terming the topic overview an initiative a brief discussion on remote public board participation the open meeting law in the board of selectmen open office hours at seven twenty five a brief discussion on the town manager act at seven forty a discussion on the veteran's pay left over from the warrant article from this previous town meeting at seven fifty we have roger hill coming in our d p w director as well as a a beta group or consultant to talk about the pavement maintenance and management system that was recently implemented a twenty we have a discussion regarding the town council review the hour of p process that's ongoing at eight fifty we have the  discussion on the fiscal year thirteen board of selectmen priorities and then we will go into executive session at nine ten to discuss three items the firefighter contract the firefighter grievance in a review of the executive session pas last few months it was kind of hectic and we're trying to put together genders for the next two or three or four meetings so some of the things that are not going to be on tonight's meeting but assure they're not forgotten we've asked national grid to come in to us to discuss the ongoing efforts with train park and the d p w outpost storm advance and hopefully look at in the next four or five year plan we have state rep a representative jay barrows coming in to discuss the regional wastewater treatment agreement we're going to be reviews from the different board members and we're putting that together in the next meeting or so we're going to be dipped talking about the time meeting goals and objectives the session on the employee health initiatives civil contracts will be going over and we've also been working the town manager in the different departments on the police and fire over time that's been requested and analysis written in and a report that's going to be coming over the analysis the overtime for those  made any initiative to shut off any lights this was a while i know we did discuss it and we weren't sure if the lights were on because the polls because of the polls that had travelled during the storm or on june fourth at six thirty at the current school and that meeting is to discuss protocol and implementation and answer questions in here concerns so i think the police chief building inspector and  maybe a couple of us would go there just to follow through and see what those questions are i think they're working through a process and it's not quite there yet any other citizens input right three three things in these topics i think i put these on here not to go into great detail in discussion but to bring it up in front of the board to see if there's some direction and some input one is a remote public board participation if you recall the attorney general promulgated the rules back in december of zero eleven that said towns kin participate or board members can participate remotely if they can't make it to the meetings some of those issues some of the reasons would be personal illness personal disability emergency military service or geographic distance so if we have a board member in town or committee member they can't make it they're allowed to participate remotely provided that the selectmen approve it and all the other committees need to have the selectmen approve it first so when we got the when the l changed i think we asked all the different committee members what their opinion would be an in some of them the planning board of the school committee of the board of health some of them had voted on it some have and they just gave recommendations i wanted to see if there's a board member here that would kind of take the initiative in go around and collect and we probably have most of them at sanders office but do two things kind of summarize what all the different boards input was and then educate the board on what the open law change was so all the details that come along with it and then if there is an ambition from the board to make that vote then that would be binding for all of the board so if we say yes everybody can do it it would be up to them if they wanted to do it  and if we said no then all the boards would not be able to do it so is there somebody that wanted to put that together so maybe july august and then someone had asked also to put the open meeting law discussion on the table i think probably a good time is after each election as a town to remind ourselves of the different boards what the open meaning large is what the pluses and minuses of understanding in are and you know it's changed recently so if somebody could reach out i think we do conflict of interest interest but it we've been doing the open meeting law the same way we did the open meeting law it was either last winter or two thousand and ten and i'm not sure well actually i could say it was two thousand and ten and it was so i think and then the third one board of selectmen open office hours and i put this on it because i've seen it a few other towns do this some people feel a little uncomfortable or the lateness of the hour or trying to squeeze things in on citizens and put in a couple minutes doesn't work for some people other towns that have seen a they have open hours for selectman in i've seen it once a month first thursday of the month or the first saturday were it's a couple  hours but we could have one or maybe two selectman in this room one is not in conflict with another meeting just to sit here for an hour or two hours see if that spurs discussion maybe people feel more comfortable to bring it  we would we want to have like maybe morning session at one time then an evening session only because some people work scene is don't go out at night you know so you can say oh well we have a meeting here next week again and then the following week we're open so if you want to schedule myself and where wants to join me on the next tuesday say six to seven thirty yeah and then we could do you know just have a quick bullet item on the agenda if nobody showing up we end it if a lot of people showing up then you know find out a successful were a little early on the seven twenty five so let's go to months well actually go back for that kevin got hired about a year and a half years so ago under the town manager's act and it's an act that the town voted through town meeting under the strong tom energies act kevin came in and started doing things that traditionally our previous town manager didn't do not that he couldn't they just had different styles so a lot of the questions i had was why is kevin doing this he shouldn't be doing this  in some of it came up you know over the last few months with the casino before that it was an issue with the something else i went back and looked at our  general bylaws and there's actually a description of what the roles and responsibilities of the selectmen and i'll just read a few of them because it's sometimes people ask what selectman doing name one of two things and then you kind of not sure what our roles are so i was as selectman some of the bought items general supervision of all matters of business in town we prepare the warrant articles jurisdiction over the police and fire and highway departments authority to institute and defend the lawsuits provide guidance to the town manager act as a licensing authority infix the fees in town approve bills and payrolls before they get to payroll convey any interest to the town make appointments to other committees lay out streets and acceptances so a lot of those things that you don't know we do we just do it because we're at the table they're actually codified in the general bylaws as well as what the town manager does and does two or three pages of what the rules and responsibility the town manager so my question to the board is now that it's been out there for a few years you know we're a town that is run by elected officials and some of the stuff that would we're doing is overridden by the town manager now you never know if it's a good or bad thing until it goes through the process and certainly over the last year year and a half we've tested it so i'm not saying going back  scrapping it but is this something that we as a town want to understand better and take the opportunity to learn from the stuff that's