or other noisemaking devices at this time i'd like to introduce our committee voting members chair of the committee with us is our committee vice  time i'd like to introduce our administration representatives from the director of the director of housing and human concerns cara reitman expecting us to join us this afternoon is  and of course our committee staff who i appreciate our committee secretary is there tammy frias and legislative analysts michelle you are members we have two items on the agenda today so we'll get started with public testimony and we will acknowledge our interactive communication from this afternoon with our district offices and covering for our in our office as thank you ladies at this time we will be opening up our public testimony for individuals who will be testifying in the chamber please sign up at the desk located in the eight four lobby just outside the chamber door if you will be testifying from the remote testimony locations specified on the meeting agenda please sign up with the council staff at that location testimony will be limited to the item listed on the agenda to pursuant to the rules of the council each testifier will be allowed to testify for up to three minutes with one minute to conclude if requested went testify please state your me and the close public testimony thank you item on the agenda h h t dash eighteen rental housing development revolving fun the committee is in receipt of the following miscellaneous communication data may twenty eight twenty fifteen from the county clerk reporting that on may twenty sixth twenty fifteen the council referred the matter relating to the rental housing development revolving fun correspondence data february twenty fourth twenty sixteen from the department of the corporation counsel transmitting a proposed bill entitled appeal for an ordinance repeating three point before we come to call relating to the rental housing development roof revolving fun the purpose of the proposed bill is to repeal chapter three point three four court and transfer the fund balance to the affordable housing fund the committee may consider whether to recommend passage of the proposed bill on first reading with or without revisions the committee may also consider the filing of the miscellaneous communication and other related action us oh i'm sorry wrong i need my afternoon coffee thank you ok so i'd like to give the ok first of all the committee met on july fifth twenty fifteen to discuss the purpose and use of this fun in short the department stated that they have not used this fun and the purpose of the fund can be covered by the affordable housing fund the current balance of the fund is approximately fifty two thousand seven hundred seventy five dollars this  to receive comments from the department of housing and human concerns as well as comments from the department of finance and then we'll open up the four for discussion thank you sharon good afternoon a committee members my name is buddy i meet on the housing administrator as checker ella mentioned housing has not utilized this fund sense its inception everything has been granted from the affordable housing fund so we are in recommendation of supporting this and closing this account and moving the funds to the affordable housing fund thank you thank you mr any questions for the was that my just fun was originally created thank you chair thank you member of a career for that question yes the purpose of the code was for rents received from many county projects to be deposited into this that it is true that we can if we put the stuff in the affordable housing find a we can use it for rental housing if we need  yes mr couch thanks i thank you very much jerry i think this is a very good idea i think putting it all together is good also cuts down on bookkeeping so if we can make life easier and there is no harmful effects and i'm in support thank you mr carroll any comments or questions thank you i have a couple questions for the finance department would you last transaction i see here was in august of two thousand three thank you but that long ago yes is the fifty two thousand seven hundred seventy five dollars earmarked for any particular project or district  no further discussion thank you the chair entertain a motion to recommend passage on first reading our proposed bill anti dote a bill for an ordinance repealing chapter three point three four motion by vice chair glad as and second it by counsel member mike vick to reno the committee is in receipt of a miscellaneous communication data may twenty eight twenty fifteen from the county clerk reporting that on may twenty sixth twenty fifteen the council referred the matter relating to community partnership grants the committee may discuss the procedures for evaluating proposals and on community partnership grants the committee may also consider the filing of the miscellaneous communication and other related action members we have the grants manager or her representative from the department of housing and human concerns here with us this afternoon to discuss community partnership grants staff has this shifted it to documents the first is from the director providing a list of grants for fiscal year two thousand and sixteen from the line for community partnership grants and the second document provides a brief description of each grant at this sign will open up the floor to hear from the department of housing and human concerns m you chair members of the committee we had some questions asked to us posed to us so we hope to answer them within our opening remarks so the allocation for agencies funded through the da t h c community partnership grant remains  seventeen we are recommending to eliminate the category or replace in the category of community partnership grants since there's nobody to review them and we're recommending to rename it as the food shelter and safety line item category so the my we county code chapter three point three six government grant program process and we also have a set of administrative rules to provide additional guidelines three point three six was changed to reflect the elimination of the grants review committee our administrative rules have not been updated our deeper department is currently reviewing these rules and what we suggesting we have visions specifically to remove the references to the committee and we would also like to incorporate a better definition of the types of grants that are department oversees ensuring that our grants protein to our departments mission which is to support and empower our