CELEX: 62002TJ0180
Officials
Posting
Recovery of undue payment

1.
Officials – Secondment in the interests of the service – Right of the official concerned to be heard – Observance of the rights
of the defence – Scope
(Staff Regulations, Art. 38(a))
2.
Officials – Secondment in the interests of the service – Place of employment – Determination
(Staff Regulations, Art. 38(d), (f) and (g))
3.
Officials – Recovery of undue payment – Conditions – Irregularity of the payment patently evident – Official seconded to his
country of origin in the interests of the service – Payment of the expatriation allowance and application of the weighting
for his previous place of employment
(Staff Regulations, Arts 38(d) and  85)
4.
Officials – Administration’s duty to have regard for the welfare of its servants – Scope – Limits
5.
Officials –  Principles – Protection of legitimate expectations – Official seconded to his country of origin in the interests
of the service – Payment of remuneration, including the expatriation allowance, in previous place of employment – Situation
not giving rise to legitimate expectations as regards the establishment of the place of employment
6.
Officials – Reimbursement of expenses – Installation allowance – Change in place of employment – Official seconded in the
interests of the service obliged to change residence but not accompanied by his family – Entitlement to the allowance – Return
to his family in the previous place of employment – Allowance not due
(Staff Regulations, Art. 20; Annex VII, Art. 5)
7.
Officials – Reimbursement of expenses – Daily subsistence allowance – Purpose – Conditions for granting
(Staff Regulations, Art. 20; Annex VII, Art.10)
8.
Officials – Secondment in the interests of the service – Additional expenses entailed by the secondment – Concept
(Staff Regulations, Art. 38(d))
9.
Officials – Remuneration – Regular transfers outside the country of employment – Fixing of ceilings by the institutions –
Whether fixing a ceiling of 35% of net remuneration lawful
(Staff Regulations, Annex VII, Art. 17)
10.
Officials – Remuneration – Regular transfers outside the country of employment – Article 17(2)(c) of Annex VII to the Staff
Regulations – Transfer by way of exception – Justification – Total cover of regular expenses – None – Discretion of the administration
(Staff Regulations, Annex VII, Art. 17(2)(c))
1.     In a case of secondment in the interests of the service which, unlike secondment on request, is decided by the appointing
authority and may be decided against the wishes of the official concerned, the administration must inform the official and
hear his views before taking its decision, in accordance with the principle of respect for the rights of the defence. In that
regard, the administration fulfils its obligations where, in the case of an official of whom it is entitled to expect a high
level of understanding of administrative procedures under the Staff Regulations, it informs the person concerned, who is always
entitled to request further particulars, of the principal features of the proposed secondment.
(see paras 74, 76)
See: T-15/95
do Paço Quesado
v
Commission
[1996] ECR-SC I-A-57 and II-171, para. 30; T-348/00
Barth
v
Commission
[2001] ECR-SC I-A-119 and II-557, para. 33
2.     The place of employment of an official seconded in the interests of the service is in the place of secondment, with all the
consequences which follow as regards the expatriation allowance and the application of weightings. In that regard, the provisions
of Article 38 of the Staff Regulations concerning the retention of post and total remuneration of the official in his institution
of origin are neutral as regards the determination of the place of employment of the seconded official, as they are intended
only to preserve his entitlements. The post is thus a functional rather than a geographical concept.
(see paras 81-82)
3.     Under Article 85 of the Staff Regulations, recovery of sums overpaid presupposes an irregularity in payment of which the recipient
was aware or which was patently such that he could not have been unaware of it.
As regards the existence of the irregularity, the error in payment may result from either a failure to act or administrative
tolerance and may relate to a lengthy period. In that connection, in the case of an official who is seconded in the interests
of the service to the country of which he is a national, the retention for several months of the financial entitlements attaching
to the wrong place of employment, that is to say the payment of the expatriation allowance and the application to his remuneration
of the weighting for his original place of employment, constitute such an error of payment. The principle of the retention
of total remuneration laid down by Article 38 of the Staff Regulations provides for compensation where the seconded official
receives from his host institution a total remuneration which is less than that carried by his grade and step in his parent
institution, and cannot require the administration to pay allowances and benefits to which the seconded official is not entitled.
Such an error in payment does not mean that the person concerned need make no effort to reflect or check and will not escape
the notice of an official exercising ordinary care, who is deemed to know the rules governing his salary. Even if the administration
does not make things clear and takes several months to state its view on the entitlements of the person concerned, an official
exercising ordinary care, with a high grade and level of experience, cannot be unaware that the payment of the expatriation
allowance attaches to expatriation within the meaning of Article 4 of Annex VII to the Staff Regulations.
