introduce our committee staff legislative attorney sharon brooks afternoon and committee secretary polly martin's as well as from mark corporation council deputy corporation counsel is jerry today's testimony will be limited to the agenda items persuade to the rules of the counsel you'll have three minutes to testify when you're testifying please identify yourself and or or any organization in which you represent at this time i'm going to check in with our district office in hot office are you there good afternoon and office are you there good afternoon misako on and now we're going to turn our attention back to the chambers do we have any testifiers please call that first testifier they're not tested by the chamber thank you very much i'm going to turn back to our district offices in offices ladies you may be excused going to turn our attention back to the chamber is there anyone in the gallery that wishing to testify seeing non members at this time i'm going to without objection is closed public telecom why the committee is in receipt of county communication fourteen dash two seven six from the interim director of the parks and recreation transmitting a proposed resolution entitled authorizing the grant of a utilit zero zero one zero zero one consisting collectively of approximately five hundred seventy four square feet the committee may consider whether to recommend adoption of the proposed resolution with or without revisions the community may also consider the filing in the county communication fourteen gushed to seventy six and other related actions members we first took a look up look at this matter a believed our february third two thousand and fifteen meeting at that time there were a number of on answered questions which i posed by letter by letter to the director of parks and recreation mr going say i provided a response in your binder it's dated march second two thousand and fifteen which also included aerial photos and a detailed map of the easement property which is also attached there  in these are very helpful for at least for the concept and description of the property also the original deed of the property from the private land owner to the county is attached with attached to the letter and set forth in the binder and also sets a few of the restriction additionally yesterday this committee received a memo from corporation council adding information concerning the responsibility for the maintenance of the vegetation in the easement so at this time i would like to call upon mr bowen seo the director of public the director of parks and recreation to come down onto the floor if you would like to see if you  sauce or narrow the issues to just as a framework members i believe that the easement itself was very general in terms of what are the responsibilities of the  proceed chair after the meeting i did have an opportunity to speak to deputy general counsel for electric mr steve and he confirmed for me that almost all of the utilities and braced under this grant easement are under ground so tree trimming issues are shrubbery issues become moot except for where there is one pole with some lines attached to it that extends above ground he provided a map which i provided with my memo to you and he not the electric will be responsible for any trees shrubbery are vegetation trimming that may impact the integrity of that poll and those adjacent lines i provided a map and photographs to help identify the location the easement itself was very general and not not specific as to whether it was a line hanging from the lines of verses underground so at least now we have something in writing that really puts forth the responsibility of the parties so i think the corporation counsel for making that extra effort and if seeing no other further questions from the members of the chair will entertain a motion there are no other four eyes no nos and three excuse mr couch mr okama and mr white motion carries thank you members moving on to the next agenda item we have here are six and the title of that is the fees in and deposit charged for the use of the park facilities the committee is in receipt of miscellaneous communication dated may twenty ninth two thousand and thirteen from the county clerk the matter relating to the schedule of fees and deposits charged for the use of park facilities this matter was originally referred to this committee on the recommendation of the budget and finance committee we are following up with that intention for further discussion and recommendations in connection with the upcoming f y two thousand and sixteen budget review the committee may discuss the matter the committee may also consider the filing and the miscellaneous communication and other related actions since last april two thousand and fourteen i've been requesting from the department of parks and recreation to provide this committee information relating to fees and costs of the county park facilities specifically i requested an itemization of costs for all parks and recreation facilities maintained by the  pools ball fields community centers tennis courts basketball courts ample theaters and gymnasiums i also requested a comparison of maui county costs with costs of other similar counties more recently i requested the revised amounts of fees and deposits in the department that the department intends to propose in the f y two thousand and sixteen budget with with details as to all changes as well as the annual it provided a response on march fifth two thousand and fifteen indicating that department does not have the requested information at this time and in and is in the process of creating a new system to track and monitor maintenance costs additionally the department states that there will be no proposed changes in the rates and fees at the park facilities for half why two thousand sixteen so i will turn the floor to miss the director of parks and recreation mr boyd and see if you can explain your responses and any updates that you may have thank you meant as mentioned coming into the seat here we have not gotten to that information that was requested due to the it's a very major concept in a sense from the parks department that hasn't been done as far as breaking it down per facility per park and breaking down the cost as well with the way things are ordered to pos with ball again and then distributing to the different facilities or parks when it comes to maintenance of  sand and other materials breaking down to individual sites have not got to that point yet being there now we definitely have that on our our scope of work and also to get to that point i think that step back as well and getting back to the permanent process which is currently as well be overhauled to set that standard and follow a true set standard of that fees and for many process regarding the district or county of on a lulu currently from what we've got we've got to know true hard material from them as of yet however a lot of their operational expenses are very similar it's who ours as well so it's a mirror there's wouldn't be necessarily exactly what we're asking for here from them are we county district but it does give us a good idea of what the different counties are doing throughout the state so again we apologize for not having the information requested it's just a point charged at the use of our park facilities and you mentioned that there was a new system to track and monitor and maintenance costs what is this new system this year we're actually in the process of changing over our reservation system so what we currently do all of our booking for fields for community centers and for the permanent