happened over the year and a half and say is this the way that we want to go in the next five years or do we want to get rid of it or do we want to tweak it  and look at it i have a hard time understanding the gray issues when it shows up and we had this discussion when i was doing your review when kevin says something is it his role to say something his duty is saying it is a courtesy and when can we tell him to sit down and not say it and when can he stand up and say he doesn't have to listen to us and not that it's gotten to that point but wouldn't say i ever don't listen to you for a different day so that's that's it i just want to have a general discussion putting it on agenda later on maybe it's a have a a a consultant come in they do it at the m m a offers services like that where they come in let us know what other towns are doing the pros and cons and just take the time to revisit it because they sure have heard it a lot of people with a lot of confusion over the time it strong town managers act you know  unfortunately this wasn't done before the town decided to change the form of government you know it would have been nice to have this discussion you know before the vote was taken but i think it's a good idea because obviously people have questions about  what the roles are on both sides so why i really support this i think this would be a good idea i agree jim i think that well the group that did the original study the town government study group that made this recommendation they might be a good resource to come and talk to us about you know just let everybody know the process that was gone through at the time just like a refresher on the expectations that they presented i've written i've read through the information of the work that they did and i think that it would be good you know now that we have as someone acting in this role for a period of time you know to have their input on it but also having a consult you know having someone from m m a who is familiar with their every aspect of that would be helpful too because you know i kind of view we are the equivalent of the board of directors and that's the c e o and so knowing where the lines are it moves a lot and i think that's hard for volunteers to always keep track of or be able to understand how it applies the more we can learn the better so this is probably one topic that puts kevin in a kind of a precarious situation because i don't want you to leave it obvious if you have a conflict  with what you do and this is a board member that wants to kind of reach out and see if they can come up with some type of a program and then bring it back to the board to say would you consider this to do that you know to do that terms of the the respective roles is something the top managers talk about all the time in their conferences and selectman talk all the time in their conferences in the almost two years i've been here that has been a remarkably absent issue between at least from my point of view in terms of the board you know doing things that i i would think would be  responsibilities on the charter which is from my point of view great because that typically is a substantial source of conflict between managers in selecting those so called gray areas and the previous two boards that i've worked for here that's been noticeably absent so that's welcome however i think it's very much the case that the general public is not aware of what the strong manager act i refer you hear me refer to it  charter all the time because in most towns it's called the town charter and i think that there's a great deal of misinformation and not really understanding for instance the by law lays out the rules is inconsistent with the charter in a number of places in the charter is the ascendent document because it's a special act so i figure would be very very beneficial in whatever way the board wants to do it to do some public education in terms of what the document actually says and what the respective roles are and not just the manager of the board but the add on because his duties for all the boards laid out in the charter and i think it be very helpful for the public to understand it and once you go through some sort of an education process then it may be appropriate to say ok we've had this now for six years is this what we want or is you know does the town want to alter it in some way you know five six seven years into the document is a great time to review it and decide you want to alter it in some way as you look forward to maybe the next decade if you manage to put a charter into place they didn't tweak it at all and you got it dead right you'd be one of the very few times that ever managed to do that that's for sure so i think it's a great idea and by the way there's a if you call the m m a all right they have speakers bureau of managers down managers that do this they have selectman that i believe do it and they have attorneys that write charters that will do it as a service to and i think the board would find it very useful you do you think we could have a series maybe touching on all the departments you know boards commissions in explaining what they do because i mean how many people go to town meeting and don't know what the role of the advisory committees you know unless you've been on the advisory committee you really don't know what the advisory committee is and what a useful tool it is for the for the voters a good point so m m a might be a good starting point for that  another topic i put on here was veterans pay discussion for those of you that went to the town meeting that was one one article one warrant article it was probably one of the best warrant articles presentations that i've heard from the advisory committee it was a tough one it was basically we have servicemen that are in active duty of our or their active duty where they where they get called on to serve when they get called on to serve they get paid a certain amount and if that certain amount is less than what they get paid from the town that differential is lost so the state  acted a tool or a vehicle if we want to implement it to pay them that difference and in it was well presented because it was a difficult war and article and i think from what i heard most of the people want support it and i think it was most of the people but the way that it was going to be supported with by the state statute didn't quite fit there was too many unknowns there was the potential for abuse there was you know baggage from other towns so it got voted down but it didn't get voted down by a large margin so i wanted to bring it up to the board and it's always difficult when something gets turned down to bring it up at the next meeting because you know when to stop until it gets voted but i think this has this warrants at least another discussion i did reach out to mike johnson v s o bob siteman who is on the veterans service advisory committee and paul de fazio who is iyad com emer and they did a tremendous amount of detailed work and research and they're all willing to take another stab at this in draft something that specific to foxborough takes the state out of the equation as much as we can in kind of gives us the ability to refine it around our needs in the  specific people of foxborough so all i wanted to do was bring it to the table to see if you guys have an interest in supporting another warrant article for the for the next town meeting and work with these these three people and maybe one of you guys can jump in as a fourth j the same rate that he leaves with three military active service a town employ the only thing you have to be careful with where it is you can't discriminate matter how long the person's work for the town and it shows favoritism so i think we have the power now to do it that's the way i read it but i like going to you talk of the world you can look into it further i'd appreciate i just have a question about so this is a state law correct so would we actually be able to make changes to what it was now right now wrong that was voted down there three methods that you could use to implement this there is a change to contract in general by law employed by law because remember every employee in the town is covered by one of two things either collective