i'm calling this special underhill select board meeting to order it's five o'clock on tuesday april fourteenth just one adjustment to this agenda first the item at five fifty seven p concerns town highway twenty one which is reparable it actually considers a trail at the end of river there is now the required public comment period and no public is present through being no members of the public present i am going to move that we go into executive session under one vs a three thirteen a so one subsidy and f to receive advice of counsel and to discuss a pending litigation where premature public knowledge would seriously prejudice the select board is there a second second motion all in favor say  of your new business i would add some discussion of designating a second village center in underhill and i would also add discussion of an appointment to the  and county regional planning commission executive committee and finally i would like to add a brief executive session at the end for person a personal costs we do we have an employee we have a dependent on that employee who aged out of coverage and chose cobra so his payments are up in the revenue and costs are down here but that's something we can't budget for these you know the there is like five thousand dollars in cost for technical checking the voting machines and she said primarily they were like two elections where there are a lot of state mandated line item and they have to test every one so it's just so stupid it is yeah and so i'm really recommending that we would even though it's only over like three thousand i'm recommending that we have enough to  comcast bad to get because of the new e mail system and something to do with this clerk's machine so we had to we used to get comcast a free now they're charging us sixty bucks a month so that was not budgeted we didn't know that was going to happen and then right now we have like twenty two hundred dollars we buy from tech group block ours and they had a sale instead of one hundred twenty they had him for one hundred dollars an hours that we bought a block and a pre paid and so if and i don't think we're going to need much more heating oil you know so i think there is going how supplies i guess that was i think that might have been part of the energy deal i can't quite remember what i was on that that is the percentage related to the fire so that's a percentage of the town budget that's part of her so very factual one percent hundred dollars one point five percent of the town budget is related to the fire department tax time tax rate per one hundred thousand dollars home value the tax rate due to the fire department one hundred thousand dollars tax on a two hundred thousand dollars home within the towns and then the cost of the fire department on that same two hundred thousand or so pretty similar numbers come down to now some fire department information you talk quite a bit about that we are a four six ten or under hill so four is if you're within a thousand feet of a pressurized hydrogen six's if we're within five miles of a fire station but hope side with thousand feet in ten is anything outside of that the outside of five miles is it ten fairfax has a new water system they have a ladder truck so they were able to get a three in there hydrant district in their non hy district there and the beat which is pretty close to a nine it's a little bit better because they do have two tankers and then again maybe outside five miles is it is a time automatic  we have forty six members we have twenty five on their department we have two fire stations they have one as far as apparatus we have three engines they have t we have to take or if they have to we have a heavy rescue they do not have the rescues are to watch those four car accidents those kinds of things house collapses do we have our utility three which is our brush truck and we have a gator for weiwei and off road kind of stuff and they have a four wheeler so pretty similar equipment they have a lot of trucks we do no department doesn't have a full time firefighter the pay don't call staff that's the volunteers they get paid on call very similar numbers for the call volumes we have research people they have twenty one we do have two full time guys so there's a bigger portion there they have one new equipment cost my partner safety equipment  maintenance we've got i've got some explanations that will run through the next line communications significant difference there that is what people pay for emergency dispatch we don't pay them never we have a dispatcher that comes to the station handles the calls only thing they do is send us out the answer the nine one one call they send us out and then they walk away from us they don't have to support us at all we take care all of that in the house so set up we don't we don't rock that boat at all with them or with very well or the reason is we have a car accident we need to do something with the road we don't call them what your music player but we keep players we have other people that are trained again there's a difference there now explain that office expenses vehicle maintenance costs are pretty similar we have very similar numbers of apparatus so make sense that this is similar station m costs very similar again we have two stations they only have one vehicle fuel capital funding the fees accounting and legal fees so the total there two agencies were two hundred sixteen thousand one hundred twelve that's under hills docked what you actually give us but that is forty percent of our overall budget we have some income from our situation you that change that number a little bit but it's two hundred sixteen there two hundred thousand so some of the explanations both part of our intent to have full time people fairfax fire departments full time line item thirty seven thousand dollars doesn't include benefit concert because that's rolled in with the tax it's good it's in the town budget insurance cost again worker's comp vehicle will insurance is none of that's in the fairfax fire department but that twenty seven hundred dollars is a supplemental policy that they buy after the coal chester park rider incident where he was there doing work on the station got her worker's comp refused to pay for it this is a supplemental policy that they purchase to make sure that their person is coverage if their work is that so but their overall insurance costs buildings vehicles were pushed off all that is in the is not fully funded their actual fairfax fire department kept request of the town of somewhere in the you were of sixty thousand dollars the town has chosen not to fully fund that so when their equipment comes up for replacement stuff like that they're going to have a chunk of money to swallow or means an apparatus you know go down in the number but right now they are not fully funded for their capital point now they did say that the firefighters up there did tell me that they have some sort of insurance settlement agreement something with female or somebody that there's a large chunk of cash coming to the fairfax town and at that point in time the town claims to fully fund their camp but again that's that's what i heard but right now in their budget it's not fully funded fairfax fire department is audited fairfax part of farm does have a county expenses and they do have legal expenses they're all just covered by the time they're not shown in the fire department but so to go in i actually called fairfax county clerk and said if you have any gas and they were like i'm not taking the time sorry because you know how how do you break out what that would be so if you look at it again about so bad the cost is not their insurance cost is not there these three smaller costs are not in there and were sixteen takes equipment training people to get those iso ratings that save money for the community on the flip side with sharon's so when you look at that that's where we are actually is a very viable comparison i don't want to you can say that's that's part of the benefit right so you get that extra staff and you get that many more people but yet you're