so with with that we'll get started with public testimony and our first test fire here in the chamber is bill greenleaf mr greenleaf  the average age of five i've learned in those ten years the average age of farmers is over sixty which i am and farmers union has identified as their mission  to mentor a new group of farmers we need young farmers coming online and farmers union i was one of the founders five years ago and we started out as a group just to meet and learn about agriculture and during that time we've we've all traded our secrets and learned how to grow food better we've had great pot lucks we've had great community but what we've really learned is our mission is we need an advocate for local agriculture and so we're a citizens group we're an all volunteer group and last year the county gave us a proviso of twenty thousand dollars to get a farm mentoring program going and that was really a big boost to our spirits and we thank you very much for that this year we we have some really dedicated people we started with two people on the board then we went to  three and then five and now we have eleven and they're working really hard as planners and we rolled out a solid substantial program where the young farmers who spend two hundred hours with mentors on the farm and one hundred twenty classroom hours utilizing maui's programs part of their graduation process will be a business plan so we want them to not only know how to farm but we want them to know how to get it to market we want to understand food safety rules and we want to help grow their imaginations so that they'll be successful as young farmers we've asked to be included in the budget again this year i'm here to ask you to to make a request to to fund our requests we we've taken the twenty thousand dollars that the council granted us as a proviso and we've attracted sixty five thousand dollars from the state from scott in wright's department of agriculture to do a nutrient reese creation center and now we've applied for a u s d a grant that will be over three years and three hundred seventy thousand dollars so we're right on the beginning and edge of creating the program that we really need as far as scale and scope as a volunteer organization we continue to need your help we don't anticipate to continue to need your help forever mr rasmussen told me from the beginning the best you can do at the county is to develop a program and then make it self sufficient and that is our goal so this is year two and i thank you very much and and appreciate all the support of the council will continue to work hard farmers how many how many kids are mean young and yes or young adults or what ages are they and how many by labor laws they have to be over eighteen and we determined that with the twenty thousand dollars we could adequately mentor ten young people and we've partnered with the hawaiian and the local community so that we will be working with young local hawaiians and and we continue and to continue  the program in that direction with young local hawaiians we want to create jobs and industry and agricultural industry ok and does this group support all different methods of agriculture not absolutely we're bridge builders we've never we've no we're for things we've never taken a stand against things we have learned that kids there's there's some other agricultural programs that and we've learned though that one of the reasons in the disconnect and why there's no young average age is over sixty that's a definite disconnect and somewhere along the line agriculture was seen as too difficult and also kids don't really want to get out there ride a tractor and spray a bunch of stuff so we're teaching in the regenerative ways that used for over a thousand years that we know of and  that seems to that's the most popular way but we are not in any way discriminating against any group ok or practice thank you thank you to your members any further discussion mr postman teacher i thank you bill for being here you guys are doing great at this point we're planning to do a monthly rate and that's that's where we when people come and they learn the korean natural farming is very similar to the hawaiian practices for creating fertility almost every culture had practices for creating fertility using what's in nature for meant a lot of products you know i i often wonder why why is it was terrell made and deploy and then it just hit me one day there was no refrigeration that's the way things were done and so we're using those kind of practices to rebuild the nutrients in fertility in the soil or you could thank you thank you this co very much and i also you have branched out into west maui that's correct our now that we have two chapters on maui now you farmers union has become the holly acolyte chapter and the  this morning and hearing your with us yes you're welcome thank you for all your hard work after attending these meetings especially through budget i see the the scope of your work and i appreciate it very much  if there's anyone else in the chamber who would like to present testimony this morning please sign up and let us know your intent and after mr mcneil if we will go to the district offices good morning my name is lynn mcnabb and i'm the c e o of my economic opportunity i'm just here to support department of housing in human concerns we have about nine grants with them and they are so easy to work with they are you know they talk with us about the grants we work back and forth and so i just wanted you to know that with those nine grants it could be difficult but it's not so i'm here to support what they want to support so thank you very much thank you members any questions for the test fire spice i like to think a mistake now for coming this morning i think your testimony is very relevant even though it may be very short but i think the point for me is you know we're going to be looking at the department of human concerns this morning and it's very important because they have a tremendous relationship with many grants i think there's over one hundred of them if i'm not mistaken and you're listening to the grand tease in how the department works with you is very important so it sounds to me like you feel that they have a good working relationship with the grantees very good working relationship and i think they know the programs very well for that many grants that they hold i think that they know what's going on in the programs and can relate to them and they ask good questions if they have questions so i think that they do very well for that many there is no one waiting to testify thank you very much next we'll go to london denise do we have any testifiers there you there kate members i see no one else wishing to provide testimony here in the chambers and the district offices are in there without testifiers or without communication at this point so out would you like to provide opening remarks that will start with the administration program good morning chair and council members the department of housing and human concerns consists of the housing division the early childhood resource program grants management division immigrant services division col nor senior services division the mali county office on aging a d r s c and the volunteer center i will give you just a snapshot of some of the areas that we are working on in the department in the housing division we are happy to report that the cool malo affordable rental project in cooler a country mile up country mali went out to bid this week we are very excited about this project which is funded with county of mali affordable housing funds and hud home investment partnership funds another project which we are very excited about is the wake up will gardens to affordable housing project which has started construction on the first of fifty eight homes in our section eight rental vulture program we have sent out one thousand four hundred offer letters from our wait lists of over three thousand names many on the list will no longer qualify for various reasons however based on our forty six percent rent operate approximately six hundred fifty vultures will be out there on the market the early childhood resource program provides a corridor nation of professional development opportunities for early childhood care and learning practitioners workshops and resources for parents caregivers of young children and support of child care program seeking licensing and acquisition during the current fiscal year or early childhood resource program implemented the mare's early childhood roundtable which is a collaborative effort amongst early childhood providers and professionals to improve upon services for children from prenatal to kindergarten the grants management division is responsible for the administration of our department of housing and humans concerning grants appropriations appropriated for a wide array of community social services effective grants management services provide critical collaboration and support for organizations receiving grant funding and ensures an appropriate level of accountability for public funds the grants management division provides technical assistance information and administrative oversight for an aes ations funded under county community partnership grants and line item grant appropriations the grants management division administers approximately eight million dollars of county grant revenues which fund social service programs provided by private nonprofit organizations to address of variety of critical community areas of need the immigrant services division provides a broad spectrum of assistance immigrants migrants and citizens including employment eligibility citizenship and family based petitions the immigrant services division serves an average of between three hundred to five hundred residents of mali well look and learn on a monthly basis in addition immigrant services division conducts citizenship training and assists with regular visits by various consulates tamale county we are the only county in the state that provides immigrant services m county is very for fortunate to have a national leader in oh molly county office on aging aging and disability resource center providing a full array of home and community based services to older adults grandparents raising grandchildren family and informal caregivers and a limited offering of home and community based services to persons of all ages with disabilities with the aging of the baby boomers the office of aging a t r c provides information to more than fifteen thousand consumers annually and conducts assessments of approximately twelve hundred fifty consumers to determine eligib for public service this division has brought cutting it cutting edge nationally a credited programs that has proven to improve the health and lifestyle of many ma we county seniors supplementing and enriching the services of the office on aging columnists in your services division is well known for its leisure wellness classes events nutrition lectures and exercise sections social and fellowship activities retired and senior volunteer opportunities and safety checks on the wellbeing of home citizens through grants that are quired by the office on aging call no is able to provide assisted transportation services congregate meals and home delivered meals in twenty fourteen the number of meals received by seniors numbered over seventy five thousand number of transportation one way rides totaled approximately fourteen thousand and more than one hundred thirty thousand seniors participated in health and wellness classes other condo activities and events the volunteer center promotes and supports volunteers as a means of fostering increased citizen involvement and it enables nonprofit and government agencies to enhance human and environmental services and improve the quality of life of participating volunteers additionally the volunteer center is a resource for volunteer leaders and managers to increase their knowledge of volunteer management best practices the volunteer center works with approximately one hundred nonprofits schools and government agencies as a partner with a hands on network are mostly county website count of visitors newly registered agencies and volunteers is projected to be over twenty five thousand and twenty sixteen as the coordinator agency for molly county's project graduation over one thousand one hundred fifty molly county high school graduating seniors participated in safe drug and alcohol free graduation night activities i look forward to working with you in our budget review as a department we have tried very hard to be efficient in operations and providing excellent services to the people of mali as you are you will see we are not seeking any significant increase in funding so let's get started for being here this morning you certainly can be proud of what's going on and i mean of human concerns we have outstanding services to people and of course we have our bumps but you know that's the nature of the beast you can never make everybody happy but you said something that a kind of lost you on and i want to if you could repeat it for me sure when you were reeling off the stuff that you're doing you mentioned this morning about the housing unit and housing that's going in and somewhere along the way you mentioned there were three thousand