session under the terms under the subject of litigation from the project for starting a few minutes late to ten past seven i will have citizens input in anything that is not reasonably intice a pated can come to the table at seven o five we're going to give  update on the craft organization town discussions that started several months ago at seven ten we are going to have a continuance of a public hearing for that opened on december eighteenth  concert at gillette stadium then to say we have a few visitors from the town of walpole as well at seven thirty a public hearing is continued that opened up on november twenty seventh for the taylor swift concert at charlotte stadium  at seven forty five we have a new public hearing will read into the record for the first time for bon jovi concert at gillette stadium in at eight fifteen we are going to review the regional sewer agreement in a finance plan presented by the town i can pick as thank you ok so under us citizens input if someone has an import if they want to just come to the microphone  back on schedule now i'm going to give a i started out a brief kind of overview of some of my thoughts under the topic of craft organization town discussions  and it's a couple pages and i put it in writing because it's a it's a topic that i think is very important to the town and there's a little history in there's a lot of things that just keep coming up about the casino and development so i just took a few minutes to put my thoughts together and summarize what's happened since the board authorized me to to meet with the craft organization just put some thoughts together sort of take a step back several months ago the town endeavored on a clearing house method of trying to address some development proposals conceptual conceptualized by the craft organization in there's about ten or twelve items some were very ambitious and perhaps controversial some seemed like fantastic opportunities and some may have been non starters nobody really under full understood what the opportunities for the impacts were and it's a list that was kind of kicked around for a better part of a year after it's been to sept several of the separate boards and it kind of came back to the selectmen as one package on a good day with respect to town government process and the open meeting law is this would have would have been a challenge in itself on a bad day and all candidly call a bad day being the day relatively after the casino debate this was in my opinion and near impossible feat for many reasons trying to trying to work together on those issues the discussions fell apart in the craft organization basically said thank you but  respectfully we can get by just fine in the status quo they were courteous they were professional and they were right to the point the town said thank you as well for trying and we can get by just as is well i'm all considered at that particular  organization really had too much to lose if we couldn't work together and it was kind of getting into a stagnation position where nobody was really working together and things weren't moving so to that in the board allowed me the opportunity to speak to their representatives and sit with our town manager kevin pecos and our general counsel dick gellman to have a frank and pointed discussion with the craft organization to see if there was some common ground to move forward and i think the board for that opportunity i think the craft organization for both taking the opportunity and giving the opportunity we had that meeting in there was three three things that i could summarize out of it both sides heard things that probably they did not want to hear but needed to be said both sides learned a little bit from the other in both sides found some common ground in a process that i'm hopeful will move forward the nature of this business is that there will always be a public side and a private side but we should seek out a better opportunity to work collectively if only both sides if only if both sides have mutual gain or at the very least the public side is not impacted to do a group hug far from it i do not want to sugarcoat the meeting as something other than the first step last year left some scars period in we both understand that it was a positive first step i absolutely say it was very much so and i think that we all said at the end of the meeting that that i think it went well the first thing i did was put the spotlight on the elephant the room and that was the casino there's no hiding the topic and there is no denying that it had an impact on the entire town i see each week at this table in the form in one form or the other not talking about it would have been kidding ourselves it would have been disingenuous moving forward the need to go into details if suffice to say that both groups indicated that there may have been some missteps during the casino process from presentation of the message to reception of the message no doubt in my mind that if all involved in the process had the opportunity to do over we may have done things differently not saying that it would rise to the level of changing the proposal of people's opinions or in or even the outcome but perhaps communication and reactions in hindsight would have been approached differently was a fast train that nobody was prepared for nobody anticipated the reaction of the reaction in what was about to happen inside or outside of foxborough regardless the train came in we are where we are right now unfortunately bells cannot be on on wrong whether it is quote in the newspaper or standing in a microphone or putting mailers in the mail we hopefully have all learned from this the issue the issue lingers on regardless of which side just stood on in the fact that there has been lost business opportunities in business relationships last a strained friendships people forced to take a position to protect what they believe needed to be protected there wasn't perhaps still is a sense of distrust in the end certainly lost or gained potential or they retain control of the town and people's personal investments of their home list goes on will carry some of the burden as we deal with this whether an open or mass and engender item hopefully we can move past it a recent meeting was not a meeting to negotiate and come to a decision on any one topic we did talk in general terms about issues and opportunities on insurance and protection of the town during stadium events remains hype and our priority right now pending lawsuits and policing events conceptual housing developments public transportation additional liquor licenses additional route one development and working with existing businesses on route one concert concepts of what is good development verse not so good development issues regarding existing look liquor license and in controlling the bad behavior from patrons beautification of route one in general talk a little bit about the history of foxboro a little history in trials and tribulations of the craft organizations dealings in connecticut we share a lot of the same issues of the larger business in a small town we talked about communication in general united i was told specifically they are not pursuing a casino in foxboro despite the recent newspaper articles i'm pleased to tell you that the reason anxiety over the billboards have eased and reportedly are back on track as before thanks to the water and sewer board working with the class craft organization directly the checks have been deposited in can we do a both and we both sides do a better job with the long term agreement rather than month to month and i absolutely i think we can do better right now it's a fifty fifty fifty share on a month to month month to month basis and i think both sides are working together for that i'm pleased to be told that the kraft organization is investing in consultants to study the parking every day operations to address some of the concerns and issues that will rise and even that will rise their operations bring their operations to a higher level and i'm pleased to hear that their individual license holders will be seeking a common process for addressing their customers collectively and i'm pleased to hear that a very welcome step i'm pleased that we have dialogue where we ask each other