good evening we appreciate your patience we have that once a year with the human relations commission and their presentations for social justice awards and we watch their ceremony and then  begin our meeting so thank you to all of you who waited patiently glad to have you here this evening it's a little dreary and kind of england like out there it's nice to come inside and and be together we'll start with the roll call here you have a former thank you matt then we will begin with what we have done for decades which is an opening prayer that i will lead and then we'll follow that with the pledge of allegiance we ask that you would stand with us if you are able heavenly father we thank you for this evening we thank you for this country that we are allowed to live in we thank you lord for the changes that happen in our world we don't really like change but we have chosen to live in a republic that has elections and things change we pray lord that you will help us through that that even though we may have fears and inhibitions about things that are happening or choices that were made that were in her own that we know you do not give us a spirit of fear you give us love and power and a sound mind we pray lord that you will fill us with that in this evening we also asked father that you will give us your wisdom because we know that the wisdom that comes from happen is pure it's peace loving it's submissive it's full of mercy and good fruit it's impartial and it's sincere we pray lord that you will fill us with that that we will make decisions that you in this place we thank you for those who have come tonight for their love of your world for your love of the city where they're wanting to give back to make it an even better place thank you and we thank you most of all for your sacrifice for us in your name we pray amen i pledge allegiance to the thank you we will now have the consent agenda which is a list of items that we plan on approving with one vote at one time however you may have come because you wanted to address one of those particular items on the consent to genda and if that is the case we will open up the floor after that list is read and you may come to the podium give us your name address and which i them you would like taken from the consent agenda so that it can be handled in sequence as it january for twenty seventeen regular meeting and the special joint meeting and study session held january eleventh twenty seventeen i don't foresee to accept and file executed oaths of office from various boards and commissions i don't twelve a one the four to approve the recommended staffing changes of adding to bargain personnel to the water waste water services at you fifteen salary level and the promotion of an existing position to a non bargaining supervisor at a amendment to rezone a portion of thirty seven west forty eight street from a g agricultural distort to the i will on industrial district with final adoption for february one twenty seventeen regular meeting i don't told the one to refer a claim filed against the city to the city's insurance carrier and the city attorney for consideration i don't twelve point one to approve an agreement for a conservation easement to be located near windmill island gardens in an area that is currently listed as existing wetland subject to approval as to form by the city attorney's office item to all the four point one to declare various vehicles and equipment as surplus and authorize staff to dispose of all items in a manner that  is most advantageous to the city i don't twelve the four point two to prove the december twenty sixth teen monthly financial reports as presented item to all the four point three to approve the submitted list of y twenty seventeen budget appropriation adjustments from earth back to accounts and to authorize the finance director to make the necessary transfers in the f y seventeen budget and finally item twelve year four point four to authorize the finance director to evening that sell then please go to the podium give us your name address and which item you would like taken off that consent agenda no one we attend to counsel is there any item that you would of and that's us thirty one work we all remember the summer and the challenges of it and the summer before as we went down thirty one but you know what that all cleared we are living in the happily ever after right now and i think it's good to stop and say thank you so we asked leo avon's to join us this evening and could you step forward please w yes yes at times all through the summer the up you have a little children i do two to seven five so they're a little bit of a lonely couple summers and yeah yeah it's that comes with the territory yeah good nice winters though  well we are very grateful for your work and we have some slides to show things that happened maybe you could describe to us what we're looking at about the project the summer  e were lucky to have a good relationship with the state police so they allow us to put a photographer in their helicopter and take all these great aerial shots she flew i believe about once a month throughout this course of the project so we have some before some during and some after some of the aerials you see here from that it was about twenty three and a half million dollar project it is going to finish  on budget within plus or minus one percent of that when we're all done our prime contractor was michigan paving materials their headquarters is actually in the detroit area but the office that ran the project is out of grand rapids we did twenty eight sub contractors twenty nine contractors including our prime so leave all our contractors were michigan based contractors on the project as well our traffic was very good our delays were less than we expected on thirty one i know some of the local roads took a little more brunt of that but other than that it was better than we expected no serious work or injuries throughout the project is a big accomplishment for us we take a lot of pride and send in everybody home at night especially