# African Library and Information Associations and Institutions

The African Library and Information Associations and Institutions (AfLIA), commonly referred to as AfLIA, is an international not-for-profit organization headquartered in Accra, Ghana. The Association is registered under the laws of Ghana as an NGO. It is managed under the general guidelines of its Constitution and by-laws.The Institution is currently being led by Dr. Helena Asamoah-Hassan as the Executive Director.

## History

It is a fact that continuous educational, economic and socio-political disruptions hamper the delivery of library and information services in Africa whereas the role and impact of the African Library and Information Science (LIS) sector and its position in a developmental agenda is underestimated.
The disposition of governments and major stakeholders have consequently resulted in a seeming neglect of the library sector birthing many challenges including; budget cuts and inadequate funding for libraries. Given that national and global development imperatives are often advocated through the United Nations Agenda 2030, AU Agenda 2063 and National Developmental Agendas, there was the need for a continental Library Association to undertake high level strategic advocacy on behalf of the African LIS sector.
Continental library associations serve as growth and high-level advocacy bodies for the library and information profession. They represent important platforms to discuss issues and further the cause of the library and information sector, at the continental level. In Africa, the idea of having such an Association had been nursed and widely discussed by many prominent African library and information professionals for many years but it was not until 2013 that one was finally created.
In May 2011, a continental library conference for Africa was held in Muldersdrift, South Africa, with the theme; The Future of African Librarianship. This was the first African Library Summit and it brought under the same roof prominent African library and information professionals. Following a presentation by Dr. Helena Asamoah-Hassan at the Summit, a discussion ensued towards the need to form a continent-wide African Library Association which will provide a platform to discuss issues and further the cause of the library and information sector in Africa.
Upon consensus, the IFLA Africa Section was tasked to set up an Exploratory Committee whose mandate was to conduct a feasibility study, extensively consult key LIS stakeholders on the continent and to report findings back to the IFLA Africa Section. The Exploratory Committee, as mandated, submitted their report to the IFLA African Section during the Mid-Term Meeting of the IFLA Africa Section in February, 2013 in Abuja, Nigeria. Results of the work done by the Exploratory Committee included but not limited to; a draft of AfLIA's constitution, proposal of the name of the Association, Vision, Mission, Governance Structure, Membership and membership criteria, proposed committees and working groups as well as funding sources for the sustenance of the Association.
Among other things, the committee's recommendation to form the African Library and Information Associations and Institutions (AfLIA), was accepted. Subsequently, an Interim Committee was selected at the Mid Term Meeting of the IFLA Africa Section to manage the affairs of the Association for two years (2013-2015). Members of the Interim Committee are considered as the founding Governing Council of the organization. Later that year (5 July 2013), AfLIA was officially launched as the library association of Africa during the 2nd African Library Summit hosted by the University of South Africa (UNISA) in Pretoria, South Africa. In 2014, the founding Governing Council initiated processes in preparation towards the first election of officers and representatives for the Association, which took place in 2015.
Founding Governing Council of AfLIA (2013-2015) :
| Position | Name |
| President | Dr. Helena Asamoah-Hassan |
| Secretary | Valentina Bannerman |
| Regional Representatives ||
| Central Africa | Alim Garga |
| Eastern Africa | Jacinta Were |
| Northern Africa | Shawky Salem |
| Southern Africa | Dr. John Tsebe |
| Western Africa | Marietou Diop |
During the 3rd African Library Summit and 1st AfLIA Conference organized in July, 2015 in Accra, Ghana, AfLIA held its first general meeting of members. At the 2015 General Meeting, the constitution of the Association was amended to have a vice president and executive director. This was approved and the first elected Governing Council, which included, chairpersons of various sections was inaugurated. Even though the Association was established in July 2013, it was registered as an international non-governmental organisation (NGO) under the laws of Ghana in October 2014 with its operational seat in Accra, Ghana.

## Membership

AfLIA is an Association largely characterized by institutional membership. Membership is open to any organization, in Africa and the diaspora, with interest in the African library and information sector. Presently, members include; National Library Associations, National Libraries, Academic Libraries, Public Libraries, Community Libraries, Special Libraries, School Libraries, National Library Consortia, Information and Documentation Centres, Library and Information Education/Training Institutions, Library and Information-related Businesses, Friends of AfLIA/Libraries, Libraries and library Institutions in the Diaspora as well as Institutions/Organisations related to libraries and information services.
Presently, the Association has 141 member institutions and associations spanning across all the five regions of Africa and covering 32 out of the 54 African countries. There is also evidence of diaspora and international member institutions however, that category of members constitutes less than 2% of total membership.
On the other hand, AfLIA is also a member of the International Federation of Library Associations and Institutions (IFLA), another international body representing the interests of people who rely on libraries and information professionals.

