thank you we're going to proceed in this meeting like we have in the prior meetings we're currently going over a rewrite of all of our policies and  prior to this meeting all board members and members of the public all of this information is posted to the website on the board meeting website under meetings  minutes and also we have a list of all of the policies and we have also provided a reason for the proposed changes  many of the policies that are on for tonight or brand new to the district as recommended by p s b s a and their policy service so when you're really feeling these policies it's not necessary to adopt every single policy that they have on file it's up to us to decide you know whether we'd like to accept that policy or not so just keep that in ma and as we're going over these policies because it's not set in stone there are very few that are mandated and certainly some of the language is statutory so that we would have little leeway over some  language if it wanted to be changed so what we'll do now since all of that information is available is will just go down the list out call out the policy and if somebody would like to speak on it we can there are no members of the public today so that's the only reason i won't ask for public comment normally if a member of the public was here i would ask for any comments after each policy but because they're not here i'll just dispense from that so we'll start with as to the weather yes yes i do agree so the first policy is number seven zero one and it is titled facilities planning and it's a recommended new policy does any body has a write off i'm confused i don't know why we need this policy is this to me is just something that it's part of the job of the facilities department part of the job of buildings and grounds departments so why are we having a policy on this  they think they know their job well i kind of like it is just i kind of did like this particular one just because i thought as a  board i think many of these policies are things that we already do and should do and i guess when you're thinking about should we have it or should we have it we should always think to an inexperienced board coming in or a board that may not know their duties or something like that so this really goes to the information that we get in a lot of our finance meetings about enrollment projections and facilities and our five year plans and that sort of thing so this is one that i do personally like and i agree with you mrs gregg that it's something like we all know we should do it but i like having it in writing in nap particular earth aspect just because it's i think it's such important such an important part of our role as board members to ensure that our facilities are sufficient for future moments and that sort of thing and i would say this is more like  hitting the zoom out button on mapquest what what ron does is is very in close and this is more of a step back you know we had to speed in five years we're going to have twice as many kindergartners or whatever that kind of facilities planning as opposed to you know we need your conditioning is a little more like a zoo now i still don't think it's necessary i've been on the board for eight years and we've always been doing this so i i don't understand but that's my opinion are there any other comments but you would don't have a any opposition to the language itself it's fine ok ok any other comments ok should we go through with that does anybody else feel strongly that you would like to have this seven a one any questions or comments about this i thought the most important piece of this was the right to refuse many districts don't give themselves that permission and they think they're locked in a box and they're not and this makes explicit that we have to believe you say thank you but no thank you and just awesome any other comment ok then we were go on to policy number seven o two point one for dedications memorials this one is currently a a policy that was actually enacted in october of two thousand and thirteen so we didn't anticipate that there would be any changes but it was in acted prior to many of the new board members coming on so we felt like we would bring it up today is there any car are there any comments on seven o two point one ok since there is are no comments this will not ever go to a first read because it's already enforce  that no will go on to seven o three sanitary management a recommended new policy and he comments well this is one where i would say i don't know why this needs to be here because this is in fact a job description that i have like about five that i don't recommend it's another one i don't understand why i think that we have so many policies that i don't think that we need to add asking them if they're going to mean honestly you're going to get an unsatisfactory rating because you didn't speak i think that we need to think about some of these policies one of the things that we're doing with mr called already in that he's we work together on a district leadership team and we've asked the principals already to begin to do this on a more routine basis to help was their goal and his teams we bring up were more proactive so they're already doing the thing they do is a that's a little bit different here as i've not asked for a written report and having them do and then come in and discuss with us which is fine so i guess as a superintendent because i i'm certainly not i don't know if anybody else has a comment but i'm not married to this or feel like it's super important whatever this brings would you prefer to have or not have had or or or would you prefer to have it isn't a are or the at least the meat  it yes i'm not i mean i want to be truthful about my bias and i am not a fan of and this is anderson i have had this discussion that i'm not my biases i have fewer policies that i know that i can force and not have policies where operations are already going or we have mandates just so that we're keep up to date more love and more nimble and i would prefer to actually do it if your job descriptions and through that work if it comes to a problem where i know