agenda and it really worked out well i probably should have mentioned this to you but i figured you guys to the right of the meeting that we have a whole team of consultants that has to get their reaction to with contracts so that the to just apologize i can expect that you would read that information during a meeting again open meeting law creates some kind of challenges for us to distribute information that i've worked on in collaboration with consultants to present i don't know what to do about that anyway so there was a lot of information if you have come inside information that's sent out please reach out to me even after the meeting it doesn't mean that things are those that i certainly would like to continue to explain things just can't do with all this save some trees this is called the project funding agreement to talk about this with the m s p a i think this is the final document of their funding agreement we started with the project scope the budget agreement which was on which was million dollars maximum it is a very typical agreement meaning that it's structured in a way that you can't change it as i read through it it's very very similar tom i don't know why they change the title but it's very very similar to the project scope and budget agreement reciting all the things that they said in there before but it's harder for instance if we didn't if we didn't pass the vote because don't the projects go budget agreement end asked to provide the pin you know who in the town had is the authoritative body to approve this and then signed so they've come back and said that the belmont high school building committee is the we have of week we've structured meetings to at least allocate a time twice a month to meet going forward the second and the fourth wednesday of the month i think we said after the december m i would like to try and make our second leader of our second week of the month our financial aid so i'm going to ask you first of all how it was all geared up for this whole new schedule thirty eleven which is all our funny line items and i'd like for you to quote you know to work on collecting those invoices from people the first week of the month you may find surprising but you actually have to chase them for we've sent a forecast people want we can pass along we sent a project budget forecast to the treasure so they kind of have an idea of where the funding will be targeted as far as what's coming month by month and they can be prepared to pay off any other questions on the financial side so you'll hear numbers that have a couple more zeros as steve lastly last night just to the offices we've been working very hard to set up the team area in belmont because our consultant certain nearly living here forty hours a week you tell doesn't have that luxury because he's got twenty people to meetings to back in his office so he's got to get back there but tom and shane and you know justin do need a home so thanks to the school department and john film we've carved out as an office space in the also working on a team so that's that's a fairly cozier it's nothing like this role so working on a team area because once a week we have a team meetings with about twelve or so people we've been using the patrice's officers  we actually need a place where we can put schedules on walls and leave things there because it's just you know yesterday we tried to put up of drawings to mark up and it just is very difficult so with a project of the size we are looking for space and john is  because this is actually going to be an interim trailer until the summer when the actual project trailers show up and then we'll be permanently in trailers in the trailer park that's there for four years so until then we'll will try to find space ok so i'm moving on to project phase and i just want to give you guys an updated don't have diagrams yet because this is very very fluid but there's a lot going on with this project in phasing in phasing out a lot of aspects to it the break in december to do some exploratory right of the location that we're touching to the building of come july why are we doing this we need to do this because we have information but we want to look above the ceiling and see started in the spring with some early enabling working until he's there relocating that's not going to impact the fields but it's going to start on the periphery of our site we have to move utilities in order to start to put the building foundation to call on that really utility work and then come june twenty first last day of school work it started in earnest to good to start to interface with the with the field house and pool area and get that ready one that all that happens there are spaces that are displaced and i could go through a litany of all the spaces but we are continuing to work with the school department john and his team to make sure that those spaces are properly face one nine through twelve the whole school isn't done right we kept saying well the little school way is it done well that's a really high level discussion but in fact when you drill into weapons built and what's not built there are other things that don't show up right away for instance the nurses  band and and then things like that a couple middle school areas so we're going to get with the school of art to try to figure out what is really needed to open up and how we could for two years again officially share don't pretty aggressive face i would say with colleges steve thomas sort of tom davis is leading that charge as far as just working on phasing and john is providing a lot of input with his team that's in the building outside similar challenges we have a simple diagram that we started with but in fact there's a lot of detail to that diagram that we don't working out we'll start with the one of we're moving all the school activity to the east of the school but that cross traffic keep in mind that when we make this change all of what is it there today is different or most of it so it's almost like a whole design for two years that we have to work through bike storage all new bike racks new bike rack positions  and all that needs to be worked out so that john from clearly articulate that to the greater