Title 14—Aeronautics and Space--Volume 1
PART 111—PILOT RECORDS DATABASE
§ 111.1   Applicability.
(a) This part prescribes rules governing the use of the Pilot Records Database (PRD).
(b) Except as provided in subsection (c) of this section, this part applies to:
(1) Each operator that holds an air carrier or operating certificate issued in accordance with part 119 of this chapter and is authorized to conduct operations under part 121, 125, or 135 of this chapter.
(2) Each operator that holds management specifications for a fractional ownership program issued in accordance with subpart K of part 91 of this chapter.
(3) Each operator that holds a letter of authorization issued in accordance with § 91.147 of this chapter.
(4) Each operator that operates two or more aircraft described in paragraph (b)(4)(i), (ii), or (iii) of this section, in furtherance of or incidental to a business, solely pursuant to the general operating and flight rules in part 91 of this chapter, or that operates aircraft pursuant to a Letter of Deviation Authority issued under § 125.3 of this chapter.
(i) Standard airworthiness airplanes that require a type rating under § 61.31(a) of this chapter.
(ii) Turbine-powered rotorcraft.
(iii) Large powered-lift.
(5) Each entity that conducts public aircraft operations as defined in 49 U.S.C. 40102(a)(41) on a flight that meets the qualification criteria for public aircraft status in 49 U.S.C. 40125, unless the entity is any branch of the United States Armed Forces, National Guard, or reserve component of the Armed Forces.
(6) Each trustee in bankruptcy of any operator or entity described in this paragraph, subject to the following criteria:
(i) If any operator subject to the requirements of this subpart files a petition for protection under the Federal bankruptcy laws, the trustee appointed by the bankruptcy court must comply with the requirements of subparts A and C of this part.
(ii) The operator may delegate its authority to the trustee appointed by the bankruptcy court to access the PRD on its behalf in accordance with § 111.20 or the trustee may submit an application to the FAA requesting access to the PRD consistent with the requirements of § 111.15.
(7) Each person that submits or is identified on the application described in § 111.15 and is approved by the Administrator to access the PRD.
(8) Each person who is employed as a pilot by, or is seeking employment as a pilot with, an operator subject to the applicability of this part.
(c) This part does not apply to foreign air carriers or operators subject to part 375 of this title.
§ 111.5   Compliance date.
(a) Compliance with this part is required by September 9, 2024, except as provided in §§ 111.15, 111.100, 111.200, and 111.255.
(b) Beginning on September 9, 2024, the Pilot Records Improvement Act (PRIA) ceases to be effective and will not be an available alternative to PRD for operators, entities, or trustees to which this subpart applies.
§ 111.10   Definitions.
For purposes of this part, the term—
Authorized user means an individual who is employed by an operator, entity, or trustee and who is designated by a responsible person to access the PRD on behalf of the employer for purposes of reporting and evaluating records that pertain to an individual pilot applicant.
Begin service as a pilot means the earliest date on which a pilot serves as a pilot flight crewmember or is assigned duties as a pilot in flight for an operator or entity that is subject to the applicability of this part.
Final disciplinary action record means a last-in-time record of corrective or punitive action taken by an operator or entity who is subject to the applicability of this part in response to an event pertaining to pilot performance. No disciplinary action is considered final until the operator determines the action is not subject to any pending dispute.
Final separation from employment record means a last-in-time record of any action ending the employment relationship between a pilot and an operator or entity who is subject to the applicability of this part. No separation from employment is considered final until the operator determines the separation is not subject to any pending dispute.
Historical record means a record that an operator subject to the applicability of Subpart C of this part must generate and maintain in accordance with 49 U.S.C. 44703(h)(4) and must report to the PRD in accordance with 49 U.S.C. 44703(i)(15)(C)(iii).
PRD Date of Hire means:
(1) The earliest date on which an individual:
(i) Begins any form of required training in preparation for the individual's service as a pilot on behalf of an operator or entity subject to the applicability of this part; or
(ii) Performs any duty as a pilot for an operator or entity subject to the applicability of this part.
(2) This definition includes both direct employment and employment that occurs on a contract basis for any form of compensation.
Proxy means a person who is designated by a responsible person to access the PRD on behalf of an operator, entity, or trustee subject to the applicability of this part for purposes of reporting or retrieving records.
