NationalLibraryOfScotland/medical-history-of-british-india huggingface dataset:
4
INDENTS AND VOUCHERS.
[SECT.XIII.
but when the indent is for the conveyance of sick carriage, to which no Euro-
pean officer is attached, the certificate should be signed by the officer despatch
ing or ordering the same.
12. INDENTS SANCTIONED BY THE MEDICAL DEPARTMENT.—The following
vouchers require the sanction of an administrative officer of the Medical
Department :—
Monthly indents for perishable articles.
Monthly abstracts of diets.
Indents for extra servants—(on the first occasion only).
Indents for hospital furniture.
Indents for Medical Stores and Surgical Instruments.
Indents for Stationery.
Indents for Coal tar (Ordnance Department).
13. Commissariat Indents. —The following form is to be adhered to :—
FORM.
Indent No. of 1869-70, on the Commissariat Department, for the under-
mentioned Articles required for the use of
Station and Date.
1
Nature of
Demand.
2
Estab-
lished pro-
portion
3
Balance in hand
this day.
4
Now in-
dented for.
5
Why
required.
6
Authority
and Date.
7
Remarks.
T h e e n t r i e s i n t h i s c o l u m n s h o u l d n o t e f o r w h a t a r t i c l e s ( o r t h e n a t u r e o f t h e s u p p l y f o r w h i c h ) t h e r e q u i s i t i o n e n t r i e s i n t h i s c o l u m n s h o u l d c o r r e s p o n d w i t h n o m e n c l a t u r e .
A s t h e e s t a b l i s h e d p r o p o r t i o n v a r i e s w i t h s t r e n g t h i n v i e w t o s h o w h o w t h e n u m b e r s e n t e r e d i n t h i s c o l u m n a r e a r r i v e d a t , g i v e e x p l a n a t i o n o n t h e i n n e r f o l d o f t h e r e v e r s e s i d e .
T h e m a n n e r i n w h i c h t h e e s t a b l i s h e d p r o p o r t i o n b e c a m e i n c o m - p l e t e i s t o b e s t a t e d , f o r i n s t a n c e , i n H o s p i t a l I n d e n t s . I . T h e l a s t b a l a n c e i s b r o u g h t f o r w a r d . I I . I n c r e a s e b y r e c e i p t s , & c . I I I . A g g r e g a t e t o t a l . I V . D e c r e a s e b y i s s u e s , c o n d e m n a t i o n , & c . V . B a l a n c e i n h a n d t h i s d a y .
W h e n t h e d e c r e a s e i s d u e t o p r o c e e d i n g s o f a c o m m i t t e e , c o p y o f t h e p r o c e e d i n g s s h o u l d a c c o m p a n y .
T h i s c o l u m n t o s h o w p u r p o s e o r s e r v i c e f o r w h i c h r e q u i r e d , o r o n w h o s e ( o r o n w h a t ) a c c o u n t r e q u i r e d . B y t h i s c o l u m n t h e s u p p l y i n g o f f i c e r a n d A u d i t D e p a r t m e n t w i l l b e a b l e t o d e t e r m i n e w h e t h e r t h e r e q u i s i t i o n h a s b e e n m a d e o n c o m p e t e n t a u t h o r i t y , o r i n a c c o r d a n c e w i t h R e g u l a t i o n s .
N . B . — I n d e n t s s h o u l d b e s i g n e d b y t h e I n d e n t i n g O f f i c e r , a n d n o t b y a s u b o r d i n a t e o n l y . S a t i s f a c t o r y e v i d e n c e i s r e a s o n t h e I n d e n t s h o u l d b e r e c e i p t e d b y I n d e n t i n g O f f i c e r .
SECT. XIII.]
INDENTS AND VOUCHERS.
5
"I hereby certify that the articles above specified are indispensably necessary
for the purpose mentioned, according to the best of my judgment and belief, after
the most careful examination.”
A. B.
(Indents from departments should be countersigned by heads of depart-
ments, except in cases when Regulation sanctions the countersignature by
Deputy.)