community to reach its fullest potential for personal well being and self reliance so chapter three point three six really spells out the grant process and includes the definitions for soliciting applications qualifying standards for applicants conditions for grants what is required in each application required contracts recipient reporting there are a number of we quired reports that applicants must submit to ensure grants are being properly used the monitoring and evalu by our department of every grant to ensure compliance as well as a report to the mayor and council within eight weeks after the end of each fiscal year there's also a non compliance section that outlines a process if a recipient is in violation  soliciting grant applications d h h c publishes this information via our county website and from the local newspaper in addition for the first time last year the grants management division provided a series of grant workshops on maui and one night where we explained the process notice of this workshop was promoted via a press release on the county website and within our ads in the newspaper over one hundred ten days participated in these workshops grants management collects all applique applicants received and submits it to the budget office for inclusion in the mayor's proposed budget that majority of the grants are line items specific to entities and therefore at the discretion of council however for the targeted funds such as affordable rental homelessness self sufficiently see early childhood programs substance abuse youth dr hall and youth programs for these targeted finds are graded internally by our department  scoring system that is based on the purpose of the goals purpose goals problem needs addressing the problem any collaboration's clear outcomes effectiveness of the program sustainability and their budget are reviewed and scored decisions are made on funding by our department unfortunately louise domingo who is our grants manager is out sick today and deputy jan who is a little more familiar with the program is on vacation so here with me today is christian amos and from my grants division chris and i are pretty both new to the process but we're here today to try to answer any questions you may have thank you thank you director members any questions from our committee missed by so thank you very much cheer and thank you folks for being here today to try to help us to do a good review of this we've been talking about it for a long time and i'm sure you're well aware of the fact that although we talked about it a lot we really haven't attacked it at all it was interesting to hear you say that when we passed the abolition of community part partnership people that got money in twenty thirteen and they still have the same amount of money now yes ok i think it's changed since twenty thirty i'm sorry nothing has changed in twenty thirty but si twenty thirteen we have gone out solicited projects correct i think that tells us that we need to do something because if we are funding the same people that we're having a whole bunch of people applying  we might want to take a look at this unless we make it a create period that you know so many years of experience or whatever give you preference you know because there always are new things and i'm not saying that it being wrong with the few things we're finding ok don't get me wrong i always wish that we had what i always used to call venture funding and venture funding would be a pile of money that council set aside for new projects so that somebody has a really boring any idea and says oh i've figured out how we're going to deal with kids that use that vapor whatever and i need fifty thousand dollars to get it going and then you go to list and you say gee if i have to fund all these extra existing programs that are so great and if i have to fi fifty thousand then i got to take it from somebody so i've always wished that you know we had a little bit of a cushion somewhere so we could fund ventures that come up so we could try them i don't know what do you think about that to cut from other programs and so it becomes very competitive and very difficult so this i know that our chair is very aware of this also from the number profit sector so we can understand how this works but it's really said that it becomes competitive and you know and sometimes hurtful but you know with certain and set amount of money that's what it takes us to so i don't have any criticism you know what you funded i know you find good programs i know you try very hard to stay on them and check performance i wonder a question of because it is what kind of a grants review staff do you have at the moment we have the grants review manager luiz domingo and we have two specialists and you're overseeing how many or how many grants are they taking a look at think it's slightly over eighty gran figure an accurate figure for you wow that's that's a lot of work if you're going to do the state visit if you're going to read you duck it means if you're going to attend programs that's a pretty heavy the ones that are are the ones that are the most user and i'm sure they're all deserving and it's just that you need you need to bump the money and i think saying i'm sorry excuse me by redefining the name you know food safety shelter we can possibly expand to include other stuff fall into that category we're going to try to recategorize you know how we structured the grants but it's the same amount of money unless you can convince dollar amount that they've asked for twenty million seventy thousand no no no that's how much we're that's how much we're giving it's actually one hundred one million hundred down y about you say you've got more people than this up are asking to apply how much what is the dollar total dollar amount that they're asking for even though we're only giving one hundred ten or a hundred or a million i'm sorry could you please repeat the question ok you list one two three four five six seven eight thirteen fourteen fifteen sixteen seventeen recipients of the grant committee community partnership grants right and you say there's more than that many people that are that are applying and they're applying what is the total amount of dollars that everybody is asking for if you added everybody and we want to give it everything that everybody's asking for what is the amount what is that amount we don't have that number but for the community partnership grants the same people have applied over and over we have other applicants in other areas perhaps but we don't have that list with us ok