under god indivisible with liberty and justice i would also like to i would like to ask for a moment of silence for the passing of danny i gotta danny was our representative on the school committee southeastern region one step down for health reasons and passed away this weekend thank you i would also like to announce that the like to thank jim and linda and paul duran's us who have worked with the craft organization and as of this morning the law the law that was filed against the town of foxborough in the board of selectmen was dropped and would drop with no requirement on the part of the town of foxborough to do anything so i want to thank all those involved for the time and effort in resolving this matter  citizens important there is a microphone up here so if any citizens have a comment please come up to the microphone state your name and address for the r and hawks and i live on ten austin and i shop at trader joe's and i love the store and i can't understand why i can't see a company like this risking their reputation to mess up in a place like this it's a great location and it's a great it'll be a great source of revenue and i'd love to see it nearby because they don't stop and shop and shahs don't have everything so i'd love to see a store like this come thank you next time my name is karen pierce i live at three ryan place i just have a general statement i wanted to read mr chairman members of the board and fellow residents i have lived in this town my entire life and i'm proud to call myself a townie the town of foxworth called the gem of norfolk county and its loss to china with the two recent issues before this board it has really opened my eyes to have so many people can overreact the fact that our elected officials have to worry about their families and homes and i'm not just speaking about the most recent events makes me incredibly sad i don't know what has become of this place i call home we have elected these five people to advise us on the best decisions for our town if we don't like it we have the right to run against them in the next election or vote them out we live in a democracy were we all have the right to vote so why is there always so little of a turnout on election day if people are so unhappy about what's going on and i would have thought they'd be several people running for the two available seats every single person in this town has the right to their opinion and should not be fearful of expressing it depending on who you are speaking with if you are on the wrong side watch out i feel that if anyone wants to voice their opinions there are so many platforms to do so we are a country with one of the greatest freedoms the right to speak out for you buddy however when it comes to threatening people for expressing their opinions and those people become afraid of retribution which is fearful in general we have a major problem let's all take a step back and think about the facts and not jump to conclusions and work together to bring the sparkle back to the stone thank foxboro as a consumer the obvious supply and demand seems to work and as they already agreed to not sell on event is i don't see why they would be derelict in their sales on a tuesday night and they're not going to sell on an event night anyway and at the last meeting  my name is steve morgan i live at seventeen full road as a resident of the community with two daughters welcome aware of the concerns that go on there are patriots place and sure you are too i hope you just take the safety factor in your decision tonight when you make how it went and how a town like foxboro wouldn't welcome at trader joe's they give back to the community any every other town that has has applied to has accepted them and it's going to do nothing but good things for the town and as far as the alcohol and people worrying about where they going to buy it that is a personal responsibility that we need to teach our children at home and it's not you know the the store's responsibility so that's all i have to say and i hope those of you that were against it will change your mind  i'm out in route one in foxboro in this day and age with the economy in the way it is it is not easy for this community to make decisions when it comes to attracting businesses out onto one especially when alcohol sales are part of that decision we all recognize the popularity of trader joe's supermarkets it is a ten billion dollars supermarket chain that will be a welcome addition to the foxboro community but we also have to realize that part of trader joe's popularity and success is selling inexpensive alcohol and it will be selling it in a very volatile area when you make a decision tonight on this liquor license transfer i know that there are many issues for you to consider in this decision process my name is shannon sylvia forty five hans of heights avenue and i have never spoken to one of these before but i am a frequent shopper of trader joe's in boston i also am not from massachusetts so this whole liquor store thing is a little strange for me from california because i am used to going into grocery stores and and having the liquor readily available there but on the trader joe's  i will tell you that there are people everywhere in the stores there looking at you they don't want you picking up their stuff they're very helpful they're the best trained staff and we're not talking stop and shop employees this is a whole nother level this is a different type of job i don't go to liquor stores and i don't buy liquor occasionally there's no occasion around the holiday season i might want to pick up a bottle of something but i don't because i'm not comfortable i probably would pick up a a bottle from trader joe's if i was in there for a holiday gift because i really don't drink if i was entertained i might i don't now i don't go to liquor stores i don't imagine people that go to regular liquor stores are probably going to be shopping at trader joe's it just doesn't make sense and they've already taken care of the event issue so i really don't even understand why this is an issue thank you you thank  are you doing good steve foster garland lane in foxborough first time in a town meeting fairly new to fox bar we've been here a couple years and moved here with my wife and we've got two young girls one seven one five  coming in a little late i can't hear safety i don't know if it's a safety is safety a genuine concern or is it a function of you know market share on rule one i feel like i like the previous person that spoke some safety starts at the home you know we have to take ownership for our kids and set them in the right direction i actually think trader joe's will introduce a tremendous cultural benefit i think it will give our kids some visibility into nutritional foods organic foods i think it's good for the tax base i think it's good for the tom potentially good for the property values as well and i just i think the financial considerations need to be weighed here and if it's a safety concern i think that could be a separate discussion that we could happen maybe address those seeing no others i'll close the citizens and put i would ask lew to give us a report you were going to after our last meeting you were going to work with trader joe's and come back to us with something so do you want to be the following last meeting that it was two weeks ago based upon the concerns of the citizens and some of the concerns of the board i spoke with attorney upton several times about trying to come to some agreement on some of the issues that you thought were the most important and we were able to narrow the issues down to three in repeatedly agree on almost everything with the exception of a minor disagreement and not even just remain a minor difference of opinion on one of them and i'll just paraphrase what we were occurs las vegas and will not commence the sale of spirits until january first two thousand and thirteen give them sort of a break in period to make sure everything's running smoothly before they introduce spirits into the regular secondly they will agree not to offer for sale any container spirits that contains less than eight ounces in size that would be all nips outpoints smaller balls that people who tend to have a problem alcohol might gravitate towards and the third one is a limit on the sale of spirits on days of games and events and what we had talked about last time we were here was that they would not whether they would not sell spirits on any day when there was a ticket