Indents on the Commissariat department requiring sanction of the
Inspector General, will be forwarded by indenting officers to the Deputy
Inspector General of Hospitals of the Circle, by whom they will be sent to
the Commissariat officer, who after entering them in his register, will forward
them with a list to the Inspector General. The originals of all receipted
Indents will, after sanction by the Inspector General, be forwarded direct to the
Examiner of Commissariat Accounts, and the duplicate indents will be returned
to the Deputy Inspector General for delivery to the executive Commissariat
officer. The original and duplicate of indents not receipted, will, after sanc-
tion, be both returned to the Deputy Inspector General for delivery to the
executive Commissariat officer, who will after obtaining the receipt of the
Medical officer, himself forward the original to the Examiner of Commissariat
Accounts.
14. European Medicines and Instruments. —Indents for medicines
and instruments for the use of European and Native Regiments, Civil Hospi-
tals and Institutions are to be prepared annually, under ordinary circum-
stances, by regimental surgeons, or other Medical staff in charge of hospitals,
according to the prescribed form :—
FORM.
Annual Indent for European Medicines, Instruments, and utensils for the use of
Effective Strength.
Total sick in past year.
Average daily sick
for the past year.
Europeans.—
Europeans.—
Europeans.—
Natives.—
Natives_—
Natives_—
N u m b e r s .
Medicines.
R e m a i n e d o n t h e
R e c e i v e d o n A n n u a l I n d e n t d a t e d
R e c e i v e d o n e x t r a I n d e n t d a t e d
T o t a l .
E x p e n d e d s i n c e .
R e m a i n i n g i n s t o r e . R e q u i r e d f o r t h e e n s u i n g y e a r .
P a s s e d a n d o r d e r e d t o b e s u p p l i e d . *
A c t u a l l y s u p p l i e d . †
1 Acacia.
lbs. oz. lbs. oz.
l b s .
oz.
lbs. oz. lbs. oz. lbs. oz. lbs. oz. lbs. oz. lbs. oz.
2 Acetum.
3 Acid Aceticum.
4 — Citricu
m &c. &c.
* This column is filled up by the Administrative Medical Officer.
† This column is filled up by the Store-keeper.
6
INDENTS AND VOUCHERS.
[SECT. XIII.
At the foot of the indent the following declaration is to be signed by the
indenting officer :—
" I declare upon my honour, that the medicines supplied on my Indent, have
been, and shall be, solely expended for the purposes of the service, as strictly
imposed upon me by my public duty.
" I also declare that I have carefully ascertained the quantities returned
above, as " remaining in store" to be correct, and that the quantities " required"
have been filled in with my own hand."
On receipt of the supply sanctioned by the Administrative Medical
Officer, the indenting officer will endorse the following certificate on the
indent :—
" The above-named Medical Stores were received on the
day of
— — — — — — — — — —
1 8 ,
t h e y w e r e u n p a c k e d i n — — — — — — — p r e s e n c e a n d c a r e f u l l y e x a m i n e d
b y — — — — — — a n d — — — — — — c e r t i f y t h a t t h e y a r e o f g o o d q u a l i t y a n d c o r r e s p o n d
with the Indent."
Surgeon.
15. The indents are to be prepared, and dated on the 1st April, and are
to be transmitted to Deputy Inspectors of Circles, by whom they are to be
checked and countersigned. The indents of Medical officers, stationed in
divisions where Medical depôts are established, are to be passed and complied
with on the authority of Deputy Inspectors Generāl, and the indents of those
officers receiving supplies direct from the Presidency Stores are to be trans-
mitted by the Deputy Inspector General of the Circle to the Principal Medical
Store-keeper, who will ascertain their correctness, and forward them to the
Inspector General of the British or Indian Medical Department for sanction,
as the indenting officer may belong to one or the other branch of the service.