only paying forty percent of the comps because if you wanted a staff of you know if you wanted a staff of forty six we had a staff forty six for just under the cost would be tremendous so that's part of the benefit that's part of sharing the cost on equipment all that kind of stuff that's where it comes to you know it's it's it's interesting that a town meeting day while we were doing our thing here very montpellier voted to put thirty five thousand dollars towards forming a fire district to combine emergency services in those two towns to combine their fire department t you know mary and brian of work walk together in the last week or two of them merge to plan family think that's fantastic we want to be involved in those things we want to be involved in planing discussions if there's any questions about you know with the fire department what would you came in today at four thirty so you have not had a chance to see it likewise those working on a draft r f p for the demolition we'd like to press on and put get that out there in time to have proposals in on the twelfth and maybe get a selection by the board that night before we go there to get your deal with this  and i had trouble comparing costs because they are presented this business to me by some of these people just hourly rates yeah more cos we're doing a simple well ok so you've done the i could ask the contractors or mike to go through and make these more of make it simpler spreadsheet i think that it would be helpful to be asked to prove the apples strictly for inspection assessment purposes forty eight samples project management and reporting they had at nine seventy five it was best to sign activities so they find something into a project and you're going to do time and materials because you don't know what you're going to find when you open up the wall but i just had trouble reading none of these guys refused to look at opening paragraph saying we offer the following services out and here's come up with the five thirty oversight for the abatement at eighty bucks an hour i don't want to leave this most want to be able to justify how hard would it be just to spread suitable for construction building purposes ok know i mean if it goes up to the usual suspects you know you've heard this one before you know be nice to generate a list of wednesday so that i have no intention of reading emails form and go test to block everybody it is once a month meetings i look at a few old agendas and all that they don't seem to go longer than two hours max and typically more like one hour to work the call anybody have any feeling about this one of the other i and this is whether to pursue a village center designation for underhill center we already have a village center designation for the flats not a zoning matter it's not a matter of spreading out a buyer's settlement or something you have to define what is the historic area follow a lot lines and a few other require there's a checklist  center of the center you know it's just seems like the right thing to do when you talk about walkability and stuff like that so would be nice if that the village designation not zone a district but the village designation would encompass the school and that way it opportunities came up i already know that the y walks kids down that hill to the school during the summertime and over to the town  so shall i just ask sara to put together a package show to a yeah not to show i might come down and talk to her some point because on the interest of what the criteria you know i think i think that if we're looking at this says it's good that new truck will go out to paint friday the body will get finished up there on we do have of the oldish tandem for some reason we're a have a loss of power when we drive it far as anybody could tell that caused the time chain to skip skip a tooth or two which threw the valve timing off skips to the teeth you must look your engine or something that needs to use after july first so you have the combination of sixty five pussy eighty seven if you wanted to sixty five to go strictly to paving so we needed to  hell up there i think it's next year paving project hopeful of the nickel here says let's hope that it doesn't fall apart yeah and wilkinson nice payment on it next year looks like to me you you drive on it looks like there's no base well if we you know because dirt roads are that's a well traveled road how about how much dirt is there between the end of the pavement and the intersection of english settlement over  the walls nothing we can't seventy two thousand dollars just in material to coat the road and that was a very conservative estimate our position and this is public our position in our motion paper  that is not the province of the judge to tell us how to maintain a class for a road when the statute says we're not required to maintain a class for as long as we don't discriminate you know illegally or are arbitrary  right five minutes late but it's time for warrants and minutes right issues about assuring that we get the right historical door there's debate is to is not a modern door there's debate as to where that door came from a few folks susan thomas thinks that it was done by tom more custom to match the original door gail boardman said no i would pick that up from the salvage yard and so on so i joke that in myself so i'm so worried that a pause when those reservations were done back in the eighty's the stuff the craft or maybe the door the windows received only initial priming was that they never had to see twenty or twenty five years twenty five years that's it so the door was probably us on size and we haven't gone to fully investigate how custom how odd is there a door vailable and the other is we assumed it would probably cost two thousand and twenty five hundred dollars sounds like a lot but depending on whether you and we'd like to get their grants or have something donate one of those lifts that we can actually get out to do work now we're only intending to adjust the front of the building which is not in too bad shape and i guess included lunch for the volunteers so that's what we were looking at doing we wanted to first come to the select board and see if we could do that because again we're lining lots of folks up and need to start looking at cereals and time yes coming to waiver that we're all responsible for ourselves if that's appropriate we had to usually rent be up stairs here for parties and whatnot and defense why don't we rent exactly we wanted to see you do something in the spirit of the momentum that we started at town gating with the survey we received back almost three hundred some responses most of them favorable that we should do something we should save the school was a lot of sure but it is really philadelphia that was the center of action so there is enormous stock of eighteenth century material and found it very easy and building in addition of this house which was meant to match rest of the house we've got a lot of work and but we're going to get this is to get money back on the manpower and the equipment hours that shipping on the related to the storm the stuff they did the keep the world we have to write a check for anything you know you're going to write us a check for they're going to write us a check get settled i never object when someone else wants to write us a check you know the disaster was declared this just we've been working on this is just another form that came in related to the same event same project you folks have any qualms about my site you know the exact business set that meets working on now it's been more work on chipping and we have a cost and that there is downsides you know sherry was saying the other day that sounds go we year be on the you know but yeah i mean right now honestly i'm good with the date i just needed a format of what we're supposed to do on those evenings you know the gender format and assume we would have some expertise from the planning commission who can actually talk to advise us on some of the specific update material yeah i will make sure they're invited to do and that would be the