Position: Finance/Administration manager
Company: Scopely
Category: Other
Experience required: 3y
English level: intermediate

About Scopely, GSN Games:

Scopely is a leading mobile games company home to many top-grossing, award-winning franchises. We create rewarding, immersive games that empower a directed-by consumer experience. Founded in 2011, Scopely is fueled by a world-class team and a proprietary technology platform that personalized gameplay at scale across one of the most diversified portfolios in the west. GSN Games is now a part of the Scopely family, and at GSN Games we believe that play matters. That’s why we create genre-leading games that are fun, engaging, and rewarding. Joining Scopely and GSN Games will give you a platform to work on incredible games while working alongside the best people in the business

What You’ll Do:

Financial part:
- Responsible for all the incoming invoices (collecting and approvals);
- Including the invoices into 1C accounting system (purchases from suppliers);
- Transfer acceptance certificates collecting, signage process, sending back to vendors process (mails, courier delivery);
- Power of attorney preparation (purchases from suppliers) (1C);
- Preparation of the documents for workplace rent (contract, transfer-acceptance certificates (1C), signing process and paperwork);
- Managing and creating monthly invoices for PEs workplace rent (1C);
- Managing and creating monthly Transfer acceptance certificates for PEs workplace rent (1C) Organization of signing process of Transfer acceptance certificate with all the PEs;
- Preparation of the document of Writing-Off the materials (monthly or if needed) (1C);
- Reconciliation certificates creating for suppliers and PEs (upon request, semi-annual, annual) (1C);
- Equipment and furniture inventory (semi-annual, annual): providing, arranging all necessary documents, including transaction in 1C program;
- Internal enterprise Orders (creating upon request);
- Document’s circulation (paperwork);
- Other tasks from the Finance team (tables filling, power of attorney, documents translation);
- Working with a Translation service company (orders of documents translation);
- Working with local Post office (accepting/sending official letters that request paper confirmation);
- Creating the TAC of equipment movements (1C + signing);
- Preparing reports by request (financial, tax etc).

Legal part:
- Controlling Contracts with all the suppliers (Landlord, Cleaning, Security, external vendors etc.);
- Working on new agreements (approvals and communication with CEO and Legal regarding all changes and conditions), prolongations, terminations etc.;
- Managing the signing process of all needed documents and paperwork;
- Sending documents by mail for signing (International/local courier delivery service);
- Preparing information for banks, insurance companies etc.

Facilities part:
- Managing all the communication with building administration, cleaning, security, suppliers, couriers etc);
- Arranging and ensuring necessary office repairs if needed;
- Ordering processes (office supplies, food/water deliveries, Covid supplies);
- Equipment delivery organization (for new PE or upon request);
- Approvals for permission to equipment moves (sending the equipment for new PE of change some equipment);
- Responsible for the office Covid safety operations standards (signage project implementation, posters, cleaning supplies, visitors controlling);
- Distribution and explanation of the necessary instructions for the office visit (Request to Incoming and outgoing correspondence (couriers and mails);
- Searching for new vendors (upon request);
- Arranging taxi.

About You:
- Financial/ accounting education;
- Work experience not less than 3 years;
- English level — Intermediate;
- Ability for multitasking work;
- High level of responsibility