well as we normally do i'd ask that you please join me for the pledge of allegiance and we will take a quick moment of silent prayer and reflection and i think this is more meaningful carlier than ever so you'll please join me in that okay so as we proceed this evening please bear with us this is all new for a lot of us and again certainly we understand this is a trying and difficult time for many in our community and we have come together to take a look at an agenda and to discuss different things as it relates to your city government and there'll be an opportunity for some updates as well as an opportunity at the very end under general business to discuss everything that's on councils minds we want to try to have as much information as we can tonight and certainly anything that we addressed tonight we will make sure that we continue this little dialogue with you our community and so to go to that i'm as smoothly running as possible we're here because there's an emergency because ability to function under the historic structure you eleven are the the policy makers for the city and you have meetings at which these things are done but when an emergency occurs like the one we're dealing with can be really difficult as evidenced by all this to get a body of eleven people in the places where they need to be at the time they need to be in a position to take action so our code like most has a an emergency provision allowing the city manager to make a declaration proclamation of state of disaster or state of emergency and that act of adopting that declaration empowers the manager to do a number of things either to stand in the shoes of the city council and and make governmental decisions at a time when the  positioned to do that or in some cases some extraordinary powers that become necessary because of the nature of the emergency things like evacuations and curfews and such that you wouldn't normally think of as routine governmental powers that they become necessary in certain emergency situations so that declaration was made by the city manager pursuant to chapter one point two seven of the code back last tuesday the th and in a few minutes w be dealing with the need for a council approved extension of that declaration period that the state of disaster period but one of the other things that city council but can't always be done that way so what you end up with is where we normally have notice requirements for ordinances and and the like and agenda postings and all that in the emergency setting and find ourselves in it becomes necessary to act more quickly than that that's why they call it an emergency so that action has to be taken even if the council is going to be making the decision it may come to you in a different form and format and timing than you're accustomed to and tonight's is a is a classic example and almost a bit of a chicken and egg situation we need to have the ability to have meetings on emergency basis we need to have the ability t virtual meetings like this where you're not all on the council chambers i don't know if any of us could have concocted this fact pattern that forces us all to be in separate places but here we are and that ability to meet as you're doing tonight is not something that's adjusted the code currently so what we have done is drafted an ordinance that would specifically allow for meetings to be held in locations where it's possible to hold meetings and sometimes that means not all in the same room unfortunately you can't adopt an ordinance unless you meet and so we're here in a meeting to adopt an ordinance that allows you to meet in this meeting format it's the ordinance that was sent off to everybody earlier today obviously we would have liked to have gotten it to you earlier many of us have been working from home or remotely and it's been a fluid situation where every day new pronouncements are made the orders issued by the governor and so on we've had to be adaptable to that but the ordinance that's before you would fill in one gap in that  the emergency party stores how how much notice can you give but whether without notice can we have a virtual meeting that doesn't have everybody in the same place as is normally required shortly before the meeting i had discussions with provision ask you to address that approve an ordinance addressing that so that meetings like this one could take place and then further discussions on the emergency front could be held at a later date on the subject of emergency meetings as i look back at the ordinance after that phone conversation a while ago i do have some concerns because the virtual meeting concept really sits on the foundation of the emergency meeting idea and it seems like the virtual meeting provisions standing alone might not stand very well so one suggestion is that as you look at the ordinance we see the references to the emergency meetings the the part i heard concerns about was the non  future meetings like this could be held that is within the powers of the of the city council and the city manager under the declaration of emergency but if there are parts of the emergency ordinance that you think are maybe not quite acceptable at this point we can try to sever those out and deal with them at a later date otherwise we would ask you to look at the entire ordinance and and be prepared to have a motion on that in a few minutes i'd be happy to answer any questions you have at this point thank you mister cox and i'm gonna ask mayor pro tem to just read in a minute read that motion that way we can get into the record and we can ask those questions and and and go from there and keep in mind this is an extraordinary thing that we're doing here this has never been done in the city before we've never been in this circumstance so we're you know kind of learning on the fly and doing the best that we can and so while we always like to have things out as early as possible there was a challenge with this mayor so i can read in the motion but i think although mister cox was just speaking to that exhibit a i believe to the ordinance that we all received there's we could just put in first the motion to extend the declaration and handle that piece of it because i don't really have anything for the second piece so maybe it's better to do those in two parts just as a point of process mister cox my apologies yeah there we go thank you i was i was muted by somebody else the declaration extension where we are treating as a separate agenda item the order is really not that significant except that the ordinance we're talking about is what authorizes specifically this type of meeting so we thought that should probably be the first item addressed and and we could go about in a number of different ways you could you make a motion as to approve the ordinance as written and then we can have a discussion about whether there are parts that should be removed as we had talked about before the meeting or you could make a motion to approve the ordinance with whatever change you might have in mind if you think that's the way to go and i should add before we go any further councillor betta sent a couple of suggestions to me this afternoon and i have notes on one of ordinance so why don't i give it a shot it's what is it oh two thousand and twenty eleven correct okay let me give this a shot i move for the adoption of ordinance oh two thousand and twenty eleven you continued the duration of the proclamation or declaration of state of disaster next item which is what you just read we did not have a motion for the first for this ordinance because i think at this point we can just be a motion to approve ordinance number o tw emergency basis that's that would be the extent of the motion and then we could talk about any amendments to the ordinance itself then i withdraw my motion and i will start again i move for the so we have a motion in a second we have four people with their hands up so give me a quick second i can cover it yeah my concern was basically two things we have two different standards here for the determination of a for the calling of an emergency meeting one that should be at whether the mayor's involved or not so i have some problems with the mayor having special powers here basically he's got the equivalent of three votes where the rest of us have one and that's not acceptable to me so i would prefer to strike the second part which is yes it's number two about a requiring a quorum which would be six or more other councillors and just have the first part read any for counselors which could may or may not include the mayor any floor could call for an emergency meeting and so that would be my suggestion then secondly as far as the notice provision at the end i think it's number seven my concern was that it as i read it and again i don't have in front of me but as i read it it could either for example if this had happened last week while four of us were in dc you wouldn't have been able to serve any of us personally and you wouldn't have been able to wouldn't have done any good to notice that us at our home so it would have required at least  email or a phone call and i think so i think that they should be both one and the other so those are my first two suggestions have some other issues but i think let's just start councilor johnson thank you i i'm having a few problems with this ordinance it talks about an indefinite period the way that i read the original resolution it was to last the initial emergency declaration lasted seven days and then city council was to w at that point and the way i am understanding it is that it gives an indefinite amount of time after our initial weighing in i am not comfortable with that i was not told until after it was made public that it was even out there and i feel like it should be that council weighs in has an update every ten days as to the appropriateness of continuing with  and as far as a quorum i think that councilmen beetus said four or five i would like to see that up to six please and it does not need to be the mayor as well thank you springsteen i just wanted to put a few things on record as you know i'm i'm as an attorney always concerned with constitutionality and preservation of o ur rights and i know we have sort of an unprecedented situation going on however i just have some concerns about for  e that there must be a public hearing for an ordinance to be passed that's duly posted or you're giving up due process and i guess i'm having a hard time understanding lack of notice why this just came out about one o'clock today and who knew about this first before the rest of council  i have a question about what the explicit definition of the disaster to the city is that we can only strip due process or what i'm saying have given some kind of better notice to to give some kind of additional consideration to due process  just this this meeting itself and and whether we're having a constitutional meeting it's following the municipal code not the charter  are not we don't have witnesses here i'm not even clear if the public can listen in here and whether this is being recorded so many somebody can tell me that and then just  whether we can have exemption clauses for for the ordinance and in like i said i understand i mean i have been under quarantine for thirteen days because i went to washington dc and was exposed to the virus and i'm still healthy thankfully i i am just yes based on circumstances that could happen and and what if we don't have a quorum what if many of us fall ill these are all important questions i think we need to ask before we we just passed this ordinance thank you thank you i will say that channel eight is tuned in so the community is watching right now as well as the fact that it was posted as to the kind of what was going to happen as and the links to participation via lakewood speaks and a telephone number for residents to call in on mister cox did you want to try to address that certainly i did send an email later this afternoon to the council trying to address some of the issues that councilor springsteen has raised you know the whole point in the emergency chapter is that things have to happen and the process has put in place to protect the public and to protect their right to be heard all that those those get sacrificed in some cases because action has to be taken in order for the government to function in some reasonable way and this is this is a good example because of the inability of the public to to be where you are and for you to be where they are so it's a it's a vivid example of an absence of public input and obviously we try to follow those standards as much as we can in this situation could could there have been notice earlier in the process certainly we've all had a lot to do since this thing is has come along personally and professionally we've all had a lot to do and we  trying to follow the daily edicts coming from other places and help people understand how they affect us in our work and in our lives with the city of lakewood so we're doing what we can within the bounds of we we we've had people working