prayer followed by the pledge of allegiance please stand please pray with me your father in heaven we come before you tonight amazed by your power might in greatness we humbly ask for clarity and wisdom as we contemplate the matters before us let us seek to understand the impact the issues have on our neighbors let us be sensitive to one another kind with our words and actions as we deliberate the city's business father we ask for corporate unity in this city may we work together with our spiritual and community organization leaders to advance equality and care for life here in holland we pray for those like esther david joshua jaylen brock those of strong character in your word to emerge in this city we pray that they would act with the boldness that you have placed in the father we ask that our citizens would act with passion to help better this city shutting off any apathy that may exist father we pray for the young lady who was struck by an automobile yesterday near one of our neighborhood schools and we pray for a quick healing and peace for her family our final petition tonight father as f the mother of our city manager father we know that you have a homecoming planned for each of us as marie and her family approach that day may they find comfort from earthly pain and sorrow and may fifth may they feel the love that you have for your people may they feel a peace that can only come from you i pray these things in jesus name a tonight with both the mayor and mayor pro tem attending the conference we will need to have counsel appoint a council member to run this meeting are there any nominations on the floor at this time madam clerk i would like to nominate my good friend and whatever you do do it kindly please right these are very unusual circumstances i think and between years that i've been on council this is only the first time in a full meeting and the first time was just a partial meeting because of a conflict that we had so it doesn't happen very often we're a dedicated lot up here and i know if kurt and bob were not been representing the city up in market right now they would definitely be here so and i also appreciate the confidence in my colleagues to allow me to have this pleasure tonight the first thing on the agenda is the consent agenda all those items that are on the written agenda and there are copies in the back of the room if you don't have one and you can also see them  online are going good excuse me are considered routine and have been previously reviewed by consul and will be enacted with one motion there will be no separate discussion of these items unless a council member or member of the audience so request the event the item in the event the item or big let's try this again the item will be removed from the consent of jenna and considered in its normal sequence before we start that we'd like to have a summary of item five to prove the minutes of the regular sessions held september seventeenth and october one and the close and study sessions help september twenty fourth two thousand and fourteen item or love an aide to accept and file executed a list of office item fourteen a  pending approval s to form by the utilities city attorney item fourteen a three to approve a pole attachment agreement with the on board of public works to extend the fiber network into zealand pending approval as to form by the utilities city attorney item fourteen a for to approve a contract with vandermeer land builders in the total amount of seventy five thousand nine hundred nineteen dollars for the remodel of four restrooms in various locations for the how board of public works pending approval asked a form by the utility city attorney with a transfer of fifteen thousand nine hundred nineteen dollars from the contingency fund to the capital fund for additional cost over budgeted amount item fortini five to approve a contract with di gra excavating in the total amount of thirty one thousand six hundred twenty nine dollars to replace aging cast iron water main and collapsing sanitary sewer mean at crescent drive and a sixteenth street to include a budget transfer from the water contingency fund of twelve thousand seven hundred ninety two to cover the water portion of the project pending approval as a form by the utilities city attorney item fourteen a six to approve a service contract agreement with co l for cathartic protection repair to various live stations in the total amount of thirty eight thousand three hundred ninety nine dollars pending approval as to form by the utilities city attorney item fourteen a seven to adapt the the black river substation with a transfer from contingency in the amount of two hundred twenty two thousand five hundred forty two dollars item fourteen a nine to approve a mechanical service contract with franklin in the total amount of seven hundred ninety six thousand one hundred sixty dollars pending approval as to form by the utility city attorney item fourteen eight ten to accept as information the september two thousand and fourteen renewable energy credits sales board report item fourteen d want to refer a claim filed against the city to the city's insurance carrier and city attorney for consideration item fourteen d two to adopt a resolution approving a class c development district license liquor license f sushi located at ninety nine east eighth street item fourteen eat two point one two approve the proposal submitted by g m be architect in engineering in the amount of fourteen thousand nine hundred dollars for professional services for the location study point two to approve an empty contract for the us thirty one project in a dr resolution approving contract number fourteen dash fifty five twenty three with the city's share of thirty two thousand six hundred dollars plus a contingency amount of three thousand two hundred sixty dollars from the street improvement reserve fund item fortini two point three two accept as information the m d e q stormwater assessment meant a management and wastewater program grant don't fourteen eed two point four two a proven engineering agreement with c s x railroad for the central avenue project in the amount of thirteen thousand two hundred dollars pending city attorney approval as to form item fourteen eat two point five two adopt a budget in the total amount of twenty nine thousand three hundred fifteen dollars in contingencies from the street improvement reserved for the thirty second street branch of the maple woodring maintenance project and to authorize staff to process invoices from the o wa county water resources commission for work completed in support of the project item fourteen point two to approve an agreement with the alliance of environmental sustainability in the total amount of nineteen thousand two hundred fifty dollars for building energy performance labeling with the cap cost to be allocated from community energy is just t j projects fund pending city attorney approval as to form item fourteen point three to approve the advantage benefits group benefit comes in contract and that the city hall and board of public works and max pay one hundred dollars per employee contract with the soft insurance fund for a total of thirty five thousand dollars and that the remaining