minutes to share their comments with us so at this time anyone in the chamber is willing to give testimony james speak james office anyone wishing to provide aloha my name is james pete i am the accountant three testifying for the solid waste division this afternoon you will be hearing a bill for ordinance requesting a supplemental budget amendment for fiscal year tw imagine that we don't both want the same thing of a safe workplace for our staff and environmental compliance i came to the conclusion that it has to be a misunderstanding of our priorities since we utilize these priorities in our day to day decision making for just budget preparation and planning we need to resolve this disconnect or we are going to have the same turmoil whether you decide to endorse these  not is your decision at least you will hopefully understand them better when i'm speaking and fortunately don't have this copy in front of you but our first priority is safety most citizens would probably assume that this is a given and wouldn't even think we placing staff in unsafe get priority number two which is regulatory compliance and environmental protection again most citizens would take this as a given regulator start adding punitive damages on top of fines penalties and steps when remedial work stops or ceases to get employment especially when there is funds available and just need to be appropriated by c are trying to be proactive and avoid a situation like waste waters historic twenty million dollars consent decree priority three which is our resource management gives us gets us out of crisis management and into efficiencies long term planning and sustainability this is where we should be operating to cover our core services priority for which is non safety non compliant related services  programs although very important they concentrate on landfill diversion reuse recycling and other not critical regulated the biggest point i want to make is that our priorities are progressive we must satisfy priority number one safety before we resort allocate any resources to priority we need to satisfy all a priority to the requirements before we and i hope that this clears up any misunderstandings that there might have been regarding their levels of priorities in that ideally you endorse them and can let them guide your decisions as afternoon three minutes in your deliberations this afternoon i ask you the following that you provide opportunity for two way dialogue when brainstorming solutions to our operational issues we should be working together for a solution in a positive and constructive manner concerning the f y fifteen supplemental budget and i asked that we ask that you approve the three limited term assignment positions so we can satisfy priority number one safety and that we can collaborate on funding to keep our compliance projects moving forward and on the sixteen deliberations that you utilize our priorities and the fact that the integrated solid waste plan or the i w and p that was done in two thousand and nine pointed out that just to remain status quo that it would quiet road require an annual average budget of fifty million dollars i thank you for this opportunity to address you on the solid waste of asians priorities thank you so much so ordered comments but just ready to move into account whenever you're prepared  so recreation and support services programs you'll see the collective bargaining increases there's also a few adjustments just based on the filling of vacancies in positions at different steps because of different there are probably about i would have to go back through and count the number of vacancies at this exact moment in time within recreation and support services there's a handful of positions here that we're trying to reorganize and move into creating different positions than what we currently have within the department and then there's also about a dozen retirements that we had at the end of this last calendar year and so that's created that kind of trickle down filling effect that we have throughout the depart and so we're getting closer to that last position that needs to be filled through an open  is working with risk management to develop a little bit more of a comprehensive training program that can be implemented within our department  off the top of my head i can name a few but i'd have to go through the numbers to really verify one of the really simple things that's been looked at is the type of trash can that we have and how they're mounted because if when those fill up if you have to lift something really heavy and you have to live it lifted up above your head in order to physically remove it so again it's something that's really simple that we have dozens and dozens of employees doing on a regular basis and then also looking at different lifting techniques so that's one example of something that we've been looking at is is there a different style or battle better style of trash cans and then lifting techniques and training that can be provided i was wondering about training in b so some of the organizations that are taking place there had been i believe five b m r positions in an irrigator position that this body had provided to the department believe it was two fiscal years ago  maybe even three fiscal years ago and the reorganization for those positions are being finalized and that's one of the ones that shows as the law in a position because wherever th were located previously even though they were not filled with an actual body it was those partial had been pieced together to create those expansion positions and so those actual positions were still located even though there wasn't they weren't filled they were still located somewhere else and so in order for us to utilize those in a different capacity there needs to be that reorganization complete thank you thank you centralized location it's as the positions were filled it's making sure and it goes back to again some of the titles of different positions making sure that the way that they're listed in the budget document are accurate with the personnel paperwork that's on file and so it's just again kind of reconciling and making sure that everything's reflected accurately in both locations ok because our self is well versed all the situations and thank you you'll see because recreation and support services is where we have our districts that also include the maintenance sections that do the daily and weekly maintenance  a lot of the expenditures again that pertain to daily and weekly expenditures fall out of these accounts and so you'll see a series of adjustments based upon actual expenditures and then  inflationary adjustments based upon budgets review and then there also is a series of utilities one i would like to identify specifically  shows as on page four ninety four second last one from the bottom of the page nine one five zero nine zero to six one two zero which is electricity showing for additional funding for new sports lights for law in a rec center  this was an oversight on our part to not get this adjusted properly in this budget document but this project after meeting with the community out in la you know was determined to not need to move forward and so these lights for this ball field will be located in the park instead and so this index code it should be nine one five zero seven four would be where we would be requesting the additional electrical funds and we re install lights in those locations and so we're anticipating the last at least six months or so to have additional funding for the electric that will be running in those areas  then after that we have a series of equipment that is requesting to be replaced and provided in all of the different district areas and again we can run through these in more detail twelve seventy one of the details  and also if you well my concern is with the calculations noted as inflationary adjustment based on budget directors analysis we have one two zero is increased sixty eight thousand or about eleven percent i don't see what that inflationary adjustment might be unless chair unfortunately i don't have any of the the detailed information that went into the budget director's analysis on these numbers but we can verify with the office and see what we can provide are you aware of you i don't have any specific things that i can recall that would be you know driving this other than just kind of the general overview of of increases so yeah unfortunately i would have to  to the budget office for those numbers and the recent question twelve seventy three electricity charge is about three quarters of the way down t page and the end inflationary adjustment is actually a reduction of thirty thousand and then there's an add back of the thousand for the addition of lighting up t field so i get yes we'll wait for the the budget director to come back and explain his his thoughts but you don't have any idea whether that thirty thousand dollars reduction because of lack of usage or reduce usage i i don't know i don't know for sure what again if it's just that we're trying to make the numbers more accurately reflect what the current usage is because i do know that that has been something we've talked about in in a good amount of detail with the budget office is trying to get our numbers to be a more reflective accurate reflection of what's needed in the different areas but again i wouldn't want to assume too much without being able to speak with him directly  and you know what the page twelve seventy five there is an increase of wind and sewer charge of the bottom of the page there's an increase of one hundred thousand dollars  or about thirty three percent of you know what the national is for that expenditure i know that there's the pump station has been down for at least a year and so we would expect that that number when you look at the fiscal year fourteen actually and then what we have in fifteen with what's currently being expended is we're not spending the money that's that's needed to do the servicing at those locations just because it hasn't been up and operational and then there was an additional work that had been done at the  civic center in making some corrections there as well and i know there was some additional expenses provided in that but again this would be one that we can look at a little bit in more detail  i think we kind of half how much of that have you been able to spend spend and you know is that something that you used and would like to projects that have been many years initially those monies were provided in the fiscal year fourteen budget as operating monies that we did the restroom project with and then last year that program was kind of split in half to where there was the restroom monies and then it was separated into park systems and those were allocated to us as cia funds and so those are projects that we are planning on providing update for those when we get into the cia section and so we can plan on having that breakdown of projects in writing we have a little bit more time to spend those monies the eighteen months versus just the year the twelve months for the operating expenditures but we are are definitely willing through the list with as much as we can get done with the first round of rounds of monies that were additional funding just for that and what is the reason and that's the big leap of one hundred grand and i know that was a big subject matter a couple budgets ago but then in revisiting the community and just discussing it further it was not a need or a want in that community so it was decided amongst community and department and all of us getting together to put it to where people are in need of it which is the cure put on the park so i can complete support and concur with this move  members and yourself understand how that came about so thank you for that good your permanent over response thank you chair so the the sewer expenditures again the eighty three thousand six hundred fifteen provided and there was four hundred eleven thousand one hundred ninety nine dollars expended and so there's just more funds being expended than what's actually allocated within the budget and so we're trying to get those numbers to align with what the actual expenditures are for westshore right yet thank you but i guess i just wanted to know exactly what is it for  infrastructure is it for the pumping or is it for the additional usage of port a potties for the past year because you know the actual facility has been down i mean i understand you need to take your service but i' what so these expenditures are just pertaining to the fees that were assessed to run the facilities that we have and we can you know verify again that information but the port a potty expenses would be charged to a different make an adjustment so that it's closer to the actual expenditures the rest of the locations the amount allocated is appropriate for the expenses that we have these numbers are put together by your  past three years so all the departments and point to leave them always a great service to provide service for south mali and central mali we are looking to entertain expanding possibly in the future for west and east but currently