like to close down the testimony at this point  march march ninth minutes we had two sessions so this is the public session that you have before you here and give you a minute to take a look at it and we're going to go out to our executive session minutes now to play yes so our show is going to be passing these around please feel free to take a look at this all rather quickly we have next on our agenda review and discussion of correspondents received we're going to go with the first one here which is in front of you which is an e mail space in the planning commission meeting no reason why you're taking a look at this is because it came to the county auditor and it was uncertain whether she had wanted us to be included on that correspondence or not never to be safe we have been we're we're presenting it here to all of you so is there any discussion of this correspondence specifically county level employees in maui county this is a public document so it's available from their website and they felt that it was appropriate i think is that appropriate topic for correspondence as well so  i felt like the information is at a level that introduces the problem but it doesn't because we're deep enough and give enough specifics that would make it actionable because i i do think any discussion on exploring this topic which you let me do you think it would be appropriate to add this something related to this sort of topic on to our items discussing potential topics for later but i would be i would be somewhat interested maybe somewhat interested is good enough for me i mean we can just put it on the items listed and we could explore it further later on you know the things you know there and i would say it's a good reference but is there anyone else who we'll go over five and we're moving on to item number six election of commission sure and vice chair for the two thousand seven hundred two thousand and eighteen term now before we actually do that i want to use this as an opportunity to introduce ourselves as a commission as well as our new corporate america for twenty years  we are at that point at the moment so on primary responsibilities and the chair and the vice chair is in communicating items that come from the county auditor to the rest of the commissioners and to set agendas that's essentially all and then to lead meetings that you know that i mean we're i'm going to skip that for the next i'm not skipping it but no i five being the the chair for the commission for everybody else's is all right with them is there any other discussion is there any discussion that you're a great asset a motion of the second motion from commissioner thompson a second from a commission of  this move on to our discussion of upcoming reports we're going to start out with commissioner bud who has this lovely powerpoint presentation that looks great up there john it looks fantastic how do those screens i'm do you  and environmental management course recreation and water their desired state that they want to keep horses to bring this very back in line with the other departments and i would say that it's from a  were going we're focusing on all of the things that would happen to prevent those incidents from happening so there's sort of a he you know you there's a bill track and we were probably judge on the process afterwards very lightly with a lot of the emphasis on the narrative is going to be on from being something that everybody gossip got to do it to i'll do it so i go home safe to do also don't want people to understand that we're doing it if you want to do it so everybody in here jeannie everybody in your apartment goes off so that's that's that's behavior park changing the behavior and it's so it's not easy and unfortunately a lot of companies organizations will take the exercise  approach to it and i mean that you know i want to get fit so i buy the slickest new piece of exercise equipment on the market and i put it in my room in the corner and i never use but i bought it but you know  to transforming organizations but ok good so we have what i want to give you for here is just scale of what we're looking for here never going to ask for changes we need to make some cleaned up by making these changes it would save the county money not just from the reduction in claims but also including that it's going to cost money to the county to adopt some of these works so we have very strong quantitative evidence showing that we're not there yet we have a best practice that could get us there we have a certain amount of losses and we could expect some improvement by adopting you know hit the field and did all that but you've got to you've got to have that kind of support too because a website is everybody ok you wrote on your program all the guys are settling down we've heard this before we're going to do something different give it three weeks and we'll be right back where we i think you know we talk through the entire report right there you know from from the beginning the basis of the argument to our regular communication it would be so fantastic job brad i appreciate it very much i mean this is what this is the kind of report that i want to be and that was the other thing that could come out of this is there is not a there was a safety professionals at harvard to kind of met here about accounting several years ago and then they kind of stop and go apart and it would be nice having these more individualized reports cuts down the size of the report and makes it much more palatable to the people who want to use it so that's another reason why we're moving away from the easy norma's large annual reports and going to something that's more akin to what the county auditor does right which is that very few people read seventy sec for john john read every single one of them and highlight that and we'll that's what we do and it has many different topics inside of each of those reports there are our next meeting timeline for reports we talked about a little bit about that so brad's looking you're getting on an hourly basis right up for next month we'll have our annual report eighty percent by next month and then we can set a more specific date don't feel that you  be the lead people do and then so that was a good idea and prior to that paul and i both did some basically a scam what's out there for what other people are doing so when i went into the meetings with the two of them process pros and cons and i'm just going to go through that real quick with you guys prose where it could take less time so it could save you money a lot it could allow the admin and the council to work on other important issues would allow her better long term planning by departments and allow for better continuance of public services so they don't have to worry about being funded all the time they can just keep moving ahead kinds are it would