warren article review seven thirty five finance director tell me warren article tells all finance plan to scotian seven forty five p m board of selectmen meals tax policy discussion seven fifty five p m finance director f y fifteen budget guidance eight o five human resources director update on abuse prevention practice a fifteen p m board of selectmen tallmansville recruitment discussion on service committee you got a report of the recount and for some reason mine were not included i don't know if it was a mistake our someone just didn't do it but before i even did anything i talked to the ethics boy to make sure what i was i write for me to bring up and they deadline so i just missed a couple of things because my reports were included in the same reason they did not make it in and on certain pages there was an agreement might be put to supposed to be  and i know when we've talked about open meeting why aren't all of that in the past there's been some concern about the practice of having citizens in port for a couple of reasons one is i presents a case where you might have an open meeting a lot of violation because you get into a discussion about a topic that isn't listed on the agenda so i know a lot of towns have gotten away from the practice of having what we call an open mike time but the the the area that concerns me the most is that you can have someone come in at citizen's import and start making accusations against the board for instance or some other people who don't have the ability to spawn is if you get into a discussion about whatever is being raised at that time it could lead to an open meeting law violation so what i've discussed with sandor is the better practice is if somebody  something that they wanted to address the board on you know short of if someone wants to come up and say hey we're having this event because we want to you know take care of somebody or whatever you know those things are fine but once you get into a topic that leads to a discussion of some type of substance you know that that creates a problem so what i suggested and sanders had this idea as well is that they send an email or a letter to san be included on an agenda and then you make the decision whether you include it on that agenda so for those two reasons i think it's probably a better idea not to have that practice but i know there's a long history of it being here in town and so you five need to make the decision whether you want to continue that practice it seems like it's the exact opposite of when we used to have all business a new business at the end of the meeting and then he had a door slam open and a melee sometimes took place because and now you've got a something on the agenda that's being discussed and people want to form a bit more were notified to be there so we got away from that four years ago so and this is happened multiple times where i've been on the board were somebodies come in and got to you know challenge somebody on something or make accusations and you can't where someone came in and accused me of something and basically had to sit there and take it so that is the bad side of it but it's so hard to get people to participate in if we tell them to email and maybe they'll get on their agenda i think there's a benefit of you know with some caviar it's for someone to be able to come to the meeting and express because everything's not timely they might not know you know the schedule in the mail process but we have a meeting every other tuesday night and at seven o'clock i think there's a benefit to have somebody to come in and speak freely now i think it's the chairman's responsibility to curb it if it goes towards a direction that you have the  me back up a little bit in two thousand and eleven there was a gentleman that went to the attorney general against the selectmen and said we violated the open meeting law because we said he could not speak i think i was under  just didn't have it on the agenda as citizens input attorney general said you do not have to let people speak that does not have to be a citizens and put in you of the ability to shut them off at any time you want for any reason so the chairman has a responsibility to say no that's not elian's or talk to the town manager offline but to say there's no citizen's input and as in other towns are getting away from that but i think the benefit weighs the detriment on most cases  you know i generally agree with jim on this one citizens input is a way to bring information to raise a topic that might be like you said might be time again to bring grievances and  think you know where you know we can constrain ourselves enough to call it going just say if you want to pursue it for a lot to get it on the agenda you just have to refrain from speaking in the chair and just  colorful but i think it does have a good purpose like for example last week when we had the citizens input on the scene situation i think that's an example of you know now we have an agenda item as follow up to that so you know i think having that process happen quickly is good for the community and i think we'll have to rely heavily on the chair in the town manager to make sure that we don't start stepping into the open and i like the idea assistance input i think all of us at one time had been on the receiving end of a negative comment but also been on the receiving end of positive comments but i think it's important for the citizens to be able to come up and say something i also think it's up to the chairman to like put a stop to something if it's getting and control out of control and then if it warrants to be and the if the issue wants to be on the agenda i should think it would take priority on the next meeting that would be put on the next meetings gender but i you know i think citizens input is a good idea no i don't think we need more of that right because it's think you know we're down a member and we have one one member out of the country one member off the continent and one member at the hospital with his mother so we've got very thin representation first and foremost the conservation commission in the planning board are sponsoring mr errant to come and do a workshop on conservation subdivision design there's been a lot of discussion about open space that's conveyed to the town what's the benefit how can we do it otherwise some of the neighbors that live in the conservation subdivisions aren't real happy we had mr eric go through our bylaw detail and made a number of recommendations coming to discuss his findings with us as well as do a powerpoint slide  show of other successful examples so we're very excited that the conservation commission is sponsoring this with us and we wanted to let you know in case you had an evening off then you know when you're very busy schedule  prove a grant if the town receives it for the pace and road recreation area and the second she has the budget for the four hundred thousand dollar project where a the middle income town would get fifty eight percent of the cost back so that the state would pay two hundred thirty two thousand if we're successful the town share would be zero and the planning board has received monetary donations from various just not greedy developers for their share contribution to the recreation and we should have one hundred eighty eight thousand dollars within the next two weeks so the net cost to the town would be zero and the budget of what's going to be done and there's also a quick little pla on the two parking lots will have pavement in the driveway areas of handicapped parking areas the path which presently connects the top lot parking lot to the for any george parking that's been used as a drive thru will be returned to a walking path status most of the money is going to lome and grade two future field areas one on either side of the new  driveway down to the ernie georgian baseball field grant does not provide enough money to construct fields we now from the turf project how expensive that level of  construction is but the clean it up it will get it level it will get it prepared for future field development in the event that we have additional funds down the road and most importantly will provide a place for informal play practices for younger kids in particular soccer inside should and just green space to run on you know everybody's been out there with the three year old and just wants to get rid of the energy the other idea is that we hurt we conducted a number of meetings in the neighborhood with folks from the car leaving court area with neighbors up and down baker street pac the road nor street we invited all the people who live in the chestnut green apartments and what we heard was there isn't enough playground equipment there's frequently more children than the current amount of equipment will support so we felt that we needed more quit at the time we wrote this in july we weren't sure what that was so we have an allowance for additional equipment so there were forty nine communities that apply for this grant money and last year there was four million dollars that percent we're keeping our fingers crossed we hope to he very shortly but the town meeting article is required to accept the money too recognize that you guys will be responsible for  if you've heard this before but there's a babe ruth baseball field back there that's right and i don't know if it was during the design of the implement or the construction of it that faces the if it's yeah the so the sun is coming in the better still renders it useless for a lot of the afternoon activities it's my understanding that that was a wetlands issue if it was not a wetlands issue you know what it was if we could just turn it and maybe look at you know there's a paved in and probably coming in it too late  know there's a lot of site development that has gravel drives and it works very well especially if you're not using it in the winter right take the money from the paved parking area and put it into rotating that field so the baseball feels have a better feel because it's just road switch exceed the current eight hundred foot limit both of these upon issuance of a special permit from the planning board as mr greeters fond of saying he's not sure why eight hundred is the magic number  you know should it have been five hundred should it be a thousand and the answer to that is that the land will probably say how far you can go in and be able to create a boulevard in trends or some other way to mitigate a very long one way road and the board felt that the waiver through a subdivision