you're saying it's not decent otherwise ok so we're going to move to our special meeting agenda as required by state law we have to public testimony first it'll be thirty minutes three minutes per speaker you don't have to speak for all three minutes and you can also you'll do your time to somebody else if you like there are a number of topics we traditionally have done with students first so i'm going to start with students will do a little round robin so hopefully i can cover all the issues so first up is felix boundary followed by a follow followed by vivian boss les skinner and i apologize in advance for pronunciation of names incorrectly right go ahead hello my name is feel exposed three i'm a senior at berkeley high school when i start came out as transgender in the middle of software year i was not excited about using the men's bathrooms this is understandable because the men's bathroom separately high are not nearly as clean as the women's but i was more afraid of what people might think or say i had to make this make this switch the because becoming comfortable in the other bathroom was an important part of my transition on top of that i was beginning to look masculine enough that women would see me in the bathroom and then look around to make sure they were in the right one it turned out that once i started to use the men's bathroom i was worried for nothing in my experience with berkeley high bathrooms everyone there either didn't know i was trans or didn't care i never asked anyone whether or not i should use the men's bathroom because i didn't think it was anyones else anyone else's choice and luckily i was in a supportive community so people didn't think that they had a say in which bathroom i used ha there been an argument over which bathroom i was allowed to use i would have been humiliated and had a more to difficult time transitioning at school it would have also given other people a right that they should not have the ability to choose where anyone else goes to the bathroom it should be clear if not everywhere at least in berkeley that the student has the right to choose which bathroom they feel most comfortable and thank you hi my name is mary ray johnson felix is my son i'm so glad felix chose to go to berkeley high when he started thinking he might be transgender he was able to confide in his teachers and they listened and offered guidance they introduced him to other transgender people they actively made space for him to figure out who he is and they gave him the key to the teacher's bathroom because there is an incredibly hard period where neither the boys or the girls bathroom feels right and when he was ready to use the boys bathroom nobody objected this is how it should be being transgender is not a frivolous decision there is no one who knows my son who hasn't been odd by his courage and determination to be who he truly is but friends and family can only do so much we have to depend on the community and the schools to protect and support him also the teachers and students at berkeley high have done this they are doing it right i don't want anything to change that last friday felix became legal email without a b twelve sixty six last thursday he would have been required by law to use the girl's bathroom bam tonight i'm here representing our t k teen we have brooke preston who is teaches at rosa parks we have marguerite tally who's who teaches at john meir we hardy teaches at washington and then also our team leader can be cannon the five of us along with our colleague delilah our to our dedicated to the transitional kindergarten program and though the important role that it plays an increasing kindergarten ready mess and closing the achievement gap a tremendous body of research and our own experience tells us that one of the best ways to close our opportunity gaps is to increase this kindergarten mass as you know this is also one of the main initiate initiatives for the twenty twenty vision this year transitional kindergarten doubled in size in berkeley unified we have been made aware in the last few months th overcrowding issue in our district major rectally affect our program as the berkeley unified t k team we strongly believe that keeping transitional kindergarten at elementary schools is the best for our students and families we would like to think neil smith for meeting with us this past monday to discuss the possible short term and long term solutions that serve our students and families and the best way possible we would like to continue these conversations and effort to share the knowledge we have learned about the students we have are serving reflect on developmentally appropriate practices for this age group and lastly to share a current model of r t k professional learning community who consists of or what that which consists of bimonthly collaboration where we are able to exchange ideas develop curriculum and share resources this model allows us to work together as a t k team and in the same way stay up to date with current kindergarten practices we look forward to being a part of this process in the coming months to ensure the best solution is found through thoughtful and reflective collaboration between the board administrators and the teachers we invite you to contact us if you have any questions and we want you to know that our classroom doors are always open thank you it luckily for arson luckily for us or our son felix is wise and thinks things through acting with clarity that helps us grow in ways that give us the opportunity to love and support him gender is such a core issue i'm not surprised there is a lot of difficulty figuring out how to break down old patterns of thinking and open our minds and hearts to these ideas even though someone may be born a boy or girl they may they may not fit that body it is not a choice to them it is a fact the amount of work to change gender is so complex so misunderstood that the only reason to do it is because that is who they are felix is a boy and there is no other choice felix as a boy our country allows people to change gender legally berkeley high school the teachers the students the administration supported him through this transition the time between when felix realized he was male and going before a judge and becoming legally male it was a very difficult time berkeley high school gave felix a support he needed bathrooms locker rooms are hard for everyone for kids transitioning between gender they are near impossible for a boy in a girl's body or girl in a boy's body only they know and understand where they should go and what bathroom they need to use a boy's bathroom a girls bathroom or for a time a private bathroom i am so happy we live in berkeley i wish for every kid finding their identity the freedom that got it just right i wish every high school in the united states had the courage to be like berkeley high school good evening i'm a national organizer with a coalition to defend affirmative action integration and immigrant rights and fight for equality by any means necessary bam and i'm also a teacher and martin luther king middle school the teachers humanities and also english language development for english language learners i want to first congratulate the students who came here from berkeley high who are fighting for transgender student rights i think that's in the best tradition of berkeley public schools i believe like w e b dubois that education is by derivation and fact a drawing out of human powers whose purpose is not only to make a living but to make a life worth living and a world worth living in national secretary of education arnie duncan believes otherwise he's trying to impose a test driven racist and educationally bankrupt policy to disinvest from public education but now those same policies are being pushed right here in berkeley through the harassment and targeting of our teachers and attempts to stifle and censor our right to free speech and our right to teach and take action in berkeley's best traditions of free speech commitment to racial integration and to intellectual freedom doing that is a betrayal to our students our schools and this community berkeley is not arizona over the past three years good teachers veteran teachers disproportionately black and latina and latino teachers women teachers over fifty years old have been targeted slandered and harassed by an administration that is abused its power through the be part process to try to humiliate those teachers drive them out force them out of their profession myself  other teachers have fought and be par but instead we've been retaliated against targeted and censored in the past year i marched proudly in washington d c for comprehensive immigration reform on the fiftieth anniversary of martin luther king's i have a dream speech at the u s supreme court to stand for affirmative action and in response i have been targeted and politically censored by this district my pay has been cut and just last month what i marched for the life of andy lopez a thirteen year old student who was shot and killed by the sonoma county sheriff's i was told i might even be disciplined this is unconscionable and this is not just isolated you tried to hire edmund heatley last year to push these policies and that blew up in your face and now you're trying to push it through the back door but that will not work we are still here we will continue to hi my name is eighty hogan and i'm a bama organizer and i am very proud to be somebody that has worked with and learned from eventful arca who is a great teacher and i truly talented and brave political leader i'm proud to be here in berkeley where teachers and students and the community fight first students to be able to be themselves to come out to speak publicly to fight any better laugher is one of the best examples of those teachers and i am very proud to be part of an organization that is completely unafraid to organize youth to empower youth to fight and and i'm here with lupita vargas and she is awesome and she has something she wants to say to you miss what art is doing is right and you know that she gives me the opportunity to fight for myself and others  and i you know the rest of my time to time you kept her which i believe was two minutes i am a graduate of u c berkeley and berkeley its progressive side spoke today with the brave students speaking up for transgender rights and berkeley has stood up for the school integration plan and if it for a lark has stood up for the school integration creation plan and she was a whistleblower when you all were trying to put in the privatizing brode corporate foundation think tank person edmund heatley and you had to back off of that because the community stood up and said what the heck we want public education for all our students we don't want someone who pushed against gay marriage rights and people organized and it important that students have a right to speak and advocate for their futures and you guys honestly should be giving out awards to excellent teachers like miss full arca who have worked with parents and students for full citizenship rights who have marched on washington for the fiftieth anniversary of the king i have a dream speech to put into action are the many wonderful paper resolutions that you all have passed so perfectly needs to act not hypocritically the community is here we've got lots of petitions for mr larkin from parents and whole community members and she is well known and regarded throughout the area so back off and stop harassing teachers that are trying to promote critical thinking and students abilities to advocate for themselves and be real leaders for our future as the students spoke to the pride of what berkeley high is that's what we need more of not less we don't want to push black and latino students out of their rights we don't want only charter school options like we've seen in decimated cities and if you would support the students to stand up for themselves and support misfile arca to be an activist in the best tradition of berkeley instead of attacking and retribution against her for both her union and civil rights and immigrant rights activism and trying to threaten parents who were so proud that their students marched for immigrant rights then maybe you would be representing the proud tradition of berkeley that is here in force tonight hi my name's david douglas i'm a student at the university of california berkeley and i'm also a proud national bam organizer we are the coalition to defend affirmative action integration and immigrant rights and fight for equality by any means necessary it is absurd that the berkeley unified school district would harass and beverly one of the most important civil rights activists that our nation has at the moment eventful arca is a national leader championing to put into real meaning what this great nation has always represented on paper democracy integration affirmative action across the end to racism yet we've seen particular unified school district continue to resegregate this this district district send black and latino students to segregated campuses through charter schools through the vision twenty twenty and we are fighting to preserve the progressive mission of this the school district of berkeley a celebration of diversity and we demand the media end to the harassment of misfortune she was a great leader in the city of berkeley in the east bay in the bay area and throughout our nation it is absurd that she would be harassed for marching for affirmative action on the united states supreme court defending the very integrity that the university of california has to offer we had a we're at a critical critical turning point in the university of california and she was fighting to defend that and we are fighting to defend that as students at the university of california and we demand that you end this harassment of her and we are going to continue coming as long as you continue to harass or we're not going to stop she has overwhelming support in berkeley in the oakland on the university of california campus and this harassment needs to end and i just want to end by reading part of