16. Medical officers are to confine their requisitions to the articles
included in the printed indents on all occasions, except when they are of
opinion that some article, not therein specified, might be of essential benefit
to the sick ; and they will then explain the circumstances, which, in their
judgment, render necessary the article so required, for the consideration of
the Deputy Inspector General,who will authorize the supply if he considers it
proper and expedient to do so. As a rule, only the recognised preparations of
the British and Indian Pharmacopœias, are kept in stock at the store depôts.
17. EXTRA INDENTS TO BE AVOIDED AS MUCH AS POSSIBLE.—Extra Indents for
Medicines should be avoided as much as possible ; and if due attention is paid
to the preparation of the annual Indent, such extra demands will rarely be
necessary. Medical officers are to submit along with every extra Indent an
explanation of the causes of the unforeseen expenditure, which has led to the
additional requisition.
SECT. XIII.]
INDENTS AND VOUCHERS.
7
18. It would be an ill-judged economy to withhold from the officers of
the Medical Department, in India, any medicine of acknowledged efficacy
and importance ; but it must be obvious that it can never be contemplated
to issue to Army hospitals every article of doubtful, or limited utility, which
might occasionally be prescribed in an extensive fixed establishment.
19. SIMPLICITY OF PRESCRIBING ENJOINED.—The principal object should.
be to simplify the mode of prescribing as much as possible consistently with
efficiency, and Medical officers, in prescribing, shall give the directions for
the preparation of medicines, and for its use, in English and in the plainest
and simplest language. In Dispensary practice, and in Native Hopitals
generally, the indigenous drugs of the Indian Pharmacopoeia are to be used
whenever they can be conveniently substituted for the more expensive supplies
drawn from Europe.
20. INDENTS FOR MEDICINES TO BE PREPARED BY EXECUTIVE MEDICAL
OFFICERS.—Executive Medical officers will, in all cases, superintend the pre-
paration of Indents for medicines and. surgical instruments, and they will
be held strictly responsible for the correctness of the returns of medicines, &c.
expended. The column headed " required for the ensuing year," is invariably
to be filled up in the hand-writing of the indenting officer.
21. Indents of 1st class are allowed for Garrison Hospitals, European
Regiments, Batteries of Artillery, and certain Civil Hospitals—2nd, class
Indents for Native Corps and 2nd Class Civil Hospitals, and 3rd class Indents
for out-stations and minor charges.
22. Instruments and utensils noted below are not to be entered as
expended in indents at head quarter stations, without the sanction of the
Deputy Inspector General ; all articles which the Medical officer may propose
to report as " expended," shall be arranged, for the inspection of the Deputy
Inspector General, at his visit immediately preceding the date of the annual
Indent. All such articles, which the Deputy Inspector General may consider
to be unserviceable, are to be returned. into division stores, with the exception
of broken glass pantiles, mortars, saucepans, &c., and, without being entered
in any of the store returns, are to be sold annually with the store lumber, &c.
INSTRUMENTS.
Bougies.
Inhalers.
Lancets, bleeding.
Porringers for blood.
letting.
Splints.
Syringes.
Urinals.
UTENSILS.
Bed pans.
Bolus knives.
Measures, graduated.
Mortars and pestles.
Pestles, spare.
Scales and weights.
Saucepans.
Shop scissors.
8
I N D E N T S A N D V O U C H E R S .
[ S E C T . X I I I .
23. On the occasions just noticed, all glass-stoppered. bottles, fluted
poison bottles, Europe glazed jars, jelly pots, &c., which have become disposable,
or can be emptied, without inconvenience, will be arranged for inspection, and
a list of them presented to the Deputy Inspector General, who, after due
examination and correction, if necessary, will transmit it to the Medical Store-
keeper ; and this officer will, without delay, send a store lascar to receive charge
of the articles, and convey them to the Stores. Articles thus returned will
be accounted for with the " packing articles," being distinctly noticed in a
column headed " received from Hospitals."
