released tonight we have to we just got them back and then the line know very we've had a chance to read them and to conduct strategic sessions on preparation for a negotiation with nonunion personnel or to conduct a collective for the town hall discussion with bill because barra wanted to take this opportunity not knowing what the format of that discussion would be take it up and give one citizen's perspective on the discussion i don't think there's any question that over the last several years and certainly has come to a head over the last several weeks there is a need for a solution a more permanent solution for townhall than what is currently in existence and i totally support that with that i want to put in my two cents with respect to i know there's been discussions about old post offices new post office is just not green and bill is going to go down that road and talking to you about various alternatives and and providing us safe and how healthy work environment i just wanted to quickly state two things one from my perspective as citizen i think it's of paramount importance that the town hall be reflective of where the town is centered so it is my hope that as you go through that process of deciding where to and what to do that will take into consideration the fact that where town hall goes we'll redefine where the town center is so to ask that you consider that in your deliberations second thing i know chestnut green is one of the very variables or one of the potential sites that you may explore in your discussions while i don't think and speaking as somebody who was involved with the library project and where we went there for our temporary  stay while the renovation was taking place i would submit to you you may not need a kayak if you go to chestnut green but you will still have water issues so i would ask that you please consider that based on our experience with the library resources the books the collections that we had and we moved to space we did still have water issues at that location so i would ask that that the board that those individuals who are involved that project going forward consider staying in the town center i think it's very important for the the drinks off the tables by one o'clock every other one fifteen we've purposely closed early just because of the concerns of the town when we first opened about the size of our place we feel in over two years we've shown that  possibly late is not rush out the door you concerns me of war so this is item number two on this yes it is because toby keith itself is actually going to be at the facility we do not know a right so we're talking about a difference of ten minutes where i would think if you have i guess my concern would be if you have a crowd that is very excited to have a special guest i would think perhaps he would need that extra ten minutes in term of safely exiting everyone not ten minutes extra to serve alcohol this trip and that's and that the main the main reason why i request of this is for the extra time for security purposes you know i have no problem ceasing service at twelve thirty i'm just looking for the delayed of the later closing time ok fifteen and that's my main concern just for the of my security staff or the police details that are working that evening to give more time for people to decompress if there is a little excitement for whatever reason they can have their excitement decompress and then we can safely guy people of the door as opposed to when people still hyperactive trying to get them to leave in my experience is doing this which is over twenty years that's when you find problems have it's a you know they thought it was a fantastic idea you know obviously for public safety and the safety of my employees and the detail officers that night not that you know they said  oh the r t o that person has arrived in the past and we have we haven't had any problems with our present criteria the obvious looking to extend it to give us a little extra caution jenny i have thought about going with the chief about it and  he's aware of the request he indicated that there would be four offices there on a regular basis anyways he did think that maybe for this period of time there need be some additional personnel so what i would say is that if you decide to grant this that you may be conditional on mr burke's meeting with the chief and working out whatever plan would be appropriate between the two of them i do believe it is one of the shows i believe it's much like chill at where they have to be done by eleven but officer with traffic and everything you know yeah well i would really want extra people lined because i can confess i could see people coming from know i'm fine with the request that the four uniformed officers there that's at a minimum i'm not comfortable saying you need one or two extra work at all with the chief but i think he's being proactive based on what happened last year  the potential of someone coming on tight taking time schedule with mansfield closing i'd rather be proactive and address it now everyone's on the same page rather than getting a call later saying you were surprised so right i'm ok with that was my reason i really was made for active going to be a forthcoming got something that could be something going on later on that night and i want to make sure that we have the ok of the town to do what we feel the right thing is a do to just you know sort of you prevent any problems and at ok i move then we allow the request for toby kids to stay open an extra thirty minutes on saturday september twenty first with the following conditions one as they will see serving alcohol at twelve thirty tables will be clear by one o'clock all patrons out by one fifteen and also conditioned on a meeting between yourself and the chief on the little mean the building a lot of clock you have so so you should but the tables are cleared at quarter of so i would suggest that we keep the alcohol service aspect of this the same but extent you know i understand you would want the extra fifteen minutes seeking it for your mass games up in also on a general discussion on this maybe it's time these days come in all the time and change games do schedule we always find ourselves looking at the schedule maybe just a blanket during one o'clock sunday games don't have to come back to us may not carry restaurant in town is going to come back in here so it's always he gave his name just make a motion to let is i know we're going to get eight of these and we're going to be doing the same thing every time i just want it would we have to make a change to the liquor license regulations to make a blanket change to that where we have spelled out our times in the regs you're going to have you know if someone else had a similar request they'd have to come before you but the way if you i think what jim say is just when you do the state you just say this is for one to the board of selectmen acting as a local licensing authority pursuant to mass general laws chapter one forty section one eighty one and section one hundred three a in chapter one thirty six section four on a foxboro revised general bylaws article five section six and also stadium rules and regulations will conduct a public hearing on tuesday aug twentieth two thousand and thirteen being at seven fifteen p m into a gala junior meeting room forty so street to review the application submitted by n p s l l c for the brazil versus portugal soccer match all events are proposed for gillette stadium our applications for these events are on file at the offices of the selectmen all interested parties are welcome to attend submitted by the board of selectmen foxboro massachusetts is eight thirty with gates at six thirty a m parking lot at four thirty right now our ticket sales are around forty two thousand and we're not anticipating ticket sales to surpass fifty thousand we have sold into the three hundred level so it is a full same event but the facilities timing will not be aca passerby ticket prices range from forty dollars to five hundred dollars and as of right now parking is forty dollars per car so in the past we've had some issues with international matches and traffic so this year to sort of preemptively strike we have the v m s boards out of the out on route one that will be letting commuters know that there is a weekday event going on to potentially seek alternate routes and we'll also have an inter national e mail going out that will be in both portuguese and english to any patient who's purchased a ticket whose e mail address we have their ticket master which will encourage early arrival to give a detailed parking lot plan sort of preemptively strike and hope that we can get the information out and avoid any unnecessary backups on  september tenth at eight thirty pm ok thank you mr chairman members the boredom is the cutlet thank you for the opportunity to be here this evening we appreciate the opportunity to speak with you this evening regarding plans the postal service is considering with regard to the foxboro post office the postal service is considering relocating the retail services currently provided that the foxboro post office to a yet to be determined new location within the same general area of the present post office building over at fifteen wall street comprises roughly eighteen thousand seven hundred square feet of space that houses both a customer services or retail services post office and a delivery carry operation the retail services are those services that customers can access and receive is the end to the front door of the post office have proposing to