when we're working fourteen or sixteen hour days and nights and no major complaints from residents or business everybody was very understanding very cooperative and very helpful throughout the course of the project these would be from before looking north from eight saint this was kind of rated the start right after to look time when we were tearing all the old roadway out and cellphone bound is nice and black and northbound as the old work on the bridges lots of steel it's nice weather shots to how much work that day probably we did one large box culvert kind of between felching quincy that was pretty unique just due to its size it had to be split into a lot of different phases and a lot of water to maintain it would go from next to nothing to five foot deep after a rainstorm just as quick as you could watch it we did do some night paving we paved portions of northbound at night and most of the last bit of salt on was done at night so it was unique for us i think that was the biggest part of our night work was that we never done that before we had three different pavers there was probably close to one hundred people working at night on a couple of those days we were working between contractors and truck drivers everything so one that laid like one i don't know i'm not what we do we use the lot of different tricks to try to get the best quality we can out of this project we use a thing called a material transfer device which basically it tries to keep a seamless flow of asphalt to the paper so if the paper doesn't have to stop there's going to be less bumps in the road so we used those throughout the project we paved in ashland where you'll pay with two pavers right next to each other so there's no cold joint between the two it's a common spot to fail so i don't think i've ever seen a shiny road project and that was done it was just shallow yeah it was it was beautiful yes thank you yes a pleasure to work on to be a part of such a huge team and it was honored to be the one person that gets to be here for this out of the hundreds if not thousands that worked on that throughout the course of the summer and the years before just leading up to the design so it's one of the biggest projects in recent history right yeah that's i've been at the muskegon office of and for thirteen years and that is the biggest project we've ever ran out of our office biggest single project we're part of the m two thirty one but none of our portions of that job are as big as this one so i think you leo thank you for taking that all the way through and thank you for investing with all your expertise and and we appreciate and that's investment in our community and to make you so much thanks for coming in to when next we're going on to the holland the film group maybe some of you have heard of that and maybe some of you haven't but by the end of this you all of heard of it so we're glad that they came in this evening to let us know what a special project they're working on how are you going to talk every great powers then a class and has had a dream martin luther king jr isn't the only one with a  dream just thinking about martin luther king jr's dream that he said that i hope someday my children will be judged not by the color of the their skin but by the content of their character and as i watch interview after interview of his children i would say that is so true that we turn to his children for statements about what's going on in our culture and in our world and i do think that it is their character that we most remember about his children howard take it away first i want to thank the council for the opportunity to be here this evening on a special recognition to that america for arranging to put us on the agenda this evening pleasure i'd like to i think i need to say something about what i just saw here oh that was not my experience when i was in high school and when i see young people come up here and they thought kinds of presentations is very reassuring about what the elements of our community our and what the future this is going to bring us as a community and it really is a touchstone to what we're doing with with the film as well so to have people come to the mike otherwise the people watching at home or on their computers are you i'm sorry let's hear that again good evening i'm greg dyke else i'm a teacher on our film project i'm tom baer how i was recruited for this project by howard i'm bob swearing i'm recruited by hubbard as well i mean this story and i'm the project i'm a research professor at different role to the institute at hope college and the author of the three volume history of holland published two years ago when we presented it here at the council and former mayor thank you  thank you all for being with with us tonight and supporting the film we're going to make a film and it's going to be a good one and a little backstory on how this came to be my wife and i were in alaska three years ago and we walked into the community center and catch can alaska and i watched a film about how ketchikan alaska came into being in the timeline of cal ask and i thought i don't think that howard's ever had a very in depth presentation about what we are where we've been and where we're going so i thought about that for about a year and then i began to recruit these fine folks and we started the process of telling the holland story now our story isn't just a linear presentation of the history of holland certainly that's part of it the beginnings need to be told but rather it is a representation of what our secret recipe is as a community  and thriving and prospering and throughout the years and what the key ingredients are to make holland the great city that it is so these what we have a very brief power point because i know you're you have other things to do and you're very busy tonight but i won't take up any more time than the necessary but here's an overview of what we're going to talk about in a power point it just happens that we're doing this film during a hundred fiftieth anniversary so we're hopeful that