know and at this time i'd like to request that all cell phones be put on silent or turned off the will be i mean thing in the chamber this morning let me recognize the members that are here i believe all five can be completed today but we'll see how far we get let us start with public testimony and we nor district offices are connected and at this time i would like to dawn is there anyone wishing to testify the denise do you have on anyone wishing to testify straight to i don't number one i don't want an intergovernmental agreement with the steve department of accounting and general services to us stablish maintenance and inspection program for the entitle a bill for an ordinance authorizing the mare of the county of mine to enter into an intergovernmental agreement with the state of hawaii department of accounting and general services the purpose of the revised proposed bill is to authorize coordinated with dag so that we don't have incursion without us being able to take care of remedial action in advance it will minimize any kind of effort or damage that we might have in the future thank you i guess one question i have an open to the panel this is shared between us and the state for their facilities on in that area is that correct that's correct so the cost savings for us she still be sharing whatever actions we need to take during any into the future right they're going to share twenty percent of the county will take care of eighty percent of the maintenance agreements and then it also resolves issues in case there is a blockage and there's any damage we can attribute proportionally to the proper party ok evidence caused by an outside third party we know how we're going to share that cost the department has borne a responsibility in the past ok and so now we're just trying to make it in black and white who's car sharing were and so i see the i know the parking lot has the tree because you're talking about true abatement and what have you so has that currently affected had caused problems  at all so far is this why we're sort of looking into this agreement you know that's part of the reason you're in the tree intrusions been a problem there for a while root intrusion right ok  ms shepherd i notice from the early communications you notice the discrepancy in the percentage so we decide it's eighty twenty not sixty five thirty five  yes yes it's eighty twenty that was initially it was sixty five thirty five when parks first looked at it but after talking with tags about it and considering the volume of use by the maui users there plus the big tournament they have there every nineteen that's only four years from now is there any reason why it's so short and that was negotiated with dag that's about as far as they wanted to go in the future until we get this a trial basis then we can reassess the help i'm not sure which one mentioned it but the amount of usage and challenges i mean this sort of system is really heavily used by us you mean you only have the judicial building up there state and so it's not that heavily used compared to what we do as far as the civic center and then you go down to the police station the fire station right across so i don't know if eighty twenty is a good percentage but it's a good place to start and see how this works out and saw and it's better than likely it's been in the past we're paying one hundred percent of all the costs all idea is a good starting point and i think you know come two thousand and nineteen we'll need to revaluate and whoever's sitting in the seats will have to look at and then then evaluate the effectiveness of it so i have no questions and problems with this at this point anything else ok so a recommendation that's  fine if there's no further discussion but you would like to entertain a motion recommending passage on first reading the revised proposed bill in a bill for an ordinance authorizing the mayor of the county of maui to enter into a government agreement with the state of hawaii the next item is to in a government agreement with the state of glories tarmon system to acquire a governmental accounting standards board report s p i forty seven the committees in receipt of county communication fifteen dash one eighty three from the director of finance judge meaning a proposed bill entitle bill for an ordinance authorizing the mayor of the county of ma we to entering into government agreement with the employees retirement system of the state of hawaii relating to the acquisition of government to accounting standards board statement number sixty eight report the purpose of the vilest authorized a merit and to enter into government agreement with the  retirement system state of hawaii to a dean the government accounting standards board statement number sixty eight accounting and financial reports for pensions from its actuary at the estimated cost of one thousand and members good morning typically i would have mr wayne to hear who this is his bailey wick right up his alley he is not here today so unfortunately you get me if i might chair i'm going to address it both are issues which are forty county disclosures we quiet in our care for footnotes previously we didn't have to do this or need this information so now we do i would in i would further add that both our county auditor lance to gucci and our external auditor  start the questioning chairman thank you system since we're part of the retirement system up to this time for us to get anything specific about my always situation within the retirement system we would have to pay for from the actuary to know what is our true status as one employer we required additional information that was normally supplied so what happened was the contracts and they have some kind of an actuarial report done with their contractor and information rather than us contracting on our own and having to have them do the whole thing so it's i think it's just because of this additional information required by gadsby sixty that we yes we were part of that yes but it's it's for information that he typically get for their i am assuming they do some kind of annual audit in report for their organization so they get like a certain a mom but we need a little bit more back to on that