Guidance for Industry and FDA 
Staff   
Compliance Guide for Cabinet  
X-Ray Systems  
 
Document issued on September 19, 2007  
 
For questions regarding this document contact Daniel Kassiday at 301-796-5865 or 
Daniel.Kassiday@FDA.HHS.GOV. 
 
 
     
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
U.S. Department of Health and Human Services 
Food and Drug 
Administration 
Center for Devices and Radiological Health 
 Electronic Products Branch 
Division of Mammography Quality and Radiation Programs 
Office of Communication, Education, and Radiation Programs 
  Contains Nonbinding Recommendations 
 
Preface 
 
Public Comment 
 
Written comments and suggestions may be submitted at any time for Agency consideration to 
the Division of Dockets Management, Food and Drug Administration, 5630 Fishers Lane, 
Room 1061, (HFA-305), Rockville, MD, 20852.  When submitting comments, please refer to 
the exact title of this guidance document.  Comments may not be acted upon by the Agency 
until the document is next revised or updated.   
 
Additional Copies 
 
Additional copies are available from the Internet at: 
http://www.fda.gov/cdrh/ocer/guidance/1634.html..  You may also send an e-mail request to 
dsmica@fda.hhs.gov to receive an electronic copy of the guidance or send a fax request to 
301-847-8149 to receive a hard copy.  Please use the document number (1634) to identify the 
guidance you are requesting.  Contains Nonbinding Recommendations 
 
Table of Contents 
 
Introduction........................................................................................................................................................1 
1.  Definitions.........................................................................................................................................................2 
2.  Overview of Requirements for Manufacturers of Cabinet X-Ray Products......................................................7 
3.  Requirements of the General Federal Radiation Safety Performance Standard................................................8 
4.  Requirements of the Federal Radiation Safety Performance Standard for Cabinet X-ray Systems................10 
5.  Records and Reports........................................................................................................................................17 
6.  Accident Reports and Recalls..........................................................................................................................19 
7.  Variances and Exemptions..............................................................................................................................22 
8.  Imports and Exports........................................................................................................................................23 
9.  Getting More Information...............................................................................................................................24 
  Contains Nonbinding Recommendations 
 
 
Guidance for Industry and FDA Staff  
 
Compliance Guide for Cabinet  
X-Ray Systems  
 
This guidance represents the Food and Drug Administration's (FDA's) current thinking 
on this topic.  It does not create or confer any rights for or on any person and does not 
operate to bind FDA or the public.  You can use an alternative approach if the approach 
satisfies the requirements of the applicable statutes and regulations.  If you want to discuss 
an alternative approach, contact the FDA staff responsible for implementing this 
guidance.  If you cannot identify the appropriate FDA staff, call the appropriate number 
listed on the title page of this guidance.  
 
 
Introduction 
Manufacturers of cabinet x-ray systems sold in the United States (U.S.) are responsible for 
complying with the electronic product radiation control provisions of the Federal Food, 
Drug, and Cosmetic Act (Act), including radiation performance standards [21 U.S.C. 360hh-
360ss]. This guide is intended to assist manufacturers of cabinet x-ray systems with meeting 
the requirements of the Act and applicable federal radiation safety regulations [21 CFR 
1020.40, Parts 1000-1005, 10101].  The term manufacturers includes those engaged in the 
business of manufacturing, assembling, or importing cabinet x-ray systems into the U.S. 
 
The federal radiation safety performance standard for cabinet x-ray systems (performance 
standard) is found at 21 CFR 1020.40.  Cabinet x-ray systems sold in the U.S. are required to 
comply with all applicable requirements of the performance standard.  Before selling a 
cabinet x-ray system in the U.S., a manufacturer must certify that its product meets the 
applicable requirements of the performance standard [21 CFR 1010.2].  This certification 
must be based on a quality control and testing program that is in accordance with good 
manufacturing practices [21 CFR 1010.2].  Certification of compliance with a foreign 
                                                           
1 In addition to the requirements implemented through these regulations, manufacturers must 
comply with other applicable provisions of the Act and regulations, including provisions 
applicable to the product if it is a medical device under the Act (21 U.S.C. 301(h)) or if the 
product is used in food irradiation (21 CFR Part 179).  Discussion of medical device and 
food irradiation provisions and regulations is beyond the scope of this document.  
  1 Contains Nonbinding Recommendations 
 
radiation safety standard can not be substituted for certification of compliance with the U.S. 
performance standard.   
 
Throughout this guide, relevant sections of the regulation will be cited. This guide does not 
replace the regulations.  Should a conflict between the two arise, the regulations supersede 
this guide.  When the text of a regulation is quoted it will appear in italics.   
 
You should direct specific questions to the contact person listed on the coversheet of this 
guide or in writing to: 
 
Center for Devices and Radiological Health 
Office of Communication, Education, and Radiation Programs 
(HFZ-240) 
Electronic Products Branch 
10903 New Hampshire Avenue
Silver Spring, MD 20993
Rockville, MD 20850 
 
Phone: 301-796-5710 
  Fax:  301-847-8502 
The Least Burdensome Approach 
We believe we should consider the least burdensome approach in all areas of medical device 
and electronic product regulation.  This guidance reflects our careful review of the relevant 
scientific and legal requirements and what we believe is the least burdensome way for you to 
comply with those requirements.  However, if you believe that an alternative approach would 
be less burdensome, please contact us so we can consider your point of view.  You may send 
your written comments to the contact person listed in the preface to this guidance or to the 
CDRH Ombudsman.  Comprehensive information on CDRH's Ombudsman, including ways 
to contact him, can be found on the Internet at http://www.fda.gov/cdrh/ombudsman/.  
 
1.  Definitions 
 
You may find many of the following definitions in 21 CFR 1000.3 or 1020.40(b) (we have 
provided the specific citations). Some of the definitions are interpretations of terms not 
specifically defined in the regulations but are based on our experience with electronic 
products.  
  
Categories of X-Ray Products 
 This guidance discusses a variety of x-ray categories.  Cabinet x-ray systems are subject to 
the most extensive requirements because cabinet x-ray systems are subject to a specific 
performance standard [21 CFR 1020.40].  In addition to the performance standard [21 CFR 
  2 Contains Nonbinding Recommendations 
 
1020.40], manufacturers of cabinet x-ray systems sold in the U.S. must comply with 21 CFR 
Parts 1000, 1002, 1003, 1004, 1005, and 1010.   
 
  Cabinet X-Ray System [21 CFR 1020.40(b)(3)] means an x-ray system with the x-ray tube 
installed in an enclosure (hereinafter termed cabinet) which, independently of existing 
architectural structures except the floor on which it may be placed, is intended to contain at 
least that portion of a material being irradiated, provide radiation attenuation, and exclude 
personnel from its interior during generation of x radiation. Included are all x-ray systems 
designed primarily for the inspection of carry-on baggage at airline, railroad, and bus 
terminals, and in similar facilities. An x-ray tube used within a shielded part of a building, or 
x-ray equipment which may temporarily or occasionally incorporate portable shielding is 
not considered a cabinet x-ray system. 
 
A cabinet x-ray system always includes an x-ray tube installed in a shielded enclosure 
intended to contain the item being irradiated. The enclosure protects people from the x-rays 
generated and excludes people from the enclosures interior.  Because the shielding 
surrounds the volume exposed to x-ray and the shielding is an inherent part of the system, 
cabinet x-ray systems are sometimes referred to as closed x-ray systems. 
 
