asian the meeting that we started last monday and we got through quite a few policies and we have a few  policy eight o five which is emergency preparedness and at that time we had made the change that is blue reflected here that the board shelf repair and approve a written plan and emergency plan and i was instructed to consult with the solicitor because the question arose as to you know whether that somehow would make it subject to right to know and things of that sort and so i wanted to inform the board that we did in fact consult the solicitor and she said that merely by putting it on the agenda would not make it subject a right to know just like you know personnel matters are not but that if a policy said that the board had to approve a plan that could not be done in executive session even though the document itself would not be subject to right to know that that action with have to be made in a public meeting she also said that when that occurs a lot of times it triggers people asking for it so she said it wouldn't make it subject to the right to know by if you actually required of vote on it it might cost money and time and the solicitor in order to respond to the right to know require us to would they if there are different parts would they have then review all the documents and see what would constitute the exception the safety exception and not so her recommendation was to consider directed the superintendent to develop a plan consistent with federal and state requirements that must be reviewed by the board prior to finalization and implementation ra approved by the board so that is the recommendation i have some language there but i think that mr merrill might want to comment on what you're looking for because i think you you know wanted or desired a specific language malazan i just talked to mr murray about that and in fact i will go along with suggested language you have ok so i will have dr murphy write in the suggested language and i'll just read it here under delegation while first of all we would remove that right what it is and the board shall provide the facilities ok so we wouldn't have to make any further change down to delegation of responsibility the recommend recommended language would be the superintendent or designee develop an emergency preparedness plan consistent with federal and state requirements that must be annually reviewed by the board prior to finalization and implementation and i'm sorry you can't read mine which point to a word preparedness consistent with federal and state requirements that must be in your only reviewed by the board prior to finalization and implementation  is that type of language acceptable to everyone just to just well there is a statutory requirement that you annually review it each year for the stations to be the final right because you would have a final one i think every year i mean i guess if and annually reviewed there after or something of that is that ok ok ok so everyone is ok with that language ok did you want the additional language about the school is required to in fact people for a long period of time the only way the state has a law to get federal funds to reimburse us is if the school system is managing this is the incident under the n system so it's not just something i want it's a requirement by law that if we want to get a potential funds back off from any incident not just this i mean we've seen school districts around who have spent millions of dollars on horrendous situations out to schools right and if they don't have this in there then in fact if they don't fall this policy it's up to their dime because yeah i mean but this this requires people to be trained in everything under the system so this is not i don't have a statutory reference you know i so i sent i sent all that information so you could pool i said at least so is there a statute there yeah i could bring in there's a bunch of them i we might have to put the statutory if it's just a statutory reference we can put that in for the first read is that ok and then i'll make sure i make a note and it's a new recommended policy and the addition was requested by our food service auditors so that's the only reason why language was at it are there any comments will we will move on to eight zero eight point line to yeah free and reduced price meals and free milk which is a recommended policy is this something that that our food service provider would actually retain these documents or do does the district itself ok this is so so any and he would  but if we made that change we can't just say five because it's my understanding based on this language that you're not permitted to keep them beyond five you destroy them at the end of five  so for a period of five years and so whenever they went to pay for the school lunches i assumed we do not have that ok so the students do not have they cannot sit there and look at somebody else and say you know you're getting reduced lodge for something  and peter says you cannot do that i don't believe that anybody is allowed to do those this kind of behaviors anymore i may comment the we actually have the point of service system now where students walk up and plug in their i d and a screen will come up and based on the past review there are no letters or markings to identify any student honors  their potential for free or reduced or paid a student there are no markings letters or anything three zero about that up in the past some my airman who worked for me would come up and tell me that their kids are getting harassed because they were getting reduced lunch because of their salary and in fact it was causing their kids problems and moving in and out of areas and having problems based on that so that's why i was concerned  any other comments and any comments from the audience on a you know eight point one ok we will move on to eight ten transportation are there any comments you know what i