bargaining agreement or the personal by law so it could change that it's a converse in way to do it but it could be done that would involve amending nine labor contracts in the general body and if you were to go that way you could design a program the way you want to do it subject a body because you have to have the agreement of the unions the other way you can do it is your own general by law and the third way is except the  general's office and find out would they allow us to do right or wrong by law generally when the legislature passes a law and they say here's a subject area and this is how we want you to do it you the cities and towns they don't generally then like the towns to design their own doesn't mean they may not allow it though so we're going to reach out to the a g and see what she says because she would be the authority to prove it kevin if i could my mark is right the board has the authority to negotiate this and it is not subject to time meeting approval if it goes in a contract however the nonunion employees that you also want to cover common provision and insist that it be adopted you know as written not have nine different versions and nine different contracts because i think yes that's the issue the property is dealing with and we don't want to down that road and just you know just because we have the power to do it with them i was also want to be cautious i mean the town just voted it down you know since some serious concerns and some of the details in the advisor community think will split right now so i want to take the same thing and just say vote it because we can't but listen to those concerns and there was some people that had even if the details are worked out because this is not provided for provided to the private sector there's some people that think there's discrimination out there as well so i think we've got to tread a little lightly on it not just say push it through but i think we can do a lot better than then the state by law on it we have a series of hearings on it before the  this is we would like to present this by law you know and then get the input from before it's finalised you know i'm hearing have a hearing on you know something as an agenda and i think the communities be put i grade it's always convenient so i mean there's a separation there and i'm talking from the private sector so that's my opinion everybody's got to know it so you're all set with ellen thank you  their homes and mortgages and everything else tied in i think the basic issue if you look at the contract there are stipulated steps in every contract you have to work there so many years to get the extra week vacation or th or you have to take so many credits to get the police the quinn law stuff in your thing there should be some minimum time in grade in the town in employment before you become eligible for those just like anything else in the contract you don't start at step six except some unusual circumstances you started step one and the same thing would hold true what about the extent of this one member of advisory in one of their sessions pointed out there's one man from the his office that has been on this paid leave for five years at otus and the question is they've had to hire someone else to take this individual's place while they were paying twice or we're paying twice as taxpayers for this situation i think you need to look at it more clearly if there's a draft situation which no one hopes there will be the other good stuff but the point is at least it is clear it is deployment not just the two weeks action which i think is good the second thing we all have sympathy for these people and i think you heard it sound meaning at least i heard it in people talking to me about it since i got back in town but the situation still is there should be some preliminary steps that qualify these people for this contract or whatever arrangement you may want to work out i think it is imperative and i think we need to know the possible costs and what we could be looking for is this going to be another open you know know sixty million there are less a million and three hundred thousand and some but still sixty million that we've ignored for how many years this could open up a whole different can of worms should there be a limit on it or whatever just questions yanna and i got your e mail and i appreciate and i think that spurred a lot of the discussion and i know the three people that i mentioned and the e mails that have been going back and forth those details in other ones and they vetted this as well so i think that's what this discussion is to see if linda can reach out with that group and have those discussions and then bring it back but also this is exactly what i was talking about having a hearing so that people's input can be brought well i've always been and can be able to help with that yeah officer right his base pays his base pay if he's deployed i mean we all understand that there overtime pays almost usually as much as their base pay so that's not even part of this equation so you know add to it as time goes on and if you have any questions during the prison feel free to speak up and ask the questions because it's fairly complicated i think recognize what this really means  thank you it's good all right thank you as roger said i work with with a beta group were right up the street here in norwood on route one we started the project about two months ago which involves a lot of field data collection g p s data collection g i s data development which i'm going to go through as part of the presentation first just to give you a general definition of payment management this is a standard definition fundamental definition of payment management and why you want to implement it but really for the most part the system is now going to allow you to become proactive well rather than reactive over time and you're also getting a system now that allows you to maintain your roadway network and some of the other assets that we've developed as part of the pilot project that roger mention alternately the goal is to maximize your available funding and make the roads maintain your roads and other assets as best you can  this is a little more further definition of payment management by conducting these inspections and having a full understanding of the roadway conditions now it's going to allow you to understand what you need to do to maintain your roads at an acceptable level it's going to allow you now to preserve roads that are in good condition because you have roads that range from poor condition to excellent condition the x throws an excellent condition you tend to overlook but those are the ones that you really need to maintain and preserve we can predict we can say you know in another five years if you continue to spend x amount of money your road is going to deteriorate and your rating overall rating is going to decrease or we could say if we spent on this amount of money it's going to increase so now we have the tool in place to allow that predictability to take place we can also look at lifecycle costs and what that means is if you're going to improve a roadway to a reclamation project or reconstruction project what does that mean how long is that improvement going to last reduced vehicle damage that is does happen with potholes and such with the system now you're going to be able to identify where the potholes are you can maintain your maintenance over time what you're doing on roads and incorporate that into your capital improvement plan at the end of each year and  enhanced image user satisfaction is really what that's all about so we want to improve the image of the community and improve the satisfaction of the community ok getting into the project are essentially three main components of the project the first is the town wide pavan management program the second is a pilot project for signage and a pilot project for ramps someone to get into the key elements of the payment management project sensually there are five steps that we took to get to where we are tonight the first is system specifications and design and that's where we sat down with roger and developed a system that is a user friendly system geared to keep costs down on an annual basis and