## Governance

AfLIA is managed under the general guidelines of the Constitution and the Bye-Laws. The Association is governed and managed by an elected Governing Council, consisting of a President, Vice-President, Treasurer, Immediate Past-President, regional representatives and chairpersons of existing Sections, and a Secretariat headed by an Executive Director. The Annual General Meeting is the highest governance and decision making level of the Association. Members of the Governing Council have a tenure of two years and the outdooring new Governing Council often coincides with the biennial AfLIA Conference and African Library Summits.
The current president of the African Library and Information Associations and Institutions is Mr. Alim Garga. Mr. Garga took over from Mr. Mandla Ntombela as President of AfLIA in July 2021. Dr. John Tsebe served as the first elected President of the Association from 2015 to 2019 and served as a member of the Governing Council as the immediate Past President of the Association from 2019-2021. Since July 2015, Dr. Helena Asamoah-Hassan has been the Executive Director of AfLIA.
Governing Council of AfLIA: 2019-2021 :
| Position | Name | Country |
| President | Mr. Mandla Ntombela | South Africa |
| Vice President | Mr. Alim Garga | Cameroon |
| Executive Director | Dr. Helena Asamoah-Hassan | Ghana |
| Immediate Past President | Dr. John Tsebe | South Africa |
| Central Africa Representative | Prof. Rosemary Shafack | Cameroon |
| East Africa Representative | Dr. Sarah Kaddu | Uganda |
| North Africa Representative | Ms. Rania Shaarawy | Egypt |
| Southern Africa Representative | Ms. Elizabeth Matheus | Namibia |
| West Africa Representative | Dr. Chinwe Anunobi | Nigeria |
| French speaking West Africa | Mr. Mandiaye Ndiaye | Senegal |
| Portuguese speaking Africa | Mr. Iaguba Djalo | Guinea Bissau |
| Chair, National Libraries Section | Ms. Sarah Negumbo | Namibia |
| Chair, Academic Libraries Section | Ms. Nyarai Chibanda | Zimbabwe |
| Chair, Public and Community Libraries Section | Ms. Neemat Abdulrahim | Nigeria |
| Chair, Library Consortia | Ms. Cecile Coulibaly | Côte d'Ivoire |
| Chair, National Library Associations Section | Ms. Comfort Asare | Ghana |
| Chair, Library Education & Training | Dr. Ayodele Alonge | Nigeria |
| Chair, Parliamentary Libraries Section | Ms. Chama Mfula | Zambia |
| Chair, IFLA Africa Section (co-opted) | Ms. Nthabiseng Kotsokoane | South Africa |
| Africans in Diaspora | Prof. Ismail Abdullahi | United States of America |
| Secretary to the Council | Ms. Doreen Appiah | Ghana |
List of presidents of AfLIA :
| Name | Tenure |
| Dr. John Tsebe | 2015 - 2019 |
| Mr. Mandla Ntombela | 2019 - 2021 |
| Mr. Alim Garga | 2021 - 2023 |
| Prof. Rosemary Shafak | 2023 - 2025 |

## Library type sections

Currently there are seven sections in AfLIA. Executives of the Sections are elected by the sectional members every two years. Chairpersons of Sections become automatic members of the Governing Council.

## Strategic programmes and activities

The official purpose, according to the organization is “to empower the library and information community to actively promote the African development agenda through dynamic services that transform livelihoods". The organization's programs and activities are administered by the Secretariat in collaboration with various (internal) sections and committees as well as strategic partners.