(see paras 102, 104, 106-107, 110-111)
See: 56/75
Elz
v
Commission
[1976] ECR 1097, paras 19 and 20; T-107/92
White
v
Commission
[1994] ECR-SC I-A-41 and II-143, para. 33
4.     The administration’s duty to have regard for the welfare of its servants requires that it should take into consideration all
the factors which may affect its decision and that when doing so it should take into account not only the interests of the
service but also those of the official concerned. However, that duty cannot lead the administration to disregard the requirement
that the protection of the rights and interests of officials must always be subject to compliance with the rules in force.
(see para. 123)
See: C-255/90 P
Burban
v
Parliament
[1992] ECR I-2253, para. 7; T-123/89
Chomel
v
Commission
[1990] ECR II-131, para. 32; T-33/89 and T-74/89
Blackman
v
Parliament
[1993] ECR II-249, para. 96
5.     No official may plead breach of the principle of the protection of legitimate expectations unless the administration has given
him precise assurances.
In that regard, in the case of an official seconded in the interests of the service to the Member State of which he is a national,
the temporary continuation of the payment of his remuneration including the expatriation allowance in his previous country
of employment does not imply any decision on the part of the administration as regards the establishment of his place of employment
in that country which would constitute an entitlement to the advantage of the person concerned.
(see paras 127, 130, 132)
See:
Chomel
v
Commission
, cited above, para. 26; T-498/93
Dornonville de la Cour
v
Commission
[1994] ECR-SC I-A-257 and II-813, para. 46
6.     Under Article 5(1) of Annex VII to the Staff Regulations, an installation allowance is to be paid to an official who furnishes
evidence of having been obliged to change his place of residence in order to comply with Article 20 of the Staff Regulations.
Accordingly, an official seconded in the interests of the service who is obliged to settle in a different place from his previous
place of employment, while his family continue to reside in that place, is entitled to receive that allowance in respect of
his installation in his place of secondment. On the other hand, he is not entitled to that allowance on his return, at the
end of his secondment, to his original place of employment where his family still lives.
(see paras 156-157, 161)
7.     The daily subsistence allowance provided for in Article 10 of Annex VII to the Staff Regulations is intended to cover the
expense and inconvenience occasioned to the official by the need to travel and establish a provisional residence at the place
of his employment, whilst retaining, likewise provisionally, his residence in his place of recruitment or previous employment.
It is not payable to an official who does not prove that he has incurred the expenses connected with the establishment of
a provisional residence.
(see paras 163, 165)
See: 280/85
Mouzourakis
v
Parliament
[1987] ECR 589, para. 9; T-63/91
Benzler
v
Commission
[1992] ECR II-2095, para. 20; T-57/96
Costantini
v
Commission
[1997] ECR-SC I-A-495 and II-1293, para. 40
8.     The reimbursement, provided for by Article 38(d) of the Staff Regulations, of the additional expenses borne by an official
seconded in the interests of the service to occupy temporarily a post outside his institution is not intended to offset the
implementation of other provisions of the Staff Regulations. The cancellation of the expatriation allowance and the application
of the weighting of the country of employment cannot, therefore, constitute an expense within the meaning of that provision.
Only costs incurred can be described as additional expenses entailed by his secondment.
(see para. 195)
See: 56/81
Novi
v
Commission
[1982] ECR 1, para. 7
9.     Article 17 of Annex VII to the Staff Regulations, which enables an official to transfer part of his emoluments, authorises
the Community institutions to lay down the conditions for such transfers by allowing them a certain discretion. Accordingly,
the fixing of ceilings not laid down by the Staff Regulations is not unlawful in itself for the simple reason that it is provided
for by a subordinate rule of law.
In that regard, the establishment of a limit of 35% of net remuneration for regular transfers does not exceed the limits of
that discretion. That limit does not appear manifestly disproportionate since it is a derogation from the rule that the sums
due to an official are paid in the place and currency of the country where the official carries out his duties and where he
is presumed to incur expenditure.
(see paras 201-203)
See:
Elz
v
Commission
, cited above, paras 11 to 15; T-75/91
Scaramuzza
v
Commission
[1992] ECR II-2557, para. 44; T-6/92 and T-52/92
Reinarz
v
Commission
[1993] ECR II-1047, paras 71 to 74
10.   Article 17(2)(c) of Annex VII to the Staff Regulations does not concern regular transfers limited to 35% of net remuneration
but transfers made in very exceptional circumstances and for good reasons, supported by evidence. Consequently, that provision
may not be relied on to allow the full cover of regular expenses which an official incurs in a country other than his place
of employment. It is clearly of a restricted nature and, given that it is an exception, it necessarily bestows a wide discretion
on the administrative authority for the purposes of its implementation.
(see paras 206-209)