mr obama and me and i think we should wish i think we should just be well informed chairman i think this should tell us why they need this information and what information is i would be curious i just but i don't know specifically when this percentage of our total pension liabilities is something for the reading agencies to make the adjustments on or bond status i mean i think all of that information obviously is going to be an  because it will be thirteen thousand five hundred divided by less so each person will have a bigger piece of the total to pay  record keep they have halfway decent recordkeeping so to get this information for thirteen hundred thirteen thousand five hundred dollars i think is fairly excessive but that's between g r s and i guess us or ers actually but it you know as much as i hate to disagree with mister defeat on page five of six of the exhibit a and says it's a fix fee at fifteen hundred dollars per employer component unit provided that we have at least nine employers if it's nine or less you divide the thirteen five by that number of employers the which basically says that if you have ten they're getting an extra fifteen hundred dollars just you know it's pure profit for them on top of whatever else they're doing so i am a it but we need that information correct in order to get a clean opinion on our  old you know if you've got questions ask them now because and don't be repetitious we've got the questions i want to answer and and i got a couple more but all this in there but it was to carole you have any questions sir we are almost july i mean that's like you know almost a year later why is it that this has taken longer been put on the back burner for all that time i mean i see this happening a lot through actuary into april of two thousand and fifteen so we didn't even know what it was going to cost let alone yeah but thank you i know i'm not looking at cause i'm just looking at the process i'm just looking at when the letter was sent to the department true this m o u and then it says they would like to have this executed by may fifteenth and you know on and on so it's just something where chair you know we're getting it applies chair number two terms of conditions last sentence if the employer requests additional services or information beyond what your us understands to be customary or reasonable  what is the one of the standards of customary or reasonable is that within the anything outside that's that scope of work on on the letter dated april ninth two thousand to go ahead i'm not sure if it would be unreasonable but they're going to do this scope of work as outlined in the letter and supposedly that is what we will need to satisfy the gadsby sixty requirements for the county i'm always care for and i guess if we needed any more information than that it may be at an additional cost it would be depending on what we ask for from  re reviewing the scope of or from the finance department is there any additional items that you would have liked to seen in this couple to be income i understand from mr fajitas no this should handle everything we're to need from a reporting requirement and one sure because i don't want to be kind i tell you what he told me is that he thinks that this this more than covers what we need more than covers this covers what we are going to be all right now we'll move on to our third item statement please thank you mr chair committee members again this is the same gaz we sixty eight it's another requirement we didn't what we choir to provide this information previously and again my understanding is that this is basically our  share of what this audit is going to cost and will provide the information that's outlined in the in the ordinance historically you have something to want to add on just that i believe this on it with the state office of the auditor sixty eight regarding pension primarily what's going to happen is that we're going to have to start disclosing unfunded liabilities which is relatively a major impact on your financial statements for the county there's two parts of this the first part i think you guys were discussing regarding the actor is going to have to break all information and detail schedules for individual members of the ers and we are one of the members on the contract for the actuary is handled by the ear yes and therefore they will amend their contract with the actuary to get this information so for the audit component the information presented by those by the actuary in those schedules will be incorporated into our financial statements our auditors have to have some reliance on those numbers and the we that is most efficient for them to get reliance on those numbers is if the state auditors auditor i think it's auditor is can rely on that information it is the most cost efficient way to do this if michelle mckee she it i would try and audit that information on the schedules it be very difficult for them because don't have access to the e the my understanding from speaking to the state auditor and michel machine which is our auditor is basically this would be for the current fiscal year  moving forward there be other charges when i looked at it after talking to our auditors michelle much as she had are they and i believe that this would be the most cost efficient method to do it  wasn't even sure if they could get enough confidence for it to rely on the schedules and if they can't get that confidence to me end up with a qualified opinion liabilities will be materially affected understand that gadsby sixty eight requirements will be across the board so as much as our financial statements will be impacted so every government municipality that has unfunded liabilities but it will be a major impact in relation to bond ratings the effect will be noticeable but once again if you look comparatively looking at other municipalities it will be the same i mean everyone will have considerable impact negatively though assuming mean this is all part of the strategy to prepare us for that requirement in a few years i'm not i'm not sure about that part of it but what i am aware of is that  the law the ers our pension liability the disclosures have been i guess trailing so open disclosures