# ETD Guide/Technical Issues/Metadata, cross walks

With the advent of ETDs, traditional catalogers can learn about cataloging online resources, or they can apply what they already know about cataloging online resources to cataloging theses. Catalogers may need to adapt existing policies and procedures, but their workstations may already have the necessary software (e.g., word processor, PDF reader, etc.). This may also be an opportunity to implement cataloging policy changes, for example, allowing authors to assign keywords in addition to or instead of continuing to assign a controlled vocabulary such as the Library of Congress Subject Headings. Of course, catalogers will add the necessary MARC fields required for computer files. More information can easily be added to the bibliographic record because of the ease of copy-and-paste features of word processors, so include the abstract in online catalog records and index this field to enhance findings through keyword searching.
The following table includes MARC fields included in bibliographic records for ETDs, with additional information about Dublin Core metadata, etc. For the latest information about ETD metadata, see http://www.ndltd.org/standards/metadata/current.html
METADATA CROSSWALK http://www.dlib.vt.edu/~paul/ndltd/scm0998_imp-dev.htm (link to fuller document)
| Usage | Dublin Core Metadata elements | USMARC tag | MARC notes | Metadata notes |
| M | 1.0 DC.Title | 245 $a | title | name the author assigned to the work |
| | 1.1 | DC.Title.X-Notes | 500 | source of title note |
| M | 2.0 DC.Creator.PersonalName | 100 $a | author, personal | person primarily responsible for creating the intellectual content of the work |
| O | 2.2 DC.Creator.Address | | | |
| M | 2.3 DC.Creator.X-Institution | 710 $a | institution's full name | name |
| R | 2.4 DC.Creator.X-Major | | | |
| O | 2.5 DC.Creator.X-College | 710 $b | college's official name | |
| R | 2.6 DC.Creator.X-Dept | 710 $b | department's official name | |
| O | 3.0 DC.Subject | 653 $a | uncontrolled keywords | keywords or phrases describing the subject or content of the work |
| | | 650 $a | LCSH | |
| | | 690 $a | LCSH | |
| R | 4.0 DC.Description.Abstract | 520 $a | author's summary | textual description of the content of the work |
| R | 5.0 DC.Publisher.CorporateName | 260 $b | entity responsible for making the work available in its present form | entity responsible for making the work available in its present form |
| R | 6.0 DC.Contributor.X-Chair.PersonalName | 700 $a | added personal name person(s) or organization(s) who made significant contributions to the work but that contribution is secondary to the author | added personal name person(s) or organization(s) who made significant contributions to the work but that contribution is secondary to the author |
| R | 6.1 DC.Contributor.XCommittee.PersonalName | 700 $a | added personal name | |
| O | 7.0 DC.Date.Valid | | | date committee approved the work in final form(s) |
| M | 7.1 DC.Date.X-Approved | 260 $c | date Graduate School approved the work | |
| M | 8.0 DC.Type | 655$2 | local index term--genre/form | category of the work:Text.Thesis.Doctoral or Text.Thesis.Masters + (see DC enumer'd list) |
| M | 9.0 DC.Format | 856$q | locat.+access/file trans. mode | work's data format; ID software (+hardware?) to display/operate the work (see DC list) |
| M | 10.0 | DC.Identifier | 856$u | URL (or PURL, hndl, URN) unique ID of the work(s) |
| | | 856$b | If IP address: (Access number) | |
| | 10.1 DC.Identifier.XCallNumber.LC | 090$a | | |
| O | 11.0 DC.Source | 786$n 0 | Data Source Entry/Title | metadata describing original source from which the work was derived |
| O | 12.0 DC.Language | 546$a | language note | language of intellectual content of the work |
| | | 041$a | language code | |
| M | 13.0 DC.Relation | 787$n | nonspecific relationship note describes how ETD's parts relate to entire work | nonspecific relationship note describes how ETD's parts relate to entire work |
| | | 787$o | nonspecific relationship ID URL | |
| O | 14.0 DC.Coverage | 500$a | general note spatial or temporal characteristics of intellectual content of the work | general note spatial or temporal characteristics of intellectual content of the work |
| | | 255 $c | If spatial: cartographic statement of coordinates | If spatial: cartographic statement of coordinates |
| | | 513 $b | If temporal:period covered note | |
| | 15.0 DC.Rights | 540$a | terms governing use/repro copyright statement | terms governing use/repro copyright statement |
| | | 856$u | If URL: (with $3=rights) |
| M | 15.1 DC.Rights.X-Availability | | | Should be "accessibility?" none/some/full access |
| O | 15.2 DC.Rights.X-Availability.Notify | | | date to assess accessibility |
| O | 15.3 DC.Rights.X-Proxy.PersonalName | | contact re accessibility if author unreachable | contact re accessibility if author unreachable |
| O | 15.4 DC.Rights.X-Proxy.Address | | | |
| O | 15.5 DC.Rights.X-Checksum.MD5 | | Reveals if file is corrupted. Appropriate here? | Reveals if file is corrupted. Appropriate here? |
| O | 15.6 DC.Rights.X-Signature.PGP | | Should be accessibility? none/some/full access | Should be accessibility? none/some/full access |
M = mandatory O = optional R = highly recommended MARC 502 derived from type, creator's institution, date valid MARC 538 = format
Paul Mather and Gail McMillan, Virginia Polytechnic Institute and State University, Nov. 18, 1998
MARC does not equal Metadata: missing from Metadata=file size;
several notes (vita, abstract), 949/040 (more?)
Leader and 008--some redundant info from variable fields
Next Section: Naming Standards