i guess the leak was on me on the consumer side post meter and and the policy is and will ever be that any water post meter is consumed by the consumer at this point since he's not here you don't have the request already ok i don't know who's going to pursue that we're going ok i mean it's see it seems to me that any you know any application we can we would and yet i think we discussed that last time is is it's still or it's a base it's a base unit regardless you know we don't have a system set up where we had seasonal usage right now i mean that certainly could be something that we pursue in the future when when we when we redo our water rates but it's not something we consider now so you know the ground churches closed six months of the year and they're there one place charge interact with those recreation department they have a wall they're shut thinks and then that one is seventy one eighty seven was forty three times for that forty three sixty eight i think it is or something something and so you know it's not like richmond is leading to expanding by leaps and bounds so it would be great if we could poll that revenue that basis for revenue out of the budget and if we get it then it goes into an operating years of potentially you know even twenty thousand dollars a year depending on how i mean that we just made it a hundred thousand dollars so that would be about twenty thousand plus interest a year that we have to be docked for five years on top of the jericho road debt coming due in two years so first for three years three to four years there is going to be a significant down payment on taiwan more than doubling significant up payments so if there's any way that we can under that that's even more significant it's up to just great but it's not going to cover everything so i just think we should maybe at the next meeting i mean i hate to not have crews here to talk about it but i'm going to make i feel like is the type of thing you can drive i mean you would see so much time because right now you have to go to every house and break down the outside number three to four times a year i mean how long does it take probably a couple of days actually or something to that effect so that affects every component of the water system all right so maybe next meeting we have a little more of a discussion of about putting the because we have a better number on what decided to put some into it so let's put that on the agenda for next meeting is to think about how we want to allocate died that excess it would also be nice if we could get maybe an update of how much the i guess we will decide on the next meeting on ok well what would you consider doing i would be remiss if i didn't speak at this point say truly would probably like me to come in and ask for a specific thing or two ok well you know let's see let's let's make that part of the discussion equipment yes let's make the target of the discussion and i want to say we've got free money sitting around but but if there are system needs and it can be taken up in excess as opposed to being part of the budget then increasing rate something else you guys notice that we started it sex the reason why i proposed that was because the last couple of meetings we've gone over a half an hour rolling into the select board meeting which then makes us like  meeting here so i know my preference would be to have time between this one and the select board and started the earlier but i want to be sensitive to everybody and their families so thank you for being here and six o'clock tonight but what what is  so i'm sorry we're all going well one more thing is we need to talk about the rates and we need to talk about the budget if i mean maybe not next quarter but knowing that our debt payment is going to double in two years i don't want to wait for another year to then double the rates or start a couple of not double the rates to adjust  me because that's going to be a shock to the system and then and then talk about pitchforks and torches i mean you know we we need to take a serious look at what we're doing with our expenses and our revenues and how we're going to  and sort of how to get them to meet up and jeff as part of my record you did give me a number of accounts that i can sort of do projections on what they were and what they could be under each scenario so i'm happy to provide that at the next  meeting kind of in draft form and just sort of for us to look at what you know and and i can give it to you between now and then i've already got the spread sheets are you done until take nothing for me to just do projections and send it out and then united's can and can look at it yourself and you can be ready for questions or you can sort of in my day job you can feel free to call me an announcement about it and then we can discuss that at the next meeting or if we feel like it that we're ready to do something that is special is you know the project is going to take two to three years to do and then you have a warranty period of a year and then municipalities make of a building essentially one payment here so you have two years until after the project is completed you have to meet one payment you make one even a year some water systems have to make monthly payments but this makes one demon here and so gives you a five year lead to sort of know where ear mile marker is and you can piece yourself between them and  pay them to to be in the arrears i mean it can't just go on forever and then if they don't pay the or if they don't deviate agreed upon schedule then they can be shut off for not complying with the agreement to september so i'm hearing july thirtieth and special meaning for whatever agenda items we have to talk about the browns scored candlelit do you feel like there's a piece of equipment that r r is our