good evening welcome to the selections meeting tuesday may thirteenth two thousand and fourteen we are going to convene to enter directly into executive session and then come out at seven approximately seven good evening everyone welcome back to the selections meeting for selections meeting i'm going to read tonight's agenda we've just come out of executive session will be starting our first item is the board reorganization vote followed by stadium insurance attorney john davis followed at seven fifteen a public hearing national grid petition seven thirty public hearing application for jay z and beyon concerts forty five public hearing application for a new england patriots two thousand and fourteen season and eight p m heather harding conservation open space committee formation i'd like to start with the pledge of allegiance please before we start a regular agenda i just wanted to take one action item out of order i wanted to invite mike johns and bob siteman to talk about the upcoming memorial day and program ceremony and i think it's going to be a spectacular program we're expecting quite a crowd and we have a great list of speakers i'm holding in my hand the the program that will be is also the brand new pastor of bethany churchill be given the opening invocation and then of course will be delighted with the foxboro high school band and then i will have a high school student meghan fitten who nine o'clock parade nine o'clock the parade starts in front of the american legion at eight mechanic street and then we'll make a short circuit up to our short short route up to the the common officer five which is the highest rank of warrant officer in any of the service branches he'll be making the trip up here with his wife from her she pennsylvania and i'm very much looking forward to his to speak about what it means personally to them and another is going to speak about the history of memorial day i just got the names to saft unknown and i don't even have them on the agenda yet so  terrific so you have in front of you i believe in your packet d the permit application for the parade itself as well as a draft program which is changed quite a bit since you got them a week ago yes so we need a motion to approve the application for the memorial day parade and ceremony i move that the selectmen approved the memorial day parade and ceremony to be held on may twenty sixth from eight forty five until ten thirty a m it's going to start in the can extrude and it ends on is does ok again organizing this really great event for our town know that's why i wish you like i we had a difficult year last year and i wanted to make sure that there was some thought about being a little more inclusive getting a little more voice at the board and a little more dialogue to try to make a balance and i'm hoping you can do that and i think that's important to every member on the boards and i'm sure that that will happen to him any further discussion  favor the post three to two i'd like to nominate john gray as vice chairman second discussion all those in favor first good evening thank you the board asked me a couple months ago to try to coordinate the new insurance they will become effective for the town with respect  to law enforcement effective july one so i've been working with cutler as well as the chief and developing the information that my needed to do a couple of things number one they wanted to look into  the pricing of a renewal as you know last year we had a bit of a crisis when my plan to increase the deductible under the policy going forward effective f y for of the world in the civil rights case so we didn't want that to happen again this year so we tried to be more proactive in looking at the policy in the insurance renewals earlier with the assistance of the chief in mr cutler we developed the information that went to my up for them to do a couple of things number one they wanted to look at the rate scheduling and then also take a closer look at the town's exposure and might of the stadium and the stadium events in our participation in providing security at the stadium events together with the craft organization and the other thing that they wanted to do was also put the law enforcement out for bid to see what on the open market that would cost so i'm here to tell you i think we have good news on may one provided us with a quote of law enforcement coverage going forward after they had analyzed at the stadium exposure and your law enforcement coverage last year cost twenty two thousand seven hundred thirty five dollars the quote going forward for f y fifteen under my would be twenty five thousand nine hundred forty dollars an increase of about fourteen percent  two and a half percent of that five hundred sixty eight dollars is attributable to a rate two and a half percent increase that they are my is adopting across the board and the balance of that about thirty two hundred twenty six hundred dollars and some change is what attributes to exposure for law enforcement so i guess the good news is it's a whole lot less than we feared has agreed going forward that they will deductible at seventy five hundred dollars per person which is what it is now which is what it was the year before and they will not increase it to fifty fifty thousand dollars and the limits that they provide are two million  five million in aggregate which is what they've had before so they're only conditions that the policy that we we worked with the kraft organization for the insurance to which we are added as an additional insured going forward remains the same so long as that policy and we've been we've been told by the craft organization that that policy will remain the same so going forward so long as that policy is in effect and we can provide  documentation to support that to my then they can renew at that increase to the premium of twenty nine forty they did