RESTRICTED  
  
WT/BFA/W/519  
 
19 May 2020 
(20-3574) Page: 1/15 
Committee on Budget, Finance and Administration    
 
STRATEGIC FACILITIES PLAN  
1  INTRODUCTION  
1.1.  The WTO's Strategic Facilities Plan (SFP) encompasses the complete built -environment , 
fixtures and fittings and  capital equipment. It consists of understanding, analyzing , planning and 
acting to ensure an optimal delivery of services to our stakeholders. A sound SFP ensures  the 
optimization of facilities to guarantee  a functional, safe and comfortable workplace1 for the 
employees and delegates of the World Trade Organization (WTO), and to provide high quality 
support based on a client -oriented approach, in an environmentally friendly  and cost -effective 
way. 
1.2.  The SFP documents the strategy to implement and finance ma intenance programmes and 
renovation s for buildings located  on the WTO premises, over time. It  is a guide for the various 
building maintenance, conference room renovations and safety and security needs  and is 
referenced on a yearly basis for the elaboration  of the annual procurement plan.  
1.3.  The aim of this paper is to establish a n ongoing  short and medium -term strategy to ensure 
that plans are detailed for the maintenance, renovation, management of technical installations 
and replacement of various aspects of the WTO facilities.  It follows on from previous versions that 
were submitted to t he CBFA in 2019, bearing the references WT/BFA/W/ 480 and WT/BFA/W/ 444, 
respectively.  
1.4.  The WTO premises  contain seven  buildings and the Chinese Gusu Garden . The buildings are : 
the Centre William Rappard (CWR), the Extramuros (EM), including the underground c arpark for 
200 spaces, the Welcome Pavilion (BCI), the Salle William Rappard (SWR), the Villa Rappard (VR) 
and the Villa des Chênes 1 & 2. Three of these buildings, the CWR, the BCI and the EM, as well 
as the Gusu Garden, are owned by the WTO. The SWR is o wned and maintained by the Fondation 
des Immeubles pour les Organisations Internationales (FIPOI) . The Villa Rappard and Villa des 
Chênes 1 & 2 are maintained by the WTO in its capacity as sole user of the buildings though 
owned by the Republic and Canton of Geneva.  
1.5.  Major works were undertaken between  2008 and 2012 to renovate the CWR and build the 
EM. Annex 1 shows the pre- and post -renovation surfaces. During this period, the WTO became 
the owner of the CWR, the EM and the BCI and from then on, all aspects of facility management, 
including building maintenance, conference services  facilities  and security and the provision of 
the relevant budget to finance these operations became the responsibility of the WTO.  
1.6.  There are eight big conference rooms with  capacities ranging from 37 to 708  seats . In 
addition, t here are eight small meetings rooms . In 2019, these meeting rooms were all equipped 
with video -conferencing equipment  following a growing demand for the service . These facilities 
are for use by Member s and the Secretariat . In 2019, over 9, 300 meetings were held at the WTO.  
 
 
 
1 Strategic Facility Planning: A White Paper, International Facility Management Association (IFMA), 
2009.  WT/BFA/W/519  
 
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  Table 1A Financial Summary for the Facilities Management Section (as at 31 December 2019)  
Account Description  Budget  Actual  Balance  
Building Loan Reimbursement  1,200,000  1,200,000  0 
Building Maintenance  1,200,000  3,359,668*  -2,159,668  
Consulting Firms & Employment Agencies  0 68,710  -68,710  
Contractual Services  946,000  928,362  17,638  
Electricity  595,000  282,744  312,256  
Equipment Maintenance  7,000  2,390  4,610  
Gas & Fuel  450,000  379,267  70,733  
Insurance  175,000  110,829  64,171  
Office Furniture and Equipment  75,000  299,636  -224,636  
Post & Freight  420,700  158,507  262,193  
Rental and Leasing of Equipment  27,600  20,558  7,042  
Rental of Premises  25,000  0 25,000  
Supplies  207,000  119,597  87,403  
Water  54,000  54,530  -530 
Total 5,382,300  6,984,798  -1,602,498  
* This amount includes the provision for the terrace of CHF 2.1 million.  
 