process we're going into active or is which is a software that has been used all over but we finally are taking our old system from the perm office and converting that into active red but it's a major overhaul literally the two softwares already talk to each other so we have to take everything manually and go ahead and kind of in a sense put it into the new system so that's currently being done for the month of march right now and with that being said as well is going back and really looking at the different types of permits you know from person one two three four five it was categorized that way and trying to see how we can implement it and going back to really setting a true implementation in a sense throughout the years of our community usage you know people have become adaptive to what they were paying but it may not be always what they should have been what i mean by that is certainly events that are going on decades over the years with the new opinion tahsin you know the right fees will be getting charged and i think throughout that time i think we've lost some of that but getting back to that point is it's going to be a little bit of a growing pain and when i say that i mean you know from but different community groups that may have a higher increase now for park usage from tennis courts to community centers to baseball fields  if we want to get on to this system and have a and accountability aspect of dollar for dollar you know it did will definitely affect some of our our current group users that are using these facilit are members you have any questions you have another question so if you have a need estimated numbers to determine the revenue that is generated from our fees and deposit i guess you can use that to pass but any fees that are acquired so i have some generic numbers meaning not per center for district as a whole  section i'm assuming i could be wrong on that i'm assuming that's our our park ranger facilities with some of the parking tickets that they do rights and foresman section on that and is at seventy two thousand  because you do have the community center there and some park space that is should be permitted so but that's basically the numbers as far as the net revenue from districts so right now you're you're you're missing the item facility yes and when when do we expect that to come about or at least you know chair i believe that was supposed to have you know taken place during the over the past year and i'll double check it could be something there carney the deputy director is out of town and she may have some information more than i was able to gather this week although it's likely that we did have some interns in here hopefully that was what the scope of work was as well senior softball menomonie basketball those particular groups wouldn't pay a fee for the facility because it's county sponsored but see we had a softball tournament that was   itemization of what is being currently charged in the different facilities in terms of the few if that's possible mr and it also is in the code as well but we can't have that for  you know according to our council it is every year amended i personally i can find out when was the last time we actually changed if we know that all the time that i've been in office we haven't changed any park twelve we had a massive change that's when they went into the one two three four five question and they broke it down to you to let the whether you had air conditioning on or conditioning for community shares i remember it was a in two thousand and twelve when we did the first big one and i think the two thousand and thirteen budget was the one we accepted it in but i make stand stand corrected as far as that is concerned but i was in that timeframe that we made can tell you it has changed and forstmann has been highly scrutinized but again it's always good to look back and try to see where we need to go from this point forward but we have me what i call substantial changes may twenty eighth two thousand and fourteen from the deputy county clerk relating to potential redesign of the south gymnasium to a multipurpose center a committee may discuss the matter the community may also consider the filing of miscellaneous communication and other related actions members this is another matter referred to by the committee by the council on the recommendation of the budget and finance committee the intention was for us to evaluate the feasibility and the expansion of the project scope to create a multipurpose facility capable of hosting conferences tournaments and other events that can generate economic act at our meeting on october twenty eighth two thousand and fourteen we received a presentation from the interim director of parks and recreation regarding the potential designs of the facility to be more of a multipurpose center with recreational components including indoor outdoor court space workout centers fitness areas and different types of rooms that can be rented out or used for recreational purposes upon or upon our inquir about the design status mr boyd can say who advised by letter dated march second two thousand and fifteen that additional revisions have been made to the plans that he it that the department had previously shown to development of the parks recreation department thank you chair as discussed power point presentation you folks did have we do have a current map of that particular diagram  there so this is what you folks currently were presented with at that time as you can see to the left so originally there was only one stadium court which was to the right with the bleachers and the left side would have had those stands  seating for that particular court in the most as far as everything else is stayed status quo it was just revisions to the court that was being made for the new updated plan and pull up the most revisions so as you can see and sixty one the main court will hold just about seven hundred of that thousand seats to the left of the new diagram you see about three hundred seats there one fifty on each side also on that revision much of it is a revision but to the right of that will be the main wood court and so the main bleachers stadium will be the wood court to the left will be the the yes the sport court was supposed similar to the one over at the tennis courts that sport court kind of feel so those are the only revisions done from what the presentation showed a while back thank you mister members do you have any questions charles cochran thank you and thank you department for being here so multipurpose not me not just for sports type activities right so what other the the multi purpose isn't as much as i think it was the original plan for the multipurpose we do have two small conference rooms in the front of the building that will show there as far as the gym itself you know it could be converted to you know senior fares or types like that where you can on the courts are protected and open it up but as far as having convention type of arrangements i believe that is no longer  cagr and i believe that this item was referred to our committee and in october twenty eighth two thousand and fourteen a presentation was provided to us and the issue there was how do we  redesign it to create economic activity may be conference's renting rooms things like that to create a multi purpose  facility but it appears that the design as presented on the floor has only included benches leave bleaches bleach and to conference rooms i don't believe that was in the design initially but i don't think it's something that we were anticipating i think we were looking at a much facility for which the