account is that could we go to forty five days and would we still be able to have enough cash to cover expenses like that you know that can certainly be something that i can talk to him about because it you know if you're right i mean you know they you're going to be the warrants for the july thirtieth meeting which basically that just means that they say we looked at it we're good we're comfortable motion based on their recommendation so for this september we have a search committee david sunshine kathleen janet myself and our fossil we interviewed several candidates administration is a planning generalist and a town planning consultant in the northeast kingdom for the last ten years this is not however my first job outside of the kingdom so i do know the rest of the state operates a little differently but they're kind of looking forward to doing something different i was warned that this was a small town but of course there you would be second largest city in three county area other than that i don't have any real questions for you other than how is your process going on adoption on yours only by law have you but i notice on the be difficult well it first of all most the vast majority property owners are cooperated and lucid explanation of the rules and regulations and how they work and you know way basically the explanation that i'm not picking on you takes care of ninety to ninety five percent of problems i find more people you know that last har five percent ninety percent of that can be taken care of just by letting people talk it out and feel like they've been heard and have their say then there are strategies on oil for that last one percent to me the job is to get compliance and if it takes begging fine take it if it if it takes threatening letters that's fine it takes more threatening letters the main thing is to get compliance one way or another  action provided that the person with the property in violation meets a certain you know schedule of curing the problem we've both signed documents we exchange them and generally when people sign up promise to do something rugby league or not they tend to fulfill that promise there are people you gotta go to court over there is no doubt about that it it's not really a matter of we don't pursue cases because we lose in the court you should be getting rid of the person who's throwing you into those situations in the first place so it's i don't really have a favorite strategy so much as i'm driven toward the goal of that goal compliance i'd be interested in hearing a little more about the strengths that you bring  to the position but what you see might be a challenge for you as well the primaries from five or in the areas i've ever been involved in the federal law enforcement on the high seas and you know i've been in situations where resistance many people shot at you being yelled out just kind of falls off your back weakness i said that w i have a tin ear what it comes to politics and if any of you are violating the zoning bylaw you will get a phone call you know you're telling me here take care of this and i'm willing to walk away from a job if i feel like you're punishing enemies and rewarding friends  situation where the board has become aware over the last few years of i mean the people always had issues with you know and the ones you hear from are the people who don't like the way that it worked out that doesn't mean that you have a problem with the v a or that anything needs to change but i would say thinking for myself and be interested to hear from everybody else too that i've received enough comments on the process that it's in in richmond that it's made me want to take a look at that elsom because we're starting a new push for economic development hoping to make better use of particularly the village their questions and i'm not sure they're right in discussions with the chair of the rb he was sure we were there there was she's given me further food for thought but one of the and here's just a very instance one of the  and the site visit for anything other than extremely basic i want putting up a shed sort of applications just automatically triggers a aren't necessarily up and in full business mode and that sounds like a good day to schedule site visits actually go out meet with the property owner and as you can usually had off problems and very early you know if you can look at the site and say can you move it over five feet and it when it's at the stage of stakes in the ground those kinds of changes are very very easy to ma detail as i finished my first read through this afternoon you know the boilerplate is in fact boilerplate you know was the next thing i'll do is really climb into your land use zones you're permitted to conditionally useless the other thing they're really used get into town and take a drive and see where yours with are and just get an idea of what the geography looks like you know it's one thing to read it it's another thing entirely to see it so that's where i'm at on this in this stage of my  this right so we ended discussing the administrative officer position or excuse me drop job description yeah that was the next thing jeff from your perspective able to respond to that because of other things that they've got going on so we i'm not sure that some of the issues that i brought up before are currently adequately represented in the amended zoning make but it think what we've been hearing is sort of individual the word need a response from the business community and requests for change and we were hoping to get something that was a little bit more formal  personal experience not clearly chris's call but it seems that he's going to be working for another town's well part time and i just thought that it may be difficult to find somebody to work part time who