Position: Executive Administrator
Company: Qubit Labs
Category: Other
Experience required: 2y
English level: intermediate

Responsibilities:

To act as the lead administrative support on projects generated by your team(s), as designated.
Providing full administrative support as agreed with the Director / Head of Department, included (but not restricted to):
Scheduling, organising and coordinating meetings and events
Drafting correspondence and emails publisher and potential client.
To advise of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects).
Setting up conference calls.
Team Invoices and expenses management.
To work with the administrative colleagues in providing a comprehensive administration support services to the Foundation.
Support the Foundation’s Procurement, Communications and HR administration and recruitment process, as determined by your line manager.
Providing administrative support to Team(s) meetings, including agenda preparation and note taking.
Supporting projects, as directed by team Director(s) or line manager


Experience:

Sound experience of working in an IT or Gaming office environment, 2-3 years (Essential).
Experience of communicating and organising with a variety of staff (Essential). 

Skills, Knowledge and Expertise:

Excellent administrative skills and good IT skills, including Microsoft Office packages: Word, PowerPoint, Excel, Outlook and databases, Jira would be a pulse.
Demonstrable ability to work independently.
Excellent personal organisational skills with the ability to prioritise and to work to and meet tight deadlines.
Good interpersonal skills with the ability to communicate and work effectively across teams and with a variety of people both inside and outside the organisation.
Excellent oral and written communication skills.
An understanding of the education and training sector. (Desirable)
English skill, intermediate.