all right good evening everyone welcome to part two of our council meetings this evening we started off tonight's council meeting with a slightly different sort of thing we had a study session first of all talking about the community energy plan and its potential implementation strategies and ways to do so and i'm sure that that will be broadcast at some point in public access and also available on the internet but if there is any major  performing group band heading through west michigan and you need some roadies we've got quite a crew here we know in less than ten minutes the room has been transformed so thanks to the crew for making quick work of changing the room to get us back into this followed immediately by the pledge of allegiance to our flag if you would mind if you wouldn't mind standing and joining in these items we would appreciate  rain it's such a hard thing to watch farmers who work so hard day after day doing their work planning just seems as though things are getting harder and harder for them and so much of the nancy there are copies of agenda in the rack in the rear of the room or if you happen to be watching somewhere other than in council chambers you can also find information about the agenda as well as the backup material the packet as we call it of material we've reviewed in preparation for tonight's meeting by going to the city's web page city of holland dot com the easiest way to find it is probably go to the calendar link go to today's date and you'll find all that information there that you can follow along and  see what we see as we prepare for these meetings you'll notice you review the agenda that there are a variety of items on that have an asterix on them and these are items that we deem to be relatively routine we've reviewed them at previous instances of counselor or their routine and we intend that regardless of where they show up on the agenda we'll handle them right now with one motion and one vote someone in the audience or someone in council may not think that one or more of these items is terribly routine and they would rather that we take it in it ordinary spot on the agenda what we will do is get a listing of what's on the consent agenda and then i'll give you an opportunity to remove an item from that agenda and if you would take us through what is presently on tonight's consent agenda item five to approve the regular meeting minutes held june twentieth two thousand and twelve item six to excuse the absence of council member burch item eleven a to accept and file executed of office item fourteen b one to adopt a resolution approving the distribution of a notice to surrounding communities at the city intends to amend the master plan and community parks and recreation planned for the deletion of the municipal stadium in portions adjacent small and or park property as recommended by planning commission by the planning commission i don't fourteen do you want to refer claims filed against the city to the city's insurance carrier and city attorney for consideration item fourteen the two to adopt a resolution to publish notice regarding delinquent and not operating utility invoices provided by the holland board of public works to be placed on the two thousand and twelve two thousand and thirteen winter tax bill fourteen one point two two accept the managers appointments of mary george to the downtown development authority and andrea and rob walcott and the reappointment of david wilkins to the design review board as presented i don't fourteen easy one point three to approve the amendment parking least with three partners from twenty nine lease spaces to twenty six item fourteen ethe report one to approve the renewable of the michigan municipal league membership through june two thousand and thirteen in the amount of seven thousand eight hundred sixteen dollars for m unicipalities and elected official services item fourteen eat three point three to declare surplus television production equipment as indicated in the city managers report and its disposal to the hair district library ok sorry about that is there anyone from the audience who would care to remove an item from the existing consent agenda and a member of council to remove one or more item point yes i have one i would like to remove fourteen  yes white man yes yes yes mayor de yes motion passes all right thank you that then takes us down to item twelve which is communications from the audience this is the opportunity for anyone from the audience or the general  public who happens to be in the audience to address council on topics that are not otherwise located on tonight's agenda if something you want to talk about is on the agenda elsewhere will give you an opportunity to talk about it at that point the rules of counsel are relatively simple all we need is a name and residential wanted to make these comments when the whole group was here earlier but time right now i'm going to use these five minutes to in some ways apologize but to be clear about kind of why i have raised the question and raising for twenty five years that's just who i am i am very excited about where we are at this moment around all this environmental stuff i think a lot is happen i was vice president corporal state of her more in one thousand nine hundred twenty years ago when we hired bill mcdonough to design and build the green house building the green house building in new zealand michigan holland sealing became the project the building that was part of the definition of the environment emitted from our discussions which is which troubles me you might remember a group that we named west wind on every steeple team about six years ago six years ago there was nothing going on at hope college there was nothing going on in the city of ho there was hardly much going on anywhere around this whole issue around understanding and embracing sustainability understanding in a very sing efficiency understanding of race and conservation so i have come to you many times i've written many many times to try to have us understand that when i see what you all talked about the seating and the six six teams that are going to work on these issues i totally