just strictly for essential and south i guess that's a question it is it is a debate about a four percent increase at over four percent increase again just based on their operational expenses so the department is in favor of it but again we do also i think every district electrical and water delivery charges we can wait for mr bush  eighty seven can you tell us under skatepark management program what is this fifty thousand for professional services please mr director so that fifty thousand dollars would be allocated for drawings so they're looking for proposed sites for three skate park proposals a country ok so that's where the planning of that blow is this to satisfy some kind of federal mandate or something chair so last year we had tried to put a little bit more focus on inclusion services that get ran through recreation and try to create a little bit more of a separate budgetary allocations for them to identify as far as the specific ways in which this you know two thousand dollars is spent we compared more detailed breakdown in writing but this could be anything from advertisement o you so i think one example that i could probably provide along these lines might be some type of a brochure that would get put together about how if someone was participating in the program and there was inclusion needs in different ways we would be able to put together some type of brochure that we would then be able to distribute so that people know these are the different ways that we can accommodate them provide for everyone to be able to participate in some of our different activities and so these monies would be specifically focused on being able to provide that type of communication to the public of some of the services that we would provide specifically along the lines of wide or in specific districts missed him as a follow up to your question regarding the inclusion division i'm skinny on twelve page twelve seventy nine  the third line from the bottom budget transferred to nine one five zero nine one five zero eight zero for inclusion services division is that  transfer is just the ten thousand seven hundred dollars i couldn't find  total allocated from for this fiscal year one zero five nine to four that's been reduced by ten thousand seven hundred sort of the question is first is that the ten thousand seven hundred  the amount that's being transferred to the inclusion services and then the second question is what are the other services provided on that line was that line cover programs as far as the specific breakdown of exactly what those other services would be again something that we can provide in writing to the committee to provide a more clear covers consummately twelve eighty seven on the very bottom and going out to twelve eighty eight it shows the transfer there as far as we're accountable on that aspect of it so that's but i'm still wondering what what other services covers this and in broad terms i would have to go back and do a little bit further research to identify exactly what i'm noticing in the detail i mean in the expenditures it's it's all lumped into one big nothing's been broken out but if you take a look at the fifty thousand for professional now you're asking for fifty thousand again this year if you look at the i first report thank you very much so i don't believe that the contracts that are currently being done have been fully executed yet so i don't believe that that's going to reflect yet and i fists as those amounts being deducted yet and we can verify on where the status of that is as far as the encumbranc i think the other item that we can mention about this person professional services component specifically with the skate parks is this would be if there's any type of larger projects or professionals that were wanting to come in even to help with from a recreational programming perspective those would also fall under that professional services category and so i also can be activity based professional service assistant as well thank you asphalt and things of that nature considered construction materials to patch up parking lots in the parks and what have you department burned were or if not where does it fall into and what kind of monies are allocated for that type of repairs so the construction materials oftentimes it's going to be things like if there's latches on doors that need to be replaced or hinges  or that are needed to replace or fix a different type of area so that's the primary items that are going to fall into that type of construction materials parts and pieces that are needed for our stuff to actually make the repairs themselves in different areas there is a possibility that different road patching materials could be included in that category oftentimes those will try to be in the maintenance division section that we had looked at on friday maintenance division i think i believe has a specific allocation that's more for road patching type of materials if they're needed but it is possible that it could fall into this category as well so it wouldn't be twelve seven five first line repairs and maintenance definitely and in reference to this line item of repairs i mean it supplies the continuation requests of ninety seven hundred and then i was trying to the explanation of changes trying to decipher what all that meant when i add up all those amounts that were transferred from other areas it equals to ninety two hundred i believe and so you're expansion requests of ninety seven hundred  your chair just just to kind of clarify to make sure i understand the question so it's if the ninety seven hundred continuation request for nine one five zero nine zero which is  six zero three one repair and maintenance supplies the question is if that if you made up for it from these other transfers goes out with that scene all these different budget transfer i'm trying to relay the numbers to the amount thank you so it is it is accurate that many of these adjustments coming from other areas are being placed into this repair and maintenance supplies based upon as a as a department area and it makes more sense for them to be in a different category that's what we're trying to accomplish with these adjustments is to get those monies all within the repair and maintenance supplies so that all of those types of charges are going into that same same location and so some of it is it gets to be a little complicated i think the justification on how and why things are charged and where and so some of electricity according to the budget office was calculated based off of a ten percent inflationary factor off the two thousand and fourteen actual number water was  budget year except for those in the x code where the department requested an expansion ok the question i had just a follow up on mr couch is comment about the skatepark professional services are you close enough to get under contract for the design additional development of you know programs or professional services that might be provided for other programs would be used against specifically for the design work because those would be the projects that would be and covered in the current fiscal year  but we were able to create the contract in a way where it's pulling from different codes but it would save us money instead of having three separate contracts where consultants are traveling over at different points in  time then they would be able to do all of these together and we can save on some of the overhead with having them all in one contract instead of in three and those are being funded for not with monies that were not requesting any additional monies for the funding of contract is written is there's still that separation where the monies allocated are being used for what they were intended to be used and then if there's any additional one that's needed and also the one from coming out of the skate park management i just i just need to know that you know i mean if that's the administrations of direction you want to go then i was just tell us all from this is so we're going to approach safety we're going to ask you to ops for these lane money and that will be from the chairs requests i think each other and that that was my concern after going through what we're seeing and some of the other departments where because and i think we we need to make sure that we're making our budget our operating budgets accurate by keeping the c i p design money in c ip and  so i appreciate your your focus on this and i think it's certainly appropriate to be asking them to hold to the way that budgets are supposed to be done you put money in c i p and you focus operational monies on your operations rather than using up or income brain design money because it's there and possibly in doing so boosting your request for the following year and i'm not suggesting that's what you guys did on this but it's something that we've seen in other areas and we we need to make a policy decision whether we allow initial design on c i p projects to be done with operating money which uses up your operating money that should be for other purposes and so i appreciate your your focus you know that   any additional members category b this is basically operation area is chair yes miss cox thank you forgot to mention on page twelve seven five the the where those trailer units are going are replacing portable restrooms and so that'll be something that we're measuring it's been i think about a month and a half now that we've had a few of those trailers and so over the course of the next four months we'll be able to get a much better number to determine based on the usage how frequently do those have to be pumped and serviced and then be able to determine if there's a cost savings or if it cost the same amount as having portable restrooms there but perhaps the easiest way to run through it might be to reference twelve eighty nine that lists out the equipment and i can just briefly kind of run through each piece and give a small bit of history on each item so the first one you'll see identified is a utility cart for the central complex and this is a replacement cart for one that again is fourteen to sixteen years old we also have one here a trailer for our central base the currently the only trailer we have is with  our operator and so every time we need to haul in the other piece of equipment that individual is have to move those pieces of equipment and they're not able to go with their mower and trailer to those areas so this would be something that would allow for that individual to continue to work in the capacity that they're intended to every day and we can still move things around as needed with this additional trailer we also have a sweeper here for the  central complex football track facilities again this is a replacement for our one thousand nine hundred eighty sweeper that is now to the point of being unrepairable so i think we've done a pretty impressive job of keeping it going for as long as we as long as we have but it's just time for a replacement of one next we have forty eight inch more that we're asking to be replaced this would replace a mower that just reached it fifteen year mark and is now again just at the point of the time in the continuing maintenance that needs to be done to try to repair it just made the machine unreliable and then the final one listed in central you'll see the writing roller with double double drum vibration and this would be a new piece of equipment that we're requesting to maintain softball and baseball fields to have a little bit safer and quality opening here in the early either later parts of the spring or the first parts of the summer the nature of this area being a little bit more of a sump area currently all of our mowers won't maintain this area the way that it needs to be maintained without ruining the machines that we currently have and so this would prevent that area from have to all be read whacked by hand if we have this type of a tractor more also save us a little bit of time create r position again current vehicle has two hundred fifty thousand miles on it and is sixteen years old the next vehicle for by two compact pickup truck extended cab into a box for maintenance supervisor again this vehicle has two hundred seventy two thousand miles on it and is also twenty years old and the following vehicle after that another four by two compact pickup truck extended cab and tool box for one of the park caretaker two positions again to replace it with two hundred forty four thousand miles and being sixteen years old so we've gotten a lot of years and a lot of miles on all of these vehicles but again our repair costs and just the time that they've are out of commission due to needed repairs has reached the point where it's ready for replacements on these items replacement currently there's one cart for the rec center park area and as many of you know it's kind of set up where there's two sides with the expansion site and so we have multiple crews that work in that area and being able to have each crew with its own cars so they can be moving pieces of equipment and doing the work on the fields that they need to be doing separately would create much more efficient for operations  