trust first took action in f y e eighteen with the allocation so the trust holds a note that's payable by the tiff district and apply for the first time in f y eighteen that trust allocated money to the city to purpose services within the purview of the trust company we have historically approved that those actions as the council through the budget process in a public meeting in accordance with open meeting  during the half way eighteen audit the auditors recommended that because it's the board of trustees as the named body under the trust covenants that to most closely follow the letter of the document that you should be convening fund the community and economic development i propose quite a team budget in the amount of three hundred thousand dollars and on january twenty ninth two thousand and eighteen again during the budget process city council approved the use of the trust  community an economic development proposed halfway nine hundred budget in the amount of one hundred fifty thousand dollars and the use of it when you see community development trust fund balance reserves and the amount of twenty five thousand and sixty dollars and thirty three  much discussed and thought through decision to divert essentially some potential womb recapture paid back in order to help fund economic development activity that also supports the downtown redevelopment which of course is where the district funding stream is created from the fit of the increment between what that value was a million versus what it is now in the income streams than paying back that debt this is a piece of th council decided that operationally it made sense to utilize some of those funds to ensure that we're taking good care of their economic development taking place down there in the city as a whole as a result of that rainfall so that's something to be very consciously done and again very publicly done from a strategic standpoint and it's built into disuse budget too so it's a fitting time for it to come back i just wanted notate that and for folks at home if you're watching this if you curious about it a great memorandum that i think summarizes things very simply in addition to a number of legal creation documents if you're curious as to the composition of what the trust is comprised of and how it operates and really encourage folks to think that further but i think for at any questions or concerns of the public i'm sorry i'm going to i'm going to toss one moment and this is probably a big breaking decorum kind of forgot something really important to acknowledge in the course of welcoming alex just wanted to take a quick moment of reflection the city's done so in a couple other venues and we will be doing so for them but just really acknowledge the life of service for dr james ticehurst who we lost last month  representing us on various boards community commissions at a county level state level regional level system the each and sole of always districts especially for the for the past decade and then most recently serving as the city's treasure through the process in conversations with her the mayor and with the planning commission chair on potential applicants and identified jason aaron as the as the as the candidate to to appoint to his position as a  the only thing you're interested i'm sure you bring a diverse set of interests and reasons for applying that you know from my contacts and when we passed or miscoded we all acknowledged in doing so that we were flagging historical preservation and that and really how we take care of the historical features of the city is something that we needed to come back to and that was understood moving past that so look for that being moving out of the parking lot into the traffic lan another situation where we've had some vacancies on our development review board in the past there's been some potential challenges with making a quorum so pointing alternates has been a priority since i've been on staff so i've met with the the chair of the of the needs of the plant so your perspective questions interns from here from counsel any questions or concerns from the public so seeing and hearing  change commission so the counselor can be brought this up a bit during comes updates as well so we had previously discussed at this meeting bringing forward the charter charter change commission for approval as well as appointees what i have attached to your agenda here is a proposed charter with an adoption day of today if you so choose  do they want to send one person i have one seat and have two people in and out of it or one school board member and they'll find another person with the school district specifically name and have like you know because with everybody else who's going to be on we will be appointing the voting members who they would like the opportunity to have the seats but it's one of those of course the first to make it they still want to for school board members that can be a part of to school board seats that they could rotate through if necessary clear i think the way that i saw it was either tory or alice one can make the substantial commitment to be there and every meaning and one or the other may not be able to in the field like to be able to sub somebody in and out if that's the case been the first before that it was so there may have been some minor changes but i don't know for the need to make any changes to the language there to accommodate that request on their behalf our proposed f y twenty budget that's what we will be talking about today so to start we give we sent around look at the end of last week and a lot of information it's before you tonight in the or bunch of books it's also for those watching at home budget but they have in front of you is a section with a medal for me in this presentation a bunch of overview information to the department and this year we've given you both the roll up budgets as well as the line item budgets you can really see all of the detail there we've also included the completely rebuilt capital improvement plan documents for all the funds and then some appendices materials and and your binder is really meant to be a place where you can keep information over the course of all these discussions much like last year