RESTRICTED  
  
WT/BFA/W/ 480 
 
5 June 2019 
(19-2592) Page: 1/20 
Committee on budget, Finance and Administration    
 
STRATEGIC FACILITIES  PLAN  
1  INTRODUCTION/PREFACE  
1.1.  The WTO's Strategic Facilities Plan (SFP) encompasses the complete built -environment , 
fixtures and fittings and  capital equipment. It consists of understanding, analysing, planning and 
acting to ensure an optimal delivery of services to our stakeholders. A sound SFP will ensure the 
optimization of facilities to assure a functional, safe and comfortable workplace1 for the employees 
and delegates of the World Trade Organization (WTO), and to provide high quality support based 
on a client -oriented approach, in an environmentally -friendly and cost -effective way.  
1.2.  The SFP documents the strategy to implement and finance ma intenance programmes and 
renovation for buildings located on the WTO premises, over time. It  is a guide for the various 
building maintenance, conference room renovations and safety and security needs  and is 
referenced on a yearly basis for the elaboration of the annual procurement plan.  
1.3.  The aim of this paper is to establish a short and medium -term strategy to ensure that plans 
are detailed for the maintenance, renovation, management of technical installations and 
replacement of various aspects of the WTO f acilities.  
1.4.  The WTO premises  contains 7 buildings and the Chinese Gusu Garden . The buildings are : 
the Centre William Rappard (CWR), the Extramuros (EM), including the underground carpark for 
200 spaces, the Welcome Pavilion (BCI), the Salle William Rappard (SWR), the Villa Rappard and 
the Villa des Chênes 1 & 2. Three of these buildings, the CWR, the BCI and the EM, as well as the 
Gusu Garden, are owned by the WTO. The SWR is owned and maintained by the Fondation des 
Immeubles pour les Organisations Internat ionales (FIPOI) . The Villa Rappard and Villa des Chênes 
1 & 2 are maintained by the WTO in its capacity as sole user of the buildings though owned by 
the Republic and Canton of Geneva.  
1.5.  Major works were undertaken between  2008 and 2012 to renovate the CWR and build the 
EM. Annex I shows the pre- and post -renovation surfaces. During this period, the WTO became 
the owner of the CWR, the EM and the BCI and from then on, all aspects of facility management, 
including building maintenance, conference services  facilities and security and the provision of 
the relevant budget to finance these operations became the responsibility of the WTO.  
1.6.  There are eight big conference rooms with capacities ranging from 37 to 708  seats. In 
addition, t here are eight small meetings rooms. These facilities are for use by Members and the 
Secretariat . In 2018, over 9,910 meetings were held at the WTO.  
1.7.  Table 1 below reflects expenditure relating to the acquisition and maintenance of aspects 
related to the built environment and e quipment for the year ended 31st December 2018.  
 
 
 
                                                
1 Strategic Facility Planning: A White Paper, International Facility Management Association (IFMA), 
2009.  WT/BFA/W/4 80 
 
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Table 1  Facility  Management  Expenditure (for the year ended  31 December 2018)  
Account Description  Amount (CHF)  
Building Maintenance Services  2,821,497  
General Facility Management Services  221,474  
Capital Expenditure  753,377  
Equipment Maintenance  212,714  
Total Expenditure on Facilities and Equipment  4,009,062  
 
2  PROJECTED ADDITIONAL  SPACE NEEDS  
2.1.  The WTO buildings currently house a total of 850 people , comprising of staff members, 
consultants and interns . 
2.2.  In 2018, efforts continued to find sitting places for new people, in an environment where 
office space has been reducing over the years. Discussions were initiated with the Canton of 
Geneva authorities, who are the owners of the Villa Rappard, to explore the possib ility of 
renovat ing the Villa to create additional medium -sized meeting rooms and/or office space. The  
renovation of the Villa could provide 20 additional workstations in double occupancy . A Letter of 
Intent was sent to the Canton of Geneva expressing the WTO's desire to undertake a renovation 
project, and we have received their non -objection response. The next step will be to mandate an 
architectural firm and a structural engineer to ascertain what works would be mandatory 
(electrical, plumbing, roof, fire  safety equipment and infrastructure, etc) to put the Villa to current 
norms before renovation works could start. This feasibility study, expected to cost about 
CHF 50,000, will shed some light on the amplitude of the works to be undertaken . 
3  CAPITAL EQUIPM ENT 
3.1.  On the WTO site, there are  17 ventilation blocks, a dozen cooling cabinets, 4 boilers  and a 
200,000 -liter capacity fuel tank.  These large installations operate with motors whose operational 
lifetime can vary from 5 to 10 years . They will require replac ement (price according to model) in 
the long term.  
3.2.  There is a total of 298 restrooms, some with showers, in the WTO buildings, with 250 located 
in the CWR building and 48 in the EM building. It costs an average of CHF 9,000 to completely 
renovate a restroo m, and it is reasonable to estimate that an expense of CHF 2,680,000 is to be 
foreseen by 2022.  
3.3.  The WTO -owned buildings also have a total of 15 kitchenettes, 10 in the CWR and 5 in the 
EM building. In addition, there is both a fully -equipped professional kitchen in the EM restaurant 
(containing heavy -duty ovens, refrigerators, cold rooms, etc.), as well a smaller kitchen unit in 
the Atrium Cafeteria, and this equipment  amounts to a total of CHF  1,500,000. By 2027, the 
equipment will need to be replaced , in part or  fully. 
3.4.  The CWR and the EM buildings were  furnished after the renovation  works . The historical cost 
for the total assets amounted to CHF  3.4 million.  
3.5.  During 2018 , eight communal meeting rooms were equipped with new furniture, for  a total 
project cost CHF  110,000.  
3.6.  Plans are afoot to equip  communal meeting rooms  with audio -visual equipment in 2019, at 
an estimated cost of CHF  20,300.  
3.7.  A project was undertaken to exhibit gifts received by the Director -General and WTO Senior 
Management in the Delegates' Lounge. This consisted of installing made -to-measure cabinets, 
equipped with LED lighting for the exhibited objects. The total amount for this project was 
CHF 38,000.  WT/BFA/W/4 80 
 