Table 1B Financial Summary for the Security and Safety Services (as at 31 December 2019)  
Account Description  Budget  Actual  Balance  
Contractual Services  3,603,000  3,194,125  408,875  
Building and Equipment Maintenance  475,000  277,734  197,266  
Supplies  25,000  17,543  7,457  
Insurance / Participants  220,000  109,787  110,213  
Security Equipment  155,000  48,206  106,794  
Total 4,478,000  3,647,39 5 830,60 5 
 
Table 1C Financial Summary for the Conferences and Visitors Services (as at 31  December  2019)  
Account Description  Budget  Actual  Balance  
Contractual Services  0 3,162  -3,162  
Building and Equipment Maintenance  352,275  34,334  317,941  
Supplies  17,000  6,349  10,651  
Audio Visual & Telecommunication Equipment  20,000  437,865  -417,865  
Total  389,275  481,710  -92,435  
 
  WT/BFA/W/519  
 
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  2  PROJECTED ADDITIONAL SPACE NEEDS  
2.1.  The WTO buildings currently house a total of approximately 850 people , comprising of staff 
members, consultants and interns . 
2.2.  In 201 9, efforts continued to find workspaces  for additional staff , in an environment where 
available office space has been reducing over the years. The departure of the UBS bank from the 
CWR premises has liberated some 75m2 of office space which will be redeployed. This will create 
space for up to 10 additional workstat ions in double occupancy . Approval was received from the 
Canton of Geneva authorities, who are the owners of the Villa Rappard, to explore the possibility 
of renovat ing the Villa to create additional medium -sized meeting rooms and/or office space. The 
renovation of the Villa could provide 47 additional workstations in double occupancy. A feasibility 
study was carried out to determine  the works that would be mandatory (electrical, plumbing, 
roof, fire safety equipment and infrastructure, etc) to put the Villa to current norms before 
renovation works could begin . This feasibility study will shed light on the amplitude of the works 
to be undertaken . 
3  CAPITAL EQUIPMENT  
3.1.  On the WTO site, there are 17 ventilation blocks, a dozen cooling cabinets, 4 boilers  and a 
200,000 -liter capacity fuel tank. These large installations operate with motors whose operational 
lifetime can vary from 5 to 10 years . They will req uire replacement (price according to model) in 
the long term.  
3.2.  There are 298 restrooms, some with showers, in the WTO buildings, with 250 located in the 
CWR building and 48 in the EM building. It costs an average of CHF  9,000 to completely renovate 
a restro om, and it is reasonable to estimate that an expense of CHF  2,680,000 is to be foreseen 
as of 2022.  
3.3.  The WTO -owned buildings also have a total of 17 kitchenettes, 12 in the CWR (2 of which 
were created in 2019) and 5 in the EM building. In addition, there is both a fully equipped  
professional kitchen in the EM restaurant (containing heavy -duty ovens, refrigerators, cold rooms, 
etc.), as well a smaller kitchen unit in the Atrium Cafeteria, and this equipment amoun ts to a 
total of CHF  1,500,000. By 2027, the equipment will need to be replaced , either partially  or 
completely . 
3.4.  The CWR and the EM buildings were  furnished after the renovation  works . The historical cost 
for the total assets amounted to CHF  3.4 million.  
3.5.  In 2018 a request to piggy -back on a furniture contract established between the ILO and 
the company NOS was approved by the contracts committee, thus enabling the WTO to profit 
from considerable discounts given the potential volume of furniture requirements  emanating from 
these two Organizations. An initial project for the replacement of 65 complete workstations was 
undertaken in the last quarter of 2019, thus equipping CWR offices with new, state -of-the-art 
ergonomic furniture. The project cost CHF  231,000.  
3.6.  In 2019, the eight existing communal meeting rooms  in the CWR  were equipped with audio -
visual equipment . 
4  PROPOSED CAPITAL IMPROVEMENTS AND OTHER MEASURES TO CONTAIN COSTS  
4.1  Electricity  
4.1.  A project to replace the 950 spotlights in the CWR corridors  and washrooms was successfully 
completed  in 2019 . 
a. The aim of this project was to introduce more ecological end economical lighting by 
replacing the compact fluorescent tube spots and relevant operating parts  with LED 
spotlights . 
b. This will help reduce the power consumption as well as limit the spare parts 
replacement.  WT/BFA/W/519  
 