we are presenting the budget in its totality meaning both the general fund budget which is raised by property tax dollars as well as all of the enterprise and special revenue and budgets so tonight we're going to do a quick over from not so quick overview of the process the goals how this budget lines to our strategic vision statement going to give  about approving this process and then on october first we had a discussion at your discussion about budget goals tonight this is the overview presentation and then you see coming up those individual arrogated presentations meeting to make changes january twenty eighth is the day by which you have to approve the final dollar amount and feet and gender forming for a town meeting in february twentieth will be the traditional community dinner at the u c c by the partnership per prevention where we will go over the city budget the school for their budget and then of course town meeting day on march so on in the beginning of october we had a conversation about goals in the wall while you didn't take any specific goals these are the this is the guidance you gave us so you asked us to present in f y twenty budget that provided level services so did money are really those resources that allow us to carry out the vision and priorities of the city so i think it's always important to go back and look at where we've been so that's why eighteen which is the year that ended june thirtieth outlines for us a shared vision of what we want our community to be for the next five to eight years and into future we'll be launching as i mentioned a new website this winter on as well as the new parking after we've commission as you heard about earlier did it has done a huge amount of work looking at an affordable housing trust fund inclusionary zoning and we've continued those public safety issues with me outreach team regional and regional scratch as well as finalized police departments strategic planning and looking forward to f y twenty really we're looking to continue the momentum of the things we've stood up in the last couple of years and move forward with implementing the master plan and the zoning changes that will result  fully build out the tiff district in that global settlement we've been discussing move forward with main street design the pool construction and we are also proposing with this budget to do a  replacement project on haycock street you know here more about looking to continue our partnership bush campaign housing transept developing an affordable housing home ownership opportunity on mt spamhaus and looking to expand community services programme programming obviously these are the strategies that staff has come up with but will be discussed in in with the complete picture with the council after town meeting day to identify next year's priorities as well so whether you have a fork so all of that is our vision what we're trying to achieve with this budget and this is what you look at you have my numbers in front of you so going into this budget process we've looked at two things we've tried to build the branch in a way where operations and capital are clearly articulated outlined looking to begin to build that level services budget that allows us to maintain operations of the city while significantly increasing our allocations for to revitalization and the pool we build those separately so we can over the course of the next two months work with them and play with them and see how things impact those two numbers we are also presenting to  level services budget and a level services budget with a few additional assets that we've identified through and we've heard you all talk about through the last year that are not aligned with the global services budget but are things that we have historically talked about and since they were as we wanted to call them out very specifically for you to see if you wanted to actually add those and so the upshot of the local services budget with operations  capital included is a five point seven five percent increase in the tax rate about almost six pennies the impact to the average homeowner would be one hundred thirty dollars and seventy nine cents next year  and will cost with those and with those small additions will go into details in a minute about what those are it's a six percent increase operations and capital increase to the tax rate with one hundred thirty six dollars and fifty two cent impact in the average home i do want to call it that that is being defined as a home valued at two hundred twenty five thousand dollars which may be a little in our community right now but it's  it's the number we've used so we didn't want to change that from an orientation we certainly can through these discussions if you'd like to look at those numbers the difference is that makes sense how we've called out the operations and capital separately people with me so in building this budget we've made it so assumptions so we're assuming cost of living increase of two point eight percent that may be trending a little higher right now but it was exactly between the july and august numbers we are our health insurance rates actually came back quite good for two thousand and nineteen so we are right we will be experiencing only a two point four percent increase for two thousand and nineteen of insurance rate's health insurance obviously is done on a calendar here so that will be the first half where the second half of the first half of the system fiscal year second half of the calendar year so we are modeling a nine percent increase for county year twenty which is the second half of the fiscal year just to be conservative that's much more in line with what we've seen historically we'll see how it goes based on before april first but right now we're projecting a point seven five percent increase in our brand list and just as a reminder for people with room list is the total assessed value of all of our property in the city which becomes the number by which we set the tax rate with the with the expenditure budget so that equals about four and a forty thousand dollars here at to the general so what is in two significant changes one and we are recommending moving that what's currently funded as a part time accounting