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4  PROPOSED CAPITAL IMP ROVEMENTS AND OTHER MEASURES TO CONTAIN COSTS  
4.1  Electricity  
4.1.  A project to replace the 950 spotlights in the CWR corridors is underway aiming at 
introducing more ecological and economical lighting.  
a. The aim of t his project is to r eplace the compact fluorescent tube spots and relevant 
operating parts , that will be obsolete within 5 years , with LED spotlights . 
b. This will help reduce the power consumption as well as limit the spare parts replacement.  
c. Approximate cost  for replacement of 950 spots: CHF 450,000. It is to be noted that the 
new equipment 's life-expectancy will increase from  3-5 years to 10 -20 years , according 
to manufacturer data.  
d. Current average annual cost of the consumables (bulb -ballast -relay): CHF  16,000. 
e. Expected annual average savings on CWR corridor lighting at project completion: 
CHF 19,000.  
4.2.  The continuation of this project would be to extend it in two other stages, namely:  
a. Replacing existing lighting with LED Spotlight rail s for the CWR meeting ro oms A, B, C, F 
& W (CHF  250,000) . 
b. Replacing existing lighting with LED Spotlight rail s in the EM corridors (CHF  150,000).  
4.2  Energy  
4.3.  Reductions in energy consumption in the WTO concern not only heating and cooling but also 
electricity and water. Sub-meters for electricity were installed in 2018 . 
• The newly refurbished and insulated CWR is heated by modern gas -fired boilers that can also 
run on oil if the supply of gas is interrupted. Given the complexity of these new installations, 
it was decided that the control and supervision of these complex and sensitive machines be 
entrusted to an external provider. By the second quarter of 2019, a new tender process will 
be launched to find the most competitive bidder , with a view to establishing a new contract 
to cover all heating, ventilation, air conditioning, electrical and plumbing operations by 
1 January 2020.  
• The EM building , which is very efficient in terms of insulation and ventilation , is heated by 
water -to-water heat pumps using the lake water as part of the Geneva Lac Nations  (GLN) 
project of the Geneva Industrial Services. The GLN also generates cold water that is used t o 
refresh the air for the occupants of the EM and the SWR (the only air -conditioned spaces ), 
and to refresh several technical rooms in the EM and CW R buildings.  
• The SWR and the Welcome Pavilion are heated by boilers in the CWR.  
• The Villa Rappard  and the Villa des  Chênes 1 & 2  are all heated by somewhat obsolete fuel 
boilers. These villas do not belong to the WTO, so there is little margin of maneuvering to 
optimize energy consumption in these buildings  as this would require capital expenditure  and 
approvals from the Republic and Canton of Geneva . 
• The EM is a Minergie -P building which is a standard that certifies buildings aiming at low 
energy consumption, namely:  
i. Low energy costs for heating, cooling and hot water production ; and  
ii. High airtightn ess of the building envelope.  
4.4.  The maintenance of windows and re -insulati on have made it possible to reduce heat loss. 
Optimization of the facilities (data center, boiler room, etc.), refinement of parameters, data or 
instructions are part of the measures t aken to limit energy expenditure, linked to continuous 
maintenance and regular monitoring of networks and facilities. In addition, regulatory work 
carried out by technicians has made it possible to maximize the efficiency of the heating systems 
and achieve  significant savings.  WT/BFA/W/4 80 
 