Record pertaining to pilot performance means a record of an activity or event directly related to a pilot's responsibilities or completion of the core duties in conducting safe aircraft operations, as assigned by the operator employing the pilot.
Reporting entity means an operator, entity, or trustee that is subject to the applicability of subpart C of part 111, including its responsible person, authorized users, and proxies.
Responsible person means the individual identified on the application required by § 111.15 and who meets at least one of the criteria in § 111.15(e).
Reviewing entity means operator that is subject to the applicability of subpart B of part 111, including its responsible person, authorized users, and proxies.
§ 111.15   Application for database access.
(a)(1) Each operator or entity to which this part applies that plans to initiate operations after September 8, 2021, must submit the application required by this section to the FAA at least 30 days before the operator or entity initiates aircraft operations.
(2) Within 30 days of appointment by a bankruptcy court as described in § 111.1(b)(6)(i), a trustee must submit the application required by this section or receive delegation of access from the applicable operator or entity.
(b) The application required by this section must contain the following information:
(1) The full name, job title, telephone number, and electronic mail address of the responsible person who is authorized to submit the application in accordance with paragraph (d) of this section;
(2) The name of the operator, entity, or trustee;
(3) The FAA air carrier or operating certificate number, as applicable; and
(4) Any other item the Administrator determines is necessary to verify the identity of all individuals designated by an operator, entity, or trustee to access the PRD.
(c) The application required by this section must be submitted by a responsible person who holds at least one of the following positions, unless otherwise approved by the Administrator:
(1) For each operator that holds an air carrier or operating certificate issued in accordance with part 119 for operations under part 121, a person serving in a management position required by § 119.65(a) of this chapter.
(2) For each operator that holds an operating certificate issued in accordance with part 119 for operations under part 125, a person serving in a management position required by § 125.25(a) of this chapter.
(3) For each operator that holds an operating certificate issued in accordance with part 119 for operations under part 135 using more than one pilot in its operations, a person serving in a management position required by § 119.69(a) of this chapter.
(4) For each operator that holds an operating certificate issued in accordance with part 119 for operations under part 135 authorized to use only one pilot in its operations, the pilot named in that certificate holder's operation specifications.
(5) For each operator that holds a letter of authorization issued in accordance with § 91.147 of this chapter, an individual designated as the responsible person on the operator's letter of authorization.
(6) For each operator that holds management specifications for a fractional ownership program issued in accordance with subpart K of part 91 of this chapter, an authorized individual designated by the fractional ownership program manager, as defined in § 91.1001(b) of this chapter, who is employed by the fractional ownership program and whose identity the Administrator has verified.
(7) For any other operator or entity subject to the applicability of this part, or any trustee appointed in a bankruptcy proceeding, an individual authorized to sign and submit the application required by this section who is employed by the operator and whose identity the Administrator has verified.
(d) Each operator, entity, or trustee must submit to the FAA—
(1) An amended application for database access no later than 30 days after any change to the information included on the initial application for database access occurs, except when the change pertains to the identification or designation of the responsible person.
(2) An amended application identifying another responsible person eligible for database access in accordance with this section, immediately when the operator, entity, or trustee is aware of information that would cause the current responsible person's database access to be cancelled or denied.
(e) Upon approval by the FAA of a request for access to the PRD, each person identified in paragraph (e) is authorized to:
(1) Access the database for purposes consistent with the provisions of this part, on behalf of the operator, entity, or trustee for which the person is authorized, for purposes consistent with the provisions of this part; and
(2) Delegate PRD access to authorized users and proxies in accordance with § 111.20.
§ 111.20   Database access.
(a) Delegation. The responsible person may delegate PRD access to authorized users or proxies for purposes of compliance by the operator, entity, or trustee with the requirements of subpart B or C of this part.
(b) Terms for access. No person may use the PRD for any purpose other than to inform a hiring decision concerning a pilot or to report information on behalf of the operator, entity, or trustee.
(c) Continuing access for authorized users and proxies. PRD access by authorized users and proxies is contingent on the continued validity of the responsible person's electronic access. If a responsible person's electronic access is cancelled, the database access of authorized users and proxies will be cancelled unless the operator, entity, or trustee submits an amended application for database access and receives FAA approval of that application in accordance with § 111.15.
