take testimony on those items we have agendas for today's meeting by this committee's rules imposed on you have three minutes and three minutes only you will have no additional minutes to conclude members may ask questions to clarify your testimony upon completion if you represent an organization and we request that you please identify such and with that we will start with testimony so unless  forward and give his testimony members my name is dave taylor i'm the director of the department of public works water supply started out but i wanted that promotion and i am here to testify about the fifty to five the a b c budget restrictions when we budget when we manage we try to manage at the section level meaning that we want for example our laboratory supervisor to be responsible for her a account herby account and her see account to balance those to meet her objectives when the electrical supervisor to be in charge of his meet his objectives so microbiologist test tube microscope a b c we're trying to have the lab supervisor manage that first electrical supervisor electricians conduit if you see what the b c restrictions do is it groups microbiologists out with electricians our group's electrical conduit with test tubes and a silis cope's and microscopes in a sense it just creates these pots of money that everyone's pulling out of  what we feel we're losing is this accountability at the section level and this this important aspect of teaching people at the lowest at lowest levels of supervision and management to be accountable for their operation try to fix their problems within their budget and only go outside into their boss if they have a problem so the a b c budget restrictions i don't think the council is going to see much except you know a transfer to here and there but what it's doing is it's bumping decision making up from the lower levels where we're trying to train people teach people have accountability and really bumping up even to my level for decisions that really should be made at a lower level and that's something that councils not going to see but we see it in more time spent with rather than supervisors and managers at lower levels fixing problems themselves they have to drag their boss their boss and other people and so that's that's one of the difficulties that we see managing this way the other issue i want to bring up is the lack of clarity in a b c in office operations everyone knows what c is it's computers cars and copy machines but in the field it's really different when this building was built for example the building was the i it's the ip do we use our own staff with a there's always been this lack of clarity which is why we have a difficulty in the field operations of separating a b c because even the field supervisors there's never been clarity so these questions bump up and up they bump up to me there's not really clarity so we think transparency is better and accountability is better by managing at the section level and if there are issues we can deal with them with performance measures and with better performance measures and programs rather than wit restrictions thank you i think you do or taylor of water supply mr coach thank you thank you mr taylor you mentioned that the accountability would be better at that level and then things would come to us as necessary how do you account for i think part of the reason we did this was that you know somebody would buy they would ask us as counsel for a vehicle we said no we don't think that's prudent at this time and then we find out that they moved money from their b account to the c account bought a vehicle anyway i think that's what part to precipitated this this change how  that change if we went back to the old way so first i think that could be dealt with with performance measures and programs i can say you know i've been managing water for five years wastewater the five years before that so i think those are the two biggest operational groups in the county and in those ten years i don't recall even once being told by the council that i spent money on something they didn't intend so i don't think that's as much a reflection on me as a reflection on the program descriptions and the performance measures that are clear with councils saying we have this money to accomplish this if that means we bought a truck there's been support for that so i think again we can go back and really look at are there certain goals and objectives that the council feel should be done and shouldn't be done and by listing those more specifically equipment will be purchased to accomplish those things and not for other things again i think that's a better way to manage from a policy  and have a strong sense of that there's trustworthiness because we're doing things to meet your objectives and it's not just a pool of money for stuff good morning county council members in the morning my name is tony linder i am the department of water supplies and water treatment plants division manager feel a bit compromised here today coming in behind my boss an essential reiterating a lot of what he had  is his requests for you today but i wanted you all to understand that i'm known as an independent thinker and i would welcome any of you to ask director taylor if that's true or not my statements today are made  on behalf of the water treatment plants division but they are mine alone in regards to the a b and c count restrictions i would also be i ask that they be reconsidered i'd like to explain a little bit about my background here i started in one thousand nine hundred seven as a water treatment plant operator grade four at the end of my six month probation i was promoted to an assistant supervisor so i came in is strictly wanting to run treatment plants and make the best possible water and do it in the most efficient way and quickly became involved in budgets and understanding how important money is and how you go about spending it in my division we have six water treatment plants as you sure you all know there are four in the eastern two in the west i was able to start off in the west and worked in the west district for fifteen years so i had a smaller operating budget to work with but we did divide it into in terms of helping myself and the other assistant understand the budget and how to go about spending the money responsibly i became division manager in december two thousand and twelve and the scope of my budget responsibilities obviously broadened considerably i would like yield understand that from day one and when i came to me when i came to