we are here the april thirteenth in the middle of all that is budgets to take time out for a regularly scheduled meeting of the hauen city council we're glad that you are here this evening and we'll start with a map to do that first pl thank you sir then we will open as we have for decades with an opening prayer that i will lead and then we'll do the pledge of allegiance if you could please join us by standing if you're able to pray i have the father we thank you for being here tonight we thank you that you have founded this city that you care about us that you have watched over us faithfully throughout all these years we thank you for the privilege that we have in this evening to make decisions that will help this city to be even better in the future we pray that you will give us wisdom and discernment as we think through each of these issues and we thank you for the changing of seasons the looking that winter is starting to be over and that the sound of birds is heard in the air we are grateful for the balance that you care for in nature and we pray that you will help us to be good stewards of that as well we thank you for this wonderful place that we call home we pray that you will help us to express their gratitude in the love that we give to those around us in your liberty and justice for all next we have a consented genda which is a list of items that are on the agenda as items that we will approve of and one vote at the close of the reading of all those items but perhaps you came here tonight because you have a specific interest in one of these consent items if that is the case at the end of this i will give opportunity for you to come forward and give us your name address and the item that you would like to take off and we will handle it then and it sequence board of public works departmental needs i don't twelve eighty two to adopt a resolution to approve the renewal of the resolution to allow for the sale of renewable energy credits from r p j m renewable energy resources with the authorization of the b p w general manager up to five hundred thousand dollars per transaction and one point five million dollars annually and to allow the purchase of replacement michigan renewable energy credits with authorization of the b p w manager up to one hundred thousand and you only item twelve a three to approve procurement of easement rights to allow building of the natural gas pipeline and the one thirty eight k v interconnect line in support of the holland energy park item twelve a four to approve the new natural gas interconnection and service agreement with consumers energy subject to approval as to form by the city attorney i don't twelve a five to approve the contract with in expand the project scope by up to one hundred fifty thousand dollars to line additional sanitary sewers if mutually agreed between the b p w and the contractor i don't see one to approve an agreement to identify and waiver of liability in conjunction with the city of holland's use of two muskegon county sheriff's departments motorcycles during the twenty sixteen tool time festival item twelve d one to refer claims filed against the city to the city's insurance carrier and city attorney for consideration item twelve point one to approve amendments to the administrative plan for the community and neighborhood services department as submitted item twelve east six point two to approve the request from the african american awareness and development organization for city in kind support co sponsorship of the twenty sixteen juneteenth festival to be held on the week of june thirteen twenty sixteen and the fireworks to be held on june fourteenth twenty sixteen item twelve six point three three approve amendments to the administrative plan for the office of the city manager as submitted item twelve six point four to approve amendment to the agreement for the donation of public art in right of way at the community foundation of the holland zealand area to include holland charter township as a party to of the agreement with respect to the maintenance of the artwork subject as to form by the city attorney item twelve six point five to adopt a resolution prepared in accordance with local and state requirements for the upcoming fiscal year july one twenty sixteen through june thirty twenty seventeen  budget as proposed by the city manager consider the proposed annual budget at budget review sessions on april twelfth thirteen fourteen and eighteen twenty sixteen if needed and schedule a public hearing concerning the proposed budget at seven p on wednesday may fourth twenty sixteen at holland city hall prior to adoption of the budget thank you matt so we have going to pass that with one motion unless we have someone from the audience who would prefer to take one of those items off the consent agenda is there anyone who would like to do that doesn't look like it is there anyone on council that would like to remove an item mike m twelve the two point one okey doke thank you and if nobody else is going to  post same sign that passes ok now we would have a special presentation which would be the reading of this proclamation because the earth day is coming up this twenty second april and we have a proclamation that we have written up and i need to read this as a matter of ceremony here so where as a sound natural environment is the foundation of a healthy society in a robust economy and whereas human activities around the globe are causing severe environmental damage that threatens human health and our planet's ability to sustain a diverse community of life and where as local communities can and have done much to reverse environmental degradation and contribute to building a healthy society by addressing issues such as recycling energy use transportation waste prevent prevention and sprawl and where as earth day offers an opportunity to commit to building a healthy planet flourishing communities and empowering citizens and whereas earth day twenty sixteen is the beginning of a new year of environmental stewardship can commitments for implementing sustainability efforts and committing to an earth day resolution furthermore let it be known that the city of of holland michigan due here by pledge on this earth day april twenty second two thousand and sixteen to support green economy initiatives in the city of holland michigan and to encourage others to undertake similar actions were glad to live in a community that values taking care of the earth and i want to continue to do that whatever our organization or as individuals so thank you for listening we also have a special order of the day a public hearing the for the community development block grant enjoy and i will help us with that i director of community and neighborhood services thank you madam mayor and members of city council this evening you will be holding a public hearing to receive public comment and we guards to our fiscal year two thousand and seventeen community development block grant program and budget allocations i would like to be clear this is just three comments you will not be taken action tonight to approve this plan that will come to you at your first meeting in may the community development block grant is a grant that the city of holland annually receives from the u s department of housing and urban development it's a federal government grant that we receive we receive this funding because we are considered a principal city