§ 111.25   Denial of access.
(a) The Administrator may deny PRD access to any person for failure to comply with any of the duties or responsibilities prescribed by this part or as necessary to preserve the security and integrity of the database, which includes but is not limited to—
(1) Making a fraudulent or intentionally false report of information to the database; or
(2) Misusing or misappropriating user rights or protected information in the database.
(b) The Administrator may deny any operator or entity access to the PRD if the Administrator revokes or suspends the operating certificate or other authorization to operate.
(c) Any person whose access to the database has been denied by the Administrator may submit a request for reconsideration of the denial in a form and manner the Administrator provides. Database access will not be permitted pending reconsideration.
§ 111.30   Prohibited access and use.
(a) No person may access the database for any purpose other than the purposes provided by this part.
(b) No person may share, distribute, publish, or otherwise release any record accessed in the database to any person or individual not directly involved in the hiring decision, unless specifically authorized by law or unless the person sharing or consenting to share the record is the subject of the record.
(c) Each person that accesses the PRD to retrieve a pilot's records must protect the confidentiality of those records and the privacy of the pilot as to those records.
§ 111.35   Fraud and falsification.
No person may make, or cause to be made, a fraudulent or intentionally false statement, or conceal or cause to be concealed a material fact, in—
(a) Any application or any amendment to an application submitted in accordance with the requirements of this part;
(b) Any other record reported to the PRD in accordance with the requirements of this part; or
(c) Any record or report that is kept, made, or used to show compliance with this part.
§ 111.40   Record retention.
(a) The Administrator will maintain a pilot's records in the PRD for the life of the pilot. Any person requesting removal of the records pertaining to an individual pilot must notify the FAA of the pilot's death in a form and manner acceptable to the Administrator.
(b) The notification must include the following:
(1) The full name of the pilot as it appears on his or her pilot certificate;
(2) The pilot's FAA-issued certificate number; and
(3) A certified copy of the individual's certificate of death.
§ 111.100   Applicability.
(a) This subpart prescribes requirements for the following reviewing entities:
(1) Each operator that holds an air carrier or operating certificate issued by the Administrator in accordance with part 119 of this chapter and is authorized to conduct operations under part 121, part 125, or part 135 of this chapter.
(2) Each operator that holds management specifications to operate in accordance with subpart K of part 91 of this chapter.
(3) Each operator that holds a letter of authorization to conduct air tour operations in accordance with § 91.147 of this chapter.
(b) If an operator described in § 111.1(b)(4) or an entity described in § 111.1(b)(5) accesses the PRD to review records in accordance with this subpart, the operator or entity must comply with § 111.120.
§ 111.105   Evaluation of pilot records.
(a) Except as provided in § 111.115, no reviewing entity may permit an individual to begin service as a pilot until the reviewing entity has evaluated all relevant information in the PRD.
(b) Evaluation must include review of all of the following information pertaining to that pilot:
(1) All FAA records in the PRD as described in § 111.135.
(2) All records in the PRD submitted by a reporting entity.
(3) All motor vehicle driving records obtained in accordance with § 111.110.
(4) The employment history the pilot provides to the PRD in accordance with subpart D of this part. If, upon review of the employment history provided by the pilot and the records described in (b)(2) of this section, a reviewing entity determines that records might be available that the pilot's previous employer has not yet uploaded in the database, the reviewing entity must submit a request to the pilot's previous employer(s) through the PRD to report any applicable records in accordance with the process in § 111.215(b).
§ 111.110   Motor vehicle driving record request.
(a) Except as provided in paragraph (d) of this section, no reviewing entity may permit an individual to begin service as a pilot unless the reviewing entity has requested and evaluated all relevant information identified through a National Driver Register (NDR) search set forth in chapter 303 of Title 49 concerning the individual's motor vehicle driving history in accordance with the following:
(1) The reviewing entity must obtain the written consent of that individual, in accordance with § 111.310, before requesting an NDR search for the individual's State motor vehicle driving records;
(2) After obtaining the written consent of the individual, the reviewing entity must submit a request to the NDR to determine whether any State maintains relevant records pertaining to that individual; and
(3) When the NDR search result is returned, if the NDR search result indicates that records exist concerning that individual, the reviewing entity must submit a request for the relevant motor vehicle driving records to each chief driver licensing official of each State identified in the NDR search result.
