bring the budget committees meeting back to order work continue the committee's preview of the various departments and their requests for the fiscal year two thousand and seventeen years i'd like to think mr white discussions heard various comments about some of the requests so thank you for your good work this morning we are now going to start the review of the department of cooperation coun committee i think thank you chairman i think if you look at our budget and we're going to go through it there's not many changes there's a few in there that i certainly can explain and i welcome any questions that you may one twenty four members departmental summary and expansion discussions or is there anything on the existing operation to see that problem a personnel standpoint or equipment standpoint or an operational cost standpoint that's relative to risk management and the safety officer to moving to the safety officer three and i can explain why i believe that position know i'd discussed it with you a little bit it had to deal with having somebody gather evidence for the department whether it be the department of planning or your department and  you explain to me where that would be better in this would be a temporary thing until we cut down the numbers and make sure that everybody's aware that the county is serious and everybody comes into compliance the department cooperation council does assist other departments in my view in great detail in and in some circumstances handling from its inception to its conclusion  investigative matters with regard to the item that you speak of is to coach what we do have within our department already one deputy  with the department of planning and their enforcement officers what i would suggest to you is a slightly different than what may have been presented by planning and that is planning and certainly has the capacity to  the position descriptions and train and and so on and so you're looking at a significant period of time before they can actually implement what  suggest to you is you know with the expansion positions that i'm proposing the three deputy cooperation council i could use those deputies and i department that are assigned to code enforcement but we we get those cases after the department has already taken steps and we have assisted the department of planning with i believe improving their investigator and their inspector training which we've recently done and we can i think add to greater supplement i think quicker that the department of planning would be able to hold part of my mindset with the three expansion positions is our current deputies are  they're working very hard on both sides litigation and counseling in iraq and as we take on more responsibility as we have doing investigations and conducting those investigations  i think we need more help so i'm suggesting that if we get more live bodies we will be able to continue in our effort but also add to it and that could be one component to add to those investigations and it will lead to i think address your concerns thank you because i wouldn't want that would take away from whatever duties you were thinking of but only for a period of time maybe a year so that once we get the backlog down and that's the whole idea my thought was either a temporary outside agency to do that or your you know you had mentioned it if you were able to get this that that might help correct ok all right i guess we'll get more into that in the   software case management software and the need for some kind of training or something mr wall chair from the some of the premium p requests is relative to z if you recall our f y sixteen and why fifteen budgets we implemented a software program to internalise our documents we thoroughly still store documents offsite and now that we have the software up and running and we have the equipment in place some of the clerical staff have diligently worked on weekends or hours in order to assist us in bringing all our  documents internally this is two things that i ever requested in the premium paid one is with the merger of our software and our current  i t programs the i understand from from jacob that will be able to use instead of group wise there's another program that we will be able to upload and in order for us to have that merge with the legal foss program we need additional training and that's the outlook program that's one thing and then the other one for premium pay is to continue to bring our documents and have them scanned internally so that we don't continue to be  this committee this council had a lot of concerns about the county's position and collective bargaining agreements and so when you look at page one twenty five our of our in narrative summary  that were available for the engagement of the negotiator i was left with the impression that as we were not the lead in the negotiations that the state was the leave the concept of prospectively using those monies rather than engaging in negotiator but engaging expert support services for the negotiator what's considered it's not that those items would not have been acquired and i'm example would have been i believe  economists that could certainly provide the negotiator with insight into the economics of this county faces  should engage in expert consideration was made of that and to give in the i believe the involvement of mr mariah and gilmore in those negotiations and the experts already engaged and they did not suggest to me that it was worth it for us to spend that money when there were economists there present already so i did not want to duplicate that effort and in the event we were able to and and mind you chair there are other bargaining units the hurt that are that are coming forward for further negotiations so you know i i suggested that we remove that amount if this body is inclined to reinstate it may i suggest that it be reinstated with a little bit more about it today in being able to engage some other support expert testimony but that's primarily a chair that is that a state law i'm not i'm not sure about that i believe that the state typically does take the lead and  of contracts i don't know and that's why i ask if do we always have to be the sub order in it because as an employer we have equal responsibilities to fulfill in agreement so i don't retires this year and mr underwood is taking his place and so i think we'll have a little bit more involvement if i may find it will be interesting negotiated effort as we move forward with the next three and wanted an explanation on since we've just been handed for consideration of what amounts to about a forty seven percent increase and  but i am concerned that we're not we're either given much participation or we're not taking advantage of what is given to us so  with mr wong's negotiating capacity and other areas i would appreciate if if you could with mr moore and maybe mr underwood give us an evaluation of the state of the current state law and the level of participation in the counties are allowed and especially in fire and police and those that  are not populated by many people the state level but i think it's something that we really need to take very seriously because where we're seeing things like the three three step movements and some of the you know some of the accounts and i understand the rationale but i can tell you you don't see that in the private sector i'm not aware of many companies that have stepped movements so this is a nominally that everyone in the private sector is going to have to end up picking up the tab so i think it's of great importance that we take a look at how these negotiations take place what the state law provides and what we may be interested in looking at with respect came to me but the contracts in any of his friend insurance implications in your experience have any type of impact or part of the consideration of the bond readers when the county goes before them for creature monies you know i would i wouldn't dissipate that it does because it does speak to the overall financial baugh's if he has any information he could share with us as far as potential impacts on palm reading regarding collective bargaining contracts and the financial requirements to fulfill those agreements just a just an added note yes i've i've stated before that the increase and i haven't recalculated this with the with the current  year's budget but over a four year period increases we are increased employment costs but without any increases in the number of employees that we have amounts to  apply it to bond repayments my calculation i may be a little bit off on this but a calculation is that we would be able to fund a very significant amount of of projects like a country water system improvements like the various things that we need to do it in wastewater and other places so that we all know that we end up with a certain amount of money and we need to keep investing in the capital resources and we need to keep investing in the human resources but i'd like to get a sense of how our costs a public employee standpoint compare with the increases in the private sector but i just i don't see them myself so the circus i really wanted to bring up that one hundred thousand dollars regarding you go she'd hers appropriation that that's what i want to bring up in this portion of the discussion ok was yesterday to sell information are made a decision to increase compensation for the first deputies to ninety five percent of the head positions salaries july you had i didn't see actually this is a good decision but i was also informed did it come to the commission did make a decision so if you could she help us understand sure chair my understanding is that the commission and i too haven't seen the actual decision myself but my understanding of the decision is that it identifies the first deputy salary as ninety five percent of the director's  which amounts to somewhere around one hundred and twenty thousand seven hundred and change and i also believe that the effective date would be july one of twenty sixteen  and i understand from mr bonds that upon his receipt of the letter from the chair of the commission that he would forward that to you for your con certain i'm going to page one twenty eight cool one on items two and three seem i guess in a sense interchange are interchangeable in a sense where we're just looking at item two first and it looks like your actual percentage of how many percentage of employees you'd like to train drops or is that because sixty to begin with and then you just want to gradually increased by ten percent every year after that kind of idea percent ok total so world until you to provide the training that we do going forward but we're trying to get to one hundred percent sooner than later very good and and then down to item three then amount by three percent per year i notice on the listing that we get in breaking down all the different departments there are certain departments that historically have the higher rates obviously they're more physical as in police i guess water department public works is in their department is in there so i guess targeting possibly those higher risk departments mechanism of injury and the severely of the injury there are times where because of the severity of the injury we can risk management and want to  address and correct the changes for example if an employee and this has happened if an employee falls from an elevated height the first thing we check is whether or not the  procedures were implemented our risk department does work with all the contractors and all their employees on their risk plans so before anybody can at least from our vantage point before anybody starts on our project we make sure that they have the safety plan in place first we require that even of subcontractors that are engaged by the departments some of the subcontractors are not happy when and where they're telling them that they're required to have their safety plan in place before they can mobilize that we've had disputes with them but they have complied and the purpose of that is preventative maintenance in the event an accident does occur we do have somebody on site right