people on a wait list and six hundred and fifty voters would be out there i looked i got lost in that ok so we have a wait list of we had a wait list of over three thousand people are section eight wait list that's the section eight week list or what we've just for section eight rental assistance yes so it's vultures that go all ok so that's strict that's strictly for section eight ok strictly for section and then how did we get six hundred fifty ok so which is good news over the last year i mean over the last few months since january our section eight division has been working very very hard and so we've taken fourteen hundred people from the wait list and we have notified them that they are eligible for a vulture ok ok so you know people drop off for various reasons they die they don't qualify anymore and they've been on that list for a long time and yeah so i asked what our rate of what would be our rate of return sort of like out of this fourteen hundred so our return rate has been about forty six percent so forty six percent of fourteen hundred is about six hundred  their operations section yes or no the administration program and you can do it either for the ok well i guess i was looking in the narrative section of three twelve and you're looking for an added one point two e p correct and that is a human concerns program and what exactly does that lmost full time in the call more senior services program and that person serves a sort of a cordon nater position and they would like to make it full time so right now she works like point eight percent and then point two will be one full time person the other person is a wellness cordon in or for the office an aging that person will be a limited term appointment we have approximately two years worth of grants to pay this person so we're hiring her or him in a limited term capacity ok very good ok well that's good chair thank you oh wait real quick and so your base you have rentals here so is that your office space for your main ad very response of department and we really enjoy when you guys come out sometimes you come out with some really tough stuff for us to do but at least you're you're straight forward on it you talked about affordable housing wait list is that just the three thousand i know is hyde but is there another wait list for either workforce housing or what we consider affordable housing nine section eight at all no there isn't usually what we do is we place that burden on the developer so for instance in the case of white couple gardens they have to provide housing in each of the different categories you know the lower income middle income and then they report to us and the way it works is our staff will check the applicant to make sure that they fall in that category and approve that applicant or not ok and then along the same lines of portable housing any headway with getting some more affordable apartment rentals there you know we kind of looking at it but anything in the budget that you're pushing towards that way didn't kind of notice it in the goal so not not for  you know that the county is not in the business to do construction or to build units but for instance in the case of coolum alu we're very excited because this will kind of give us an idea if you know our affordable housing funds are being used in the right direction and in in conjunction with the home program so that project i think will give us some good feedback if the county should consider doing more of those kinds of projects the project will be hopefully in construction in before the end of the year and we plan to r management portion of it out so the county will not be in the management capacity either but you know it's really interesting because if you leave it up to the developers it seems like anyway at this time most of the developers are building more toward home ownership versus rental units right and that's i know that's that's a big sticking point when you were in committee and it is out i mean if you look at craigslist and all the other places that people are really having a hard time right now to find affordable rentals including apartments for that matter is there a concerted effort with your department or are you looking at it in your budget to to find some of those folks that do affordable i mean not necessarily you build them but other entries entities that are out there that do build affordable apartment complexes in fact we have a couple of projects one that probably will be coming before you as a tool one age i think it will have you know like every project you always have people that have concerns it is in key hey it's an over one hundred unit project they are going to come in for exemptions so that is big for molly if it's over a hundred units  you thank you for being here and i would like to just comment that this past few months that i've or years that i've been near and working with your department i am island community but in regards to administration and at this point i don't have any questions and in regards to that i'd just like to also add that you are  on aging does pretty good with the wellness programs that they have offered if some of us could just be consistent will be ok to put in our participation actually the facilit this and i didn't realize that your responsibility actually extends out as we have between mayors office and six divisions plus animal management programs so that's a real tall order that you folks oversee and and especially in regards i guess advisors to these divisions in regarding employee disciplinary actions which i didn't also pre law is a thought they'd be like personal type responsibilities so that is in relation to your how those disciplinary actions that you folks i guess advise on to the different departments is that how is it affected by the unions or does it or is it not affected by unions with their agreements or whatever they do so usually i don't get involved in disciplinary action that is pretty much handled by our division heads which are very capable people until there is a serious it gets to a point where it's a serious either somebody is going to be suspended or a recommended recommendation for terminations or a notice of serious violation so what happens if it gets to a point where i get involved and  decision that i make is in conjunction with the recommendation from the division and say we decide to terminate somebody then i only can make that recommendation it goes to the mayor's office further review the mare makes a final well it goes to pursue now and then personnel will do their research and then it goes to the mayor sometimes in between the union will get involved and we'll develop some kind of an agreement between the union and us for the employee so it's not been many really know ok ok thank you mr chairman the state has a department of human resources which does that there the personnel department the state level so that's why it is little bit confusing human resources and human concerns which is ok ok so usually what happens is we have in various of our divisions people that will come in and  saying need help for instance and in grants management will provide technical assistance to grantees because you know grantees are wide range you have those that are very sophisticated and some that are just mom and pop kind of operations so we provide a lot of technical assistance there we provide for instance technical assistance with processing the two a one h application  coordinating that working with the consultant and the developer on what is the proper approach and the steps that need to be taken jan does a lot of work with  the homeless alliance and how we can collaborate and coordinate and so very a wide range of technical assistance and in fact i think you know twelve is probably low but we know we will do  equipment looks like you're getting a copier printer for the first time as  there's no previous year's expense yes i believe so that's for immigrant services i believe ok so is immigrant services in the administration account or it doesn't have its own account for equipment and tell me what page you're on page eight dash six of the details ok look at th all right let's move into the housing division if you can give your opening remarks for that please ok the housing division we are not doing any staff increasing there we have moved some people around as far as different responsibilities adding responsibilities as some of you may know in jan in december of tw fourteen the the administrator for the section eight division retired after like thirty years in that division so we have made many many system changes down there we're working really hard with the finance department in you know computerizing and making us more how would you call it computer literate i guess and and trying to use the computer program that we provide we purchased to actually do the section eight program so there is a lot of activity at the housing division everybody's working really really hard and you know and i think next year you will probably see a lot more results from the section eight  administration division of housing you know we continue to work with the home program affordable housing fun program we do the fair housing monitoring for molly county so they've been working really hard on their do you have any particular question about the their budget well we'll see this  requests for professional surfer since the other can you explain to me what is under what is the county grant subsidy cochran no not this time thank you missed by so not a question but i want to express my support for the idea of having a consultant come in and help with the development of policies and procedures for six and eight you know section eight is such a valuable program and though i have never really understood it and i don't know what is our policy and procedure or what comes down from the feds who you know are the source of the money and so i think this is would be a really good use of money and i've always had concerns about section eight where people stay on it forever and never never i like the approach a rental assistance where we hope and we did prove that they can get on their own and go because you know i think it helps people so that everybody has a chance so anyway chair i'm very supportive of that request questions thank you miss for doubt the line above that requests for seventy thousand dollars in contractual services so far this year has been well there's a balance actual study of the assessment i guess you would call it of the section eight program to give us guidance on where we need improvements where we're doing well how  what kind of suggestions could be made to improve our efficiency of operations so pretty much we'll spend ok how does that compare to the request for the fifty thousand dollars ok the fifty thousand dollars we don't talk some of the same thing yeah so we do have the section eight division does have operation procedures and administrative rules however they are pretty antiquated and we need to bring them up to speed in the new way that will be operating from a computer program so we're going to have to redo our administrative rules i think we have a really good head start but as administrative rules go you know you have to do the public notification and the public input and all of that so we will be working on that and then also the  operations procedures but when you have to do your daily work it's really really difficult for the administration administrator to work on this kind of stuff it's just i mean to do the day to day operation for you know twelve thirteen hundred rentals and try to do updates or administrative rules and operations procedures is very hard so that's what that money will be used for ok so you anticipate spending the remainder of the fifty one thousand this year yes ratings and it looks like we're a very high managed section eight management assessment program rating what is that how do we assess what our rating is is there just i don't want to you know have a big dissertation going on but just briefly i was hoping no one would ask that question because it's a kind of embarrassing answer but i'll tell you what it is what happens is we rate ourselves so hard sends out this questionnaire and we fill it out and administrator from section eight fills it out and that is how we are rated however when we had thousand what we'd be spending that on between now and the end of the year you know i couldn't give you an exact project would be working on but throughout the year things come up that for instance you know one year we didn't realize that we had to trim the trees behind that subdivision so sometimes we got to use money for that kind of stuff there was a request not too long ago to do some like at holly and so it's just good to have that money because there are unexpected requests that we get to to get done so or to get done and that's that's probably what we would be using it on yes this person before we move on i hope i'm in the right place and if i'm not stopped me but you know i'm listening to the goals and looking at the budget and housing and all of the stuff i'm just wondering you know on the street i get asked and i know i'm sure the other members and mayor i know get asked what are we thinking about in terms of dealing with her homeless problem and is there anything you know  