well hello this is laurie slap i will call the april rd meeting of the warren committee to order and as you all know there are big changes last night roy f science and his resignation letter this morning to the town clerk with me tonight sort of within twenty four hours trying to store everything out but i certainly over the weekend will get everything in order and plow forward as we get ready for a town meeting so i think we'll stick to the agenda of the oath and i should say that i'm agenda and they will just approve the minutes and we can go through a discussion and vote on the community preservation committee projects will have a review of the q two financials go over the town side on the school side i know we just got a report i think both things are basically on track i'll make short of circulate that and there are again once a transition is sorted out and we have know who the new liaison is will probably go over that in more detail the next meeting and i will just go through minutes thank you chris for sending these around it was from our joint meeting we have a set of minutes from the six and one from march th i don't know if you all had a chance to look them over or if there a suggested changes or we can have a motion to approve them to move you want to do them together or one of the time let's do one of the time so let's say move the minutes of march march wor those and next we have a discussion and vote on the proposed c b c article so  let's go through those if we can when it's time and i will just go in order of the what i put out the website the list of the final applications so i think we can see how much discussion there is if people feel that they're ready to vote and we can do so this evening so the st one was about the police station for the total there was seven hundred and eighty seven thousand five hundred and seventy five dollars is there a discussion about this or at the issue was that there were more applications this year than there was funding available and the way that the committee decided to stagger it was really based on logistics where people were extre supportive of the town field playground renovation and actually did approve design funds but it can't go out to bid until the next  al year anyway so effectively the town field has been pre approved meaning it's not in this year's list of recommendations for the upcoming fiscal year but will have priority in the following year so is it part of what we vote at town meeting or has it withdrawn it's not going to be withdrawn i frankly don't know how that's going to work but the way that the committee is proposing is effectively a pre approval and i'm not sure you can even do that so if we do the  five if we do the police station if we do the community and then the other smaller projects we're basically spending down our balance which then rain where we know we'll get around a one million or something next year and we're targeted a project that we know is seventy million eight hundred thousand so we're not in a position at that point to do very much with asacol except except you have to do the course and you can do the the problem with doing it separately is that actions of being much more expensive there is much more cost effective to do it as a single project i remember  i wish i remember the answer but i remember asking this question because i had the same concerns my understanding was that there was a nuff money in the kitty to cover all busy those projects we could not enc all of the things that we were approving if we didn't have funds in the account to cover that but not all of the money would necessarily be spent in fiscal year twenty so from a cash in cash out where not we're not really spending it but we can't authorize it if we don't have the money there backing those we will ultimately not specifically about the police station right and i looked at all these you know i'm sitting there looking at that i was like which would you vote against if you don't want to spend down all that money you know do you vote it gets a police station do you feel like it is a community i mean i think that's the argument that has been made which i support which is we need to line up a list of projects precisely so we can do this cost benefit and prioritization analysis and people get all prickly when i said that thinking oh that just means that you're only going to town fun town projects no i think a complete anything implied a historic projects and apply to affordable housing i think we need to have a better grasp on the world the projects that are out there that would be eligible precisely so we can make these types of decisions the other thing i do want to emphasize is the community preservation committee is not voting on the worthiness of this projects it is not voting on which one it thinks is best for the town literally the way that we view our purview is simply to see does it meet the criteria or not so we're a committee does have precisely this role where we can weigh in on what we think are the right priorities for the town ultimately tell meeting will make that decision but it is entirely appropriate for us to have this precisely this discussion so can i just follow up and ask you who who would be the body to make the prioritization or the longer term plan ultimately tell me and i'm but oh you know that when i i thought that was coming out of the town of minister's office with a capital budget or so plan we're actually in the process be projects or it's wonderful that we can do them they're going to put a stretch on all our funding for a few years they just are i mean we're doing them under the cap so we don't have to vote for them but the capital budget is both sides like it is in the in the regular capital budget and in the c b c thank you that's wh you sorry so just the essence of my question is it would consider both funding sources and projects and be able to sort through not in any way supplant the c b c and great that's