creates a precedence someone got a waiver over eight hundred feet the next guy comes in he wants the same waiver and they felt that a special permit which allows them to look specifically at the locus of the land being proposed to have a road is the best tool to share driveway isn't a common drive it's only for two homes they have to be able to have their legal frontage and be able to put in a driveway and have some reason like ledge water or steep slopes or si distance or other reasons for wanting to move the driveway to one side or another and share their neighbors and the the shared driveway will go through review by the emergency services people we specifically put in it that the fire department can ask for a hydrant if it's long enough and they feel they need a hydrant at the end but they they felt that this will give owners of property alternatives for their land we have a new jeep g i s analysts do a analysis of the town of foxborough and look at pieces of property that exceed ten acres eight hundred foot subdivision is frontage for eight or nine lots so we thought something bigger than ten acres was what you would need to go in more than eight hundred feet we found that there are only about twenty five parcels that are more than ten acres a number of them have more than one way and they wouldn't need to have one dead end road there are other parcels that are landlocked when ninety five came through in particular created a number of landlocked parcels which are still land locked and so there are maybe ten twelve so parcels that this would apply to and they felt that this wouldn't create a huge number of applications they would give landowners flexibility and the board the ability to negotiate and look specifically at that piece of property and the issues related to that property instead of trying to think about every subdivision in town that might have a dead end road the plan the ad composted unanimously to support this article as well i was very pleasantly surprised but i think that we explained what the  ability was that it wouldn't make land which is currently undeveloped will bow under the town's rules developable it would just let you go a little further that it provided options for people with land and it provided tools with some amount of rock that's coming out of some of those lots if they could have shared a driveway it might have been a lot less rock removal men that specifically where that idea came from  oning says that common drives are not allowed although they're encouraged in the pace and overlay district but not allowed and they felt that too was was ok it was kind of wouldn't get too out of control that neighbors should be able to talk one on one with each other they were afraid once it was more than three to five which is the limit for common drives and a lot of downs that that was starting to be another road in to be too big but they thought a shared driveway made sense how do you compared to pork chop was pork chop lots are typically lots that have reduced frontage in the front and more land in the back we did them in dover to eat up land give somebody so that they don't have to go through subdivision it was an incentive to use a lot more land but we don't allow you think this is a similar concept or not really because it's kind of density neutral twenty acre lots and a few more want to grow lots it's not going to open up huge amounts of land  frankly where getting pretty close to being built out right sharon when you look at those twenty five parcels could you make a guesstimate as to if you had these rules in place about how many more homes potential there would be no it was done at a scale that i'm not comfortable making that kind of a guess it didn't have enough information about wetlands and slope and other from ation of those twenty five they may be too wet steep they may just not be developable so aside from being landlocked they may just not be able to get be gotten to very easily so it's definitely something that we'd have to look into more but again it would apply in a handful of situations not hundreds of situations it won't overburden the board they felt it was a good tool so that the enforcement is through enforcement officer and regular rules of the town and not trying to enforce subdivision regs so there was a little bit more special permit control special to her met controls it better you can where we tried to get at meeting setbacks that were historic homes and that's called a build to line and then also reduce frontage and decided that wasn't ready for this town meeting so we may add a few more things to this down the road maybe after we hear from mr errant on monday but no it doesn't it stand still neutral one acres one acre recording it it runs with the property there needs to be a waterline within these men there can be a hydrant the fire department requires it it will have a turnaround at the top you're a turnaround or  so you get these imaginary property lines going through vistas and things you want to preserve but you can't because of the subdivision but so if i had i couldn't find it clearly in here i like this i'm comfortable with and there's enough checks and balances and even you know looping the waterline back on itself even though it's extended so everything makes sense but i can't find in here so say if you have a five acre parcel in one of the definitive subdivision rules you can get five single family l by doing this can you get six so what you say you have to it's almost like a cluster development where you have to show definitively you can get the same amount to lots but it gives you the flexibility to alter the design no it'll let the road go a little bit longer and the developer potentially to get a couple more lots but the trade off is that someone can do a conventional subdivision and make a fair return on their investment use their land in an equitable man er they're not pushed into a forty or another alternative that may be less desirable to the town ok so there may be a few extra lots there may at the end but it is a lot there's a performance guarantees and but bonds and the stuff that typically you have the flexibility working with the developer under you know from several decades ago we have some very long dead end roads in town fairway it goes quite a distance well over  it's still all debt no you know other forms of of revenue at this point that i'm proposing and i've completed the multi year financial forecast revenue and expense and it's what i suggested about a month ago pretty much held true which is for the eight point one million dollars that would need to be financed understanding that the other five hundred fifty thousand is coming out of capital stabilisation for the warrant article in the ember so there's a point one million left their recommendation is to use included debt for six point one million and excluded debt for two million could briefly describe the difference included that is just there's no vote at the ballot box because it's debt service principal and interest that's paid within the operating budget just like any other departmental budgets so there's no increasing of taxes like we do with with the excluded debt so six point one out of the eight point one in included debt to fit within the operating budget and based on the projections that i've given you i believe that we can do that and the other two million which is the piece that we can't fit in within the operating budget we would need a debt exclusion so assuming that the soft cost money for the architectural design plans and bid specs gets voted in the event for the the plan is to come back to a town meeting with with the with the bids that we would want to accept you know with prices so we would know at that next town meeting you know exactly what this project is going to cost us so the estimate at this point is is a one could be a lot more could be less  but there is substantial contingency built into the projects over a million dollars and they're in the bidding environment you know last time we went out obviously was very competitive of it remains the same that's why the two million excluded that is isn't up to amounts not a given you know if at the end of the day you know we only need a half million that that's all it would borrow and that the thinking in terms of being able to do that is that  the project went forward in the soft cost much money in november and then the the project is is accepted at the town meeting that is presented at and voted at the ballot box the thinking is we would be on the six point one million probably within within about seven or eight months of that acceptance because that's we would really really need all of that that start to need a big chunk of that money until then and then as we got deeper into the project to words but another full twelve months later we would have you know we would know whether or not we want to exclude you know that whether you know our contingencies are not required whether or not we want how much would want to borrow the second time around and whether it's two million a million five or so two different cycles and the debt service assuming that cycle the debt service for the and the way that works is that if we borrow in the back half of the fiscal year we don't have any one payments until the next fiscal year which is the way that you know we try to orchestrate things and then for the excluded that that wouldn't hit until fiscal seventeen for the exact same reasons so the you know the debt service you know can be managed where it doesn't impact you know right away you know where we're you know well into the project before the debt service hits i provided you know quite a bit of is just the all of the the detail behind all of the financial forecasts but that the third document speaks to the town of financing so on the first page you can see the two debt amortization schedules one for the six point one million  included and i guess what's what's important to point out here is that in the included debt financing in the p and i total payment column c the number five hundred thirteen thousand so that's the peak that that's the peak of the debt service that needs to be fit within the operating budget and then from there it goes down as if you're something folks at home might be wondering what your how i'm looking at this just don't require calculation you roughly going to have piano expenditures for twenty one years roughly four hundred thousand dollars is roughly how is that how is that not going to increase taxes because you're you're doing