away to document how the incident occurred and also to evaluate corrective measures if for example if the sidewalk needs to be corrected we make sure that it's not only combed off the mediately but we also make sure that it's physically corrected in a short period of time so that it will not have another reoccurring injury in the same chair one of my thoughts is obviously this proceeding is being viewed and televised and our deputies are able to have access to it on their computers some of us  are able to see it on the on the television in the break room and my suggestion is and we've addressed it depending on what is the need of a particular board or commission and what's on their agenda so one of the methods that we've employed is if you don't really need an attorney sitting here while that attorney can certainly view this proceeding while sitting at their desk typing on something else so multitasking the other one is there are circumstances where an agenda item or an agenda from a particular board a commission doesn't have any action items and in those scenarios i've suggested for the department or the board that maybe the attorney can be on call by phone rather than going to the event and we've we've done that such that the attorney is available by phone and the border commission does not need an attorney advance of the hear of the meeting and if they deserve that there's no action items that deputy will either ask me or ed to consider whether or not the need not attend the meeting but allow the chair of that meeting to have their cell phone to call them and we've done that so i think that makes that deputy a little bit more efficient with their time and they can work on things that need to get that have short of deadlines of need to get addressed think it makes perfect sense to me you know in today's world thank god communication is some much better right thank you thank you dear thank you mr carrol mr goodman thank you for page one thirty goal number six i know we've discussed this before but it looks as though you're chair that's been an ongoing discussion that i've been having with our budget chair on how to implement such a revolving fund structure such that we can use the funds towards  our operations and not all the money comes out of our general fund dabbles are where the our department does one of one or two things one either we follow a lawsuit on behalf of the colony or kani entity and we secure a recovery of fines penalties or some type of judgment and we were able to collect on it and bring the money and in fiscal year sixteen we've had active litigation where we have recovered monies those monies get automatically deposit it into the general fund there's other areas that we have identified as potential areas where we can recover money and those monies again get deposited into the general fund what i've suggested to our budget chair a few years ago was yes and i don't know if it was communicated to to this body at all was that i i'd be willing to not receive any general fund money from that are the attorneys take a percentage of or whatever we get and build an hourly rate for the times that the deputies are engaged with that said the budget director laughed at me used to operate this governmental entity it would be a shoojit tourney fee bill i think in excess of what the general fund currently pays but with that said  i did identify possible mechanisms where the legal to could pursue funs for example putting on legal seminars and  having the attorneys in our department present at the seminars and have the general public attend forefeet that money has to go somewhere and so part of my concept would be if we were able to develop a revolving fun we would use that to deposit the monies and use that monies to address some of the expenses that we currently incur rather than having all that money within departments and their calls on how they manage i guess a parks for instance in and this is history curry thing that bugs me every day i drive by this particular park and there's certain types of trees being grown which i know firsthand because i saw it happen toppled over onto a truck crashed in its front windshield this is before i was a counselor knowing that i'm sure county paid for this person's that tree is growing again so i'm just like can you please cut the tree down so this doesn't reoccur has a very decent happen so i'm looking at things of that nature how are departments being it is your cheers and do stay me that under state law the species has one responsibility and that is an exceptional treat that is for a state statute is i understand the law currently  the mayor has a proposal for us for consideration and i believe parks will be relieved responsibilities i'm not sure this is the total scope and my the chair for me as it relates to particular trees you know we said from the risk management standpoint we don't necessarily address it this way that as it relates to departments and their exercise of the our roles and responsibilities i do know that every department has a component of risk management some have safety officers in their department and they're charged with the responsibility of following up on items like when our department becomes aware of the potential hazard we again we dispatch immediately to investigate that hazard if we discern that it is a hazard within the county right of way or within property we take steps to protect the public against it to warn against that and to also to cure it from the issue of falling trees is just one component of parks and or public works it has happened in the past of the very recent incident occurred where we the department our department got involved and we became aware of the hazardous tree and we instructed the various departments to remove it  and we've done that we we're in the hazard exists and we need to remove that hazard and we've taken those steps to remove it we don't necessarily  go looking for hazards that are out there but once we become aware that one of the syste we've mediately take steps to to rectify it i can tell you also that you know where i only have a few safety officers that are dispatchers only three and you know we can we cannot certainly you know scour the entire county  so we rely upon the other departments to also keep us informed i do know that we get calls from the other departments asking for assistance and they do know  that when the risk does arise that they can certainly turn to our department and we will respond immediately that i think that answers my question miss bison answered one of my questions i think that's a twenty percent rate in two thousand and fifteen a two percent rate in two thousand and sixteen i'm just wondering is that a typo or how many we've actually settled it seems like we've worked through more than that no questions but doubt the two percent doesn't seem right because cows been working pretty tough yeah thank you chair thank you isha questions members on goes in not i'm going to ask mr wong and mr cushy to move forward and discuss the adjustments and they benching requests that he's going to put forth for his department first one i wanted to address is  specialist three it's a it's just a relocation from the position from a safety specialist to safety specialist three the individual in that position has a safety too is currently and has been doing the last several years the duties of the safety three and that individual i believe  is integrity to our safety operations and so it's not so much a reallocation but i think it's a recognition of what that individual currently  does he has a certifications that he has the capacity to perform at the safety three position which he's been doing already and all we're doing is now compensating him for the work he's already been doing  i have currently three safety specialists and the handle anything anywhere from training on safety issues to responding to highest have the capacity to do it and so we dispatch the one that has that capacity to be able to address the concerns alleviate concerns and close the matter thank you provides receptionists services and support services that is not of the same level as a law tech one or a law type two and our a patient is because we have a lot of scanning that we need to do and a lot of intake work that another law clerk excuse me a legal clerk three position would be beneficial for our department and it would free up some of the work from the law tech positions the law tech position support the attorneys directly in providing clerical support the logic to position is the supervisors that they also provide support work to the attorneys the law clerk the legal clerk position and does it provide direct support to an attorney they provide in our office support and do the day to day things that  would prefer to have the legal clerk perform than the law tech for bringing in the mail from me i'm sure that the documents are properly imploded making sure that the assignments are properly received need another person there simply because we have a lot of offsite documents and need to be scanned into our system and so i would prefer to have a a lower level tech th thank you for the chair this it was no thank you so mr ong we had our finance department here i believe the other day and they were talking about documentary tension policy and they were requesting an clerk and i believe mr mentioned that to hold off on that discussion because you i guess at parity in your budget you hadn't added to clark is that something that you know  requested as a relates to document retention a couple of years ago one of the things that we took on was to look at our document  retention policy countywide there is a group that was formed to look at the current policies to review whether or not it should be changed in any  to immediately hold documents once we are aware that litigation is pending and in order for us to properly exercise our responsibility to  defend ourselves in litigation we need to make sure that when we had to subpoena the geishas we secure documents and one of the things as part of that evaluation is with are not the departments are complying with their document retention and document destruction policy and the answer is for the most part yes that the department's every department has different types of documents and everyone has different types of retention for different documents some are governed by state law some is governed by our code and some is govern clerk in order to properly identify which ones are up for destruction which ones are to be perpetually maintained and how to do it so that for that concept is a notion that i have spoken to all departments about so all departments are looking at their documents their policies in place to make sure that the correct policies it's timely and if there needs to be changes then they're working with our department to determine which changes are to be made so i wasn't aware that finance was going to ask for a position  i did personally inform all the departments that i would be looking to the departments at some point this year to identify for us who would be their documents person some departments have multiple divisions and so those departments would more than likely have different people in different divisions ok thank you for that clarification because i believe it was mr walker that mentioned the corporation counsel or some thing like that that he needed a kick this additional clerk for document retention and then there was a discussion with you know the county clerks  position legal clerk one or legal clerk to do those exist and what with but there be limitations on their activities if there were if we were to  two rather than the three but with the legal curt three we could ask that individual to do additional things that we could not  that's on page two dash three cannot do they does that individual already do scanning so you need additional help for this scanning ye s the current legal clerk three position that i currently have that individual just retired all she cheat made  last year i proposed three additional deputies and that went nowhere this year about proposing again three more deputies and