have  under delegation of responsibility the school bus driver shall be responsible for the discipline of students while they are being transported she thought that was concerned about that type of language and what type of training the school bus drivers would have with respect to discipline and wondered whether the intent was more that this school bus driver would be the risk have the responsibility to maintain a safe environment or maintain order on the bus rather than be in charge of discipline thinking that the vast driver would all timidly inform the principal of an incident that happened and students while they are being transported and is that acceptable three quarters of the way down on page one i sort of thought that wasn't the language we were using these days on right there and i to check the school code in case it's saying but that doesn't mean that we can't ok it's not in the school and while while you're looking the other question i had was should the policy regarding recording on the buses not be integrated with this it seems like there's no particular reason for that there's a separate there's a separate policy it's a ten point two and that's already forward approved and it's not on this anderson because we approve that one special ahead of time my question is should these two policies be integrated or is there a real reason for them to be separate the reason i would suggest to keep them separate is this is the numerical number given by p s p to the extent that there is a change in either one of the policies how it comes through his or her policy network and they would say take on make a change that policy and i'm going to check to see if i can find one more statute because it's not a reference to the school code it says transportation for exceptional pupils which is even less useful than so many different yeah that i like that word  anybody writing might have an i write has no real physical need for transportation i would use something like physically challenged or disabled in it what's interesting is i don't know where  i mean it's sites that particular statute but i'm guessing that it's in another wannabes statutes applied at the end because this statute merely says in so far as it is feasible transportation for exceptional pupils kindergarten peoples in area vote school pupils shall be integrated with regular transportation service so no where in there does it talk about with regard to distance or hazardous walking conditions and so obviously it's not as a reference to the statutory authority on the left hand column so check with them to see if there should be could be different where i different more to use  so i can do that and then it would show up in the first read thank  are there any other comments on eight ten ok any comments from the audience on a ten if you could just approach the podium and state your name and your  supervision and safety i think i place that i think that if your vision safety and behavior are just say supervision and safety i would too just because behavior relates to supervision and i understand i understand the correlation i'm just concerned about do i want the driver paying attention to the road or paying attention to the third grader in the seventh row in terms of somebody throws something out  technically you know under that policy would the driver be responsible for that no he would be responsible for reacting to ok yeah another section which i have not seen yet on dealing with our transitory teachers they go from one building to another or anybody who's covered by our insurance while they're going from the administration building over to the high school or something like that well if you look on page two we there's a definition of school bus and school being a vehicle we went through i would say about three different versions of this because the p s p a version that first was sent to us assumed that we contracted out for all of our bus service and there was a request from the director of transportation to say i would like it to cover vehicles other than just buses and you know the vans and things of that sort so we had him rewrite it and this was the second rewrite and it  came back and then i sort of felt like it was confusing because there's so many defining terms the cover driver the school vehicle there's a pool school bus and then what happens is there are so many different federal and state laws that apply to each particular definition that this is what we came up with as the best but p i indicated that they struggle with this particular policy because it's one of those things where you know that there are fifty million more requirements and statutory obligations under transportation i mean under this particular heading and they're only pulling the main ones that everything still applies but they're trying to put the main ones in these policies and so i went in checked every statement in this policy is accurate and correct but we went with this version rather than a pared down version that only focused on one of the statutes so if this was our attempt to bring in the school vehicle the school bus and the cover driver with a commercial vehicle ok minutes i'm going to ask you a question does our insurance cover our employees driving personal vehicles to and from buildings their insurance or yeah us do we pay the mileage yes so we do pay the mileage so they are covered because if we're paying them ol age for in fact use of their vehicle then the school district is using it as a school district vehicle during that period of time so they get into an accident that's my concern they're not this policy does not cover them if it works exactly and that's like i said my concern is if they get into an accident go over a cliff somewhere not that we have a lot of clips but then all of a sudden do they have to get drug tested do that is there any follow up because they were on school time doing school