the other thing that they were going to do is go out and the market and it the maya policy comes in much cheaper than they could find elsewhere when they went out to price it in the market the best price they could find for law enforcement for the town going forward with sixty five thousand dollars per year and that was going to be a twenty five thousand dollars deductible on that and your limits were going to be one million three million so obviously the maya packages whole lot more attractive than what you can get elsewhere were the limits on my two million five million five million five million so i'm putting together and i met with bill keegan last week with folks from iowa and and there are some loose ends in terms of documentation that we need to provide i appreciate that the significance of insurance is still an issue i saw some certificates today that i think still need to be addressed in the sense that i think the certificates shouldn't simply reflect what the coverage is i think there were some paraphrasing in the new certificates that that wasn't really accurate as best i could tell so the certificates of insurance provided to you by craft organization evidencing the coverage i think should just simply accurately reflect what that coverage is but the as i said today with their counsel about this particular issue and we're going to talk again tomorrow now the departments that we've issued were contingent upon this being addressed by june thirtieth so those permits don't have to be changed we don't we do not have to revote on those the language days of same but the backup will catch up before june thirtieth and then we just move on right right i mean the i mean the insurance where we're renewing with maya so that policy is going to be in effect with my great thank you david opinion no no i think i think we have what we need in place going forward i think that we can work with the craft organization to make sure that the language of the certificates matches their their coverage and be a problem with putting that can you know i mean  no because at the end of the day it's the car it's their insurance contract the controls not the certificate i mean we simply we certainly want this difficult to accurately reflect the contract says but if there was any discrepancy or dispute it would be the insurance contract that yes same coverage the deductible was per currents you would pay seventy five hundred dollars for that incident but my interpretation has been that it applies per person you know that was my understanding i don't mean that you know the other way right now it's just i just heard that which is why it was such an important issue last year because in as you know in the civil rights case the plaintiffs hoped to make that a class action and the concern was depending upon the members of the class where we're going to be facing a seventy five hundred chapter one sixty six of the general laws and you are hereby notified that a public hearing will be held at one twenty three foxboro high school media center of the town of pax from massachusetts on the thirteenth day of may two thousand and fourteen at seven fifteen o'clock p m upon the petition of massachusetts electric company dva national grid horizon new england incorporated in the wind wind wind l l c fox mission to construct maintain repairs operate and use po and lines for the transmission and distribution of electricity and intelligence by electricity up by telephone upon along through over and across main street statement one foggy chestnut street in  electric company d b a national grid mark bristow project manager for national grid thank you for if i may i can provide the board with some background on our petition why it's needed what the file a petition with the board of a city or town where the board here and fox refer town whenever we want to either construct a new distribution line to service our customers or modify an existing line and the board is given the opportunity to review our plans our proposed pole in line in structure locations whenever we run along or over or under if we had to underground utilities than a public way and so in this case the company is engaging in a project called the union loop furbish meant of which this particular existing distribution line in foxborough is a part of and so again this isn't a brand new line we're not putting in new structures where there aren't anything there we're not putting a new line rather than we're taking the existing distribution line that runs along the streets that were mentioned in the public notice and we are actually re conduct during the line and doing pole replacements to support that line the line will be heavier in inches of a weight so we're going to need to swap out some old structures to do that as far as safety hazards there are none the line will be constructed in accordance with the partment public  utilities design requirements and we do not anticipate any safety or traffic impacts the voltage of the line will remain the same it's currently twenty three k v which is standard distribution voltage we're not upgrading that we're not putting in any sort of high voltage transmission line of any sort again this is just the voltage that you find which is the normal service for customers and users and right events and businesses and  personal i think can get into a little bit more as far as details when we're hoping to can do to start this project a little bit more as far as the number of structures that were replacing and so forth and i'll turn to marc cherry so just i think chris gave a good overview of what we're doing so just some additional information we do have a number of rican doctoring projects similar to this in foxboro and the surrounding communities and most of the twenty to eighty seven this line that we're discussing probably about seventy percent of the poles are being