like to welcome everyone to tonight's like we're meeting in just remind you if you have a cell phone you can put it at least to silent or buzz that would be greatly appreciated and if you haven't done so already please be sure to sign in so that we have that for the for the record ok so we're going to go to agenda additions and changes three sets of minutes correction from ms writer march thirteenth seventh and may fourteenth and that's where business  of like to speak to you about consolidation or merger whichever you choose to consider it i've been thinking about this for some time now having attended the march joint meeting on saturday meeting and april twenty third meeting and trying to keep up with your meetings even though i wasn't here sometimes i do well other times i don't my concern is it appears to me that the road that you are heading down is going to take another seven to ten years to even decide whether we're going to be merged or not and i think you are losing the population you are losing the  enthusiasm of the population i think the discussions are becoming much more divisive because we're getting hung up on things that are important but are difficult i think that this body and the trustees need to decide very soon whether a merger is what we want to do or not if it is if the two boards believe that's the case you need to poll  advisory vote your communities to find out if the communities are on board if they're on board i think the major issue is a tax stabilisation plan for the people who live outside the village because that's the hang up there are other hang ups but that's the big hang up that's why i believe it's my opinion that that's really why the vote the last time did not stand i think that if there was a tax stabilisation plan it would have gone through yes there are people who wouldn't have liked it no matter what there would have been people that weren't happy with the name but overall i think it was the budget question i think the government  ammo use is that terrible way the government it's an awful way to govern it's not a good thing to do i believe we are wasting the resources of this community that human resources our citizenry in terms of  participation or lack of participation on boards or willingness to serve on boards in this divided community we're also wasting the time of staff we are trying to move towards integration after the fact fact instead of before we're trying before the fact instead of after the fact when companies merge then make the decision to merge and then they integrate their services to have common policies and procedures i think if we continue on this track of just picking slowly this department that department this policy that policy it's not it's very opaque people don't know what's going on all we're doing so far pretty much is integrating budgets we have staff here that are paid on one side but they really work on both sides it's not a good way to go so i ask you to make the hard decisions and get this stuff and it probably can be done in eighteen months or less yet this community decide this is where we want to go you can pick up the last charter you can once that decision is made make some changes to that through a subcommittee or glad that you're down that road and i'm really pleased that a lot of departments have been merged together so far but it's become clear to me that those are kind of the easy bits and the hard bit and that's what has to happen this time and as i was talking as i mentioned last week and what we're also also discussed at that meeting was to create five people from the village and five people from outside the building about charter changing so my experience with the legislature is that they don't really want to get involved with local stuff whatever we bring to them they'll probably enjoy and say this is the way we should go and so we have a chance to change the charter to move forward to create a consolidation that's fair for everybody whether it's a tax basis all who's in charge of  want else wish in the speaker in public to be heard on items not on the agenda yes says we take this very seriously and he looks great you look them right in the eye and i'm just always impressed with that speech so thank you for that the second thing is i just want to remind people and there should be more noise from the village and five people from that town outside the village i know the village people feel like they're part of the town but as a town a long time town resident i've never felt part of the village at that we've never had anything to say so i guess since i'm up i guess i should probably recuse myself at this point and pass it over to to mike right good ok or do that and just let me know when you done is there anybody else's name to be placed in nomination and i will call the question all those in favor of pointing max to another two year term as the alternate to the chin and solid waste district please respond by saying i i opposed motion passes for zero jam all the rest and all you can it's tempting evan but no that would be right are going to move on to the next item business item which is reducing the length of select board minutes greg you know was it one or two meetings ago in a discussion about minutes in everyone agreed that's a topic we ought to be bringing back because they they they are getting kind of long so thank you for getting that on the agenda tonight how would you like to kick this off i can just do a quick rundown next just introduced   over thirty pages so they're coming down but as we've seen it still takes up a fair amount of time discussion at the meetings takes about fair amount of them time to write stuff up in terms of going well above and beyond what is required by statute that's in and in the audience all active participants in the meeting and all motions proposals resolutions that are made offer to considered the what the disposition is made of the same and the results of many votes that's the bare minimum so it doesn't have to have a summary of the what was discussed just what the motion was and what the ball was correct there correct so that's the bare minimum steps opinion is that it's worthwhile to have a paragraph or two summarizing each