out there because if it does continue with the programs who are doing i'm really worried so i'm wondering is there do they need any help can we can we give you anything to help you with that i'll let jan answer jan works with the homeless population and she also attends all of the homeless alliance meetings and the state meeting so she can give you probably some good background thank you chair  member by said thank you for that question because the answer in a short way is yes we do need help recently the mayor charged us or was i guess agreeable on what we are calling a hat so hat h a t it's a homeless it's a homeless action team so we want everybody to put on a hat and help us  in regards to the homeless what we're doing what we're trying to do a lot of the what we need is money because we were looking at the housing of one is one thing one area the other area would be in helping them identify and get them the proper identification that's a huge issue at this point so that they can be able to  ather get jobs or get housing or even apply for food stamps etc we are forming hat because there is we had a community forum which i think i sent out some brochures on the community forum that we had and thank you council member could bellow and i believe who attended our forum and it was very enlightening to see the community become much more aware of what's going on and so there has been generated a community awareness which we're want to continue and we want to make sure to be able to get the word out and educate the community as well as business and professional people to come and join us in this homeless action team and it has and the basic the basic underlying i guess hope is that we will be able to eventually  see the prevention of homeless homelessness as well as and sharing them a life of dignity and sorry here comes by tears but i'm out there in the trenches with the outreach people to see how they live and the success of having one being house recently i just went to an intake of mr c who just got house in a family life center apartment and to see the success of how he feels so much better not to be in the rain and not to be able to find food but he has come a long way and so it's the success stories that we see that i know that we need help we definitely need help so that would be great if we could see funding going into  request in this request oh no for that program no only because it's just we're just talking about it we're coming up with a mission statement and we're looking at our vision ahead and it really has to do with prevention and to be able to service the homeless well for my for me i think that you know timing is everything and we are in march of twenty five i mean polo got april of twenty  fifteen months get away from me and we'll be looking at another year in the new budget so it might be helpful if you guys need something to get started did you let us know before this process is complete because for me this is immediate it's been going on for many many years and it's escalating and when i go to honolulu i'm just so glad i don't live there and we don't want to go there i just don't want to live like that so thank you very much and thank you mr chair  that channel the chair for you sure the chair will need some pretty good specifics on what not just what the amount might be but exactly how it's going to be utilized misery don knows the dignity village model and concept and i know the island of oahu in the whole area is starting to delve into the face off who has been a part of it too and just to see how that can accommodate you know our current homeless population and i've had discussions with mr spencer doug spencer and he is so on board  problem or hardship for us to create this type of model is the land it's you know the actual land is pretty much tied up with big large landowners and he personally does has that difficulty but is so willing to develop such a such a model and is travelling i believe nationwide right now to get more perspective in learning how to go about doing that but i think for him  what he's the king for is some type of partnership and some kind of buying and assistance in the actual land in order to create this development but so willing to go forward all the way with everything else so money is not a problem there we have the developer who can accomplish it but it's the land part and you know i deal with the homeless also on a daily basis via my church grounds where they tend to you know lay their heads down at night and that's fine you know and we have to assist them in that and make sure that they just you know abide by the rules and no criminal type activities or what have you but it's just prevention is great but we have a current population out there that's suffering and struggling and for me my i would love to see this type of dignity village they call it created and i think that will address the not grow that population but let's address the people who are currently in need right now as we speak and sit here so hopefully you know i don't know if ministries department can we can put our heads together in your hat program and see where it may get mr spencer on board and let's all talk it out and figure out how to do this but i think we're almost there because i've been here you know almost six years and been talking about it so it sounds like we're in  problem of homelessness and just recently this past week we met with to give you an idea of what it will take for us to be successful is you know we were meeting with the police we met with the planning department for the redevelopment agency we met with mental health cool in this meeting we pretty much were talking about how you know on a wahoo they have what is called the safe haven a person that is homeless regardless if they're drunk or if they're on drugs can go there take a shower get something to eat and sleep the night now they cannot be doing color drugs on site but they have a safe place to go so i felt really good about that conversation because mental health does have facilities so now they're thinking about what facility on maui would be appropriate to turn into a safe haven which is one aspect of helping the homeless as you know probably about eighty percent of the homeless people are either is an abuser of either drug or alcohol and one and then they're mentally ill so it's a very very difficult problem to overcome because until they are put into housing and feel the security of being in a home you know being out there on drugs alcohol and being mentally ill they cannot comprehend that so you know we're working toward it and jan has been  working with people from a lot as well as molly on ideas on how to to conquer this yeah oh yeah and we had the hospital there also i mean mario was there yeah rebel it will move into the human concerns program and if you can provide us your opening remarks so you want me to address all of these just provide whatever remarks you feel are appropriate with there's not much in the way of changes but no you can do none of these programs have  very much changes at all in grant's management we saw two people retire we advance the specialists into the grants manager position we are in the process of hiring two grants specialists so we're i think on our way there we're going to need the specialist especially when the  you know the grants are awarded we go into another phase of monitoring and contracts in the immigrant services division there's no change there very minor i think the only will see it later the had requests for rearranging their office and stuff like that office on aging like you saw there requesting a one position increase for the wellness quarter nater in the volunteer center it's pretty flat we're not making any major changes the e you know and changing over to a more computer operated program wendy has been doing an awesome job in  d managing that program that yes what else do we have all seen your services almost forgot they have senior service there we looking for that one person senior services call noise so it's that point to person that we're increasing on oh it's  any questions on the air co members pretty straightforward they move into the b accounts ok i think it increases or decreases you see there are pretty much were transferred to other expenditure areas yeah and you know and it's actually working with the budget office on our actually making the correct or proper adjustments so there's nothing major there on page twenty one ok so so because of the number of people that the immigrant services service on each island and the number of assistant congress i'm sorry consulate visits oftentimes we need additional supplies for those activities the small equipment we want to purchase a projector and a laptop primarily it's when we do  workshops and trainings yeah they're in the community and then and the three hundred dollars for printing and binding again it's for when we assist with the consulate and training that we need a little bit more money for that kid this is a page that twenty two this is just an increase of six hundred dollars so we can send our entire immigrant services staff including people from illinois to this immigration services training and meetings on ok miscellaneous other costs is an increase there of five thousand six hundred dollars this is a one time appropriation to improve the function functioning of the of the current office right now and once you know th staff that separated from the main portion of the office and would like to make it more cohesive and then part of that money will also be used to access to verification systems where we look up the status of the immigrant if there is and are whatever they are and that is there's a cost to us to look up that information so that's what that money would be used for and then i think everything else is flat there's no more we're not asking for any increases it's flat until you get to page twenty seven ok fifteen percent on the preparation of the meals for the seniors and primarily we work with the department of education so the school cafeterias that provide the meals ok and eight thirty one at c this is all under under our early childhood program so there's an increase in her janitorial services for next year she's asking for under i think she wants to become a member of one additional organization same thing with publications and subscriptions she wants to get a couple more subscriptions and part of the reason there is that early childhood center is a we provide books for families and the children and they can come in and borrow it and use it for their information and education and and five thousand five hundred is for the new round table that was initiative in pulling together community leaders and experts in the feel to see how we can better the services to our prenatal to kindergarten  youth children and i think that's it ok before we start with the others that while we're on this particular one  there's a reflection that we have one hundred of the nine thousand four hundred that we provided last year nothing has been spent from that line can you explain that i'm i could not share i would have to check with you know on that ok numbers but for questions on other items i will start with mr carrol percent increase to the meals program meals on wheels in particular yeah yeah so it's a jump of one hundred fifteen thousand dollars for the year yes do you know off the top of your head approximately how many people we service with this i'm not sure but i can bring ruth up i'm sure it's in the goal section but we costs of taking care of all the parks that they use for schools and so on and so forth i feel it's my duty since the chair is on a trip to the channel a little bit of hill appreciate you for that welcome thank you m congregant nutrition program as well as the meals on wheels program that's why that number is fairly high and it does reflect an increase in the cost of meals from the department of education as well as or other vendors but it also includes  the increase in demand for meals that we've had lately as the population continues to age we've seen an increase in the amount of frail and homebound elderly in my county and for the past several years have seen an increase in the demand for meals and the number of individuals we serve particularly in the meals on wheels program as of last year we served individuals meals on wheels about seven hundred twenty five seven hundred fifty individuals and in the congregate nutrition program approximately thirteen hundred individuals number of meals for meals on wheels about one hundred ten thousand meals congregant nutrition meals about eighty five thousand an increase in actual meal costs and actually hasn't been an increase in actual meal cost for several years now the department of education has kept that price fairly low for us for a while and also we have worked with our outside vendors  backup vendors to keep that cost low because we couldn't afford to during economic downturn actually take an increase in price so i think everybody has been very very supportive of that and but at this point in time  there has to be price increases unfortunately but but yeah i think that we do have a good relationship with everybody concerned thank you for those figures thank you that's quite a mr griffith is up here any other questions regarding