### Conferences and Roundtable Meetings
#### AfLIA Conferences and African Library Summits

AfLIA holds this library conference every two years. The conferences are usually dubbed; the nth AfLIA Conference and the nth African Library Summit and often held between May – July in member countries in an alternating fashion. The most recent conference was the 3rd AfLIA Conference and 5th African Library Summit, was held from 21–24 May 2019 in Nairobi, Kenya. It is expected that the next conference, 4th AfLIA Conference and 6th African Library Summit, will be held in 2019 in Accra, Ghana, according to the organization. The conference typically involves activities such as pre-conference workshops and seminars, paper, poster and ignite talk presentations, exhibitions, awards and honours sessions, cultural nights and other breakout sessions for Sections of the Association to meet. The Deputy President of Kenya, Mr. William Samoei Ruto, was the special guest of honour at the Cultural Night of the 2019 conference. The Association also holds its General Meeting and Governing Council Meetings during these conferences. AfLIA's conferences are notable for being one of the largest professional conferences organized on the continent, typically drawing library and information professionals, including exhibitors mainly from Africa, and other parts of the world.

#### African Public Library Summits

African Public Library Summits is continent-wide convening of public library leaders and policymakers in Africa. Unlike the AfLIA Conference and African Library Summits which targets all categories of LIS professionals, the African Public Library Summits are organized with focus on librarians and managers from the public library space across Africa. The conferences were held with funding from the Bill and Melinda Gates Foundation through the Global Libraries Initiative, to serve as a platform to discuss the opportunities for creating successful, 21st century libraries that contribute to the development priorities of African communities, countries and continent.
The first African Public Library Summit took place in Johannesburg in 2012, hosted by the University of South Africa Evidence show that the maiden Summit was not organized under the auspices of AfLIA, as the Association had not been established as at then but the second and third African Public Library Summits which took place in Ezulwini, Eswatini (formerly Swaziland), in 2016 and Durban, South Africa, in 2018 respectively, were organized by AfLIA. Since the Global Libraries Initiative came to a close at the end of 2018, it is unknown when and where the next African Public Library Summit will be held.

#### Roundtable Conference for African Ministers responsible for Libraries

In 2015, the Association initiated an advocacy platform meant to emphasize the role of libraries in knowledge acquisition and educational development and examine the progress made by Africa governments towards the library sector. The conference is also meant to provided leadership and guidance on how African governments can integrate libraries into their national development plans and also safeguard the allocation of resources towards the achievement of their goals.
The roundtable conference for African Ministers responsible for libraries (simply referred to as the Library Ministers' Meeting) targets and occasions the presence of African Ministers and or Ministries under whose jurisdiction the delivery of library and information services fall, as well as Directors of National Libraries or National Librarians. The conferences are often organized as a collaborative effort between the government ministry in charge of libraries, via the National Library or authorizing library body of the host country, and the African Library and Information Associations and Institutions (AfLIA).
So far, three Library Ministers' Meetings have been organized, that is 2017 and 2018. The most recent Library Ministers Meeting took place in October 2019 in Accra, Ghana and conference was represented by Ministers, Deputy Ministers, representatives or delegates and National Library Directors from 25 African countries.
One major milestone of the Library Minister's Meetings is that, host Ministers, who are by default chairpersons to the panel of ministers, release a document authorized by participating Ministers after their deliberations, which occur in-camera. These communiques serve as documented indication of the continuous commitment of participating African Ministers towards the development of the library sector in their respective countries. The Library Ministers' Meeting in 2015 birthed the Cape Town Declaration. The Library Ministers' Meeting in 2018 birthed the Durban Communique. The Library Ministers' Meeting in 2019 birthed the Accra Declaration.

### Leadership and Continuous Professional Development Programmes

Leadership is an integral part of the success of every organization. AfLIA executes three major leadership and continuous professional development programs namely INELI-SSAf, AfLAc and IYALI.

#### International Network of Emerging Library Innovators (INELI) - SSAf

INELI is a blended learning program initially funded by the Bill and Melinda Gates Foundation through the Global Libraries Initiative. The program was established to facilitate the transformation of public libraries into engines of development by supporting upcoming public librarians to develop innovative services for the benefit of their communities. AfLIA manages the implementation of the INELI program for Sub-Saharan Africa. The programme emphasizes fostering strong networks of emerging library leaders in Africa who have developed their knowledge, attitude and skills for leadership through a variety of learning environments and networking. The program provides e-learning courses via a Moodle platform to participants.
In addition, participants convene for training workshops during AfLIA pre-conferences and are expected to successfully carry out community-based projects before graduating. Two cohorts have been trained so far. The first cohort is reported to have been enrolled in 2016 and passed out of the program in 2018. The first cohort constituted 32 participants from 14 African countries. According to AfLIA, the second cohort is made up 34 participants from 10 African countries.