out with frequent updates and each can change sometimes significantly and if i don't and this is maybe a bigger and bigger picture it is that it is a part time person for this position the right position now maybe we don't have enough work for it to be a kind of a kind of a nice customer service aspect of the job  energy functions is that is that you being able to deliver news and read person good or bad yeah i think that this is my take on it just reading and i have a feeling the reason that was taken out is because statements which will place the things i emailed last week and you'll see the budget to our actual sheet and then a budget status report and the next change in fund balance preliminar which we still haven't fine tuned everything is three hundred twenty one thousand five hundred eighty three dollars as a positive change in fund balance that's not necessarily the bottom do we do with the access well then again i will have to find out how much time we really have i'm not defeat if we are allowed to make changes such as i don't think you can do that for fiscal year thir road and if you look at general revenue you'll see that we have we receive sixty three thousand seven hundred fifty two dollars church receipts for the general fund forty just big picture whatever reading the saints what we we suffered a lot of damage from i read but we got actually didn't cause us to go over budget but we got reimbursements from insurance and from fema for that damage so we were we were more under budget than it it appears actually because we had all of the disaster related press that we had had those and we didn't have where we were under budget i think in a couple of key areas we were over budget particularly in salaries in a couple of areas and in fuel we were well over budget but i think for what we just call on operating expenses we we did pretty good managing and certainly with irene claims most of our claims were handled by insurance company which gave us one five hundred dollars deductible for the entire disaster well that's good so feeble actually picked up a small part of our losses and insurance picked up the greater part of it whereas he was only  maximum seventy five percent plus we get fifteen percent from the state or exposures ten percent of that was as opposed to just five hundred dollars on the train side so our insurance company was very understanding with this disaster and we really recovered a lot of what was going to our expenses show up in a couple different categories and under the expenditures through a disaster the new german government probably be done by the first of september i think they're only planning two weeks or less than two weeks they've already spent five days doing appropriations being george the transfers and north things like loan proceeds were we use the rainy day fund also twenty three hundred dollars so when you look at your revenues and expenditures lines they don't match the revenue and expenditure one is on a budget status but if you look at the bottom of the budget standers in the bottom of the us there are going to  people because they're socially all the same information this is this she here actually takes all of its information from the us record it's just this is how the order is presented if some realistic first of all that it's not even actual because so much activity you have you can record sound your month so i really think that when we're reviewing financials it would be much more realistic to get it and our second meeting and then by that time everything should be would do that with the process that we sort of outline before the draft financial reports would be delivered to the slate or for the second meeting of the month from the previous month we would have there be a to meeting process of the questions that came up at the draft stage that could be answered and then the final he said there would be a vital version of the financial documents for the month that would be approved  us by the second monday i think it's realistic to think it could be reconciled by that point and so they could be posted probably for the second monday and the third monday of the month do you to be looking at the same thing either closer to the end of the month before the from the month but it's not going to be significantly different at any other point because we're not constantly paying bills but they will  reconciled chances are you'll have to reconcile financials from the time we come to the meeting the second meeting as opposed to trying to pull stuff together and and i think that's hard i think now they're essentially plugs numbers and pops them out of memory plugs into spreadsheets that she's got that produces the budget to actual in the budget status it's actually just a number of the work that they don't take we have some other issue that arises i mean a summary i filed this long as part of that is is the it is the posting of what we we have whether that includes input from the department heads that to consider to at that meeting and then if anyone has issues once they're posted they can come in and bring that up in the public comment at the next meeting but it wouldn't be on the agenda to review financials at every single meeting in the financials will be posted publicly prior to that second meeting of the they be sent to a board and they have no problem with them being posted because we're ending they're taking those financial from their b reviewing all the invoices for the past eighteen months literally putting his hand on every piece of paper that was attached to a payment identifying the payments and checking to see if things were they more than once in duplicate checking to see if credits were properly applied and try checking to see if we were paying anything such as sales tax or fees that we