts 
for the establishment of the WTO Me dical Unit (see paragraph 47(a)), (iii) an increase in an amount 
of CHF 153,600 for the proposed consolidation of 4 temporary posts (see paragraph 47(c)), and (iv) a 
reduction in an amount of CHF 892,500 as a result of the re-deployment of resources with regard to 
the  proposed Security Enhancement Programme (see paragraph 47(b)).   
b) Contribution to the WTO Pension Plan  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
15,212,800 (109,900) 61,700 (177,800) 52,800 - (173,200) 15,039,600 
 
50. For the respective reasons as stated under pa ragraph 49, the overall proposed budgetary 
allocation for 2005 is reduced by an amount CHF 173,200, which is comprised of : (i) a statutory adjustment decrease of an amount of CHF 109,900, (ii) an increase in an amount of CHF 61,700 
under the column for avoidable pertains to re-allo cation of resources the establishment of the WTO 
Medical Unit, (iii) an increase of CHF 52,800 for th e proposed consolidation of four temporary posts, 
and (iv) a decrease in an amount of CHF 177,800 as  a result of the re-deployment of resources with 
regard to the proposed Security Enhancement Programme.  
c) Other Common Staff Costs
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
13,479,400 988,000 66,900 (170,800) - - 884,100 14,363,500 
 
51. For the respective reasons as stated under paragraph 49, the overall proposed increase of 
CHF 884,100 under this heading is the net result of: (i) an increase in an amount of CHF 988,000 with 
respect to statutory entitlements, (ii) an incr ease in an amount of CHF 66,900 under unavoidable 
which pertains to the re-allocation of resources fo r the establishment of the WTO Medical Unit, (iii) 
an increase in an amount of CHF 52,800 for the propo sed consolidation of 4 te mporary posts, and (iv) 
a reduction in an amount of CHF170,800 as a result of  the re-deployment of resources in the context 
of the proposed Security Enhancement Programme.  WT/BFA/SPEC/118 
 Page 37 
 
 
 Section 2 – Temporary Assistance  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
15,247,150 - - (854,000) (206,400) - (1,060,400) 14,186,750 
 52. The proposed decrease in the ove rall allocation for temporary assistance is comprised of two 
elements under the re-deployment of resources: (i) the proposed re-deployment of the entire provision 
of CHF 700,000 under the sub-item Guards and a respective proposed reduction CHF 154,000 under 
the sub-item Overtime and (ii) a proposed decrea se of CHF 206,400 with respect to the proposed 
consolidation of 4 temporary posts (see paragraph 47(c)). 
Part B – Administrative Costs
 
 
Section 3 – Communications  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,203,000 - - - - (90,000) (90,000) 2,113,000 
 a) Telecommunications
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
748,000 - - - - 10,000 10,000 758,000 
 
53. An increase in costs based on current expe nditure amounting to CHF 10,000 is projected. 
b) Postal Charges  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,455,000 - - - - (100,000) (100,000) 1,355,000 
 
54. A proposed decrease in the appropriation fo r postage of CHF 100,000 to reflect the 
anticipated decrease in costs as a result of re-ne gotiated preferential rates with post offices, and 
courier services, (see paragraph 20). 
Section 4 – Building Facilities  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,114,900 - - - - 33,000 33,000 3,147,900 
 
a) Rental of premises  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
302,400 - - - - 60,000 60,000 362,400 WT/BFA/SPEC/118 
Page 38  
 
  
55. An increase of CHF 60,000 is proposed for the rental of outside meeting rooms during the 
renovation of the International Conference Centre of Geneva, where costs are substantially lower than 
other venues. 
b) Utilities
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,619,500 - - - - - - 1,619,500 
 
c) Maintenance and Insurance  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,193,000 - - - - (27,000) (27,000) 1,166,000 
 
56. As the air-conditioning renovation has been co mpleted in 2004, a corresponding reduction of 
CHF 27,000 is proposed under this item in 2005. 
Section 5 – Permanent Equipment  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,147,850 - 5,000 - - (364,750) (359,750) 2,788,100 
 
57. The proposed reduction in an amount of CHF 359,750 is the net result of (i) the reduction of 
costs on leases of permanent equipment that will r each the date of maturity in 2005 (CHF 364,750) 
and (ii) an increase in the amount of CHF 5, 000, through the re-deployment of resources from 
Section 8 – Staff Overheads, to fund permanent equipment requirements of the WTO Medical Unit. 
Section 6 – Expendable Equipment  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,353,000 - 28,000 (10,000) - (12,000) 6,000 1,359,000 
 
58. The proposed increase in an amount of CHF 6,000 is the net result of (i) increase in an 
amount of CHF 28,000, through the re-deployment of resources from Section 8 – Staff Overheads,  to 
fund the expendable equipment requirements of the WT O Medical Unit,  (ii) a further decrease in an 
amount of CHF 10,000 as resources are re-deployed with respect to the proposed Security 
Enhancement  Programme, (see para graph 47(b), and (iii) a decrease in an amount of CHF 12,000 in 
respect of  reproduction supplies.  
Section 7 – Contractual Services  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,831,800  5,000 2,125,100  132,400 2,262,500 6,094,300 
  WT/BFA/SPEC/118 
 Page 39 
 
 
 a) Reproduction  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,380,000 - - - - 30,000 30,000 1,410,000 
 