applaud it i was at the monday h b to be a board meeting for the first in the boys or girls put on their side which were volunteer the first thing you see is a lead certified envelope so one of these task forces defining how we might emblem eyes of their buildings is incredibly important and very appropriate for the community sustainability committee was originally authorized to be in place for eighteen months i came to the board the city council and asked that there be a extended chapter you gave it three more years so the fact that that group is even employed today was one more moment when i thought we needed to make one more adjustment to make sure this conversation not only stayed in front of us but got energize that became real and that we first and foremost educate ourselves started to cater unity one of the things that people have these doing these days is a lot of educational information toward you know i think that's been one of the things that helped us turn corner to some degree so my only i guess my point is i sold my little condo downtown holland in february i thought about going to bend oregon only younger son is or cleveland ohio or more my family lives by my own health issues and i came back sometimes i don't know why but how michigan so i sold my condo want to live on a bigger loss for not a lot of people on but they're renting now i own i live there i walked over here to have your meaning again so i still want to be positive i want to thank you i want to thank the board as well i did that money with them but to do it together tonight would have been great but i just lost that opportunity so i thank you for what you do and i think we're in a much much more dramatic moment at this point with more work to do more study be done but at least were there and i applaud  ok with that we will then go to the item that was removed from consent fourteen d to the delinquent non operating utility invoices perhaps every i'm all greg you got me all mixed up here here on the left here andy  idea what is before counsel tonight is a annual procedure we have sections of the city charter that require that we go through a notification process before we come back with a final recommendation to city council to put various amounts in the winter tax bill what council has before tonight you have delinquent utility invoice schedule in your packet the c evening that those utility and voices total approximately three hundred thirty excuse me two hundred thirty four thousand dollars and then we have  delinquent nine operating invoices these primarily relate to the nuisance type proceedings that are authorized under our ordinance code that are being recommended to be put on the tax role if they are not paid of the dollar amounts here are properties that are located outside the city of holland so that we don't have the ability to put those amounts on the tax bill but our electric franchises that we have with adjoining townships do provide that we certify an amount to them and then they go through the lean procedure on their taxes itself for instance we we have a fairly large group of billings in the like town township area we have all obviously nappie need be able to put those on the tax bill but through council action and the notification process that we go through we will be certifying those amounts to like town township for the december bill this is a fairly extraordinary method of collection but it is one of the reasons why the p w rates are as low as they are because we don't have the same collectables that we have in the investor own utility because we have this remedy available to us well the reason i brought it up is because i guess i was rather appalled when i look at this that there were like about one hundred ninety five pages of for people who had their power shut off for a variety of reasons and i see that that number has gone down so i'm assuming some of these have been paid over the last week or the last several days and i guess my thinking was that you know i have great empathy for people who can't pay their bills or water or sewer or whatever and that what that does to people soft esteem to family etc and i don't have a solution to it but sometimes you sort of feel you're sliding one problem where you're squeezed and you're slight in a city can't pay your utility bill let's put on your tax bill and how can you pay your tax bill if you collected or not collected that we have a report to find out how are we coming on this finding that when push comes to shove these are being paid or something's working out  what does that tell us about our budget for the future was it tell us about the health of our community or the lack of health of our community and so i think it is a real big issue that we just don't slide over and say well it's not my problem it's somebody else's problem and you know i guess i have some questions about ok you know if a person in apartment eight doesn't pay their bills and it's cut off and they go to another you know apartment be down there you  know to apartment down the road are those people then eligible to be put back on the beach kinds of things or are they not so i think there's a bunch of questions out there that i don't know the answer to and i would really like to see the study looked at and through you know i think you guys did a great job explaining it from a legal standpoint but i think it's a huge issue and i'm really concerned about it could i make a couple of brief comments i just want to make sure the council's aware that the vast majority of these lean amounts are landlord tenant situation so these are circumstances where electric utilities service was connected in the name of the tenant the tenant did not pay and what we're doing in order to you know satisfy the requirements of the revenue bond back to michigan we're assessing these amounts against the landlords property so if you review all of these pages you're going to see that the vast majority majority of the bills that we have before a city council tonight are a landlord tenant situation to get to wayne's other comment the state of michigan about two years ago as a result of a death case in bay it's now