what to expect in the future from both of our perspectives much to gain by doing this too much to lose if we don't continue to do that i'm pleased that we agree that the process that has been in place in the past  foxborough should be the one that we utilize any business looking to suggest new zoning or site plan regulations changes you go to the plain board in the zoning board those elected officials have served us well in the past any business looking to address sewer and water issues you go to the water and sewer commission as they've served us well around the town while in the past as well any business looking to address restaurant development whether it's inspection fees or process go to the elected board of health any business is looking to address additional liquor licenses continue to come we review it based on appropriateness of the license with respect to the need location of public safety is supported then we'll go to the public as it has done before for a town meeting both we've been down the road recently of trying to create a clearing house committee to review everything at once with the hopes that it would expedite efforts rather than piecemeal them but town government is just not set up for that i know that both sides thought this was a good idea and it turned out being more of an aggravation than it should have been perhaps folks think that i'm being too detailed or too premature on this perhaps i have no ambition to do this again but i thought i would use this as an opportunity to put it on the table and ask people to move forward as we close the door on last year each topic that comes before us we can judge on its merit with the history behind us and not in front of us both sides will continue to work in the towns in their own best interest ours is a balance of tax base and development in a public safety and there is is according to their sound business plan we can each reach our goals easier if we understand each other again i think the board in the craft for the opportunity you know i really look forward to moving forward with some productive plans up and one and having a dialogue open so if something comes forward we're in a better position to entertain and thank you for listening to that so at seven ten we have a public hearing we don't have to read it in the record again because it's already been open on december eighteenth so this is a kenny chesney concert that's all that stadium so i'd ask if the applicant wanted to come forward and then i think we have some representatives from all that because of the time constraints would actually to come earlier and then we go with our advisory board in the public discussion after that  management of their stadium gates this year we're proposing for thirty as opposed to three thirty last year music this year will start between five thirty and six p m again last year was four thirty so we've we've condensed the show for this year requesting an eleven fifteen p m curfew but in last two years again just for reference we've ended at ten forty and ten fifty ticket prices for the show range from fifty five dollars to one friday is under twenty in just under twenty nine thousand and the saturday is thirteen thousand four hundred fifty all seats are reserved except for the two thousand five hundred seats that we have in from the stage called the sand bar requests that came from the state of the riser committee in two thousand and eleven of responding so the field fans at the gate as opposed down at that the field itself put a jump placement will be a plan will be submitted to the board of health but will again exceed minimum requirements were bought town bylaws no fireworks apart technics there and to supported all tickets are hard tickets no printed home seeds will have all the standard rules and regulations of no ticket no entry no caring about all between lives i will again purchase p s a announcements for all six knowing one country radio stations leading up to the week before the event will communicate directly to all ticket buyers with the rules and regulations and again will be using all the same holding area and equipment that we put in place two years ago thank  have stayed in leadership of particular mr murphy for their outstanding effort in working with the town of walpole this year during country fest concerts very responsive to our requests from providing official traffic signage to even making themselves available in time during the events themselves mr murphy his team did go above and beyond for us this year and you can be assured that our appearance here this evening is by no means to suggest a con a concern with their planning efforts in two thousand twelve quite to the contrary but i do want to be very clear however that our concerns as we have reported to you in writing on two occasions so far are solely based around the decision regarding a lot of decision not to open parking lots in foxboro until three hours before the concert was proven to lead to be overwhelming because of traffic gridlock along route one which in turn results in dangerous conditions on the side streets in our neighborhoods and throughout the town while drivers frustrated with the gridlock on route one engage in aggressive very behavior on a road wades and as you can certainly understand this is photo taken approximately one ten p m on saturday august twenty fifth this was roughly twenty minutes before the lots were scheduled to open our faithful history michael billington here as well is the photographer minutes earlier this was not the case traffic was heavy but moving in the span of about ten minutes when traffic overwhelmed route one of the stadiums all traffic on route one came to an immediate halt and backed up  so the behavior that occurred was just unacceptable i think people decided that since that they couldn't get to the what they might as well start their party right where they were stuck in the town of walpole so very disconcerting for or our citizens and walpole this is not a new issue for certain but it is one that we expect and hope you might resolve tonight again we're not here in opposition to having the tonight concerts we do however ask that your board any vote prove to approve the application and permit include the following conditions in writing in your motion and vote number one the need a little more of a sliding scale to be able to have something to mediation go to whoever it is that is in charge of opening a lots and say hey the gridlock is starting them up so that people can get in there and i it it's it is a touchy issue but we would truly appreciate that also number two that the walpole police and fire chiefs be included in all  planning activities and of the three that walpole police and fire chiefs are authorized to use and that staffing plans for walpole safety needs to include staffing of traditional south walpole police posts and fire stations as well your consideration of these requests for confidence that these measures will help to solve the traffic problems associated with this event and we look forward to a successful outcome again that we hope they did on room one or they're just going to drive through all of our neighborhoods and i mean it's been going on long enough that it's been proven that by just saying and trying to distract the lots it just doesn't help the spillover into the neighborhood that i think the sliding idea of when to open the lots based on when they are there is going to truly be helpful to the safety of the neighborhoods the safety of both of our community and to the safety of the people  you know as we've sort of witness they just stop park and start drinking where they are and then i think we're not insensitive to the fact that we're looking to control the length of time that people are able to consume alcohol before they go into the conference i get that but i think whatever time you sat there has to be that ability to handle this this overflow so that and certainly working together will overcome it and again thank you and i'm not going to kid anyone if we said ok moving now we have the ability i mean between the applicant to the local police the state police in the whole issues of the parking lot this is an issue that gets you out of every year  chief would you mind just speaking to