clerk to a full time accounting clerk that's really as the leadership team spent time meeting and developing this budget a resource we feel we need to implement these very significant capital projects when you're spending millions of dollars a year to subs to build things it's a lot of enforcing a lot of processing a lot of grant management and with right now one body doing that work really feeling like we needed some redundancy in that position and disha were recommending the elimination of one american position within the services because of the unemployment rate right now this is been a really hard position prost of phil we've yet to fill it this year and his team have restructured their staffing and community services and believe they can provide the level services with position  you've heard us talk at the last meeting quite comprehensibly about the compensation plan that's the look and look at ensuring that all of our nonunion positions are paid equitably and rebuilding our pay structure for those positions so this proposal fully implements those equity improvements right now we still have a number of positions that fall below the step one creating the step one of the greens in which the positions are placed so this budget gets everyone into the grid system but because there is a fairly significant price tag associated with that we are recommending only adjusting the whole pay scale by a one percent pull in this year that does have negative impacts on some people who are at the top of the range but for the average employee within that people and it's still a three point two three percent pay increase in f y twenty with the incrementally to lower impact on the tax payers because we have not been able to fully lease that space this year we we are going to use up the reserves in f one nineteen so that will have a twenty thousand dollars impact plan and adobe licenses for city hall staff this will enable us to get to implement searchable p v apps with a new website which will let you all when you're looking for example at counsel packets search for keywords within documents which i think will be significant customer service improvement obviously there is a huge amount of capital investment included in this budget including investments for main street revitalization  as well so we're recommending moving forward with that project this year we've also included additional funds in this budget for street trees we've had a number of street trees this year that needed replacing those are important pieces of our infrastructure in the city and i'm have not been funded historically and it also allows us to maintain a pounding contract to support the work of the public works crews during those very heavy snow storm we are recommending a couple of revenue adjustments first we are recommending implementing a fingerprinting service here at the city within the police department and then we are also recommending the adoption of local options sales a local option council and staff had a conversation during our policy around our strategies and policy retreats last spring about looking at lowering barriers to participation both for people thinking about we have included a thousand dollar ad to kind of incrementally start working our way up to that  to want to give a quick sense of where the there where this general fund money is going so the total general fund proposal here is seven point three million about seventy nine percent of that  forward with those who would have to talk to either a reduction or an increase in the tax rate to accommodate that and then you see that within the general fund how the expenditures are broken out across service delivery areas so the largest percentage of the general fund goes to fund their police services that almost nine hundred dollars a year for the annual property tax payer that shift slightly when you look across all funds which we'll get to so i think it's important the little blue line because i think it's important to call it when it's not funded in these proposals for your consideration and you know you can always move things around within these budgets so we have not included funds to further support the work of the chin in county public safety authority as we move towards potential regionalization i believe that it is those are one time expenses that we will be looking for fun balance to do over the next couple of months  heard one of our last meetings about an additional requests from c c t v you for a six thousand dollars again that's not in this proposal could be added back in or on balance identify fully funding parts district it does not include requests for downtown new ski they're currently still working on that request and again may have potentially to use fine balance for that request and then of course affordable housing is an ongoing conversation and we have not requested  the dollars raise from property taxes and fees and fines as well as the enterprise fund so this gives you a revenue picture across our entire budget so of our entire budget only fifty two percent of our expenditures comes from the general fund and then you see how it's broken out otherwise obviously the tip district is the largest other single percentage which is property taxes but it doesn't mean it's only for debt and those expenditures go you can see now the percentages shift a little little and go majority towards public works which makes sense when you think about public works operations and capital investment and these are all in your package as well so i want to give you a few obviously will dig into the weeds during the individual presentations to give you some highlights from the other funds as well so with this budget and as we've talked about through the main street project development we are also recommending rate increases in both the waterfront and the wastewater fund we're recommending a two point five percent increase in the water fund and at three point eight percent increase in the wastewater fund looking back at ray's history this would be the first time rates were increased in those funds since two thousand and twelve and with these rate increases with we would still be below the average of our surrounding communities it is needed to