the meals program mr grossman i don't have a question but i just want to make a comment that i have had an opportunity to go on at several routes with the meals on wheels program and they run it very efficiently in fact if any of the members have an opportunity do so it's a good program where or you get out and you actually meet the recipients and a lot of times the meals  wheels volunteers and workers are the only only persons that they see throughout the day and it's really a therapeutic as well as providing meals for a lot of these  citizens and disabled people so i just just in my observation is run very efficiently i don't i didn't see any you know waste of money or time that went into the program so thank you thank you as the the price is this a how much of the increase is price for the meals versus the increased number of  meals don't actually have that exact breakdown we are anticipating in that price increase to subpoenaing potential increases as well from other vendors so there is it's not an exact i can actually break that down exactly where we are speeding and increase as well from other vendors in terms of the increase in demand over the past that's three or four years we've actually seeing increasing demand for meals on wheels increase between three and five percent every year so we just want to be ready in case that happens we don't want to be able to we don't want to have to turn anyone away because there's not enough money or staffing or for any other reason we don't know how much that demand will increase in this year or the following year because that that number has been steadily increasing there but we don't know at what point it might balloon or if it's just going to be a gradual steady kind of progress and does do a charges based that the on a per meal charge that they prepare that's correct supreme your charge what is that cost currently we were paying five dollars a meal the proposed was at five dollars and fifty cents five fifty five i believe but i think as of last week or the week before they might have settled for something a little bit lower i would have to check on that but i believe they settled for something lower than that that the initial letter we are we there because the expansion for the nutrition program vehicles is what's used for the program or and i know a lot of volunteers do this because i have several friends who actually do the volunteer and bring in driving the meals to people but anyway i just go ahead ok so the eight replacement vehicles are through your your program you're looking for eight new vehicles yes thank you council culture person cochrane the eight replacement vehicles are primarily for the meals on wheels program again these are not be expansion vehicles in terms of new addition in addition to the fleet these are replacement vehicles four of these vehicles are already disposed of so the fleet is actually the delivery fleet is actually running below optimal numbers at this point so we've actually borrowed a car from our generous director we're no longer has a county vehicle we're using utilizing that vehicle as well because we do not have a spare vehicle at this point the four other cars  requesting are all one leg away from one repair away from disposal so this is an urgent request we would have requested these cars sooner but during the economic downturn again the previous administration decisions was to wait until we had a little more better economic footing in the county but at this point there can be no more delay on these cars so a couple of these cars are on  that's the story behind these eight replacement vehicles we are also working with instrument harrison from the mayor's office and utilizing the vehicle policy to come up with a replacement plan for the rest of the fleet so that we we don't have the situation again where we need to replace a whole chunk of vehicles all at one time members the details of those on page forty four need that forty five and you see where we have listed the ages and the mileage of those vehicles and it's very very significant surprise that they're still running but yeah thank you and my wife's car has more mileage and more age than some that i also and i would like to just take a minute to think the garage the county because honestly the fact that for the amount of driving we do with these vehicles they keep us in business they keep they they help us take very good care of the vehicles and keep it running as long as possible so when we get to the point where they have to be disposed of please know that we've tried everything we can to keep that vehicle operating thank you here  it's interesting when i look at page forty five i want to provide a testimonial i say they're looking at buying honda c r v council member cut green and i have that vehicle the reason i bought it was my mechanic told me if you don't want to see me for the next five years b b but a used one in two thousand and eight in two thousand and ten and it's been absolutely incredible in terms of maintenance and reliability so i'm excited to see that handed the new enough to pay for that advertise that's right but it is a good vehicle and very dependable is good let a room to put all those boxes into that you have to carry could you tell us which ones you've disposed of on department our office for pictures so we've sent that request out to the departments for pictures of existing items that are going to be replaced in our equipment list and if they have been disposed of the disposal documents so that we can show that it's been properly disposed of so we'll get that as well ok for good thank you that was going to be my question because mr obama had requested that from all the other d with seventy thousand miles some of these cars came to us through donations as well and an older age so if you can give us which mileage doesn't match with what's on the sheet so if is is disposed the third one on your list is disposed that was an accident ok and then this one  the last one on your list is disposed ok thank you so it looks like the ones with the least mileage are the ones that have been disposed of already  vehicles chair total in the nutrition fleet we have a total of thirty vehicles with one on loan from the director's office ok the also the other thing to consider about the vehicle replacements are that some of these vehicles were donated to us very graciously donated to us not necessarily vehicles or we can use on every route some of our routes at this point are two very outlying  areas increasingly so and these vehicles are not able to actually traverse that terrain specially on malky and out more in the more up country or outlying areas of the county so what we are looking at  replace vehicles with something with a higher profile a kid and take to go through the mud we deliver regardless of the weather condition unless it's honest we close the county but we vehicles may be coming available from other departments as they develop motor pool yes thank you we have we have done that we've been working very closely with management to see what vehicles become available in the motor pool the problem with with our use is that it's every day every single day we deliver meals so we would actually return the car from the motor pool if we took it from the ripple so that's why it doesn't work to borrow from the motor pool and return it that's why  for item number and i want for three five eight six three five miscellaneous supply looking on the ifas report and i couldn't find mine doesn't have the same page numbers yours it's under nine one four three five eight and it's mine the line you mentioned six are three four six zero three five six or three five  there to get to the previous page six zero three five has a annual budget of fifty two thousand three hundred forty five dollars so if you look on page ten at the bottom that's a good clarification for bodies looking that they have this report the subject codes are listed there and then the index code that those are sciences are or are above categorized by is on the bottom of it that this it's kind of different than details the details show the index code first right and then everything under there i first report shows the subject object codes first and then the index code on the bottom right thank you chair but it does reflect that in the materials and supplies that bartman are are still they still have forty five percent of what was budgeted after nine months of operations further questions members spicer not fair not ok so i mean what any further questions for ruth seen and thank you very much for coming down looking at cost him both like that and what i'm thinking about was this morning when i was coming to work heard on the radio report on the legislature and they're talking about the fact that i thought it was a very interesting statistic about five thousand children in the state of hawaii will be entering kindergarten without any preschool education and there's going to be a tsunami of kids going well you know we fund early  childhood support services and we have open doors and you know all these things that we try to do and we work really hard on preschool education but it appears now there's this disconnect between what we can fund and these kids not having any services on to they go to kindergarten so i'm wondering if there is any attention being put there oh is only one of eleven the states that don't have enough government funded totally preschool education and i know it was put on the ballot but what was put on the ballot was something else should we give the money to private schools and boehner said no so i'm wondering if there's anything going on out there i'm really worried about it because i think it's a really bad thing kids going to kindergarten  without any preschool services are going to be behind thank you for that question council member by song yes and that is one of the major reasons for the mayor's early childhood task force he wanted to pull together the experts in the feel to see how mali could be a step ahead of what is happening it is a very serious concern because now there is a big gap and we don't have enough preschools to put the children into and that is part of what cook in his job is to try and keep ahead of the curve and see what is happening nationally what is happening statewide and how we can on molly try to be ahead of the curve so you're right even if we have subsidies to offer the families there's no preschool to get them into and i think the mayor's task force will probably be working on that very seriously again we're going to have this time leg because if it's not in this budget here we go we're going to you know need to decide a big fat budget amendment or we're going to have to deal it again you know i'm very sensitive to this because unfortunately my great grandson got caught up in it and so he has not been able to start kindergarten he missed a whole year it will start in september so this is you know this is something i know about also its  impact on the family because until you can get that turn in school it's hard for the parents because the child needs to be taken care of and if they can get in a private preschool i don't know what the going rate is now but i know it's a lot of over seven hundred bucks if i remember correctly they may know better you know their information to my current but this is a real concern because it's not only bothering the child but it's also affecting the ability of the family to maintain their economic independence and then of course that falls on us to help them again so it's really said here this is you know it's a domino effect and it drip drip right through so anyway i didn't see anything innovative in here and i heard this morning also that the legislature did not fund enough money to fund open doors and so that means we'll have less preschool subsidy money coming from the state to the county to help our families so it's going to have a bad effect so it's wondering you know if there was anything in here thank you council member by so we did ask for a fifty thousand dollar increase in subsidies for those people who are  in the gap area but we will you know is not with us today she's on the mainland with her son but we will bring it up to her as to you know should we at this time ask for funding for possible funding of new preschool i'll bring it up to her i'm sure the budget you will be very happy that you know what this has a big effect it's the kind of thing that if you don't plug this hole you're going to have a whole bunch of others for it i thought we should at least talk about it thank you hill especially be happy about considering it as an expense that he considers a state responsibility i understand and you know it's really true because a lot of the things we've been talking about today be on you know we spend a whole lot of time and money talking about immigration services and saying we don't only county in the state that has them but you know we had a very clever and smart person  started a program in the east and it has paid off richly in terms of our being able to a culture radar immigrants into our society and i think it pays back well here it well so sometimes you just gotta look at regards to state you know responsibilities versus ours but and it is our county citizens think me that we are left holding to take