that topic and always spoken about it before but who has the ability in the process in the studies to even address this right now is certainly one of the major issues that came from this past years about was the impact of traffic again on wall they have participated the public safety persons they are all agency meetings prior to events and to try and find the correct balance that gives a free flow of traffic without impediment and surrounding neighborhoods not just one but want to in other streets in your community as local roads are to try and have the balance between opening too early which creates the public safety hazards and getting traffic in off the road which relieves certain impediments and it's a work in progress and we will continue to measure it so that we can add a week saw both needs both in terms of our neighbors our residents as well as the safety of fans coming right now i mean mostly more on the saturday of the event as opposed to the friday both because of the smaller numbers that attend the friday show based on the last few years as well as the traffic flow and people not coming down to later because of work commitments but we'll monitor it and you know act appropriately so that we can get the fans off the road but into a safe place where we don't have other problems later in  support of strong supply we actually developed a comfort station so to speak with multiple porta potties that people would have the ability to use during the last set of concerts that seem to get some level of business and i'm hoping that going forward we will try and replicate that effort because if they are stuck in traffic for a long period of time and they're staying hydrated with water they seem to have to use the facilities i guess that's been addressed else from the board i just had a question so there's no you said the no one is allowed in without a ticket so there's no that mean there's no will call no tickets available at the will call window that there hasn't been in the in the past it's always it's always sold out the public safety is the one that checks for tickets so they use discretion if also just basic question on the application form it says five o'clock the event starts but someplace else has five thirty is it five thirty it's not there yet we are after the application we did we made a few modifications like think about what capping it  this out and i think that one to see how it's babies that's i know it's been several years but i think we get better every year i think that the traffic problem is one of you know as mentioned you know not letting them in there any time and   and hopefully that will help you know not having now put a price on main street in parts so i look forward to that and i think that fire and the stadium advisory does anyone want to hear from them directly are you satisfied with the reports that the gates if there is a back up and then people got to come earlier i think and then they can get in and if you say no that's what happened happens you know it is baby steps a chief can i ask you you know when you look at that picture on route one of the backups is that in your control or is that the state police as well as usually both myself and the state police  professional but i also know what this did and i know how quickly that backed up and what we had very rapidly with this backup is that's north and southbound on route one that's jammed the intersection of common street was plugged the it's a section of route one and twenty seven was completely jammed the intersection of or want to coney street was completely jammed we had turned in and we turned east walpole into a raceway we had a plan in place we need to make sure that that plan that we had in place a contingency plan let's say works very well this coming year and again that's not an issue for a stadium that's an issue in the coordination with walpole officials making immediate communication if that's what we need to do with the folks that are controlling a lot of openings to say please get them open because if we know that it's backing up the north street it's only a matter of minutes before it goes the rest of the league so it's more of a function of i understand you concern mr chairman about adding a four hour time period into the the policy because if you tell him four they'll show up at four if you tell them five they'll show up at five however they did show up at for three hours they showed up at four hours before the event this was an ongoing type thing so i understand our concern that while we're trying to be sensitive to not having a rush of folks show up at eight o'clock in the morning to come to the stadium we do have to understand that as soon as that backup hip happens it does absolutely need to have an opening  trigger with those laws so it's a it's more than a timing it's more a management of the system we again ten minutes before that the traffic was flowing and it was actually moving it was moving through the intersections nicely the state police were doing a nice job fox were police were doing a nice job all of a sudden there was just that throng and that rush of folks that got there and it took literally ten minutes to back it up  the year before the answer was to just have everybody get off of route one so the police departments sent everybody into the neighborhoods and so all of the streets that were perpendicular everyone were complete parking lots and on your side on our side and one of my neighbors who was moving into the neighborhood on the saturday of the year before actually had somebody jump out of their truck right into their open front door and use their bathroom only sees the bathroom  the random side but if they can't get into the lots and they're still there we just have to put them somewhere ok i think nancy that's that's basically the chief the only mean that's i'm not a public official i mean i am a public official i'm not a public safety you know and you know we've had this kind of going back and forth before about where it lies and it lies with the chief and i think that like i i mentioned it seems like you know he is getting a consultant in to help out with certain things and i think that that's going to help i think i hope you know i just you know i can't tell the ch our concerts our soccer matches so we have traffic engineers that is disposal we have real time variable message boards that we can move or reprogram and i think again one request that came from discussion with the chief was to shorten the show which would affect the parking lot as well last year i think we condition only approved it on coming up with a plan in then presenting it back a window and so that will be fully staffed and and most of the lots at almost all the lots will be fully staffed so if he makes the call the open they can get open whenever the chief wants us to know to open  also had a contingency plan one year which i think worked well and weather is a factor in this as well where some of the largest lots took the fans off of route one note getting was allowed it all entrances which causes traffic backup but you know never allowed to keep it going up and down route one is talking about this talk about staggering folks on four ninety five kind of in a reservoir a holding area in a safe area so even hearing from you from walpole that they are doing everything that they said that they were going to do in meetings i'm not sure why this would be a standard condition if unless something fell apart in the not doing that in the past actually worked very well and then what we would together next meeting randoms going to be in here asking for it in the norfolk and then plainville and then it just turns and in one something's a condition that just doesn't go away if it's working and that's just my thought that you know if it's yeah i'm not being facetious i agree with you it's three lanes or three lanes and it's not four or five so my motion was made to close it was it second to second and by lowering the  consultants you know everybody that has spoke to save name only said that we shouldn't approve the plan said the public official safety officials think you know what we did last year because i know it's this is a back to back concert and it's and it's a big one any thought to having this group come