according to hu and several other conditions of population unemployment income etc is what qualifies us for this grant this year we will be receiving two hundred ninety one thousand five hundred eighty one dollars from you know through this grant this is similar to the funding received last year however as noted in your report that's a significant reduction from the high that we received in early two thousand when as a little north of four hundred thousand dollars that we were receiving in addition to this two hundred  ninety one thousand we will be receiving from the federal government we are also allocating twelve thousand eight hundred fifty eight hours of program and come that we have generated in the past year through our home repair program which is funded with this  money the total budget then is three hundred four thousand four hundred thirty eight dollars on january fourteenth we had our annual citizen consultation meeting here in this room it was attended by a smaller amount of people than in years past we did have six members of the public present for this consultation meeting they represented neighborhood groups as well as housing organizations in the city of holland addition to those six people we also had three staff members from the third floor community neighborhood services that were here during that meeting to interact with them after that consultation meeting we did the staff then went to the neighborhood improvement committee and we just had a general dialogue of what kind of funding what kind of programs should we fund with his community development block grant funding for the next fiscal year as recommended that city council fund program administration in planning functions at fifty thousand three hundred sixteen dollars that we fund fair housing services eight thousand dollars that we fund our home repair program this is a staple program that the city as you know maintained for over the past twenty years that's recommended to be funded at one hundred thousand one  hundred twenty three dollars and then we're recommending that we fund a new program called the home energy retrofit program for low income homeowners that are we funded at one hundred forty six thousand dollars so the total budget would be three hundred four thousand four hundred thirty eight which equals the income that will be taken into this program i just want to make one clarification the home energy retrofit program we don't want to confuse that with another program that's being potentially funded through the this one is going to mirror that program and be directed solely to low income homeowners and tenets for a few other things that council should be aware of through the c d g program over seventy percent of our local funds have to go directly to low income households we are at eighty percent of our funds will be going to low income households so we've met that threshold another thing we'd like to bring to councils attention when you approve this at your first meeting in maple there are a series of certifications that city council have to make use of very important ones is one is we have a policy here at city hall which we do that says that it's a drug free workplace the other policy that we have to or the other sort of occasion that the mayor had to sign off is that the city will further fair housing practices in the city of holland which is something we do through not just the work we do daily with city staff but our allocation of eight thousand dollars to the fair housing center west michigan again this is just a public hearing tonight to receive comments from the public if they are here to discuss this however if there are questions from council about this recommended budget i am available to answer questions at this time an questions thank you jill i don't really think it's a great idea when you bring in people from the community in regards to this black grant but you do get a real sense of the kind of things that are going on in the community and we had some of our first indications of foreclosures on the horizon because we brought all these different community groups together and we also i think got a feeling that the middle school age bracket was in a little bit of trouble not that that's unusual but it did kind of bring it to the fore foreground and so it is a valuable meeting more than just in regards to this granting process i think it's a great way to get people together that otherwise may not get together to talk about the issues that are happening in the cities we appreciate community neighborhood services hosting that so we you know open a public hearing does anyone have anything to say about that grant as joel's described it doesn't look like it so we're close that public hearing and now we're into the public comment so if anyone is in the audience who would like to say something you're welcome to come to the podium give us your name and address and you're welcome to speak for five minutes green is go yellow is one more minute and red you're done well you're on hopefully i won't have to use that five minutes madam mayor and city council it's an honor to be here and i used to be a time when i used to come here and i knew everybody at the council it's been sixteen years since i've been with the city you know and so it's been a while so it's it's good to see everyone welcome i'm here tonight and it is my honor to introduce to you three candidates for elected office in elegant county particularly in the criminal justice system and i endorse these candidates we've taken giant strides in our criminal justice in these candidates can in well take us to even the next they will give us the citizens of elegant county a criminal justice system that is professional but is fair and equitable for all concerned that come before them so with that said may i introduce first the honorable margaret baker who is seeking reelection for circuit court judge roberts kangas seeking election for the position of prosecuting attorney as you know fred anderson is not seeking reelection and for you i should give you my name and address blaine cope's for three seven one hundred thirty second avenue hamilton michigan i will not be seeking reelection for the office of sheriff i've got forty two years in this business  sixteen years as sheriff and you know it's done retire when the people you hired many of them within this organization are retiring themselves so i will not be seeking reelection and with that i would to introduce a third but not least would be frank baker who is currently serving as our under sheriff and all these three candidates can well be doing an excellent job for allegan county i think when i look back at my my tenure with alan county i can look back and say we've made big progress and if you had an opportunity to see the correction center that we now have were actually leading many of the programming issues that you see in the state and hope for these candidates will will will give you prefer description of that so first if i could introduce margaret baker march baker and i live at three eight five zero forty seven street hamilton i am the chief circuit court judge for the county of allegan what you think your hopes for that introduction and thank you for letting us speak for a few minutes here i would like to thank you for training sheriff coke's and letting him come to al again he has raised our level of police work in allegheny county to a professional