you can find a copy of tonight's agenda on the back table and we also really appreciate everybody who's taking a chance to sign and so we have a record of attendees and especially when you put your name in the minutes can say you have something so this is an opportunity for members of the public to address the council about anything that's not on tonight keeps all of our fleet well maintained and on the streets and knows obviously every inch of our inside the structure that's been touched over the last four years we thank him for his service john rusher and i had a good meeting with the downtown association last week about the garage and hotel plans that downtown association not to be confused with out of town when you ski is that association of all the major property owners in the tiff district as you may remember they were very concerned about the previous location of the hotel and so we've been working with them on this global settlement to to fully build out the district build some new parking infrastructure so they were very supportive of the current plan and we had a good discussion about some of the parking improvements we plan to make in the next couple of years and i met with the amount economic progress council on friday they are the group that oversees the tiff districts across the state and we were meeting with them in advance of the audit we anticipate happening sometime in two thousand and nineteen that's a regular scheduled audit done by the state auditors office as we are three orders of the way through our fifth district so we were doing some strategizing about that  just a quick update on another major project paul simon has been very hard at work building out our new website which we have a mock up of the web site vendor will be here wednesday thursday and friday this week training paul and heather and angel on the use of the website and updating it and keeping it fresh and alive and that also training the clerks on the module that will support your work in the work of all of the appointed boards and commissions which we think will be a huge customer service improvement  and still are planning on the launch of that site in february there's a middlebury j term class they have a january term at middlebury college that's on community economic development  financing and they are focusing their efforts this january only on new ski and looking specifically at development potential here and how we develop for inclusion diversity in affordability and so i will be meeting with them on friday as well as some of our local developers which is great i think it's great to keep young people interested in what we're doing here kudos to ray and his team we are the finalists for a land water conservation fund a grant that's one hundred fifty thousand dollars that we're looking for for pool construction and perhaps cole and some of our other team members will be going down on friday to present to that funding board and hopefully glorying that debt service cost over time i did want to very quickly comment on the impacts the federal shutdown is having on us there are two significant ways that we are feeling that right now and just want to play that for you all for your knowledge one of grant application to the f a a for a nose compatibility program so we had pushed that we pushed the airport to update the map before putting in that grant funding request to understand how our residents were going to be impacted before they grant dollars were decided upon that map is currently with the feds for review and it is there are they are shut down so they are not reviewing so we don't know the timeline at which we will get that  back additional similarly and additionally we we were lucky enough through john rasher to get a big u s d a grant from main street as you know date as part of the strings for that period they review our major you know obviously we're still probably a year out for concern from construction but we can't move forward the engineering until that is approved by the funders so i just want to flag those two things for you in the end and that they may have an impact down the road depending on how and so the public safety commission was unable to pull together form again last week but it was i was able to sit down with two members of the commission and have a good discussion despite a lot of their challenges and dwindling membership and not being able to get a quorum to meet they are still some of the members very interested in staying actively engaged and involved so i'll be reaching out to jessie and rick and john to sit down and chat about what that might look like  not just in kind of the work ahead that would normally head that commission but also in ongoing discussions as we look in the future to talk about commission aligned to our strategic vision statement and then this upcoming week on thursday downtime when you see board is meeting at that meeting they'll be discussing next steps following appropriation we've made of reserves yes they'll be looking at their next shared also the proposed timeline for getting that completed with the current sitting body which i did want to highlight is something that we are planning on doing but of course that's also on tonight's agenda didn't confuse reports so seeing and hearing none will move forward with our regular agenda items to first up tonight we have friends and  is you've got a system of checks and balances not only a year and but during the years so that the information that you get to make decisions on a regular basis should be reliable those controls are for if you've got a good system you some independents on your behalf which are coming in with on taking that from an entirely standpoint very seriously but we also appreciate the partnership in the exchange that are curves as a result of the audit where if there are all these things that tremendous asset and somebody who gave a lot in the city and the fact that we have cleaned out it's your beer it's also attributable to his efforts and work in the time he put in for the city to so grateful for  if you do read the article and have questions you know we've dealt things off from before to general questions your ideas are good questions about specific funds and how we're handling them passes along through  sure some work to set up questions comments concerns from the public are predicting a fairly large surplus by the end of the year but most of the revenue is actually put to the fourth quarter so i wouldn't put a whole lot of weight on this service in addition most of the service was created to the property taxes which perhaps you know some people are predicting contracted spaces that your friend do the challenge right now in the parking garage not necessarily on the street near the parking garages that we have really no way of telling into notes so we know how many spaces contractor users are paying for but we don't know if they're actually using the spaces that sometimes so with this improved access control system we think we can measure ins and outs and that's one of the things we're asking for in the r f p which ultimately would also include the public  i think so i think we are fine tuning that data and getting there i would just also say you know the i would argue that the real challenge