understand that i would be sponsible for the money i've heard it said that it's not my money and you know i want you all to know that i really take offense to that i didn't buy manage my division as if it were my money i get the best deal on everything you can talk to any vendor that's dealt with me  i see it as the county's money and on a custodian of that and i will not look at it as though it can be spent wastefully and we really go line by line when i look at the budget when i switch seaver requisition from my supervisors they sit down with me in my office and we look at the sub object code and we determine how much money we've spent in the east and how much money we spent in the west and how much money we have left to spend i've heard on this  that there's a major spending spree at the end of the fiscal year i see a major spending spending spree at the beginning of the fiscal year when everyone thinks they have a lot of money i think that's when we need to be the most careful and i think by changing the a b c account restrictions i think the item and there's a specific question that he can assist we'll ask him ok we respond if he chooses so thank you any other questions for the gentleman having then thank you so much to get steve miller staircase safety initiative in the amount of three hundred eighty four thousand to ninety eight should be used to refurbish and rebuild stairs decks and handrails that are potential safety hazards and in serious need to prepare for this project as part a restoration project plan developed in two thousand and eleven to do is restore all of those buildings over a five year period so far we've only completed phase one which included renovation of building number two in two thousand and twelve based on a c v g grant awarded in two thousand and eleven nearly five years ago the subject staircase safety initiative grant is awarded if awarded will be the first since then our application for this year's grants prioritized rebuilding the stairs and decks as an urgent need crucial to maintaining safe access and a safe living environment for residents these buildings are over twenty three years old and other than the one bill re stored in two thousand and twelve they haven't had any renovation other than spot repairs and maintenance and say were built the remaining phases of this restoration project will involve renovation of the apartment interiors including kitchens bathrooms and flooring all of which are way overdue we had intended to renovate two of these buildings last year with a six hundred fifty four thousand dollars grant that was tentatively approved by a c d p cheve it later rescinded by coun this year of requests for funds to refurbish these two buildings comprised of sixteen two bedroom apartments has been recommended by cd b g as an alternate project titled new a project phase two in the amount of five ninety nine five sixty seven has an alternate this grant will be subject to reprogram funds becoming available through hood where they're for requesting councils approval  staircase safety initiative as well as for the alternate kako phase two renewal project the rehabilitation of course multifamily buildings is absolutely necessary to provide safe secure and decent housing to improve the lives of the individuals and families we serve these renovations cannot occur without government funding so we're humbly requesting your support please be assured this  is money well spent to assure the sustainability of an institution that is so critical to the counties and the communities will be finally on behalf of this board i want to thank you all for the you've no doubt only seen in the paper and seen on our potentially on our agenda is that we've gotten some requests for money for helping the homeless and that's your function if we grant the c d g funds is there a better way to as because it's an emergency right now the homeless situation is there a better way to redirect those funds for your in your organization or are we stuck with having you have to do this there's well we we really need to do the stairs in the interiors these units are getting to the point to where the going wonder a safety hazard into we don't have the money to to rebuild it ourselves so we need those grants fires the homeless initiative there are still a lot of questions to be answered and you know from from our board point of view we feel that the money is best spent in building permanent buildings for the long term rather than than on short term solutions but it may be a combination anyone wishing to provide testimony is thank you so much and miss out on anyone wishing to provide testimony thank you ladies anyone wishing to provide testimony in the chambers please make yourself known at this time every now and wish your close testimony for today's meetings members object thank you so ordered let us move to the first i don't b s sixty one this is the second amendment to license for the hundred acre parcel p m k to three two best zero zero four pursuant to section three point four zero point one eight zero of my we county code so members we are in receipt of the communication sixteen this to you communication from director freeh and ends with the revised proposed resolution of the same one hundred acres and let's see if this is to go into september thirtieth of two know the cane they had planted there because of the inclement weather over the previous year had not grown as quickly as they had hoped and so they expect to be harvesting that within this extension time period and that's that's really the full nine months they have to return the field to some kind of decent shape and i think that the extra time in the month would allow them to do that i don't know that i think nine months is more than sufficient but if you guys want to give me your i think that would that was just to revise do we need a motion to actually adopt the resolution actually the motion that i asked you to consider was the motion with the revision include ok ok gotcha there is no motion to amend so case made the that we still feel is worthy but again we dealing with somebody circle so mr ponting can you give us some common simply i'm good morning chair how come i opportunities to expand economic opportunities opportunities principly for low and moderate income persons taken into consideration of the console's concern previously  have publicized twice in a mall in use met with the nonprofit executive directors and mass e mail notification to nonprofit organization in maui county we also h workshops and public hearing meetings