public testimony and do we have any test fires in the chain oh yes we do please step forward and introduce yourself for the record and provide your testimony  let me speak mr why we went through this last year at things like i just had a suggestion that they put on a bulletin board what i know that general topic of discussion the budget but i would website council's website under the budget finance committee they should be able to find a calendar of of the various departments as are coming up for discussion first they got to find a computer that would like to recognize its presence of good morning my name is michelle shuto mclean i'm your deputy planning director and first i'd like to convey this sincere regrets of planning director will spence for not being here this morning he is at the state legislature testifying before the senate ways and means committee who has a decision making meeting for a bill through which we are asking for a half a million dollars for the designation of important agricultural lands in maui county this effort has been a priority for will since he started in his position in two thousand and eleven and it is also called for in the maui island plan the county received state funding years ago soon after the law was first and acted in two thousand and five i think that was our understanding is that the city and county of honolulu is paying for i a l efforts on its own and the big island has yet to undertake such a project we'd like to i would like to acknowledge the efforts our division chief john summers who heads our new plan implementation division and also for legislative liaison jock yamaguchi for getting the bill this far and now that it's at the decision making stage we'll feel very strongly that he should be there in person to testify when we were informed yesterday evening about having to be here this morning it was an ultimatum that took us to back a little bit and then we spent a lot of time discussing whether we'll should come to this meeting or still continue to go to honolulu and in the end he decided that asking the state for a half a million dollars was important enough that he should make that request himself and so we hope that you can support or at least respect that decision i will answer whatever questions you may have as best i can i apologize if there are questions i can't answer and in which case will follow as soon as possible with with any information that you may need just a quick overview of our proposed fiscal year sixteen budget request it's with  a few notable exceptions big notable exceptions that describe briefly overall the operating budget is relatively flat we have requested increase and over time that we expansion position for an office operations assistant in our zoning administration and enforcement division this division has twenty one staff and only one clerical to support all of those staff people those staff people include plans examiners zoning inspectors planners clerks the administrative planning officer and the division chief so with only one clerical support a lot of those staff f they gave you such an easy pass on that one ok the request for three hundred twenty thousand dollars would be for the u s army corps of engineers to study erosion control mitigation options at qana bay that's divided in two parts one hundred thousand dollars for or for off shore sand source investigation and two hundred twenty thousand dollars for alternative structure design this came about because we are processing an awesome a major application for a condominium along on a bay that wants to install a se they have serious erosion in front of their property they've had temporary sandbags there for several years and if they install a seawall which understandably from their perspective they need to do it's  a million dollar property we have no doubt that it will result in the next down current property soon coming in and asking for a seawall and then the domino effect will likely continue until the them and all have indicated a willingness to participate in beach nourishment before we can put all our eggs in that basket though we need to determine if there is enough sand and the right kind of sand to replenish that each and that's what this army corps of engineers study would do there are sand fields offshore so it would be the appropriate type of sand for that beach cell but we need to investigate if the sand is a good enough quality and if there is enough of it and that's what this study would would determine if that is the case if there is enough sand and if it is the right quality then the second study would help design structures that would be installed along with beach nourishment to keep that sand in place for as long as possible we see this as sort of a pilot project that if it's successful here then it's something that we can replicate in other areas when we have that we feel we want to be proactive in working with property owners to address i know there are concerns about the county paying this much money for this effort and why aren't other government agencies participating our feeling is that this beach could be gone pretty quickly and if we don't take the initiative to do this then it very well might not get done and the only option for at least that first property would be a seawall and we see that as the b so that that's the justification for that request i do also want to note there is a bill in the legislature that was moved three ways and means senate ways and means yesterday i don't know what amendments were made to it but it does create or provide funding for state special fund administered by deal on ours office of coastal and conservation lands for beach nourishment projects so if that bill goes through and funds are appropriated for it we would seek some of those funds to pay for all or at least part of this project so we're requesting that it all be funded but we're hopeful that some of it perhaps a significant part of it might be covered by that state fund request you're asking for one hundred thousand for the actual study and two hundred twenty for alternate structure configuration can the study be done without the alternate structure is a follow up if you will ok the bigger picture and i don't know mr chair but this may have to be something either in mr reno's committee or my committee is  district use permit from the landlord and the other notable permit that they need is an estimate major permit that would be issued by the by the planning commission and so it would be up to the planning commission to approve or disapprove or put conditions on well and here's my concern mr chair is that the council  doesn't have much of a say in something as very important as that kind of operation because if you put as she mentioned if you put sea walls all  on all nine of those properties you lose that whole beach the potential to lose at whole beaches is great look at cologne the part that used to be big beach there so i'm wondering if there's anything the council can do  we may have to make some sort of ordinance to make sea walls come to us or something if we can but that's in the long term in the short term is if if we don't do this study we may have a really bad situation over there so that's my first concern second cern is we're all dealing with climate change and sea level rise so this is yet again another temporary fix understand people are you know there's a lot of i think there's eighty rooms or eighty units there in that particular  a and they're built right on the ocean that is going to rise that eventually will have issues i mean they're having issues now and if we put it off for another generation or two we're just kicking the can down the road again this might be the time that we say look we're going to have to do what we can and if we can't and also by the way you built there so you guys chip in and chip in big you know the rest of the taxpayers money county can pay some of it because that potentially loses all our beach but i'm sorry you guys are there and all nine of you need to do something to say that beach i think the beach is more important at this point than those units in my opinion if if seawalls came to the council let's say it would be the same predicament that the planning commission is going to be and if we say yes then that's potentially the beginning of a domino effect if we say no then then what does that mean for that property were i don't know what position that puts the county in refusing a property owner to options for protecting its property and it's a it's an impossible decision we've gone through it ever since they applied first applied for their conservation district use permit because there was an e a that went along with that at the planning department review this has been going on for years with what do we do about this property in particular and what does it mean for the entire bay and we even talk to them about what do they project as the useful life of the structure  can they can see it like like you were saying mr couch can they can see that at some point you can only keep the ocean it at bay for so long that they acknowledge they're probably about halfway into a seventy year useful life of the structure so we're still talking thirty five years plus or minus we've all seen temporary measures that you know that don't function temporarily they function pretty permanently but that's a pretty long stretch of time keep doing sandbags for example the the money that we're talking about is just for the study it's not for beach nourishment itself beach nourishment itself is many millions of dollars that we would be looking for all of those property owners to chip in and cover because if each so we wouldn't be looking long term that this is something the county is going to pay hopefully nothing at all for that it would be the responsibility of the property owners but to get them all together  and to show them this is doable we feel that it's it's appropriate for the county to step up and say ok here's the study we've got plenty of good sand that's right out there and work with them to  together if however it turns out that there isn't enough sand or it's not good sand then beach nourishment might not well be an option and you know none of us like what that means but we will be facing situations with that result whether it's economy in the near future or in other areas and now we county down the i appreciate the study what my question goes along the lines of yesterday when i forget the gentleman's name who was speaking said that yoko two of the properties i really  had their own studies so i'm saying ok why don't we you know can we get those studies to enhance and maybe cut down some of the expenses for complete study because they've already done it so they should have at least in their geographical area that information so i forgot the name the two properties that have already had their own study and i think that he did mention that others were willing to contribute all nine properties which you know i have no qualms with  that they had a direct benefactors so they're going to have to do that but you know we can see what we want to say about this whole issue it is just not gonna because khana pollies had the same problem you know that mr your property has been affected down when the water washed up and took out all the trees all the coconut trees in front of kind of poly and right up to the walkway and the walkway collapsed since then it's been raining and it was a stream s this study must not only compass and like you say i like to put this together so that we can use this for futuristic because it's going to continue to happen and to worry about sea rice fifty years one hundred years and all the experts are all over the place with that one i think it's premature let's study i'm i'm for that i understand that maybe the state or another should put some money in we did this study is to benefit our beach so let's do that and i thank you very much i have one quick question this study is a year long study so we should have the results by next year this time and i thought i heard a year long study but i may be wrong i think it will take less than a year or less  two together we were expecting could be completed in a year ok so the study should be completed for us because i think the quicker we move on it the better it is you know so much that i mean favor of doing just because i think this as repercussions  don't want to hear the unit falling into the water so i'm very strong on that part you know i think they will have to and i think they will you know so thank you mr mclean him and there been any discussions about  do it's the operators association that is organizing that the beach nourishment so it is all of the property owners together contributing to the to the beach nourishment i don't i don't know that there's any  government funding involved in it but what i'm asking is whether or not the area and because i i'm concerned about spending a lot of county money on an issue that  is number one a state issue because within their their purview but also the property owners are going to see a significant decrease in value if if they if something happens if something bad happens to their property we'll likely see a nice increase or at least a significant maintenance of value if we replace the beach and i they'll be put in a very good financial situation compared to what they could end up in my question is whether we can set up a methodology by which they're charging a little extra on their tax bill estimate the volume but but that's that's what the product is is a determination of of the volume and then getting the sand the sand samples and testing it and also sampling the sand on shore to see the compatibility between the two program area additional questions as to why did you have to ask questions i was in and kind of in the midst of asking questions i think i just like to make a comment that i this is one of those issues that is a real struggle because we we don't want to armor the shoreline but at the same time if the sand replenishment is something has worked very well in other areas if it works i think maintains the values if it maintains its values and that the owners are going to keep paying us the high rate of taxes that they're paying on the ocean front property so i think it's it's clear to me that we we we don't have a direct responsibility for it but we certainly have a dog in the hunt and we stand to lose money if those properties are significantly taken down i think it's it that's understood and you know i've i've watched the sand in front of the hotels and kind of poly go out come back and go out come back and and shift from one end of the beach the other one was to victory no as mentioned  loss of sand in front of the levy that was simply due to the swells not changing at the time they normally change and when they when they did change directions  sand moved from in front of kind of holly beach and sheraton all they all went back down where it normally would have been in front of the elite so we lost about one hundred about one hundred feet of beach sand there anyway i think it's probably worth a try but i'm hoping that the state will come through with funding during this legislative session and rather than us that would be the second part of the request is to have offshore structures to help dissipate wave energy and keep the sand in place longer  don't know if that was done at waikiki i'm not familiar with that and i'm not i am by no means well versed in the technical aspects of beach nourishment but that is that is a concern and you can't just dump a bunch of sand on the beach and think it's going to stay there for a long time but the believe the current technology looks at structures like that are perpendicular to the shoreline that are partially buried in the sand and extend offshore help to dissipate the wave energy and keep the sand keep in place because it and and there was or derive from maps that university of hawaii coastal geologists prepare for us we actually are working on analyzing new maps and talking about a new methodology to calculate the setbacks two to really feel like we are protecting ourselves not just from the original let me back up the original concept of the setbacks was for coastal hazards was for storm  surge now we have climate change and erosion on top of that so we're feeling that the methodology and the formula needs to be adjusted to factor in those things that that weren't part of the formula when it was first created perpendicular to the shoreline out into the ocean they wouldn't be their purpose would be to protect property the way that a sea wall or event does they would be going out into the ocean and my question i guess the state issue this is sort of state boundaries but i do understand they are first of all i'm just curious as to your calling it  all the way from where because i'm looking on the map and i believe all those art that's considered on most sandy use area or the high potential for this sandbank will occur to shoot it down further south or further north whichever way it needs to go so that was kind of why  talking i was curious what alternate structure meant and so yes i was thinking but then you're saying they're actually off shore in the in the title zone itself would be this possible alternate structures right they were they in general and it would depend on on what design was most suitable for