it within the operating budget you're doing it within existing revenues that that you to to something else have to be produced in the operating budget to accommodate this no and that's the purpose of going through the financial forecast you know based on you know my detailed review of how revenues a supported to rebound and then every time you know it proposition two and a half in fiscal fifteen that alone adds over nine hundred thousand dollars in additional tax and then the new growth we're actually hitting new growth taxes for new development we're actually you know hitting another peak cycle with a variety of different projects across the town whether it's the build out of meditation which have a substantial residue actual growth is actually between condo duplex and single home is actually pretty robust at this point in time so with the page that i put together to speak specifically to that john is page four of this small a package which looks at you know where is this lift in revenue coming from over the course of the next four years you know including the year that we're in right now where is it coming from so the first column is cumulative four years of growth and where is it coming from and then the next column is an average so you can see the bulk of it is is from prop two and a half in new growth taxes  and then local receipts which again have which have been really strong for us but so on but just to finalize on john john's point i mean obviously there are many different moving pieces the easiest of which to calculate is the biggest piece which is the property want to ha taxes because as formulaic the local receipts though that piece has over fifty lines to it and you know i track as you see in the detail package i track that breakdown at the line level you know go back multi years and go ahead multi years and you know even though we may not hit every line exactly we have been ahead every year of what i've what i forecast so i don't i try not to forecast where we're going to and then on the expense side which is the other piece which is really a pleasant new development because of the you know put in particular the health insurance changes and some other cost containment contracts being settled recently the larger ones you know that can fit within you know our resources you know that's big that allowed the school buses administrative to you know give you some estimates you know going out the next three years because the bulk of it is you know is within those contracts so we feel pretty debt starts to trail off could you speak to both of those again for the public sure it's always the question you know how is this i was this incremental tax going to impact my taxes so using some of the same assumptions we used to answer this question we can act we can calculate within pretty close range you know what that answer is in this case here the estimated cost to the average residential  tax pair per year for twenty years would be about one thousand dollars and forty nine cents so that's for two million dollars it will fluctuate a little bit as there as values fluctuate it again i  e so that's that so that the the the total cost over the life of the project you know for the average residential tax payer be about three hundred ninety dollars and that's you know if they itemize this before demise ing  the other question that comes up is you know all is excluded debt all these major projects layering on the taxpayer you know how much more can you know can we expect the taxpayers to bear so what i did is they took all of our excluded that projects and laid out closure the public safety building the library expansion renovation and town hall and in f y thirteen which is last fiscal year the average impact on a residential taxpayer in that year just for all of this debt within their taxes this excluded that was four hundred twenty three dollars so that was the cost of all of that exclusions this year it drops by about ten dollars to four thirteen next four years you know you're dropping twenty eight dollars pretax pretty down to three hundred ninety five dollars on average in f y sixteen for the average residential taxpayer to cover all of the excluded debt including town hall include town hall doesn't kick in until the next year which is f y seventeen excluded piece and then it comes up to four zero nine so it's you know still not even back to where it is today and then it continues back down again  d that's not to say this is going to be the last excluded that project you know as we all well know you know at some point you know that the barrel you know would likely kick in and maybe even the tailor however the  talking to the school business administrator the any permanent financing for those projects is beyond this timeline that we even have here with f y seventeen just given the nature of the process with them s b a so if we get out of even further you know if you lay it on one of these projects given the way that we're ama amortizing this excluded that you know looks like at worst you come back to you know we are this year of the last years it's not so it doesn't look like anything that we have on the horizon is going to cause you know some dramatic spike we've we've already passed that that point other when the government shut down and nobody knows what to do and when the revolution  your question well i think it's important for everyone to understand what you've just explained to us tonight unfortunately a lot of people are not watching this meeting as wondering if it would be possible if you maybe to do a write up to be in the f before reporting like the week before ten meeting you can explaining this stressing that the bulk of the of the money that's going to be spent will be we're going to grow into that debt and then the other the excluded debt that the two million will add would you say about twenty dollars to the in your tax on average i think that's really important for people to understand that i mean i think people get the idea is they going to be if we do this town hall are they explanatory i think this is it's not a in favor or against a town hall it's explain next the question is if i'm going to vote on the town hall how do we where is the money coming for apple to do that because this is been explained before the advisory committees explain before us so average just say four hundred thousand a year this number that we're talking about is not new this is a couple years ago the same number came up and i remember we had larry harrington was chairman we had a joint meeting with the advisory committee and then we basically said this is four hundred thousand dollars do we drop to two and a half percent to give it back to the taxpayers to take that money and pay off your mortgage early so i think one year we took it and paid off the first payment of the library because we could you know it took the cash and in essence eliminated payment by using that cash credit so then it's recurring the next year and then we did something else with it the next year so right so this so that discussion comes off the table because now we know that it's going to be going to town hall it's going to be more it's not going to be less it's of within that range right so again because i keep hearing you know where did all this money come from also and we have it when we want something we didn't have before but this money has been in  you know their five thirteen f y fourteen budgets with each case not necessarily needing to levy to the limit by over four hundred thousand each time so we were we did in f y thirteen wearable to anniversary that in fourteen we used we did live it to the limit and we use those funds for things that the town needs whether it was capital projects reducing the cost of the library project on the taxpayers or putting into capital stabilization and one of the driving reasons in order to try to create that capacity was actually to be able to afford as much of this building project within the levy  limit as possible so that's so that's here we are this is you know we have the ability to do that and in effect that is a downward pressure on the budget because that's yaml now in a capital project and it's not available for other exactly and  believe you know my the sense that i have certainly from anybody i've ever talked to about the town hall project is i think the point that most of you are making which is oh my god how much more is that building going to add to my taxes and so we're very sensitive from the beginning from all of those who are involved in this project to try to minimize the cost of this project to the taxpayer try to everything we could try to fit within and you know we've come forward with some creative ideas you know in the past but we've you know we've let go of those if those creative ideas come to fruition guess what they help reduce the next capital project so this is a very straightforward approach and you  know where we're comfortable that you know what we don't i wish i could fit the whole thing again but you know revenue and expense structure just can't handle it i think this is a this is a level that i'm comfortable with so we're still going after the sale of the fire station  they just don't get involved yeah that's you know it's just every every town finds it almost downside himself in the same same circumstance and that's why they're typically some of the most neglected buildings in the state not all of them but you know  we got our reimbursement level up to seventy two percent so we got seventeen point three million dollars on out one you know that's when the program was being run by the department of it and they moved it over to the m s from this year sure actually for the board just make it easy to fall on to turn on the detail documented to turn the page eight on the the bottom half of that page it says an actual estimate of meals tax revenues and uses so what you can see there is in our in our first year a partial year f y twelve we collected just under six hundred sixty seven thousand dollars last year we  collected just under eight hundred nineteen thousand out of all of that we put seven hundred thousand towards three hundred thousand and four hundred thousand respectively and we put one hundred seventy five thousand dollars into roads and again because we we were ramping you know we weren't sure how these revenues are going to pan out we don't want to over commit and we wanted to see that it would be the revenues going to anniversary so as a result format every quarter as per your policy so you know