NationalLibraryOfScotland/medical-history-of-british-india huggingface dataset:
49
Plague
corre-
spondence.
131. All correspondence about plague should be addressed
to the Secretary to Government, Local and Municipal Depart-
ment, and should be marked with the word "Plague" in red
ink on the outside covers and on the left-hand corner of the
papers. Telegrams should be addressed to " Madras, Plague.''
Note.—AH communications, except reports or returns on printed forms, should be
forwarded with a docket sheet, copies of which are supplied by the Superintendent,
Government Press.
132. All references regarding account matters should be
addressed to, or forwarded through, the Accountant-General.
133. Plague correspondence should be entered in a
separate current register, and the papers shown against a
new item "Plague" in the quarterly business returns. A
separate series of numbers should be given to the disposals,
and the question of destroying or retaining them should be
dealt with in accordance with Board's Proceedings, No. 101,
dated 18th April 1893. As regards passports, however, they
are of no use after the expiration of the period of observation
and may then be destroyed except where they are required
or likely to be required in connection with any prosecution
or for any special purpose.
Note.—In Appendix II-P is given a list of plague records showing when each
item may be destroyed.
134. Copies of printed Government orders relating to
plague matters need not ordinarily be supplied to medical
subordinates, sanitary inspectors or chairmen of unions, or
to each member of a municipal council. Where necessary,
district circulars embodying the purport of the Government
orders should be issued to subordinate officers. Spare copies
of Government orders are at present distributed in accord-
ance with the statement printed as Appendix II-Q.
135. Copies of all important orders passed by the Govern-
ment in regard to the prevention and suppression of plague
will be supplied from the Government office to the Assistant
Adjutant-General, Ninth Division, and the General Officers
Commanding Districts in the Madras Presidency, who should
also be furnished by Collectors with similar orders issued
by themselves.
138. The Superintendent, Government Press, should
supply all Collectors with the required number of copies
of notifications of lists of plague-infected areas for circula-
tion with District Gazettes. Vernacular translations of these
notifications may be prepared and issued by the Collectors
themselves.
4*
50
137. All establishments proposed to be employed in
connection with plague require the sanction of Government.
In the case of appointments which are added to an existing
establishment in consequence of extra work occasioned by
plague, and the cost of which is under the standing orders
debitable to the ordinary service heads, the application for
sanction should be forwarded with the prescribed proposition
statement through the head of the administrative department
concerned. Applications for additional establishments the
cost of which is debitable to 3-A. Land Revenue, should be
submitted to Government through the Accountant-General
and not through the Board of Revenue. No proposition state-
ments are necessary in the case of temporary appointments
which are not additions to existing establishments and which
have been created solely on account of plague. Sanctions for
establishments employed under this rule will remain in force
to the end of the following March or September whichever is
earlier, unless for special reasons a different date is specified
in the order in any particular case. On the 1st of March
and on the 1st of September, each Collector will submit in a
single communication proposals for the retention of such of
the establishments as, in his opinion, should be retained in
the ensuing half-year, clearly explaining the necessity for
the retention of each establishment proposed to be retained.
Special sanctions should however be obtained for all additional
establishments which it may be found necessary to employ in
the course of the half-year, but all such sanctions will expire
at the end of the half-year unless otherwise directed. Collec-
tors should also submit proposals from time to time in respect
of such reductions in establishments as may be feasible and
should certify in the monthly establishment lists submitted
by them that the establishments which it is proposed to retain
are necessary (G.O., No. 62(3 P., dated 24th May 1905).
137-A The following rules shall be observed in fixing
the pay of temporary appointments required for plague
duty :—
(1) In the case of additions to an existing establish-
ment, the pay of additional appointments shall ordinarily be
the pay of the lowest paid appointment or grade in the
establishment to which the extra appointment is to be added
for the class of duties to be performed.
(2) In the case of additional appointments which do
not strictly form part of any existing establishment, the pay
should be such as the officer submitting the application
considers to be proper and necessary. If a temporary
61
appointment is filled by an officer already in the service of
Government, the salary of the temporary post, while not
exceeding the sanctioned pay of the temporary appointment,
should also not exceed the salary admissible under article 81
of the Civil Service Regulations, viz;., the pay or salary which
but for his deputation the officer concerned would have con-
tinued to draw plus a deputation allowance of one-fifth of
salary. Exceptions from this rule require the prior sanction
of Government which will be granted only in very special
cases.