mandated that every municipal utility have a policy where during the winter months or if someone comes in and says they can't pay their bill they are obligated to put them on an installment payment basis spread it over a period of time that's dictated by statute and you are not able to cut off service there are even rules dealing with medical emergency areas so this is an area that the state of michigan has addressed by state statute in the b p w is fully in compliance with that statute but i i would agree that you know at some point in time it may be beneficial at this point would you have any recall and i don't know if we can pull those numbers out when i was there usually if i recall correctly they're usually in the hundreds of thousands in this range or between like one hundred thirty or one hundred seventy five year now a good portion of that probably in the range of you know thirty percent is in the industrial area but yeah but when you look from the perspective of gross sales i think they're they're getting a fairly good pain customer base and certainly this is another revenue that they have to collect our financing  documents require that we have ordinances like this in place we have to assert whatever rights we do have under the electric revenue bond act in michigan writes anything else mayor if i may ask to wayne's numbers i can let him know what last years were ok i have them available ok last year the total was one hundred thirty eight thousand seven hundred forty nine dollars and fourteen cents of that amount the not operating invoices or were six thousand nine hundred forty five sixteen and not in the delinquent utilities were one hundred thirty one thousand eight  in the in the delinquent utility not covered but in the non operating it's roughly the same seventy seven this year sixty something last year not operating as b p language for shut off right  too that there are heartwarming stories of people that stop in at the b p office and pay for the utility bills of people they don't know anyone else ok we have a motion in support and we will call the r one ordinance amendments from community neighborhood services and a great return to you when you read through these amendments you'll see that many of them at least in my view appear to be routine they deal with housing issues nuisance  changes and also some changes to the refuse recycling program a lot of those changes relate to just changing the name of the department that deals with the issues but others i'd like to turn to fill my or if you just give a summary of some of the others that we have here in your packet this is placing this tonight on first reading if you'd like at the new study session we can go through these before you do final jobson if not i don't know philip second reading would be on the eighteenth or we're looking to august one for that second reading it would be at your next regular meeting if if you're comfortable with that ok so we're looking at it we're looking at august one anyway so  twenty five study session if you'd like you know we can go through these in some detail that will summarize this ok as greg indicated this is sort of a potpourri of of amendments to cover a lot of bases here these came from the neighborhood services department and from the neighborhood advisory committee primarily coming out of just desire to clarify things make sure certain elements are included and interpreted in in an appropriate way as inspections are being done or as our various housing maintenance code is is administered as greg indicated there are a number of changes that are in chapter fourteen which is the housing maintenance portion of our code workmanship is is a defined term in the changes a little bit later in the code workmanlike is also defined and clarified  questions have come up periodic lee about what is meant by that so this is an attempt to get it up at a point of some question about our ordinance there are some clarification about the legal action for noncompliance which clarifies what i'm forcing officer may do which essentially is issue a citation from initial discipline fractions or request the attorney to institute an appropriate order this adds some language an attempt to clarify that brings in definition of family if you remember back during the whole neighborhood discussions and zoning changes you made a variety of changes throughout the ordinance and in the zoning code you changed the definition of family this would bring that definition into this part of the ordinance as well so that we've got a common definition of family in terms of exteriors structures some clarification on exterior walls about window panes and in particular the assuring that window panes are in good condition the broken glass is needs to be repaired broken or or cracked glass would need to be repaired roof strange roof and drainage roof drains gutters and downspouts shall be maintained in good repair the roof water shall not be discharged so as to create a public nuisance missing or damaged shingles shall be replaced with shingles of similar style a variety of sort of small details that kind of infiltrate our ordinance here handrails window frames and doors building security talks about locks on doors and windows and clarifies what's required there chapter  ually what was in the ordinance prior to this is being replaced in the ordinance and then chapter twenty seven this is a minor in terms of word change really changes the there's a licensing requirement today for refuse and rubbish haulers this it would expand that to recyclable materials haulers as well there has been some concern about some of those situations where that kind of material has been hauled and some of the stuff is blown off the truck and it becomes a litter issue and we don't have a licensing procedure for those vehicles like we do for ordinary trash so again and as greg mentioned changing the name of the department that appears throughout a number of these sections of the ordinance so it's it's a lot of housekeeping and it's trying to clarify and make a little a little clearer and make sure it's covering what it needs to write thank you phil any questions and i know