initially purchased in two thousand and fourteen years when disposed of and so just asking for replacements for both of those pieces of equipment and then the final one on here for me is a combination buck bucket for the bobcat skid steer loader and this would be a replacement the current one is twenty years old and isn't functioning the way it's intended to function and the final piece of equipment on here for lanai utility cart replacement this again would be another workman's cart and would replace the current cart that's twelve years old and we're having  extensive mechanical and electrical problems with and then the last item on here is the thousand pound aluminum to lift gates and this would be a new piece of equipment that we would like to put on the existing truck and this just allows for a little bit safer working conditions expect your have to move larger heavy objects they don't have to be lifted into the back of the truck you can utilize that lift gate for those types of  show us the proof chair i'm not sure about other than just our department review what the conversations are surrounding those types of items because many questions for the department he's thank you so that the first item listed on that page twelve sheet nine the cost per each of these workman carts is the thirty two thousand so these are the larger are the workman carts again the have the ability of attaching and hauling other you know pieces of equipment can haul heavier loads so these are the again the more heavy do heavy of all i'd like to say good on your mechanic to keep these vehicles going as long as they did and amazingly enough i'm surprised the bodies were rusted out before they got to these levels because i've had as our top priorities ok so the priority numbers are in reference to county wide items it's not just what west maui parks purdy's where that is correct their overall parks department  and secondly chaired in reference to your photos that you want i agree but what about these ones that were disposed though so obviously there are history and gone and there is not going to be any photos for them for those that different districts where we try to identify what is being not used as much in other circumstances we actually are renting mowers and we've had circumstances i want to say it was last summer we actually had eight mowers that world at once that all had significant repairs that need to be done and so same thing we were forced to actually rent in order to try to keep up with the work some of it again because of but currently we're not really any of the districts and that was one of my concerns coming into the department was looking into some of that rentals and the cost to fix the current situation of the more with our mechanics we have two mechanics that service the we are on the other way around that we're doing now is for it is it wes was down i would be pulling something from central or from east and taking it over and put a priority on that west more getting that fixed so the apartment is definitely vigilant about that as well with meetings every pair and i guess chair my other question is respect to you know if we if we really needed something in west maui you have money left over in central got a hundred twenty seven thousand left and expended in central and about forty something about forty four thousand left in the district which would be that way parks so i'm wondering if you ran into a situation where you needed to do it for rentals  could have had the money could have gone and replaced them fairly quickly you know the extent to which this money has been committed have chair is that if if the equipment that is being requested during the budget is so critical why is it they we haven't replaced it after nine months so you know that just makes me have to question the media of these things of the fire department comes in and they say they start asking for something three years before they need it well guess what that does it means there so some of i mean i think that's a very it's a very valid concept and thought process and been one of the things that throughout the parks department we've been trying to look at a little bit differently because there has not been a replacement schedule for a lot of our pieces of equipment as diligently as there should be and you could go out into any district and talk with any staff member that's using a lot of these pieces of equipment  they would provide you with a list probably ten times longer in each district than what we're requesting for here and so again i i think those questions are the same questions that the director's office has been trying to look at and identify and try to prioritize do we really need all of this what are the things that we need the most and some of the needs that are currently within the department are needs from five six years ago they've just there hasn't been that process of asking for the things at the appropriate time and so there is no concerns not asking my concern is that replacing once you've asked for and you receive that you've received approval and it's not being replaced after you've got one hundred percent and ninety six percent of the money left in the central that we have we approved essentially june eighth of last year before the start of the fiscal year it hasn't been encumbered yet so if i understand what you're saying about them having a longer list than you're requesting but that kind of in a short amount of time to get that going because yes i do see the concern that we do have the money appropriated ready to go and do save and get some of that is due process but for the most part we can actually put origin c on that as well up the other question of your we do as mr o'connell pointed out we do have other other trailers and other things that can haul trailers and other departments and territorial doesn't work for me i know it doesn't work for local or anyone else here you know and i don't you have been around for these discussions i'm sure but there has been talk of consolidating our base yards and i'd like to think that if we're consolidating our base sherrod's some point in the future that we're going to have the ability to share trailers and share equipment in ways that we're not doing right now and in central i was commenting on in regards to golf course wanted some some feenan and what about the central base or can't they help each other anyways similar discussion last year and i know in west m down the road so i know that they work together is my point too but also it's utilizing another department's equipment you know manpower and what have you in order to assist which is all fine and dandy but in the end of the day is it you know obstructing the actual of that you know to help and assist one another kind of thing so it works out in the end but i think somehow i'd like to see more support for each depart each division department to help assist one another and if it includes having an extra piece of equipment of some kind whatever then great that way won't take away from the intended use for the true department you know who's assisting another so just a comment here with that and my other point which i've heard from people is that does it you know guarantee that it's now going to be at that type of quality and standard that it's going to be used for so how do we make sure that that doesn't occur it makes the job harder it makes you know it frustrates the specifications are written for the equipment that we're going out to bid for that just needs to be more precise on if there are specific standards or qualifications that are being looked looked at  needed specifically for what's being requested so that's that's the way that we can again try to make sure that we're getting the quality and the piece of equipment that's going to be most appropriate for the work that's being done so it's taking a little more time to make sure that those specifications are accurate and robust ok excellent very good thank you thank you members for the christians in this program area and s you just again appreciate the time and the opportunity to talk through some of these things and we'll work on a lot of the unanswered questions that also came up getting that information put together and submitted back to committee shortly thank you  his opening comments on his department's requests thank you chair good morning and many members just like to go over a little bit of our activities of our department  primary our primary functional areas are in one position prosecution and compensation administration to recruitment examination three employee training and development for employee labor relations which includes negotiations and grievance handling five is equal employment opportunity and six is human resource strategic support for our position classification compensation administration it is a method of placing each position in its appropriate class in appropriate pay grade we completed one hundred forty seven caustic ation audits fiscal year two thousand and fourteen and this breaks down to thirty five initial classification actions and one hundred twelve reallocation for recruitment and examinations the number of recruitments conducted in fiscal year two thousand and twelve was ninety two in fiscal year two thousand and thirteen there were one hundred twenty eight and last fiscal year we had one hundred thirty eight recruitment the number of applications submitted to the county for jobs also continue to be very high in fiscal year two thousand and twelve we had five thousand five hundred five applications for county employment in fiscal year two thousand and thirteen we took in six thousand nine hundred twenty four amplifications and in fiscal year two thousand and fourteen we received and evaluated six thousand five hundred thirty three applications this high number of applications continue to task our resources in our department often times requiring multiple test scenes and multiple test sites  for a single recruitment also in order to accommodate applicants who are already in the outside workforce we continued to administer it in examinations during the early evenings for employee training and development we had a total of over one hundred eighty nine training classes which averages sixteen per month and those were all sponsored by our department in fiscal year tw our training we've broken down to several subject areas in our leadership and supervisory training we conducted ten classes for our mandatory safety and health category we had sixty classes and others that did not fall in any of those categories we had nineteen so we had a total of one hundred eighty nine classes in twenty fourteen training approximate while training three thousand forty seven individuals are in and you would say that some of those are repeat so training is held throughout the fiscal year year to date in twenty fifteen we have sponsored one hundred nine classes with a little over one thousand five hundred five hundred employees participants for collective bargaining and labor relations area we current are currently in negotiations with  two thousand and thirteen so those contracts current set to expire in a few months on june thirtieth two thousand and fifteen also in our labor relations and collective bargaining area we receive  process twenty four grievances in fiscal year two thousand and fourteen for human resource strategic support area in fiscal year two thousand and fourteen we processed seven thousand two hundred forty nine personnel transactions this is an almost double from fiscal year two thousand and thirteen and is attributed to the mass ph changes that have occurred every six months in words which was negotiated with several of our bargain units and since these collective bargaining agreements expire in two thousand and seventeen we anticipate processing this high number of personal transactions at least for the next two years and eighty six dollars twelve thousand three hundred sixty six of the increases in salaries and wages are a count due to collective bargaining creases and one expansion trainee position and the transfer of the equal specialist position to the department of management in our b account we are requesting ninety six thousand two hundred twenty dollars and  c account we are requesting four thousand five hundred dollars increase related to the request for an expansion h r specialist trainee position for our wage and salaries which is our count here is a net increase of twelve thousand three hundred sixty six dollars and costs associated with it would include costs associate again with collective bargaining pieces and expansion positions and was granted one unfunded expansion position we transfer of funds from our professional services account to fund this position for six months and we are now requesting full funding for this position this position is currently filled we are requesting as we did last last fiscal year as i mentioned to expense in position this year we are requesting one expansion position and human resource specialist train for eight months funding we believe that we can shorten the time to get departments a list eligibles to interview for position