back in front of us a month prior just to and that's if that's what emotional yeah we did last year motion to prove the following conditions one that the applicant shall within thirty days from the they'd of this approval execute and provide to the town of foxborough and indemnification agreement in a form and substance satisfactory to and approved by this for shall within thirty days from the date of this approval obtain in place liability insurance for said events ensuring both the applicant in the town of foxborough in form and substance satisfactory to and approved by this board and three that the physical license for said event shall be retained by the board or its representative and held in escrow pending applicants compliance with conditions number one in two  through the standard conditions the conditions of the board of health care for the conditions of the chief asked for which are special that have been the product of some negotiation and not quite sure what she did with the requests from the wall for boarders walpole board of selectmen but what does strike me is that the standard conditions as currently written are not necessarily on do not necessarily comport with those other conditions for instance you stand a condition of say three o'clock a m i think i think i heard two o'clock what a figure to do is it got to the police the board integrate what you just said the fire chief conditions police use conditions of what else conditions stay in advisory committees conditions into the standard ones to the extent that any of it's contradictory yet there over  june make sure that there's no objection and if there is a great we have them in writing if there is and i think it will have to come back to the board not for anything except the condition which is not acceptable or agreed hopefully will get it all agreed but i'm just looking at this and saying this there's some contradictions here another big one the standard conditions the limit attendance of sixty eight thousand but apparently has been in agreement research be limited to fifty thousand so that's a huge variation and you know if we just give them all this stuff there's all sorts of contradictions in here that aren't fair to them assuming the mass of the seven and a half percent reduction from down to fifty thousand that was a recommendation by the advisory committee have you seen their recommendations before from a stable you know what that was that was our recommendation was ok recorded by the visor ok and then in that you know i think that's just standard of that language sixty thousand that's the whole stadium you know we go you know we don't do show i think it's just a minute or real function to make sure those are what gets attached with licenses consistent with what's requesting what you just voted on so i don't i don't think there's go big problem there with the only question being i'm not quite sure what the board but the motion and to support it with respect to walpole requests it said including meeting the requirements of  walpole as discussed by their police and fire chiefs with our police and fire chief ok because there is if i understand correctly there is a fairly substantial variation between their request in terms of opening and what i think was  o'clock opening so i was trying to illustrate we've got some conflicts here we can give if you are going eat cheese not attaching what they bought at select men from wappel have given us what she's saying is is that they will work with brad with them as and we pointed out to was the dirty days prior to that that's which is she's not saying that everything that they wrote in there or stated here date that talks for fire police chiefs take into consideration discuss and take into consideration a request by the walpole fire and police chiefs for their public safety requirements will put that next week if not you know get this all pulled together into one clean set of conditions so that already you dan yes and you folks will look at it and let me know if you see anything that doesn't work ok and then we'll have to get some people together if that's the case and i think if the standard conditions that should have been in there from last year and i think last year there was a date certain on that or is that so many days before the i think there is some of the day before the plan thirty days prior to and just give the parties time to work those issues are and i'm very optimistic we will and it will come back to the board sometime next thirty days and it will have to take a separate motion to approve that if it all looks like it's fine it falls into place one and section one eighty three a in chapter one thirty six section four town of fox four revised general bylaws article five section six and also stadium rules and regulations will conduct a public hearing on tuesday january fifteenth two thousand and thirteen beginning at seven four five p m in the andrew a college junior meeting room forty south street to review the application submitted by m p s l seeing for the bon jovi because we can the two or concert is proposed for gillette stadium application for this event is on file at the office of the selectmen all interested parties are welcome to attend the motion to open the public hearing those in favor hundred eighteen dollars estimated attendance fifty five thousand which is about fifty three thousand four hundred reserved seats and then sixteen hundred seats are ga seats in that area and from the stage saying that she did the last year last three shows with us having worked with her beef in the past we know what to expect very young female audience who make my if occasions to then do comedy that we will have a parent pick up and drop off area like we had in the past like to be determined but probably down in that cell for retail where last time unlikely we will have an bta service for this event and again if the chief likes we will open tour concert for july twenty sixth and twenty seventh subject to the conditions approved provided by provided by the stadium advisory committee and the participants and  with the police and fire  says so i said subject to the approval or subject to all the conditions from statement five committee in order to help police fire and in addition i move with the scent of the applicant that the application of m p s l l c to hold taylor swift concert such let stadium on july twenty sixth and twenty seventh two thousand and thirteen be approved subject to the following conditions one that the applicant shell within representative and held in escrow pending the applicants compliance with conditions number one and two above the second motion was maids seconded for the discussion all the seats are reserved even in that inner circle last time we played here was two thousand  once it is turned over to the republic when the advisory committee in the public safety officials anything to add new in from the public discussion goes i just want to bring forward for the fire department  kelly check expanded the locker room there are media workroom in the chiefs first field first a room that should be replaced and there are any further discussion with the board the motion to approve the bon jovi because we can go to our concert for july twentieth subject to all conditions from the steve visor committee health department board to that the applicant shall within thirty days from the date of this approval obtain in place liability insurance for said events ensuring both the op can in the town of foxborough info warman substance satisfactory to approved by this board and three that the physical license for for thank you everybody and thank you for letting us take a ten minute break actually a few minutes behind but the next on the agenda the final item is the review of the regional sewer agreement in the finance plan and kevin pecos and night to some good news of the towns of mansfield and norton i've been working through their own planning issues finance point issues having town meetings and they've let us know  knife that they will be submitting their final plans to their voters until or any meeting later in the spring therefore that we do not have to have this march special town meeting which was the board can't really vote to cancel the meeting is not on your