twenty thousand be split between city b p w and finance office to amend the soft insurance fund accordingly item fourteen eve five point four to schedule a public hearing to amend the parking deck brownfield plan for the november five two thousand and fourteen council meeting we've heard all the items that are on the consent of gender at this time i'll ask if there's anybody in the audience that would like to remove one item from that consent of gender i don't see anybody anybody on the council looking to remove any items yes i would like to remove fourteen two point motion passes thank you and now we have jumping down to number seven we have some special presentations relinquish the floor to city manager go joy for someone's well earned retirement and i have feelings of sadness because we'll be missing someone here shortly who has been a true asset to your public service for the last twenty one years  or as our current community neighborhood services director he came to the city of holland from the city of portland maine we share two things one we're both graduates of miami university did not know each other there and also we both had new england public service and he think he spent seven or eight years and in portland as well as in the private sector so we were very blessed to have his vision here and i use that word deliber way because this is the word that i think most people associate with phil service to the city other words are diligent dependable thorough comprehensive downtown all the master plan work community planning all of this planning commission and community master planning work and last two things i want to add because i was special to me as he also served as acting city manager which enabled me to be someplace else and he is pretty innovative too such as the wheel chair audit he recently conducted downtown i don't know if anyone everyone knows about that my hat is off to you phil and i think at this opportunity this time there is a formal recognition creativeness that you have i just like it stuns me it really does i don't have a creative brain there but when my body so when we get somebody like you that has that the vision that you've given to the city is just reckless and in the because there's quite a few where as is first of all phil has been with the city for twenty one years coming here from portland in one thousand nine hundred three dedication and hard work of the for the citizens led him to be further promoted to director of community neighborhood services in two thousand and four under a city manager wolf fills in noble planning and city council meetings probably more than you care to care to count some positives and most everything's by accomplishments including redo the historic change for the industrial community associated with l g chem multiple ordinance amendments  again the creativeness and some of the language that you guys have to deal with makes it a whole lot easier for us to understand that you also serve in the united way's community investment panel for healthy communities as act ryan said as acting city manager during specific times bill's retirement is going to be a huge loss for the city management team given his thoughtful analysis excellent character his insightful remarks and his inquisitiveness and selfless follow through which made for tough decision better for all concerned so now there for be resolved that the entire city council of the city of holland michigan on behalf of the residents of the city does here by express its most utmost respect gratefulness in appreciation to fill elmira for his twenty one years of leadership to the city holland and be it for the resolved that the city council also expresses its heartfelt thanks to gloria ben caitlin and carolyn for their countless moments of patience and support that have that assists in phil it is many services to the citizens and be at last we resolved that this resolution of appreciation be spread upon the permanent records of the city of how it was signed today and will be signed by our members and at this point i would like to ask for  his last meeting here and together that's nearly a century of leadership and and management and vision for our city and that is very hard to quantify  the verse that comes to my mind as a noble man make noble plans my noble deeds they stand and i think our city has been so well served by all three of you creativity over the years you have this quiet determined forever friendly demeanor that has walked the city through many muddy waters and difficult situations that no one has probably ever heard of because of the way you have continued to build trust and relationships and that is such a valuable gift your personal integrity has really led to such a great system here and and such a unity that wants to work together in people that continue to want to come together to solve problems and a great deal of that is due to you and the way you have been that kind to it and so many situations and has as mike said your creativity your vision without vision people perish and now you have an intricate part of so much of the plans that have helped us be the city that plans and even people from other places come here and say that and now we're just very grateful to you for the time and energy and i know that you have served with their heart mind soul and strength and now used so deserved retirement and so deserved time with your family and we just there's no way to say thank you adequately but please realize that we may not have the words that we we sell are so grateful for you as a person one of the things that when i think of geometric shapes i think of the strength of a triangle and to just reiterate what nancy is we've had jodi on one corner we've had greg robinson on another corner and we've had phil meyer in another explain things carefully they presented the pros in the car and there was never a question that we asked that was not considered to be a relevant one and i appreciate phil what we've done on third floor and all the many hours and meetings you've gone to an extra time that you've spent here you know when you live close to a building like you live just across the street you end up coming more often than if you had to drive twenty miles or or whatever so you were close by and you were there thank you for your many years of service and we will miss you tremendously thank you well i don't know if i don't know they've ever looked at a position description for a job posting here at the city holly but i'm pretty certain on phil's humility was on there and i think  it rings true with the other folks that were mentioned tonight as well and you know if i was just to send you out with one word that that's left a mark on me is a guy that's maybe a smidge younger than you  always look and others that have been around the block once or twice or cross the street once or twice that's left a big mark on me and phil is we smart and this planning thing and what i love in those engagements is that the smartness didn't override the humility it's that even within that you know having that technical knowledge there was always that humility that that kind of kept it open to some squirrelly questions from a guy like me on occasion and phil was gracious