to that is that report those reports are hard to run or develop once you have a good handle on the data and it on property tax dollars to do some of these significant on rate dollars to do something significant i'm planning efforts in the city and things to see sarah see for the opportunity kind of bringing the story attention and saying hey guys  targets so there's one point source it's related to our trio plan facility that's really the influx here in our d c and then there's also going to be a strong water diet and so we're trying to work with d c on you know what th adding some chemicals in our secondary treatment to see if we can meet that sort of pound limit and we're pretty close so that's good news not to say that you know you know there may be other in officially formally updated in two thousand and four and it's been going through re adoptions ever since then so this is the first real comprehensive update to the plan some time this update was funded in part through a musical planning grant from the state of vermont and that allowed us to hire the regional planning commission to to do the work of actually updating the plan which has been a huge help so a lot of thanks to regina and all the staff at our p c for helping us out with that and really what this is the this plan is kind of the partial from previous plans and the fact that it's organized around the strategic vision for the city so  what i'm going to do tonight is kind of walk you through what the plan kind of what's in it what it's about and the next steps going forward and have regime and mike as the chair of the plan commission chime in as as they see appropriate so the purpose of the plan basically master plans in general terms are really intended to kind of just be a road map for the community to provide an overview of where the community wants to go in the future and doesn't necessarily policy but it leads to help set policy direction so with this plan we there's been a lot of work that's been done in the city over the past five or so years so instead of trying to recreate those those planning efforts we've we've incorporated them all by reference into this document and are using this as kind of an umbrella document to support those other efforts so specifically the transportation master plan the economic development strategic plan the means recorder plan the housing needs assessment the parking plan and then the branding and marketing strategy are all are all referenced in this plan and we're pulling the goals and policies and action items from those documents to bring into that into this  instead of against trying to set a new policy with this this planet earth so as i mentioned it was developed we are organizing the plan around the community vision from there we reached out to all of the existing commissions and  so i want to show you the vision statement just not because i didn't think you knew it was but because in this effort we did modify the strategic vision statement little bit in two areas specifically with economic vitality where we bit but it still has the same overall idea of the overall intent so that the current strategic vision statement housing housing statement is to ensure a mix of quality affordable housing stock th maintains the character and aesthetics or neighborhoods so there was a lot of discussion the planning commission about these these vision statements and how we how we support them with this plan and the planning commission felt that that we so we wanted to get away from let me give you advice my sense was the best we have a good share of horrible housing we need a more rounded housing stock in the city not just affordable but we need you know moderate and even operad as much as we can we need to mean we need a whole broad spectrum of housing for  out this mix of a quality of quality housing that also include affordable housing and if we lose sight of that intention that's where we get to dangerous territory and ok so the in order to kind of talk about some of the organization again on this this plan the state has very specific statutory requirements on what needs to be included in the document as the required elements which are listed here in i realize this is difficult to see with this was also included in your agenda packet as a handout so this is really just a way to kind of identify the the it's required elements that are included in statute and where we addressing them within this master plan so that it's this is more of a referential piece to be able to show quickly where where we're we're identifying all these all the specific elements and then similarly the state also has specific goals that are required to be included into a municipal plan and i guess i should say that the goals aren't specifically required to the not to be consistent with it doesn't have to be consistent with the goals however if a plan wants to get regional approval it does have to be consistent with the goals we are consistent with all the goals there is a benefit to come to having that regional approval like for example being eligible for grant funding being eligible for some of the state designated programs the downtown designation in the neighborhood designation that all requires regional approval so we we are consistent with the goals of the of the statute as well just on some of the new guidance that's been provided by the state on how to to address recorders we currently don't have specific record or regulations but that's something that will be forthcoming most likely has as  energy planning this is a new piece of of it this is a new optional piece for communities that want to pursue this enhanced energy planning if they would like if municipalities want to get more more say for the public utility commission in essence and just to talk a little bit more about that in twenty fifteen statute was updated to to give me disability more more of a say at the public utility commission if they met certain standards that were included in this bill plans a  lot of it's related to two new data and targets on the various sectors of energy which include heating electricity and transportation a lot of what we're already doing as a community is meeting the state goals i think and also the i believe it's reflected by the regional planning commission in the fact that we have a very dense land use patterns so we are using our energy very very consciously and very confidentially so that that is what is helping to support this planning effort and instead of kind of spending a lot of time focusing on energy in the plan we have this included as an appendix so that all the data is there and all the mapping that is required is there  so we are meeting that enhanced energy planning so that if we if a project does come up before the public utility commission we can have that that say we want just to expand upon that a little more in a lot of cases with the rest of the state this is really more this is seen more in the in the areas that aren't developed and it's it's the changing over of green fields to some of these energy projects one of the things that we're looking at potentially using  for is in the city we've made a conscious effort to focus development and density on the course so the properties that are adjacent to those