from home working remotely and communication gets a little more difficult when you do that we've had to stop and interpret some other things that have come along and  that's not to make excuses it's simply to say that that's why we have this kind of provision because sometimes you can't do what you normally do need to do but without doing these having means like this there would be no meetings there would be no decisions and  my concern we are going to give these broad sweeping powers to the city manager and according to the text and you have me at a loss because i have this going on on my ipad my laptop has the same we probably could have squeezed it on to the night's agenda packet in some way or another but other than that we need to give these powers to someone and i think the city manager is we need to have a more periodic review and reaffirm a of these powers i would suggest we look at perhaps a ten working day turn r article three of the city charter is proper however it says that any powers that we give them manager are subject to the provisions of the charter i would like it to be very plain that ms hudson's powers include everything that comports with our city chart that's the condition placed on the ordinance that vested these powers and our city manager i endorse that wholeheartedly we have to react quickly and take advantage of whatever we can in this manager wants to do something and once over ten days she has to explain why we need to continue the powers and we can consent to do so so there's my two cents worth one minute there you go you're unmuted thank you um mister cox could you please clarify what action would be necessary to get out of the state of agenda items i haven't spent much time talking about the declaration but obviously they're tied together in this reference in this ordinance the whereas clause is to the duration you know in all candor the language of one two seven point zero six od which is the duration section of our code is not nearly as clear as it could be and we're finding that because the very first sentence to answer goodwin's question the very first sentence of new duration says the state of disaster shall remain in effect until the city manager declares by proclamation that the threat of danger has passed or that the disaster conditions no longer exist okay now we know how the thing is going to end except that the next sentence talks about the ability of the city council to decide on and approve any extensions continuances renewals there's all kinds of different language in there so in terms of the duration of the of the declaration there are a number of points of view from everything from well the manager has unlimited authority to adopting a definite declaration to prepared that way i think over a week ago before the declaration was made it was anticipated it would be indefinite we should have changed that going into tonight but what what we'll be asking in a few minutes is counsel there's a seven day declaration in place that runs through tomorrow we need you tonight while you're acting as a group to extend that declaration you can do it by motion and need not be more formal than that and you can do it to a date certain you can do it ind efinitely you can do it along lines what counsel are able suggested we're with regular check ins i would just caution everybody that you know we're having gonna have trouble putting meetings together even when they're already  however my top priority tonight in every decision that i'm going to be making is ensuring that we put our public health and safety first and enable our city to take quick action  what time frame would be the most practical and allowing you to continue to meet the community needs first thank you very much for that question and i actually really appreciate this whole conversation i don't i don't know that i've ever felt as awkward so i apologize for that so can i just say if things before i answer your question and that is we have an enormous list and i'm sure everybody knows this about twelve or fifteen counties has have made the same declaration and probably twenty cities on the list is growing so this this is very common you know that the state hasn't made that declaration as well so that's all confined to colorado all this is is it allows staff to be nimble in terms of any needs that we might have um we are really conservative just by nature one of our needs right now is because we have so many employees working from home and working remotely not all of them have the equipment and the laptop so that would be an example of a purchase that we could make without the necessary ordnance in front of council and then a second reading and then the thirty day delay so that's an example of taking advantage of this particular declaration so when it comes to time frame i think i councillor skilling recommended a date certain to take away this fun comfort with the indefinite or the duration of the emergency you know just saying as long as the emergency exists i think i'm really comfortable with the duration going till april twenty seven th because that's the date of a regular meeting that's about thirty four days away i think that's ample time that if we're lucky the emergency is concluded by then and if it isn't then at that point we can relook at whether whether we asked for that to be extended again or not um the advantage to selecting april twenty seven is just that of convenience we are already having a regular meeting and it may be a virtual meeting like this depending on you know where we are with the virus but if so like i said we're already convenient and we can ask for that extension at that time so  i think i think allowing for april th is a is a nice recommendation thank you that feels comfortable for me and just to add in in terms short and and just impede our ability to make decisions quickly these decisions do need to be made quickly in order to keep our community safe and then i just also want to reiterate something that's been said a couple of times but i really appreciate that we are able to do this and have this meeting remote and that our community is able to participate both through the lakewood speaks online and then also by calling in and of course emailing us it's not perfect nothing about this is perfect but i am proud of liquids response to this emergency so far so thank you to everyone who's been able to  maybe isn't the way to go and it makes a lot of sense for a lot of reasons no need to go into all of them right now but to have some finite time i think it adds predictability for everybody's staff the public us we all kind of if anything were to happen as far as we're not able to get a meeting together in ten days i don't want the city to be in a position where we hamstrung it and that results in significant issues  is not offset by our need to meet in ten days those important that those two competing ideas i think i would one hundred percent of the time go in favor of having a date certain that allows enough time so that you know the thirty days or whatever it is and that way we're not you know if we can't get a meeting together in ten days with what would we do at that point i understand that one of the readings of this you know going through it one reading would be i suppose if council said extending it i don't know what would really stop the city manager from just issuing another proclamation the following day when you're reading the code i mean it would just be a series of individual proclamation after population after proclamation that's certainly a reading of it not saying that i necessarily agree with that but i think we should do a date certain i think april th is a good date to mister batas point i'm still not clear why we need the non quorum versus quorum my understanding is that a non quorum just means two or more can get together and talk about substantial stuff which we can't do because of open meetings laws so i'm not sure why we really need  with my focus is mainly on the virtual part and the emergency meeting which is that second piece so i think i know that's where mister b started this conversation off so i'll swim back to that i agree with his points on the the six members i agree with the points on the notice i think all of that is prudent tonight i am laser focus though on making sure that we do this remote or this virtual things we get this in place no matter what we decide this is the thing we're going to need and so if we don't have the ability to meet remotely everything we're talking about in the future is somewhat muted until all this passes so i yield with that appeases anybody that might be the at least the next regular meeting that might split the baby a little bit between the th and ten days i don't know if anybody's interested in that but i think a date certain makes a lot of sense especially if we already know we're meeting because you know setting this up isn't easy especially when you have to work and all that other stuff and then another suggestion is this might put some people in council at ease it's just a suggestion for our city manager perhaps in our daily reports perhaps if it mentions or has mention of the kind of emergency powers being exercised such as purchases they might make people feel more comfortable about what's actually happening with these powers so just some suggestions and put that out there and you know i support councillor harrison thank you being the old dog here i had to really learn how to do this this virtual meeting idea but now that we're here and now that we're doing it it seems like a very good answer to situations like what we're in had we talked about this six months ago none of us would have thought that this would come to pass so what we can't see the future and see what's happening but what we can see is we have technology that can address the need for us to get to actually help make decisions i support the idea of time certain and looking at city meetings for example april th meeting sounds absolutely perfect and if we decide as a body that we do need to have a second check i could do every ten days as a review if that was something that we needed to do that and  people as a quorum would be the requirement that i would have i don't think three or four is enough to call a special meeting i think six is adequate thank you all right so we've kind of gone through everybody and i'll go back again and i just want to re emphasize we are here for extraordinary means and whether we have the quorum or not i think the intention was god forbid there's a disaster and six of us can't meet and the city business still needs to continue that's why some of this was in and so we are here to ensure the safety and health and welfare of our city for the next month a month and a half i think we're gonna learn a lot we've never been here before and as we go i think a look back when this is all done to say this work this didn't work we need to clean up the language that's great i don't want to get hung up on that necessarily tonight i think there's some things i think we can do a date certain and continue on doing the people's business authority that she needs to make sure that when something comes about she can act on it for our residents you know there's pushback well we don't want the mayor to have this part well if not the mayor that's certainly not my job in this kind of a government it's the city manager's job and i think she's proven herself well certainly through all of this and i don't want to get too hung up on this question if it's a mean able to have a date certain done let's do that let's continue on with the people's work and have a check in when this is all done to say this worked or this didn't work so now i'll go back through the the lights are on mister betta thank you mayor so just a couple of things first of going to direct this to mister cox again my reading of this ordinance that we have in front of us that's being proposed is is really quite simple we've got these what we lawyers call recitals well we're not enacting the recitals those are already in place those are givens the city manager's powers are already in place we're not doing anything about that other than recognizing that they're there because they're there we need to do some other things or do basically how do we call an emergency meeting and so and that's where my initial comments were and i don't think we need two different standards for calling an emergency meeting and i and i would stick with my suggestion four is sufficient to call a me now because i understand that mister clucks correct me if i'm wrong that doesn't change the number of people that need to attend the meeting in order to have a quorum that's controlled by our charter we still have to have a quorum even if only four of them call it we still have to have a quorum and we still have to have a quorum in order to take any action in this as i understand it this ordinance being proposed tonight does not quorum and so now that's changing here so the only thing is given any four of us the power to at least call a meeting and get the discussion