24. Medical Officers, at a distance from the principal station, shall
attach to their indents an explanation of the circumstances which may have
led to the expenditure of any of the articles, enumerated in paragraph 22,
which may be entered as " expended" in their indents.
25. Jars and bottles, which, by the issue of their contents, may become
disposable in the Division Medical Stores, are never, on any account, to be sold
with unserviceable packing cases and materials, but are to be transferred to
the stock of "packing articles" for issue as required, or for use in preparing
supplies.
26. TRUSSES.—In all cases in which a requisition is made for trusses, it
should be stated in a remark, whether they are required for particular indivi-
duals, or as a provision for contingencies. In the former instance, the size and
side for which a truss is wanted should be noticed.
27. PRINCIPLES BY WHICH ANNUAL INDENTS ARE CIIECKED.—The general prin-
ciples by which the check of yearly indents should be regulated, may here be
noticed, As these requisitions are dated six weeks before the commencement
of the period for which they are intended to provide ; and, as it is desirable,
with the view of avoiding extra indents, that the stock of medicines in Regi-
mental and other Dispensaries should not be allowed to fall under three
months' supply, such quantity of each article should be sanctioned, as, when
added to that remaining at the date of indent, shall be equal to eighteen
months' supply, according to the rate of expenditure of the preceding year. This,
of course, is to be understood merely as the general principle ; for it is impos-
sible to establish any rules, which can, without detriment to the public service,
supersede the exercise of discretion by the local controlling authority, or which
can enable him safely to delegate such control to any subordinate officer.
28. DEPUTY INSPECTORS GENERAL TO CONTROL EXPENDITURE.—The control
of expenditure of Medical and Surgical Stores is a duty devolving generally on
Deputy Inspectors General of both branches of the service, and they are directly
responsible to Government for the strict performance of this portion of their
duties.
SECT. XIII.]
INDENTS AND VOUCHERS. 9
29. Stationery Indents.—Supplies of Stationery; for the use of Mili
tary and Civil Hospitals at detached stations, will be sent
by the Superintendent of Stationery direct to the indenting
Medical Officer. The supplies for Hospitals at head-quarter stations will
be sent to the Deputy Inspector General of the Division for distribution.
30. PRINTED RETURNS.—Executive Medical Officers will restrict their
indents on the Superintendent of Stationery, to Stationery articles and blank
books. Blank printed forms and. Returns will be furnished by the Medical
Store-keeper of each Division on the indent of Medical Officers.
31. INDENTS TO BE CORRECTLY PREPARED.—A11 indents for Stationery must
be drawn up in strict accordance with the rules given below. When articles
are indented for; which are not of annual supply, the date of last supply must
by i nvar i abl y s peci f i ed ; t he omi s s i on of t hi s i nf or mat i on ent ai l s unneces s ar y
correspondence on the Office of the Inspector General, and of the Superinten-
dent of Stationery.
32. The More expensive writing papers, Royal, Medium, and Demy, will
not be allowed for the use of Civil Hospitals, except under special circum-
stances, and full explanation as to the necessity. These papers are not
allowed for Military Hospitals.
33. PURCHASE OF STATIONERY FOR HOSPITALS, PROHIBITED.—The purchase
of stationery articles of Europe or Country manufacture in the local markets,
or through the Commissariat Department, is strictly; prohibited by Govern-
ment. The Stationery Depôt is the only medium through which these articles
may be obtained for the use of the Public Service.
34.
ESTIMATES.—DeputyInspector General are to prepare a General
estimate of Stationery supplies required for Military
Hospitals in their Division, showing specifically the
requirements of each Hospital, and are required to forward it not later than the
1st September of each year. A similar estimate for all Civil Hospitals in the
division will be forwarded at the same time.
35. I N D E N T S . —D e p u t y I n s p e c t o r s G e n e r a l w i l l s u b m i t a g e n e r a l i n d e n t
by the 1st November of each year drawn up in Form B, for Military Hospi-
tals, certifying at the foot " that Executive Medical Officers' indents have
been checked by G. O. G., No. 135 of 21st April 1863." A similar indent
will be submitted for Civil Hospitals at the same time, in which it is to be
certified that " Executiive Medical Officers indents have been checked to the
narrowest limits consistent with efficiency."