event during that day and i put that in writing and i read it by mr up the few times and he talked to his people and came back with a different twist on that asking that apparently i didn't know this but the parking lot where you can tell a gate opens for four hours before events and his request is rather than all day be an on sales of alcohol that it be that it when the gates of the parking lot open so that people still couldn't tailgate bella disrupt explain that to you as best he can because i want to speak for him on that but other than that we're in agreement that they would accept those terms if andrew upton representing trader joe's we believe that the spirit of the lord's request from the last meeting was to prevent the sale of spirits during large scale events at the stadium and we're willing to agree to that however given the fact that tailgating does not begin on stadium property until four hours before that the parking lots do not open we prefer not to be restricted in the time before that so for example when you have monday night football if the parking lot opens at five thirty will be glad to  that time but it doesn't seem to make sense to ban the sale of spirits monday morning when patriot place is operating just like any other retail facility and people want to go get their groceries and pick up alcohol or do whatever they do on a normal day just like a tuesday or wednesday or thursday so that's the rationale we we thought we heard you say you don't want sales of hard alcohol during events and we're more than happy to do that but to us the events don't begin until people get there four hours beforehand to start doing whatever they do ok thank you very much aren't questions or comments f people had said that we'd change our vote because we don't want you here when i think you heard it loud and clear from the board probably if it was any other store i don't even think we'd get this far i think there's a lot of respect for trader joe's i know very well i've been there doc concern is alcohol in period and if we can come to somewhere in the middle and i think that's what we've all worked hard to do it's appreciate you coming forward and to be honest with you this i probably wouldn't have voted for or against is the first meeting anyways we're dealing with other issues where you know we don't dot the i's and then years later we're trying to deal with it so when we're working with a new attorney on both sides i'm a lot more comfortable when we ha the time to go through especially one with the a b c c n n the things not standard to get in the agreement and work together and i think these two weeks were very beneficial and i think you have a better understanding of the concerns that we have and if you're you know not from the area from california this is a kind of a unique animal here we're dealing with a lot of issues at the stadium and the fact that liquor is coming into something that has been problematic and i spent a lot of time and met with mrs civil and ski some of the other businesses  many of the police officers business owners and there's a concern there's some people that say you know blindly just say yes because you're a good tenant and want to still fill up the storefronts and other people say never because you know it's going to tip the cards and we've already dealing with stuff so i think this agreement was crafted very nicely somewhere in the middle and i hope it works here only for me it works  marie i agree i think this is a good compromise i did want to ask chief o'leary if he could comment on this because last week when we discussed this we were discussing the beer and wine in the two buck concerns please come down to the microphone chief and any suggestions that he has good evening just to start april is alcohol awareness month and it is a concern for all of us in this role especially those that have children so if you could bear with me i think in listening to the proposal submitted by special counsel and agreement with the trader joe company i think that we've hit a fair middle ground that protects our public as well as the concerns that the board has i think the delay of the sale of spirits to january of two thousand and thirteen is very prudent because it will allow the operation of the store to go forward and give their new employees an opportunity to learn just what type of business they'll be getting at many of the eighteen major events that we're going to have between august and december so i think that's a prudent step to take so that we're learning to walk before with force to run a marathon concerning the sale of spirits i think that again a good step was the limitation on sizes not to have nets and smaller containers of alcohol that would encourage people to try and smuggle them into the stadium for abuse at other places  i actually had for the meeting with people from traders joes about different concerns so that we could work together a third issue deals with that of identification our area is flooded with false identification that's created overseas that is almost foolproof in what it's produced and they've agreed to work with the police department to come up with a suitable program so that we can guarantee that false i d s won't be able to be used at their facility which i think is a good step one of the companies and i'm not advocating a particular company but i know one called advanced i d detection has developed a very comprehensive program and will be looking at that and other methods that they can make sure that the people that are coming into the facility and purchasing alcohol are not doing so on a false basis and the final thing just to mention in the discussions all of this staff will be trained in responsible be so i think the board has developed a fair solution to this particular issue i know at one point they were talking about some sense of an evaluation or review and i think the board probably thinks that at any point with any licensee based on performance and i'll be working with the managers there to make sure that their performance meets the board's expectations easy or anything else so that it has trader joes agree to use the special identification equipment as part of their screening process it was just brought up today mr owen where going to be in the process of working together so that they have a plan in place to adequately check for and screen for potential false i d that it will involve  equipment as we move forward that was the impression i got from the can we just concern that soon to begin we don't have six months from now confusion so who did you talk to a trader fault we were working with the manager go to the microphone just so everybody can hear you we had the opportunity to meet with larry today talk about some best practices that he has from really within the town it sounds like there are several options on the table so what we were greeted do is you know over the next several months while we get things up and going is to review them on our end see what makes sense for our business in the way we do things certainly run everything by chief o'leary but it's our intention as you know throughout this whole process and hopefully you got the impression from us that you know selling responsibly is our main priority you know all of this other stuff about withstanding you know our goal as a company certainly my goal and my position on the day was goal is to make sure we're doing the right thing and selling responsibly is part of that so this is part of that we're certainly happy to look made the comment you really are tonight into visitors about the community and i would say that probably in my first two and a half years on the board i got very few e mails on the topic i can tell you that on this particular topic we all know we got hundreds and hundreds and hundreds on the casino but we also all got a lot of e mails on trader joe's people sharing their views positively negatively regarding the alcohol i don't recall seeing one that was negative one trader joes but there were comments about whether or not beer and wine was ok whether beer wine and spirits are ok and so i would say to karen that i think that while at times it can be discouraging the town has awakened and is more involved and more and gauged in issues today than i've seen in the last number of years as evidenced by topics like this in sharing things with us but it's obvious to i think everybody on the board and anybody in the community the concerns expressed by so many people regarding the sale of