#### AfLIA Leadership Academy - AfLAc

This programme provides in-service training to build capacity of mid-level managers of libraries to effectively manage libraries in this dynamic era of technology and information. The AfLAc programme was developed in partnership with the Public Library Association (PLA), USA, and modelled on the PLA Leadership Academy. Training is provided through a blending learning approach, and is intended to bridge the gap between management of collections and link them, on one hand, to communities and, on the other hand, make libraries vibrant centres of communities, combining people, information and services. The academy enables library leaders to discover how they can contribute towards building their communities, form partnerships with non-library organisations, and develop comprehensive services that impact everyday lives of library users and communities.
Aside online training, participants of the programme periodically convene for training workshops during the Association's pre-conferences and are expected to embark community-based projects, based on an identified local problem. Towards the end of the program, participants embark on a professional exchange program to the United States of America (Chicago in 2019 and Nashville in 2020).
AfLAc cohorts join the PLA Leadership Academy cohorts for final training sessions, embark on library visits and participate in some sessions of the PLA conferences. Graduation ceremonies for participants of AfLIA Leadership Academy often take place during the exchange programme. Two cohorts have been trained so far and a call for the third cohort is underway, according to the organization. Prior to 2020, the AfLAc programme was targeted at public and community librarians, however, the program has been recently been revised to target African librarians from all library types.

#### Initiative for Young African Library Innovators - IYALI

This is a joint capacity building programme by AfLIA, International Federation of Library Associations (IFLA), and Electronic Information for Libraries (EIFL), but managed by EIFL. IYALI connects young librarians with their peers elsewhere in Africa, as well as in transitional and developing countries, giving them the opportunity to learn from each other, expand their outlook, gain new ideas and create a network to support each other. One's level on the management ladder is not a criterion for eligibility as long as one is young. However, there does not seem to be any specific definition to who qualifies as a young librarian.
The main aim is to empower young and forward-looking African public librarians with the leadership potential to embrace, set and realize ambitious expectations for innovative library services. These services contribute to sustainable development and provide the librarians with the confidence and vision to continue transforming library services, ensuring that libraries across Africa are constantly evolving to meet individual and community needs.

### Short courses

Early Literacy Development course
The course which was developed in partnership with Neil Butcher & Associates is a 5 weeks online training which teaches the staff of African public and community libraries how to drive early literacy skills development through exposing children in their communities to libraries as literacy-rich environments and story hours as windows of opportunities for gaining print and phonemic awareness in English language and their mother tongues. Importantly, the course introduces the concept and practice of open licensing as a means of increasing age-appropriate reading resources in mother tongues through the translation of openly licensed storybooks. This course runs for 5 weeks, is free and is facilitated by AfLIA.
Openness course
This course's main objective is to provide a grounded understanding of the openness spectrum in research and scholarship to African academic and research libraries staff. Participants in the course are also taught how to advocate for openness in their respective institutions in pertinent areas e.g., how to promote awareness about Open access, open data, open licensing, OERs as well as lead advocacy for institutional policies and possible adoption in these areas. The course which runs for 5 weeks is free, facilitated by AfLIA and was developed in partnership with OER Africa of Saide.

## Partners

AfLIA is in partnership with several organisations some of which are listed below.
* African Union
* Bibliotheca Alexandrina of The Arab Republic of Egypt
* Chartered Institute of Library and Information Professionals (CILIP)
* European Bureau of Library, Information and Documentation Associations (EBLIDA)
* International Federation of Library Associations and Institutions (IFLA)
* SAIDE and OER Africa
* Public Library Association (PLA) of the American Library Association
* The Technology & Social Change Group (TASCHA), University of Washington
* Wikipedia Library
* Wikimedia Foundation
* World Intellectual Property Organization (WIPO)
* Scholarly Publishing and Academic Resources Coalition - SPARC Africa
* Neil Butcher and Associates (NBA)
* William and Flora Hewlett Foundation

## Publications

* AfLIA Statements Declarations and Communiques - includes Statements about International Literacy for Development; Freedom of Information; Freedom of Access to Information and Freedom of Expression, Cape Town Declaration, Durban Communique and Accra Declaration, EIFL, AfLIA & IFLA Joint Call for Malawi to embrace spirit of Marrakesh Treaty .
* AfLIA Professional Reports - includes publication such as How African Libraries Contribute to the African Union Agenda 2063.