excellent level his work is going to be recognized by the elven county bar association on may sixth where he's receiving the la day award for his work in the justice system as a non lawyer and so i'm very proud of that and it was a unanimous vote by the allen county bar association to give sh honor i was elected last in november of two thousand and ten so i'm up for reelection this year judge judges have a six year term as a steve circuit court judge in allegheny county my primary goal is to provide quality service to the public we are a public service organization and i think that at times we forget that in the court system we deal with people  chaos and stress every day and they are happy they're angry people and they sometimes have a very real right to be angry it is difficult to deal with people who are angry but that should not excuse us from reminding ourselves daily that we are here to serve the public my goal over the past five years plus has been to create an environment of public service we need to provide efficient courts courts that run on time that provide quality service and show respect to litigants i want litigants to walk in my courtroom even if they lose having felt that they were treated with respect and that they understand why they didn't get what they wanted in the court system i'm not going to please everyone and i know that it's impossible to do that as a judge but i can at least provide them with an understanding with respect and with the fish and sea and that that's our goal and alle county we're working towards that goal it's a work in progress i'd like to continue that work some of the initiatives that i've been able to start over the past five and a half years include the development of a program called the swift and sure sanctions program for probationers this is a program that we are able to start through the agreement with the state that provides people who are on their way to prison they've already failed at probation numerous times they have been convicted of a crime where it's very likely they should go to prison we're going to give them one more chance we're going to do that through a program called swift and sure sanctions the program is an intensive probation program modeled on a quality program out of hawaii called the hope program and it allows us to do exactly what it says be swift and sure regards to sanctions if they violate probation to provide enhanced services to those individuals to have a case manager in addition to a probation agent that they work with him to see a lot more of me i run their court it's amazing to see a graduation from that court who just had two gentlemen who graduated last week i never thought the one of one of them would make it i was wrong i was really glad to be wrong so it's that type of success in those types of programs in our county that are successful we have several specially courts we have a mental health treatment court we have a drug court and we also have a regional veterans court it's very exciting to work in these programs that's one of the ways we can provide quality service both to defendants and to our community because they're going to be good members of our community now as opposed to people that were afraid of we have seen an incredible improvement in some of our restructuring in front of the courthouse we have fourteen month delay in having referrals from the part of human services to the guys that paternity stands for cases we now have a one week tour those types of things are mine and i ask for your support in the sub coming election and if you live in l a county for your vote i'm going to leave some brochures for our legal assistance center i'll leave them with your city manager if that's all right that's a program that blayne good evening everybody the sheriff said my name is rob and g i s and i live at two to seven fairway court in plain while michigan i'm a resident of gun plain township which is on the opposite end of allegheny county from you all but i'm very familiar with allegheny county and the city of holland i've worked in the county prosecutor's office since one thousand nine hundred two i interned in the office in one thousand nine you wandering law school  came back after i graduated started working for then prosecuting attorney andy marks and then when fred anderson was elected i became a sworn assistant prosecutor started working for him and i haven't left since since two thousand and eleven when judge baker was elected judge i succeeded her as chief assistant prosecuting attorney for our office so i've been second in command in the office now for five years learning what it takes to manage the office which has seventeen people in it i'm going to leave you with some brochures and you'll see that i have a slogan for my campaign which is tested and trusted for justice a prosecutor's chief duty is to seek justice that's what i've been doing for twenty four years now and i feel that i'm tested and trusted because of my experience and my relationships that i've built over the time that i've served time tested because i have a lot of courtroom experience i've prosecuted everything from speeding tickets to murder trials i prosecuted eight separate jury trials involving the crime of murder and many other crimes between speeding and murder i'm trusted because i'm merrily asian ships that i've built with people like the sheriff judge baker under sheriff baker police chiefs throughout the county  that support me i have an excellent relationship with your police chief matt messer i've worked with matt for many years on many different projects and many in his command staff so i urge you to to talk to him and his staff as well if you have any questions about me i've also built relationships through my involvement with many law enforcement criminal justice groups such as the allen county substance abuse prevention task force of methamphetamine task force the allen county schools work group the in allegan truancy task force that i recently become involved with which is headed up by captain dykstra from the highland city police department and i've also been involved with the allegheny county truancy task force outside of my work duties and things that i do through work a muscle active member of my church i'm a longtime board member of my church and i also serve on the board of directors for the allegheny general hospital  foundation a few of my goals and objectives if i am elected to be the next prosecutor are to aggressively prosecute those who prey on our children through internet and through other means of establishing contact with children for s purposes i also want to work with the courts and our police officers to streamline government resources and to save taxpayer dollars and i also want to work on the problem of substance abuse which really drives a criminal justice system and drains all of our budgets so my goals are to work on the continued problem methamphetamine in allegheny county and also a problem which it not only affects allen county but counties and cities throughout our state which is the problem of prescription drug abuse and now the growing problem of heroin abuse which has grown out of the abuse of prescription drugs and painkillers and i want to work with other community members and stakeholders in the criminal justice system to do whatever we can to improve the situation respect to substance abuse in our county as i stated i live in gun playing