the petition that we are circulating defend free speech and activism in berkeley demand that the youth be u s d stop harassing teacher and civil rights immigrant rights leader eventful arca berkeley is a community that prides itself on progressive politics and the history of struggle for equality and integration the fights at the community of berkeley made in establishing the nation's first voluntary desegregation plan and as well as a deep and profound commitment to free speech and critical thinking have been the key to making berkeley schools a model for public education across the country and immigrant youth and families without discipline and for all teachers right to use personal leave for whatever they believe is necessary for themselves and for our community i'm speaking with cohen hello my name is vanessa sinai i'm a fifth grade teacher at berkeley arts magnet i'm also a welcoming schools liaison welcoming schools is the curriculum be u s d has adopted that facilitate the creation of fully inclusive respectful and support of elementary school environments for all students and their families one of the welcoming schools objectives is to improve school climate so everyone feels safe and welcome as an advocate of this curriculum and as a teacher who has watched how transformative it is to have a classroom where everyone feels accepted i want to stress that while we have made some changes we need action to ensure that this climate is sustained my name is kate cohen and i'm a kindergarten teacher at oxford elementary i am also a welcoming schools liaison as educators in the first and only district in the country to officially adopt welcoming schools curriculum we find it paramount that the board put protections in place for transgender students at a policy level how can we as teachers deliver a lesson on gender stereotyping and then fail to recognize the identity of all students elementary teachers are passionately committed to welcoming schools curriculum we are contradicting our own instruction when we don't have the policy to back it up please adopt policy that reflects our teaching and join the eight other districts in california including you my name is beatrice lipton and i was not planning to anything i was planning to cede my time to felix as he spoke and i wanted to just like talk a little bit about what it was like to have him come out to us and sophomore year i remember he walked into our class and was just like like i have an announcement for everybody but i'm still the same person i just want to do all the know that i'm a boy like it's been this way for a while and just you know use the male pronouns i use my male name if you mess up it's not a big deal but just remember next time when everyone who raise their hand to ask questions like what do you think you are like are you sure why are you doing this other was like that's a cool name like why did you choose felix like who helped you with that that's awesome like what are you going to get do you think you're going to get top surgery which you in the district for almost twenty years and i'm the proud parent of a malcolm x first grader and i'm here to strongly urge you dear board to pass some sort of resolution to uphold a twelve sixty six  to stand with us here in defending the rights of transgender students and it would mean a lot also to the families in our district to know that we are creating safe space for students to learn i kind of have to go to the bathroom right now and and i've had students that haven't gone to the bathroom at school since kindergarten because they identif transgender and they're scared to go in the bathroom i wish everybody was as brave and strong and awesome as felix but we have a lot of students that need people like us to stand up and give them space to explore who they are and for a lot of our students that can't be here tonight because they don't have a supportive environment to express their gender identity  we need to stand up for them and we need to make this law count and and i actually talked to a couple students at school today that wanted to be here and couldn't be here because it wasn't ok with their families and sometimes school is the only safe space for students so again i urge you boyd happy to see you all here and congratulations to josh and judy in new appointments to you to stand with us and make this long lasting initiative in berkeley to stand with strands gender students and families thank you harper hi i'm a student berkeley high school i recently came out a few years ago as queer at berkeley high and i have been lucky to be in a very supportive community and those are mostly positive  i've not received one hundred percent positive reactions and we like to think that we live in a perfect ideal liberal bubble in berkeley but even in berkeley there are issues and not everyone is as educated and as open minded as we hope that they will be and i think it's very gray area of the gender spectrum and there are days where i have the privilege to feel comfortable in the woman's bathroom for the gender i was assigned at birth and there are days when i feel completely lost and i'm not sure where the road is leading and i'm not really sure where i'm supposed to be going bathrooms which bathroom use is more than just feeling safe it's about validation using the bathroom for the gender that you feel like is an incredibly experience and i'd hate to think that anyone is excluded from feeling that kind of validation one of my very dear friends the biggest part of her transition was the fact that she finally felt like she was allowed to use the women's bathroom and i don't know i honestly think that it's it's more than safety it's about personal identity and it's about feeling comfortable with yourself and i think it's a very important thing to be able to do yeah thank you teaching in your in your school district and i wish i would have had someone like her growing up that has a full time job but also dedicates the rest of her time to students like me who still seek more guidance and advice she she she when takes time out of her personal time out of her personal vacation to teach and educate students to lead a movement to fight for the murder of andy lopez and it's it's outrageous to see a standing here asking for you guys to please stop processing her and i will yield the rest of my time to thank you very much and thank you to have them and particularly the students for coming out tonight and speaking we really value all public comment particularly from our students so thank you we are now going to move on hopefully somewhat briefly to the special meeting agenda items first up the first item is the approval of proposed twenty fourteen regular meet regular meeting dates meetings and that really allows us to organize our board activities and we're hoping that this will increase our efficiency as well as increase transparency for our meetings and if you look at the new board format you'll notice that we have several topics and these topics are aligned to our state or eight state priorities required for the local control and accountability  not only that they're also aligned to the twenty twenty vision in other areas of the board and you will notice that each meeting will focus on these topics and this is not to say that we will not focus on any of our aligned to our local control in countability play and so i wrote that i am asking the board to approve this new agenda in calendar just a couple other comments and then we'll open it up so there was feedback from the staff that having a meeting three weeks in a row was not exciting to them and so this this agenda this schedule  allows only for there to be meetings in two weeks in a row no matter what there are some meetings that some months that have three meetings in the month but they are spread out we've done our best to  account for religious holidays to account for spring break and other vacations and let's see if there's anything else just as a note the topics as listed in the outline are anticipated topics certainly they may change depending on need but those are what we see at this point so i'll open the floor just before so i have a basic question what is previously we had two meetings that started at seven thirty fifth for pope for the public part of the meeting and then we had one meeting a month that started at six thirty is that still the case for the kind of middle meeting or the time of the meeting is going to be so the the open session of all these meetings right now it started seven thirty so there would not be any any kind of that middle meeting wouldn't it wouldn't exist and we're basically taking that out and for the most part there's two meetings a month and those would both start close actually be at section and open session started seven thirty so all the meetings were at seven thirty and the other thing is i just wanted to know that the january twelfth wondering i guess that that was the intention is to have two meetings within three days of each other well that wasn't comfortable outcome and no one is really excited about that aspect of it either and you know and if there's a desire obviously this is a board action so we can make any changes we have talked about the need for an orientation to discuss board procedures and protocols earlier i think is better for that that's why we chose sunday the twelfth with the board would feel that too close together you know i'd be open and i don't but yes you know but to push it back to twenty second for that first formal wednesday meeting in january that would mean that we would have you know back to back meetings in january  you know which is kind of at that wherever we're at so i the orientation is also a longer meeting right it's like a full day retreat or less the time frame the item that was sent out to us was a little bit ambitious it was like eight thirty to four five we will not be taking that long but it but it would be probably for four or five are out for yeah so i like the fact that it would be a weekend versus trying to do that in the evening the only other thing i wanted to add in and i don't have a specific proposal but i'd like us to think about it and i mentioned this to dr evans is that there's an intention to try to do a joint work session with the city council on the twenty twenty vision either on january twenty eighth which is when they've got their work session already scheduled and there was a question about whether you had a conflict with that with your your day job or if we could propose to the city that we would move the work session maybe to our preceding our meeting on the twenty ninth the ideal thing would be is if we could do it jointly with them on the twenty eighth which would be a five or five thirty work session and then they end their work sessions at seven which is when they then start their city council meeting so it wouldn't be a full night meeting it would just be a session for the joint discussion around the twenty twenty vision i am free that  we would but it would be a hour and a half maybe not a full bore of me where where other folks are fine with with with work with having it on the twenty eighth and having joint session and it would be from five thirty seven yeah i think we have to confirm it with the city council because they're also discussing that it would be either at five or five thirty we can talk about that with them and be here with our staff be ready to do we've had it outside at longfellow which provided a little bit bigger venue for people to come and everybody so maybe what we could do is just say whether we're open to the date and then maybe the two by two folks could go objections and just for the two by two folks they should include of possible our student board members make sure there's enough seating arrangements for them and i think we'd have to agenda as it has a school board meeting or a joint meeting right so it would be not included in our regular meeting agenda a special meeting all right with any other questions or comments about the item dash one of the board calendar anticipated topics i just i guess i'm more curious in terms of where putting under student outcomes where curriculum in course access those topics what are what are under the those titles that so that i see so we're looking at in terms of student outcomes is student achievement anything that's related to student achievement and we also can look at some of the aspects approach which is climate and other people outcomes so earlier on in the item there's definite you know kind of loose definitions of each of these topics and so it would include everything that dr evans mentioned you know the special education metrics we get the health and wellness outcomes metrics you know an outcome that we kind of would look at in that sense would fall under this category but i guess i would like to see a little bit more finally great and i like the idea of of kind using a format that we're going to have to use for other purposes but i think that i'd like to see a more finely grained description of what will fall under some of these because i'm a little concerned that in the past we've had things that kind of dropped into a black hole and so to kind of know when for example visiting the english language learners masterplan or when we'll be getting a update on the middle school program for african american achievement or when w discussing let's say school site plan that i think that just helps me a little bit to kind of know what's coming and there are some times that you want to do a slight visit or you know or or you would like to have a discussion with the superintendent of staff about that issue beforehand so it's helpful to kind of know how their schedule during the year i don't know the performance indicators like  surly jibe with when we need to make decisions in which we need to have information we've had this like for example with the high school in which they were getting healthy kids one month they were getting standardized test another month they were getting grades another month and it's difficult to have a discussion on high school progress in general if you're just