started and i think that's reasonable we still can't act and list we have a quorum and everybody him there ah the reason i was going for a periodic review because my concern is i'm also concerned if we have a date certain folks are going to say oh it's going to end make sure folks know that we're not now targeting any date certain for the expiration of our concerns and emergency actions but anything that will keep fast on our feet and able to respond quickly that's fine with me that there is nothing in this thing that says that that changes the number of votes taken or the condition that a core and be present before a vote is taken so and i would also go with four of  us where there is the mayor and three others the mayor of pro tem and three others any four of us should be able to call it special date but i in again that keeps us nimble because we might not have time to contact eleven people or johnson thank you well i very much appreciate everybody's input and i'm grateful that we can meet like this tonight actually i do appreciate having a certain to review this i think april th is adequate we'll be meeting and that to me seems like a very good compromise and then after that i'd like to see council every ten days be apprised of what it takes to continue with this the point being that council needs to be part of what's going on here  you're right we need to be flexible camp counselor abel and certainly if it's feasible if anything like this ever happens again i would like to see city council be apprised of this prior to it actually being implemented i like the idea of only needing four to call the meeting and six to call or to have as a quorum whether it's part whether the mayor is involved that for not i don't think that's necessary we've got some very bright minds here in the four of us feel that there is a need  i'm perfectly comfortable with it but i like the idea of april th as a date certain and after that letting council know every ten days where we are i'm just i'm just wondering if we could put a pin in this or land the plane somehow so we can get this taken care of and move on to the rest of the business it seems to me there's been a lot of discussion and so i don't know if i call the question because i don't think there's a question to be called  councillor springsteen give me a second record because the questions i asked earlier were not really responded to so one this is an ordinance that was not on the agenda until one zero o'clock today and so so i just like to know why and why it wasn't in the packet and who among us knew about it when i asked these same questions before and then also the case public safety is ensured by the constitution and so we always have to go back to the constitution and having specific powers not sweeping lens and i know i keep harping on this but like for my questions to be answered please on the record thank you i'll i mean i think in the daily briefings first off signal that we were potentially going to go into this mode which is the emergency declaration which is in power to our city manager and that's in the as clauses of the actual document i are you familiar with those springsteen go ahead i'm sorry you said the whereas in the proclamation that the city manager issued states all of these different things based upon what laws and what rules we are following to institute this yeah and that was sent last tuesday and just the inherent reason that we're here tonight is because we're having an emergency meeting to discuss this and it wasn't probably done the way we all would like to see things done but this is where we're at and i would defer to our city attorney just say are we following the rule of the law in what we are doing and i think that's really what you want to know specific question i'd like to have them answered for the record because this this will come back around if we're all still here in a this has not been a week when there was an opportunity to provide a legal research memo with case law that most of you i i suspect under the pressures that you're experiencing would not care to take the time to read i can assure you that we have done the research to ensure that this type of declaration ordinance that we have in place referring to chapter one twenty seven is has been upheld in the past it's similar to what's being done in a number of other communities  manager said and most of what we're talking about are not constitutional requirements most of what's addressed in these powers are procedural requirements that the city has adopted with the goal of due process and public participation and all that goes with that but for the most part we're talking about procedures put in place for the convenience of the citizens and for predictability and certainty and consistency and we're not and we're we're recognizing the need to vary from those procedures in a circumstance where we can't get the council together at its usual time in its usual place for its usual purposes so we can take the time and prepare that kind of  mo to back this up with prior case law there's not a lot of case law though however because emergencies like this don't happen very often when they do it is recognized that yes some some shortcuts had to be taken some changes had to be made the way things we're getting done i'll just take a moment to say that i was involved and i don't think this is a matter of coincidence but i was involved in the last major emergency in colorado when the flooding happened in the september  thirteen and i represented the town that was as severely damaged as any in the state and the decisions that had to be made by the town administrator under the emergency powers were much broader much more sweeping than this because they simply needed to have things done to clear the streets of debris and do the other things that were necessary to for daily life to exist in that community so i've seen examples of this we've been down this road before  this is a very different set of facts but it's the same principle involved which is you can't adhere to the procedural requirements when you can't meet for example in the sand growth so i'd be happy to address those those questions and councillors springsteen's when when there's time if you don't approve this ordinance tonight authorizing the virtual meetings then arguably after the vote is taken on this ordinance you'll have to return because virtual meetings would not be authorized there are a couple of ways to do that but that's one view that we needed that approval in order to have this meeting tonight and then we can address those items as we go forward the powers are in the ordinance that allows for the declaration of emergency to be made that declaration was made those powers are in place we're not debating which of those powers is suitable or appropriate or not and those powers will remain in place as monitor meetings electronically when they're held this and you would suggest that we add language explaining what methods what resources are available how to get at those monitoring programs what opportunity that would be for public comment i think those are reasonable suggestions and i didn't want them to be overlooked as we get closer to voting on the ordinance i i still would like that question answered about who knew about the ordinance when am i wrong yeah yes counselor yelling thank you i i just wanted that one question answered for the record about who knew about the ordinance when and and i just wanted that for the record because it seems like we all knew it different times and so i'd like to know what you refer to the ordinance counselor or the declaration made by the city manager the ordinance that we're voting on right  now well i can just speak tonight i think the ordinance well he didn't speak from an ignorance came out today is when we saw the language in the ordinance but with that said here's my thoughts i mean i've had a hell of a day pardon my french all of you have had a heck of a day a heck of a week a heck of a month as have all of our community residents and on this particular issue about making sure that we're keeping everybody safe and making sure that we do everything in our power to make sure the city operates properly we all need to be in this together we bicker about a lot of things we go on and on and on all night and it's fun i love it but on this particular issue let's just get together on it if it's the th okay it's the th if it's is twenty seven twenty seven fine but let's just get this done for the sake of the community and move on so if it's the th if that works it sounds like that's a great compromise that everybody can get behind from what i'm hearing let's do that and so for the sake of our community we're coming out with  unified voice and saying this is important to us and we made a decision let's move on with that said to mister bivas point i don't want it to get lost he did have some additions to the remote part of that we do need to address at some point i think mister cox just alluded to that we need to get back to that at some point so let's not lose sight of that so with that said let's just get this done so mister mister coxwell you want to restate that motion depends are we doing are we doing the first part of it and not talking about the full ordinance because there was more to talk about with mister betta if we were gonna do the full ordinance mister cox yes sir what i've heard regarding changes to the ordinance what i've heard is that instead of a two tiered notice system adopting the ordinance to allow for emergency meetings and virtual meetings with the changes that have been discussed so far be giving a little bit better information to the public as to where they can go for this special meeting yeah virtual me so to see it online and to comment so forth and so on so those are the three parts i suggested cox i think we just need i mean we need to make some action it's yeah we need so what's the cleanest way i think we understand the concerns was the cleanest way to move forward  well having a deserted councillor vedas summation of the of the three items that he sees that could be changed one we haven't really spent a lot of time on was that was the third one unfortunate i prepared a draft with his comments and my mean you know what we need to get this in place and i'm not gonna argue over these little bitty things right now i mean we have much more important things to deal with so i defer to you as the original motion maker well  i think we just all make the motion again i'm gonna make it i think with a date in it if that's okay and then i would defer to counselor bdub to make his amendments i think he's got a good handle on he mentioned a three tier and we can do that as a single amendment or we can do it as multiple amendments however he prefers and then we can just get this done in that fashion sounds good so will you restate your motion and i'll ask for a second from i move to adopt ordinance twenty to continue the duration of the proclamation or declaration of state of disaster if that meeting can't happen then until april th two thousand and twenty or as such time as a meeting maybe called second alright motion heat hold on there you are go ahead sir okay thank you alright so again i'm kind of going from memory because i can't get into any of the documents or anything but i would move to a second kid councillor beata right and i'm now making i'm amending the proposed ordinance and i'm trying to refer to the specific provisions of exhibit a  counselor council cox and i don't have it in front of me so i'm asking you to help me a little bit if you if if in fact you have it in front of you i don't it's on my failed laptop but what we can do is to change the forum requirements to save any four members can call a special meeting well we'll get the section numbers right we'll get them in the right place so are the number of people necessary to call a special an emergency meeting is any for met the notice to council members of proposed emergency meeting be done both personally and when possible electronically or by telephone i think is what you had suggested and third  at the end of the exhibit that the information to be provided to the public about a special meeting include information on how they can monitor the proceedings and how public input can be taken under the circumstances thank you so mu i moved to many ordinance in that regard thank you thank you so can someone raise their hand for the second  second did that so there's a motion in a second on the amendment as stated please clear your hands i'm gonna lower your hand counselor good wine and please cast your votes putting your hand up is a yes vote leaving your hand alone is a no vote councillor johnson on on the machine can you push your hand raised hand button okay thank you so are all the votes they're still coming in come okay so i have in the affirmative i have councillor frank's able betta harrison johnson skilling lebih r and vincent and the negative i have springsteen paul so that amendment passes eight to three now if everybody will take their