care of so how how active are we  in going to state ledge to shed light on these concerns of ours in issues and you know the one example that we just discussed now it's not like a big overarching you know we want to keep our tap thing but it's the little things that add up to bigger for us while we're calling through this process that ends up in millions of dollars and again as chair hole common like you know it's not our clearly out of to begin with but here we are and we need to find it so  i think even though it's you know not a bit of a huge huge thing it all adds up and our collective you know number of end of our budget session right so just food for thought i think in each department i guess playing an active role and i believe you do but you know i just wanted to put that out on record that i think it's important that we all take our enduring and you'll see in the budget where you know travels to to it accounts or see accounts for the human concerns program seen none will take a ten minute break so please be back here at ten forty five page eight dash forty nine of the budget details so beginning with the human housing human concerns apartment grant revenue fund director person and two secretaries under human concerns i think this is all of the other divisions aging immigrant services call no volunteer senator so that's all the other part of the apartment sorry ok yeah right ok do you want me to go through each of these positions you can just go through the continuation requests or are there some significant changes or there has not been any significant changes in the housing division there's no increase in staffing there right in the  have correction of salary and then others you have correction of step and salary i understand correction of step and salary when he is the specifics for the correction of salary this assistant housing program supervisor retired so the person coming is probably at a lesser salary than that person was making but wouldn't that be a step and s ok so these are grad positions all of our section eight people are paid from grant of funds ok from hud yeah yeah and in depends on how much grat monies are allocated  have an accountant in the section eight division however trying to i think how we can solve that problem is to have our accountant work actually in the finance department for training so that they understand what finance is actually looking for and how we match that with the ifas reports and then we have our specific reports to hud so how we can kind of work all of that together  sometimes when the staff is out there is specially like my staff that is not in the county building you know they can just run down to finance and talk to them and go over what they're doing so i think that more training of our accounting saff to figure out exactly what and how the finance reports can coincide with our reports because i think it's i recall during the others report that we have that challenge with all of the grants because each grant has its own way of reporting and and tracking and doesn't necessarily  look the finance department uses ifas and our department are reporting requirement for hud is called react so it's different it's a different program than the council that was our challenge i'm hoping there is a way that we can bridge that well i think there was a significant amount of discussion i don't know if you listen to it but there was a lot of discussion about moving moving everybody into into finance or moving everyone into a it grants department but i think the challenge that some of us have with that is that the the expertise for each grant type is and the various departments and so i would encourage you to have your staff spend some time in it and finance to learn because i really i personally feel that it's  much better coordination between the various financial reports thank you chart totally agree with you in fact just this morning i did send an e mail to our accountant at housing section eight and asked her to coordinate with the person in finance that we work with to see if she could spend some time with her or her like kind of just shadowing her to see how she does  most everything has been moved and so the numbers that we're considering this year begin on page eight fifty nine director get this money only every once every three years and this year this these funds are being used for cool a model ok so that just reflects that we're not going to get a next year no we won't get it until twenty seventeen i believe again and moving down to the holy apartments is managed by holy mahalo and these increased requests are based information that we got from holly mollo they manage the kohan aholic project apartments for the county on our history we have a little bit of a decrease in some of the areas i guess my question is do you guys do in accounting for it's since they're running it but they they this is kind of a pastor do you do a really good check and make sure that they're on target and they really need  increases yes we do that annually our housing administrator the sort of an informal audit to check you know what was actually spent and what kind of   like a cross of oh yeah i'm on a kind yeah right next yeah so how come we're just getting that now as the line items as opposed to those have been there for no we've had it for a long time ok yeah i think that was developed by the county and then eventually turned over to harlem although to manage so we still own it i'm just curious how come it's all of a sudden last year and this year it's in the budget now as opposed to it hasn't we haven't been funding it for one or we've been funding it but for somewhere else been because it's grant revenue it might it's was they had different index codes every year ok and so it's unfortunately the was it seemed to be successful for the people for our every working class folks in the community and the lower income types also is the county do you think the county would ever be interested in looking back into such projects because it seems to really be a service scene that need in the community quite well as far as i can tell and the numbers seem to add  eisley thank you for that suggestion i think that i don't think that the county can do construction efficiently but i think by doing malo we're going to find this out you know i've heard so many stories about for instance like skill village and how much county staff time that tool and if you added that all in it would be way more then you know what you could pay for the property so i think if there's some way that we can partner with a like doug spencer  suggestion partnering with somebody that really knows how to do an affordable project without the county having to spend so much time but maybe supplementing or you know supplementing a unit or or supplementing all of the units that might be i think a way of doing it i don't see the county being there of affordable housing ok as you're seeing this whole project area really cost us you know a lot to do yet in the end result i mean we've got you know how people in homes but i guess not really so i think if you did a real cost analysis of how much county time staff time was spent on it it would be way more than a expert in the field you know because when you when you're talking developer they're looking at bottom line and it's a very different kind of culture than you know i mean if you work at the colony it's not like you're accounting for that money in the development because it's kind of separate yeah but if you really do than earlier but what is the or do we charge fringe costs to section eight grants it if you could provide us with that calculation out appreciates i think it's important for us to understand just how much of an additional amount the county is putting forward in this in this effort and the other question i had was for a couple hundred holley and other apartment complexes that we own what is the what is the rental where do we find the rental revenues from those rent that we will allow them allow hole in the hole to charge and because it is an affordable housing rental project you know we subsidize the management part of it so it's not self sustaining no it's not with is is the anticipation that we will have the same situation there once that's complete spell out to the people that will be applying the consultants that will be implying that the project must be self sufficient and they they have to figure that out but part of the cool model project is a little bit different because we are allowing so many of the units and i can't tell you the number to service the population that is up to one hundred forty percent of median because we're looking at serving the gap group also so we have some units that are very very low income fifty percent and be loyal and then we have some units that are kind of in the middle and we have some units that will be able to rent to people up to one hundred forty percent of median so we can charge a aside reserves yes and at what level you know i'm not sure exactly what level it is but i believe that the our fee is nearly almost ready so and it's pretty it's pretty thick so we can provide you a copy of it if you like i'm just interested in and find out if we're not going to generate any revenue from operations like this to provide for the upkeep i want to be sure that we're at least requiring a significant amount of reserves so that we're not then they're not going to come back to us and say oh well we haven't collected enough reserves so now you guys have with the bill to to repair and replace things correct so and also appreciate if you would ask them a whole new for an accounting of whatever reserves they're setting aside in each of the operations that looks to me and like we're subsidizing things that should be subsidy should be taken care of through the rents because it's miscellaneous it's sewer charges it's miscellaneous supplies maintenance contracts refuse collection those are all normally part of the  we get quarterly and annual reports from them yeah you know mr chair allow me to do a little more research on this because this is listed as grant revenue and so the money is coming in to pay for this is not necessarily being subsidized by general fund monies but i will grant revenue that we could be using for other it may not be it may be actually the the rent coming back into ok to the county and  paying it back then i let me do some research on that where i would appreciate that and if that's the case maybe there's no reason why it should be coming back to us right interest we'd have to look at it and paid agreement you know the agreement with the organization as far you members any further questions on the housing program underground revenue see none directly let's move on to human concerns  program underground revenue i'm sorry chair which page sixty one sixteen one sixty one so there's no increases in the transportation program this is senior services so that's  see there are some adjustments there but it's pretty much collective bargaining increases and then page sixty two about three quarters way down the page zero one one four is the model cut a position that we're asking for the point to increase in time no changes and sixty three except for collective bargaining and then there's one position that was filled at a lower pay scale sixty four these are all bargaining unit increases again unit yeah are getting unit and then under health connector i think this is because we get this funds from the hawaii health connector we just made some adjustments to full year positions which means there is a new program last last year partial last year ok and then the only other change i believe is on the last is on page eight that's six six which is the aging and just disability program specialist two which is a wellness cordon nater one full time position all that are we getting money for that yet well yeah ok where would that be it's got transferred here hold on i think your chair i guess we're all fascinated on the whole a health connector i've been watching this thing and have been trying to turn very hard to refer people to this program because i think it's just wonderful and i'm kind of concerned what is the status of the continuation of this aren't they asking for money in the legislature to keep it going because they need a lot of supplemental money if this is who's funding us yeah to answer those kinds of questions i would have the division chief come up and discuss that she is very involved in what is happening statewide as well as nationally sure i would appreciate that and i know that she's paying her close attention she's wonderful happy to have her come up any objections members thank you it's a lot of people in a very important service i'm curious aloha thank you deborah stonewalls manley county executive on aging thank you for that question member bison if i probably remember much clearer than you guys because it was so intense for me last year when this issue came up we simply we have not even filled these positions so you can see that they're they have x x x because the health connector has been  bit of a quandary so this is in here as a means of readiness if the system calls down and settles out where ready to act and be a part but so far our county has not actively engaged in being health connectors because it hasn't it hasn't