right well another change the agenda is i wanted to present kendall with his award in the green water environment association trade show last week just a reminder the award  was in recognition of outstanding operation and maintenance during hurricane irene or tropical storm irene so in the days after and it was for water and wastewater not specifically one or the other but i kind of your peers  nominated you because of the outstanding efforts that you did for tropical storm so touching and was low bidder by a lot and i understand the concern over that that is a huge amount to be low by when i called him to discuss it he was a little bummed he was that low but still very was working first father there was a lot of issues this father did not have the reputation that he would want to pursue this contractor but so he said that and that's a list of he's cut probably in all fifteen different jobs here these done on his own  i would recommend you go ahead and we just had the pre construction meeting today with them he can't wait to get started he said let me know on the eleventh of the thirty eighteen to the twenty fifth the issue i mean it's approximately fifty thousand dollars low which is a huge amount is huge the other issues are if you've invited people to bid and then they give you a number there's a lot to be said for accepting that at face value i mean i did him the option to run and he didn't and he didn't lie initially gave it to him he didn't when i asked him to review his number and i said there is an option to just bump it up that's not ethical and he was comfortable that the big the big differences in the breakdown if you look at it are the dollar amounts that he figured for hooking up each individual house and he was very comfortable that he says i know i can do two or three of those a day and he said and it is a very small pick up thing it's just he'd send in a play reckoned with it's a thirty day job so this probably is going to be you know one payback for the bulk of it and the next one to clean up all of those hands you want to hang them till after the water's mine has test so i think that reduces your risk i mean i think worst case scenario he gets out there and falls flat on its face that's he has one hundred percent letter credit but he has to do and you have all the materials on site at that point  written notice he has five days to make us happy and after that we can start removing him from the job that's not a fun process it's messy and it would be i'm sure contested i don't intend to let it get to that but you know i don't i can't guarantee he's going to be successful but i don't see that the monetary risk to the town of richmond compared to the monetary risk to him he's much more interested in getting his job done and a second and realize that they're they're not everybody may be up to speed even on the on the commission here about this discussion and also for the benefit of the public think there's a commitment on the part of the commission in the slick which has  borrow money to pay for this to get this work done so that's that's not the issue it off and we like getting a little bit you know that's not the issue either this is the soul of that it really raises questions you know the worst case scenario is where you got a backhoe on brown's court for months and the road torn up and we're having to you know juggle and figure out some kind of interim solution just because the guy goes out of business and and my fears of that are significantly alain's given what you just said but thankfully the prisoner waiting for is just walking in the door and i talked about it a little bit on the phone today and he'd had some thoughts about the level of due diligence that we should be exercising but i think i think and a lot of what you've said addresses my questions but i want to give neil a chance we're court already and just about the things that the from your experience and perspective you would like to see the town do just to make sure it sounds like the way the contract and everything is set up in this in the temporary waterline age a temporary water line down the side of the road that was a quick forty thousand at least at by their estimate for the duration of the charge and then they were going to start and take the existing model out of commission a letter of credit hopefully the material and part of it done if there's a problem but i he seemed very confident that he was very comfortable with it you know he said i'm not going to make any money on this job but line between the current staff and and the meter inside the house why has he given any indication as to how much or will the neighborhood need to sort of get together and contact him independently i mean if he's going to be outside it would be nice if you get car stuck into the house and so some homeowners may have dug up their front yard and replaced their line twenty years ago summers may never have done it and unfortunately the water system in the town is not responsible for that that is often where a significant number of leaks come from and the town can't sort of has no has no ability to monitor that but but doing a project like this he's going to be going up and looking at it and you can tell the deal you know it's probably time to do this or european for another twenty years crumble to the top all the way your else we can still proceed with our water wind installation because you're going to get a brain to skirt stuff and you can just terminate the bubble of going there until you have time to so barring any other further discussion or if i feel like are we are we comfortable should we get a motion to because higher time chagnon elevation requests come to the board and ask you folks i'm proposing to do a restaurant or connection or a flower shop or whatever and i need two hundred thirty gallons a day procedure as i understand it for everything from the ground church to the restaurant to new single family home or anything this is this is a little bit different in this only in the sense where it's seasonal and it's a very small because we may have a couple of volunteers now doing it from from wherever they grow the boat before so but i'm just trying to come up with a figure so i can go back system and jeff told me that not just fill this out and work something now so i'm on i'm kind of not sure which way to go here so i'm not  file allocation after their d r p permit was approved i don't know if you'll have to get a late development approval for this project but i would think that the board might something and that way in the wind in the winter it can also be shut off so you're not having previous issues i mean it would seem that that is something like this maybe is that is aside from a ring barrel orrible water buffalo would be maybe a better compromise instead of having to do an underground mine because you're talking i mean i know volunteer labor but you still would have to allegedly put the meter yeah well it's so yeah and you have to be an affiliate yeah go provided that ten gallons i just can't imagine it being more than but you're talking four hundred fifty gallons per day for a family in that minimum is forty where a person can come down and buy any amount of water for x dollars and that's all they have paid at the place so it seems like separate from the permit issue is that you have a good idea in your head about costs i mean