allowing the community to update it as needed we developed a g i s so now you have as part of this deliverable you're going to have a fully functional g i s don't accuse explain why g i s people don't know that acronym geographic information system similar to what you use in google if you're not if you go onto the internet and go to google maps it's the same type of thing but it's a little bit more intuitive as allows you to analyze and read data that you have actually developed in the field inspection program that's really the bulk of the project and probably the key component to the project is out collecting all the information in the street you may have seen our truck out there for about four weeks reviewing the information of some of that information to share with you tonight and then ultimately the point the system and that's where we design the system that will be deploying is a microsoft access based program so with that in mind it's nonproprietary so there's no annual costs associated with maintaining the system as long as you have microsoft access on your desktop it's also a geo database which isn't a g i s format so now this allows you to over develop different layers of your of your community the first really full layer that you have now is your road file which consists of all your payment related data and on top of that you can build signs ramps sidewalks and other utilities such as water sewer and drainage can all be added into this system streetlights street lights absolutely we've done some street light work you know that can be done the g i s is all automated so as you're updating your g i s or updating your database all this information is all intuitive and updating on t fly with it being in microsoft access and if you're familiar with that program but it allows you to build custom reports will be delivering about ten or twelve standard reports but we can work with roger and his staff in developing custom reports as needed as every town seems to be a little bit different in terms of how they want to see the information provided in ultimately scapel improvement tools which is probably one of the more important concepts of what we're doing is developing the ability to develop either a long term short term or just an annual capital improvement plan with good reliable information that's be collected like i mentioned now with the g i s in place now you're developing a foundation for moving forward so now you have payment management is kind of your core core layer so to speak and now you'll be a be able to add other information over time there's a lot of things out there right now one of the keywords or compliance there's a sighing compliance mandate out there from federal highway which on the talk a bit little bit later but this is going to allow you now to maintain your compliance whether it's signage stormwater all these different things that are out there but the g i s and database are going to help you do that and it also helps you become more competitive so now we can show that there's a need for more money to maintain your roads at a certain level of service this is just a screenshot of the interface microsoft it access and again point out that it's not proprietary and the g i s interface as well so we're going to be coming in a next couple weeks to install the system ok as part of developing the information i get mentions a g i s based approach but there's a lot that goes into developing that g i s we started with what information is available through mass d o t and that information is what dictates your chapter ninety annual allotment we also worked with bob swanson to help those in the back who helped us with correlating the chapter ninety information with information that the town had so now we came up with an accurate depiction of what roads are currently public and are on the chapter nineteen list so that's a key component there we also assign the functional classification to each roadway a lot of the information comes from mass d o t but some of that information is an up to date so that can be modified to reflect the function of the roadway you may ask what's important about that the function of the roadway comes into play when you're determining deterioration of the roadway how quickly deteriorates is based upon the volume of traffic and may also come into play when you determine which roadways should be programmed first so it helps prioritize the roadways by understanding the volume of traffic that it carries  the condition assessment and in all timidly the allows you now to integrate other assets into the system over time so now you have a tool in place that allow you to build on moving forward this is a  screenshot from the chapter ninety website just to give you an idea this is as recent as a couple weeks ago and you can see your current road mileage is about eighty two road miles but we determine actually there was another another mile of road that is not accounted for on that site so that's something that we can submit to the district and usually about one road miles about fifty five hundred dollars y mean your annual allotment is about five hundred ninety four thousand dollars right now there's a formula that goes into that to determine what that is that's right off the website right now so y and in understanding the roadway network you have a total of one hundred fifty one miles of road that make up foxboro but of that one fifty only about eighty four are currently public or maintained and that's what the focus of the payment management program was on it was not on the one fifty but it was on the public accepted roadways and that's where the chapter ninety is based on  once the inventory was in place we went out into the field spent about four weeks basically inspecting your roadways and what's developed here as part of the inspections we call a road surface rating you'll see that in parentheses are a sar and that is a rating of zero to one hundred zero being the worst one hundred being the best there's information that we looked at when we were in the field on that you see out there as you drive around town alligator cracking linear cracking patching potholes all of those different distresses are calculated in to develop that ultimately that rating we also identified curb type where sidewalks  exist roadway with roadway length that allows you to calculate square yards so you can do the estimates on the repairs that are required for each segment and again this was all done on a tablet laptop in the field there's no paper used in the field data collection here's some examples of the roadway inspection information and what we've done is is assigned a grade to the roadway so for example westry this happens to be a roadway that's a rating of a thirteen so that's on the low very low end of the scale and that's essentially an f a road that's failed and require some type of reconstruction kearse history a little bit better that's a thirty two but that's still considered very poor we start to improve a little bit railroad ave rated out as a sixty three it's a great of about a de mint if you road you can see there are some cracks healing that was done on that road scored out about a seventy one or a great see ames road is in eighty six and in mill street as a one hundred that was done recently so those are b s and a's but does that kind of give you an idea of what those ratings mean and that zero to one hundred scale it's to show it on a chart you can see that the the majority of your roadways are in that poor fair category although you do have quite a few that are in excellent category as well as those roadways that don't require any immediate activity your overall rating as your old one hundred scale is a seventy five so that scores you out as a solid c right now seventy five we've had some communities that score out in the low eighty's and some that score out as low as fifty  miles eighty three miles a road and this is another way to look at the information again you can see you know the fair and poor really jump out at you and as part of the project th database now the system allows us now to look at specific repair types and there's unit prices associated with those so here this is now the power of the program allowing us to do some estimates