each topic of discussion  but to even further reduce what you're typically been getting as of late i think will shorten shorten the length the minute shorten the amount of time spent on them from staff and from the slug board level for redundancy there is channel seventeen is here we do the the cost of doing that it's been brought up before didn't seem to be of much interest but to put that out there again it's going back towards the longer minutes included some some comparables from neighboring towns cliff just to essex junction shelburne self burlington  noticed was evan suggesting that verbatim minutes and minutes that mentioned the intent of the speaker were things that were not discussed in statute were not allowed by statute or not required by statute so i for one was blindsided by a conversation about shortening minutes when i thought we were going to talk about the content of the minutes i think it's really important that the minutes themselves the quality of them matter how long minutes are you just why is that what is on the page captures what was said in a way that's fair to everyone involved and in a way that clues in the reader about what actually has been talked about you'll see in one of the sets of minutes tonight that a petition is reference that i brought forth to the select board but it's not summarized at all what the vision is about and i think that's doing a disservice to the people who turn to those minutes see that a petition was presented but nowhere in the minutes in that one line that talks about them doesn't actually say what the petition says there are other corrections that i made two minutes before this evening that have to do with the fact that i laid out a proposal for a ten member select board with five members  the town outside the village and five members from the town inside the village and once again it was summarized down to almost nothing you would have no idea how extensive the plan was and how many conditions that proposal actually meets and yet if you look at the trustee  proposal for a reduced council of seven seats he got nine lines of minutes describing his proposal so i think there needs to be parity among the different types of minutes among the different players at the table but also just something that double checks to make sure that the minutes themselves are sensible sensical to people who might be reading them from outside because if someone picks up the minutes and can't figure out what we're talking about from just that one set of minutes if it doesn't stand alone i think we have a bigger problem than whether it's one more page long or two more pages long and finally i would say i'm sorry that we compared only minutes of certain towns and not others because i looked at the jericho merit minutes in the jericho minutes use wider is smaller margins and we do and they only have five members on their select word but they seem to have a comparable number of pages and they're extremely well done so i think again it doesn't necessarily matter length of pages but the actual content and capturing the spirit of the conversation but not in a verbatim way i feel like the minutes are the most commonly turned to resource to find out what went on in the meeting however we also have video provided by channel seventeen that's easily accessible and we also have an audio recording that's kept here at the town offices so to me it feels like if a person is interested in finding out more about the topics that were discussed they have ample opportunity to access that information and i do i'm confused about the comment about quantity versus quality because you say it i mean you said it wasn't about quantity and yet you're saying well he got nine lines and i only got one and so comments like that sort of invalidate the other argument you're making and the other thing i'd like to say is that in my short very short experience on this board but having read town select board minutes very often a lot not all but a lot of the edits to the select work minutes or clarifications of your arguments i don't ever see edits very often of you clarifying and these arguments are max's or mike's it's just so that we all know what you think and it's important what you think but not to the x s extent of that we're ignoring what everyone else thinks and i know that you're looking for clarity on all of the different things but minute should be not a transcript but it's the same to summary and also regarding the attachment of things like a petition to the minutes in most cases i  not sure how we do this here when we post the minutes on line after they've been approved but something as formal as a petition is usually made a formal part of the minutes after the fact so therefore if the petition is not described to the letter in the minutes it's attached ok so that's something we could do however the materials for every meeting are on the website so people who want to look at the minutes for a meeting can also open the packet and see the petition so i don't feel like there's any misinformation or missing information that isn't represented in the minutes and then can't be found any place else i don't want our minutes to become soap boxes they shouldn't be still boxes they should just be a si representation of the basics of the argument and if people wish to find out more they can go online to channel seventeen which the taxpayers pay for to get coverage they can ask for the full audio here at the town office and i would be in favor of much more sustained minutes i think the examples provided in the packet were ample and of good quality base and i guess one thing that elaine touched on one thing i was going to say is that the addition itself was certainly in the slip or packet will line the other the thing i was going to suggest though is we have this as reading file including a memo that i wrote to clarify some information that i want to make sure folks and i think that maybe certainly could be a way to provide a you know detailed proposal th nobody's mean we don't go through and edit these right you can put whatever you want in the reading file and then it will be available for anybody to to talk to reference and certainly i suppose we could  in relevant