# Research infrastructures and facilities: New players in Open Science team

Séverine Maire, Cédric Mercier

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## To cite this version:

Séverine Maire, Cédric Mercier. Research infrastructures and facilities: New players in Open Science team. LIBER 2025 Annual Conference, Jul 2025, Lausanne, Switzerland. hal-05425895

HAL Id: hal-05425895

https://hal.science/hal-05425895v1

Submitted on 19 Dec 2025

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Distributed under a Creative Commons Attribution 4.0 International License
# NEW PLAYERS IN OPEN SCIENCE TEAM

## IN PROMISING CATEGORY

## RESEARCH INFRASTRUCTURES AND FACILITIES

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## THE TEAM

### Former players

**Libraries:** Contribute expertise in FAIR principles and open data.

**Research department:** coordinates the overall strategy.

### New comer

**Research infrastructures and facilities:** host experiments, and provide high expertise in data.

## Key people to act and promote good practices on the bench

Research infrastructures and facilities are widely involved in research data collection and analysis. However, their full potential in advancing FAIR data practices remains underexplored.

Facility staff works hand in hand with research community and they deliver a wealth expertise in research data. Thus, we suggest to make them key people along with data librarians, and research department to actively contribute to open science policy.

## STRATEGY

To engage facility people in open science practice

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### Approach

Quality Management System and in particular following ISO 9001 principles.

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### Matching purposes with open science practice

* Track activity to make result reliable and reproducible;

* Maintain continuity of expertise;

* Sustain the workflow of the activity.

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## Global program of TRAINING

### Provide a common knowledge

* On best practices aligned with facility institutional policy;

* in particular with FAIR data.

### Various layers of target audiences

* Research unit directors;

* Facility managers;

* Engineers and technicians.

### Multiple modules

* To take over several years to complete the program;

* Covering various subjects.

Open science is disseminated, not the focus.

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CONSTITUTE EXPERTS' NETWORK

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## Levels of TOOLS

### Alignment between

* Quality management system documentation pyramid;

* Existing and prefilled open science devices.

<table><thead><tr><th></th><th></th></tr></thead><tbody><tr><td>Policy</td><td>Open science and data institutional strategies<br/>• Define objectives, guidelines and vision of the institution</td></tr><tr><td>Manual</td><td>Engagement letter "Open science and facility Referrers" and staff skills matrix<br/>• Define responsibilities and objectives of all stakeholders</td></tr><tr><td>Procedure</td><td>Data management plan and standardized metadata<br/>• Include documented instructions describing activities</td></tr><tr><td>Work Instruction</td><td>Protocols<br/>• Detail how activities are realized step by step</td></tr><tr><td>Record</td><td>Electronic laboratory notebook<br/>• Demonstrate how activities are conducted</td></tr></tbody></table>

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## Axes of VALUATION

### Mapping of all scientific instruments and expertise available and suitable with open science approach

* Information published on line with a "contact us" button.

Institutional and local barometers, collecting open science indicators, in addition to other facility key performance indicators.

Data papers, a publication with a focus on a dataset and in particular in their nature, their collection modalities and community utility.

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MAKE OPEN SCIENCE A NEW SERVICE TO OFFER TO USERS

## KEY INDICATORS

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### Training

# Trained people

* By profile;

* Cited in dataset;

* Fully trained.

### Tools

# Generated tools

* Engagement letters;

* Facility DMP.

### Valuation

# Facilities with open science support;

# Facilities with a define signature charter;

# Dataset in repository;

# Published data papers.

### Séverine Maire

Mutualized research infrastructure manager
Research and Valuation Department
severine.maire@universite-paris-saclay.fr

### Cédric Mercier

Head librarian
Libraries, Information and Open Science
Department
cedric.mercier@universite-paris-saclay.fr