looking at where you are right now so what this chart is saying is that roadways that were in the ninety two one hundred range if you look in the lower left those are roadways that don't require any immediate action so those are being to further you're not doing anything on those roads where right now however the the system is set up where there's a built in deterioration so over time a roadway that say is a ninety a year or two from now it's going to move into the cracks sealing category so it's very fluid the database is always changing the g i s always updating and this is all happening automatically but the thing that's nice about this you can kind of get an idea where you are cost wise to bring your roadways up to one hundred so for example if you were to go out and improve every roadway tomorrow it's going to cost approximately say around twelve million dollars somewhere in that range about eleven point three to twelve million in that range there you're also adding service life as you're improving roads different repairs at different service life and what i mean by that is say for example crack sealing only extends the life of that roadway out another three to five years before you're going to have to do something else for that roadway while iraq limitation or reconstruction is going to extend the life out about fifteen to twenty years and that's about what we're seeing now about twenty years max it's not thirty twenty five or thirty anymore and that's mainly due to the extent the volume of traffic the type of vehicles that are on the roadways and also the different types are so that's in terms of payment management and moving over to the pilot project and you can see the area that we focused on it was about eleven road miles and as part of the pilot project we collected s and ramps within that area and now this kind of gives you an idea of how the system can be expanded to include other other assets the primary reason why we focused on science within the pilot area was because of the federal deadline that's coming up it appears that it's going to be january two thousand and fourteen we are going to have to have an inventory of all of your science and a plan in place to replace those that are not  meeting the minimum requirements and what that minimum requirement is based on is the retro the reflectivity of the science and particularly at night you know if it's unfunded however you can utilize it's a federal level but you can by having this system talk to the payment management as you're doing road improvement projects you could replace the signs that are not meeting the minimum requirements and chapter nine you will pay for that this is an example of our approach again it was a g i s based approach so all of the signs within that pilot area were all identified as a point on the map and there was attribute information that was collected most importantly we looked at the sign material type which is really says a lot there's different types of materials engineering grade and then you have your  higher end materials the engineering rates typically you can't see as well at night as the higher end materials so those are the ones that are looking to phase out and here's a summary of the one hundred thirty seven signs that we collected within the pilot area you can see on the left hand side of the chart the majority of the signs within that area were in generic grade so those would be the ones that we'd be retargeting for replacement you know over the next  three to five years we also tested those signs and the diamond grade signs which are the better material type are more expensive as well fifty percent of those past where the as the  ultimately moving forward the goal is to inventory all the signs determine which ones are compliant which ones aren't developer replacement program you could also look at your local ordinance and compare the information that was collected in the field to see if those scions iraq should actually be there or not so we've been doing that in some towns as well and that's important because of the types of signs that the most critical regulatory and similar to the payment management now you can generate reports on the show where the signs are by street sign type those are compliant those that are not so you cannot organize it the same way as the payment related data after we finished the signs we also collected the ramps within that same pilot area in this was to look at your basically the accessibility  of the ramps and sidewalks within that area and right now there's actually a program out there where each town is supposed to have a self evaluation of ramps and sidewalks and develop a transition plan to get all those ramps and sidewalks that are in compliance into compliance there's really not no deadline for that but you need to have some type of a plan in place that identifies where your issues exist as part of that inventory we looked at for example the opening with it's the landing with it's on the slopes of the ramps and also if that detectable warning panel was in place these are a couple photos of the two ramps that  inventoried a good one and at about one and this is a sample report again this is an access driven report similar to payment management all the reports are coming out of access on the fly what we've done is we've connected the photos of each ramp along with the attribute data as part of a reporting process this is a summary of the information that was collected you can see in green block the majority of the signs that we did collect were fully  compliant one thing that's nice here is that you can look at ramps for example that were compliant but simply needed to check boarding panel so that's a program that you could set up you could retrofit the defect but warning panel where you need to to save money so now you'll know exactly where those are those could be replaced in house where you could do it to do that ok next steps in the process first thing is to finalize the payment management program we're about ninety percent complete we saw a little bit of work to do with roger and then our goal is to develop a capital improvement plan within by the deadline the two thousand and twelve deadline that i mentioned i'm sorry two thousand and fourteen deadline that i mentioned to have all of your ramps inventoried and have a plan in place integrate other assets over time storm water water sewer start to develop these these layers that are important to the town for maintaining that infrastructure and helping you make better decisions and ultimately the system deployment a training program which is ultimately the key to the success of the program is maintaining it and we design it as such to be user friendly so it doesn't take a lot of time to maintain the programs they can pop into the system we have and they were a little ahead of schedule anyway so i can i might say that that our next item is going to be put the water on this so that we can make a plan to repair roads but we eliminate the ones that need water work until we get the water work done so what's the repairs of done we  to the left here is basically a menu of modules that are now available to the town you know the first one here being paid the management and i'll show you the inventory inspection form this is the actual system that was taken out in the field this happens to be abby lane where the overall rating was in eighty one and in these at the distress is that exist on that particular roadway one thing i didn't mention was we also identified striping information as well so that will help with you in terms of your maintaining your striping program so this is a simple enough interface here that allows you to toggle from road segment to road segment each individual segment was inspected it wasn't the entire roadway so individual segments that make up each roadway that go intersection to intersection were actually inspected in the field reports are a very it's sort of by arterials first so these are the roadways that carry the most traffic so your worst rated arterial right now happens to be green street then you get into your collectors and that happens to be a sixty two which is own level but what start now to pump some money into the local streets and all the system