getting these these indicators so i think it's helpful to know and when w we be discussing that and then obviously the indicators that are you know or kind of prequels to that but it's not the same as being able to kind of discuss that i've often flip between these this and this and so would be nice to have them both combined and the other point the other plans are that we've been discussing and approving and we want to see an update on would be nice to see all those three things come meeting that we've had meetings in which you have three or four very substantive issues it's always a pet peeve of mine that we get into substance at ten o'clock at night where staff is tired the board is tired either you you forgot what questions you're going to ask or you don't want to take up the time the boy because it's so late so it's it's nice if we can kind of string those types of discussions so that we actually can dig into them is opposed to trying to do them early at night set a meeting for these dates that you've kind of very deserved thank you for that and i think that's important i think it's ideally we could just could cancel those meetings but if we need to expand then we would have so we should all put those in our calendar but two thousand and fourteen with the addition of possibility of doing the joint work session with the city council second day all right seconded by vice president pell any objections right we will just buy it by un basically board assignments for these committees we need to have a sense of what our committees actually are so the bullet point lists the first bullet point list is the committees that we think are existed last year and that will continue to exist this year you may notice that some work groups or committees that existed last year are not on this list because for whatever reason for various reasons they don't they will not be existing this year and then at the bottom the three bullet points these are three quote unquote new or really new committees and workgroups that we think are important add for twenty fourteen and one is we need to create the measure h i mean it's oversight committee that may have a different name but that's we're calling it for now that will come forward at a different time but we should probably assign someone to it now are twenty ten to twenty thirteen district goals that plan will be twenty fourteen in a couple weeks so we need to start thinking about what the new superintendent you know a new strategic plan and then last april we talked about having a board subcommittee work group work with staff and some folks from piano beginning the process around planning for a new measure so those are the three they're added and this does we do need to approve this formally as a group so that we're comfortable with this list there may be things that i excluded neglected to include that we actually do and there may be other ones that we that we want to add so i have a fight about that but i want to open up the floor first before mention it so wanted to ask about the bits of the big beginning teachers that until a final decision is made about the consortium it would still be very helpful helpful to have a board liaison to the pits a consortium so we i think staff would very much appreciate your continued participation director members i know you have the two student directors on the budget advisory committee we only have one and so the only thinking behind that was that it's an open meeting that anybody can attend but in the interest of not overloading the board with more and more committees it seemed something that we could reduce to one if the board wants to add to that's fine by me it just means that someone has to take on another committee so just so we know  think it's sometimes when it is one person and if like for the budget if a board member is not being able to there's some way to communicate to other board members who perhaps can sit in and substitute as you know if you're not able to v what was on it before but the planning team doesn't really exist anymore and the design team doesn't have currently i mean i'm actually there is the university so i think one of the things that i think because the alliance is the facilitator of the twenty twenty vision that if we had more than one person maybe we had a second person who was liaison with the alliance that might be a way to also look at doing that because i know i think i know four indicator work groups and there's actually a variety of folks lend my own member meiosis on why i think i think there are some other electives who definitely sit on the indicator work roups but there's not that planning team doesn't really sit in fact the berkeley alliance or is right now i mean upper clay alliance the twenty twenty vision is the process of revaluate in this organization the organizational structure so the design team right now is representatives of the university the city the school district and boca and so i think you know i think it's something that we should probably flag i have a question so i think i hadn't you're there representing the university because i would be really interested in knowing when they meet in kind of what they are and there's there's four of them so weak any two of us could go to any one of them and if we want to be more involved in the twenty twenty vision that sounds like a great way to do that  participate in the pre k to the workers have been active but you know i think you're going to get that full report on january twenty eighth and i know the city has prepared it in writing and they repair their documents far earlier than we do as a district so i know when they get come out we'll be able to send that to you but i know also on the design team there are four staff members including the superintendent myself the director of evaluation assessment and their family engagement coordinator as well but we don't have a board but no elected no and i don't believe the city has any elected  that a lot of the twenty twenty work is happening more a staff level than an elected level and this i don't want to get into a long discussion of that now but i do have some questions about it because i think it's one of the reasons that we are hearing from some in the community is what happened the twenty twenty vision that's not as visible as i think as it used to be the work is still happening but it's not happening in a way that it's apparent to the community that it's happening so this could be something that we discuss either at on the twenty eighth or after we hear the report of the twenty eighth and it might mean again having some elected you know in some capacity attached to that for that purpose the other question i just  just the university but it's our faith based community it's our business community it's a nonprofit me and some of me and some of that work i think was what at times gets lost when it's just a staff level is that staff gets focused a quandary or our challenge is because we'll have the two thousand and twenty and then we'll have our you know our plan and our you know community groups that we're working it with so how do we bring these together without negating the work the important work in the put some of the progress we've made in the twenty twenty you know i don't know that we can hold those two things up so it's how do we integrate them together i think so i was going to interject a little bit because we're getting a little bit off topic so the purpose of this agenda item is simply to identify what committees we want to sign board members to so the question i posed to the group is so far the other committees i've heard listed in addition to the ones we have now bitsa which we stink we still want i've heard i think it was after and help us see where it's at right now so for now we'll leave it and then director hempel and i had a conversation about formally assigning one or two board members to the parent committee which will be discussing later today and i have no problem at all with that i think it makes a lot of sense how do other folks feel  l cap work integrates with the next district's plan when it's all different people so that is something for the the superintendent to struggle with and for the two board members perfect time because if you notice our district goals they end two thousand and thirteen so this is a perfect time for us to start developing a new strategic plan and it is i think we can do both them at the same time  because a lot of the committees will be almost the same because we're trying to get some of the same back and i know this will help us in terms of us guiding our work and hopefully this year we can start the planning and have something proposed in the item added to it we're adding but so with one representative and the p c with two representatives well that's actually a separate item so good i'm sorry i also was wondering about the student directors and if there's an entertain a motion then to have the list as with what bits and the p c added as our committees for twenty fourteen with a quickly so that the the intent is to have this page be in our board packets beginning so everyone has a sense of who we are and what we're doing so no one then doesn't know who the schools that  are so the first section is what you might call kind of just basic information that's what our office hours are it's where they are it's email address phone number and then the priorities that we set at our retreat followed by the secondary parties president president hempel director have outlined this and i did my best based on that conversation to identify these secondary priorities so you have your kind of your major and your minor or the person who's taking the lead in the person who's kind of following up and working with the person so that more less laid out i certainly don't want to put anything down that you are comfortable with so if there is any questions or concerns about this piece and in correct numbers or information i'm open please let me know on or not we're not to the committees yet we're just focusing on the board member information so on that comment i'm going to assume that we're good to go on this moving on to the committees so if if we assigned director have a color to bits and director hemphill and vice president and director hempel house five the student directors i have taken the liberty of assigning you both to the superintendent's budget advisory committee and if you are interested in any other committees by all means you should definitely let me know i like to say like the student tenantry they happen every tuesday and if a board members able to make it another and that's another one where we can trade off you know every tuesday challenging for me but if a board members able to make they start at nine thirty ten sometimes eleven thirty sometimes there's just one so if you can go to one of those very welcome it's a good opportunity and parents assignment being pressured there are two people on the audit committee and one of my thoughts were is that the cap schedule may be somewhat aggressive to get all the work done in the timeframe so i  little hesitant to have five when i think the el capitan going to be quite a bit but i don't mind going if you cannot do we need to have two alternate if i can make it ok i do want to say though director level cutler with six here i just want to make sure that you're comfortable because the thing that we don't have listed here which is intensive for the next six months is our community engagement strategy which is another ad hoc committee in a sense i mean you  we're good then so moving on to the liaison's so right now there are so so just just to be clear so direct of a color has five yeah i get your way to repeat it on the committees yeah yeah so what what what what information we have to repeat the amount which ones we have because i think you know i have five or director side i has four and director himself has four there are two student reps each have two those are your school sites as well as one middle school gentlemen to close the special meeting and we are going to move to the regular scheduled agenda pull just to make a comment and question consider item twelve is it something that you can make during your board comments or is it something we need to pull i only ask is not a clock and i'm just conscious of how much we're going to be discussing to twelve or thirteen my comments ok and the other changes ok i guess it's actually just i wanted to ask director sinai how she feels about this but we had discussed possibly c f two and three which i'm assuming are the same in the consent and what about conference item number one do we want that on consent or not on consent i think we need to there are some changes ok so it would be moving conference items two and three to consent to anything else can i point out to president jails that was one of mission that i just wanted to know she was in said two teachers mentioned welcoming schools and i both kate cohen inverness a sign i that and the anti bullying report it just so happens that inadvertently on the bullet list of what the district is doing the welcoming schools curriculum and all elementary schools continued to promote respect for all students and their families should also have been included on that list and if that's ok i'll get that amended in jan as  her notes ok thank you so in terms of the information items is there anything that we would like a report on d other folks feel about and three and i have a clarifying question to me but when you say something is there any way if we wanted to discuss these two items system might require more of a presentation is it ok if we bring them back from a legal perspective there's no urgency in any of these three items right ok so it just makes it figure i don't think my questions are really so i guess the which ones are you are you referring to number t just a comment ok are there other people interest other workers interested in your questions or comments on information items two or three i feel confident that whatever direct ask cover any questions i would have anybody else or i'm going to hold us to that ok