touch up with my wife shelly we have two little girls who are six and three they keep us very busy when i'm not busy doing my job and all the other things that i'm in volved with and just as judge baker said i'd ask for your support if you're willing to give it in for those that live in albion county and also ask for your vote and if it's ok i'd like to also leave some of my brochures and you can pass those around if you have any questions i'm happy to answer them otherwise i just thank you for your time thank you had and then last but police are next year for an elegant county frank baker  about my history and why i feel i make a good candidate to be your next sheriff i think one of the things you want to look for in a candidate to be your next sheriff is experience i have almost thirty years experience in law enforcement the last almost twenty six now i've been with the allegheny county sheriff's office i began as every deputy does as a patrolman working the midnight shift i was promoted to detective where i had the opportunity to work on major cases that occurred in allegheny county one in particular was the case in which an individual's responsible for the homicide of four individuals i was then promoted to detective sergeant then lieutenant captain as of last year i was appointed under sheriff and i hope to be your next sheriff but i also believe that besides the experience that it takes to do this job i also believe you need the education to do this job i'm a graduate of western michigan university and i had the privilege of attending the northwestern university school of police staffing command which is geared toward being a police officer but being in ministry or of a law enforcement agency so i had that opportunity is as well which i think helps me be qualified for this position another thing that i believe is important is community involvement the sheriff and i think have very similar philosophies on law enforcement and we both understand the importance that the community plays in the success of a law enforcement agency years ago i like to think that it was my skills and abilities that solve crime but i know that's not the case it's the community that solves crime by having a relationship with the police department sheriff's office where they feel comfortable in calling you and if that phone call you get at your desk with the tip that solves crime it's not generally our our work it's the role the community plays in that and so i recognize that importance this currently serve on on the board of directors for the allegheny general hospital foundation with chief assistant prosecutor rob kingis i also serve on the board of directors for the allegheny county legal assistance center that judge baker spoke of with her and i also of been a fourteen year board member of safe harbor children's advocacy center very passionate about that in the role that they play in our community in the important work that they do and proud to say they've been associated with them now for fourteen years as a board member and i'm a previous board member for sylvia place to mess to violence shelter so i think i have that type of community involvement that you want in your sheriff so that you know that the importance of the role the community takes is being considered in the decisions that the sheriff's office will make also feel that  one of the key things is integrity i've had the privilege of working with many of the law enforcement staff here at the holland police department in particular your public safety director matt messer him and i work together we met many years ago i think it's about twenty years ago now i had the privilege of working with him and in captain walters at the same time and then through the course of my work as a detective i had been assigned to the northwest section of allegheny county and had the privilege of working with many of your detectives over the year years most of them now have retired but i hope to continue my career in a different role and i hope to have your support and if you do live in allegan county your vote to tell you a bit about my family life i'm married i live it for thirty five voyager drive in wayland michigan my son as of yesterday i picked him up in south carolina and he has completed a six year list spent in the united states air force and is returning home to michigan to pursue a career in law enforcement and self his wife has moved up here with him she's a branch manager of a bank my daughter lives in the southeastern side of the state where she is in the automotive industry as a marketing coordinator and my wife is works for and recovery audit firm in the grand rapids area in the accounting department so i've been around allen county now for about thirty years and like you say i hope to have your support in this upcoming election i'll be glad to have answer any questions for you i also recognize many of the challenges that we're facing in law enforcement such as the chief  prosecutor mentioned some of the the changes in what we're seeing in is fars then the influx of heroin and then the challenges we also face with crime such as those against her children and i hope to work together with hopefully rob  next prosecutor to take on these problems and like the sheriff and mention we've identified many problems in allegan county and we work diligently to do what we can in play a role in making out in county a better and safer place to live work and raise a family with anyone has any questions i'll be glad to answer and if not leave some of my cards with the city manager in it has a link to my website on the back please feel free to check that out if you have any questions  we appreciate all the service that is represented here and it is not an easy era to be in law enforcement and justice and so many things have changed so quickly and to see people of your caliber stand up and say we want to serve and protect we have invested in this community we understand what the issues are and we still want to serve and protect this community is very inspiring thank you very much for coming yes thank you madam mayor and council members my name is barbara her i live it forty seven was thirty a straight out of michigan for over forty years i'm terry blanchard i live in one hundred one five zero are the court in spring like michigan we're here this evening bob and i are co chair in the thirty fourth annual cushman club of america rally to be held short of four thousand club members from all over the united states and out of this out of the country we've had a lot of fun doing this but we thought it was important to at least let you folks know a little bit about what we're doing why we're doing it  we have been in contact with the city of holland police we've been in contact with out a county sheriff's department and we're going to come and see you folks who were coming through your town wait we have we have several rides schedule a parade on monday night which has been approved by your appropriate documentation and all that stuff we have three bus trips we have one bus trip to meyer gardens we have one bus trip went out of business and eight hundred sixty five so us old folks are trying to keep them preserved and restored we're anticipating anywhere between five and six hundred people coming to your community that week and i think it's going to be a lot of fun as i said a preyed on monday night through town that's all been organized by