alcohol today and so i'd also like to suggest that the that the board of selectmen take a leadership role and create a forum of some type and invite all of the establishments that sell alcohol restaurants package stores etc to a summit whereby the chief the town manager the board selectmen in themselves we talk about the issues in foxborough we talk about those issues are not necessarily unique to foxborough but we do have a concentration and the issue is not unique to one place we know that we've had we've had a restaurant  whose license was suspended for ten days so we know it's not unique to just one area of town but it's so important to the residents and so important to the board that i would suggest that that fairly quickly we establish a summit where we literally talk through what are the issues what are the facts what are the best practices how do we share them as best practices across all of our stablish means and it isn't just a matter of as i had a dialogue with some individual it isn't just putting in a detailed police officer outside of a place it's making sure that all the services understand it's making sure all the employees understand there's a whole process in and the chief worked very hard at that but it's obvious to me that this community believes this is a very very important issue and it needs more attention and so i would hope that the board would would set up a summit and if necessary even bring in outside experts to help us and the businesses make sure that safety is number one and that nobody is being served under age and no one's being over served in any restaurant and that we can make sure that the public is safe at all times and that would include inviting the stadium because when we have sixty eight thousand people there there's lots of activities that go on there and in the parking lot and i think we need to strategize what other things we can do so with that is there a motion on the board regarding the transfer of the all alcohol packets to a license from central wind spirit ok alternative number three one was whether or not the spirit sails would be prohibited all day and the other was whether it would be only when the parking lot opened so in the person's mobile makes the motion has to clarify that the assistant so is there a motion sale of liquor under the volume of eight ounces is prohibited in perpetuity the third one is that the sale of liquor would not happen during is the sale of liquor will not occur until january first and i think so people know where that day came from that was a full cycle of the revolution of the summer concerts and see double a the u mass games in the evaluation to update us on how things went could you come to my for just everybody can hear you sorry about that would you mind doing that  think we would be glad to come back for any type of status updates that the board question we would not want the janeway first date condition on another vote by the  not answer your question yes or no anything else i want to i want to read a statement sure glad in two weeks ago we as a board met with the representatives of trader joe's to discuss their application and to hear comments from the public as a result of those discussions and given the concerns raised by several members of this board with the prospect of granting trader joe's a full liquor license we voted to postpone this matter until this evening to allow our liquor council the opportunity to draft compromise terms of agreement between the town and trader joe's the intent of that compromise was to balance our need to preserve our public safety interests well allowing trader joe's the opportunity to do business in our community compliance with the town's liquor regulations is an issue that has been and will continue to be paramount to me during my tenure on the board i've spent many hours working with chief o'leary dave brown and all the business owners of liquor license to stablish mintz to ensure that our first obligation is and will always be to the safety of our residents and our young people i trust all of the public safety personnel in our town i know how thorough chief alerian his team have been in the preparations for and mitigation of large scale and complex events of patriot place as someone who looks forward to the prospect of having a trader joe's in our community i remain unclear as to why trader joe's with its large number of stores successfully engaged in business in massachusetts without a full liquor a full alcohol license has determined that our community requires such a license in order to do business i have heard the comments from the public in favor of the comments of those concerned with the proposal and to add another all alcohol license before  this agreement addresses his concerns for public safety i was particularly concerned about the id situation where we have such high frequency of detecting that at other stores on route one so i think that's going to be a very important part of  this process so in again in the spirit of supporting the continued viability of the other page or place businesses i i do support this compromise agreement i just wanted to make sure that my concerns were clear to everyone the next the next item of business i'll ask folks if they would please try to be quiet as we have a meeting to continue so if you're going to exit please exit quietly steve it might be easier if you just come to the microphone to sit down they were not all going to have see if so do you mind just standing in for a few minutes if you're not come through we can find a chair to put out there for you  joint appointment by the school committee in the board of selectmen steve interview with the school committee last night and we received their report today were they unanimously approved his endorsement to be the appointment until the election and so i'd like to ask each of you like to make an opening statement and then i'll start with linda and we'll ask any questions you have steve and then the board will take its phone thank you so naturally it's it's the timing is rather surreal for me and sad for a time with but dan's passing and it's purely a timing issue i almost wish it could be done a little further row for the family and for the town and i mean that sincerely as a husband and a father  the other thing that i that i think the board of selectmen should know if they don't already is and many many people here may know is currently a sitting member of the foxboro financial advisory committee and so before i went for this position i talked to our time moderator franks plane to make sure that i was devery doing everything within protocol and that if we were to move forward with this in the appointment were to happen that it's all going to  carry out properly for the town particularly with town meeting coming up ahead and the work that we do on the financial advisory committee so if it does go forward my appointment won't be until my work is concluded after town meeting or when my term on the the advice the committee officially ends which i believe is in june issue you'll have to excuse me for not knowing the exact date but i believe everything's straight and straight nice and out so i appreciate your time in letting and heard that the resignation it happened and frankly i didn't know dan at all not one bit and i heard the opening was there and thought about it for a while and as it turned out one night i was walking out from school committee and i asked the chairman of the school committee in the superintendent if anyone had at asked to fill the seat and they'd said no and so i said well geez you know i might be a good fit at least for the temporary appointment so it all happened rather quickly this all sort of came through and in about three four weeks and i asked the school committee last night and i respectfully asked the board of selectmen tonight to if you want to put this off and if another another person comes forward who might be better qualified or a better fit for this it would be a pleasure to have that process go on because i want what's right for the students in the town and if they need to vet someone else for this that's fine too i love this town we all know it i'm not going to sing god bless america but i love this town and there's not many people in this town that make eye contact with me anymore because i usually ask them for something to paint a truck or something for a float or something like that and you know some pretty active in town for the students and the schools and that's