if there ends up being more than a cut you know five ish minutes of questions or comments then i would ask that the board entertain a motion to put it on a future agenda so for presentations on information items two and three at the end of the meeting i heard you mention in fresh item one is that something you'd want questions or comments about  we're trying to get to tonight that what request was made so let's let's color in thank you all right so we are going to then have a discussion on information items one two and three and information items four five and six would not be discussed we're also moving conference items two and three to the consent agenda and the other changes are questions all right hearing none anyone want to move the gender as amended or gender all right director side i second i'll second second level color and objections during those approved so we will first move on to public testimony there are thousands in the audience wanting to speak i did see are two union presidents two of our union have our holiday meal this weekend so this is the last week to donate canned food and warm clothing you can bring it to the leadership office at berkeley high or any of that been set up around campus i wanted to first start by thinking director for outgoing president hemphill for stepping up in our time of need and really working so to teach me a lot so i was really wanted to thank you for that service which i know continues but i was really invaluable to us as a group and i also we're going to we just put those two items on to consent from the policy subcommittee which has been very active this past month i also wanted to think director sinai for moving those two items getting them together the tobacco free schools of the east policy and the high school graduation option it i had a great time we spent the last the all of us were at san diego at the california school board association conference this past week and it was really great learning together and spending time together and i think hopefully we're bringing a lot of the lessons that we learned from others around the state to help make this to help improve our work on behalf of all of our students so was really finding out w would second that one of the things that i wanted to say about the san diego conference is that there was so much discussion on l c f and al capp and all of the challenges that districts across the state are dealing with with trying to roll out the new common core and this whole performance based budgeting and process and i left san diego actually really confident the work that we're doing in berkeley and while i don't think we have everything answered and we've got a lot that we still need to do i feel the path her on starting off with while we were in san diego you doing the forum on december third of which i've heard good feedback from the people who were there i think that the work that we want to do to actually get beyond just the board structure and get into the community with focus group discussions and working with our community partners  penetrating the community directly is it's work that other districts were excited to hear about what we were looking at doing so while i think we have a huge challenge on our hand to be authentic in the community engagement that we do to really get the feedback from the residents and the people who are both in the schools as well as entering the schools i think we're on the right path so that was exciting i also want to congratulate the high school and tec for moving forward the e m t our o p class which is exciting and then lastly on january twentieth will be the third annual martin luther king celebration breakfast and it will be at eight o'clock in the morning and his lordship's this year and the tickets are now on sale you can go to a few i think if you google martin luther king jr breakfast celebration berkeley you'll get to it i can't remember the exact it's kind of a long email address but folks can also donate to the breakfast if they want to help sponsor other other other students or other communities a number of the council members have put in about two hundred fifty dollars out of their accounts i made a contribution if any of you are interested i'll make sure you get the information but i will probably be bringing forward on our january fifteenth meeting a resolution for the school board to recognize the martin luther king jr celebration breakfast which will just be five days later months for me has been a mixed blessing it most of us fact all of us who are on the board will have an opportunity more likely to be president and as you all know that it's it's a great responsibility  to try to be the leader of this board and i have no doubt that president daniels will lead us in a good way in the next year i also just wanted to say that it was really  an opportunity to be able to go again to the annual california school board association meeting the sessions i thought were were informative i would hope that i think when my feedback is that for  it was good to find out that we are doing so much in the right direction already i think i would have liked there to been a couple more sessions for kind of districts that or further down the road like we are than there were but as usual  being able to talk to other districts in the informal sessions i thought was very valuable sessions yes the informal sessions are very valuable and met a lot of  districts from around the state that you have different perspectives and different issues than ours and that's always very valuable and that's it with thank you so i just wanted to remind people that i am having office hours this saturday at ten am at cafe and i go back sorry i'm also having office hours at a lot of then to twelve thirty at  awakenings and north berkeley on euclid with council member susan lyne graf so if people are are also interested in talking about issues of district six in north berkeley that's a good place to talk about city issues as well as school district that's why i participate in the audit committee also we at the school board conference i learned a lot i had like a large notebook that of notes that i think i'm forwarding to i know according to the superintendent terms of what are we doing about our trainings what are we doing about our libraries and so it's extensive amount of questions that i know we all have about where are we at the same time we saw a lot of schools great schools doing some great work and we all looked at ourselves and said we're doing great work we got to nominate ourselves so we have to really look seriously at some of the things that we're doing we have some stellar teachers and programs in  berkeley unified and so next year the school board conference is in san francisco so we should make a real concerted effort to you know rise to the top in and show show who we are and in our school bands and i hear we have  at longfellow maybe the national play i also went to the can it are unfair on sunday was it was a lot of families over there obviously i think we're going to hit the charts again with a lot of new incoming families coming into kindergarten and coming into our schools again a lot of questions about the malcolm x and the amount of students that are coming into and wanting actually that commit acts so i think it'll be interesting i think we're supposed to be getting some kind of report also demographics right we are going to look at that is that come in january so that will be help us and help inform our staff also because as families are making their decisions about what school science they want to to go i will have i have shared with deborah mice in my school assignments my school science my office hours will be the second thursdays of each month starting january ninth so i look forward to that and west berkeley library will be opening for a community for families so it's this saturday a lot of things that happen he will be going by on saturday i think said eleven o'clock west berkeley so him it's a ten so look at it look it up later i will post it make sure that our families no small accomplishment to get actually at their peak at school you know and being vice president and senior leadership of the board it's really taught me a lot and i look forward to still you know talking with you and leaning on you for advice on how to be president moving forward so thank you i too want to thank you so much for everything and especially for my transition into berkeley so you've done a great job in helping me and i just want to let you know that i really appreciate it so thank you trustee helpful to congratulate president daniels as well as vice president and i know you guys are going to do a great job i'm looking forward to working with both of you as well as of course the entire board i also wan everyone for coming out to our cat community meeting last week we received a lot of input from the community and we gather that information is soon we will have that posted on the web and i also want to take this time to thank berkeley public school funds for working so many of our teachers last week with grants to do some amazing things in the classroom so with that i just want to say thank you thank you all right the first item on our agenda will be conference item number one a proposed board policy on gender identity sexual orientation harassment dr evans any introductory remarks i just want to say that that we're asking the board to approve this straight of regulations a r five one five seven the board policy five one five seven and i just want to see the district is definitely committed to providing a safe  supportive and inclusive learning environment for all of our students including transgender students and to ensuring that every student has equal education opportunities equal access to the district's educational programs and activities and this policy considers harassment discrimination intimidation and or bullying based on sexual orientation gender identity and gender expression and we consider that to be a major offense and our provides a description of how the policy will be implemented in the district or any other object or remarks you know i just wanted to point out that in many ways what this does is put into policy practices that have been happening in the district and so as the students spoke tonight i think that all of us could feel very proud about being a part of b u s d and particularly berkeley high school and what's been going on there but i think this is an opportunity for us now that there is an assembly bill that may have some troubles but i think it's great that berkeley is stepping forward and doing this and so i appreciate the work that the board policy subcommittee has done behind the scenes to make this happen now in my version the board policy comes after the a r which should not be i don't know if that's how it appears in your booklet also it's intended that the board policy is what is what you are required to approve in the a r is included just for your information that's what would be given to all of our staff as well and in the past the board policies have come for information first and then approval is that required by law or can we approve it tonight you know i believe you can approve it tonight i think it's  district practice but it's strictly been you know to give you a chance to provide feedback to staff on looking for changes and also to solicit feedback from the community when you think that's necessary but you can appro it tonight with these changes who want to lead us off vice president gore i just wanted to make a couple of comments first of all i will we want to thank our our our teacher's union because this is a policy that i was working already are we were working with the policy committee and with superintendent evans office to come up with a policy and in the wake of the opposition that that is has been in the news a lot recently to a b twelve sixty six which protects the safety and access for transgender students the president of our union called with concerns about our students i'm a half of her members so i feel i i think that's unique and  provide gives me a lot of confidence in my commitment to making sure that all of our students are safe that being said i know that there have been many questions over the years about exactly how to work t best support our transgender students as well as the other students in the schools and so this policy and the a are really provide i think we'll guidance very concrete guidance that tracks the recent law that was passed but does not directly reference it because that law is currently being being well it's unclear if it's going to be child there's a possibility that will be challenged at the ballot box so i was really proud to hear felix and i think it's always amazing when students come out and families and teachers come out to support students so that was really encouraging and really gratifying to hear how se felix has felt at berkeley high  and i don't i just want to make sure that everybody knows that it's the berkeley needs this policy like so many places need this policy so that we are to because it's very it's a huge step to come out in school as transgender it's a big thing and i think that the parents were so articulate and intelligent articulate in talking about how tran being transgender isn't a choice and it's very challenging in a school environment and so i just i feel that it's i don't know if that people have any questions i know that the staff can answer them but i think it's really important to have the guidance so that administrators and teachers have a place to turn to know how to handle situations that are students who are who are coming to them to request their support oh i'm sorry and there's one other i'm sorry one other there's one correction the i guess not comes as correct as to request their support but who do want to be safe every day without having to request i guess the special treatment this  policy was the subject of the board policy is a board or the title is board policy and gender identity and sexual orientation harassment it's actually i think the correct name would be