been stable enough and i know that's that some members of the council expressed concern about that last that and there's a few a few agencies that that received koku contract so at this point we do not have a koku a contract because it just hasn't stabled out enough to where we felt like it was one of the concerns last year was what happens if the health connector goes away then we have people what do we do with those county employees then even if there are limits to term so we haven't moved forward on this particular issue we're ready but it just hasn't been stable enough in in my view yet to risk bringing on those employees and then having to let them go thank you very much and thank you it's really important information thank you any other questions regarding the health connector and i'm sure the health connector is not the only thing that she can answer question spent therefore no grant money that's i was curious is so when this comes up you'll have the ability to have those full time positions ready to go  we have not moved forward so we will not get that so we won't spend it i mean it's just it was a placeholder in case the program leveled out so we'd like to keep it as a placeholder one more year to see what happens with with that service with the koku a service ok over the the amount i just mention is not for this fiscal year it's for two thousand and sixteen have you had any indication that that's going to materialize if the program kind of evens out and we take heart it would materialize yes ok numbers other questions  narrative and just took a gander all the new grants which starts off with a and b and then it comes the white health connector then below quest integration and then state health insurance assistance program ship so the quest and the ship are those also in the same predicament as the health connector thank you for the question yes the quest is in the same predicament because questions started january one so though all of those insurance agencies are still organizing the ship is actually a federal program that we do generally participate with the executive office on aging in implementing last year the state handled all of the ship activities and did not reach out to the counties so we  don't know at this point if they will reach out in two thousand and sixteen they have in the past we have been active partners and ship i mean it's not a substantial amount of money but it's some move down to page eight sixty eight we've got all that's all  i mean down to the finance department could figure out how to assign the same index code your three year would save a lot of trees so go down to page eight dash eighty two before we run into a budget items for this year is a disability resource center expansion oh ok ok so did you want me to start on the page eighty two eighty eight eighty two yes thank you ok so these are the operational funds actually for each other programs  so there's ok let's see there's no increases here so the continuation amounts are another fifty four hundred or miscellaneous which is an increase in the the other is transferred from muncie from five three zero zero benefits on so it had been for the grant revenues section ported in salaries and wages part of the budget but it looks like the for of this year they wanted to transfer everything to operational  with usually with consultation with our auditors review what actually is is reported in as a subject called level expenditure by the  this level is that the category of expenditure not really the purpose of the expenditure but the category of that expenditure so they do work on that effect i'm working on a draft response to one of your questions about that and so the leisure activities you know or and so that index code is the main appropriation is put into that code and then they'll be specific expenditures in that which are for like supplies materials salaries those are the subject code levels right so all the expenditures for that leisure programme will be paid for in these different areas right so so you'll fund one hundred thousand dollars for that is your program in that index code and then the actual expenditures are based on what they spend you know like i said you know supplies or whatever and so then those are then reported on our our fans will system based on the subject called level but the control well the  appropriation is is really for that index code is the total amount it's kind of confusing but it it's the yeah i can let me try to figure out a better response to how to describe that but the  index code level says basically what the purpose of that program is for kind of the broad purpose of the program and then you could level is that the expenditures that are specifically related to  the type of expenditure whether it be like i said supplies or whatever so you'll have in every index code you'll have the same birth very similar subject codes right so  you look through the system you'll see that you know for we have i forget exactly how many index goods thousands of index codes but every single one of them will have very similar subject codes because those are to confuse it even more for housing and human concerns most of most of all the general fund accounts start with nine one and all  there's many other levels of of activity and program and key codes different things the levels of our accounting system i lost my place monies like because they're suggesting here that it's monies that was provided by title three n s a p and m because cool fun so i'm assuming they're expecting a reduction in that area of donations or outside contributions this is transfer yeah ok and then the next no down on six to seven five that's based on fringe benefit rates for the calendar year but that has no it hasn't i'm not sure i would have to ask there but that under healthy aging partnership empowering elders there was a decrease from hundred twenty thousand to twenty seven thousand this year here she comes appointment her those fringes would be covered under sixty seven five so we've included the french for that position and we used to pay for that person with a contract so the miscellaneous other costs represent the cost of contracting those job duties out to our people so basically we're trading the miscellaneous other costs for the limited term  members questions ok and then moving down to top of page eight eighty five then you might as was stated stay down here until were done with the section eight ok the reduction of services due to another contract issue or a reduction of twenty thousand chair you're talking about six one to nine other services care that the minus twenty thousand right yeah got sorry but we none of us know the answer there we have to go find out on that one ok you can let us know and then the the fringes are another transfer from another area once again so just ok moving on down the page really changes another transfer fringes  can explain what those additions are please where are we on page eighty eight chair want to root review all revolving funds at the same time ok so is there anything else we need to review with the department today ok ok so you have any closing remarks you'd like to make either either of the three of you lucky to have you so thank you thank you i just you know would you like to  thank you chair council members just thank you again for again what you do and thank you for listening to all that we need and thank you for just thank you have a great day thank  a little earlier break for lunch and start with the crafter after lunch yeah well yes look here with bunch ok so well we'll take our break now it's your desire to come back at one or one thirty three oh man you guys i talk about taking advantage of the chair being gone i and finance committee will come back to order and members we're going to proceed with the department of liquor control and here to assist us is the director frank silva welcome back and cheap licensing carry your shoes are welcome as most of you know i'm frank so by your director of department of liquor control we have a very short budget shouldn't take long to get get through it sixty eight which is collective bargaining agreement increase says which is offset by filling of positions at lower ranges and pay steps in direct correlation with that we have a decrease of eleven thousand four hundred fifty eight an overhead which is seventy percent of the decrease in salaries there is also a seven thousand decrease in our operations done by the budget director and then our c account remains the same it's just our ongoing copy or at least so our overall decrease for fiscal year sixteen is thirty five thousand zero eight eight which is one point two percent positions we exhausted the list for the liquor control enforcement officers so at this point we're looking forward to fulfilling everything and i thank you very much th their special fund so even if we cut staff they still get the funding and even if we had we have to find out where we can add it from is that how that works  all of you may know that we're solely funded by liquor license fees any leftover goes back to the licensees during the next fiscal year so their overall percentage fee right now they pay a basic fee and the percentage fee went down by fifteen cents for every hundred dollars that they make so currently this fiscal year they're paying fifty seven cents for every hundred dollars of gross liquor sales ok laster was seventy two cents for every hundred dollars of gross liquor sales that they me so that's how our fund ok they're also able to hang on to believe twenty percent education  twenty percent of the current year's budget is withheld but carry over savings last year what that went back was around one hundred seventy four thousand well but is that on top of so you had kerry over nine hundred seventy four thousand but you also lowered the licencee fees we don't lower it it's done by political carryover savings minus out the basic fees that they pay during renewal which is really minimal it's maybe around three hundred something thousand divided by and your equipment budget is just ongoing copper copy copier printer lease no requests for vehicles or anything of that sort  o question for mr baez the overhead study that was done last year we looked up the look in department and the aside from the last year i believe showed the overhead charge that should or could or might be applied to the liquor fund would be in the range of about nine hundred thousand dollars reviewing the combination of what's charged what would have been charged through you know percentages of fringe benefit costs and the overhead administrative overhead reimbursement charged based on that formula the total was approximately seventy six percent of their salaries and wages and  very significant amount we were we were discussing going back to court and having a new decree issued but since it's  fairly minimal amount we decided that it wasn't worth the financial effort to go change that ok so the seventy percent limitation that includes all of the i missed by so would like to do with this with with any overage people may wonder what we're talking about yes i was trying to get my hands on some of this money to help rehabilitation and treatment of people that indulge in this alcohol thing but it seems like it's protected by law so i couldn't get it anywhere ok i guess you guys are off the hook no for the questions members of miss cochran do you have any questions on the department liquor control ok thank you very much and we'll move into our your next budget which is civil defen espoused good afternoon thank you for joining us and if you'd like to provide opening remarks and then walk us through your budget i'm sure most appreciated thank you  as you all know the maui civil defense agency endeavors to utilize emergency management principles two of mitigation preparedness response and recovery to protect life and property of the citizens and visitors to our county happy to say that last year was the first calendar year that i had full staff since i had come back as the emergency operations officer and since we had full staff we were actually able to accomplish more things than we had been able to in the past we were able to take the search program the community emergency response team program out to illinois and we started out on as well and we were also in able to increase our instructor so that we are hoping to offer that program for our citizens a little bit more in the future we were able to fully implement the incident command system in the you know see emergency operation center operations and we were able to test that initially during the macone healy exercise the in your whole exercise that we do for hurricane statewide and i'm happy to say that after that exercise we had israel and then julio and ana right after that and we saw the direct results of our implemented implementation of that system in terms of how well the e e o c was run and that was a good move forward for us we've been able to improve our situational awareness and our common operating picture through the use of video teleconferencing with our folks out on that they're brought in to what's happening here we've also updated got updating our hazard mitigation plan it's a federal requirement for each county to have this mitigation plan and we've also so that's ongoing