let me let me offer this i did do an in er office a department wide meeting and i did ask the clerical staff and i did ask separately the deputies to show me by by a raise of hand whether or not  needed additional support so for the clerical staff i did engage in staff for the attorneys i had all of them in the same or but i said if we were given an option would the attorneys believe we need more support staff or more attorneys and when i said support stuff none of the attorneys research had but i said more attorneys everybody raise their hand a then i went through with them collectively on their workload and then we broke up into our right to counseling and drafting team and our litigation team  and went through their workload as i normally do anyway i also receive from them by weekly reports on everything that they do and that is transmitted to that i transmit managing director and then the peer so they have an understanding of what the legal department is involved in the litigation division and has expressed a need for additional attorneys support  because we for some reason we do have a lot of litigated matters that come in we're at a point right now that i think one of the one of the points that i typically asked the deputies is if your workload is at or about your eyeballs and you can still function then i'm fine with that but once you start bobbing below the water and it's incumbent upon you as a deputy to tell me that we are becoming overwhelmed and we have and i think i think we are reaching that at least for a few of them the risk of burnout and i don't want that so i ask for three and the reason i ask are three is i believe that i need one for one for counseling drafting one for litigation and believe it or not i do need i've been handling all of the risk management  responsibilities with my risk manager but i think i need a deputy to shoulder some of the risk management issues also with that said if you're inclined to provide me with any of the to address some of the concerns that council member college raised and dispatched to three to focus on items like investigating whether or not t v ours are improperly operating t i think that even though i believe our deputies can do more and i personally believe that we can continue to work as hard as we do any even harder  hearing the voices other than my saying that we need more live bodies we need more help because we do have a lot of work and they may you may not believe it but i am quite the task master because i'm telling them i still think that they can do more work the one measurement of how i kind of gauged where the attorneys are at i think you work long hours and you're here late at night i think at any given time there's attorneys in my office still working long hours and on weekends and that's par for the course i think for the legal field  overtime and the answer is no you can certainly request it but good luck at the my view they're salaried employees just like i am and whether we work forty hours a week or eighty hours a week it's the same salary the job dictates stuff hours so if you're not done with your job and it's then you better perform get it done that's my philosophy i walk it because i'm there on the weekends at night to the noise and so i think it's a good working relationship i think the deputies reasons why i think three additional attorneys would be beneficial for department if you feel that less than that isn't to hold them i'll take what we can g but it can be a costly item to this county can be very damaging to our reputation we have access to ferry critical confidential information of our residence and eventually some of the legal responsibility falls on us and mr wong and his deputies and it is a field that is getting more specialize underwriters are more intense and understanding of what they will be insuring and pain often claims sort on the total requests yet but i'm very open to but i would also ask him at this time before us the members for their questions mr one of the i may be a little bit more open to giving you some  area you mentioned one possibly for risk management then i would assume most part of wrist management you would have some component of the cyber your subject within the bigger area of risk management for the so i just share that with you that you know in my space restore he doesn't ask unless he feels he can justify it and defend it so he's back again and h comments why he believes it is a valid requests and i i was open to this requests so questions from the members mr boozman which are just a quick update or question on another a deputy to cover that those type of cases but haven't heard much here thank you for that question member who's been the haven't heard much because the few matters that identify the environmental law courtroom have been those against each cns for the smoke issues and so i knock on wood and cross my fingers that we don't end up in my mother who is if you don't ask you don't get so he's got bed down but i think we should consider it it certainly is beginning to make sense you know this county has grown so much and we instituted it it is society today it's not like when you are no but it is a different time so i think there is a i could support his request it they do a pretty good job there i'm really impressed with everybody i see there one for one thing that is that if mr whatever leave he'd have to replace him with two people so  twenty eight thousand dollars and distant and that's the equivalent of all the taxes from eight hundred thirty seven households in maui the average in the homeowner category so you know i agree they're doing a good job if you were to ask probably any department raise your head if you think you guys need more help i dignified people raise their hand in most departments that doesn't mean they can't keep going at the level they're going and do you know do a good job for the county so i'm not sold on the number  i think you know there's probably some justification for some adjustments but i'm not quite there yet thank you thank you very much and didn't you know i would say th have shared happy with the performance of this department and believe he has secured very good dip in he's responded well to filling vacancies and i think at this time you pretty much fool rate mr won't you you don't have any so called official vacancies very chair i have one deputy they can see that i've interviewed very qualified candidates for and i have one l expansions mr grossman anything on expansions at this time members if there is are they questions in other areas of this department that would like to be presented by the members to think mr koosman for bringing up the point earlier about environmental court and you explaining that we don't really technically have any items there at the time at this time but there  are items in another court with judge cahill or something or other so those are technically environmental issues but because it started that court would go over into this environmental court they have to work through decide does this going to environment to court or does this go back to the court over original jurisdiction so as we speak i couldn't guess whether or not it would in the in one of the other i do dissipate that there will be filings in the environmental law court it's just a matter of time there's been hints in the community on a few things and so i'm expecting that there's going to be a few matters before the environmental law  recruiting if i see a position with a step above the letter a it's going to be adjusted back to letter because that's where the new employee is going to start out a i would like to start off with our budget for fiscal year two thousand and seventeen coincides with the two documents that i had sent up to you earlier a few months ago one of our masters is sheer teaching plan and also our annual report so i hope you have those documents nearby because we have a lot of measures within those two documents that can help us along and  as you know we'll be asking for a few items equipment as well as expansion positions and i will field any questions that you may have with that as we move along but at a glance it should give you all of the performance measures and within our programs that we have set before you for this budget season thank you very much  so the chief currently under your current operations how many can seize do you have any what areas are they well off the top of my head i don't have that document with me and we need from a business manager but we have a battalion chief position we have a warehouse specialist technician fourteen you'll be able to give us a brief on whether there are five herders one two three yes we just got the report sent to us today so my business administrators coming up with that information fact let me pull it up i might have it here mayor in book eight we had it's called the annual report that had all of our performance measures and our accomplishments and achievements during the year for two thousand and fourteen to fifteen and you can see some of the progression and then also  and this is the most recent revision that we have done and this follows the the steps and guidelines by a critic so we have it aligned with in that as well so just in case you have some of that i promotion purchasing technician which is the warehouse person do to resignation office ops two which is in our mechanic shop which was due to an internal transfer to the battalion chief which is due to retirement at the end of the year and we have to as of tomorrow we have five kept in vacancies we have seven firefighter three and fourteen firefighter one vacancies so we are in the process of interviewing and selecting for the obvious office ops assistant to purchasing technician and two battalion chiefs recruit class well we are in working right now to make that happen and the reason why we haven't started one yet is that there was a process change in the department of personnel services on our physical agility test and so that held up the hiring from that we wanted to do in january due to our retirements and what have  about seventeen and then we have two possible retirements before july first so we will we would consider that as well very good are there any specific districts or stations that are impacted because of the beacon sees that we need to be aware of from an operational standpoint from an operational standpoint we have people that want to transfer from either  but we right now are holding off until we can fill those positions because he would be quite costly for us to do the feelings for those areas because of the remoteness so we have it  spread all throughout the department even the per shift as well so that we're not we don't have this extra shortages which every day is a challenge for us on our own even if we're full so e we're trying to get that all before the end of a year that class creation and the strategic plan so i want i wanted the body as well as the people to know that there's a lot of thought that goes into our future decisions and the building blocks for safe for items equipment personnel positions all of those things holiday policy makes sense so i was hoping that you know there'd be an opportunity to take a look at that and if you had any questions i'd be happy or if we can do it in policy committee whichever way to work thank document that he said our annual report them your report is probably a little bit more germane to this is that was that given to another committee as well or i think there was just a document of information that we get from departments that are report to administration still for us to maintain transparency between our department we always have trans middles for everything that we send to them that can be shared with you and we try to send up one of those copies or actually eleven up so it's just so that you understand that we've done our our process of really looking into what our needs are what our goals are and how we're going to achieve  that and really know that there's a lot of work and thoughts that have gone into this process and this is not just started this year this is something that we've been working on