what i really love i see the students in this town is just a reservoir of potential i have cousins that graduated from  southeastern one of them is currently working he's a grown man is currently working i'm very proud of him on a on a pretty sophisticated project down at the nasa and one of the apollo chambers i have another cousin who graduated from there who actually has a patent he's a professional welder and as it turns out my wife's second family is gene kitts techie who was on the board there for years and they actually named the gymnasium after him and some of you know this but there's actually a certain if you will romantic quality to me stepping into this role because my family will be very proud i talk to my wife and my children about it's going to be ok they might even actually see their father more a lot of people here in this room at home and national t v if we are on tonight and the board of selectmen know that it's sometimes hard to see a family when you're a volunteer engaged in time you love this town you believe it but sometimes you have to not be home before bedtime and and i talked to my wife about that and it actually may afford me some more time on the currently what i'm doing an ad come although i absolutely love my role and i'd come if you folks have any questions i'll be happy to answer them i think you you you come highly recommended recommended for the job too so you should be very proud of some of the write ups that we have here for you and i don't have any questions other tha n i'm sad that you didn't know dan because he's a great guy and i think that you have a great personality that is a lot like our friend and i think that  would fit right into this life very nicely and i thank you for everything that you thanks to you and your i don't have any questions for you but again knowing you from advisory committee and getting to know you over the years has been a pleasure and i see you put your heart into everything that you do and you know in the same way i know dan put his heart into this and so you know that i'm thrilled that you've applied on the school committee last night so that was an impressive discussion absolutely no reservations he's got a passion is something that jumped out at me last night listening to you even though the students are from foxborough they're physically out of school in a different town right in their discussion discussion all those in favor of posed motion carries five zero thank you very open with you draft a letter to the chairman of the school committee and then ask him to notify southeastern regional vocational school committee of our decision thank you find for us he's an engineer he looks at things in ways that we don't always think of and he's very talented we've been very happy he's voted unanimously by our board to be retained and we hope you'll see fit to keep him on as well mark questions expertise was exceptional and then he tried to catch me once twice being off on a calculation i think you feel put i think is exceptional volunteer and exceptionally a gift to this town like everybody else have volunteers extended through april twenty sixth that this there is day twenty six we are to encourage those in the community both businesses and residents that haven't had a chance to to go to the website that they go response have you had so far better than expected but not as good as hopeful ok we've had a great response to the open houses that we did for two straight  days we've actually done the old door knock on the businesses to try to get them involved so that they have some input to it and the school department sent flyers home to the children through the children to the parents class but now i think they call it urban living or whatever so that because they are going to be the foxboro of the next twenty thirty years and they're going after all live with whatever time meeting adopt and we would like them to be part of the process so we have thank you for allowing us to do that people have already contributed at the forums at the town hall where they everything out should they still do the online survey or is it accurate that they submitted their communist with this kid enough to say that we don't want to hear from every member of the household so you know we would changes and additions and renumbering so if we could take if you will start out with what i think is the first one used to be article twenty eight but i'm not sure if that is the number that is stats with now and it's the one about  to strike the words and it's in section three dot four is that still twenty eight point nine twenty five now ok so i'm assuming that it's twenty five on up after that we'll see how good i can remember that as we go on  n the language there's still a tad bit of language in there that should have come out when we did the ricotta vacation and as we have told this board and several times this is a working document and every  current because we're only referring to the massachusetts general a number of we're not quoting the text so it keeps trial as more current so that's twenty six and he questions on that from anybody has been determined on that is that the state requirements are far more stringent then local requirements and especially with educational uses  there's all kinds of variances that educational use is granted and so from taking it to from a z b a process to a straight planning board process and this was done at the request of the c p a by having this come directly to the planning board threw us a plan review we're able to address things that legally we can address on any project that it has an educational use such as traffic drop off areas pick up areas parking lot design that sort of thing educational uses and i'm not exempt from that and that puts it back into the site plan review process rockhill shop place and this is to do with the design review overlay district when the design review overlay district was created years ago for some reason these streets were omitted and this actually where it was physically located on what street or whatever it came out at the streets weren't there so it was on a mission the streets within that area have have enjoyed the all the attributes that the desire review committee could give them and the other thing was it was found that granite street which is in the design review area there was not an end to it it actually went all the way out into the state forest  so thought was and what we put in place was to have it and where you knew street and granite street intersect it seemed to make sense that that would close the loop there  and designations and this was brought to our attention by zoning enforcement officer and and the county actually came to him and said we've changed made these changes or your floodplain regardless of whether it's the old designation of the new to get flood insurance and those that have it would allow them to renew it failure to do so puts them at risk so is there a motion on the board to support articles twenty five through twenty nine i make a motion to support articles twenty five through twenty nine there's a motion by jim a second  discussion by all those in favor opposed motion carries five zero thank you very much thank you we should one last thing we wanted to just give you a heads up in preparing for this process we looked at the at the wired we haven't had looked at it in its entirety and we noticed that article twenty two which is the stretch code that was brought forward by the selectmen as a planning board we had a look at the stretch code article and  we're going to be doing so thursday night and making a recommendation on the floor whether we as a planet would support article twenty two we've had discussions as we go through that was enough plans ok thank you thank you very much ok we're running ahead of schedule right now the playing board was generous randy you want to join us  championed and led by readies collins in two thousand and eight the time for just an implemented tyler's minutes financial system the dominant and most sophisticated miscible financial package used throughout massachusetts in the country on wednesday april eleventh at the tyler worldwide clients receive this award it is presented to those who realize meaningful savings in efficiencies after implementing a tiler product and for demonstrating excellence in best practices for developing the playing and maintaining tyler solutions a new and successful ways the award on hers innovation and organizational efficiency