CELEX: 62007TJ0056
Appeal
Public service
Officials

1.
Officials – Post – Correspondence between grade and function – Heads of unit – None
(Staff Regulations, Annex I, paragraph A)
2.
Officials – Organisation of departments – Determination of the level of a post to be filled – Heads of unit – Administration’s
discretion – Criteria – Duty to fix the level of the post before considering candidatures – None
(Staff Regulations, Annex I, paragraph A)
3.
Officials – Recruitment – Procedures – Choice – Administration’s discretion
(Staff Regulations, Arts 29(1) and 45a)
1.
The Staff Regulations do not establish any correspondence between the function of head of unit and a particular grade. On
the contrary, for the function of head of unit it expressly separates the grade and the function.
(see para. 59)
2.
In a recruitment procedure for a head of unit post to be filled by transfer, where the determination of the level of the post
to be filled does not depend on any independent decision taken by the appointing authority, but follows automatically from
the grade of the candidate selected and therefore does not constitute a criterion for the selection of the candidate, where
that determination has not changed the vacancy notice, and where it has occurred after the candidate has been definitively
selected following a consideration of comparative merits in accordance with the conditions laid down in the vacancy notice,
it is not liable to eliminate candidates who satisfied the conditions in the vacancy notice or to affect the objectivity of
the procedure.
Annex I, paragraph A, of the Staff Regulations provides that grades AD 9 to AD 12 (A*9 to A*12 during the transitional period)
and grades AD 13 and AD 14 (A*13 and A*14 during the transitional period) may correspond, without distinction, to a post as ‘administrator
working for example as head of unit’. The legislature thus clearly intended to allow the institutions a wide discretion in
fixing the appropriate grade when recruiting a head of unit.
Furthermore, a recruitment procedure for a head of unit post is objective if it enables the selection of the most suitable
person to perform the required duties, in accordance with the interest of the service. If the institutions were under an obligation
to fix the precise grade of the head of unit post to be filled in the vacancy notice, that obligation would not only have
no basis in the provisions of the Staff Regulations, it would also considerably reduce the number of candidatures for the
post in question. Consequently, such an obligation could prevent the appointing authority from choosing the best candidate
from all the officials with a comparable and suitable profile holding the wide range of grades eligible for such a post under
the provisions of the Staff Regulations.
(see paras 66, 67, 81, 85)
3.
Article 29 of the Staff Regulations does not place the appointing authority under any obligation to consider simultaneously
the three possibilities provided for in Article 29(1)(a) – transfer, appointment in accordance with Article 45a of the Staff
Regulations, and promotion – before filling a vacant head of unit post where it considers that examining possible transfers
alone will enable it to find a candidate with the highest standard of ability, efficiency and integrity for the post in question.
It is clear from Article 29(1) of the Staff Regulations that it is only where an institution deems it necessary to consider
requests for transfer from officials in other institutions or to hold an internal or external competition that it must first
make sure that the three possibilities provided for in Article 29(1)(a) will not enable it to find the most suitable candidate
for the post in question within the institution.
(see para. 89)