exactly how much is come in exactly what's been appropriated exactly what's left so this is left in it it's left to be appropriated for whatever meets that the board's  policy directive in f y fourteen you can see we're looking for you know continue to increase but eight hundred forty three thousand and we've already committed at the end of town meeting five hundred thousand to open you know going up the ladder there trying to go hundred thousand more of a year and a her two hundred ninety five thousand for roads and if our forecast you know comes in correctly on the revenue side of the be another forty eight thousand five hundred that would be available but that's a year from now if the free cash is certified so completely we would yeah we would need to continue to make this kind of progress and it will take us the the full you know thirty year immunization schedule to get there are the current liability is as last calculated two years ago as fifty two fifty two million knows it's down ten million were up for having it recalculate again i believe it will go down based on some of the the changes that we've done with the plan obamacare provisions which add some expensive already been included the new life expense expectancy expansion you know no more mortality tables have already been factored in so that the thing that will drive it most next time of the changes that we've we've made which are pretty good at so i can't put a number on that but the other big thing that that is pending i was actually hoping was going to pass with this last legislative cycle is this recommendation that came out of this  this panel that the that the governor had formed to recommend benefit reform change on on the health retiree health benefits and in essence in a nutshell to boil it down they recommended that they move retiree health benefits only be given to those that have twenty years of service or more with some limited grandfathering if that were to happen which you know represent a virus tells me that still you know up for debate in this changing to reduce the liability but we that doesn't mean we need to take our foot off the gas here in our funding we need to continue to increase our funding schedule right this is the i remember this the town meeting when we if i think you found a  worker's comp insurance policy that was the initial funding for this and this was the gorilla that no one who wanted to talk about right and we're unique amongst all not unique but i think we've we've put a lot of effort into you know funding what used to be  unfunded liability you know we're in that we're in the minority but more and more towns are realizing that they have to they have to be doing something it's becoming a more front center topic with the rating agencies you have to have a plan otherwise you're you know they always said oh there's no you you have to start to put it on you're on your balance sheet on your books that liability but with no no requirement to fund it and so then the next question is well how that going to play out with rating agencies just as you would expect i mean those who fund will start to differentiate themselves from those who don't fund and well you know we won't have negatives attached to them and those who are funding will put that in the bracket of you know good financial management so we can't stop doing this which operating budget we can can potentially improve the more we fund this exactly because you know the the point of funding opap is not to you know sock it away forever and ever do anything with it it's to build up enough of a balance where you get to this point we you can now start funding with your regular operating revenues and with the the reserves that you've built up into in this fund but right now are retiring the health then if it's costs within our operating budget that we fund on a page or go basis you know so we're paying the bills directly you know through the help premiums is one point two million dollars so that's approximately two percent of our budget so you know at this point it's you know we're managing and that's why we can afford to to sock away without having to feel like we need to divert from that at this point were leon you know i would think we need to get to a pretty healthy number you know eight digit number before we would consider drawing against the reason but the good news is is that let's say it's an option that you have if if the things really go south with the economy pretty much on the state and we have a multi million dollar hit that we just can't absorb in the in the policy objectives to maintain services well it's a it's a way to you know it's always a way to fund some of the health insurance i would recommend it unless it was  we discussed using meals taxes for one time expenses only never for the operating budget correct and so right now you're saying that there's six hundred ten thousand dollars that has not been appropriated from meals tax to date correct so that could potentially be used for a one time purpose whether it be car currently right now the way that the board's policy is and i'm not saying if you don't know but the way the board's policy is right so we don't have to use that the money this year this is not this band's to be appropriated you know to be carried on to yes you and i will continue to report out to you quarterly so you will you know will never lose sight of it will always know it's there you know this schedule here is specifically meant to break down free cash too in a prior page out of what's been generated and the component that is earmarked for  from mil's tax which the board's policy is to not spend on opera on the operating budget and you know i will guard that montagnier the operating budget was never discussed as  was originally against the meals tax and he's right but i actually came to grips with it when we actually had a mechanism to handle this gorilla a good path we're making progress and it would be so tempting just to take that money and use it for something else and i've also been there i would spoken on thinking that the future of the meals tax will be taking grabbed by this date is income and in dispersed like lot of refunds amongst all the mr pelly because a lot of people don't have that opportunity to have the millions to herd that test you know so i don't know if there's any news on everything that  talk you know among some senators saying that maybe down the road this is going to be something that they can a pool and divide more equally but that hasn't happened in three years now so i'm not really i was kind of thinking right out of gate they're going to do it and that's what another reason i was opposed to it so i just point in time and think and you know what reason either way it's being funded i've always been open to every year discussing high end but until it's come in you know i don't know i think this is i think the were and solid ground with what we put forward and i think at this point time we could take this money and put it towards the tell all project it shows more leadership by the board that were compelled to get this done and that we're not trying to put the whole burning on the taxpayer which we indirectly yes we're loving to the full and it to get that money  that's what we've been doing for the last two years one that four hundred thousand roughly last year went towards the library so that made it a little easier to swallow there so now you take the six hundred thousand it brings everybody's debt down to maybe fourteen tell halls and across the common walter in dismay because there's no state aid for it it goes to the school buildings in a lot of libraries lately so really question really in the long term the cost of not funding this liability because you know the dollars that we put in we look to target approximately an eight and a half percent return on average over thirty years whereas here we're saving we could save you know potentially three to three and a half percent you know in interest dollars here i've heard from myself john rain you know a passage to the right now you know i'm glad that we're talking about it i think all these factors have to be taken into consideration i think you know talking about it now and then seeing how the projects that are going on right now finish up perhaps there may be additional monies coming say if there's anything you know ten dollars left in the library project and anything else certainly possible you know out there that as we start to identify these little chunks of money here and there you know perhaps in by the time we get those final bid there may not a six hundred thousand dollars gap that right today we're going to have so you know i'm glad that we're talking about it and i think we take all these things into consideration i continue to work with the town as a review committee to try and keep you know assets that we're working on to sell to identify more potential sources there and you know we talk about this as we get closer to the annual town meeting when we have a solid number in front of us you know we'll see really all the puzzle pieces will be there for us good discussion janet when this came before a town meeting on the third try to pass it but the problem is that it was going to go to roads in opap i mean that's why i voted for it because i knew that that was what the money was going to be useful and there are you locked in to use the money for are anything other than that however at this point we don't like really says week we do we don't have to appropriated this year we can we can wait down the road to appropriate it and i'd like to see down the road what the financial picture is you know i mean i don't like the idea of using it for anything other than road to know peb but down the road if i didna says he we have to i could it but i don't think we have to make the decision tonight so i think the rand you bring up a good point because let's say the bills come in and it's when you six hundred thousand seven hundred thousand dollars going on you don't explosion i think the board might be decide down the road to use the extra money for other things that very careful of what we use it far in we have to give real good reasons for doing that otherwise belongs to open one that's just hell and that's why i just assume not vote on this now let's see what the financial the more we can put open certainly in the future we're going to see the savings down the road but as far as going to roads i'm going to ask if it could be on the agenda in the not too future but we spend a lot of time