there may be price for eighty thousand dollars three thousand dollars to engineer technician so let's just quickly what you guys are doing now is there anything that we should talk about for the next meeting proposed changes will not and that's something i also want to talk about and i brought up to jeff is is that now with taking on brown's court is that we really do need to look at doing something about the water rates in the near future because it's going to come  significant blow in two years when the debt service comes due and then you're going to have a significant increase in batteries since your rates that are that are untenable much less you know the slow increases that people have problems with so i think that at the next meeting we can talk we should talk about  responsibility in checks and balances if we actually do look at the end where he says you know the other the other way we could handle this is to sort of do round robin work we just take turns to come in and do that but they're going to be close to finalize by the next meeting so it will actually be more beneficial to them than if we could move to the treasurer job description jeff can we talk about a schedule schedules updated and very much a year and financial picture of everything ready to be released to the public i think the financial statements will be mostly there who still  have one payroll want to count payable to post that won't have hit that when you see it but we'll have a good idea of what really how things are going to end up and we can identify for you the i read expenses and the other expenses that still good to have a way to review financial the data on a monthly basis but if we draft one meeting we really really draft one meeting and then it gets released the public and then we review the final of the we talked about the town treasurer and trying to develop a job description for that i modified a proposal that was made in two thousand and s  so i'd like to start the discussion off by asking john for his comments what he thinks about the job descript word where it breaks down to mean the treasurer and financial director who does what he's responsible for what and where there's overlap and it's not clear to me yet so i think that that direction we need to go i mean i had no comment on the job description except that i was a little overwhelmed by right i felt like the treasurer was responsible for doing well and you say yeah exactly yeah that's why not and especially especially get we can state our preferences here we can say we would like that person to do but i think we need to do to make sure that the the functions that need to be filled to to you know to do the individuals in those positions there may be some back and forth between the two of them have a gets worked out but to me it's pretty cut and dried what needs to be what do you see to be put which far to  ever even when you appoint the treasurer that person responsible for the minimum duties under law but we've always had a multiplayer where you're getting things because whether or not the state is go correctly just to get through to the next election i've i've talked to several people about doing that in town and they've all said no so it's been difficult to find clients that she does this for she was recommended by our order and some other people i spoke to and i fired her for a maximum of one hundred ten hours at sixty five dollars an hour  final trial balance verify our financial statements and then rolls into the new year so i think that's an important step the other parts of the review is this like words continually asked for  right so i expected to be about eighty hours of work over a period of about four weeks it could depend on if the person wants to work more hours in a shorter period of time but that my estimate it'll be  somewhere around two thousand dollars the only thing with the c n n poll just then is that they're out of school right now and i know their summer session but and it's been awhile since i've been in school but i didn't seven people on board that are excited about it and there's one more out there that i just learned of so i will contact him yeah i actually do have the yeah  e are focused on the downtown you get some small business owners small business owners somebody from the preservation trust who works a lot with commercial blocks in downtown so i just had a couple of questions and i guess maybe comments is in this and this may be i know this is a policy but it may be more practice related is things like double siding double full and another and this is just me there was there wasn't any mention of water consumption in here and as you well know there is a significant amount of indebted energy in the production and treatment of water and so it would be nice if there was a there was a way to include water when you're talking about energy and making sure we meet me because we're talking about efficient energy use but there's there's not  kendall did tell me when i was doing the water rates is that there's the town just sort of has a line item in one spot where they just pay a bulk amount for like washing the trucks and things like that because that's an metered and you know unless you're going to make exactly and then to see new initiatives i wondered if at the end of that we can add something about contingency plans as things break down the department  heads got here department heads should develop proactive contingency plans for insult installing energy efficient products in the event that significant equipment fails or reaches the end of it i think a we're not talking about doing this retrospective really at this point so it's it's so it's to start and then we as we gather more data we'll see how consumption changes over time in the town  know we had a hard winter or mild winter last winter so we expect this kind of change what do we get this is a really tracking it are the it gives us a tool for really figuring out there are buildings that are there and equipment is out there any thoughts or questions about the proposed head of richmond energy monitoring policy hearing now  organized events use the town rooms for races and what you expect from that workers age what you want them to do and this is because we realize that without such draw attention to themselves you walk traffic or whatever it is has nothing to do with it in that case it's like we're not saying that it's ok for them to do what they need what they're doing they're sort of responsible for their own second discussion i'm just i i noticed started out being more focused on races and then it seemed like it got partially made more generic but partially not so  once you get to section two it's a revert back to the language of of a race rather than an event or more competition i think would be good to go through and make that consistent also this is nitpicky but as for over john a a on the insurers said we may require i think we should be saying we will require draft that we have in front of us credit correct so they well actually you know we don't really have a smoking policy we just go by a lot i think there's there's a mention of smoking policy in vehicles and things like that in our in our employee handbook but it's not as extensive as this but this is not the final form that we we need to amend this in order to bring it in line with what we discussed last time correct and and