where i'm finding that the line of accountability is blurred i would then do an a r that sounds perfect to me and we have i'm going to be honest here we have a different superintendent at different superintendents we've had through the years we've had to be more exact about what they do but dr french is certainly not  yeah and i good at her job i agree with that and we actually had this conversation today and i said with us superintendent i don't want to but i do think that as a board member we do have to sometimes look outside the box and say although she's going to be here forever if she warns would you then have to eat don't want to have to enact everything that and you know you you would want to have a policy to rely on but even having said that i don't know whether this brings a lot mr donnelly did you have any that that is the line i did like in this policy that lead custody in their head custodian is responsible but but as dr french alluded the job description i think is very appropriate to put that in going forward so  says that it's this information here is better to be in a job description versus a policy that's where i am is that ok ok so we will not recommend that going to a first rate them ok the next policy is you're not shocked to hear me say you know seven zero for maintenance and does everybody feel similarly this policy develops a maintenance program it does have a delegation of responsibility to principals but again that could be accomplished ok the next policy is number seven zero five safety which is a recommended new policy i have this from market i didn't have a problem with the concept of a policy  i i actually was concerned about it taking out presenting it to the board for its approval and maybe it's not approval but it certainly ought to be review you have some unique talents on the school board that can come into play coming from outside with an outside construction experience outside corporate experience it can have a perspective on and safety that that the school board in this or that the administration may not have i think absolutely the safety play needs to at least be reviewed by the board if not approved i don't own approval and why did we take that out was it because it was not a plan per se like a bound plan and it sort of insinuated that they would come and say here's our plan as opposed to having safety meetings where we've had with the board and that's why we sort of felt like if it wasn't one document to bring all it wants between the board that's the only reason why that well i would would be an overall safety plan and there would be building safety plans i wouldn't expect them to all be in one document but i do know that when when i was running for school board one of the strongest pieces of public input i got was that there were issues with evacuating disabled children walk on as a board member i want to see what we're doing to make sure that is an issue so that that's just my input and potentially maybe the solution because when you we currently don't student fire safety instruction then it goes into evacuation and perhaps if we put that here it implies it's a school safety plan and it really is it's it's a it's a safety play yes or division or safety plan around ensure a play and the first one is around the curriculum that's really not a safety plan we have assurances that we were teaching the curriculum you prove that you got that every year window ready and so what i would i didn't want us to try to do  force all of the jumbly stuff in to do a plan that was not meaningful like a nag and i'm not sure we one actually belongs on there were and so if we put if we could put it to see if the plans so are we looking at the delegation of responsibility part like th superintendent or designees shall develop school safety plans or show inform the board or develop and inform the board about school safety plans or or plans to that address cool safety plans are procedures i've got to be you are i want to i don't care about the curriculum component of it that's your job i don't particularly care about the instructing the students in safety procedure that's curriculums job i would like to see an annual plan it can be a competent compilation of building plans i don't care that shows the that's completely legal crisis plan that lists all of those in every case and we could we should routinely bring it up in his house and that's maybe the right word for it is a crisis plan b do we as we do the crisis blame we also have on the back it refers to the workplace safety committee and again bringing for the documents we do have a mr go out does run a committee already we don't meet all of these requirements but there's no reason that we couldn't and we could potentially have report outs from their findings i guess i would say my recommendation on our conversation this evening is that we had this back to you and say need some work  not try to edit it on the fly or you can throw something at me presentation you don't want to physically read it i don't want to i just i want to make sure i've had a chance to look at and you don't think we could come up with language tonight just and just as far as the record keeping order there are a ton of lists but if you don't have any of them to go for it but i've been brain dead since about four o'clock ok so if we did delegation of responsibilities superintendent and form the board of it's pla how that works for me to address ok and then i would take out one and the second half of two but do we want to take it neither one of those neither one nor the second half of two is actually a policy decision that is a tactical implementation i think it's a school code reference to that i think they said that that relates to it ok i'm not they were acquired you can argue that one sentence is fine safety is always going to be changing year after year after year different things happen we're going to be changing things so i if we get too specific about the curriculum and and whatever i think that that's that's telling our superintendent what she needs to do and our principals and i think just one sentence if you want to put a policy you