cases comment on that so that it becomes part of the minutes that my position is documented in file on this date you know seven b or whatever whatever the so th t there could be an opportunity to each of us ourselves post whatever we want into the select board packet and have that information available and does not need to be part of the bin it's the explicitness of your visit so my hearing that you you are in support of making them more sissinghurst compared to where they are today yeah yeah from the from the standpoint of rights that i'm i'm i'm fine with the direction we're going in fact only as you know i thought we had this conversation quite a while ago and we have certainly shortened the  minutes from from previously and from previous but the given the concerns expressed about losing the details of an individual select boards position i think we're all able and it's allowed to write up your your own you're privy to a memo that states your position and asked to have it included in the reading file and then you could certainly during the meeting i think we've added this thing this has board member comments mentioned in the minutes that you referenced that there could be reference if you leave it with that party and right so it will be a it will be you know in the agenda it would be part of the slick would pack it and it could potentially be referenced during the minutes if if more detail if there is the feeling that that individual slip board member wants to provide more detail about their position that's so i am in favor of the direction we're going for with the minutes and i but  i respond a little bit to it all and said i don't expect irene to edit my comments i look at everything you know when i when i look in the minutes i look at every place where i'm referenced or any comment that i've made was referenced in of i think i was one i i certainly don't need somebody to edit my comments i read the minutes if i'm miss quoted or or my point is not made the way i would like to make it tha i certainly am fully capable of making those changes second i think the minutes have gotten a bit soapbox eat a to point another point someone else's phrase i think that a synopsis of the subject is perfectly adequate given the backup that we've got here and then third it just seems that we spend an awful lot of time on grammatical errors and and that type of thing i think that's a waste of our time quite frankly i like and use idea of putting them into reading file i think that's i think that's where that they they can be reviewed there and if anybody feels like their point is not being made then a memo to that reading file would serve that purpose i i like the direction we're going in i say shorter is better i don't think anybody can accuse us of not following statute as far as recording minutes are concerned go beyond what statute requires shaklee i think we far exceeds the hill so i i i like the direction we're going and i think shorter is better since i'm very i'm concerned about your comment about grammatical errors made because we've been told a long time ago to hand those to the secretary and to make sure that she has those and then we don't go over things like that so i'm not sure where of in any way of the minutes that they can just be hard copy to hand it to to say i'm sorry so i grabbed a handful of twenty sixteen minutes and it's great reference they go anywhere from fifteen to thirty five pages or more and you know sampson with us the whole time so she's seen the whole range of minutes that she's had to tell from basically verbatim to summarizing things and i am struck by the fact that back then when we had more minutes to read ourselves there were fewer corrections at this table in real time so i think that's a tradeoff that we're looking at if we're going to have very specific minutes and have someone make a decision as to what belongs in them or doesn't according to their opinion then i think the select remember should be expected to be contributing where they see the thing might have been left out that they feel was important that they said so i think there's an inverse relationship between like the minutes and amount of time we spend on them  o i get what you're saying and it's very incumbent on all of us if we go this route that we have to be very attentive to the minutes and make sure we're not missing any salient points in a previous life i was a board secretary to a state board and i would bring the members would range from people who were very happy with the summary to people who wanted everything single thing they said identified that they said it and very upset if they didn't the minutes are not supposed to memorialize us it's not about us it's about the business of the board and so as long as we can summarize the actions the activities and the salient points technically we shouldn't even be in it i mean if one of us says something superimportant great and it's in there but it's not about us it's not about the point i'm trying to make or you're trying to make so the more we edit the words that we said and all these different additions that you're adding in of all the things that you said i mean as long as we have the salient points it doesn't matter who s it like the other point that i wanted to make and forgot a little bit earlier in a couple of instances less than a handful but in a couple of instances we have come in my view dangerously close to trying to rewrite history and i think i think that is a dangerous road to go down i used to get my hand slapped when i was on the planning commission and made changes like that  because i thought i was clarifying the position that i had i i i think we're coming we've come close to that on a couple of occasions and i just i think that if we do the synopsis and we do a gathering of the salient facts of a particular subject i think there is far less of a tendency to try to rewrite and posture history  what i agree with salient points and that's all that i would ever add to minutes or salient points but as i said earlier recording secretaries are human they may leave something out they may have a distraction for whatever reason they may not pick up a salient point and when those things are lost and