fund that's how that's the level at which we funded it in f y nineteen and we are recommending continuing that we can continue current operations at that level and as we see more incoming growth within the tiff district will increase that allocation the way to talk about it this is part of the global settlement discussions with the new municipal parking facility on not seventy under additional upper floor development so that is captured in t keep up with the expenditures needed we are proposing a one dollar a day and two dollars a day in the summer break increase for paying families only and rain will talk much more about this during his  contribution to find balance for that total fund balance there in looking to start using that as a grant find to bring people into so just because that's a lot of information i want to give you one side where you can kind of see everything are all big things so the total proposed budgets across all funds is for point two million almost fourteen point three million almost with  towards capital with this project that we have passed includes those rate increases that we talked about here you see the dollars that we project is some cereal with those two local options taxes right now so it's a one hundred thirty three thousand for the rooms meals and alcohol options tax and one hundred forty four thousand on the sales side and then you see the how that impacts the tax  rates so the other thing and we want to be very clear about this what to fully deliver that entire package of things there are several there are several votes you wold need to take in an era several votes the residents will need to consider so for the council what's before you for consideration is you need to approve the general fund budget and in the morning for town meeting day you'll need to individually approve the enterprise and special revenue funds that you simply have the ability to approve only to approve the associated rate increases in the fee chapter three ordinance chapter update to reflect the fingerprinting which is a new service area that we don't included in this budget i want to make it very clear that the bundle for the new album acting with a garage while and general obligation bond for the city because of the size of the parking fund is intended to be paid for solely by the parking revenues and not by the taxpayers and then uproot the approval of the local option sales for syncing rooms meals and alcohol taxes the residents would then need to take five votes they would need to take just take a moment this will be a lot of material to review over the next couple months to thank you for your attention to all of those details and their thoughtful review and this budget really is a team effort of the entire leadership team from i'll stop now and we're happy to answer any questions about what's presented here as well as you know we have come a bunch of meetings now together if there are is there is information you already know you're going to want to see as you consider what's before you were happy to take those questions now and and go back and find answers throughout this process if there's additional information you need we are we are wide open to that as well that the more and better information we put out to you all the more will be available to the public as they have to make decisions i mean you need to say it like this but if there's a if there are conflicting funding priorities for a it can sometimes be next to have the four perspective of whatever the asking is you know you might have that you're going to decide to bring in from a far or a field as early as possible if eve had something in your mind just don't feel like you've expressed in terms of what you think you should be investing in or as you start to look at this budget you start to think where we really thought we were going to spend more money here getting that and then this quickly as humanly possible it was probable because we don't want to be trying to make them seem structural changes late in the game that department budgets or offline is here reviewing things please do feel free to send those to us so we can start modeling one of the things that makes us very anxious in those last few meetings is by the end of the january twenty eighth meeting we need an actual dollar amount to put on the ballot and when we get ideas of funding requests for additional funding are shifting around in funding that sometimes has impacts in other funds so for example if you said we want to add a public decision well that position could be funded out of four different funds and it's very hard for us to do that math on the fly so if we have to add a few days in advance we can model it out and give you the best information with which to make decisions so we're not actively can either respond in writing and make that public through a council packet so everyone can see those questions and hinted at that and that those responses include couldn't public or if it requires more conversation we can be prepared to answer th to convince the people your neighbors to vote for it so you should be confident and you should question things if you have any ideas or things that the think should be in there then this is you're trying to do that from a process respective what we try year is have use directional conversations about here's what we're trying to achieve these things are trying to do and then staff over to go to try to say given those perris this is the budget it takes to accomplish that so this is their best effort to do that to achieve that but it doesn't mean that you don't have the right to question things it doesn't mean that you don't have the right go forward ideas and in a lot of cases next year's things that go on next year it budgets get created during these conversations because of those flows of things to say you know things like translation services come up you know earth services like that because we don't always get to stop and look at the whole departments all operation and these types of census so i just encourage you to the to not just accept these numbers as being this giant overwhelming document that you don't have any power authority over because you have to be on there right and at the  