white mike white the council chair there excused at this time i believe they'll be joining us at a in a few minutes moving right along from good ministration right now we have m legislative analyst's good morning and me standing for years are invaluable committee secretary good money by district offices i think we have reconnected we're having some technical challenges this morning let me double check all our district offices at this time we will start with public testimony but before we get started i would like everyone to please turn off their cell phones or put it on our side and mauled the crown will be kept in chamber at all times ok moving right along members we have three items on the agenda today our first agenda item we lease to the lease agreement for the emergency outdoor sirens and we're talking about that are sick and i don't will be related to the peak ards and find me i would like to get an update from the department of police and department of finance on the implementation of the alarm system fund before i take public morning everybody and i mean concerned about the peak current situation rosemary robbins concerned citizen we know some of us anyway who have been able to keep up with what  happening on one of our other neighbor islands over the last couple of years where they got very much to light and it was actually a mayor  small kind of employee of the taxpayers and there was very egregious collections of proof as to the wrongful behavior involved in that and i think we need to be very careful as a nother neighbor island and not just one thing ourselves and on what happens on the other islands when indeed it's going to cream us the all of the judges on that island ricos to themselves from dealing with this wow so then what happens if you can hear the judge is free and willing etc to be able to deal with that where do we look for the help for the justice for making sure that the taxpayers don't get creamed to be able to pick up the tab for the behavior that was totally out of line so i'm asking us to make sure they're very sure that we just syrian what are we backing and not just being a love game of the neighbor islands lots of risks waiting down the line for that so thank you thank you ms robbins any questions for just a phone scene and thank you very much for being here this morning you're welcome i seen no one in the gallery let me check with our district and finally i love do you have anyone wishing to testify ok thank you very much with that being said scene no one else in the gallery i would request that we close public testimony with no objections thank you very very much as i had requested earlier with no objections i would like to go to i don't number two which is the county of molly's purchasing card the p card which is p i a forty any objections ok the reason for that is there's a number well there's a couple of reasons first of all the lead report that we were going to get from mr grig king is unfortunately mr king is not available this morning we tried our best and he was not able to change his schedule to be here secondly upon request of the cooperation council there are still smita issues that have not been totally resolved and they requested if they would put off for at least another forty five days so they can complete their investigation and move on so with no objections i would like to defer this matter thank you very very much moving right let's go back to number one and number one i don't was approving installation of sirens for the hawaii state emergency shelters siren warning system p i a seventy you have before your proposed resolution any separate revised proposed resolution approving the installation of sirens in the county of maui lead to the hawaii state emergency outdoor siren warning system the rules each attached to memorandum of understanding between the state of hawaii department of accounting and general services and the department of defense to coordinate the implementation planning design and construction of the whole weiss the emergency outdoor siren system throughout the companies the member and more attached to the lead is attached to the lease section three point four zero point zero four zero conical requires at least of real property exceeding five years must be authorized by council revenue resolution you may recall the last council approves six similar leases saw and if you would like me to read through my can but i mean they were all over the county seem to res falls our civil defense chief has joined us this morning so i want to thank you very much for being here but before i do that i'd like to recognize the attendance of our chair mr mike white good mo we have these two resolutions in front of you saw if you would give an opening statement on it and that way we can then move into discussion misspells thank you very much in front of you our lease agreements as was mentioned to install and upgrade sirens throughout the county of mali we went through this process last year to begin that installation and were able to get some new science and start the ones that you have in front of you are going to restore coverage to the south  side as well as to the north shore and extend that coverage on the north shore right now all the way to whole keep up we also will be able to then move forward the emergency management agency as well as dad will be able to as you notice to proceed also or the project on military so those are the seventeen that you have in front of you several of those are additions outside of the tsunami zone they do not currently have funding but once we get this step taken care of then we can go and prioritize those with the states that they can order parts for those particular sirens so the ones that are already in existence but either in operable or need to be upgraded to the new digital are part of this package and then as i mentioned a few additions outside of the tsunami zone that will be prioritized for later phases but only if we can just make all of the approvals to these lease agreements and that will save us time when those phases be are enacted and i'm happy to answer questions that you might have about the lease agreements or the installation of the sirens and i also have miscounted all here with me who is our staff specialist who works on our other notification system so between the two of us i think we can answer the questions that you may have well thank you very much and i think i'm very happy to hear not only upgrade but at this instant i think a long overdue as i mentioned above on apollo happening out there because of the tremendous use in that area by a recreational as well as the residence that's another area that i'd like to see somehow and i'll make a note of it to send a letter to the department of civil defense and department of defense to start moving on that process position long for two and we've asked before conoco it is at the entrance to my eyes are bad what park is this here the regional regional park ok yes