hands off please so now we're back to the original motion yes my my controls giving me a hard time there it is go ahead okay with that it for the all of the amendments or were there more to the remote was that all of the amendments that's all that i had made not none please give us a hand johnson and paul the nay is councillor springsteen do i have that correct okay madam clerk it was that clear on both of those and i don't have unmuted but just to make sure we're testing this out right there you go can you just give me a thumbs up i can't control  mister cox the next phase or is there a next phase missing this is item two and this should be easy because we've talked a lot about it already in the course of the other agenda item so the declaration was made by the city manager pursuant to chapter one  approved by a majority vote of the city council that the code even says that that could happen in by polling numbers if you can't get everybody together like we've done tonight so we have everybody together and the opportunity is here for simply  of april my suggestion would be whoever is making the motion and whatever date you want to use as the review date is that you make it reviewable at each scheduled city council meeting or within maybe fourteen days even if we don't have something to be it's just because fourteen days generally tracks the meeting schedule whereas ten days kind of falls in between so to make it extend the declaration of emergency to the save the th of april with review to be conducted by the council at each meeting thereafter or every fourteen days or whatever period you want to use there so m could just be to the date of the th and then we would review it then without having to say we're gonna do in every seven days after there was interest on some parts to have a regular period of review but yes another option is just to say we're go read it to be april th would be the end and then i said if we couldn't meet on april th it would be at a meeting thereafter and i included some language there and as we've already done this yeah well unfortunately we that was the motion made that referred to the declaration not the motion to approve the ordinance so we went back into the ordinance over again and that motion about the the duration of the declaration was essentially  when we did the ordinance motion so now we're on to the motion it with whatever language you proposed for that duration of the extension we have not acted on that the two items got mixed timing all right well okay then i will just make the motion then i'll read it it's going to be identical to the one that i read i moved to continue the duration of the proclamation or and twenty or if that meeting can't happen at the next meeting they're after second there's a motion a second councillor vincent did you wish to speak to this motion or were you just  not now i'm fine okay thank you johnson you wish to speak to this motion yes i do thank you i thought that the motion would also include language that there would be ongoing supervision by a council and every ten business days would be appropriate that would be every other meeting so that we could just have an update if it's if it's needed to continue with this so let me remind council that we are getting daily updates so we get a brief every day if that's a motion if you want to amend councillor skilling or tems motion then you're in i understand that but we are not weighing in every day council needs to be have the ability to say it's appropriate to continue this or not so that's what will happen on april th council will then read aside re examine where we're at and if we need to go a week two weeks three weeks that's when we will reassess that  you could please clear your hands i'm so johnson can you clear your hand or okay all right please the motion in a second on that please cast your  a lot of the high fives going on here okay well the clerk please read item four and let me get you unmuted real quick sorry all right item four or resolution twenty  okay i make a motion well let me restart that it is my privilege and honor to make a motion for the adoption of resolution twenty twenty twelve appointing a municipal judge  lakewood municipal  muted second so we have motion and a and this is certainly unconventional and we had went through this process if you remember we spent a whole monday night interviewing three three candidates and narrowed it down to nicole bozarth and we want to congratulate her tonight we were going to have a reception we have not been able to do that but we certainly promised that here in the future that we will take that opportunity we're very excited to welcome her to the bench and bring a lot of great ideas and if any other council members would like to weigh in please okay seeing none we have a motion please read item five item five resolution twenty twenty thirteen appointing commission so normally we have the chair make this counselor able did you want to make that motion be happy to i move for the adoption i don't have the number twenty okay is there a second oh second okay we have a motion in a second then we have some hands up to speak was exceptional we settled on to folks who have extensive knowledge of our zoning documents and our community so i'm happy to offer their names  nomination okay so we have a motion a second any recusal x okay seeing none no other comments i will just let everybody know that i am a no on this and if people want to discuss that further i'm happy to have those conversations so please and so i have the yeses as councillor johnson abel franks mayor pro tem skilling springsteen betta and vincent and the nose being  gutwein and paul did i get that wrong at all okay thank you if everybody could lower their hands councillor harrison did you need to yes ma'am yes i was a no vote on that as well okay i'm sorry thank you so let the record reflect then that  right next up is the consent agenda and i'll disperse with the instructions as to the consent agenda councillor johnson is going to paul item looking oh hold on i'm so sorry councillor johnson you keep looking for that it is thirteen okay i skipped over a very important part for our whole i've been a dispense with a report on activities in each of the departments mainly because all of the departments have been working on this new pandemic known as coab in nineteen what i thought i would do is give you a broad overview of what has taken place and what our plans what continues to take place and let me assure you especially councillor johnson that as as any authority is being exercised under the emergency declaration i will make sure that that's accounted for in the daily briefing i'll make sure of that so you have that so i'll start at the top and i'm just gonna do  big download forgive me if some of this is redundant i think this is important for for a community to hear this information and this is the most current that i have as of today first of all as it relates to the stats in terms of this particular crowd a virus nationally we have over thirty four zero plus cases about four hundred plus deaths in colorado we have seven hundred and twenty cases seventy two hospitalized in thirty one counties sixty two hundred and twenty four people have been tested we've had seven deaths and five outbreaks at residential and non hospital health care facilities jeffco we've had fifty five cases by way of a community update a couple of things that are really important you know that jefferson county the department of public health issued an order in nineteen a local disaster emergency similar to what we did last tuesday so that's a gypsum health department order i'm assuming many of you saw distancing and it also gives the instruction for the six foot social distance and i could go on but i won't read the whole directive if any of you would like me to link this information to i'm happy to do that many of you as well that now the city of city and county city and county of denver gave a new order today and that's actually a shelter in place order and i have that with me as well so instead of going through that just so i can link any of this to you if you're interested you know this has been a real series of unfortunate events we heard just last week that colorado mills mall has closed and they plan to reopen on march th colorado mills is owned by simon corporation and i don't know if you know this but they run four hundred just heard today that belmar is also closing and that is scheduled to open on april th so these are tough times a lot of you have asked me about our homeless population our that team  gone above and beyond to reach out especially during this recent storm and we continue to do what we can to make sure that we're providing resources in conjunction with the county to provide to care for our homeless population i want to update you on the operations or actually the limitations now of operations that we've implemented here at the city of lakewood a week ago on monday we all all hands on deck meeting with the department heads recognizing we need to make severe decisions about how our operations occur here at the city so here's kind of  update high level update first of all in the police department agents will respond to priority calls and they're limited they're limited to priority calls a priority call for service is any situation where there's a crime in progress whether a life is in danger or not please call nine hundred and eleven always in these situations otherwise please use the department's online crime reporting option fingerprinting services at for the public are closed until further notice the idea here is to really limit exposure for our law enforcement professionals especially in light of the fact that we have real limited testing available and due to the nature of their work exposure their risk of exposure is really high as it relates to the municipal court the it's closed to the public through friday april th reopening monday april th at eight a m even the court even though the court will be closed to the public a number of staff will be on site completing critical tasks we'll continue to evaluate whether an extended municipal court closure is necessary beyond april th so here you just appointed a new judge it march th and march th for traffic related court dates we ask people to contact court by email and request a plea agreement by mail or a new court date our department of  really their goal and their goal is to encourage congregation of our public whether it be at the theater  o i don't think so let me see if i can turn it up let's see if i can significant changes as relates to community resources and so much of our community enjoys our recreation centers and our parks so let's talk about what all those closures are in compliance with the public health orders all all city arts and recreation facilities will be closed through april th that's a that's in as a direction by our governor and that date is strong at april th we're hearing from the community that maybe we can  negotiate we can negotiate we really can't because that's a direction that's from the governor's order family service facilities are closed until further notice as of this last weekend we're now closing all playgrounds shelters tennis courts and fitness courts this weekend we also made the decision to close our golf courses all performances and events at the liquid cultural center theater have been canceled or postponed through may th per the cdc's recent recommendation for groups fifty or more for fullness of affected facilities please see closures and cancellations on  website registration for classes has been suspended until april th bear creek lake park passes in class registration for programs beginning after april th are available available to purchase online rides such an important service for our our older population they'll continue with limited service for nutritional and medical purposes only and there's a phone number you can get on the website to confirm our volunteers of america meal program the voa it's a hot meal site at clements community center it's suspended through april th meals will be delivered upon request to liquid residents are currently registered for the meal program and for liquid rides i don't know about you but this is pretty tough to take at least it is certainly for me we're gonna reconcile transfers and refunds and permits and rentals so we're just going to reconcile that case by case and make sure nobody's being disadvantaged utility bills business licenses and taxes you can pay all of those online water sewer stormwater and sales taxes the permit counter it does remain open but we have some significant separations between staff and customers those have been put in place and for the time being inspections will continue our online services in the department of public works will continue of course because they're online and those include contractor registration inspection requests re roof permits water heater and furnace replacement permits prepaid electrical and mechanical and public pump plumbing