business and i've done dealt with a lot of these work when comp situations where it seems crazy but they get benefits because of it because it's a school function or work  function i mean i don't think this policy addresses if they're using their own personal vehicle i think that if it's our employee and they're covered by a collective bargaining agreement the collective bargaining agreement would if it if it governs the drug tests i think the know this one is covering for the transport of students and i are traveling teachers and transporting them so i think that i could see the difference there but would have to look up to your point is if we are reimbursing our traveling teachers w does happen if we if there is an accident with i do my concern i caused their own insurance covers it that's my personal belief i don't think i think it's probably excluded  but i don't know if it goes over their policy requirements of schools required to pick it up so the bottom line though is they are school employees do they have to be drug tested if they have an accident  i would defer as as lisa mentioned to that collective bargaining agreement is this does this only place a student transportation right there what you're describing is a situation that i believe would be governed under whatever the collective bargaining agreement says i'm just asking the question because i said whenever i see coverage driver that only applies to transporting students are still under ten and there's more than ten but it's in both cases it's transporting students because i've never seen anything in the collective bargaining agreement that talks about moving the protection of the district by you know having them tested to make sure that they weren't using something and it may not be you know maybe a prescribed drug there to taking  so i'm not talking about people using illegal drugs i'm just saying that the c d o operator has certain requirements that they have to follow by just having the cd l now do our school i don't know if you folks know better than i do if if that has been discussed in the pastor but i will not you said i just wanted to ask the question are there any other comments and are there any comments from the audience anything else ok so we will move on to eight eleven bonding which is in your recommended  room and that would be the just the blanket bond at the bar right until about how many and so we would have just the a flood of director and you know i believe the principals to i think they fall under that we discussed that the last time but if we have no petty out there there's they're not handling money i would think that they would cover under the general insurance policy each employee gets bonded for the fifty thousand dollars and then the athletic director actually ok i mean but that they don't i thought that they handled our property insurance really ok ok i don't know why i thought a while because when we were at the committee level discussing this i mean i'm sorry at the agenda level discussing this i think mr bell sake indicated that there is i asked we do recheck periodically to make sure that we're ahead of the market or better than the market because what the insured the agent of record if the only works for the p s p a program is of no benefit to us we we do  a thirteen other insurance which is a new policy and it was not recommended i completely agree with but ok any other comments from the board and any comments from the audience ok so we'll move on to eight thirteen point one and i i apologize i don't usually like to spring things last minute on anyone didn't i didn't even have a chance i was working on this this afternoon if you read the our old policy our old policy is three paragraphs long and it's pretty much three sentences of legally and so my first attempt when i you know whatever's posted online and whatever was given to you individually was my attempt to try and take a few different policies that i found and incorporate it and after reading it again i realized that what i thought should probably happen is just more streamlined and basic policy and that's what i distributed to the audience today and to the board today and i do look at it to try and help me out with you know legal language and issues and she did have some comments to it so i apologize that i  cannot project that up above so if you just look at your hard copies when we make this and then i'll get the digital copy to dr murphy well i want to start by saying the original proposed policy that we got indemnification for employees and it covered indemnification for the board well it shouldn't do all three of those things and one policy the protection the indemnification of employees would be in their respective contracts whether it's the bargaining unit agreement or the at ninety three agreement or the individual contract would address the indemnification so district employees really should not be in the board level policy on indemnification insurance and indemnification do not belong in the same policy either and those are the comments that they gave to ms purpose for example it should simply say the members of the school board should be placed in a position should not be placed in a position of personal liability so that first hole first thing should just say school board should  placed in a position of personal liability in the guidelines section paragraph one district employees and other agents should come back she could should come out write the comma after purchase and the after funds should both come out and from should become with in the third line and agents should be deleted and in the second paragraph second and third lines and district employees and agents should be deleted and where was that one second paragraph of guidelines lines two and three and district employees and agents that leaves us with a policy that addresses indemnification of the board members which is what it