core doors may want to do some sort of solar development and by putting these taller buildings next to them  block that resource so we want to be able to to use use the energy the enhanced energy planning to continue to focus our density in the corridors and and make sure that we have the ability to do that going  forward so with any good plan there's a lot of public engagement we we went to the farmer's market we went to the colleen event and that's regina and myself up in the corner there just as candy corn longshorem consistent message across the aisle so we did a lot of public engagement to try to get the get the word out about this plan update and about the fact that we were we were doing this more comprehensive update going forward  we did a lot of with the public engagement you know a lot of comments back i believe we had about forty or so comments so it'll be on the website that the master plan section on the website has a list of all the comments and where they fit into the plan so we try to address as many as possible and i think we were able to address them all some of them were editorial some of them were more policy related that we we didn't have to reach out to and what i'm saying we here really mean regi to get some feedback to make sure that we were representing the comments properly wouldn't it as needed so so moving forward to the planning commission this past thursday matt and  made took action for the plan to you all which is why we're here tonight so we're at step two already receiving this presentation and so the next kind of stage of this is to is to hold public hearings so because we are a u greater than twenty five hundred residents we we have to have two public hearings before we can we can adopt so we're looking for potential adoption sometime in april the plan officially i believe expires april twenty first so we have some time in april but that's that's when the last plan was adopted by council was able to twenty first team so it'll be expiring in the next couple of months so what we've recommended is having the first hearing set for february nineteenth which would be your the second meeting in february for counsel with the war in the meeting at least thirty days so we can have a first hearing there has to be at least three days before the first year and then the second hearing we're in identified potentially march eighteenth as the date for that this this gets the first hearing with the with the current counsel in the second hearing with the new council so there is potentially if this coun wanted to move forward with adoption prior there is the opportunity to do that with especially february but this would put us on a track to have a new council have a second hearing and then potentially there are others at least one other date in there were another hearing could happen if changes are made so if any changes are made substantial changes made we need to reward the plan and whole the hearings again before we get to that that flamel adoption so  that's what we're looking at for tonight i'll leave it with intent for a couple of reasons one it gives the public more opportunity to educate themselves become aware of this plan and cry comment to you know mask the master plan will become the road map for all the work the council st appointed officials do over the next five or eight years and it is also a i think a pretty excellent orientation to where we are as a community and what our commute are typically needed to be community values are so using as part of using this process as part of an orientation for a majority new council we see as an asset and then also ensuring that the new council is bought into it and bought into the roadmap of the work for the next couple of years will be important but we certainly because of not only the expiration date but the hard work the planning commission has put into it to date didn't want to hold not to have a public hearing for six weeks eight weeks until the and then like i said you do you get off here much more eligible to get many state grant programs with a plan in place so if there are any that comes up in that in between time you wouldn't that would be reviewed beyond the expiration date of this and any potential grant funding we have currently in place in theory if there wasn't a very active plan i think the place to ratify something could be present so i just mentioned the other component that comes into play is eric mentioned this earlier as you ultimately want your plan approved by the cheney county regional planning commission so once this we've already done our initial review of that a corporate it everything that needs to be incorporated but once the city council adopts this then it goes to those easier p c to do the final approval so there is a little bit of lag that happens there to it typically we meet it all the two or three years before that discussion and notes public input was all all that and regina put into this document so it is what you see today before there's probably been fifteen or twenty different members of the planning commission since this is big going on all you know input into it it's really interesting to get all those people and the commission starts then heart if that is just so this is a particular section that is not actually planned requirement of public health percent and the state statutes i would imagine health funding from a much more reactive program to much more proactive program and really trying to in proof and influence better behavior choices so that's really where some of this cup stuff comes from and there's a lot of different regional information and data at the hospitals does a community health needs assessment that has lots and lots of amazing information in there so this is  basis and i'm skeptical because in the absence of that even if you pick it up and put it right back down and say you know what the still works in the absence of the suddenly it's two thousand and eighteen and it was approved in two when we started this the call was because we had commissions in place and now five commissions with the health commission but to get input from that i think that served us very  well those commissions getting that much more put it made it much easier for the playing russian to to put this together because instead of trying to get all the sections to really get it from the commissions get their input and then current council coming up it's certainly your prerogative to move this process forward i think you've heard today a lot of how all the different input that's been gathered and culmination of this of the culmination of this as  ok there's been a big moment we know that there's going to be a far call any second the stage for folks a little bit as far as how busy our little city is emergency wise there's about ten thousand upward of ten thousand emergency calls between police fire and ice here in the city obviously please hold going back to twenty eighteen you know a lot of the message out here was that it was our first year of firehouse data we're really standing at that software of the inspection software and how we do business so there's a lot of  used by u v and so the b c unification for the user and the end user there's there's a lot of reasons for us to as a region start to look