in those and all of you know a circle back with a couple times and i said man i hope i wasn't too mean spirited in my questions or in my objections and graciously acknowledge part of what we do and they're good questions and so i you know i just always impress me fellow and i think i know your spirit i think for what it's worth i wasn't surprised when e mail and said hey you got an extra wheelchair because i figured at some point with your eye on things like that you know you want to get that experience  and in maybe i'm one of the few that wouldn't be surprised by that but i think it's an example of your heart and your passion for this community and i'm sure you've got a lot of energy and i'm sure you'll be plugged in in ways that are associated with a paycheck on certain thursdays but i just want to say thanks because not only did you bring professionalism to the job but you you know you brought a little character example to me that i really truly appreciate that day i always look forward to going to the third floor and see and feel because you have the coolest collection of maps of the areas that i've ever seen in my life and those things really helped me because i like to take a higher altitude view of things as i think about stuff and i came to rely on coming to see you and and gleaning information from that there's a few people but i think of all the years that i've been such a citizen of this town in particular really being a member of this body who folks that have you know had their fingerprints laid on this town or been particularly involved in in forging the vision and and the character in the end just the face of what holland looks like these days and that has been mentioned as a couple of folks that in the audience tonight that i count in that in that group would feel you certainly are a part of that i think back of all shots and the visions that have been talked about in that and the projects that have come to fruition have always been impressed and and thankful for your perspective and you know things that you brought to the surface for us to think about that maybe we didn't think about you've made a huge impression on this town and i'm confident in saying that it it wouldn't be what it is without here  your presence here and your your experience with us so we could go on all night with a lot of stuff but just thank you for your contribution and thank you to your family for sharing him with us to so thank you very much think i think a bit involved in various city committees for about eighteen years you've been here all of that time like historic district stuff you get pulled into that occasionally all the planning commission meetings i tr y about how many meetings that i sat in when you were the guy in the room that everybody was kind of the go to about well there's a question on the table you know you're the guy that nine times out of ten you go to the goodwill fields of the field and i just i don't i don't think i've never ever ever once did you not have an answer that when it came out of your mouth i thought exactly what he exactly right or that's exactly what should be happening or that's his take on that is just what i think it should be and i just think your shoes and nancy made the comment about jodie and greg being in the room too and i think about all of the eighteen years i've been involved in city  stuff i can say this we've already said good things about jodi and greg but what i'm so you're we've already said these things about you but i just any time i was in a position to say something in a meeting i did my best not successfully all the time but i did my best not to speak before filter and i said that to greg one time too when those two guys are in the room whether it's a planning commission issue just a general what do you think are we off base before i shut my mouth off or before i came out of my opinion i always wanted to hear what these three had to say first because that they knew and you you are some east sum up everything that's been said here but the shoes you to try and fill the shoes you have and we've got some people who are in the room who are coming up and filling the shoes of the people as you as some of these long term employees of than here but  would very much like to consider you a friend your neighbor i don't think we've ever gotten crossways i'll tell you one short story when when how in public schools made a decision to go to focus  schools and i said from the television that night i listen to this thing on t v and i was i was so mad and i couldn't comprehend what was happening and we got some people together and about two days later phil came out with a memo is about character this is what i'm trying to say it was just it wasn't a fun time but you had you know you knew when you had to stand up and just say you know what i'm waiting i just in your very polite way across just try to call fall just a little bit and i so appreciated that because you don't do that so as a friend and a neighbor and a colleague man i wish you the best and you will be your shoes will be wha has been eight years whether just growing up or with a job so it's we quickly blew by eight years and you kept going in part because of of the people in holland and and it's it's all of you and your predecessors it's that i've had a lot of fun coming to council with different items there's always been you put so much time into your effort you are so committed to making this community a better community better community that bringing items to you is is really rewarding because what we're trying to do is bring recommendations from committees and different boards that are all trying to year after year after year as we can i also want to say it's been great working with the staff that we have from the leadership team even in leadership emeritus even those folks here but all the way down through our staff it's a great place to work everybody has the same attitude everybody is working hard to try to make this a better community i think everybody works hard every day with that in mind a little bit of a shout out to dana and cindy  they are really two great employees our department wouldn't be what it is without those two nice and he's been here over a while and has the respect of everybody in our department bit bittersweet in the sense that i can look ahead maybe six months and i see waterfront development opportunities i see opportunities in the western gateway from river avenue all the way down to the water see other development opportunities all throughout downtown and in other locations so it's going to be an exciting time in a busy time for everybody but anyway i appreciate all your comments and i'm humbled by it and a popping up all over the place thank you mayor thin i think it to appropriate that i started this by saying that i didn't know if they could do it and i was wrong so with that i do want to invite  someone who two people who have led this i don't know how many people want to come up here there's three or four or five or six in the audience who's led this effort but holland has won again in america and lo so jody science and any kenyan would you please tell us about it i just want to say to phil when you're retired you get to pick the