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  c. It is to be noted that , according to manufacturer data , the life-expectancy of the new 
lights is 10-20 years  whilst that of the previous lights was 3-5 years . 
4.2.  The continuation of this project would be to extend it in two other phases , namely:  
a. Replacing existing lighting with LED Spotlight rails for the CWR meeting rooms A, B, C, 
D, E and W. 
b. Replacing existing lighting with LED Spotlight rails in the EM corridors.  
4.2  Energy  
4.3.  Reductions in energy consumption in the WTO concern not only heating and cooling but also 
electricity and water. Additional s ub-meters for electricity were installed in  2019. 
• The newly refurbished and insulated CWR is heated by modern gas -fired boilers that 
can also run on oil if the supply of gas is interrupted. Given the complexity of these 
new installations, it was decided that the control and supervision of these com plex and 
sensitive machines be entrusted to an external provider . 
4.4.  The EM building , which is very efficient in terms of insulation and ventilation , is heated by 
water -to-water heat pumps using the lake water as part of the Geneva Lac Nations  (GLN) project 
of the Geneva Industrial Services. The GLN also generates cold water that is used to refresh the 
air for the occupants of the EM and the SWR (the only air -conditioned spaces ), and to refresh 
several technical rooms in the EM and CW R buildings.  Additional server rooms and control booths 
for conference rooms in the CWR building were connected to the GLN network in 201 9. 
• The SWR and the Welcome Pavilion  are heated by boilers in the CWR.  
• The Villa Rappard  and the Villa des  Chênes 1 & 2  are all heated by somewhat obsolete 
fuel boilers. Since t hese buildings  do not belong to the WTO, there is little margin of 
manoeuvring  to optimize energy consumption in th ese buildings  as this would require 
capital expenditure  and approvals from the Republic and Canton of Geneva . 
• The EM is a Minergie -P building which is a standard that certifies buildings aiming at 
low energy consumption, namely:  
i. Low energy costs for heating, cooling and hot water production ; and  
ii. High airtightness of the building envelope.  
4.5.  The maintenance of windows and re -insulati on have made it possible to reduce heat loss. 
Optimization of the facilities (data centre , boiler room, etc.), fine-tuning  of parameters, data or 
instructions are part of the ongoing measures taken to limit energy expenditure, linked to 
continuous maintenance and regular monitoring of networks and facilities. In addition, regulatory 
work carried out by technicians has made it possible to maximize the efficiency of the heating 
systems and achieve significant savings.  
4.6.  For the EM, the goal is to maintain the Minergie -P label despite the potential increase in 
workstations  or activities in this building. For the CWR, a project for the insulation of the façades , 
which consist s of injecting cellulose (foam) padding in the in ner lining of the window frames  is 
underway . Attention  will also be paid to the roofing of the CWR. The renovation of the insulation 
of the pipes and gutters is planned, and this will also limit heat loss in the building.  
4.7.  For now, and since the renovation of the historic building and the construction of the new 
building and the commissioning phase that followed these projects, the results in heating and 
cooling operations have been positive. Considerable savings have been realized,  compared to the 
original situation (2013), and concerning the hot energy balance, namely: 42% on six years 
(2014 -2019), which is equivalent to 1,068,312  KWh, 240 tonnes of CO 2 or a savings in energy 
consumption of approximately CHF  84,000 , or CHF  14,000  per year.  
4.3  Conference Rooms  
4.8.  A project to gradually replace and/or upgrade conference room equipment was launched in 
December 2018 . This project will continue on a gradual  basis depending on the budget allocated WT/BFA/W/519  
 