137-B. Applications for sanction to additional plague
establishments or additional plague expenditure should invari-
ably state whether the Collector or the Head of the department
concerned can, with reference to Rule 147 infra, reappropriate
for the extra charge from the quarterly allotments passed by
Government in the latest plague estimates and when such
a course is not practicable the application should specify
particulars regarding the additional allotment required.
138. Collectors should submit every month a printed list
of officers of all classes, including troops, employed on plague
duty, in accordance with the instructions contained in Plague
Commissioner's Proceedings, No. 762-z dated 22nd November
1898, No. 1047, dated 28th December 1898, and G.Os.,
No. 1504 P., dated 17th October 1899, No. 656, dated 7th
March 1899 and No. 626 P., dated 24th May 1905. The
Inspector-General of Police should prepare similar lists of all
police engaged in plague work, and the Surgeon-General
should also submit a return showing all medical officers on
plague duty and all temporary doctors obtained from England,
with their stations, pay and allowances. The lists should be
submitted by the Inspector-General of Police not later than
the 10th and by the other officers not later than the 5th, of
each month, and should be distributed as follows :—
One copy to the Chief Secretary to Government,
Financial department.
Three copien to the Secretary to Government, Local
and Municipal department.
Two copies to the Accountant-General.
One copy to the Sanitary Commissioner.
The lists need not be reprinted every month, any minor
alterations being made in manuscript.
Allowances.
139. The conduct of plague operations in an infected
district must be regarded as part of the general duty of the
executive officers of the district. Save in exceptional cases
no recommendation should be made for the grant of special
salary, allowance or pension for plague duty.
140. The Government of India have authorized the grant
of special allowances to medical officers for plague duty per-
formed in addition to their ordinary work in cases where
it is sufficiently arduous to deserve special remuneration.
The Local Government may also sanction local allowances
to officers of other classes provided their plague work lies
entirely outside their ordinary and legitimate duties. The
Secretary of State has also sanctioned the grant of extraordi-
nary pension to the families of police-men who die of plague
contracted in the execution of their duties in plague-stricken
localities, provided such duties entail imminent risk from
plague.
141. The special allowances given to certain classes of
officers for plague dnty and the salaries attached to special
temporary appointments created on account of the plagne
are shown in Appendices IT-E, and II-S. All questions
relating to the grant of such allowances should be referred
for the orders of Government.
148. No expenditure in connection with plague establish-
ments or for the carrying out of works shall be incurred
without the previous sanction of Government. Collectors
are, however, authorized to incur, subject to the existence
of budget provision, expenditure on the following items in
connection with plague preventive measures :—
(1) Construction of, or repairs to, sheds up to a limit
of Rs. 250 in each case.
(2) Compensation for destruction of grain, clothes,
roofs of houses, &c,
(3) Entertainment of temporary servants on daily
wages for short periods for disinfection purposes
or for attendance upon stray plague cases in
out-of-the-way places.
(4) Purchase of fuel and tacks for disinfecting
machines.
143. All Collectors, the Surgeon-General, the Inspector-
General of Police and the Sanitary Commissioner are required
to submit estimates of plague expenditure in the forms
prescribed, and on the dates fixed, in the next following rule.
The estimate submitted by the Surgeon-General should include
provision for all medical officers and nurses (if any) who have
been sent out by the Secretary of State and are temporarily
attached to hospitals in Madras prior to their being posted to
plague duties,
53
144. The following estimates of plague expenditure
should be submitted by the officers mentioned in the last
preceding rule :—
(i) An estimate to reach Government on the 1st March
in the following form and to provide for expenditure in the
ensuing official year :—•
Quarterly statement showing grants already sanctioned and the grants
required for plague expenditure in the district of
for the
first half-year 0/190
-190
.
Detailed account number.
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5
Explanatory
remarks.
6
* In Deoember*-Dt(Ze oíanse (iii).]
54
(ii) An estimate to be despatched to Government on the
5th September in the following form : —
Quarterly statement showing grants already sanctioned and the grants
required for plague expenditure in the district of
for the
second half-year of 190 -190 .
Detailed account
number.
K ft
ro O
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Explanatory
remarks.
7
* In March—vide clause (i).
55
(iii) A revised estimate for the year current and a
budget estimate for the ensuing year in the subjoined form
to'be despatched to Government on the 5th December for
inclusion in the preliminary edition of the Civil Budget
Estimate :—
Revised estimate for 160 -190 and budget estímate for 190 -190 of
plague expenditure in the district of
Ketailed account number.