productivity and responsiveness really also received an all expense paid trip to the conference in texas i hope grapevine texas was better than it sounds i don't know very represented the town the achievements or any presented a paper to the conference title is public sectors excellence awards program is our chance to probably recognize clients who embrace our technology and expertise to meet their constituents while creating value for taxpayers in the form of operating in financial proven said richard peterson jr president of tyler feedback from almost pioneering clients further enhance of the power of our products which we're proud on from form  apart from the tyler company's marketing hype and here the important part of this is that foxboro was one of six of the ten thousand customers most of which are our governments large and small a they use this product and any really they select based on a competitive application is filed the communities out of realize the fish in season productivity and it's a it's a real distinct on for flights part of been selected and this is something that randy champion his staff is implemented that was done this past year it was done smoothly without really any great fanfare just really a testament to the hard they work because it was a huge system conversion and we had a beautiful trophy there for the trophy case and i thought the proud to be very proud of hearing about this accomplishment graduat currently available within the f y thirteen budget the way it's been constructed there's approximately four hundred nine thousand dollars today that we can confidently say that will be excess levy capacity meaning that we do not need to levy to the limit by that amount and therefore the board has some policy options at its disposal as to how they would like to handle that and this is this is that discussion that the two primary options and it is really the key options outside of incremental spending but i think we're beyond that point the process that the two key options are one either a direct rebate back to taxpayers you know for thirteen and it would equate to approximately fifty seven fifty eight dollars for an average residential homeowner or another option and it is the preferred option of the advisory committee that's the way that they've actually voted the the f y thirteen operating budget which is to reduce the pending borrowing for the library project by that amount the elaborate project borrowing is going to happen soon as we have a vote a decision a town meeting on this topic will be borrowing either seven and a half million dollars for the project or some amount less than that could could be seven million ninety five thousand if this  excess was applied to that and the benefit of doing it that way is to have less debt outstanding helps our debt ratios as well as there is interest savings over the life of the bond as well and given that this is a debt excluded project all of the savings still go back to the taxpayer elby it over time but it is in its net present value positive the savings would be in that option instead of four hundred five thousand that would be about i do support you know if there's an extra hundred thousand in the long run that you save from doing it and i don't it's not my intention to make this a big discussion but when we have a fifty eight million dollar budget and spend a lot of time thinking about what do we do with one hundred thousand some part of me wants to say if we taxed too much or if there's too much in it give it back to the taxpayers and let them pay off the mortgage and let them make savings otherwise so you know i'm not passionate about either way because it is a big amount but in the context of fifty eight million i think i'd like to say that to give it back in and let the people get a little bit of a break i know we just voted to split the tax rate and it wasn't in my mind at the time was you know we were kind of in dire straits and you know it's a little bit of a shift so it's a moving it's a moving piece for me but you know if we don't if we if we got too much from taxes give it back in the more you get in it's something to think about and says fifty million dollars budgeted we give everybody back going to have fifty eight dollars i don't just see you making that much of a difference but on something that could be a potential five billion dollar project if not more it would definitely reduce our costs right off the bat by ten percent so i've said since the get go i really want to the the board to stop assuming a town hall project i know it's not the right time was going to financially but the bonding rate right now is the best warning rate is very high and i think we get to start to kick off now use i it towards town hall or it was the payoff of yes i think he's proposing a third option that's not right there that that's a possibility was certain mechanics obviously there's no warrant article at the annual  to spend any any dollars on town hall however the way that the mechanics have been constructed currently is addict it could still generate a still levy to the limit it still generate that and then you could put the money into that accomplish you have to do that later because we don't have an article queued up to do that but by mark to your point by levying to the limit which is the way the current operating budget is structured it's less reliant on free cash by this this amount therefore they'll be more free cash with poison to submit it to be used in this budget cycle if everything goes forward as presented so therefore you  comments in the following i'm either option one or option b to use a rebate in essence to the taxpayer one it gives you once moves that rebate over twenty years of the life of the library and well you'll save more in the long run with interest if you bought at the higher amount those that are using the library over the next twenty years are paying for that use when i struggle with it i think maybe where jim was saying i hear from watts of seniors  lots of young families who are who are struggling and fifty eight dollars may not sound like a lot of money to some people but anything we can do for seniors and for young families to reduce the taxes and minimize the taxes is pretty grant so i just want to clarify in the situation where we reduce the long term debt the annual reduction to each residential tax payer on average is eighty dollars is that correct know the direct rebate in that fashion i think there's going to be bargain allocations no matter which alternative you pick because clearly when you're going to collective bargaining and it got a surplus and you didn't use it you know then when you sit down with bargaining and it's  that there's a surplus is it doesn't matter how you use it the fact that there's a surplus of the material fact and so i wouldn't urge you to worry too much about that because one way or the other we will hear it in collective bargaining so i think how to amend the wording of the article there is an article to do it market suggests that we can accomplish that later so you have all your options you can do whatever it is you'd like to do and there's some details we'll have to work on i do want the board to know that the ad com has loaded to reduce debt so if you do something else we're probably going to be need to do some discussions with the come and see if we  everybody in the same sheet of music because this this will lead somewhat confusing for town meeting and i like my nature is always to try to resolve these disputes and go to town meeting with all the boards in agreement so we can you know rand required unless unless they change their their vote on the motion was an amendment to that motion article four in order to get the rebate to say it differently to see if i understand what you're saying is what they're suggesting is you tax maximum which is an extra four hundred thousand and then you use that four hundred thousand to reduce the that correct ok and the other option we just not to raise it to the maximum and give that immediate relief to the taxpayers when the tax rates are set for the next year correct on the clear because i know the board probably knows this but i'm not sure folks understand it's necessarily whichever option you take what they reduce debt or you know you give it back in one time and saw it saves the same amount of money for the taxpayer because when you reduce debt because that's exempt debt it's above the levy limit is an override what it is is it is we're going