for eight years now so little every step that we move forward makes a big is standing committee chairs a specific subject matter of doing the pre budget meetings regarding your areas of jurisdiction i think maybe one of things we can work with chair white is working with the various departments for documents such as that and report if they can submitted by a certain point in time to our calendar and you as committee chairs will have sufficient time to do that pre budget review so that when we head into this process the committee or has already had a sense of what the departments will be talking about and then for the fire is to victory no should be the one is the subject matter chaired to be able to give us comment responsibility so i'll work with your way of that so the question i guess i have is is that report germane to the discussion you're going to have today talks about some of the things you want to talk today or can you just highlight when necessary and saying this is in our own report because generally when something comes from a department it goes to chair white and it gets to be distributed to the proper committee so absolutely if you can take a look at the at a glance the first speech or actually two five one of our mission statement everything that is here is also in those two documents in different areas one of the question that comes to mind with the vacancies is the degree to which that has affected our need to all of the right for rake recall position frank frank doesn't is not permitted for that position ok thank you and i don't know are you is it open for  know we're going to have some healthy discussion on expansion but i'd like to get through the original operational requests in existing compared to the sixteen budget first if you look at the seventeen we have been able to see clear the strategic plan from the other committees binders and so staff has will be distributing to you your copy of your plan from policy thank you chair and the accreditation i guess it's still ongoing and you find it looks like courtney looking for accreditation manager did we not actually have a deadline of six p m tonight to finish uploading all of our documents and then we will be totally entered into that process and it will take approximately four and a half more months to find out if we actually have  we achieved it so how we have gone about that is our assistant chief vell marty has been in charge of that along with forty nine other people that we have task on small parts and large parts of that to get done and some of his duties have to have been put on a back burner because of this party so we are asking for a position and i would assume that is part of the calculations to help the fifth two thousand and seventeen propose requested members and i bring this up because i know one year that is a comments chief and again i'm looking at your premium pay requests from this year to next year in s c for some comments regarding this category because  again i know you need to respond and lately it's been expensive for us to respond not only to fire but to ocean related incidences in the u s some projections are you be seen y  as a whole we try to to look at the positions in certain steps and take an average across the board on historical data as well as projected that a for over time we historically we only ask for the coverages of either vacation we it's not about the anticipated extra costs we do the overtime for coverage of our personnel and that's for all positions and then we also calculate training we also calculate different hours of training for different aspects that we have to achieve for certifications and updates on that fiscal year as best as  possible along with that we have other programs that are through the bargaining unit that we have to anticipate those hours so those things are also calculated in  really wish we had a process to look at what an average fire costs and x amount of personnel that we need to combat that but we basically do it on his start numbers and you know one of the things that works against us is that our training has changed our tactics and strategies for combat ing fires have strange not only structurally but wild land and brush and all of those items we have changed so that we can be more efficient and less in the load of overtime and ultimately  not subject our people to the safety and the hazards of being in in those vajra means soul but on the opposite end of that the things that we don't control is the weather the seasonal changes the areas within our community that like for instance just last year of el nino we've had rain in areas that we normally don't and now the fuel loads are  large and then our other process of doing brush abatement starts to ramp up and we've been trying to have that balance between the two and you know really hope for the best as we move forward but as you know  most recent large fire over six thousand acres was in that he can nori point homes district that is that is has continued for almost two months no soul for us to have that type of anticipation and looking at the resources because it's so far away and inaccessible because of the fear and the environment that we're in sometimes causes us  inability to have the proper amount of funding soul i'm not i'm not sure how we can find of a formula to make that happen so even though you know this large incidents through protecting is there any opportunities of a county to recapture some of its expenses that he has put forward to better these large incidents thank you chair for the question is a very very good question didn't fit the threshold there were other items in that area that we didn't qualify for so it takes us completely out of that and this fire actually ran into the forestry area but they were on on the ground with us dana have to before it actually got to their property in anticipation to stop it for the indigent indigenous plants and what have you so there is some great effort thousand to three hundred eighty one thousand dollars this is on the narrative it's on page two fifty three chief under o the funds that are going they're coming from grant revenue into the general fund that's why it's an inner fund cost reclassification so the good news is the department has been successful in c creen basically almost projecting coming paying from those grant funds directly into the general fund for cost reimbursements such as overhead allocation ok understood you this is more to what we came into it some private property owners that allows us access to water resources or some type of access to inciden some sense of where this is going very chair thank you that specifically is for safety supplies equipment and so mr terry looking at the materials and supply object code on page two fifty three right now i'm just looking at the you know the lump sum yeah one point nine million is about a forty percent more  parts was a big one because they're not being able to replace their vehicles as quickly so the cost of auto supplies to repair their current view so  vehicles or safety equipment anything you know that reaches over that thousand dollar threshold or anything for computers the secretary three for a full year salary you also have miscellaneous supplies  any questions under administration in this program area at this time this is the operational component and then maintenance will talk nine materials and supplies auto parts you're adding an extra hundred thousand yes and that's for  that seems to be a pretty big jump believe in the past we have asked for that extra mile and we haven't gotten it but we're trying to ramp up our services now because we finally filled the fourth mechanic sol you know prevention is is the key to maintaining these high cost items so our program is you know up at least twenty percent yeah if we can do maintenance more than buying new vehicles is this going to add a couple years to the life of the vehicle where it all depends on which vehicle it is and i'll give more explanation as we move through those requests for those equipment and actually explanations for you detailed ok thank you thank line ones to make sure that the water in there is still good care and they question regarding page seven dash six we have an increase of ninety six thousand and ninety six thousand dollars thousand eight hundred eleven as of march thirty first ok thank you thank you funding for shipping of the wise drop we finally gave you money to purchase that item is that correct we just recently did finally yes and so now obviously you need to get it to this oh ok ok all right very good i'm happy that i'm sure you're happy that you have that a very high home finally very very happy thank you so much because it allows our mechanics and fire staff to be in a safe environment to make sure that those pump tests get done so thank you just trying to figure out what the on page two five read at the very bottom of a different r n m services in contracts these are ongoing reeses and we have before what in particular is that it doesn't really break down what kind of services are contracts they are there's just codes and numbers three page two fifty seven at the top you talk about be a leader in sustainable energy within the county of maui you are talking about a number  completed relating to alternative energy a number of projects completed relating to energy use reduction and in f y twenty sixteen u s traded five for each of those and in this year you're estimating one i mean a you stations are done but the last one leave us had been working on our purchase agreements and did utilize the those that type of installation renewable energy sources add to various fire stations another county facilities and so what they had been planning was for more of those to happen and when we had we proposed two thousand and sixteen budget but since we that program is no longer be that kind of work when we bring up carbon management you can discuss what that energy specialists is doing but his relation is more towards the regulatory requirements and any questions in this area so as far as the  sixteen estimate are we just about completing the implementation of those projects using the alternative energy i would do we have intentions of completing it by june i mean we have that this estimate of five and then twenty seventy one so they believe it's a funding issue ok we're trying to work with our energy person to see with the goals we've done a lot of our stations already with grants that we had federally so those programs are done any of the any projects on signed that position for the prior incumbent or as the is that a new a new salary and how is it different from the previous inc was the when were they hired this year i believe that over a year now two fifty eight the building maintenance repair enough repairs in a building two to supplement this type of request to lakeport as for a journeyman employee to do some specific paperwork chair thank you for that question that practice has been stopped  years ago i know i know we see it in our requests about seven years ago and there was i believe a little bit of help that we had in one of our stations and that was the last time that that happened so mr bars that can you verify that that is that's an internal policy that there's no interdepartmental assistance if one department has the appropriate employee of those type of people short answer is that yes there is and there are ongoing instances where departments help each other out  for different activities and functions but there is no set you know i think the biggest problem is that we don't have a crew of workers sitting around waiting emergency cases that's that's ok no problem but as an ongoing policy that's not something that is currently at a mere has mentioned you know during his consolidation of the base yards having specific crews like that they can go in fix all heavy equipment or they can go and fix all building issues and different things like that but at this point we haven't worked on that plan must be in this budget somewhere for two hundred thousand hour was spent two hundred thousand for a repeat of the cars a louis building and was is that is that