on the ny molokai and maui we believe that this effort made a positive impact on the number and and quality application received for program year twenty sixteen also we have met with all of the council members and discuss the projects that were selected for funding as well as alternate projects that potentially could be funded through funds went to become a consistent with the evaluation and selection procedures maintained by the c b d office over the past thirteen years the recommended projects were selected via an open competitive application request for proposal process and panel evaluation followed by the approval of the mare the five member evaluation is selection panel utilize for the r p process include i diverse a group of individuals with various and expertise that represented our county well they include patricia much more central pacific bank and angie horrible accountant for the t shirt factory rudy bunny in being served as the alternate the open application process to structure a great grading mythology utilizing preval you wish in success factors as scoring parameters for each application question combined with  independent evaluation five member panel establish an equitable objective and critical approach for selection of projects given our stringent and comprehensive evaluation and selection system we cannot and are not able to arbitrarily select a type of project over another the funding proposal presented in this b g resolution for your consideration and approval is based on an objective and process the following projects were considered for funding in the twenty sixteen program year economic opportunity well look i expended ruled service by the cameron center for rehabilitation and improvement on the senior housing homeless resource center renewal project phase two boys and girls club opposed to brick and mortar projects so can you kind of give a briefing on that looking at some of the projects that we have with the twenty six d list that you presented to us   we had indicated that as far as equipment purchases for the fire department police department public works or even environmental management we agreed that we were to not approve any of those type of projects for the next two years in a program year sixteen program year seventeen if if we feel that we need to include them in twenty seventeen it's already in the consolidated plan there they could apply as far as this year projects that are listed in our focus was safety for one transportation as well as homelessness when i talk about homelessness it's rehabilitating buildings that are presently being used by clients that we want to make sure that the more it's a safe environment number to continue to rehabilitate so the living environment is of quality so for the city  we've been working pretty hard with the new money trying to get projects completed so we can attain the a one point five ratio by the end of april we have set up it work in agreement with hard and the list or last year see the way they calculate the time when this is a total dollars for all of the projects that you have been and the total dollars that you have up to a certain point  recommendations in regards to county could be going through the general fund for purchasing so with that as well as hard to qualify for  mortars so that we could take care and again you know by objective and listening to people out there was considering the homeless and on and off for housing aspect  thank you mr good's many questions at this time so definitely needs to be addressed so i'm happy to see that here and looking at the list i'm supportive of it thank you i get that sure you know you mentioned once before in regards to a possible threat as i understand it if that is the case and that's what we're going to live with then i foresee no see the b g money for this seven mile ok will still qualify and to my dismay and he has the documentation for that decision why i don't agree with it but it's things that we got to live with so prior to making decisions i just want us to be fully informed  i've asked the federal agency that is determinations making this funding to put in writing that that circle for transportation will not hamper or impede the bill it e of us to receive and appropriate t phones one thing about the foods we can move forward but if there's a determination down the route we're going to ask for the money back and we're going to have to pay back so is a very critical program to this county it may not seem like a lot of money when you look at the totality of our budget but it's incredibly important to the community development that's provided from those those resources and  at has been changes since the two thousand and ten census is what really drove all of these changes in a being no longer an area of benefit as well as now us being a a metropolitan area for the about used to be the naive and still currently han and and the other is the beneficiaries that have to qualify based on certain criteria so the reason why i live in a survey for another things can persons versus being area benefits like we had the ability to do utilize in the rural areas of our community so there may be some shifts but an angry that you know being cautious in moving forward informational outreach to those organizations that potentially can qualify to adjusted requirements yes and i think some of the nonprofits that are in that particular ok yeah that's far from the truth and i and stand your concerns mr chair and i also am very concerned with the whole m p o circle as well it's why we  brought it up over a year ago in my committee still have a question as to whether or not we have to accept that now that we are given the option to accept or not accept as far as this is concerned i like everything i realize this is done over a year ago almost and things have come to a head with the emergency declaration everything so you really could put a lot of the homeless stuff in here but i'm thinking even you know now that we know you know how much we really need to pour into the homeless situation hopefully we'll be helping more agencies that can as i think mr miller said you know we need more spaces for people to live so maybe we can that can be some source of the funds as well hopefully your committee will look into that a little bit more for the next go around you as the chair says we we have that go around so but right now thank you for listening to us for the equipment i understand and then you came and talked to us about the the two buses i'm ok and then that's a good use of the funds