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  per annum to replace equipment that would have reached end of life and also to adapt to evolving 
technology.  This project includes both preventative and corrective maintenance of both IT -related 
and audio -visual equipment  in all the conference rooms . The equipment in some ITTC training 
rooms was also updated  in 2019. The improvements from  the project are:  
• Video conferencing is now available in the S Rooms . 
• The equipment automation system is fully functional following new cabling of the 
South and North Wing conference rooms.  
• Obsolete video projectors in rooms W, D  and E were replaced with high -performing 
projectors . 
• Screens in Rooms A, B and F were replaced by higher quality ones. The old screens 
will be installed in the small meeting rooms.  
• CR and the South and North Wing conference rooms are now a udio and video link ed. 
Audiences can now remotely follow proceedings from any conference room within 
the premises.   
• Cameras in all meeting rooms were replaced with HD ones  for optimal image quality 
and coverage  for webcasting or filming . 
• T1/T2 training rooms are now equipped with audio visual equipment adapted for 
training purposes  and interpretation . 
• A preventative and corrective maintenance contract is in place to provide  assurance 
that there will be intervention and support from reputable audio and visual experts , 
when needed . An annual report will be submitted by the contractor on the state of 
equipment and recommendations based on evolutio n of technology. This will form 
the basis for future works.  
 
4.9.  The webcasting system that was installed in 2017 is fully operational  for both WTO public 
and private events . This service allows for greater outreach to both the public and capital -based  
officials for live  streaming and filming for Members capacity building or internal use by the 
Secretariat.  
4.4  Ecology  
4.10.   The WTO is making considerable efforts to limit the carbon foo tprint of the Secretariat (see 
Table 2  below).  
Table 2 Efforts to limit the carbon footprint  
GREEN ACTIONS  IMPACT  
E-bikes:   
Five e -bikes in self -service for the staff  Good impact on the carbon 
footprint of the Organization.  
Biodegradable & compostable cup s for meetings  Ecological  / good carbon impact  
PET/Aluminium/Glass:  
Containers in different areas of the WTO  Ecological  
Office wastepaper  bin bags:  
The cleaners do not change the office bin bag unless it is  necessary  Ecological  / good carbon impact  
Reusable plates and cups  offered by the cafeteria and for staff  
events  Ecological  / good carbon impact  
Recycling of the Nespresso capsules  Ecological  / good carbon impact  
Recycling of printer ink cartridges  Ecological  / good carbon impact  
Recycling of batteries  Ecological  / good carbon impact  
Paper and cardboard:  
Collected in all offices  Ecological  / good carbon impact  
Recycling of Polystyrene  Ecological  / good carbon impact  
Storage of a maximum amount of different waste to limit the truck 
passage for transport to the recycling centre  Ecological  / good carbon impact  
The cleaning company has implemented a new cleaning method  Ecological  
Compostable bins have been placed in various areas  Ecological  
Three  beehives were installed on the WTO campus  Ecological  WT/BFA/W/519  
 
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  4.11.   The WTO Secretariat participates in the UN Climate Neutral initiative 
(http://www.greeningtheblue.org ), under which UN organizations are tasked with measuring 
their greenhouse gas (GHG) emissions, taking steps to  reduce such emissions, and investigating 
the possibility of purchasing carbon offsets to achieve climate neutrality. The Trade and 
Environment Division, with support from AGSD, coordinates WTO engagement in this initiative, 
which has focused on reporting GHG emissions of the organization on an annual basis as part of 
a UN-wide reporting process.  
4.12.   Reporting of greenhouse gas emissions provides a useful opportunity to benchmark  the 
performance of the WTO against other international organizations . In terms of total emissions, 
the WTO ranks amongst one of the lowest emitters.  
Figure 1 Evolution of the WTO emissions  
 
4.13.   Like other agencies, the WTO has been asked to consider offsetting unavoidable CO 2 
emissions to achieve "climate neutrality", i.e. purchasing certified emissions reductions (CERs). 
The possible reputational benefits of showing leadership in this area should be considered against 
the cost of offsetting in future years . 
5  UPCOMING PROJECTS – TIME PHASED  
5.1.  For ease of reference in the next section, please see the below map of the Sectors in the 
CWR which are referred to in the following tables.  
 