at doing business that way so if you're in burlington with a perp mobile you  year on a big project for us and we merge a public building industry information on some of the existing city information the land use records we've we've in the past abilities is two very different systems continuing to professionalize a fire delivery model so you might develop one of the training standards in the program that we spoke to you about the compensation plan we were huge and we continue to develop our part time firefighters along with pretty and firefighters again obviously we're there right now we're stuck during the day seven days a week so we're been surprised several times on foot traffic we get into the fire are still trucks out on the ramp or you know your six or seven preschool drive or community risk reduction efforts as we look at becoming proactive instead of reactive you know i would i would really like to think about forty cook cooking fires before they happen and study showing that we  housing stock is one of the most innovative things we are doing as a city there is currently a bill before the state a bill passed by the legislature did occur to form a study committee report which is supposed to come out the end of this month looking at how we do this state why even more how we guess how these do it or how the health department does it or who's going to take ownership of ensuring that our housing stock especially our rental housing stock across the state is safe secure and not  and inspected regularly so we can have some trust that our residents are are living in safe conditions there are very few other communities in the state that do anything close to what john and his team do and almost down t conjunction with the fire department and provide that back fire service i think when i go to managers meetings throughout the state and try and figure in this out for other communities what in other communities specially our smaller neighbors this is all done through volunteers through town how far the services have you know a day like a mule training but no resources at their disposal so i think we should be incredibly proud of this work we can always improve it and make it better but the fact that we are three on a four year cycle ensuring that our residents are safe and secure and giving helpful resources to our landlords about resources they have at their disposal to improve their housing stock is a huge benefit most cases that it's been done from not being done from a location that's become kind of just i need to get this paper state down so we sent our to the spectre's american courtney to the class and hopes that we can start to educate the landlord and be of assistance and i want to go out and do those certifications for them but they're certainly a piece of education that we can help them with it's not punitive we need to do we it's going to take time going to change your mind and that's a life changing changing event for the child so we have to invest their time and money and this is not going to change year to year i would hope that this changes year to year it continues do we continue to see the lead violations over a three or four year period i would hope that someone here is asking our department why isn't this number changing or are we putting the resources where they need to be so this is going to change year to year shift coach coach change with say ok you know if you want to come in and develop a future new property we're not going to let you do that so i don't feel your program has there's already a stop at developer from coming in what we can tell you is everything we do can end up being punitive on voluntary compliance which we have a huge success rate that is extremely important it's the best usually for the tenant in the end and the issue so a lot of times we end up threading the needle of you know getting attended to realize this is a process we have a commitment for voluntary we put it we put it deadlines and certainly make it clear if we go beyond that  focus of our team and we were starting to think about updating our permitting process currently again we have a combination zoning building application which get excited to finally start getting some coffee and we can contribute pretty much every year to that  recruitment efforts of on some challenges with from recruiting from our one square mile and we're going to them through the actions we're going on and we're going to try to do some very pointed on the criminal here in this one square mile to try to really answer that and i don't find out if that's true i can assure you that leaves live in close proximity and we do a tremendous job getting out the door but again as we start to tip that scale down you know those who live in the city those who don't on john would attest to that it puts some serious pressure on those who live here in the city here because they they know that they're there probably in that first truck out the door calls we know nationally and certainly here in the new city those who choose to do this type of work our time are generally more available from six pm to six am again so we see those trends and the time of day when these calls are summer times those kids all go home for the most part and the alumni staff their fire department that means we have less people coming into the city during those periods of time so i mean again i have made an effort to employ one of those students eight to twelve weeks during the summer to help with their demand times and then through the semester or through the rest of the year one day a week to help them stay here during the summer the college houses  through an internship this year we do enough of the business piece of it where the room feels that they can be getting some credits for it so i'm pretty excited about formalizing plan and then the concerns that we have all been mentioning here plantar view on that certainly something that we don't do here in the city if you're going to do a big development project you still go to the state and do some pretty the question is on the fires i just had a question if you think research in sinking through some of the staffing challenges are there would be additional professional development opportunities perhaps incentivize being able to fill those spots with more local folks so my sense is there's only so many hours in a day for any of those folks that are working you know full time to get people i mean there's a ton of professional development to offer and they don't mind being kind of a of a building block for someone that wants to go do this as a career we talk about the career chiefs meetings all the time of you know what if somebody wants to start and over two or three year period and such them up to be able to go on and pursue this problem that's important to do three years of them here in the farmhouse so that's kind of our market for the recruitment internally and i think we will have to continue to offset with some external focus on the right now the pertinent folks are folks that work shift they do this as a career i'm so there twenty four on forty eight offs so they have the three  day to three day period that they're going to plug a part time job and works very well for us because they're trained they're certified you