consolidating the d p w we through attrition through consolidation of staff in departments i think they need to come back to d p w needs to present how that picture is working rather than just putting money into roads and do they need the money for the roads and if they do what's their plan over the next twenty years last year they came in front of us roger and in kevin asked for let's try a one lump sum let's take this big massive bond and they will do all the roads in town and pay it off and that went over like a lead balloon but i think it's time that we find out how the d p w is working in the d p w meaning water sewer roads all that infrastructure before we say ok maybe we need more than what's going to open up into the roads for good reason or maybe we need less but i'd rather focus on that before we start changing if we just because you know we have a five year forecasted financial plan and then you know three years into it we get a little extra money we want to spend it on something else i'd rather be cautious keep elite you know the very best leave it in the account right now before we spend it but figure out what the road for the i think we have an under good understanding of opap i think we have a very this board has a very not in depth to do something however just keep in mind that he did not create the d p w he was brought in to run the d p w that was created by someone else who's not here and can't answer the questions that might exist because he was you know the idea and behind that so i've talked to roger about it i'll talk to mike about it again we'll get him in on a future agenda if he's willing to address it but just keep in mind that he didn't he was not the creator of and i don't want to brush that he's doing anything wrong but i do remember when we consolidated it there was a two step process the first one was get into town meeting and then revisit it in the year and we haven't revisit it in granite town manager left rogers come in but as a department head that's running it he should be able to pull back the projects that were done before he came look at his budget and maybe you know maybe that's a good thing because what he walked into maybe it wasn't right is the ability to change it now but i think he is a person  to put it all together for us who will get him back in here because he had that program that road every peer program that that he rolled out of france which is very impressive but we haven't really had a report  friday this particular document wasn't ready so i apologize and i won't go over all of it just to highlight a couple of things i will focus on if i fifteen you know forecasts and guidance which is a subset of the document that you have here is not necessarily new information we're actually couple weeks ahead of schedule with our with our process this year which is great because i think i was two weeks behind last year so what i've given you here first off is the milestone of the proposed budget milestone calendar not planning to go over that at this point i just wanted to point out one date which is november twelfth fifteen forecasts you know all all together in this in the same place and so we can all hear each other's question so bob and i met with the superintendent of schools is ministre to today to you know review this you know were all the four of us are all in agreement with these states on the flipside is proposed advisory committee schedule which i haven't given to the chairman the fazio yet to consider there but so i just wanted to bring up the the date of november twelfth and and see if that's something that's a date that could work for this board because then the superintended would have to coordinate with the school committee and then would have to  the you know the salient points you know so expecting it to be a lengthy meeting and again it in that meeting we can also by that time you'll have a chance to take a look at this the milestones and if there's any feedback you know on the milestones prior to that or at that meeting you know we can take them that will be early enough into the process we can do that if you want to flip to the executive summary for the estimated general fund operating revenues so this is typically what leads into the discussion of guidance you know towards how to approach the budget for this year so in essence in f y fifteen what i'm seeing at this point in comparison to where our current year's revenue forecast is lining up is in increments of about two and a half million dollars the bulk of that is coming from prop two and a half to nine hundred a thousand dollar increase new growth estimate about eight hundred two thousand and again new growth taxes that's not that's a number i pull out of the air sit down with the building commissioner and the chief assess and you know we gather all the information that we have about about development that's going on in the town and then we try to we translate that into potentially increased value and to get to that numbers as you can see that's seem to be a little bit of an uptick because of some larger projects that are finally coming to fruition to get put that perspective that eight hundred and two thousand new growth estimates for  includes the final numbers that the state came out with which was two hundred twenty five thousand dollars higher than what we budgeted so even with that i'm assuming relatively flat a half percent increase although in discussions that  bob and i have with representative barrels of those really early to try to get a sense for you know is the optimistic at this point that you know there might be expansion in local aid and you know he didn't think it was going to go backwards you should go forwards local receipts  again that's the that's we're also seeing some nice growth six hundred eighty seven thousand is the projection here increased funding from local receipts and that includes the incremental one hundred thousand dollars more towards zero pad so it's really five eighty seven incremental for the operating budgets and again that's because the major lines that we have that i discussed before the excise as payment taxes you know those those are growing nicely and then also with the with the new development that's happening in our town the building permit fees are also increasing as well so we've  some nice upticks here and targeting a slightly higher free cash recharge out of local receipts as many of you probably recall local receipts comes you know comes in it acts we don't assume to appropriate all of the local receipts we we reserve typically a million and a half to recharge free cash that's how we generate the bulk of our free cash that's been our target for quite some time and so i've get into you know having to fund the incremental debt service other available funds in essence flat you know twenty two thousand increase if you moving parts here  it's one of the confusing pieces is we had targeted to fund this year's budget with a million five from free cash but because we were able to balance the budget without needing all of the funds available what we did is we love it to the limit but we didn't use all of the free cash that we had committed so we used you know just over one point one million in free cash and then a reserve front so it contracts so what we've been doing is we've been stepping down o reliance on free cash because these are the good times and that's and that's our how we manage that is we reduce our reliance on free cash for the operating budget so that when the next down cycle hits we'll be able to ratchet back up to try to maintain service levels so my recommendation going to next year is to bring that down to one three million which is the trajectory that we had been on so it shows one hundred fifty three thousand dollar increase in free cash but it's actually lower than our initial plan at this point in time that's a certainty is our commitment to open you know we've increased that by one hundred thousand so the about five hundred fifty thousand increase in all the other lines which include health insurance which is the big one included four hundred ninety two thousand all increase in health insurances that assumes a seven percent increase in premiums so we're in one of these transitional periods where we just made some significant modifications to our plan  d we don't have the experience with the meaning we've moved to deductibles some higher co pays which ultimately should translate into more informed utilization of health services but until you're you know you're the if the folks using these help plans actually start to get experience with the new split between premium and out of pocket we're not sure yet if we get the benefit of that you know actually so  we actually have a meeting bob and i with with our my rep later this week hopefully get some indication as to you know whether or not you know mid single digit number is appropriate at this point or should it be lower hopefully not higher know we've got a we've got a number here to hopefully should work we should work for us either way and then typical increases in pension assessment typically is going up five percent and similar increases to general insurance worker's comp insurance southeastern regional are at a low point because of and roman but superintendent said that would probably you know we'll see an uptick because we'll probably see more fox more kids going there and then  incremental funding for for operating budget so that's we have the grey boxes here and that's you know are we kicking off that the budget season schools already started we're about to get started on the  the budget guidance you know in terms of developing that do you have right now i think bob is bob is thought about this i think bob's got a great idea well i mean given the fact that we're in transition with town manages  suggestion really was that we'd be really conservative this year i don't want to make commitments for the next town manager that we go in kind of like level funded and you know we have a different approach with a different town manager because by the time someone's hired really well into the budget process so i really thought that that was a good idea and you know unless there is something of major need then you know we just go with a level f maybe level services level services yes some things will go up but yeah but no no major no major initiatives unless it's you know some other agreements compelling to the you know to the board obviously the school committee has you know they school drives what the school side does