Cabinet x-ray systems are primarily used for security screening and industrial quality control.  
Security applications range from screening baggage at airports to systems used to inspect 
trucks entering the U.S.  Industrial quality control applications include food, circuit board, 
and tire inspections.  There are also a few medical devices that are also cabinet x-ray systems 
such as x-ray systems used to view tissue samples.   
 
The provisions of the performance standard apply to cabinet x-ray systems designed 
primarily for inspecting carry-on baggage manufactured or assembled on or after April 25, 
1974.  Additionally, the performance standard applies to all cabinet x-ray systems 
manufactured or assembled on or after April 10, 1975 [21 CFR 1020.40(a)].   
 
If an x-ray system does not meet all of the criteria of the definition in the regulations, then it 
is not a cabinet x-ray system.  For example, adding shielding to an existing room does not 
make that room a cabinet because the room is not independent of existing architectural 
structures.   A free-standing shielded room independent of existing architectural structures, 
excluding the floor, built to house an x-ray tube is subject to the performance standard.   
 
X-ray systems that are not cabinet x-ray systems are subject to different reporting 
requirements [21 CFR 1002.1, Table 1].  The performance standard [21 CFR 1020.40(a)] 
does not apply to: 
systems designed exclusively for microscopic examination of materials; 
systems designed for intentional exposure of humans to x-rays; or 
products that use radioactive material as the source of their radiation. 
 
Other categories of x-ray systems are defined below. 
 
  3 Contains Nonbinding Recommendations 
 
Products intended to produce particulate radiation or x-rays other than diagnostic2 or 
cabinet x-ray systems [21 CFR 1002.1, Table 1] 
 
Although the following products are not subject to a mandatory performance standard, the 
products and manufacturers are subject to regulation under the Act.  Manufacturers of x-ray 
and particle radiation systems sold in the U.S. are responsible for complying with 21 CFR 
Parts 1000, 1002, 1003, 1004, and 21 CFR 1005.25.  When possible, FDA recommends that 
manufacturers design their products to comply with voluntary consensus radiation safety 
standards when those standards are available and appropriate for the product. 
 
  Analytical X-Ray Systems 
Analytical x-ray systems are those systems that are designed exclusively for the microscopic 
examination of material.  The phrase exclusively for the microscopic examination of 
material, refers to x-ray spectroscopy, x-ray diffraction, or x-ray fluorescence.  These x-ray 
systems are usually intended to be operated only in a laboratory setting.  An x-ray system is 
exempt from the performance standard [21 CFR 1020.40(a)] when it is designed exclusively 
for microscopic examination of material. The performance standard is applicable to systems 
intended for education (for example teaching x-ray physics) or for industrial quality control 
used in a manufacturing environment because those uses are not, exclusively for the 
microscopic examination of materials.  
 
  Medical X-Ray Systems 
Products that are not subject to the cabinet x-ray or diagnostic x-ray standards and that are 
medical devices are medical x-ray systems.  Examples include, but are not limited to, 
radiation therapy products that use accelerators and veterinary x-ray systems. 
 
  Industrial X-Ray and Particulate Radiation Systems 
Products that are not subject to the cabinet x-ray or diagnostic x-ray standards, do not fall 
into the analytical x-ray or medical x-ray categories, and use x-ray tubes or accelerators to 
produce ionizing radiation fall into the industrial x-ray or particle radiation category.  
However, x-ray products that have an industrial purpose and are closed systems are cabinet 
x-ray systems subject to the performance standard.  Examples of industrial x-ray systems 
include accelerators used for medical device sterilization, open beam systems used for 
nondestructive testing, open beam systems used for bomb detection, and personnel security 
screening systems that use x-rays. 
 
  Regulatory Terms
  Accidental radiation occurrence (ARO) [21 CFR 1000.3(a)] means a single event or series 
of events that has/have resulted in injurious or potentially injurious exposure of any person 
to electronic product radiation as a result of the manufacturing, testing, or use of an 
electronic product. 
 
                                                           
2 Diagnostic x-ray systems are subject to a specific performance standard, 21 CFR 1020.30. 
  4 Contains Nonbinding Recommendations 
 
Reports of an ARO are required by 21 CFR 1002.20.  Discussion of this requirement appears 
in the Reports and Records section of this document. 
 
  Commerce [21 CFR 1000.3(d)] means: 
(1) Commerce between any place in any State and any place outside thereof, and 
(2) Commerce wholly within the District of Columbia. 
 
Building a system for your own use at the location where it will be used is not ordinarily 
considered entry into commerce.  Building a system for your companys use and transporting 
it from one location to another can be commerce. 
 
  Manufacturer [21 CFR 1000.3(n)] means any person engaged in the business of 
manufacturing, assembling, or importing electronic products. 
 
  Model  [21 CFR 1000.3(o)] means any identifiable, unique electronic product design, and 
refers to products having the same structural and electrical design characteristics and to 
which the manufacturer has assigned a specific designation to differentiate between it and 
other products produced by that manufacturer. 
 
Cabinet X-Ray System Terms 
  Access panel [21 CFR 1020.40(b)(1)] means any barrier or panel which is designed to be 
removed or opened for maintenance or service purposes, requires tools to open, and permits 
access to the interior of the cabinet. 
 
Any barrier that is designed to be moveable or opened for routine operation is a door 
(defined below), not an access panel. 
 
Some cabinet x-ray systems have cosmetic covers that conceal electronics but do not allow 
access to the cabinet when opened.  These covers are not access panels unless they are used 
to prevent access to interior system components that do allow access to the cabinet. 
 
Tools can be keys or common tools such as screwdrivers and wrenches.   
 
  Aperture [21 CFR 1020.40(b)(2)] means any opening in the outside surface of the cabinet, 
other than a port, which remains open during generation of x radiation.   
 
Apertures are usually holes for routing cables, ventilation, or wiring into or out of the 
cabinet. 
 
  Cabinet [interpreted from 21 CFR 1020.40(b)(3)] means the enclosure that contains an x-ray 
tube and is intended to contain at least that portion of a material being irradiated, provide 
radiation attenuation, and exclude personnel from its interior during generation of x 
radiation.  The cabinet is the only space within a cabinet x-ray system where radiation 
exposure greater than the emission limit [21 CFR 1020.40(c)(1)] is permitted. 
 
  5 Contains Nonbinding Recommendations 
 
  Door [21 CFR 1020.40(b)(4)] means any barrier which is designed to be movable or opened 
for routine operation purposes, does not generally require tools to open, and permits access 
to the interior of the cabinet. For the purposes of paragraph (c)(4)(i) of this section, 
inflexible hardware rigidly affixed to the door shall be considered part of the door. 
  
If the barrier is only opened for maintenance and service, then it is an access panel as defined 
above.  However, if the barrier must be moved for the material being irradiated to be placed 
in or removed from the cabinet as part of routine operations, then the barrier is a door even if 
tools are needed.   
 
  Exposure [21 CFR 1020.40(b)(5)] means the quotient of dQ by dm where dQ is the absolute 
value of the total charge of the ions of one sign produced in air when all the electrons 
(negatrons and positrons) liberated by photons in a volume element of air having mass dm 
are completely stopped in air. 
 