relocate those in to rightsize space elsewhere in the community approximately fourteen hundred square feet of space is needed for that operation we also planned to move  delivery carriers to underutilized space at our mansfield post office the retail services available to custom is at the present location today would continue with the new location mail delivery would continue to residents and businesses and there would be no interruption of services to the community now whenever the postal service proposes relocating a retail services post office it follows  process which includes notifying elected officials making a presentation in an official public meeting and soliciting comments from the community so i'm here tonight to to publicly say that any elected official or member of the public may comment on this proposal written comments are being accepted through september fourth two thousand and thirteen they should reference the post office by the community name and be sent to me at the following address and and i have a handout which has that information and with your permission i'll leave them on the table right there but for the record it's s postal service to congress street roommate in milford massachusetts zero one seventy five seven now the reason behind this proposal is the realignment of the postal services infrastructure to roughly thirty eight to forty percent the kleine in total mail volume over the past five years the postal service receives no tax dollars for its operations of facilities and we cover our expenses soley through the revenue received from the sale of postage products and services the postal service is in a very serious financial situation and every opportunity to reduce expenses and generate revenue is being considered in order to maintain universal mail service to our customers at the end of the comment period facilities manager will make a decision that takes into account the community's input and is consistent with postal service objectives the decision will be sent to the town manager and a copy will be posted in the post office public lobby the letter will include a statement that anyone may appeal the decision within the ensuing thirty days and it will indicate the address and manner in which an appeal must be file following the comment period and the appeal period if relocation is finally approved the postal service would then consider the disposition of the present post office property assuming the project will go forward our exclusive broker would search for suitable replacement space and would also likely advertise the present property for sale offers to buy the property may contain a provision for the post office to remain in the right size space within the building when suitable replacement space has been identified we will notify the town manager again this time of the locations that are under consideration will post a copy of that notice in the post office public lobby and we will again solicit and accept comments from elected officials and the community on the locations that are being considered for the new retail services post office the postal service will not move to a new location without a confirmed by a for the present building and it will not sell the present building without a confirmed new location for the retail services post office the post office would remain open during the entire process and continue to provide the services it provides to the community today i i thank you very much for the opportunity to make the presentation and i'm certainly willing to answer any questions you may have you could question is some of the so this is the it seems like this is the first step of a long public process you notifying the town and then if it goes forward and you start the marketing in our fifty process can you speak to any other towns that have gone through this process as for the duration from beginning to end with the end of staying there all a little different but  yes yes this is this has been done in other communities the closest communities that i'm aware of would be greenwich connecticut fairfield connecticut  and west hartford connecticut and westport connecticut and massachusetts here i am not aware of any that have gone through the process the process itself will take a minimum of a year and it could take longer than a year because as you mentioned we're going through the public process and then then there's two parts to this project is one about finding a potential buyer and a new location and having those come together at the same time so the earliest that i've seen this go through is roughly a year sometimes it can go two years rarely but it could happen that we don't have an interest an interested buyer or we can find a suitable location so it could be reviewed again to see if the project should continue to exist now and maybe so it's a little comparable but one state property goes to decommission like state hospitals or facilities they give the town's first preference to work with the planing boards come up with something at the same time it might be going out to public bid process the times they mention in connecticut even though there are none in massachusetts it is a relationship with the times to give them right of first refusal i  believe and i don't handle the actual sale of the property or the the search for the new properties it's it's my understanding that our assets department works concomitantly with with the  times at the same time that the property is being marketed however we do have an into the governmental cooperation act so we do try to you know factor that into the process and work with the towns if that's something the town is interested in and i want monopolize the time but want one other question while the state properties go up for decommissioned because they're downsizing and not looking to make a big profit because they don't have a use for the building sounds similar to what the post office is going through but the general feeling is you're putting this off a fair market value to recoup some money and put it back into the system that that is correct that they w even if it was agreed that the post office could ring me the retail section the post office could remain in that building if it was the building was something that would that would that influence the decision and who did to sell building and we might be looking at fair market value for the sale and family market value on the rental to go back to the prospective buyer i suppose that could be most sized or reviewed as   will the post office boxes remain with the retail services yes by retail services i'm referring to when i say the post office comprises two operations the retail services is what the customer sees as they come in the front door the post office and that would be post office box delivery if if they've chosen that it would be all the counter services of purchasing the stamps mailing a package those types of services anything that a customer receives now as they walk in the front door behind those post office boxes is what i'm referring to the carrier operation and while we we oftentimes have colocated that with the retail services we oftentimes also have that separate from the retail services and so the carriers were being proposed to go to underutilized space at the mansfield post office thank  you i had looked online and found a website that listed u s postal post offices that were up for sale and at the time i saw i believe three listed in the end as i had mentioned we do have an exclusive real estate broker and i would imagine that the site you're referring to is c b richard ellis is site there the postal service is exclusive broker and it is possible that chickadee might be a vacant property which is why it's something that's not similar to this process i might not know about it or it might have been existing in the past  it doesn't go through the same process so it's possible that their load of properties fall into those categories because i wanted to ask how long have they been sitting vacant you know in terms of if the post office is trying to get fair market value is that process really working i'm trying to figure out like synergy with companies full versus right what i can certainly i can certainly check into that website in the morning and i can review that and i'd be happy to get back to you with that answer on on when we're also looking at relocating the retail services it is that we want the two the two parts of the praja to come together and that's a that's a damn thing to get that to happen but as i say we have had success in that so and  at some point when would there be an announcement of what your sale price would be the our assets department would advertise the property for sale through the exclusive broker c richard ellis and they have most recently been going out with a request for proposal that does not have an asking price so that it's seen what the scene what the market will be september fourth any comments received will be call'd and the whole file will be sent to a facilities manager at our headquarters level hell make a determination if his determination is to proceed with the relocation then we will send a letter to the town manager and post that in the post office public lobby and it will be thirty days from the data that let anyone elected official a member of the public can appeal the decision ok so the date of that letter was still unknown at this correct ok my question was i was trying to get a sense for we know what your plan will be some time before the end of the year september fourth being the end of the comment period i