36. Deputy Inspectors General are to be guided by G. O. G. 21st April
1863, No: 135, in checking the estimates and indents of Medical Officers in the
Military Department ; the articles noted below will, however, be indented for
on the same terms as those on which they are issued to Offices, in supersession
of the terms offered by the G. O. in question, except in the matter of the pewter
VOL. II. B
Cir. No. 1,920 of
30th April 1866.
Cir. No. 686 of
25th February 1864.
10
INDENTS AND VOUCHERS.
[SECT. XIII.
ink-stands, which will be supplied to Hospitals, instead of wooden ones, in conse-
quence of the greater liability of the latter to be broken on the line of march :—
To HOSPITALS.
To OFFICES.
Wafer Stamp...
Quinquennially...
Not allowed.
Rulers, round...
do.
, . .
Once in 10 years.
Hone
. . .
do.
. . .
do. 8 do.
Strop
...
do.
...
do.
8 do.
Penknives, single blade
...
d o 4 do.
Do. double do.
Biennially.
Ink-stands, pewter...
Quinquennially.
Do.
wooden
. . .
do.
10 do.
37. RULES TO BE FOLLOWED IN APPLYING FOR STATIONERY SUPPLIES.—( a.)
All stationery articles for public offices are to be obtained
from the Stationery Department alone, upon Indents
computed for the official, and not the calendar year.
(b.) An aggregate Indent for all articles of stationery of Europe manu-
facture, required for the various Public Departments, will be submitted by
the Superintendent of Stationery, through the usual channel, to the Home
Government, fifteen months before the articles are actually required, and the
estimates from the various Public Departments will be sent, so as to reach
the Superintendent of Stationery in time, to be included in his general Indent.
For instance, the estimates for 1866-67 should reach the Stationery Office on
or before the 1st December 1864.
(c.)The estimates for articles obtained locally , or of country manufac-
ture, are to be despatched so as to reach the Superintendent of Stationery on
or before the 1st of September of each year, in order that provision for the
supply may be made in the Budget Estimates of the Stationery Office.
(d.)Irrespective of the above estimates for probable requirements only,
heads of departments will submit Indents as per Form A., for their actual
requirements of articles of stationery (both Europe and country) to be
despatched, so as to reach the Stationery Office on or before the 1st November
of each year.
(e.)The Indents should contain all the information required by the
Orders of Government, of dates 22nd February 1833 and 17th May 1841, and
those prepared without attention to the prescribed rules will be returned to
the parties transmitting them.
(f.)Stationery articles issued annually, should not be blended with
those issued once only in four, five, eight, or ten years— these last should be
arranged in order, and care taken that there is only one entry of the same
article in the Indent.
(g.)The articles discontinued should not be shown in the Indent, and
the maximum number of quills, steel-pens, lead-pencils, and Indian rubber,
should on no account be exceeded—twelve quills per mensem has, with a very
few exceptions, been found the maximum quantity required for any grade,
for whom no other allotment has been fixed.
Notification, Fort
S t . G e o r g e G a z e t t e ,
2 3 r d F e b r u a r y 1 8 6 4 ,
page 373.
SECT. XIII.]
INDENTS AND VOUCHERS.
11
(h.) When articles are indented for in excess of the average expendi-
ture of the last two years, explanation should be given in the Indent in the
column " Remarks" or by letter accompanying.
(h.)
(i.) Blue cloth (salampores) will be supplied from the Stationery Office,
or dusters and pen-wipers to Public Offices at the Presidency, inthe following
proportions, and for such other stations only, where the article cannot be
obtained locally at as cheap a rate as at the Presidency :
Dusters, one yard annually to each Peon on the Office Establishment ;
pen-wipers, one yard annually for every nine Clerks, Accountants, &c.