  External surface [21 CFR 1020.40(b)(6)] means the outside surface of the cabinet x-ray 
system, including the high-voltage generator, doors, access panels, latches, control knobs, 
and other permanently mounted hardware and including the plane across any aperture or 
port. 
 
  Floor [21 CFR 1020.40(b)(7)] means the underside external surface of the cabinet. 
 
  Ground fault [21 CFR 1020.40(b)(8)] means an accidental electrical grounding of an 
electrical conductor. 
 
  Port [21 CFR 1020.40(b)(9)] means any opening in the outside surface of the cabinet which 
is designed to remain open, during generation of x-rays, for the purpose of conveying 
material to be irradiated into and out of the cabinet, or for partial insertion for irradiation of 
an object whose dimensions do not permit complete insertion into the cabinet. 
 
  Primary beam [21 CFR 1020.40(b)(10)] means the x radiation emitted directly from the 
target and passing through the window of the x-ray tube. 
 
  Safety interlock [21 CFR 1020.40(b)(11)] means a device which is intended to prevent the 
generation of x radiation when access by any part of the human body to the interior of the 
cabinet x-ray system through a door or access panel is possible. 
 
One of the two interlocks required on each door must meet very specific requirements 
(discussed below). [21 CFR 1020.40(c)(4)(i)].  
 
  X-ray system [21 CFR 1020.40(b)(12)] means an assemblage of components for the 
controlled generation of x-rays. 
 
  X-ray tube [21 CFR 1020.40(b)(13)] means any electron tube which is designed for the 
conversion of electrical energy into x-ray energy. 
  6 Contains Nonbinding Recommendations 
 
 
2.  Overview of Requirements for Manufacturers of 
Cabinet X-Ray Products 
 
To comply with the Act and the regulations [21 CFR Parts 1000  1020], manufacturers of 
Cabinet X-Ray system products must: 
 
  Design and manufacture their products to comply with the performance standard 
[21 CFR 1020.40].   
 
  Test their products to assure compliance with the performance standard [21 CFR 
1010.2(c)]; this test should be an element of a quality control and testing program that 
is in accordance with good manufacturing practices. 
 
  Certify that their products comply with the requirements of the performance standard 
[21 CFR 1010.2], based on their quality control and testing program. 
 
  Permanently affix certification and identification labels to their cabinet x-ray system 
products [21 CFR 1010.2(b) and 1010.3]. 
 
  Maintain and preserve test and distribution records and a file of correspondence 
concerning radiation safety, safety complaints, and inquiries [21 CFR 1002.30 and 
1002.31]; 
 
  Provide Cabinet X-Ray Product Reports [21 CFR 1002.10] to the Center for Devices 
and Radiological Health (CDRH), describing compliance of the product design, 
quality control, and testing program. 
 
  Provide Annual Reports [21 CFR 1002.13] summarizing test data and records to 
CDRH; 
 
  Report accidental radiation occurrences (i.e., has/have resulted in injurious or 
potentially injurious exposure) when reasonable grounds exist to suspect an incident 
has occurred. [21 CFR 1000.3(a) and 1002.20]; 
 
  Report radiation safety defects or failure to comply with the performance standard 
[21 CFR 1003.10];  
 
  Recall (repurchase/refund, repair, or replace) products that have a radiation safety 
defect or fail to comply with the performance standard [21 CFR 1004]. 
 
  7 Contains Nonbinding Recommendations 
 
  Provide all labels, reports, data, specifications, and correspondence in English [21 
CFR 1010.2(b) and 1010.3(a)]. 
 
  Additionally, cathode ray tube (CRT) video monitors used in a cabinet x-ray system 
should be certified to meet the requirements of the federal radiation safety 
performance standard for television receiver products [21 CFR 1020.10]. 
 
  Designate an agent in the U.S. if the original manufacturer is not located in the U.S. 
[21 CFR 1005.25] 
 
The details of these requirements are discussed in other sections of this document. 
 
3.  Requirements of the General Federal Radiation Safety 
Performance Standard 
 
The general performance standard for electronic products [21 CFR Part 1010] applies to 
cabinet x-ray systems because the specific performance standard for cabinet x-ray systems 
[21 CFR 1020.40] applies.  The general standard contains the requirements for manufacturer 
certification of compliance to the specific standard as well as requirements for product 
identification.  The general standard also contains the regulations regarding variances and 
exemptions from the specific standard. 
 
Certification [21 CFR 1010.2]  
(a) Every manufacturer of an electronic product for which an applicable standard is in effect 
under this subchapter shall furnish to the dealer or distributor, at the time of delivery of such 
product, the certification that such product conforms to all applicable standards under this 
subchapter. 
(b) The certification shall be in the form of a label or tag permanently affixed to or inscribed 
on such product so as to be legible and readily accessible to view when the product is fully 
assembled for use, unless the applicable standard prescribes some other manner of 
certification. All such labels or tags shall be in the English language. 
 
(c) Such certification shall be based upon a test, in accordance with the standard, of the 
individual article to which it is attached or upon a testing program which is in accordance 
with good manufacturing practices. The Director, Center for Devices and Radiological 
Health may disapprove such a testing program on the grounds that it does not assure the 
adequacy of safeguards against hazardous electronic product radiation or that it does not 
assure that electronic products comply with the standards prescribed under this subchapter. 
 
Manufacturers of cabinet x-ray system products must certify their products comply with all 
the applicable requirements of the performance standard [21 CFR 1020.40].   The 
certification must be in the form of a label or tag permanently affixed to or inscribed on the 
cabinet x-ray product, and it must be legible, written in English, and readily accessible to 
view when the product is fully assembled.   The certification must be based on a quality 
  8 Contains Nonbinding Recommendations 
 
control and testing program which is carried out in accordance with good manufacturing 
practices.  In addition, the certification must be furnished to the dealers or distributors at the 
time of delivery. 
 
The certification label must contain a statement that the product complies with the applicable 
performance standard.  The regulations do not require specific wording of the certification 
statement.  This label may not be ambiguous about compliance with the performance 
standard.    
 
FDA does not approve cabinet x-ray products compliance with the performance standard.  
Certification is the manufacturers statement that its product complies with all of the 
applicable requirements of the cabinet x-ray radiation safety performance standard [21 CFR 
1020.40] and the general performance standard [21 CFR Part 1010].  Manufacturers are 
responsible for assuring the certification is true to the best of their knowledge.  This 
statement of certification must be based on a quality control and testing program that 
demonstrates that each product manufactured complies with the applicable standard.   
 
FDA can disapprove a manufacturers quality control and testing program if it is not 
adequate because it does not assure compliance with the performance standards.  Because 
certification must be based on a test or testing program that shows the product conforms to 
the standards, a manufacturer cannot certify its products if its quality control and testing 
program is disapproved.  Therefore, if FDA disapproves a quality control and testing 
program a manufacturer cannot legally sell its products. 
 
Identification [21 CFR 1010.3] 
(a) Every manufacturer of an electronic product to which a standard under this subchapter is 
applicable shall set forth the information specified in paragraphs (a)(1) and (2) of this 
section. This information shall be provided in the form of a tag or label permanently affixed 
or inscribed on such product so as to be legible and readily accessible to view when the 
product is fully assembled for use or in such other manner as may be prescribed in the 
applicable standard. Except for foreign equivalent abbreviations as authorized in paragraph 
(a)(1) of this section all such labels or tags shall be in the English language. 
 