this could be frosting on the quay we're looking to roll this out for its world premier i december of this year yeah and if you could change to the next room it's a first of its kind film there's been other smaller films that have been done and they've been focused on certain aspects of the community but this one we intend to explore what we call the threads of the community common threads that made a difference in how our  making holland the success story that it is here the threads that we intend to explore i'm working title now which is a working title that may change but is from first place then role in the original settlers and what attracted them to this area as opposed to another location collaboration's public and private collaboration's the strong work ethic that attracted other quote unquote americans to this this great city back in the eight hundred seventy thousand eight hundred eighty s immigrants natural printers and i thought to myself when i watch these young people up here this is what it's all about and this is part of what we're going to tell the says exactly what the story will be a very important part is philanthropies without that thread a lot of the american experience is not possible and i think everyone would agree with that the give back element to there our community faith entered in very strongly at the beginning at the early beginnings everything was church centered and we want to emphasize the importance of the faith based community and the success of holland michigan and of course the diversity which again place to what we heard tonight here's the the gallery of our participants most of whom you've already met this evening and our director is rob byrd if without taking out a lot of time i just productions and has been since two thousand and seven the reason we picked rob in my experience was under productions of note the time and chance documentary and j fork out once i watched that which was a p b s length production i was sold on rod as being our our director and so far he's a dime on and i asked for even to the rest of the list of the tourists the civic groups the local businesses and corporations and community at large well those six boy points right there just about everybody but our primary focus is the students this is not an accident city of holland this didn't happen by accident and we want to convey that message to to our students distribution  ill be distributing on that way local broadcast television we're thinking that perhaps w g view may pick this up at some point in time not for sure but it's always a possibility and we will be making d v d s that will be distributed venues through out there throughout the city for years to come the funding will come from tax deductible contributions  for production promotion and distribution of the film also a little funding will assist in creating a mini theater at the holland museum which will show the film a rotator during their open hours to whoever comes in and takes an interest in the film will be about twenty twenty four seat it with a large screen t v that will run continuously throughout their open hours creating documentary there's going to be two two films one will be p b s length which is fifty six minutes and forty six seconds that's just in case it gets picked up by s and it goes on until little bit deeper detail and the other one that will as i mentioned before the museum life form will be between twenty and thirty minutes edited down  for that museum experience we are in the process right now of setting up interviews with various people throughout the community they'll be twenty thirty interviews throughout the the presentation will last saw supplement the film with recreate and stock images on the great soundtrack special effects and a voice over narration which will be done by the first truly times and how our partners include the community foundation we use them as a five zero and see through pass through did i say five or one c three passed through and they manage all of our funds in and out and of course the museum offers us a venue a platform to to show this on a regular basis we hope that this film will be shown during two of time perhaps perhaps at the knickerbocker or other venues in the city we believe that this film has a shelf life of between ten and fifteen years and i think that there's a lot of portability to this film what i mean by that is not only is it inspirational and instructional and informative to visitors to our community but it can also be used for things like a recruiting tool for local businesses where they can hand it to somebody and say this is a community kind of community that you're thinking about joining and we'd like to have you be a part of it  at this time we'll show you a very brief trailer this is and that it in our website and by the way the time and chance piece gerry ford that is also under portfolio on our website if you ha the time to watch that it's it's my involvement over the years with the business community and have watched it grow it really has several facets to it one is diversified the government is strong we have  their earliest immigrants like poverty religious persecution arrived in a cold snowy once so very foreign and so many ways to struggle through harsh words miserable summers disease and a fire that claimed almost all of what they had the temptation to throw up their hands and surrender strong so many times what kept going and what a truck in america joined there and what brought later way immigrants hispanic an agent in particular how did they add to the community crime were built so many years and then what inspired generations of modern entrepreneurs to grow here and give back i think the trust for the it's a church related obviously as is well known and i think that carries over those early colonists could never have a vision what holland has become a multicultural city of crowd of industry known around the world a city known far and wide as both lovely but this is a great place to it's our intention to make a first class film that