have to teach and so them know the new city way if you will but they're certainly able to function on them very quickly challenging and you see this is not a new skill specific things he's across the state and across the country with generational shifts the ships away from this kind of paid volunteerism is changing pretty a real sense of place in a sense of community and a lot of young people who feel connected to this community how do we tell that story in a new creative way that makes people understand that this is a way they could serve and get back and develop some real professional skills and perhaps develop a career so that's what the video that you saw john allude to is about is how do we tell that story about living here feeling connected to hear what is what is a paid volunteer fire department have you been involved in try public more people soon that will draw somebody to get even if it's one or two people we've got several people that are still hurting because joined fourteen fifteen sixteen years ago we're still here so that's  remains pretty much unchanged from the time that i took over as chief i put this in place over four years ago some of the names in the positions have changed but the organizational structure itself has remained the same so underneath me i have two lieutenants three sergeants two detectives one is a local in house detective the other is currently assigned to the task force eight patrol officers and three part time on call officers which is dramatically down from what we've had in the we'll get into that with retention and obviously changes in people having interest in law enforcement but that's a big concern for us because we rely pretty heavily on our part time staff eli will be touching a little bit more on the community justice piece of it and his employees so all they've got for him we have a dispatch supervisor who is in charge of all things dispatch and really all administrative duties being divided within the dispatchers in this department and we do still have four on call dispatchers available to us to help supplement coverage markin deployments to assist in saving lines life prior to the m s arrival hosted several community outreach events throughout the city we work across city departments with coding fire to address quality of life issues together and we completed two conscious unbias training sessions citywide some of the why nineteen accomplishments to date we stuck very closely with the outreach team we'll see quite a bit of discussion on that tonight about possibly growing the team we focused on career development for current employees to hear from for promotions and that was part of what i was talking about with the organizational structure is we have a lot of moving parts and a lot of new people we're very lucky to have a lot of talented people that have filled those roles pretty seamlessly we continued our effort on strengthening relationships across all the groups within our  community part of that is we've included in the in the development of our key strategic plan we get some really great input from them and things that we just wouldn't have thought about if they want in the room so i very much appreciate their time  part of the other you don't relationships in groups may not be what you traditionally think about but we you know youth groups at the high school senior citizens at the senior center we tried to really touch a bunch of different groups of people throughout our community we completed the three year strategic plan it was a huge lift very proud of the work that we did on that and we also recently certified two officers and i kept which is a degrading communication assessment in tactics there's a group out in the midwest  professional executive research forum and very well respected chiefs in area they were instrumental in the president's task force report on twenty first century policing they developed this program wrong to insult growing to and when you here committed to bringing this to chipping county and working together to train our officers to respond the same way to people in crisis we also contracted with a mental health professional to strengthen the police department on this program the reality of police work is we see a lot of sorrow and a lot of anger on a daily basis and it takes its toll on our employees so the only way we can take care of our communities take care of police officers first and make sure that they're well adjusted and reacting well to the things that they're subjected to out in the field through some of the few numbers out there for you we always traditionally come in right around eighty thousand calls for service i use january one to january one just so you'll have a twelve month snapshot three hundred ninety four promote arced that doesn't mean three hundred ninety four people were actually arrested if there's multiple charges it's considered just you know it's a six it's significant amount of our officers spend you know unfortunately doing criminal arrests so it's important to mention underneath calls involving mental health issues in the community outreach team i want to mention that's the one number in there that's only from april to january first because that wasn't stand still up until april and that also doesn't include any follow up visits they had with these people that was just outgoing and incoming calls that we actually asked to respond to twenty six community outreach event specifically hosted by the police department which included the mindful mentors after school athletic league coffee with public safety day the dismiss house dinners recognized by the dismiss house dinner for our basically willingness to welcome these people into our community and make sure that they feel welcome and you know obviously a part of our community and know that police departments there support them and not to notice the number two thing that we have now done on a daily basis is foot patrols on me really made a directed effort to try and touch all parts of the city and really just get out and see people talk to people to get in our neighborhoods a little bit better so i'm really proud that's the second largest way that we spend our time during the day through the rest of los on it's really just every year this kind of comes down to this raid it's like one does a crime happen in when are you responding to things and traditionally it always comes up almost perfectly within a few percentage points of days of the week times of the day and months of the year it's the reality is that you need your police twenty four hours a day seven days a week and there's looked also training together so that if we're responding to something together that we're talking the same language and have the same training we'd like to continue to live and also expanded community outreach team one of the lines and you'll see an increase this year is there's been some major support from all of the city and town managers to possibly add a fifth member to that team to help possibly have us grow and accept other communities into the program but also have better coverage possibly later into the day and weekends for the existing we're going to actually drill down into the three years to teach a plan a star assigning and implementing all of the