like that's like champagne  eleven other concern that again the c p c doesn't have an answer for what we've raised and part of why we would like this list is private projects keep getting proposed and on the one hand it's wonderful to have citizen initiative on the other hand there's a real concern that these are public monies and a public purpose at least in my mind i'm not speaking for the whole committee but in my mind a public purpose perhaps ought to have a higher priority than a private purpose even if even if these private private projects are worthy i worry about the use of public funds and i think knowing what the public needs are could make it more clear for us whether we should be deciding on a private project versus a public project it just seems to me that a public project the public at large has em put they don't on a private project and that worries me and i agree with this and i think one of the other part of it i believe when we had the last conversation when adam was here was to come up with some policy or some consistency across what  private donations or sponsorship is going to be my understanding as he has drafted that and he sent that to town council for approval before it goes to the c p c so thank goodness for adam who actually has expertise in this area because i was the fallback and i didn't want  kind of a broader level about capital but i would argue that in the absence of that it's not the one can maybe that should be thinking about the strategic use of the dollar since the c committee if they shouldn't be just saying yup it meets the criteria therefore and we have dollars i think that the place where the strategic thinking belongs in there so what would look like people  yeah i mean i think the support that i think it's great what you're doing for trees and i hope that there is a prioritization because that will help people tremendously but as a member of the recognition also i people come to us where they're sent to get our approval and we're not we don't have the the expertise to prove whether that's the appropriate amount of funds for a playground or a field or whatever it is and so i feel like there's this i feel like it's there may not be anyone who's really making a judgment on whether this is a priority or whether this is the kind of money we should be spending on that and yet it is taxpayers money it's so i think it needs to be spent with some you know and some some some thought process in place so i  right there we were before and that we have to think about that you know is this the right way to go should we be in fact spending elise very much larger projects than we expected originally because the playgrounds originally were you know tens of thousands no othe hundreds of thousands up to a one million dollars and that's my point is that you know i mean you can build a one million dollar play playground or five hundred thousand dollar playground or seven of the one thousand and nobody's really determining that other than maybe the people that are putting it out you know to that or are supporting it and i'm not making a judgment on any of that i'm just saying that is that you know is that where the fun should be going or where i want another tennis court or do we want another and in fact that the town departments are being pull escalation in what we expect to achieve in each of these field and playground projects and maybe other programs focusing on those just because i'm thinking about the field but but it's really yeah i think we need to have a broader discussion which this committee is going to do i think there's again on acknowledgement too that the kinds of projects that the amount of money we're spending we would never spend if it were coming out of a capital budget that we're here well i mean we don't have a if you were making the decision as a town to do it you might come up with a lower number than you are with somebody has other projects and that's the thing that concerns me especially as we get into having other things out there like maybe fields around the high i don't know what else is on the horizon but you know using that money more judici committee's feeling was very adamantly that they didn't want to step into those prioritization questions so it means that it's punted to someone else and i think we may well be yet until we have further guidance from from the town or from a committee that specifically set up to look at this in terms of the growth of projects that is also something the committee has noticed and been concerned about in fairness there was a fair amount of surprised bordering on dismay when the town field project expanded so much and i think the sponsor took some unfair grief because it turned out that in fact d p w had gotten involved and was actually the driver behind the expansion of that it was not her fault although she took some of the blame for it until we understood that one of the oh i'm so glad that you're here because him totally happy to answer them i'm i really enjoyed being a final and a should have kept my mouth shut for a few more minutes i thank you very i don't think i was going to bury myself but i really appreciate the st and i wanted to also sort of comment on some of the funding sources where the project really did expand partially because jay had recommended and the recreation department as we started to look at the landscape of the field and what was possible that the courts also really old and we've done a lot of c p c funding of courts and one comment i just like to make is that you know even for the project we've done courts and then we came back and done the playground and then for joey's we did the courts and the playground separately so when you start to add them together our project actually is not very big we're just doing it all together  and i had made the statement that it was going to be much more cost effective to do them together as opposed to base them in my current logistically i think is part of