but i i felt we were you know relatively i'm on the same page today with yeah but to to go with a little services budget would mean an increase in the budget by about how much would give you a percentage  i think that that we would i think that we should be able to fit within the amount that i've laid out here is the increment my expectation is we would not exceed that number in total and you had you had level level yes that had presented to you before and it's you know our opinion that to get into a direct child abuse policy would not be great move for liability purposes for the town so we thought tonight what we would rather do is have cindy talk about in some blanks but talk about sort of specific programs that some of the agencies in town are doing and also keep in mind that the majority of them are mandated reporters and we brought the subject up at the department head meeting last week all of them said well we don't have direct policies because women there are reports the state tells us we have to do things that that's what we do but they don't have any particular policies in place for the several very same reasons that we were talking about time right in speaking with a member of the department heads they fall under mass general law which  being mandated reporters and that ranges from police fire it actually even encompasses council on aging for seniors there's still mandated or quarters under the mass general and but in addition to all of those pieces are various groups have taken a number steps that i wasn't even aware of until i started researching i know police they have offered at has been getting the youth group leaders together to do some training programs athletic coaches extracurricular for children things of that nature recreation is is presently doing the mass kids prevention summit which is above and beyond really what's required but just keeping themselves current making sure they're being inclusive and covering different areas within the town so we have the mandated reporters we have they've already done darkness to light some are continuing on because i believe there's different sessions of that  running their departments if you recall that it was suggested probably but a year ago that the town employees also participate in the darkness to light program i know the majority of  employees at least a town hall have done that right i don't know what other departments have done it but the there was a number of yeah i think total head count there was a number of a good number from town hall and recreation council on aging police lot of the other departments took advantage of that so when asked specifically about policies as bob said their response was that they were mandated by and so the mandated reporters are there required on a mass law to report it so if i go to the department head would they be able to tell me what that mass general are is and are they trained in it and is it part of their protocol here to make sure that they understand it i ask the same question of all the individuals and their response to me was yes that that it's part of what they live and breathe in that part of what they're supposed to do when they're supposed to do it they get updates i printed out some of the just some of the subsections in the mass law because there was a change last february just adding different rags and they're all aware of these i did ask all of them if they were aware on how do you if they're mandated reporters how they go about reporting what their protocols are how do they know that they're staying in line with the state regs and it's part of what they do every day and they're aware least that's what they tell me they seemed pretty knowledgeable they were and that's department heads and staff yes so they're all trained they all know what the law is the ones that are being paid reporters yes so when taro's in here or several months ago we came up with this policy that we drafted and we're going through that was in a wrong direction not needed yeah tara came in eggs she did come in to do her presentation she's from the norfolk advocates for children and she was surprised that we were trying to create something about abuse and i think even carving out a piece one specific type of abuse she was just surprised it's not something that's typically done because because of the mandated reporting laws so that's something she given to do her press and take action to educate and help educate the community the board me anyone else that wanted to participate in th and i think you know i wasn't part of this initial discussion but i think my understanding and it from incorrect is let me know that you wanted to create something that was a little bit more inclusive for people who are not necessarily mean that reporters all other department heads or all other employees now you're creating a requirement of them that doesn't fall on them right now now you're creating a liability was also a code of behavior as well jim you started this with you such as last year basically when when it all came to light about the she in and i think the umbrella was just a basic question you have a teacher a rec a scout leader person that's well respected all of the above for so many years doing this in nobody reported it nobody knew left and wasn't talking to the right hand so we went in this direction right and you know i understand that the more policies you have there's a liability if somebody doesn't follow it but not having a policy i think is a tremendous liability enough you're saying that we already have that policy and everybody knows about it and everyone's well versed  however there who they fall under is and they're responsible for training ok so let me so i'm a youth coach basketball across america whatever i participate in coaching all levels of kids the her own school in the high school in the i go gym right no one's ever trained me brains ever asked no one's ever because they don't fall under that any and they ok so i think that's what we're trying to capture is somehow putting in over the widest granted there might be a liability if whoever is training me or if they don't do it wrong in the rough or liability but they're not employees that's the thing we can't like we could create something similar to like an make sure that you know we were as i investigated this i found out that a lot of the departments a are involved in this were like what we are to do this is part of the we live and breathe every day ok and i'm sorry i interrupted you so that's something i'm looking into further because i'm not sure that they are mandated reporters that's why i've asked for some clarification at the state level so if you look at camps and youth programs you know  other than the school that's right that would be the biggest you know question mark right and we don't know if they're mandated or not but right or not they're trained to get clarification because it was as i discovered this it was oh ok and it led me to have a different path that i struck other differ so so let's assume that they are mandated and they're all trained i would if they're not that policy that we would implement has to be tracked you know people have to be trained has to be funded and has to be so i think that's the direction to make sure that whoever is not mandated that we cover the town and i understand there's liability if it's not followed because we're you know if of a policy someone can hold you to that but not having a policy i think is what we were concerned about which right couple questions would it be possible for us to get more information from the different youth groups as to what their procedures are sure just so that we have an awareness and can you know make people aware of what level of review the youth groups are holding their volunteers accountable to when we volunteer in the schools we have background checks right yes that all happens every every person that's hired it like for right now you should for camps for all that all a corey check that happens so coach is all of that they're the sexual offender is i think probably paramount to sexual offender registration the other thing is again typically you know each state's laws different  you know in health care my experience has been if you have the opportunity to be working closely with children you will typically under that state fall into the category of mandated reporter so i would view that our recreation department is certainly in that category and would want to make sure we have a written policy for child abuse reporting to make sure that everyone sees this is the procedure you follow this is form fifty want to say that you have to file right for whatever type of abuse or neglect not just sexual but right in you know and to have an understanding of how how do we train you know people about that and document that but then also i think you know as we have summer camps and have young younger children involved in being counselors that i'd like to understand more learn have us learn more how that actually think it's the people that fall under that we don't have a policy yet and i think i think what jim is getting at is i mean right now this is up in the forefront you know with this man but five six seven years down the that we need to improve the reporting situation in the abuse paul sees through our senators maybe we're at the wrong table maybe you know i'm just using as a comparison i know there's a huge difference there but maybe voice work needs to be in the senate is say listen this is what we would like to see as an abuse reporting policy was the young boy that got killed in a mall and basically it was for yatom walsh you know for one group to talk to the other group to talk it's been years and massachusetts has not even come close to going like every other state has so we can go on that avenue maybe th a marital it but i think it has to get addressed locally first and i think part of it is the understanding it wasn't too long ago we were all in the same you know the entire you included in kevin pecos and you know we're going to do this and now this is new information rather than back off and go to the state i think this is an example if you want to coach now with the use force you have to take you have to go online and take a concussion test which wasn't even around a couple years ago right now to coach basketball you need to do it no one arguing it's just a step if you want to do it right i'm looking at this in the same way whether stock needs to light a computer class a manual you pick up that says you know this is