replaced a number of the poles don't meet our current standards so we're bringing those up to standards like chris said we are upgrading the wire size so that we will see some circuit there are a couple other customers on other circuits that we may need to plan outages with but for the local residents and businesses that are along this route no there won't be any given the weight of the lines of the poll replacements are they going to be one pole of one pole in the same spot yes so that if you currently didn't have a pole in front of your house you won't have a pole in from now so it basically be the same footprint because we've spoken we've had your boss in here very very frustrating so if there's anything that the town can do to expedite what you're doing with respect to i'm sure some of these polls or lines have to go through conservation if there's any planning what issues please let the town know to the whole union will like i mentioned there's other parts of the union loop that run through the surrounding communities we've already started work on another section of the union loop in ransome the twenty two e seven is the second piece  will start and we're currently planning to start that in late summer early fall and then we have lined up to do the rest of the work along the way but no one will do that section of the line and will move to another section and you're going to  right so how long will this section take this piece right here probably about eight weeks to be a week or two long you know on either side of that but about eight weeks also some fiberoptic on some of the polls as well we've already engaged them so hopefully we don't have that you know long double poles sitting there so we can gauge their engineers and they're up to speed on what we need to do is there a commitment that they'll be t certainly i would just add to if if if there are any double pole issues in other locations that the town is aware of it would be happy to take you speak either now or or even offline we have community relations managers who can the department of transportation as well for the section one forty to the extent that serve within their jurisdiction as well thank you this is a public hearing would anyone in the audience like to speak please come their engineers to make sure that they are comfortable with our plans and we like to ask them to get their input on any additional work that you know they might want you know down the road that we can incorporate to this work so we've we've actually been working influence area around the wires with the night that has to be cleared by trees so that over the last couple years your consultants or subs had clear that have you looked at other trees in more clearing that needs to get done or is a bit is as simple as taking down poles and wires and put them back up yes so we actually have already completed the tree trimming that's required for this work along one forty and chestnut street we don't have any tree regulations will conduct a public hearing on tuesday may thirteenth two thousand and fourteen beginning at seven thirty p m in the foxboro high school media center three view the applications to build it in key s l l c for the j c and dollars anticipating about fifty thousand in attendance a full stadium show this is also a live nation show so just to take a step back the four concerts that we already have scheduled our live nation shows at three one direction date and then the lon twenty five to forty four years old so with that being said we aren't as appealing doing so restroom conversions so converting some of us was over for two female restrooms to ease some of the wait time and i will also have missed ten weather permitting in the event that it is warm and to that field that the other interesting point there wasn't i was going to continue the taxi stand service so we're going to be piloting that program up the end of this month actually i may thirty first for the committee we reviewed the application and the additional items that are in process there's a fairly significant construction that is on  anticipated in one of the parking lots parking lot one or two so that they'll be able to exit rather than be on north street which i think is a nice step and i commend you for it  is there going back and forth on that right now they've yet to confirm but as soon as they do they'll all be the taxi cab companies will be notified so he's saying so putnam will be open to allow taxes to go in and out where typically they're not tracked and you taking them off of commercial vehicles or livery vehicles on putnam parkway so with the chief's blessing and our director of parking has been working with him on setting this plan we will have the the special exception for taxis to get them off of  and to the parking lot ok i think i would have a concern with opening up in them for taxis because if you allow it they will come and it becomes more and more where it's been a pretty bad inconvenience on north street all the way up and down then the police have been involved in putting police details to keep them away once you open up that access you don't know if it's ten taxis or one hundred taxis but they will use it and it's an inconvenience for the residential areas on noise street so i i would have been i think a fundamental issue with opening up any extra access on tottenham without some thought to that it's my thoughts i think they'll be subject to the same traffic restriction i mean i live there and i i see it it's an inconvenience for the people that live by them and some of these self inflicted inconvenience because they invite people to park on the you know we've been dealing with that for a long time but there's a long history of that gate and number of trips that go in and out and just open it up and say it's a good thing without some thought behind it i think i would have some concern