have say we missed out on the agenda with community comment but i am going to add it as chair so i am going to first start off that there are any comments from any community members anybody whatsoever all right i'm hearing and seeing none let's move in the item number two which is looking at centralize services and developing the budgets so what you're going to see today are the recommendations from that committee that also went through local board members into th parade if everybody has a copy in front of them just briefly walk through the central office pledging to increase over fiscal year fifteen a five point seven five percent and one of the changes that has office budget without the audit included in the central office budget increase would have been on the order of twenty thousand dollars to one point one percent increase just a couple of comments on changes that occurred in the budgeted for so we need to also increase the assessment of fiscal year sixteen to cover the fact that the surplus was less than we had budgeted for that's pretty much it not a whole lot happening in the central office budget if it's all right maybe i'll just continue the transportation in the hope it up for questions that's right to buy into a transportation  expenditures increased fire point seven percent we eliminated one mechanics position although reserved half of the funding for extra hours for mechanical work during periods when there  greater than all repairs needed four point five percent increase in the health care premium is driving that cost as well as changes in coverage is what's driving the ten thousand six hundred fifty dollar increase on medical care we had some insurance savings for worker's comp an auto coverage for buses as we have a new insurance carrier visit them on state  for my school boards insurance trust is our new carrier we included in the budget a six point four percent increase for the electronics items that are being replaced in the buses as their cost can continue to go outpace inflation and we included a little extra for that the big item in transportation is adding back the third bus purchase as i mentioned the five point seven performer five point seven four percent increase the bus is an additional eighty two thousand four hundred to the budget if we did not have that bus added back in the increase in transportation would be one point six seven percent so this puts us back on the schedule of having three but three buses replaced every every year you know on the revenue side the assessment increase is six point  six percent and that's to cover the increase in the expenditures the hundred sixteen thousand and three forty one and it also does in there was some drop in revenue especially the reimbursement had been budgeted for twenty four thousand in fiscal year fifteen but we're no longer getting that reimbursement has cost being directly attributed to special ed so we had that loss of revenue in the budget and some of that drop  was also covered in the assessment increase still relevant yeah i think from our transportation supervisors perspective it's actually a little bit conservative buses  of driver screening is the drug testing thing happens and it's a random number and they will test not on any set schedule so some years could have five  tests that are done some years could be six so it's not always the same dollar amount so we took a little bit of an average number to get to thirty five hundred that we've identified is the cost for drug screening but we also moved advantages disadvantages of naming the change in the insurance carrier to visit and they provide considerable more services that we can utilize  compared to the commercial sure and they're helping us with playgrounds doing inspections which we couldn't get from our the insurer they offer a small grants to the members to which we've been able to take advantage of last property insurance is a little bit more so we'll see more increases on the property insurance side whereas here in transportation we don't have any property liability issues other than the auto so you're going to see a decrease on the transportation side and increase for propping trying spread out among all the buildings  before it would have been in the object code that was called fiscal services in each of the school districts comments that i guess i have one more here i'm thinking about the importance of communication in the web world being removed that affect our ability to communicate the thinking it was really for it was a it was for employees not for the broader community it was the theory behind it or what we have been told is that they would be able to view and manage things like sick time and their withholdings through th committee was to really look at the local assessment to try to have no increase in the local assessments so that was that was guiding the work from draft one to that's a solid number and also for our other state and our i d excuse me i have a cult our idea be gradients those are now solid numbers in here and they had pretty students who have programs that are over fifty thousand dollars so when a student program exceeds fifty thousand dollars the state reverses at nine percent the amount that's over fifty thousand also another area that has increased significantly is our other state revenue and that revenue comes from students who are state play store living in foster care and special education eligible so we have a couple of students who have some pretty high cost programs so that is for uber seven hundred percent so we're looking at a overall increase over four point zero three percent to the budget or three hundred fifty eight thousand seventy five dollars on our expenditures you'll notice that salaries have a slight decrease although we have increased one point five special educator since the budget it's field academy to pull time to our sad that we've also been working for the last two to three years on reducing our reliance or over reliance on paraprofessionals and have put some really nice things in place to determine the need and to justify the cost when a character fashionable is needed that has really had us all looking at these things under a microscope and is we're really starting to see the results of that which is really nice other areas the expenditures that have increased this if you look at instructional services and instructional services are like the i t the borough market center for the deaf and hard of hearing them under to wish and this amount is significantly higher than it has been in the past and to students you'll notice that there's a corresponding increase in the revenue above and those are two students who are state placed to have to wish and out of our district the cost here eighth that eight hundred nineteen thousand represents twelve students program special educators in s l piece and that's expected to be less that area our technology has a slightly and we're trying to move from a pipe here rotation to a forty year rotation of computers we're finding that in five years they're just not lasting they're breaking down and needing to be replaced before that five year mark anyway so it's more proactive to go to a four year rotation in the triple even preschool program there is an increase there we