know this is fine and then we just ask every once in a while anybody that wants to know about our safety ask about it i'm wondering what the references to policy eight o five which we have not done yet bus drills we do a little bit more with other evacuation drills and lockdown drills than not required i would prefer to keep that in if you don't feel strongly one two and three no i'm not going to let anybody else feel one way or the other now so you don't mind if we keep one two three and ok are there any other comments ok so we'll move on to seventy six property records which is an optional new policy how about we option it out this is another operational directive do we go through we don't even know i'm going to guess they do we inventory certain things not all things and not in a uniform manner we do have a uniform procedure for when we're going to dispose of materials there's a certain chain of sign off to ensure that it's not that we can't sell it or it's not worth doing so there already are internal i would say our best one is with our or but don't you think as a board as far as ensuring that the district knows what equipment is has is properly tagged and it does an inventory like as a board we should be concerned about that i really do not i believe that's an operational issue i don't really i i'm going to just attest that my business manager is taking care of it and if he's not then my superintendence going to let me know but i don't know if we have to have a policy ok does anybody else fill strongly that we should have it oh i can't agree on you know ok i don't feel strongly so we will not be bringing seven no six so we'll move on to seven six point one it is a quick men and supplies disposal recommended policy to replace three to six zero i confess i did not go look up three point or whether it's actually if you see that it's all bold and it mean that means very likely backley what it currently has we currently have i actually think we probably need this one but under no circumstances do i want the superintendent to have to approve the disposal of everything that ever gets thrown away now you want to set some kind of bottom know there are some honest a superintendent or designee so that she could say in this department if you want to dispose of something you see the principle now i mean if you're telling me that the chemistry teacher has to get permission to throw away expired sligh it's actually really enjoyed we just had a series of sewing machines coming through and i learned quite  that i was ok with us getting rid of as a past experiences i think that we need to keep this because there are things that i do think the superintendent things in this office that needs to decide whether they're disposed of or not and nobody else so then we need to know who at the end of the sentence they would have to seek permission from so instead of superintendent who to whom should we give that i think if it's in this office it has to be heard well then why don't we if it doesn't work than if we say superintendent or designees so that she quite let somebody know but i also think if we're going to do it it should say something like if it isn't subject to depreciation and it doesn't have a value in excess of or it has a value in excess of fifteen hundred dollars or something but nobody would know i don't know why it is subject to depreciation that people have no clue of throwing it away do well part but they would certainly know it was worth fifty nine bucks but i think there'd be other instances where there might be a piece of art and that's not depreciation but maybe it's valuable or they don't know if it's valuable or they don't know if there's a time should the board know what is being used speak then it's the the items that we capitalize we try to be consistent in staying around three to reality that would work well the question i have to if you read the last sentance usually the board doesn't approve a r s but we have to the superintendent has to show us the a r and we have the opportunity to ask her to revise the a r but in that last sentence in all instances procedures will be developed by the administration and approved by the board could you have it in an essay on our say something like you know all of these superintendent you have to throw already if you do yourself all of those now i don't know whether it's more comfortable and n a r because the procedures here have to be approved by the board think something like a quarterly report of disposals would plant intended disposals would probably do the traps or whether it's way over a certain amount right usually we get into the probably once a year  where we stack everything downstairs and then it it's like a spring cleaning now we've either tried to sell them on on the p s p a website possible website or a public advertisement to see if any there is any interest up there and then if there is and of course they just sit there and are paid from our garage area like and then we just do the scramble because i think i remember you were by and something and you had an old one and you sold it and you got money or traded it in or something like  that that that would fall in that's disposal of assets and that procedure would be in place that you know if we're going to replace a piece of equipment we already have in the replacements been approved and we optimize the use of our trade ins or whatever so we need to change the last sentence here would you agree with that because you would want in all instances but we would want to put that procedure prior to disposal three hundred textbooks that's a chunk of change dispose off capital or assets on the capital what are you calling it because our disposal of items on the capital asset list of assets items on the capital asset list right right right so we're going to have money back so so you agree about that and i think we're we're not quite doing this right i think the sentence stays much the way it is and we had a second sentence that says prior to disposal of items on the capital asset list and whether i do want the superintendent to go in and develop procedures have them in place and we're just