asking for in this budget or was that done we are asking to give you that money but just to let you know it's completed was the highway the access road is now right there just because of construction and all the dos then what have you no through all right those types of projects finance and the director can do say who is the appropriate employee number whoever is the same the responsibility of managing our inventory what other or procedures in place because i think you bring up a good point because in the future we are going to need two lists and i don't want that unbalanced financial statement where we have more debt than assets for a hundred fifty next year but we've only spent fifteen thousand so far this year god's roughly sixty thousand left to do we don't appear that we need the entire amount well that's a very good question that comes in goes on our loads and what have you so it's all dependent on situation sometimes we spend a lot on tires sometimes we don't and we just feel that our fourth mechanic sol we are trying to do all of those things pretty much in  house and we also have a contractor that comes on a daily not a day but on a call basis to come in and fix those situations plus in our last budget we purchased some of our anticipated changes so that was what was covering us now so we had we had good timing and planning saw and we try to standardize our vehicles so if we can we know exactly what we can buy and increase of about almost one hundred thousand dollars you give us an explanation for that salaries there's they should have thirty nine thirty nine point five percent left with only about thirty three percent of the calendar year remains so it seems to been able to cover and we still do actually any other questions in this area mr cargreen and giving back so that building repair person i mean and then this one person would roam all fourteen of your different stations and also into your other island chair on peach sevendust for we are asking for an accreditation manager and the amount that you have there is for eight months salary  the next position we are looking for a informational communication system manager that is to take care of our radios as well as our department computers and  you know i believe director wong from a corporation called so talk a little bit about information and data and retention and all of those things that would also be on there this person's purview next we have all the building meets and maintenance repair which we've talked a little bit about and then we also have he operations assistant to just as well manager is that somebody that you would probably bring in or somebody that is really in the department that is helping you with this because it's been a while how long did you say we've been working on this officially we've been working on it since march of last year two thousand and fifteen on officially we've been working on it since two thousand and eight and we front loaded our training our certifications and all of the processes that help us move forward with this bank so that the process wouldn't be as cumbersome as it is  have a slate ideal you know what is the here and it's going to take somebody who has the background and experience still looks like an in house kind of thing and somebody else and it was a really good question and that's true it would be  ok thank you very much i think you officer of ball seven years back we almost lost that position and we had to work with d p s to recreate that and at that point the needs of the department was to have somebody had to the c i piece for the department as well as records management which is completely overwhelming at this point in time and that person would help with all of the building setting up the contractors setting up the beads and all of those things to maintain our facilities that person also to we weren't sure exactly when a critique it was going to move forward and we talks with d p s they wanted us to make that adjustment for our needs currently and in the future so that's where that position went and also went when the person left that's what caused the issue a bolt eighty five percent would be that person job to do the creation because it's a working work in progress at all times every five years you get recruited so the process of staying ahead of the game and yearly would be t full responsibility of this one person and this individual would not be doing it alone they would still have to reach out to our personnel to help in areas where necessary thank you so help me to understand we are have we ever been in the process of reaching a critic are we are we have uploaded all of our information know the deadline or six o'clock tonight and i believe we're almost done and i actually had this is it as an extra duty to us to this is the chief and his team of forty nine extra individuals that some we have to pay overtime to do the work because it's very cumbersome especially the first time that you go through it so hopefully by august to have some good news but we've been working on this for the last over seven years no i realize that  and your existing i'm just looking at the accreditation manager expansion and looking at all far bargaining unit the agreements that we have that now they increase them everything else so my question and i'm sure it will come from others too is this i realize you've utilize your assistant chief for the for what you're go upload tonight and could that continue and do you still need to utilize forty nine and please or do you use do you have continuing work to have this we do have continuing work it will be continuous work for this individual one of the key components to having a person in there is the continuity of that and having the systems based knowledge of of working within that system to provide us you know always being able to be recruited and someone has to be on that task every day because it is daunting problem right the good news of receiving gradation the chair bend other question in regards to the information communication system i don't know why our county cover every department has to have its own b m r its own i d s and what you're asking for is your own  when we did the switch over of the eight hundred megahertz radios the police department had a cast handful of people to make that happen and they did that for all of the departments they have asked us numerous times for over three years you know for assistance of some some person that could be there for the consistency of the process not just the project that we do is had but to maintain that on a daily basis  pass them over and over and over again and they've asked us to put in so what we've done is worked with them and see how we can mesh the two so that they can work together also a lot of our problems when we put in a request through i t they're already overwhelmed so it's super you know we have to we things are do have national reports that we have to provide weekly monthly basis so those things can't be down for very long and we work really well with them but like every other department they are overworked and we can't continue to overwork the people that are volunteering or coming on their days off to work a little overtime to make that happen we need to have someone that's there working side by side  employees from the police department and maybe sometimes perhaps i do yes yes and we have personnel that we have within our department that that is an extra duty for them but they're not trained at that level they're doing it so that they can take that information and send it to the police and at least from concise from one group of people chair i'd like to see you continue to train the folks that are already doing that for you so that we're not at in another position as far as the accreditation manager is concerned my concern is similar to mr okama as were were given to an accreditation position earlier and then moved to another responsibility are growing and growing but we seem to keep needing specialized folks and i'm i'm concerned with as you can as you've been able to tell from earlier they're already overloaded with with their task the one one in support services and the other one in operations  and if any from me if you look at our police department they have three people assigned for their creation we're slightly right behind uniformed personnel from them we don't have nearly the support staff that that they have and i realize that they have other responsibilities than than we do but if you look at how our department has grown over the pass the support staff has never come with the amount of people that we have and on the battalion chiefs answer is that the are off two thirds of the time so if i needed somebody that for instance had to come in for one thing or another i'd have to put them on overtime including the people that would assist them with that so on their creation issue it's about the continuity for that program and that program along with you know our other documents that we've had our strategic plan our and your reports are actually reporting system on a national basis is how this whole process will come together it will help us find the areas that we are not doing well in it to keep all of us in accountability for response times and what have you  that person will work with our dispatchers the police department on all of these items that we can find ways to improve so the critique is a ball allowing our department to achieve that  that level of excellence on a national and international level so the answer is that we need that person to be focused on that task and and still fifty to one hundred people still will be providing information to this individual and that possible team that he needs to put together depending on the needs and timing so we need to have that clear cut for that individual to help us maintain that process and he's got into the police department to see if they would be willing to transfer one of their accreditation positions to i would love to ask that question but i believe that that just refresh my memory what is actually is the benefit i know the in house internal all better management overall rate keeping everything on track thing but just say you know it's international  because in most cases you're not going to fix what you don't think is not broken but it doesn't mean that is sufficient so in this situation we're going to look through every process of the department and if there is a task that we're doing that we're not supposed to do then it's going to show up so it's our ability to provide the statistics and to know that we are moving in the right direction with the goals set forth so this process comes with you know there's a body of six that comes here they go through every process every policy every standard operating guideline all of it and then they tell us  chief i think this area needs a lot of help that is the two sticks are showing that you're not accomplishing a national standard so in turn the benefit is to our community because right now we go to bed in hopes that are that all of us are doing our job but this will assure you that we are doing our job and it so it allows for transparency and accountability from from the fire chief to the nearest recruit and that's super important for all as a team so as we train to get better as we do all of our goals and our strategies and our tactics on hall we do our job this or reinforce that we're actually doing the right thing and there really is no known benefit outside of knowing that confidently we can say yes that we're actually doing it it will be able to provide better statistics for you to make decisions on costs and funding that come to us and know that we're spending every penny appropriately but ultimately what it and we're maintaining that and we provide safety to our personnel the community which we all know that when when things go bad which we don't want to happen if we put our best foot forward that you know they'll always know that we did our best and we can prove that we did our best because we have the numbers that prove it so it's very critical for this community the police department credited  several departments to include