that we're going to be having a discussion on this in a couple of weeks so i'm going to be very brief on this but as the really been an issue with definition in twenty seven i mean if somebody comes to you and said well i'm not on rubbish i'm recycling material well it's apparently it's come up at least twice that the issue was they weren't licensed and we didn't have a way to get back to them and follow up and who was it and what what was the condition of that homeowner and take them and then i guess they sell them so it becomes a business because they get money on it but i don't want to see us discourage people from recycling things because oh gosh i don't have a license and crap i might as well just put in the garage  garage or i won't you know i won't deal with it right now because it's just not worth it and i guess that would be my question is are we going to discourage people from because they need a  license seems like we need licenses for everything and i kind of do that and i think on the twenty fifth we can spend more time and we can address the question if anyone else did you have e two point one which is a report for parks recreation and transportation regarding the stadium greg yes you are well aware because we've been doing this just about every meeting it seems lately handlings one step or another  dealing with municipal stadium with improvements to the stadium with the sale of the stadium and tonight we're asking that you declare the stadium a surplus authorize us to see bids for the sale of the stadium  we've been talking about the early on we talked about a three way ownership partnership for the stadium between holland public schools hope college and the city main reason for this for the city looking  for joining hands with others to improve the stadium to maintain the stadium is that the stadium has been in place it's a mid to late one nine hundred seventy s basically with a very very similar features as to what it had then  those features are tired they need significant improvements we've also had difficulty over recent years as we talked about with being able to provide a suitable surface for football games especially during inclement weather just a couple of slides on that here in a second or a minute or two and it was so we've had difficulty with that so maintaining the stadium you know with our financial position to maintain it make the significant gap in improvements it's just become very very difficult to do that plus we don't use the stadium that often ourselves only a handful of events each year if that were we have used the stadium and there are other facilities that we could use for our events so it's primarily used for football games and obviously we don't have a football team as we work through the ownership options each one of the three entities operates under different regulations you know we have a private college we have a public school we have a local government it just became very very cumbersome so we've been looking to sell the stadium to hope provided that hope has a use agree with holland public schools so that holland public and play its football games there for a period of time and also that hope would have a use agreement with the city so that we would have a third party position for use of the facility although recognizing with the new synthetic turf you know ability to use that will be could be possibly limited due to how that might be able to be used so the leisure and cultural services commission has dick recommended that the planning commission delete the stadium and the adjoining parking lot from the parks and recreation plan and what we're talking about here is you look at this this visual the site we're talking about is bounded really in red so it extends here next to the hope tennis facility around what used to be the ring road it's not really there anymore there's a cul de sac here in a cul de sac here tennis facility is  virtually complete now so this slide is out of date it would also include this area here and actually the proper and when the parking lot so the south volunteer would run right to the cemetery in total here is ten point four one acres this roadway here would remain under the ownership of the city we have an easement with hope college so that there be public access for to the parking lot we have an easement for that as well so the public could park here to use smaller into used pool so this is somewhat revised from maybe perhaps what we showed you previously where we didn't have the boundary going all the way to the cemetery it went to the bottom of this ring road but this goes a little further now than what we showed you previously in the report we explained briefly the process of the city needs to go through to declare surplus and offered for sale various documents are attached to the report you have a resolution that would declare the property is surplus authorize us to seek bids i've shown you the map your the property that's to be included there's a public notice that would go we're thinking of publishing it in the sentinel and also putting it on our website and then you also have in your packet the request for proposal the actual specifications a couple things to note there with the ten point four one acres the minimum bid is nine hundred fifty four thousand three hundred fifty dollars we've had an appraisal done for this property so we're using the values placed on the property in the assets as determined by the appraisal if someone other than hope bid and you decided to select that did you have by the way you have the ability to reject all bids any and all bids through this process but if you decided to select a bit other than ho s that bitter would have to reimburse home for the cost of the turf installation and other improvements made as part of that project the easements for the use of the parking lot in the driveway those need to  your august one meeting that we still have to go through master plan amendments and rezoning those types of things but those will occur in the weeks ahead so we would expect the closing in and if i could i just want to show you a couple of slides before we turn it over for discussion here