59. An increase in an amount of CHF 30,000 is foreseen  to reflect the actual trend of expenditure 
as the reproduction unit moves towards a photocopy based system. 
b) Office Automation  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,184,800 - - - - 42,400 42,400 2,227,200 
 
60. An increase in an amount of CHF 42,400 is foreseen to reflect the anticipated informatics 
work which will be carried out through th e International Computing Centre ICC. 
c) Other  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
267,000 - 5,000 - - 60,000 65,000 332,000 
 
61. The proposed increase of CHF 65,000 is the result of (i) the re-deployment of CHF 5,000 to 
provide for miscellaneous medical contractual servi ces with respect to the establishment of the WTO 
Medical Unit and (ii) CHF 60,000 with respect to maintenance contract s for the simultaneous 
interpretation system. 
d) Security  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
- - - 2,125,100 - - 2,125,100 2,125,100 
 
62.  An increase in an amount of CHF 2,125,100, all of which is funded through the re-
deployment of resources from other section of the budget, is proposed with respect to the Security 
Enhancement Programme  
Section 8 – Staff Overheads  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,112,200 - (474,400) (20,000) - 575,000 80,600 3,192,800 
 
a) Training  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
490,000 - - - - 505,000 505,000 995,000 WT/BFA/SPEC/118 
Page 40  
 
  
63. An increase in an amount of CHF 505,000 is proposed as a first stage in the enhancement of 
the existing Staff Training Programme. The WTO, in comparison with other organizations, has 
always lagged in its commitment in monetary terms in   staff  training. The existing training resources 
limited training to languages, informatics and, when ever possible, to minimal management training 
activities. The Director-General, recognising the impor tance of adequate training for staff, remains 
committed to, and supports the extension and improve ment of, this programme.  The development and 
learning plan is designed to enhance the capacity of th e Secretariat to support the strategic goals of the 
Organization through the full and effective mobili zation of its human resources.  The principal 
objectives of the plan are as follows: 
(a) to maintain the effectiveness and efficiency  of the Secretariat through the enhancement 
of individual and team performance; 
(b) to strengthen the managerial culture within the Secretariat through the enhancement of 
problem-solving, decision-making and management skills;  and 
(c) to strengthen the Secretariat's corporate id entity and culture through the enhancement 
of the staff's knowledge and understanding of WTO procedures and activities and of 
the staff's motivation and creativity. 
b) Insurance
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,943,700 - - (20,000) - 50,000 30,000 1,973,700 
 
64. The proposed increase of CHF 30,000 is the resu lt of: (i) an amount of CHF 50,000 with 
respect to insurance, offset by (ii) the re-deployment of CHF 20,000 in connection with the proposed 
Security Enhancement Programme. 
c) Joint Services  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
632,000 - (474,400) - - 20,000 (454,400) 177,600 
 
65. A reduction of CHF 454,400, to be re-deployed under other budgetary sections, is foreseen 
under this budgetary section as a result of the establishment of the WTO Medical Unit 
d) Miscellaneous  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
46,500 - - - - - - 46,500 
 
Section 9 – Missions  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,564,300 - - - - - - 2,564,300  WT/BFA/SPEC/118 
 Page 41 
 
 
 a)  Official  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,181,100 - - - - - - 1,181,100 
 
b) Technical cooperation  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,383,200 - - - - - - 1,383,200 
 
Section 10 – Trade Policy Training Courses  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,881,000 - - - - (210,000) (210,000) 3,671,000 
 
66. A reduction of CHF 210,000 is proposed following a re-evaluation of costs, primarily with 
regard to the Geneva Week activity. 
Section 11 – Various  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
3,350,900 - - - - 1,955,300 1,955,300 5,306,200 
 a) Representation and Hospitality
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
283,000 - - - - - - 283,000 
 
b) Dispute Settlement Panels  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,217,000 - - - - - - 1,217,000 
 
d) Appellate Body Members  
 
67. The permanent costs of the Appellate Body and its Secretariat can be found in paragraphs 72 
to 75. 
e) Library  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
578,900 - - - - - - 578,900 WT/BFA/SPEC/118 
Page 42  
 
  
f) Publications
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
275,000 - - - - 150,000 150,000 425,000 
 
68. An increase in a total amount of CHF 150,000 is  foreseen for the purchase of publications and 
other reference materials required by staff in the c ourse of their official duties and responsibilities. 
g) Public Information Activities  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
210,000 - - - - - - 210,000 
 
h) External Auditors  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
40,000 - - - - - - 40,000 
 
i) Ministerial Operating Fund  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
600,000 - - - - - - 60,000 
 
j) ISO  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
57,000 - - - - - - 57,000 
 
k) Other  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
90,000 - - - - - - 90,000 
 
m) Security Enhancement Programme  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
- - - - - 1,805,300 1,805,300 1,805,300 
 