for this area but in general they begin at the at the shoreline and then extend their partially buried and they extend out into the ocean  and those are you know we we've seen those in different areas and you know separated by quite a distance i think for this particular project they would look at maybe doing two in the entire area so it's not as if they would be this series of these structures ok and so do we have examples of these here on this island again on the north shore on stable road a group of owners there received permits to do temporary growing that were that were geo tubes filled with sand and there was proved to be so effective that they're replacing them with with permanent structures there's plenty of good sand and we think beach nourishment is an option it might be that the first structures that are put in are temporary structures which would be filled with sand that are removable and that area has that start of a domino effect and there are by now we're living it and we're the ones who are now got to cough up you know the money to address the effects of what they created to begin with our belief is that is impacted more than the other properties along the beach because they are the first down current property from which has a c one so share and that is that actually we've seen some effects of whole along these temporary sandbags the end effect scouring the next property to them right yeah so it's one of those kind of you know cotton iraq and a hard place sort of because i don't think it's completely fair that we do a hundred percent at all but that's just my thought but you know i'm all for protection oh and i can open space when we utilize for this type of work because it says protection of to keep doing it in order to make it work i haven't had an opportunity to pay much attention to what's going on at the legislature but like everybody else i've read the paper and earlier they were talking about taking some of the  of that money for affordable housing it's all part of state jurisdiction from the high water into the water as we are told continuously from the state not the feds unfortunately it's the maui county planning commission so it's our our jurisdiction in my comment before was i would like that to something that significant may we we may need to do something at the count at the council level position like that we may have to change some ordinance or anything like that so yeah while it is a state issue it's our  our beach it's going to go away and our potential you know tax revenues going to go away so i'm all for taking a look at it yeah you're right it may i would like it to just be a one time at this point county services not state half of the one point three million dollar budget would come from the state legislature the other half would be to come from a special assessment to commercial landowners so i don't say anything about the county being involved but it does include the state you know the bill that he will be making the assessment to the commercial property owners for that area no i don't count assuming there is a county there's a county council bill so i'm assess the landowners that are general are getting that the bulk of the benefit because they're right along the beach so i think i think you're you know your perspective is correct that the county doesn't doesn't necessarily have to put up the funds it may be appropriate to start the ball rolling but i think it is it's it's clear that the state has the structure with which to provide the funding and the county council our job would be to provide the structure to assess the adjacent landowner's at a reasonable rate district legislation believe mr white had a hand in that and have to double check it i'm not one hundred percent sure if it only applies to commercial and i'm not sure what the makeup of these buildings in that area are whether or not it will really work i'm not one hundred percent sure but there might be some other type of those you know those community type improvement the land owners in to provide additional revenues for them to use to improve the town and and basically it's its focus on economic sustaining sustainability from an economic standpoint i have to ask mr are we ok if he feels it that same bill can be written in such a way that it has a broader application so that because this is really an economic issue if the beaches go away it's an economic issue for the owners it's an economic issue for our tax dollars that we generate through you know i just thought you found a good reference point authorizes the ability to create improvement district chapter fourteen point three six yeah i understand it but we need to create the specific legislation for a region or an  know everything else looks good there you know i mean they're at one main plaza so they're going to get an update rental increase that's the way it is unfortunately but everything else looks fine and so far you've spent but you do have about seventy three thousand you have one hundred six thousand dollars left in that account so i'm just wondering if if you'll be if you have specific items for which that what the amendments entailed but it does call for there is an existing beach restoration special fund this would rename it a beach restoration and conservation special fund and it would the prior version of the bill anyway  did call for one of the funding mechanisms for that fund to be revenue it doesn't have it doesn't establish a percentage but just to let you know that was the status before yesterday's meeting i don't know how the bill might have changed thank you for that thank you ch r i'm looking you guys jumped around in and through me i need to catch up and the question is the do we intend to spend that balance is that what the question was i'm just i'm asking what kind of professional services that that mine covers it covers a large variety of things when we moved into the office space and one main plaza we had some renovation work to do and that those efforts are ongoing we have line for base code study you're asking for a hundred fifty thousand dollars i know we talked about that last year but you were fresh memories as to what what the current status is and did no excuse me our request last year was four hundred fifty thousand and the council approved seventy five thousand and we didn't think that was adequate for the scope of work that  the planning director had in mind so that seventy five thousand gets spent this fiscal year we're asking for a total of seven a total of one hundred fifty thousand again for a contractor to review the zoning code using the term foreign based code is a good term because that means different things to different people it's really looking to overhaul the zoning code which is very problematic in a lot of ways and it would be examining the code and the scope of work needed to overhaul it which isn't something we have the resources to do in house and that seventy five thousand is part of the other professional services you're correct for that mistake and then further town and then the two hundred thousand dollars one time appropriation to hire a contractor to conduct infrastructure integration study as a part of redevelopment presence they would do trash removal they would maintain the planters and banners and street furniture they would paint over a clean up graffiti they don't coordinate with first friday  business activity and so by maintaining that street presence we hope to get a little bit more control over  that i don't spend much time myself and my lugo in the evenings but apparently it is a notable problem for businesses and so this would have would give an ongoing presence in my before you go to the next one  it your feeling that this might also be an issue that could be dealt with through a special improvement district absolutely essential what you're talking about some of the same things that were are being discussed in the consultants is tax increment financing which is effectively a property tax revenue for the county health flat and if there is an increase in revenue generation then that increase goes to the n r a and to spend for things like this so as  as tax revenue increases what the county keeps as part of its general fund stays flat for for the business is subject to the tiff and then that increase portion goes to fund whatever programs are designated by the but what the county keeps stays flat another funding mechanism that the m r e is pursuing right now is parking management plan that's something that will come to council because it would involve infrastructure and utilities so everything you know waste water water roads electric telephone data to coordinate the timing and funding for improvements in upgrades which would help minimize disruptions in service centers and service interruptions so if for example restaurant in my needs to install a grease trap they can find out if that wastewater line is going to be upgraded or repaired at some point in which case they can time the installation of their grease trap with that work so that the street sidewalk isn't busted up twice and it would save them some money by being able to do there is already work ongoing so it would just lay out the timeline for all of these for the county and state can coordinate with each other but also s private property owners could coordinate with them as well it would be an ongoing program the objective is for it to be funded by other means over time i can't say that that will happen by the time if i see scuse me f y seventeen begins but the intent is for it to to be covered by m r a revenue generating mechanisms whether it's parking management whether it's to whether it's some i don't believe the m r a is presently structured to have contracting authority so it would be contracted through the planning department i would ask you to communicate from  t emery current members of the emory need to come up with a comprehensive plan on how they want to move this forward before i give it another thought i need  i'm sure michel you're aware of that for you since it's a county created we can it's almost like spot so and you can create these different overlays zones within that type of needs of what we require so the onus wouldn't necessarily be on the public they would have to be following each of overlays all within their like for instance i believe they're like if we're talking about zoning regimes in the sea level rise like that type of stuff you could create within that area that district  redevelopment area does have its own zoning and development can get also include more zones within it to expand it section fifty three to twenty two and see grant paid twenty with the proposed change given the the breakdown the county share would would be a smaller percentage it would be seventy two percent management program is that what this person is she's very much integrated with our coastal zone management staff she is she's not a county employee  majority or her time in our office working with her folks the long discussion that we had about a project she's been very much involved with from the beginning and also as we talked about the people in relation to terror and we get a fifty fifty match on that and it's you know over three hundred forty four thousand dollars  so it seems to cover ministers county and state coastal zone type issues such as what we're discussing here earlier so i'm just wondering the bodies in so that's just i'm just trying to relate is it  funded it's actually federal money that's administered through the state and that fully funds for positions in our department as well as other related cos those employees are our planning department employees just like any other we have three planners and one player position funded by and they're responsible for processing permits they get most of the shoreline permits for shoreline setback variances in a lot of the critical s m a permits so there are full planners and clerical processing permits and requests for information in the department terror is a technical resource not need some additional strong justification for the big big bucks that are being requested i would appreciate whatever the department can do to augment the information they've provided so we pay seventy eight percent of salary to keep salary fringe operational expenses travel supplies et and yet it is state employee yes to make an adjustment mr jenner thank you mr crane if for instance we decided not to pay for that position what would that person be doing that would be just teaching at n h would they still be available for us to consult with the notion i'm guessing she wouldn't be housed at the planning department i don't know that she would still have a position even at age five i don't know that they would have the funds to pay for her salary ok if we didn't conform i don't know i mean that's a function of her job as a function of the state is that as mr okama saying right i mean she's she's dealing with employee but but what her responsibilities are she handles all the coastal zone management stuff for the county or it and again mr chair this is the weird one it's right in there is some of it is in county jurisdiction some of it is in states or sections so it's this is one of those hybrid employee type things that i think well the coastal zone management program is very specific it's state law chapter two a five a it's in our three different planning commission rules  it's a very specific responsibility the u h c grant program is much broader than that i'm not familiar with with what their governing documents are  title is the u h extension agent for maui county and i i can't i can't say what her what her job description is if you know i can say what i believe she does for the department for the community but you know we can get you her job description i think she was here yesterday i right kind of asked her to come this morning to further explain what she does so in your estimation if we were to have a person to do the things that she does i mean where are the things that she does worth the seventy two percent of the salary in your estimation yes thank you chair the number of positions that is all specified by the federal government through the state office of planning and we work with them as we as you know the federal fiscal year on a different time table and the state counties fiscal years so we work with them to estimate as best we can what we believe the revenue will be and they have been able to get additional funding to match when we have collective bargaining increases or step increases but typically where we try to keep it relatively flat because we we don't anticipate big increases on the federal side and that's money that's distributed to all the counties through the state so they don't anticipate big increases and we always cross our fingers that we don't have cuts so i don't know i don't know that we've asked other ways in there within their scope there is definitely some overlap between her and what the coastal zone management program is charged with doing but she also does work beyond just the district permitting in the that's generally what the coastal department thank you very much we'll take a recess and reconvene at ten forty five the rector if you would please with your opening comments and i will be taking it by a program areas so i will start with your administration and your component mr director or responsibilities the parks and recreation department has over sixteen hundred acres there one hundred forty four parks forty beaches nine aquatic facilities throughout mali county and we issue over ten thousand permits annually over three point eight million molly county residents and visitors participate in harmony to sports activities and these are programs one and a half million utilize the pool and millions utilize walking paths tennis courts beach parks dog parks and other facilities that are open seven days a week surveys indicated eighty percent of the county within the department and those are still still the same strategies and these really drive what we do every day the decisions that get made so i just want to make sure that he will to know those and then as we move into the administration section as it pertains to premium pay one thing you'll consistently notice in all of the areas is there is a requested increase of premium pay and what we have done is we look through the last three fiscal years fiscal year twelve thirteen and fourteen and look at what was the actual is expended in each of our different program areas and we took that average and that's the increase that we're asking for in each of the different areas and so i'd kind of like to highlight overall some of the justifications that go along with that so that we don't have to necessarily rediscuss it unless there are specific questions in every single area but some of the primary things we looked at is you know the first is the parks department has always had a significant amount of vacancies and that's created a challenge obviously for staffing purposes because you don't have all the bodies that you have positions for actually working and that's been a tremendous focus the last eighteen months is really trying to get all those positions filled there's been another it's just shy of three dozen positions that we've filled in the last twelve months and before that there had been in the twelve months prior to that there'd been about the same number