saying if it's expensive stuff could have to tears certain a certain level it's information only and by the certain level it's are we looking to say ok if we have an item is on the list let's say we have computers they're fully depreciated we know they're not worth anything we know they're not worth anything on the books correct on the books or they can't be reprogrammable when we take them and say ok let's get rid of them or they do not have any it i don't think that would happen very often at all i maybe over thinking my fiduciary responsibility but i think that an asset that had a grocer riginal value in excess of a certain amount we need to know about i mean even if we were  be notified that assets are taken off or maybe that is the breakpoint if it isn't fully depreciated we need to approve it if it is fully depreciated and has no residual value then she just a yes but i also don't want to be so slowed down into the down agenda with action items and i'm wondering if this is one we take back and really press to see would our best again is that correct then if we're going to put the criteria in the a are we can do that and if we could leave it exactly like it is i mean right now up on the screen now we would actually leave that sentence in all instances procedures will be developed by the administration improved by the ford and records as disposal shall be maintained in the business office if your direction is just to go back and make an a r then this policy could last one on or do you want that last sentence to be their procedures any are is the question otherwise we could leave it and i kinda like the red sentence because as a newbie coming on i would like to know by looking at the policy what my prerogative is and then the only question i have is the capital asset list if there's going to be is that too narrow because prior to disposal of or not corresponding  that work for everybody so when we bring this will just need to draft an a r two i appreciate everybody's patien right ok seven zero seven use of school facilities a recommended policy to replace one three three zero is there currently an online application for this yet what the change is most of the changes that you see and hear were a result of sending this to jamie christopher and the athletic office because she handles all the facility requests so everything involved was things that we had in our current policy which is almost the entire thing and then we asked that office to go through to ensure that actually complied with what they were doing in the office and that's what precipitated most of the inclusion of the online references is because that's how the office works it's called school do right and you but they call it something different in here which i wondered whether they still do call it school dude or not that's we just did a fencing up occasion two weeks ago school did ok so that's what precipitated all of those changes does anybody have any comments ok so we will go on to policy number seven zero eight landing of equipment and books which is a proposed new policy i have a question is not a something i want to change the policy get on with the answer is when you have a student who wants to study coursework over the summer particularly in math that's what comes up most often and they want to borrow the sixth grade math book over the summer so they can prepare for the sixth grade test in august how does that fit into this is that considered for a school purpose so that it would be ok i would thin and most of the changes relate to the current practice of who has access cards and keys and changing keys to access cards this is not a board policy this is such flux so continuously there's very little conceptual stuff on here this is all grunt process stuff and i agree except to the extent that it is so i think inherently coupled with giving out keys and what to do when they're lost and those types of things i agree that it seems like it should be an employee manual but it kind of worries me if as a board and i don't think the board needs to know this is my my opinion i think that they're building manager needs to know this i don't see why this has to be a policy actually do we want this to be a policy do we want the public to know all of this i think that this is i don't know if i want the public to know all this information i don't over it's a good idea do i really want the public to know who has the keys well i guess the to and sometimes and i know i get bogged down with you know what is the role of the board member but i kind of feel like policies like this are good especially to the extent that it it may not be happening right now you know what i mean like this is a best practice and and and we shouldn't be giving out he also has a procedure it's a procedure exactly and where we're ahead of you agree it's very important i agree it's very important i just don't see it as a it's a policy well i guess it could be if we go back to that facilities planning and safety one that's in seven o five and if they're you know if everybody feels like this particular one doesn't need to be in safety that would certainly be something we can ask as a board what are your policy on keys and we don't like it or we do so want to yes yeah yeah you go up with the management of of our access school access and track and now we have the capability in and out and know how to how are we actually able to monitor who has the tracking device how do we control make sure that the right person has the right track so we would ask these types of things about x access cars and keys when we're reviewing the safety procedure under seven seven o five and so that we can eliminate this particular one is being more detailed and we can  seventy five does everyone agree with that ok so we would not recommend that ok so we will go on to seven ten use of facilities and equipment which is an optional new policy a week ago i would have said this were not ago but i have spent the past week dealing with a case where this came up and they're adding trouble defending it because there wasn't a policy so i'm going to say i think this was really i personally think