require forecasting far ahead  expenditures of but budgets would be likely less accurate there'd be less budget oversight budget decisions would become more important and possibly more contentious it would not allow for leaders to make significant changes in a strategic direction on an incremental basis and still require supplemental budget amendments which are not considered in the context of the greater budget hole i did learn that have what i would call hybrid approaches there's one called modified annual which is down some departments are by you know but not all of them they do an annual budget but smaller departments are allocated on a two year basis adjusted annually with the council approval so there is there's a bunch of different stuff i would just to cut to the chase both of those council members were not in favor of moving to you know budget  they think that the prime things are going along pretty well right now and agreed that the issues are not that tiny some much as the process itself  which creates issues for people doing the budget mike white felt that since he started working or became the chair i think it actually of the council that the process had improved in two different ways the first was that when he became the chair they got access to the county's accounting system so they were able to see actually what it was never an easy team they didn't have that before but they were able to see where money was  some departments my i think he said escrow amounts you know they didn't really spend it this money but they were escrow and against future spans and so they really didn't need the money in that budget so he was it a level of information that they had to have you were so you felt that had definitely improve the process and then the council is now approving the moves between your accounts so that and i'm sure you've seen th have you know the if you want to buy a printer even here you have to make sure that's approved and stuff that's not that it was originally approved for so he thought that was making a big difference you know anything about i mean i don't know if you're meeting he was very open i think the issues that you had there were exactly those and like you say it's less about it being a bi annual as exact process of what it is that's my view now could be about the process we're using days of work better now i would it within two years or something like that he thought he said it's possible that could be a contract issue you know there's union contracts and so i don't know how that would be affected but it's number two as he sa can deal with temporary assignments require the employee to make up their mind within six months if they want to keep the job or go back to their other job and i'm not sure exactly what's happening and i'll do that but he said that over the place that people i'm not sure they end up doing a higher level job and then are paid at the higher level but then they need to go back to the regular one or i'm not sure exactly what the issue is really a little bit of cont to require the ground require supervisors to do the groundwork to manage determination of employees some other service employees that are not performing well but they are not then they should be terminated but the management just given and the big the big big big one is all the unfunded liabilities that we have come here which is connected to some of the other ones that we're talking i'm sure it is spelled out that was i mean that was his lesson and i felt like that was a lot of soul i mean just a good sort of off the top of this head thoughts about what we could be looking at those are things that he's thinking about i met with him march fifteenth so he was obviously getting ready for budget and you know who knows what else we might get out of him when we when he's not in the middle of the budget process like this right now i think this is for possible use a very good one i'm just is a quick reminder for this i i keep harping back on this but you know we need to cut down with we need decisions about what we investigate and therefore we should have some criteria based on what it is the investigator how we investigate rape and i think the biggest prettier is that we are able to make recommendations on those topics being that we have expertise or the ability within our group to tackle some of these topics and that's not true for all these things so we need to be careful and our shoes only topics that we feel we can substantively analyze of provide good recommendations for and i see that as being the primary criteria on which we choose so given that we can't do everything right so am i see some of these as being very good are there any in particular you'd like to add to our agenda and i'll leave that to you first don't i don't i personally don't know that i would work on any of us i mean my personal i'm looking into some other things that i think might be interesting  here but then the other issue and so we actually decided not to after that and the other issue was what i see that we're kind of looking at bill energy and get him and what happened and that is that we've got some base facilities will take one type of facility or one type of the other so we're looking at a clip i read electrical systems what would be an appropriate facility for that that would be and i would be cut out looking at everything and we only look at one solution you have a lot of nonprofits coming in asking for money but for example you have put three or four groups coming in and doing most for you programming yes that's kind of the example already for you right now you've process or is it yet is that we we didn't change a lot so that's that's a program and that might be different so maybe i suggest that if it's something that we look at let's take a look back at our previous report first and see the degree to which that report goes into what you might what he may be talking about is that sheer number of non profits that receive county funds and that and how large the funds how how much money the county spends annually on grants to nonprofits themselves i  go into many different directions what we have so far on our list based on what we just added shelley aggregation of properties regulations and forcing an unfunded liability is i think it took off if we're going to go deeper into will assign it to a commission or two who will then have to do them make a proposal for an actual report and a proposal for the report is going to have to be something that's much more specific and you're going to be prove to everybody else that it's my one if you're going to be a petition you're here i just need you to show for beatings you know that's that's all that it is allow us to do our business is essentially what that is i appreciate your work here and the more you can do beyond that we see that we have commissioners