agenda but the consensus that you can do that put it on your agenda for next week notify the departments that the pressure's off the other articles that were on the housing partnership ginny's raise some very good questions and the consensus to begin with the town planner today was a no problem with postponing not until we can get back on the research done answer those concerns the funding for the town hall we had already kind of sort of reached a conclusion without any clarity from the postal service right now about if that bill is available appropriating fifty thousand dollars to study something that we don't even know surveil was premature that was the other article in the last article is an easement for the library which i'm quite certain can be postponed till till may certainly wouldn't justify a town meeting in of itself and there was no other business emitted so i think we'll find a post beyond that and will all add into that so that's the good news in terms of this what we want to give the board tonight i'm going to let roger introduce the gentleman who is  major assumptions it is always the case with utility financing that you're always dealing with spending that authorizing spending today and paying for those boards with future revenue is always the case that's how it has to work because you have to build the plant before you can have the capacity to start selling it to pay the bonds so what we've put together is a plan that covers the five year gap financing which is the period while we're constructing the bond to have this year and a lot of money and don't yet have the ability to sell the capacity of the plant is going to create so we've come up with what we think is a very creative plan and as you'll see in a moment we've created lots of alternatives what we're hoping the board can do tonight is you know to take any votes you know didn't do anything formal we just want to get kind of a feel a read from you is this funding plan on the right track  is over there has seen this plan and endorsed it but i think not to speak for the ones who board but on their behalf i think what they would like is your reaction to morrow night will be briefing the advisory committee and then sometime after that the planning board and basically what we're looking to find out is do you all think this is generally a good plan or there modifications to it that you'd like to s without introduction right thanks kevin this has been quite an exercise we're trying to trying to create revenue from home i'm sorry one more very important point we would not really offer his own comments on it but my understanding is that generally this everybody's in agreement is a good plan a lot of people have helped out with this and i'd be remiss not to thank them the work place and bob swanson in particular and even b coincidentally i used to work for and quite a while i didn't go to them for this reason but i did know that they had some terrific modelers in the firm and i worked through the new jersey office and they i asked quotes from several other companies it's the air was very favorable and they've done a very fine job so far the model is a dynamic model it's one that we can change at will we can very inputs we can say ok now we identified a source of somebody who wants to buy capacity we can change the model to suit that and what the model does is it contemplate revenue expenses and rates and what we did is we tried to build a model that and john's going to explain it that basically does not punish the existing people who are on the sewer system in fact actually saves them a little bit of money gets the plant built and funds it and without further ado i'm going to lead xan take i don't know if a microphone is picking you up or not frank is that is he coming in ok thank you so a couple key objectives that i want to walk through here tonight one just write an overview of the sewer right setting process it's very similar to the budgeting process that the utility goes through but it has a slight twist on it  through that take a look at the estimated cost impacts of the treatment plan expansion some additional revenue sources that have been identified to offset some of those costs and then review what those rate impacts look like so for the rate setting process we lose utilize a generally accepted process that is out there in the industry that we use and the key thing here is that we look at what we call prudent financial planning criteria and i'll walk through those but there are key aspects of utility financial planning that we want to make sure we get to maintain the financial ability of the utility do issue long term debt to make sure that we're recovering cost really talk about some of the key assumptions look at those utilities who are utility rates and then what those projected rates may be so the rate review process really comes down to comparing revenues to expenses and while this is similar to your budgeting process we don't start with the fund balance at in revenues subtract out expenses and with the fund balance that's well and good for budgeting but one of the things we really want to look at is our current revenues funding current expenses we still incorporate that reserve fund balance or any available cash to fund any projects any deficiencies offset on m costs what we really want to do is see are the current rates adequate to support the operations of the utility so slight twist but we're still looking at the same costs we generally look out five to ten years we want to make sure that we're taking a look down the road to make sure we see the corner coming up any bumps out there we want to make sure we can fund those earlier rather than later usual laos for a smooth or a transition plan if needed rather than all of us and huge rate hikes we did build the model for thirty years that was just a pull out to see what happens as we go out through time and can we sustain the revenues at the current level news to fund existing operational costs a key part is that we analyze the utility on a standalone basis and what i mean by that is we make sure there are no transfer so many other town funds or anything else that support the sewer utility we really want to look at this and say sewer rates are supporting sewer expenses so that's what we try and compare back to and then we utilize what's called the cash basis and if there's any accounts in the room it's not really the accounting cash basis it's a rate geeks that stole a little bit of the terminology here but it is the generally accepted methodology for setting rates and there's two key parts to it the top box is our funding of our annual operation and maintenance expense debt service taxes or transfers that the utility may make and then funding for capital projects that's our basic framework for funding utility the bottom box is our capital piece and those are the two key components we know we've got to maintain the system with current operational cry yes but we've got future costs that we need to build into that and there's two key pieces that come out of that when we look at that capital funding plan how are we funding it are we funding it through long term debt if so we're going to have an annual debt service payment come up to the top box want to make sure we capture all those costs what we don't fund with any outside sources grants loans other long term debt we would fund from rates and that piece comes back up also as an annual impact to utility rates so very similar to the budgeting process but we're turning it on its side a little bit to make sure that utility rates are really the support here for any operational capital costs are prudent financial planning criteria these are key items that we try and look at  really maintaining adequate reserve fund levels and we do this for several reasons one of them is liquidity if there's emergencies if there's people decide not to pay their bill you still have bills to pay if there is equipment failure out there and we need to fund that issue right now we deal with that but the bigger one looking at this plan is making sure that we have adequate funds out there for when you do go out an issue long term debt that you're able to support it that's one of the key criteria that the market is looking at right now they're really