we're really required to disclose some more of it the pension plan disclosures is kind of catching up the goal of the government accounting standards boards is that they wanted do and what the ers but definitely this will have some major impacts on our financial statements everything that is being requested for the auditor is a sense that the information cumulatively with all the different participants is there and that is what the actuaries look at what we're asking them to do is to break out information based upon individual counties and that is my understanding that e r s is negotiated with the afterward to do whether the e r s  s for it or charges the county's i guess that year s has decided that it will charge the committees for the information i guess their position is that it's not a requirement of the ear and total body colony requirement in relation to the auditing portion in as much as this information would be presented all auditors need to have some basis to rely on this information and once again after talking to  e there really is no all cost effective way for them to audit the schedules that are going to be provided to us and therefore they recommend that we participate in this and more you and they carried on the work of ers auditor's which is contracted by the state auditor's office so it doesn't have to be attached it signs it's referenced properly thank you ok i'm just you know i want to make sure i'm voting on exactly what we're discussing it says the council  hereby authorizes the mayor to execute the agreement with the terms and all the necessary documents relating to the agreement and the amendments here too so we're just saying some sort of agreement that may or may not look like the one that we have here on the  back i it's kind of like signing a blank check to me  in the title of the bill it clearly references agreeing with the office of the auditor to audit the schedule of allocations of the employer's retirement employees or time and system and the committee report will likely least the previous one was twenty fifteen as mr obama sa on the budget office check with the state auditor's office let me explain a little bit on the this memorandum of understanding is being handled through the department of finance because preference i do not see the need for us to try and get them to change it because they were doing it as an accommodation for us but i think that needs to be changed i believe it is two thousand and fifteen given thirty nine hundred dollars for us to pay for this our and the previous item it was dependent on how many participants i guess in in it so is this something that is also asked of each county to do or is this just a county minister if you can answer we have mr walker that should know the answer but i'll leave it to you if you want to take a stab at it if you'd rather mr walker let me know in actually the preparation of the schedules because actually probably would be just running numbers off of a model let's say the auditors that have to look at some documentation in regards to audit rely on the information going into that actuary also needs to be audited at but that will be done by our auditors and in the county supply some information our auditors will audit that when that information goes into the actuary and they run numbers on the models then it'll be good game gee that audit staff and our auditors should have some confidence by relying on know group rate kind of thing yeah they took the costs for the amendment to the contract for them to look at the schedule separately and i believe the state auditor's office did you know to vary based on some  thank you thank you yes mr koch thank you mr chair you know it might be that it's monday morning and the coffee hasn't kicked in yet but if we're doing this audit on the june thirtieth and fourteen data but the previous item that we had is to break out the data for june of two thousand and fifteen how are they going to be able to do it if they don't have the data this is this is why i'm confused about the dates well wait a minute this is for a kaffir right but this is the data that they we asked for fifteen for fifteen they're looking at it for four they want to look at that same data for fourteen if i read this correctly i may be reading this wrong mister member cause that's a good observation i think we need to take a look at it and get in touch with both the ers and the state auditor's office to make sure we have a way from now on when you guys come in and us coming in with their answers because i get very frustrated bringing up things that i do not have answers to make myself clear a gentleman with no objection i'm going to  this matter matter p i forty eight no thank you i've made myself clear you know and the should have these answers they shouldn't be coming here and seeing i got to look it up no i disagree that wholeheartedly thank you very much gentlemen moving right along next item is a r p i if forty three a donation of a finger printing finger print machine from the department for the department of police we have anyone from the police department i criminal justice data center two d county of maui department of police pursuant to chapter three point five six molly county called of the purpose of this is authorization of this light skin and digital camera valued at twenty five thousand five hundred eighty six dollars and thirty eight cents from the hawaii criminal justice data center to the department of white criminal justice data center and what is this going to replace the existing one that we had this is the one of the original ones that was in the keep police station that which has been in service since two thousand and five so this one is is up for technology in a changing world and cost us save us five thousand dollars a year a year on maintenance costs what is done not to like about this very good very representative in the vice chair i have some questions i know i know there's no question but i mean i just figure you want to see at least two words thank you know i'm fine thank you ok that's what i tell them thank you  have one existing yes this is just a brand new one to replace we have one of the older ones in the departments of this is