that cost so there's there's a financial cost there's a time cost not just like a headache of not being able to use the playground that's in my neighborhood it's five doors away from me so selfishly i'm really excited about it but we are looking to reorient and move the courts and we can't touch any of the playground until the courts are completely sorted so there's the time that that will cost which of the a full year out of commission so that's a real consideration and then there's the financial education where we would have to resurface the area twice so that's an extra cost that's just an unnecessary financial burden that we would have to take on by doing it over a two full cycles instead of sort of one and a half cycles so those are definitely components that we had measured and weighed when we were trying to figure out if we could spread this funding over the years and sort of ask for everything knowing that we have a very tight pool to be working with th comment apart from this pre approved maybe not pre approved project we have any insight into what other requests are on the table for next year no this is part of the problem or shooting blind because we have no idea what's going to be generated which is why it be helpful to have a list of potential projects that was historical affordable housing you know open space recreation which for the for the areas if we knew what was coming down the pipeline it makes it much easier to evaluate the worth that's going to be in the pipeline so now would be in the pipeline but if it's bigger than we will need to say for it but we base the the ask on on this phase one on construction cost committee that's one of the recommendations that's come out of it so far would know all the positive or projects that are under that committee get folded into the process i don't think so but i don't know i and that's a that's a question i can't answer but i what i will say is this me will be able to when somebody asks what's in the next year's pipeline there might be an idea of more of an idea of what's going to be next year and the other point i was going to make earlier because regardless careful about that because a big need in our community and one of the three components of c p a s affordable housing which by definition is a private project so if we get we go down the path of we prefer public thing that we the town's been doing in terms of just really quickly or are we are we leveraging the money that's already been approved through the c p a that's a question i had i don't know the answer but this would be another funding source to help that and so  so last year we proved i think it was two hundred and fifty thousand dollars yes as a funded to the housing trust which i'm a member of and the housing trust is working on figuring out what we can do with that two hundred  dollars and we've had several meetings we've met with representatives of other towns housing trust committees and to find out what they do so we're working on it i think we have a i'm not sure what the time frame on that we have to sort of as are the c b c has been very supportive of those projects it's you know everybody would like to see something come to fruition and i think it's just a difficult problem so nobody's you know he's blaming anybody there is good well it's just finding i think the other concern is the state match as well it's going to continue to go down to decline chris and not a nd or two years where i think we use some c p a money for a deferred maintenance at the end of the housing authority properties which is also reflective of the lack of so i guess the question for all of us is are do feel ready to vote on some of these all of these tonight is there someone that we could have that has more answers or bridge like to be more prepared to come next week in your own mind having looked at this i   but i know it's been some time since we had this discussion and there's been lots of movement between then and now so i threw that out jack in my view given where we are in the calendar not that specific calendar but the c p a cycle i can i still contend that we are the wrong body to be doing the strategic planning for the c p c but setting that aside at this point i think we are reacting to the proposals that are coming for us and all we have to i think at this point is an up or down right and my guess is we ought to limit that bore down to whether we think the project is worthy with the big caveat that if we think it's a marginal project that sucks up a huge can about out of money that may be a reason to say we reject that project i think it's hard for us to try to reshuffle  given where we are in the calendar year is just what i pull from the website so the st was the police station and the total i see here please correct me if anyone has additional information seven hundred and eighty seven thousand five hundred and seventy five and ten cent any discussion so does anybody know or understand the timeline for the path project so the cross country team had all away meets last year because of the past project and i'm wondering if that's go completed for this fall so that they don't have to have all away meets for a nd year in a row this revegetation project is related to that is the same sponsor that i believe mary jo trudeau is the same sponsor is a sponsor for  that project is like half of the pond the other half is the high school project does the path around the pond stay open during the high school part question i can find out i'll get a full update about a one million dollar investment that might not see as to the development of it more monies might be needed so i understand the desire to have the power for that but just looking at the them certainly seems a lot right now i will tell you even if you picked the north side when once you start design if they get to a point with it's on design and you know you can't design it then there's that the risk there so there's a risk once you get into