with the city police and what have you been hearing monday morning yes thank you we have a  opening ceremonies on monday morning and we'd like to invite madam mayor to come and speak and introduce the city of holland to all the people that come and welcome them we have  we have the town crier booked to do that and when from tulip time is working on getting some dutch dancers for us and i think it's going to be a  as i said a lot of people but it is what it is there are some young people too we're trying to keep the young people involved there's go to school and all that that happens and bob has if you don't mind if he knew you want to leave him with with ryan or do around we brought schedules of what everything is involved and we just think it's going to be fun we've had fun doing it as i read today this is a magazin as you'll see our logo was created by a gentleman in north carolina dennis carpenter who has all the restoration parts for cushman scooters and what have you they do a lot to help us get things organized  we have really and i have one minute left we have really struggled to fit everything in maine because our club has about thirty five members from south haven and down south and what have you holland and i bring like everyone had something we ought to do i mean i get an e mail or bob get an e mail where to put this i said when do you do it i mean look at what we're doing currently you know it's i think there's two hundred as of today we got a report from from the cushman club america there's two hundred fifty six signed up we think there be five or six hundred maybe pushing seven hundred people ninety one people already reserved at the very wrong for camping wow i had never heard of a away for the best to show for their trouble and they're usually standard trophies we bought ninety two pair wooden shoes great that's great if i could stop by maybe later you know wonderful he went out to have something to say don't think so ok we'll close that and now we're on to the city managers section and the parks and rec services with our know the community neighborhood services the approval of the administrative plan for the community and neighborhood services department as well arguments retirement who was our assistant director on the third floor and had over thirty years of experience with the city we had to take a review of how our department operates and decide in light of cindy's leaving us what would be the best way for us to proceed going forward would we just replace that assistant director or was there a better opportunity for us to grow several of our staff from you know what i'm going to call frontline inspectors or front line staff to more of a middle management role on the third floor as well as address some other staffing deficiencies that we had upstairs on our third floor as you will see what we are recommending and the administrative plan to you is that we reorganized the third floor into really four primary divisions those primary divisions are community planning building zoning trisha dryer be corner for rental and lodging and then you know weeks would be coordinated for code enforcement and solid waste i join i would still be the director of the third floor under the each of those four divisions as shown in just after the port it did show staff allocations on where employees would be situated as you see there is a lot of cross what i'ma call cross group training cross group home energy adviser it's interesting that the city is going to start a home energy retrofit program funded out of the holland energy fund the third floor has been identified as the department that will oversee that home energy retrofit program as such we are going to need an employee to do that work the goal is that the first year they would be doing probably one hundred homes through that program that's similar to what we do with our existing home repair program our home repair program is overseen by a half time position or point five full time equivalency therefore we're comfortable on the third floor that i have time to city home energy adviser would work for us we are also recommending through this plan that we hire a full time building inspector half of their time will be focused on building inspections and have to time to be focused on housing inspections the way we divide that up will be depending on the season when building inspection czar go in like a rock star and you know we need a lot of staff work on that they be focused on that when we that slows down they hop over and help with housing especially as the rental program code enfor etc also in addition to this plan as the four corners that i mentioned earlier we would be recommending that each of those corps nadirs receive a small percentage increase temper now of temporary but a small percentage increase to accommodate you know the additional work they'd be taken on march thirtieth we share this plan with city council or in a study session at that time we understood that there is some hesitation on moving forward with an administrat  plan change on the third floor until the city does what i want to consider characterize as a comprehensive organizational study for the city hall and maybe city a city organization at large if that is truly the desire council i would like to make it known that the plan of front of you was created not in a vacuum on the third floor but was created with input from each of the staff members names that are on that you know organizational chart in front of you both and small focus groups as well as individually one on one with cindy as men and i talking to them trying to figure out what's the best way to move forward we believe in our current reality that we have the plan that's in front of you is our recommendation and it's the best plan to move forward however if counsel would like to move forward with his holistic comprehensive study we are completely supportive of that however there are you know three things we'd like council to consider a lease get authorized us to hire a part time building inspector our current one day entirely is taking on a lot of workers and the leaving that there was a zoning interpretation and the board of appeals and ministration which takes on which  is very important we don't slip up on that and our number of voting permits and the complexity of our building permits right now are kind of through the roof we need help in that building this so at least  temporary part time inspector as the city goes through that is important the other thing i would like to request if city council and i could go through that study that the four core daters who have stepped up and taken on much more complex work at a leadership role that they receive that five percent increase as mentioned in the staff report just to recognize them for the work that they're going to be expected to do as we go through the study that would be something that we probably qualify as a temporary increase similar to how we deal with someone is made and trim in the city of ireland we receive a temporary bump in pay until a more formal solution is agreed upon and the last thing that's not in your report and i apologize that's an oversight of mine is that home energy retrofit program if that does get off the ground we will need in the additional part time person to really focus on that one of your previous study sessions heard peter bogart that an overview of the home energy retrofit program