right now we have just implemented our new notification system so we are in the transition period right now going from using the county web site to something that will allow us a lot more pinpoint control in terms of how we do alert notifications and when we roll it out to the citizens i think they're going to really appreciate their ability to self register and to identify the ways that they will receive the messaging in what order and also what types of messages so we're looking forward to that and when you look at our budget you'll see that there's a slight decrease overall i do have an increase account we don't have any increases to our e p but we are looking to reallocate two of our staff and then there's a slight decrease in our operations in the professional services area as i mentioned we had mon allocated for our hazard mitigation grant plan that we're working on this year and so the amount of professional services that will be encumbering for next year should be less than that and it would be to continue payment for the new system that i mentioned  for alert notification and also state wide we are looking to implement a logistics program and we would look for somebody to help us reach out to all of our partners to find out what kind of assets that we have throughout the county  or here on island that are not necessarily just county assets but all of our partner assets as well so we would need some assistance in reaching out to those partners and then helping to implement the new database so that's pretty much a overview of where we are and next next year we're hoping to continue our increased community outreach in preparedness programs and also to really work out our private public partnerships those are things that have been outlined in outlined in the state homeland strategic excuse me homeland security strategy and we're looking forward to doing that here in miami as well i'm happy to answer any questions you might have for me  has been very well noticed i have a question with all the i know some of the notifications you know with the sirens and whatnot is augmented by civil defense i'm saying that civil defense civil air patrol right and with all the recent things that are going on with the civil air patrol how is that going to affect our readiness for notifying our citizens i'm glad you brought that up because that has been in the forefront not just in the paper but we've also been experiencing that what was a shortfall more happy to say that they have got the aircraft back on molly so that's very good news and they continue their training to make sure that they're familiar with the coast lines into which we ask them to fly their missions when they do come into the e e o c we provide them with the siren report from the latest siren tests that we have done and that way we can focus their flights and their missions into the areas where we know the sirens are out i will say we were more concerned about it you know at the end of last year and i do feel that they have made the steps that they need to in order to  the organization stabilized again or are we going to we're going to have a potential of just up and not be there as far as i know they seem to be organized i've met with them several times and i do know now and i've gotten to know some of the newer members of the organization as i mentioned it made us a little bit nervous when there was all that changeover because we were so familiar with the former pilots and others who were flying the missions that had been on maui for a long time and really it just took a phone call to them and they knew or could anticipate what our missions would be and the changes really for the civil air patrol from what i could understand happened at the state level and then it kind of trickled down to the to the local level and at the state level through the hawaii emergency management agency and the squadron commander they assure me that even if we i'm been advised to let you know that we are the civil air patrol is a state organization and so they're not actually under our control and direction when we make requests to the civil air patrol it is through the request for assistance process through state civil defense who then would assign them out so we don't contribute any funds to them no previously we had yeah so previously there had been monies allocated and i think it was during the time when there were a lot of cuts at the state budget level and there was concern and i know that's kind of ongoing there was concern about their ability to do their training missions and so we had included monies in the past but we had not expended those monies and so last year i believe we took those o i guess my relates to the question i had in professional services forty five thousand says in the narrative binder writer's one page one twenty two and what it meant county wide maintain conny white automated alert and notification system so if that is in direct relation to the air patrol mr couch mentioned or what what is that program and if as you folks are just discussing there is sort of not risk but you know there's challenges with it general operate thank you for that question so i had mentioned in my opening comments that we are implementing a new alert notification system it's called ever bridge and it is  a mass notification system right now what we do is people can register through the county website to receive either a text or an e mail from us and they have two choices they can either get civil defense notifications which are everything  from high surf wind event siren malfunction whatever it might be or an emergency alert and the emergency alert is what we would activate if it had gone to a warning level so high surf warning versus a high surf note advisory for example so right now again they can receive that either through text or through e mail the new system that we have is similar to what's in use in all of the other counties now and it will allow citizens again to self register but it will also make phone calls so if you were interested in only receiving tsunami information you could sign up for just tsunami alerts you won't have to get high wind advisories as well so again the ability to really target the message is part of the system as well as the ability to receive it not just by text or e mail but also by phone call so if it is something like a tsunami alert where we want to make sure folks are notified in a timely fashion we could choose to override the text message with a phone call the other thing that this particular system does is it allows us to what's called geo code our message so we can take the mouse you know and then outline an area on the map and send messages just to people in that particular area depending on what type of message it is we can send it to people in that area who are subscribed or we can also take the company has helped us to glean public information so all of the white page data all of the yellow page data and then if it were a true like emergency activation or where we need people to evacuate or act quickly but we're working with the police to also access the nine one one data so that we could reverse it's been called that by some people reverse nine one one so we could push it to even non subscribers to the system if it were again like an emergency evacuation type of situation and so the database itself is much more complex and then the beauty of this particular system as well is that they charge s based on the number of households in our county and that's an annual fee that you see in my narrative there but then what will continue and the way that we get our money out of that is that we can also have an internal usage of this particular system and so now we've input our callbacks in there so when we do an activation instead of three of us calling all of the directors in the departments and our partners to come into the e e o c we record one message and it sort of  it calls everybody all at once the other thing that it will do is it will allow us to indicate whether or not they have to confirm the message so the confirmation of the message is nice because let's say you've chosen that you want to text first and then you want to get it by e mail and if that doesn't go through then we'll call you if i don't receive a response in the affirmative to the text that yes you've received this that it will activate the next type of the next type of what's the word i'm looking for the next medium that we would use then it would go to e mail and then if you don't reply again in a certain amount of time it would then phone call you and again you as the subscriber would have the opportunity to decide what if you want to phone call first versus an e mail and so it allows us not just public notification but for our internal notifications as well and because it is for the county and we're being we're paying based on the county population we've been able to extend the use of this to other departments so even though it's coming under civil defense we've had police fire public works department of water supply i think those are the ones who are right now come to training so that they can also use it first of all for their internal notifications and then once we do the rollout if they have emergency public notifications as well so that's that's a very specific system ok and so in regards to that what do you consider remote locations in line because that's fine and dandy you know alert people through three e mail texts where i live i don't have e mail where i live it's very spotty for text and phone so this is why i was focusing on the air patrol because the flybys are so important to real extreme remote areas so that's great but there's places who are not going to receive anything by any means of this media that you use explained do you have landlines no ok so yes i'm not saying that this is the one and only and this is the key i think to any notification system it's a it's a system it's not one method right so these electronic means ceterus one the civil air patrol is always our partner so they would also fly they will continue to fly at our request to the remote areas and then of course the sirens which i know you have trouble in many of our valleys and things like that getting the siren coverage so those are the three main things that we do but we also do ask police and fire to drive into the areas to give warning if necessary ok so again the question  when we say you know see connectivity that's to the command posts so it would be to the incident command post for or to the west side as well as hannah ok thank that's not public notification ok but i mean it remote location relate to notification i mean you would need to know where do you consider remote hanukah how honolulu yes yes yes then you have to determine these remote locations will need alternative type of notification alerts yes and that is more related like you said to what mr couch was saying regarding the civil air patrol notifications especially if the siren coverage is not reaching th siren covered on page twenty teen the external factor description of your department summary like third paragraph from the bottom is stating how residen relocate as more residents relocate the collective knowledge of local hazards as well as local civil defense and emergency management programs become diluted we do you mean by that programs become diluted when i talk about people who've moved here recently and don't have the native knowledge that either they've gotten from being here a long time or there has been relayed to them from the caput just from talking a story or being part of the community so maybe the membership is not increase or is lower in terms of they're not part of the search program or they're not part of community organizations that are actively aware or practicing emergency preparedness  just is when we see our continued increase in population and we see a lot more of our population coming from outside of hawaii i think that they have not experienced a hurricane perhaps or they haven't really gone through a tsunami and even our local folks who it's been a long time since we've had a devastating or catastrophic tsunami so the information and the importance of it i think is what i'm saying when it becomes diluted it i not as well known throughout the community in terms of what we need to do as a community in order to prepare thank you very much as interest infrastructure also in the same the next paragraph limited in infrastructure that is suitable for evacuation i guess is an external factor so is there particular areas that you're saying this type of issue with infrastructure when i talk about the limited infrastructure suitable for evacuation i'm talking about actual buildings that people can go to in order to seek refuge and it's pretty much county wide that we don't have a lot of facilities that are able to hold large numbers of people who would need to evacuate and as we know again the coastal areas of our islands are the ones that people enjoy living near or coming to visit so the numbers of people that continue to live and visit those areas puts a strain on the numbers of actual availability within a building that can withstand some type of natural disaster so it's not necessarily concentrated in one area it's pretty  much island wide but then also the remote areas that you had