filled as well and so we're finally getting to a point now where there's light at the end of the tunnel where you know a lot of it there's a trickle down effect when we fill the positions so it takes quite a while to get through if there's three different levels in house before you're actually filling that position externally and then all of the positions in those sequences are filled so we're excited that we're getting closer to the end of that but even with those positions being filled we're also looking very carefully at every every vacant position do we need that position and exactly where it's placed and trying to be creative at we know that we have different holes and different gaps that there's never been a position to do a certain function and that takes time to go through that reorganization process some of it it's creating new positions that don't currently exist even within the state and that requires obviously a lot more time effort  energy to create that position and so you have to sit with that vacancy until that entire process can be gone through and so that's something that we have multiple positions that we're looking at making those types of changes for but we know we're going to have to kind of limp along without a body in that position for a while in order to go through that process to be able to hire the right person in that position that can provide in some cases the professional expertise that's needed another process of that is going through internally our own organizational structure to determine do we have the right number of people in each of the positions that we currently have the  internal review to actually determine what is the amount of work that needs to be done in each of the areas what's the acreage what are the types of those facilities specifically in those areas and do we have the right number of people in those right places and then same thing doing reorganizations to try to get our manpower allocated properly in the right areas another component that doesn't necessarily get talked about as much is there's one hundred forty eight working days in a calendar year and the county is very generous with it sick and vacation leave and holidays and we have handfuls of employees that do what is called you know earning it and burning it you know they don't have a bank there isn't a reservoir of vacation and sick leave it's accumulating it's being used as it's being accumulated if you have an employee that's doing that reduces the number of working days to only one hundred four working days a year so that's you know twenty twenty point four weeks and so if you're operational model is based upon you know getting one hundred thirty one hundred twenty five working days a year that's almost a month of of a person that's not in a position so the challenge arises is how do you get employees to want to come to work how do you get employees to recognize that their job is not just to you know mow the lawn or to clean a facility or to open up the gates but their job is to provide something for the community that has significant value and is important and that it's needed in order for our community to be healthy and for us to be a vibrant well rounded commune and so that's a huge huge undertaking and i think expression in a department that has a lot of times been kind of at the bottom of the barrel it's been the department that sometimes  stuck with just have to get by with what it's always had and sometimes unfortunately that's included different personnel issues as well and so trying to change that mentality and change that culture and change that structure is something that we're in the process of doing right now and so again until we can get people maybe working even if it's a couple more days than what they are maybe not calling in sick as much maybe recognizing that there's a lot of value to them being in their workplace and maybe not you know taking as much vacation because they know the value of what they provide to the community until we get to that the restroom still need to be clean the grass still needs to be cut great still need to be unlocked and so that requires us to utilize overtime for that the last component that i'd like to just mention that has to do with this premium pay expenditure is that primarily the county functions in a five day a week operational model obviously your public safety models are built to function seven days a week and parks is kind of always been kind of stuck in the middle where we do have to operate seven days a week a lot of the heaviest usage we have at our facilities is in the evenings and on the weekends and that's when a lot of times we don't have the bulk of our employees working and so that's something that we need to shift what our operational mode is and a lot of that will require consultation purposes you know with the unions to look at how can we re look at schedules when should people be staffed in different areas in different locations and you know what maybe the bulk of our workforce should be around different you know timeframes but along with that means where it when other supervisors than working so there's a lot of that type of a scheduling adjustments and conversations that we're starting to now get into that over the course of the next year will really be going a lot further  and and so we see this request for this premium pay this year not as something that should be a permanent growth we see it as something that we need this so that we can work through all of these different issues and try to get further along with them once all those issues are identified then that premium pay should significantly be reduced and should even be probably reduced further than what it was in the previous three fiscal years but again until we can get to that place where we can at least address some of those different issues we're requesting for this increase so that our premium pay amounts will be closer to the actual that we've been working for the past three and a half a school years so you so in the administration for a account again you're going to see the first thing listed is we are requesting four point eight to be able to do a summer internship program we've been able to do a  kind of an introductory i guess internship program that hasn't been formalized the last couple of years and we would like to really move forward with being able to provide some professional opportunities for college students to be able to come back in to the parks department and have the opportunity to work on a little bit more of a professional level type of internship and you know even you know what we just talked about with a lot of the premium pay there's a lot of those types of projects that are really great for internship based programs because it's a combination of observation it's research and it's also looking at what's going on in other places in other jurisdictions and a lot of universities and master's programs those are the types of projects you have to do in your degree field anyways and so we've been able to actually partner with some different students at universities and have them do some of these types of research projects as their actual school projects so it's spent official both ways because the students are getting real life experiences for something out of a professional level and so it creates a unique type of an internship opportunity so we're requesting for funds to be able to do a three month for student summer internship program you'll also see the premium pay for the two different programs within the administration thank you off with the internes with this as the positions that you want to i believe yeah i believe in internship but even when i was in law school i did an internship but mine was for credit and i didn't get students from other jurisdictions so the goal of this would be able to bring kids back into provide the opportunity that if they're off going to school somewhere else they would be able to return home to maui for this summer period and be able to have a professional level internship is a lot of times if you need an internship and it needs to be at a professional level it can sometimes be difficult especially in a specialized career area to find a place that you can come back into so that would be the our intent with this program would be to be able to allow for kids to return home for the summer and still get the professional level experience i would recommend it if possible  my administration or in the field what is what is what are we gaining from this chair the opportunity with these type of internship programs would be potentially be able to cut down on things that normally you would go out for a consultant for and that's the types of projects that when i worked as an intern that's the type of projects that i completed and i think that right now because there are so many different things that we're trying to do is parks and recreation whether it's looking at new program models more ways that we can generate revenue within our parks looking at our different perm structures and systems trying to finalize the rest of standard operating guidelines and procedures looking at facility inspections and assessments all of those are the perfect type of project models but you need a combination of extra manpower because there are above and beyond what we normally do every day and so instead of having to bring in a consultant to do some of that legwork if you if we as the department set what the model is and create kind of the project parameters then those are the types of things that you can set a group of in turns with expression when they're professional level you know and that's the one thing that we want with that is we want whether it's young adults that are looking at their master's programs or they're in their junior senior years of their degree field and they're really wanting to try to figure out where in this realm of of the industry do they want to try to fit into if we can give them that type of experience that can apply to a lot of different situations that help them figure out what exactly they want to do within that industry that they're going into but it can also we can get a high level of work done as well have interns in the past in the department chair yes we have we have done in turns we've had a few from you h m c that have worked in and that's more of the credit program that works here locally and they there hasn't been as much of a high level focus on that and we did do for the last two years kind of a again it wasn't as formalized of a program but we did utilize some college in can name a few of them actually the where we're at right now with our software transition for permitting process and the creation of the handbook that we use that's really the guideline to be able to train our staff with a huge component of that was completed with the internes and then same with the felt facility assessment tool that was created through google docs that we're going to be looking at rolling out in the next couple of months that was also put together by the interns and without the huge huge topic and there's a lot of different i guess approaches to it one of the initial things that there's been a considerable amount of in the last twelve months is actual direct interaction with every single employee  whether that's going out to all the base yards on a regular basis we've conducted a series of committees where we take different topics or programs or things that are relevant to everyone within the parks department and we create a combination of some of them is there's you know maybe a person from each different level that interfaces with that situation and other committees where it's everyone that's in the same position is working together on finding those types of solutions and so a lot of it is that communication component and i think just remembering that everyone is a is a human being and an actual person has their own you know wants and needs and what they like to do and that at some point there's some connection with every individual in this community and the parks whether it's because you're coaching somewhere or you have a kid that's participating in a sport or you have a family member that utilize s you know the community centers for birthday parties or reunions and i think trying to get that human connection built back into this is why we exist this is why parks and recreation exists and just again bringing that human element back to the forefront of why we do what we do every day and then also there's so much knowledge within the parks department and over the years as if you feel like a system is against you and you feel beat down by the system that in some point you just stop talking about it and you maybe when you come in sometimes fresh you're excited you have ideas you see things that you can fix you want to give your suggestions you want to make things better and after you get shut down so many times you stop doing that and so for a lot of for me personally a lot of it has been going back and trying to rebuild those relationships with a lot of the employees that have a significant amount of knowledge have been with the department have seen just about every situation that you could imagine and then some and really getting them to a point where you know you might have said this a dozen times twenty years ago but can you say it again to me you know and same thing with color we've we've started initiating those types of conversations again and so little things like that i think a really long way and then also being able to focus more on the professional development component of it and as we look through the parks department you find that a lot of the positions were supposed to be created with ladders of promotional opportunities so you come in in this entry level position the more experience in training there's room for growth and there's a lot of positions within the parks department where that caps out and whether it's the department's fault because it at some point when we grew we didn't grow smartly and say we now need this level in this level we just added more of what we already had or whether it's some of it might be more of things that we could look at on different you know state levels with is it everyone that's having this kind of a cap in some of these certain areas  so again that type of review and discussion and then actually following through with that is another huge opportunity for i think improving morale within the department thank you very much for your whole heartedly agree the only other thing i would ask you is  and thank you department for being here i was very interested in your opening remarks ms savage one of the things that you use mention of there's one hundred forty eight work days in a year i'm just curious how you got that number because if you multiply fifty two times five it's two hundred sixty then you take away the twenty one days vacation twenty one work days and thirteen holidays it's five so i'm wondering where the hundred working days when i would have to i didn't bring with me my sheet that we did those calculations on but i can pull that back up yeah that's very interesting because that's a lot of dates that are missing ok i i just i'm curious about that one if you wouldn't mind they're getting me that information i notice that you have part security officers in here so i'm guessing that that is the park rangers so that's under the administration are all those positions  filled now her positions are not currently all filled we had another one become vacant two days ago and then we just recently did two interviews and those individuals are scheduled to start on april sixteenth so within by the end of the month will be recruiting again for another another one of those positions so you had to open for for a while was there at any time during the year that all of those positions will know what was the issue with getting those just trying to find people because those positions is waiting for their recruitment process to take place so that there's actually a list of stablished and then interviewing for them and then there's been i want to say three different positions that we've hired for training the individual and then individuals have left within this last you know within that year long period it's a little bit of a difficult position to fill i think also because of the type of individuals that you're looking for to be in those positions and the pay may not be you know the type of of individual and and qualifications that you're wanting to fill that position with and so that's something that as we continue to move forward we'll have to continue to review that and see if there's you know maybe a different mindset or philosophy that could be used with that position and are they still working i mean the whole idea i remember when they first came out was supposed to be core and forced and then it kind of morphed opening and closing the gates what's their function  primarily are focused on checking the different chorus sites and operations there's also been a significant amount with the campsites and trying to make sure that those are cleaned out that people are parking in the right places so primarily campsites keeping those again clear and monitored and then the core locations yes are what the rangers are primarily focused on the professional observation so you said you've had this before and you had one you each