he represented the task force they're very passionate that the city have a committed person that's focused on that not somebody who's focused on grass and b s and chickens  and housing is factions to be told now trying to get people excited about making energy upgrades sell it is that recommendation that we go with the organizational structure that's on the screen however if you would like to do an organizational study and put that the pause button on this i do recommend those three you know those three staffing changes the part time inspector the five percent increase and the part time cio and it should be known that all of this funding is already programmed in our current budget through the salary of our assistant director that's no longer there so we're not asking for additional funds through this process questions from counsel regarding this ye think you just answered joel with the tact of our time inspector if if in fact we go with part two of the recommendation if i call it that yes you may like a better term for the impact of the part time been budgeted carried through yes the finance director  the five percent increase is also included in being covered by the way the plan you see only that we recommended and as shown in the report you know saved are roughly about seven thousand dollars  so you're recommending that we could use this structure and just have it as a temporary structure as we go through a service study and that way you can still maintain services and people can be compensated for the extra they're asked to do in that study for clarification we would be recommending the structure however if city council is to go through the organizational study the holistic one the structure is put on paul's right but we are we question at counselor go ahead with that study and we approve the plan as presented there's nothing that precludes us or whether time of week if it's if it's deemed prudent make a structural change we can still do that even if we approve this this recommend structure my only concern because part of my role is to advise appointed bodies like the planning commission and advice city council you would approve this and authorize us to go hire a full time inspector only six months from now to come up with a new structure that says maybe you don't need that full time position i'm afraid you might be getting ahead of ourselves and talking with the entirely since the last study session we've had some long discussions of what a part time building inspector would look because we could go out and hire a part time building inspector we've identified a couple already in the community that would be available to us with the understanding we hire them that they would know they know it's like a temporary seasonal appointment similar to how the parks department and other department do seasonal appointments we would phrase it that way so they would understand it's not part time for a life it's part time to get us through and we've had those discussions with the couple that we've already identified as possible so would be my recommendation that if you're going to go through with that study i would be uncomfortable is critical in making that program happen so if we put a pause on that my concern is what impact that's going to have success of that program which is your problem  position does not exist right now so we're moving forward the the goal with that program is to be up and running by july first and the recommendation is we hire a part time employee caution cautious as it may be we're moving forward it's not like we're losing anything and i understand where you're coming from we put an awful lot of impetus in the energy program i'm with you dave but let's look at the macro also guru that would be a part time employee to i'm wondering if any of those people could take on that responsibility and i guess what's considered all a part time employee is  twenty hour week or more about thirty six hours off the top my head i believe it's forty that's less than fourteen hundred hours per week per year twenty eight hours a week roughly some of our part time employees work less than twenty eight hours you know we have one college student that works here for part time money and does amazing you know office support for us taking additional employees that we have that energy adviser is going to take a unique person with a unique set of scales that our initial review when cindy and i went through this study we do not we do not feel any of the employees up there possess that skill set that some of that's to understand what a home energy audit is some of the under understand building science and those are two of the main things they have to know that isn't currently in our skill set up stairs within the part time we're on the other two part time employees marian here's the oversees the solid waste in recycling program for us and karen painters who oversees historic district their plates are overflowing as it is for part time penetrations where people work they work together to get the program done for the i think that if we want to look at the macro level in the next six months or whatever if we have this in place it would give that person or that evaluate or an opportunity to see what we have in place as it makes sense so to do nothing sort of guarantees that it's not going to be probably what it should be so it seems reasonable to move ahead then do a macro evaluation to see if we're on target or not  i would be inclined to go along with this going with the second part of the recommendation so what exactly explain the part second part to me then i think what he's talking about is the three boys correct was that the part one is the full recommendation as it stands the part two is the part time inspector the part time energy guru and the five percent increase for the for director yeah i would be in favor of that any other comments or discussion or  i will make a motion that we adopt the recommendation as what is being titled to which would include your part to excuse me which would include the part time inspector the five percent pay increase for the four individuals in the leadership position in the third be a part time energy advice or support just one question about clarification for something you touched on before the five percent increases would those be the temporary designation of a just to clarify or how that  was i know that's important for those individuals i'm sure to understand so that's why i was just asking that question of you know if that's something that ron needs to who would answer that is haven't you meant by saying interim that would be fairly if i may amend what i said then to say the five percent increase and also the title geezer interim coordinator in their designated areas i'm sorry yes i'm sorry thank you are you ready for about yes motion passes unanimously or thank you met now here and to the parks and recreation services with the proposed text amendment change and we have andy canyon director of parks and recreation to certain public facilities as you know we've been talking about this for a couple of months now and we've gone through a couple of study sessions discussing this and what we've come up with is in front of you tonight i'll touch on a couple of the highlights that we recommending to have changed in the code most of the code would stay the same however the couple of changes i'm talking about relate to locations where