board policy maybe and gender identity or maybe and transgender students this doesn't really have anything to do with sexual orientation and it's not really it does talk about harassment but it more talks about the protections that we put in place and access so we might want to call it board policy on gender identity and access or just policy on gender identity but sex orientation should be taken out and i also had a question about guest a staff we had made their recommendation in this in the subcommittee to have this split between a board policy  and then a regulation and i just want to make sure that if we do that that the that the a r is also because most of the guidance exists in the a r and i just want to make sure that don't pass it as a bad policy that it can't be changed just by fear that we're passing the whole thing as well as the policy of the board that we want all of these protections to be in place you know  send the question so the general practice has been that any changes to a r s would be information item to the board but i don't know that there's ever been an instance where that has recently about and not been the case is that sufficient are you hoping for more well i'm just wondering if the question is if were are we passing just the board policy or do we pass a board policy and the rest of our policy the a r s are for information my guess so and what others think about that reality is schools do maintain separate rest i think the question is more the force of the a r and if it if a school were to choose not to for ever reason then though it would not violate the they are but they are said they shell tha schools have no choice even mean we don't accept expect a school to choose otherwise but we wouldn't want to give them a choice unless we're really giving them the choice so i think some of the schools that i can think of have single bathrooms you know i know  oxford or john muir for example where there's a single bad you know it's a single stall and it's not marked either male or female it's just a bathroom so i don't know how that would relate to this if we had to market then if if we have to market a single sex so i think the mail allows for those bets just one example when i'm looking i mean i see two places and i actually see it as come i think i see i think it's doing what it's supposed to do it says a school may maintain separate bathroom facilities from a male and female students of which we do however student shall have access to the restroom that corresponds to their gender identity or act so that's where the show has to be as the same one downwards has locker room schools may maintain separate locker rooms for male and female students however students shall have access to the locker room facility that corresponds to their gender identity so think of it i think the shallows where it is supposed availability when requesting schools to if you know when requested school should amend the student's record including a high school diploma or transcript to reflect the student's current name and gender and i would add in a timely manner i feel that there is often times some of our students do not get the information that they should in a timely manner i find that and that being very critical for students other questions or comments just i think in relation to having served with direct vice president of hell i also want to appreciate your leadership on this and i want to echo the appreciation to the teachers union  because they're they're extremely concerned about the health and safety and social emotional safety of our kids and when we talked about whether or not we should do the information item and then come back for approval because of the attacks that this legislation is getting on a statewide level we felt it was really important to move it quickly and swiftly because it's something that we do on any practice and i think the importance of not taking for granted the leadership that we have in the district right now and leadership changes that may happen in the future that it's really important that this be set in policy because you never know what transitions and what movements happen to come up against things and so i just want to really reiterate the support for the policy other questions comments i just wanted to mention since director of polis so modest is that her tabletop discussion at the and she did two sessions to kind of an overflowing table and she was surprised at the interest but it was good to know that there was so much interest and that there are many school districts that thing ok and the other comments just i wanted to respond to director hempel's statement because i was going to mention it but i have to say that one of the things that was so amazing about the table talks was that there were people from all over the state some very conservative states a lot of straight identified people who really deeply are concerned and care about the safety and well being like you were saying of all students and so i feel very proud to be here in berkeley where i know that people have that experience and also i was really inspired by people who live in more conservative places who also want to do i feel like where we are with this historic moment where it was really really compelling and also that the school board of pacifica is voting on a very similar policy tonight so i will entertain them a motion to approve board policy with direction to staff that any substantive changes to the a are come back to the board for information i know it goes without saying but we'll just put it in part of action just to be clear on that and if there are changes based on what director lever cutler pointed out or other board members later on point out that we would expect to come back less there are small m changes just information in front of the future but so to the record so with that is there motion i'd like to move that with one can further amendment which is the change to the title so i'd like to move this item that would then be part of the actual motion not  direction would be to change the title motion and second nestle confirmed all right moving on so it is nine thirty four we have six items to go so just think about that when you think about what you'd like to ask for comments my intention is to get us out of here at eleven so we will do the first interim first since we're set up for that i want to jump ahead to the information information i don't one s g see diversity report since we asked the staff member to come in and then we will go from there and i just want to thank you that our business team members of our business team for getting this first interim report done in a timely manner i know it was a lot of work and so i just want to thank you i just want to just let the board know that there's three key points that i want to highlight with this board first in from the court is there first we're presenting you  positive certification and which means that our financial obligations can be met this year as well as next subsequent to subsequent years and just to remind our viewing audience that there's three certifications you can either get a positive which means that you're meeting your financial obligations or you can get qualified which means that you may meet your obligations or you can get a negative certification which means you cannot meet your financial aid secondly we've met the state required three percent in our reserves so that's something that i'm very excited about and then finally we reduce the deficit spending from one point nine million to one point five million which means our phone balance increased by point four million so it went from three point eight million to four point two million which is something that we are very and that it is it was somewhat challenging to collapse our all of our state programs budgets for a race sources into one total l c f l formula on within the general ledger and just so you know we're probably one of the first districts to collapse our actual accounting books to meet the new formula structure and so at adoption we were using a hybrid method we use both the revenue limit and l c s that combined there were some challenges with accounting for all of the pieces of the revenue that is a part of the l c and so when we got ready to do the first interim we were able to work through some of those challenges and actually be able to tie our total revenue from the state to the l c at that calculator at first interim so just so you know there's a lot of accounting changes there maybe somewhat challenging and confusing at first but moving forward it would be a lot simpler for us to follow the l c at the formula model so i'm going to let pauline move forward presentation on that point three percent state required reserve at first and room also discussed the fund balance and i'm just reiterating all fun balancing increased by point four million and it went from three point eight million to not quite clear about but we're moving forward with the assumptions that we have at this time circle it shows a restructuring of all of the state programs that are in the l c f if it shows that it's not they have no been rolled into the to the states funding at interim and in addition adult add which is in a different front that's also rolled into the l c f f so you can appreciate that the blue part of the circle has increased significantly at first  so the first slide that we're looking at our revenues and and as you can see all this state revenue is decreased by eleven million dollars and our revenue limits  sources which is now we are as the f f funding increased by fifteen point nine million dollars and i'm going to ask you know to turn to your slide twelve in your presentations because i'm going to at is state revenues that were previously recorded in the funds or in restricted in restricted programs we can see that overall there was four point five million dollars that comprised of also our home to school transportation and our special education transportation programs so the total four point five million dollars is no rolled into the l c f f or into on restricted students and also increase in the targeted student percentage from thirty nine point seven percent to forty nine point one and that's based on the district's numbers that we reported to see the however when we row the revenue into one line item we determine that we had an overstatement you must remember that previously the funding was in various different parts and with put it into one line item we determined that we had an overstatement of one point four million dollars at adoption we also had other accounting changes on the expanded just side that actually partially offset this one point four million dollars so the net overstatement was about eight hundred thousand dollars that adoption and in addition mandated cost revenue and that's in your explanations we had an increase in mandated cost revenue due to opting into the mandated block grant program in the amount of about three hundred thirty six thousand dollars so when you take into account  the shift from fronting that was previously restricted the accounting change that we had the mandated cost to revenue and a slight change in local in all the local revenue we come to the increases due to growth and need and also we had a decrease in expenses and expenses due to transferring costs to a common core to a restricted program all the changes  changes are listed on a note be on slides thirteen and fourteen and some of these expenditures are actually one time so you can take a look at those and i'm not going to go into it in a more detail d so the next slide looks at our other financing sources and uses of which comprises of into fund transfers out contributions in and out of the on restricted general fund so i'm going so the explanation for our contributions are on slide fifteen so if you want to turn to slide fifteen and it explains the overall change in our contributions which actually is on two slides contributing funds back to that program so that they can operate so we did not move the expenses we are contributing revenue to that particular program so this is a significant change is a two point seven million dollars change so you can see at adoption rate we had nothing in that line item so this is part of the significant shift that we're having as part of the restructuring  from the b sept transfer the next slide looks at contributions out the explanation for that is also on slide fifteen so you can see that we increase the transfer to our home to school transportation but you would need to look at the explanation on page fifteen to look at the net change  special ed contribution the ninety four thousand dollar change actually comprises of an increase of one hundred sixteen thousand dollars so i an increase of two hundred fifty five thousand dollars in the contribution to the program but we also had savings in operations due to less students being trans transported  revenues of the four point five million you put that into roll they restricted revenues into the restricted budget under l c s and then we still have those programs operating so we're contributing it back out so the net effect  that's why our revenue looks like it's up by four million and our contributions look like they're up by four million so it's just kind of what accounting change of moving the money into one line item and then contributing it back so that we can match t dollar figure of the sixty eight million dollars and then on the slide on slide ten you can see that where the e i a has been rolled into the basic grant we are no voluntarily transferring funding back to that program that needs to be assessed as to whether we're going to be continuing that or not but right now it's matching the contributions from the air for the program the reduction from one point nine million to one point five million on that slide and also our ending fund balance went from three point eight million to four point two  the department of finance percentage allocation to exactly how much a target money will be receiving in thirteen fourteen fourteen fifteen and fifteen sixteen you can