à tí* tí ¡\
« a
03
t>>
t>~> a>
'S-«
«t tj f-1
-S.S ts
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1
Revised estimate for
S î
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S-P1 0
<o ¡25
'S rí2
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S o
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<4
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W
3
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5
Explanatory
remarks.
G
* Tu September—vide claiase (ii).
The figures in column 5 of this estimate should be based
on the conditions existing at the time of framing the estimate.
56
145. The estimates should be submitted for all major and
minor heads of account concerned and complete explanations
for all variations in the columns of figures should be entered
in a facing page opposite the figures themselves. They
should be submitted in four main portions : viz., (1) Provincial,
(2) Local, (3) Municipal and (4) Cantonment funds ; but in
order to expedite the disposal of the estimates, the Local,
Municipal and Cantonment funds portions should be submitted
to the Local and Municipal department (Plague) direct, the
Provincial portion being submitted to the Financial depart-
ment. The several portions should be submitted by
budgeting officers simultaneously and punctually. Orders on
the entire estimate for each district will issue from the
Financial department.
145-Á. The following instructions should be carefully
attended to by budgeting officers :—
(i) (a) When submitting plague estimates, budgeting
officers should invariably reconcile the allotments proposed
on account of Salaries and Establishments with the entries in
the latest list of plague establishments and explain differ-
ences, where such exist, in the page for explanatory remarks
in the estimate.
(b) Provision should, as a rule, be made in the
estimates for existing establishments, but where such is not
the case full explanation should be afforded.
(c) The necessity for any provision of Rs. 300 and
upwards under Supplies and Services or Contingencies should
be explained.
(ii) If in any case the estimates as framed by budgeting
officers under Local and Municipal exceed the provisions made
in the annual budget of the district board or municipality
concerned, it should be stated how it is proposed to meet the
excess expenditure.
(iii) The figures for each municipality should be given
separately in the estimates.
(iv) In framing the estimates the totals under each
head of account should, as far as possible, be rounded to tens
or to even hundreds of rupees, annas and pies being omitted.
(v) The actual expenditure as reported by budgeting
officers in the plague estimates under Local and Municipal
should correspond with the figures communicated to the
Accountant- General by the presidents of district boards and
the chairmen of municipal councils.
146, Collectors, chairmen of municipal councils and
other officers concerned with the control of plague expendí-
67
ture will be reminded that they are primarily responsible for
making provision in the estimates for the necessary expendi-
ture in each quarter of the year ; that expenditure can be
incurred only against the quarterly allotments passed by
Government ; and that applications should be made for ad-
ditional allotments immediately it is foreseen that the actual
expenditure in any quarter is likely to vary considerably from
the latest estimate for that quarter which has been accepted
by Government. At the same time these officers should
keep Government informed of savings to the extent of
Rs. 500 and above which are likely to accrue in the estimated
expenditure in consequence of reduction of establishments
or other causes. It should be remembered that the savings
of one quarter are not available, in the absence of reallotment,
for expenditure in a subsequent quarter, and that savings
arising from the fact that the plague estimates accepted
during the year do not utilise fully the allotments existing
in the sanctioned budgets of local bodies should not be
utilised by district boards and municipalities for non-plague
purposes.
147. Collectors can themselves effect transfer of funds
from one detailed head to another under the samo minor head,
and, subject to budget provision, they may also sanction all
deviations and excesses in estimates previously sanctioned by
Government up to a limit of 5 per cent, of the total amount
of each estimate. In the case of urgent works and repairs
costing Rs. 25 or less, estimates may be dispensed -with pro-
vided the bills are passed by the Collector, and the usual
certificates are furnished by the officers responsible for the
work being properly carried out.
148. Forms of estimates win be printed and supplied by
the Accountant-General. No changes shall be made in the
form without the approval of the Government in the Financial
department.
149. Each municipality will bear its own plague charges.
As regards district boards, the measures adopted in frontier
districts proper, i.e., those districts which adjoin plague-
Stricken areas outside the Madras Presidency, not only
benefit those districts themselves as being nearest the seat
of infection, but also protect other portions of the presidency
as well. This condition is also fulfilled, in some measure,
by districts in which railway inspection stations have been
established by notification in the Fort St. George Gazette.