salutes our community at this time we are trying to create an awareness of what we're doing and that's the purpose of us being here tonight we have a contributions page here in closing that reiterate fact that we are in three through the community foundation and for those who are in the audience here tonight or watching on t v we're taking contributions made out to the community foundation with a little note or memo that says it's for the holland film we'd really really like to see as many people from the community in the credits when we run the credits because we want to we want to wide participation that reflects the character of holland michigan so speaking for everyone on our committee i want to say that we are proud of where we left right and we're committed to making a first class production i thank you for your time if there are any questions i hope i have the answers thank you how are you thank you all of you for coming in this evening it is great that we have been how our own tim allen to tell our story and make our commercial that's great thank you council members have any comments or questions about this stellar effort you answered everything and that's hard but this group is nine thinkers here so yes thank you very much for all your efforts and it you know if we don't teach the next generation what went into what they enjoy today they can easily take it for granted and not realize the hard work and the principles that have made such success possible and so tallying that engaging way possible with stories and people and pictures in a medium that they respond to as a great way to help other generations and how serendipitous that we had two high school students here  tonight to what they're your appetite for bringing that to them and to impress again how important it is for one generation to give to those that follow it otherwise we lose so much that's so precious so thank you so much for your effort i'm so spiraling to see all this expertise come together to produce this and i'll be such a wonderful thing to be proud of and to be able to just have at the museum and one person after another can get a presentation they would not be able to get from a dosen so thank you so much good evening so we're moving and then to our unfinished business which is windmill island gardens non motorized pathway ryan could you start that process out for us please thank you mayor board members of the city council this item was first reviewed on twenty first relation to the joint amended resolution that's before you however it was actually first discussed  plan that created the inspiration and the outcomes that we're going to talk about later tonight the window has been repaired the carousel is being repainted animal by animal because it was part of a fund raising effort but it you can't do one hundred at one time due to craftsmanship but it's over a matter of years and the organ has been repaired and fund raising was collected over one point five million generous  three in the area was donated to make that happen as well as to construct a pathway that the windmill island strategic plan identified was useful and necessary between down town hall and holland charter township in a way that would  connect the center of our holland region to women island gardens as the center of the holland region and that way amplify and build on what it has become over these fifty years as a center of culture and education as well as edge environmental education and also passive recreation biking and walking and of course how many hundreds of thousands of tulips so we've covered the sides up stairs those are some initial concepts that i'm showing for what the pathway in the bridge could look like involving multiple meetings in two thousand and thirteen leading up to the need to apply for a transportation alternative program grant which is a dot supported grant which you last considered on december twenty first for eight hundred twenty four thousand dollars but we have a conditional commitment for that amount and the question was at that time  some of the entire project whether we should go to bed several questions well before i go there this is the reason for the need another reason for the pap is to improve safety for folks who are coming and going here's their only route now is  on by foot or by wheelchair if they're not a vehicle on the road sharing the road in a way that is not safe you can see in the upper right hand corner some of the problems with the existing pathway on the island routes have emerged and made it a very  treacherous surface to walk without tripping that would be addressed through the pathway improvement through the inclusion of route barriers is included in the budget there's the connections to the entire region are shown in this map in a way that is interesting and supports state why purposes of connections throughout the state there are a variety of options looked at there is a business plan to drill down on some of the other things that happen interpretive plan that's going out to bid here shortly as well as a landscape plan to implant the interpret plan to provide a perfect guest experience for folks who are not using the island just for the pathway and environment but wanting to visit the venues so meetings in two thousand and fourteen amended the parks and recreation plan led to a notice of intent to apply for a pathway grant of three hundred thousand dollars and that year's budget a budget line item for the first half of the other funding seven hundred eighty seven thousand dollars from all the sources raised which would then be completed in the second half of the calendar year of at the next fiscal year so what you have in front of you now is the current drawing for the when the island gardens pathway which begins basically in your seventh street in a way that we hope will connect with the depot for visitors and hope college students who it until it becomes a combined ten foot wide path behind the shops along the river including a kayak accessible kayak it's called easy launch something seen that