vacancies with this at this in a position we believe we can be more responsive to departments  requests for assistance on various h r issues such as contract interpretation personnel policies procedures we also believe we can shorten time to classify positions with this expansion position i also know that the managing director had been here and had inform you about our proposal to transfer t so the e o function was transferred to the department of personnel services back in two thousand and nine from the department of management the position is currently filled and we believe that  d personnel services is not the ideal location for the function since d p s does the recruiting and conducts employment examinations where all issues are likely to occur we believe that the function should be located at the highest level of an organization in order to exercise authority over the entire organization and that is for our account for rb account in the current year's budget identify which were purchased to date also march twenty three and to the committee you should have your copies and are to be f one we have lists of unbudgeted equipment purchases over forty thousand dollars that were approved by the administration but let included in the budget concerns about it being in in the administration as opposed to in your area where you're separated from all of us have no concerns in fact i was the one that approached the rector with regard to returning that function to his department we felt that that function as i mentioned to me appeared to be in conflict if an issue comes up with regard to the conduct of an examination and possible discrimination charges because we do the examination we do the recruitment we screen applications  to do you know two types of investigation one on an equal level and one of an internal investigation and i thought that was a little bit inappropriate for me to be sending out to love letters with two different hats if you could point that out to where it is in it and you're on page thirteen dollars for should be position number yes zero zero two seven ok so so you're asking for forty one nine sixty four that's correct sponsored by public personnel agency so we have that person doing a course online course with that agency at this point we are also  providing the individual with basically routine and simple types of classification and recruitment and application screening we're introducing because it's a trainee position it's  introductory type of work so right now you know hugh the individuals assisting are higher level specialists in performing some of the routine and in this for operations or b account we are asking are for ninety six thousand two hundred twenty dollars increase thirty one titles in two hundred twenty dollars of that increase is to restore funding to that  expansion position from last year forty five thousand increases to replace our current applicant tracking and online application system our current system is aging we've noticed that it is concerned confusing for applicants and and county employees that are applying for positions with the county it places a lot of demands on our  on our department and on the i t s division and it makes it harder for us for a county to compete for applicants twenty  additional is a one time expenditure that we are requesting to obtain services of a specialized testing consultant to revise and validate our firefighter trainee physical performance tests s twenty thousand for the firefighter physical performance this is something to do for credit requirements or i do not believe i'm not sure if th you can use this to enhance their accreditation efforts but it is not primarily for that it is yes a request that we are submitting because of our because it's time to do that is time involve this testing company when it does validate tests it does survey current employees and determine skill level so they will be or more fire department will be involved with the validation of this examination this is for the trainees not for existing in five years that is correct they will do however survey existing firefighters and determine  basically what a successful firefighter should be able to do and use that as components for each school performance tests of course the test consultant will have its own you know criteria but it does involve and it should involve serving current employees we've already picked a consultant we know of a consultant we   in conjunction with the department public works whereby they use their equipment their fuel their personnel to train countywide employees that essentially in a class that can be promoted to you from an operator three and equip an operator for well they're training is is expensive and we've committed to them  fifteen thousand i believe however every year for several years or any they have requested more than the fifteen thousand and if we had money in our budget we would provide that to them right now it's almost twenty four thousand but again we've only committed fifteen to them and public works would need to come up with the with the rest if we cannot provide them so we have withheld training programs at this so we are requesting for the funding to be restored in our training or professional services work is is their friend departments do not screen applications to they do not classify positions they do however work on the position description and developing  this for you public works h r would perhaps develop the position descriptions because they would know what the job what they would need to get done so they would develop the position description i would submit the position description to us description we do check and that is part of our classification audit function we do many times visit the work site we do verify the types of equipment that the position it will be required to operate for example a department may come to you to the county council and request an expansion equipment operator for and and you may grant that however when we send our specialist on to take a look at the job we realize that the type of equipment that this position will be responsible for operating is at equal an operator three level in may perhaps  example not operated benign those are but at the six those are we would classify it as an equipment operator three so we do as part of our classification audit determine whether the position is in the right higher than the veteran retiree so how these things happen in our department me occur due to compensation language either in the collective bargaining agreement or you know rules and regs regulations are administr e rules so there is a component in both the collective bargaining agreement and our and misread of rules which speak to one an employee will get paid if that employee is promoted so it could have happened that looking very carefully at your requests for additional in the reason i am is because we here in this chamber many many times about well it took us all this time in order to to get a description to get to do th testing and i think it's really important because until we can fill the positions everybody suffers that the applicant suffers then it works out for years and so i just want to be sure that you how the the applications are going up it's really interesting though there was a time when nobody wanted to come to the colony nobody does so you know with the increase in applications i'm beginning to think that maybe this conference i thank you chair and thank you department for being here so i'm looking at chair i'm looking at more than narrative area it's one of the section operations and the external external factors description and all departments is very intriguing to me because it explains the external i guess outside of my control factors as to why they have  difficulties within department and i'm reading it and it says workload driven by response of factors beyond department control such as strike degradation in relationship with labor organizations county initiatives so i know director you are our representative at these collective bargaining or negotiation tables so is that not our you are you not our person or go to person to be that factor in helping us to have a better i guess playing field and assist us in how we to a certain point we'd like to have well we would like to have really good relationship with the union it makes work a lot easier however there are instances in situations where in particular union members whereby perhaps their take home pay maybe might be a little less than me strain some relationship with the department and the union with the department with the unions answering questions and at least expressing why the think that that reorganization would provide more efficient operations so if they can convince the union and it doesn't  have a huge negative effect on its members i think the union and would in most cases agree to a reorganization thank you in goals and measures they would like to  keep their rate of employee turnover at ten percent that sounds like a large percentage to me and it looks like twenty fourteen actual was this  is the average of most western state organizations that's our our goal of course we try and we don't want to reach that goal that ten percent we try and get it under need and we try to do that by providing got the the position on july first and it took you to december to fill it what's wrong with this process i know you know if  of people apply for a job and they can't wait six months before they determine they've got the job and if they do wait six months is that a person that we want to hire that they can't be hired in six months i  have i have to question the process is there anything that we can do as a council to shorten that process the whole list thing where you've got to go through the list and then come up with a new list if nobody on the list is acceptable i just know several of the departments have come here before us and complain that you know we just got to go through the list and nobody on the list is acceptable and p was unfunded so we did not although we conducted we did the classification action necessary to get the position classified and then to recruit for the position we did know that we had no funds for it so we did you know delay it a little bit so that we could use funds from another account to fund that position if we had to if the position was classified already  and it was we already had a list for the position so we did not need to go on and recruit for it then we could have filled it earlier in the year and that's basically what happens in other departments if we have a if the position is already classif constitution process takes a while and again we the classification process shouldn't be minimized because we do an audit on the position make sure that the position does what it says it's it does but lists for all of our classes in the in the colony and have it ready on hand would be she would be inefficient because there are some times when we can go a year without using a list so we want to make sure that we have a balance between that we want to be able to be responsive to the parliaments but you know on the other hand we cannot keep lists of doubt you know are not utilized  understand that i mean if you've got a list that's a year old and they still don't have a job i'm not sure we want to hire that you know it's one of those things where and actually that  know july to december which is approximately you know between five and six months that's a short amount of time that from what we hear coming in here sometimes eight months to fill a position there's got to be some other way to to do this and if you know mr chair i don't know if there's an audit process or if they're stuck with because of the civil service rules h r s but there's got to be a better way and i know we say this every year but we still haven't haven't gotten anywhere it's frustrating to all the departments as they come in here and we talked about it well it took us eight months to fill the positions  is screen up when we see the implications we screen the applications if perhaps someone an applicant doesn't turn in all of the necessary documents we send the applicant a letter requesting the documents  within ten days if the person doesn't submit it will we may have even sent another letter reminder that held up to this status meant all of the list we cut that out now we just see if the person doesn't submit all the documents does result in in the county not being able to test and see this applicant because we reject them right off the bat so we are looking at efficiencies they may be small but we are looking at things well one of mr chair i mean one of the other things is this you're talking about classifications i'm assuming classifications are for new types of positions new positions descriptions or if it's the same position you know human resource specialist three you don't have to have a new class of creation for that position is that right for a new p or do you reclassify every time you get a new but i'm talking about for a position that a job description that already exists we're human resources three i mean that's job description is the same for all