to levy let that much less in taxes versus if you  levy that much less an override taxes if you give it back in the form of a one time one some that it means we levy that much less this year in taxes so either way you're giving the voters you're giving the taxpayers a break the reason it's worth a little bit more time is because of compounding interest in the present value so it is worth eighty dollars over time versus fifty eight dollars as a one time loss on so just a question in the difference of into the difference if it didn't go to free cash or find a mechanism that doesn't get a free cash in the words project x or whether it's not to say it doesn't have merit but putting it towards something that nobody's people you know they you know they get the savings now or savings later than to put it it's something that no one's voted on yet just because we haven't been as you know that's traditionally the approach we take in with the whole capital allocation process easier to utilize the by more discussion from the  right the next item is the no one union pay plan ever is chairman and we've given the board a really in depth presentation answered questions you asked for the boards and committees that have employees covered by had to do with one or two employees i've met with the boards on those and assured them that we will work those issues out and i would can't work them out immediately we can only work them out through the next budget process but i certainly committed that we will do everything we can the work those issues out so having done that i don't really have anything to add but happy to answer any board questions at this point have you talked to the ag yes a couple times add commas frankly waiting for you because this really they feel this really is your lead these of the charter that gives you the responsibility here so they're kind of waiting for your lead on it and it randy and i will be meeting with them tomorrow night this is one of i think the last three articles so every everyone was was book until i was just wondering if at some point did you reach out to the rage board themselves that point with the wage board yes yes and they had to take a consensus because their meeting how it was a technical glitch we hadn't posted their meeting so they couldn't take an official vote for it so they did it by consensus and they were they unanimously endorsed it with the option that the employees who would have otherwise received the step this year under the old plan would get a step under the new plan so that was ok thanks that's what i was just wondering about their lauren you're next i think you know based on the feedback i said i support this plan i think we should do it sooner than later because you know it's important to be able to retain employees that we have this really creates a scenario you can do that and i think if we delay it randian my r potentially depending upon the implementation you know if the plan not adopted now it could potentially cost more given that under the current personnel wage by law employees there are still some boys are entitled to the steps and  and so therefore you would have that as a base and then if you implement the plan after afterwards a plan that's that's been proposed then it could be incremental otherwise you'd have to revisit the whole  which would be crossing in the senate just maybe that's being proposed as an interim you know for those people who are going to be greatly affected by this change is less than the actual step increase that the river nice is that right it depends on the scenario i believe i sent a pretty detailed analysis to the board on that and have that in front of me but i believe there are out of the twenty five that have steps  currently available to them in fiscal thirteen i believe it so i might have a numbers reversed but i think it's fourteen of those twenty five actually do better without getting the step on the plan and  are eleven i think it's reversed i think it's eleven actually do better by not even not getting a step so they're not disaffected not affected badly at all and then i think there are fourteen that make slightly less than they would have  gotten gotten a step in and if they move on to the new plan however the average increase for that group is equivalent to the average increase of the entire new population so in my process of this whole scenario where it was new to a lot of people so i think the last couple weeks i think a lot of people reached of consensus there was some give and take and i'm comfortable with this now i understand the reasoning for the compensation part of it all but i do think that it i would like to give it more time it's not that in the long run i wouldn't be forward at this point in time i just feel uncovered and i mean that the way it made sense and as you presented the plan together you shared with us the whole plan which really is an old plan had to step increases of six percent and that as people were automatically moving up the steps i don't know that the average taxpayer realized that you would move up a step get six percent and get a three percent cola and so when you have when you have folks that are wondering why compensation is going up so high you know at the board of selectmen others we don't get involved in the level of detail as you presented the plan you identified for us that one of the one of the flaws in the old boy you know we don't have twelve percent inflation we've got almost no inflation so you have stepping creases of six percent and then have them basically be automatic becomes very expensive and what you did here is two things one you made the stepping creases three percent two and a half two and a half ok and then the other thing is the americas so it's not just you know i survived you know the year i moved up things and so i think both of those from a taxpayer standpoint are significant improvements from what they had maybe not so much from employee standpoint but ultimately most of our employees are tax payers as well and they have to pay the tax bill and we need to kind of balance all of that it is i understand it when you put the steps together you actually did comparisons to similar communities so that regardless of where you are on that we do know how we stand competitively with with other communities and i think what would you said correct me if i'm wrong is that while the the operad may be very competitive are attractive your expectation is that you have to perform really well to get up to that level you know i mean if you're only an average performer you're not going to be anywhere near that level the forward when they go on to the new system will go to a place that's higher than step six most will be below that that this is a ten step system so in order to get to those very high pay ranges it employee has to get there over one step per year in they've got to do it through performance so instead of an automatic six percent pay raise right now that we've got it's a two and a half and it's based on performance it's a far superior system it's a much more state of the art system it offers for those employees that are high achieving the opportunity to make higher pay but only through performance for the average employee and is certainly nothing wrong with the average employee who doesn't ascribe to that higher level of performance they will do fine within the system but they would probably won't qualify for merit but they'll get their annual cola whatever the board sets so the other question i have then is is a key element of this is to have an effective appraisal system do you believe that the talent his historically had an effective approval system and if not what are you going to do to ensure that the appraisal fear reasonable people held accountable we don't have any appraisal system in existence right now that's the reality now some department heads do their own and i certainly applaud them for making the effort but we don't have a consistent appraisal system and i'm told we haven't had one for quite many years now so we are already working on the new appraisal system and i would expect it will be done in place by mid summer some time and we'll actually start doing appraisals on the basis of that system it'll be goals and objectives based and i don't know yet what it will look like but the consultant is actually working with us to write down and it's already underway so let me just ask you this question in  many companies you know people can get rated let's say five or five different