this is the issue in foxboro this is how we were dressing it right and you know if somebody state level that's something that that we all have to do you know i mean you know even for basketball i know in football that's where it all started but that was something that happened at the state level and that's how it came down which in my eyes and hear two or three three years ago did you know i didn't have to you know now i do ok so how about a youth coach that's coaching on public property ok check mark did you download the form that says sexual abuse policy did you read it check you know at least something that's going in that direction and i understand he's saying everyone is mandated but i'd be hard pressed to find you know the majority of people understanding what m g l is and me included i work under a lot of m g l's and unless i go in there and read it i have no idea until it's an issue and i get sued then i saw that was m g l but to bring that mass statute into the every day workings is i think we're if that's the only way to do it but i don't think we can hang our hat same were covered under the state no this was just further this was information i hadn't realized until we started discussing it department head i was going to gather all this so i could build it and then i find out that all these things exist in different places so i think i need to first find out about the sori in addition to the cory and a few of the other things and then some clarifications that i've asked of the state as well to want to talk to columns and see what he guyon if you're reluctant to look at this as a town policy maybe we can look at it and work with it as a community policy being spearheaded by a group involving  that the non mandated groups could benefit from and maybe you don't want the town the town to spearhead it but like i said make it a community project with with you know being headed up by reverend ugly in his group and that's something that it happens every year you know soul be an ongoing thing because this community is what was her sure and i think the community should be making sure that it doesn't happen again is that something that you could spearhead and we can derive those people can not in that half hour really right and i was the person yes there is no i was surprised in health care i've worked in health care as well it's a very common thing but i've i'm still waiting to hear back from a few of the  recreation programs but they have like the town policy procedures like our bylaws and harassment things like that but no not that i found yet but if that's the case and i was relying on the state try to find a mechanism sure russet and so far i'm not real satisfied with the discussions going on so if we can't know i think it's that we found new information and i want to stuff that i didn't realize before and i wan get additional understanding and information so that we're making educated proposal on what we should be doing stead of do just doing this but then realizing that all these things  so songs are you need a little bit more time check on a few of these things and then we'll have this meeting again and two weeks before i give for only because i don't want suggestions and ideas and he's been meeting with the police and the victims sure he's got a good understanding of the community sure so rather than come back you know what i don't hear is well we're covered on the m jail and it's a liability but if you come back to us saying that doesn't work but this is an idea that we've come up with right that would be very helpful sure anybody else just one of the things around again i can i think it's really important as you're investigating these different towns to be finding out i can't envision that we have a law this important to us to our communities that the towns don't have a procedure to hand to a new employee to say this is what you need to know about reporting child abuse in the or whatever type of abuse it is right in the case of the mandated reporters even right it's because it's covered under the state law they were quite i know i know their training and i think that's part of it there's a procedure like you don't wake up knowing that you have to learn right and you don't learn it from reading the law you learn it from a procedure i'm getting a little excited about this because you know to me it's very easy to create a procedure referring to the law which lines for an employee these are the steps that you were required to take so that there's no question form fifty want to hear right you know fill this out make the call to this number right you know five steps whatever it is i think it's important for us to have that on record that you know our recreation department to me is our killie's he here and i think it's very important that we be able to have as employees come into that department the ability to train them on how to report credit correctly because perhaps they're coming from a different industry that sure you know right not mandated reporters so it's not that complicated but of saw as he seems to be at this point in time that's why so moving on to four weeks and we're trying to act again and have the board slacken every two years i say take an ethics commission test i think with it well he's got to do something there's a lot of actual experience i could bring to this to differentiate between a corey check and looking at a kid and knowing whether they have symptoms of child sexual abuse i guess this probably sounds like a sarcastic question but is there a state law governing church bake sales because the town of foxborough i can't have a bake sale at my church without people being trained by the town of foxborough and serving food in serving food so now if i get sick eating brownie the town has a liability and yet on this issue we can't have a town policy that's not a top policy it's a state law the border board of health regs and the state food regs so it's not a policy if they're there you know laws and we already have a mandated reporter law then that's why i'm thinking maybe it should be a project taken on by the community and and dealing with that you know you know dealing with the the different groups the un mandated groups i mean are comfortable about that we'll just hold it both for the other ones and come back and talk about that one specific and go to separately e'll start with the draft community profile we've received and initial draft of the community profile based on his interviews with us and just from a performance standpoint the way things are rolling out right now there are individual department heads who are being interviewed by the collins institute next monday along with a hartman had meeting for all other department heads who are not being met with individually we are also going to be providing a request to different members of the community asking them to provide feedback on this draft proposal and i spoke with mr kobayashi this morning and so what we'll do is i have to say this is just a draft of an email that i would ask sandro to send out on behalf of the board and really what we're asking is that these members the community we're asking them for their time to provide some feedback on the attached draft community profile in the season we'd like to ask for their thoughts on the section describing the particular challenges facing our t manager in the next three to five years and also appreciate any ideas that they may have on the section describing the ideal candidate for the decision for the position as this is being developed and will be asking these individuals to either call  the calls institute contacts either directly or e mail their comments to them so this will go out if the board is agreeable tomorrow have not been interviewed yet but they will be contacted and they will be interviewed it's just the other has been done yet right either you can be interviewed or you can submit your comments through the e mail whichever is their preference now there's also another list of the people that were recommended or wanted to be on the selection committee so we're going to speak on it later next and there's a certain number we're going to take in a certain number that don't make it the people that don't make that list would they input and i think we have you know we've provided input from the board we are providing input from the elected chairs of all the chairs of the elected boards  certain committee chairs advisory committee members but we're going to speak to jim's point if only we had a list of seventeen people that we thought would be good candidates for search committee we've narrowed it down to seven there are ten people left ten names that we thought highly enough to put them on the search committee then i think i think they deserve in the least to be interviewed because their input is valuable and some of those names are do get right you know right but we're not talking about an interview one on one coming in it's an e mail that goes out to them please share your thoughts write an e mail goes back and i think you know for the two going back to the draft new profile we all had an opportunity to provide some feedback to move this biopsy and he's incorporated some information in here for example under public finance information provided by randy was added in there and there are certain sections that are highlighted to draw particular in particular attention to those sections so i think this is a document in development he's looking for more feedback from last one thing is i know he had he received comments from  and john and i thought if we could discuss there's really two major sections if you turned  that we would look for in a next time manager and it spells out that the successful candidate will have a bachelor's degree and at least seven years of experience as a town a city manager of other executive position oversees the operations of a complex multi functional and it goes on to say public entity i actually struck that out because we're looking to stoop to attract people from right away the public sector which would manage a multi functional public archies language at the bottom said alternatively a professionally trained and experienced manager of a complex organisation from rather a nonprofit sector who has substantial from a r e of the operations and decision making process of a multifaceted organisation again through volunteer service may be considered i struck that out and i actually wrote back to dick saying that that will be considered you know again we're trying to you know cast the net