Position: Project Coordinator in the Graphic Design Team
Company: INFUSEmedia
Category: Project Manager
Experience required: 1y
English level: fluent

INFUSEmedia is a fully integrated, data-fueled, demand generation engine that offers a host of industry-leading solutions designed to help B2B organizations drive qualified interest. Our growing company is seeking to hire a Project Coordinator in the Graphic Design Team.
 
Role description:
 
This leadership position covers responsibilities such as communicating with clients to gather information, setting tasks for the design team, monitoring task implementation, and reporting results.
 
Expected results:
 
- Fulfilled monitoring and task management system;
- Met deadlines on all projects;
- Satisfied clients;
- Equitable task distribution among designers.
 
Duties and Responsibilities:
 
- Communication with clients;
- Creating project plans (timelines) for each task;
- Participation in department planning meetings;
- Design team coordination;
- Brief creation support;
- Tasks and deadlines control;
- Consolidating information and displaying updates in the task card;
- Setting designers' day plans;
- Task redistribution between PMs;
- Gathering information, drafting tasks, and assigning tasks to designers;
- Task time estimation;
- Notifying clients about new policies and requirements;
- Supporting clients in learning rules and instructions;
- Organizing meetings;
- Cross-departmental collaboration;
- Implementing self-development initiatives to improve quality.
 
Team workflow:
 
- Receiving requests and tasks from clients: checking compliance, communicating with the client, naming the process, distributing tasks, verifying the checklist, filling in the first brief;
- Total technical task preparation: spec creation, designer spec approval;
- Internal QA with the appointed staff member: submitting the result for inspection, submitting the result for improvement;
- Client approval: submitting the initial result, submitting the result for improvement, completing the task.
 
Required skills:
 
- 1+ year of experience in Project management experience;
- English level from C1;
- Web and graphic design knowledge will be a plus;
- Time-management and planning skills;
- Research skills;
- Ability to set up tasks that yield results;
- Ability to optimize the distribution of departmental tasks.
 
Conditions:
- aligned with the U.S. Holidays and Eastern Standard Time business hours (Boston),
- work from Kharkiv office,
- schedule from 15.30 to 24.00 (Ukrainian time) incl. 30 min break (taxi to home is provided).