beer and wine would be permitted to be served and those include the digraph nature cent farm the other section would be to remove the sunset clause section end of that which includes interior of the civic centers that would be removed it's recommended that the city manager doesn't need continued to be authorized to approve  serving of alcohol it's certain events through a special event permit process and also i've highlighted in there as we talked about no city department would hold an event or be authorized to hold an event such as the graph nature center has in the past or we've held one for our departments without the consent approval city council we had a late breaking story today or requested a that came in earlier i haven't it's not in the report so i apologize for that but we've had to request it when the garden's from a local brewery to be allowed to serve spirits at will island  so i'm coming to you tonight to discuss that as well and answering questions with that in june of two thousand and fifteen you may remember the council approved a resolution under management to section twenty two ten allowing six events to be held that women gardens to serve liquor at that happened last year and i think we had one or two events that did that so we could look at that again and add that to this change of the proposed tax and i'm as well for your final reading next week some open for questions or discussion dave well today every item by that resolution was was i don't remember i'm sorry but my memory was or a sunset on that six event region two thousand and fifteen it was the calendar year so went from june until december thirty us not to not tonight where yeah we can yeah that was a request and it was asked to ask you about it tonight though not as far as you know not tonight just first reading tonight so or we just look at the text right there right now it's not permitted right so the answer is to the group is it's not permitted but sense it has come up in between the last time you talked about this you're being advised and you can act if you want to permit it or not act in which case the right answer remains no secret amend the recommendation if you wanted to to include the spirit suggestion i yeah i'd like to comment on this well i would say over the last four or five years as long as i've been in council this thing can be coming up over and over again and i think it's time to have a fairly clear policy on this it gets really awkward to say no to things and i don't think that we have when you have people in the audience who come to us and say this is what we want to do even though leadership sometimes has to say knows there's a parent has to say no but it does become an opera thing the only thing that i would like to do with the current one and he is i do have some question about the number of the parks that you have there and we've talked about incredibly small part by the bridge i don't see where that's got very much parking or much possibility the second one that i'd like to exclude is the small one bird park which is a really  cool in the skating area i hope college i don't see that in the past has been the place and i don't see that it really has much advantage and i think prospect park it was originally sold to the city of holland for a dollar it was a park that was trying to keep the trees as they ritually were when the phone father's came here which is also very much of a neighborhood yes mike we did not have a motion on the table so we can have an amendment to the motion that's right that that's true but why take his motion to be is to adopt this proposed board as one not to adopt of it except for first reading  with those revisions to it and so it's not really a motion to amend it's a motion to accept it for first reading with those revisions as part of it oh except that then he is to accept it for first reading a scenario came up what about the civic center parking lot the report says civic center place which denotes those two blocks the question was what about the parking lot to the north of  mayor's office is pleased to report the following gives the mayor's office in kind donation from michael is on author of where city and county country connect how the holland farmer's market grew from a few vendors to a community treasure  he supported by peter's all in favor say aye opposing sides thank you and that is an amazing gift of a lot of variety of passion and ability and and all kindness we appreciate my cousin's donation of his own books that he wrote and i guess one of the very first ones he wrote was about this history of downtown which came way back when  was just wonderful community resource to have that written out for us and when you're living it you think god everybody's always going to remember this but they don't so stopping to appreciate it and writing it down you really have with that's wonderful and having this book about the farmer's market and the gift it is to the community we are thankful to have that and to be able to give that to others so we appreciate mike's generosity ok we are now going to amendments to the one and the there's a chart for you that shows a relationship that is recommended between various parties including service to the mayor's office as well as a human resources director and that system one would be fine because we want to make sure that people know when they're calling that office that it's they are speaking to someone who represents the mayor's office as well so however the position that strictly greater coordination in our office now switching to the human resources director no change there the human relations coordinator international relations court nater it is  person just report to people and city manager and then the human resources director in it just seems to make more sense to do it this way so that's that's it long and short i think if you're ok with  reading executive assistant one instead of department also two i think we've accomplished that the consideration the mayor discussed with me and otherwise requested that you approve this this administrative plan you've got two different titles you've got two different pay ranges we need to make a choice is it going to be the to the excuse me departmental assistant or is it going to be the executive i'd like to have an either or well i'm recommending that this be changed to read executive assistant one in the paper range reflect the existing pay range and that's based on the conversation subsequent to our last study session there or so that's the only either or that i'm that i'm speaking of ok so the recommendation is different than what's written you want to stay with the executive assistant one correct as you know i was gone last week and so they didn't get in the agenda it's about if one understood yes whiteman yes yes yes byrd yes yes peter's meridor yes passes unanimously thank you sir now we have communications from the city manager ryan thank you three adams i just want to state again i think it was mentioned in the consumer report that our study of the budget is underway and later tonight again  heavy some conversation thursday night starting at five thirty tomorrow and tomorrow night you'll let us know whether you'd like to work on monday night as well at the eight we have a lot to do s keep that pencil then second item is that there will be a march burn on friday weather permitting so that sometimes generates phone calls and a lot