Patent ID: 8488142
Filing Date: 2013-07-16
Classification: G06Q

Abstract:
1. A document management support system comprising information medium controllers that are configured to communicate with one another, and an information management server apparatus, wherein each of the information medium controllers comprises a non-transitory hardware memory which stores a management file management table into which a management file including a management ID and an electronic data body is written, a duplication request sending unit which receives a management ID, duplication requester information, and destination information corresponding to an electronic data body to be duplicated, and sends duplication request information including the received management ID, duplication requester, and destination information, a traceable duplication request transmitting unit which transmits, to the information management server apparatus, traceable duplication request information including the sent duplication request information and address information for the information medium controller, a processing result receiving unit which receives, from the information management server apparatus, processing result information that includes the management ID in the traceable duplication request information, a child management ID tag indicating a child management ID different from the management ID, and management register information comprising the destination information, after the traceable duplication request information is transmitted, a print data outputting unit which extracts the electronic data body from the management file on the basis of the management ID which corresponds to the electronic data body to be duplicated, creates document print data that includes the extracted electronic data body, and the child management ID tag and the destination information included in the processing result information and also creates management register print data including the management register information, and then outputs the document print data and the management register print data, and a collection completion update request transmitting unit which, when a paper document printed by the output document print data is collected after being distributed and then the child management ID indicated by the child management ID tag is read from the paper document by tag reading unit, makes a collection completion update request including the read child management ID, and transmits the collection completion update request to the information management server apparatus, and the information management server apparatus comprises a systematic management table storage unit which stores a systematic management table into which, for each management ID of the management file, a child management ID and status information associated with the management ID, and an access control policy based on duplication requester information and destination information are written, a master policy table storage unit which stores a master policy table that includes a permission policy based on the address information for the information medium controller, a first judgment unit which judges whether the duplication requester information and the destination information in the traceable duplication request information received from the duplication request transmitting unit satisfy the access control policy in the systematic management table corresponding to the management ID in the traceable duplication request information, a second judgment unit which judges whether the address information in the received traceable duplication request information satisfies the permission policy, a child management ID issuing unit which, when the access control policy and the permission policy are judged by the first and second judgment unit to be satisfied, issues a child management ID different from the management ID in the received traceable duplication request information, and writes this child management ID into the systematic management table on the basis of the management ID in the traceable duplication request information, and also updates the status information corresponding to the written child management ID to “distributed”, a management register information creating unit which creates management register information that includes a child management ID tag indicating the issued child management ID, the management ID in the traceable duplication request information, and the destination information, and transmits the processing result information that includes the management register information to the information medium controller which is the transmission source of the traceable duplication request information, and a collection completion update unit which updates the status information to “collected” on the basis of the child management ID in the collection completion update request received from the collection completion update request transmitting unit.