permits that are part of a permitted construction project planning services are available remotely or through the p od pine run on duty at liquid org as it relates to the city clerk's office passports are not available until further notice and dog licensing is only available online many of our employees are working remotely the whole idea is to limit exposure obviously that's that's easy for  some what did i hear from councilor muscle memory some people are used to and it familiar with working from home a lot of other folks aren't so it's been a big adjustment and making sure people have the right equipment has been a challenge so as it relates to enforcement of orders if jeff kahn receives a call regarding a restaurant or a bar that is operating in violation of the closure order the call will be directed to lakewood special  n unit as i use unless there's an underlying criminal charge there won't be an immediate response by the police but it'll be signed for follow up by our investigators this is under title twenty five which is in the colorado revised statute which is allows us to respond to failure to comply with the governor's orders so that's what we'll be using it won't be considered a priority call but we will follow up with those um staff is currently working on models to help anticipate a variety scenarios based on different levels of impact across the across the various sectors we're looking at various changes that can be made to operations within the current fiscal year recognizing that we're gonna probably be facing increased operational savings and need to do that about a about a year ago last summer we realized that our revenues weren't tracking as we had predicted so all of the management team went through an exercise where we had to identify per department if we're in a place where we had to make some quick cuts what would those be so to a degree we're poised because we have those lists each department head is being asked to refresh those lists that have been established and to be ready once we have  kind of the air has cleared as it relates to the coronavirus folks have also asked about economic development and what can we do and what do we plan to do to assist small businesses right now the office is working diligently to help keep our small businesses formed and indicate the numerous federal programs being developed to help those small businesses do you remember that nine out of ten which is eighty eight percent of our city's businesses have fewer than twenty employees so we truly have over seven zero businesses and employee less than twenty people and they're the backbone of liquids  community additionally very recently staff is looking at developing an economic program modeled after the charitable giving program that was created in two thousand and fifteen trying to see if there's a way we can use that structure that that it's been underway for i don't know what is this the fifth year now it's got criteria we have a group of city council folks who review the request we're wondering if we can add another element to it which would be some kind of support to small businesses and we would add some additional funding somehow maybe see if we can leverage some outside funding to help support our small businesses so i don't have much detail on  that but we're looking to see what we can do just to support our small businesses who are at such a disadvantage during these times i thought it was cool that staff has worked on a way that keep people encouraged fitness even though people are primarily at home did you know we offer now virtual fitness classes through the recreation programs additionally i have been really busy with conference calls and some of these fun zoom calls across the region with other mayor's with other city council i mean city managers i'm sorry and then certainly with staff i hit one of my thoughts  wanted to bring to the floor is people have a lot of questions and and since the information that we're getting is changed almost on a daily basis we were thinking that maybe we can have a virtual meeting scheduled and invite doctor johnson the department of public health to come and have an interactive interactive conversation and similar to a study session i guess and put him in one of these boxes ask him just to entertain a conversation with city council so that you can ask questions and better understand this situation as it relates to the whole county we would also include our emergency manager jesse miller who by the way has been doing an incredible job he's he's our emergency manager and he works very closely with the county emergency management program by all accounts what we're hearing from the county is that the next couple of weeks are going to be critical though the next two weeks are the critical time where if we can slow this virus down this is the time to do that so just know that we really need to be diligent about social distancing and minimizing exposure i understand that tomorrow every county public health director will be meeting to discuss their options and to look  future so we may have some more information from our county tomorrow and as soon as that comes out i'll make sure to share that with you i know that tri county health folks are had a meeting today at three  thirty maybe four after denver issued their shelter in place order as soon as denver shall issued their shelter in place order on and originally initially that included liquor stores and so we heard from some folks in mountain view that mountain view over by lakeside i guess that the line outside the liquor store was two hundred people along and that was this afternoon so denver turned around and  it's a dashboard showing how many case is are active and i think instead of trying to read this whole line to you i will forward this to you it's from the division of homeland security and emergency management what is that information you'd be interested in hearing or getting okay i'll pass that on to you so i know you have more questions than i have answers but that's that concludes my report at this point and like i said if you'd be willing maybe at general business to  entertain some direction to staff if you would like us to invite doctor johnson to a meeting like this for a conversation just to further educate the public allow for questions and answers and during this time of high anxiety it seems as if the more information the truthful information we can share the better so with that i think that concludes my report so thank you i'm sorry about the sound issue we just turned off so you should jonathan turn off your master okay so thank you very much and of course we will come back and revisit this under general business or there'll be an opportunity for more discussion as to some of the stuff that you you highlighted for so now we will move to the consent agenda and i will ask the clerk transfer of a portion of an unencumbered appropriation balance among departments in approving the procurement of a budget planning and management software solution and the associated implementation support service in excess of fifty thousand dollars negotiations with property owners acceptance of conveyance instruments and combination of real property interests subject to further the council approval item eleven ordinance zero two thousand and twenty eight declaring the intent of the city of lakewood to acquire interest in property for public purposes for the replacement of traffic signal poles equipment and curb ramps at the intersection of w jewel a venir and south frame street and authorizing negotiations with property owners between block sixty seven and seventy lakewood as depicted in exhibit a here item fourteen approving minutes of city council meeting city council meeting january thirteen two thousand and twenty city council meeting february ten twenty twenty presented and specifically to a date certain of may the th did i hear michelle say all of that no in your act you're absolutely right so you're gonna have to read that again under general business out of the actual consent so we will now place that back under general business and then i'll ask you to make that motion we can explain the theory or the philosophy behind white why we pulled that cool thank okay all right so me okay there you go yeah i think there were some questions about this item it's something that we've been looking at for a long time so this is pertaining to the budget software  at it for a while now we knew we had a little bit of a blind spot on the budget we had a single point of failure in in this specific area and that's one of the reasons we really need better financial tools there  we realized more significantly that we had a blind spot here when when the person who did our budget left the organization to go work for another private sector organization so currently we don't have a finance director and we don't have a budget manager that that makes the criticality of having this software even more than it ever has been before so like i said we've been working on this for a while we really need it right now i've talked to our finance department and their concern that without the software they will be challenged in getting the budget book and budget process done  timely manner and meeting our statutory requirements in addition to the budget piece of this the software provides the organization as a whole much better visibility into our budget on a daily basis and gives department directors much more ability to run reports which we haven't had with our current tools the tools the city is using right now are pretty antiquated in comparison with where  where we could be but in order to change everything out at an enterprise level we're talking millions of dollars so to to improve the financials and through this budget tool for only a couple hundred thousand dollars it's a pretty good deal even though i know it seems like a lot of money there was some question about whether this software at this time knowing that we have fiscal constraints is a good investment of taxpayer dollars and  resources i talked to our finance director i talked to it about it or are acting finance director all of us agree this is a critical purchase for us and and absolutely something we should be spending the money on because it allows us better visibility and to spend all of our money more effectively the cost breakdown is about a hundred thousand dollars for the actual software and then about a hundred thousand dollars for the implementation of that software we don't know exactly how much the implementation will cost we're hoping not to spend the whole hundred thousand dollars but we want to give ourselves that capability because once you get into a project like this inevitably more more things come up and difficulties in getting the current data set we have imported into the news we're happy to answer any more questions though great counselor johnson you have a question let me get you turned on here one second keeps moving everybody around on me all right you're set thank you ben i really appreciate your explanation on this because i've had some concerns about it looks like close to three hundred thousand dollars at this point i wonder what was there ever any consideration given to going forward with this purchase after we have a new director of finance so that person could be part of this whole agreement and understanding of the miss of the necessity of this because the way i understood it there was about a two hundred thousand dollars upfront and then another hundred thousand dollars for a yearly subscription i totally understand the necessity but the timing is difficult for our budget right now could you please answer that thank you yeah it's it's a tool we talked about in the final interviews for the finance director position one of the things we heard from the candidates for finance directors that i think they were surprised with a lack of functionality we have as far as financial tools many of them will be many of the finalists would be coming from an organization that has more sophisticated financial capabilities than we do right now a couple of finalists i believe already use this product or a very similar product to this and and certainly would be in favor of of us having this as far as the expense i know it seems like a lot of money but when you're talking about the grand scheme of our total budget a couple hundred thousand dollars on a two hundred plus million dollar budget is not a whole lot of money when you're talking about it in that context we've also we're additional resources to transfer old files and a laser fish that was an it project some of the funds were identified by the finance department themselves because they feel it's so critical this is something director door did before he left in anticipation of the need for this tool so i think both current past and future staff all would be supportive of having increased functionality here hold on there you go great thanks ben i don't know if you got my email i sent earlier i had a few questions you've answered a lot of them already