(j.) The articles issued periodically are to be indented for only when
actually required, but never before the minimum period which they are
required to last shall have expired, and then they will be supplied only in
exchange for such as have become unserviceable, or are otherwise satisfactorily
accounted for all articles reported to have been lost or broken must be
replaced at the expense of the party through whose carelessness the loss or
injury may have occurred.
Officers for whom no public establishments are maintained, should quote
in the Indent in the column " Remarks," the order of Government, authorizing
them to draw stationery upon Indent from the Stationery Office.
(k. ) All transactions shall be bonâ fide a charge for the year in which
the issues are made, and Indents not complied with in full at the close of the
year will be considered cancelled.
( l. ) Controlling officers are directly responsible for the accuracy and
propriety of the various items of the Indents of their subordinate officers.
(m.) The Indents of subordinate officers are to be submitted through
and checked by the Controlling heads of departments, and Controlling
officers will from these Indents prepare one general Indent as per Form B.,
upon the Superintendent of Stationery, which will enable them readily to
detect any marked differences in the Indents of subordinate offices of
apparently similar requirements.
(n.) The General Rules regarding the description and period of supply
of stationery articles will be observed in the case of hospitals. Indents for
such supplies will, therefore, be prepared by each Deputy Inspector General
for all hospitals under his control and when countersigned by the Inspector
General Medical Department, will be sent for compliance to the Superin-
tendent of Stationery.
(o.) All officers at out-stations receiving stationery articles in exchange
for others, will be responsible that the articles exchanged, and the packing
materials (dealwood cases and tin linings) in which the stationery for their
office was received, are sold by Public Auction, and the proceeds with Account
Sales of particulars forwarded to the Superintendent of Stationery, for the
purpose of the amounts being credited to Government.
12 INDENTS AND VOUCHERS. [SECT. XIII.
FORM A.
INDENT for Stationery for the use of the Medical Department for the official
year ending 30th April 18.
DESCRIPTION OF ARTICLES.
Q u a n t i t y u s e d i n t h e y e a r
1 8 6 2 - 6 3 .
Q u a n t i t y u s e d i n t h e y e a r
1 8 6 3 - 6 4 .
A v e r a g e a n n u a l e x p e n d i
t u r e .
Q u a n t i t y o n h a n d o n d a t e o f t h i s i n d e n t .
P r o b a b l e q u a n t i t y t h a t
w i l l r e m a i n o n 3 0 t h A p r i l
1863.
Q u a n t i t y r e q u i r e d f o r
1 8 6 5 - 6 6 .
D a t e o f l a s t s u p p l y o f
a r t i c l e s t o b e e x c h a n g e d .
R e m a r k s .
Annual Supplies.
Royal ...
... quires.
Medium
...
do.
Demy ...
...
do.
Foolscap
...
do.
Kings-arm
...
do.
Twine, Bengal ... Skeins.
Indian Rubber ... Oz.
Black-lead pencils No.
.
Drawing pencils. do.
Colored Cotton-
thread
... Skeins.
Cotton, twisted, for
stitching Books. Oz.
Cotton-thread, Europe,
for stitching paper. Balls.
Quadrennially.
Penknives, Desk. No.
Quinquennially.
Slates ...
... No.
Scissors ...
... do.
Steel drawing-
pens ...
... do.
Octennially.
Hones ...
... No.
Strops ...
... do.
Decennially.
Ink-stands, wooden,
complete
... No.
Rulers, round ... do.
INDENTS AND VOUCHERS .
13
FORM A.—(Continued.)
INDENT for Stationery for the use of the Medical Department for the offcial
year ending 30th April 18.
MONTHLY.
ANNUALLY.
Quills. Steel-pens. Rubber. Black-lead.
Pencils.
Red-lead
Pencils.
Establishment.
For two Officers
. . .
Do. one Manager
. . .
Do. one Examiner
. . .
Do. eight Writers
. . .
Do. three Accountants . . .
Do. one Moochee, &c., &c.