i see something in the minutes but to me is on parsable if i were someone who wasn't there i feel compunction to actually put a correction for to my fellow board members because that salient point is being in my opinion lost to history and i think it's very important that we don't lose history even as we're trying really hard not to rewrite history and that's a fine line to walk right anybody else wan we put it to consent agenda in our agenda in our own our agendas and if there really is something important that needs to be changed then we can have a vote to take it out of consent agenda and have  trustees practice all the minutes are in the consent agenda and if there's an error or something we pull that out and we have a conversation about that we vote on the rest of the consent agenda we make the change we vote on that very  items so as far as i can tell from reading through the statute it's only mentions what are to exactly be in minutes now what where or how they're dealt with creat just one step further my understanding of statute is it doesn't even speak to how you would prove it is that the one that says that asked to be posted to a website if we have one with as five days and that's just a draft so i don't believe there's any statutory language as to how they need to be approved ok is there any other entity get to the audience before we go to a motion we actually do have one set of minutes that we never approved and that was approving them i i there's very few sets of minutes that we don't make at least some small modification to so i think adding the complexities the right word putting it into the consent agenda and pulling it out  suspect we'll be doing that every time so i'm not really in favor of putting in a consent doesn't mean people who requested to come out as to get approved to come out right doesn't necessarily have to be approved to come out of consented nobody if the majority doesn't want to but we don't have to do is just an idea just push it a step further  are the channel seventeen tapes how long are they available for on our website because i know you know they're there are available for them forever but i know in the beginning when we talked about putting them on our website because of the constrictions there was a concern about how long could keep them i think if you i'd like to know that i can look back and access things easily particularly if minutes become less robust and by that i don't i'm not looking for for begum by any stretch of imagination but i will often go to them first to quickly get an idea of the discussion and if i want more then i go to the channel seventeen be if they become so short it's just a motion not an ordinary thing like a liquor license or i know back can be contentious sometimes but on an issue regarding merger consolidation or any other big thing i would like to know what the differing views are so it's helpful sometimes to have and idea before one then goes to have to listen  you i've been coming to a lot of meetings and i just want you to know andy at first i didn't really like you but i want you to know that you are really i want to just commend you and congratulate you for being a team player i feel like what irene says a lot of things she says i agree with and i like the fact you're not accusatory of anybody on the board neither is irene and neither are you and i think the three of you i'm getting to i really feel especially the last meeting in the when you said you know i don't know if i've really been that great about listening to ted has six town issues and you were admitting all this stuff you i just want you to know that i like you now i just really think that you guys the more that you're a united front the more you're going to be able to get things done and be more saying and by not accusing each other concerned that shrinking the minute somehow loses what's actually going on and i would want to see all this work and all this effort and not a no vote at the polls again because on i enjoy meeting minutes i don't particularly like to watch t v and i don't like to listen to things on tape i like the minutes and i like to see how each select board member arrives at their home arm and when i thought of a pause it's important to me to know who thinks like i do so to me it is important in the media and fifty years down the road with all the technology changes you can't guarantee that those audio and video recordings are still going to be compatible i think if i says that you have the written word is always going to be there hopefully computer skills are not fabulous and the time michael i'm looking for the general seventeen videos i've spent twenty minutes thirty minutes of good around the website trying to figure out where they work so that's that's something to think about well the recording secretary would be requested to summarize the salient discovery parts of the discussion and then it would come back to the select board to review and approve or modify as fit ok there's no other comments or bring it back to the board and ask them if there's any other comments based on what you've heard or read first the minutes being easier than a videotape i noticed that for there's nothing like having that's history for us to refer back to i notice you didn't give us a link to a video he gave us the three pages of minutes and to me that says at all it's easy to search on those words the videos  the thing more than just the agenda items themselves but if you go to the file of twenty sixteen minutes and you know you want to find something about the wreck district vote you taken right district and all those pages come up from that entire file and it's really easy to search and find things throughout the large swaths of minutes and there's nothing to me that to make like a sort of related when you refer to it looking back at a previous year's minutes so in the town website when you look up previous minutes in a not the calendar year  like if you look up twenty seventeen you get a document that's three hundred fifty pages with no bookmarks and no way to know which meaning or and so you have to paid and page and page and if you don't know which search terms to use you can't find w just since we're on the