so i have no concerns with this right now based on the constraints that we've we're stuck with some things thank you for that mr white questions or comments on the consideration they get your i appreciate all the hard work that mr potter knows put into this proposal and in reviewing it with him a couple of weeks ago i find that everything's right on point and i look forward to homeless consideration for that time yes the city maybe that would be something that could be a consideration for a future part of money yes at this time so everyone understands we are of all of the monies to different nonprofit organizations here on maui to continue with the project and one of them but is carly ok i love with the equipment issues that they had previously so now  projects that are on the book for the particular year and provide them the funding all i ask is that your your project is ready to go because of the issues regarding time because we couldn't totally fund that particular project which is ready to go there if we see partial funding and as a funding becomes available there would be as far as the who would be rehabilitation of buildings three and five just in a part of the information and what i look for is you know debility as far as a nonprofits to complete their projects on time and to question them that they're able to do then you know i'm glad that some of the nonprofits do have people that are very very verse in the a target a proletariat that i will spend on meet the ratio of one point five one point five is based on the total amount of money that you have for all of the projects that you have and compare that to your totals on the per month basis so you take the bottom number divided by the big number then you have your racial and one point five is our target to date  we're at one point five four hopefully by february as reported we should be below one point five so you know i give credit to my two technicians up there  specialists they've done a wonderful job in in you know getting after nonprofits making sure that we have family reports so that if in the team we need to do well i need to do to get them going then we confront them we do have meetings by the way char just wanted to add a comment that i i really do appreciate mr paterno is hard work and his efforts and in these endeavors to make sure that we have a more efficient process so i think he's done a very i guess in the we have number three they propose number three separating three there is a proposed bill regarding positions as i have agenda is just meeting we are only going to pick up one two and four today i'm going to leave staffing to we budget so with that mr buzz any comments regarding the b d f twenty thirty eight twenty nine of the placards that we issue for disabled individuals we issue those on behalf of the state the state does pay us for one portion of it and  the clients of the applicants pay us for a different portion of it so was discovered when we were reviewing the audit the financial statements theirs was monies available in a trust need to see account that was sitting there for a number of years because it wasn't designated as revenue necessarily and we want to make sure that the code is clearly states what this revenue is so that we can earn that revenue and book it accordingly and then we want to make sure that our grant revenue reflects the money that's paying that we're getting paid from the state to issue those placards and then use that a need for additional staffing and we have  deputy director of the partner of finance here today unfortunately our division chief is on a wild today so and was unable to attend but between the two of us we will to answer any questions he might have regarding thank you so much these fees are or what i would say valid the most yeah i'm a secure thank you so these are the current fees that are being charged to people to issue placards  disabled person placards long term parking placard there's only a few listed for replacement of lost stolen mutilated or confiscated placards of twelve dollars because that in placard is paid for by the state and so that's why we've amended appendix eight part one brand revenue to show that revenue that were were getting paid from the state for so the rest of these fees that are now  in or that we're proposing to put in appendix b are fees that are paid for by the applicants themselves so if they their initial long term card again is paid for by state the cab and if they lose it or ne replacement visits damage during then they pay for that and then also if it's a temporary placard you know somebody who only needs it for a certain period of time because they have a short term disability then those th so you know three mr cheney fourteen whoever works on these are i rather have the feed equate to a contract and what we have to pay employees mr and we will have that for there for seventeen budget for this one mister is looking it up but i believe it is set by state law how much we can we can charge and it's in it's in h r s that it's twelve dollars  even if the cost is more to the county we're not recapturing our costs thank you john a check but my understanding is he was supposed to be created by some state level three four five and six would be reimbursement rates to the counties so i believe the d cab was created and it was in the h r and it was twelve dollars per initial placard but if mr boss is looking into it to do an actual cost analysis i believe we could potentially lobby de cab to have those rules amended so be telling me rue not less we mr chair system our county ordinance is abiding by the administrative rule created pursue it state law so i would good chip in that because i think the state needs to pay us our costs to perform so read the constitution it's a coach thank you mr chair that's a great question i'm not sure it was quite answered so you're saying that but of course regarding the standing i would prefer mr have something to do a little ok because i don't want a the order of precedence state administrative rule state administrative role that county law that's that's kind of my direct question mr wilcox the question because i want a written response there in session now's the time to talk to those legislative leaders about adjustments if we need to have those considerations so whatever we can do we would appreciate coun to the amount it does take us in labor or services to the community to provide this and i'm not sure if it affects us here but i do know if you use that card you can park basically for free at meters and that