system elsewhere that's a very heavily used place to kayak it would now become very or free of fishing back there would be did the bridge across the river and various nodes associated with that bridge as well as connections to all the way along the roads and home to recount ship to the d n w area there's multiple purposes that that those connections can provide during two of time as well as three sixty five days a year this is what the bridge would look like now the numbers have changed since you last spoke the questions raised were are there other funding sources why did the fed requirements create the need for some additional revenues associated to build the bridge and the answers are that's the way it is and it's probably to the benefit of all that haven't anyone to be able to traverse it and there are no other funding sources in terms of different grants but there is the opportunity to amen like goals so in summary the total number shown here three point three million that includes roughly four hundred thousand dollars for a new water main to the island the old one is eighty it's going to fifty years old and and has narrowed down if you know anything about galvanized water services in that in that one has deteriorated over time and needs to be replaced so that by doing it at the same time as the as the pathway there's combined with a three hundred thousand dollars trust fund that's been awarded and seven hundred fifty seven thousand dollars of local funding which has been achieved through the community foundation grants people make loans donations people made to the community foundation five hundred sixty one thousand as well as to the city one hundred forty eight thousand back in two thousand and thirteen as well as the rotary clubs generous pledge of forty thousand there are nearing that number right now in terms of commitments and and donations that combined with amount this amount is available either through the city's like a c funds which events allocated for this purpose in terms of our discussions from the very beginning or from as you heard from our finance director earlier tonight the essential services tax receipts were greater than expected so efficient enough to cover using those funds for that that purpose so in summary the tonight you're in a recommended the city council remove this matter from the table and adopt an amended joint resolution with all inter township for the purposes of recognizing a potential additional commitment from the michigan department of transportation alternative funds known as the tap gram and a total amount of one million two hundred  forty one thousand four hundred and proceed to michigan department of transportation bidding later this january thank you and that is a long story of a lot of work from a lot of people over several years and as the state says it is in line with their goals for the best communities to have this level of regionalism and appreciation of nature and accessibility for people healthy living so they are willing to support this and we pay t v we pay eleven cents on a dollar for this project yes your list never having been previously ok it's off the table now would you like to talk about or give   go no go situation it's strictly going for the additional money that we have asked for we do have one more potential if the additional funds do not come through  that we can do what we have to do if we're forced to that situation so this is just going forward to seek the additional funds primarily because of the additional i'm not going to use the word burden but the additional expense that we've uncovered by the state rules and regulations because of the bridge we felt it necessary a couple of weeks ago to to find out if there was potentially any more funds available to help offset that additional cost we did staff and supporting staff spent an awful lot of time over the holidays trying to get this worked out it appears that it's come to a pretty good agreement we just hope that all the pigs fall where they're supposed to so we'll be waiting for that just for information correct so there's a federal requirements of the state of michigan that if you put in a bridge like this it has to be emergency vehicle accessible so that meant we had to put in a bigger stronger bridge which meant we had to retest the soil because now we had to support a bigger stronger bridge to hold emergency vehicles if necessary so that brought in more expense and thankfully the state people were willing to interrupt their family reunions and everything else to talk about it and see if they could find some more funding for us with that little surprise there we hand anticipated so which in the long run would be the very best for the community for my estimation so we're waiting and finding out about that funding it looks very promising billy just have to get the final ok about it any other comments yes wayne you know i just like to make a few comments i have always had some questions about the bridgeport going to the north side pretty well i guess the question is you never look at gift horse in the mouth and this would be a pretty big gift worse the question is do you need the horse can you afford the horse and will the four horse work you know i will support this but i think when i heard governor s r talk yesterday it's somewhat surprising the state of michigan has this kind of money in a realize there's all different pockets of money but he really stated that we are really hurting as far as water sewer sinkholes we certainly have bad roads m six would be an example of that and yet we somehow rather have the skins for a lot of money to put for a nother bridge we're talking about minimum wages of people trying to forward to stay afloat these are real tax dollars if they're from the state or from a township or from the city or from the federal government these are real dollars that people have had to work for i think we have to be really caucus and of that and i'm really concerned when we have our two people this said afternoon talk about as high school students