needs to address because that isn't governed by any contracts and i and i agree with that also because i was before i came i was going to eliminate the employees having said that it would be you know contractually and so i i agree with those again it was just meant to say that the district should provide this insurance and if they don't you're going to have to cover it like you did does anyone have any this in the second and third line we're going to delete the words and just tricked employees and agents is my proposal right and i do have the markup here if you if you want to add to dr murphy yeah ok so we have that ok any comments from the audience ok we'll move on to a fourteen copyright material which is a recommended new policy any comments yes it's completely unnecessary it's the law and in case the law changes i don't think we should have a policy that would have to be changed in parallel do you think that it needs to be there so that staff are do you think staff members are aware of what the actual law is because i know that when i read that i really wasn't aware of the ability of teachers to copy certain text i would have thought it would be prohibited in full i can assure you that all of the librarians are fully cognizant of the policy i can't speak to individual teachers i would have no difficulty if this was an a r but i really don't think it should be a board policy because if the law changes we will have to change this is well when it would actually in fact have changed automatically but for example if they get around to fixing the millennia old copyright digital act when that one is and forget if they get around to doing that correctly then all of a sudden this would have to change and we'd have to g in two in and dr french do you know if there's any procedure or anything who who instructs the teachers whenever this happens or so it's really it's not in any one place we do try to say this when we for example did the supplemental materials we caution them when they're using supplemental materials to follow copyright laws but the entire law before we just make reference to follow the law when you're getting supplemental materials so i would differ do you have a preference as to whether you think it's how full to have it here or are not because mean i think it is important to be in front of teachers and we just find a way that we that we put in front of teachers i mean even if you that it's an assignment you give the librarians to twice a year send out a reminder on how it works because they all know the other thing that i would like to see incorporated with that and maybe you have it i just don't know about it is that when students need to copy materials for work many of the public copy places like whatever kinko's is now  require a certification that it's being used for school purposes i think it actually would be helpful if the school district provided a form the students could use it's not our job i get that but it would be extremely helpful because the most of the parents have absolutely no idea what to do  and kinko's goes you know we're not going to copy if you don't give us the form and all the librarians know how to generate one my question might be then if we keep an eight fourteen that jester racks  like the authority so that we're not actually putting the law down there but something like the board emphasizes that federal law makes it illegal for anyone to duplicate copyrighted materials without permission and  staff may make copies of copyrighted school or school district materials that fall within the established administrative regulations so that you have a bare bones policy that you don't have to change but i doubt it would refer to  yeah except that if you state it like that it sounds prohibitive when in fact in a school setting it's largely permissive if you just have that authority statement at the beginning it sounds like you can't do jack is there any way just to send out a notification that the beginning of the school year to each teacher put it in their packet and say ok you know this this is the guidance for that would be very simple to do that from beginning of the year activity on people so is it something that as a board you want to ensure that the superintendent does that and informs the teacher as and staff  ability and conditions in which they can copy materials well this coming back now that and it's actually the responsibility of the risk manager which i suspect is and i was told that it's in the law so they have to follow it well this is the law also you know we we didn't allow it in a policy in the past why would we allow the law being introduced into the system and i agree that it should don't feel strongly about it but i don't see a problem having something that says the superintendent or designee show ensure that staff is annually educated on the reproduction of materials in accordance with copyright laws that would necessarily require that we have a policy forever law she's supposed to comply with the night i mean i don't i agree though it's not also they were put on the website there are different places we just post it where people usually travel in and just type would be ready to morrow that is and i wouldn't be hard to you know reproduce that language in laminated about of the copier and anybody else who's verbal and what do you have a preference as to whether we keep a policy or when he said if we do that then we're going to have to start a policy on every law that it but it is a loss prevention my like you said but my preference would be to have the policy i think so as well because just like mr mccurry pointed out there was an incident once before someplace else if we were policy in place at least we can say the person conflicted our have it i think that this is something that's more i mean we don't want to lower this one out let's let's make it more concrete and put it in there ok so last it's