would fall into state i don't think we've a county have any metered facilities but if we did this card would not allow people to park for free so that's another cost in our lot loss questions come know i have some experience with this whole issue of the card and this is not the first time i'm listening to this on this floor since i've been here and of course we talked about it before and we determined that definitely we were not getting reimbursed for the full cost so i'm very happy to see that the budget director is doing a study so that we really have something to back that up and be kind of know it but it's knowing it and i know being able to document it is another story but i do want to comment on you know having been very close to de cabin you know working with them for many many years on the commission for persons with disabilities the sympathy of that board is with the disabled person and so they want to be very careful i think in sitting rates that they don't set them so high that it causes any kind of really bad stress on people that are struggling with a small income so i think that might be a consideration but i do think that is sho we should be the county should definitely be reimbursed for what we spend and the state should give us that now what they turn around and charge the individual is another story but i think we should definitely get our money back and i'm tired of this thing about i've heard you say it one hundred times and i'm beginning to feel stronger strong as i stay here about all the things that we pay for as a county that the state needs to reimburse us for so i think we're going in the right direction thank you  the amount of money that the state charges to the individual for the initial placard is twelve dollars and then the eleven thousand five hundred four is reflected the second bill is actually what is what was collected by the state and is getting passed on to the county or where is that eleven thousand five hundred coming from you can't miss a post actually so what happens is we don't charge to an applicant at all the state doesn't charge the applicant at all so when you go in for a permanent not permanent but long term disability placard then that as an applicant you get that for free yet so the city is then paying so we tell the state how many we issued and some of our costs for issuance correct but enough not part of the placard and then when they come in for the second placard or a replacement then there's a charge by the county that's correct that's to cover our cost of yes so they give us the placards we issue yeah cost the applicant twelve dollars for a placard but that's not our cost for the package our car only costs for the placard is the of the time that our clerks spend mr chair you did say item three is going to be deferred but my question has to do with are we getting paid for a only a third of a person for this program or they want her and does it take only a third of i know you're going to find the actual amount later but does it only take a person a third of the person's time a day to do this  important question we are providing those placards now what we would like to do is to utilize this additional revenue we're we're generating to assist with additional staff so that the lines at the v offices are are shorter we're providing better customer service that's really the intent of the use of the grant revenue we have to reflect that use in in the ordinance and that's the discussion of it just like the into our service provisions right so it's not that we have one body sitting there doing one specific c d o or you know i think there's five c d o right so that we're not we don't want to have one body sitting there specifically doing i may take ten fifteen minutes to issue a placard right so it's not that they would be doing that all day long and the volume of them isn't that high either but if we can utilize this revenue to assist us with additional staff that's where we're looking at providing you know the resources so that we can have a better quality of customer service ok and then my follow up mr chair and it may be that we have to answer to budget when we discuss the other seven tenth's i noticed that you have three tenth's l t a and seven tenth's per minute can we do that how does that work is is going to be live in a term appointment right so even though a two thirds of it is going to be funded by general fund and a third of it funded by county  spotify for this position interesting question i'll have to look into that i read you know and it's something for us to think about so if may of the christian is this walker anything else you wish to add nocera thank you chair yes muskoka i just have a comment and i don't know if this is just just lucky luck or what but when i was with crutches to go get my pocket in mind as soon as i went push the button i had my ticket spit out with a number might never i'm like really and everyone else see they were looking at me like yeah i'm like ok so i crouched on over to the seat sat down and got my placard in no time at all and just good comments for d m v and i guess because you have to push an other or am i here for renewal you know what am i here for and mine was other for this disability thing and it happened just like salary and we just suppose saving that i still think what is being asked of us this morning except for number three i am i can be supportive again contracts an impact on fees will come up with some kind of consideration that makes sense for going forward to the committee any questions to the chair and moving forward mr coach take us years so you're going to ask her to amendment when we when we get to that bill to strike the am good i asked staff if that's something we have to do because to me right now i'm in a straight really i don't know how to going to move forward recruitment of a point three and even if they do m as i know you know it's going to be bought in six months before they even get a warm body close to being considered to fill up with a point three by then we're going to be done with budget ok what will make  revenue schedule of grants by departments and programs department of finance state disability and communications access board the cap program and the final number and one excused thank you very much mr walker we appreciate your assistance with the committee this morning the members would think a received numerous requests for amendments we forwarded twelve down to council and in total of about four hundred thousand dollars in transferring funds between categories  