honolulu fire department and the federal departments are created and you know the department of defense has taken it upon them selves six years ago to mandate that all departments in department of defense be a created so every single department is going through that process so they see the value and this is only my observation this is  nothing that i can put down in paper but if you look at the grants that departments go for and when the great reviews see that your department has gone through this process i can guarantee you the nor the process that you're going through for the grant itself is minute because they know that you understand how all of these items correlate to your operations and a con ability which makes things efficient sol that sort i want all of you to understand that that's our goal efficiency and accountability and ultimately that solves the safety issue so thank you for the question you know well and thank you for your comments and your passion to want to do the right thing efficiently feared for this company and for the community and safety being number one of course opening statements in the booklet so how does that affect your credit diction if at all because it's stating right now as we sit here that the growth in this community in this county has exceeded your capabilit i know there's a response times you need to meet and what have you so as we go through the community plan the island plans if we're going to keep extending outwards immediate year folks services but as it is you're ready sorry i'm looking at that's just the one sentence in page two fifty four at the very bottom and it's bullet point in your threats to your department and so how does it factor into  your credit dacian a year year pursuit and becoming you know accredited that seems like a really huge statement to me right now and in regards to safety and if we're going to continue to build out this community in this county or thank you for that question and it is a big bite to take off but  if we cannot do our self assessment and be honest about what our threats are they will never improve and this was in an easy sell to my personnel and we're still trying to solve it but it's not their responsibility to maintain the safety and the accountability for his department it's mine and the next fire chief so the next fire chief might not have that passion he might be wanting to run in some other direction but this process will assure your investment in our department and our community that we're doing the right things because i am sure you if you lose a credit issue every single one of you going to ask why so it's not just me expressing my feelings and my thoughts and our accomplishments to our fire commission that continues to maintain my job but is actually getting it done  and that seemed thought process goes to every member within our department so that's all this process allows us to get better and it's better for you when you call nine one one you're going to get the best there were a lot of negative faces when i presented this whole process that we're going to go in this is their action people i've known for twenty five years looked at me and go re but if you look at it we would pay our people the same price whether we were created it or trained on not based on a collective bargaining unit so in turn this process helps get you to the top personnel with the money that you paying for now so we could have gone study school eight years ago or you know do some crossword puzzles but that's not what we intended to do that was never our goal if you look at the process and although the information that we have printed it has never been our goal the goal is to change the culture so that we are there for our community we have bought a piece a place in our community and we are carnival for it and it's not just me seen it is the numbers and the data and are people doing the same thing so that's the ultimate thing is  so i really really appreciate that question and i'm sorry for getting a little emotional but i felt that was our responsibility and for us to lead by example and make it happen that no fire chief wants to go through this i just came back from florida where we sat at the centers for excellence and we sat in the hearings went people went departments were going through there was one department that spent eleven years going through  yes and three fire chiefs it is not easy and our personal has done outstanding job thus far not to see that the department wasn't doing well and we were moving forward but this puts us in a spot where it's not a person speaking it's the doubt at speaking to you do so for me that i would find great comfort for all the work that has been done by our department members our staff so that the people realize that hey we had somebody top notch coming to us and that was our goal from day one that was asked for me to do eight years ago when the commission picked me and this is something that i'm going to carry out and eight years is a long time you know not everybody felt that it was the greatest thing to do and they still don't but i can assure you when it's all said and done you will feel very safe can and our ability to respond to you so thank  you and thank you very much for those heartfelt comments and never have a doubt in my mind that you folks are going to be you know stand up to the call but real quickly so i heard you about tonight you have to do these filing papers by six o'clock and it hopefully by august of this year you can get a final yes you're credited answer or you said hopefully you get something by august right so if we get called to to the centers of professional excellence to appear at the hearing that's when they decide so every step of the way if we get to a point where we're not able to make august's then we go to the defer and then we're going to have to hustle to make it by march sol part of the parameters is that information all being uploaded tonight so we have personnel doing that as we speak and we should  closing it in probably by five fifteen is our goal thank you and chair lastly you mentioned department of defense has mandated departments to go through a credit as we see there's money attached to becoming this accredited status will they provide that part of me will d o d provide some funds to help assist these departments or municipalities to become accredited i cannot speak for the department of defense i'm just saying that the department of defense saw the value of being a created and they wanted to be sure that all of their departments fire wise harbor and he comes so quite county county no of the same question we always have when we see high priced vehicles eighty thousand dollars for the ocean safety battalion chief for this four wheel drive s to answer your question this vehicle would be a response vehicle as well as he operable towing vehicle and about fifteen thousand dollars of that cost is for the response package where you provide lights sirens and the train capability for that and and this is for a new vehicle right now our person that is a scientist at division is using a sixteen year old vehicle until this whole process mo forward and then this is our goal for the new one thank you i think each are the questions in this area did we send the question this area wait while you're asking for that i wonder if it would be appropriate for us also to request a list of all of the full inventory of vehicles so some of the outcomes that we want to see from the training programs is an efficient effective and responsive government a prepared safe and livable colony a healthy and sustainable community  as well so  so the areas of this bureau and me included more areas but the main purpose is to coordinate all training activities for the department from new recruits to chief officers training programs focus on emergency response preparation for suppression technical rescue emergency medical services and hazardous materials incidents as well as support and promotion of professional development for all personnel  we serve the department personnel as well as other continents the departments and agencies they also do research they evaluate tools and equipment for effect is that effectiveness certify its personnel at appropriate levels conducts command and control training provides facility apparatus and props for realistic training and evalu right now thank you mr wade what additional responsibilities are being assigned to the office assistant to justify the  purpose of the additional funding for the stand by twenty five thousand that would be for health and safety bureau these three individuals that work in that bureau tast with all hours response for our fire personnel for medical monitoring we've medical monitor all of our people after the first forty five minutes to an hour if at all possible at an incident before they return into the hazard area they also respond for the rehabilitation of hydration and food products for our personnel and they would be on call right now there is a having been on call in two thousand and nine we stop the standby pay for all of our forty hour divisions except for fire prevention because of the arson investigation and what have you but that the union agreed to be a part of the solution and we just haven't gotten it back since so we have asked to put that  back in those divisions see a bolt a third of that is we couldn't get ahold of those people because they're not on standby so at some point we had to react reassigned someone else to make sure that that got done and usually what what causes the problem there is now we're moving that response of the hydration and all of those medical monitoring a couple hours back so that all goes against our c c requirements so  what we're trying to do is get our response times for those things a lot quicker and back to how we had it before ok and then the external defibrillator or is it go i'm assuming that's multiple  all of the equipment that we have now we had through a grant process of vault sixteen years ago we have replaced some of the items here and there and what we're trying to do is standardize that whole process in each station because that's part of our wellness and fitness program goal and we put this in every year and i  the only year that it moves forward so so is the first time we've seen the you know i've put it on eight years now so i think this is the first time that it's come through in its hole sets rubber mats while while they work in alt and help us maintain a consistency in our programs for individuals to stay fit for their measurement of fitness and conditioning no they are not this is been a stream a hard task to move forward in consultation with the union  there is national programs that allow for fitness because there's a high percentage of our firefighters throughout the nation that die due to heart attack so what we have now is a peer fitness program and it doesn't get measured it's non punitive but it's a process that we call our firefighters to stay fit while that work and this is just one step moving forward for us to have some kind of consistency as we move towards that goal is in coordination with the risk manager cheap no it is not it is part of our national standard that we are trying to achieve very serious regarding the amount of cases where the firefighters are dying from heart attacks is this an issue for us as they regress to work comp claims the amount of settlements we have any case of an employee having issues you know especially something like art attack on the job is important factor that we want to make sure that we try to mitigate as much as possible the  safety program of our risk management division does training in different things countywide but specifically with the fire department they're actually one of our our better areas so i want to you know give them the kudos for doing good job in making sure that their employees are you know doing the job it's possible with the right tools in the right manner so you know the efforts that they put into keeping their own safety gear and activities and functions in place is one of the reasons why we wanted to support them in this physical fitness area