the sign for north or south it doesn't matter you actually know it but i will tell you that once we get into design it's going to really flush out a lot of the issues pinch points and so the design will begin with the south side of that turns into a road block then they would go  did you have i was going since the board of selectmen chose by two to one vote the south route and the idea is until we appropriate this money and the actual design work starts they can't know so my understanding is t s left the option open based on the design work to change the route again well they gave at the th meeting they gave sixty days to work out the issues with the south side and if they can't then revert back to the north side and then once if we get funding at town meeting we start to design the north side i can't say what that design is going to barrow voting the two issues there were whether the school committee would approve would vote for it to go through the school property and whether or not we can make arrangements with  one of the challenges that we face is the state will not find acquisition of rights of way that's on the town and so if for some reason it becomes very expensive to go through the peer cut site we've got a comp with us funds somewhere that's not that's not state funded that s so it is potentially problematic won't come up so it has been determined that it meets the criteria for these funds but it's a decision that will be visited by the work committee next year just the logical implication is if we have three million dollars of projects next year this is at ok so is there a motion then to move favorable action on the sixty thousand dollars for the town field restoration  was the end of a six year process of you know spending money to do a master plan and spending you know spending money for a design and then all of this stuff and so they're you know we take a group of volunteers and we make recommendations we have them go and change things and then we send them back to do more stuff and come back and so we've done a number of small projects and then to your question you know if we have three million dollars of projects proposed do we wind up at a point where we may not be able to fund something and i i worry about you know this kind of go design something without the commitment of actually doing it  f you know i don't think there's an answer to this but i found it very frustrating last year that you know we had six years of planning and all of this stuff and then do we just drop it you know and is the money we've put understanding and holdings having someone be sort of accountable or giving someone some guidelines because recreation commission that sounds like c b c is not doing that so who is you know it is doing that you know someone else and i think the point is you said sort of build in that commitment into the plan so we can sort of set out all these and then the commitment the expectation rights the you know not only timing the timing i mean and you asked volunteers today it's the community expectations  i will present it to meeting in a couple of weeks and at that point we had talked and i think you had raised this question about appropriating future funds so the way that it's currently written and i believe this probably documentation you guys have seen as well is that my understanding so far as i be asking for seven hundred thousand dollars which i realize of course is over the two years so would i be only asking for town meeting to approve sixty thousand and then come back again the following year because when we had talked to so that's that's fine a little frustrating probably for some of the reasons that you're stating where we had been hoping that i could sort of just come up the one time and not go through this process again where we don't know what's coming next year to the bike path wasn't even on the docket last year and that was one million four hundred thousand dollars of funding this year that came out of the pool so i worry selfishly on how this might affect next year's funding and if there's anything you have guidance that i could do about was earlier my apologies for zoning out but why did the requests go from seven hundred thousand including full work to sixty between our last work committee since our last and that was actually a timing question jay marcotte said this couldn't go out to bed before the next fiscal year anyway it's really a time management issue each one of these projects the town has to manage the construction because it's public so you could choose we couldn't fund them both in the same year so this was the solution that we came up with to say we approve of both these projects realistically you come out the same way but you're right there is this risk i think it's low and the reason i think it's low is the the c b c has already approved the full project we just haven't they haven't asked for the funding the the other thing with the path as we're on the state schedule now and we don't we have a timeline there's a tipping a time clock ticking for access to that construction money that's to mine so we actually have the reverse we need to get the project out now so we can access that money within the states use it just gives us a more opportunity to get them to money chris committee but does it make sense in light of this conversation to have the design that you're going to be doing have the design firm or person show how the project could be shocked in stages  all in one summer so the idea was that this would actually be the most cost effective way and frankly the best for the playground as well it's the least time that it's offline and the soonest time that there are a lot of children in that neighborhood who have full access finally to really i think  necessary an important playground open space for them well next on the list is the restoration of the tower clock at the st church in belmont and the mound i have is sixty six thousand to fifty and jeff ice