of interest and chief upton tenney and others have been working on this to protect public safety as well as with our parks and our department and others every cent are doing what they've done before and you know piers very sound planning in my from my standpoint the last thing is i'd like to invite the director of community neighborhood services up again because the south shore project is nearing the point where we can get some ground breaking and there's nothing job until it's over and there's some suggested changes hoops  see the i do not see those slides here i think this is are they up stairs on the in the study session they might be so i may end up showing them to you upstairs certainly before you leave tonight but maybe joe if you would just define in a couple sentences what the slide will show you sure very quickly so sure villages and start construction on may fifteenth new parking lot new sidewalk landscaping except or up the plain that we showed you before showed angled parking in front of the stores so between seventeenth street in the source is a good parking and showed two feet of landscaping between that parking in that sidewalk that design greatly reduced the number of available parking spaces in front of the stores who are the property owners thought as a great design when we shared it with the merchants and preparation of there's only some disruption starting in may it wasn't that well received we responded quickly by going back to the architect and said we need to make sure the merchants the business owners are happy what we are able to do is eliminate that two feet of landscaping between the sidewalk and the parking spaces and re ingle the parking spaces so there are perpendicular to the sidewalk the way they are now on the plan it looks significant however  after further conversations with just the merchants and other planners it is there all right so what's in front of you a real quick is this is what was presented and approved by the property owners this angle parking and then you're on your screens you can see this landscaping this two foot wide landscaping between the parking spaces and the sidewalk which is this white area between the buildings the plan that it's going to be is going to be perpendicular parking we're still going to have an eight foot white sidewalk which is a significantly white sidewalk the typical sidewalk in the city is six feet eight feet still wide enough to put a table in front of the stores so people can hang out and then these areas right here these islands they will be landscaped as shown on this plan this keeps the parking ratio similar to what it is right now plus or minus a space or two this is the plan that the merchants would like to see happen and they were i was going was after talking to previous some other planners the idea of having a landscape area between a parking lot where cars park and the sidewalk where the occupants of the car went to get to will look good for about six weeks and then it's get trampled on and beat down and not really ever grow back because people will be stepping right over it the whole time the path of least resistance the quickest direction so this is a design that we are comfortable and confident is going to continue to meet our goals for this area which is to create a public parking lot behind the buildings have the connector with the bridge cross walks on sixteenth and seventeenth street widen and connect the sidewalk from you know from margarita's all the way down to jackie's place and introduce a lot of late landscaping in this area that is arrogated and you get a pretty nice effect down in south shore village those strips that are going to be landscape to those have a tree in them or anything yeah that the islands right here that i'm highlighting with my the red arrow those will be have street trees and it creates a rhythm of that street has been a rhythm of trees down this way plus the curve that's out in this area is going to have street trees placed in that curve area and it's going to be irrigated that was my question what was three four five six seven eight nine ten this area so if we go here and for the laundromat where we had one two three four five in this area the laundromat now has one two three four five six seven eight so you can see that growth that kind of occurs in front to transform fitness there's about three spaces as currently proposed the new one we have one two three four five six  i mean i get it just seems to me part of the major of this was kind of the transformative facade there along  walkway it's going to get trampled down that's not really much the trees and the cemetery of those lines of landscaping and trees in between and the trees between the road and the businesses and the business the merchants want it well you know in your own there's a lot of wants in the public right of way and i'm not saying that we need to get in and argue with the merchants i again i think for just for clarification or quick this is not the public right away from the public right away and where the red arrow is so where the sidewalk is going where the landscaping is going to trees those that is all going on private property that had to be secured with easements that our department went out and it was as we were going out there was one property owner that's also a merchant that said i know i agree to this but i've talked to my other merchants i see every day and joe we ha private property private parking private property private parking however we do have an easement between all those property owners to allow you know protesting ingress egress of the sidewalk and parking as well so we wanted you to see this and it was something that would have normally come this way to you had the landowner understood the tenants interests and knowing that we think that you could see it and you can let us know if you  what we've heard from them more parking is is better even if it's just that incremental two three or four this is a place where we are i think we hope to have parking as a premium because it's so popular absolutely thank you so it said and it ok nine ten thirty something like that ok great you know we're we also have window island gardens opening and saturday nine thirty run of the mill so please come on down if you're interested in running around when the island gardens such a great title those high school kids came up with a few years ago and hopefully we can continue to use that to build support for windmill island gardens so  communications from council members does anyone have something they would like to share this evening yes brian lamb as you liaison from this group to the parks and rec department we had some than last about that i just wanted to put out there on your radar ma twenty first others should be community building at rosa parks due to some outstanding community donations and some partnerships with the playground equipment vendor and the work from a indian team we had a really unique opportunity to get a fantastic deal on all the playground equipment for that park and that's part of controlling costs renew our community build and i think any correct me if i'm wrong it's part of the vendor group that's involvement great opportunity to surf any other council members have something they'd like to share ok motions and resolutions i don't think we have any and so i guess we need to finish this meeting upstairs for a little more budgeting thank you