 
  WT/BFA/W/519  
 
- 7 - Table 3 Short Term Projects  - 2019 to 2023 – (Amounts shown in CHF ) 
PROJECTS  2019  2020  2021  2022  2023  Total  
Replacement of roof (F)*  50,000  500,000  500,000  500,000   1,550,000  
Replacement of CWR floor lamps (F)*  21,000      21,000  
Replacing existing lighting with LED bulbs in the 
CWR Building (F)*  279,000  21,000     300,000  
Replacing existing lighting with LED spotlight rails 
in the EM corridors (RB)**   150,000     150,000  
Replacement of lighting in meeting room F (F)*  20,000      20,000  
Replacement of lighting in meeting rooms A, B, C, 
D, E & W (F)*    250,000    250,000  
Energy meters by sector (F)*  10,000      10,000  
Fireproof Insulating CWR Building (F)*   100,000     100,000  
Fireproof Insulating EM Building (RB)**  6,000      6,000  
Audit on the emergency exit signage (F)*  20,000      20,000  
Modification of Building Management System 
(BMS) (F)*  262,000  171,000  171,000    604,000  
Upgrade and replacement of the EM restaurant 
equipment. (BRF)***     250,000  250,000  500,000  
Kitchenettes renovation (BRF)***      300,000  300,000  
Restrooms/showers renovation or replacement 
(BRF)***     536,000  536,000  1,072,000  
Replacement of the cooling unit of the telecom 
room (F)*     60,000   60,000  
Renovation of the HVAC & false ceiling of the 
security control centre (F)*   75,000     75,000  
HVAC (Heating, Ventilation & Air Conditioning) 
System Renovation/ Replacement (F)*      1,000,000  1,000,000  
Dismantling of the old emergency cooling unit of 
the telecommunication cabinets (F)*  9,000      9,000  
Dismantling of the old cooling units of the 
telecommunication cabinets & security control 
center (F)*   75,000     75,000  
GLN cooling for the Local Area Networks for the 
Security and the control room W (F)*  15,000      15,000  
Verification of airproofing of windows  by 
thermographic technology (F)*  15,500      15,500   
  WT/BFA/W/519  
 
- 8 - PROJECTS  2019  2020  2021  2022  2023  Total  
Replacement of the ground floor bay windows (F)*     50,000   50,000  
Renovation of the Villa Rappard  
Feasibility study & Selection of an architectural & 
engineering consultant for the elaboration of the terms 
of references of the Villa Rappard.  (RB)**  49,000  100,000     149,000  
Restoration of artworks sculptures by Luc Jaggi 
(RB)**  14,000      14,000  
Loterie Romande grant  (RB)**   -10,000     -10,000  
Increase a floor for freight elevator sector 6 from 
the 4th to the 5th floor (F)*   120,000     120,000  
Renovation of the main entrance ramp and 
staircase (F)*  8,500      8,500  
Updating building drawings & plans (F)*  7,000  50,000     57,000  
Acoustic Study for the EM Gallery (RB)**  4,000      4,000  
Renovation of the green roof (F)*   25,000     25,000  
Installation of gutters (RB)**  19,000      19,000  
Partitioning works (RB)**  23,000      23,000  
Installation of false flooring and carpeting in 
meeting room 2077 (F)*  7,500      7,500  
Replacement of carpets (RB)**  170,000  30,000     200,000  
Paint jobs (RB)**    100,000  200,000  200,000  500,000  
Furniture replacement (RB)**  231,000  150,000  200,000  200,000  200,000  981,000  
Various small projects (F)*  10,500      10,500  
Upgrade of the physical security systems (video 
surveillance, electronic access control, intercom). 
(RB)**  205,269      205,269  
New f ire safety equipment ( extinguishers,  fire 
detection , batteries for fore doors, sound alarm) . 
(RB)**  26,372 35,000  46,000  57,000 68,000 232,372  
Access control for sensitive areas. (RB)**  18,480  50,000  50,000  50,000   168,480  
Replacement of 2 X -Ray machines. (RB)**   93,498     93,498  
Additional equipment on physical security (video 
surveillance, electronic access control, intercom) 
(RB)**  34,770  20,000   1,500,000  140,000  1,694,770  
New security equipment (bollards, harrows, 
turnstiles and lifts). (RB)**     100,000  100,000 200,000  
  WT/BFA/W/519  
 