government community before september and that work get started again in june so how how does that work start on the side that needs to be site so that's the public side and then the construction side involves the safe entrance and exit of construction vehicles and how that circulation impacts the site we have draw connect from the school to that part of the site without construction impacts so all those pieces i don't remember the simple diagrams i decided not to show up to because they're all they're doing a lot more detail right now and i hope that in the next some time in january we'll have that pretty well cooked and we can present that to you and then the work starts again come june twenty first to get that site ready there's a new pathway that will have to be carved between the school and long i don't get into face to face two of the site flips and there are challenges with finding out of the parking lot of that we might have to create some temporary parking or some creative ways to park on that sidewalk to structure focused on those facing activities and what it means in the neighborhood we're responsible for the site we're responsible to get to trudge activity to to the edge of site but what does that mean to the neighborhoods and how can we have the town give us  vice or recommendations or put measures in place so that come june things are as best as they can be given the activities that are just a pain so those are that's the facing discussions that are going on they questions ok just want to give you if you hear things i wanted you folks to know what's been going on and it'll continue to go on the traffic working group has been fantastic we sort of introduced them to facing that always talk about the end of the school or what looks like it and you know last meeting we actually said well actually there's four years of challenges that we have to manage through the town and his neighborhood is going to see a completely different impact come june and  take one to read on if you want more i could send these to you all of the documents that were presented last meeting are now on our website so we're always posted publicly to finish and this will be similar done this is  is important to make sure we have the right insurance not too much insurance and we've got everything covered understanding our current policies on building insurance i'll do not apply once we start trucking projects so they will come going to be heavily engaged and still will be engaged as an overseer for the test wells but we'll we're working with the company  both the soil coming off site everything's regulated in massachusetts and as tom said they were going to provide some expertise in the geothermal but what we have is we have now because of that growth is reduced in amount that's actually more than what the increase was for c e o smith right now so that's good on our budget line and it includes services throughout all the way through the cia destruction  so three forty six five fifty is the addition of the two items that are that's of the date was cover letter three hundred thirty three thousand one hundred dollars from the tail with marked up and twelve thousand six hundred fifty dollars for know get out so it's our site it's prudent that we look we look and moving money thank would be a hazard because sometimes you leave things in the ground and it creates a bigger mess so this is through documents search that was there some information clear it doesn't mean that it is there or that you don't know it's there there were many times where the tanks were in fact removed it's just that documentation isn't what it should be upgrade so most of their budget stuff so our budget items are fixed but on the ca there you know how the staffing up here during construction so that's that budget that they put together dissipates an increase in the hourly rates don't we have we don't know they are also in to survey to number of hours that we don't know for sure because it depends on the construction schedule depends on what activities occurred and how efficient we could be with bill services on site so there's a lot of projects are so on those same police station which is not part of ours i don't i don't know what their agreement is if there's likely a mark up but if the services were passed through them on that so let me tell you another one that i go go through the peer review services and these are these are typical construction costs that have been in our schedule for budget with the markups you're right but that's part of the business of running through if we went directly to us it creates few challenges one we have to manage all those contracts individually that's why we haven't always project manager and two we have some challenges of of just the public good loss in the way that works so there is some there's a little better leniency running through consultants place that if you start from scratch you're right on all that ok you're right that they're doing a couple of projects in town i don't know what those agreements are gross but i do know what ours is and ours is pretty standard that that there are mark represent if you look at that five percent is thirty thousand dollars there's a lot of management that's been going on so far i can tell you that schedule another conference call with details for friday morning i mean these are these are services that are not included so the grand there could be fifty over there giving in as i understand their work and i think anything away from what they're going to be doing just looking at people listening so the challenge on that and i agree with you to some extent is that each building responsible for their scope so so we can negotiate a deal together and say you know split your time thirty percent here or seventy percent here because that's just not how the projects are funded i do think that we're getting good service richard marx the owner dale us on a conference call with us who has of vast amount of knowledge even though he said their past responsible and boy that was very helpful that richard was on by the guy so i do feel we've got the eighteen the we are putting together a scope and a big package that the list is doing right now this