suspect by the middle of september we would have a letter o thirty days would bring us to the middle of october if there were peels i'm going to say will add another thirty days to the middle of no i suspect by the middle of november we would know if the relocation news is approved to go forward ok you know up particular interest so yes we're just trying to put things  was to come up to the microphone please if you do ladies first  necessity or whatever rather than foxboro because there is i understand there will be retail services from foxborough in mansfield how particularly you know one of the which we're looking for a location that's central to foxborough but there's very little parking and in mansfield in that lot and certainly not much more maybe not even any more than what's in foxborough and there's some thinking in the community that this is a political thing that you know as far as mansfield rather than foxboro i'm not saying that myself however it does seem to me that when you discuss the fact that there is a reduction in ma and in that regard can you tell me how the difference in the size between the mansfield post office in the foxboro post office and also the difference in the volume of mail that goes through each i'm sorry i don't have the difference reviewed in the same context meaning woodfox could would would we be looking at the carriers from mansfield going to foxboro and it was also looked at the carriers in foxborough going to mansfield and are planning staff had run the numbers and the most economical economically feasible alternative was the one that they came forward with that information shared with the board in the community here it's unfortunately it's proprietary information thank you so these are questions that the community some people in the community are asking myself and so on and the other thing too is even though the carriers deliver mail when you're on vacation and they the any packages that would not fit into a mailbox from you know for carry a delivery would yes go go back to where the carrier is a going but on the next trip up to foxboro they would be brought so they could stopped us in front of the outcome that day we had to pack up our bags and go home i think what is critical at the moment the port town jim mentioned in connecticut are basic high line towns greenwich fairfield westfield and so on the question is how big were those post offices in terms of square footage what kind of price where they sold for and on what date what i'm concerned about is give us a rough number that we can do some estimating locally is this possible what numbers do you have on the check a billion the other two in massachusetts i think these numbers would be useful for everyone concerned if they're looking for four million we will work with this building you know if it gets to be this kind of thinking that we still have to get into so we would appreciate as taxpayers and i hope the board but so i appreciate a good question  present will there be a reduction in the in the number postman another way that we're going to get our i'm male at eleven o'clock we usually are is going to be six o'clock because people are doing mean field know i will say and and please pardon me for saying this we we're not going to close any post office ok we're going to we're going to relocate the retail services but but in many communities a closure has a as a different connotation but the carrying the carry a deliveries there might be some adjustments to the routes because there is some extra mileage involved  but that will be an internal adjustment and the number of routes that exist today will be the same number that every do of that exist after the move and and the the officer in charge of the  postmaster's is here today and he and i can both assure you and the community that we do not anticipate to see an impact to the delivery of mail to the community as they say there might be some minor adjustment here or there because of the extra two miles of the routes but you would not be seeing mail delivery go from eleven o'clock in the morning till two one o'clock two o'clock three o'clock is as  out that the property today the existing property today while it while it's covered on that while it may beyond the tax roll it's not generating real estate taxes however however if it were to change assistant job it's a job that a lot of companies bring on new people and it's a it's a temporary job that will lead to permanent position that's where that's going with a lot of a tradition and people retiring there's a way we get people on on board and know whenever sure no no we do our best to train them and if they don't work out and they don't demonstrate that sort of commitment we get new people and we're continually trying to do that there's a fair amount of post employees that are of retirement age and there's a temporary job like that and they're eager to start to get new employees on board and then as they progress and demonstrate the skills they probably will be in positions where they'll fill in for others that retire so there's been no layoffs in the know what tradition nothing and in this case as far as this move here if anything we have thirteen routes currently we're probably at what they call it a relay run they do in the east in this if there's mail that needs to go to southeast board of appeals and he had requested that the board of selectmen appoint a small subcommittee to study the billboard situation as it exists on route one and in the town and potentially make some recommendations on digital billboards in and talk about future plans so we formed a small group it was myself building commissioner bill caspar a from the planning board bill gr now six are located on the craft organization property talked about the preexisting billboards that were down there there's one digital billboard on north street near north street which was promoted by the zoning board the peals as part of a pilot program by the outdoor office of outdoor advertising and so we discussed that recently the office of outdoor advertising has come out with new regulations for digital billboards and they need to be at least one thousand feet apart we then talked about the economic development area overlay district on route one and the fact that billboards are allowed by right in there and this discussion was going on because at that time there were three requests for billboards in front of the z v a so we talked about the history of the water and sewer billboards that are down there what's happening with their situation currently they have three out of their four faces are not under rental agreement which is unfortunate for them and just talked about the situation in general they also talked about the water towers we have to water towers down down route one as everybody knows both of those are town own and the one on the stadium side of route one with the  the town has given up the ever ties in rights on that the one on the opposite side which is the water reuse tower was one of the requests that was in front of the zoning board of appeals the water and sewer commissioners were seeking a zoning  variance in a special permit to do advertising up on that tower so we provided all of that historical information to the zoning board they also had asked if we would provide  some thoughts about electronic billboards at our group we discussed the master plan process and thought the group discussed that we needed to look at a way to use the masterplan process to get feedback from citizens and as to whether or not they actually want to see electronic billboards down a route one so trying we're going to reconvene discuss that further was part one of the things we came up with so after that meeting we  went few of us attended the zoning board of appeals meeting and at that meeting the water and sewer commissioners were granted the permission to advertise one of the other applicants was denied and the third applicant ask a static billboard requests so at that meeting there was further discussion by the chair he's requested that if we could do something to look at the sign by laws to bring it forward ideally to have something to bring forward for and explain town meeting excuse me they thought that they would be helpful as they're trying to deal with these applications that are coming up on route one so i'm looking to have a follow up meeting hopefully next week with our small group ideally get some more input from everyone on how to proceed and try and work to get something going with the general right when you talked with the planning board in regard to the master plan and do they feel that the master plan will be completed in time to before the spring town meeting so that you can work on the  regulations the board regulations yes that was part of the discussion is you know they feel strongly that they have to move forward with some recommendations from the master plan also so i think it all tion well with know how does one approve one and deny one if we're waiting for the master plan well we talk about the same thing and they go to digital no this is studies were three static requests so the ok so master plan is for the digital only or for both for for both both ultimately when we were first talking about it was really focused on digital when we were talking about it with the z v a but within the group i think it's just going to make sense to bring the whole thing forward together  to the master plan process they were looking at that strictly related to the bylaw that's in place to have a crack so so like to the master plan of where they're looking at it