Skill: 1kalin/afrexai-license-manager (version 1.0.0)

# Software License Manager Audit, track, and optimize your organization's software licenses. Finds waste, flags compliance risks, and builds a renewal calendar. ## What It Does 1. **License Inventory Audit** — Catalog every SaaS subscription, perpetual license, and open-source dependency across the org 2. **Waste Detection** — Flag unused seats, duplicate tools, and zombie subscriptions burning cash 3. **Compliance Risk Scanner** — Identify expired licenses, exceeded seat counts, and audit-risky gaps 4. **Renewal Calendar** — Build a 12-month renewal timeline with 60/30/15-day alerts 5. **Negotiation Prep** — Generate vendor scorecards with usage data, alternatives, and leverage points 6. **Cost Optimization Report** — Recommend downgrades, consolidations, and tier changes with projected savings ## How to Use Tell the agent what you need: - "Audit our software licenses" → full inventory + waste report - "Find unused SaaS subscriptions" → waste detection with savings estimate - "Build a license renewal calendar" → 12-month timeline with alerts - "We're renewing Salesforce — prep negotiation" → vendor scorecard + leverage analysis - "Check our open-source license compliance" → dependency scan for GPL/AGPL risks ## Audit Framework ### License Categories | Category | Examples | Risk Level | |----------|----------|------------| | SaaS Subscriptions | Salesforce, HubSpot, Slack, Zoom | Medium — auto-renews silently | | Perpetual Licenses | Microsoft Office, Adobe CS6 | Low — but may lack support | | Usage-Based | AWS, Twilio, Stripe | High — unpredictable costs | | Open Source | GPL, MIT, Apache, AGPL | Compliance risk if commercial | | Enterprise Agreements | Microsoft EA, Oracle ULA | High — complex true-ups | ### Waste Indicators - **Ghost seats**: Licensed users who haven't logged in 60+ days - **Duplicate tools**: Multiple tools serving same function (e.g., Zoom + Teams + Meet) - **Tier bloat**: Enterprise tier when Standard covers actual usage - **Orphan licenses**: Departed employees still consuming seats - **Shelf software**: Purchased but never deployed ### Compliance Red Flags - Seat count exceeds license agreement - Using software past license expiration - GPL/AGPL code in proprietary products without disclosure - Non-commercial licenses used commercially - Unlicensed copies on employee machines ## Renewal Calendar Template ``` | Vendor | Product | Annual Cost | Renewal Date | Alert Date | Action | |--------|---------|-------------|-------------- |------------|--------| | [Name] | [Product] | $XX,XXX | YYYY-MM-DD | 60 days prior | Review/Negotiate/Cancel | ``` ## Negotiation Prep Scorecard For each renewal: 1. **Current spend** — annual + per-seat breakdown 2. **Actual usage** — DAU/MAU, feature adoption rate 3. **Alternatives** — 2-3 competitors with pricing 4. **Leverage points** — multi-year discount, volume pricing, competitor quotes 5. **Walk-away price** — your BATNA if vendor won't budge 6. **Timing** — best: 90 days before renewal, negotiate with fiscal year pressure ## Cost Optimization Playbook ### Quick Wins (Week 1) - Remove departed employee seats → typical savings: 8-15% of SaaS spend - Cancel unused trials and forgotten subscriptions - Downgrade over-provisioned tiers ### Medium Term (Month 1-3) - Consolidate duplicate tools (pick one, migrate) - Renegotiate top 5 vendors by spend - Implement approval workflow for new subscriptions ### Strategic (Quarter 1-2) - Enterprise agreement consolidation - Annual vs monthly billing optimization (typically 15-20% discount) - Build internal tool alternatives for simple SaaS ## Industry Benchmarks - Average company wastes **25-30%** of SaaS spend on unused or underused licenses - Companies with 100+ employees average **130+ SaaS tools** (most don't know exact count) - License audit typically recovers **$1,000-$3,000 per employee per year** - Open-source compliance violation fines: **$100K-$5M+** depending on jurisdiction ## Output Formats - **Executive Summary** — 1-page waste + risk + savings overview - **Detailed Audit Report** — full inventory with status, usage, recommendations - **Renewal Calendar** — spreadsheet-ready timeline - **Vendor Scorecard** — per-vendor negotiation brief - **Compliance Report** — risk register with remediation steps --- ## Go Deeper This skill handles the audit and optimization framework. For full industry-specific automation contexts: 🔗 **[AfrexAI Context Packs](https://afrexai-cto.github.io/context-packs/)** — $47 per industry. SaaS, Fintech, Healthcare, Legal, and 7 more verticals with complete agent configurations. 🔗 **[AI Revenue Calculator](https://afrexai-cto.github.io/ai-revenue-calculator/)** — Find out how much your org is losing to manual processes. 🔗 **[Agent Setup Wizard](https://afrexai-cto.github.io/agent-setup/)** — Configure your AI agent stack in minutes.

path: README.md
content: # Software License Manager

Audit, track, and optimize software licenses across your organization. Catches waste, flags compliance risks, and preps vendor negotiations.

## Why

Average company wastes 25-30% of SaaS spend on unused seats and forgotten subscriptions. A proper audit recovers $1,000-$3,000 per employee per year.

## What You Get

- **Full license inventory** — SaaS, perpetual, usage-based, open-source, enterprise agreements
- **Waste detection** — ghost seats, duplicate tools, tier bloat, orphan licenses
- **Compliance scanner** — expired licenses, exceeded seats, GPL/AGPL risks
- **12-month renewal calendar** — with 60/30/15-day alerts
- **Negotiation scorecards** — usage data, alternatives, leverage points, walk-away prices
- **Cost optimization roadmap** — quick wins, medium-term consolidation, strategic plays

## Quick Start

Install in OpenClaw, then:
- "Audit our software licenses"
- "Find unused SaaS subscriptions"  
- "Build a renewal calendar"
- "Prep negotiation for our Salesforce renewal"

## More from AfrexAI

- 🛒 [Context Packs](https://afrexai-cto.github.io/context-packs/) — $47/industry, 10 verticals
- 📊 [AI Revenue Calculator](https://afrexai-cto.github.io/ai-revenue-calculator/)
- ⚙️ [Agent Setup Wizard](https://afrexai-cto.github.io/agent-setup/)


Security scan verdicts — ClawScan: clean | static analysis: clean | VirusTotal: clean | SkillSpector: clean (LOW)