see that eleven point seven eight percent of our target we put into the budget in thirteen fourteen and then in fourteen fifteen sixteen point four nine percent and these are just projections we don't have any evidence that doubt will actually happen but it's projections including cost of living adjustments and then eighteen point six nine percent in fifteen sixteen so that's to nitpick only increasing our revenues for the increased funding but tween what our curve funding is and what our l c o l c f calculated will be in twenty twenty one this is the progressive allocation that funding that gets us back to our all seven level with inflation and how much we receive at the bottom of the you can see that our deficit spending lightens up in fourteen fifteen and sixteen but we should have actually more surplus than that so it's important that we continue to work on our de spending in thirteen fourteen because that's rolling in packing the additional revenue we should have in our budget in the out years and that the bottom i'm actually showing how much of that funding should be supplemental grant funding in fourteen fifteen and fifteen sixteen so fourteen of our total in the balance our total revenue or surplus we should have one point six million dollars that would be allocated towards t group as part of our supplemental grant and then in fifteen sixteen we should have two and a half million of our revenue and until we come out with our play and budget their revenue are allocated and designated their revenues so that we project with the total new target would be supporting the supplemental grant program we can get and so what this last flight just shows you the progression it shows she with the  total with how much of that money will be base and how much of that money would be supplemental so it kind of ties to what i just mentioned and it shows that each year the total target how much of that increase will go towards the base from that program progress how much of that will go to war supplemental so one million of our one point eight million will go towards the base and thirteen point three and then the portion that will go to war supplemental and in the pershing year thirteen fourteen as a transition year we're not held accountable to that but that money is ongoing and so the ongoing portion of that money must be used towards the supplemental grant in the subsequent years so it just gives you how much of that funding we will be held accountable for for the target is student group so that's as quick as i can do it may be too quick but if i did so on the floor to questions just  am i interpreting this right that revenue is the revenue our basic allocation and our base allocation it's both and so i guess what i'm trying to get i'm looking at these two forms the that one and then the one right after it and the numbers are matching so i'm not sure so we have the l c f f transition local revenue so those two on top but at the bottom what i'm what i'm assigning or designated for supplemental grant is should match ok so i'm sorry just one more so then the revenue incorporates but but we don't have supplemental funds and thirteen fourteen and is that because they're absorbed and yaz and you know they are absorbed we're not accountable for the first year but the ongoing portion of that the point seven or the seven hundred thousand you see that in fourteen because even though we got to have thirteen fourteen we have to report on it on the ongoing basis yes that's so that was embedded in seventy i was going that's right so it's not going we got we got additional money in thirteen fourteen and it is ongoing revenue and even though we're not accountable to it this or next year that portion of that funding must be part of the play and so at the bottom i'm kind of cumulatively adding to the supplemental grant total starting point seven that roll from t fourteen adding another point nine that were accountable for in fourteen fifteen roll in that one point six million the fifteen sixteen and adding another point nine that we're accountable for and pick three hundred sixty for a total of two point five million dollars annually by pitting sixteen which will eventually buy twenty twenty one p five point eight million dollars  of the questions comments or so one of the things that when people ask me questions about the budget that's always a challenge to explain is how we can be running at a deficit when we have such a large fund balance above our reserve and i kind of view it as you have a savings account for a rainy day but month to month you're spending more than you're bringing in now you can essentially change your expenditures in a given month so that you did not spend as much as you were expecting to but you're still spending more than you were planning to sort of the new the revenues so i guessed from we have a couple things one is that you probably have language that expresses more eloquently than i do i tend to use kind of household expenses to try to explain the concept but also is that at some point we should be matching expenditures to be no more than annual revenues so with the l c f f formula and the additional funding we'll be making our way to that point that we're not relying upon the fact that we have kind of a an allocated carry over but that in fact that we are matching our expenditures to our revenue that's correct we are in thirteen fourteen projected to spin more than our revenue coming in and it's due to a few things  we in that position where we did get a salary increase but out of cola last year that you know and pacs are ongoing expenditures that has eaten into some of the new money that we're getting in thirteen fourteen we also have added some cost due to meet some of that one point five million dollars deficit this one time for gardening and cooking three hundred thousand for some other things that we did a settlement with the city of berkeley that's just a one time so i would say we're probably deficit spending less than that on an ongoing basis and so when we do second interim we look at where we have savings and we pull savings and we try to get that balance and so this is projected we do hope to try to balance the budget before the end of the year and so the second interim i have a little bit more of a gauge to kind of look at where we are with our expenditures and then once we balance thirteen fourteen then they would not be eating into our new money because we're getting new money to elsie a pep we really need that money for the l kept playing and so we really don't want to compare to new to eat into our new money with deficit spending from the prior year so that would be our goal as as a board as a district to try to balance thirteen fourteen at least close as possible so that that doesn't take in and starts eating up the new money that has accountability requirements towards that new money so that that where i will be helping the board in helping dr evans keep that in mind as we move forward but we do have a reserve four point three million dollars that helps us but if you continue the deficit spin it eats into that as well as it eats into our new money that we're now to be planning poor and being held accountable for so but if you really look at this it's it's it's not an it's not a significant deficit spending problem but we do need to be mindful of it right and i guess my still the other part of that is is is that i think it is helpful when we show the  tables to the community that we do distinguish between in the on going deficit versus one time because i agree with you i think a lot of that are kind of one time cost and there's a difference to me in the  prudence of dipping into and i'll kill reserves for one time only cost in the fiscal prudence of dipping into it to balance your ongoing expenses without a plan on how you're going to breakeven so i think that that's important thing and and the second thing is something that i think i brought up before was that when we are in the position of being asked for additional funds and when the questions i had is is our last vote to provide more clerical support to  what might be a one time only cost versus what are maybe decisions that we're making that are impacting our ongoing budget balance because i think it's easy to say yes when they're coming one at a time but but when you then see that half a million dollars later so to speak you know that that's what you actually committed the district to an ongoing basis you know sometimes in the discussion is a little different you know and  terms of of that being the solution to addressing whatever issue is that we're trying to address through more ongoing funding so that i think that it is hard to kind of have that conversation at the community when it's a very complex and complex county as a move to them saying oh you're overspending by a million a half it's not exactly the same so i think one breaking that down between the one time only and then also when we do have those requests that we are kind of keeping track of what they are and and there is a discussion of you know how does this relate to us really trying to have budgets that are a closely aligned expenditure and revenue was possible  narrative i saw there is there's there's going to be a formula for english language learners there free and reduce but in there it's not it's not clear in terms of there's right we know the percentage for our district is for both duplicated but no i don't have a breakdown of the breakdown so we don't know who have that but i didn't bring that so that is information we do have we have account for an english language population and we have account for free and reduced population the total is forty two point one percent of our total enrolment so i do have that information because it's we report it to the state in that way or to t like for a student who is perhaps far below basic african american free reduced you know what that you know c t e also what would that look of how much and how that would look per pupil based on one of the three or one of those criteria so it's and that's why they use the word duplicated so you only get if you're english language learner and you're free or reduced we get we only count that student year in the doesn't always materialize into attendance you can assume that that will become a b a i took fifty percent to be conservative up the total to put into the funding model and then once i have the attendance reports because it's reported to seven months of attendance we only have two months of data right now so once i have seven my some more comfortable going ahead and adding more eighty eight to the budget so there is that second interim to be the so you take point seven which comes from thirteen fourteen plus point nine so you have a total of one point six million and supplemental grant money that one point six million rolls into fifteen sixteen plus another point point two point five million it's so it is two point five million a year at that juncture based on the progress percentages that we're using from the department of finance  a question i just want to thank you both and know you worked really hard i think you had a lot of challenges going on and i just really want to buy this was a huge amount of work and it's it's confusing it's also really great that we're that we've made this progress thank  thank you moving on to information item one school governance cultural diversity report we have the ever present and prompt and tasha bierria who also happens to be second so we really appreciate you coming in she has not been at work for the last couple days and yet she still comes to our board meeting at ten o'clock at night and thank you thank so this item has been pulled for discussion let's discuss  i guess my concern is well first of all that's the that's what always wonderful to see the parents step up in terms of representing their schools in their school sites you know and  i know it's always hard and i think one of the concerns it's always been in terms of the recruitment and the calendar that we have in terms of how we recruit nine and it happens all the time and so something has to change and i feel like the calendar has to be more we have to spend more intentional time in terms of how we change it up so that we can get more representation of families and get more recruitment more training more support besides just you know i just feel it needs to change when we're getting it was less than what it berkeley high school less than five percent us here i percent so that's a very big school and it definitely i know the it's change in terms of that as she see but it definitely needs something different and and more effort made i know efforts are made but something different than what we've been doing all along which is been the same yes i always has been low at berkeley high this was a record low but we do see participation drop off from elementary to middle to high of course the parents are not at the school as much so finding opportunities to do the recruitment is a an effort to promote the idea of participation in governance throughout the year not just in a big push in september and one of the difficulties also with the idea of the  recruitment at back to school is that the way the calendar works elementary back to school is first in september then middle school then high school so with the calendar requesting elections to be done by september thirtieth and back to school at berkeley high this year was the twenty sixth that's really not the time to be doing much of a push everything is over by then so when i was p t a say president what we did was first week of school we had an information meeting for parents about how to get involved at berkeley high and it wasn't just us to see but it was you know everything so we had representatives from the p t a and from the athletic fun from all kinds of interest groups and that seemed to get out a bit more interest  that it possibly that kind of model in combination with partnering with the p t a to do a general meeting at which the principal speaks that usually brings the turnout early in the year and then doing quite a bit in