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4.5.  For the EM, the goal is to maintain the Minergie -P label despite the potential increase in 
work stations or activities in this building. For the CWR, a project for the  insulation of the façades , 
which will consist of injecting cellul ose (foam) padding in the inner lining of the window frames  is 
underway . Attention  will also be paid to the roofing of the CWR. The renovation of the insulation 
of the pipes and gutters is planned, and this will also limit heat loss in the building.  
4.6.  For no w, and since the renovation of the historic building and the construction of the new 
building and the commissioning  phase that followed these projects, the results in heating and 
cooling operations have been positive. Considerable savings have been realize d, compared to the 
original situation (2013), and concerning the hot energy balance, namely: 40% on 5 years (2014 -
2018), which is equivalent to 1,068,312 KWh, 218 tons of CO 2 or a savings in energy consumption 
of approximately CHF 85,500, or CHF 17,100 per  year. 
4.3  Conference Rooms  
4.7.  A project to partially replace and/or upgrade conference room equipment was launched in 
December 2018 and is now in a testing phase for any bugs before the project closure  which is  
planned for June 2019. This project incorporate s both preventative and corrective maintenance 
of both IT -related and audio -visual equipment  in all the conference rooms . ITTC training rooms 
T1/T2 were also covered under this project  and the works were completed in April 2019. The 
improvements  from this project are:  
• Video conferencing is now possible in the S Rooms . 
• The equipment automation system is now fully functional following new cabling of the  
South and North Wing conference rooms.  
• Obsolete video projectors in rooms W, D  and E were replac ed with high -performing 
projectors . 
• Screens in Rooms A, B and F were replaced by higher quality ones. The old screens 
will be installed in the small meeting rooms.  
• CR and the South and North Wing conference rooms are now a udio and video link ed. 
Audiences c an now remotely follow proceedings from any conference room within the 
premises.   
• Additional cameras in rooms D, S1, S2  and S3 were installed for optimal image quality 
and coverage  for webcasting or filming . 
• T1/T2 training rooms are now equipped with audio visual equipment adapted for 
training purposes . 
• A preventative and corrective maintenance contract is now in place effective 
1 April 2019. This is an assurance that there will be intervention and advice from 
reputable audio and visual experts. These experts are to submit  a status report 
detailing and recommending  any changes or upgrade of equipment , at the end of 
2019. T he report will be used to estimate the long -term cost for audio visual 
equipment .  
 
4.8.  A webcasting  system  is now in place. A few elemen ts of the system are still pending as work 
in progress. This project was launched as a result of increasing demands for such service which 
covers events (not official meetings) to be livestreamed. Livestreaming of events (not official 
meetings) now permits  delegates and the public to follow from a distance, seminars, workshops, 
training or thematic sessions held at the WTO.  
  WT/BFA/W/4 80 
 
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4.4  Ecology  
4.9.  The WTO is making considerable efforts to limit the carbon footprint of the Secretariat (see 
Table 2  below).  
Table 2 Efforts to limit the carbon footprint  
GREEN ACTIONS  IMPACT  
E-bikes:  
Five e -bikes in self -service for the staff  Good impact on the carbon 
footprint of the Organization.  
Biodegradable & compostable cup s for meetings:   Ecological/ good carbon impact  
PET/Aluminium/Glass:  
Containers in different areas of the WTO  Ecological  
Office waste paper bin bags:  
The cleaners do not change the office bin bag if it is not necessary  Ecological/ good carbon impact  
Reusable plastic glasses for staff events  Ecological/ good carbon impact  
Recycling of the Nespresso capsules  
 Ecological/ good carbon impact  
Recycling of printer ink cartridges  Ecological/ good carbon impact  
Recycling of batteries  Ecological/ good carbon impact  
Paper and cardboard:  
Collected in all offices  Ecological/ good carbon impact  
Recycling of Polystyrene  Ecological/ good carbon impact  
Storage of  a maximum amount of different waste to limit the truck 
passage for transport to the recycling centre.  Ecological/good carbon impact  
The cleaning company has implemented a new cleaning method  Ecological  
Compostable bins have been placed in various areas  Ecological  
 
4.10.   In addition, the WTO Secretariat participates in the UN Climate Neutral initiative 
(http://www.greeningtheblue.org/), under which UN organizations are tasked with measuring 
their greenhouse gas (GHG) emissions, taking steps to reduce such emissions, and in vestigating 
the possibility of purchasing carbon offsets to achieve climate neutrality. The Trade and 
Environment Division, with support from AGSD, coordinates WTO engagement in this initiative, 
which has focused on reporting GHG emissions of the organizat ion on an annual basis as part of 
a UN-wide reporting process.  
4.11.   Reporting  of greenhouse gas emissions provides a useful opportunity to benchmark  the 
performance of the WTO against other international organizations . In 2017, the WTO emissions 
per staff membe r (5.10 ton nes of CO 2 equivalent – TCO2eq) were well below the UN per capita 
average (7.26 tonnes of CO2 equivalent ). In terms of total emissions, the WTO ranks amongst 
one of the lowest emitters.  WT/BFA/W/4 80 
 
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Figure 1 Evolution of the WTO emis sions  
 
4.12.   Air travel  continued to be the WTO's largest emissions source, like other participating 
agencies.  
4.13.   Emissions  went up in 2017, mainly because more trips were made (probably this was due 
to MC11).  
4.14.   Like other  agencies, the WTO has been asked to conside r offsetting unavoidable CO 2 
emissions to achieve "climate neutrality", i.e. purchasing certified emissions reductions (CERs). 
At the current price of CERs, the cost for offsetting the WTO's  2016 emissions would be 
approximately USD 1,300. The possible reputational benefits of showing leadership in this area 
should be considered against the cost of offsetting in future years . 
5  UPCOMING PROJECTS – TIME PHASED  
5.1.  For ease of reference in the next se ction, please see the below map of the Sectors in the 
CWR which are referred to in the following tables.  
 