things you want to work on and it was my crew village to work with the holland bloom committee this year you have a report in your packets but we just want to summarize briefly for you the results of our participation that were announced at the american bloom symposium in philadelphia a couple of weeks ago and we will present some of the words to you interim may tem this evening this was our fourth year of participating in american bloom for the fourth year we received a five bloom rating which is the highest rating that you can receive from the judges that is indicated on this plaque here we also received the highest number of points in our population category so for the fourth year we received the award for the winner  in our population category of twenty four thousand to fifty thousand and i believe that that trophy is actually on display at the convention and visitors bureau we also received the award as the winner for outstanding achievement in floral display america in bloom judges and six different criteria each of the past three years we have won an outstanding achievement award for one of those criteria but we have not received the floral display award until this year that was certainly the goal of your staff in the parks division and they were extremely pleased by then finally that regular size check will be coming to us in the mail we were also honored with the announcement that holland will be the host city for the twenty fifteen america in bloom symposium which will be held september twenty fourth through twenty six we will be talking with them starting next week to participate in the planning for that symposium so that's a very great honor as well and we're looking forward there are about two hundred seventy five to two hundred people who attend each year so we're looking forward to having those people in holland i don't have to tell you that everywhere we went when we were in philadelphia people were saying to us we can't wait to come to holland michigan so so that's going to be very special i also want to draw your attention to a list that was attached to the report of donors and participants in our effort this year i think it's a pretty significant list of those who contributed financially who donated goods and services who participated in interacted in some way with the judges while they were here and it's a pretty good indication of the pride that people have in our urban environment in heritage preservation and in environmental efforts so i think that you know really really shows how much they're put support there is in the community for this endeavor and finally we received an excellent evaluation report from this year's judges i think we can look at that as sort of an annual check up as an annual consultation with some really excellent observations and suggestions for the future and this you know the awards are great and it's easy to get caught up in the excitement of awards we're pretty excited when our name was announced but what we come away with is really an opportunity to improve our community and to be constantly evaluating it and now we have some special orders of the day public hearings bob and kurt picked the right time to be gone with the six public hearings tonight the first one is  three seventy nine central who's going to i'll just do that briefly and if there's anything we need to add please step forward from the audience but this is a public hearing proceeding to with repairs to the roof the roof at three seventy one central avenue follows up on previous city councils actions pertaining to this property and recommendation tonight is to after the public hearing is to authorize staff to proceed with the roof work as you noted in your  agenda thank you this is the time in the place for the public hearing to be held for this and i will declare the public hearing to be open at this time i don't see anybody coming to so the public hearing is closed we do have a resolution for this comments mr cover this is a difficult one for me in particular the property at three seventy nine central  basically three areas one was weeds the yard which was one porch furniture and what's on the porch is two in the  i think that the first to the yard in the porch we have clear ordinances i have no problem with those but we start talking about the city moving in to condemn a house or a new as a nuisance a roof of it to me is a step up it could be under a dangerous structure i could support that but as a nuisance i'm not so sure i think there's a fine grey line between government intervention and property rights it's a zigzag grades thin line and i'm i think that there is a danger that this could be an overstep on the part of government and i guess mike thinking is that if that is my thought i would rather err on the side of property rights if in the foreseeable future we need to condemn it because of a bad rough it's dangerous because of that then we should do so but right now there's i need more evidence to find well i generally are on the side of the property owner's rights as well however in this situation when we've been at this table very recently with other issues with this particular property and i got the impression there that this was not the first time that you know i want to say the last ten years or so that this particular properties has been an issue for me and i think i started in a study session you know we heard at the previous hearing with when we were addressing other issues that you know by the owners admission to the roof that goes well beyond i think what is deemed safe in terms of the number of layers and whatnot so it's not for me it's not just the visual aspect of a rough and i agree with you there are plenty that look a little rough i guess that's the nature of shingles and in the sun but this really kind of boils down to the basics of i think what we're asked to do and you know if that's summarized in the three words of health safety and welfare some times that means the safety of those in that particular house that has an exceeding amount of rough weight on it and likely to tear ration if we're to use even the slightest bit of eye test there so while probably nine hundred ninety nine times out of one hundred i'm going to support a property owner in this particular instance i'm going to support the recommendation for us dana as down town manager to plane these three items one at a time and then proceed forward good evening council before you tonight is a recommendation that city council adopt a resolution approved in the downtown parking operations and maintenance final assessment role the downtown parking assessment is for parcels that fall within four hundred feet of a public parking lot and allows us to keep our downtown parking free for our customers and our employees the revenue generated from the assessment goes towards maintenance of the lots snowplowing for instance sign time spent managing the parking program and lease payments for lots that we paid a private property owners to use their lots of for the public parking system last year the assessment generated revenue in the mouth of one hundred  eighty eight thousand one hundred eighty two dollars and seventy nine cents and this year the assessment sees a three percent