the spring we talked a lot with principals that had been very successful at soliciting participation and clearly what they were doing was really talking it up and they and the p t a and other parent leaders talking it up throughout the years that there would be a spring event  which you got people interested so that you were ready to go and continue that communication over the summer so hopefully without model we can improve some so that will be the model that will certainly encourage thought to take place at the high school  just a clarification for the chart that has the two thousand and thirteen fourteen high school committee member data yes can you remind me whether that includes speed tech it does i think it would actually be helpful to separate it out and then one of the things that i think director level cutler brought up in the piano meeting when you went through this which was really thorough and actually really exciting to see the demographic data breakdown and the information it be great if we could begin to work with our p t a councils about getting this kind of information for the p t a and any other school site committees because there are so many ways parents can be involved and it's look it's good to get kind of the whole picture we're going to go back after action items action item two parent advisory committee for global control and accountability plan page ninety for the thousands who are watching dr evans yes  selected by the principals and what you will see missing are the appointees for the superintendent and two make sure to ensure require anyone interested to apply which the application will be online for those people we did receive interest in a variety of ways and we wanted to formalize that where everybody had the opportunity to apply to be on this committee and as you know the p required to review and comment on the elk out on the cap so that open to discussion in terms of the names on here and i just want to let the board know that the names that you see are represent some of the priority groups that are dignified by the state such as english learners students that qualify for the national school lunch program as well as foster youth questions college motions student directors we've heard from you much that any questions or comments and the other board members what is the application period for those that are interested in serving as a super attendance appoint we're looking at  really quick process opening up for about two weeks and then bring it back to the board in january or january board meeting so the process will be on the website yes and it's just a simple just want to remind the board that every year the board considers this facility plan and it meets minor adjustments status try to capture areas that the board has thought maybe a review in a memo if the board approved the list of items staff will study it over the next few weeks with cabinet and will make recommendations to the board in january if the board has other items to study now is the time to mention them and we intend to return to the board in january with the recommended changes and so i just want to turn it over to lou jones so those of you that on the board know that we kind of do a three step process here the first step is coming to the board in december with the areas we will study come to january with really the facilities modifications or dollar modifications and then in march come forward with another plan that will look something like this that really is more of a pro forma thing i think the real decisions happen at this meeting and then in the january meeting for the changes so we have a number of areas that we feel is need to be looked at this year and this is not a recommendation of a dollar amount at this point these are just areas we want to study it's been discussed this past year particularly in the spring and into the summer about trying to more formally define our plan and step on that would be the demographic study that will come in january but another step after that would be developing education specifications this is a fairly comprehensive thing to do so it's something that we have to look at both financially but also in terms of organizational capacity because you do hire a consultant to help but it does require work from the both the educational and the facility staff to put it together but it's something we want to study technology that would be a separate they would have to be a little separate from that that there are some overlaps actually but but it would have to be a little separate from that we you know the  safety audit is supposed to become the board in january as well we have a couple of areas that we think really are facilities related there are a few that might be maintenance related but there's a couple of well a tiddly expensive things that might be considered including having public address systems at all of our school sites as well as having camera systems at all of our school sites there are other things that may come from that audit that may be general fund related it would have to be considered separately things like training that wouldn't really necessarily fit into the capital program we have an item about painting there's actually two sites that we're looking at trying to do something with one of them really is i think kind of a maybe was a missed planning assumption that longfellow really is starting to look like it needs to get painted it's scheduled to happen in the year two thousand and eighteen or nineteen we think it needs to move forward to probably fifteen i don't know if we can get it done in fourteen we don't separate the exterior painting from actually doing the flooring work that we would we would do it a later point so we don't think that that's a problem but the exterior looks kind of shabby right now the second thing is really not a change of this is it malcolm x it's not a change in in terms of timing because we have a scheduled project to do a painting and floor project over at malcolm in two thousand and fifteen but while we're working on the roofing project this year we came to the realization that there are some other issues other than the roof that are causing some water intrusion so if the stucco itself has some problems so we want to look at trying to enhance or make that project slightly larger in order to do stucco work at the main building and malcolm x not the annex the annex doesn't have the problem but the main building does we want to look at doing some improvements for the berkeley high pool there's been a lot of complaints you've all heard about them one of the things that could minimize those things in the future would be to put in u v filter which is now a more common thing to do when our pool when built was state of the art but you know things change over time and so you can reduce the amount of chemicals used by using a u v filter so that's something we want to consider as part of this there's a few projects that we look at trying to i don't we're not really trying to delay them but they're not really ready to move forward one is we are actually already mentioned this is the board at some point which was the roof over john muir we want to incorporate that in the modernization project it currently says we do it in two thousand and fourteen we don't think it needs to happen then we do think it needs to happen in two thousand and fifteen so it's not a major delay in timing the second thing it relates to the c t e and the issue in this case is we really have to have a program before we can start to design so if you look at the facilities plan last year it says we thought the program would be ready as of about now and we start to design well the program really isn't ready yet so we need to kind of follow when the program is done to start and design issues so again it's not a delay because we don't interest in doing is to late because the program isn't quite ready to start baked enough to do the next step the last two things are things that we do every year the first is inflation we traditionally use the same cisco building index as our model for inflation we may actually go a little higher this year the look to the building index and it was point two percent this year which is pretty pretty low we may actually go a little higher than that because it gives us some flexibility for future but in any case will come back as part of the recommendation on that and the final thing is the risk pool or it's kind of a program wide contingency and that's done on a cash out the door basis and so obviously when you recalculate everything that number we calculate so those are the areas that we recommend studying and then we come back to the board in the board meeting in january with recommendations on financial changes questions comments by the president well it's what are your thoughts about i guess think probably goes along with number one so maybe this happens the facilities plan what your thoughts are looking at the whole scope of what we have left in light of the fact that we're probably going to have more i think it's i think we're a little premature on and i think what is something we are going to have to look at next year i don't think it's going to be ready to look at in this window of time i do have some plenary information of on demographics but it's not really ready to present right now and i think that there are still some issues that need to be worked out but i don't think we're quite ready for that i think we will have to look at a port not quite ready for it so we just continue along with the plan because i know once you start projects then there you know i don't know if there's some reply or it is asian that has to go along with that are there make there could be there certainly could be i mean i think that you know one of anywhere near that amount of money because it depends on what we're planning to do it could be that much it could be significantly less so i think that you know you don't really want to cut back very much on your deferred maintenance or system replacement because then you don't want to have groups leaking that sort of thing but in terms of discretionary projects that exist there's discretion on the sea project there's probably some discretion on what we would do with replacing the plan operations building although that is a safety issue there isn't a whole lot of other things you can do other than saying we can look at pro projects planned in the last year or two of the bond and see whether or not we could defer them for a short period of time director so  just following up on the c t e question a little bit i know obviously you have to have a program before you build but is there any plan to your knowledge or dr evans or mr smith on the horizon of where this discussion of not just c t e in college and career ready in this but where it comes in relation to the facility development because you know at some point in time that's got to get discussed and i i haven't heard that aspect of it being discussed at all and i'm just wondering timeframe of what we let me give you one piece of and i think dr evans needs to talk about you know where it is in the priorities in terms of the program in order to be able to move forward from a project basis you would at least have to be able to say here are the two or three strands that we're looking at trying to do we must have them at berkeley high school or we must have them at berkeley high school or adult school or west campus and now we can look at trying to do some plimer and our investigation of what's feasible with it so you'd have to have at least that piece of it done before you start to design you don't have to have a completely nailed down so so with that as a recollection is old but i know one point in time there was discussion that that c t classroom or rooms were designated for the high school is that more open ended in the actual the band doesn't describe where they're located we have kept them in terms of in the plan we show them at the high school as a as an expense but that's not a decision that it would be done at the high school in fact when the measure was being for discussion around the money for  technology was put into play into the measure it was specifically not restricted to a specific site because one of the options is doing some kind of joint facility use with for example perhaps b city college or nonprofit you know there's open because quite frankly you don't want to have maybe three high level medical assistant labs in your same city you know if so it would make sense having said that in terms of the bond itself you are restricted to the locations identified in the bond which are all of our current location so you couldn't choose to put money at city college as an example as part of it because you would have had to list that as one of the sites in the bond ok my only other last question was we received an email the other day from a malcolm x parent so i'm just wondering when we look at  the three of you know with the increasing capacity at the school they talk not only of the staffing issues but also the increased wear and tear on the school site itself and i'm thinking of painting and you know and things like that does that get looked at when we've kind of i would say that it gets looked at a little bit anecdotally i mean i think that our lifecycle of our systems is we are in real good shape compared to most other school districts in terms of looking at life cycles i think it definitely is used as part of our custodial formula and it is used for the purposes of when we are doing our regular routine maintenance and looking at but it tends not to be quite so much of a capital change because it's unlikely that if your floors are designed to last for ten to fifteen years and we have it on a life cycle of ten years that by having more kids you're going to replace it in eight years i don't think that's likely but i think it does affect maintenance and some operational expenses right i just had to go back to the question about the emergency and the report that we've gotten that we're going to probably address in january think  where's that in terms of