# IC3/Document Collaboration

Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version.
This lesson introduces document collaboration and helps learners prepare for the IC$^3$ Key Applications certification exam.

## Objectives and Skills

Objectives and skills for the document collaboration portion of IC$^3$ certification include: Skills
* Comments: Review comments, accept or reject, add comments
* Sharing files: Share using email, network storage, cloud

## Readings

* Wikipedia: Document collaboration
* Wikipedia: Cloud collaboration
* Wikipedia: Document-centric collaboration
* Wikipedia: Collaborative editing
* Wikipedia: Cloud storage
* Wikipedia: List of collaborative software
* Wikipedia: SharePoint

## Multimedia

* YouTube: Document Collaboration Part 1
* YouTube: Team Document Collaboration: Sharepoint 2013 - Office Online
* YouTube: Collaborating with OneNote and SharePoint
* YouTube: Google Hangout for Document Collaboration
* YouTube: Google Document Collaboration
* YouTube: Google Docs Sharing and Collaboration Tutorial
* YouTube: Introduction to File Sharing
* Youtube: Office 365 Sharing

## Activities

* Review Track changes and complete the GCF Learn Free Track Changes tutorial. Use Microsoft Word to create a document and enable change tracking. Add comments to the document, then accept or reject comments.
* Complete one or more of the following tutorials:
** gcflearnfree.org: Google Drive and Docs
** gcflearnfree.org: Saving and Sharing Documents
** gcflearnfree.org: Understanding OneDrive
** bettercloud.com: Collaboration

## Lesson Summary

* Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version.
* Document or file collaboration today is a system allowing people to collaborate across different locations using an Internet, or "cloud", enabled approach.
* New cloud collaboration technologies have allowed users to upload, comment and collaborate on documents and even amend the document itself, evolving the document within the cloud.
* Popular collaboration services include Google, Microsoft, WebEx, Jive Software, eXo Platform, Synaptop and Salesforce.com.
* ProjectWise is project collaboration software from Bentley Systems designed for the architecture, engineering, and construction (AEC) industries.
* The ability to collaborate has become more and more necessary with an increasingly mobile workforce and in an increasingly globalized world where even smaller companies will have offices and clients positioned all over the world.
* Wikipedia is an example of a collaborative editing project on a large scale.

## Key Terms
### cloud collaboration

    A newly emerging way of sharing and co-authoring computer files through the use of cloud computing, whereby documents are uploaded to a central "cloud" for storage where they can be accessed by others.

### cloud computing

    A kind of Internet-based computing that provides shared processing resources and data to computers and other devices on demand.

### cloud storage

    A model of data storage in which the digital data is stored in logical pools, the physical storage spans multiple servers (and often locations), and the physical environment is typically owned and managed by a hosting company.

### collaborate/collaboration

    A purposeful relationship in which all parties strategically choose to cooperate in order to achieve shared or overlapping objectives.

### collaborative editing

    The practice of groups producing works together through individual contributions

### collaborative software

    An application software designed to help people involved in a common task to achieve their goals.

### comment

    Allows reviewers to provide feedback and express opinions without charging the content of the document.

### document centric collaboration

    A new approach to working together on projects online which puts the document and its contents at the centre of the process.

### markup

    The revision marks and annotations that appears in a document.

### metadata

    Data that describes other data.

### soft copy

    A document located and saved on a computer. It is edited and opened by the software program where it was saved.

### software framework

    An abstraction in which software providing generic functionality can be selectively changed by additional user-written code, thus providing application-specific software.

### track changes options

    Dialog box used to change color and markings reviewers use for tracked changes.

## Review Questions

Click on a question to see the answer.
* ____ are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version . Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version.
* ____ is a way of sharing and co-authoring computer files whereby documents are uploaded to a central "cloud" for storage where they can be accessed by others. Cloud collaboration is a way of sharing and co-authoring computer files whereby documents are uploaded to a central "cloud" for storage where they can be accessed by others.
* What is a network where files are uploaded to a library on the Internet? A network where files are uploaded to a library on the internet is the cloud.
* ____ is an application software designed to help people involved in a common task to achieve their goals. Collaborative Software is an application software designed to help people involved in a common task to achieve their goals.
* ____ is a system allowing people to collaborate across different locations using internet or a cloud enabled approach. Document and file collaboration is a system allowing people to collaborate across different locations using internet or a cloud enabled approach.

## Assessments

* Flashcards: Quizlet: Using Document Collaboration and Integration Tools
* Flashcards: Quizlet: Sharing Documents
* Quiz: Quizlet: Using Document Collaboration and Integration Tools
* Quiz: Quizlet: Sharing Documents
* Quiz: File Sharing

## See Also

* Introduction to Computers
* Wikibooks: The Computer Revolution/Communication/Netmeetings
* AT&T: Using AT&T Connect on your PC
* The 18 best tools for online collaboration By Craig Stewart
* Microsoft: Getting started with SharePoint
* GCFlearnfree.org: How to Collaborate on a Document
* More Reading on File Sharing
* Peer-To-Peer File Sharing