is not something with their original scope of services to go out to solicit responses for overs conditioning that will be specific to the geotechnical p v scope of it being that they pay one hundred percent commissioning on eligible square footage so we actually have to pay forty seven thousand spirit of dollars on the fifty five thousand square feet of what they to the others be a tell the way we want it as far as keeping particular hands off of particular things and hopefully they'll be reasonable because the last thing they want is of us americans i got to say i mean it's been what four weeks or more of that they asked them we have a very large project and unless people want to meet more than once a week which is what i do different meetings it's going to be difficult to get a process of all discussion in approval through a committee of this size on how do you position yourself to assist the greater part of the community the committee would still have at least one committee meeting a month to deal with to deal with the business side and i see that the exterior design being a is still part of our involvement breaking that all but can i get i want to have a dialogue today that was the biggest part of the meeting was where you know just how do we go forward as a committee i think i've reached out to many of you systems sustainability security fixtures birger pictures of equipment come along together technology site traffic a landscape right now some of these are regulatory in other words we are we are going to work on was discussing these things they should actually have a digital lens feedback loop to it but the subcommittee would be the group that represents this group to bring it back so i don't want i or i should say i would like to see in friday and tuesday meetings with perkins well where the directors and the teachers will come and talk about their classroom set up to the beginning of that conversation so that's already in the works but you know jamie has maybe not been a part of that dialogue that we need to make sure th that i communicate to teachers and that i feel i know what the mechanism is going to be to make sure that their voices heard about things like technology furniture you know certain types of layout not just this committee but those folks have that's what a lot of this is about some of as that monthly there is a recurring meeting that happens on the financial side so that with the dateless involved with the m s p pro pay system there's there's a direct correlation to what delmonico's on our side of the ledger to make sure that we that would be this would be the project for the agreement going through the process and getting the thirty eleven into the system but there must be a won't get that into their system until this is in their hands so that's why i'm rushing to get this into their and and i think you were here i said i'd like to do a monthly u there's a lot of work guys or any other comments or how do you do that how you see this going forward do you see that i wrote this email do you see me keeping this one matt do i talk with you want to one what i'm actually but i'm actually thinking maybe of half a million technology as a group together maybe they could feed into others a dozen people don't have to be on just one systems in operation building design you made a good argument that  maybe furniture should be in design but it also shows some type of systems and technology so i think the process and a lot of these cross let's face it it's going to become very cumbersome if we have all these so committees  we've had three plain board meetings today we have another one scheduled now for the team this month to brief reintroduce the planning board to the process through to our project and our schedule and then we're working with staff to try to plan the tiered approach to approval joe as you say it's a big hill to climb so we're trying to go in interiors of and also to feed the project because of the schedule that we've got so far first here maybe i traffic i to talk about it not necessarily look for a detailed discussion of what we're looking at and so i really talk about the process going forward so that's regulatory and  asking for is a will to produce certified drawings at these different stages and they're going to say ok we need building committee meetings this think this date to review our design updates and that's why we've been pushing out ok what the committee subject areas we would like to identify and then i support the people at this table dedicating themselves to one of those committees to keep to bring us back to process i think that you are working hard to identify a vehicle to get this work done we need to for folks to be informed about how they want to participate we need to kind of know what the categories are what the little information for folks who don't know maybe what's inside those boxes are categories and their budget table has to decide what which one they going to group but it also engages this in the work you know i mean i think it's really going to be good to me that the p r i our folks have really been engaged in the work and i think the more i encourage folks to get involved because the more you get involved the more will be engaged in the field for all project pinch point behind the gym and at the field house and then on the ice rink it really is what you're off what your has been doing with selected to narrow down the potential sites and then understand how that if a decision is made decide but my thought would be that the reason we're doing this is because design team this is the big world needs input to keep building and we're going to get a list just soon of of your twelve consultants and then some that are saying these are the  just going over what this means is a very high level you could look at it but i thought it would be beneficial if we took the mile long schedule that scans get as details go for the project and boiled it down to something that just takes this to  agreement with skills good for all the scope and the cost of that work in this case that is a process that under construction management agreement takes time to build and so why don't you guys go through those things that we're