but one i had is do we already have a current annualized cost on some sort of software that's similar to this this is just sort of replacing that's probably my first question i guess the other question is does this reduce or limit some sort of staffing redundancies i might add additional savings i'm just trying to look for the the other piece of this yeah thank you for those questions we don't have this functionality right now so it's not that we're doing this instead of something it's in it would be enhanced functionality our budget was done on excel spreadsheets and then those are those are you know put into a pretty book for everyone but that that's something that the finance department was uncomfortable with and that's why they were interested in a little like that that's something that kathleen are both uncomfortable with and certainly now losing that that person that's that's a real vulnerability for us so that this tool  redundancy when that person decided to move on happen to coincide with losing a finance director too so we're really scrambling as an organization to continue to be able to provide you all and the departments with the financial expertise that everyone needs so no we're not going to save staff but we will have better better capabilities and reduce talking about spending two hundred thousand dollars of our budget on something that seems questionably necessary at a time when we don't have enough respirators for people in this country i really think that we shouldn't be having this discussion right now and that we should be preserving our resources for people's health and businesses and things that are failing all around us and so maybe you all can help me with this but this feels surreal to me so somebody else hold on let me get you unmuted sir it's not letting me unmute you counselor have a question i'd like to direct that mister goldstein so i understand if i understand correctly you're saying this software has been being looked at and considered for several years it's not something new and that former director door was part of those discussions and that he was on board with getting this and that we agreed with a need for it and i also understood you to say that given the price tag of three hundred thousand dollars two hundred plus a subscription that that's really a not all that much as much as it sounds it's a relatively small amount cumin given the need for this and what it does so taking all that into account why is it that it wasn't included in the original budget for two thousand and twenty and that is coming up now as an a and then the budget from a staff perspective is pretty much built out throughout the summer and then proposed to council so we started having conversations with with its company towards the end of last year well before director door left but certainly after the budget had been developed i think director door is also a pretty frugal man and didn't want to spend money on his own department and on his own staff because he wanted to preserve it for other uses in the city so even though he there was this need for a long time until we really forced his hand and said look we need better functionality as an organization we have some it came to the table and said it were not comfortable with the budget being built in excel there's a lot of additional work at a staff level every single month to interpret the numbers build out all the functionality in each department essentially that this tool would provide so that that was all part of the equation i i think it's unfortunate that we didn't get it into the budget but i also don't think that's a reason not to do it we're coming to you now under the normal rules of counsel to say this is something that we think is a real critical expenditure it's over fifty thousand dollars and we want you to allow us to reallocate existing funds that the total cost for this year would be one hundred thousand dollars or so for the software and another hundred thousand dollars for the implementation that's consulting services to help us get all the information that's in jd edwards now and move it over to the new platform the the three hundred thousand dollars number i think is is maybe not accurate so that would be another hundred thousand dollars for ongoing expenses so i'm i apologize if the staff report was misleading in that i think cathy would like to speak as well oh i can't turn it i forgot i can't we can hear you okay i just i just make a point i just wanted to make a point earlier i talked about how our departments mid year last year put lists together in terms of how our spending how we can cut back in the event that our revenues didn't come in as we were anticipating what some of the downside by the fact that we've been using excel spreadsheets as the department heads don't have the advantage of time numbers they're having to kind of guess on how how their expenses are going so that has been a real frustration amongst each of the departments expressed to me and i agreed with wholeheartedly directed or just didn't want to spend the money and it's been it's been an organizational frustration we have visited with each of the finalists the finance director finalists and each one of them are familiar with this product and have levels of experience with it i'm just told by workday product thank you thank you yeah and another point to that end is one of the reasons we considered this specific software is if in the future we're able to look at software on an enterprise level so that would be all of our financials and nature our software because of the strong experience that denver and jessamine county have had with workday it's certainly something we really consider and this would integrate very well into that it also works with our current software which is vincent thank you and so i would like to support this measure i just want to address a couple of things i think that to our community absolutely public health is of course our biggest priority right now and then just to answer to councillor springsteen's question i don't believe they're even respirators for sale at this time so i think those are two very different conversations i think that for me in addition to the public health issues that we're going to be facing we are going to be facing economic  impacts from this as well in the short and long term as a city it is important to me that we're prepared for that and that our staff in our city is able to make the you know the best decisions with the best information possible that requires having up to date tools we can't be making real time decisions with with outdated information and antiquated programs so it is uncomfortable the timing i definitely appreciate that but i think that it's our responsibility to be looking to the future and ensuring that we have what we need to make sound economic  further and those of you that have tried to run a business and try to balance your checkbook having an enterprise as big as what we have here city of lakewood using excel spreadsheet that makes me really nervous and i love the idea that the candidates that we're looking at for these new positions are already familiar with it that's a powerful statement right there that tells me that this is exactly what we need to be doing and this is exactly the time to do it in terms of councillor springsteen's concern about the coronavirus i would love to be able to mat wave my magic wand and be able to get those respirators but i agree i don't think that they're available for us to get at this point so i think that we need to take care of the city and do the things that we need to do to give it the tools to keep us nimble and this would do it thank you councillors that folks don't generally ask for this and take it on unless they know it's a desperate need it's it's a heavy lift it takes a lot of work it is something that i believe will help us bring that level of that our community is looking for it is important in these new tools that we have the ability to do what if analysis that we have the ability to run scenarios these new software's allow you to do that they also allow you assess your risk and risk is not just things that are negative like threats they're opportunities so my experience in all of this is if our staff is saying they need it and they're clamoring for this change in knowing how much work is involved to kind of turn turn that all around and change the change management piece is tough certainly respect that we've got a lot going on but i trust that if staffs coming to us and saying this is an is an area of need that i certainly can support that and we'll be supporting yes everybody said pretty much what i was going to say but it's absolutely true and often times then i was little flabbergasted that we were using excel spreadsheets in an organization of this size i will definitely be supporting this but a lot of to councillor franks point erp systems are not easy and there's going to be a lot of other tools within this that we're going to be able to use and especially with the cost benefit analysis on a lot of that if we cannot act quickly to the changes that are coming up here i am terribly afraid from personal level that we will be be springsteen and then the beer and then i'd like to get emotional  month or so or two months and just see where we are at that point and preserve our resources as best we can i i think that our resources are going to be so so limited and that's all i'm saying is we need to really think about where we are right now in time we declared a state of emergency we took away all right we we need to understand the thought process of wanting to delay expenditures and that's something we've talked about at a leadership team already of okay let's let's think about what projects we have going on and planned and and where our trigger points are on those this tool i think is critical right now i know it seems like a lot of money and is a lot of money but we are dangerously close to missing our budget lines i i want you all to understand that we as councilmember frank said we would not be taking this project on right now certainly with the transition we have in the finance department if we didn't think it was absolutely critical just being able to get the budget done we would have preferred to do this off budget season but we need it right now otherwise we're probably not going to be able to get the budget done in time i just had a conversation with our interim director nordmann about that right before this council meeting and i think she's very concerned about finance department's ability to get to that we will get it done no matter what because that's what we do as an organization but it may not be to the same level that we would like it to be merrick just want to make income points i don't want to add too much time to the clock here but first of all i just want you to all to know that i currently use workday products in denver and i think they're really excellent from what i've been able to utilize and the fact that we're using excel spreadsheets frankly makes me think we should have been doing this yesterday not today so i'm excited to support that but also just as the previous chair of the finance budget  committee i just want to run through a couple few things one i just want to mention also at our planning session we did talk about having a more robust budget conversation i know that's coming at some point and i think these are all the kind of things that we can have a lot of conversation about once we're in that session i also want to appreciate a been thanks for letting us know that it's already budgeted so that says that we were already had an intention to spend this money in some fashion so appreciate that oh so just want to just remind everyone that we do have and obviously this is not something we want to rely on but you know i feel pretty comfortable knowing that you know i'm sure cathy and and ben are having a lot of conversations about where the economy is going and we have the ability to have vacancy savings that i think like we did the previous year we probably have something like thirty million in reserves and seven million in economic development dollars and we have some co peas that will frankly expire probably at the end of this year so i think there's there's some room for some cushion here thanks to the good financial stewardship of the city council and the city manager so i just want everybody know i feel pretty comfortable with this and looking forward to supporting it thanks elsa betta just one one thing i have to point out i disagree with what counsel the bureau said and that is as i understand it this was not budgeted that's the whole point of this it was budgeted we wouldn't have this conversation the reason we're having it is because it wasn't budgeted and we're being asked to permit them to cobble money from the different compartments that's access and pull it together to purchase this that's my understanding so to say it was budgeted as as i understand it is not true and i think that clarification should be me mister goldstein