for the by law i guess i'm just i think the question of the master plan is eventually there is an idea that there's going to be digital billboard requests based upon the state that changed a few months ago so the state law and now allows digital billboards with a special permit from the zoning board i believe so those requests were initially presented to the zoning board based upon the change in the state was they were they removed their  request and maintain a request is a static billboard and not the digital so they went forward on the request for static billboard one was denied based upon the application at presented no ok and one was approved based on the application as presented your third one they removed the request and we'll bring it back at another day after the masterplan comes in and i and i understand that but i thought if that the master plan is looking at static and electronic billboards at the same meeting why would they approve and deny one if they're going to go forward to look this is what we need to talk about it at our next meeting was the discussion about the static you know the signed by law is what we're talking about at this last meeting and neil had requested specifically have the board would help move that process along so when we went into the meeting it was with information about the master plan process related to the electronic the digital special use permits were required for general advertising and the criteria was that the applicant and go board had to show a compelling need for obtaining the special use between those signs and all name is different yes this stat the outside advertising board requires a static billboard to be a minimum of five hundred feet between science and a digital electronic has been the status of the merit pay and that was one of the things that has kind of been on hold due to you know the situation when the prior town manager and so i asked to have this brought forward and i'm just going to give you a brief history of how we got to where we are and give you my idea as to how it should be handled from here if you're recall there was a wage reclass study done in the spring of two thousand and twelve at that time kevin had hired a consultant to do the wage study and he knew wage plan was rolled out at that time it was i believe in april just before the spring town meeting and at that time it was voted to go with a new wage system which went from  system was discussed at that time however a marriage system had not been developed and was not in place so it led to some expectations of employees that even though a merit system would be in place they all would receive some form of merit a part of that confusion i believe was because it was not a plan an act in an exact evaluation plan in place at that time  shortly after that town meeting kevin had appointed a merit committee which consisted of bilk aspera chief o'leary roger hill randy scholars and myself and at that time we started to dra of time developing forms that would be used in the evaluation process and in november cindy to pina was hired as the h r director and she became involved with the process and also help refine forms she were reworked the evaluation tools and got them into a form where we were ready to roll them out this spring she started to roll out the process with department heads and at that time a lot of concerns were raised by the private heads as to the evaluation process because it had not been fleshed out yet with anybody other than the committee  the concerns were to such an extent that she felt it necessary not to go forward until she had a full discussion and involve kevin in the process and right at that time he went into his military time and we had not been able to flesh out those concerns with kevin if you recall the marriage plan as far as the funding  was determined that if fifty percent of the people were to get married he would need to provide a pool to cover that to have the funding in the budget so it was voted  town meeting to have a budget amount of fifty eight thousand eight hundred eight hundred eighty seven dollars which essentially works out to be fifty percent if if fifty percent of the people were to get married in marriage would be up to two and a half percent so essentially that fifty eight thousand and change works out to be a one point two five percent if everybody were to get  married all one hundred percent of fifty percent or fifty percent basis if if all hundred percent employees got married at fifty percent basis then it would work out to the fifty eight thousand or if half of the people got full merit at two and a half percent the steps that are in the current wage class contemplate a two and a half percent increase ok increase correct cost of living had been already built into the the cost factor before this funding two percent two percent with with the you know with the way that everything has come down even if we had a in a valuation process in place before kevin leaving goals and objectives were reviewed by him with each of the employees at least with the department heads and it's it would be very difficult for anybody else to have a full  review of each employee because they did not go through those goals and objectives with the employees before hand they have not had as part of their job description  dealing with the employees on that basis so would be very difficult for someone to give a full evaluation and and discuss whether or not an employee was entitle to merit at all and to what level they really completely taken place what would happen was each department head was told or told that they would need to do goals and objectives and to my understanding of though i haven't discussed it with kevan each department head was required to do goals and objectives i know i did one myself and in the department heads that i've talked to all have done them but it also had not been determined whether  staff who were not supervisory staff would have to do actual goals objectives there are some job placement said probably wouldn't benefit by a goal an objective as much as you know are they doing are they meeting their expectations so they'd have to have some kind of discussion with their supervisor as to what's expected of them during the year have they met that so those are things that we still need to fly shout a little bit but currently i believe that the  n forms are ready to roll out we we need to finalize that deciding beyond supervisory staff how not supervisory staff are going to handle that needs to be fleshed out a little bit but that can be done within a matter of a few weeks i think it's ready to go when we're ready to proceed from there but based based upon the fact that be very difficult to evaluate honestly the  employees that are within the class of this plan and the fact that the actual plan is not in place yet my recommendation to the board would be that  we approve a increase of one point two five percent for the nonunion personnel the funding is there already in place for that of course that would mean that you know supervisor would have to agree that the the people at least did enough to merit some kind of pay increase so that there would be you know some individuals that may not qualify just because of their their inability to meet certain expectations and then we complete the evaluation process going forward i have started already this week meeting with department heads going through their goals and objectives and giving them some type of a  review based upon their existing goals and objectives they're all supplying me copies of those i've been meeting with them going through what the expectations would be going forward with it with a plan in place  starting them on their goals and objectives for this fiscal year with the understanding that there will be a merit system in place going forward  know that there are going to be some concerns from certain members of the nine union personnel that believe they deserve the two point five i understand that but in reviewing the overall picture in my mind the most fair way to address the situation is the way i recommended to you here so the one point two five across the board for  where we are with forms and in roll out but i don't think it would be a very lengthy time before we have that all ready to go i've discussed this plan with the members of the marriage committee buy in from all of them so i just know the frustrations of the employees in the past they've done several versions of these goals and objectives they've been waiting patiently for some sign as to how we're going to handle this and i think it's the most fair way to address the issue for the current situation but going forward the understanding is it's going to be merit pay and you're going to receive merit based but i believe you know it's got to start with the manager and as kevin had done he sent out his goals to all of us what we need to do in in we're going to discuss it the next apartment meeting is exactly what those goals and objectives are going to look like and i didn't most of the department heads would be presenting them to me so far all of very similar looking so i think it's something we could do very easily and then it would flow down there and what we have to determine beyond the department heads is anybody else who would actually need to do specific goals and objectives that look like the department heads do right then they should follow up to be an overall organizational goals and objectives which is the town right that's what i'm curious to see but we've we've attempted to do something like that through team building