topic of minutes on the website came up i would say that we would might want to separate out those meet by by meeting so that it's easier for people to click on the record and get the individual and it's i was pretty shocked to find that that's that's not a best practice ok this is what we're mad or we would say now we want to know more detail or this is still too much like how are we going to judge you know i think if you want to go that route to be more specific there would be to have been the motions saying that we'd like to have a concise summary of the salient points of the discussion and let's see what we get back and then we can check and i just based on that we can say that's still too much or could you you know boil down or maybe a little more so i think you're ok that's and i think you know it's kind of a check and i just will see how we get there if that's the direction we want to go and do we then also need to have some sort of policy that limits how much we can get back to them if that's what we're i think it should be up to the board to decide the extent because they get on a case by case living that's isn't that mostly what we're concerned about is that  about the minutes that we're getting to review are we concerned about the additions that are made to those minutes that we get for review what is it we're trying to limit here it's so that we don't spend forever doing minutes all the time and having lots and lots of corrections put in there that don't necessarily really add much it does to the person adding it but to the others that maybe not so so it seems like we're trying to get to a more concise version of minutes with the back up of the channel seventeen tapes to really see what the discussion was about and if you know what that you have the the audio  here again when i opened up with which is that this discussion came about because i haven't as i recall mentioned intention not being the minutes and if we wanted something more verbatim than what we had we should have a conversation i would like to keep what we have which is a lot shorter than we used to have but i'm not willing personally to go for shorter than that nor do i think we need for beethoven i think what we have is a happy medium but if they are not done you know if we had more time and stuff we probably would try to correct those ourselves and catch up with cetera but in the time crunch that we have i would tell you that we don't spend nearly the kind of time looking at minutes before they go back into the pack in the direction that i believe i'm hearing is i want to go back a lot of more succinct summary when people say something of importance usually motions we sometimes go back and revise what seems to be history on those types of things the minute taker is the minute taker and we supervise them and tick so we're trying to balance what she is taping as i think the audience that she's taping feverish really by the way she does go back to the tape from the audiotape to hear what was said and we're trying to distill it down to this because you know we also have other business to take care of you mentioned jericho uses wider margins on our to me it's not the the length of the minutes necessarily although lots and lots pages are just a lot of you guys going back and forth of a discussion and really what the people want to know is what is you decide and how did you get to that decision  not verbatim get the content correct it's not a transcript get the basics of the argument  maybe we can go as if you've been very good about it sending your comments in at it's in advance that's very helpful that's just the punctuation rymer right formatting and really just a synopsis of the subject  and then we can work at i think maybe as a suggestion we take those comments have sam do a couple of the next several minutes of this meeting of the next and then comment on those is that what you're looking for if you want a little bit of this more bit more of that hone it then and then later repeat it over and over in that style this piece right here would be a great example of how to distill it down right if you don't mind me saying so sort of agree with that i would venture to g happy with the way my words have been protected in the sense i mean it's just just to to say and does a great job and sometimes i ramble on and come out as a stream of consciousness and i recognize  slight board meeting on a monday to get the agenda in a timely fashion by earth as early on friday as we can get it and as hard as we tried to be proactive with staff and everybody it's a track me on fridays no offense to anybody there's always a look at usually i'm i'm late trying to get a mammal done or somebody is doing a memo for me they want me to see if we're in meetings and that's why we're always trying to get this out and we know minutes are important we know the all the greed's we know they go on the website they also tend to live on forever but we're trying to get the packet out on every friday and more of the our focus right or wrong is the new business that's on the agenda to make sure that you have the materials from which to have a a very good discussion and informed discussion usually a lively discussion to those facts and that's what our focus is so every time we go back a minutes it is detracting from the time that we are trying to get new agendas and new business  length but that's to be this out manifest itself in terms of having discussions about content and content and ways and upset about the salient points and not and it gets to is to have one is to go to the extreme and have really long minutes that are a transcript that has no it's very clear what was said and intent can be interpreted however people want based on the actual dictation of what was said the other way is to scale it back  and just have a very brief summary of the synopsis of the conversation and therefore it's not getting into the was enough capture at this particular capture of bird points for what the speaker considered to be important versus what she considered to be important person a thing else so that's where the length came into play was what's the best way to capture the gist of the minutes that meets a statute that hopefully makes