(b) Each reviewing entity must document in the PRD that the reviewing entity complied with this section, as prescribed at § 111.240.
(c) Upon the Administrator's request, each reviewing entity must provide documentation showing the reviewing entity has conducted the search required by paragraph (a). The reviewing entity must retain this documentation for five years.
(d) This section does not apply to operators described in § 111.100(a)(2) through (3).
§ 111.115   Good faith exception.
Reviewing entities may allow an individual to begin service as a pilot without first evaluating records in accordance with § 111.105 only if the reviewing entity—
(a) Made a documented, good faith attempt to access all necessary information maintained in the PRD that the reviewing entity is required to evaluate; and
(b) Received notice from the Administrator that information is missing from the PRD pertaining to the individual's employment history as a pilot.
§ 111.120   Pilot consent and right of review.
(a) No reviewing entity may retrieve records in the PRD pertaining to any pilot prior to receiving that pilot's written consent authorizing the release of that pilot's information maintained in the PRD.
(b) The consent required in paragraph (a) of this section must be documented by that pilot in accordance with § 111.310.
(c) Any pilot who submits written consent to a reviewing entity in accordance with § 111.310(c) may request a copy of any State motor vehicle driving records the reviewing entity obtained regarding that pilot in accordance with § 111.110. The reviewing entity must provide to the pilot all copies of State motor vehicle driving records obtained within 30 days of receiving the request from that pilot.
§ 111.135   FAA records.
No reviewing entity may permit an individual to begin service as a pilot unless a responsible person or authorized user has accessed and evaluated all relevant FAA records for that individual in the PRD, including:
(a) Records related to current pilot and medical certificate information, including associated type ratings and information on any limitations to those certificates and ratings.
(b) Records maintained by the Administrator concerning any failed attempt of an individual to pass a practical test required to obtain a certificate or type rating under part 61 of this chapter.
(c) Records related to enforcement actions resulting in a finding by the Administrator, which was not subsequently overturned, of a violation of title 49 of the United States Code or a regulation prescribed or order issued under that title.
(d) Records related to an individual acting as pilot in command or second in command during an aviation accident or incident.
(e) Records related to an individual's pre-employment drug and alcohol testing history and other U.S. Department of Transportation drug and alcohol testing including:
(1) Verified positive drug test results;
(2) Alcohol misuse violations, including confirmed alcohol results of 0.04 or greater; and
(3) Refusals to submit to drug or alcohol testing.
§ 111.200   Applicability.
(a) This subpart prescribes the requirements for reporting records to the PRD about individuals employed as pilots and applies to the following reporting entities:
(1) Each operator that holds an air carrier or operating certificate issued in accordance with part 119 of this chapter and is authorized to conduct operations under part 121, 125, or 135 of this chapter.
(2) Each operator that holds management specifications to operate in accordance with subpart K of part 91 of this chapter.
(3) Each operator that holds a letter of authorization to conduct air tour operations in accordance with § 91.147 of this chapter.
(4) Each operator described in § 111.1(b)(4).
(5) Each entity that conducts public aircraft operations as described in § 111.1(b)(5).
(6) The trustee in bankruptcy of any operator described in this section.
(b) Compliance is required for this subpart as follows:
(1) Compliance with this subpart is required within 30 days of the reporting entity commencing aircraft operations.
(2) Specific compliance dates for records described in § 111.205(b)(2) are set forth in § 111.255.
§ 111.205   Reporting requirements.
(a) Each reporting entity must provide the information required in paragraph (b) of this section for any individual employed as a pilot beginning on the PRD date of hire for that individual.
(b) Each reporting entity must report the following records to the PRD for each individual employed as a pilot:
(1) All records described in §§ 111.220 through 111.240 generated on or after June 10, 2022;
(2) The PRD date of hire.
(c) No person may enter or cause to be entered into the PRD any information described in § 111.245.
§ 111.210   Format for reporting information.
Each reporting entity must report to the PRD all records required by this subpart for each individual the reporting entity employed as a pilot in a form and manner prescribed by the Administrator.