kind of as a team accelerating to allow us to move forward with some of this construction up top to continue on the schedule so we want to do is try to come up with  last meeting we're doing some abatement exploratory work in december and that's really the design of the some twenty thousand two thousand one thousand work to be able to relocate utilities and understand the structure in that small area but in the gym it true right and you'll see that we're starting in june twenty fourth relocate utilities so that that's kind of feeding that activity before that we're also be so it's it's a it's a challenge we've pushed it as much as we can john has asked us to and we try to accelerate that up to the point where we do have a couple weeks before school starts but it is it is going to happen  mind it's assurances from both sides not just from the destruction townsite but also if there is no record of what you had inside to begin with you can it's hard to say that this was caused by construction activity on the other side we did have  process but to build it so we hundred percent dr joe probably knows this and then you start bidding and then start destruction it's about a year later that would be starting right that construction dockets are not done till december you go through a big process you're looking at the spring to start construction of two thousand and twenty and we were able to wind a whole year back so four percent escalation on this that's you do the math two hundred twenty six million dollars but that's sizable you know  billion dollars in savings john film has one year less of expansion to deal with than that in the district where it all has benefits so roll it up but it means that we have really packages that we're sending out and that's what's labeled in here and  again you could reach out to me or we could talk about this a future meetings this is probably something you haven't seen but because the government reviews why asking is good news because ultimately when the contractor gets going the schedule is driven sort of a top up by the contractor he construction that run budget and i will tell you that we're doing a very detailed process that that's produced to the people of the next year ok it's their line item you know we have to do this we have to put numbers on the left so i could call it out but i did design instance piles of steel and so forth it's all after that so the schedule knows very well how we fare with our budget will have a very good understanding of all this and we would be releasing something if it was on  budget so we are tracking this with a new estimate was critical that we establish another big estimate of our or further designs before we release these packages so the only package will have released so at the feed that we have and we talked last meeting about doing this while this thermal well field test joey has been directly involved in helping guide this process through in order to design our geothermal system we need to know what the characteristics thermal characteristics of suffering are i'm down about five hundred feet so the plan right now if you remember from our last meeting was to go out with support this activity beyond skilling's keep in mind this is an active can't just keep in mind that the fields need to be used in the spring and so there's some support work to make sure that when they're done drilling that john and school department are a hole wheel so there's actually kirk up there could be that they were planning us coming up so that second one would be off of the drive next to the field house so west of the field house would come in through the fence there you just go right in the street outfield of the j v field and the third will be outside the door oh the theater is ok so kind of were a dumpster was when i was there two weeks ago probably gone by now that you take the bike  it's always so happened so why are we doing want to over there and that's because in just in case we need to have a well field that goes into phase two just to there's a lot of just six things at least we checked that area and  dumpster as well so we're setting up a fence before they mobilize where i have the dumpster location where they mobilize for them to use will also be responsible once they finish their operation going in and so i would like to have like if i could from the design folks a little bit of a timeline i went with it just going to happen some some verbiage that i can use so i can craft it into at least a newsletter that i provide to to the parent community which is a good planned for that and can we hold on that for two weeks sure what we're going to do in two weeks is we're going to actually have scale to do a presentation of the destruction website so the whole purpose of this that we don't working on and it's not ready yet is that it's very helpful to get that information out of this group presidential debate and then the next the next audience for us is our department heads and our and our staff members so they can read the information digest it it to support the cause if in fact they get  and then the next audience is the public or apparent success or so everybody's kind of lined up to we have information here we think about it we digest it we know it's going on we communicate it to the department has a possible time the time side and the parents and i mean our staff on school side and then the parents in the community get it that way everybody's prepared at their certain juncture to get the question if no one sees it in this our map because glen clancy or the planning board that there would have already had that information at least a day ahead or two days ahead to be able to answer the call with an information source so we're all on the same page as a town so that kind of advanced process would be helpful in all of our communications so you're easier i know that you going absolutely yeah well you've all got the we're going to give you a summary so you could write that in e mail and if you get it all right also say hey you know go for this is where you can see everything right you know i phone the police chief i can say i know you can serve man but the first thing you should do is check the website and i