you know locks lights camera all the things so so yeah i mean this isn't again this isn't a decision about how much to spend on and i think that what we've looked at is that a couple of areas i think likely to be recommended to be in the capital program and which would be having functioning public address systems we have some of our school sites have functioning public address system some do not it's really one of the key things on a from a safety basis but it actually helps the school operation even when it's not a safety issue so it's something we think is important and if you will in looking at the draft of the rubric from the consultant who did the layout having cameras and having multiple people be able to look at those cameras also is something that's very important as part of it so again we're looking at those two things and now there are there's also some people who are interested in trying to have trying to accelerate kind of the columbine locks and we don't think that is as  important although it's something that we can address i think over the lifespan of the bond as opposed to something that needs to be added as i meet a more immediate project so that's kind of our thinking about it but as you say the whole report will come in january with recommendations  move forward with probably at the second board meeting in january is to start hiring the consultants to do solar and also do modernization of the of the donahue jim because that is included there there is also a plan in the future to do solar over in the community theater building so there is plans for it but there is nothing currently over there a perfectly high school gym but not there's not a plan right and again when we went through and tried to layer all the priorities that existed we could afford to do about half of the solar panels that we you know we had capacity for let's let's put it that way and so we try to time them with the replacements that we were doing so we did them at donahue because it made sense there in that community theater that's  of money if you look and put all the money into one bucket but if you're saying i'm spending capital money in order to build solar and i'm saving money on operation it has a lot of advantages for schools so we did put in solar at a number of our schools we just portables yes there were some outstanding question about for example six there are seven does that now have much impact on our facility plan the outstanding questions around there in washington from a financial basis it's not going to be a large question ok in a previous question i was alone board member and it may be more now we'll have to see interested in exploring the possibility of putting all our classes at malcolm x any reason that that would have an impact on our facilities plan  the only question that could come from that would be you know there's a requirement that you either have k two on the ground floor it has dedicated exits so that could be depending upon how many kids in total you put over there and what their grade levels it could have some impact you might have to look at saying do i have a nother exit put into the site in order to make that work ok so that's the only thing that could only ok do we have a sense d interested in having that be added to the list because it sounds like it may be a substantial cost or maybe a minimal cost but if we get to know if because if that's the only way we can do malcolm x to be get to know that cost k given that we're pushing some things back such as the c t e can we explore pushing some things up the i mean i don't know how much flexibility we have how much space is created by that but i would just put that out there  i don't know if there's going to be that money in options right now and i think that it probably makes sense to explore that a little bit more it the following facilities plan when you have the option of moving the what would you be defining what the bond size next sponsor is be that larger be a little different than that so that it leads to my to my next point and i didn't see it but maybe you already mentioned it so the new state law if you wanted to affects our bond program by what basically th the cost and size of our very spot assurances and is that something that we can get from our financial advisor to help us to figure out well we did talk to our financial advisor about this and the opinion that he raised at the end was because it got watered down enough that it really isn't going to have a significant effect on our program so i could use some of that email again because last time i heard he did not have that he said it was ok and then he backtracked and i must have added you see the backtracking on that i only saw the original one this was a couple months ago ok this is like over the summer when the when they were debating it so if we could just if we had the e mail send it to me and if you don't have any money to get into because if it because our cab bolland was twenty fifteen correct and so we may not need to do that with avi growth but that that is a constraint that we need to he wasn't suggesting that you wouldn't have some capital i understand it's the amount of and it also i mean because of the changes you still can issue the longer term you know sieves that you will that weren't originally allowable so if if he's not confident that it doesn't affect our size as i'd like to take that into account that is always the last thing is i would ask us as a board to strike number one the specs i don't particularly think we as a district need those just like i don't think we need a whole separate facilities  masterplan that's my opinion and if there is interest by even one board member i'm more than happy to cost it out but if there is no interest among the board i don't think we should have staff looking and i have a bit more than a sham but there is one interest i will  draw it and i just want to put it out there ok so any other questions yeah well run the revenue idea or idea well as an idea have you built in and i don't know if it's part of the facilities plan or somewhere else prop thirty nine funds he no we didn't and the reason is is that we haven't really quite you know because the regulations aren't coming out until december nineteenth and they really are struggling to try to figure it out it's not as bad as all c f f but it's not well baked right at this point and so we felt as if it was a little bit premature to say are we going to do new projects that are not listed in here at all that might be maintenance related things because some of it might fall into that category or are we going to do capital so we don't feel as if it was tight enough to make it work because the state really is struggling with you know can i do as an example could i do the donahue jim and say the solar panels are going to be paid out of that and the other part is and how do i make that work they don't even they can't give a directional themselves i think i think in terms of the first year amount it won't be such a large amount that it would matter that much i think that once they have their regulations put together it might be something we look at for the longer term of how to address it so i think just somewhere i'd like to see mentioning that we're continuing to dog that funding stream because we're going to get money we all the school districts are going to get money and then there's also workforce development in there in relation to our discussion around the c t e so for doing green building over doing energy efficiency there's also funding there so i just want to make sure that we're staying on it and frankly it's not only do we have eligibility for ourselves but technically because the charter is at our school site and it says own separate elliot a we actually have to make that work we have to partner with them in order to do it they can't do it on their own we would have to do it together and those we don't know the funding formula it's very general it's generous when you're very small they give you lots of money when you're small and then it's on an eighty eight basis so we as a district might get four hundred thousand dollars a year and the charter high school might get one hundred twenty thousand dollars i mean even though it's such a moving on to information item number two annual measure and measure achievement objectives for english language learners i guess before we yeah i think we just had a couple questions a com there's been positive change especially doesn't look like we're it looks like we're making in some ways we are making the children are gaining proficiency as in moving up but still in the c s t l a in the math they're still not showing the progress would like to see so wanting to know what it what will be different and what we can expect in this coming year in terms of our students and and part of me feels like i don't seen how it's no you know that was part of the indicators of progress that all of the board received in november or october rather i think and i know then we looked at n a o one and two over the past three years how would we done and as far a disappointing but we are hoping that by looking at the specific components in the english language master plan the real focus on e l d at every site for every english learner that we will see better results this year i just want to add take a snapshot to see versus wait for this market balances is that something you have very definitely the formative assessments are administered to all students and in addition we're moving away from what used to be called the blue cards to a  new system dept where we're trying to monitor year after year the progress of our english learners as they go through our system so that the next teacher would see you know what are the skills this student has mastered already what what should i be focusing on with this particular student and also as i think some of you know a number of our elementary schools are doing language lab now where they're regrouping their students so that english learners where we have enough of them are being grouped according to their level as well as their grade level at their cell level as well as their grade level so this change in common this new school year this what we have the saying is expected  that doing these reports obviously c s t will be different would be the smarter you know i don't know so the answer is we don't know because there's also talk about changing the cell to as well so you know i would like to say that at least we keep m a o one and two even if the  based on the star test were to change but it looks as if the celt is going to change as well so this may make reconfigure how it is we measure the progress of our english learners so this is a report that we as a board get even though it's we don't have to report it to the federal government for us as a school board i would like to see more into the progress of our students i mean it's understandable and so we try to give you we don't for the federal government we don't need to give anything at all broken out by school and we try to give you the progress of each school where we have a number that's large enough where we feel students cannot be identified but once we get to a group that's smaller than ten students there's concern about  confidentiality if there are only ten english learners that are site and reporting on their progress we feel like it's perhaps giving too much information publicly that's the only reason that's not included well i'd like to see i think as a board member in terms of the progress we're making with the students otherwise it just because it's fifteen children for me as we struggle with our children make this english language learners making progress i think it's important to show that even if it's fifteen even if it's ten we're making progress with those students that it's to meet those numbers add up so i don't know we can add them up and i'll be happy to give you the total but i'm telling you deborah debbie and i have had this conversation and i know she feels very strongly about the you know watching out or monitoring for the confidentiality i don't know i don't know who those seventeen children would be i know i know you don't know but once you put it here someone figure out who those seventeen children are so that's the concern so i know it's always a concern of people who produce data and i know that she feels you know it's a it's a principal pioli that she feels very strongly this so i have questions about this this data because you know this is a significant drop and i don't know i jumped in just because i promised i was going to ask the questions i just jumped right  n i and i don't remember when we went over the c s t scores being this them being this low for students so i'm confused by these numbers and it also seems interesting to me that the numbers for most of them the n is the same in tw thousand and eleven twenty twelve is twenty twelve twenty thirteen so i'm not questioning the data i'm just confused by it because it's a you know a little dip is i just don't feel like when we went over the scores of where was this huge this is significant o dip and it seems like the c s t is the main indicator for elementary schools right so i don't know i just i'm can i'm a little confused by the data ok i mean i debbie's not here not entertain a motion to extend the time but i say boeing scuse me i will not entertain a motion to extend time beyond eleven o'clock so we have ten minutes and i forget who pulled the so i  remember seeing that before but i know that the welcoming schools curriculum that we have is as our teachers shared with us that it's being used widely and so just having it recommended and being put that  that's been the next steps is hopefully that our district wide our schools will embrace it the other part is in terms of the high schools what we do there and we have a lot of we have a lot of students who come from out of the schools and have not had the benefit of p t a s are welcome in school so what do we do perhaps in orientation or some place in recreate advisories so the students can get what is our culture and what is