saying how much cash on hand do you have and is it enough to support debt if for some reason you customers revenue does not come in so that's a key part and we look at operating cash emergency cash and then a capital reserve cash the other big one is debt service coverage ratios and this is really the credit check for the utility just as all when we all bought our homes and signed a mortgage we went through the credit check this is the same thing for the utility they want to make sure that there's adequate funds out there to pay that debt back should you have to issue it and what we do is we take a look at it's called a ratio because it's a one point two five times minimum ratio what that's saying is that you have twenty five percent of your revenue stream available after you pay debt so that's that cushion that the market wants out there to make sure that we're able to repay debt the other key thing is that we want to make sure we're maintaining our system on an adequate basis we're funding those renewal and replacement that's our rate funded capital wind here and then how we fund that capital as i talked about on the prior slide are we doing long term debt or we rate funding that that has an impact on where we go with the overall rate levels as well as some of the key assumptions for the analysis now we're getting kind of down into the details here of what we've developed we've developed a thirty year model but the focus is really on the next five to ten years that's where we've got the moving pieces out there that we've tried to fill in the picture and it's base our starting point is the current budget fiscal year twelve thirteen budget that was our starting point then we started projecting revenues and expenses out over the five ten and thirty year period future rate revenues we kept flat we assume that there would be minimal growth on the system as far as a planning projection for expenses we assumed that they'd increase on inflationary measures are average inflation was looking about three percent on the cost that we put together and those are the expense current operating costs some of the additional revenues horses we have here we've got some available capacity right now that's available for customers to buy and what was soon to this point is we can make a sale of existing capacity of six thousand gallons that would be in fiscal year fourteen that be a revenue of about one hundred eighty thousand dollars more in the next two year period we're looking at that coming in line we also have sale of future capacity of thirty five thousand gallons this would be roughly a million dollars and what we did with this is assume that it would happen over the following ten year period that we were looking at so we didn't assume it all happened in one year rather spread out over time and assume those connections would come in and these are primarily personal development not necessarily residential but obviously if residential is available that would be part of the pitcher as well and then we've got advertising revenue of one hundred thousand per year that's applied to the sewer utility so those are our additional revenues over and above rate revenues those of the key other revenue sources that sewer utility would receive over and above current expenses for the treatment we've got existing debt service pilot and existing in future treatment on m expenses that's all the current piece of your wastewater treatment costs today down those costs are allocated back to the different partners based on the capacity and this formula changes over time right now it's based on the current capacities as you go forward as they upgrade the plant it's based on the treatment expansion and then at the end it's all based on the future capacity so ultimately what i'm trying to say here is cost search going to change over the next three to five year period and what we've done is based on the information received from mansfield was to take those percentages of the town's capacity and apply those to the cost they've provided so this is this changes slightly over the next couple of years based on who's using the capacity volunteer their so we've used this for the basis for the costs going forward now what we've got is the need to fund some cap the capital improvement piece of this as well so that was the operating piece that was over and above existing budget levels this would be the capital component of this and what we've done is assume in the short term that we're going to finance any capital needs was short term loans lines of credit whatever it may be for the following three year period so that would allow the interest only debt and that would keep rolling over the next three year period until we came to the final construction of the plant and then we could issue long term debt and at this point we've assumed a low interest loan at three and a half percent that is an additional annual debt service payment of approximately three hundred thousand dollars per year so that's an increase in where from where we are today the other key thing almost just mentioned here is that we haven't built any any any other major infrastructure improvements as part of this so this is kind of comparing where you were before this whole discussion to where we are now with the treatment cost as part of this this is pretty small here actually apologize for that but this is where the rubber meets the road this is the numbers that we have out there and all start in two thousand and thirteen and work my way down and then i'll work across page and what we do is i said as we start with our sources of revenue what do we have out there as far as revenue sources and right now we have a great revenues from sewer fees of approximately a million dollars a year we add to that some of the other miscellaneous revenues late fees those types of things to buy eighty thousand dollars a year and then we add in or the blue boxes here the additional sales we've got the six thousand gallons in two thousand and fourteen to thirty five thousand gallons over the next ten year period and then the advertising revenue around one hundred thousand dollars a year that gives us total funds of about one point one million to one point four million over that time period the next piece is we back out the expenses so we back out our current o and m local on i'll call it then we back out the treatment oh and then we back out some other miscellaneous costs for short term funding and we have operating expenses of just about one point one million now the other piece of this puzzle again is the renewal and replacement program we've got a budget of around sixty to eighty thousand dollars here that we're funding each year and then we've got existing debt service and so our total applications of funds is about one point two million dollars increasing to almost one point five million dollars over time the big jump comes in two thousand and seventeen when that final debt service payment come or that first debt service payment comes online to fund the expansion and that's the kind of the toggle point where things change so what this tells us in two thousand and thirteen is that we have total revenues of one point one five million total expenses a one point two so we've got a slight deficiency of funds going across this line these these ballots are deficient see the lines are cumulative so any change in prior years changes those numbers as they go out that's not the annual balance sort of fish and see that's the rolling deficiencies you go through time comparing you know order to get out to this point in twenty seventeen you need roughly inflationary rate adjustments here to get up rates up to the level to support that additional three hundred thousand dollars annual debt service and i forgot to click my little clicker here with my key points so that's the treatment on m changes over time and then our proposed rate adjustments that would fund all the changes that we're looking at here so three percent for a couple years and then four percent there and now we start of the soft talking about those key funding per criteria that we have out there this is a taking a look at the reserve fund balances and this minimum here is about five hundred thousand dollars when we take a look at typical utility