§ 111.215   Method of reporting.
(a) Except as provided in paragraph (b) of this section, all records required to be reported to the PRD under this subpart must be reported within 30 days of the effective date of the record, or within 30 days of the record becoming final when the record is a disciplinary action record or a separation from employment record.
(b) Each operator conducting an operation described in § 111.1(b)(4), entity conducting a public aircraft operation, operator conducting an air tour operation under § 91.147, or a trustee for such an operator or entity must either comply with paragraph (a) of this section or report and retain pilot records in accordance with all requirements of this paragraph.
(1) Operators, entities, or trustees listed in this paragraph (b) must report a record described in § 111.225, § 111.230, or § 111.235 to the PRD upon receipt of a request from a reviewing entity within 14 days, unless the record memorializes one or more of the following:
(i) A disciplinary action that resulted in permanent or temporary removal of the pilot from aircraft operations as described in § 111.230, which must be reported in accordance with paragraph (a) of this section.
(ii) A separation from employment action resulting from a termination as described in § 111.235, which must be reported in accordance with paragraph (a) of this section.
(2) If no records are available at time of request from a reviewing entity, the operator, entity, or trustee must provide written confirmation within 14 of the days of the request to the PRD that no records are available.
(3) An operator, entity, or trustee must retain a record eligible to be reported upon request under paragraph (b)(1) of this section for five years from the date of creation, unless the operator or entity already reported that record to the PRD.
(c) For records created before June 10, 2022, and maintained in accordance with PRIA, an operator, entity, or trustee listed in paragraph (b) of this section must continue to maintain all records that would have been provided in response to a PRIA request for five years from the date of creation of the record, and must report that record upon request from a reviewing entity in accordance with paragraph (b).
§ 111.220   Drug and alcohol testing records.
(a) Each operator or trustee required to comply with part 120 of this chapter and subject to the applicability of this subpart must report to the PRD the following records for each individual whom the reporting entity has employed as a pilot:
(1) Records concerning drug testing, including—
(i) Any drug test result verified positive by a Medical Review Officer, that the Medical Review Officer and employer must retain in accordance with § 120.111(a)(1) of this chapter and 49 CFR 40.333(a)(1)(ii);
(ii) Any refusal to submit to drug testing or records indicating substituted or adulterated drug test results, which the employer must retain in accordance with 49 CFR 40.333(a)(1)(iii);
(iii) All return-to-duty drug test results verified by a Medical Review Officer, that the employer must retain in accordance with 49 CFR 40.333(a)(1)(ii) or (iii) or (a)(4);
(iv) All follow-up drug test results verified by a Medical Review Officer, which the employer must retain in accordance with 49 CFR 40.333(a)(1)(v).
(2) Records concerning alcohol misuse, including—
(i) A test result with a confirmed breath alcohol concentration of 0.04 or greater, which the employer must retain in accordance with § 120.219(a)(2)(i)(B) of this chapter;
(ii) Any record pertaining to an occurrence of on-duty alcohol use, pre-duty alcohol use, or alcohol use following an accident, which the employer must retain in accordance with § 120.219(a)(2)(i)(D) of this chapter;
(iii) Any refusal to submit to alcohol testing, that the employer must retain in accordance with § 120.219(a)(2)(i)(B) of this chapter and 49 CFR 40.333(a)(1)(iii);
(iv) All return-to-duty alcohol test results, that the employer must retain in accordance with 49 CFR 40.333(a)(1)(i) or (iii) or (a)(4);
(v) All follow-up alcohol test results, which the employer must retain in accordance with 49 CFR 40.333(a)(1)(v).
(b) Each record reported to the PRD in accordance with paragraph (a) of this section must include the following:
(1) In the case of a drug or alcohol test result:
(i) The type of test administered;
(ii) The date the test was administered; and
(iii) The result of the test.
(2) In the case of alcohol misuse, as described in paragraph (a)(2)(ii) of this section:
(i) The type of each alcohol misuse violation;
(ii) The date of each alcohol misuse violation.
(c) In addition to the requirements of §§ 120.113(d)(3) and 120.221(c), operators required to report in accordance with this section must report records within 30 days of the following occurrences, as applicable:
(1) The date of verification of the drug test result;
(2) The date of the alcohol test result;
(3) The date of the refusal to submit to testing; or
(4) The date of the alcohol misuse occurrence.