great ideas that we came up with and actually start doing the work so that would be exciting to be able to track we're going to continue to move toward  exploring consolidated dispatch i say countywide the majority with our neighbors have decided to continue with the project so that's a pretty a pretty big lift in the city and town heirs of done a great job keeping that  if you're going to see it with the budget and because a few of you are new to this i think just because of the size of the budget i feel that i should explain some of those condense line items to maybe get out ahead of some of your questions which if it gets to be monotonous recently signed a new bargaining agreement with the police union that covers f y nineteen through twenty one and that was on the heels of signing an expired contract so it was a pretty difficult process and jesse did a great job ran across the finish line because it's never great business a negotiator two years back to back it's just hard for everybody so it was a big win for us bill to get a little bit of relief and have a two and a half year break before the table again the benefit line item includes things all job related health insurance dental life disability their retirement worker's comp quitman that officers need to do their job gym memberships it's our training line item and unemployment and general supplies includes basically everything we need to function as you know for administrative tasks or copier least telephones cell phones it also includes our community outreach awards line item printing in general office appli specialty supplies is limited to ammo tazer supplies and the maintenance and parts to keep all those things working utilities is just gasoline for the for the cruisers and that's remained steady so we don't have a thing under buildings contractor professional services some things that happened this year to increase that obviously we're trying to build out the community outreach team so i think that is a forty three hundred forty dollars increase that we're looking for for that lucky puppies who houses all of the dogs and sometimes cats that we pick up that also doubled in cost that went from eight hundred thirty six hundred which was completely unexpected includes our animal control officers study beyond the contract that covers the humane society translation services and the what they want to mention with this and when you see our current uses for translation services it's worked so well that we have kind of become the go to in the county nobody else feels that they really need it enough to have their own account but they really like the service that we can provide so i mean that available to records management system the v let's which is everything we need to build access and c i c and vehicle information our c gists e mail which is a criminal justice information system has to be encrypted and meet certain federal standards in order for us to feel the send secure emails and that comes at a cost more for track is our infrared fingerprinting system and that comes with a maintenance plan that pretty expensive but anything that breaks on that particular piece of equipment tends to be five to ten thousand dollars so you definite to me it's plain to have an internet access secure shred to get rid of all of our documents and make sure that it's obviously can't be compromised and dues and memberships which includes the insurance for the f next line item is vehicles and equipment that's all other meant to be purchased in the police department that needs to be maintained or purchased vehicle maintenance safety equipment which is gloves sharp's containers anything criminal evidence collection supplies all of that stuff and any equipment acquisition that doesn't rise to a capital cost level we use that money for that and there we used to police them in the this was this is the second  vehicle oh absolutely so part of that is that that doesn't actually come out that was a capital purchase but it's worked out well because what we found before we had those administrative carli says we're have four full time dispatchers and four part time dispatchers so nine months a year we have an officer full time at the school the school on gives us fifty five thousand dollars towards its fifty five fifty five towards funding that position for what basically boils down issues this really this list doesn't really change a whole lot of kind of the world we're living area now mental health responses continue to be a concern and the community outreach team i can tell you i haven't crunched specific numbers but talking to police officers and  looking at call logs they know we're spending far less time on follow up calls with the people in crisis because quite frankly they're not a crisis quite as often now that the community outreach team is looking out after them and doing follow up before they reach that point where the police was the last call you could make so it's been a huge amount of time that's been freed up to the patrol division not to have to necessarily not respond but not deal with it from start to finish we can hand it off to the us will continue to do that to save our citizens you know when we're called upon diverse cultures and complexity of calls for service we continue to learn and try to get better all the time obviously i say we're new to this we're still fairly new to trying to police different cultures and understand different cultures and be sensitive to all this so we continue to try to improve each and every day we're going to stumble we're going to make mistakes but we're going to try to learn from those mistakes and get better community policing versus reactive police a obviously if you just go to a call and then leave it doesn't take nearly as much time as drilling down into community issues and trying to solve neighborhood issues we're really trying to you know include code foresman other departments when there's basically life issues that we're trying to solve so just it's a lot more time involved where officers may have just gone to a noise complaint before said the landlord tenant issue and cleared to now trying to set up mediation through the community justice center or get the neighbors together to try and work out a long term solutions just takes time staffing levels recruitment training special assignments crew development service all for me before we're no different than other department in the city right like we're growing at a pretty exponential rate and staffing can't keep up with as much as we would love to create where there's an x you know x amount of money available to pay for staff and we understand how we just want to have i keep putting it out there just for you know fought it's not putting pressure on anybody staffing levels is a concern as the city continues to grow recruitment continues to be an issue throughout the county are all of our surrounding partners are offering anywhere from five to fifteen thousand dollar sign on bonuses that quite frankly we haven't and we've been very lucky to continue to attract good candidates i think part of it is you know the new skis are a really exciting place to work and live and i like running pretty lean so if we put somebody in cousy to chip in for special investigations and we put