funding needs what we try to do is say how much cash should be on hand to pay the bills the operating is usually on average forty five to sixty days of o and m expenses we also take a look at how much should we need should an emergency happen should we have a pump go out something we need to fund a mediately and we've put about a two  hundred fifty thousand dollars in that that's how we get to our to a five hundred thousand dollar level that's our minimum target you can see after in this is after the rate adjustments that we have done at the bottom of the prior sheet we can to get out to that level we want to be in fourteen fifteen and then it starts climbing now those cars those revenues can be used to fund some of that debt service if we use fund capital infrastructure in the future can be used for a whole lot of different things the key piece so that's really driving some of the analysis is maintaining that credit check or that debt service coverage ratio because going forward in order to issue any debt we need to make sure that we can maintain that coverage ratio you can see with the rate adjustments things spike and then they drop down here when that debt service comes on so run right at the bottom line in two thousand and seventeen with those proposed rate adjustments that's one of the key drivers to this to make sure that you can issue debt in the future to fund this pro choice project how does this impact a typical customer the top chart here is the analysis i just presented to you in the current average residential bill is seventeen dollars and ninety four cents monthly that would increase under this scenario in ten years to twenty six dollars and five cents now compared that to without the i m a and this still doesn't clude some additional cost to the town because there are still upgrades and other costs capital costs that would impact the town based on the treatment plan costs that would increase to twenty seven dollars and thirty three cents just with the baseline adjustments so there is about a dollar twenty eight dollars twenty eight cents savings under the with i am a scenario here so the annual rate adjustments are would really there to maintain the existing system and then maintain this debt service coverage ratio meet those financial requirements for funding of projects the sale of existing in future capacity minimize those rate impacts obviously that's additional revenue over and above current rates that will that are able to buy this down and that we've assumed that long term borrowing  as roger talked about things are changing over time for part of this project so that that obviously could change over time as you go through this and with that i'll turn it back over an answer to questions you may have you know this book bill o'reilly from the water and so commission you know at this point we're really seeing this and are doing at the same time so we're going to be reading the detail on this and we haven't gone through that yet sean only came in today so we're yesterday actually so you're seeing these numbers still we're seeing some of these things for the first time we had last night so we've said take some time today to look at them so it's not a complete surprise that i'm seeing them here tonight but we are going over it and we're very courage by the plan and we appreciate all the work that professionals in the town here of have put in to bring this to place thank you questions from the board  i just said a question about the future capital needs that are known the rate adjustments that are proposed they take those into concert i've got no capital needs right now are in the plan to expand the system that's going to be part of what people need to buy into the system do our plan is not to expand but we do need to maintain and one of the things we're going to do or early on probably next year i s a leap detection and i think of the older part of the system we don't have a movie or capital plan for the existing infrastructure maintenance that's coming that's going to require funding put as you saw which on said there's a twenty five percent margin which is deliberately created beyond was absolutely required for dead service possible now and is that twenty five percent margin which is which is building the reserve you can see how rapidly the brizard is building up to twenty seventeen that's the reserve that's available start funding infrastructure maintenance that needs to be done there are in addition to these assumptions and that's why this is such a conservative plan there are in it under quite a number of additional potential sources of revenue the most important of which is sale of the sewerage that becomes available to the town well over two hundred thousand gallons when the plant comes online when you take the buy in revenue in the daily revenue particularly that twenty five percent margin is quite a bit of money as well as the flow purchasing that extra gallons that we need is that yes that's what this in compass is and this is this is the plan that finances the town of foxborough being a member of the i there is quite a bit of unused title five capacity in the existing system and there are opportunities to capture that for the town and resell it and i haven't counted any of that into this rate structure but it's fully intended that we're going to be aggressive in pursuit of that and that could amount to an i'm not a lot of pretty heavy increase over and above them the basic new capacity that's created in the plant and in the i the plant is required to take the title five capacity volume on a flow basis so it's no longer title five capacity it's pure sewer flow that's the sankoh contract so we really don't know if it all stays in foxborough and we have it but we have not counted on selling anything outside of the boundaries of foxborough in this rate model no outside the boundaries of foxborough but we don't want to we don't want to extinguish the possibility provided the needs of our own citizens with respect to folks that are on the system and have failed on side subsurface and want to look up and a very very substantial margin for economic development that's what the charge was from want to sue a commission that's how we build this plant once we've identified the amount of galleries that we need for that if there's additional gallonage and we can sell it so you know at a profit to help finance this then we certainly would consider that ultimately that would be the water sewer commission's decision you know opportunity might arise certainly but again this plan is so conservative it doesn't consider that if that were to happen that could be a very fertility us circumstance force but you know it's not in here right now if something like there were to happen or any of the new bunch of other possibilities emerge and it allows us to be more flexible in rate increases or creation of move reserve or whatever we want to manipulate is purely this formula very interactive we can change assumptions very liberally as the situation develops what we wanted to achieve was a plan that everybody could look at that was very conservatively done and people could say yeah we can see it's that's entirely doable sure and i think with your member of the border i need to make one of them no because there's a very happy circumstance in this and i think it bears commenting on for some three or four years now excuse me we have not been able to develop this plan because there was an ongoing dispute between the town and our biggest business partner where we were  debating whether or not we would receive a very very large payment in lieu of the craft organization building a sewage treatment plant at the stadium and that argument unfortunately has created some tension some stress and it is prevented us from being able to move forward definitively with the plan to join with our partners we can now say two very good things number one we can move forward we have this funded and we do not require any of that money to be to be paid to the town which allows us to engage in an entirely different discussion with our business partner and one in a much more non adversarial way and that's great news now if at some point seven year comes along from that source that's entirely possible don't need it don't expect