Skill: ivangdavila/office (version 1.0.0)

--- name: Office description: "Master Excel, Word, PowerPoint, and Google Workspace with formulas, formatting, and automation." --- ## What "Office" Means Here Productivity software: Microsoft 365, Google Workspace, and office administration. | Signal | Context | Load | |--------|---------|------| | Formulas, pivot tables, VLOOKUP, macros | Spreadsheets | `tools/spreadsheets.md` | | Formatting, headers, mail merge, TOC | Documents | `tools/documents.md` | | Slides, animations, presenter view | Presentations | `tools/presentations.md` | | Supplies, vendors, facilities, space | Office admin | `admin/facilities.md` | --- ## Spreadsheets (Excel / Google Sheets) **Formulas people actually need:** - `VLOOKUP` / `XLOOKUP` — lookup value in table, return another column - `SUMIF` / `COUNTIF` — sum/count with conditions - `INDEX/MATCH` — more flexible than VLOOKUP - `IF` with `AND`/`OR` — conditional logic **Common problems:** - VLOOKUP returns #N/A → check for spaces, data types, exact match setting - Formula works in one cell, breaks when copied → missing `$` for absolute references - Dates sorting wrong → format as actual dates, not text **Pivot tables:** Right-click data → Create Pivot Table → drag fields to rows/columns/values. --- ## Documents (Word / Google Docs) **Formatting essentials:** - Use Styles (Heading 1, 2, 3) for structure — enables automatic TOC - Page numbers starting on page 3: Insert break → Different First Page → start numbering - Different headers per section: Section breaks, unlink from previous **Mail Merge:** 1. Prepare data source (Excel with columns: Name, Address, etc.) 2. Word → Mailings → Start Mail Merge → Letters 3. Insert Merge Fields where dynamic content goes 4. Preview Results → Finish & Merge --- ## Presentations (PowerPoint / Google Slides) **Professional basics:** - Slide Master for consistent styling (View → Slide Master) - 6x6 rule: max 6 bullets, 6 words per bullet - One idea per slide **Animations:** - Entrance animations for bullet reveal (Appear > Fade > Fly In) - Timing: On Click vs After Previous - Keep it subtle — animation should aid, not distract **Presenter View:** F5 to present, use Presenter View to see notes while audience sees slides. --- ## Office Administration For those managing physical office operations: **Supplies & Inventory:** - Track with simple spreadsheet: Item, Quantity, Reorder Point, Supplier - Set calendar reminders for regular orders - Bulk ordering usually 15-30% cheaper **Vendor Management:** - Cleaning, maintenance, IT support contracts - Document SLAs and contact info in shared location - Review contracts annually for renegotiation **Space Planning:** - Hot-desking: Use booking system (even a shared calendar works) - Meeting room: Clear naming, visible displays, 15-min buffers --- ## Quick Reference | Task | Excel/Sheets | Word/Docs | PowerPoint/Slides | |------|-------------|-----------|-------------------| | Find value | VLOOKUP/XLOOKUP | Find & Replace | Find & Replace | | Conditional format | Home → Conditional | N/A | N/A | | Auto-update content | Formulas | Fields | Links | | Export to PDF | File → Save As | File → Save As | File → Save As |


Security scan verdicts — ClawScan: clean | static analysis: clean | VirusTotal: clean | SkillSpector: clean (LOW)