is the feel that these slides here are going to show you really some before and afters but i just want to make this comment i think our staff in the parks division know services have done a great job providing a football service at the stadium and a service for other uses over the years there's just so many things they can do when the weather comes into play so for example with this photograph here you'll see the center you'll see the sides in particular heavy use and by when it becomes mid football season or late football season it's going to look like this in the best of conditions but if you get any rain at all it's going to look worse in this here is one example that really raised some concerns several years ago in the field in a condition after rain and i think they were back to back games in this instance we had a concern this year as well but it worked out ok but if you look at this view this is looking to the east this is a before shot and here's what it looks like today looking to the east ok this photograph was taken today so here is so if we go that point there is this point here and yes you can see the tennis courts in the background and you can see the improvements to the field the surface here will not i think it safely to say won't ever look like this ok another shot a little better condition of the field and get a better idea for the nice job that our crews have done over the years you can see some of the other features all that are tired and need some work here's what it looks like today from that view just about to go from this to this and let's see what else we have and here's a view looking back to the tennis courts around here now but also you can see if you looks pretty good are some band members here must be early in the season because they've got a nice clear blue sky is green trees and it looks more like this today ok so quite investments are made in a facility already and also some additions have been made this brick feature here goes all the way around the southern part of the stadium the west side and the east side so there's brick now there are the limestone caps are going to be put on a later this week all along this brick wall treatment this field out there should be putting in the final of the sand and the rubberized material in the turf i think they were starting to say afternoon should be done tomorrow crews should be done with this project friday or saturday which is from what we told you before probably about a month ahead of schedule so although we do need rainy n c as you prefer to be i mean we have been able to move this project along because of the weather and look at how nice that nice green that grass is but that's where we're at today with the project so the recommendation is that you up the resolution to clear the stadium a surplus following gives to the city donations have been received on behalf of the leisure and cultural services department donations totally in two thousand five hundred nineteen dollars in support of repairs to the windmill does one from  donors and gilbert and rose mark when donations totally in two thousand two hundred fifty dollars have been received in support of the two thousand and twelve american and bloom national competition from hope college hinds north america and the brooks family community fund of the community foundation of the holland zealand area a donation of two thousand dollars has been received in support of the summer playground program for field day and public safety safety services department received information in the amount of eighty dollars from ryan cotton in support of the canine unit program it is recommended that the said donations be accepted with appreciation and an expression of gratitude be forwarded to the donors what is the pleasure of counsel is there support support is there discussion how exciting that list is all kinds of people that read in the paper that the wind mills have been trouble and they write a check and send it in and i just think that is awesome i know that's not nearly what we need but it does show a real heart in the community to support the icon that we often celebrate and it stands for heritage and everything so that that is awesome and the support for the american bloom competition is so good because it brings everybody together emphasizes how we are concerned about sustainability in the syrian viral mental awareness and besides being in keeping things so beautiful which we do by nature and so it's really great to have a platform to showcase that and to build the community spirit and to see people with such generosity even supporting the summer playground program they did that little a lympics competition with little kids how cool that was what a great year to do that and for someone to support that how important that is to keep encouraging sports and a healthy lifestyle for children so the whole thing just is really heartwarming that even though these are hard times and it's hard to support a lot of things we'd like to do we still have people that step forward and feel responsible for continuing the quality of life we have here and really that's our greatest resource is our people anyone know let me just give you a brief update on where we stand with the  windmill we have now received some preliminary numbers both from a local engineering an architectural firm as well as the company in the netherlands that was well they specialize in wind mills and were actually on site doing the deck work when the beam snapped and then all the investigation and inspection happened ultimately and well let me first say that we are working now toward getting a group of community members together to form a campaign committee to begin the process of raising substantial funds for not only the immediate repairs of the wind which are obviously important but also some of the long term  maintenance and ongoing maintenance and support of that structure which of course dates back more than a couple of hundred years in addition we want to see if you improvements out of the island you know perhaps some restoration of the carousel historic street organ and also perhaps some other amenity changes that might be