- 9 - PROJECTS  2019  2020  2021  2022  2023  Total  
Upgrade of audio -visual (AV) equipment for 
conference rooms. (RB)**  623,050  24,700  24,700    672,450  
Standardisation of all communal meeting rooms in 
terms of AV and Videoconferencing  (VC) 
equipment. (RB)**  20,300      20,300  
Replacement of the Electronic Bulletin Board 
(EBB). (RB)**  5,256  5,256  8,568  8,568  70,000  97,648  
Maintenance of the Webcasting and Video on 
Demand system. (RB)**  27,320  27,320  27,320  27,320  400,000  509,280  
Video Conference Software System support and 
licence. (RB)**  30,362  30,362     60,724  
Total expenditure  2,242,179 1,843,136  1,377,588 3,538,888 3,264,000  12,265,791  
Source Funding:  
(F)* Projects financed by the FIPOI under the annual CHF 1M    4,403,000  
(RB)**  Projects financed by the Regular Budget      5,990,791  
(BRF)***  Projects financed by the Building Renovation Fund  1,872,000  WT/BFA/W/519  
 
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  5.2.  In 2019, the physical security measures for legal divisions and the badge control system  
were enhanced . 
5.3.  The guarding services  of the premises are outsourced to an external security contractor . 
The WTO Secretariat continues to diligently manage this contract in order to control costs.  
5.4.  In 2019, the project to  update  the video surveillance, intercom, radio, anti -intrusion  and the 
access control  security system was also completed .  
5.5.  The security p erimeter is 825 linear meters, of which 653 meters is steel fencing with an 
average height of 1.85m. Several access control and safety equipment have been put in place 
within  the perimeter to ensure a high level of physical security  of the WTO site. Th ese include  
intercoms, mobile bollards, automatic barriers, and harrows.  
The maintenance cost for the above equipment is wholly  paid for  by the FIPOI.  
 
5.6.  The renovation of the CWR building and the construction of the EM building ha ve generated 
the update of the overall fire safety system . The equipment in place includes hydrating terminals, 
extinguishers, fire hoses, automatic fire doors, emergency exit signs, fire detection equipment 
and smoke evacuation systems.  
5.1  Conference rooms au dio and visual equipment  
5.7.  This section  covers only the costs of maintaining the meeting rooms which are under the 
responsibility of the WTO.  
5.8.  A three -year contract is in place with  an audio -visual  company to replace/upgrade  and 
maintain  the audio -visual equipment in the conference rooms. This project will continue on a 
gradual  basis based on  funds that will be availed  each year . 
5.9.  A new web -based meeting room reservation system is in place  "Emeeting " replacing DMS. 
Work on this system will continue in phases with  Phase II foreseen in Q2 of 2020.  
5.10.   An Electronic Bulletin Board System is in place with a maintenance and support contract . 
5.11.   The contract for the webcasting system that was deployed in April 2018 is  still in vigour .  
  WT/BFA/W/519  
 
- 11 - Table 4 Medium Term Projects  – 2024 to 2027 – (Amounts shown in CHF)  
PROJECT  2024  2025  2026  2027  Total  
HVAC  (heating, ventilation, air conditioning) System Renovation/ 
Replacement  
During the renovation of the CWR, the heating installation was only partially 
renovated: we have hundreds of linear meters of pipes, shut -off valves or other parts 
that will have to be changed. Some heating or ventilation systems will have to be 
completely replaced (some ducts or installations are currently more than 10 or 15 
years old). This work will require the revision of the entire electrical connections, 
alarms, imagery of the supe rvision must be reviewed, and certain modifications of 
ducts or pipes and pipes will have to be carried out. (F)* 1,000,000  1,000,000  1,000,000  1,000,000  4,000,000  
Kitchenettes renovation/replacement (BRF)***  300,000  300,000    600,000  
The kitchen of the EM restaurant  was installed in the EM building in 2012 . 
Appliances and other installations (ovens, freezer rooms, other kitchen 
appliances/installations) will have to be replaced as needed in the next 10 years. 
(BRF)***  250,000  250,000  250,000  250,000  1,000,000  
Restrooms/showers renovation or replacement (BRF)***  536,000  536,000  536,000   1,608,000  
Furniture replacement  (BRF)***  200,000  200,000  200,000   600,000  
Physical security (video surveillance, electronic access control, intercom)  
Update of the overall physical security system . (RB)**  100,000 100,000 100,000  300,000  
New f ire safety equipment (extinguishers, fire engines, fire detection, 
nozzles, smoke extraction, fire doors)  (RB)**  100,000  100,000  100,000   300,000  
New s ecurity and safety equipment (bollards, security perimeter, harrows, 
turnstiles, lifts)  (RB)**  100,000  100,000  100,000   300,000   
Audio -Visual facilities and IT -related equipment maintenance  
After a staggered upgrade and replacement of equipment which commenced 
2018/2019 as with all electronic and IT equipment, the endlife is around five years. It 
is therefore envisaged that there will be a complete overhaul of the equipment in 
2024. The amount stated herein is an estimate based on the amount spent when  the 
system was overhauled in 2012/2013 . (BRF)***  3,000,000     3,000,000  
Electronic Bulletin Board (EBB)  
The entire system including software and hardware was replaced in 2017 and has a 
recommended shelf -life of five years , so a total replacement of the system should be 
planned in 2022. (RB)**  5,300  5,300  5,300  8,000  23,900  
Total expenditure  5,591,300  2,591,300  2,291,300  1,258,000  11,731,900 
Source Funding:  
(F)* Projects financed by the FIPOI under the annual CHF 1M   4,000,000 
(RB)**  Projects financed by the Regular Budget      923,900  
(BRF)***  Projects financed by the Building Renovation Fund   6,808,000  WT/BFA/W/519  
 