probably a good idea to put it above the copy machines that's an excellent i think what tom said i mean if it's happened at the i you could possibly happen here and very interesting on the legal reproduction but i would suggest that it's not copyright material i whether do you think in the three hundred policy center employees i can't recall i haven't started to look at them whether there is one that applies to intellectual property probably not new shall instruct staff and the sorry document she got really sorry because there are so many things that we hold teachers accountable for it's hard to sort out what things are and make them sign off on i don't want to signal that one is more valuable than the other that we don't have them sign off or like for example just child protection child like all of those changes that you have to change and i don't mind taking out the definition part at all but i will say that if we still continue to have our polic service though let us know when it changes so we can either take that out or reproduce it in n a r but i do you think i'd like to keep the language of keep the if we take out two which is all the definitions keep three because it references administrative regulations where we would put this definition in and then even though i think even though there could be some inability to enforce the last two sentences i'd like to least have now if i remember  ok any other comments on a fourteen and any comments from the audience ok we'll move on to eight twenty two which is a e d s recommended policy that replaces forty eight or nine actually five or six things up there there is number four with nothing up out there isn't let me check the current policy see if there is us it was if you remember too it was revised in two thousand and twelve so it hasn't been that many year are there any other comments and any comments from the audience i have to defer to mr fisher he work with the nurses on the changes there are emergency response teams in each building and those teachers that's probably not called a core team anymore so it's more of an emergency response  skewed mr fisher is that i understand that the nurse trains people or someone comes and brought in the train people someone brought in from outside ok so the nurse does not have to be certified to any other questions yes who who keeps track of those that training and those individuals and when that has to be  question is like all of these questions should the board be placing a sentence in this policy maybe under god minds it says the school nurse shall be trained  come on so you have making sure yeah each year the each month the nurses go through and they check the batteries and they sign up there's a little taken on each a day or they sign off and then whenever they feel that they need to be replaced then the building usually will purchase their i purchased two batteries out of peavey's budget to make sure that they were up to date so would it be beneficial even under the authority it section it's well it already says that how about except in extenuating circumstances each school shall have at least one person certified in the use of c p r and trained to use the aid or do we not want to go there in that particular policy during regular school hours when school is in session and students are present mr murray question for you please the a d the c p r and first aid used to be all separate courses is that still the case yeah that's what i heard yes just fired up and she's right right but that's a my concern is is there anywhere that it talks about first aid training too because ok but to do we have that anywhere and i don't remember seeing it in any of our i'm guessing since we have a school nurse that would be the person who would be the first person in the school because we talk about these two i just want to make sure that we don't leave that out because we over look at it the first date is for the paraprofessionals so they're the only ones that we train in first aid and we do that every two years we recertify them  ok are there any other changes or comments and any comments from the ins ok we'll move on to two misappropriation of district resources recommended policy that replaces forty eight of this anybody have any comments does anyone have any comments on a twenty eight point one this is a name anywhere in here that the whistleblower can't tell on themself and get away with it yet we kind of add or where where did i prior one it's at the end of the relation of resources where i added misuse of resources by another district employed rather than somebody saying i'm getting you know i'm sorry but i were people in the federal government especially have told on themselves and then cried that they were under the whistle blower act there you know what if that is the case why i did not take a hike or whatever you or in other definitions  is not protected as misconduct is not protected ok and  the i would have put them in there too because it defines mean any comments from the audience ok so we will move on to eight twenty nine electronic records signatures i would think you do you ever use it whenever our board president has to sign something to needs out of town not with his knowledge the floor oh you have you have ok we have a comment from the  question does that cover a district employee be it a teacher or a coach that transport students in their personal vehicle i've just destroying that out there because i know that has occurred in the past i don't know that that still occurs but i know that did occur in the past and if that covers that type of situation because i believe it's just something the district maybe   at or be concerned with the cover ways are discouraged from transporting students in their personal vehicles there are some cases however where they do if there's a trip there are certain guidelines around it if there's i forget the exact rules but there's a