human resources three people is that correct or you know it may be different but that's part of the audit procedure making sure that the position duties that are expressed on the position description fits the classification so we have for example we have the clout let's say we have a class called clark clark three and the concept of a clerk three may be to review documents submitted you know maybe answering phones responding to complaints from the public that's the class clerk three there may be positions of clerk three in that review may be permit applications there may be clerk three is in my department that would look at employment applications so the position description is the one that is most specific to that position we make sure that those duties that are on the position description fit the classification could be done in advance if you're going to ask for the position to have that all done just in case it just seems like it's a lot of bureaucracy to get a position i don't know and is that again is that rules to do it and for your comment if i can respond to that if a department is coming in to this body and perhaps requesting an expansion position and the duties are well we would recommend that the department come and see us and we could develop a class and hold it at least in abeyance until you this body approves the position so we there's nothing to hold the department back from coming and talking to us and the belt and us developing at least a draft of the new class in advance prior to wri and it's difficult to read the minds of a department maybe trying to get a specific individual hired and trying to fit a job description for an individual qualified and to the normal parameters grievances your department works with the respective departments can you tell me what's the average cost per grievance process and try to work it out with the bargaining unit as well as the respective employee because it's a cut down cost so if it if it means time involved for grievances then you know that would probably have a generation of expense i would think that you would have in mind because if if you have a full concentration on grievances as then the actual for instance white is short handed you may be short handed to perform other duties is required for instance finishing up a job description and allowing the departments to have that so i'm just thinking if you do have that sort of information what's the average if you do have that and i don't think  the first step is with the department head if the there's a disagreement the union with follow is step one with the department head the director and if nothing is resolved the issue is not resolved at that level it would go to the mayor's level the ma would assign it to mind apartment we would look at it in terms of whether there was a violation of the collective bargaining agreement by the department in whatever action it was whether it was a suspension and if it and if if the union again disagrees with the determination of the mayor they can file it for what's called arbitration at that point the entire file grievance is sent mean in regards to mr college you know i want to be in in specific with the ocean safety trends transition and  hopefully they'll be able to do it come this new fiscal year but there's also concerns about the oracle position we're not john's ition over to the respective department so does it mean personnel will need to rewrite the job description or does it take the existing job description from parks and recreation i ask this because they have concerns it would take an average about eight months before personnel processes as  department in any in every case would develop the position description of the other subject matter experts so if your question is whether they can and they can probably hurried a procedure o process by using the position description perhaps of the war the clerk that's currently in quantities division the point of parks and recreation they could do that and in many situations departments do that because but that's not is correct the department is the one that develops position descriptions the other one didn't know what types of duties responsibilities we're going to assign to this eight hour  and forty hour week ok they give that position description to us in a problem and there is a process to us and we classify that position we look at the duties are responsible use and we say that looks like a clerk three and more so but you add a total that is about six and a half times greater than what it was just three years or in three years it will grow by six and a half times the amount forty two thousand and two thousand and thirt have our employee assistance program with work like a white that's which includes substance abuse professional services not only the counseling  function but also for substance abuse professional we have our computer training contracts we have that human operator three quid an operator for training that i mentioned earlier  we have our h r h r i s support contract in there so most of our contracts are in the professional services area as i mentioned earlier we did and we're currently holding off on paying public works and i'm sure that we're going to have we will be paying public works of transferring funds to public works for at least fifteen thousand because we we committed at least fifteen thousand but as i mentioned earlier past several years that costs has gone up into the twenty thousand area so we will we are looking at trying to help public works out chair if you don't mind i would appreciate if they would give us because of the size of the increase i would appreciate if they would give us a breakdown of what what those costs have been for this year versus what the expecting to have to cover for the upcoming year before that one of the question is the twenty thousand dollars for the  specialized testing consultants for the firefighter trainee physical as out a one time expense that's correct and you know i'm sure that we have firefighter training programs all over the country isn't there some standard process that could be implemented rather than hiring a twenty thousand dollar consultant to evaluate what we're doing but i think  in in order to position the county best we want to have validation that is done with our firefighters and no one can say that that was a test that was constructed in new york and the type of fires and stresses that a new york firefighter does is different from one from something like that so what we want to do is be able to definitely doc companies saying that if we were to do one here we cannot use the results that they got from the one of the fire department for our cats that that sounds like a bunch of bull i'm sorry you know a firefighter test as a firefighter test well that the other he just wants a contract from a so yeah i mean the old definition of a consultant is someone who borrows your watch to tell you what time it it sounds accurate the other the other concern i have is that in looking at the you have one hundred sixty five thousand dollars in incumbrances and it's it appears that that twenty one thousand dollars of that i'm out is for the firefighter consultant has already been hired we've done a preliminary and we did an r f p and we did get consulted to do that we anticipate a little bit more of a lot more cost we want to validate the entire firefighter trainee examination process it would also involve i would involve  component so events when you just shared with us that twenty thousand dollars was the full full amount and now you're saying it's forty one thousand dollars to do that the process we would not go i don't remember being asked for the twenty one thousand that's currently encumbered last year but i just chair it just seems to me that one of those situations where the more money we put after we made fairly significant reductions so today we find out that they've gone often and done something that they didn't ask the money for in addition to continuing to do let's just say i hate the firefighters are the most physically fit guys in the county i don't know what the focus is if we're if we're concerned about physical fitness we should look at other departments to look at the council thank you jim i'm going to remember this advertisement it looks as though thirty thousand six hundred according to the current incumbrances of february of this year we've only cumber one thousand six hundred which of vailable balance of thirteen thousand six hundred twenty five which is forty four point five percent of the available budget so what are your plans to expand the rest of the monies or is that another carry over that he'll be able to i guess within the next four to five months and what is this advertisement for jobs vacancies some thoughts almost entire budget right now so most of it is going to the maui news or you have other sources of advertising right now it's going to the engineering publications like of those type of magazines but i would say that the majority of it is with the manuals you know use any social media or any of the online type sources that would be a little bit more i guess cost savings and somewhat more efficient these days and not cutting anything down on news it's just that a lot of online users are available now days we have not done online type we have a list of organizations that we do send e mails through with updated they can see notices and then for the rest of the spending to argue in planning on spending the their remaining  this b account c account then mr director see account increases just related to the equipment and furniture for the expansion p n your lease cupper you also assist the civil service commission with their requirements for the weather be the documentation and duplicate the kids whatever the commission needs the department is there to believe two three four and fourteen is currently under negotiations do all you need to become created before they propose a comes to the funding bodies for ratification or is it all units at one time or we could have maybe you need three before i to get it overall comprehensive breach of the total fiscal requirements for all the units that are currently on the negotiations we wouldn't get one sense of that is come to us one at a but then chile or all at once  we are hoping that it all comes in one time and as i mentioned i think the law some of us here there is an incentive to settle prior to the end of the state legislature closing so we're hoping for  issue perhaps with the way that we maybe screened our application that person's application so that it wouldn't so it's not necessarily excluded employees but it could be the public they're there  at the end of the conclusion of that meeting back to continue this recess meeting for additional would be partner in the review and who we have next in the public works would be the next department before this budget review committee when we return you know it's hard to say hello not to take on the next meeting so at this time i am planning to recess this meeting till six p m this evening for the budget in france committee we are in departmental review of the new fiscal year two thousand and sixteen budget this time we will bring up public works so we here on this page we have this did about five strategies and what you'll see in our budget reflects some expansion or quest items in a continuation of items that we'd like to pursue in order title of that initially we requested for fiscal analyst and then we were granted the position or we actually got it from another department and so we pursued that recruitment was pulled currently we're looking at a cost analyst because really that's what we talked about here in the council was you know analyzing our cost of various activities programs efforts and  knowing what those costs are as best as we can and then seeing you know if we deploy other resources or other types of materials or other processes how can we lower those costs so it's been a lot of back and forth on  again no it's just so that when we review this next year you know we know what we are supporting you for chair thank you and we have one item and that is for a ten thousand dollar increase and that is to supplement our training for staff and this is not just for administrative staff in our office it would be for the entire department what we'd like to do is continue on with our customer service communication training for our employees we started this year by training forty of our employees on  customer service and we found it to be very beneficial because the trainer that we worked with planned for is that the customer service comes from within it's working with the individual first and then seeing what other working together as a team to provide good customer service for the citizens of mali county we started with forty members of our public works staff in our three divisions  highways and engineering division and would like to expand that out to other members within public works we would also like to use that money to  bring trainers in who can also help our staff with complete streets implementation and also complete streets designed so that we can move our complete