increase resulting in revenue of one hundred ninety three thousand eight hundred forty five dollars and ninety seven cents and that includes one hundred forty seven properties i'd be happy to answer any questions that you have about the assessment but that that's all that i have any questions for d is the principal shopping district specialist sussman the p s d was established in nineteen ninety eight with the purpose of providing a comprehensive coordinated approach to promotional activities within the downtown as well as a stable funding mechanism for those particular activities some of the activities that the p s t has undertaken over the years and currently undertakes is things like the dining guys downtown dining guides promotional pieces advocacy of the downtown businesses we hold merchant meetings holiday decor we hold special events we have over seventeen special events that we coordinate throughout the entire year those include live manikin night the street performer series sculpting parade of lights up on the roof tops and many others and the p s t assessment policy is approved by council is based on the square footage of each individual parcel in two thousand and fourteen the assessment generated one hundred seventy nine thousand seven hundred eighteen dollars and seventy seven cents and this year the assessment will generate one hundred seventy eight thousand nine hundred ninety three dollars and on property front footage there are two different rates one is for properties that have snow melt adjacent to their property in just the sidewalk and the second rate is for properties that have snow mountain stalls in the sidewalk and street adjacent to their particular property as you can see the fiscal year two thousand and fourteen assessment rate was spread over one hundred thirty five properties and amounted to one hundred nine thousand five hundred twenty five dollars and seventy nine cents and this year's rate was increased by twenty percent as a result of higher costs in in operating the system this past year as you all know we had a really rough long winter  so our cost for operating the system did increase some properties also receives an additional bump above the twenty percent increase as a result of an adjustment to the assessment roll that we made and bring in some corrections to the  role that affected approximately eighty parcels so as a result the fiscal year assessment for two thousand and fifteen will be one hundred sixty six thousand three hundred thirty eight dollars and sixty seven cents moving on to the hearing a necessity for region but the bird road improvements we have tonight gentleman craig robinson who is now working on behalf of the air port authority and has a recommendation to you that reflects what some of what was in the paper recently and also relates to specific actions tonight on reaching both of our great sure thank you right so region boulevard located  by challenge manufacturing crown motors on the way to the west michigan regional airport it's a roll of about a third of a mile in length and it's your last meeting you approve the purchase of that road from johnson controls today it's a private road for one dollar and that is a ryan inferred that was initiated through a property acquisition at the airport authority is doing with johnson controls what we have here is tonight you're determining the need to improve that road holding this public hearing and brian white has provided an estimate of three hundred fifty thousand dollars to improve the road and we i have put together a partnership of the adjacent property owners to pay for those improvements so that that will be done through a special assessment it's into supported that that particular part of the process will come to you after the bids are opened sometime in two thousand and fifteen to determine the actual assessment amount and to go through the hearings for the assessment but what we have a so far for you are or is a cooperate of effort from challenge manufacturing really they would fund about forty percent or so or so of that three hundred fifty thousand dollars crown motors has also provided their approval for their portion of the improvements the west michigan airport authority has done the same there are a couple of fake it properties one is owned by johnson controls they have given us verbal approval of their assessment a crown motors also has another piece it's  vacant that will as well as the johnson controls piece will be considered what's called alternate assessments and they will be those owners will pay for them when those properties are developed the assessment that we're proposing to you that you'll actually consider in two thousand and fifteen at some point would be a seven year payoff on those assessments typically for road improvements you have a fifteen year payoff so we're proposing here seven here in the in the property owners understand that so again tonight is the hearing a necessity to make the improvements and i believe you have a resolution in your package that states that very thing so you have to answer any questions you might have any thing you miss robinson all right this is also a public hearing for the hearing of necessity for reagent i will declare the public hearing open at this time there's anybody looking like to make a comment and seeing no one i quite group tonight and i deplore yes peters yes white men yes yes parents yes thank you the this this development initially was opened as michigan would pellet fuel in two thousand and six this is where it's located on industrial avenue twenty five industrial ave however hard times ensued we're pleased to say that it's been reopened and it's functioning with new investors as michigan with fuels and this is the type of product that is produced pellets that are used by variety of manufacturers a city friday of retailers to sell to specially rural customers to produce heat it's so different way to producing heat home rather than propane or other gases this is the their yard back showing the stockpiling of waste product of the wood and then the finished product which has been pelletised palleted and ready for a distribution so with us tonight ben rose is one of the primary owners he met with me he is unable to be here tonight but we do have his responsible party for the entire manufacturing operation mr kevin de witt who's able to answer any questions in short there's a request for a ph when i ne facility all right thank you mr cowen any questions of steph seeing none i will open the public hearing anybody cares to comment on the specific item we would welcome that at this  point seeing no one i will declare the public hearing closed and ask for a motion to the resolution and every penny we can put back into investment right now is going to painful so thank you for being here any of the comments we thank you for reinvesting in in holland we appreciate you being here and wish you very continued continued to success and to call the roll please peters yes  here that would like to address council on anything that is not on the agenda now is the time you have my council rules you have five minutes i have met with help me out here if we have anybody getting my lights working you will see