as you know from the committee work has been mostly related to capital equipment leases copy machines and things like that so other than those hick ups it's pretty much  been from from the council committees perspective you know just a little bit more additional work from the departments perspective you did hear from mr taylor and his staff during public testimony there has been some changes to the way that the county departments manage there has been some level of higher scrutiny as as far as use of premium paid use of staff in emergency situations and discussions like that there's been some questions as far as you know what's an operational expense versus what's a capital expense and we have had some challenges with department of finance in as i mentioned during the budget deliberations accounting for these different categories you know what subject codes are in which category and what the classification of use is based on that but you did area but the biggest challenge i guess is is the ability for the to manage their budgets based on the program and the idea that they're providing a function or service and the total cost of that being being broken down into two a b c s categories has created it so that the it's difficult for them sometimes make a decision on which route to go to accomplish that solution an example is one of the  partment had a piece of equipment that was it was actually an attachment to a tractor that for some reason when it was originally purchased it was a considered a  separate piece even though it couldn't operate by itself it has to be attached to the mower tractor and then the more attachment to the back of it and the cost to buy a new piece of equipment was like twelve hundred dollars the cost to repairs it through to repair it was about fifteen hundred dollars but since they had no c category they chose to repay the under the b category because they had been the monies available in their seed category to pay for that new piece of equipment and the finance department said that's that's a c purchase so you know there's there's some learning that we're trying to figure out  the departments have to be able to adjust you know again how they're operating making decisions as far as that goes i do you know we're trying to look at different manner and we can have those discussions later on mr chair but you know it's it's a challenge it has gone back a few years like our former mayor mentioned the other day in how we operate and it hasn't changed the management's oversight of the departments you know in when the managing director and i look at in the mirror look at the department's activities and functions and goals and objectives we're still we're still managing them by what we're expecting them to achieve you know and so you this still needing to accomplish their their goals and their missions of the departments we just you know have th little bit difficult to implement and there has been some hick ups and it's not something that was easily implemented as you'll see in the budget deliberations we had with the change everybody's index codes  so i don't know if you guys remember the discussion the grant revenue items always had the actual expenditures and the proposed budgets never lined up well now the whole county doesn't line up because  the index codes for previous actual expenditures were based on the old system and then the new index codes have an a b c attached to it so that we can categorize those those in that's an outcome of this change it'll eventually work itself out but for right now there's there's had to be new indexical so i'm open to questions and if you guys have questions about it  how we're working on it i'm a thinker thank you mr buzz and i want to thank you for you and your offices corporative effort to work with the committee and committee sta but twenty third requests we shipped it out january twenty six cleared us generally nineteenth request we shipped it out on january twenty sixth one week later so the committee has worked with baez in taking care of the eby sees on a very timely manner the most requests to the committee regarding the budget was it was budget physically sixteen amendments or new requests that was not part of the original budget and so those were some of the things the committee felt was the import into it just prior to the budget session and those things are like the kid and i then we had to make amendments for appendix b three for special purpose revenues in four for grants and we basically took care of the great majority of them a few expectations and so i'm going to continue to push this program forward and good i mean this traders will find a way to make it work and in budget will make those policy decisions on what goes where and under what category with mr baez's assistance so what they'd be a c a p a repair maintenance it is something we'll make the call during the budget cycle all the departments expenditures and we will most likely be back for a new series of requests last minute resolutions before the end of the fiscal year those will be probably ones that are going to be needed to be ex right away so that we can make sure that the departments have the appropriate resources to complete the fiscal year that we have and did some preliminary review of the half year expenditures and so we're keeping an eye on a certain number of departments that you know their operational expenditures are more because they've had to contract out because they have vacancies so they have savings in their it count they would have used  information during budget deliberations so that it can be a part of the discussion for solidifying the f a seventeen budget as well so that we can prevent these kind of things in the future very well we will work with you mr boss to make sure that no questions i appreciate his review and and i especially appreciate his willingness to work through this because i know it it has required some additional effort on a lot of people's parts but i think it is going to work out in the end we may see that as we get closer to the end of the fiscal year that there's going to have to be some juggling to accommodate various departments needs as we get to the end of the the budget  but i think you've shown that we're able to change the are we were been able to process whatever changes have been required and and none of them have been very large amounts or all been all been fairly small  fact we've had our own need to transfer some funds one of the things i think i'm happiest about is that as you know when we go through the