(a)(1) The full name and address of the manufacturer of the product; abbreviations such as 
"Co.," "Inc.," or their foreign equivalents and the first and middle initials of individuals may 
be used. Where products are sold under a name other than that of the manufacturer of the 
product, the full name and address of the individual or company under whose name the 
product was sold may be set forth, provided such individual or company has previously 
supplied the Director, Center for Devices and Radiological Health with sufficient 
information to identify the manufacturer of the product. 
 
(a)(2) The place and month and year of manufacture: 
(i) The place of manufacture may be expressed in code provided the manufacturer has 
previously supplied the Director, Center for Devices and Radiological Health with the key to 
such code. 
  9 Contains Nonbinding Recommendations 
 
(ii) The month and year of manufacture shall be provided clearly and legibly, without 
abbreviation, and with the year shown as a four-digit number as follows: 
 
Manufactured: (Insert Month and Year of Manufacture.) 
 
(b) In the case of products for which it is not feasible to affix identification labeling in 
accordance with paragraph (a) of this section, upon application by the manufacturer, the 
Director, Center for Devices and Radiological Health may approve an alternate means by 
which such identification may be provided. 
 
(c) Every manufacturer of an electronic product to which a standard under this subchapter is 
applicable shall provide to the Director, Center for Devices and Radiological Health a list 
identifying each brand name which is applied to the product together with the full name and 
address of the individual or company for whom each product so branded is manufactured. 
 
Manufacturers must place identification information on their cabinet x-ray system which is 
either permanently affixed as a tag or a label or is inscribed on the product.  This information 
must be legible, written in English, and readily accessible to view when the product is fully 
assembled.  The identification information must include: 
 
1.  The full name and address of the manufacturer. 
a.  If the product is sold under a different name, then the full name and address of the 
individual or company selling the product may appear instead if information to 
identify the manufacturer has been previously provided to CDRH in a product 
report [21 CFR 1002.10] or supplemental report [21 CFR 1002.11]. 
b.  See 21 CFR 1010.3(a)(1) for the details on acceptable abbreviations in the 
manufacturers name. 
2.  The place of manufacture. 
3.  The month and year of manufacture. 
a.  The month and year must not be abbreviated. 
 
4.  Requirements of the Federal Radiation Safety 
Performance Standard for Cabinet X-ray Systems  
 
Manufacturers are required to certify [21 CFR 1010.2] that their products sold in the U.S. 
comply with the radiation safety performance standard for cabinet x-ray systems [21 CFR 
1020.40].  The applicability of the performance standard is discussed above in the definitions 
of the terms cabinet x-ray system and analytical x-ray system.   
 
Emission Limit [21 CFR 1020.40(c)(1)(i)]:   Radiation emitted from the cabinet x-ray 
system shall not exceed an exposure of 0.5 milliRoentgen in one hour at any point five 
centimeters outside the external surface. 
 
  10 Contains Nonbinding Recommendations 
 
This requirement does not limit the rate of x-ray emission.  It limits the total emission 
possible in any one hour.  Consider the factors that will result in the maximum x-ray 
emission from the external surface of your product when designing your test program.  The 
system must be tested at the settings and operating conditions resulting in the highest output 
to assure that this limit can not be exceeded [21 CFR 1010.2].  
 
The amount of time x-ray can be on (x-ray on time) in any one-hour period, the duty cycle, is 
a factor in meeting this requirement.  X-ray on time can be limited by physical system 
properties or interlocks.  Total emissions must not exceed an exposure of 0.5 mR in one hour 
even when x-ray on time is at its maximum. 
  
Cabinet x-ray systems with ports often use lead curtains to reduce the emissions.  Most lead 
curtains are composed of multiple strips of leaded material.  These strips of leaded material 
are deflected as items pass through creating intermittent gaps.  A cabinet x-ray system with 
ports covered by lead curtains must meet the emission limit at the plane of any port even 
during an hour when items are being loaded into the system as fast as the system allows.  A 
check of the condition of lead curtains should be included on the maintenance schedule [21 
CFR 1020.40(c)(9)(i)] to assure the system remains compliant with the performance 
standard.   
 
Test and Measurement [21 CFR 1020.40(c)(1)(ii)]:  Compliance with the exposure limit in 
paragraph (c)(1)(i) of this section shall be determined by measurements averaged over a 
cross-sectional area of ten square centimeters with no linear dimension greater than 5 
centimeters, with the cabinet x-ray system operated at those combinations of x-ray tube 
potential, current, beam orientation, and conditions of scatter radiation which produce the 
maximum x-ray exposure at the external surface, and with the door(s) and access panel(s) 
fully closed as well as fixed at any other position(s) which will allow the generation of x 
radiation. 
 
The standard states that compliance is determined by measurements averaged over a cross-
sectional area of 10 square centimeters with no linear dimension greater than 5 centimeters.  
This means that when FDA makes a measurement to determine if a product complies with 
the emission limit, our test procedure will use a meter that meets that criteria or a test 
procedure that produces equivalent results.  When selecting instrumentation and designing 
test procedures, manufacturers should be able to justify the equivalence of their results.  
 
You should explain any correction factors used in your test and subsequent calculations in 
your procedure and your product report. 
 
The measurement from the point of the highest emission reading must be less than the .5 mR 
emission limit [21 CFR 1020.40(c)(1)(i)].  An average of all emission measurements that is 
less than 0.5 mR in one hour is not sufficient to demonstrate compliance with the 
performance standard. 
 
You should set the rejection limit for your test to determine compliance with the emission 
limit conservatively to account for the inherent error from measurement methods and 
  11 Contains Nonbinding Recommendations 
 
instrument accuracy.  A rejection limit set at the emission limit might result in false 
certification of a product that does not comply but appeared to comply with the performance 
standard.   
 
For your records, you need to write the measured exposure as a numerical measurement of 
the worst case emission from every system that you test.  You must provide a summary of 
these test results as a histogram in your annual report [21 CFR 1002.30; see Guide for Filing 
Annual Reports for X-ray Components and Systems (July 1980) 
(http://www.fda.gov/cdrh/radhlth/pdf/xrcrpt0a.pdf)].   
 
Instrumentation 
Thin walled Geiger-Mueller (GM) meters are very useful in making a qualitative 
measurement to identify the location of the largest amount of radiation emission on a cabinet 
x-ray systems external surface.  GM meters cannot be adequately calibrated for making 
quantitative measurements of x-ray emission. X-ray tubes produce radiation that contains a 
spectrum of different energies.  GM meters do not have a linear response to radiation at 
different energies.  GM meters respond to the number of ionizing events occurring in their 
measurement volume; however, they produce no information about the energy associated 
with each ionization event.  Therefore, GM meters do not respond with equal count rates to 
equal exposure rates from photons of different energies.  You should not assume that because 
a GM meters readout scale is scribed in exposure rate units that the meter will accurately 
measure that quantity.  More information about instrument selection criteria can be found in 
National Council on Radiation Protection and Measurements (NCRP) reports 57 and 112 
(available from http://www.ncrponline.org).   
 