WT/BFA/W/4 80 
 
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Table 3 Short Term Projects  - 2018 to 2022 – (Amounts shown in CHF ) 
PROJECTS  2018  2019  2020  2021  2022  Total  
Insulation of façades  (lakeside and roadside) (F)*   300,000    300,000  
Waterproofing of rain gutters  
There are a total of 32 rain gutters placed on the roof of the 
CWR. Six show signs of leakage and need to be replaced 
urgently.  (F)* 68,000      68,000  
Replacement of roof (F)*   310,000  300,000  300,000   910,000  
Update of building plans in 3D   
To monitor furniture, moves, placement of staff, and technical 
installations, a complete update of building plans with 3D 
technology will be necessary . (F)*   150,000    150,000  
Replacing existing lighting with LED bulbs in the CWR 
Building (F)*    450,000    450,000  
Replacing existing lighting with LED spotlight rails in the 
EM corridors (RB)**    150,000    150,000  
Replacement of CWR floor lamps (F)*  289,000      289,000  
Replacing elevator A -1 (F)*  76,600      76,600  
Fireblock Insulating (F)*   100,000     100,000  
Security box sound system (F)*  32,500      32,500  
Energy Counter by sector (F)*  40,000      40,000  
Sounding & connection of heating circuit (Sector 8) (F)*  16,500      16,500  
Dismantl ing of the old emergency cooling unit of the 
telecommunication cabinets (F)*  23,000      23,000  
Updated schematic depiction of premises and equipment  
(CWR) (F)*   50,000     50,000  
Assessment of accuracy and sufficiency of emergency 
exit signage  (F)*  20,000     20,000  
Replacement of the cooling unit of the telecom premises 
(F)*  80,000     80,000  
Replacement of lighting in meeting room F (F)*   16,000     16,000  
Renovation of the HVAC & false ceiling of the security 
control center (F)*    25,000    25,000  
Extending destination of the freight elevator sector 6 
from the 4th to the 5th floor  (F)*    120,000   120,000  WT/BFA/W/4 80 
 
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PROJECTS  2018  2019  2020  2021  2022  Total  
Insulation of pipes and ducts to be renovated (F)*  16,300      16,300  
Measurement -Monitoring -Control Service - rooms D, E & 
underground power plant (F)*  100,000      100,000  
Boiler room gas leak detection system (F)*  14,500      14,500  
Modifications of fan coils (F)*  17,000      17,000  
Replacement of staircase lighting (door 3 & 8) (F)*  5,500      5,500  
GLN cooling for the Local Area Networks for the Security  
and the  control room W (F)*  78,000      78,000  
Various small projects (F)*  7,000      7,000  
Modification of Measurement -Monitoring -Control Service 
/ Centralised Technical Management system (F)*  204,000  369,000  369,000    942,000  
Payment of partial invoices for previous year's projects 
(F)* 50,500      50,500  
Partial replacement of furniture (RB)**   100,000     100,000  
Replacement of carpet s (RB)**    450,000    450,000  
Complete painting works (RB)**    500,000    500,000  
Partial furniture replacement . 
By 2021, the office furniture in the CWR will be 12 years old. It 
will be necessary to replace the older elements, particularly in 
offices. (RB)**     850,000   850,000  
Audio -visual (AV) facilities and IT -related equipment  
A study was carried out in 2017 by  an external company to 
determine the state of the AV facilities and IT -related equipment 
in the conference rooms. The report on the study listed 
equipment that was either obsolete or reached end of life and/or 
additions in order for the conference rooms t o function at 
maximum capacity. Following the report and as part of the same 
contract, the consulting company prepared a ToR for a support 
and maintenance contract and replacement/upgrade of identified 
equipment. (RB)**  164,931  243,719  24,700  24,700   458,050  WT/BFA/W/4 80 
 
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PROJECTS  2018  2019  2020  2021  2022  Total  
Alignment of all communal meeting rooms  
All rooms will be equipped with the same IT equipment (screens, 
cameras and endpoints (codec)) to allow services such as video 
and tele -conferences to be available in all the eight small rooms. 
A prototype - Room 1111 was equipped with the proposed 
equipment. The equipment will be deployed to the remaining 
seven rooms. (RB)**   20,300  15,000  15,000   50,300  
Meeting Reservation System . 
The new eMeeting software application was commissioned in 
2018. (RB)**  48,000      48,000  
Electronic Bulletin Board System  
Purchase of hardware and software and annual maintenance . 
(RB)**  5,256  5,256  40,000  5,300  40,000  95,812  
Webcasting and Video on Demand system  
Installation in 2018 and 2022 and maintenance for the other 
years . XXX (RB)**  73,478  27,320  27,320  27,320  70,000  225,438  
Video Conference Software  
System support and licence . (RB)**      62,000  62,000  
Physical security (video surveillance, electronic access 
control, intercom)  
Update of the overall physical security system . (RB)**  565,935  205,269  - - - 771,204 
Physical security (video surveillance, electronic access 
control, intercom) Maintenance . (RB)**   50,647  82,441  84,912  87,457  305,457  
Fire Safety (extinguishers, fire engines, fire detection, 
nozzles, smoke extraction, fire doors) and Security and 
Safety (bollards, security perimeter, harrows, turnstiles, 
lifts)  
Maintenance of installations and new equipment.  (RB)**  220,037  271,000  279,000  286,000  294,000  1,350,037  
Physical Security Legal Divisions (RB)**  45,730  20,000  20,000  20,000  20,000  125,730  
Replacement of 2 X -Ray machines (RB)**   125,000     125,000  WT/BFA/W/4 80 
 