shouldn't be pain holding out things to ask questions about learning a lot and it's gone very well he's gone through them already this being a short week you won't feel we'll be in tomorrow but he won't be back again until next monday so i expect by the end of next week you'll finish the alphabet and then we'll go into scrutinizing the items he's held out for more review we have identified a couple of other double payments  again insisting that they only submit invoicing for current due they're not submitting one invoice a couple of covers multiple invoicing periods because that seems to  be a common mistake it doesn't always get double paid but sometimes it does the other issue that i have is what i call insufficient documentation where there is some sort of slip  be for a vendor to be paid where it's not really clear on the date of purchase or what exactly was purchased and department heads are essentially just providing something new for to pay to pay a  been particularly bad the past six months or so this was essentially the first half of the time period we're taking a look at and we'll be able to present a report to i'm estimating one hundred hours he's probably put in about forty i would expect another two to three weeks before we're finished with the project so this is for the two dozen twelve fiscal year and does not go prior to that but it's been interesting to me as it seems and just tell me if the squares you're interested in seems like a problem is that the problem often originates there and that implies that this may have been going on for some time we can leave knowing we're not going to find out through this process no you're always going to have mistakes  as far as the process you know i think the review process of the department head level is definitely a key part of it i think that prior financial directors were more experienced and were able to identify certain things before and correct the problem in that office and maybe didn't really address it with department heads the way they should just huge part of their job  to catch mistakes and fix them which allowed sort of paperwork errors to continue and right now we're having to deal with the results of that so i think there are a number of ways that we can address this to make improvements and particularly starting at the source is the best place so i think i think one of the other points that i believe you identif also though is the fact that you can't eat whatever the system is it can't be dependent on a single individual you know that we can't we can't have it be that the that the finance director for for this for their interest rate is two point three two percent four hundred ten thousand dollars for the excavator and seventy thousand dollars for bro merchants is pretty much the only game in town anymore for public for sure for short term those t d bank used to be really big into it and all of t d banks kept the last meeting we discussed j hutchens pay requests one was for the work completed the other was for the release of retaining age there were a number of at that time so i did not to release any retain edge there was a brief report from the engineer in a sort of creation from the contractor that they've completed most of the punch list items although not all  engineers recommending we withhold seven thousand dollars of the seventy six thousand one hundred thirty dollars retain it which released about the my question is do we have the right of way i mean do we own the right of way with the service connections or are we reimbursed by the homeowners or we didn't replace the service connections to the house ok we always  because this is this came up recently in a because it came up recently and in another water system where the water supply vision is potentially pain for well we're going to be paying for the work and we can't pay for a service like physical service connections from the morning i was like oh that's right i'm supposed to ask jeff gordon about about land stockpiling hindsight but i think we did get some intermediate answers about the fact that there is no soil about the storage of soils you know i mean i think i think it's i don't say it it's not like it doesn't matter because it does but so i think that's a he would be regardless of what our requirements are is that you just you don't you know soc you don't pump it but there's stuff that you can't smell then if you can swept up with the sweet street sweeper i mean i'm surprised to read that street sweeping could be built you know could be land or spread without any testing because it's considered essentially a nerd and that was a little shocking because some of the graphic comes up on the room  and catch basin is essentially a low point on the street so but i will i will get to jeff i apologize to you guys for that and then it needs some type of certificate it looks like for what we've used before because i think they just landfill that they just they just turn just to pink and they just landfill that so so sure we could figure out where we can ask how many earth the volume of the truck times how many times they came assuming that they filled the disturbance at the landfill like that that's always an option you know you know if you factor that into your expenses really there landfill it then or you stockpile it indefinitely or you stuck pallet for future use and then you have to screen it and you have to right so that makes it you know seven hundred fifty plus or minus dollars a year when you when you take our our pay in a match so there's that plus only twenty four dollars an hour to repay at least jim told me that he thought that one day activation for the doctor to rob someone somewhere around here was i think like seven or eight hundred dollars a day but write yeah yes right if you've got it kind of