it but if revenue were to emerge that would be an incredibly for two to circumstance and again it just is another example of just how conservative this plan is but i want it to be really important in clear point for the board for want to a commission for the public that this removes an obstacle which has created great  tension between us and lets us put on our business dealings with our largest business partner on a whole different footing that's far more favorable to everyone and that is a great development i'll s you a couple quick question on mike mike stand when he left the last meeting he said keep your hands out of the source now that you're in front of us and somehow questions and one of one of the assumptions that you had is the six thousand gallons of existing capacity is that twelve thousand gallons with six six thousand actual flaw that title five or is that its actions were real flawed and i won't tell you who the customer is because i'm not at liberty to do that but it's this is solid ok because it being one of the key components of that gets to realize real started off in the sale of future capacity of thirty five thousand again that's that's speculative but it's a very low amount of actual flow not title fi twenty two it's going to go up to twenty seven no matter what we do and i know what he would do because the existing wastewater treatment plant is under an order with the d p to provide new treatment facility to to remove nutrients that are presently being removed from the way to forestry and where obligate fox was totally obligated to pay our share of that no matter what happens so if an existing customer in the i m a goes forward and other customers join  then my rate would drop to twenty six verse twenty seven yes and that that's exactly what he's nosing the most conservative set of assumptions we have what we're hoping is that with the reality and your opinion is far more favorable than frankly we saw more capacity we can use the proceeds from the sale of the more capacity to reduce the rate increase as long as we maintain that one and a quarter margin and you're building a capital pool for future needs and expansions and things that may be met and repairs and other things that may be needed with the system memory a good part of our town system is pretty old clay pipe until now you can you carrying this over thirty what generally what assumptions you make him over thirty years for specifically for foxborough with those assumptions given to you or for the next twenty year correct that's correct we didn't do thirty year debt we did twenty or dead so first let's go now looking back at the last town meetings if i'm on septic there's no requirement to switch over to snow if it's working fine none and if i'm on we're not ready to to do a major water raid or test that right now because we don't have a long term capital improvement plan but we're working on it and it's a good thank you questions from so what we'd like the board to do mr chairman is is you know we know this is a lot to hit you with so not looking for any feedback tonight but as the days go by particularly since we know how to have our head out of the vice and we don't have to go to town meeting in five six weeks later would just think about this and as you hear feedback from citizens in the community tell us you know if questions arise if there's tweaks we need to make as the weeks pass what we're go of the thirty five thousand what would be doing at some point very soon you're sending the letter out from the water sewer commission office inviting folks to get on a sign up list and basically have done a fine i would prospectively sign up and frankly selling thirty five thousand gallons is not very hard that's not very many homes but we want to be able to save the town meeting folks who we already have a list that's two times greater than the number of folks homes that we need t which represents the amortized cost to all the other uses of all this work and all was money that's been spent prior to and in addition to that you have to pay for the costs of providing the hook up to the to the system presentation is really focusing on commercial users but we do have the ability to provide for single family uses also as long as the infrastructure is yeah exactly there's no expansion of the emphasis  not contemplate expansion of the infrastructure by the town but however if a big user were to come in a big commercial user and wanted to buy a large amount of capacity at some location that was say a mile away from an existing sewer and then we would entertain it but he would be required to provide full infrastructure not only to get into the system but he had to he would have to analyze the system all the way to the norton plant and make any upgrades that were necessary to take that additional flow time would not take the responsibility for that nor were norton and mansfield it would be part of the eye and then he'd be a big bonus wouldn't you could replace all hundred houses or fifteen houses or whatever the number is if you are not in the district it basically takes an active town meeting to get you into the district ok so we've set that up so that i mean i don't want to point fingers at us from what we were doing before because i think we had some good plans that didn't fit the situation is the town's people saw it but be that as it may there were concerns that the board of water sewer commission has could decide to put a pipe down your street and tell you you had to connect  that can't happen anymore the way it's set up now you cannot get into the district without an active tel meeting unless you made an emergency connection and that would be a single a single whole system went to system failed town where we're hoping for some good solid commercial development as well as you have happening in your are already you know near the center of town and you're already hooked up to the system you won't have to do anything if that's correct and you will go you know and it will be a member of the system that if you're if you're paying us or bill and discharging waste water now you will be a part of the system but no one else will can get into the system without an act of terror maybe water sewer commission drawing on past experiences wanted to remove the concern which was apparently an obstacle  one can be forced to join this will be people who want to join and we're quite confident given the nature of subsurface on site disposal systems people will and they'll have a very competitive alternative to having to do another replacement system so you know there's not going to be the impediment people don't need to worry the pipes coming in and after time it's not going to happen so that's that's a key key political impediment moving so with with march fourth not being march fourth not being a special town meeting anymore you're in front of the advisory committee with this tomorrow yes and then in front of the water and sewer commission we could even do that during the day finalize appoint a bit in and or so the major moving parts they've been briefed on this is now the detailed version of what they conceptualize improved so the next stop to mourn it will be i've gone on continue board doesn't want to see the system expanded necessarily neither does want to school board so i think we have a happy conclusion here other than potentially for commercial but not residential so you know one of the fears you have to well and the goal is to have all four of those policy boards endorsing this and then once that's done then and now that we've got some time that's so good they would like to reach out to the public through a series of forums and you know show them a list invite their commentary and hopefully by the time we get the town meeting we've got a really well thought out plan of people  motion made second and any more discussion of those in favor and i suppose motion carries five zero we've got a big can go sports grill application for a two thousand and thirteen seven day entertainment license more discussion i was in favor for not every sunday but to correct them i move that we approve the application for the two thousand and thirteen public entertainment license on sunday license for the last second bush made a second to further discussion