just everybody here for everyone what they proposed policy would continue the current unofficial policy of the town which is to follow state law not allow smoking in town buildings but to allow smoking on town property right and then the question came up was why do we allow smoking on our property and  discussion at that time was while but the feeling of the board was that that might be the way to go we also decided to check with department heads and see if this was going to cause a problem for the or really any objection to making that change i mean recognizing that anytime we hired somebody in the smoke that would have an effect on them there was no opposition to speak make and i'm practically i think the impact will be that damn ploys who smoke who currently have to go outside to smoke will have to move further away from from  property we did say the town of richmond does not allow smoking on town property of my employee or period well this would apply only to employee government we can only apply a right  lives and we can consider that ordinance another gape i want to just focus on the policy for right now and then i think the next paragraph or to smoking is permitted purposes looking at permitted outside of any town building  know that would be the impact of the policy as you would if somebody smoked and they were old wanted to take a fifteen minute smoke break twice a day and their department have allowed it the they would have to go somewhere so you know that's and they are the ones on the road i mean i think that it's you know we start getting down to like oh you can smoke here but you can't smoke here we just say if you say you can't smoke on time property then i think that's that's clear so to a broader policy and i think that you know there's there's some discussion that some discussion that's going on what do you all think about may be postponing action on this until next week the engines here really only private smoking inside public buildings if you're outside generally was i think we we agreed that was a little over four thousand dollars a year that was a you know those yeah this is actually the this is not the right one i'm sorry that i didn't business administrator to develop a new lease it's not a new it's actually a new lease under nearly identical terms of a three year lease fixed rent for forty two thousand three hundred twelve dollars each year plus free year of the new all period and they wanted to have an early termination clause after the second year which i put in there are still examining the possibility of relocating their offices to the vacant space not want to you at least one point right so this is good news even if even if it's from two years or so so that's good news financially for the town has a comparative terms of value oh no i'm sorry you and was the reason for keeping it level was to keep them here or was it just why did they have to ask for permission in two thousand and ten to hold it s and we made it just made significant adjustments and that talent budget to me for well not to make up for but to accommodate the increases to maintain the building well everybody reserve fund then it can be used to pay for everything else but if it's specifically labelled a sinking fund or a debt service money can only be used for debt so if it's being tapped into or further then that's a problem and i mean it's a problem anyway because you know i mean you're talking you're talking about not adequately setting budgets to reflect the real cost of providing service and that doesn't include all renters and you know when you hear that that there is significant contributor to the expens but but they're but they benefit from the benefit so  your software license really for what the listers use every year to going property existing very cable i think this is related to the road issues there that we're going to have to excavate part of the route and also in that area that's the second phase of smoother we made them do some pavement chiming prior to that talk course it was some limitations on that to try to improve the right ability of it it seems to write fairly well and they striped it they're by no means finished with the project itself a lot of cleanup and punch list items just now continue for the next couple of weeks but the project is substantially done they did wind this evening though of water commissioners awarded a contract to complete that water line replacement the summer the slack or will be asked to pass a five year note for seventy thousand dollars once we have gosselin applied for homeland security radio upgrade grant because by january of two thousand and thirteen we have to call narrow band client which is moving to digital frequencies on digital radios cleaned up the front of the building the power power washed out the front of the building they want i served first time that's been done many years probably twenty years since it was refurbish thank you very much i didn't email the engineer in charge last week and they said they were about halfway through the project i followed up and asked in fact they think he thinks on meet the june fifteenth deadline i haven't heard a response yeah i think it's time to start leaning on them to make sure that this doesn't slop over to the fourth of july holiday right that's that's where we're really runnin negotiation on that and i also made you know that there is no contribution to capital and the reason why is because i think folks maybe want to see if this is something that they want to even continue to pursue after the first couple of years if it's worth if it's worth the investment to to make that continued investment to replace it i mean there is there is a loan it's a pretty sure in the budget for for repairs before it gets here yeah and it's it's a matter of you having to have a vehicle available to go and get it which means that's a truck you know i mean the water resources little ford focus is not certainly going to do it hundred plus or minus dollar investment and then then the ongoing really so and you know we have to sort of project out what we should be doing because the idea is that this is to get us to do it more frequently than what we such would you like the leave to come in and because you guys are really new to it yeah i think basically i i mean i i thirty thousand you understand the difference between administrator but when it starts getting down going to be done by you know jeff here in the office and so i think it would be a good learning experience for everybody and they're willing to do whatever we want to one of the longer serving ones in the area so for the where the check warrants for the rule it's a kind of two different check number so is it electronic and physical and physical so they're kind of running and just looking at the check and they're kind of literally just from different you know so they're not they're in a different sequence yes aside from a different recording system maybe because no  voters passed a motion from the floor authorizing this like we were to be able to purchase capital items not to exceed one hundred fifty thousand dollars not to exceed five years and that stands permanent well certainly anything you do as he believes to be abusing it all comes down to the people that are here in vermont blessed with town meeting where the voters get a chance to say as opposed to having to come to meeting