even larry as to developers i could just address the issue of one of the discussions we've been having since mid winter is the aspect of having a better location for cabs to be able to be on the property pick up people without the interference so it was seen both in your neighborhood along north st i don't know that has brought it up several times in discussions about the impact of it and i don't even residents on pine street have concerns about it we're doing it i'd like to think we have talked about doing it for george strait again with a type of audience that i think would appreciate being able to go someplace on the grounds to get the same cab company they took into the facility to take them through  fidelity way access point a ged if it doesn't work him by working not just being effective in moving traffic but more importantly reducing the impact in the north st neighborhood  to take a look at it and if it doesn't work that we would have to go back to the old methodology but it's been a good discussion between myself of mr parsky the traffic engineer to figure out the best method to try and test this is a pilot program and i understand and i meet someone who agree with that i think my concern is opening up opening up more areas for traffic to go through a residential area to to enter into a commercial zone residential to commercial and you open it up right granted and i know it's a problem and we've been struggling for years or trying to find a solution but not to just give up that say it's not working on north street where i don't know if we've exhausted the signage in the policing to stop it for saying well we can't stop it so we're just going to let it go through the residential and then i'm not disagreeing or agreeing with your detail in that area also for the concerts yes we will have people up in that area we do have certain neighborhood three points already and at the end of the show will we deployed people back into that area as well so all the traffic you know the the cabs are typically hovering down at the other end of north street by route one instead you'd be directing them into what they're going been through  way to a specific lot area directed by the traffic and parking group at the stadio so that we could arrange pickups there and then they'll be directed back out just not to mechanic not towards corrected up because w fruition relatively quickly this is also like i mentioned my nation shows so between the time that we knew they had made a decision to play stadiums and when the show actually went on sale was probably less than three weeks there any more on the horizon impact from a public safety standpoint because people won't be gathering in a lot as many as you're really so from that perspective but clearly you know traffic on route one you know you have commuter traffic as well as any other questions from the board it's a public hearing would anyone in the audience like to be heard buses have been emptying the which is a violation as they go when these vehicles enter the parking lot they're being handed a note telling them that once that it's illegal to dump sewage in the parking lots so you actually have to tell people you can't dump this sewage on a parking lot and fortunately we had yeah we had one instance of it last year so we work i work with the port health now to practically take steps to remind people that  be distributing additional fires so when you say they'll be places stations available is our board of health involved in that or less and is that are they providing that service or are you doing a vendor and they oversee we're we've got a meeting scheduled for monday morning so it's sort of to go general bylaws article five section six and also stating rules and regulations will conduct a public hearing on tuesday may thirteenth two thousand and fourteen beginning at seven forty five p m in the foxboro high school media center to review the  the planning board on we have got some sweet renovations that are taking place and those are primarily cosmetic changes but continuing with the football field out the construction of our football front office which is located in between on the east side been somewhat of a struggle all of our changes to our procedures and processes this year are really just to bring the focus back on the day of game in full experience and making sure that as fans come in  there's just there's a lot of competition quite honestly between h d t v and warm couches so need to make the experience in seating as unique as appealing as inviting as possible so with that we're going to be continuing to use our digital  been through this couple times with the patriots thank you know there are two eight thirty games which tend to be a bit more or less a problematic the good news is one of  on a thursday so and that's against the jets so that you know an arch rival but a game on a thursday will tend to you know more minimize the potential impact  activity and a lot there's a four twenty five game on a sunday that really the only only point they've they've increased the flex schedule which basically says that  brought it forward to october fifth so in essence any game that's at that stage d m from october fifth forward they can change the time off so that something that you know will you know it as that happens will need to be where that was just a concern for the last two weeks now has cropped up a little bit earlier on us in the season there are any games right now that really jump out that look like they'll be adjusted but they have reserved the right to do so not really the only one other thing during continuing to for a soft drink program if you are to find out we have a couple of different things going back to the start of the hiring process too for that so we're bringing in our new staff and we have led the league actually since the program's inception and we don't plan