as wide as possible and  it's my personal belief that there are candidates in the private sector that would be attracted to this position so just to to broaden no you know i think that one word was really an important change and you know just emphasises that we're looking for you know private i mean public work or because it gives it the ability but it's not black and white and that it i think it leaves it up to i would judge a judgement and i think we have the flexibility there is a good point  the sentence the position of town manager is well established and the town is committed to professional management as in all massachusetts towns a school function is a time this entity i think you know jenny's comment is that the position of town manager as a strong town manager for foxboro is one that's really still in development that we would be looking for a leadership to  be that strong town manager you know that we're committed to the strong time manager act but that there has to be collaboration with the board is but you know i've been on the books for so long we've had a strong time manager that wasn't acting as a strong and we had one that was acting as a as a strong time manager so how many more years before it's not in development but it was cute and i  asking i'm not asking mr colby actually to use this language and i'm going to going to read but i just want to give him an idea of where i'm coming from where he says the position town manager is well established and i put down a note the position has existence since two thousand and four and what the differences in the style and personalities of the two who have held that position the town is seeking a professional who can neutralize the extremes so that the town manager position fits well with the the position we have a town manager position this next time manager is going to really set the tone for the future and i think that's one of the things we want to stress we want a town manager who's going to be able to do all work well with the town so that it's a good to also to it took up three other sections one was in my world you don't state a targeted salary that's negotiated based on experience so that came out also two there was t the on the next page under reestablishing full confidence in the management the town simpler is better sometimes so if there's a way to take some of these extra stuff out you know people figure it out without a like johnson or whole editorial about the casino issue i never hassle why they have it in so this is a little the hope is that with our feedback he will you know continue to work with us and then he'll be getting the input from the department heads next week along with everyone else here and the other interviews of the elected chair so the goal is ideally by our meeting on the twenty ninth i think if we could have as close to a final draft then that we have you need to ok yeah ok so i will send in final comments by tomorrow because they would i would like to see the profile available to all the people who are being interviewed so that they can they might see know it's that's getting out of control yeah just to make too many cooks spoil so it's an old saying it works i say you know what i mean given than the new max i want on the list is ten you've got eight now so if you want initiated collins institute will go through the applications and they will bring forward a certain number of applications to this committee to review this committee will then decide from those applications that were brought for which individuals they would like to interview they will be interviewed in executive session and then prior to this committee starting that work we will be developing a charter for the committee and explaining how many exactly you know we would like to see brought back to us for the final interviews in public so everyone provided me with their ranking dave brown and john mitchell more and i put a note on the bottom i'm sure it is a member of the personal wage by law committee and has served has eight h r background has served as consultant in other search or interviews i guess and i just thought if at some point this group decided they needed some input i was going to ask nancy if  penn national and this is just an update for the other board members who weren't there and he's already come up with some ideas and since the last meeting penn national has in their application designated the town of fox roses around community we have through council drafted an ascent which has been signed by mark and sent out last week because we had ten days from the filing of the application to send that is sent out so that went out last week and since then alex still you who we met from penn national has sent me an e mail with some of the things that they are doing meeting with gillette stadium all the things we talked to dick element about things that we might want to look for as a community they've already done a number of those and you know i can probably send that to you for informational purposes she'll see what they're doing but dick is working on some ideas and i'm to meet with alex still he'd want to meet today but dick hadn't had a chance to solidify a lot of his thoughts so he's working on that this week speaking with some other people i know we mentioned i speak with stephanie from the receive the committee and so he's working on that and we should have some ideas going forward so that i can meet with mr stoller you next week to wear in the best interests of the town to be under executive session negotiations if there were negotiations between you so when we present the ideas to you it may it probably does make sense and i'll clarify i would look at it whether it's an item that would fall into executive session but i think because we're talking about special items and to go shading a contract that would probably fall on the courage to do planning good point  one thing i want to add to the your in the future is exactly what the board wants to set a palsy on meetings you know so many times we have a meeting and it comes out later that there was a meeting and it in front of all of us and there's no hearsay i'm going to a little tired of it you know the chairman is a directive is to try and meet with entities and sometimes he has advice you to go in his place with song else and i think we need to have that discussion before i don't want you to quote him but have a discussion on meetings outside of this room within the board member and see how the board feels if they still want the director of chairman to do it or is certain procedure they have to follow and one of them is they got our comments and they're moving forward with the relocating the retail the reasons in the packages of thirty day appeal period and so you need to make a decision whether you want to send in a notice of appeal to them or you just going to accept the letter as it stands when we have the discussion in two weeks well you you run a closer time days you've got it was dated september thirtieth you next meetings to twenty nine so basically it's the post office has made plans to relocate the retail they came in presented they asked us for comments we sent them a letter right bob we sent a letter based on our meeting and now they're saying their car to find that they are moving forward and the decision was made we have thirty days to appeal or thirty days to appeal which there is no particular format but the appeal must be in writing and identify the post office by name ok sion by the block so is anyone aggrieved that they want to appeal the post office well we're accepting the fact that they're going to move the retail correct but we put a couple stipulations i mean requests in there follow up with them but i don't get to speak that being a problem yeah i mean i'd like to make sure that  to after consideration of the comments you see from the community upon further assessment they're moving forward so either we appeal them moving forward or we just file it and they're saying relocation of retail services  is just in comment if you wanted to comment if you had a problem with it for this to any particular reason but they did as part of their special permit process they have to ask for the board the building commission a board of health conservation fire police  and you're free to make comments if you have comments but you're not required to make you make comments as individual members and make comments as a board as the bully yes time this is right it's all informational it was a win just as you already voted support for the project but if you had a question on location location anything like that type of building i mean they will still those but this is probably a four hour window of time no idea when it's going to be heard you're all welcome to go in if you don't want to make other recommendations to them we can sense something time involved getting into boston and sitting in on it they've already provided the comments and they actually there's another bill that they prefer representative chico i think is the author of that bill  but we've already sent our letter to that to her yeah it's on that so but it might be and might be good to send another letter of support so that it will be considered during the hearing sure i mean i can send a letter that copy tonight of what the planning boards comments are to a mass housing and i met with mr lynch and he went through the project this is similar to the  it's not you know the type that kind of typically gets shoved down the town's throat he's trying to work with the town to provide affordable housing for you know we need to get ten percent of whatever housing in town we're not quite there yet this would add to affordable housing inventory but they the difference is they would be individual homes they would have a shared common drive going in and shared septic but on that they'd be on their own individual to the canon ford subdivision so a lot of those homes are on smaller watts they are yeah and you know jimmy is well aware what they give a common area to toss at the small right right so  you know if it was an interesting project and if the you know board had any comments about you know the fees it billy the project for the town or anything like that you know where this is the time to make those notes and we can send in a you're not a typical one i think but you know where he's trying to work with the town you know and this is way ahead i mean it is projects probably you know year or two out but it would be that it takes that one to get through the paperwork and