Ion chambers are usually appropriate instruments for making quantitative measurements of 
radiation emission from cabinet x-ray systems.  You should calibrate instruments as 
recommended by their manufacturers.  Calibration should be done for an appropriate energy 
range for your product.  Calibrating a meter with a Cesium 137 source (beta 511 keV and 
gamma 662 keV) and using it to measure a 120 kVp x-ray spectrum will lead to error that 
may be significant.  
 
Floors [21 CFR 1020.40(c)(2)]:  A cabinet x-ray system shall have a permanent floor. Any 
support surface to which a cabinet x-ray system is permanently affixed may be deemed the 
floor of the system.   
 
When a space is occupied below the floor where a cabinet x-ray system is located, the floor 
may need additional shielding to assure that the emission below the floor meets the 
requirements of 21 CFR 1020.40(c)(1). 
 
Ports and Apertures [21 CFR 1020.40(c)(3)]:   (i) The insertion of any part of the human 
body through any port into the primary beam shall not be possible.  (ii) The insertion of any 
part of the human body through any aperture shall not be possible. 
 
This requirement is intended to prevent accidental and routine operator exposure to the 
primary x-ray beam.  Under this provision, insertion of any body part into a port must not be 
  12 Contains Nonbinding Recommendations 
 
a standard operating procedure.  This requirement is not intended to prevent people from 
intentionally attempting to defeat system safety features to reach the primary beam.  
Contorting to reach into, crawling into, or riding through the port into the system are 
examples of intentional defeat of safety systems.  
 
You can use many means to meet this requirement.  A system with a straight tunnel that is at 
least 36 inches from any port to the primary beam complies with this requirement.  A system 
with a straight tunnel less than 36 inches from any port to the primary beam should have 
some means other than distance to make the primary beam difficult to reach.  One example 
includes incorporating photoelectric sensors that turn on the beam when interrupted, and 
placed so they are unlikely to be triggered by someone in a normal posture reaching into the 
cabinet.  Another example is locating system ports lower (near the floor) or higher (at head 
height) than is conventional.  Also, integrating the system into a production line where the 
products being examined move fast enough to limit access to the port itself.  
 
When your product uses ports [21 CFR 1020.40(b)(9)], you should describe the means used 
to prevent unintentional access to the primary beam in your product report.  An isometric 
view of the cabinet system showing these features is often very helpful.  Drawings or photos 
that show both a top down and side view can also make it much easier to explain your 
system's safety features.   
 
Safety Interlocks [21 CFR 1020.40(c)(4)(i)]:  Each door of a cabinet x-ray system shall 
have a minimum of two safety interlocks. One, but not both of the required interlocks shall be 
such that door opening results in physical disconnection of the energy supply circuit to the 
high-voltage generator, and such disconnection shall not be dependent upon any moving 
part other than the door.  [Note: Safety interlock is defined in 21 CFR 1020.40(b)(11).] 
 
The primary door interlock should be of conventional design.  The second door interlock 
must physically disconnect the energy supply circuit to the high voltage generator.  Physical 
disconnection means opening the energy supply circuit by removing a piece of the circuit.  
This is usually accomplished with a knife-edge and finger stock or plug and socket type 
connection.  It is good practice to assure the primary interlock will remove power from the 
energy supply circuit before the physical disconnection occurs.  Relays, micro switches, and 
safety switches all contain moving parts and, therefore, cannot be used to satisfy the 
requirement that the physical disconnect interlock is "not dependent on any moving part 
other than the door."      
 
[21 CFR 1020.40(c)(4)(ii)] Each access panel shall have at least one safety interlock.   
 
Access panel interlocks are not required to physically disconnect the energy supply circuit. 
 
[21 CFR 1020.40(c)(4)(iii)] Following interruption of x-ray generation by the functioning of 
any safety interlock, use of a control provided in accordance with paragraph (c)(6)(ii) of this 
section shall be necessary for resumption of x-ray generation.   
 
  13 Contains Nonbinding Recommendations 
 
After the triggering of any interlock, it must be necessary to use a control that is in 
compliance with the control regulations to resume x-ray generation.  This requirement 
prevents the use of an interlock as a switch to turn x-ray production on. 
 
[21 CFR 1020.40(c)(4)(iv)]  Failure of any single component of the cabinet x-ray system 
shall not cause failure of more than one required safety interlock. 
  
Ground Fault [21 CFR 1020.40(c)(5)]:  A ground fault shall not result in the generation of 
x-rays.  
 
A narrative text describing the possible ground fault failures and why they can not result in 
generation of x-rays is a good way to document compliance with this requirement [21 CFR 
1002]. A simplified block electrical diagram to illustrate your analysis of possible ground 
faults is also helpful. 
 
Controls and Indicators [21 CFR 1020.40(c)(6)]:  For all systems to which this section is 
applicable there shall be provided: 
 
[21 CFR 1020.40(c)(6)(i)] A key-actuated control to insure that x-ray generation is not 
possible with the key removed. 
 
[21 CFR 1020.40(c)(6)(ii)] A control or controls to initiate and terminate the generation of 
x-rays other than by functioning of a safety interlock or the main power control. 
 
[21 CFR 1020.40(c)(6)(iii)] Two independent means which indicate when and only when 
x-rays are being generated, unless the x-ray generation period is less than one-half second, 
in which case the indicators shall be activated for one-half second, and which are 
discernible from any point at which initiation of x-ray generation is possible. Failure of a 
single component of the cabinet x-ray system shall not cause failure of both indicators to 
perform their intended function. One, but not both, of the indicators required by this 
subdivision may be a milliammeter labeled to indicate x-ray tube current. All other 
indicators shall be legibly labeled X-RAY ON. 
 
[21 CFR 1020.40(c)(6)(iv)]  Additional means other than milliammeters which indicate when 
and only when x-rays are being generated, unless the x-ray generation period is less than 
one-half second in which case the indicators shall be activated for one-half second, as 
needed to insure that at least one indicator is visible from each door, access panel, and port, 
and is legibly labeled X-RAY ON.   
 
At least one indicator must be visible from each door, access panel, and port.  These 
indicators must be legibly labeled X-RAY ON.  These additional indicators can not be 
milliammeters.  The additional indicators must indicate when and only when x-rays are being 
generated.  If the x-ray generation period is less than one-half second, the indicators must be 
activated for one-half second.  
 
  14 Contains Nonbinding Recommendations 
 
Some systems have standby modes where it is necessary to provide some current to the x-ray 
tube and some use capacitors to supply the tube.  In these situations, there is not enough 
current for an x-ray tube to produce sufficient radiation for normal operation but there may 
be enough current to produce some radiation.  It is appropriate to have the x-ray on indicators 
indicate whenever there is any current available to the x-ray tube.  We also recommend that 
you have an additional indicator to show when x-rays are being produced at an operational 
level. 
  
Additional Controls and Indicators [21 CFR 1020.40(c)(7)]:  For cabinet x-ray systems 
designed to admit humans there shall also be provided: 
 
(i) A control within the cabinet for preventing and terminating x-ray generation, which 
cannot be reset, overridden or bypassed from the outside of the cabinet. 
 
(ii) No means by which x-ray generation can be initiated from within the cabinet. 
 
(iii) Audible and visible warning signals within the cabinet which are actuated for at least 10 
seconds immediately prior to the first initiation of x-ray generation after closing any door 
designed to admit humans. Failure of any single component of the cabinet x-ray system shall 
not cause failure of both the audible and visible warning signals. 
 