this should stay ok i'm ok i don't know if we need number two of a collective bargaining agreement we have to abide by the collective bargaining agreement whatever it says there is it just says that that it has to have the same facility use i think as members of the public community is what the collective at least one should be there yes and if this is in it if things are being abused then we can always bring what we have the policy so i think it's a pass airy ok so we will keep seven that's why we're not the use of fax machines number seven one five is not recommended because what and you said we do have them right  school i have a fax and i have a fax machine but i have not fax i do use his or to ask ok ok so would you agree though it's not recommended just because it's not as important part of the business anymore ok number seven sixteen integrated pest management or recommended policy to replace current three five five zero and as you see it's almost  voted which means that that's currently what the language that we have in our campaspe i know there's still some belong in policy i don't care if we already have it see you know what though in this buildings i mean i kind of feel like you know especially this comes up i think a lot it maybe the elementary level mr fisher i see you like shaking your head do you find since you were the elementary anybody else feel strongly mr gault do you have i mean i know this was run past you and i was told that you follow everything on yes i do it here to this since i came  these are all things that are either required by federal law required by state law or right right but it will i do think that this law does and i go armed because i do believe that i have a note to myself to that for the a r u could put the opt there's a certain i know an elementary school we've definitely got a form where or we filled out a form if if you want to be notified when there is someone to find a form because if we attached it is and they are i do think we need this particular one and i think i feel strong more strongly about you than you feel negative  school and it is a recommended policy to replace five to  and actually this was the most fun because i actually researched it you know there was discussion because in the beginning what happens is the administration you know goes through the policies and makes changes and then they send them to me and i read the changes and then we all get together and we talk about it and they change the word service animal to service dog which made me start thinking well are there other kind they cannot change service dog to service animals or monkeys right ok well so that's what the discussion occurred and then i went and read the c f r and that's incorrect like with this legislation a service animal specifically relates only to a dog how ever there is another c f r that gives an exception that it could also include the miniature horse and so then i proceeded to go and i thought i want to see one of these miniature horses and there are miniature horses out there there for the blind and everything but th comical thing i thought is the exceptions and the fact that in order to bring them into school they have to be housebroken you know we got a big laugh about that and some reason i'm laughing is by years ago was in a benefit a different school district different state may brought in ponies miniature ponies and we played basketball with them and it was a fundraiser so the policy like that the way to raise money just so you know washington county has determined that ferrets are not acceptable service and i was a huge case so really whether or not a ferrous a ferret was a service animal and it is not but to this i mean with the changes back to the yes in all honesty though but what i it says any yeah you would yeah it should said dong what do you do with children that have allergies to animals in this situation but that what do you do with children that have allergies to animals ok so we're ok with seven eighteen will move on to for membership and this was a statutory requirement to make changes if there's a vacancy due to so would be limited to the you'd have to say something other than you probably would it be better just to add another sentence saying that would be limited to the cost of the one trip coach airfare per board member and then say every does that work yes ok ok any other comments ok we'll move on to six and this change was precipitated because in another setting i was looking at the definition core and the roberts rule abided that if you your by laws do not set a forum for committee meetings it shall be the same quorum for your regular meeting and we at all discuss the fact that many times there are not five board members at the committee meetings and because there is no voting it should be somewhat less than five and out of that i pick three ministrations of anybody feels differently and wants to select a different number that would be fine but we felt that we would not want to if there were not sufficient board members here tonight we would want our work to still go on and hope you know we have enough recommendations made or explanations that you'd have the opportunity for a first and second read so we felt that defining the form for the ok and we will go on to policy to forty six which is a wellness policy and this is a mandated policy and we do need we will need to go to first and second read on this due to our odd it in our food service  it yes stormwater what we are not it should say without restriction what how it was originally stated is basically that kids have to have access to water unlimited on an unlimited basis at all times and i felt that if it's if a teacher was instructing a student and the student in a classroom and  classroom and the teacher said you can get a drink after class then they would be violating the policy so the change was made because when i looked at the c f r the f r merely talks about  having strict id access to water during your meal times in the lunch room is really what they're trying to say but the way it was originally written would mean that whenever a child wanted to say i want to