budget every year we we request a list of on unbudgeted expenditures in the excess of five thousand dollars for capital goods and i'm happy to report that in the previous fiscal year that the list they're down to zero so that's an example of them listening to our concerns during budget and responding appropriately the the two largest  spenders were parks and recreation that spent two hundred sixty four thousand dollars and unbudgeted items in fiscal fourteen and then increased that to about five hundred sixty thousand dollars fiscal year fifteen which is a difference of budgeting crease of almost three hundred thousand public works went from two hundred thousand and fiscal year fourteen and this past year spent eight hundred fifty thousand which is an increase of six hundred fifty five thousand so you know these kinds of purchases that that are not necessarily justified during the time that we go through the budget for them to to make the purchases out of remaining funds rather than than those funds being reflected as carry over savings i think is is going to be a healthy change and and again just our focus is on making sure that they budget tightly and budget accurately and ask for things they really need so the total  overage from one year to the next was an additional eight hundred eighty thousand dollars which is probably because they saw the door closing on this on this practice so i think it's a good thing just want to share that with you chair just handed out is copy of  because we were doing the same budget and i was very concerned because my concern was more about the timing involved because i was afraid that i didn't want to get us caught up in people waiting to move because you know that's that's not a good thing to do people when we complain about them not spending money and it's hard for them to act if you know we're the reason why it gets held up so that was my big concern i'm looking at the results and listening to concerns was you know let's not hold things up so i am a little dismayed and it still bothers me when we sit here and do with our four thousand dollar budget amendment you know in light of the  just wondered if it might be something to consider when we look at this again in budget to put some kind of a floor on this and you know you have a lot more experience in other people have a lot more experience with me about this but i  thank everybody and congratulate everybody who's trying to do that i did this in this morning to protest the fire and i don't know if that's something that we can work out with a definition or something we should be able to but it's it's going better than frankly i had hoped thank you and thank you for that suggestion i have no problem for us to consider it through the budget for the next budget cycle or for something that we might want to consider and work with and i'm very happy to see how this is progress seen and as mr baez mentioned there are challenges but i can tell that you folks have been working hand in hand and moving through this as i guess painlessly as possible at this point and so and think mr weight for providing this additional information along with mr abbas too so i just want to say i'm just happy to see that things are going in this have to go away because aside from mr taylor we have no other you know mr taylor's department we have no other department with concerned so maybe it isn't a big concern far as i'm concerned you know  not seeing any other departments here means that i guess they're ok with it i appreciate the chair whites list i wouldn't call them on authorized purchases i' calling it says unbudgeted equipment purchases you know some of these most of these are things that may have broken down and you hadn't planned on it or the department hadn't planned on it so yeah of course it would be  budget just like we have stuff happening in our own homes that is on budgeted and we have to say all i got to go off of what i planned on so but some of these look like they could have been i'm i'm running i'm not going to be able to do this anymore so i've got to get stuff so yeah it's on budget equipment it looks like most of it could be issues that have come up that they weren't didn't plan on so i'm not comfortable calling it an authorized but i think chair way for the list and we'll see what happens by the end of the year we still have the end of the year happening and i mean i have a feeling it's one of those floodgates things going ok we've done what we can and now we're out of money so let's see what happens by the end of the year that will be after budget two which is unfortunate thank you well if you notice when we did receive certified additional revenues it was two months into the new fiscal year so  to continue to grow in this program and to at such time the council have received and believes that we can make a policy adjustment as we are how we approach departments  budget right right yeah in the budget is what we authorize it at as i was going to point out that what should happen is if something breaks down unexpectedly before it's replaced then that should be a budget amendment i council member by so as far as anything maybe less than five thousand dollars you know maybe there is some leeway that there's no big ticket needing for the amendment i'm not sure how that's handled the budget committee and staff from budget and that's how we get things done because we have a good working relationship so i can appreciate that it's obvious that the fists are not closed but are open to working working together and that can make a big difference and being that we have one department maybe that came up to testify in the challenges they may have and agree or mr only job in putting the budget together i would guess they would have seen a lot more amendments and a lot bigger ticket items for consideration but you know what came before the committee interesting when you look at police they had over half a million dollars to buy eleven vehicles that we never budgeted for and that is not small  support again for an answer resources but at the same fame vet it enough so that the tax base continues to be willing to pay and we know we're going to need to make some adjustments because as we all know in certain areas status quo isn't good enough so we are going to make those appropriate adjustments and not only seen this but let's be  us then have to be overly exhausts towards the end so again members were going to make some adjustments in the budget process but in this discussion this morning i am pleased overall with the department's