(iv) A visible warning signal within the cabinet which remains actuated when and only when 
x-rays are being generated, unless the x-ray generation period is less than one-half second in 
which case the indicators shall be activated for one-half second. 
 
(v) Signs indicating the meaning of the warning signals provided pursuant to paragraphs 
(c)(7) (iii) and (iv) of this section and containing instructions for the use of the control 
provided pursuant to paragraph (c)(7)(i) of this section. These signs shall be legible, 
accessible to view, and illuminated when the main power control is in the "on" position. 
 
Warning Labels [21 CFR 1020.40(c)(8)]: (i) There shall be permanently affixed or 
inscribed on the cabinet x-ray system at the location of any controls which can be used to 
initiate x-ray generation, a clearly legible and visible label bearing the statement: 
Caution: X-Rays Produced When Energized 
 
(ii) There shall be permanently affixed or inscribed on the cabinet x-ray system adjacent to 
each port a clearly legible and visible label bearing the statement: 
Caution: Do Not Insert Any Part of the Body When System is Energized--X-ray Hazard 
   
Instructions [21 CFR 1020.40(c)(9)(i)]:  Manufacturers of cabinet x-ray systems shall 
provide for purchasers, and to others upon request at a cost not to exceed the cost of 
preparation and distribution, manuals and instructions which shall include at least the 
following technical and safety information: Potential, current, and duty cycle ratings of the 
x-ray generation equipment; adequate instructions concerning any radiological safety 
procedures and precautions which may be necessary because of unique features of the 
  15 Contains Nonbinding Recommendations 
 
system; and a schedule of maintenance necessary to keep the system in compliance with this 
section. 
 
In addition to major maintenance, such as when to change the x-ray tube, the schedule of 
maintenance should include items such as daily, weekly, monthly, and annual inspections to 
be carried out by the system operators.  For example, your maintenance schedule could state, 
Operators must check that all indicator lights function at least once a day.  Another 
example would be periodic inspection of the condition of lead curtains for systems that use 
lead curtains.  This regulation does not require that the maintenance schedule tell a system 
owner how to perform all of the required maintenance, only what maintenance must be done 
and how often.  
 
Failure to provide a schedule of necessary maintenance is a common problem.  If your 
product truly does not need any scheduled maintenance to keep it in compliance with the 
standard, you should explain why in your product report and provide a clear justification. 
 
[21 CFR 1020.40(c)(9)(ii)] Manufacturers of cabinet x-ray systems which are intended to be 
assembled or installed by the purchaser shall provide instructions for assembly, installation, 
adjustment and testing of the cabinet x-ray system adequate to assure that the system is in 
compliance with applicable provisions of this section when assembled, installed, adjusted 
and tested as directed. 
 
X-Ray Baggage [21 CFR 1020.40(c)(10)]:   X-ray systems designed primarily for the 
inspection of carry-on baggage at airline, railroad, and bus terminals, and at similar 
facilities, shall be provided with means, pursuant to paragraphs (c)(10) (i) and (ii) of this 
section, to insure operator presence at the control area in a position which permits 
surveillance of the ports and doors during generation of x-radiation. 
 
(i) During an exposure or preset succession of exposures of one-half second or greater 
duration, the means provided shall enable the operator to terminate the exposure or preset 
succession of exposures at any time. 
 
(ii) During an exposure or preset succession of exposures of less than one-half second 
duration, the means provided may allow completion of the exposure in progress but shall 
enable the operator to prevent additional exposures. 
 
X-ray baggage systems must have a means to ensure that the operator is present at the 
controls so that the operator can clearly view the ports and doors at all times during x-ray 
generation.  
 
The phrase, facilities similar to airline, railroad, and bus terminals, includes any place 
where members of the public walk up to an x-ray system for the purpose of security 
screening of their carried belongings.  Therefore, cabinet x-ray security screening systems 
used in office buildings, court houses, and schools are also subject to this section [21 CFR 
1020.40(c)(10)].   Cabinet x-ray systems that are in controlled access areas and are always 
loaded and unloaded by trained operators are not subject to this section. 
  16 Contains Nonbinding Recommendations 
 
 
Modification of a certified system [21 CFR 1020.40(d)] The modification of a cabinet x-ray 
system, previously certified pursuant to 1010.2 by any person engaged in the business of 
manufacturing, assembling or modifying cabinet x-ray systems shall be construed as 
manufacturing under the act if the modification affects any aspect of the system's 
performance for which this section has an applicable requirement. The manufacturer who 
performs such modification shall recertify and reidentify the system in accordance with the 
provisions of 1010.2 and 1010.3 of this chapter. 
 
5.  Records and Reports 
                                                                                                                                                                                                                
Records [21 CFR 1002.30] 
(a) Manufacturers of products listed under table 1 of 1002.1 shall establish and maintain the 
following records with respect to such products: 
(1) Description of the quality control procedures with respect to electronic product radiation 
safety. 
 
(2) Records of the results of tests for electronic product radiation safety, including the 
control of unnecessary, secondary or leakage electronic product radiation, the methods, 
devices, and procedures used in such tests, and the basis for selecting such methods, devices, 
and procedures. 
 
(3) For those products displaying aging effects which may increase electronic product 
radiation emission, records of the results of tests for durability and stability of the product, 
and the basis for selecting these tests. 
 
(4) Copies of all written communications between the manufacturer and dealers, 
distributors, and purchasers concerning radiation safety including complaints, 
investigations, instructions, or explanations affecting the use, repair, adjustment, 
maintenance, or testing of the listed product. 
 
(5) Data on production and sales volume levels if available. 
 
(b) In addition to the records required by paragraph (a) of this section, manufacturers of 
products listed [under table 1 of 1002.1] shall establish and maintain the following records 
with respect to such products: 
 
(1) A record of the manufacturer's distribution of products in a form which will enable the 
tracing of specific products or production lots to distributors or to dealers in those instances 
in which the manufacturer distributes directly to dealers. 
 
(2) Records received from dealers or distributors pursuant to 1002.41. 
 
Reports [21 CFR 1002.1] 
  17 Contains Nonbinding Recommendations 
 
Reporting requirements and their applicability are covered in 21 CFR 1002.1 and the 
associated table.  Generally, manufacturers of cabinet x-ray systems are subject to the 
reporting requirements.  
 
Address for Submission of Reports  
You should send product, supplemental, and annual reports to:  
Center for Devices and Radiological Health 
ATTN: Electronic Product Reports 
Radiological Health Document Control (HFZ-309) 
Office of Communication, Education, and Radiation Programs3 
9200 Corporate Blvd 
Rockville, MD 20850 
 
Electronic Reporting Option
Alternatively, manufacturers may use the CeSub eSubmitter Software to prepare and 
submit reports and correspondence electronically.  Download the CeSub eSubmitter 
Software and follow the instructions that accompany that software.  More information 
on CeSub eSubmitter Software can be found on the FDA web site: 
http://www.fda.gov/cdrh/cesub/. 
 
Product Report [21 CFR 1002.10] 
Every manufacturer of a product or component requiring a product report as set forth in 
table 1 of 1002.1 shall submit a product report to the Center for Devices and Radiological 
Health; [ATTN: Electronic Product Reports; Radiological Health Document Control 
(HFZ-309); Office of Communication, Education, and Radiation Programs; 9200 Corporate 
Blvd; Rockville, MD 20850], prior to the introduction of such product into commerce. 
 
