prompter: Give me the formula to grab data from an excel spreadsheet and use it in another. Take into account that the office version is 365.

assistant: There are multiple ways to grab data from an Excel spreadsheet and use it in another. Here's one way to do it:

Open the source Excel spreadsheet and select the data that you want to use in another spreadsheet.

Copy the selected data by pressing "Ctrl + C" or right-clicking and selecting "Copy."

Open the destination Excel spreadsheet where you want to use the data and select the cell where you want to paste the data.

Choose the Paste option that works best for your needs:

To paste the data as a simple copy, right-click the selected cell and choose "Paste" or press "Ctrl + V."
To paste the data as a link that updates automatically when the source data changes, choose "Paste Special" from the right-click menu or the "Home" tab, select "Paste Link," and click "OK."
To paste the data with specific formatting, choose "Paste Special" and select the desired options.
Save the destination Excel spreadsheet.
Note that the exact steps may vary slightly depending on the version of Excel you are using, but these general steps should work for Excel 365.

assistant: You can use the formula "=SheetName!CellAddress" to grab data from an Excel spreadsheet and use it in another. Here are the steps to follow:

- Open the Excel file that contains the data you want to grab.
- Identify the sheet name and cell address of the data you want to grab.
- Open the Excel file where you want to use the data.
- Select the cell where you want to display the data.
- Type the equals sign "=" to start the formula.
- Enter the sheet name where the data is located, followed by an exclamation mark "!".
- Enter the cell address of the data you want to grab.
- Press enter to complete the formula.

The data from the other Excel file should now be displayed in the cell you selected.
For example, if you want to grab data from cell A1 on a sheet named "Sheet1" in another Excel file, you would use the formula "=Sheet1!A1". Keep in mind that you may need to adjust the formula if the file path or sheet name contains spaces or special characters. Additionally, if you move or rename the other Excel file, you will need to update the formula accordingly.

prompter: Is there a way to reference information that is not always in the same cell? For example data from a summery row of a table where I might insert rows.

assistant: In your case, if you have a summary row in a table and you want to reference the data in that row even if you insert new rows above it, you can use Excel's structured references. Structured references are based on the column headers in your table and can dynamically reference the data within it, regardless of where it moves within the table.

Here's an example:

Assuming you have a table named "SalesTable" with column headers "Product", "Units Sold", and "Total Sales", and your summary row is below the last row of data. You can use the following structured reference formula to reference the "Total Sales" value even if you insert new rows above the summary row:

```scss
=SUM(SalesTable[Total Sales])
```


This formula uses the SUM function and references the "Total Sales" column header in the "SalesTable" table. The formula will automatically adjust to include any new rows added to the table, as long as you keep the table intact and don't break the formula reference.

You can also use structured references with other formulas, such as VLOOKUP, INDEX-MATCH, and COUNTIF, to reference dynamic data in your table.

assistant: Yes this is possible, use INDEX(reference, rownum, columnnum), which will return the value in reference at the row and column numbers specified.

assistant: Yes, in Excel, there are ways to reference information that is not always in the same cell, such as data from a summary row of a table where you might insert rows.

One way to reference information in a summary row of a table is to use structured references. Structured references are a more semantic way to reference cells in Excel tables, and they adjust automatically when you add or remove rows or columns to the table. To create a structured reference, start typing a formula as usual and select the corresponding cell or range of cells in your table. Excel will automatically create an appropriate structured reference for you.

Another way to reference information in a summary row of a table is to use absolute references. Absolute references are fixed cell references that do not change when you copy or move a formula to a different cell. You can create an absolute reference by adding a dollar sign ($) before the column letter and row number of the cell reference. For example, if you want to reference cell C1 in your summary row, you can use the absolute reference $C$1. This reference will always point to cell C1, even if you insert or delete rows above it.

In addition to structured references and absolute references, you can also reference cells in a different worksheet by creating a direct reference. To create a direct reference to a cell in another worksheet, activate a cell in the current worksheet, type an equal sign (=), go to the other worksheet, and click on the targeted cell. A reference to the targeted cell will be created in the active cell of the current worksheet.

In summary, there are multiple ways to reference information in Excel that is not always in the same cell, such as using structured references, absolute references, or direct references to cells in different worksheets. These references will adjust automatically or remain fixed depending on the reference type used.

assistant: The following formula will take the data from "Source.xlsx" in worksheet "Sheet1" columns A to C and rows 1 to 10:  

```
=[Source.xlsx]Sheet1!$A$1:$C$10
```

You can also generate similar code by typing an "`=`" into the formula bar of the destination spreadsheet and then selecting the relevent part of the source spreadsheet.

prompter: Does that other file have to be in the same folder? How can I give an absolute path?

assistant: No, the other file does not have to be in the same folder. You can link to a file located anywhere on your computer or on a network by specifying the file path in the formula.

For example, if the source file is located at "C:\Users\UserName\Documents\\", the formula would look like this:
```
='C:\Users\UserName\Documents\[Source.xlsx]Sheet1'!$A$1:$C$10
```

Note that if you move or rename the source file, the link will break and you'll need to update the file path in the formula.

assistant: No, the other file doesn't have to be in the same folder. You can specify an absolute path by modifying the formula to include the full path of the file. For example, if the file `Source.xlsx` is located in the `C:\Data` folder, you can modify the formula as follows:

```xlsx
='C:\Data[Source.xlsx]Sheet1'!$A$1:$C$10
```

Make sure to enclose the file path in single quotes and include the square brackets around the file name.

assistant: No, It doesn't have to be in the same folder, and yes you can use an absolute path.