get a drink they could get up out of class and get a right well i just felt like you could in a teacher couldn't let the i mean the kid at all times could get up and go get water mr fisher i mean i know just be calm have a p v in the classroom  center where they wash their hands there's water fountains attachments in the elementary as i know that's part of the same in the high school but there are always right and that's the only reason that that change was made one to comply with the c f r and two to ensure that nobody could come and say my johnny wanted water or in the middle of math class and teacher didn't allow him and therefore she's in violation of the policy  they wanted to drink while this doesn't this bar is just based  on really exactly what it says in there with the changes it's really about access to water during lunch during lunch and really the student wellness policy is based on your lunch program and the foods that you serve during school time very visceral reaction to them from yeah it does look like you're trying to say you know restrict water to kids so really i was just thinking of that particular item if a child was in a classroom and said that they were thirsty and then the teacher would be obliged under that policy to let them go whenever they want it rather than saying why don't you wait till after class ok any other comments ok we'll move on to policy three zero four employment of district staff recommend a policy to replace twenty one twenty and forty one of three and the changes that were brought in here basically were to incorporate what's in our current policy into the proposed p employee history of you with with no significant  this is one that i a doctor thought was a little bit it would i would want to have some discussion with a really not need just so we really need is a policy we districts we've been having subs and sub terrorists for ever without a policy  i was just trying to think what value this added we have to that these are were these are really really governed by state laws regulations or federal laws and federal regulations and it's a little bit opposed to having a policy now do we have to we always have to set the rate that statutory in and so also this gives is governed by a collective bargaining agreement and there's a certain number of days that once you don't have anybody feel any different ok then we would not go on a first read with that one at a governed by a whole set of requirements to manage i think this will be confusing for people who read it because we don't have a summer school so does anyone have any because tell me if i'm wrong when you hire anybody that's a professional you have to do that that statute will govern yes ok so we're not recommending three zero five  turn teachers and intern is it clear that without this policy is it clear that you get that a teacher can get the intern without student intern it's somebody that i know and i just looked at this was before you were here and we thought ok does that mean that they did have to go to their principal obviously think given the way that is being managed now we have procedures to so you don't think of policies in us are only going to get us back to the thing where we were it's running really well now we have really good procedures and checks and balances  non statutory provisions are ensuring the distribution of student teachers so that no single group of students or teachers will be subject to excessive student teacher classroom hours that's really and  that that student teachers are responsible for their conduct to the supervising teacher that really looks like it's the only non statutory provision that's just right so does anybody have a problem with not recommending this ok so number three zero seven would be not recommended and we will go to three assignment in transfer and then haven't spoken about all that wandering is this an item that would be detailed under a collective bargaining agreement with much more detail than what this gi school code requirement is when the board has to approve it you know if they transfer with you know if they change classifications or something that's when you bring it to the board and we do approve that already because it's  so i don't see anything in here because this definitely is governed by the collective bargaining agreement one of yeah does anybody have any opposition to removing ok then we won't go forward with three zero nine three seventeen conduct disciplinary procedures or recommend a policy to replace forty eight zero seven i mean as long as it you know doesn't violate any wording  it says ok also district employees to comply with federal laws and regulations board policies administrative regulations rules and procedures district employees shall endeavor to maintain order perform assigned job functions and carry out directives issued by i mean when we brought this up and dr murphy and i discussed it you did say that this is what occurs this does conform to procedure i don't know if it would under any are there any other comments ok we'll move on to three seventeen point one educator misconduct i recommended a new policy  yes i think every single thing down the left like having this is because i think to the extent that this ever occurs and it was your child and you were able to say i don't know his be done little conversation for to fall under some of the categories and the fact of the matter is that a lot of changes are a spray right so that's the reason why i would like to be with that helps replace fifty one forty five and again this is the only the change that i made in here is when you have to train your volunteers the statute does not require you to change training or volunteers unless sometimes unless they're an integral part of a program to know when to report child abuse and to be a mandated reporter the only volunteers who fall under that category in our district are the volunteers that we that actually show up on our school board agendas and we approve disapprove which are basically volunteer coaches or sponsors so that's why we included a provision that those board approved volunteers are ready have to be