will help you do that a little bit and these different line segments are those that were actually inspected as part of the pain management and they're all color coded you can see here they're represented by types so the red ones are the ones that are in the pores condition and the best condition are in blue are shown in blue you can now click have the ability to now identify click on a roadway segment and it's going to now allow you to identify information about that street so it's going to tell you the pavement type the street name the rating of the road whether there's striping distresses that exist if you if you look closely here you'll see these like green lines those are property rights and when it comes to the warmer part of this we can basically locate and have on the g i s every bit of the water system we meter locations and then we can take the old hand from here meter hard that are some look to us that we have and we can scan and attach them parcel by car and we can make changes only electronically then we don't have to do anything by hand and ultimately you'll have a guy that sound one meter readings and recording data right here in the field he can p laptop and basically see everything about that meter how long it's been in service when it should be replaced the computers don't last forever and we could do the same program right into the water that we have for high y and again because these are property lines they can be used for tax assessment purposes and are saying things that we would attach to those lots in our system can be attached by assessors this is a real g i s and we keep building on it is many layers as we like that and it's nonproprietary so there's not that constant maintenance cost that you have to pay with proprietary systems for instance i think free software available through e s r i they don't want to make kind of the the cutting edge for you program that's available out there but this is a great program so it allows you to view the information that's been collected you can't edit the information but you can edit the information through the database so then you can view it on the map so this is you know basically what you see here this is something that we can install and there's no annual costs associated with it if you take any t there not part of the initial program but those those i think we're going to have internally we can we can manage the system internally and save a lot of money and they will help us to do  single pipe that's that's out there for drainage purposes and the green weighs the side pipes and then you can look at the maintenance of the drainage ways which is something that it's very spotty right now it's it's a manpower issue obviously because a take a ride around you'll see that they've done an awful lot of work this this for you so they have him so like you can see that these points that represent science like roger mention those could also the catch basins of manholes and utilit all those would be added in the same fashion maintain seventy five as a as a base grade for all the roads and that's the blue the blue line ok chapter nineteen if we were up to the meals tax level which is the slightly above the yellow line you can see that we begin to increase the the ratings and to the tune of about one point every four or five years and the key to this whole program is the build w budgets that are available with the money that's available a program that's going to get us up to in the eighty's somewhere in about ten years and it doesn't take any special individual to be able to operate this it just takes persistence and following the plan year after year don't change the plans once they're in place unless you have a catastrophe or something like wires and and it will build itself as long as your persist and do the stuff that's needed to be done into a really high quality road is the for the whole car and that's really what i'm all about is just looking to do things like that i think that's what we're all really that's really the key that consistency and the commitment to the program and then i've seen house i was talking to roger earlier tylenol i started off as a at a sixty eight six years ago and now there are seventy four so i mean if you stick with it you can see improvement and you go into this community now you can definitely see the at the difference between absolutely yeah any other questions from the board or the i'm sorry could i just want to say one more quick thing you had mentioned market mentioned the drainage roger and i you know i've been talking with us with some other i think one thing you need to really know is that there's a lot of other job was much work as our highway department and i highway guys really deserve a lot of credit all that really it was really kind of eye opening i think for both drivers and i know that that means you can see our guys really do a lot of work and we have done a lot of branch work and have a lot going on but the highway guys do deserve a lot of department itself and then as you're adding these new assets you're integrating them into the system will those departments maintain their yeah said so the war you know the water they'll be restrictions on who can get  school department people and people from from public safety to make sure that this system integrates well what are ideal system is and it does it better grades very well with with some future idea outside of the assessor's office you have a computer with a screen on it and somebody wants the looks of something up on a computer that has to do with assessment it's all right there for them but they can't make any changes and it's  i couldn't be happier i mean it's ok if i go into a lot of towns in years ago we used to be able to go to the assessors and find your property lines in your area and and what happens in those towns it starts at th assessor's and then works its way down later to d p w in highway so this is kind of a little backwards but i see this going towards helping the other departments planning board in a cessna so it's a it's a huge step and it's a credit to a couple things from my perspective starting you know when the in turn came on figure out what roads were accepted in chapter ninety putting the d p w together putting all the people together to put water sewer roadway all the and you know the unfunded stuff that we have that the state's making us do we can get a lot quicker with this just a very quick story is a couple sundays ago i was coming down north street and  car full of fourth grade girls coming from across it was a ridiculous hour and rogers in the middle of the road in the girls like don't stop you know i don't know what you were doing there but this guy was there sunday morning are marking grades with the trans and he was so excited that he found bound from eight hundred something that was a couple inches off and he left and the kids are like he's kind of strange but i tell you this guy you work your butt off and in this stuff this is very how engineers get their  huge step and i see it we're we're certainly behind a lot of the other towns but this will bring us up quickly in to this day still against the meals tax but i can see where the benefit of something like that is going to go if it's you know  thought process i saw as someone here on oak street the issues that were raised a month or so ago similar traffic calming things are going to be doing yourself as well we know a lot of street right now is that the gas company is going to replace the main so we we didn't want to weeks i couldn't be more proud of roger and bob now have the time and the resources this this whole thing has been a major priority of the board this is something you guys asked for in two thousand and ten and it's taken some time to get it pulled together and the primary ingredient was roger's arrival was a tremendous experience in a second major asset was freeing bob up to be able to work on things like this were previously he just didn't have time to do it so they are a dynamic duo team to say the least they're doing a fantastic job this is the culmination of a whole bunch of things that have been going on the interne project to survey the roads last year and get all those in to get extra chapter ninety money develop