streets program forward so that is what our ten services what we intend to do with this training is to make it so that we come up with our own departmental policy results to customer service something that's more tailored towards public work something that would have follow up as well because sometimes you go to a training that would last for about five hours and then you come out of it feeling good about it but there's sometimes there's no follow up with it so what we intend to do is have a follow up session so that it's still fresh in the minds of our employees members of our staff and then in addition to that we'd like to have the planning department and department of transportation our transit service is also involved sometimes we do include other departments like water department and environmental management because whenever they have projects that affect our right of way we envision with complete streets is that every project that involves a right of way will also you know those for heavy equipment operator training do you work with the depart department personnel services to get training or for instance heavy equipment operator training would high success rate of getting people their licenses so they have the opportunity to advance on those advancement opportunities arise arise and so they school we do is because we're also training parks lauder solid waste waste water sure things are running and d p s rules in the funds so that's it whether it's half half or it's probably something at least close to that that's that's where the program works and we have more more folks are desiring to be in the program than we have space so i think d p s is well there reiterating that we've asked for more funds they had a fifteen thousand allotted they'd get us up to twenty four but if we had thirty we could really you know work our way through the list a lot of people like the opportunity streets committee i know that council member cochran and mr couch attended a presentation along with myself and i think it was a year and a half ago or so but there was talk about forming a bike ways and things like that and i suppose this training would be more on the implementation of those concepts so the status of that committee so we did have a complete streets taskforce that  different design standards for complete streets we do have that task force still active and like i mentioned earlier we we would also include members from environmental management water department parks department involved as well along with even state department of education because we do a lot of safe routes to school so i wouldn't vision i mean if we have enough money is in our training that would also involve them i think for us the first priority would be to provide training for our in house staff our engineers and our planners who would work on the design and implementation of complete streets and lanes what are the bike lanes and paths how well did you come up to your two thousand and fifteen estimate and your are you hoping to exceed the two thousand and sixteen estimate miscounts i'd have to get back to you on specifics for fifteen and we always we set our expectations that a reasonable amount of weight we'd love to exceed them whether or not we'd be doing pads on variety of factors are first to have a question about the electricity in one area under the county building services the electricity account has forty percent left which means i've got enough to cover the rest of the year but the request is for an additional hundred seventy seven thousand which is a much larger percentage than we've seen for inflationary adjustments i'm just wondering if you're an started working on some of these numbers they're all over the lot some increases some decreases summer i think the word that you got yesterday was he was using eleven percent but eleven percent is not even close to guess we'll just have to wait for the budget come back for that thank you thank you we all wish mr bowser to give some comment but we should wait advertisement in the new or and we're also looking at using social media as well i know that that's something that's inexpensive but we're looking at seventy five thousand for additional outreach material advertising professional services that covers about three hundred fifty thousand for serving mapping and program management we are currently looking to see if we can have our existing g i s team through the management managing directors office to see if they can assist as well but we think that this is such a big task that we may not we me need assistance from from outside and that three hundred fifty thousand also covers for program management so while we're developing the program  right now we don't have a section dedicated to the m s four so we need that additional help to help guide us through and help us develop the program  on in terms of maintenance at our base yards and making sure that we have materials cleaned up correctly so that requests for one hundred thousand dollars would  and all other county facilities and then registration and training fees this would cover training and the emmis amas for training far this thing employe but for us we this is what we had propose we starting off with just our base yards and our facilities or is this an impact all private property not sure i understand what the extent of the  one of which is to really detail in great detail hari our storm drain system which we really have right now and a series of as built maps dating way back so some of the and there's there's dozens of activities that need to be done under in this year alone but every year there's going to be ongoing activities and new activity it's a real program it as far as i know it's here to stay it will be exempted out of it and while we're hiring a lot of consultants now we're also starting to train staff and anticipation of eventually coming and setting up some kind of section or division within the department to help implement and it's it's a big big effort to what extent does it involve streams yeah i think they're basically looking at you know what's the discharge what are we putting in there and how can we minimize it all types of and just general war and pollution could be litter could be you know chemical pollutants i'm assuming that this will eventually involve pretention basins in some areas correct assumption we face and you guys faces trying to make sure that we're not spending money in the wrong place but spend it where it's going to get us the greatest improvement for the money spent right thank you thank you remember flooding from when we haven't had a whole lot of rain like this that we've had in the last few months and i'm wondering has this identified any areas in particular that might have changed your you know we have these traditional areas like over here at the intersection of derry road i mean that's such a mess every time i don't know how we deal with stuff like does there is anything that we didn't know about that all of a sudden was flooded it seemed we had an awful lot of flooding and of course it was unusual rain and we may not see it again for a long time but just curious well mr chairman in general because this is more water quality related rather than water quantity i see yeah we really need to look at what's in the water and where it is and then try to figure out where it's coming from i would agree it was unusual rains and what i've been told and usual will be the new usual locations or if we could have perhaps periods of longer drought periods of longer rain you know it's really interesting that the old timers you know when you're building they will come and tell you don't put anything over there because flood and of course been so many years you cannot doubt what they're telling you but you know sooner or later it will it will happen and we saw that this year so anyway just curious thank you thank you because we're going to shift this goal into our highways division so they'll be tracking that number instead of engineering highways division will be doing more of the pavement preservation rather than engineering ok met with staff about this particular request like we did ask them to work with our existing staff here at the colony both either in the planning department or with the through management and so that's kind of where we begin but i think what we need to do is a little bit more specialized which would require outside help but that would be the foundation just to begin with what staff currently has  what they can currently do and then seeing if we need additional support from from outside was one of those situations where i believe in this cochran's committee as well we would lose some funding supposedly with the bus system if we didn't go to the m p o so yeah it's because one of the thoughts in the committee was to ask you to see if you can get some sort of exemption through your they had to actually get go over to pick up the extra people to put us over the limit and that was kind of a far reaching for my concern anyway just another background on that designation having been triggered by the population of cali you know the area that you discussed this only applies to that area or does it apply to areas beyond county wide so that initial mapping might just be with us fifty thousand urban area for instance but you know we have to pass an ordinance saying you know you can't plus you can't throw certain things in our storm drain that's got to be a county wide ordinance more than likely so it'll have aspects of both but i would expect over time that they're going to want to grow their area minus and less than an inch but instead of having and you often see private surveyors out there that stuff around we've installed them permanently with stronger units  issue with the air conditioning system so they can go to a different floor use the computer adjust it from the computer and then the other item is for communication equipment the purchase of ten  is for custodial staff right now they don't have a way of communicating with each other while on duty i think some of them have cell phones some of them don't so in a way it's kind of a safety feature for them so that we know where they are  if or if somebody needs help in one area they can radio in for assistance from other staff members to come immediately or be able to explain any kind of special situations that they're training so that's the reason for the the ten we tend this is for ten employees campus some are at the we call it the yellow building were located some are at the courthouse and the shifts they do run from i guess five o'clock in the morning until about five thirty at night often times i mean we do have staff leaving early but there is one period during the day where everybody is putting on this campus you know for the questions thank you thank you ok chair the special made its program its part to highlight which activities we're talking about janitorial groundskeeping for the white acidic as well as our three veterans cemeteries and seven calley cemeteries  portion of the budget personnel we are looking for an expansion position of one this is to handle the coming expansion of the mach well veteran cemetery currently seventy acres acquired another ten activity could take six months or so and then we're going to start to have to maintain that so clearly we have one employee dedicated to work there we do course and other folks in to handle various activities whether it's burials where they need responsibility in regards to the cemetery my understanding is correctly program descriptions as janitorial and grounds keeping it we have any other responsibility and the number here somewhere but it does say the county shall maintain it and cemetery and we've been doing it for many years but the improvements improvements are done by generally federal government and state agencies so it's a very unusual relationship i think anything very difficult if i want or it's similar the ten acres was purchased by the state state land executive order over to us for and keeping in the improvements are done by the federal government through the state department defense so they work closely with us and we've had the ongoing improvements to the site the existing site and we have the new improvements so we help we can comment on it but basically it's their program and so we can't well like they say it's an act takes an act of congress  and do well how long do you anticipate that process to be after the completion f it's under construction for another six months and they've got six months to take care of it and it may be premature to position of this  we anticipated that as something that we had in now with the associated with the construction it's not a requirement that we have another position but something that we supervisor who is strictly going to do i guess a veteran type things too but their call so they're not a veteran veterans in particular but i'm thinking along the lines of the non veteran cemeteries also that we have responsibility for which in west maui we have three of them and think you to  and feel like they also need their due respect also but i understand too about the labor you know