three lights in front of you green means go yellow means you got a minute red means we're shutting you down not serious and that's that's the end of that so if there's anybody just we ask that you state your name called and spoke with with andy kenyon and he told me that you know the courts have been restricted as i noticed and that the post and that's were in there going to be installed soon and that equipment would be installed by the end of the month that's wonderful however august rolls around there's still no equipment around i'm there with my daughter playing on the one piece and the monkey bars and i notice some graffiti on the equipment and it looks well it's i don't hold the park department responsible for graffiti that's i understand that happens however my issue one of my issues it's that the graffiti looked rather faded which in my mind imply that had been there a while well i mailed and you can and the mail does strange things on the twentieth of september he didn't get it remailed in the third of october he didn't get it he said he would check into it yesterday i called the parks department and was a little frustrated and i was the secretary was very professional and told me that you know she would talk to the guys or sponsible and that they would get ahold me today well they did and i also checked yesterday morning before i made the call i was like well that's maybe they found it let's make sure it's still there it wants much to my chagrin so today i got a phone call and the secretary told me that well you know the ordered don't know when it's going to be coming and the graffiti well the reason it's faded is that because they used cleansers on it and it lightened it and they didn't want to mark the damaged equipment which so then my question was well still there yesterday morning was the plan and i left a voicemail with with steve his weapon and he called me back just asking you know what is the plan is it just going to stay there forever and he said all i was just there it's no longer there i couldn't find any graffiti as i go well it's there's two possibilities here either someone heard my complaint call yesterday and snuck over there and cleanness or it's still there and you missed it  well we had further discussion i kind of mentioned my distress about how the park has slowly been dismantled for the last five years and it said that yeah we removed the swings about three years ago because the ordinances are the regulation to change for swings i understand that to a point know like i told him in my simple mind if you're going to take out equipment you would plan on replacing it and meanwhile you know we've put in a budget and this body doesn't always pass it he said you should go to a council meeting and push for more money well i am here in a council meeting but not for that reason i stopped after work by the park and a look at that the graffiti even though it doesn't exist is still there and if i may i do have some pictures if you are w are willing to be indulged it does absolutely become advised he hadn't called one of the equipment which was not necessary and that he couldn't he found a pale section where they had cleaned but he couldn't make anything out i don't know who would like to is just that i don't know what to do i don't think it's a funding issue for graffiti removal so i'm not asking for that i've tried contacting the appropriate people the parks department and i do intend to call tomorrow as well but i'm at a loss as what to do have called the parks department i've talked to the parks department and they've assured me it doesn't exist so in my mind at least it does very much exist and i would like new equipment so the appropriate people in the room it will be addressed and i would ask please mr kenyon that you get back to me and if you wouldn't mind anybody else all right seeing none this brings us all the way down to the item that was removed the two point one some brief synopsis yes this is an item that follows up on some of the study sessions the councils have recently in relation to the civic center and whether to renovate or replace or separate the recreation services from the city center make it an event space rather than a multi purpose face with that we've also talked about the budget and the battles pool and the need to look at some long range planning for that in order to do so effectively objective lee and well we would like to secure the resources of a a third party who is skilled and knowledgeable about these recreational services both water and other and i'd like to ask any kenyan to come forward tonight to introduce bid process and the conclusions and then perhaps the actual successful agency would like to make a few comments absolutely thank you for having me about two and a half weeks ago we entered into a  request for qualification for this design work to go out through that process we had seven contractors that gave us bids back and we whittle that down to three firms to interview for us we're looking forward to this work it's something that's been quickly progressing and we're terribly excited to be working with g m b on this process hopefully i've asked david wilkins to come from jim b this evening any questions that you may have or to explain the process just a little bit more as to what went into into the ark you and or substitution we'll also be looking at through a process with stakeholders the committee of parks and rec board and and members of well as of this council that will be studying not only a couple of sites within the city for what would be happening for a rec program is as ryan conmen the idea that that the civic center has had this recreational component as a part  of that site and we're very excited to be able to look at those very specifically and how we could meet the needs here in the community and what sites you have that might be appropriate for that to happen so we again appreciate the recognition of the committee and seen the comprehensive comprehensive service that we can provide here as a as a local architect and engineers in your community and we're excited to get going on the work mr acting time i would just like to say also that there's a timeline to this hope that we can build up to your city council retreat and retreat in january for a recommendation there's at least two sites that are clear front runners for recreation facilities like why are needed and also we asked for at least three options to bows pool of many other communities that have have done these types of projects we've toured them and this information will be yeah i guess that i would like us to slow this process down just a tad and i would really like to see this table  perhaps to our next study session or study session coming up very quickly and this thing has been studied innumerable times with small groups and then we think we sort of have some kind of resolution and then we do sort of a one eighty we're kind of back where we started before and i think what we really need to do as a council is to sit down and get on the same somewhat in the same page before we institute another study and then try to figure out what that study really means so i guess what i'd say is i'd like to see us table this project we need city