student and the others were where they from within the university of hawaii based system primarily they came from different universities that have specific sports management and parks and recreation degrees so they were specific senior or graduate students that came more from just my connections and relationships within more of the professional realm but again we want we would like to see that shift back in to be able to providing opportunities for so the ranger position again was created in collaboration with kind of the whole kora program to be able to have people that can monitor th understand exactly do you have a contractor there also for security purposes are we expanding they also have a contractor to do security in addition to the parks ranger the security contract and i would i would need to go back and verify this but i believe the security contract is not extended to the other islands just maui island but i would have to i would need to verify that and i can get that back in writing a q so how much revenue do we bring in our how do we scuse me chair if i'm going off the truck so we have the rangers that are there to make sure we are in compliance for whoever is holding the license for more than one license or is is there an opportunity for more than other vendors to also qualify for apply for license thank you so the the core a conversation to be very frank is a mess and there's a lot of research that has been done but there's even more that needs to continue be done and there needs to be i think a lot of restructuring and just reviewing through what are the administrative rules what's in the code and trying to make adjustments so that that program can operate the way it was intended to operate and not what it's kind of morphed into so the fees that are charged and assessed that determine the revenue coming in is there's one hundred dollar application fee that comes in every year and then there's a five hundred dollars permit fees so that's that's the amount that comes in with every permit when cora transferred and i'm not sure exactly i want to say it was about eight years ago it transferred from the department of finance to the parks department and then there were changes made in the code and the administrative roles and the number of permits well i guess to back up there was a study that was done the determine what the carrying capacity should be at each of the different beach parks in which there are permits issued and those the numbers that were recommended in that study in most situations were less than the actual number of permits issued but at the time it was written into the language that any permits that were already issued were to be carried over and continued to be issued so even still today the recommended carrying capacity at the beach parks that number is lower than the number of permits issued at many of these locations and obviously over the last eight years  there's been a significant amount of increase on whether it's you know population or usage at any of the different beach parks and so that component of the issu trying to there's so much again there's so much to say about this what we're still trying to keep it on topic but there's the number of permits issued there's permits issued for each different type of activity at the number a stiffer beach parks and applicant can have multiple permits for different activities at different parks so there's a combination of and there's a lot of people that have that there's a lot of businesses that have permits for multiple different activity types of different locations the process that has been utilized for again the history within the parks department as far as i'm aware is that new permits  not issued the permits are renewed every year and so again i say all this to try to give a good kind of history of where we're at with all of it and this is one of the projects that  later probably summer and in the fall that we're wanting to really go into and look at probably creating some some working groups and bring in a lot of the different operators as well as other people that have been wanting to operate and really try to restructure and say there's there's got to be a better way to clean up kind of how the system is currently operating to make sure that really is a very  transparent and fair system that's being applied across the boards on a regular basis book before you start i have one request to all of the other committee chairs i think it would be helpful for all of us to prepare for the next budget session if  meetings prior to the next budget review maybe some review of the ops within your jurisdiction and whatnot so that when we come to the budget we can really focus on the numbers in the budgeting process because we've got for the area they maintain and then there's an additional request for seventy five thousand the walkways within the banyan tree park to be revisited as far as the layout making sure that the into that project and so this would be additional funding for them to be able to include that within that scope additionally and here we have a uniform allowance we would like to  implement kind of a dress code policy within the department be able to provide shirts to all of our employees and then we'll be issuing photo id badges that a lot of the county employees already currently have to all of our employees and some of this kind of fits into just trying to create an atmosphere and a culture within the department where there's a sense of place and a sense of pride and also so that our employees can be identified when they are out in the parks and whether it's you know different emergency situations or someone is in need of something or they have a question i think being able to identify our employees that are a lot of times out in very public spaces and inner intermixed you know with where the public  would be something that would be beneficial and so this would provide for us to provide five t shirts and then the uniform allowance for the calendar year we also have an increase for the work line program and this was something that we were able to discuss in quite a bit of detail in committee this year we've been working with the work laying grant to try to identify better ways to have more measurable outcomes and actual program measures and so part of that has again kind of identified that there's a need for more clerical support on the state side and so this would allow this additional funding would be for them to be able to hire a clerk on there and so that they can support this program did pick up a good comment from his place from we got in a fire part of the work line and help us with the maintenance of the key drainage components prior to flooding in a wet season weed whacking on and so that schedule just in and of itself is one of those things that as soon as you finish it it's needing to be done again and so there's a variety of those that medians within the roadways or sides of roadways or it's again some of the more areas or really large areas that it takes a significant amount of of people to work in and then there's other crews that just do the post  rail that you see that go around the perimeter of a lot of our parks and sometimes there's multiple different lines that kind of have different levels of responsibility and sometimes that fluctuates based upon the skills of the individuals that are part of those different work crews because every once in a while you'll have again different individuals that just have different levels of expertise and so they can provide a different level of support with that group that's within the work line but primarily line kind of has a pretty set routine of those types of projects that they can continue to do there's also a lot of support provided to different nonprofit agencies whether it's with set up of some of the larger events that take place in our parks and then also any time any of the departments are needing to move offices or they have things that need to be shifted around there's a lot of assistance that's also provided and so there is a a good amount of work in any requests that comes in through parks we work to try to accommodate it as best we possibly can so it's not necessarily always just parks and recreation needs that they are attending t good understanding that this would be viewed as compensation since we're providing it as a uniform thank you chair most likely we probably would work with the department of finance to make sure it's reported properly and i believe that tax form we all get at the end of the year just with your w two that's the one thank you similar type uniform structures aside from fire and police are there other public works and water did they have uniforms or do you think you chair  i believe so yes a lot of when we first started looking at this we reached out to the other departments and asked them if they had any you know policies or procedures or anything that they already had in writing pertaining to this and so those are some of the first things that we reviewed i believe it was department of water that we ended up reviewing a lot of their information for that's correct most of them don't have because we don't have access and i think it's a building that's a lot of times why the badges are issued for people to be able to have access you know whether it's to the elevator to different floors and we don't have that so i think that's probably why a lot of of it was just never issued but it's been something i mean even though it's something really small and it seems kind of been significant and i think people that sometimes have badges you know do you really need it or or wanted but again it's one of those things that it identifies you as someone that's associated with something in expression a in parks where sometimes we have issues that have to be dealt with and you need to be able to identify yourself as someone with some authority even having something like that that actually shows yes i actually i'm a county employee that works in the parks department and this is the pool and you need to follow it this way you know having something like that sometimes is very helpful in different situations but i can appreciate the idea of identifying workers you know sometimes i'm in the park and i don't know who to turn would be nice the other one it seemed to me that on the amount that we end up paying for their services is very minimal compared to what they actually if you compared to like minimum wage or something like that but the other one was where they were dividing up they had certain sections that would do certain duties and in order for them to get those duties there had to been far far in advance scheduling for it so and i notice that in some areas where i have constituents calling in to clear certain valleys or areas that are under the jurisdiction of the parks i  is that why they are adding for that additional position is that like a person that's going to schedule these events or will tell me more about why a position is needed  you so this position that they're requesting for is going to help on more of the administrative and as far as being able to keep paperwork in order to support the grant and one of the things that had come up as a need for grant is the ability to you know it's been a great program it truly benefits everybody that's a part of it the county's getting a great deal the state's getting a great deal it benefits the community in a lot of different ways to different non profits you know that get the work plus you have this rehabilitation program of integrating individuals back into the community so there's again something that benefits everyone i think because there was so much benefit over the years it's just kind of always been what it's always been because it's good everyone's good with it it works for everyone and as we started going through our budget and going through the grant documents and trying to make sure that we are overseeing it and we have a measur goals and what are the outcomes and are we achieving that you know it was kind of identified that a lot of this stuff is not here and because it's a different we don't have a lot of grants like this as far as the parks department where we we most of our grants are land grants you know where their licenses are leases and we oversee a piece of property we don't have very many grants where we're giving someone money and we're then measuring it the same way that measures their grants and so we kind of to we're trying to shift them into that type of a model where they're operating a little bit more like those types of grants where there's program measures and outcomes and that the quarterly reports look a little bit different and ask different  questions and so that is a lot of what's driving this additional the need for this position and that increase as far as some of the clearing projects and the scheduling of those the scheduling of the work line is done through our parks maintenance division which then gets communicated to the individuals that are overseeing those different work lines but there still is a scope of work that needs to be structured as a grand then we oversee it like a typical grad program just hoping we could clarify that on the record here  position is more for grants applying searching for new grants things like that i know we've had discussions the body has with various other departments about it ministry and grads but this position would be more in that line this position would allow for the state to be able to do better tracking and provide us with the type of information that had been communicated that we would like to see come through with the grants so they're needing the ability to have additional administrative support in order to provide the detail type of information that we would like to receive from them thank you for just one last question are we the biggest employer for the or client i mean do they have other employers that better involved and not employees but grants correct myself that is a question that i do not know the answer although i'm not sure what if there are any other type because i would say i would assume that the benefit from us as well but anyway line to date i would have to go back and find that every year we spend the full amount it gets reimbursed usually in quarterly quarterly segments i'm not sure as of this exact date what the payout has been  almost have an obligation to point out that mr grossman would be very happy with the colors of the work line is wearing on to the  restoration foundation for seventy five thousand i appreciate that being put in because as walkways are in need of upgrading but the question i had was the seven hundred fifty thousand that we granted them last year initial funding thank you so we would anticipate asking for that in fiscal year seventeen i was able to actually touch base with this morning and kind of talk through that timeline a little bit there's some that had been thought it we would already have it by now and so they're still working on some of those things and so they're going to she's going to run through again kind of what the timeline for the project is but it's it's moving along really well there's been a lot of good collaboration between the planning department and public works and parks and liner restoration foundation because we all kind of have a different level of involvement with the project and so hopefully we'll be able to get it and can just validate that timeframe but the plan would be for fiscal year seventeen to be asking for the believe it's the one point five million for phase two of that project  and the whole project is going to be complete when that's when it's complete for the for phase one i'm just concerned about phase two because that's to me there that's something we can all be very proud of i don't think many of us can say the same thing about the area and for the restoration foundation to step forward and take the lead on this i think is really admirable and this is one of those areas chair where i think we can feel very comfortable using ph d funds and putting some money back that's come in the visitor industry upgrade that area for the residents and i wouldn't mind if you would check again to make sure that we're not going to stall it because it's it is a big project and it needs to get going as quickly as it  can thank you very much and just support the idea that you know for existing it's important for us to have the individuals that are working on our behalf easily identifiable so that number one departments are employees don't have county i d s i thought every company i employ had in at least a county id but that was an assumption on my part and you know it's so mean that this uniform is going to have thousand that's for the walkways would be come up part of the capital improvement project that's being done on the harbor front so this would be one addition correct they're going to be adding in this additional scope into what they're doing currently and what they're planning to doing currently and so this is not something that within your department your your maintenance division at reviewing does it need to be reconfigured or the walking past going to be in the same location are they going to be in different locations and because of the magnitude of work that's going to be done throughout that entire area the thought would be that if it can fit in with what kind of the visual on this