response i think most of the directors have done an outstanding job yes they have to make adjustments but overall i think our department's leadership can  e guidance for mr baez can get the job done so i'm satisfied i'm more than satisfied where we currently are at this point in time and i think as we move forward and the departments get used to to how to budget appropriately the tax base i think we get for the confidence and then we can continue to move the talk about the revenue the issue as we plan for the major infrastructur comes through we're looking at their specific you quitman budget and seeing if they're for going another equipment purchase to buy that now if if they are it still goes in here is unbudgeted you come in so you'll see like the public works department had some some significant if you look at a i think it was a total of eight hundred thousand dollars of unbudgeted equipment but it wasn't necessarily it was just a change in the type of equipment that they but maybe instead of a ten yard truck they got a twelve yard thank you for bringing that up because i think maybe what we can do in cooperation with you and your staff is maybe come up with some agreed upon terms or definitions so what we because right now i think there's some differences in this phrase we currently using so i would like to work with you so that we have general understanding of some of the issues frees are going to use drop the whole budget process another report that we use is the actual budgeted equipment not not type of equipment but budgeted equipment dollars per program and actual expenditures per program and to me that's a more telling criteria of whether or not a department is is exceeding their equipment which it says or not another consideration is this list will probably go down to almost nothing with the current year's restrictions so it may not be an issue the discussion that i'm having with my staff in looking at best best practices is do we move all of the equipment purchases to our capital program do we then you know take that dollars out of their programs operating budget and then provide it in the capital budget so that it is you know then restricted in that manner that could you know if that works well and the committee is amenable to that maybe removing the restriction on the aid to be category changes or putting providing some kind of also just briefly discussed with our cooperation council maybe putting a provision in the gener your provision saying that transfers up to a certain dollar amount within a program are allowed you know say five thousand dollars as we mentioned on the floor or whatever during the  year there's other types of provisions like that in you know if would a grant revenue exceeds its original appropriation you know we allow for that in certain language is so we can work on those kind of maybe flexibilities as well i think what the departments are mostly i see them concerned about as far as operational management is is the eight to be type of  challenges they have you know is it is it do they hire do they use their own staff to fix something or do they have to hire out because they don't have enough and you know or did you so did the budget for be and figure out where they can do it resources to do i guess what you could always complaining that is their collective bargaining work where some people might see the cornal decision so i just bring it up because i wanted departments to be aware that you know at the state level this is something that's already happening and for the county departments to approach it i would ask that the least seek guidance from you and mr we over corporation council so we don't have to deal with other type of legal documents and legal work that i'm sure in this to cause me could do without so yeah you know just bring it up that they know it is happening at the state level in we just want to make sure that  resources are there so if it's done internally in house that's fine and that whatever external work is done they can be fanned in this justified that's fine with me too on the resource generally their departments have been concerned about the level of their  salaries and in premium paid and that's what's preventing them from using in house staff so but yeah i completely understand one final comment is your chair is as is your budget director i do struggle with four thousand dollars transfer but it gets to be a challenge because the revenue needed for budget amendments is becoming slimmer and slimmer and so for me to be able to present budget amendments to you it is and will become a very big challenge as i present to you that a department needs additional resources for you know salaries and wages  or whatever it was trimmed down initially couldn't purchases that river that's come from someplace and if we haven't budgeted for it in the beginning of the year then the only place that that we have that is in carry over savings which  has been trimmed over the last few years as well because of the the level of you know departments all budgets being trimmed you know the end outcome is that we won't have the money to do budget amendments even though you know that may be that the need or the desire of the committee to have further over say in that area so i don't necessarily know how to overcome that challenge  say that we will continue to work with you mr baez because i think you showed us that we were able to accomplish some good stuff good things and apparently manner so we're going to maintain that relationship with you work with you money we've got to create four major infrastructure and that's a billion dollars that we haven't currently budgeted for yet so part of it is again to make use of funds that make sense like us are asked where we can get a one percent interest and so i think mister baez and i are committee staff of working on those components but i gotta say we need to boast of members before we compete is a serious very serious and i know it's difficult because we are elect it's a part of leadership is to make those hard decisions and and that this year i'm going to ask you to really look at the fee structures hard you know we have a city of a you know who's always seen that we've got to make some decisions sooner or later at the later means is just bigger hits on everybody so please look at the fee structures where they'd be for water for a meter rates anything within your communities purview you know it s that you take a look at it because revenues are going to be a key component members thank you for your presence this meeting