them less controversial  that the slip for direction half and the recording secretary to use their best efforts to simply record the salient points of all topics in a meeting and do so from this point forward for the select board to review for content comparing length i would offer that we're a town that's had a village within that we've had some really sticky issues and i'm not sure that every other towns minutes that are in this package short as they may be are dealing with some of the complexity or with the size population that we're dealing with you know chevron got seven thousand people will listen it's got eight thousand people last i checked that they would have shorter minutes is no surprise to me i think with twenty one thousand constituents and  longer at least the old minutes before tonight i don't see as a problem i think we really need to be careful that our unique town is not subject to whatever body else is doing because we didn't do what everybody else was doing when it came to regional dispatch were so many other things that we've done around here and there are many towns so in the south burlington which has about twenty thousand residents has lengthy meetings of five hours sometimes and they're grappling with some pretty heavy duty issues like the f thirty five a couple of things and shelburne has a lot of issues around their regional dispatch conversation it's a smaller community but they have a lot of important issues i would not compare essex to any of our community other communities and shit in county and i also wouldn't say we're more special we have our own problems some of them are more urgent than others some of them are much different others but we're no different in terms of ability to record our own actions like first of all like i couldn't agree with irene more in terms of the topics that we are dealing with barbara made reference to it early on sustained i thought very very clearly i have absolutely no disagreement with that or all and my motion was not worded in a way that pays any less attention to any of those subjects it merely stated that we try to continue on line forty five the third word is change the specific so it now becomes approval of specific meds was on the agenda not a insert general discussion of the insert process of handling petition and sort of dash to acknowledge and work to remedy imbalances in representation such a talented village residents have representation comparable to village residents not necessary and it's yes that is what occurred it's a sentence that's already there seems explanatory to me so this is an example of what i would not call saying ok so would you like to any minutes and that would be added to the end of seventy three explaining how the representation would be addressed immediately and my suggestion additional be that could be accomplished and the reason i'm saying this is because the next comments reference an overlay district and unless you're at the meeting and you remember my referencing your really district the minutes don't use the words overlay district tell people applaud or put down having another all over the district so i feel it's important that  because that's the link then when i ask again if everybody's comfortable with that addition i guess i got it i got it now but it didn't then for a line seventy three and said that could be accomplished with the town outside the village overlay district period right but that doesn't capture what i said because my but my preference is not to of l a or government and to put words in my mouth as if all i want was an overly district is not a correct way to summarize my presentation my presentation was the town so diligently needs or presentation could have an overl district but that's my own preference i would rather have less government and more government and if you jump point that out then you're misrepresenting what i said and i think i think it's really clear we have preferences in this  don't feel like it's needs additional clarity where do you see that ten member expanded word in here because i missed it i'm sure i'm what i'm saying is by adding that one phrase that could be accomplished with a town outside the village over the district period is enough and going into this the particular details about what you prefer would be the same as going into the particular details about what other people prefer and we try to cut back so if  come once again mike is referencing a ten member board but we don't know where he gets if my comment is not correctly captured because i'm proposing the ten member board and mike is not my guess referencing my comment and s comment is not correctly summarized you lose that shayna where just like with a really district where that idea for ten member board came so it could be more sustained but it needs to be introduced as i introduced  can't just come up from somebody else it not on that i have a different becomes with us ok now a lie ninety eight i would like some clarity around this line because i don't think that's accurate said his friend explain that there was no knowledge of  her at it such changes proposed by the legislature at the time of the petition that's i think what perhaps means to be said is that the select board wasn't aware at the time there was lots of people knew about it you know i knew about it some of the school board members knew about it at the time of the petition and i don't know that irene knew that the legislative issues to be dealt with would maybe the petition would not have gone out it had that been known but i just don't think that sentence is accurate a little you  would you propose a change to maybe just say that the there was the select board was not aware that might be a better way to say it because it is that true that at the time of the petition the select board wasn't i'm not sure what the no knowledge is and who didn't know what and when the people who put out the petition titian's what we've talked about so you can you put out the petition so you're saying exactly didn't know that the legislature that's not what i said at the meaning i said the people who put  about this and i would clarify this sentence to say that the people who put out the petition did