that set you know we're not the operational experience either so we need to be comfortable with the budget we need to understand it we need to own it but we need to be careful not to substitute our own judgment for bad of the professionals the standing great deal of time putting this together it doesn't leave you know question is there were clarify we don't understand why something's being proposed or why you know certain assumptions are ask well and quite frankly as well we see this process and it's part of the public education campaign getting alternately to the residents deciding whether they want to invest in these resources and this vision for the city and if you want to have questions about these lines things certainly will so the more of those answers we can put out in the public to say here is why we're doing x y and z and i want to trust on every one of us you the voters will have in the services there that we have the privilege of providing so please do you know we really welcome the questions we have if you haven't met any of these nine people we really like to talk about what we do you stumble nobody is going to shy away from answering questions  continually go to you just want to call it that those that complete detail is there and i think that's from a general perspective this is a healthier fund balance and we can certainly see you know my time so i think that there's you know a good sort of policy direction conversation to be had on regarding what to hold fact that this year from the capitals nine hundred fifty nine thousand those exceptions being spent may be if it's not too challenging difficult on the revenue side from grants and matching funds are receiving from other sources to be able to speak to what our fund leverage percentage was and i've been thinking about that too in the community service and we talk about it a lot and i think you do a good job messaging that but it might be  interesting because you hear people say a lot like well why don't you guys just go get some grants as well there's not something they flew out there and i don't think people always realize how much money you guys actually do strategically secure using the if there's a specific direction change versus what's being presented here there would be really important to ask another when the number comes forward that meeting will be challenging if there is not a specified model we want to try to see on the having a cia people in that looks like this is something that we've asked for and then some sometimes just really struggled to have conversations about capital prove it investments in the absence thereof so just  huge shout out to john i mean this is not the right words but really for being great work like you'll see me and i know it's going to be a living process and document but i mean that's it's really clear and very it's a lot more informative than things we've seen in the passage i see angela john thanks for all of your work to make that possible i think that's really going to create a much more informed conversation th e process question curious in general questions or thoughts about things that would be helpful getting rich you're saying and some of it you know i mean you'll see when we get the first actually know what was just done here in the me say this is last year's budget here's what you give us or what we did with it and then we highlight you know them being kind of pressing things you're trying to use and then we try to be very specific about ok so it's not just a number this changing here's why it's changing here's the service that's being added if we removed the service as a result of the budget here's what we're moving you're changing you know for example we would know hey we're reducing our thrive  what you wrote in on here's what the implication is and we are you know just for other folks and benefits that were having a conversation right now about trying to set up for example an opportunity for businesses in the next week or two about that there have been times in the past where we have produced budget flyers in you know kind of simple steeled promotional material to it and we can certainly talk about that as well but then in addition the school newsletter you know from our written standpoint tend to do you know historically have done a summary for front porch form for counsel just explaining you know what the budget is and what of looks like and then i so for example if the if the general fund were to pass but not one of the local options taxes we would be coming back to you and saying what do we stop doing where do we cut and how do you know i think how  i think this is part of this iterative process over the next two months up what are the questions that arise from your mind about this work that we're in all day every day you know you were the one who came up with the yellow light for the mainstream conversation which you know we hadn't thought of them was a really wonderful way to talk to the community about what that meant i think a similar thing i mean not necessarily with words like that but a similar conversation might happen over the next couple of months about how do we explain why are we comfortable is are these five votes the five votes we want to take as a community and if so or if something different how do we talk to the public about that and that may inform some of the outreach between  every year there's been a fire call schedule i think they're working on accommodating act just to savvy of course every municipality has lots of meetings so it's a challenge it's nothing but if those are also great you know those are all built on line people can go back and watch individual information and i mean this is very comprehensive so it's a great start but there will be some year than in years past we didn't say bring us net zero impact budget we know inched back in october we just said we're not going to ask you to do that this year bring us back a level service budget and then if you need to make some adjustments in the level of service let's acknowledge that back in there's going to be a natural precision of cost which is a philosophical shift for the community from bothering perspective but as one i think th other questions comments concerns