i have three concerns i'd like to raise but think are a two thirds is going to just being to get access to the clock and then the rd one i'll defer to the lawyers in the room i'm not is does this put the town of any risk for some national organization for anyone to come in a violent lawsuit that we're putting public funds in a church so those are the three concerns i have with this project can i speak to at least some of those so point three was something that was discussed extensively by the c p c because yes that is that is a risk that is a concern the feeling of the c p c but that doesn't have to be the feeling of the warren committee is we were deferring to the board of selectmen that it was our job just to say whether or not the it met the a stark requirements but in terms of litigation risk that was really something we thought the board of selectmen should address their answer at least seems to be that they were willing to accept that immediately with the possibility that if a litigation risk arose they on the last time we discussed this was here is not this time you have any insight as i know he spoke about the litigation risk you have insight into his i know george  to see how that would be determined that well because there is that case where there was for the stained glass windows and that was clearly religious and this is not as religious was that but one of the other tests is do you substantially and it's very expensive to defend and clearly at risk as another point that jaffray and again was discussed i share this concern that we ask the playgrounds to privately fundraise but nobody else it strikes me as unfair and it is something the c b c it's on our agenda to think about like what are the expectations of private funding for a funny private fundraising versus complete complete funding and the position has been well playgrounds have natural constituency so they can raise money when nobody else can but that doesn't necessarily strike me as i don't i don't subscribe to that argument i don't think it's fair to deal with  like we asked a week we were concerned about two things we're concerned about all this infrastructure rebuilding that is clearly not historic it's still ladders and then also to find the clock and the answer we got back was it's acceptable talk with us about the legal risk issue i think you know i think that that you know it's worth being concerned about the legal risk and so i just would want to the last meeting was it was the town saying wouldn't it be great to have that it was the church that brought it propose this was completely initiated by the church the town was unaware that there was even any connection to the clock so i do with all due respect that if the church needs sixty five thousand dollars of help to do the project they are never going to take on an open ended and litigation risk so i think i don't think that we should if we should either voting yea or nay i don't think it's a practical alternative to propose the other so i guess we'll be one of these informal show of hands who would like to follow my suggestion and defer this until another meeting as i said will have two more before town meeting and certainly i think the practice will be to have a boring committee meeting posted i again the feeling was the only groups they want to fundraise are playgrounds i don't fully understand that i don't fully agree with it but i am a minority on the committee in terms of that you want and it was just part of what adam was yeah i mean i think just for me for but they came forward with this project there's there was a clarity on whether the town owned it or the church owned it so coming forward with this project on something that it was believe the town oh oh is different than coming for the project on something that is your own now george ruled on george gave an opinion on that yeah but but not before the the request to reflect they the initial request was proposed as the town owns the clock right because of george's opinion the c b c said you need to change your your application so they did and it's a question that is basically left unaddressed in part because george is concerned wait a minute the town owns property that's in a church that's just as bad except it's that actually doesn't make it better it makes it worse so it  all right so put this off until the next meeting and i will extend the invitation to we can continue the discussion there and the last on the list is the peace and park music festival bandstand and the revised amount of ninety thousand dollars is th raising and was wrongly informed that that was not going to happen with this project that the support was not there meaning to be fair the organizer does raise all the funds already to put the music on all summer and so there are just simply wasn't additional bandwidth to then raise the money for the bandstand or the pavilion but i had that exact same question because of the way that we treat other projects and the short answer is there's no consistent policy is there any information about the increase in you basically when the design was submitted the design plans had not been spent or utilized and  kept pressing saying we can't do anything without a design and when the design came in instead of costing fifty thousand it cost ninety thousand so it was strictly driven by the fact that we finally got plans after a lot of pushing  with all of these projects is the c p c provides the funds to build them but then the town has to pay to maintain them especially when they're on public land this is one of the reasons why there was a lot of concern at the incinerator site with the idea of a bike park because it wasn't just building the  things so i don't want to belabor this discussion too much a question i did not think to ask last time though is if the sponsor decides that all of a sudden she's just tired of running these concerts three years from now does this facility have any reasonable expectation and