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PROJECTS  2018  2019  2020  2021  2022  Total  
HVAC (Heating, Ventilation & Air Conditioning) System 
Renovation/ Replacement  
During the renovation of the CWR, the heating installation was 
only partially renovated: we have hundreds of linear meters of 
pipes, shut -off valves or other parts that will hav e to be 
changed. Some heating or ventilation systems will have to be 
completely replaced (some ducts or installations are currently 
more than 10 or 15 years old). This work will require the 
revision of the entire electrical connections, alarms, imagery of 
the supervision must be reviewed, and certain modifications of 
ducts or pipes and pipes will have to be carried out. (F)*     1,000,000  1,000,000  
The kitchen of the EM restaurant  was installed in the EM 
building in 2012.  
Appliances and other installations (ovens, freezer rooms, other 
kitchen appliances/installations) will have to be updated and 
either renovated or replaced as needed in the next 10 years. 
(BRF)***      300,000  300,0 00 
Restrooms/showers renovation or replacement  
There are a total of 298 restrooms, some with showers, in the 
WTO buildings, with 250 located in the CWR building and 48 in 
the EM building. These were renovated and/or installed 
between 2009 and 2012. These will have to be updated and 
either renovated or replaced as needed in the next 10 years . 
(BRF)***      536,000  536,000  
Audio -Visual facilities and IT -related equipment 
maintenance  
This equipment will have to be replaced but the period when 
this has to be done will be determined end 2019 after a 
maintenance and support contract is in place and a full report 
has been provided by the contracted company. The figures 
reflected herein are  therefore an estimate based on the amount 
paid for the partial replacement/upgrade undertaken in terms 
of the 2018 contract. (BRF)***      50,000  50,000  
Physical security (video surveillance, electronic access 
control, intercom)  
Maintenance and Update of the overall physical security 
system.  (RB)**      1,500,000  1,500,000  
Fire Safety (extinguishers, fire engines, fire detection, 
nozzles, smoke extraction, fire doors)  
Maintenance of installations and new equipment.  (RB)**      350,000  350,000  WT/BFA/W/4 80 
 
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PROJECTS  2018  2019  2020  2021  2022  Total  
Security and Safety (bollards, security perimeter, 
harrows, turnstiles, lifts)  
Maintenance of installations and new equipment.  (RB)**      150,000  150,000  
Total expenditure  2,161,767  2,013,511  3,182,461  1,733,232  4,49,457  13,550,428  
Source Funding:  
(F)* Projects financed by the FIPOI under the annual CHF 1M  4,997,400 
(RB)**  Projects financed by the Regular Budget  7,667,028  
(BRF)***  Projects financed by the Building Renovation Fund     886,000 
 
 
 
 WT/BFA/W/4 80 
 
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5.2.  For all  of the above projects, a cost -benefit analysis will be carried out during the 
procurement process.  
5.3.  In 2004, an audit of the WTO security was conducted.  It highlighted the inability of the 
service at that time to respond to the Organization's needs and to the new security risks.  As a 
result of this finding, it was decided to undertake a comprehensive reorganization of the WTO 
security as follows:  
• Decision to outsource some operational activities ; 
• Installation of appropriate technical equipment (security con trol centre, video 
surveillance, access control) ; 
• Installation of a security perimeter, in agreement with the host country ; and  
• Regular maintenance of the fire safety infrastructure and equipment to follow the Swiss 
standards.  
 
5.4.  The surveillance of the pre mises is outsourced to an external security company at a cost of 
CHF 3,5M/year . 
5.5.  In 201 7 and 2018 , a project to  update  the video surveillance, intercom, radio, anti -effraction 
and the access control  security system was effected . The total amount of the new security system 
is CHF 1,656,000 . 
5.6.  The security perimeter is 825 linear  meters, of which 653 meters comprises of steel fencing  
with an average height o f 1.85m. Several access control and safety equipment have been put in 
place in the perimeter to ensure a high level of physical integrity of the WTO site . These include : 
• 12 intercoms to connect to  the security central post ; 
• 24 mobile bollards ; 
• K42 types on the Lake  side; 
• K123 types on the street side ; 
• 4 barriers  equipped with the Emergency Fast Operation  (EFO) mode: triggering by 
penetration ; 
• 2 K12 harrows ; and  
• 20 fixed terminals, K12 on the street side and K4 on the lake side.  
 
The maintenance  cost of the above equipment is estimated at CHF  20,000/year for the n ext 
5 years.  
 
5.7.  The renovation of the CWR building and the construction of the EM building has also 
generated the update of the overall fire safety system, including the implementation of the 
following:  
• 3 hydrating terminals ; 
• 385 extinguishers ; 
• 85 fire  hoses ; 
• 120 automatic fire doors ; 
• 289 emergency exits ; 
• 1,596 fire detection equipment ; 
• 700 nozzles for automatic fire extinguishing systems, some in deluge mode ; 
• 400 fire doors for technical rooms, offices and meeting rooms ; 
• 18 outlets of smoke ; 
• A smoke extraction system for the atrium, consisting of 15 air supply windows and 6 
roof outlets ; 
• 519 linear meters of roofing lines ; and  
• 15 lifts. 
 