your workforce issues and you need to take care of what you need to take care of chairman i think it hit the nail on the head you know this council has been generous to those other cemeteries whereas in the past we had no funds so going back you know when i was five years ago it was cut to zero sand retention barriers i don't know what they're called to hold back i guess because the prevailing winds or trade winds will continuously just blow into the area the home their salaries are paid by a certain fine because it's basically an accounting change we're not changing any positions ok so these these people are currently on  i'd like to talk about the the gas and oil and this might be related to your questions you guys had about the electricity cost maybe not is totally different anyway we see an here but i just want to point out that these change that particular change shown is a positive one seventy five zero three four actually decrease on the amount of money that would go back to the otherwise most of the changes here are reflective of those analyses and last year we had some one time equipment purchases that were not doing this year the adjusted ok fair enough fair enough chair i guess in another question i'm not sure it would apply somewhere else perhaps but the fuel master idea when that fire had brought up i wanted to ask this department also if  them you know we have the fill master system we actually have it was called gas boys when we had probably ten or fifteen years old we converted a fuel master that was all done maybe year and a half two years ago so all our base yards are on fuel master it sounds like everybody's going to feel master so we'll be working with them to help get that data you know put together ok excellent all right great none of it is surprising wh think i think he's booked at the right way maybe staff can i can explain it but the problem that i have is that the amount of gas and diesel that the department is using is remaining relatively the same going up of eleven thousand dollars what this tells me is that the you're not going to be cherry you know i mean charging in other departments as much and that's consistent with what's what's and ifas that use has gone down but then it shows up that one seventy five shows up as an addition to your expense i guess that's right bazin foreign me it's negative because of its inner fine transfers and the money comes from different places and you'll be much better equipped to explain this to you when he returns no i don't understand the negative but this is  this is a positive which is adding to their expense and the expenses are already there anyway michelle was laughing so i must be wrong thank you thank you all i also had a question on the increase for gas diesel and oil for the garage i can't find it in here as to how much they've spent so far but it seems like a significant increase from one seventy three up to two thousand and two there are additional pieces of equipment that are going over there or what could be driving that to inspect our reservoirs that are we we have the same problem so and there and i think their annual fees or every getting the budget from mister six yes  fund next in general you'll see a pretty flat proposed budget but it hasn't been flat as far as activity goes and d s a so i just want to highlight that as of the end of  year fourteen so july a lot of last year and year over year not a number of building permits issued was up fourteen percent the amount of logical permits was up twelve percent pulling permits were up six percent and grading permits were actually up twenty eight percent plus we've been and starting to handle more of the emmis for type stuff within d s a as part of their program so i think it had should be and so whether it's efficiencies that help the public or help us and try to manage to day to day activities so we need the public's needs and provide good service and meet our changing workloads all indications are that this year will also be having creases as well in all those permit classes so the as far as a positions go it's flat entire and still you feel it's sufficient to cover all bases i guess in a sense to be frank i think i think we're stretching at this time  the new m s four program is starting to put new demands that section and those demands are going to increase so we actually see that as we move forward with m s for more than like they're going to have to add to the staff their vacation as we spoke earlier people have a title means to taking time off and then when these bodies are gone who is stepping into their place and so that's where it can get case mr caldwell or retired he did take a lot of the other inspectors out with him to his job sites and key areas to watch for including his supervisors as well so there was a fair amount of hands on here's exactly what we're doing and what's going on you've got to watch these areas so he did the west side so pretty well those are pretty well and i don't want to move as much of that knowledge forward very good and that was  side anything equipment is just straight forward they have their lease equipment so any other any questions members they hired consistent the premium pays the same  the plan review fee that's approximately twenty five percent of the building permit fee that's paid upon the receipt of plans when we receive them and  we generate about a million dollars a year it does fluctuate depending on the amount of activity that's out there but it is enough to fund these positions as well as we use it to pay the rent building permit applications cautiously optimistic director i know this is the goal for everyone yeah i think it's time we lower the goal you know are we paying for more than fourteen employees on the rental with revolving firms monies you know i believe there are more than forty employees there i don't know if they've looked at doing partially for the general it's basic question y could concur with that with director could this is the need to discuss this with the budget office staff if you could help us get some clarification and better  we actually had approved through the magic director's office three requests three new vehicles to replace our fleet our eight part of our aging fleet and it looks like we had that request early on like in october but whatever reason it wasn't incorporated in the budget not because america deleted it because we didn't send it so we'd like to make at least virtually now we can follow up in writing that through the building permit revolving fund where we purchase vehicles in the past to purchase these three vehicles which we have identified as aging and in need of  train the three thirty we had last year i think was for nine or ten vehicles so those have been purchased they're on their way but we also have  other these other three that had been approved internally at least that we'd like to present to the council so i apologize that it's not as part of your list before you today it would be in the building permit revolving fund the six districts traffic signs and markings crew traffic signals crew and they too are are working on the m s four one of the m s four aspects on eric and she working through that in general the on a budget is the same seven personnel to  any questions in this area members i always  that chair we did participate i know there's a study done and we did participate in the state help identify what activities we do the better for the general fund and where the general fund benefits us  so we did have some participation as well all the departments that were affected just for me personally and i'm surprised that we have these additional funds going back to the general fund because i look at these funds as hating money but i guess it is what it is it's what i've been told so  s that's it so you're understand this is  members any questions for the department operations under highway fund mr white thank you you know i agree with the director we've had the same challenge with the this overhead increase you'll recall last year during budget we discussed that the transfer in actually i don't know whether it was a total transfer or just the increase in transfer amount from the water department amount to almost the entire water fee the rate increase and now were ravenous and over a million dollars back to the general fund from the highway fund so it's again it's just a shell game we're just we're just trading funds we're taking money out of the out of waste water which they can use for capital projects we're taking money out of public works that they can use for paving roads to save on general fund revenues or not to save on it to put more revenue back in the general fund for the other departments and i for the life of me don't quite understand why we are doing that to the special fund but they are set up to do specific tasks at very high cost to begin with and my recollection is a lot of department of increase in overhead was somewhere in the neighborhood of three times what it had been the previous year i haven't looked at it sage of this money is primarily road type jets appreciation highway they have a parameter of what they can and cannot use those special funds  tax we receive from those this tricks at a mineral has to go back to the generation source so those monies have to be spent back on  discussion so there's a number of factors going on a maui first of all if you look back ten years the number of vehicles of increase about three percent a year i think we can all see that told my house it's increased about the cars that one third more in ten years the average number of miles driven per car is basically the same things like eight hundred miles per car which i thought was kind of interesting right so that would you think ok we got more cars or dry eight cars drive out saying or miles but of course we have more fuel efficient cars too so that's driving the number down and then we have what's called the cafe standards which basically i think all the manufacturer automobile manufacturers agreed to with the federal government that they're going to lower their their fleet you know raise their fleet for the next ten years if you look at that chart you have a lot more fuel efficient vehicles in the future but no one drives a new car every year so it takes time for those new vehicles incorporated in  various fleets so i think the average car's like eleven years old so it takes a little while anyway we've done some number crunching internally and it given all those factors it looks like are we could just we can count on probably our number of gallons sold going down a little bit every year so they have electric vehicles all other alternate  for and they have a form of what the counties get the state its own but this is something that was overwhelmingly requested by a iowa citizen because of the ro status and bridges a lot of bridges so yeah the counties are moving to texas across the county just to get things done on project there is like a natural disaster or hurricane or tsunami and a lot of times our staff is on call and are one of the first departments to we also stuff the that you'll see in those types of events a lot of our staff members need to transition from day to day operations to emergency type operations so we follow that incident command chain and we've had training from the fire department or attend to trainings with fire departments so we're involved in that that's one of our strategies or one of our goals is to be able to respond efficiently in times of emergencies and that's one of our functions i mean this is highway administration program assist or we how do they pay you guys back i guess is the question not you know i mean i because it take it'll take away that budget not sure where exactly would be but there's always been another in our fund back from the general fund back to our highway fund for those types of activities that we encounter  for example if it's a park's situation you know their main base or it is here in central for them to wait for some heavy equipment or whatever the case may be quicker public works down the division as most people by the most one of the most visible groups that's where we find our six base yards in this particular year we'll be doing  continue the pavement preservation so slurry seal that crew is now established within the little base yard all the districts to new to seal coating and crack sealing and we are looking for an expansion position for an e o for for the hyena line is actually one of our smaller base yards and has one of the most of varied twenty eight on a twenty line on molokai fifteen and what line has been experiencing lately is you know the types of equipment they have require equal force they're bigger equipment more sophisticated and then the types of projects we have a lot of watershed projects they since well all those present reservoirs that are regulated by the state you know there's always something going on or front street that needs attend and what happens is if you know they get the size of the crew and the traffic then we have to traffic control for it's hard to get multiple projects done and so single request for e p a s in this program