apologize that we are a little late this evening that said why don't we get right down to business first item is general managers report up to date on the sub lot of people around that i didn't introduce so why don't i make some introductions sammy baghdad a chair mark political vice chair jim williams member of the light forward jim palmer our general manager car overall schedule progress is one hundred percent complete engineering is ninety nine percent complete for him it's ninety nine percent complete and construction is thirty five percent complete on the overall schedule the construction progress right now we have the substation acceleration plan has been successful we've got the the mains which be a room in the building the g i s which be a room had said was substantially complete on november thirtieth and the  with this was just this couple days ago right yeah so they were interested in getting well because we're doing we'll be doing work in cambridge along the railway public outreach plan involves notifying the residents of cambridge what we're doing right now is we're putting ads in the newspaper over there as part of our plan and public outreach in this community over there as well because we're going to be you know that i'm happy to do a formal sort of photo op but i want to see it anyway so we get it the same time transformers right now the schedule is that they're already there are assembled in there they're tested in their area to be shipped there in california and just south of san francisco those will be shipped we were looking to have those ships somewhere around the beginning of february that and you know we have identified that identified in bta or external recent ex stakeholders as some of our biggest risks we can't we can't control them and what's happening right now with the policy that the flag meant that for the safety officers that are on site while we're doing the work along the rail if there's a forecast of more than two inches of snow they've been pulled from the job and they've got to go to this storm simon so that's going to h engineering review mark is is the protocol over there is forty five days turnaround so when you when you submit you construction drawings which are contract they had to do with a forty five day turnaround for the all of the did all the different disciplines that have to look at this right that it shouldn't be yes should be too much of it should be too much of an inconvenient really what it comes down to is the because of this uncertainty i saw in new england requires one hundred twenty day notice for the application to take the lines out of service for us to splice it and energize then is that moratorium that talked about many times where if we miss this window of opportunity everything slips because they can't take the lines all the summer time there's too much risk so huge next up to take the lines over to energize lines of september and at this point in time we're focusing on the september timeframe to take the hours because we can't you're the one thing you don't do is you don't make did you don't schedule ahead outage unless you know you can make it so right now with the uncertainty with the m b t a and these new policies and and you know these changes that that are going on over there to do what happened last year with the snow we're still going to push the project to get the civil structural work done and the cable installed and getting everything ready to go in and be in preparation for september  yeah yeah i mean that's just how but that we just not something that we didn't we didn't anticipate you know we have any mitigation that we can bring to bear and can we get the pipe laid now i mean that's what we're doing ellery that's how we got them possible before any snow falls  we really can't get out there that's the problem so once you get out there because they still don't what is it you know the certain submittals that have to be reviewed by the engineering at the end bta before they're going to allow the contract start digging on the on on some of these crossings and start working on them like you said right now the it's we're still in to supporting that the the civil structural work that's scheduled will be done before june first the problem you're running into is we can't schedule the outage because it's too much uncertainty because if they don't get it done we can you know even if there's a window of opportunity you put your application in you better make damn sure you're going to make the day the external stakeholders that's the biggest challenge that i've had so that's most of my time is spent with working with all of these different entities and agencies and coordinating with them so when you quite need all these people you can't change the plans so with with the capacity in this during the summer months what we what we would do our plan for that is to bring in generation to generation on standby that you can bring in hook up to supplement the substations we were still on the six fifteen yes this just transpired so if something happened between the november and we had to make a decision by december first whether or not we're going to push the application because i was one hundred twenty  point we just couldn't commit but it wouldn't be fair to ask for a written description of what happened yes yes chad because you know we could sit here and yeah no i just mean you know i mean it's not news to me and you know typically these kinds of things would drive to your mind you weather issues the project should be ready for energies to energize ation by june and two thousand and sixteen now this was a covert thirty s so between then and the last meeting some three days something that happened you know do you mind if we get outlined that i mean this is an external stakeholder relationship with the n b t a well what i can tell you from from the way i mean we've slipped three months now in thirty days of what we want of three months right well i mean i've had conversations with with sammy you know in the past in learned sammy and i think oh you know back in october timeframe is up in that they may be issues with getting flagmen right right right and that there was a concern with the number of projects that are going on going right now that we may not even be able to get them that was a concern that i had raised at one point and we were going to talk to our legislators which we did and ron's very right and they they said no problem you know we'll we'll be more than happy to try to help if any way we can at that point in time and then i had also made some calls some personal contacts myself over to the m t a with folks that i worked with when i was going through the easement process and securing that and and they did everything they could to you