sure you're losing money because the bulk of your upfront cost was the branch right right and we don't know what we're going to after you want suit the two things that are to be determined the one that i can answer immediately is the capital replacement time and that is basically it's going to it's going to depend on other member communities as to whether they do want to replace that and when they when or if they do then that will inform their because right now everybody could decide you know what you know this isn't really working for us so they're not going to put the money you know why put the money and in the first couple of years if the intent is not to keep  somebody does drop out is that somebody will have to come back in there and i don't know how that's kind of how that's going to be able to work out how they're using now but they'd have to get another town right in order to get it to come in and if they they can't get another town then what happens still you still have but then your support so you've already paid in but now you use another service or double paying so basically it's you've already paid and it's an incentive for you to stand for the for the long such as what state law allows but i think a lot of it's going to be based on preference i'm not sure that i we we can certainly ask them i'm not trying to sa not but i think that the reason i'm finding it difficult to find anything concrete about these but it's really the local flavor of the science some towns  coming up with those numbers are you i can i can do that i never feel c t routinely sends out e mails to managers organizations and asks you know what your town do by users not through taxes interest i would like to point out you were asked this question about a month ago if you look at the use of short term and long term debt that paragraph  years following to finance the acquisition of capital assets through notes or terms not to exceed the reasonable useful lives of the assets but in any event not for not more than five years provided that the principle amounts each not to exceed one hundred  fifty thousand dollars so this is the tool that allows the select board to do capital spending up two hundred fifty thousand dollars payable over five years for variety of projects  course there's no other guidance than that thus we're trying to develop a policy how we should use that power you know for review hundreds question in my youth we asked them if they thought it was reasonable good as any information i mean if if we don't have some sort of starting point then we don't even know where to begin you know i mean i know that less than forty three million right so you know do we are we trying to rule this into two long term debt in short term or is it i think there needs to be distinction here of because there's a short term debt is certainly more casual right  for before you go to the voters that you are you know obviously as boards are not going to spend recklessly but potential is there so i think you need to explain differently because you have that that authority for the short term how do you intend to use that as we work through this is be good to me think i've mentioned before we get a schedule maybe avoid so we have something wrong i think i've got that actually  like she wanted but the other ones nobody has any idea and at some point george gifford might have but we never used the photos either when he was alive so we've checked with people whose families are buried up there with those names and nobody knows what it is all in favor of proving the trade as the transfer as requested  last year they requested a twelve month extension that was created in their excrete questing two more months to get the final piece done with their excuse being hurricane irene slowed them down  we're not ready to begin construction on any of these are not holding us up in any way planning funds that are helping to pay for this are still available so we're not really dizzy and losing anything at this point it's not time critical for  frustrating as somebody who deals with construction projects when you know they they say they're going to do it in five years later they finally get around to doing it i mean it's it's towns it's towns and engineering firms you know they've got  certain threshold need to have at least twenty minutes of contact time with the with the water to allow for disinfection before the first connection it's also called for logging activation  i could give of a little more detail about what our project is or well is correlated and there's a short distance really between that industry and actually the first customer who i think is gary br east main street would be the number two priority i don't know if that's still the case i've heard streets and prevention also from a water system standpoint east main is the most efficient from a so i don't know what that is i think there's still a significant amount of leeway especially if the project is on the priority list or regardless of whether it's fundable in the budget but as long as you're showing that you intend to construct which i know that's th it's the village of johnson and johnson town i imagine this is a situation where the village is separate from the town and separate budgets and stuff like that as in fact it's been very clear throughout all the twenty one was four thousand five hundred fifty dollars and you know but also you know looking at the depot street area behind the dentist's office or there can be made more efficient parking space for spots out of that work with the dentist's office hours  help improve the business climate so that maybe it's part of you now as businesses are locating here there's there are people that they can talk with  about what people want to see so there was talk about doing something