this year and you know i've been here five years and it's never made it past in america proposed budget before but we thought it was something that would definitely attack incidents have you been made aware of  we have been super fortunate and there's very little about a handful and all of them except for one had corrective action taken so in two thousand and twelve we sustain their first line of duty death due to a heart attack so these types of programs bring it to the forefront and we want to see how we're doing nationally and it was already on the radar so they've been actively working with us two to move it forward and hopefully at some point in time we'll be able to do that for you say this time in chief this is a fire department initiative this is not part of the statewide for additional funding for the joint training center can you give us the status of this centers construction please  eight as you know we do have a memorandum of agreement with the state of hawaii and we are on a parcel near the airport that we share a building and and i'm looking for the specifics of the cost items so what this does is help us maintain that area the state also puts money into maintain we utilize construction materials of course we try to get the best deals for those because some of it has to do with our fire grown operations so we try to get which items and this helps us provide that for our firefighters whether they're cutting through a roof or working in the burn box which is a basically a mass in container that we utilize soft pallets in what have you  understanding of this upgrade so mattson container we have it modified to simulate a a residential structure and over time the fire fighting operations which is life fire between the heat and the cooling of that area as we have to do maintenance either replacements after while and or repairs to the structure itself and we utilize different types of materials sometimes we have our own guys well they made or what have you so what we try our best to stay within those parameters for that provided to the county at leas or is there any other discussions besides the lease regarding this area so that and it's offset by answering many in miscellaneous supplies you see the thirteen thousand dollar negative up in six zero three five in this that's that's why you see it is a positive number question regarding is that the only option known we have different based on different circumstances again option of either purchasing copy machines or leasing copy machines  we really leave that up to the department in the program as they see the most prudent whether it be for cost purposes or for efficiency of maintenance purposes different things that would be specifically for the training division it won't be out at the stations i believe these these items are much more durable for the training purposes because they get banged up a lot  this is only for tree mean this would not be utilized in any way with your has mitt nor those items are much more costly support the division in this items are for specifically for training to protect the bottles so our bottles as you know run over a thousand dollars a piece and they have a life span and so this equipment allows us to protect that so we're not damaging so what we normally do is we take our older ones and move it to that division s not damaging high cost items so we basically affronting it the new ones online for the guys to use every day and we're trying to recycle the older ones that can be the lies they're training and this is a  yes we are trying to standardize our equipment in the past and some of the vehicles that we've had in that area where there before i was a that a bolt sixteen years ago and we are trying to standardize their vehicles so when we need them we have the ability to toll respond movie quick meant we're able to utilize those vehicles to put a skid package on there so it becomes a miniature wild land vehicle if we need our health and safety bureau so chief this would be divisional equipment not in equipment same to a specific employee of the department nor there would be divisional and then with the training bureau helps us lessen the costs so that was one of the goals and this is the first year again that we could get all of these all and we've been asking for this for eight years no i'm speaking only for our administr n so that means that you can standard days even your parts inventory absolutely so we can turn our all time for maintenance makes it a whole whole lot more efficient in our shop i'm happy to hear the cochran thank you chair and getting back to that gym equipment that's for all fourteen stations chief yes all fourteen stations and so i want to refer to page seven dash twenty one which also asked for eighty eight hundred dollars for exam equipment so where's that hundred sixty on the middle of the page know i mean not not full sets of equipment these could be minor replacement items that the different firefighters in the different stations need maybe a replacement mat that might be once in a while and of stuff it's you can see the actual dollar amount going down there because the haven't been buying a lot of small equipment into this area so there's actually produced  which is our largest saw exercise room that on a daily basis is open to about eight hundred people and that's just from the ones from the station including our training so anywhere from twenty five to thirty it was a one time request so those are the twelve hundred dollars ok right about i mean i just kind of threw me that there's two sections asking for seemingly at the same thing fitness  and then looking show chief that you're planning book play here it looks like that is your lowest ranking which is your peer fitness category peer fitness meaning people don't think other that's where the whole peer situation happens very so your peers motivate you and some people just are motivated and that's why a program is necessary for us to move forward so that at least your weakest link is not that weak you know ok but i see the that's your lowest scoring sections so that's i'm sure could be the reason for a family of this item moving forward to boost that number up so grounds out there the our health grants right now that's not the top of the the heap when when you going for grants it seems to cycle at certain points in time based on the needs and that hasn't been on the radar for at least twelve thirteen years ok then the other question i have was how many trucks do you have in this division at this point there's a personnel ok so we have a total of eight personnel and fire for eighty eight firefighters seven firefighters i'm sorry so i think we're replacing three out of i want to see five or six and those other ones are i believe there's only one that is in the range that that is one of two of them that are comparable fairly new one is fairly new and another one will be coming in probably in the next two years it we have four vehicles being replaced there so of those of that department when you have you know one of the real problems is those divisions have never been able to put in for a new vehicle except for health and safety there was a lot of vehicle that they got that historically they've always got to hand me downs so by standardizing the process we can utilize those on the weekends or what have you for instance if we need it and it be able to be rotated if need be for incidents so if es for training and to sixty six i i'm going to ask the members if they have questions for the chief regarding these areas of our measurements is the care of any questions or calls objectives and measurements for the training division i know we get back at five forty for those sooner we come back sooner we can finish sooner you go dinner break and give you one hour and we shall return and then we shall finish this department whatever it takes or we can finish up fire rescue operations  to respond to and so we understand you deal with those that factor of plan on the schedule but this request for such a nice chunk increase or can you give us some comment on the  up till february twenty ninth of twenty sixteen as more prior years so when i was analyzing their request and i basically trimmed it down to what the had spent in twenty fifteen so if you look at the the twenty fifty numbers they spent almost four million three million nine hundred ninety four thousand dollars of premium pay specifically in this fire rescue operations program so even though the sixteen adopted budget only has one point nine million dollars appropriated that's why you see the significant increase the four million one hundred ninety four thousand dollars proposed is specifically really issues related to their actual expenditures in that fire rescue operations program and also just to know that for up to february twenty ninth they've spent two point seven lou over two point seven million dollars in premium paid for this program requests for you know very very expensive trucks yes are you starting to work on a program that when there's a call out to say a or anything you have a separate vehicle a smaller utility vehicle that goes out there with two people instead of the whole station or in that vehicle can also be used to when you have to do other things where you don't need to take a big huge million dollar truck to go to something that a smaller utility vehicle go through we already try to do that in some cases not all cases that's where the creation process is going to help us figure those things all and allow us with the research to say hey this is what we can and cannot do and it doesn't fit the standard so that remains to be that our medical supplies for the whole department is purchased through our health and safety bureau so we've made the adjustments in those areas so that they're at the appropriate purchasing five hundred seven thousand dollars so the increase that they're requesting is from five hundred seven thousand of actual in fifteen to the reality of five hundred thirty three thousand for the propose a handle on exactly what that cost is and if it's if it's a lot less than that that's great news of it's more than that bad not so great news so thank you we'll follow up by and work with the chief chief you know if you look at saving this a rainy nine chief of the details this is what you can help us understand because the members are all aware of the ocean sifi division coming from parkes to your department now and we understand the due general responsibility by us reviewing bargaining unit fourteen's contract and then here at seven seventy nine hundred station you know it isn't of the station but you have rescue watercraft free trailer and slid yes under fire which is so what what is the determining factor when it comes under fire and fire the state has a boat they don't use it but they have a nice boston and that's and that's a good explanation chief ok so but for alumni i'm going to our command our company is going to wait forty five minutes before any personal response that moralists yes so we have all gro personnel to get as close as to the ocean situation as possible give us an update on our rescue team would be mobilizing in the process to fly there so hopefully it's much less than forty five minutes it's all based on the right now majority of that work has been done by the police department you know after the upgrade we've had much better coverage and capabilities with the communication so right now what requested so help us help me and these and the comedian just then when you would put your requests in your fire department division versus the ocean safety component what is that would be deterred so incident command responsibilities and they would work in conjunction with ocean safety if if there's something to that that call and you know you're working on your down you know a lot of different server line items twelve for example twelve personal protection equipment and then another line down twelve another line twenty five another line fifteen another line so it keeps going and then there's a reason for not compiling it all into one big total is because the numbers are all the same it's just you know