things like that and i think it's a process that kevin started we need to kind of pick it up from there and see if we can get that to that point was that kind of a set up and i believe you know he was on board with that you evaluated him based on goals and objectives he was evaluated in public process which it should be and you know i would think that we would a couple of thoughts i mean it sounds like that but you know we had kevin's goals and objectives the department heads had developed their goals and objectives and those were approved and you have an evaluation tool so you know one thought that i would have in terms of moving to this merit system is at a minimum your department heads can be evaluated using that merit process rather than going the flat route so if you even took that pool and came up with whatever the average for dollar amount is you know the one point two five percent over that pool of individuals what that represents dollar wise you'd know what you have to distribute amongst that pool of people for merit increases that could range anything from you know obviously everybody can't get two and a half percent but some people could get one some people get three who knows you know whatever is determined but so i'm just thinking that in order to try and jump start this process you know i just throw that out there as a suggestion that i would as a as a manager for the fuel get you know i'm saying for now like a step one in this process you have the you have the process in place for the department heads what i'm hearing being said is that it hasn't trickled down to the staff yet and part you know part of when when i've worked with a merit system in the  past with non management types typically their job description and their evaluation form of the same tools so they know what the expectation is of their role upon hire as they receive their job description so they can be evaluated even if they don't have in advance goals and objectives determine it's almost like you determining when you're evaluating anonyma person you could be  determining areas goals for improvement or areas for improvement things like that that everybody can have so i guess i'm looking at it as perhaps a two step process that could in the long run  ybe save even a little money or at least give i think the expectation i believe of department heads was that this would be in place and you know again i look at that part of the process that you go through as you have a department head would do a self evaluation and compare that to what you as the town manager and if there's any questions again we do have access to kevin that i think you know there could be clarification easily on any questions that will come up so i'm just suggesting that rather than wait again if they step on to the department heads and then if the sense is that you have to wait on the staff so what well you know is the way i would guess you were right on that is that the the reason why this came to a loggerhead was because even the department heads had certain expectations based on the way this was presented a year and a half ago and  without having the plan in place it was a little bit cart before the horse the evaluation process should have been in existence prior to rolling out and everybody would had no question as to what the process was going to be like when when the wage reclass was done certain statements were made they were interpreted certain ways what whatever reason and it's different than what we have now without a process in place so it's very difficult to now force for setting up in my opinion i'm what i'm describing is my understanding of what the plan was meant to be that we had voted on that's what you're understanding what the employees understanding what kevin's understanding why i don't think they come together and that's that's the problem that's why it's a difficult situation for me to get for me to say something to an employee that had private discussions with kevan about what their expectations are you know i can't answer for him and any any discussions he had know a matter of a plan at all it was just warnings the wall and it just it i don't know how we got through but that's what happened so you know i'm looking to fix this now and i think this is the best way to fix it so what you're you know and it i agree with bob's assessment and i agree with this this wasn't ready to roll and i don't think the employees should be suffering for that and i think i think what your plan is is is that quotable knowing full well going forward that it will be a merit system aft after that and but everything will be in place because how can how can you how can employ you right now be evaluated on on goals injectors when they didn't even know what they were going to be evaluated on it i don't think it's i don't think it's fair so i agree with your your ideas james yeah i won't be repetitive but there is to obviously is going to be some people that had high expectations because they were there but often they did the goals and objectives i think they're going to get a two and a half so they're going to be disappointed to get last and i'm sure there's going to be people that were probably expecting a lot and they're happy that they're getting more than they expected is the system's kind of backwards right now until we catch up i'm not an advocate of doing the department heads and not the staff and making it worse by you know there's the person that needs to with the person that said it and came kevin's down here and that whole process with kevin and cindy and and the department heads in the staff there's gaps right now so you know that's not the best way to do it but an equitable across the board split the difference some people happy some people aren't but then focus on going backwards and making sure the published goals and objectives are understood by everybody and at the end of the day next year they're reviewed on it and we don't have to do the same thing i think comp claim explain that one i i at the request of the board to explore various we saw options for the real or the relocation of town hall i put together this brief summary of what's available out there one of them is what you heard tonight with the with the existing post office site things we need to address the first one is immediate and that is we have five employees in the basement that are subject to less than good working and working environment  say public safety issues down there we need to do something with em can't put five more up here it's it's the it's over occupied i put together up a couple options share one is well currently there's about twelve hundred fifty square feet that's occupied by those five individuals that includes conservation planning and there's some storage and common meeting area we could to immediately address their needs is have a office trailer double wide trailer and the double wides are pretty standard to come through with an equivalent amount of area a double wide which measures twenty three by sixty to be put in the parking lot i did get across some quotes on that but  we're looking at a annual lease rate of thirty two thousand eight hundred seven dollars that does include delivery set up some soft costs such as accessibility  other option that's out there that's become available recently is the old old post office not the new post office but the old one that consists of about seventy seven hundred square feet it's a two floor structure that from talking with the owners i understand is available for a about twelve dollars a square foot i was told seven around seven thousand dollars a month that's eighty four thousand and it comes out about twelve dollars a square foot but that certainly would to be more than what's required for the five individuals it's seventy seven hundred square feet we inspections typically those things are done but that's out there it's in the center of town my understanding is it would become available in a fairly short period of time there would be some alterations that need to be done the basement is not accessible i did go out there with mr cutler and mr hill and we took we took a good look at that and how we could make it make you comply with some of these standards and it could be done it does that is least furnished as i'm told so i don't know if you've been over there or you know we probably could arrange something but that's out there going back to the first option it would not be a disruption of services to get people out but moving a larger group over we'd have to consider the disruption of services that would be involved in i don't know how to put a price on a value but certainly  it's something that we would really have to consider do we want to do that but that's out there at the request of the chair i did look at some of the office space that's available through  within the town and you have that at the back of your memo that i said just to give us to some comparable costs we could just like ask your question sure if we did reach out to the architectural firm that we've been dealing with for some cost us a mensch if we wanted to proceed with that and i think they look have to look back but i think they thought something like an initial to first floor two floors i'm assuming they'd want to i've been told they they would be leased with an option to buy but we haven't really answered in any discussions with them so ok unit prices i learned a lot about real estate and dealing with some of these unit prices that i was showing you on this this she'd have little terms next to him called gross and triple net and i'd had no idea