Manufacturers of cabinet x-ray systems are required to submit a product report before entry 
of their product into commerce.  A product report is intended to describe the product, how it 
complies with the performance standard, and the quality control and testing program that is 
used to certify the product [21 CFR 1002.10].  The format and contents of the product report 
are described in the reporting guide Guidance for the Submission of Cabinet X-Ray System 
Reports Pursuant to 21 CFR 1020.40.  (http://www.fda.gov/cdrh/radhlth/pdf/cabrpt01.pdf) 
  
Supplemental Report [21 CFR 1002.11] Prior to the introduction into commerce of a new or 
modified model within a model or chassis family of a product listed in table 1 of 1002.1 for 
which a report under 1002.10 is required, each manufacturer shall submit a report with 
respect to such new or modified model describing any changes in the information previously 
submitted in the product report. Reports will be required for changes that: 
(a) Affect actual or potential radiation emission. 
(b) Affect the manner of compliance with a standard or manner of testing for radiation 
safety. 
                                                           
3The addresses for submission of reports and other information included in this guidance 
reflect the address for submission as of the date of this guidance; the addresses in the 
regulation are no longer current.  
  18 Contains Nonbinding Recommendations 
 
 
 A supplemental report describes the changes between the model and / or procedures reported 
in a manufacturers product report.  The format and contents of a supplemental report follow 
the same format as the product report. 
 
Annual Report [21 CFR 1002.13]  
(a) Every manufacturer of products requiring an annual report as specified in table 1 of 
1002.1 shall submit an annual report summarizing the contents of the records required to be 
maintained by 1002.30(a) and providing the volume of products produced, sold, or installed.  
(b) Reports are due annually by September 1. Such reports shall cover the 12-month period 
ending on June 30 preceding the due date of the report.  
(c) New models of a model family that do not involve changes in radiation emission or 
requirements of a performance standard do not require supplemental reports prior to 
introduction into commerce. These model numbers should be reported in quarterly updates 
to the annual report.  
 
Manufacturers of cabinet x-ray systems must submit an annual report by September 1 of each 
year.  The report covers all products produced and certified for sale in the U.S. between July 
of the previous year and June 30 of the submission year.  The format and contents of the 
annual report are described in the reporting guide Guide for Filing Annual Reports for 
X-Ray Components and Systems, (http://www.fda.gov/cdrh/radhlth/pdf/xrcrpt0a.pdf)   
 
The annual reporting guide describes two test summary formats.  In general, you should 
report radiation emission test results as a histogram based on numerical results of 
quantitative measurements.  Most other tests and checks are appropriate to report as go / no-
go tests. 
6.  Accident Reports and Recalls 
 
Accident Reports   
Reporting of accidental radiation occurrences [21 CFR 1002.20(a)]  
Manufacturers of electronic products shall, where reasonable grounds for suspecting that 
such an incident has occurred, immediately report to the Director, Center for Devices and 
Radiological Health, all accidental radiation occurrences reported to or otherwise known to 
the manufacturer and arising from the manufacturing, testing, or use of any product 
introduced or intended to be introduced into commerce by such manufacturer. Reasonable 
grounds include, but are not necessarily limited to, professional, scientific, or medical facts 
or opinions documented or otherwise, that conclude or lead to the conclusion that such an 
incident has occurred.  
 
Manufacturers of cabinet x-ray systems must immediately report accidental radiation 
occurrences (ARO) to the Director, Center for Devices and Radiological Health at:  
Center for Devices and Radiological Health 
ATTN: Accidental Radiation Occurrence Reports (HFZ-240) 
  19 Contains Nonbinding Recommendations 
 
Office of Communication, Education, and Radiation Programs 
10903 New Hampshire Avenue
Silver Spring, MD 20993
 
Alternatively, manufacturers may use the CeSub eSubmitter Software to prepare and submit 
ARO reports and other correspondence electronically.  Download the CeSub eSubmitter 
Software and follow the instructions that accompany the software.  More information on 
CeSub eSubmitter Software can be found on the FDA web site: 
http://www.fda.gov/cdrh/cesub/. 
 
[21 CFR 1002.20(b)] ARO reports shall contain all of the following information where 
known to the manufacturer:  
(1) The nature of the accidental radiation occurrence;  
(2) The location at which the accidental radiation occurrence occurred;  
(3) The manufacturer, type, and model number of the electronic product or products 
involved;  
(4) The circumstances surrounding the accidental radiation occurrence, including causes;  
(5) The number of persons involved, adversely affected, or exposed during the accidental 
radiation occurrence, the nature and magnitude of their exposure and/or injuries and, if 
requested by the Director, Center for Devices and Radiological Health, the names of the 
persons involved;  
(6) The actions, if any, which may have been taken by the manufacturer, to control, correct, 
or eliminate the causes and to prevent reoccurrence; and  
(7) Any other pertinent information with respect to the accidental radiation occurrence. 
 
If an incident involving an ARO is associated with a radiation safety defect or failure to 
comply with the performance standard and is reported pursuant to 21 CFR 1003.10 (see next 
section), a separate ARO report under 21 CFR 1002.20 is not required. 
 
Recalls [21 CFR parts 1003 and 1004] 
 
Discovery of a Problem and Notification [21 CFR 1003.10] 
Any manufacturer who discovers that any electronic product produced, assembled, or 
imported by him, which product has left its place of manufacture, has a defect or fails to 
comply with an applicable Federal standard shall: 
(a) Immediately notify the Secretary in accordance with 1003.20, and 
 
(b) Except as authorized by 1003.30, furnish notification with reasonable promptness to the 
following persons: 
 
(1) The dealers or distributors to whom such product was delivered by the manufacturer; 
and 
 
(2) The purchaser of such product and any subsequent transferee of such product (where 
known to the manufacturer or where the manufacturer upon reasonable inquiry to dealers, 
distributors, or purchasers can identify the present user). 
  20 Contains Nonbinding Recommendations 
 
 
If a manufacturer discovers that any electronic product produced, assembled, or imported by 
him, has left its place of manufacture, and has a defect [21 CFR 1003.2] or fails to comply 
with an applicable performance standard, the manufacturer must immediately notify FDA 
following the requirements of 21 CFR 1003.20.  Unless an exemption from notification [21 
CFR 1003.30 and 1003.31] was requested and granted, the manufacturer shall also furnish 
notification, following the requirements of 21 CFR 1003.21, with reasonable promptness to 
the following persons:  
  The dealers or distributors to whom such product was delivered by the manufacturer; 
and  
  The purchaser of such product and any subsequent transferee of such product (where 
known to the manufacturer or where the manufacturer upon reasonable inquiry to 
dealers, distributors, or purchasers can identify the present user). 
 
When FDA determines that a defect or failure to comply has occurred, FDA will notify the 
manufacturer in accordance with 21 CFR 1003.11. 
 