aesthetics and the materials that are being used in that project that it would be best instead of two of us kind of working in the same area side by side that they would be able to just include this in the scope of their project because we would still have to go out for design before these walkways could be completed so we wouldn't we wouldn't treat it as an in house project that  individuals our employees would physically be doing the work for auspices of the you chair so the description would just be in reference to again the uniforms primarily would go to the individuals that are working in those maintenance and recreation positions bargaining unit or is that just going to be a policy is that something in place or in place that the consultation component of that is something that still needs to take place so we've had these conversations with a lot of our staff and a lot of the front line employees that would be wearing these and talked about you know what would the benefit be and so we've had those conversations chair so on the nine one five zero one nine anticipate expenditures pertaining to traffic signs so a lot of that excuse me a lot of the ordering of the different signage that it's puts up in parks a lot of the no parking signage gets paid out of this account and so that's one thing that i i should have mentioned when we did the initiation of the the b and c overview  you'll see a lot of adjustments where we're trying to put the monies back in the areas that they should be being spent from and so there's a lot of that type of movement and again this anticipation would increase  be that there's going to be more signage or a specific signage project that was probably planned for being funded and then the same same concept with the leave it was the medical supplies under the safety and training section on twelve twelve nine one five zero two nine that has the increases based on anticipated needed supplies  activities that i consider inappropriate or illegal including masquerading as a county employee when they're  not you know i mean everybody likes fire department sure it's but not everybody is a firefighter there was a fire department sure so who is the real firefight and who is not so the badge is a key component of identification and along those lines with the uniforms i think it's a good idea as well concern i would have is the amount you say  fifty thousand dollars for over two hundred fifty staff that's about two hundred dollars a person i know i'm pretty sure some of the departments get may give three or four maybe even five shirts and then after that they get to buy their own i'm pretty sure and then the other part is you say in the description is for uniform cleaning  they can't wash their own uniforms so based on the contract there's uniform monthly allowance that would have to be included in so that comes out to six dollars a month or seventy two dollars a year per employee and that kind of ties into what had been mentioned before about how i think how those items are being coded when they go through  a year is just to maintain the uniform or is that include purchasing the uniform department but this the seventy two dollars is just for the allowance for the uniform and then the cost of the uniform would be separate so the calculation that we had used we did an estimate of five shirt per employee  and then the estimated cost per shirt is listed at twenty five dollars obviously if we're doing regular t shirts it's not going to be at that price but again at the time when this was put together that was the estimate used but we can provide this think that is a conversation that yeah kind of recently came up when we started talking about this project because we already had a restoration foundation takes care of the court house that's in that area and we have the maintenance agreement you know through the grant that's that is provided for a lot of the different areas and so we have talked about you know what it makes sense for once this entire area gets completed should they be kind of the i guess managing you know entity over it to be able to work with all the different activities that a lot of time have you know more of a historic kind of cultural relevance to the area and they've done a tremendous job over the years of really  providing that integrity to kind of oversee and really keep that at the forefront of the line area so yeah that's a conversation that we have initiated and we definitely want to continue to have with them as we move forward ok thank you just wanted additional comment i'm in favor and there's long as they're happy to pick up more of the area well then why not and they have been doing great work they have a presence and they are responsible and for me they do a good job chair the reconfiguring of the area not only includes underneath the banyan tree in the walk to and even terrain of it but they're going to be removing parking stalls you know people don't want to hear it but in order to create more walkway you know areas so it's a big collective big package design which i think together collectively will really improve the area so much very much in favor of all of that moving on to the work line totally appreciate the service there and i appreciate your comments here in regards to utilizing them more so just not only in parks i'm thinking you know the project which is getting built every each and every day and originally it was going to be channelized but they've switched it into a grass whale so that takes a lot of upkeep and  discuss with the public works department it's added a whole more you know onto their plate to maintain so i think if there's a way to sort incorporate that in that would be awesome and having been on a tour with the facility very recent scene they're speaking about their work line program and how it functions and stuff they have a carpentry workshop they have wonderfully skilled carpenter skilled people there and they're more than happy to accommodate if it ever i you know sorting things out it's a huge one but employees a lot of you know a can of worms happening but i think it's starting to improve daily and i don't know where to bring this part up chair if it's now or later but given a handout that broke down all departments workers compensation numbers and unfortunately parks is always at the top and currently second from the highest after police so you know just wondering and the payout is very close to it polices you folks paid out four hundred thirty grand versus police four hundred ninety seven so quite close how are you folks looking to address those numbers  department thank you so this is kind of one of the areas that as we've looked at what the training programs are that exist within the department that we want to try to address and we have a safety personnel that is within the parks department and we are trying to of even more integration between the position in doing more of the monitoring and getting connected in with risk management for looking at those types of numbers and and it was something that i know in previous years there had been a focus on that and for whatever reason it hasn't been i guess just as much of a priority at the front of  you know something that's right in front of people that we need to be looking at but identifying what are the types of issues that are what are the situations i guess in which we're having employees that are having issues and then making sure that we're adapting our training programs and our safety prevention programs so that we can try to get on the other side of that and start preventing some of those different circumstances and so that kind of collaboration is something that we're we're looking at on how we can try to get in front of those numbers a little bit more and then also just having more of a formalized training program what are the trainings that we want all employees to have every year or maybe it's once every three years and it's a refresher course on the off years so those are components of the things that we're looking at when we're developing those standard operating guidelines and procedures and kind of the best practices specifically for training programs and so hopefully as we are able to get some of those items implemented we'll start to see those numbers drop and share sorry i had an oversight on one of the positions it's a volunteer action coordinator position or thank you and just because i recall in i think we were discussing adopt the part program and then hearing from their union concerns in regards we're just of keyed some the key details to that one chair thank you so one of the i guess cleanup processes that we've been going through is because every position you know has its title and its job description that we refer to and d p s refers to as the p d s and so what we found in parks is that sometimes what's written in our budget documents and what we have that position doing on a regular basis and what's actually in the official file for that person to be doing is not aligning and this is one position that we found situations so their actual job title on file is the volunteer action or voluntary coordinator and so we're working on going through and actually updating the position description and the job titles so that it accurately reflects what that person does but again we're trying to get all of our documents to be in alignment and to be in agreement with what they are with what they're actually stated that they're doing so that position  currently overseas some of the different programs that get done in the different districts whether it's you know partnership programs or those other types of activities and over the years that position has done a variety of different types of project oversight and it's been used to do a lot of different types of things and so trying to really focus in that position with an accurate job description would be again it's if that's one of the  i guess position descriptions that were in the process of going through currently the chair just in comment to that in reference love that people want to chime in and help  you know their do good things in their community and what have you been hearing things in regards to you know the ring gardens are also reforestation whatever projects so groups come in volunteer yay on a great saturday then understand that once the prog that saturday's over and all these plantings have gone in who's going to maintain them afterwards unless these volunteer groups for say are going to say no no we commit rio every saturday will be here we're going to weed and trim and whatever great but i don't see that's really occurring a lot so if we can just keep that in mind when we do create these volunteer programs and actions in our community i think it all the way through thank you  and they caring for the trees and they're really taking good care of them and this is gonna be for three years i'm just really impressed so you know it really depends on the volunteers and insight into whatever it is they're trying to do so it can work i guess it just depends who does it quickly i know we're against lunch now i want to say i totally support uniforms and i understand your concern about fake people wearing those uniforms but we have to make sure that when we give them to the employees that they know that it's for them and that they're accountable for it you know i had to do with uniforms that i'm very familiar and i have a son who wears a water department uniform and they have restrictions they get five a year but they need to be responsible for them and they shouldn't be giving other people because it is confusing and i like the idea of badges i agree i think it's really important idea is important we want to know who we're dealing with and just like we're proud of our p ts are proud of their badges and their pins it helps with the morrell issue which again i think is the bottom of all of this i'm very very supportive of the work line i don't know how we deal with the collective  but boy wouldn't it be great if we could use the prisoners to help trim the stuff along the road then you know they like it it's my personal experience it does mean a lot to them they are  i think it's good for everybody the other thing is we've brought up workman's comp and i can tell you from personal experience that workman's comp is directly tied to when you have employees with high morale they're careful and if they get hurt they it's part of the potential consideration for the responsible to maintain our property like we expect residents to meet their property is this part is going to be part of the department's plan to deal with the requirements of this hundreds of acres that we now that we don't currently have full operations on thank you chad so this i think ties in on a couple different of levels a couple different levels on the first piece will be  scheduling to actually go out in the very near future and do assessments of all of these parcels and identify if there are any issues that they either need to be dealt with right away or what are the things that we need to be aware of and figure out how we're going to deal with them so the first is just doing that initial assessment and then we'll be able to work from there depending on the scope of work that may need to be done while there before there developed into any other type of  the other piece of that more from as we begin to develop these different areas is a lot of the reason why worst trying to a stablished the standardization and the protocols within our operations because we can do a better job of taking care of what currently were responsible for and we know that if we get that into a really good system and we are able to better identify what our organizational structures are then we're going to be able to replicate and grow that model and so we again our focus is really in this next year to get that model finalized and start getting the right positions in the right places and if that means again creating different positions with the vacancies that we have illegal activities on the property and the county is paying zero zero for a third party for the entire world that we are ready to move utilize portions of our land and we get the benefit and they get an opportunity as the entrepreneur small business component so i would ask that there's more ways to skin the cat and i would ask that this be part of your options that you might want to consider to help maintain this new lands we've acquired under your department's responsibility so thank you for that we will be in recess still one thirty and we'll train finish up as best we can before we can finish your department today directors before we break for the day so we are in recess we turn to order we will continue to review at the department of parks and recreation members if you have any remaining questions for the administration portion of this  points of clarification from some of the questions that came up just this morning the number of days we were missing a hundred so it should be the two hundred and forty eight and one hundred and four or two hundred four  and then i also does have the security the security company does work on as well as my island thank you thank you for the quick responses we appreciate that so for the aquatic for the salaries and wages you'll see again that premium pay increase that we have across the board for the pools and then also transferring out of the ocean safety positions thank you  about the last year and four months now we've been meeting with the fire department about every three weeks and have you know set up kind of again a series of different topics that we discuss every time that have to do with different operational or personnel type needs so that they can get a have a good understanding of you know what it is that they're taking over and there's some of those items that are still outstanding that we're working through with d p s we officially transmitted the transfer for consultation to the union about a month ago and we received back their first round of one hundred twenty five questions so we're working on responding to those and should have those submitted back probably by the end of next week so we'll be able to continue that official consultation process you know otherwise we would primarily just default  previously a couple days ago and they had mentioned that in the transfer itself they're not going to be receiving any clerks and so my question to you was was there ever an division the aquatics division currently has a secretary and one clerical position and we have another position that in previous budgets had been included in aquatics but that's recently been repurposed for payroll and that's been something that on a department wide level we've been trying to figure out what is the structure and which were in putting the a t p time sheets because we have a bulk of employees that cannot fill out their own on the computers because we don't have the ability for everyone to be at a computer and logon so someone has to do that in putting and that's been a challenge for the department for quite a few years and it's something that recently again we've been working through and trying to get it structured in a way to where all of the time sheets are being in put in the appropriate timeframe and things are getting posted properly having right now we're doing a portion of the ocean safety him put is being done via a consultant because we