of their vision we have to really think about how we are spending our money in this country we are putting ourselves further and further in this it's a forward thinking kind of thing yes i can understand that but i have some real concerns about how long can we continue to do this and survive and that put ourselves in the  hole so before you vote on this or you know either now or later i think we have to look at a much further outlook than just say hey this is easy money thousand for the summary of the project costs the next budget we saw on december fifth increased one hundred fifty nine thousand to three million eighty five and then the one that we received in the packet for this week included project costs of three million three hundred seventy six thousand additional increase of two hundred ninety one thousand dollars that remind us what the changes over that budget costs and applied is that all of the infrastructure and engineering that that's gone into this or is it something different what is in three changes now right the to december from october was due to the additional the longer bridge the stronger bridge and the soil conditions yes and they dish and engineering that went into some of that the soil testing the difference between december and now is partly a reduction in both the our country sions of the city of holland and attention and an increase in the contingency so the continue see in the report  economy is heating up and given this opportunity this interest it's not just a state of michigan it's its federal government the whole you know non modal transportation expectations by the congress  is supporting this and given the fact that we do not want to have the bits come in higher that larger continue say protects the community from from a i do think the project is a statement about the quality of life in this area as industry is trying to attract retain and develop talent and is really having trouble finding people to to place in positions one of the wonderful things that you can tell other people about why they want to live here is it's a beautiful the natural resources are amazing we and we're being good stewards of them and we work to has a community as a region and try to encourage healthy living a celebration of heritage and we're trying to work time when the island gardens to develop it into the class park of parks that it is and invite the we are opening up for public comments if anyone would like to come forward and have something to talk about great you're welcome come up to the podium give us your name and address and you have five minutes to tell us about whatever you'd like as long as it's not later on this agenda so there's a green light for go a yellow light for one more minute and a red light that says your five minutes we're open for public comment and we are closed for public comment so that's it for public comment then you're moving on to from the city clerk's office is that item to be presented the two ok said last year you considered him a palooza digraph nature center where there is wind surf and you approve that permit request although the city has since has an ordinance that permits  alcohol in the civic center and at the graph nature center this is intended to satisfy the state requirements for events such as these so before you as a request to do to approve that for the maid who is a saturday march twenty fifth two thousand and seventeen as well as a civic center fundraiser for every team two thousand and seventeen and that's a ton of band and tickets are now available to get into that later  have apparently i was the first one to buy them today so they are you'll see them around the community and it's it's for eight p m to one a m on february eighteenth right we have a motion where to board yes motion passes seven yes one no great thank you matt then we move on to kids could you let us know what the placemat city managers office is p report the following gifts safety department canine program from g m s holding incorporated a gift of two thousand dollars for parks and recreation civic center place improvement project a donation from hay w hundred sixty seven thousand dollars as part of the five hundred thousand dollars in cash over a three year period also for the civic center place jim and eileen hearing go one hundred thousand dollars as part of a two million dollars pledge for renovation of the center for parks and recreation the digraph nature center lane improvements project exhibits john and gwen bartels one hundred dollars mark and katie better stead fifty dollars anita and paul damn one hundred dollars and fritz clip place forty dollars parks and recreation the cell pres a scholarship fund donated donations from various city employees the amount of three hundred ninety dollars and from the community human relations department how and youth connections program five year relf and rudy kicker one hundred dollars and george p and marjorie stein most one hundred dollars recommended that these donations be except with appreciation those in favor say aye oppose same sign that passes and wow how humbling is that the first of three installments from the head with corporation to help us with the civic center project at one hundred sixty two million dollar donation it is amazing the generosity and the generosity of employees and giving back to the scholarship fund and people that enjoy digraph nature center and their help it's just so many different facets of such a philanthropic community as we were just told earlier this evening living i'm today this wonderful now we're going out to vocation of downtown development authority and the principal shopping district  the options and in front of you is a floor plan for the area the building in question there is always been intended to have offices located at the civic center of various types the market master the civic center value to the city and to their functions so what you see here is an office space that would be shared with the invention of the manager the marketing staff members as well as the market