                                                
2 The "K’"in these rating refers to the term kinetic. The kinetic energy of an object is the energy that 
it possesses due to its motion. The actual sto pping ability of this bollard is:  
- K4 barriers will stop a 15,000 -pound vehicle traveling at 30MPH.  
3 K12 barriers will stop a 15,000 -pound vehicle traveling at 50MPH.  WT/BFA/W/4 80 
 
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5.1  Conference rooms audio and visual  equipment  
5.8.  This section  only covers the costs of maintaining the meeting roo ms under the responsibility 
of the WTO.  
5.9.  A three -year contract was awarded to an audio -visual  company to partially replace/upgrade 
the equipment in the conference rooms. The contract includes preventative and corrective 
maintenance . The equipment will have to be replaced but the period when this has to be done 
will be determined  at the  end of 2019 
5.10.   In 2018 ITSD deployed a meeting reservation system Emeeting to replace the obsolete 
DMS. Phase 1 of the project was completed  and migration to the new system was  in 
December  2018. Phase 2 will be launched beginning of Q2 to enhance the functionality of the 
system as well as address bugs identified in Phase 1 . 
5.11.   An Electr onic Bulletin Board System is now in place with a three -year maintenance and 
support contract  valid until April 2020 . After the three years , there is a possibility for two one -
year extensions. It is envisaged to launch a new tender process in 2022.  
5.12.   A webcasting and video on demand system was deployed in April 2018 at a cost  of 
CHF 257,643. 20. The webcasting service incorporate s live-streaming and video on demand, a 
service which did not exist  before. Since the deployment of this service, workshops and events 
such as the Public Forum have been  livestreamed . This service allows Members and the public in 
general to follow , from a distance, events happening at the WTO.  WT/BFA/W/4 80 
 
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Table 4 Medium Term Projects  - 2023 to 2026 – (Amounts shown in CHF)  
PROJECTS  2023  2024  2025  2026  Total  
CVC (HVAC -heating, ventilation, air conditioning) System 
Renovation/ Replacement  
During the renovation of the CWR, the heating installation was only 
partially renovated: thereare  hundreds of linear meters of pipes, 
shut-off valves or other parts that will have to be changed. Some 
heating or ventilation systems will have to be completely replaced 
(some ducts or installations are currently more than 10 or 15 years 
old). This work will require the revision of the entire electrical 
connections, alarms, and certain modifications of ducts or pipes will 
have to be carried out. (F)* 1,000,000  1,000,000 1,000,000 1,000,000 4,000,000 
CVC (HVAC -heating, ventilation, air conditioning) System 
Renovation/ Replacement. (BRF)***  20,000  40,400  61,208  82,432  204,040  
Kitchen renovation/replacement  
There are 10 kitchenettes in the CWR and 5 in the EM building that 
were installed between 2009 and 2012. These will have to be 
updated and either renovated or replaced as needed during the 
course of the next 10 years . (BRF)***  300,000  306,000  312,120   918,120  
The kitchen of the EM restaurant  was installed in 2012.  
Appliances and other installations (ovens, freezer rooms, other 
kitchen appliances/installations) will have to be updated and either 
renovated or replaced as needed. (BRF)***  306,000  312,120  318,362  324,730  1,261,212  
Restrooms/showers renovation or replacement  
These were renovated and/or installed between 2009 and 2012  and 
will have to be either renovated or replaced as needed within the 
next 10 years . (BRF)***  536,000  536,000  536,000  536,000  2,144,000  
Furniture replacement both in offices and common areas  
New furniture was provided for offices and common areas between 
2009 and 2012. Some of the furniture in the common areas is 
already showing signs of wearing. By 2022 this furniture will be 
obsolete and will have to be replaced.  (BRF)***   500,000  510,000  520,200  1,530,200  WT/BFA/W/4 80 
 
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PROJECTS  2023  2024  2025  2026  Total  
Audio -Visual facilities and IT -related equipment 
maintenance  
This equipment will have to be replaced but the period when this 
has to be done will be determined at the end 2019 after a 
maintenance and support contract is in place and a full report has 
been provided by the contracted company. The figures reflected 
herein are therefore an estimate based on the amount paid for the 
partial replacement/upgrade undertaken in terms of the 2018 
contract.  (BRF)***  1,000,000  50,000  50,000  50,000  1,150,000  
Electronic Bulletin Board (EBB)  
The entire system including software and hardware was replaced in 
2017 and has a recommended shelf -life of five years. It is therefore 
envisage d that there will be a complete replacement of the system 
in 2022.  (RB)**  5,300  5,300  5,300  5,300  21,200  
Webcasting and V oice On Demand  
System maintenance, support and licences  (RB)**  27,320  27,320  27,320  27,320  109,280  
Video Conference Software  
System support and licence  (RB)**  63,240  64,505  65,795  67,111  260,651  
Physical security (video surveillance, electronic access 
control, intercom) Maintenance and Update of the overall physical 
security system  (RB)**  140,000  142,800  145,656  148,569  577,025  
Fire Safety (extinguishers, fire engines, fire detection, 
nozzles, smoke extraction, fire doors)  
Maintenance of installations and new equipment.  (RB)**  357,000  364,140  371,423  378,851  1,471,414  
Security and Safety (bollards, security perimeter, harrows, 
turnstiles, lifts)  
Maintenance of installations and new equipment.  (RB)**  153,000  156,060  159,181  162,365  630,606  
Total expenditure  3,907,860  3,504,645  3,562,365  3,302,878  14,277,748  
Source Funding:  
(F)* Projects to be financed by the FIPOI under the annual CHF 1M  4,000,000 
(RB)**  Projects  to be financed by the Regular Budget  3,070,176 
(BRF)***  Projects  to be financed by the Building Renovation Fund  7,207,572 
 