don't have the ability to do all of the in putting in house and so we're working on again training more people and trying to do more cross training so that if there's people that are out we have someone else that can step in and do that and it's been a really large challenge one of probably the most difficult challenges that we've been dealing with for about the last six months is our a in putting so we are more than fully supportive of the request for the clerical staff that fire is asking because we completely agree that there needs to be additional bodies allocated for those functions because we're struggling we've been struggling in our own operations to try to keep up with that as is and those really are again very very important to have in order for that section to be successful thank you  thank you chair and i'm trying to correlate the numbers i'm looking at the narrative and it gives the tally of the minus for the transfers of safety it doesn't the ten bodies or so fifty of the positions are the ocean safety positions that are within the aquatics program ten point five are with the mckenna and vacuums and three robotic vacuums this is the the next portion last year we had asked for half of these to be replaced and so this is the other half and a lot of these are just old and not working anymore  or they've reached the end of their life and they're ready for replacement and then there are two vehicles that we're asking to be the first one is the one that is with our chief of aquatics this vehicle has been in for over a year now so it's completely not working anymore it had been fixed multiple times and had given us a little bit longer after each times fix and is now currently not working at all and then the other vehicle is one that  recreation specialist that oversees the different pools utilizes this vehicle does a lot of the pick up of if there's different chemicals or equipment or things that need to be moved from one location to the next and it's just again kind of reach the end of its life and then the final request in here is a replacement scoreboard for the key hey pool this scoreboard is about fifteen years old and we're starting to have some pretty significant malfunctions with it and so it's it's just again it's at the end of its life and it's time for that to be will pay the county a hundred thousand one year to have its name exclusively on the scoreboard place at the law aquatic center thank you chair we haven't specifically talked about that with the scoreboard but we've talked about that conceptually just through out the parks department and that opportunity and if we were again able to create that mechanism then i think that would be a very very feasible option that there would be a lot of individuals and organizations interested in mr currently the departments do not have any authority or council has not provided anything legislation to move this type of thing for that that is all well and good but we have to worry about the sign ordinance too so if we do something we have to deal with the size of the sign we may have to change the sign ordinance i know that's something that's in my committee now so where the council this department and i have faith in the director and deputy to be able bring asked to have like millions for pouring rights millions of dollars this county should able to capture a portion of that type of rights because we have enough county facilities once we enter into agreements to only certain specific providers of a specific product they will pay the county for that privilege and so i am looking at this point to be a part of the revenue portion of the budget in the future because that capacity ability is there for this department and it will help fund some of the additional needs that they would like that general fun things isn't necessary so the vehicle type could probably be reviewed for there is this potentially as we heard from many director reagan would be part of the department's fleet component this vehicle potentially there are probably have to be some reconfiguration on our end within because i think some of that with ocean safety leaving we lose a little bit of  emergency response that sometimes we need to have that type of you know reaction to from the chief of aquatics and so it would probably be something because both the recreation specialist and the chief of aquatics would be in the same space that i don't think there would be a need for two vehicles within that you know that same head of that office so yes there could probably be one of these vehicles allocated towards that that motor pool thank you thank you and electricity the object code sixty one twenty into the recreational facilities versus the aquatic facilities and how that specifically split out at the different locations and it might be that budget director would be able to assist a lot of these types of the utility can calculations heavily come from kind of their review and analysis of of that information so we would probably have to follow up with some information on that question pools are now under you folks on the beach under fire in regards to the vehicles because you're wanting replacements and fires also looking at replacements so i'm just it just seems like and i'm the one you said is not in working currently are in ocean safety that also need to be replaced what's listed in our budget are the vehicles that will remain with the parks department and what they would have listed would be the ones that are transferring over so there wouldn't be any i guess duplication of the same vehicles being replaced but most likely if that budget presentation would have remained with the parks we would have been asking for replacement vehicles for those same compact anyways chair and then my other question i'm looking at page twelve twenty nine in regards to special revenue funds i just wasn't quite sure what that is and where it comes from i know there's no  ecause you can see it was from twenty fiscal year two thousand and thirteen that there was some funds there so i'd have to probably research back and identify what those were for if it was you know transferred in from one area to another extensive rain that's just for the it's my understanding and looking at the money spent year to date in the aquatics pool section even though it's not broken down by area looks like there's a significant savings you know and i see that there was a budget amendment of about sixty eight thousand so that if that if those numbers could match that would be great if not can we get the numbers what it cost us to put solar panel in and what we're what we're getting a year if that at all possible thank you thank you mis q any further questions any member may have regarding the b n c account for thank you chair let me pull out my details on that real quick per so yeah the pool vacuums three in key hey i would have to verify if the rotation schedule could work i know that there are four different pools at and so there's the difference between the the robotic is one that you can put in overnight and it can just kind of run everywhere and so it just operates on its own these other pull vacuums are ones that are manually used so if it's something that most of the time we have cleaning days every week and there are certain functions that get done so it could be that you know in order to open the open the pool on time and during that kind of hour and a half two hour window that we do the maintenance it could be that those machines are being utilized in all of the different pools at the same time so again we can do a little bit of verification and provide that information in writing to i just noticed three of the pool vacuums  so the park maintenance program again you'll see the premium pay adjustments that we're requesting across the board throughout the department thank you   this position is another one that is named differently than what really makes sense so this is one that again we're trying to make those adjustments to the actual title of the position this position primarily assists  the spray tech that goes through and does all of the different fertilization and herbicide application throughout the districts and so that you know as well as when we do any of our field renovation type of projects they assist with a lot of that work and also with the nursery that we have in beautification so it's that's a position that again that name needs to be adjusted appropriately they don't actually trim any trees o more because i mean i'm not sure why you have so much  thank you chair so on page four is it four eighty four you're looking at with the index code nine one five six six zero twelve thirty five in the  of positions that are in those different areas and so if you look at some point we provided a copy of the breakdown that we generated for all of the premium pay increases that are broken down her different area with employee number counts so that would be why there's additional in this one versus the horticulture and beautification and the parks maintenance so do you have a lot of construction over time usually thank you so most of the a lot of the call outs will go to this construction maintenance section because this is where plumbers electricians equipment operators plumbers painters are all located in this section so if there's something you know on the weekend or in the evenings water lines broken something along those lines this is going to be the sections that we're really excited about last year you this body provided additional funds for us to really try to initiate an established more of a turf management focus within our department and so this is now you know we've done some phenomenal renovations at the baseball stadium and the football stadium and uses a lot of these new pieces of equipment that we were able to purchase and they're working really well and now we're ready to expand that out to the other eighty one ball fields that we have throughout all of the different districts so our football fields rugby soccer baseball softball and we would like to be able to  amount that is needed in order for us to expand that program out to all of our active playing fields throughout the district the cost breaks down to believe it's four thousand three hundred twenty dollars per field know i have no problem supporting this because i heard the support this type of thing then you coming in for a brand new regeneration or redo the whole field again i mean it cost time that was a big money and  yeah yeah thank you i may have been answered in previous budgets but what is the contract to all services here on twelve thirty nine at the bottom of the page here three hundred thousand  thank you department thank you these contractual service is here with horticulture beautification this would be the tree trimming contracts that come out of th department so this million dollars would be again for the restroom renovation specifically so in fiscal year fourteen there was one point four seven five million that was provided from this body for us to do the first phase of renovations and with that we were able to do fifty two restrooms throughout all the different districts and expend all of those monies last year  we had talked about some of the struggles of of spending that much money on so many different projects in such a short period of time and so the solution had thought to be put this money into the capital improvements and so in fiscal year fifteen there was half a million dollars put in to capital improvements specifically for restroom renovations and so we've been able to now we're doing some of the larger projects a lot of the roofing if there's rovs that need to be replaced on some of the different restroom facilities we have two of those the portable units the larger portable trailers that we're going to be testing out in a few different locations and then we're also going to be ordering the next round  of fixtures so that we can begin another series of doing you know again another volume amount of park restroom renovations with that what we've found is for certain transactions we can't post those two with capital improvement monies we can't post certain transactions and charge them back to that account and if we're doing the work in the house that becomes sometimes difficult because there's things that we will just a lot of those transactions are on our actual p cards that get done in some of the different locations and we can't charge those back to the capital improvement funds and so it's there's been a few different circumstances where it becomes a little bit restrictive and we feel that we would be do a better job of being able to do the restrooms at the same level that we did in the first round of these monies were accessible to us in our operations budget and not in  and so this we're looking at more of a movement of trying to get this money back into the operations so that it's easier for us to spend and track them and then we would anticipate that with when we did the first phase of the restrooms we really did the ones that are the a lot of the ones that are the most high visibility but also ones that aren't as complex but we know if we go in and open up this wall that we're going to have to completely rebuild something it was you know trying to make sure that it's ones that we know if we go and we can make the repairs so as we move through that list we're getting now into some of the restrooms that may cost a little bit more individually to be able to really fix them the way that they need to be fixed and those ones are perfect for us to use that half a million that's in our current funds because we're going to go out to bid on those types of projects anyways but we would we would estimate that with the million we would be able to look at doing another thirty five to and yet i still haven't seen you know any action on it so it's not like our that's not the issue i don't know what it is at this point since we last spoke but it's just one of those things it's just ongoing and  you chair so to specifically address those two restroom locations there's a pump there that went out and when that pump went out they no longer make that same pump and so we've ordered a separate pump it's finally come in and we're now retrofitting the system so that it will match up so we have all those parts in pieces the electricians our electricians in house are working on retrofitting it and trying to make it so that it will still work so that facility should be back up and running hopefully by the end of the month of april and then the at the same time during one of the wind storms the parts of that rough actually blew off and we've been able to get those all repaired as well so that as soon as the pump is fix problem is that both of the pumps went out so there's a pump that went out and there's a backup pump that went out shortly after that and so getting those pumps here and replaced it again i don't have any excuses for that other than it's been it's been a botched project multiple times we've reached out and asked for assistance from environmental management and so they are assisting us now with replacing the pumps at that location so at this point all of the materials are in and i know they have started working at that i do know that they i believe had three retirements of their senior electricians and so i know they're struggling a little bit with trying to make sure everything gets done but they know what a priority it is and they're  actively working on getting that up and running so same thing we're hopeful that by the end of april the facility will be back up and running as well and it's also been newly renovated inside so it should be ready to go as soon as we can get those pumps back up and r situation a lot of our restrooms are with the port a potties so during the seasons canoe season as well as anything else at the parks where are we questing that the permit actually bring in port a potties as well just to help offset what is already there you know we hope to have running up with our crew that is finishing up his keep anyway so that ressam as well had had some issues when it was renovated and it opened up a whole can of worms and we do have that fixed now though so the department is aware of the bathrooms we are trying to do our best to do again we do have two more trailers coming in and those are those kind of trailer rest room that we have the skate park and current park for the softball season and once we get those we'll be taking those down as well to the pockets that we know are going to be busy for the weekend how do we how does your department work it out with public works in conjunction with or because i know you know we have the whole pavement crew and they've got the great train and the equipment and so how do we  about about a year ago it was before last year's budget we sat down for the first time with public works specifically to talk just about those paving components and to try to identify what projects they have going on in different districts in different areas so that we can try to plan into that so that if we know they're working in a certain area and it's easy for them to slide in and redo you know this parking lot or  know this entryway or if there's that kind of work that we can coordinate that together and then we just split the material costs appropriately and so we've been working with them on that schedule moving forward one of the difficulties