§ 111.225   Training, qualification, and proficiency records.
(a) Except as provided in paragraph (b) of this section, each reporting entity must provide to the PRD the following records for each individual whom the reporting entity has employed as a pilot:
(1) Records establishing an individual's compliance with FAA-required training, qualifications, and proficiency events, which the reporting entity maintains pursuant to § 91.1027(a)(3), § 121.683, § 125.401 or § 135.63(a)(4) of this chapter, as applicable, including comments and evaluations made by a check pilot or evaluator; and
(2) Other records the reporting entity maintains documenting an individual's compliance with FAA or employer-required training, checking, testing, proficiency, or other events related to pilot performance concerning the training, qualifications, proficiency, and professional competence of the individual, including any comments and evaluations made by a check pilot or evaluator.
(b) No person may report any of the following information for inclusion in the PRD:
(1) Records related to flight time, duty time, and rest time.
(2) Records demonstrating compliance with physical examination requirements or any other protected medical records.
(3) Records documenting recent flight experience.
(4) Records identified in § 111.245.
(c) Each record reported to the PRD in accordance with paragraph (a) of this section must include:
(1) Date of the event;
(2) Aircraft type, if applicable;
(3) Duty position of the pilot, if applicable;
(4) Training program approval part and subpart of this chapter, as applicable;
(5) Crewmember training and qualification curriculum and category of training as reflected in either a FAA-approved or employer-mandated training program;
(6) Result of the event (satisfactory or unsatisfactory);
(7) Comments of check pilot or evaluator, if applicable under part 91, 121, 125, or 135 of this chapter. For unsatisfactory events, the tasks or maneuvers considered unsatisfactory must be included.
(d) An operator, entity, or trustee that complies with § 111.215(b) must report records in accordance with paragraphs (a) through (c) of this section upon request, if that operator or entity possesses those records.
(e)(1) Each reporting entity must provide a record within 30 days of creating that record, in accordance with § 111.215(a), unless the reporting entity is an operator, entity, or trustee complying with § 111.215(b).
(2) An operator, entity, or trustee complying with § 111.215(b) must provide records described in this section or a statement that it does not have any records described in this section within 14 days of receiving a request from a reviewing entity.
§ 111.230   Final disciplinary action records.
(a) Except as provided in paragraph (b) of this section, each reporting entity must provide to the PRD any final disciplinary action record pertaining to pilot performance with respect to an individual whom the reporting entity has employed as a pilot.
(b) No person may report to the PRD any record of disciplinary action that was subsequently overturned because the event prompting the action did not occur or the pilot was not at fault as determined by—
(1) A documented agreement between the employer and the pilot; or
(2) The official and final decision or order of any panel or person with authority to review employment disputes, or by any court of law.
(c) If a reporting entity receives notice that any disciplinary action record reported to the PRD under paragraph (a) of this section was overturned in accordance with paragraph (b), that entity must correct the pilot's PRD record in accordance with § 111.250 within 10 days.
(d) Each final disciplinary action record that must be reported to the PRD under paragraph (a) of this section must include the following information:
(1) The type of disciplinary action taken by the employer, including written warning, suspension, or termination;
(2) Whether the disciplinary action resulted in permanent or temporary removal of the pilot from aircraft operations;
(3) The date the disciplinary action occurred; and
(4) Whether there are additional documents available that are relevant to the record.
(e) An operator, entity, or trustee complying with § 111.215(b) must report records described in paragraphs (a) through (d) of this section upon request, unless the disciplinary action resulted in permanent or temporary removal of the pilot from aircraft operations. If the disciplinary action resulted in permanent or temporary removal of the pilot from aircraft operations, the operator, entity, or trustee must report the record in accordance with § 111.215(a).
(f)(1) A reporting entity must provide records of final disciplinary actions no later than 30 days after the action is final, unless the reporting entity is an operator, entity or trustee complying with § 111.215(b).
(2) An operator, entity or trustee complying with § 111.215(b) must report records described in this section, or state that it does not have any applicable records, within 14 days of receiving a request from a reviewing entity.
