police department and i'm kevin moore director of communications for the skanky police department gathered here today to discuss cop logic disconnect the police department is proud to announce that we are the first agency within a state of new york join two hundred other fifty agencies last year through drug seizure funds in the reason why we're doing this is to give the benefit to the public and provide great customer service and so that they can file these crime reports from one force well exactly apart reports could individual for use in cold water we want to make sure that the crime reports that they do file are past events if there is something in progress a crime in progress or a crime or suspects are known we want them to dial nine one one if it's a non emergency event we want them to dial the three eight two five two six three numbers the four crime codes that we're going to use for this project are past fraud forgery asterisk meant past we provide great customer service to the public allow them to use a tool that they may have available to them such as the internet e mail address they file the report it's free no charge to the public so that's really the greatest benefit the other benefit is of course resources we can detail our personnel to the types of calls that our priority calls such as crimes in progress and those types of events the report is filed electronically it's reviewed by a supervisor of record staff the crime code is is is done through or sergeant in then it is dead entered by records personnel and then an electronic form of p d f files actually e mailed to the reporting person internet into our website and of course come watching the other alternative they may have is to visit one of our library locations throughout schenectady county they can access that website from basically any place that you can to get internet access for those individuals that are not computer savvy or are able to access the internet or just don't have the know how to do so what we do enough of situations you know we understand that we're going to have individuals that may not have an e mail address they may not have internet access they in these folks will be actually dispatched a police officer with those unusual circumstances he spoke of internet access in an e mail address what other requirements there for cop logic in order for person to follow report that's basically it they just simply need to have internet access have an e mail address and that's the way that we will conversed and is as far as making sure that the information is correct or for pets that what steps are just by it's going to take them to direct them to this resource and dispatch will actually logged the event the fact that it actually has been reported and then what they will do is it will transfer them to an informational line tha recorded message an instructional message on that telephone line in that message it will advise them of our website the cop watch a process the fact that there is no cost to them and after that they just simply file the report and kevin more of the schenectady police department director of communications and i'm going to show you a demo of the cop logic online reporting system you can access this system by viewing our website of schenectady p d dot com once the website is accessed you can then toggle over the tab of crime to get to the on line reporting system or go right down to the link that's labeled s p d online reporting system once the link is accessed it will bring you to the on line reporting system front page it's very important to recognize that if this is a true emergency or an event that isn't progress you need to dial nine one one cop logic should only be used for past events so we have to make sure that this is not an emergency the incident of course needs to e heard within the city limits we want to make sure that there is no known suspects if there is a suspect that is known cop logic is not to be used need to dial the non emergency number at three eight two five  three to file your crime report crimes with known suspect information violent crime stolen vehicle was stolen license plates a domestic violence situation an assault a traffic accident with injury or perhaps a burglary of a building or structure these are events that you need to either dial nine one for if it's a crime in progress or that three eight two five two six three number two our communication center will also notice that there is a link for the frequently asked questions concerning cop logic you might want to visit that as well this may perhaps answer some of your questions that you might have about the site the other things that are to know is that once this cop logic report is filed someone within the agency will be responsible for reviewing the report once the report is reviewed you will be emailed a report number within about seventy two hours this report number should not be used for your insurance purposes once the report is actually reviewed you'll be sent and a p d f version of the report but one thing to note of course is filing a false police report is a crime you need to check the fact that you agree to all the above statements before you proceed forward if not you will get an error message that says that you need to agree before you can forward the four call types that we initially are using for the cop logic on the reporting system are as follows pastor assman past fraud forgery past that pas mischief and we also have an option called supplemental report this option can be used when you have been initially filed a written police report perhaps for a burglary and you have additional information such as serial numbers for the items that were stone you can use this option for supplemental report to to file the file the updated information for you report what i'm going to do is i'm going to select past staffed as the option and i'm going to simulate a entry for a stone bicycle from the front lawn of your property so the option of going to select is passed stepped there is a definition for each one of these crime codes as well as examples that are on this page that will describe what what the incident types are so i'm going to start the report and i also want to point out that  not only can you use this for an individual but businesses can also use this to to report the incidents so i'm going to select the individual option i'm going to type in a fictitious name for the demonstration i'm going to use the address of seven hundred state street and i also want to point out that the fields that have the red asterix these are mandatory fields you cannot move forward until these fields are filled out for for the reporting purposes so for instance the home telephone number even though we'd like to have this information to maybe contact you for follow up regarding the crime that was reported this of course is optional i'm going to type in a fictitious e mail address just for the purposes of demonstration here and again the information that is optional we we still would like that information again to follow up on any questions that we may have as a department in following up on your incident i'm going to drop in a fictitious d birth and i'm going to continue into the second page and the second page is again going to here is the location that the event occurred and the reason for this duplications event tree perhaps is that the incident may not have happened where you live so the first page we're going to capture the information as far as what your residence address is but this page the second page is actually where the incident happened so we have a street address again with city and so on is mandatory because it's got the red asked for the incident time the start time and the end time so let's say that this incident happened overnight and then the location type so i'm going to select that it's a residence and this information here it is be captured by the department where you refer to the system by the police department's call taker we want to know this information because if you did this is the incident number that we're going to respond back to and use as the incident number when you so i just simply typed in my bicycle stone off my front on last evening there is a spell check option for this i'm going to continue and then this is where you're going to capture the property information and there is a specific category for bicycle the brand of the bicycle we're going to call is a is a half feet and it's a twenty six inch bicycle the color of it is gold we have an option to a type in a serial number if you know the serial number was one bicycle that was stone and the value of the bike is two hundred fifty dollars then any additional information as far as the property description maybe it has got a saddle bag perhaps on on the front of the bike or whatever so you may type in some additional property description and at this point it lists the property you can you can modify the property you can delete the property if it was in air or you can add a second piece of property in the select the option of done this gives you an opportunity to go through the report take a look at it make sure everything is correct on the report you can cancel the report where at this point in time you can actually select a field call submit the report once the report has been submitted it then goes to our review process  information is received by a record staff they're going to review the report for accuracy if they need additional information they may approve the report and ask you to maybe send in some supplement information supplemental information concerning the report  they may reject the report perhaps this event did not happen in the city limits so this may be a reason for the rejection and again the report is submitted and at this point a report number will be assigned and then e mail to you in p d f format and this is an example of what the report will look like when it is emailed back to you well thank you for watching the cup logic demonstration if you should have any further questions regarding this demonstration or perhaps even the way to improve our online reporting system please contact our record staff at three eight two five