 
 
 WT/BFA/W/4 80 
 
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6  LONG TERM  
6.1.  Since a full renovation and/or construction of the WTO buildings took place between 2008 and 
2012, it is difficult to forecast with precision what heavy -duty works will be necessary to carry out 
over the longer term . It is realistic to envisage another ful l renovation of the CWR within the next 
30 years , though this will depend greatly on the level of maintenance that has been carried out over 
the preceding years. In addition, many of the technical installations, piping, power generators, etc. 
will have exc eeded their life expectancy and may need to be replaced to ensure a functional, safe 
and comfortable workplace for all those working at the WTO. Below is a table indicating the possible 
works to be undertaken. Most of the works envisaged below will be fina nced by the Building 
Renovation Fund.  
Table 5 Long Term Projects  - 2027 to 2048  
PROJECTS  
Renovation of the CWR  
(windows, doors including handles, painting, floors, ceilings, electric cables, heating/cooling/ventilation 
machines + pipes, power generator, inverter).  
Renovation of the EM  
(doors, floors, roof, painting, electric cables, heating/cooling/ventilation machines + pipes, data centre, 
power generator, inverter, kitchen and restaurant fixed equipment) . 
Construction of the EM building was completed in 2012. Though much newer than the CWR building, and 
barring any unforeseen events, it is realistic to envisage a full renovation of the EM building within the next 
30 years. In addition, many of the technical installations, piping, power genera tors, etc. will have been 
present for 30 year and will have to be renovated, if not replaced.  
 Renovation of the Welcome Pavilion (BCI)  
(windows, doors including handles, painting, floors, ceilings, electric cables, heating/cooling/ventilation 
machines + pipes).  
Cleaning of facades  
The CWR facades were sandblasted during the renovation works of 2008. This cleaning will have to be 
undertaken again in the next 10 -30 years to ensure that the building looks its best from the outside.  
Cleaning and inspection of the roofs (CWR and EM)  
Since the complete waterproofing of the roof will have been carried out by 2021, it will be necessary to 
ensure that there is no new leakage or other problem that needs to be addressed in the long -term. An 
inspection of the roofs will thus be necessary.  
Replacement of furniture in the conference rooms  
Replacement of all the physical security system (including cameras, servers, electronic access control, 
intercom).  
Replacement of all the Fire Safety system and equipment (including extinguishers, fire engines, fire 
detection  systems , nozzles, smoke extraction  equipment , fire doors).  
Replacement of all the security and safety equipment (including bollards, security pe rimeter, harrows, 
turnstiles, lifts).  
Replacement of all audio and visual equipment in all the conference rooms and small meeting 
rooms  
Upgrade the meeting reservation system  
 
  WT/BFA/W/4 80 
 
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7  FINANCIAL IMPLICATIO NS 
7.1  Building Maintenance  
7.1.  Financing sources for the ordinary and extraordinary maintenance of WTO buildings and 
infrastructure costs, including existing facilities are as fo llows: (1) regular budget, (2) Building 
Renovation F und, and (3)  funding from  the Swiss Confederation.  
7.2  Regular Budget  
7.2.  The annual regula r maintenance of the WTO buildings and premises, including servicing of 
installations and eq uipment increases annually.  
7.3.  The 2019 regular budget earmarked on Building Maintenance is in the amount of 
CHF 1,433,000 on a yearly basis.  
7.3  Building Renovation Fund  
7.4.  The establishment of a Building Renovation Fund4 was approved by the Committee on Budget, 
Finance, and Administration (CBFA) in 2015, subject to governance guidelines, including the 
coordination by the Secretariat to ensure maximum use of the funds made av ailable annually by the 
Swiss Confederation through the "Fondation des Immeubles pour les Organisations Internationales 
(FIPOI)". The creation of a Building Renovation Fund complies with the revised 2013 Infrastructure 
Contract5 , agreed by the WTO and the  Swiss Authorities.  
7.5.  The funds shall cover the foreseeable costs of medium and long -term building and 
infrastructure projects and are intended to finance extraordinary maintenance, repair, improvement, 
and enhancement  of the  building and infrastructure, inc luding the upgrading of existing facilities.   
7.6.  According to the FIPOI model applied to the calculation of necessary funds for the Building 
Renovation Fund, the average annual allocation needed for long term renovation projects will be 
approximately CHF  2,572,000. On an annual basis, the Swiss Confederation, through FIPOI, finances 
CHF 1,000,000 for extraordinary maintenance costs of the CWR building.  In addition, the Swiss 
Confederation allocates an annual amount of CHF  200,000 primarily for the security per imeter.  
7.7.  Assuming that the full amount available through FIPOI can effectively be utilized in each year, 
the necessary annual provision by WTO to the Building Renovation Fund would be CHF  1,312,000. 
However, the amount approved for allocation to the BRF fr om Members is CHF 60,000 per annum.  
It is to be noted that these amounts based on the FIPOI model are subject to variances based on 
the official Swiss Consumer Price Index (CPI) and the "Bureau d'Estimation de Bâtiments" or "BEB" 
Geneva index on construct ion costs.  
7.8.  Medium and long -term building and infrastructure projects are anticipated every 10, 15, 25, 
and 50 years on the basis of the depreciation or expected duration of a building component, as 
follows:  
a. 10 years: technical installations, interior carp entry works and furnishings, operating 
equipment and furniture;  
b. 15 years: sanitary and plumbing, heating, cooling and ventilation systems, elevators;  
c. 25 years: façade, roof, windows, electricity, exterior woodworks; and  
d. 50 years: building structure.  
  