somebody at a domestic violence investigator swap we're already running a deficit and then if one person leaves retires or gets injured on duty the last thing you want to do is commit to a chip in unit for special investigations slot only have to pull that person back because now you can't function so we just have to be really aware that we're not going to be able to offer money in there to cover standing up again on programs possibility where it's an assignment the somebody can do but it's not retracting from our coverage the more cycles been agree addition to the community outreach and you know you were nice enough to sign off on us right wrong or indifferent system or some of them so they did they did offer cops grants last year i have no idea where that's stands this coming year as you may or may not be aware we're still waiting for jack grants from two years  because i don't want to make it any more than what i was at all on the spot here but as are part time numbers dwindle is a pretty good amount of money for part time salaries in there and you put that together with the cops grant and it could get us to the testimony where it or one cop's grant basically hopes to cover the salary for over a three year period or then we have to keep the position for at least three years after one of the retention years one but you're basically staging obviously regional dispatch is a huge project it's a great idea you know we're continuing to move forward on that but there's still so many unknowns and we cross the turtle and make that one extra check box and we're getting a little bit closer and the firm that was awarded the contract to actually kind of do the work to talk to all the departments and find out what the needs are and really drill down into what it's going to take to basically stand this up i say in the next eighteen to twenty four months the timetable big changes well because they're doing the work right now so that's going to continue to move forward in as long as it makes sense for the police department in the city financially in both you know for career development and things like that we're going to continue to push forward with that becomes a pretty substantial problem downstairs with admin support because we don't have any other than our dispatch staff we've talked about leveraging the clerk's office for the time that they have to kind of get us to a point where we can really understand how much of a strain that's going to be on the police department if that moves and what we can offset with the clerk's office and can we get by with a part time i don't know you know it's we're going to have to take it step by step and really start to drill down into what we need so physical upgrades the police department again this is known you know new information for anybody we have a little over twenty three hundred square feet downstairs a lot of it is unusable wide hallways and the footprint just isn't great it's not really respectable space for people to come to visit or meet our facilities we currently have a holding cell that doesn't have any bathroom facilities which means we have to have officers on cup people let them use the bow it's unnecessarily putting a lot of people at risk of making a split bad decisions in a split second bad decision that could you know causes some problems we don't have a respectful space for victims and witnesses right now we only bring people in there literally separated by a brick wall where the person that was arrested can hear us interviewing and asking them to give us statements and apply for restraining orders and we're working on some solutions t make that better but again you know we're we have twenty three hundreds you know square feet we have a lot there are sixteen while fifteen sean is the only one that's kind of like live in marjorie now because she's our one female officer in the same size room as sixteen gloria eighteen male completely lost in the mix of conversations so you know in short i just saw space is respectful to community members that need our services and you know there's going to be an officer safety piece now too because our dispatchers our lifeline right  now as the police department is currently configured if if an officer was either overpowered or knocked unconscious somebody would have a free reign of the entire building and if there's no dispatcher there to call anybody for help you know it's just it's just not a good scenario so we're working on solutions and not overly concerned that we won't get this all in place in plenty of time and we will address all that but we may be coming to you for some for some money to try to fix some of these issues things like that really festivals and things like that it's a constant stream that vibrancy comes with a cost of us in terms of the needed service provision so that's this is an economic one last thing i just want to touch on i didn't really talk about revenues in here and one thing that we came up with that the leadership table that the police department is going to add to this next budget year the budget is passed is we're going to offer on employment figure print services and it's for two things yes right now i'm hearing people have to wait upwards of two months to get fingerprints from the plane and that's not ok and the other thing is we're hoping you know i think if we do excessive fingerprints a month or a week that should equal up to ten thousand dollars of revenue so to help offset some ongoing costs for the police department and offer service to our you know residents or employers whoever needs the service or  know profession and planning that see we have i didn't touch on this and in the powerpoint presentation i don't have all the details yet but our school resource officer on is putting together it's going to be from what i understand a combination police and fire academy class it's a weeklong at the school over the summer this year to try and start to drum up some interest in both police and fire services and i think we can turn into a little c s i can't make it really cool and regardless of  how many people come i think they'll have a good time there we're trying to do things like that from the community to interact in a way that neither of them probably have before together so it was different activities food games and just being very genuine our panel program which is for if youth and little of under so this program was aimed at the middle level if you will of offenders who haven't burned all the bridges who  for staff and volunteers of the c d c the police and you know other city staff to help us understand that diverse community when we interact with them unfortunately sometimes when we interact with them they're diversity within our panel process with regards to volunteers and diversity of ethnicity and gender and age so that was very very needed we also hosted other change in form training coordinator and victim advocate she also left for a full time position cots so little time to let me scrambling a little bit not not much but but a little when when half your staff you know decides to vacate so  wednesday middle school and high school to help them understand what you know sort of justice was what sort of process looks like and how that could be you know you get a