the g i s system of pavement management system whole bunch of different elements coming together  and what we're going to get out of this is a much more efficient use of the taxpayers dollars when they get the water sewer part integrated this here there will never ever again be an instance where there's any wasteful spending of money or  duplications of you know a road get torn up to pave water pipe because we forgot or didn't coordinate it those days are gone long gone and we're going to be far more efficient program as we go forward later this year who come back to you and we'll show you the pavement management program for the which will be how all this sort of hangs together and i think you find that very exciting the way it all spins out into an annual road maintenance program so  just want to add my congratulations of that of the chair to roger and bob outstanding piece of work and your anyone else and you're right thank you very much tony thank you thank you only five minutes off the next item that we had was to discuss the town council review in kind of going back we had a few months ago i think six applicants six proposals from the hour of p one went out to review the services for town council at that time we had the discussion of large service providers vers small companies we had asked to r for ties it to bring the buyer of experience and staff down a little bit so we can get the smaller companies interested that went back out i think the companies that applied before were notified that they could of the pencils or tweak it and i think we have six i think there's five five or six so this is on the agenda to say now what do we want to do as a board we want to call them all and we want to do  things similar to what we did last time was we all filled out not so much a questionnaire but a rating system and started that way so six may have gone down to four or two and then we interview to this so many twenty minutes or whatever you please jenny i concur ray i think that's the best approach and i liked the format actually that we did last time where there were there was like a key i think that kevin could be said so much of but it's the exact same companies because we just just compared the the prior submission to the car and once again it's it's all the same folks so ordinarily be happy to do that but i don't think you've learned a new because it's the exit and it's pretty much the identical proposals you will be beneficial to jenny because she wasn't yet you know we'll get that for you so if you want to it sounds like there's a consensus to interview all of that one night bring him and give him a half hour each or something and two and a half hours what about you know maybe sometime that they present their services but have pre prepared questions so we're not not a free for all and we asked specific questions same questions to every every applicant so if i suggestion mr chairman having done this sort of thing many many many times if each of you then it's very helpful if you ask the same questions of each group because then you get the have the benefit of getting the same answer from all five when you begin that somebody is going to come together pretty quickly that you like using jumps right out at can do it probably in one meeting if we have six people six firms fifteen minutes for presentation fifteen minutes for question an answer that's a half hour so that's three hours will convene after that and then maybe dwindle it down we're down two for a follow up meeting at a separate separate meeting to make sense you know one other question if i might this is the time of year when it's going to start getting very hard to get the five of you together so i don't know if everybody knows your vacation plans yet but if you could send whatever you know to sandy in the nick we could too will compile we'll compare your schedules to the normal schedule board meetings for the summer see if there's an extra tuesday soon when you can make it because i'm very anxious for the board to finish this and get make your choice and whoever you want so that we can get whoever it is on a retainer because we are getting murdered on the legal council bills we're getting killed i don't know how much we're over any thirty forty grand let you know by the end of tonight ok to get back anything that doesn't mean it's not there i mean and if you go on you know going the website there might be something i don't know never heard of anything there i know there is for other you know for her you see if those intel managers they do have standard questions and you get asked but never heard of a town council but i think that the boy will come up with some good ones would be fine yeah i think if you rely on your own experience in terms of what you want out of town council  you know you he'll do just fine i'll poke around to see if i can find something individually submitted goals and objectives you know projects that we were interested in which i think from that plus having many millions of other things kevin ended up coming up with really all the steps to execute those goals so i was thinking maybe if we could do a sim take do the similar exercise if everybody could just submit any special projects or thoughts on goals and objectives for the year know i was just thinking of things like you know with the master plan coming up perhaps we want to have a couple of liaisons you know who would always be focused on you know just different projects like that that we know are going to start really picking up speed  when mention this to me shortly after you finish my review it will be time to do the new goals and objectives for the new fiscal year right now what you've got is a list of stuff some of which has been held over for me a year and it's like do the annual budget you know and then some new initiatives and a bunch of those are going to fall off the list because they're done and they sort of slip into ongoing stuff which really goes last time the board did this activity that lorraine suggesting was in the fall of two thousand and ten and it was river beneficial you all listed for five main town problems that you saw needing solution or main areas where we needed to expend you know staff activity whatever it is how would you want to find him there were four or five things that you want to see get done in the coming year we took those put them into a composite list added the department heads and the boarding committee and that's your that's the goals an objective list so the board isn't done this in a couple years and i think it would be very beneficial if you all took the time to do it and then i'll take that take those five lists put them into one board let's compare that to the goals and objectives and i'm going to bet that there's some things that will fall out of the goals and objectives or get out of to it that we haven't thought of that you will with work you want done to be very and then maybe before rather than sending it out because it's all sent out after it's been edited because we get to knock some stuff off and i have it out there for an example ok ok good because that once we get everything back and i could just substitute in that format ok that's it for regular items before going to executive session or go through the action on the minutes from april twenty fourth i think that comes to i just can see in two lines down from that kevin there's a sentence that says i haven't said that in some way this issue is going to i think was that kevin said that not taxing to the levy limit is going to have bargaining implications is that  and then one other i think the vote on that it says four zero one larry harrington abstained i think you voted against that that was the taxation levy should be four one zero and change abstain on page five third sentence down from the top to see where it says about seventy more have been added talking about the goals and objectives if you strike that and replace it with goals and objectives were included within the topics i just give that list here so we did add seventy goals and objectives we just moved them around minutes on page one second paragraph up from the bottom jim it's the paragraph that says you've received a memo from town council stating that this discussion