# Compendium of US Copyright Office Practices (1973)/Chapter 15

Chapter 15
Certificates and Certifcations
Outline of Topics
| Part 15.1 | CERTIFICATES OF REGISTRATION | CERTIFICATES OF REGISTRATION | CERTIFICATES OF REGISTRATION | CERTIFICATES OF REGISTRATION |
| | 15.1.1 | Statutory provisions | Statutory provisions | Statutory provisions |
| | 15.1.2 | Preparation of original certificates | Preparation of original certificates | Preparation of original certificates |
| | 15.1.3 | Mailing of original certificates | Mailing of original certificates | Mailing of original certificates |
| | 15.1.4 | Certificates returned by Post Office | Certificates returned by Post Office | Certificates returned by Post Office |
| | 15.1.5 | Remailing of returned certificates | Remailing of returned certificates | Remailing of returned certificates |
| Part 15.2 | CERTIFICATION IN GENERAL | CERTIFICATION IN GENERAL | CERTIFICATION IN GENERAL | CERTIFICATION IN GENERAL |
| | 15.2.1 | Certifying officer | Certifying officer | Certifying officer |
| | | I. | Statutory provision | Statutory provision |
| | | II. | Certification by the Register of Copyrights | Certification by the Register of Copyrights |
| | | III. | "The absence or the Register" | "The absence or the Register" |
| | 15.2.2 | Nature and kinds of certified documents | Nature and kinds of certified documents | Nature and kinds of certified documents |
| | | I. | Nature of certified document | Nature of certified document |
| | | II. | Kinds of certified documents | Kinds of certified documents |
| | | | a. | Original certificates |
| | | | b. | Additional certificates |
| | | | c. | Certified copies of officia1 records |
| | | | d. | Certified copies or correspondence |
| | | | e. | Certified copies of copyright deposits, etc. |
| | | | f. | Other certifications |
| | 15.2.3 | Determination of whether a certified docu­ment can or should be furnished | Determination of whether a certified docu­ment can or should be furnished | Determination of whether a certified docu­ment can or should be furnished |
| | | I. | In general | In general |
| | | II. | What does the applicant want? | What does the applicant want? |
| | | III. | Is the applicant entitled to receive the document? ​ | Is the applicant entitled to receive the document? ​ |
| | 15.2.4 | Preparation and handling of certified documents | Preparation and handling of certified documents | Preparation and handling of certified documents |
| | | I. | Certified documents must be prepared under Copyright Office direction and control | Certified documents must be prepared under Copyright Office direction and control |
| | | II. | Need for speed and accuracy | Need for speed and accuracy |
| | | III. | Use in foreign proceedings | Use in foreign proceedings |
| | | IV. | Mailing of certified documents | Mailing of certified documents |
| Part 15.3 | TYPES OF CERTIFICATIONS | TYPES OF CERTIFICATIONS | TYPES OF CERTIFICATIONS | TYPES OF CERTIFICATIONS |
| | 15.3.1 | Additional certificates | Additional certificates | Additional certificates |
| | | I. | Requests for additional certificate. | Requests for additional certificate. |
| | | II. | Form and contents of additional certificate. | Form and contents of additional certificate. |
| | | III. | Preparation and handling of additional certificates | Preparation and handling of additional certificates |
| | 15.3.2 | Certified copies of official records | Certified copies of official records | Certified copies of official records |
| | 15.3.3 | Certified copies of correspondence | Certified copies of correspondence | Certified copies of correspondence |
| | 15.3.4 | Certified copies of copyright deposits, etc. | Certified copies of copyright deposits, etc. | Certified copies of copyright deposits, etc. |
| | | I. | Circumstances under which copies of deposits may be made and certified | Circumstances under which copies of deposits may be made and certified |
| | | II. | Form and contents of certified copies of deposits (other than Patent Office deposits) | Form and contents of certified copies of deposits (other than Patent Office deposits) |
| | | III. | Certified copies of prints and labels deposited in the Patent Office | Certified copies of prints and labels deposited in the Patent Office |
| | 15.3.5 | Other certifications | Other certifications | Other certifications |
| Part 15.4 | FEES | FEES | FEES | FEES |
| | 15.4.1 | Statutory provisions and regulations | Statutory provisions and regulations | Statutory provisions and regulations |
| | 15.4.2 | Handling of fee for photo-duplication and certification | Handling of fee for photo-duplication and certification | Handling of fee for photo-duplication and certification |
Chapter 15. CERTIFICATES AND CERTIFICATIONS
Part 15.1 CERTIFICATES OF REGISTRATION
If the "return address" box is blank, the cer­tificate will be mailed to the first copyright claimant listed in the body of the certificate.
Part 15.2 CERTIFICATIONS IN GENERAL
If the Assistant Register is not avail­able to sign such a certification, the
Assignments and other recorded documents, which are returned to the sender with a
Certified copies of correspondence. Upon payment of certification and photoduplication fees. certified copies may be furnished of "official correspondence, including pre­liminary applications between copyright claimants or their agents and the Copyright
It the letter gives no registration num­ber, but contains other information (e.g.,
In preparing photocopies for Copyright Office certification, the Photoduplication Service
Mailing of certified documents. Unless special correspondence is necessary, certi­fied documents are mailed to the applicant with a printed form letter which indicates the amount received, the fee charged, and the amount refunded. The registration numbers covered by the certified documents are indicated in the enclosures at the
Part 15.3 TYPES OF CERTIFICATIONS
With the exception of certificates of Patent Office print and label registrations,
The following practices should be followed with respect to annotations appearing on
Annotations including the letter "A" or the abbreviation "Appl." in parentheses appeared on the applica­tion only, and should not be included
The cash number, date, and amount were not included on any certificate for an unpublished work until April J, 1950, or for a published work until July 1, 1950. Thus, additional certificates covering registra­tions made before those dates should omit
Although the form for filing a notice of
This necessitates withdrawing the appli­cation from tile, and having it stamped
The Patent Office records of print and label registrations Were transferred to the Copyright Office in 1940, but it was found impossible to transfer the records of assign­ments and related documents, since they were inseparably combined with the records of
The material to be copied must consist of "official correspondence, including preliminary applications, between copyright claimants or their agents and the Copyright Office" (37 C.F.R. §201.2(c)). Such material includes anything (other than deposit copies) that the applicant sent to the Copyright Office and that became a part of the Correspondence file-including un­registered applications and the file copies of the Office's letters to the applicant. It also includes any mailing wrappers preserved in the correspondence file, and re­turn receipts or similar material furnished by the Post Office or Western Union in ​connection with the correspondence. It does not include examiners' recommenda­tions, etc.
Where a particular letter concerns more than one subject, only that part relating
Only those pieces of correspondence which are to be copied will be sent to the
When the Copyright Office receives a re­quest for a certified copy of a deposit that has been transferred to the Library, ​it will write to the applicant explain the situation, and will send the request on to the Library for whatever action is possible. The request will ordinarily be routed to the Photoduplication Service.
Copies of these photographs are not to be provided when the applicant requests copies
In such cases a special certification, identifying the material as "photographs or identifying reproductions deposited in the Copyright Office in lieu of copies as provided by Section 13 of Title 17,
When the Copyright Office receives a request for a certified copy of a print or label
Ten copies of a print or label were required for a Patent Office registration. Since ​only two copies are needed for copyright purposes, the Office will furnish the extra copies in excess of two without charge, one at a time, if they are to be certified.
Part 15.4 FEES
"The Register of Copyrights shall receive, and the persons to whom the services designated are