it's not only the same people over and over in the community that they had over eighty grants that they were overseeing and if you look at this is this they were handed to i think there's fourteen or fifteen agencies that are getting money so we got to know a lot of people are getting money someplace else because that's what we went up we but i understand the question to remember coach is trying to find out is what is the need what are we being asked to give in justified in applications that we can't find right because of the limitations this so i'm after we went through the grant process there are actually nine new grant applicants this year i don't have the funding amounts but we do you know the one you entities in addition to this existing me correct bison mentioned and have been doing a great job for many years in this community so if we can find more money for what you call your exploratory or your you know group that come in in me and want to do something but we don't have any track record to give them an opportunity at least get out there and start and try for want to do with three years and then evaluate i'd be supportive of that idea i would like to give more dark community groups whenever and wherever possible you know one of those just feel that what they do helps keep this community the way it is it's a lot better off than if we didn't do this on top of everything else grant or grants is there a process to measure the outcomes is that something that comes in with quarterly reports or year end reports or can you kind of explain that yes thank you specialist yes so each grant we go through a process of determining their outcomes and each quarter they report their own home based upon numbers of people served also depending on the nature of their programs and they would delineate some of those outcomes and i'll put it to you both the services we're trying to move more towards them actually finding ways to measure and monitor the impact that they have on their side on the population that they're serving so that's all part of the grant on the contract and then we go through that every quarter we get that reports yes thank you at this time i'd like to recognize concert member don guzman for joining us meant about respective applications for line i don't specific to use and then and and you are considering or your department is considering to change the hitting from community partnership grants what do you have like a substance abuse grad homeless grad affordable housing grant do you think do you have separation for hitting is is that is that possible or that is would that be a consideration would that be easier to monitor and set up jumping from one specific headings and  and like you mentioned earlier specific to the use of the grant yes that's an excellent idea and would be the direction that we would like to move in so that way we know that each category or need within our community is satisfied and that way we don't have you know multiple grants coming in in different areas it just gets confusing if we can hit all the substance abuse under one thing or the youth centers and those kinds of programs and we could take that community partnership amount and kind of divvy it up among you know more parts and they would be itemized for that you and one to determine you know what what those needs are and i know it's it's an incredible job to try to determine needs and then set priorities because you can meet so you're going to have to go for the big ones and the question i went to as you mentioned in the beginning that you're going to change the name of this what are you going to change it to food safety and shelter food safety and shelter but we have ideas for other categories we would like to define as well i see if you were to take this and put it back i mean just leave it in one lump i can buy into that but if you're going to divvy it up i think you're going to need more categories because you're missing a whole bunch  and then it becomes instance these are you know if i look at because i'm very familiar with the grants you nor i would know and support definitely what they're doing and it's specifically for that particular i don't even if we look at the homeless resource centers we also look at that as important needs and specific so then it doesn't have to be so competitive in a partnership site but more to base it on outcomes and review and you know cite business and what the expectations are from from your department or your grants department in accordance to their grant application i think is is a value more thing yes thank you very much one more  thing you brought up as you were talking about giving up money and i had used the word and i think i remembered that i had wanted to ask you know for many many years and of course i've lost track of a lot of this now that i've been in the cold so but if it comes back  quickly you know this awarding of grants is often based on need and what we want to meet in our community of course is the most pressing needs and so that requires a survey and i don't know where the last needs assessment was done but i can tell you from history that many of the ones we did were not worth the paper they were written on because they did not  you know anybody can answer because it's random but they really don't know what they don't understand about poor people or what their needs are and so we got funny stuff back so i kind of feel like it would be great to have a survey that worked to help you because it's a tool that you use in making your choices because when you come to us and you so i've decided it's this this and this and we're going to say no i don't think so not where i live that's not what the people need there or the people that i know so you wouldn't really want a good need survey but it has to be structured so that it gives you the information you want and if you're going to do social service needs you know you're going to look in certain places and people who know what they're talking about so i just wanted to bring that up because it does help the department in determining priorities and where you put your money thank you members any more comments or question for the would hope that the department will do further look for the different approaches in line items if it so called and specific items and specific use i guess thank you members we have completed today's agenda i'd like to thank the representatives from the administration and the department of corp consul for their participation and members thank you for being here this afternoon i'd also like to thank