not know because well that's what they said in real life but sam summarize it otherwise so i wasn't going to rewrite every line of this because  like to change my ninety eight se mess around or explain that the people who put out the petition did not know such changes proposed about such changes proposed by the legislature we're going to be ok with that that somewhere i chose to say nor has a merger of it ever passed because she said that but feel free to add something else if you'd like is this is more than the little bit that everybody ok with adding not added i appreciate the reminder and i would not want  let's go to page fo liquor hearing what i requested is clarification of the town's jurisdiction the proposal to a larger consolidation process with t i a having stalled out so therefore on line two twenty three i like to add back in what i said about how elevating all ten members to equal power would get past the power balance  it's actually  not so because of the statute it puts the trustees at a lesser level when appointing members and i think that was the main problem wasn't it it removes the the board's ability to appoint its own commissioners for its own jurisdiction so it's not the only thing that's i wouldn't say it's the sole thing that stall the t g i a process but it is the big significant objection on the part of the board but you're saying do not add that to line twenty three what irene propose i just because it's quite substantive i'm looking for board approval to say it's ok to include i think it's just you thirty seven i'm actually putting words mr fox's mouth now because this is what he said on the video he wondered how to provide for a sunset so that unification doesn't take fifty years and i think it's just a little consent items b and c are necessary to be in every agenda to be generally is empty all it says we have regular meetings and we all know when i should know when our meetings are and i think that's are usually the larger ticket items and you know i don't think they move much in two months in that having you keep track of percentage changes or even just including it with no changes is a waste of your effort have regular meetings on these dates and we're joined meetings on these other dates we already know when those dates are as we should and we set up the set schedule in our organizational meeting in april i've got the list tacked on my wall at home and put in my my google calendar i don't think it makes sense to ask staff to update that every week given all that's going to say is regular meeting where you are meaning we don't generally put agenda items in there added to the  monthly joint meetings there's a vents that occurred that sometimes we like to let you know about it is i appreciate the sentiment it's not this is like not hard work and i could say that because travis does it out to travis if you're watching but it's brother it's relatively benign and simple we just try to remember to do it because sometimes we forget that there's an event that we should have and it's not always affordable that sometimes there's other people's events that we like to let you know of so you say let's keep it in the every it's not that it's six of one half a dozen another if you don't we could also then also put in the reading it's it's a great reminder i used it today because i had done the meetings but i didn't have when they were at lincoln or whether they were here it's just it's useful they might be help ok so well we'll put six big two quarterly able to be as you've been practicing something but i would hope that we could still move that mall down the field in a way that at least for this select board member maybe we could make it a little later the first two weeks and then in the last two there to to have a community wide thing of people come out story too so to the topic of the process in the background and start to get some feedback there launch an online survey that will be up  be up there and the idea is to keep it up for a few weeks at least to give people a sense to it walk around with a distance just get a feel for being out in the woods but it turns out that online kicker sorry about the on line the in person ok with the board i'd like to see i know there's people here for this item seventy of that to get their comments if it's any one here tonight for the seventy i don't mean they're reading file about the firearms ordinance  you could just scratch something out on the back of a napkin about what those first few events are i dish and i just leaders wise i want to see what i'm missi in the past from we've had not a lot of stuff to cover we've canceled meetings that's why i just was who was wondering if this was an intentional in and i have to apologize if this was part of you know part the player brought up earlier and i am i'm that strong proponent of canceling meetings you know where they can be i was basically gone the rest of the we didn't have a lot of agenda items but i could i knew that the minutes topic was going to be at least thirty minutes and rightfully so so in that and then we are introducing some changes to how  the agenda is worded a little bit and what's allowed in in these comments greg is absolutely correct the board member comments really should not be up at the top of the meeting that's where the public may want to say their piece and hit the road and enjoy what's left of their evening where you guys are captive took the hit and regardless so those types of things and then i want to make one other no have liked to have done it at a joint meeting but because of the compressed time at the end of the school year we weren't able to do that but they did reach out to their teacher about maybe  planning for this a little bit earlier than at the end of the season for whatever reason or i'm just figuring out what meeting may get hold of you bill boards but i just want to know that's how it came about so in there was warning because there may be a horror of selectmen there at a trustee meeting and having you know asking questions about things related to town so we thought we'd err on the side of caution and work but it is it appears from the way that the memos written that the decision made on april eleventh is