obviously i you know a correspondent something but to get like a nice big we need great thousand of these turn outs and here's the total amount we did last year oh we kept very similar year and we got fifty percent of the deal was for the other fifty percent gotcha so this makes it look smaller as we fifteen twenty five and then the other one is you have two areas where you want to purchase rescue watercraft with trailer and le the same thing but it does the entire year for three phones five hundred dollars i mean that is dirt cheap i just want to know what plan you're on if that well i mean we're on the government plan their unit is at ten years and they utilize that for rescues as well as other firefighting it's eleven years old it's a two thousand and five f three fifty opportunities in the past we have utilized syllabi fences ability to have satellite phones but with this new eight hundred system the coverage is so much better and in some cases the regular cellular phone works as long as in this area chief day for the fire operations program we are asking for three firefighter threes and that would be located for a tanker drivers in  questions mr carroll regarding the expansion position for at i guess materials and supplies that are associated with these positions what are related i'm looking at two seventy four and also just over to seventy five in regards to relate operation costs materials and supplies small equipment some kind of small equipment for them nine hundred dollars they'd be with three hundred apiece and then x p again at seven fifty under other costs unit and all safety equipment so if you look on the line below number seven that talks about turn all specifically then all other equipment would fall into that small equipment so firefighters that actually live in the district as opposed to driving in  i recall there was more than fifty percent of them actually lived out there you know about forty percent live on it which is a little different in illinois yeah yeah  just the thought occurs to me that we have people that live out there with cell phones today if we could train one individual as a as a driver that could respond when you know when  district poses is a lack of water supply so the tanker rolls they assign a person from the engine to be on that tanker as water supply so big because  access to water supply in that area it will roll on any brushfire or fire call so so who ends the taker now a firefighter one right now a firefighter  position temporary assignment so only on the call as needed basis so that was something that the the so in in collective bargaining what we do is we do a consultation and work that whole thing alt where the individual has a tee time to check it all sponson a call and is this the union's way of kind of working with the employer based on the the situation that we have but those trucks require more training and more continuity and skills for that for that vehicle here especially on the roadways is it correct to assume that one firefighter one is going to train him on the butt taker truckies getting temporary assigned to fire three only if there isn't an assigned person to their truck so for instance if they were getting screened they wouldn't get t but if they're actually operating they're getting the yeah ok so every time that every time the tanker rolls were is driving is getting to yes ok but that sounds to me like a good way to handle it rather than assigning three more folks up there but if you could find out for us how many call outs we're talking about the three would cover an arc and we have that from last year i one right in between and that's ok yeah it was repaired ok ok just wanted to double check on that making sure that our equipment can get to go and not traverse through a residential very narrow kind of precarious place and sliding down a lot of glitches going to hell at any rate so this two hundred thousand and that's going to cover like this great being our of the paint off because i know it looks very old we are hoping that the two hundred thousand covers that thirty radios what type of radios says you know like thirty of them at six thousand each i mean those are eight hundred megahertz radios each one costs roughly about six thousand it's actually about sixty three hundred  adequate backup that can be put into place immediately so these are backup units are the are the replacing the existing radio state you have ok these are to replace damaged radios that are nonfunctional right now ok so you have thirty of them that are no good and then we also have it for damage or reduce yes which doesn't happen very often because it costs six thousand dollars supply callback crews if need be and also agencies for large incidents so for instance we utilize radios for those or operators there were all in case you oh we could have constant cut connectivity and our backup cache has already been depleted and this will cover the entire county the other stations that that information for you and that didn't we add extra money for you to do more in this area i can't remember if we had done that on mt no talked about it a lot of brush yeah we've had a lot of discussion but i don't believe anything was added to it staff sent me the list of call ups for fire in the heart of station and him for years and nine months which is i think fifty seven months of way my is correct we had sixty one fire call outs so we would have three additional people out there for a little over one one call per month so  thank you thank you mr grossman thank you myspace or no but i would like to say that on page two eighty five on the group reducing the threat of firing up the dogs i'm really happy to see that we were able to are going to be able to increase the number of plots that are cleared and i really wish we could move that up but it's nice to see it's going up thank you thank you scott thank you terry and i have that particular goal through us great clear their own land this is their own private property correct that they cleared and then we gave them money for cleanup their own property nor was it just for their property the situation that we had a grant process for that they already paid upfront and then we came back for the adjustment so that we could actually pay them so this was through a grant process but  sure that their own property are taken care of deemed safe for the community as a whole and to come back to us to help pay for their work they should be doing anyways and i went crazy around the area that they cleared and to me they've piled them up stockpiled mulch or whatever they had cut clear cut and i don't see how that's not going to catch fire in fact they look fire prevention person but just otherwise on how i don't know the minute of it all because that's a good question so the situation was that we accepted the funding that was grant generated so we are basically just being the entity to take the money and repeat them for the work that they done they did so no county funds were expended but there were resources within our department that helped make that percentage of fire investigators deemed caused by arson shows actual nineteen percent of our fires are deemed arson oh yes and that and then you i guess your hope hoping that are going to occur from here on and that is the goal but i guess whether that's realistic or not you know hopefully it is but judging that it's going to drop so what happens with these type of cases a year or two that person who purposely set something on fire and it costs the department in yourselves time energy and money how does that relate to a budget we work with the police department closely and once it's deemed a criminal act it's turned over to them for prosecution and however that leads all during that process we are very rarely in within that process unless we actually go to trial and then they'll summons our investigators to come out and but usually it's turned over t dependent on the situation and the damage caused what have you yeah we don't know what the outcome would it would be we would be remiss in trying to calculate that ok ok thank you sharon make you think  you are any questions for am one thing at the chief i would ask for you to give us some coming under fire prevention is this additional twenty thousand you would like for this maps implementation project can you give us some so the maps implementation team made a request through the department of management to assign premium pay  specifically talk in detail about it but as they are implementing the maps project the we're going to require staff to be working overtime to do their own job and to learn the new system and so that's why that premium pay is requested throughout the company we didn't require requests consulting to do training in implementation during standard hours they have to do their own their regular work  wide breath of impact it would be easier just to pay overtime to the people so that they can get their current job done and learn this system you know that's coming from a department of management yes we hope we can we can convince us members for the questions for under fire prevention or goes in objectives if not i'm going to go quickly to the revolving fun component outs requests but under the revolving fund i would see the grant revenues the one that stands out is  a grant from the state highway national highway transportation safety administration for special ice vehicle extrication equipment we only have the opportunity to firefighter threes i believe you're requesting chief yes we are asking for to fire further threes that would be our addition to our fire prevention bureau  as inspectors if you look at the amount of inspections that we have we have roughly about thousand commercial units that we need to inspect on and a five year basis so we need more personnel to make that happen because not only do the  spectre's do inspections they also are assigned arson investigation in public education we have been trying to utilize our lieutenants position our firefighter fo our captain does investigations there are a lot of people in that division that are doing multiple job duties and they said allow us at least to get our special done because if we can prevent fires presentations and you did two hundred twenty nine but sounds to me like you guys are the crews doing one hell of a job now yes they are so you're exceeding your goals with current staff so i'm i'm not maybe you can and don't need an answer now but if you can provide us some additional perspective on why why they're able to achieve it now this doesn't seem to me like we  need the additional two guys at this point or gals so there's a lot of overtime that we do based on the requests that come to our division and through our department s lot of these inspectors are working on the weekends quite often and in the evenings and what have you s an evening i know we had that discussion last year but they still have to do their duties in a day so if we were to reschedule their midnight we won't get as much of those inspections done but we would be able to so four years ago the state for council which i am a member of which consists of the four county fire chiefs they made a decision to change the each r s through legislation we were mandated to inspect their facilities which would be six thousand every three years and they moved it to five and knoll department in the county department has been able to even achieve what they're responsible for on an annual basis so that is one of the reasons for us to do the request as well their questions for the chief regarding this program area we appreciate all the questions and look forward to our next meeting we're very very fortunate to have the items move past administration to you so we're very thankful for that opportunity and the last program division which would be the ocean safety component which is would be something new for the chief in the us as a rigorous to this department if you have a questions additional questions you may fire and then we will have parks and recreation so you the kind of long deals all by appreciate you for sort you with me because i know you will have a great demand of your