you can be far exceed you can be exceed you can meet expectation you can need improvement or you can be as out as dr however you want to and they also look at it that you can have a hundred percent of your employees far exceeds and so they have a distribution that is suggested not mandatory but suggested so that you can hold supervisors accountable to make sure that everybody's going giving very generous evaluations is that what you wanted to do with this in the system you're putting together how will you ensure that everybody got to get a far exceeds in automatically continues to move is the old system the system will feature a rater in a review or so they'll be two sets of eyes looking at every single one of them three actually the department had deja director and myself for the department heads those reviews will be written by myself and viewed by the h r director for consisten and compliance the key to any merit system is to be sure that every employee is being treated fairly or schooling to a consistent standard and that's really the h r director's job to make sure that my job is basically to look at the overall result and make sure we don't have a situation where one year ninety percent of the employees don't get merit or ninety percent of employees do get merit because clearly either extreme means the system is broken in some way there also has to be some fairly significant training done with the department heads on how to do this system how to implement it isn't something we're just hand them a form and say ok great employees we've actually got to do some training with them and that is all part of the effort that we're doing to design and implement the system it will be a vast vast improvement because right now we don't have anything so to give you a picture of what will happen this year if the pay plan is not adopted about a quarter of the of the nonunion employees will receive a six percent met a six percent step in greece because they're automatically due for that and then a one one cola split on top of that so they were effective raise for th fiscal year will be eight percent and that's just that's just not justifiable in my view sustainable system if the pay plan is adopted in the same employees will receive whatever increase they have by moving on to the stamp and that is a floating number that's just coincidence where they go on to the plan they've agreed to forgo the one one cola and those in as a second decision the board would then decide if you want to allow people who were going to get a six percent step of the old system to get one two and a half this year or not that's a separate decision next year every employee would be subject to the merit and would be eligible for whatever the color is plus a merit two and a half based on performance and the goals and objectives will be put in place over the course of the summer for everybody so what number do you have in the budget right now we have a number in the budget sufficient to pay the one one cola in the eight percent on the six percent steps now we've also carried in the budget as a contingency the additional funds necessary to implement the pay plan which i think is a twenty four thousand dollars delta in twenty four thousand more to implement the pay plan and we're also carrying margin if the board decides that you want to grant them one time step and i think the exact number in front of them  change that's required that that's required for the operating budget if the board approves supports the wage plan and gets adopted a town meeting as the funding that would be brought to bear at town meeting to fund board did not approve it tonight the cost is x for next year if the board doesn't prove the new plan the cost is why is why larger than x or smaller than x why is t just under thirty thousand or so help me understand if the old plan had six percent steps in the new one has two and a half percent why the new one is not less expensive than the old one simple explanation is this there were two or three positions and i don't have that chart with have been i'd want to look at it there were two or three positions which alone had been severely underpaid now the and the cost of moving those people to the minimum of the new grade that they're supposed to be on based on the market is a very big number as ten fifteen thousand of that delta although than that the cost for either one would have been probably within about ten or fifteen thousand dollars and the reason is that it's about the same is you moving people onto a new planet they are closest to but not less then so by definition some people fall and i think we have three people actually fell dead on the same number then you have other people who their current wages just below that new stamp but they can't be less than they have so they can't be left then with a subtle the get to be less than or equal to so they might get a two thousand dollar bump just by virtue of going on to the one of their closest to not less than it's completely arbitrary and coincidental with a fall in the new chart but when you add it all up because a slightly higher but if they fall with six percent on the new chart it would be equal to where they were in the old chart they would've got a step of six percent right so but that sounds like there's a quite a few people that are going to be six percent or more away from where they're going to have to go no or is it just the two or three people that are skewing everything i don't have their turn on the the there is there's no six percent step increase for those twenty five they're just they're just moving to the closest but next highest point on the on the pay plan from where they are they would not have on the old plan had an increased step increase in the old plan the twenty five would have but the  entire cost of the plan is spread across seventy two positions so across all seventy two positions the incremental cost is you know it is this thirty thousand dollars so  there is some you know there is some you know where there is some wage shifting it's you know it's a you know some of them some of the positions not just that the two or three that haven't called out but you know several the positions you know are have been slightly shifted i guess that the part that i'm just having trouble thinking about explaining to a taxpayer this new system has two and a half percent steps not six it's got all these great features that are going to reward people for performance but not overly pay people with these as you said eight percent or nine percent increases so as you explain the program i think the average tax base is while this is going to save you money as a taxpayer because it's a more there's one or two people that could explain i don't know one hundred percent of the employees covered one hundred percent going on the new plan so in order to put them on the new plan they either end up getting some kind of an increase which can be as much as a couple of thousand dollars or they get a very small increase and i think there was three that were exactly equal and then there was a few of the hundreds and so the incremental effect of taking one hundred percent of the workforce and putting them on is a bigger number then one quarter of the workforce who are the only ones who will get that six percent bump that's why the cost is a little more but if you go forward the cost of this plan will absolutely be less than the current plan  e next year you got that same quarter of the workforce who will get another six percent bump and they'll keep getting a six percent bump until they hit until they max out so could you do a quick analysis for town meeting that says plan if we do nothing here's the cost over three to five years and under the new plan here's what it is so you'll see you at the so we don't use yes one year transition but if you look at it over five years yeah what's the real savings we can do that as long as the board understands will have to make one major assumption which is how many people will qualify for merit under the new plan because that's you know of but i can tell you right now is look because we have no system everybody who schedule a get a six percent step gets an automatic right under the new plan you only get it if you qualify for and so i can tell you based on implementing similar plans roughly somewhere between a quarter and a third of the employees tend to get married and somewhere between fifty and seventy five do not and that's the best i can do to bracket it because