Expenditure incurred by district boards in such districts on
08
plague preventive measures is therefore distributed by Gov-
ernment in the ratio of one-third in frontier districts proper
and of one-fourth in railway inspection districts against the
district in which the expenditure is incurred, the remaining
two-thirds or three-fourths, as the case may be, being contri-
buted by the other districts of the presidency rateably to their
annual receipts as shown in their budget estimates for the year.
The budget estimates should, however, provide for the gross
expenditure to be incurred by each district board, credit for
the contribution being taken subsequently 011 advice from the
Accountant- General.
150. If any district board or municipality finds its funds
unequal to the burden of plague charges, it should revise its
budget by omitting all avoidable expenditure, and in the last
resort may apply for an advance from provincial funds or for
a loan from the Government of India. Care should be taken
that advances granted by Government to local bodies to meet
plague expenditure are applied to the precise purposes for
which the advances were made, and are not utilized to relieve
their ordinary funds of expenditure on sanitary, medical and
other objects.
151. The clothing specified in Rule 109 will be supplied
to the troops regimentally ; and as soon as it has been issued,
and the bill countersigned by the Collector, the military
department will debit the cost to the civil department in
the exchange account rendered by the Controller of Military
Accounts to the Accountant-General, who will make the
necessary adjustments and recover the amount from the local
body concerned.
152. The Accountant-General should submit quarterly
statements of audited charges—direct and indirect—under
Provincial, Local, Municipal and Cantonment funds in the
form prescribed in G.O., No. 656, Financial, dated 29th Sep-
tember 1905 (Appendix II-V). The statements should also
show all expenditure incurred in connection with plague
which has not been brought to book as direct or indirect, e.g.,
the emoluments of officers and establishments forming part
of existing departments or services and not replaced by substi-
tutes, but exclusively engaged on plague duties, and should
reach Government on the 12th of the second month of the
quarter succeeding that to which the accounts relate. Five
copies of these statements should be submitted to the
Financial department and two to the Local and Municipal
(plague) department.
59
153. Appendix II-T shows the proper classification of
charges commonly incurred in connection with plague :
(i) " Direct " plague expenditure means expenditure
exhibited in the Government accounts under the head 24-D.
MEDICAL—Grants for Medical Purposes—Expenses in connection
with Bubonic Plague. " Indirect " plague expenditure means
extra expenditure due to plague but brought fco account under
the ordinary appropriate service heads.
(ii) The amount of indirect plague expenditure is
therefore not ascertainable from the ordinary provincial and
incorporated local fund accounts and special statements are
prepared in the course of audit by the Accountant-General
in the case of expenditure from general revenues and by the
treasury officer in the case of expenditure from incorporated
local funds.
(iii) To facilitate the preparation of these statements all
officers who draw bills for indirect plague expenditure should
write conspicuously at the head of each such bill, beside the
account head, the word PLAGUE in red ink. If only some
of the items in a bill are indirect plague charges, the word
PLAGUE should be written against each such item instead
of at the head of the bill.
(iv) It is to be noted that pay and allowances of officers
and establishments forming part of existing departments or
services whose employment on plague duty docs not involve
the payment of salaries to other persons for the performance
of their legitimate duties (even though, they may be exclusively
engaged on plague duties) and not receiving extra allowances
on account of plague, do not constitute indirect plague charges
(and of course are not direct plague charges) because they
do not involve extra- expense. A statement should be for-
warded to the Accountant-General by the 20th of each month
showing the pay and allowances, drawn in the previous month,
of officers and establishments so employed.
(v) From the above it will be seen that the distinction
between direct and indirect plague expenditure affects the
accounts of incorporated local funds expenditure and provincial
expenditure. As regards excluded local funds this distinction
is unnecessary and all extra expenditure, i.e., expenditure
which would not have been incurred but for the occurrence or
imminence of plague may be shown under the head Plague.
(vi) Contingent expenditure on account of plague, e.g.,
stationery, postage, telegrams, office furniture and such lite
should be charged against the heads of account to which the
salaries of the officers incurring such expenditure are debited.
CO
In regard to establishments newly entertained to deal with,
plague, the principle that officers of superior grades should be
charged to PROVINCIAL, and those of inferior grades to LOCAL,
should be applied. With regard to establishments dependent
on officers newly employed to deal with plague, the principle
that the charge should follow the pay of the officer on whom
the establishment is dependent should hold both in regard to
establishments and contingencies. The cost of tents supplied
to officers on plague duty will follow the debit of the pay of
the officers.
154, Fines recovered in prosecutions under the plague
regulations should be credited to fines under Law and
Justice.