do you wanna dress up sure it's correct that it's not budgeted or however we are using budgeted dollars we're not asking for authorization to spend money that's not in the does i was saying but i thought that was how what i was saying that sounds like but what i'm saying is this is money that was going to be spent in some fashion thanks okay so you know certainly two things that got my ear vulnerabilities right we've lost two people we have a vulnerability that has come to light i think that's our job to take care of that and certainly when you have somebody who was in an apartment for over fifteen years and they leave you're gonna have these kind of things when i first came on city council in two thousand and seven we were still using handwritten software in the police department right and they were able to do that because they had people who could do that where people  those people have moved on and we've gotten by for a long time but we can't be vulnerable and i'm hearing that we are vulnerable right now so i certainly will be supporting this and i'll ask our mayor pro tem to make a motion on the consen there we go second okay we have a motion and a second any more discussion councillor johnson i actually in addition to this particular ordinance have have some questions regarding item ten and item eleven  item ten is talking has language in there regarding acquiring land for a path and it also talks about author zing the city attorney to be able to use condemnation proceedings to acquire property also i'm struggling with that frankly i'm wondering if it wouldn't be better to put that off until we have this city attorney issue resolved the second thing is is item eleven and the ordinance for single replacement and to frame i drove over there and i understand that there's a schedule to look at older infrastructure but  and there might be funds that have been put aside for this but we are in a different situation than we were two months ago and replacing signal lights i don't know what the expense is but i think that we also need to be taking a look at making as many a pria cuts as possible because we may be really needing  money for things like our police department of public safety and it talked about looking at antiquated  older infrastructure but there was never any data talking about if there's been any accidents at that intersection and after going there it's not a heavily used one it's over by front range pizza it's more in a residential area to be honest with you i am concerned about us doing this at this particular time thank you and i admit it's only one but i looked at it myself and it looks like a pretty good intersection a pretty safe intersection and so i guess maybe we'll save this for the second reading but i do think the men asked staff to make sure we have d public has some data to back up why we're spending nine hundred seventy five thousand dollars on this location at this time so that's all i have to say i'm not gonna ask to have a great thank you let me just reiterate these are all really good questions this is first reading so we'll get those in and actually the nine hundred and seventy five thousand think is for eight locations not just one particular location this one happens to be near near where i live so i am very familiar with this as is councillor frank's and skilling so keep that in mind but bring these questions in for a second reading and i would just say we don't have a city attorney problem we actually have a functioning and capable city attorney named tim cox right now paul and the nays are johnson and springsteen do i have that correct one three west quincy avenue and located in the southwest quarter of the northwest quarter of section seven township five south range sixty nine west for the s a process for annexing and in that process the planning commission is involved i would think that since this is related phrasing for it but i believe it's a land use decision it is a corollary to annexation so which requires planning commission input i think we need to have the planning commission weigh in on these sorts of things and i would hate to have a precedent set a spur of the moment thing like this other than that i have no and i hate making up processes as we go along attach to the city from a unincorporated land outside the city there needs to be a zoning process because if the property is coming into the city then it has to be zoned the law says has to happen within ninety days after annexation what typically happens with annexation is the zoning is process at the same time so that they run parallel and that's when we run into these situations where we get asked well  lakewood that is the purview of the planning commission what's going the other way when so it's disconnecting from the city to unincorporated territory there presumably would be a zoning process on that end as well but it's going to happen  eparting jurisdiction the city in that case has typically had much involvement in discussing what's going to happen to the land once it's outside the city boundaries travis there you go yeah you thank you for trippin my memory so so yeah we haven't had a lot of disconnections go through the process but we have process of a number of annexations and you're absolutely right the planning commission considers the zoning we don't so there's a motion in a second any more discussion seeing none please cast your so you heard you heard a little bit ago now or two general business so councillor johnson had requested to pull an item and councillor johnson if you just want to give a little background and then feel free to make your motion and we can go from there thank you i'm happy to this particular ordinance deals with student living units and there is a lot of interest of course in the neighboring community the residences and it needs to be put on the agenda at a time when we can actually have in person testimony and public comment and so that is why i am making this motion i moved to pass ordinates two thousand and twenty ten on first reading but scheduled the ordinance for a second reading at a future meeting when in person public comment can be presented and specifically to a date certain of may th and hopefully our current difficult situation we were doing virtual kind of meetings will be done by hand i hope so i'd appreciate your consideration of this and your aye vote i'm able would you like to second that i would so we have a motion in a second on this and you know much like the earlier conversation it's hard to pick a date when we potentially have so we may get to that point and we god forbid may have to move it farther down the road i hope that's not the case but that was the intent there's a lot of interest on this subject so are there any questions i mean this is just basically like the consent but we're moving it to a date further down all right so we have a motion and that looks like passes ten eyes one day the naveen counselor springsteen all right so general think thank you councillor johnson so general business we've heard a little bit earlier from our city manager and as you can imagine things are moving fast they're moving by the day and when denver did their shelter in place today i'm sure you all felt that ripple effect wondering what's the city going to do how's the city going to react and when you are a city and county you have that opportunity to do things differently and i think that's important to note if you look at the governor's message after mayor hancock did that he said that these folks rely on their county governance or their county health department so that's the boat that we are in our health department you heard from miss hudson they are going to be meeting tomorrow and we may see more things come out but they are truly the ones who dictate this and the good thing i think is the fact that the managers are all working together with the county so that we can try to have something in place that matches all of our needs i will also say that we're looking at different things you've been copied on things related to childhood hunger to seniors being shut ins those are ongoing conversations that i encourage you to be a part of and if you hear somebody that's struggling reach out let's communicate because there are folks out there trying to help the action center is certainly going to need volunteers if they lose their fur line staff they will not have people to then fill in as a lot of their volunteers are older so keep that in mind they're also anita supplies food bank of the rockies you heard a little bit as these things progress we'll probably have a better opportunity for a conversation as it relates to economic development type tools right we're waiting right now for the state to finalize things we're also waiting for the federal government to figure out what their package looks like and when those things come into play that's gonna help the city of lakewood better figure out what we have what we can offer so i know council has a lot of questions beyond you know what kathy talked about and i'd love to have some of those thrown out so that not only can we have doctor johnson back if that's what counsel would like to do but also have an opportunity to address some of these questions and get better updates in a couple weeks as to economic development the hospital certainly our hospitals we've had check ins from saint anthony and from lutheran they are need a ppe and they did a drive with project hope on sunday to try to look for personal protective equipment that is a shortage that is nationwide and our state is advocating and our county is advocating but if you also know businesses or people that have those sort of things that are unopened we can certainly find a way and i know our business community is looking to homebuilders and looking outside of the box to try to find that sort of equipment to make sure our first responders have those so that's kind of a lot in a nutshell and i want to turn it over to you and i'll go with councillor harrison thank you i just wanted offer one other thing probably not to council specifically but to anybody that might be listening there are online you can see a pattern for those who might be able  so to actually make a face mask that may not be able to be used in every circumstance but could be in a lot of places where they don't have to be totally  but could help protect so just i have to tell anybody that has the ability to so you can go online and see that pattern and it would take you probably fifteen minutes to do so and there you've contributed to help keeping our neighborhood safe so thank you i'll just put a plug in to former councilmember sue king i'm sure she's watching and she's probably sewing as we speak what else counsel are there are there other things or yeah oh thank you um certainly wanted to make sure i know that a lot of folks are watching you know threads on next door and other places but obviously we have a lot of small businesses and i've been seeing where maybe seniors have been calling like one of our local smaller hardware stores and saying i don't feel comfortable coming in but here's the things that i need and we have a lot of our stores that are willing to then bag that up maybe take the payment over the phone certainly  restaurants are doing dome delivery and there we i had a pizza delivered the other day no no contact we're literally paid with a credit card gave a nice generous tip and then they just left it sitting on the front door so i think that we really want to find all of those opportunities i would love to take up the sewing challenge but if anyone would see my great in home egg they know that i should not be doing i use the the stitch which which you could iron things together so i don't actually have  but really i'm seeing really amazing things with our community people really coming together people that are healthy offering to shop for people who are immunocompromised making sure that if somebody needs a dog walked maybe they're just less comfortable getting out in the weather you know with with others moving around and certainly want to remind folks that this whole social distancing includes our parks if you go to a park and it's super busy then maybe you just want to walk around your neighborhood which is a little less busy on the whole point is you're just trying to make sure that we're keeping that proper distance so i'm seeing tons of good things from our community and couldn't really be any prouder of the folks who are reaching out to help others rehash everything the federal government's done but i i do think they've basically failed us at this point i've read their plan to deal with these type of situations and so far they've had a difficult time executing on that plan so i just want to make that comment i also want to read a text message that i got today from a friend she texted me today and she said the icu in the hospital is filling up today has been the worst day yet our icu is almost all cozied patients and the er is packed the nurses have to wear one mask all day and share isolation gowns we have