alternative use for the community know there's very little infrastructure it is it is a wonderful service it's been provided to the town it's not well institutionalized ne's thank you so that that takes care of the list so we are all set except for the the clock which we will have further discussion and a formal vote the next time we meet next on the agenda is the  review of the q two financials as i say i'll turn it over to patrice and i know on the school side i will circulate the memo when i go home to the tony provided i believe it's things are basically on track and no big when payment lua taxes are made so really not seen any concerns here it's really just a timing issue we are on track for the other fees that you see town clerk treasurer parking again this is all based on a lot of timing and when when we collect that money we're not seeing any concerns or issues in regards to the collection of those  r other department revenues such as the libraries cemetery recreation programs  a expenditure issue with facilities as we speak and at some point the superintendent i will be coming to you most likely with a reserve transfer again not knowing what the q three is still working on that buildings are getting older and there is things that just come up unexpectedly that we have to pay for in order to open a building for example the forestation generator went down you have to have a generator to run that building so we had to bring in rental generator so we could occupy the building and that costs money and it's money that we did not anticipate spending so it's things like that that come up on the public service that on friday are not surprised  applying that so that we can bring the snow and ice number down a little bit we're working on i gave him a number of what i'd like to see you know we exceed the snow budget  so any other questions so those are the two sort of places that you're looking right now yeah terms of yet for the end of the year so for the q three hopefully we'll get that too soon and we'll have a better idea going towards the end of the fi that are kind of regulated at the moment to give applicants a sense of what the process will be is that everyone is treated fairly every project is treated exactly the same and i think i took me a little while sitting down and doing apologise took longer than i thought it would take but  as far as whether we could get sued or not i mean like bob's joke but it is exactly anybody can sue anybody for anything and that is why i can live in belmont however doesn't make it right and i honestly i mean the nd haven't voted on this yet because we wanted to go through this whole process but we certainly interview the end up with ends and discuss this at length counsel's weighed in you know some point you know i hate i hate to  bullies win i guess it's sort of the way i've been thinking about it and just because they're going to threaten to bring a suit is not a reason not to do something i think is right however and i think the town council like putting the decision about the stained glass window for the court definitely draw a distinction between religious and non religious symbols and clearly it's a clock and i think we had a pretty good argument court that it's a clock and we actually may own it anyway we put the clock i mean whether we own it or not the town put the clock there and paid for the clock in the st place if you're ever going to have a test case for the sort of things are really good test case because we have it's actually our clock now thought i want to spend money on litigation or anything to do that but not that i would withdraw out of someone's suit if i thought that the suit was frivolous but their idea of the church putting in some  indemnification is intriguing could think about that i don't know if they have the money to do that but that is something that would certainly generous ask i had not occurred to me it's a good point lawyer to lawyer so i miss and if they do that couldn't that wind up costing more than the sixty five thousand dollars to actually it's the law if it's sued correctly yeah i mean less it gets dismissed as being frivolous when i mean if it's just dismissed as frivolous than no it won't cost that much if it's actually got some legs to it in the gets beyond you know dismissal and summary judgment goes to trial yeah i mean you're talking hundreds of thousands of dollars but that's why i'm not sure the church would do it i guess the question be how badly do they want the clock i mean it's our clock that's the whole thing is  a little bit and i describe the last time i mean there was the wall between church and state back in one thousand century was not what it is today and a lot of the the selectmen of people around the town also were members of this church and they used to have town meeting in this church so it was all kind of this big blur mess and i wish there were a lot more clear in there minutes as to why they were doing this but it was just like a one sentence blurb in the slight means minutes and that's all we got back i know this because part of the church st church war back when  incorporated you could not be incorporated as a town unless you had a church correct so that's where the st church name came from it was the church it was the st urge letter was associated with the corporation  i mean there are a lot of apocryphal stories as we're finding out and digging into things like with the moving the police station to the water department and all the residents there thought that there was a rule i got a written contract that you could only the water department could use the street and nobody else not the police in fact we can't find anything and we've looked exhaustively there is no such contract is that these sort of apocryphal things are sort of taken on a life of their own and when you actually dig into it there's just nothing there not to say that you were going to run roughshod over it but i mean it is far is like