and so i'll leave it that you're very much misplaced christian mean that is located there and while they sure do a lot with the amount of people which technically is seventeen told all but four really sort of admin you know in indoor work versus and so th thirteen left in the field to actually do operate and just get out there and do the slurry seal it in a way have you in a system that departments and on and on the work goes but so yes thank you for that but i was looking into perhaps you know hopefully this body can assist me in perhaps getting maybe a couple more bodies there just been talking story and looking around relieve the scope as you see people being stretched out and stuff i think you know there's some discussion to be made there but in in overall the work that i've been looking at worker compensation and you folks have been doing a very good job in keeping your numbers down so i just want to you know how it's off to you folks because this is a department that does some physical stuff and your numbers are below you know there was a pilot project or an attempt at a pilot project putting those baskets in the drains is this going to help with that i know that and this year was obviously they'd be more maintenance but it wasn't a full time enough for a full time person so would this likely help in that matter yeah gives us more flexibility to take on new projects and that particular one you know we step back to them as far as here to see what's really the biggest bang for buck you know where the pollutants coming from where do we need to deploy mitigation but certainly our reluctance to ridgely that that we could do to you know if we had additional capabilities there i would come out a bigger number to start with so you know if it's there's always a list awaiting projects or of course and that's the thing it's always a waiting list and line has come to us actually her a couple of years and we haven't presented it to you so this is the first year we've presented it to we  better really understood their needs and their growing needs and there's your particular a lot of issues on front street you know hand repair types boardwalks rate concrete  for christians members in this area mr coach  is still pretty high but while more than half can you tell us what is the plans for the balance of the year regarding your road maintenance program please can answer generally at this point i have to get back to you with more specifics but i think in general the highways division is is good at spreading their purchases out and always worried about the next near the end of the year they may be for any spending deadlines or maybe you know buy materials that maybe they had waited on may say reload their paddle patching mixes  but see that's that's always a big one so in general i think that's what explain why they try to keep some fun balances through the through the year but i can  get back to you on more specifics  per person for these said items safety supplies professional service and physical examinations so if there was another  safety all your personal equip protective equipment safety vest hard hat and other miscellaneous supplies and then when they get hired by the colony they go through so it's not so much it's just your main focus is preserving what we have going through the new asphalt areas and then just sort of coding them or the slurry ceilings our focus is mainly on that with respect to the third number of miles of roads resurface in house i talked to staff about it because this is something that we had submitted to the budget office  early on i believe sometime last december and we took a look at the numbers again and made some adjustments so for the f y fifteen estimate we had twenty six or twenty five but we anticipate getting at least six completed this year with the road work that we did on and some other places we can make that number six and then for an f y sixteen estimate  we're looking at doing at least two miles with the equipment that we currently have so you know in between our pavement preservation activities we want to do a little bit more resurfacing maybe in some of charge of the because of the grass whale in there so is it true that it was originally slated to be channelized versus grass oiled and there are by now i think it one time there was made in the last stage that was one of the alternatives they were looking out ok so we always factored in the extra labor that might labor intensive work that might fun right ok thank you any other questions in this area members of electronics out there that need to be maintained and we are proposing a flat budget as relates to equipment personnel in a budget  thank you for that very dear we have a lot of call outs so it varies from year to year calls on traffic signals stop sides or get right over the middle of night those are the type of activities we pay for the traffic signal crews so that's that's something that has to someone has to be identified as being on standby basically all the time not working hours so that's an ongoing cost what we have here a chair are just inflationary adjustments that's another budget director at nellis but other than that we don't have any other increases in operations  public and work with the planning department sometimes on the shoreline access science but i believe installation and the fabrication of the site might be done through our department ok seems a little not quite the standard of what a colony you know department would put out either  we've sat through many cases in regards to you know the work that you folks assist with or maybe cannot because of the fact that you just don't have enough people to go around do address everything and getting those flashing crosswalk signs but sometimes when you do a good job it just gets requests for more and i've got tons of requests for more of those signs  in several places so i noticed you know i'm not quite sure what what was said but i noticed you have a large what your balance is here do you anticipate i'm sure you're going to get more and more requests for those signs elsewhere so have you put in enough in your budget to be able to get or at least design of there of because there's there's a lot of places that could  manual on uniform traffic control devices so stop size look like stop signs everywhere and but also they're installed in a certain way like for instance the sight can't be too low see your head on it when you walk by it and so the garage service is all the salaries of then move to the general fund version only covered earlier so that's was all done last year so that's pretty straightforward prior varies from equipment to equipment i think just to say mileage does it because i know you don't judge when you need to switch out filters and what have you on a heavy piece of heavy have some burn out here and there we'd have to replace  and so which is actually a fairly efficient ball but there are better products out there and newer products allow us all kinds of flexibility so some of the things that she was looking at you know could include knocking the wattage down after say two am there's even certain technologies that sense cars and know you're coming in so they start turning on as you arrive and they're off the rest of time so there's a lot of opportunities more for the street lights right so have you worked again you know we have the whole color issue not wanting to deal you not wanting to do the light pollution for the for the astronomy but also for the sea birds etc there's all kinds of issues with the color of the light we're able to get that to where everybody's kind of happy you know we had a demonstration here of what two or three years ago but in different colors  we were just able to we just did it i think and the small areas yeah we've had no negative feedback to those lights we've had positive feedback in the set a lot of people like like the light in the coverage have saved some funds for sure monthly costs and they are different class so the bill that's in committee talks about what they call i think it's called class four which under our ordinance is just street lights parking lots  has that's for the department in this  any given year and we actually don't charge that much for that b so there is enough there to lease budgets over for over time and this is only used within the d s a program area correct correct we use with india  and thank you for the time listening and some of the very positive comments i heard from some of the members not all the members today have a lot of pride within the department is an opportunity to share some you know some of the good with us and at this time we are going to take up the administration program of the departments so at the same mr you know most of them if you would give us your comments please program for that so that those funds can be utilized for the intended purpose that the council sets for that program we're going to use the existing staff with the existing budget with some modifications for as the staff as  proposed to get ministration so that you'll see that later on as probably after the solid waste program from the administration program we don't have any additional  requested for the a account we do have a slight budget increase because of union contract agreements the premium pay has been kept flat in our b account the operations have been kept flat and t primarily focuses on as identified in the ministry program the proposed budget you know it is the community county grant subsidy program description community work the program to provide for operations an organization to coordinate litter pick ups invasive species removal native planting environmental education and community recycling opportunities what this allows the community work to do is go on private property with the county staff cannot go somewhere where our highways department can't go to help us we tend to use the community work to grant programs actually they're called newey now they've changed their names but they generally help us out in that aspect where we always look at their school they do educational programs for for us and they do primary focusing on helping to clean up the environment areas such as hanukkah in west maui and help with large you know items and they will come at a drop of a hat just ask and they bring their a couple people in their trucks and have other people pi figured they work wonders in the community with what little they have and i believe that they could always my question is because they do assist in a lot of recycling that we've a county or not is there a way to have these this type of entity embrace that extra service being provided to the community and assist them in a little bit more funding in order to accomplish that  mentioned will get into it when we talk about grants but they do receive a lot few more grants from us in other areas like for example we have if you've seen the battery drop offs they help us with collecting a lot of that they do a lot of the assist for example events on recycling events on the easel and there's a co sponsored event they go over india assists you're right being a whole lot more and we have a lot more grants that we do provide them with fo they have have they requested an increase in funding from you guys at all because they do do some fantastic work and i can't imagine them being this flat this is when i really wish but you direct the basel here because he can tell you about the source of the funding for this generally the source of the funding dictates how much how big this budget is and on their other contract on the other grant requests that we've put to our department we have increased and we you know they explain to us why the increases as part of that grant application they have expressed you know increase and so when we do the whole department this very frugal requests regarding employee awards it's for the whole department we've got a good s you know and we should which and leave it up to the discretion just to maybe think about it and see what you want to come back with the adjusted number i think it's sort of moral development and everything else compliance and what and where and how much and all that but not to get into it this is you just want to take care of one a year is that what this is saying is this like a big landfill stuff or is this just i don't know you're not using the right water coming police department probably the most prevalent one that you're aware of right now is we going out west we've got a treatment facility injection wells it's come before the policy committee and many update as to where that the goal the hope is that it'll be resolved next year in the next coming year the other issues were ongoing and this program or area we're going to work with the department to bring them back to finish the rest of the program areas especially since they have th people would ask if you're interested please show up and share your thoughts with the committee next week monday the chair anticipates mr baez back last it's a chair on wednesday the committee what discuss rates and fees staff did email you the order that the departments will come in to discuss their proposals correct