master for enhanced synergy in maximizing the operations of the two waterfront this idea is consistent with the downtown strategic plan the place plan the food innovation district plan the project for public spaces planning they contributed to last year and the rental payments will be determined by their protracted share of the utilities and other common building costs for whatever length of time is found to be suitable by the city council is recommended in an e mail that was shared with the staff and the board's prior to this it was my e mail suggestion there be a mutual understanding that all out of pocket expenses related to common building elements would be reimbursed such as a pro rata shish share of heat airconditioning cleaning et center for a term that you would determine by virtue of your motion and subject to the understanding that it's the common area expenses on the table thank you and city attorney here shortly but it's not it is not so long that it seems like you're trying to tie the hands of any future city councils do a city city departments and i say that a little bit hesitantly because they're not the same as it as some other city departments because they're funded by by a suspects d d a is authority that that can  speak and can soon it's own name under statute but their actions are budgetary actions are all under your control so they they are in effect like a city department in that respect so i wouldn't division a separate contract with them at any liability issues or be covered by insurance for injuries if that's what you're thinking that they would become because they're in essence city departments be coverage of the abroad of the city right i would make a recommendation that we extend for five years the contract and open up discussion i guess i'd also like to put in there ron  that's why i specifically asked if there was a contract that we should have some sort of protection for both sides saying if the agreement is going to stop that there is thirty sixty days notice someplace in there  be able to get both sides time to have some discussion to be able to do something about it so if you have for lack of formal contract at least an understanding with this that yes we're willing to look at five years but there will be a stipulation in there either party with sixty days notice will have the right to vacate the premises ok so that's your motion by recommendation that's recommendation ok i'm open for discussion all right still discussing price point of clarification so right now we have a motion on the table with an undetermined amount of time so if we  my suggestion perfectly fine so somehow some other idea i'd be willing to amend my recommendation to  i'm just wondering i'm wondering down the road you know they would like one office now knows things happen they might need to offices or they might need more space and that might be a reasonable kind of thing i think there's some kind of loose ends here that maybe we need to talk a little bit more about make sure that every party understands exactly what we're doing i don't know if we needed table would have preserved something to clarify or i don't know and i'm just a little country kind of let's quit this quickie let's get this civic center is not going to be built tomorrow so we have some time to make this work had some questions and comments upstairs just about some of the other conversations we've talked about in terms of civic center and office space and you know i gree with wayne in terms of  i guess i would ask is there a is there something that's requiring you know the timeliness of this being tonight that to be a question i would ask then and then i guess the second thing there would just be  you know and with other things we've talked about we've done a hey this is a one year agreement and then we're going to you know commit to coming back to it or you're talking about some longer term things i just i would have some some concerns i mean is there anything with timeliness in terms of the one the detail design is big on the detail design will be done in about seven weeks so there is no issue with the current office i think you have occupancy until twenty nineteen but i would like to make shared with me you know put this out to bed that everyone knows what they're getting on so i think it's important that if this is your intent that we telegraph it sooner rather than later so there can be no no backtracking or and they cost more money down the road because we switched gas and went to two other boards before it came to us with the presentation and the acceptance of what they were present at right track yes like mad america a little confused as to the caution here we're dealing with the city department for crying out loud why would we  i understand the discussion that we had upstairs about the president and there was something brought up about what you believe ministries well this isn't you believe industries this is a city department this isn't tulip time this is a city department we need the synergy we need this to take place the offices are going to be there you know if we can come up with every stinking scenario kno and these people you know our downtown is vibrant our downtown defines holland to some people the snow melt these people work for the downtown emergence they're trying to make it part of town why are we even having this discussion i'm sorry i just do not understand it  if this was an outside as we had with the two of time as we had with a couple other places i'm there a hundred percent people but these are these are these were for the city i just don't understand the hesitation the offices are going to be there put them in there we have made it a very strong suggestion that the d d a the p s t the market and the overall manager for the civic center all work together we've had this splinter groups all over the place we're done with that our philosophy is to bring everybody together from lincoln avenue all the way down to the water from six to from six to ten street i were talking about a couple of people taken