ok and  the siren technicians from way in which the management agency and the installation group have gone out and sided that area there right near the entrance just past the gate on the right hand side thank you you're welcome or make contact with people who live in those areas and then there are some that have been in operable for a while that's why we're upgrading to the new digital system the older mechanical didn't always have parts that were readily available to fix those so we are in contact with the residents in that area and they've been instrumental in terms of helping us to just move the process along by making calls to their council representatives as well as to why emergency management agency and  just helping us push those along but they are aware and we also have some our search community emergency response team members we've been working with them to do more outreach in those areas where the coverage is lacking right  either like i said they didn't were able to repair them at the p f fire station or saint teresa the cut in the poly to golf course and then sirens so those have sirens but they're going to install new fiberglass composite poles and we're going to move the location on a couple of those which is why we need new lease agreements as well and it's just a battery of feet as far as we're moving i'm sorry what is the and obviously then throughout the district but this will just there was a gap there in an area that was frequented by locals as well as tourists ok very good and their reasoning for not have extending coverage past the i guess would be probably means it would be the most north west in west maui in a purely how appealing neighborhood park you're looking to install here  and i think there's already currently one towards d t fleming so that's a little more north of that very nature think it's due to signals and radio whatever that you cannot extend any further north from there at this time that is correct the one that d t flemming can do if i just ask him to talk about the relocation of the d t flemming sire and then it's not until the site but is going to move further toward the entrance of the golf course give you more coverage so it's going to give you over a mile of coverage so hopefully it'll shoot a little bit farther down th coastline that's not included in the least agreements because it's a right of way so we don't have to consider those but it is going to slowly start crease coverage along there and you're right the issue is not so we could put  easier to understand why we came out but i still think we you know something can be done that we have satellites and we have all kinds of ways of doing things so you can't tell me it's impossible but anyhow thank you for the clarification which  anything you'd like to add twenty questions thank you chair it might be for counsel but i'm wondering why instead of a license you're going with the lease and then what is the consideration for the lease if you if this is the route you're taking i do with the lease came up because of real property if i'm not mistaken but because they explained it earlier but i go ahead and ask operator corp culture to explain it and what is the consideration like the land they can i will right in the land and the consideration would be they're doing improvements on to the property which benefit the greater public so we're not going to charge them like a cash valuation but paragraphs value but they're improving the improvement or maintenance that type of in time payment or exchange my understanding is the purpose set forth in the least agreement is for this specific  improvements therefore it's i guess implicit in the listener ok thank you thank you thank you chair just wanted to second question holy there was one more thing on the liability portion on the u do we need to get additional insurance or coverage for that yet thank you chair arm but i am always basically setting forth that when the whatever state or government agency hires a contractor the contractor has to carry liability insurance while it's doing the performing the construction activity so it would naturally extend to us as a land owner but i'm pretty sure it expires once the construction process is complete thank you i like to move that the two resolutions hang on a second one second i was on the wrong page give  i would like to entertain a motion to adopt a resolution as revised as the proposed resolution bolt if we hang on a second that you would like to entertain a motion to adopt the resolution and the revised resolution bo approving the installation of sirens in the county of my we relating to the whole why a state emergency outdoor siren warning system and filing of communication sixteen dash one three five and county i don't number three is the alarm system fund thirty six the committee is receive from miscellaneous communication dated me twenty two thousand and fifteen from the county clerk we lit into the alarm system fun thank and they are working together with the bender vendor to get this going as far as the finance portion of it we are ready they  application section head for the section division ok if you would i understand from what i'm hearing from the finance department there really to go is there anything else the idea and the police department are still working on  are we pretty close to getting this completed his chair were actually on target so there's kind of three basic components of this project one is the financial interfaces which are finalizing testing they're the other one is the interfaces dispatched because we exchange alarm information from the calls with the vendor that testing is going to be completed this week and is looking very and then the other aspect is all the communications that need to happen with the public on this effort so the police department  has been finalizing with a vendor all those different types of letters and communications and press releases so we're going to those i think that's very important that the public understands what we implement this how important it is that they're going to be paying fines if they don't keep their alarm systems updated or in good good repair i think this is what you find i believe that we should like eighty percent of the time it's because of a lack of free pair or lack of maintenance that causes a lot of these false alarms and register and also on our county web site landing pages program so let me ask you just question is this commercial and residential or just commercial initially a minor standing it's commercial and residential so everyone has an alarm system system that sounds like it's it's done but the i capture is that done as well he said it's going to take two to three months away from this memo and we're in within we're outside of that window so to update our accounting system and we are planning to do an interface we have an enterprise cashiering system called i know that helps us collect data and centralize that information that's going to