council direction along with stuff to move forward on this and i'm all for it i'm all for futuristic i don't have an agenda but i just think we need some time so that would be my f much as attended an awful lot of meetings over the last few years about the house of exeter and we time well what is was our role i think our role i think i want to think that we are all on the same page with one very important tenant to this whole discussion and that is the civic center is the hub of our recreation activities and it's just if that's if that's our best perhaps we deserve better and if we were going to do something better with recreation all over again would we do it right there on the site of the civic center and i would argue that the last round of very recent thinking this notion that maybe we ought to look around the city and provide for the city our residence a recreation facility that is really stellar deserving of holland and everything else we do really really well and find a location that makes a heck of a lot of sense and perhaps free up the site of the civic center for another discussion now that that's we know we're pulling that out now we can start thinking about what does a true civic center look like what does that property offer based on all the other planning that's going on around that and i think our role is to say you know what the idea of pr recreation service centers in a facility somewhere located in this community that makes a lot of sense staff go to school go think about that do some good thinking and we've got a really strong track record of coming back with with creative ideas the city is absolutely full of them g m b has been involved in a lot of it and i think they end up more doing more than their share most of the time so i'm glad that the that they're at the table  i would never rely on any n d in the g m b folks who built some of these things these guys certainly know what our activity is what recreation facilities we have we need they certainly know what the trends are you know five years ago i'd never heard of pickle ball but i know that that's a big deal i'm sure that there's enough people looking at what do we need work with the syllabus what is this building to accommodate what relationship does it have maybe to the community pool how do we build a  really first class recreation program with a spanking new facility that makes a lot of sense for the next twenty or thirty years i think that's a tremendously exciting opportunity to be able to present to the community i think we'd be there be a lot of people go i think about that and get excited about that so i'm very comfortable knowing how this has been teed up and i actually like the timeline that ryan is laying out saying you know what by the time we have our meeting and in february we're  dreamin and and thinking about the priorities of the coming thirty six days of the year i would like to think they could they could we have that they've got the knowledge they need in the people around the table they can come back with some pretty i think exciting ideas that i would have all the confidence in the world of that they'd hit the mark with with what that proposal could look like so i know it and i get like i know exactly what you saying some place like yeah you know now we're get ready to pull the trigger if we really thought this through i believe we have thought it through and i think we've taken it to the point now where we can move on it and kind of keep up with the momentum we're creating with all this great stuff around the city so support us yeah j j said a lot of what i was going to mention i would just add and i agree with you council does need to lead on on this and  i believe that's exactly what we're doing and have been doing in some of these meetings and i think jay was part of you know that smaller group of us that got together and david you were in there and he was in there and some other folks  it i don't know i thought that was almost a full circle for me i mean we started in one spot thinking one thing and to your point twenty years you know we've been thinking something and then we've shifted into i want to affirm a lot of what you're saying and i think these things can run concurrent and and i'll just raise my hand and say if i'm going to lead i want to lead with the best information possible i want to make these do these high dollar decisions with the most current studies and the most current perspective that we can generate in the window that we think we're going to make those expenditures and so you know i'm one for tap and the brakes a certain times but i think we've done that quite a bit just even in the past twelve months w slowed this down as best and yet we possibly can because if we're honest about this building that's been confronting us for a long time terms of different issues and we i think we've done a really good job of slowing that down and this is one one piece of probably many in terms of information that this group needs to make a wise prudent decision relative to you know what could be you know a big ticket item you know wants a thirty or forty year type decisions so affirm your perspective at the same time i'm ready to to move ahead and get this part rolling so that we can make the best decision possible ahead one more time or you know i gree with what you're saying is i think that i would really like to go further than that in saying ok i'm not opposed to this look you know thing but i think we can take a look at the civic center and say hey at the same time we might be able to make a farmer's market there we might be able to do a splash pad we might be able to do that we might be able to with you that we might be able do some things well we're in the process of looking at those let's look at the total package let's not just in here with down to one thing let's broaden it out and i think that's what i'd like to see us do and i think we're finally having some discussion right now about this kind of nitty gritty and i think we have three people that are not here that could add a lot of yeah i agree with much of what has been said and but we do we have to take recreation out of the civic center before we can get to that bigger vision of what we have left and then how that's going to fit in connecting downtown to the waterfront and and the rest of the needs of the community and and how to do that well i appreciate the fact that g m b is been asked to come back with several ideas would be if it could come back with a creative idea that's not done anywhere else and i know i'm asking for the moon but at end because we're not anywhere usa and we're trying to do something in a different way and i know there are a lot of places that have a lot of ideas and they know how to do recreation but i don't want to just fit into somebody else's plan and stick it here i want to see this come out organically from what really could be best for this community and i understand that thank you because we've been through many meetings together in this  whole support group system called the civic center journey so that would be my my greatest hope that we could have ideas that that are exciting serial and that that will get people really behind a vision and then