replacing the old one but all that stations do have one ok and are they up for replacement too where i'm not sure what the status of departments are the other stations ok and i guess that's an normal amount a maintenance charge of ninety five hundred per year the unit is worth what twenty five thousand not even the old one i'm not sure you know  worth now it's ten years old so i'm sure it's not worth twenty five thousand right but it just seems probably paid more in maintenance than actual cost of possibly very good yeah great donation thank for thinking it was one thousand and ninety five hundred miss cochran and there was one thousand he mentioned as far as the maintenance on the old machines and this will be four thousand am i correct yes thank you and that's a big big big plus donation of a more full track life scan machine replacement for the key hate police station from the criminal justice data center to the county of my department police pursuant to chapter three point five six mo county code and filing of county communication fifteen  and this this is the point where i would say thank you very much for to the criminal justice center and thank you captain for bringing this up and getting us to thank you can't i'm sorry give your promotion of the thank you very much the tenet good luck thank you chargers and covers to the department of police county of mali for use by its crisis intervention team pursuant to chapter three point five six mali county court the purpose of the proposed the state department of health and the department of pool to the department of police for the uses increases for their crisis intervention team at this time would you like to stop but as you sergeant hear also ok good yes i really don't have much to add and it's a gift from the state department of health to the department of police and i think i think and answer any question and would you like to introduce yourself and give an open decision please  department and so we got this grant monies and depart for through the department of health and we bought this i pad so for the cia basically to be used in the field and the whole purpose was if we have a consumer if there's any problems we had they had to communicate with their case managers and to communicate with the doctors that he are but right now it doesn't have one because what they are going through so right now is this going to be mostly for each district one i soldiers will be spread amongst all these districts ok very good very good i would open up to questions i was told the vice chair mr coach thinking this chair more of a comment if if the members would look at exhibit one the letter from the state department of health it's a compliment paragraph one it says today that the crisis intervention team is fully operational program has become the talk of the town and the envy for some want to say congratulations for you on that it's those are pretty strong praises coming from the state so good job and i and great gratified that we get these these team that is actually going out for the homeless as well we want to incorporate that that is our future goal and everything right now is not but this is mostly for consumers for mental health consumers but eventually we want to because crisis intervention team mental health and homelessness it all goes hand in hand so yes we definitely want to expend this program ok so currently is just the mental health calendar yes ok thank you is a good friend of mine and i admire him and watch his work and we're so lucky that he continues to work with you guys are just doing incredible work and the more thank you thank you  thank you chair and good job to the department but i just can you just real briefly explain what this project or program is because i don't quite understand mr guzman raise some questions see id is any time stamped is basically a jail diversion program so it started with it started in memphis twenty five years ago and we went over there got trained and we started training our offices and the different agencies within the county over here two and a few outside of my economy when a person usually when the person has to be in crisis and they commit some type of crime or something else the main thing before was jail was the place to take them so even if they had mental health issues so what would happen is say you went to a scene and a person committed a crime and you really try to divert them see if they need to go to the hospital see if they need to take medication or whatever there's a basically said jail diversion program and it doesn't mean the charges are not going to be followed or anything else later we work with we have prosecutors that are trained in there we also the last class to be a judge bisson who got trained in it too so it's like an ever expanding program or a still kind of new do just trained our fifth class a couple of months ago but you continue to want to do a do this so that basically that's what it is this kind of like a jail diversion program ok very good excellent thank you for that explanation and great job thank you thank you know anytime we can avoid jails and help these youth i think it's a big plus any time we can intervene before it gets too far and thank you guys and thank you sergeant seeing and all the team and all of our police departments because many of them really do try hard to intervene before teams get out of control and and i can see they would all have pride at being our county has been in one of the in the forefront in this respect so thank you very very much any other discussion if not i'll make my recommendation covers to the department of police county of mali for use by its crisis intervention team pursuing to chapter three point five six my county code and the following filing of coming out county communication fifteen dash one seven mr couch thank you mr chair i moved to adopt the resolution entitled authorizing acceptance of a donation of six apple i pad air sixteen gigabyte tablets including chargers and covers to the department of police county accept the for the motion recommending the adoption of the proposed resolution in thought on accepting donations of the six i bet any further discussion she not all those in favor