(g) Each reporting entity must:
(1) Retain documents relevant to the record reported under paragraph (a) of this section for five years, if available; and
(2) Provide such documents upon request within 14 days to:
(i) A reviewing entity; or
(ii) The pilot that is the subject of the record.
§ 111.235   Final separation from employment records.
(a) Except as provided in paragraph (b) of this section, each reporting entity must provide to the PRD the following records for each individual whom the reporting entity has employed as a pilot:
(1) Records concerning separation from employment kept pursuant to § 91.1027(a)(3), § 121.683, § 125.401 or § 135.63(a)(4) of this chapter; and
(2) Records pertaining to pilot performance kept concerning separation from employment for each pilot that it employs.
(b) No person may report to the PRD any record regarding separation from employment that was subsequently overturned because the event prompting the action did not occur or the pilot was not at fault as determined by—
(1) A documented agreement between the employer and the pilot; or
(2) The official and final decision or order of any panel or individual given authority to review employment disputes, or by any court of law.
(c) If a reporting entity receives notice that any separation from employment record reported to the PRD under paragraph (a) of this section was overturned in accordance with paragraph (b) of this section, that entity must correct the pilot's PRD record in accordance with § 111.250 within 10 days.
(d) Each separation from employment action record that must be reported to the PRD in accordance with paragraph (a) of this section must include a statement of the purpose for the separation from employment action, including:
(1) Whether the separation resulted from a termination as a result of pilot performance, including professional disqualification;
(2) Whether the separation is based on another reason, including but not limited to physical (medical) disqualification, employer-initiated separation not related to pilot performance, or any resignation, including retirement;
(3) The date of separation from employment; and
(4) Whether there are additional documents available that are relevant to the record.
(e) An operator, entity, or trustee complying with § 111.215(b) must report the records described in paragraphs (a) through (d) of this section upon request, unless the separation from employment action resulted from a termination. If the separation from employment record resulted from a termination, the operator, entity, or trustee must report the record in accordance with § 111.215(a).
(f)(1) A reporting entity must provide any records of separation from employment actions no later than 30 days after the date of separation from employment is final, unless the reporting entity is an operator, entity, or trustee complying with § 111.215(b).
(2) An operator, entity, or trustee complying with § 111.215(b) must report records described in this section or state that it does not have any applicable records within 14 days of receiving a request from a reviewing entity.
(g) Each reporting entity must:
(1) Retain documents relevant to the record reported under paragraph (a) of this section for five years, if available; and
(2) Provide such documents upon request within 14 days to:
(i) A reviewing entity; or
(ii) The pilot that is the subject of the record.
§ 111.240   Verification of motor vehicle driving record search and evaluation.
(a) Each operator subject to the requirements of § 111.110 of this part must document in the PRD within 45 days of the pilot's PRD date of hire that the operator met the requirements of § 111.110.
(b) No operator may report any substantive information from State motor vehicle driving records pertaining to any individual obtained in accordance with § 111.110 for inclusion in the PRD.
§ 111.245   Special rules for protected records.
No person may report any pilot record for inclusion in the PRD that was reported by any individual as part of any approved Voluntary Safety Reporting Program for which the FAA has designated reported information as protected in accordance with part 193 of this chapter.
§ 111.250   Correction of reported information and dispute resolution.
(a) A reporting entity that discovers or is informed of a perceived error or inaccuracy in information previously reported to the PRD must correct that record in the PRD within 10 days of identification, or initiate dispute resolution in accordance with paragraph (b) of this section.
(b) Each reporting entity must—
(1) Initiate investigation of any dispute within 30 days of determining that it does not agree that the record identified is inaccurate.
(2) Provide final disposition within a reasonable amount of time to any request for dispute resolution made by an individual about PRD records.
(3) Document in the PRD the final disposition of any dispute made by a pilot in accordance with this paragraph (b) and § 111.320.
§ 111.255   Reporting historical records to PRD.
(a) Each operator that holds an air carrier certificate issued in accordance with part 119 of this chapter and is authorized to conduct operations under part 121 or part 135 of this chapter must report to the PRD all historical records kept in accordance with PRIA dating from August 1, 2005 until June 10, 2022, in a form and manner prescribed by the Administrator.