because of ongoing business might strike there may be a violation of antitrust laws should not be conducted publicly that makes sense just adding that in their right and just strike there may be violation of it to us laws it's not because that wasn't related to with oh yeah we were talking about antitrust laws right so it will read a town council stating that this discussion because of ongoing business should not be conducted publicly and we have a request for five one day one and five more licenses for the n c double a the cross champion ship which is this weekend is truly yeah i just want to report to the board the chief has no issues with this this was an activity it was done last year he will have two officers assigned he's reviewed this the set up two weeks ago stadium staff and find it appropriate and that's for all you don't know that's the n c double a this championship friday friday saturday and sunday across the cross so this for inside the envelope now this is a map on here it's couple of questions how did is there in ending time stated to the entertainment on their schedule just says seven o'clock on saturday and five o'clock to be in the entertainment but there's no any time there i don't think place right it's not no no that's why they need these one day licenses because they're not on the grounds covered by the stadium license that's why they have to get these the entertainment at pitcher place you can was that would be covered under the stadium license and live entertainment wouldn't be needed here because this is off premises that's why they need the one day liquor because it's outside of the confines of their stadium license source but if the entertainment is in the stadium they don't need a super license ok but they there's a regular ending time for the entertainment anyway  well that would be in the stadium license honestly i don't know if the old boy eleven eleven you know unless we granted and the chairman can grant an extension if there's a storm a thunderstorm was happening in the past because they couldn't get the entertainment it's happened the pager place license for entertainment doesn't cover the parking lot though does it if there's no snow that's what it is listed here is fan festival in the park in the parking lot and we can i'm not mistaken i think the situation here is that some of the of the college teams the airline nies are sitting at that that area i think it's in there is it going to be on the west side  entertain and i haven't had that so we have our meeting on monday with the stadium on that at the all wage in c and i don't recall that my first year in two thousand and nine had a similar type of situation there and i don't recall it going into night time i think it was during the actual day time event but i again i haven't we have not i'm eating until thursday but i don't recall into the night time it's more it's more the ten fifty a big giant tent area for the different colleges and you know we're is pre treat police plaza ok so if you look at the stadium right applies there's patriot place for all the stores and all the restaurants are where they're setting this up is in the west club's club line parking lot is where they usually set it up this is entertainment pre treat place plaza and when they usually have somebody entertainment there during the actual event it will actually be  this upcoming thursday well you know most my suggestion is this you put a time limit on the live entertainment that should have been a live entertainment application because page would close plaza or the fans of the parking lot can vote before shoddily so we have to vote it conditionally tonight that all paperwork is put in while you have the paperwork submitted so that it's in here and you'll know what it is they're doing because otherwise the only detail so yeah chief those in motion it is an old school i don't know what to tell you she this is not different than than what went on last year correct well again the last time we had it was actually two thousand and nine had the actual men's finals so on again on wednesday we have an all agency meeting we always have it on a thursday at two o'clock or five before any major event and that's where chief o'leary myself in all the other agencies that potentially are involved the stadium sit down and we go over the whole entire event and is that that that we then basically finalize what our details are going to look like in be like pending on what new information absolutely one of the things it's always happened in the past is that i will give guidelines to the to the actual board and to the advisory committee and what our recommendations are and george bell perfect example always puts it in his report to you folks pending then meeting all the requirements of public safety and so and that's always been kind of stated it for every license that they get so i'm not i'm not concerned that there is something going on that chief o'leary and is is not aware of how because they have are pretty open about telling us well in advance before the events get here and i would speculate that this is not going to be a night time event but if know of no as far as when they're required to maintain it you know to possess a little license but i don't think you regulations require them to surrender certificates to us i never heard of it do we have to do they have to sign any indian indemnification notes on their property we only we required indemnification form and certain insurance limits when somebody is using public property for an event then we require all of that people in their own their own property that's the libelous soley on them ok in massachusetts if you want to look a license one day or all you know here around you have to have liability insurance a state law that was put in probably ten years ago but it doesn't come to us because a b c i thought we had indemnification forms though with the i'm thinking of like entire seasons for up like the football season i thought there was an activity and for which we would be somehow collaterally responsible we can't be held responsible merely as the license issuers that's a topic in the responsible so there is no indemnification for them to provide to us but if it's on town property then you better believe were were responsible collaterally for so we require that i can make is that you approve it with whatever conditions you want to put on it and you make it further subject to the police and fire chiefs approval at the thursday meeting so you are in essence transferring your authority we will call them in the license or in one of the bars that already has it and they're fine but if they're out on the plows are out in the parking lot those are not covered by their current license and they need a separate license it could be a misunderstanding could be just a stroll through the cracks yeah not like a band like we're thinking in that kind of entertainment doesn't need a license it's only you know bands and it's defined in the statute so it could be just a disc and i going to my be absolutely nothing wrong with this application i just no excuse me given capel advisory committee i had an email from match day had also submitted a resignation but he received a renewal so the same as i am he's thinking that it's the same thing happened in all nine but with the information that you guys are bringing out that they're saying seven p m he wouldn't have a problem but he would have a curfew of ten and he could manage if that's what they're going to do he'll manage the resources of staffing for that but he did he had a meeting with them today and there was nothing brought up about entertainment at night time but if again if there is he would say have a curfew of r will form of the entertainment just like a band both of us remember that there was lights music and stuff in the tent barrier but again it was all that whole event for the three days it was pretty much daytime not really into night time so both of us are not aware of this being a night time event but if it is he there is recommendations to have a curfew  ok with that information is there motion so motion to grant a live entertainment license pending the apple ending pending you see to the application an approval session to discuss