a done deal in that management decided to continue with the c b l c t passes for soliciting insurance reveres nobody outside of that that's going to get contacted for bids oh yeah we're we're very comfortable with where we are right now and with all that we have on our pla we were not looking to go outside i'm very familiar with the state program we had it in illinois as well and a lot of people make a lot of promises  to what they can and can't do but they can't they don't necessarily cover all of what passive has done for its membership including the ten million dollars per currents on they've built that in that is awfully hard based upon a place that has snowstorms flooding and other types of occurrences is it's a level of coverage that tard to beat and but you can buy it but it's hard for a year or two and then all of sudden that's jacked up that they're trying to get back into passive once we leave passive we lose a longstanding tenure as well and i think that falls under workers comp a little bit well we have a history there for you step away from side to come back we've lost that history i'm not sure that that is the case i believe i guess i have some knowledge of this topic and i believe i believe the modification that the rates are based upon the workman's comp model and i'm not sure passage can monkey with that i could be wrong we're certainly willing to go take a look at that component the insurance part of the overall umbrella for all that we have on our plate right now i would recommend that we are not shopping for that but a worker's compensation the other thing i would say is we're part of a big collective in a supposedly is in the state and i've heard it heard many times being the second largest municipality combined we are what we are the part of what we do in the rates that not pay into passive are related to every community and what they have to pay into the collective for this insurance sometimes you may find something slightly lower in price but for the collective good of the state of vermont you may pay a little bit more sometimes and then sometimes you get the benefit of others being in that group so i just throw that out there that passive that i for all these years they have been a very good insurer to our citizens as well when they make claims they're not as profit motive motive give me already motivated that you profit motivated then other insurance companies as well sometimes they do pay when maybe they should we have a bill to do more investigation but they do things for their members as the fed only the only thing i would add is i think if you look at one component for example if you are going to shop workman's comp privately i think you're going to find that you're probably not going to do as well there because it's just one piece and i believe private insurers do you know kind of racing things as a collect package much the same way as we'll yes so i'm not looking to exercise the staff but it just it seems to me that this is something that we should check just for no other reason other than to say we got another bid from a private and you know they can't you know they can't hold a see if i can i get agree that i would maybe offer that we could certainly do that next year we do have some staff changing coming up that we really need to get certain things done before certain people retire in and get some things moved in the place we will certainly look to do listening to you i didn't say that out loud earlier and i should of i meant what i said i'm not looking to exercise staff and i often leads to people cheating because they justify their there and i get to the point here and they justify you know cheating on things or stealing from their employees by the fact that they've done good things because of their corporate citizenship thing  one of the things they said is that politicians will sometimes do bad things when you give them compliments because they justify it by saying oh i got a couple of good companies now i can get away with something doing something  link to a google doc in in so you got in the package is the e mail with a link to my google drive and the question i have is whether the public can access that my intent had been that that matrix be included in that not necessarily the links i don't know which week is it you know what i have tomorrow morning we'll go back through the document and remove them from our access to it but i don't know if that actually i don't know from your server standpoint whether god is allowed or whether it's only you know figured out oh yes you're just because because i know it is that you didn't in my and we use this google drive as my employer and says anybody with such and such a kind of email can access it this is anybody and i don't know if that's really what we intend my intention was that you would go get it and put it into the doc in m necessarily believe we should give people money they haven't requested but to we can segregate the funds that are left into a restricted fund and say let's just say there's four thousand dollars left we'll put the money into a fun whether somebody comes any time during the year in the boards like board says ok you know your pastor date but we have money something new comes up or next year we take one percent plus four thousand dollars that is in the reserve and say this is what we have next year please ask us for what you think you need and make those calls but either way the money will be used for the purpose that it was set out for it may just not be done in one calendar here or other however you wish to do it but i am concerned with the practice of giving people something they didn't ask for and then how do you decide  decide based on the priorities of that matrix that i proposed i mean that that's a potential way to do it you can certainly can certainly do it other ways and we have in the past and maybe had people known they could have asked for more they might have done so in the first place there were a couple of agencies that award the green mountain environment association ward so kudos to her and congratulations we're very lucky to have such a quality staff i want to make sure rick jones knows that he's pretty much magician as well on the