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  6  LONG TERM  
6.1.  Since a full renovation and/or construction of the WTO buildings took place between 2008 and 
2012, it is difficult to forecast with precision what heavy -duty works will be necessary to carry out 
over the longer term . It is realistic to envisage another ful l renovation of the CWR within the next 
30 years , though this will depend greatly on the level of maintenance that has been carried out over 
the preceding years. In addition, many of the technical installations, piping, power generators, etc. 
will have exc eeded their life expectancy and may need to be replaced to ensure a functional, safe 
and comfortable workplace for all those working at the WTO. Below is a table indicating the possible 
works to be undertaken. Most of the works envisaged below will be fina nced by the Building 
Renovation Fund.  
Table 5 Long Term Projects  - 2028 to 2049  
PROJECTS  
Renovation of the CWR  
(windows, doors including handles, painting, floors, ceilings, electric cables, heating/cooling/ventilation 
machines + pipes, power generator, inverter).  
Renovation of the EM  
(doors, floors, roof, painting, electric cables, heating/cooling/ventilation machines + pipes, data centre, 
power generator, inverter, kitchen and restaurant fi xed equipment) . 
Construction of the EM building was completed in 2012. Though much newer than the CWR building, and 
barring any unforeseen events, it is realistic to envisage a full renovation of the EM building within the next 
30 years. In addition, many of the technical installations, piping, power generators, etc. will have been 
present for 30 year and will have to be renovated, if not replaced.  
Renovation of the Welcome Pavilion (BCI)  
(windows, doors including handles, painting, floors, ceilings, elect ric cables, heating/cooling/ventilation 
machines + pipes).  
Cleaning of facades  
The CWR facades were sandblasted during the renovation works of 2008. This cleaning will have to be 
undertaken again in the next 10 -30 years to ensure that the building looks its best from the outside.  
Cleaning and inspection of the roofs (CWR and EM)  
Since the complete waterproofing of the roof will have been carried out by 2021, it will be necessary to 
ensure that there is no new leakage or other problem that needs to be addressed in the long -term. An 
inspection of the roofs will thus be necessary.  
Replacement of furniture in the conference rooms  
Replacement of all the physical security system  
(including cameras, servers, electronic access control, intercom).  
Replacement of all the Fire Safety system and equipment  
(including extinguishers, fire eng ines, fire detection  systems , nozzles, smoke extraction  equipment , fire 
doors).  
Replacement of all the security and safety equipment  
(including bollards, security perimeter, harrows, turnstiles, lifts).  
Replacement of all audio and visual equipment in all the conference rooms and small meeting 
rooms (including servers)  
Replacement  of the meeting  room  reservation system  
7  FINANCIAL IMPLICATIONS  
7.1  Building Maintenance  
7.1.  Financing sources for the ordinary and extraordinary maintenance of WTO buildings and 
infrastructure, including existing facilities , are as follows: (1) regular budget, (2) Building Renovation 
Fund, and (3) funding from the Swiss Confederation.  WT/BFA/W/519  
 