what that meant till i reached out and talked to a realtor the costs that you see advertised for  example twenty five forbes boulevards available and we were looking for spaces we're quibbling to what we have here now it's is twelve dollars in the ninety five cents a square foot but that's not the final cost there's a term called triple net and as i understand triple net when includes things like electricity maintenance fees snowplowing it's so you have to end on to that gross is a little bit more all inclusive  may not include utilities but usually clues maintenance costs i was told all these figures that i've given you do include except for the chestnut green one does include fit out costs the buildings are open space design the down side is some of them are right on the mansfield border other ones are in the foxboro industrial park they're not in the center of town and i think you've heard before they were there was a concern about keeping town hall here certainly would be a disruption of services for and a serious cost with bringing those out moving all the services and communications and utilities to to a facility outside the the center but these this is what i put together it's out there it's obvious that we need to do something immediate with the employees downstairs and to move forward with the the whether speer renovation or whether it be a new building is the the board is elected for along with a permanent building  committee relocation may be a requirement anyway there may be some other options that we haven't explored that we should where we don't have to relocate but we need to put this in front of the voters and move for not be distracted but on a sayers we have to do this it needs to be done i've been on a committee for seventeen years maybe that it well seventeen years is a long time i may want to do that you know it's worth a walk through because it is a fairly nice building and it's not far away i took a tour a couple weeks ago and you know the buildings are very good condition i think size wise may not fit the it yes there was another idea floated out there as a third option to the renovation new construction of a town hall in its present location and we we discussed the possibility of constructing the new building in the parking lot completing it and then those occupants in this building would move over which would provide for there would be a disruption of services and you would save about relocation costs so that's out there the some of the drawbacks are the concerns that i've heard in the they may be samples i'm sure as jim might might know well about core samples and analysis here we pour about a thousand dollars a test all right now i don't know how many are out there or how many have to be done six eight twelve but doesn't deny what that would cause but again by doing something like that that would save on a real cation costs some of the other concern about doing that was well we need to go for the zoning board for various variances or special permits but you're going to need to do that anyway with what was presented on expanding this building so you going to go in front of them anyway there was another concern that well the construction is in the parking lot this building is being occupied that would make for a difficult situation for the public to come in but my response to that was when they built here in school they built an addition on that building that would be larger than this one and the children the students were in school during that whole process it happens everywhere and you can't get any closer than an addition onto an existing building so if it's a viable option it's got to be feeling that and i reached out jimmy went to jack off let some historical commission and nobody can remember if the foundation was just left there or were taken out that was the concern is the foundation there is their legend there was a piece a ledge out there that you can see sticking up but that's not a game breaker by any means but we need to determine that before we can go forward so chords are core samples say go down see what's down there the idea of the relocation out here to the temporary trailer i think is really appealing just a question of how we would fund the thirty two thousand dollars is one question and then just another comment as to me the idea of not having to deal with the relocation expense i think would warrant taking a look at that core sampling because that's hundreds of thousands of dollars potentially almost half the cost of the bond that we could save if we were able to do a renovation without a relocation and we he we did invite a nation the back maybe could you join us the best i think would be best if we had this discussion with the building community really put forward an article that spent the funds to do that because they did have some some concerns about why they they didn't think it would work and they didn't just look to say this is just speculation that if we decide say to rent space across from the old post office across from how would you know what would be the correct careful who moves over there because i know many of the many of the offices are involved with meetings that are held here in the slackness meeting room some of the offices they never have meetings so they really are they don't need to be near the space but if you if you have like planning good or conservation they have records that they have to go down and check in maybe during a meeting so if we did split that split them up is there a way feeley saying you know the people we have meetings they stay here the people don't have meetings you know just to make it easier and everybody i think for purposes similar to what mark the situation mark explained you're better off with that with core groups so that the citizens don't have to go back and forth for example board our conservation planning building that's fine you go over there get all your permits there's plenty of room for storage over there sewage for files not all the not all the files but those that are readily or need to be readily accessible but they also ha and if we had a trailer here in the parking lot for the the individual stunts there's and the water to an apartment went down to elm street that would free up space on the first floor where they would possibly not need that trailer we can reconfigure what's up here for now so that's also out there also we've been batting back and forth the possibility of converting the space here into office space for the personnel downstairs bombings i've already discussed with the very surreal of the possibility of holding these meetings over at that space the space currently isn't set up with  cable but you could also explore with the school using the media center for meetings on a temporary basis on nights that they're not going to be using it so that's another alternative you know if we're not able to do the trailer on the parking lot that would be one possible solution so we talk about now he's going to be happy to call jim you want to add at the c h p meeting we talked about the water and sewer going to fall out fall town meeting so that's another place holder for their expansion in their plan based on the concepts that went through on the town hall development whether it's new or renovated did not include intentionally did not include water and sewer so they're leaving to go over to elm street based on fall time meeting what i'm concerned about is we're going to stop putting money into boring these and temporary trailers whether it's in the back parking lot or it's renting the old old post office you know for fifteen hundreds for four people at twelve hundred fifty square feet we're looking at six times that space if we don't get our act together figure out what we're going to do a town hall one year's going to turn into two years two years are going to turn into three years and it's going to turn into more of a mess and it is right now i think this town needs to get this on the fall town meeting the building committees been working on it they have a directive to this selectman this like when bought into it you know he can pick up the reporter and see the articles in the decay decker's and stuff that's not going to go away if we get the two groups together he brought back his deck again in his report he's got a group and they're not in sync with what the permanent building committee is saying is going to be a free for all a town meeting so between and fall time meeting dick's group the permanent building group has to butt heads work it out at the end of that exercise there's going to be one plan standing and that's going to go to town meeting if we don't do that this temporary stuff is only going to get worse and it's going to you know twelve years is going to turn into fifteen years so dick at the beginning of this meeting said they their group had a proposal that they were going to vet with the permanent building committee and you know it seems like they're both on opposite sides right now that couple off the table because the post office came online i was at that ad com meeting and he said i know there's a plan that plan you know with all due respect mr maule but that is not going to be here for a couple of years time if we're going to put this off because high in the sky and just on wall street that's not going to happen yes that's they're doing this because they need to recoup the money so that five million dollars is going to kill the project maybe they'll give it to us for three because they're good people working with the town but even that number's not going to work so he would go water