hopefully we can come up with other great things to use that space and and to develop that whole area in a great way gun i just like to say there are a lot of good points are made and i think they reiterate some of what you saw and discussed in the budget process which is attach vijender from april two thousand and four it's a little bit of a there's a there's a step wise approach that's mentioned here such as it's important that if the recreation functions removed it would then remove the barriers to creation of a event center space and spaces in the civic center area which is pompons was speaking to and it also signified that you know there was a budget associated with it with this that you've already discussed and approved so what we're seeing is just process i will say however that we think a kick off meeting i mentioned this earlier upstairs is important so g m b has the best information they have going into their study and that kickoff meeting should include the council representative to the parks and rec board clearly air america extra who is not here night but was part of some of this initial thinking as well as any other members of council and that date has not yet been determined that will be announced  early input is always better than late input so we encourage that in a way that will produce an outcome that will accomplish our goals as as previously stated i mean  i just got a couple of thoughts on this and i do understand where mr comfort is coming from i resonate with a lot of the comments that have been made my biggest concern and something i heard upstairs and it's not the first time i heard it it's  want us to go into this with open minds i don't want to go in with any preconceived ideas any preconceived notions as in the one that i heard that the civic center is not being the civic center property is not being considered for recreation i think we're doing yourself a disservice if we start in that way i think all sites whatever they may pan out to be all site should be on the table and of a wave them equal if it has served its purpose for an awful long time in its present state can it do something of that in the future can it work into the plans that we have for that area i don't want to shut the door on that that's my biggest concern  with that so i'm just resonating a little bit with what mr conference is saying let's make sure that we have some open minds going into this and don't have any preconceived notions or ideas let's this is a clean slate we've talked about it we've had a lot of darts thrown up on the wall the darts have just fallen down and we can start afresh and i think public input is going to be very important i know as andy said upstairs that we've just gone through a  extensive five year parks and rec plan that's going to be very instrumental in our future that should be looked at i do believe however public input is going to serve us best  tips a five dollars cash donation was received for the south present dollars donation twee have one hundred four dollars and five cents in cash donation that was received for women island gardens one other one is for jane and concessions for seventy six dollars and thirty cents to the national night out it is recommended that these donations be accepted with appreciation and an expression of gratitude be forwarded to the donors and the motion tonight one i'd like to make sure everyone is aware of bill's open house schedule for a week from tomorrow three thirty in this room so what an opportunity to celebrate his great accomplishments and  him well it's open to the public secondly a week from tonight upstairs will be a study session and a study session is going to long awaited one specially by a person by the name of  feeling what he's been reviewing the on street parking outcomes he has done a scientific and thorough investigation of this and thankfully i have not been involved which is intended that to make sure it's objective and he will be presenting that to you it will be out in the agenda later this week and that's an open opportunity for the public to participate i think he's had ninety some emails and i think the last i saw was a hundred and fifty engineer brian white and there will be a report in your package people are invited to participate in that outcome as well and lastly from the heart i'd like to thank a council member whiteman for your prayer tonight that was unexpected  think i can say behalf of our entire family are very grateful for your warm thoughts and prayers and a reflection of my mother so thank you one this past saturday we had a fantastic day fantastic time out on window on the waterfront i think if i counted correctly we had pretty close to one hundred one hundred ten people out there between both shifts in the ground it was a great time there was a little bit of frost when we first got out there but as the day went on it get warm just it's amazing to see the the support that we have for that  it would have been a little bit better to have a little bit more support from the colleagues and council since we voted in but i'll be there to tow the straw so there was just it was fantastic it really was and i want to thank indian shelley and steve and all the all the people that were out there and definitely all the volunteers indefinitely tulip time who put on the the shindig and brought in the coffee and donuts and all the the support sponsors for that so that was a great  time and as the mayor always says we're on the web on our social media is on the t v on just about every place so if you want to get a hold of us all or email addresses or on city hall and dot mr peterson will fill the position of architect on the h d c said term to expire june of two thousand and seventeen also and i'm going to need your help thank you region or whitfield of following individuals are going to are being asked to submit reappointment to members at large for the park and recreation commission three year terms said terms expiring september of two thousand and seventeen for ronald chavez twenty eight my organization disability network lakeshore will celebrate our fourth ability award reception we have eleven fantastic nominees and one recipient will walk away with a nice piece of crystal as we celebrate them for their their vision in a community where people with disabilities can participate contribute in belong it's october twenty eighth at baker loss begin five thirty p m our reception an archon program starts roughly six o'clock i extend the invitation to my colleagues here at the diocese but of equal importance i extend the invitation to those you at home watching on the television and invite you to come out and join us will take as many that want to show up our only request is that you are s p p by october twenty first you can do so by calling our office at three hundred six five three to six and speaking with karen so there is our invitation danny n is acting mayor pro tom i think i have that correct thank you you don't find job and i would suggest step perhaps or raise the bar for a certain couple of individuals who may be watching be other internet motions or resolutions by council members seeing none and we have no first readings of ordinances we only have worn more motion j go for