have two students who have autism inclusion program part time while they are in the preschool program but overall that this budget the third draft represents a poor point zero three percent increase however it has a negative five hundred seventy seven dollars impact on the local assessment is there any question they you know they went over this fifty thousand dollars threshold is that hadn't occurred as much in the past attorney richard would you just said i i would say that right now we was actually under psychological services where we needed to update sound testing koehler cognitive been achievement testing so under other professional services those are  budget in the huntington school district  said we're proving essential as budgets are going to be assessed and put in local school district that's the difference the dollars are there when you're approving it and the use of them and approval tonight is here are the budgets that have been presented by this case reviewed by the executive committee and administration and this is the recommendation to take it to your new c s u slash executive committee is dealing with the future bu tonight i guess the question is for next year do you want to keep these as they are which we can do even though we have a system or would you like to you and on and so the reason i bring this is because it was next year somebody say well why did you why reassess this way why didn't you bring it to me this doesn't seem know the one that has this i'm sure made sense at the time seventy five percent twenty five percent allocation for transportation probably one that we should look at during the year to figure out that still is the most equitable fair way of in terms of that process just the interviews are changing these local assessments is there a finance committee that would work with the administration on these assessments or we have to assessment would be divided we don't have any choice for that particular at all special education and sascha of course ok so it doesn't matter if there's a different weighting of the types of special ed and one of our districts or not that's that's not an issue and so that's kind of off the table so over the course of the year what data would you be looking for that would drive a different decision for next year are we really towards potentially charging the nonmember districts on actual costs and i'm wondering if it makes more sense to look at the assessments based on the cost of providing the service as opposed to some percentage of all of these  what a fuse or urge budget would look like and the budget we received and i'm going to talk about tonight represents that group's recommendations the question to make sure folks understand  represent old school districts vision mission priorities of we just want to touch on some common themes that they all primary goal is to support students in meeting their full potential to develop programs that are student center and really focus on some of the unique own aptitude of students and some of their skills and their needs as well and some of the budget writers i'm going to start with the health care increase going to work around to the right health care premiums went up about four point five percent was only increase i'm sorry to interrupt this question maybe others say that it's one hundred thousand dollars increase which is eight percent of the overall expenditure increase yes from this current budget year to next year ye weeks right so it's just saying that that's where the three thousand comes in that's also maybe where the interest or lack there of comes in because it's a ten hour week for the same years we have to use the f word fourteen number we head and there have been an increase that was applied to the small schools grant but it's getting smaller and smaller and then  appointed them at the retreat that we're going to we surely talk about presentation for the community or a fly or a play and in those there may be more of a specifically in those two mediums of perspective thirteen fourteen of fourteen fifteen and then what we're presenting tonight now that two point nine four includes preschool spending has been for the last three years one thing i would point out may not seem like a big deal but it is you can see that from last year to this year educated that spending is going down in most cases and shit in east we have not seen after the last two years and that is driving the tax rate so that is a positive you know i wish it was going down more or think we all do but it is going down and that's a trend that we haven't seen in most of our school districts you know over the last few hears did i say this now no i'll be repeating i think over the next year oh i think i'm right i'm confident that i'm right there we're just we're really this is the tip of the iceberg on what the amount that i'll get into a little bit later but it's not it was meant to try to equalize education funding cross the state it was never meant never met and i think any legislator anybody from the elite everybody education spending if you if your education spending is going up in our case three point six four that's taking our money then then here your tax free goes up the common level of appraisal a little bit tricky here because there's a bunch of different factors to this but if you're come a little praise a lot is going up from whole year to year then from one year to the you divide that by your basij occasional male so what that does is it compares how much higher usually or what could be lower but higher you are than the base set amount that gives you your spending adjustment consistent for jericho ridgway's idea underhill because they were it wasn't five percent above where they were last year and you can't bowl you incentives would only be available to a community that chilling would not be a proportionate share in the senate on the basis of pure of your having some students in the in the middle school and high school and when you think about it logically the whole point of the incentives that because the state that i value and school districts are coming together in a fully unified fashion why would you provide two thirds of the incentive twist to a school district that does not you're well and can actually agree with that with your logic but that's different from my recollection of the merger meetings that we just have we have different recollections  size to not require an a for two to accommodate the twenty two students first eighteen and so would have been costly i think both to undergo at least free from under ideas perspective we just think we'll i think the major thing in this budget that eliminates asperity is making pre k available throughout the district which has been a huge item of despair if there very intentional looks around what are the equities or what are the changes that we want to make versus just trying to equalize what is perceived as what other people happen and wrestling doesn't happen so just to be more thoughtful forth the pre k cost and if everybody thinks about that similarly i mean that cost us come from somewhere i'd say right now with that tax rate of one point zero zero you know the messages are our tax parents are looked at being like they're going down but they're on that area