                                                
4 WT/BFA/W/369/Rev.2 dated 27 October 2015 Building Renovation Fund.  
5 WT/BFA/W/298 Draft Amendments to the Infrastructure Contract.  WT/BFA/W/4 80 
 
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7.4  Swis s Confederation  
7.9.  A Contract exists between the Swiss Confederation (represented by " Département fédéral des 
affaires étrangères " or " DFAE") and the FIPOI on the CHF 1.2 million financing by the Swiss 
Confederation, including a stipulation that this funding be used exclusively for extraordinary 
maintenance works.  
7.10.   The WTO Secretariat  submits maintenance works to the FIPOI for review and validation . 
Meetings are held between the WTO and FIPOI every two months to discuss progress . Following the 
FIPOI's validation of the maintenance works to be undertaken,  the FIPOI carr ies out a procurement 
process and select the companies, and the WTO technical services team oversee the works.  The 
FIPOI make s payment s directly to the selected companies  for the work done . 
7.11.   Further more, the FIPOI has been providing the WTO with the financial situation and work 
progress reports.  
7.12.   Below is a presentation of the CWR maintenance works financed by the Swiss Confederation, 
through FIPOI, from 2013 – 2018 (6 years), totaling  CHF CHF 5,600,549 , of which, CHF  5,126,801  
was spent for building -related works and CHF 473,748  for the security perimeter.  
Table 6A Presentation of the CWR maintenance works financed by the Swiss 
Confederation  from 2013 to 2016  
FIPOI CWR MAINTENANCE WORKS  PERIOD  AMOUNT IN CHF  
Water Supply  2014-2015 48,146  
Exterior Layout  2014-2016 448,104  
Fountains  2014 80,008  
Pipelines  2016 13,986  
Heating  2013-2016 243,657  
Air Conditioning  2015 -2016 84,685  
Lighting  2014-2015 74,425  
Electricity  2013-2016 184,904  
Waterproofing  2016 44,303  
Façades  2013 203,413  
False Ceilings  2015-2016 24,546  
Painting  2014 3,307  
Cooling  2013-2016 829,065  
Renovation of Premises  2013-2016 1,050,752  
SUBTOTAL   3,333,301  
Security  2013-2016 473,748  
TOTAL    3,807,0 49 
 
 WT/BFA/W/4 80 
 
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Table 6B Presentation of the CWR maintenance works financed by the Swiss 
Confederation since 2017  
PROJECTS  2017  2018  
Waterproofing of rain gutters  127,000 68,000 
Insulation of façades  1,300  
Replacement of roof over Sector 8  95,000  
Replacement of door stops  9,500  
Refurbishment of the candelabras  4,500  
Restoration of the main and visitor doors  15,000  
Compliance with standards of oil supply equipement  11,500  
Cleaning and maintenance of the oil tank  18,000  
Replacement of York cooling unit  208,000  
HVAC modification of DG's lounge  14,000  
MMC system harmonization - alarm reporting  18,000  
Modification of the fire detection  8,000  
Renovation Lift pump local  22,000  
Various small projects  2,300  
Other projects  201,000  
Replacement of CWR floor lamps   
289,000 
Replacing elevator A -1  
76,600 
Security box sound system   
32,500 
Energy Counter by sector   
40,000 
Sounding & connection of heating circuit (Sector 8)   
16,500 
Dismantle of the old emergency cooling unit of the telecommunication 
cabinets   23,000 
Insulation of pipes and ducts to be renovated   16,300 
Measurement -Monitoring -Control Service - rooms D, E & underground 
power plant   100,000 
Boiler room gas leak detection system   14,500 
Modifications of the fan coils of the DGO   17,000 
Replacement of staircase lighting (door 3 & 8)   5,500 
GLN cooling for LAN 3S & control room W   78,000 
Various small projects   7,000 
Modification of Measurement -Monitoring -Control Service / Centralised 
Technical Management system   204,000 
Payment of partial invoices for previous year's projects   50,500 
TOTAL  757,1 00 1,038 ,400 
 
  WT/BFA/W/4 80 
 
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ANNEX 1  
 
 
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