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  7.2  Regular Budget  
7.2.  The annual regular mai ntenance of the WTO buildings and premises, including servicing of 
installations and equipment increases annually.  
7.3.  The 2020 regular budget earmarked on Building Maintenance is CHF  1,425,000.  
7.3  Building Renovation Fund  
7.4.  The Building Renovation Fund2 (BRF) was established  in 2015 and complies with the revised 
2013 Infrastructure Contract3 , agreed by the WTO and the Swiss Authorities.  
7.5.  The BRF shall cover the foreseeable costs of medium and long -term building and infrastructure 
projects and extraordina ry maintenance, repair, improvement and enhancement of the building and 
infrastructure.  
7.6.  According to the FIPOI model applied to the calculation of necessary funds for the BRF, the 
average annual allocation needed for long term renovation projects is appro ximately CHF  2,572,000. 
It is to be noted that th is amount  is based on the FIPOI model and the "Bureau d'Estimation de 
Bâtiments" or "BEB" Geneva index on construction costs.  
7.7.  However, the amount approved for allocation to the BRF from Members is CHF  600,000 per 
annum.  
7.8.  On an annual basis, the Swiss Confederation, through FIPOI, finances CHF  1,000,000 for 
extraordinary maintenance costs of the CWR building. In addition, the Swiss Confederation allocates 
an annual amount of CHF  200,000 primarily for the secur ity perimeter.  
7.9.  Medium and long -term building and infrastructure projects are anticipated every 10, 15, 25, 
and 50 years based on  the depreciation or expected duration of a building component, as follows:  
a. 10 years: technical installations, interior carpent ry works and furnishings, operating 
equipment and furniture;  
b. 15 years: sanitary and plumbing, heating, cooling and ventilation systems, elevators;  
c. 25 years: façade, roof, windows, electricity, exterior woodworks; and  
d. 50 years: building structure.  
7.4  Swiss Confederation  
7.10.   A Contract exists between the Swiss Confederation (represented by "Département fédéral des 
affaires étrangères" or "DFAE") and the FIPOI on the CHF  1.2 million financing by the 
Swiss  Confederation, including a stipulation that this fun ding be used exclusively for extraordinary 
maintenance works.  
7.11.   The WTO Secretariat  submits maintenance works to the FIPOI for review and validation. 
Meetings are held between the WTO and FIPOI every two months to discuss progress. Following the 
FIPOI's validation of the maintenance works to be undertaken,  the FIPOI carr ies out a procurement 
process and select the compan ies, and the WTO technical services team oversee s the works. The 
FIPOI make s payments directly to the selected companies for the work done.  
7.12.   Further more, the FIPOI has been providing the WTO with the financial situation and work 
progress reports.  
 
2 WT/BFA/W/369/Rev.2 dated 27 October 2015 - Building Renovation Fund.  
3 WT/BFA/W/298 - Draft Amendments to the Infrastructure Contract.  WT/BFA/W/519  
 
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  7.13.   The Swiss  Confederation, through FIPOI, funded expenditure totalling CHF 5,600 ,549 for 
building related works,  from 2013 through  2018. 
7.14.   Table 6, below, shows the FIPOI funded maintenance works for 2019. Therefore, for the 
seven  years since 2013 the Swiss Confederati on, through the FIPOI, funded CHF 6,314,049 for 
building related works and the security perimeter.  
Table 6 Presentation of the CWR maintenance works financed by the Swiss 
Confederation for 2019  
PROJECTS  2019  
Replacement of additional CWR floor standing lamps  21,000  
Energy meters by sector  10,000  
Dismantle of the old emergency cooling unit of the 
telecommunication cabinets  9,000  
GLN cooling for LAN 3S & control room W  15,000  
Modification of Measurement -Monitoring -Control Service / 
Centralised Technical Management system  262,000  
Roof waterproofing repairs  50,000  
Replacing existing lighting with LED bulbs in the CWR Building  279,000  
Assessment of accuracy and sufficiency of emergency exit signage  20,000  
Replacement of lighting in meeting room F  20,000  
Raised flooring and carpet replacement in meeting room 2077  7,500  
Renovation of the main entrance stone ramp and stairs  8,500  
Updating building drawings & plans  7,000  
Thermographic heat dissipation control of windows in the CWR  15,500  
Various alteration projects  10,500  
Total 735,000  
 
  WT/BFA/W/519  
 
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  ANNEX 1  
 
 
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