on going that's what i was trying to say but i couldn't season it may and made it to the season but we do have enough parking spots to accommodate for not only the building itself for any additional buildings but for the construction fourth during the meeting an issue arose that the committee felt that the select forward should be made aware of this issue centers around the reliability of two seven year old all terrain t s u gated vehicles provided by the state into the fire department these units are capable of carrying carrying carrying personnel as well as injured event attendees and stretchers to and from tight access packing areas during sandy events the units are an integral part of the public safety strategic plan the fire department is concerned at the units and near the end of their useful life and have a mechanical issues during certain events last year stayed in communicated that their units have been fully service to recently and will be available for use for the first concert on may thirty first chief hatfield will test the units for reliability if he deems them unreliable he will be exploring the rental of possible purchase of units with board approval which would then be billed to the stadium on a per event new spaces then there was a similar issues with the a concert we should have one new vehicle in place to replace one of those and by the pre season football game had second one so it's been some good dialogue we have the disconnect but i think with thought all of the input and  a man approved the acceptance of a donation to the recreation committee in the amount of three hundred dollars for the purpose it's a donation as a result ok this is the appointment of our new town manager to a number of committees and the first committee is the meanest well officer appointment with an expiration date of may first  thousand and fifteen the second is the appointment of william keegan to the is the executive emergency planning committee appointment expiring may first two thousand and fifteen the third is  had a committee appointment and expiring seven one two thousand and fourteen and the next one is the appointment to the capital improvement planning committee expert expiring may first two thousand and fifteen the next one is the metropolitan area planning council alternate member appointment expiring seven twenty six two thousand and fourteen in the next month mr keegan is the bta advisory board alternate member appointment no  the foxboro detectives initiated a criminal dragan list again that led to a search of the premises in at a bar and several abreast of suspects in the drug sale operation this funding should be directed to the department future cases and prevention efforts and i think we should do a heartfelt thanks to the owner of that house that had a drug arrest and confiscation of all that two thousand seven hundred dollars worth of drugs for us thank you  department of a southeast mass shelter support unit so worth approximately forty thousand dollars and the purpose is to support the towns in region shelter needs the donated absolutely have excited this is if you recall a few years ago we had opened up a shelter at the barrel school and one of the things that we were struggling with is having the shelter equipment necessary to really do it right and we had volunteers are very excited about it because now we'll be able actually have the equipment necessary to open up our own personal shelter now some of the things that fall into is that we are obligated that if there's a need in our region we need to get it there education we have a homeland security security trailer already that we used to host all of our dispensing site equipment and also animal sheltering in the parking lot right behind the public safety building the far corner up in the back is we don't really use it is talent and we've just started talking about a plan to relocate all those trailers there move one of our cameras so that we can actually keep it monitored by dispatch and we feel it would be a safe environment for a rehab center where it's gets everybody out of the elements the sheltering and trailer that we have is released storing all that equipment necessary for opening in activating a shelter at like like we did at the  that describes the last place of alcohol consumption identified at the time of only lie arrest and the last item is the withdrawal of the teacher place a crazy week lot of stuff going on jumping in both you tell me quick meeting last last week and then today but now i'm looking to i'm looking forward to serving the town's best interest a monthly basis so it will be able to write in their questions and then we'll be able to cycle into all the departments and then provide some responses to everybody also in case there were issues that hot issues that the people have been i can try to address them directly on that in i talked to dave brief very briefly about this town has been kicked around for you know we can debate ten fifteen years we all have ideas we've tried different things david had some ideas that he shared with me that i'm not sure if i agree or not but they're different and they may have some merit and he's got the experience and he doesn't have the baggage so to speak that we have with different ad hoc committees and department heads and stuff i think a fresh perspective with someone that's in the permeating and construction business i think would be a world of difference right now so i nominate david to take this second to have the third it anything think that would be helpful you know i mean we can couple that with you know community announcements and things like that just to you know point in the front of the media get rid of the things that you're working on and the you know sort of the big you know departments and committees are you talking with i think you know from the public's perspective it's