advantageous to the increasing use of that place is not so much an attraction all but more so as a community park not just for people in the city of holland but also for people in the holland area so that being said there have been a lot of discussions happening and alternately look for a large scale community campaign to be unveiled but the price tag for the most immediate repairs to the windmill range in the half million to seven hundred fifty thousand dollars range it's one of those situations where as long as you're doing something you might as well do something so for example in order to get at the beam structure the cap of the windmill has to be lifted off a crane comes in lifts off the cap takes it and sets it on the ground well the copper roofing on the on the cap hasn't been done since at least that the windmill was brought over and the mid sixty's from the netherlands so that should really be replaced anyway and as long as you have the cap off that seems to be a good time to do it when it's on the ground instead of you know a couple hundred feet in the sky some of the shingle work on the ext of the windmill also needs repair replacing so this seems like an appropriate time since a major renovations are happening anyway to do those kinds of things so it's it's not just money being spent for the inner structure that the beam structure but it's the other things that really need to happen and as long as you're having the scaffolding and equipment and workers out there to do one thing you might as well you know do some economies of scale and have more done at the same time so look for more specific information and ways for people to get involved and donate and help and do the things that we can do to and as nancy mentioned really preserve one of our community icons not just for our generation but for the next in the generations to follow you know we're coming up on the fiftieth anniversary of that structure here in the city of holland it's kind of difficult to imagine what what our community might look like if that were not one of our of our icons you think of there's media stories and national magazines or you do a google search on holland it seems that there are really two images that pop up more than any others and one of course would be big red and the other would be does want so we have an opportunity to preserve a piece of of our history preserve one of our icons and bring it forth for generations to come anything else otherwise all those in favor please say i oppose the same that passes communications from the city manager tonight considering well we'll just leave it at that greg give anything for us i do not all right thank you communications from me just a couple of items tonight look for the earlier discussion we had on the community energy plan to show up on public access television as well as look the city's web page in a video format you can look at it online at our next meeting business meeting which will happen next wednesday night will be in all likelihood considering a resolution on steps to move forward with the community energy plans implementation so if you're interested in that topic be sure to pay attention to that the meeting upcoming next week couple of items relating to we're all going back to nancy's prayer and that being the lack of rain there is a burn ban in effect the fire division of the public safety to the partment has issued as of july sixth a burn ban in the city of holland due to the dry conditions and high heat that means no uncontrolled and open fires and there's a specific  press release with specific standards set out on the city's web page city of holland dot com so no campfires no fireworks sparklers bottle rockets anything along those lines grills however for for barbecuing purposes are still permitted so check that out and in general terms if you have questions about whether it ought to be happening outside with a burn ban in place a check out the notice and b when in doubt don't do it  second related to the heat we have a request from our streets department our parks department that if you have trees in the curb strip in the right of way in front of your house especially younger trees smaller trees they are facing some substantial distress with the high heat and lack of water if you would be so kind as to spend some serious time allowing your host to run and water those trees it would be beneficial not just for the city and the community but ultimately for your neighborhood and your property because those trees add a lot of value and we all know unlike when we drive down streets that have good and mature trees we are not going to have good mature trees if the younger ones don't survive so  can also find information about that in the cities web page related to the request and ideas as to how to help on that that's all i have for the evening aside from the fact that you can always get a hold of a city of holland dot com contact information is there both phone and email we want to hear from you related to topics that you have in mind we are i think this is our first this is our first meeting where public access has been brought in house i think most people would agree that the transition has been remarkably smooth i think the comcast channels were dark for what about thirty five seconds or something like that while they pulled the plug out from one in circuit into another eighteen t channels were a little bit darker as they figured out some of the technology  fire wall kinds of things that they figured out but ultimately were up and running the staff is active energized and out getting a great video of our community and look for tremendously wonderful things to happen with public access here in the city of holland and we certainly welcome a couple of new employees to the to the staff here at city who are working on on public access television with us so with that  none we do have one motion resolution before us and that is the ordinance text meant for chapter fourteen dealing with housing chapter nineteen dealing with nuisances in chapter twenty seven dealing with garbage and refuse to place it on first reading is their motion to except for first reading