take a little bit longer but in the meantime we have  manual way of receiving that money and processing payments to i phone so i don't see that that was initially a concern but we have a we're confident with our work around and we've got that process defined so that it's not going to the vendor is provided a portal so they host that portal that does allow folks to do the registration ok and then when you're saying educational that you're saying ok we're going to let the general public know this is how you can with this this portal so within the portal there's there's links to different types of documents and information about how to register how to prevent you know false alarms but also within the county because we also have pages for the police department will have additional information that will help explain the program and why we're doing it so what we've seen is most municipalities have had kind of two web pages one that they house locally and then one that is the vendor portal for registration basically caused them later on to absorb a lot of mad pop power and it was very i guess hectic or strain full stressful for the department so we're doing it the right way so i'm glad we've got all the different parts or keep you know working together on this thank you chair and used to going in and that is sometimes the benefit of not being the first one out of the gates but somebody got it and we have the police department here to shed more light thank you and so hopefully we could buy across that we there we have put into it and then some because again this will go to the general fund this is not something that will go to the state in any way this is just for it's nothing really more to add that it's just that alarm system from was created so that there is a positive where the money is going to go but it's not going to come to the general fund or that police respond yeah ok thank you for that clarification again  ramos is the police department looking forward so that this will hopefully the end result is lessen the amount of false alarms that this county has to respond to you know we are we're looking forward to this a lot of the information on that but i know that the fund just got loaded i mean they they made a lot of money off of this and i don't have the amount for you but this just goes to tell you how much of these kinds of cases h p was responding to but there are some benefits i don't have the stats on that i can provide if we later on yeah and if you would i would think that the committee would like to have that kind of information i think it's important to understand that this is not to penalize people this is just to make people aware of that your alarm system is of intricate part and that you need to upgrade in continue to maintain because if you don't decide what this is what happened and many times alarms go off when no one's at home no one's at the business so the police have not gone into but to respond and there's two policemen off to be going to respond to a false alarm whatever time it takes them to check out make sure the locks are that no forcible entry and all these other aspects are completed till then you know those two police officers off the beat and if there's a major accident and there's a major problem somewhere else you've got to less officers and we've done the slim number of officers and each beat it really we hand it really helps to have something like this that's exactly it that it will hold the whoever owns the alarm saw on the would mention that will the companies that do business here in my we county also be notified of this change so that they would be actively oprah active with their clients as far as i mean it's upgrades or should smoothly thank you ok very good i just want to be sure the public and we are sure it is this is not a witch and this is actually something to benefit all parties and we don't want to make a lot of money off of it we hope that we don't make too much but i hopefully people will get the message that your alarm system is your responsibility like anything else and that you need to maintain an upgrade upgraded when necessary so prevent false alarms and again you have something else you want to add mr bush one oh yeah thank you chair when i first introduced the false alarm bell and i was working with n p t one of the i guess points of interest that that triggered the i guess the drafting of the bill was the there was an article from the law that indicated there were millions of dollars that they were able to generate from the registration of these alarm systems in terms of the  the alarm system fine i don't have it often in front of me it's been a while since i've reviewed it but it's specific for a purpose but i can't recall how specific it goes does it go to the those that are servicing or that i know i know that there was some kind of percentage that we've got to pay for p c for the vendor so i can't recall how we correct it's the fun may be expended for purposes relating to the implementation and administration enforcement of this chapter which would be the alarm systems are there alarm systems and false alarms chapter as far as the amount machines and it goes to our account so there are some fees in that i think it's forty five cents or check that we have gone through and the machine we also mr cochrane ok and so this i capture we utilize this for other parts i mean this is only going to be specific for the alarm fine mr sounds like you probably utilize it in other close discussion i would like to recognize the attendance of council member hall come up from monday good morning sir as we've been discussing the alarm fund  w would you have any specific questions in this area for the department or either for the police department and or finance thank you very much mr chairman i've been the same to the comments from the police we can keep the committee updated as it proceeds and i would hope the next update would be that it's been implemented and there we are starting to collect for those alarm systems so the public out there be aware if you have been digging care of your alarm system in a long time maybe the time to start doing it well residential and commercial that's first and foremost and secondly remember now if the alarm goes off and it's a false alarm it's going to cost you a few dollars i think it's fifty dollars on the first fine  charge second is twenty five and thirty and all subsequent will be fifty dollars fifty dollars for residential ok businesses will be no charge on the first one second at fifty dollars thirty and all subsequent i'm sorry thirty  hundred one k our subsequent is one fifty four businesses ok so i hope the public hears this and prepares himself for this change because it could get costly especially one hundred fifty dollars a pop you get to three of those in a month that's going to be some money of putting out there you're meeting at one thirty here so the meeting of the policy and intergovernmental affairs committee will now