and sewer doing their thing let them go to town meeting to put the town hall needs to whether it's no or renovated we got to figure that out before it's fall time meeting and i think my gut feeling is that people downstairs if there's a plan and there's a process they can deal with it for a little bit longer if if the town is serious about doing it if we get to fall town meeting in the in one side wins out that we're not going to be doing a town that meeting room so those cameras got to be a question for cable they have that are there right now they already have the media center at the law high school that we could go for as long as bob can give us an answer on that by talking to the school tomorrow but i think focus right now is like let's get these people upstairs with those this room and then then we get to the next meeting is step in place maybe with a bill of committees you know jim i agree they're going to be bought and has i don't even know who's on this tie decker's committee has in multiple people wanted to there's a committee and then there's there's a statement that there's other people but they don't want to their names well we don't know if you know it's all my point is we can say this is the best deal in the walls you know his side he'd be here but my point is also there's a plan b out there there's a lot alternate that this group is working hard to bring forward i think it's our duty to say you know we vet it out does it have merit if it doesn't have merit tell us why does it have merit and be concise in because i don't to be hearing from one group because we're not professionals and this was the building committee has told us what as professionals they recommend and they told us why but i just want them to work with this group and tell them to tell us why it doesn't work so we can make a clear conscience vote one way or the other because you see the building committee came in with the other building committee they didn't have prior to our next to attain a soft cost money at the special and then with which includes it spent the money for the bid specs and then did the town hall project out time it with the may annual town vetted out before we can tell me we're going to tell me to approve the funding not to disagree about the location the building the size or a else so that's what i'm looking for we've already had those discussions we need to go forward so that's my intention an cover the transition costs associated with that with the transition time unit or change what a direct your attention to first is if you go to the far right hand column total additional funding number on the bottom hundred forty three thousand that's the total not five hundred not two hundred cetera it's it's great when we all we all work together as a team here all sharing information the numbers tighten up nicely here so that is the incremental costs there's another incremental cost but that's two years out that's the eight the pension funding eighteen thousand seven fifteen in fiscal sixteen but that's immediate cause of fiscal fourteen approx one hundred forty three thousand and what i was going to do is just walk you through what they are in the suggested funding mechanisms there is is in essence three funding mechanisms for for this one being transfer another one being special town meeting appropriation and as year i believe you're familiar with is the year end transfer process referred to as a tonnage a transfer process it can only happen between may fifteenth in the fiscal year and july fifteenth the beginning  of those three different options here and this is a straw man recommendation no pride of authorship here on how to do it so it's going to start in the ad com column and i viewed the two items that you see here dollars for the incremental cost for the acting town manager a lot of that cost actually fits within the budget so this is just a piece that doesn't fit within the budget and there are some other moving moving parts within the town manager budget using this particular group you know the collatz institute not to the board is yet on that i believe you've got that coming up later in your agenda tonight but those would be that the two items that i would recommend going forward in requesting an advisory committee transfer are certainly would be appropriate  opinion you know the extraordinary unforseen circumstances so in essence and ask of just under thirty three thousand front advisory committee there's a seventy five thousand dollars reserve fund there certainly could could handle that in the next  t the first item is a smaller item it's just over twenty five hundred dollars and because the board recognized that the acting time manager was performing services back in june and because june is the item the other items of the three items here are really related to a new town manager after the search process is complete certainly would be in a position to sign a contract you know with that with a new town manager unless you had had the funding for it given that that mr pecos is funding is almost one hundred percent covered you know within the budget and you know consumes you know that that line for the most part sort of bring in a new new top manager in this fiscal year you sumption here being just under just under a half a year so you based on the assumptions that i've been working with and work with a number of your board roughly in including roughly eighty five thousand for this year and then for health insurance and medicare related expenses but eight thousand dollars so meeting number approximately ninety five thousand four hundred and then the last piece my recommendation would be for a year and transfer you know usually there is this some leeway within the budget somewhere when we finally see with the spending lens at the end of the year it's a process we are able to move you know by of the state law certain amounts within a budget to another budget with the current recommendation of the town manager in a concurring vote the advisory committee and the the amount that would need here would be just under fourteen thousand eight hundred and that's for the vacation buyout clause within kevin's contract which is currently not  part of the funny equation so those are the three three main areas totals to one of forty three thousand as a need for this year unless there are you know different assumptions and again is no pride of authorship as to how to approach this on the spreadsheet when someone is working as an employee and they have the vacation accrued and they decide to cash in on it and that's the two items that are not in this year's budget so when someone leaves and they want to take or if they don't want to use it they want to take the money right why would that not be in our annual budget because it's dollar for dollar it's not it it's not whether somebody's going to do a vacation buy out if they have that have that either right in their contract if they're contractual employee or if they're retiring it's an unknown and we don't have a separate fund you know for that we have we don't have an a cruel account for that we accrue for the liability on the balance sheet but we don't accrue the cash and put that away so typically what happens is safe an example of a retirement you know if the retirement is known during the budget process you can plan for that matter into the budget it's not known it comes up it's something that has to be addressed it's not uncommon you know during the fiscal year with some sort of process like this as far as the this particular vacation you know buyout you know that the top managers had some flexibility within his budget in the past but giving everything that sort of feeding off of that budget going on this year that there there isn't that flexibility this time and then the other you have the new town manager estimated salary at one seventy as before one seventy five before benefits and correct ok i think from what i've seen it's it's it's a lot more than what i'm going through at the last with kevin we looked at and i can share was with you but it was a town manager salary all around the areas comparable demographics with concessions to we have a stadium inverse what other towns have and i don't see anything that was close to that being that high o i would say that the two items that are in the the i can transfer column and i would i would consider those immediate needs i mean you have somebody performing the function not being compensated for it and then you believe i assuming based on your discussion the seeding that at some point in the near future you're going to want to kick off a process and that last time around that involves some funding so i think the longer we can we go without funding those two items i want to say it's a fairness issue to somebody in the other asked randy and i to address their committee with regard to you know operations and things like that when he's done it over the years for the everybody area and yeah so i did mention to him that some of these contracts for grass will be coming and that we were hoping to do something in the beginning of september for you know for a second week you know once when they get up and operational and they been some new members just appointed to the board by this display the moderator and so mr de fazio his views prepared to do that i believe and you know a bit larry can address some of those issues but i so that's all factored in but that will also be addressed with the icon he said that that would be an additional transfer but it has actually that the funding for that itself given the transitions are happening