trained in that n h are being trained in that but we would want  the the room mom coming in to work a party to have to go through that training so that was the only proposed change i mean any other comments i just  make a copy comment for the benefit of the public if you read this policy this is not things that we fear teachers would do this is things we fear teachers may observe having been done what the first time i read the policy i want and i try to make clear to the public that this is a policy for what teachers have to report when they observe evidence of this kind of violent behavior right ok we will move on to eighteen contracted services and the only addition that we proposed to this is already done by letter the superintendent informs all the independent contractors or their employers about the obligation for them to do the background checks and employment history of review i guess i should say set up right now i don't i don't know  i don't know yours not i would i would have to ask our solicitor what right we would have we would suspect i'm certain if we fully engaged in a contract if we made one of the conditions of engaging in a contract to have proof the pre employment  and and do we go in and look at their make sure the clearances are in order actually we do before they even come on site like with our turf project last year i think some of the contractors to come in and do the work here  we all we would with the clearances we do with the pre employment history forms yes with that as we don't with it so new we don't know what we're in we do they just have to sign that form we can request that form that they've signed off ok and we will move on to beautiful number nine sixteen volunteers and to the public if anybody does actually watch this we do apologize that we create a whole volunteer policy last year because non no requirement existed in the state and that became effective october thirty first of this year and the state passed a new statute which was effective december thirty first really sending this policy back to rewrite so quickly and the gist of it is is that made a very broad definition of direct control contact with children so our prior policy dealt with whether that volunteer was alone or not and that was our bright line test that if you were alone with a child you needed a background check and if you weren't and you were supervised by a teacher you didn't and the state law now will require basically that all volunteers who have direct contact with children which is very broad the possibility to care for supervise them to guide or control them  will have to have a policy background checks a couple of the changes are we got some information from p t e saying that that requirement will not take a fact like the they get a  waiver to obtain their clearances until july of this year so in essence for our school district starting in the first day of school next year all volunteers who have that direct contact will have to have background checks the one benefit that the policy has to relieve some of that onus because pretty much all the volunteers are going to have to have the background checks is they allow you to just obtain two of the waivers that two ten dollar waivers that can be completed on line and i mean i'm sorry clearances and then seek a waiver of the f b i fingerprinting one which is the more expensive wine if you have lived in pennsylvania for the last ten years continuously and if you've not committed any of the crimes that are set  forth in the statute which we've reproduced in the policy so even though more volunteers in our district will need the clearances it's going to be much less expensive the other one of the other big changes is that our current policy we felt that a five year time period for renewal was pretty good so again balancing the onus on the parent versus the you know the obligation to get them  this new policy based on the statute you will have to renew them every three years so that is a change and then the other obligation is that volunteers are required to notify the district if in fact they are ever arrested for one of the crimes that is listed in the statute so there's going to be some new procedures come in the fall our idea is when the the  clearances are submitted that the person accepting them in an ministration office will give them a paper to sign so they acknowledge their obligation to notify us  they'll be notified and whenever their policies are going to expire and those are the big changes in in these palm this this particular policy so does anyone have any questions or changes that they would like to recommend in and so tell me if i'm wrong it's it because there's that july id to get granting them time to get the clearance as it was be the district's position that our current policy is going to govern until we change it if this goes to first read in february the second we read would be in march after march because we can still be more stringent than the statute we're just going to follow our current policy that if you're alone with a child you are still going to need your clearances because under the statute you'd really have to july to get them so we figure it will still run with the current policy but notified parents that come fall pretty much every wind will need the clearances we talked to the solicitor about the big events like mcmurry day and those sorts of things and she talked about th need to get together because the only way you can get out of the clearances or not require them is if you define them as a visitor so there might be some discussion as to whether if this parent is going to have contact with children yes you're going to need it but if you're a visitor you won't for instance if you're coming in and you're speaking our or something like that you won't but if you have the ability if you're taking them around to different stations helping them with games that sort of thing that would be you know direct contact with children so i don't see just the implementation of the new thing aspect of july first some event that occur yes yes and i am exactly so i agree with you ok so this is anderson you're amazed