i think the church always assumed the town on the clock in fact i don't that that's necessarily because i am watching people play and no one had to watch i mean that was how you think people told the time it rang and made a noise and you knew it was three o'clock i mean that's why the town probably paid to put it in there was a public  member got destroyed because dust got in the mechanism which is why it stopped working and we were going to put it in there and then the a short as it would be in case of the dust wouldn't get in there i wasn't sure the dust we were paying for the cover was all of us might my understanding is that all the money's coming from c p that's why they they have to do that because no company would fix the clock until they got the safe stairs because no clock guy wants to climb twenty feet up in a rickety latter joanna drivels apparently did a journal i think it was the last wants to come out of cycle how they go off cycle otherwise or on cycle and cycle means this up cycle means that you have to go here you have to go there i'm not trying to spell we're trying to create a road map for everybody who applies says all clearly laid out and everyone knows the rules going you want to get the town council the copy of the town council opinion and read it you have summarized it but you can certainly read it yourself it's much longer than obviously i've summarized it you don't have to vote and i don't feel bad if you do or don't we haven't voted we're waiting for you so  yeah we can certainly it's public information you can certainly have great so we will get that and send that out before we meet again next week and then we can take a vote thank you again by welcome congratulations on  working group that i did not circulate here but i think you can summarize it if you wouldn't mind just very very briefly i think there's some minor changes are so good that this is the warrant committee report working group we put together  tighten it up a little bit making a little bit easier for tommy members who would be reading it to process it and i think was really that the school section which we had talked of the all about i'm just taking out some we did a comparison for example last year with other towns and that's something that would be repeated every year but i think that i misspelled the very neatly and we already when i was part of the education subcommittee i have a plan to do that anyway so that sounds quick question i mean is it a fair inference that the format is somewhere enough to last year that we can be working off of word documents and stuff from last year's report or somebody's going to be sending out updated templates for us to use as we work on the reports sections this year yeah so i'm just assuming we're taken last year already and running with it that said that some of formatting the table seemed to be a very cumbersome for us and chair or whoever is putting it together so perhaps it wouldn't be the chair would be someone else might be able to be billing to help format that on my spot was  it was a point in our discussion with fred yeah you know your discussion with rory was there was something paining could take all of these different tables that were all formatted slightly differently because all done with slightly different versions of word and that completely redone at all on and i will talk to why he was talking about how he had a way to pull all the information the data from glenn i think it could populate the table so i'll get more details about that in a couple of days you give us the tables with that we'll get updated information report format and know that at the end we might need to do a little bit of tweaking of the ology but the main points are whatever the main format will follow closely enough but that would be wasted work and and i asked about it and somebody sent me something from the annual report and said that's a narrative it's dated february th two thousand and eighteen is that the narrative there was supposed to work and a lot of reports it's still unchanged so  what i noticed when i got here was the narrative in the budget book was what was submitted by the departments for the annual report so you had the department heads doing essentially the same thing twice and it just seemed a little redundant and it seems that the  information that was in the narrative is traditionally found in towns in reports so i wanted the book the departments to focus a little bit more on their their budget portion of the document rather than cutting and pasting that's really what they were doing they were it wasn't giving anybody really any additional information they were cutting and pasting what they put in their annual report and it just so when the issue came up because alan and i talked about it we had decided to just for the annual report the executive summary piece i think this was pretty standard just to ask the chairs or each committee just to send the top three themes or points that they think should be summarized at the start so if you could do that as well when that comes out on the th that would be great  i don't know if it's worth is anyone off track or i guess this is the time we check in with that but the subcommittees does it all seem as though that still is a realistic deadline for st draft and things are pretty much on track  you the property tax working group that tonight we are in the process of compiling a fairly short and concise report per discussions last december that will cement and let the committee decide for their action but there were some issues that i wanted to raise and i think i have raised this before but in between his original submission to us she recommended roughly four hundred thousand dollars of additional support from free cash for next year and we haven't had a chance to talk about that yet because of the election and all the other stuff that and it really needs to be discussed here because we need to know whether we can met four hundred