69. An amount of CHF 1,805,300 is foreseen for 2005 in the context of the proposed Security 
Enhancement Programme which is currently under discussion in the Working Group on Security and 
Safety.  The Committee will shortly be apprised of th e progress in this area (see footnote 2, page 7).   WT/BFA/SPEC/118 
 Page 43 
 
 
 Section 12 – Unforeseen  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
100,000 - - - - - - 100,000 
 
Section 13 – International Trade Centre (ITC)  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
16,009,300 - - - - 968,550 968,550 16,977,850 
 
70. In accordance with the decisions  of the decisions taken by the CONTRACTING PARTIES on 
22 November 1967 (SR.24/14) a nd Resolution 2297 (XXII) adopted by the United Nations General 
Assembly on 12 December 1967, effective 1 January 1968, to the effect that the ITC would be 
operated jointly by UNCTAD and GATT on a continui ng basis and in equal partnership.  The WTO 
has since assumed the responsibilities of GATT in th is respect (WT/GC/M/3, item 6), and funds the 
ITC on an equal basis with UNCTAD.  
71. The WTO contribution, net of estimated miscellaneous income, contains an increase of 
CHF 968,550. This increase is comprised of CHF 62, 150 with respect to statutory adjustments and 
CHF 906,400, similarly as with the WTO, for the enhancement of security measures at the ITC.  
Details of the proposed 2005 revision to the IT C budget can be found in document ITC/BUD/49. 
 WT/BFA/SPEC/118 
Page 44  
 
 B. A
PPELLATE BODY AND ITS SECRETARIAT  
 
Section 1 – Work/Years13 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,379,500 102,600 - - 87,300 - 189,900 2,569,400 
 
a) Salary  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,725,200 59,600 - - 70,700 - 130,300 1,855,500 
 
72. It is proposed to increase the budget by CHF 130,300 comprising: (i) CHF 59,600 in statutory 
costs (see paragraphs 42 to 46), and (ii) CHF 70, 700 due to the consolidati on of one support post (see 
paragraph 47(c)). This latter cost , as well as elements in b) and c) below, are cost neutral, the 
corresponding amount being reduced in the proposed  revised allocation for the Appellate Body 
Operating Fund. 
b) Contribution to the WTO Pension Plan  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
357,900 (2,200) - - 12,500 - 10,300 368,200 
 
73. For the respective reasons as stated under paragra ph 72, it is anticipated that there will be a 
net increase of CHF 10,300 as a result of: (i) a reduction in an amount of CHF 2,200 in statutory costs, and (ii) increase in an amount of CHF 12, 500 for the consolidati on of one support post. 
c) Other Common Staff Costs
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
296,400 45,200 - - 4,100 - 49,300 345,700 
 
74. For the respective reasons as stated under para graph 72, it is propo sed to incr ease the budget 
by a total of CHF 49,300 comprising: (i) an increase of CHF 45,200 in statutory costs, and (ii) an 
increase of CHF4,100 for the consolidation of one support post.  
Section 2 – Temporary Assistance  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
36,000 - - - - - - 36,000 
                                                      
13 Due to the number of employees under the S ecretariat of the Appellate Body, the WTO 2005 
Standard Cost is applied to the Secretariat of the Appella te Body and is reflected in all the statutory adjustments 
under Section 1.     WT/BFA/SPEC/118 
 Page 45 
 
 
  
Section 3 – Communications  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
6,500 - - - - - - 6,500 
 Section 4 – Building Facilities
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
18,000 - - - - - - 18,000 
 
b) Utilities  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
13,000 - - - - - - 13,000 
 
c)  Maintenance and Insurance  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
5,000 - - - - - - 5,000 
 
Section 5 – Permanent Equipment  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
23,000 - - - - - - 23,000 
 
Section 6 – Expendable Equipment  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
20,000 - - - - - - 20,000 
 
Section 7 – Contractual Services (Reproduction ) 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
15,000 - - - - - - 15,000 
 Section 8 – Staff Overheads
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
36,000 - - - - - - 36,000 WT/BFA/SPEC/118 
Page 46  
 
  
a) Training
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
25,000 - - - - - - 25,000 
 
b) Insurance  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
9,000 - - - - - - 9,000 
 
d) Miscellaneous  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,000 - - - - - - 2,000 
 
Section 9 – Missions (Official)  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
10,000 - - - - - - 10,000 
 
Section 11– Various  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
2,225,800 - -  (87,300) - (87,300) 2,138,500 
 a) Representation and Hospitality 
 
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,000 - - - - - - 1,000 
 
d) Appellate Body Members  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
620,000 - - - - - - 620,000 
 
e) Library  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
8,000 - - - - - - 8,000 
  WT/BFA/SPEC/118 
 Page 47 
 
 
 l) Appellate Body Operating Fund  
 
Original 2005 
Budget Statutory Unavoidable Increase/ 
Decrease Staff Consolidation Other Increase/
Decrease Total Increase/ 
Decrease Revised 2005 
Budget 
1,596,800 - - - (87,300) - (87,300) 1,509,500 
 
75. A reduction of CHF 87,300 is foreseen under this item due to the proposed consolidation of 
one support post.  
 
__________