a couple offices and have to table it i'm sorry i don't understand there's just there's nothing here that we needed to pause on byrd yes yes peter's yes that passes seven yes one no yes please me just throw me in there now for h thank you ok that passes now we are and to the communication from the city manager thank you the civic center and an era of events are getting into high gear  already mention the to how to dance and those tickets are available from the recreation offices that have been relocated to twenty fourth street as well as i think number of members of the staff and the recreation board and the  opportunity on saturday february twenty fifth you cannot talk to anyone without hearing their memories of the building the way it was how it happened and what how they experienced it so here make donations for a purpose to be determined associated with the new buildings so that's for a twenty fifth or two p m at the civic center and of course it'll be closing within the week after that for the assessors removal and the begin the first come first serve basis as well a final hala christian game will be later this month and there will be a display of how the seats can be moved and we mounted in a way that would be a perpetual memory for people who experienced a good things there so the what i haven't mentioned about the fund raising is is he the small donations are the gifts the second page remember that list we're will be meeting with  run funds for a better new building going forward and giving people a little piece of history at same time i conclude my remarks great thank you ryan we also have a hand appointment to the parks and rec board emily hat is being appointed for her first term and that will expire in september of twenty twenty so it's recommended that city council approve the appointment of emily hop to the parks and you probably remember her she's the one that sold the curtains for the going royalty house so it's great she wants to get involved also i just saw in the paper that tom working passed away and was the former director for the american legion band and he took them to normandy and this past summer he had been knew he was not doing well and so passed the baton to us god i forget his last name from helen christian band director and so he began scott was directing the and this past summer and tom worked alongside of him and and helped him and did you know all the due diligence for such a smooth transition for that amazing group of people that has been the longest continuously serving american legion band in the country but this time was such as a manager and now he just passed away shortly after that summer so wish we could have recognized him when he was here also tad whiteman is not here this evening  the reason he's not here is a very fun one he is actually in washington d c and is parading the inauguration because his daughter hannah who is a freshman at  college in illinois is a part of her part of their band and they are performing in the inauguration i guess one hundred sixty bands applied forty were chosen this band of the friday sol that is a real honor for them and i guess their whole families there they have relatives in the area they had to learn how to do the drum and fife military tradition and are to be a part of this parade and so they did that and they have two numbers that they've prepared so we c c we were also very happy with the coffee with council this past saturday which was so well attended in the library really grateful for all the people that came at any one else has some things they would like us to listen to or hear about please look for our addresses in our email addresses at city of highland dot com and there is another coffee coming up that's coffee with a cap the final one of those and that's going to be happening on saturday you have the twenty fifth from eleven to one that's a wednesday next week said wednesday eleven to one you can go to herrick library also and have coffee with a cap in between there is the coffee klutz that's going to happen at windmill island gardens and saturday morning at ten so you should not be out of coffee in the house and just about every other day we have something else so that's that's a lot of fun and great way as as the police say building relationships one cup at a time it's great slogan this coming wednesday wednesday the twenty fifth will begin our retreat process and hearing about all things that are going on in the different departments with the city and and friday the twenty seventh will have an evening meal will we will discuss what's going on and how we feel about the direction of the city and start to set vision and then all day saturday the twenty eighth will be meeting from eight thirty to three and finaliz what we think would be a great direction for the city coming forward so that's a lot of good things coming also the howard mentioned the birthday of the city and that is something that we have not really as traditionally celebrated usually we celebrate the founders arriving here and that was eight hundred forty seven but the actual formation of the city when we pulled out of highland township to incorporate as a city that  and i'll be great to have that video produced at the end of this year so any are there any other motions or resolutions or comments from council members wayne i just want to really quick one unfortunately there was a pedestrian that was hit on south washington which is where many of us live and we have talked about the traffic can the business of that area so for something that we can do feel bad not only for the loss of mr dunn's family but also the driver who unfortunately was involved in this accident so we can find some way to make that a safer route for everyone something that we ought to be thinking about yeah very dark foggy night and something like that happened so fast yeah terrible we report dot org forward slash and enjoy a good message about values of in holland so i guess that kind of wraps up most of the things for this evening we do need one more motion motion