utilized in a school setting how i would  implemented it and now they've instituted in internal mechanism or process with regards to you know conflict resolution so it was talking about our sorrow being contracted nine months out of the year then circle up is what it's called and they handle the the incident and then in their in the setting in which the offense happened with the people that it happened to and it translators are needed then there are also so it's a it's a very then you know when appropriate kind of navigate some of the you know the issues here she's she's very versed and you know r j sheep she comes from a specific ones and life experience that we don't have that i don't have and so when she speaks she's heard and it's been it's been giving us some good traction up there not that we want to encroach on our house so to speak but just to be involved in police and jesse into the dismiss house after me go in there or nicky going there for quite a number of years if not if you go some other person in that role talking about what we do our lead to the police department but actually seeing  first coming from the school done to be cases which in correlates to offer panel thirteen hours and victims identified are contacted fourteen we've we've had eight richard clients and we were currently some of it is business as usual it's continuing to meet all the all the deliverables not the department of corrections has before us remaining committed to having a collaborative mindset with all the stakeholders and support of agencies engineer county but also in franklin county continuing to nurture the next generation of practitioners through internships and mentorships and then remaining dedicated and spreading the message of the benefits of the of the leadership team who are continuing to push the story of justice throughout the county and throughout the state like i've said i serve on the start of justice  consortium out of waterbury which takes a a macro level view of the sort of justice and trying to have vermont become a truly restored state and what that means what that looks like what stops it goes was to hurdles things of that  and then really trying to figure out why and how to increase our referrals coming from the various places that it does p v p corps police things of that nature so what department which translates into one hundred forty three thousand out of that money comes mostly it's eaten up mostly by salary of our staff and benefits that our office supplies and jonna funds that's that's a whole host of thing desks and phones and you know all types of things that makes our justice in a run contracted have professional service could be a whole host of like community functions you know services things of that thankful that deals the rights for us but if a state and if the state one priority is you know welcoming over friends and neighbors and treating them well in our communities and being proactive and competitive and not just which as a business model or as andy you know coming just from one places is you know problematic if you know dries up so it's up to me specifically to try to find other avenues and revenue streams to offset the diminishing amounts that we get even though we are incredibly you know appreciative of them and then but then it you know similarly it's def size my staff you know keeps you know  negative i tend to view it as a positive with regards to and this gives us an opportunity to you know really about who we are procedures our policies you know the way we do business where where it where it is negative is that i'm constantly in training mode and i can't really hit the ground running you know with with all the product with all the programs that we run and serve the people that we need to at a very high level because i'm in victims at the panel level what we find is that they don't want to engage that the victims don't want to engage that they don't want to participate so that's that's an issue for us to try and figure out the hows and w and get them at the table and then like i had stated that the that the drastic decrease in referrals are an issue because if we're not getting referrals of people that need our services then you know what are we doing so then lastly it's our limited office space like i like i said our office space is right behind us there is two rooms a perfect example of the limited office space was last monday when you guys had coun incredibly unique and when you scan i can tell you from working mom to leave her we never got into the schools we couldn't we couldn't even participate in what they were doing and i think i think i would argue that the sales pitch to deal see is we have a good model going on right now hurt their community right right it's when you come shandon other day and all that so it also produces better outcomes in school that's correct which which creates a successful entry into the community so you don't have to questions comments concerns from coun contributions and your parents gives you communed in the city and i think that you are a stream of extremely proud and i know that these are numbers and were proven budgeter walking through a budget tonight but really appreciate the time you took to show the with a little bit too much here or there but what was consistent throughout this entire presentation materials thread of the incredibly thoughtful approach that you take to do your work so and to see is all the grown  exciting looking at small spaces and how to make them more efficient and effective which i think in our cases it's fair to say something we continue to work on that small space it's a great future  to come into questions concerns from council us here is you have like a specific goal or outcome in mind or it's just in general trying to work with this good step so the grand itself is as we're seeing more and more as grants you don't go in with a project in mind there's a lot of community process that goes into it so certainly for us a few things we've talked about increase in public access computers looking at the possibility of id or leveraging some of our outer space during the world months  the twenty eighth so we were proposing that we bring back an opportunity or at temporary counsel appointment i think from a process standpoint you know just recently talking over with an income in there and then just say we're thinking about making this a public announcement but obviously some target are urged to be done think it's appropriate to try to get a former counselor process to ensure that she receives it in review we may have slow roll this a little bit if the composition the council is going to be predictable but given that it's not going to make sure that we hand the council to the next council number one know especially for harvesting we completed a review using these materials last year we all kind of agree that let's revisit this process and in really thoughtfully update it guess what we didn't really do but in designing this process we did borrow heavily from very standardized documentation from the international scene in the interests association in terms of coming up with some review tools and i would say it worked pretty well last year the one thing that we're not promoting that i'm not offering this year is a