half of our doctors out sick i want to just share that with all of you just to reiterate how serious i think this is and how i don't know if that message is getting out quite clearly from a local perspective obviously we're seeing the national news but i don't know that all of us are hearing some of the soraa on the ground stuff obviously the surgeon general came out today and said he thinks this week is gonna get bad to quote them i guess one of my questions is is right for kathy obviously denver and boulder the boulder just by the way made  stay order as well are we prepared for that or we prepare to do that i know you guys have been working i'm just wondering if we had to issue that tomorrow or the steps in place and you know i'm concerned about what's gonna happen after th county meeting tomorrow you yeah thank you for that question you know during this crisis we have not known what tomorrow will bring and that's happened over and over and over every time there's a new edict that comes down i can continual conversation when the city managers across the state and we're all preparing for this in the event that that it occurs in it happens here in our town and that may be the message that comes out tomorrow so this might be an imminent situation again if that comes out we'll adjust accordingly and i'll communicate to you can you hear me i just really came in here and i'll make sure and i'll make sure to communicate on a daily basis as i have been and you know take just a moment to thank you for your compassion i'm just really grateful for your kindness many of you have reached out and just expressed support so thank you for that and if you have questions as time goes on just text me or give me your ring and i'm happy to have those conversations with you so i'm confident that whatever whatever new order or edict comes out comes down our way that we'll be able to adjust and implement accordingly thank you i appreciate that i guess my other question is i know doctor johnson had issued some pretty stern sort of comments about what direction city should probably be looking and more specifically i guess what the state should be doing has he reversed any of that or is that been a change of that opinion as he changed that or so no not that i know i don't believe there's been any change we i think it's been all by waiver recommendations to this point strongly encourage that kind of language similar to what happened in denver the messaging was strongly encouraged and that was friday that came out friday at about and and then today it turned into an actual order for our sheltering in place so  i don't believe doctor johnson has changed any opinion at all but we may see it we may see an order coming down the pike that's that's just a ability and i would goes without saying but if you want to hear from doctor johnson coming up assuming he has the capacity i'm guessing he's pretty busy but if if he has the capacity and the interest and the willingness will wilshire give a try  so we've actually been in contact with him on a daily basis i'll retest that because it's kind of clunky with other hands up so i'll retest that general discussion we still have reports listed okay we can i think we could do both right now and i don't have anything else to say under a different report so if you'd like to do that that's fine was gonna appear and speak and he's now talking about maybe being available by internet for some kind of town hall in ward three we have canceled our board meeting for which was an unfortunate timing for that and it was very interesting because the crisis was just starting to  become worse during that time that we were there we probably they probably should have cancelled the conference but they didn't but at any rate we were able to meet with senators and representatives  sort of an insight about how the federal government was responding to things and i think people were just trying to figure out at that point how bad things were  t anyway just going forward i i just wanted to suggest that um maybe we can address how to put together  focus on on those issues because i think that's the main thing people are concerned about right now and so i just hope that all of you stay healthy and all of our constituents as well and we work together thank you thank you that was talking about anne frank and she her family were in hiding i think it was seven hundred and sixty one days i think the the lesson to learn is that faith and hope are going to get us through this i believe in the strength of americans and when we get to the other side we'll be okay we're going to have a new normal whatever that's going to look like i'm not real sure i would also like to go on record too and that i understand the need to be for cathy to have put us into an emergency status that helps us draw down money both federal and state i would also like to just get it out there that i don't know if there's thought on how much money that's going to draw down who is going to look at how that money is going to be dispersed and what the criteria will be for the people that will get the money those are some things that we need to be at least considering as we go forward with all of this god bless america and god bless our city thank you all for all the job you're doing thank you thank you of people reaching out to our other neighbors to help each other in various ways and so i find that very gratifying i'm very proud of our of our of our community and and i know that with the help of our council pulling together and we department for putting this together a relatively short notice i mean wow this is fantastic i know that it's not ideal but to put this thing together and make it work i noticed that the congress of the united states is still trying to figure it out yeah so we're so we're way ahead of those guys i guess you may be getting a call kathy from congress how you did this and then lastly i just want to say if there tell somehow he changed his hand to a different symbol of denver so i really appreciate all of these updates today what i've been telling people as you mentioned is just the information is changing by the hour by the day and we'll certainly keep everyone in the loop when we hear from jessica what what their plans are i you know my family lives here all of us live here in lakewood we all have loved ones here and i feel fully confident that both jeffco and lakewood is doing everything possible to keep all of us safe i feel very lucky to live here so thank you to everyone in our community  that's really stepping up to the plate in a big way right now i also wanted to just highlight a few other things this may have been mentioned but some of the grocery stores are doing senior hours that's sixty plus my parents now fall in that category but they don't think themselves as seniors so i've been calling that baby boomer hours but please take advantage of that and share that information  facebook live board meeting and and then i just wanted to also reiterate there's a lot of resources coming online every day for our small businesses  for our homeless community for people that need health care or even child care things are changing and more more resources becoming available daily the best place that i found to stay up to date on that information is the colorado that gov website and it has updates on small business resources you know like it's a childcare everything that's available so that that's the best place to get that kind of information as well as testing testing information thank you and everyone stay safe and six feet away from each other bring it home so first and foremost it can't be said enough thank you to all the cops they're lurking thank you all the grocery store were thank you to my neighbors and your neighbors that everyone's pitching in and helping out it probably can't be said enough thank you to cathy and staff for fielding the endless questions i know that a lot of us are pestering on a lot of the same things i'll call it pestering but that's just because we're trying when we asked about economic development and we're talking about how what can we do and it's frustrating because it has really materialized we were trying to stay as far and fun as we can and figure out when the time comes we have those tools ready to that end though i want to make sure that everyone understands that there are resources out there dana just mentioned some of those resources we have sba but we're also things locally like alameda connects that councillor frank's i'm sorry it's late we're gonna have our word meeting we have that's another thing we were pastoring about in the midst of all of this we've been trying to figure out a way that we can have a virtual meeting whether it's a town hall or a telephonic probably won't be facebook live because i don't know what facebook live is necessarily i mean i know what it is but i don't use it and i don't know that necessarily it will be accessible by then to make because we haven't done it yet so we're gonna try we're gonna do something because we've had a are ward we had to cancel because of snow it's the one thing after another and i think it's very important that for us we can do some kind of meeting  whether it by by phone and unlike ward three you hasn't had time because there's i think is pretty close we have a little bit of time so we can probably put this together and then when they're ward meeting comes up hopefully they can learn from of our mistakes but if it's a conference call number who knows we will definitely be having our reward for meeting this month so we'll  yes um i just like everybody to know that i dumped it on jacob to figure out what to do with our virtual ward to meetings so we will let everybody know because we're planning on doing the same thing too so thank you dc as councillor springsteen did i was able to sit down with all the members our colorado congressional delegation that represents us here in lakewood both of our senators and member of congress and i just wants a very specific conversations with them about our federal flood laws now that impacts colfax minimum wage and how it could be impacting our health care providers with colorado's minimum wage increases and about the importance of cdbg funds we had a ton of time there was only a few of us who were able to make some of these meetings so we had a lot of face time with them and it was a great great experience i think this was the most productive  trip out there at nlc i've had and one thing i really took away from that was that there's an interest and some of the things that we're talking about that maybe they weren't as aware of is they could have there should have been because i think we have an opportunity to engage with them even more here in the district and really talk and work with them on some of these issues that we've that we've had so i i just want to iterate reiterate that i think we should continue these conversations here with them in the district and and work out some of those issues that we've had with the feds and i think that and that's one of my major takeaways from the experience i think there's some opportunities there so i think it'd be good at some point in the future trying to work out way to synthesize frame and have these discussions so just want to mention that also the ward meeting we're gonna try to do it virtually i'm gonna do my best to set that up i'm looking forward to that i think it's important that we have that so  and for the community we all put out a statement it's important to know we are here obviously we're here tonight but whether we're not physically meeting in chambers we are here our phone numbers are listed our emails even if you don't think it's a city thing maybe just reach out and your council member myself can find some sort of avenue for resource one thing that wasn't mentioned was eviction there's a lot of concern and fear right now with that and while we may not have the answers maybe we can help direct people so i would just encourage the community to stay involved continue your kindness it's it's incredible to watch this is really when a community comes together and i'm super proud of our great city miss hudson do you have anything m oh shoot i have to um you sorry filter i'm the only thing i can add is a response to councillor johnson's concern about the reimbursements should we ever have funding available so because of the fact that we're operating under the emergency declaration it's our responsibility to make note of any and all resources that were expending and it's coming out of oh it's a line item kovat expenses or something like that so it's we're actually real time making note of any of those charges so that those will be eligible for reimbursement yeah and that's our emergency managers responsibility and he's been doing a nice job again his name is jessie  four hours a day i can't imagine but thank you so much for helping to get us this far and we're gonna continue to move forward together thank you thanks so much anything else if not we will adjourn this meeting at ten twenty two p m thank