within the affected departments here the funding for that itself is actually intact it it's it's there because you know there are people you know moving in that some sense some savings but in order to address you know a separate item that's unrelated to town manager  as kevin's pay go settlement costs and that's understood and then you have additional time engine transition costs now which you did on the spreadsheet if you added both of them together and you called it a grand total transition cost the fact that we're going to have a time manager paid for the next year is set we got a list of whatever happened in the past so to add these together and say you know i know someone had mentioned five hundred thousand why would you add these together and even come up with three hundred  sixty because the cost for a ta manager is given regardless of what we're paying absolutely agreed in that and that's what the takeaway here should be that the the only incremental costs based on the assumptions that we've been working with want to show that these bills are budgeted for they're covered and that's why i try to be very clear here on things that are already funded and things that are not funded but and that in that it's very clear but at the end you say a total transition costs and that it's not a transition cost it's a cost of doing business that's going to have a town manager here the transition cost is what we settled with kevin to leave so it's two separate things but that's all i'm sure that i agree that if you look at what was covered in the in the fiscal budget now and next were if i could just you're absolutely correct frank with that point about what was provided but the that was information that was provided into the process this is not of the process is completed this is now information that this is the town manager recruitment discussion back when kevin had notified us that he would be working until june thirtieth two thousand and fourteen and we talked about the need for a transition market asked me just your head the recruitment process so i started to do some research i had contacted tony la chapelle who had chair the past search committee and got information from him i also reviewed we had talked about the time manager act and what that directs us to do which is essentially appoint a town manager for a period of no us in three years with you know specific wolf occasions laid out and so you know i did some research looked at the information that tony provided and i'm suggesting that we would consider a slightly different approach that we would consider looking at the calling center for public management this is a commonwealth of massachusetts based organization that they provide services to municipalities and because they are a commonwealth based organization there are no procurement requirements so we wouldn't have to go through a bid process so what i wanted to ask the board was if we could invite them into our next meeting to do a formal presentation of their services so that board members could asked specific questions you know to them i have put together an outline for the board members that i have passed out already although they send it  just to kind of summarize my discussion that i had with them they can provide many different levels of service to us a sensually could bring forward a  group of suitable applicants to a screening committee that we can appoint and then we can determine how many applicants we want the screening committee to bring forward to us i know i've seen in the past the school committee will sometimes bring off and bring forward one candidate to their board but that would be for this board to decide and the collins center i like their approach as they described it was that you know each one of us will be interviewed individually regarding the recruitment profile that they will develop and then from that we can develop a process that is based on the town is in the town manager community you know it's got all of the aspects of a small town with all of the challenges of a large city given our environment with the stadium and has concerns about that you want to guess i just received it a few hours ago ok so my interest if i can speak was just to understand what was presented to the board since we didn't have the benefit of being here during the last meeting and to understand what the board's intentions were and did you watch the prime meeting it wasn't available a really long cable watch bodog not yet on a draft permit but failed to issue a new book the first public comment period began on or about february fourth two thousand and three the second public comment period was august third two thousand and eleven to october thirty first two thousand and eleven the public has that ample opportunity to comment and e p a has had more than an adequate amount of time to consider public comments meanwhile invensys is allowed to continue discharging more pollutants into the neponset reservoir than it could under the draft  permit sets strict limits for these chemicals the draft permit also would require invensys to perform additional monitoring testing data collection and reporting of additional parameters at more frequent intervals while using more up to date actions e p a is extraordinarily long administrative continuance arguably has amounted to an abdication of its non discretionary duties under the clean water act to safeguard the waters of the united states we urge e p a to notify us of the permit issuance dates within days and this is a letter that will be going out signed by the board of selectmen it's going to be copied to senator elizabeth warren senator edward markey representative joseph kennedy the third the foxboro actually found out about it late last night so we weren't really given the chance to understand what had been discussed during the last meeting understand what promulgated best or have any discussions and currently we're not in that position because our person who's the lead for this is on vacation so i think i was more concerned about the timing the process not being informed more than anything  can't dispute the facts in the letter e p a is not issued the permit and i think you know that's a fact a lot of people are frustrated with that but i would say is that we have always complied with our permit regulations we've been regulated by the federal agency and we've always been a good corporate citizen so we'll continue to work with the v a to do whatever we need to do to maintain compliance and this is to do dolls brought that up comments and i think the n r r c is just sending this out of a little frustration not so much with you because you're complying with what was done from one thousand nine hundred six there are a whole bunch of new regulations out there that may have you do different things and because nobody's acted from the e p a since one thousand nine hundred six and all these years even though the public process they ask for comments and do nothing basically saying hey guys we're fed up with this and it's directed it's addressed to them copy q any language that you doing something that you're not supposed to be doing to make sure it's not in that letter because i don't think you're doing that based on the facts of the regular ations correct so we comply with our permit that's currently under unfortunately it's n a tremendous cost impact on our business can you tell us all again my expert is on vacation this week and that's something we'd be happy to talk about separately she we set up a meeting made those changes and gave in there are reflective of what's in this letter now and the changes are basically to take out matters that may be offensive to your group in the us so there were two or three changes to the which i think they're they're asking if the number that we appoint would become all the member that would have to represent the executive branch of the cleaning up flooding in the basement for at least two hours just wanted to answer that to clarify because otherwise i wouldn't have a problem with him being in the basement for two hours these weapons meeting minutes from august sixth two thousand and thirteen as written and submitted second discussion yeah i'm right on the front page for the quick on page four again under the title of selectmen and i agree with my fellow select men over here that on the first paragraph is his discussion of the title of select would like to suggest that the board members be known as select persons that's not what this was about i wanted the board to be known as they select a board not select person so that it should suggest that the board be known as a thank them and ask cutler to follow up with the information that was requested you earlier this year from so thank them know i don't remember having to do that and i'm not sure if that when you talk with sandra about this did she indicate that the actual license had been issued you know i'm not sure because i don't have to go through a  check yet and i'm just i'm just sort of trying to stop the process so that we don't have to put a burden on the police department or the court check so if we if if there's a method to stop that process and begin the next process over i'm interested to know what it can be ok think if you want to put this off this action item off i'll check into what's happened with the prior license that hasn't been sent out and have you rescind it and then vote on that if that's an appropriate people in also do we have a requirement that these businesses if their driver's no longer working for them we notified i believe they are provided to but i'll check