mentioned and that we know about it can be hampered by their inability to get to some of these structures as well ok thank you opportunity to comment on you did a good really good job in describing the external factors which she mentioned but your hope is that you know there's a trend towards sustainability that could provide opportunities to build communit but i liken it back to like during world war two when people had victory gardens where they were doing things for themselves if there are things that we're doing as a community where we're not always looking to the outside for assistance because as we know it will take three days minimum and probably more than that in many areas for assistance to come and so if we as a community go back to those kind of old roots that we used to have in terms of building that community and i think that the whole sustainability movement again because it means so many different things to different people really can be a factor in preparedness because some of it is also just knowing who your neighbors are knowing who has what resources so that you're not having to  everybody have everything for themselves if they pool resources and think about it as a whole community i think that our chances of recovery after any kind of event whatever it might be are going to be that much more enhanced so it's a very broad statement that i make there because i think it is pretty in compassing when you think about sustainability and i think you're very right and you know this mention about loss of people who have the history of surviving these events in the community it's really important because you know when you've lived upcountry for a long time you know that no houses without lanterns and hoping  little bit about training i think that's really important also thank you i appreciate the opportunity to do so so certain is again c e r t community emergency response training and this is a program that the civil defense agency sponsors and it is taught by the fire department but we're also as i mentioned in my opening comments increasing our instructors to allow some of the volunteers who have gone through this sort of program and who bring other external knowledge to the program to be instructors along with the fire department we would ask them of course to do the things like fire suppression and some of those other very specific skills so with our increased instructor base we what they do is it's about thirty hours of training so the folks who go through the training it is light fire suppression light search and rescue how to do incident command how to do a scene size up and the intention of a search program is so that right now we have first responders who can obviously respond to things on a daily basis but if something catastrophic were to happen or even an area gets cut off the ability of first responders to reach those persons is going to be limited and so we want our communities to be able hold down the fort or to stabilize the situation so things don't get worse before responders can come the other intention of the program is so that when first responders do arrive they already have an idea of what the damages are what the situation is and that the person who has been heading up the search team can then relay that information in the language that they understand that they can act very quickly on that we've been doing this training for quite a long time and we've probably had about five hundred people go through the program the interesting part in the next challenge for us is that they're individuals not teams so while we have individuals going through the program and we do it in the various districts once they've graduated from the program our challenge now is to make sure that they hook up with a team and so we've been working diligently to develop position descriptions so that we can have leadership from amongst the volunteers and so that they can organize into teams and they've really stepped up and they do a good job for us in terms of identifying what their own staging areas are and then providing extra training in just having their regular meetings because we need to use them hopefully infrequently and as we all know when you use something infrequently sometimes the skills can diminish so we look to them to continue their quarterly branch meetings as well as to do some supplemental training and they've also so been working on their communications plan so we're talking about having amateur radio embedded with the search team so that we have communications from those areas into the e e o c and so again the challenge right now that we are working on is to take those groups of individuals and put them into actual teams where they can at a very short notice if they have to meet and sort of organize themselves based on their training and have that training kick in that we know that they are out in the communities helping us to again stabilize the situation and give us those eyes on the ground boots on the ground in the eyes out in the field so that we can get a good picture of what's happening thank you very much and thank you for the good work you've been doing thank you thank you thank you very much so the red cross as you know are a vital community partner for us and i was happy to see that we had them in our budget last year and then will hopefully continue to fund them next year as well the red cross has a responsibility that's outlined in our emergency operations plan to facilitate mass care which is the sheltering in the feeding and so the through their work that they do with their volunteers they do maintain that primary responsibility some of the things that we are hoping to do with the county are to utilize some of our county employees to also get trained in cross train with the red cross to assist in those particular functions and then we also like to make sure that we are augmenting them with the search program that they're they have separate missions and that they're not all trying to do the same thing the search program as i mentioned is more of the in the response and then the red cross comes in does a lot of other things with the damage assessment to get a idea of what's happening but primarily in the feeding in the sheltering portion they have been because they are volunteers also and they're a well known organization they've been instrumental in helping us as we've been going into the various communities working with the communities on developing their own community plans and will be going to actually later this month to talk to them he could community association and work with them because they have some of the similar issues that council member cochran had brought up as far as not being able to receive communications and alerts and things like that so again the red cross has been right side by side with us as we go into the communities to talk to them about th sustainability measure that i mentioned earlier as well thank you members any any questions on  counts i notice you have real occasion of two positions what was the purpose or the need for those reallocations thank you so when we when i first came back to the agency as you may recall we were down staff and we were having a hard time recruiting staff and we had some turnover even when we did get persons into the position and so within our classifications we have staff specialist one through four and i took that as an opportunity to hire at a staff specialist one which is a trainee which is somebody who's maybe had a little bit of experience but has an aptitude and a internal drive to do the work that we do and so i was able to fill that position with someone who in the last year plus that she's been here move she's moved well beyond the trainee position and it's only going to a staff two which is also a senior trainee so it's not like we're moving her from a trainee to you know senior planner or a senior staff member but i think that by having almost what's like a latter type of movement it's allowed me to recruit people who might not have qualified at a higher level but to develop them within our program and so that's the same thing with a staff specialist two two or three and the person who's in the staff specialist to position i believe she's been with us for four years now and i think she's ready to move out of a trainee position and she is the person who does our program management for the search and the staff specialist one has spearheaded the alert communication so you can see from when i was here last year to now we've made progress on that the acquisition of that new program and then she's also our point of contact with state civil defense for science and i notice you haven't spent any of your premium pay was a federally declared disaster we submitted our expenses in we will get seventy five percent of our costs operational costs back and i think that's in the numbers of eight thousand dollars  the same as the alert database that you were talking about with this conference question right correct the explain that for us please sure the state as a region has  used the regional catastrophic planning grant funds to acquire a they're calling it a resource database is basically for the logistics function within the state and it will allow us too no what all of the departments have not just our county agencies but also our state partners as well as outside agencies who might have resources that could be brought to bear during an event the software also allows us to what we call type the equipment so fema has different categories for equipment and expenditures than they call it type one type two type three etc and it helps if there is a federal declaration in terms of  setting a cost amount to the different equipment and so this database again every department has their own information but we don't have a real good overall view of what equipment and what resources are available in the county so we'll be piggy backing off of this regional system that has been purchased through the regional catastrophic planning area and made available to the counties and so we'll be looking for someone to help again reach out to the partner agencies gather that information and sort of help to him put that and then once that's done the maintenance of it will reside within our own staff will have the ability to do that but the intense work that will be required at the beginning is what we need meeting with state department of defense and the other counties at the end of this month we've been given the state allocation but then how much will be allocated to us as a county will come out of that meeting on april thirtieth and to what use will those funds be put the investment justifications for this last year are to continue the training of the president's event management team there is funds for generators at the parks  community center facilities there are cybersecurity upgrades for the i t division let me think who else put in funds those are the main ones that we put in investments for so the process is that we work with our county partners and ask them to identify projects that could potentially get funding from the homeland security grant fun we have to tie it back to that state home and security strategy that i mentioned as well as the national preparedness goals and then we go in to a competitive process with the other counties on these projects and i say competitive but at the same time we look for projects that might be state wide and that can maybe it's not the same training or the same people but we offer the same type of training to all of the counties and so that strengthens our investment justification if we can find projects or programs that are not going to only benefit us as my county but that are going to benefit statewide or at least nearer some of the state wide goals so those are the main projects that we put in for for fiscal year federal fiscal fifteen  hundred thousand dollars grant above the was that coming from and what would that be is for so the hundred thousand above that is an emergency management performance grant and that is one of the grants that actually has a match requirement so we will use that to offset some of the costs of the ever bridge notification system so it's for operational things we use it to offset some of the electricity bills that we have for the sirens each of the siren locations we use it to offset travel and training requirements for our agency what is the required match fifty percent thank you all for your time and your diligence in reviewing all of these i've been i go home and watch you all on t v and know that you're here late so your efforts in this just well thank you for members will take a five minute recess and decide whether we want to pick up something else this afternoon so we'll be in recess for five minutes  come back to order and members after reviewing what our options are that we will break for today and take up the water department at nine o'clock tomorrow morning and we will go through there i'm sorry you're right see it's ice in my district tonight so i can i can get home pretty quick but miss cochran's got a bit of a drive ok so we start at ten o'clock tomorrow morning with water and we will do all of their accounts and the rates and fees for the water arm and following our discussions about their revenues and expenses so please come well prepared for tomorrow and