thousand dollars or not i think the capital budget committee will probably just assume in its recommendations that that's coming but i want to put it on the work committee agenda because we need to do something about then there is also the question of the fuel tank at the town which you know fueling vehicles which he had of buildings and grounds he thinks that we really need to replace that and he wouldn't wait another year but the price tag for that is estimated to be two hundred and fifty thousand dollars and we don't have two hundred thousand dollars we don't even we can't even cover what we've got and so if there is no bonding capacity for that i mean that's what we don't know but if there is possible but in capacity to cover that or not and what we can do about that if i don't know if steve would say  we met with him last time that it needs to be done and it needs to be done sooner rather than later and so that i put on the table just because that's something that's outside of our capability to do that  we also have just been informed that we thought we were going to be needing to fund about twenty thousand dollars for furnishings for the d p w renovation but it turns out it's going to be a one hundred thousand dollars which again eats into what we have to cover so i'm just putting the work committee on notice that we have quite a few issues in the capital area this year we have more requests than we can plan which is typical but these things are standing out as real real issues  will circulate that i think just before the meeting send it to me i will send it out to everybody so that we'll have that ready there's a special time to me as well so if you can sort of give us a quick overview just we signed the war money into the candle fund what we're trying to do is get as much money in as and as indeed a fine balance as we can to get that ten percent up there is an appropriation for some grant money we receive from the state that is telling us to spend the money we have to appropriate it  housing the nd one being single resident be zoning districts there is an amendment to the general bylaw for animals and kennels there is also a gender neutral name change article that the selectmen sponsors are sponsoring that they voted on monday and there's also a citizen petition of the same language which will just get pulled there is a non binding resolution for climate action plan a non binding resolution for a citizens petition which has a all right i think that's everything ellen  the transportation by ship where he's been working on the consultant came went through a very exhaustive series of slides summarizing things which i believe are on the website at the time website if you want to see on the slide on page it's not the final recommendations transportation advisory committee is going to yeah going from going for mass works grand for the park avenue yeah park avenue this is part of the transportation thing you know the park avenue rotary up by the belmont hill school one of the things the transportation advisory committee tower traffic study shows is that hugh the huge volume on park avenue coming off of route two we all thought was going plans he thought it was route two traffic it's majority is arlington traffic it is not route to traffic that is cutting in which is interesting and the idea was that no there no sidewalks there and it's impossible for the people in the lisbeth's neighborhood to walk across the street who children have been hit in the last two years if you walk across the street and so the belmont hill school is generously you know donating the services to does it redesign all of that which would be something the town would have to do and then we're applying for a mass works grant from the state to fund the construction so the cost to the town would be zero we had a discussion about whether or not this was the highest and best use for the mass works grant whether we were going to apply for the money with this bill we apply for the deadline however as august we have nothing that we have designed to put in for august other than this because we didn't pay for the design someone else did it so that we sent it back to the transportation visor committee for them to hold public hearings on it with the neighborhood and with others to vet it and make a recommendation to come back to the selectmen so we could make the decision before august to put in the application or not so but we if we don't put in this application for this we're not going to put in an application all because we don't have anything ready for this year's round so that but that is it that's it's interesting it's a again the design of that you can see probably on our website there's a hole they've drawn it all out where they tighten the circle and put in sidewalks and crosswalks  rush this one in that we may crowd out something else that if we thought about it more strategically we st thought we had a big discussion about that very question and that is one of the things a transportation advisory committee is going to look into  did say that some towns will apply for multiple things in the same year multiple projects so he was thinking that maybe one doesn't preclude the other future applying for five things but they're going to we actually had that question so we didn't make any we didn't vote because we had a lot of these and we also add more asking for for the state budget to put in some earmarks for us for some things like we've done in past years this year we voted to put in for more tree removal which we got funded last year because while the wind storms and such trees that are dead or going to soon to be dead that install lights at the sycamore lexington intersection where the woman was killed we don't have the money for that either so those are three things that we that we're going to request from the state legislature especially earmarks for represented rogers was very good last year getting this money for the trees and for