for them that comes up is if there's any federal funds involved and so there was a couple locations actually in key hay where we had tried to do that collaboration and we just weren't able to because you know they have certain restrictions where they you know even though we might want to pay for it and  into it it just doesn't work as well and so we're continuing to work with them to identify those locations that we can get into they've also done some training for our staff because we can we can patch a lot of our own some  and some of those types of things and so they've assisted in training our staff so that we can apply that in all the different districts as needed and then there there's a series of the a lot of the our parking lots just need to be completely rebuilt and repaved and so they went through and they did a consultation for us on all of our parking lots and gave recommendations on if it should just be sealed if it needs to be rebuilt you know what's the extent of work that needs to be done in each area and then we've also looked at what are the ones that with the equipment that they have would be feasible for them to do and the materials and so that is a conversation that you know over the course of the last year we've been having pretty regularly to try to make sure that some of them are being attended to and the ones that don't fit into their schedule and or their equipment just isn't feasible to get into some of those areas some of those projects are te thank you a luckily for you you are in one of the district that has a lot of park assessment funds that during this review if appropriate doing and i just got to say that they've been busting their rear ends and i want to give a public commendation to those guys for going above and beyond a lot of the stuff they help out a lot with the south my volunteers and there's a very types of cards that we have that this specifically is what we look at as a workman's cart and so it has the ability to carry more of a load to toll behind different things so that we can actually attach up you know if we want to run one of the other pieces of equipment that we're asking for and here the road gets to hold behind one of these types of carts and so it's just a little bit more durable and able to be used in a variety of different work functions versus just a cart that we put the trash in the back of and maybe a rake and to people you know move from one location to  again is one of the from the department perspective and from a staffing perspective this is probably one of the things that we're most excited about is the opportunity to extend the work that's been done in the football and baseball stadiums out to all of the other district areas and really bring our playing fields up to the level that they should be maintained as an actual active ball field and not just as you know a lot on area you know or a grass common space and so i can kind of run through each of these different pieces of equipment that we're requesting the first is to tractors if you look at parks departments across the country  and then you look at our parks department and the number of acres that we maintain the fact that we only have one tractor is absolute it's phenomenal i mean i don't i i can't fathom how the department has functioned as long as it has without having tractors that it can actually do a lot of the work that needs to be done on the fields and some of that is a result of why we have some of the field conditions that we currently have is because we haven't been using the right equipment to be able to properly maintain them and so these two tractors again would allow for us to do a lot of the work that's needed in the districts and be able to tow the right attachments behind it so that we can actually again do the work that needs to be done there's also a large reel mower listed in here this would be the real mower that we would use to maintain the baseball and football stadiums current the more that we're currently using  hundred ninety six and it's a miracle that it's still running but it is the only real mower that we have in the parks department and that's other than once i guess that we have at the golf course but we only use those so the row knife is it's like a slice or so it would look similar to you know multiple tiller's on the back but the blades are just going to be straight so it just goes through and it leaves nice cuts in the grass so that you can break it down underneath the shockwave is a little bit more of a sophisticated piece of equipment similar with blades but the blades have a little bit of a bend in them and when this machine goes underground the blades literally move back and forth so it breaks up all of up to eight inches of subsurface underneath and so it literally moves the entire earth if you stand behind it and watch this machine work you can see it breaking up all of that and so that's what again is going to allow for your roots to grow for your grass to become more durable for you to get oxygen when you fertilize it it's going to allow things to actually soak into again the the shockwave has probably been i mean that's the reason that the football stadium looks as good as it does and why it was as durable as it was during this last football season and we were only able to do a really short amount of maintenance work with that piece of equipment but it's a pretty phenomenal piece of equipment that we been pros and cons on both sides of it you know ideally we want to purchase the equipment and get as and use it for as long as we possibly can but on the flip side there's constantly changing technologies changing machinery new pieces of equipment more efficient pieces of equipment and so we would like to try to do a lease program for six hours so it would be one in each of the different areas that we have a significant amount of playing fields and this more would be the one that does all of the playing surface and then we would use all of our regular mowers to continue to do the common areas around it one of the advantages we see of doing this type of a lease program again it's a model that many other parks departments and golf courses replicate you know where they're leasing their equipment because they want to be able to get something new something better something more efficient on a regular basis and so those six  like to purchase would just be located in the football and baseball stadiums and that would just be a piece of equipment that we would maintain you know ourselves and we think we would still get a long lifespan out of that piece of equipment by purchasing it but we'd like to be able to at least try and see if it's something that works be able to do the cost comparison of maintenance versus with the leasing program versus trying to  i would say that we would want to i think we're trying to just explore what different options might look like and so until we can really get some of that at least a can test it out and actually be able to run some comparison numbers side by one five six eight six huge amount of span as of the twenty first twenty eight of this february seventy one percent and the other section  you you know i'm actually looking out for the what you guys have that she like what you guys give it to us well i'm just wondering why so much on you and your you know you told him how much success you fat i would hope that more of it is being used for us again we want to give you more if you're getting the job done but if you're going to have a lot left over then we've got to think about it so if you don't mind thank  so i can verify this again just to confirm but i believe this the two hundred sixty four thousand three hundred twenty seven dollars seventy one point four percent is the amount for the upcoming g trimming in this current fiscal year budget are what pay for the work that gets done next fiscal year the contracts are executed and in place by the beginning and again i can verify that and provide that back to the committee but i do believe that's the case with that amount of money ok again we don't want to have a lot of carry over especially if the job is not getting done i think stadiums and the last time when we brought in all the stuff and did the training there and they saw the changes and the differences they got to see how all the pieces that we were able to purchase last year how they operate they're excited about the concept that these things are going to be extended into the next and that they're going to be able we're going to be able to take back that sense of pride in our competitive playing fields that are being used on a regular basis because a huge portion of our employees are also the same ones that are coaching all of these and so again having that sense of pride and feeling like what we're doing in the department we have the ability to do well because we have the proper tools that we  analyzed so that when i would look at across the board all of our different pieces of equipment when we analyze them it really just depends we kind of have a variety of depends on specifically what it's being used for we have our mechanics do a look over at it to see if there's any you know parts and pieces with the way it's set up that it's going to is going to be easier to maintain and this piece of it you know sometimes what's written on the spec sheets looks the same but how it's actually main one five seven zero t baby thank you so this seven o two account i'm not sure why the title of it exactly is is park's private maintenance contractor but this it count is anything that needs again completed that doesn't specifically fit into a different area so there might be we go in somewhere to do  y local community center that would be a good example of community center recently with the winds and the rains portions of the roof blew off you know the rain comes in  we would we definitely would to patch it and repair it and if they can fix it then they'll fix it but if there's any significant costs even if it's just with materials would probably come from those of the the scale of projects thank you chair and so ms savage you said you're not sure why this section is titled what would be more appropriate because it almost seems like it's an office of its own as you know all its line it's one hundred sixty five thousand undersea a to do work that is very similar to what i thought would is similar to this private maintenance contract component of a program seven zero t master plan and this is something that we've been able to touch base with the planning department about and there's a lot of excitement behind this type of a project scope of being able to really go in and do a true master planning for that wells part campus and looking at how much usage there potentially could be even with the current usage that exists within the park space and really finding a way to make it more of a robust park space that's integrated with  the i guess kind of side comments that's come up with the planning department is as they move through trying to create more you know whether it's housing opportunities or more concentrated housing within  they're going to need a good robust park system to go along with that and so tremendous amount of opportunity in taking a look at this park some of the other options that would potentially come out of this is because of the walkability with all of the businesses around it is there's also i think a lot of revenue generation opportunity with a park in this type of location you know and whether it's again with partnerships with you know health insurance companies or hospitals but finding ways to really make this a very active active park that's already in such a hub of activities that are going on a regular basis the other component  of this would be two hundred fifty thousand dollars that we would like to dedicate towards developing a park's master plan and part of this it gets confusing we're called planning and development but we don't have any planners within planning and development we have capital improvement project coordinator and so you know we manage projects but there really hasn't been a focused intent by the parks department to look at what is the future of parks twenty years from now fifty years from now one hundred years from now you know and taking all the information that's already been collected by the planning department and all this work that has gone in through all of the different community plans  general plan and mile island plan and saying how can we take all this data and incorporated in a way that we can make sure we're keeping up and developing our different park districts in a way that all is in alignment with what the community needs and wants are and parks department should be one of those departments that's very much working for the communities that are its you know that are its residents in those different areas and we should be really pushing and supporting the vision of each of those communities you know by looking at are they walkable what is what is the bike connectivity look like what are the future developments in this area going to be is there enough park space how can we encourage more healthy active lifestyle and so that obviously is going to take quite a few years to actualize that type of a concept but this is the next step the community needs assessment is something that we're currently initiating and we're working on getting that orchestrated and we'll be looking at actually that taking place probably in the summer months and then we would be able to take those results implementation but my question is in regards to current or past lands and how platt current you know is required to follow through on conditions of entitlement that the recipient of the beneficiary of the condition of so many but then when that and force is what the council passes it should be assisted by or what have you because they have the needs they know they're in touch with the parks in their community needs for parks per se needs and yes planning needs to implement and carry through these conditions or what have you or so i would believe that there is some discussion and dialogue occurring between departments and if not hopefully that will start in order to address past you know decisions that have been made and what this community continue you thank you mr coe thank you thank you but why would you put the two fifty for the parks i mean wells park funding in call that question might be better just to budget i know that there had been discussion at the point in time when it you know is being put in is where should these be asked for because there are other there are times where we ask for master planning monies in c a p and then there's other times where it comes out of operations and so on for this circumstance it was determined this would be the best  allow me to also chair i don't i would hope that this whole needs assessment master part planning does not in some way hinder projects that are on the books and have been working on for several years this specific community center which has been started way back before i became council member and i believe in the to continue on with the community center i do not want this type of my niece being appropriated to somehow block projects that are  already started you know i in and have it be used as an excuse that you have to go get this massacre assessment done so therefore all things are shot you know are are held at a standstill so i am very wary and cautious about the use of the two hundred fifty thousand for this needs assessment masterplan county wide so i've just cautious thank you thank you for the opportunity t thank you chair so a lot of the projects that have been mentioned are all ones that we are having active causations about and whether it's meeting you know developers still or it's touching base and trying to read retrace the history of some of them if they've been different conditions in the past and so they're there are a handful of those that we are actively working on and we can work on maybe doing more of more communication and more updates you know to the members in those districts so that you are aware of what's being worked on in those areas that's something that we can do better within the department as far as the i guess the fear or the intent of what the master planning would be for it's not intended to stop anything that's in motion it's intended to really start looking at what is what is the future mean and i think one very real example that we can give is the a lot of the outdoor tennis courts and basketball courts that we have all of our different districts are at the place where they need to be completely repaired there's nothing salvageable you can't just go and put a ceiling on the top you're going to have to completely rebuild and put in new lights and for each one of those projects that it's going to be over half a million depending upon how many courts are next to each other the question becomes is should every single one of those be fixed  its exact location as where it's at or should we be looking more at a a complex type of philosophy where you can host more tournaments of whatever the event is or if you're giving lessons you can run multiples at one time you know in wells park is a great example of that where you have all these tennis courts right close together and so you're able to have this really thriving league and tournaments because you have so many next