residence would be done when a factors if we were to build what we're talking about multipurpose convention slash sports center and all that to generate revenue how many days of the week or how many days of the year would that be taken up by d c activity grant you now we've got revenue that's great but what was the purpose this is the only community from cannot which is almost  a good fourth of this island has no gym facilities in their area only one every other community has sometimes two in three so this is why they want the feeling was and from the people there is we want a gym and i think that's what we're getting back to is where we want to provide a facility so that they used to play basketball soccer volleyball and other activities and you still could have you a lot more time to redesign and more importantly would it take it out from the public use and the public has been clamoring for since i got in this consulate and eight and a half years ago and i can see even long needs of the community is number one but i just for some reason i recall whole different picture as a multipurpose facility and it was brought up during budget and it was the amount of money we're going to put into such a facility to have it yes provide this but also more so because of the hotel accommodations that end of the island and you know we can just utilize that much more generate more visitors to come in you know bring in were in budget that was an extensive conversation about why should we be partnering with private entities to try to create a multipurpose center or a stadium type or grander scale yet to my knowledge and i wasn't there for that particular meeting but to my knowledge this is what the community was as mr victor you know said just having that facility and just a quick note you know it is definitely a very multi purpose  ym the center of that the two chords there will be a curtain in a sense that will block off the two courts so you could literally have a basketball game going on and one end and volleyball games going on in the other and you would be totally separated into two so it's a very highly used multiple court you know for basketball courts that could run horizontally and then you have the two main courts as well so i think that's of the community was definitely over the years you know calm a park did it duty with the outdoor courts and i think this is definitely what they've been waiting for and so we've got his cock and said yes the classic will not be moving it definitely wouldn't accommodate it anyway regarding with the attendance and the way it's situated with the way the court structure we wouldn't be able to really hold that big of a revenue generating event so it is definitely very community based gymnasium that we've decided to go with based on community input with all those bleachers had it department is there parking that would a comedy that many more persons attending an event yesterday there's actually numerous parking it is also  additional i guess amendments revisions of that increase the budget on this project last item on today's agenda are nineteen beach park renovations the committees in receipt of county communications fourteen one five nine from me referring the matter relating to the beach park renovations committee may discuss the matter the committee may also consider the filing of county communications and other related actions members at our meeting on august twelfth two thousand and fourteen we received a presentation and sizing the need for ongoing doing restoration at the beach from tara owens she is the coastal processes and hazard specialist from the university of hawaii college program we also heard  citizens that came forward regarding the park closure and the work at the keyhole sand dunes and parking area by letter dated august twenty first two thousand and fourteen i requested the department to provide us with a description of the work needed and timeline to complete the plan as well as a copy of the master plan related to the beach park mr blake and advised by a letter dated march second two thousand and fifteen he stated that additional revisions have been made to the plans shown to us previously of the department also stated that it planned to employ consultant regarding the completion of the master plan and environmental assessment by february two thousand and fifteen and have and to subpoenaed a timetable for completion of the work the department also provided a copy of the draft master plan and program study prepared in two thousand and four mr boykin say would you please tell us what work remains to be done and what is the timeline or timetable for that and has the department employed park the department is currently contracting with the planning for him to complete the master plan and to do the environmental assessment we should have the contract complete of the we should have a copy of the completed contract any time now and this week or next week and then we can issue a notice to proceed for the planning for them to start their work members  to seeking out a consult you mean planning work or actual physical construction both i suppose you can well over one either neither as happened we we had been doing some minor improvements there but with the public not wanting to change the way of the master plan we haven't done anything physical or just general maintenance so on in regards to the master plan  could shed some light on the master plan is there a process in which we have to proceed to get the master plan approved and their public hearings on the master plan just for that was never completed ok so or submit it to count so we are contracting a consultant to facilitate master plan or the continuation of this two thousand and four and you mentioned that it was never completed how come it wasn't completed and also why why did you spend the money if it wasn't completed to an indication as to why this two thousand and four master plan and program study was not completed but it appears that it's completed i'm kind of confused because the package that we have here the  the two thousand and four master plan and program study and why the department feels that it was not completed and if it was completed why was it not submitted to the council communication we were in committee on august twelfth noted that two hundred fifty thousand dollars appropriated for a completion of this plan and that's when we started asking these same questions back then and here we are again asking the questions and again with no answers so we're set two hundred fifty thousand and how was it expended for what is the other and here we are rolling into budget again and this is where we talked about it back you know then and we are again still wanting to know so yeah eleven years later and we're sitting here agree because that's what i mean that's why i brought it on the agenda because the last meeting we had with the department they did kate that february two thousand and fifteen they would set forth hiring a consultant and they would have a time table of the work that would be again we are going to have to wait on the department i think this is something that will probably be brought up again in budget and finance committee because this item was referred to us from that committee so we will try to again request if the department can work with us and try to get more background on what's going  like to defer this matter oh thank you this item will be deferred members this will conclude today's items on today's agenda and i'd like to think the department as well as corporation counsel in the staff members for attending this afternoon have a great day