(b) Each operator that holds an operating certificate issued in accordance with part 119 of this chapter and is authorized to conduct operations under part 121, 125, or 135 of this chapter or that holds management specifications to operate in accordance with subpart K of part 91 of this chapter must report to the PRD all historical records kept in accordance with PRIA dating from August 1, 2010, until June 10, 2022, in a form and manner prescribed by the Administrator.
(c) If an operator required to report historical records to the PRD in accordance with this section is appointed a trustee in a bankruptcy proceeding, the trustee must report the operator's historical records.
(d) Compliance for reporting historical records that date on or after January 1, 2015, is required by June 12, 2023. Compliance for records that date before January 1, 2015, is required by September 9, 2024.
(e) An operator or trustee subject to the applicability of this subpart must maintain all historical records reported to the PRD in accordance with paragraphs (a) and (b) of this section for at least five years after reporting those records.
(f) An operator or trustee is not required to report historical records for any individual who is 99 years of age or older on June 10, 2022.
(g)(1)The Administrator may authorize a request for deviation from paragraph (d) of this section based on a determination that a delay in compliance, due to circumstance beyond control of the operatoror trustee reporting historical records, would not adversely affect safety.
(2) A request for deviation from paragraph (d) of this section must include the following information:
(i) The name of the operator or trustee;
(ii) The name of the responsible person;
(iii) The name of the pilot(s) who are the subject of the record;
(iv) Historical record type for which deviation is requested;
(v) Date range of records; and
(vi) Justification for the request for deviation, including a description of the circumstance referenced in (g)(1).
(3) Operators and trustees granted deviation in accordance with this paragraph must continue to retain historical records and respond to requests for such records for the term of that deviation in a form and manner prescribed by the Administrator.
(4) The Administrator may, at any time, terminate a grant of deviation issued under this paragraph.
§ 111.300   Applicability.
This subpart applies to each individual who is employed as a pilot by, or is seeking employment as a pilot with, an operator or entity subject to the applicability of this part, as set forth in § 111.1.
§ 111.305   Application for database access.
(a) A pilot must request electronic access to the PRD by submitting an application in a form and manner acceptable to the Administrator. Except as provided in § 111.315(c), electronic access to the PRD is required when—
(1) The pilot seeks to review and obtain a copy of that pilot's own comprehensive PRD record;
(2) The pilot gives consent to a particular operator to access that pilot's comprehensive PRD record; or
(3) The pilot exercises any other privileges provided by this part.
(b) The application required in paragraph (a) of this section must include, at a minimum, the following information:
(1) The pilot's full name as it appears on his or her pilot certificate.
(2) The pilot's FAA-issued certificate number.
(3) A current mailing address and telephone number.
(4) An electronic mail address.
(5) Any additional information that the Administrator might request to verify the identity of the pilot requesting access to the PRD.
(c) The application required in paragraph (a) of this section must be submitted at least 7 days before the pilot seeks to access the PRD.
§ 111.310   Written consent.
(a) Before any operator may access a pilot's records in the PRD, that pilot must apply for access to the PRD in accordance with § 111.305 and provide written consent to the FAA for release of that pilot's records to the operator, in a form and manner acceptable to the Administrator.
(b) Provision of consent must include an affirmation that the employment history of the pilot for five years preceding the date of consent is accurate and complete. If the pilot finds the employment history is not complete, the pilot must update the employment history to list all past employers.
(c) Before an operator submits a request to the NDR for an individual's motor vehicle driving record for purposes of compliance with § 111.110, the individual must provide written consent specific to the NDR search.
§ 111.315   Pilot right of review.
(a) Once a pilot has received electronic access in accordance with § 111.305, the pilot may access the PRD to review all records pertaining to that pilot.
(b) A pilot who submits written consent to a reviewing entity in accordance with § 111.310(c) may request a copy of any State motor vehicle driving records obtained by the reviewing entity in accordance with § 111.110.
(c) A pilot may review all records contained in the PRD pertaining to that pilot, without accessing the PRD and without obtaining electronic access issued in accordance with § 111.305, upon submission of a form provided by the Administrator to confirm the pilot's identity.
§ 111.320   Reporting errors and requesting corrections.
A pilot who identifies an error or inaccuracy in that pilot's PRD records must report the error or inaccuracy to the PRD in a form and manner acceptable to the Administrator.