know  to our original date well i think the that the window of opportunity for scheduling the outage has passed so that's that's that's the problem you have so you can't take the outage we need to get the work done  chairman once we've gotten that i would i would welcome an opportunity for us to convene within the next month if possible and our count is pretty busy because this is this is a we've been we've been socialized into the community that  we don't have and then you know i guess the other question within that memo jim why for us as well because it's now slipped is there any cost impact of that right oh definitely right and that's where we're going on now so i would i would welcome it up to mr chairman once we've gotten that motion or anything doing nothing but i mean just just for clarity and we have said that this could happen so it is it is documented that we have we've said this a few times and we're talking  with you know about the the cash flow challenge and stuff like that we're talking about getting reimbursed you know for for the assets when we transfer that it was it was when it's energized writes who was either june or told or was when we were talking about the timeframe for the so the just to remind you that the targets for this funds reserves for the balances i was down based on the piano are each balance through throughout the massachusetts and i took like five or six and you have five life i think similar size departments and took their balances and i got this information from all corners and we call player what was the average percentage and we use this as a basis for us to set up our own like our department targets for this reserve funds do you mind if i comment on my new understanding  told before we know what the peer average is we know what two thousand and thirteen and two thousand and fourteen and what and what what i've been told and what i think makes sense is that we're going from  two million one hundred fifty one to three million six fifty one which is the seven hundred thousand seven hundred plus some funds which will go lap from that depreciation allowance for this year so it's not just seven hundred purely seven in the reason for that is that the average monthly power cost is a million three so that gives you about three months of coverage right which is which which is nice and worth two months of coverage now makes sense if we approve the seven in practicality but in in municipal lease it's the depreciation case found so there you can see that going from two million nine fifty one to today you just need do you need the seven hundred or the four now i need the four hundred because some one hundred something which is not and yet so on this memo she's asking us to approve a transfer of ok four hundred thousand is my question then ok even without the four hundred and the three hundred ok according to your five year budget the income statement in two thousand and fifteen and in municipal finance i mean like the part in the county you have to recognize the expense upon the transfer to the rate stab fun there and when you actually purchased the power you've already recognized to the sixteen and use it in six ten and that's how it works ok so that's over the balance includes what what's left from the from these year allowance plots additional transfer and the purpose of that when we we were discussing the bhajan and we weren't doing the revision of the rates was because we would need some cash to do the and to retire old substations and it's a lot of cash we want to be able to do it if we rig or you know we want to have fonts to do that and that was one of the reasons why we included this into the budget revis which was a separate line on the current share should go because we are restricting this cash and because what restrict restrict the cash is restricted that's one thing but the other thing was it was influencing the way we balance you comparing how much hugh revenue you got using these lines and how much expense could you me and because of that restriction we you know the numbers were sky high so point one million you take two thousand and fifteen that's the you're worth and then these other numbers are actual cash to duction which then results in the reduction of cash by two two twenty in there jim right ok thank you but right you know for today what they're trying to do or what what's being proposed is that we transfer this seven hundred thousand to the rate stabilization fund which gives us what's the new bounces around here each one separately i mean that we approve the transfer of seven hundred thousand dollars with the seven hundred thousand into the from cash into the rate stabilization ok i second all in favor i move that we improved transfer of four hundred thousand into the construction slashed appreciation fund from cash like department to the town of belmont second all in favor i got off the mr chairman if i may there are some issues on the financials that i would like to discuss in the future and the pilot payment is one of them stuff so you can see that top line there's you know basically twenty five across the board right that so that's the revenue for the department and that's expected now as they explained to me the other day you'll bring in another we were in fourteen we knew that the power wasn't going like sky high and we realized that we need to do something got it and that's why we revised it you know in order to to have added together there are a large number ok i mean you're talking four million plus maybe is there a breakdown i know i have two separate lines fo ok i'm just trying to follow it services so you can split it and in if you category so and on top of that basically the purchase fall expands which is the major expense for us and if you look from this perspective that that's our major lines but what is in those lines that's like you can see on that report ok so what you're saying then is is what you're saying this transportation expanse marketing oh it's that's why it's so high because it includes a lot of stuff which is not the like let's call it not direct expense not real like directly related to the they're planning on doing it again in two thousand and sixteen and then they use this general ledger accounting and reporting we keep track of what's going on ok and if if something gets out of whack what do you do with it's very it's very rare that we just lately last couple years because of the pipeline constraints of the gas and in the spikes in it when the winter months you know we've had the extra expense that's unusual  session go to discuss strategy back to collective bargaining or or litigation if an open meeting may have detrimental effect on the bargaining or the litigating position of the public body in the chair so declares