of suddenly going down and if the state bumps up tax rate up another point i haven't done the math but they could show up on the other side of it so i just think from a communications hope they take the approach of education funding but we'll see you know it's not a lecture it was probably less heat coming from ever except from you know  second second and second any further discussion on the motion all right hearing on all those in favor the motion signify by saying i write a post all right and the motion is approved  do that what i'm proposing is that we have the finance committee review the monthly expense reports that we would supply from central office they would be able to ask questions and get asks the finance committee to make a recommendation for a longer term approach you know because we're just trying to get warrants approved between now and the end of this fiscal year and we had a very an emotion on the floor is receive any kind of updates last report or will we have to seek and find information not that there will be a whole lot of it but i'm just really concerned that every board  just want to make sure we can do something like that so that it's not five months down the road something happens and one board member can say i didn't know anything about it it shouldn't happen that way it's a  with our expenditures here so that people understand what are the checks and balances that are inherent in the process separate and apart from our signing the warrants we signed warrants as i understand it because it's a it's a formal legal requirement but i don't think any any financial professional or an auditor require looks to that as being the financial control mechanism financial control mechanisms are built elsewhere into the process so something that we discussed  retreat and maybe if we could have that presentation it would help lost in the board understand the checks and balances that we have built into this system already for example we won't get a clean audit unless we have adequate control systems in place and my right bob yes ok so if we if we understood those as a board i think that would help us help us put to put the word signing function in the context  valid question with the dollar  session tacked on the requirement that when the present your budget through an australian ballot not only do you say to adopt a budget but that it reflects a per pupil cost i thought exceptions talking about issues in the senior parking lot with kind of just general traffic between students trying to leave parents trying to get their kids we will also be talking about ideas for spring flying forward in general head had taken a more open view and put the possibility here people got their choice of receiving mileage for their travel to and from school board functions i mean obviously given that the discussion in the comments that were made that wouldn't be very many in the dollar amount would not be very much  but as the discussion closed out that possibility was excluded so i guess i'd really like people to dave would rates for f y sixteen the elementary grades thirteen thousand four hundred sixteen middle three eleven thousand eight hundred secondary grades thirteen thousand three hundred seventy two  in the past provided a rate for the middle grades five six and then second rate for secondary grades seven twelve but because we now have the k for his part of the merger  need to have a rate for the k four as well but when you do the calculation the k four rate which needs to be voted on by all except the hunting rate is different from the middle grades five six three which gets voted on by everybody including the huntington rep when i was talking our discussing it with the agency of education they said it would probably be easier if we had just the one single for k through six so if the if everyone including the huntington rep was agreeable to doing one rate for case through six which is represented in the box in the bottom the twelve thousand eight ninety four that we would be continuing with just the two rates and not three q so you're recommending the rates in the second books of bottom the second box ye can't even imagine it because it just doesn't happen that's correct i think you have to do a motion for just k through four and then have that voted on by everybody except the hunting wrap and then you could do a second motion for the middle grade his her right this partnering with known profits that serve our children we there is a past practice of precedent for this for years we contracted with the one family home to run preschools in huntington richmond and smiley there was a great relationship where we brought a lot of students in to a high quality preschool environment i'm hoping we can do the same here think i think it's a win win win certainly wouldn't enter into anything long term but i think it's a great way for us to partner with folks in the area and help students and make some rev statute reads actually there are several statutes read that the electorate have and if the electorate have been incorporated school district votes for its budget by australian ballot it shall do so using now language jointly developed by the secretary of education the secretary of state and adopted by the city were by rule that's affective worry fourteenth two thousand and fourteen i haven't been able to find any rule that has been adopted but it's it's sixteen section five eleven so if you point that out to chris and i think that will get you off to a running start this if i can if it hasn't been changed hasn't been a new rule has been adopted in the page forty seven to fifty puts the wording for the school budget in there as the overall budget of x is recommended by the school board to fund school districts education program the school district education spending floor to paid work member seven hundred fifty dollars annually and the minutes read motion defeated and then the next century in the minutes a motion was made to defer deciding one article for which was compensation for school directors school board is going is no longer going to be presenting a budget to underlie hot district right so our report is just going to walk talk about things in the past he talked about the ice going to say next year's budget methodical pace and regards to this that we have i think you pointed out earlier last we are being washed out there and we want to make sure that we're doing it in the right way and that so we presented a well thought out watch out for consideration but lots of people said you can't get formed in november and do that we just did it and i would submit while there's a lot of things that we're going to be thinking about in the months and years to come that our primary mission now between now in town meeting day is to communicate with the public about budget because that is the critical first step we have to take and so far a chair or superintendent mull this over the next few days i'm sure in our next meeting they'll be saying ok this is the communication plan we're proposing that you think about this is how w ever went back question dialogue or communication out with you using your own personal email that means that they would have access to every email in your personal account so you'd be opening yourself