Address all reports of radiation defect or failure to comply with a federal performance 
standard to:  
Center for Devices and Radiological Health 
ATTN: Notice of Defect or Noncompliance (HFZ-240) 
Office of Communication, Education, and Radiation Programs 
10903 New Hampshire Avenue
Silver Spring, MD 20993 
 
Repurchase, Repairs, or Replacement [21 CFR part 1004] 
Manufacturer's obligation to repair, replace, or refund cost of electronic products   
(a) If any electronic product fails to comply with an applicable Federal standard or has a 
defect and the notification specified in 1003.10(b) of this chapter is required to be furnished, 
the manufacturer of such product shall; 
(1) Without charge, bring such product into conformity with such standard or remedy such 
defect and provide reimbursement for any expenses for transportation of such product 
incurred in connection with having such product brought into conformity or having such 
defect remedied; or 
 
(2) Replace such product with a like or equivalent product which complies with each 
applicable Federal standard and which has no defect relating to the safety of its use; or 
 
(3) Make a refund of the cost of the product to the purchaser. 
 
(b) The manufacturer shall take the action required by this section in accordance with a plan 
approved by the Secretary pursuant to 1004.6.  
 
  21 Contains Nonbinding Recommendations 
 
The specifics of each type of corrective action are described in 21 CFR 1004.  The 
manufacturers corrective actions must be made in accordance with a plan approved by FDA 
[21 CFR 1004.6]. 
 
Address all Corrective Action Plans to:  
Center for Devices and Radiological Health 
ATTN: Notice of Defect or Noncompliance (HFZ-240) 
Office of Communication, Education, and Radiation Programs 
10903 New Hampshire Avenue
Silver Spring, MD 20993 
7.  Variances and Exemptions 
 
Variances [21 CFR 1010.4] 
Manufacturers that wish to produce a cabinet x-ray system that varies from any part of the 
performance standard must gain approval before the system can be sold in the United States.  
In order to gain this approval, an application for variance must be submitted.  Variation from 
the standard can be granted if the product meets the following criteria: 
  The cabinet x-ray system utilizes an alternate means for providing radiation safety or 
protection equal to or greater than that provided by other cabinet systems that meet all 
requirements of the standard, or 
  The cabinet x-ray system performs a function or is intended for a purpose that could not 
be performed or accomplished if required to meet the cabinet x-ray system standards and 
a suitable means for assuring radiation safety or protection are provided, or 
  One or more requirements of the standard are not appropriate, and suitable means for 
assuring radiation safety or protection are provided. 
 
An original and four copies of the application for variance should be submitted to: 
Division of Dockets Management (HFA-305) 
Food and Drug Administration 
5630 Fishers Lane, Room 1061 
Rockville, MD 20852 
 
The application for variance should supply the information required by 21 CFR 1010.4(b).  
Historically, few variances have been granted for cabinet x-ray products. 
 
Exemptions [21 CFR 1010.5]   
In certain cases, when applied for, exemptions from the performance standard may be 
approved by the Director, Center for Devices and Radiological Health, if it is determined that 
the cabinet x-ray system is intended for use by departments or agencies of the United States 
and the system meets the following criteria: 
  The acquiring agency prescribes procurement specifications for the cabinet x-ray 
system governing radiation emissions of the cabinet x-ray system and the cabinet 
x-ray system shall be used solely or predominantly by a department or agency of the 
United States. 
  22 Contains Nonbinding Recommendations 
 
  The cabinet x-ray system is intended for research, investigations, studies, 
demonstration, training, or for reasons of national security. 
 
Applications for exemptions should include an original and two copies and should be 
addressed to: 
Division of Dockets Management (HFA-305) 
Food and Drug Administration 
5630 Fishers Lane, Room 1061 
Rockville, MD 20852 
 
You should not include information classified for reasons of national security in your 
application.  The contents and criteria for an application for exemption and its approval are 
found in 21 CFR 1010.5. 
 
Information related to an application for exemption may be requested from FDA under the 
Freedom of Information Act (5 U.S.C. 552) (FOIA).  FDA will comply with the requirements 
of 21 CFR Part 20 on the disclosure of information.  
8.  Imports and Exports 
 
Imports [21 CFR part 1005] 
Import of a cabinet x-ray system will be refused entry into the United States unless there is 
affixed to the cabinet x-ray system a label or tag certifying compliance with the performance 
standard.  Any systems refused entry will be destroyed or exported under regulations 
prescribed by the Secretary of the Treasury unless a timely and adequate petition for 
permission to bring the cabinet x-ray system into compliance is filed and granted.  Further 
information about the importation process can be found on the FDA web site: 
http://www.fda.gov/cdrh/radhlth/eprc_imports_and_exports.html
 
Service of process on manufacturers [21 CFR 1005.25] 
(a) Every manufacturer of electronic products, prior to offering such product for importation 
into the United States, shall designate a permanent resident of the United States as the 
manufacturer's agent upon whom service of all processes, notices, orders, decisions, and 
requirements may be made for and on behalf of the manufacturer as provided in section 
360(d) of the Radiation Control for Health and Safety Act of 1968 (42 U.S.C. 263h(d)) and 
this section. The agent may be an individual, a firm, or a domestic corporation. For purposes 
of this section, any number of manufacturers may designate the same agent. 
 
(b) A manufacturer designating an agent must address the designation to the Center for 
Devices and Radiological Health; ATTN: Designation of Agent (HFZ-240); 
Office of Communication, Education, and Radiation Programs; 10903 New Hampshire Avenue, 
Silver Spring, MD 20993. It must be in writing and dated; all signatures must be in ink. The 
designation must be made in the legal form required to make it valid and binding on the 
manufacturer under the laws, corporate bylaws, or other requirements governing the making 
of the designation by the manufacturer at the place and time where it is made, and the 
  23 Contains Nonbinding Recommendations 
 
persons or person signing the designation shall certify that it is so made. The designation 
must disclose the manufacturer's full legal name and the name(s) under which the 
manufacturer conducts the business, if applicable, the principal place of business, and 
mailing address. If any of the products of the manufacturer do not bear his legal name, the 
designation must identify the marks, trade names, or other designations of origin which these 
products bear. The designation must provide that it will remain in effect until withdrawn or 
replaced by the manufacturer and shall bear a declaration of acceptance duly signed by the 
designated agent. The full legal name and mailing address of the agent must be stated. Until 
rejected by the Secretary, designations are binding on the manufacturer even when not in 
compliance with all the requirements of this section. The designated agent may not assign 
performance of his function under the designation to another. 
 
Exports [21 CFR 1010.20] 
The performance standards prescribed in this subchapter shall not apply to any electronic 
product which is intended solely for export if: 
 
(a) Such product and the outside of any shipping container used in the export of such product 
are labeled or tagged to show that such product is intended for export, and 
 
(b) Such product meets all the applicable requirements of the country to which such product 
is intended for export. 
 
Once a product has been exported, it may not be possible to return it to the U.S., even if that 
return is only for service and then re-export.  Products that are labeled for export, and 
therefore not certified, will be refused entry to the U.S.  
 
FDA does not issue export certificates for non-medical cabinet x-ray systems.   
 
9.  Getting More Information 
 
You can get more information about our requirements for cabinet x-ray systems from our 
electronic product radiation control web page http://www.fda.gov/cdrh/radhealth/. 
 
If you have any questions about this guidance, contact Daniel Kassiday, Center for Devices 
and Radiological Health (HFZ-240), Food and Drug Administration, 10903 New Hampshire
Avenue, Silver Spring, MD 20993 or daniel.kassiday@fda.hhs.gov. 
 
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