like that again or some type of survey just looking at the climate looking at what people want were some opportunities are  and people are interested in looking at the soon to rewrite and how to all specifically to downtown so i think that at least a few of the people will be looking at that and i  a rail station at some point ten years off you know i'm looking at a broader i don't know if like really ever comes to getting county again are there opportunities there just to keep on the back burner for ten or twenty years out but a lot of our conversation is focused on what's happening right now what are some opportunities that we have right now  what the committee has yeah certainly that you know looking at options for employees that are working in town could they be more offsite  a nonprofit that is a community shares type of thing mostly i think centered in the burlington area but but really not much happened at that meeting and everybody's like just really got on a committee  so i guess i'm going to be trying to rope into being a committee but i did take a look through some of the proposed projects over the next couple of years in the area and there's definitely a purpose of so the one like that eighty nine south and where the commuter lot comes which would be great as we got into an accident there two weeks ago in total darkness so and they're also talking about increasing the size of the commuter line i can't recall if it's by hundred  spring is that the tail end of there they're twenty thirteen but you know i think from my perspective the role that i'd like to play is not necessarily in transportation but sort of looking at the bigger picture infrastructure needs in the county and you know the kind of thing reef you build it they will come i'm looking at looking at those types of and where you can maybe not get so much if you build it should become more utilizing in there so but just the thing i went to the d l c t symposium on municipal auditing and accounting room and one of the sessions in particular was really good when they had four different people from organizations that had been the victims of fraud and just having them tell their stories and you can watch it online on the it's probably up by now you know last year or so and last year they had in the summer is telling their story about goal is to get them there so people can look at them friday morning so that we have a warrant i can send to you it will advance let's that's what we're trying to open any any no no because i was chaired by the president i don't think right we match once and we agreed on a second meeting that was never scheduled right tween about a month later run back department on the heat upgrade they sort of talked to several vendors about the cost of converting their oil burning boiler to natural gas we're not converting it replacing it  and in your packet was sort of an outline of those results so it wasn't a formal quote process but the number five they have an option where we call climate systems sells them a boiler never mind gas installs for three thousand three hundred six dollars and twelve cents because vermont gas is essentially said they would do the installation if the fire department was able to obtain a gas boiler a variety of our other options here most of which or two to three times more expensive than that option but it doesn't include the hot water tank which they by the commercial which is no question about you know they would save money in fuel cost really what they want to do is to cobble together something with with karl fees available and and i'd like to sit in on that too seven talking to tom about putting p v on the on the building and it could relate to this because there's choices that you make about your water  think about a little bit was the september third meeting which is on a holiday and what they're moving that to the fourth just had a little bit of this  very limited water one zero meeting for july thirtieth or sixteen for a very limited agenda basically to head towards basically yeah because we couldn't go sixty days without looking at the w and we couldn't move it to the twentieth because of the  authorize socially the sale of that vehicle to the insurance company finalized grant list values four million three hundred sixty nine thousand five hundred fifty for work tax dollars to be raised in the new school budget or two million six hundred fifty five thousand four hundred ninety six dollars  grainless value for the low estimate it was and we knew that would be adjusted once a listers completed the valuations for the year further back you also see the homestead tax rate non residential tax rate which are set by the state for the education tax coupled with the municipal value gives a full tax bill for residential it's one point nine two seven four nonresidential is two point zero four nine  pending grievance that i'm aware of so this is not necessarily final well this is what we have to go on if there are any adjustments later they'll have to be addressed at that time but we have to there's going to be any changes between now and the time where he grabs so that we have to adopt the tax rate this has to be ready so we can print bills get the mailed out prior to the first  all right any questions or comments from the public hearing nuns all in favor of setting the tax free town of richmond for twenty twelve twenty thirteen as there well there's one those were expensive one of the committee that had talked about the windows never decided whether they want to replace the windows or refurbish them and those were refurbished with a with some people thought that completely replacing the winders entirely was the best way to go but i think we did determine that that was a little a lesser cost option and i don't know that we really