to each other you know and and in the cool area that's what the tennis community is pushing for they want more courts up there so that they can try to do there and replicate what's being done in a different area so from a department perspective we look at that saying it and this is my opinion that i don't think there should be a person that determines what gets built where when and why we should be functioning as the parks department as a reflection of what the community's needs and wants are for that specific area but we can't make those decisions unless we have a way of measuring and gathering that type of information and then being able to translate that information into an action plan and that's what this community needs assessment and master planning comp that's what we want it for is so that it can become that and it's not just a document it has to be an actual process you know and it's something that there's a mechanism where we're touching base with the on an annual basis we're touching base with any other vested interest groups and we're getting all of that information so that we can move forward you know progressively and not just be looking at maybe what facilities i want built because this is the sport that i play or i know these people and so i'm focused on this but for the department again very much a transparent reflection of what those needs are for what oftentimes is the silent majority so that's i guess just a little bit more information about the intent behind the future of that community needs assessment and the master plan for you you know i can really appreciate your your but please understand on policy and where things are going to go because our constituents want them to go there and so by me receiving a letter from the parks director saying that my needs assessment needs to be done for the cause community center is wow i mean are you guys now policymakers and i can completely appreciate the study and the research that you want to undergo but please understand we are the have fields that are all to discount me for the last twenty five years should i say anything more i rest my case thank you you want to rant i can rant but i can tell you it is not like they don't know what not getting means and i'm still waiting you know i got to feel up here that i've been waiting for over fifteen years i got a dream each area that they want to give us is a field for the last twenty five years they've been fighting way down and you want that's one of the the you know the needs of our various communities with respect to parks i think are pretty well known so i i would kind of go along with the idea that i would prefer seen a list of the projects that are currently either currently or have been for a long time in the hopper and see what kind of design money is would need to be assigned to those various projects because i  don't feel that the needs assessment is necessarily the best way to go because i think the needs have been assessed by our constituents over a long period of time it's time for us to get to work i and i appreciate the work that the department has been doing over the last year or so i think they're bringing a fresh focus and a fresh level of energy for the same time you know like they're suggesting with if you can get the planning department and it's not so much parks but planning is getting in the way but you know we've i think the assessment that we have more than enough projects already assessed and and pretty much agreed to we need to step on the pedal and get those planned out and design that's where i'd like to see the funding go if we're going to if we're going for lunch or what but it's created a change of mentality not only of county employees but of the whole county whereby they reduce the impact of high blood pressure change the whole communities attitude about a healthy vibrant community and i see great potential for this already partment to do so as well as i said earlier to  a generator so that we would be coming to see where we're going to find the money for this it's like we've got this much money where should we put it people i would love to have that problem in the state in the county had in the sixty's a savings where  you can convince or let us know what you need from us to convince us that this part of the complex needs is parking this is one thing government in a way is not great it is p the reinvestment revitalization of where luke looked to be a county seat and so i'm going to support this measure i'm going to push that company parking structure because we've already have many agreements  so a lot of people money to help build that structure we've heard ideas from just committee on various financial opera options on how to pay for it or even with a private public partnership  the next is the big christian support and i'm looking at the time and i don't think we have enough time so what i want to move to that i think we can finish today in a short while is i would like to see if we can finish pal additional comment regarding premium pay for this program area priest  so those expansion of the eight thousand eight hundred sixty eight fall in alignment with the full time salaried staff that are part of this program that do with the premium pay increases that we are doing across the board real briefly there's six different levels of positions within parks and so the lowest one is our position and so that one was adjusted up and then all of the positions naturally above that are all slightly adjusted as well so that there's still six different tiers for the different positions please correct hourly rate the new one the new the new is now ten dollars and seventy five cents the director position eleven dollars and ninety cents is now thirteen dollars and twenty five cents a specialist eleven dollars and ninety cents is also thirteen dollars and twenty five cents office coordinator but their site coordinators and office assistance and yes so it should be office assistant i apologize not office so the office assistant was thirteen which is now fifteen twenty five and then there's the site coordinators which was thirteen can i don't have the details behind how each one was specific but i believe they're all proportionally increased my question is if the minimum wage by this much was the same rough percentage applied to these other wages yes so currently the minimum wage requirement per hour for january twenty seventh is nine dollars and twenty five cents and that's what the lowest position has been adjusted to so they'll still be there's one more adjustment that goes into effect for january of two thousand and eighteen and that goes up to ten dollars and ten cents per hour so in fiscal years budget they'll be another slight adjustment to keep up with the so this is on a daily daily basis during the term of the program summer program is that right yes ok in then under miscellaneous other costs three thousand six zero three five twenty five thousand credit what is that thank you that would be another one i would need to do a little bit more looking into to identify what those before the end of july that would be another question that i can do a little bit more breakdown on and try to identify exactly which years what's being funded  there was a prior year incumbents of about ninety five but it's hard to tell from this exactly how much money you need in that line but it looks like there you might not need all of it there so  side for this upcoming and then there's some additional sites being looked at first central starting the following year so we've you know that's been something that's come up multiple times is we have more of a demand for this program then what there are slots currently and retired in november and then our maintenance supervisor retired in the end of december and so our new golf course superintendent is scheduled to start with us sixteenth and then we've been able  replaced these are located at the golf course maintenance building they're about twelve years old and we're needing to get these replaced for safety and compliance purposes we did our own safety inspection in house and then we also confer with the risk management to look at the need and so those are those are placed on here for compliance purposes there's also a greens roller which would be a new piece of equipment equipment that we're requesting the most recent annual review that they provided us indicated that this would be one of the pieces of equipment that could make a significant difference in creating a little bit more of a smooth playing surface in different areas and so we're looking at following their recommendations and requesting for this piece of equipment and then the final one is a replacement of one of the workman carts as well this cart that we're of the wells operated by the golf course you look at the you referring to twelve dash one zero two the agricultural supplies for three hundred thirty thousand it's like an increase from actual there one hundred sixty two back in two number or is this an additional three hundred thirty thousand because it's the same amount of money is we're using countywide in the other i guess the other items that i were listed previously  it takes to the same amount of money to of agricultural supplies it's the same amount of that in the golf course versus countywide there again i would have to have it run through the numbers is specifically for the golf course operations pertaining to agricultural supplies as i personally have the field expansion not having more of an explanation in there for this because if our actual is or that i'm not i'm not sure why we're asking for that much additional than what we spent for the last few years so we'll look at this one from there as well and i have one more rain very very much in need of sort of repair and then recently was there i think about six months ago and it has gotten worse because of the storms and i was wondering whether that was already repaired already and if it hasn't when do we expect it to be repaired and it's a safety issue because the balls if they don't if they get past the nets and through the holes in the nets could hit   should hopefully be hoping by this month able to get that left side of the net installed and we still have the right site to fix as well as the number four and with real that protection  series of kind of that are being done making that conversion and that was one of the recommendations that also came out of the u s g s the initial inspection that they provided with recommendations as well as the continual annual there where they come back in touch with us so yes those are ongoing you haven't been able to be seen the big changes in the amount of water requirements keep implementing this conversion of grass i don't know that the conversions we've made have been for a long enough time period for us to get some of those measurements but we can go back and we up for this department thank you chair over all our revenues are down and a lot of that has to do i think with weather conditions that we've had recently we've had more closures and days that we just haven't been able to be out on the golf course due to the volume of rain the round numbers and that's something that we can provide in writing is the breakdown of all of those with where we're at currently as well as the way just to add on to that as well from a business standpoint and manager standpoint of the golf course besides the weather obviously which we all know had some shutdown days probably more in the past couple of years looking at revenue aspects as well is we a step back and look at our our fee structure which we'll be looking into as well one thing that really stands out in my eyes when coming in is our visitor rate currently at fifty five dollars from from the time we open to  close look at resort courses their twilight rate will go down one two o'clock in the afternoon their twilight rate becomes lower than our actual visitor rate the playability factor there to go to a wild golf course which is a beautiful course ocean superintendent hopefully with building that course up to par and brings a new standards there is well good well we we know full well that it's harder to get a resident card for a wife who golf course that is to get a homeowner's exemption on your property tax i believe the committee would be open to a range of rates we've talked about that i'm not sure why we didn't end up doing it but it  makes sense to have a higher fee than resort courses that are a lot closer to the visitors than and why who is well look forward to a recommendation we get to rates and fees there are just does the restaurant pay is there electricity separately metered there yes so that would yes it does it is tied into that i mean again they are in that now moving to two eleven this year you confirm that i think the problem was the opposite way mr wade the colony was writing on the transition nears the vendors media so they were our bill is to give us the rig that we enter into a contract with so if the course is determined because of safety other factors too and they need to give both the pro the pro shop and the concession preparing food for nobody to show up at the course to eventually purchase so i think that's one of the areas we can improve the one of the things as a goal for  so i appreciate your comments directors because i don't want to see a minus in the future serious question because i know how i feel about thank you you know that's it's definitely been out there and looking at the numbers and again myself coming in you know from a private sector and looking at the numbers work it probably could there's a lot of logistics that need to come into play and to what aspect you know is it just maybe the maintenance section maybe the pro shop whatever maybe but you know we are at least looking into it not saying that anything's going for it but we are taking a look at it going to the business factor and see what makes sense and there is there is that on the table it's always there are things always on the table issues where will it go there's a lot of obstacles or wheels that also need to fall into place with that as well ok thank you just wanted to kind of relay my constant feelings about this but also in regards to the equipment the two fuel tanks and pumps that's ninety thousand each times to use this one hundred eighty thousand dollars i know it's a compliance issue is this where the equipment or where they pump it's like their own little fuel gas station the deputy has some good experience for those of us that have the private experience to amount of money we put forth in the this program area so i'm resort programs would kill for this type of financial support they would kill for this because if they were a lot less and yet they perform at a different level i know it's a challenge you folks are up to it and working the best you can but for the courts to get more support  with this kind of france will support we give i would say the council is looking for better performances from employees and everything else so we know you are very motivated if you're motivating your department and i commend you for that but i think we need to be clear on our expectations too so that you can work hard to train achieve it if question but just as i normally do when somebody says we had to sell a golf course i have to comment on the fact that it's the only part of our parks department tha significant subsidy and the reason we're losing money the reason we have that one point four million dollars over a just because we're charging the department that golf fun with  opiates all the time overhead costs that the rest of the department is not charged so if i take that same ratio overhead and apply it to the rest of the department budget it would grow the budget from thirty three million up to sixty two million so again if you want to if you want to look at selling something we should first look at ways that how we can make  but we have to look at it the way that we're looking at the other parks where we're not charging these kinds of things and i and because of the subsidy my calculations last year was that it costs us half as much per acre to take care of the golf course as it does all of our other parks because of that subsidy so which one should which i appreciate the sentiment because if it's hard to look at things and and see that they may be losing money they're not really losing money they're just being charged with a whole lot of stuff that they can't they can't overcome and as you know solid waste is a little bit different story true true true no and i appreciate your bringing that up but again i appreciate that there are there in deputy looking at options graham i would love it if we could come up with ways to generate a little more money because it just helps the overall operation of the market you know i mean i you know sharing with you folks when you look at the county of san diego in their public course code torrey course but the quality and ability to hold tournaments of that type of caliber are sister county and moving forward to going to host the next  the u s open and you're looking forward to hosting thirty thousand visitors at the upcoming u s open and the amount of millions of direct indirect income into the county is phenomenal solidly so be prepared for a hard week members any thing you want to add before we close we going to finish up with you on monday director