you know i've had years when seventy five eighty percent employees got married and then i've had years when only twenty five to thirty percent get married and it's you know the  importance of the system is that we make no presumptions about who's going to get it we make it truly fair every single year with no you know pre determined consideration but it ends up being typically about a quarter with a resumption like that so we can do that assumption and we can show going forward here's what the current plan would cost for the next three years here's what the new plan would cost the next two years with that assumption yes i just think that you know it sounds odd it's a better plan it's more efficient you don't have six percent steps you get into may have presented steps they're not automatic you have to earn them and then on the other hand it's more expensive right away and what you're really saying that's transition but if you look at it over three years i just think it'd be confusing for the person sitting there in town meeting to hear on one hand it's cheaper better more efficient it's going to cost more money and someone sit there and say well if i want all of my taxes go up use the ok it's thirty thousand dollars less money but you're saying over a period of time it really will be a savings and i think that's what if you want tell meeting to approve it you've got to demonstrate to them that it's not just a gimmick that you know is it is real thought that goes into it and it for the taxpayer the taxpayer should w adopt a program like this well that the big the going in assumption isn't to build a less compensation for the employees going in assumption is to build fairer compensation so the employee who is the real high achiever gets rewarded where they stay on merit and the employee who determines who decides to do good performance but not exceptional gets their quality but they don't get that exceptional bonus so it's not so much a matter of producing a cheaper plan is that is of producing a much fairer plan we also have the phenomena i think i mentioned is the board where we've had real problems with the current pay plan trying to attract employees and we have i don't think with a single exception in the past year hire anyone at step one have when i don't recall that i've come to you on three separate occasions and asked your permission to actually use the new plan in order to recruit the people who are trying to our current plan is just really out of date it's way below the market at the the top of the range on our current plan is left then the average for the market charts and i just think that if you if you're sitting here in town meeting and there's six hundred people sitting in the audience and you ask them how many of them realize that people got these step increases six percent plus a cold room i think you'd have very few people in the audience understanding that and frankly emotion and lorraine is their second second violin discussion all those in favor i opposed motion carried for report dot com tomorrow night by their insurance members board apologized we had a glitch on the agenda there was one article left off and that's the one on the on the veterans now you can't take it up because it's not on the agenda so the in the wash to get the agenda done it was always you know larry there's a lot of changing on it the planning board article was supposed to say article blank and twenty five to nine in the one got dropped so what we'll have to do is do that the night of town meeting and that's i mean it's not a problem which one is there's no it's the one to pay now this is this shows exactly why the old saying is they really want to talk to me you want to talk to the person who really knows what's going on sandra and chris because they probably already knew and that's why they took it up so the lethally i think we did  so is that is that kevin is that all the warren articles that i believe i believe you are now done and i will double check in the morning to be sure obviously but i believe the board has taken positions on everything we're back into session and i guess before i forget it i want to thank the cable folks it is not easy coming in setting up without a remote location like this it's so much easier in a town meeting town hall but knowing that we were going to have too many people in town hall we wanted to think ahead and have the meeting here as linda's that i think at the beginning of the meeting it's it's tough when you when you have to keep moving the meetings but as we get more and more participation on some of these issues it's important to make sure as we said a few weeks ago that we have a room that will accommodate everybody because we've made the decision that the minute you get to the fifty nine you know that we have to shut the meeting down so i appreciate all the extra work the cable did to get ready for tonight to broadcast it all right so the next item on the agenda is the i'm going to turn this over to jim and linda they worked with kevin on the fiscal year thirteen town manager goals objectives and evaluation form and i think we're running just a couple minutes ahead of schedule so yearly review and then here is compensation i was based on the performance review so we went through the first year and did a review and we did it on there was a list that to saving revenue two to what have you so we went through those in when we did our evaluation we evaluated them on items like supervision leadership execution of policy community relations economic development alignment with the board of selectmen financial management execution of tasks so there was a little bit of a going back and forth of what's the importance of something like supervision verse something that you can quantify that's in his goals and objectives so there was a little bit of a conflict on the two different forms so one lender and i did as we sat with  and we took the goals and objectives as seventy so goals and objectives and broken down into the categories that we review them all under so for instance under supervision we have identified a facilitator in recruit work with  to complete curriculum include exercise funding through physical yet thirteen budget so goals and objectives fell under that criteria that we have a evaluated him on and then we put a point system through five one being unacceptable five being outstanding so now we have a tool where we can give a rating system to all the goals and objectives in the categories so i think at the end of that exercise of met kevin's objective so he has a way that he knows how he's going to be evaluated on for the following year and we have a tool where we can take it all together and put in weighted under the categories that we find  it different weights in importance so at the end of that we e mailed it around to the board we've had it has been kicking around for a few weeks and months now and i think i certainly signed off on it from the meeting and i think li tool moving forward that similar to what we did before we each do our own evaluation we bring it to the chairman he puts it all together and then him he or she and puts it all together and then you get a rating  at the end in the middle of that up to discussing your contract and the reason why i want to try to finally get this done tonight is last year we were really doing this and so we did it after the election and and mark was fairly do we didn't have a whole year's worth of experience and there are four people running for two seats and they could be two brand new people here and then two out of the five don't have the years worth of experience so i thought it was important to try to get this thing finalized so that each of the board members could could do their piece before the election and then the whoever becomes chairman could then pull the composite together and then kevin gets the feedback from the five people that work with him and i recognise that there's only two a great lead improved product in i'm very happy with it the only change that i made on here and would suggest of the board from my viewpoint is very necessary on i don't know which form you've got was the one i sent to the one that went on earlier but on this page there was a block which attempted to translate five grades for each goal one being on acceptable five being outstanding and then accepted to take it attempted to take the grading from each section and correlate it to a certain number of points that each section was worth so for instance supervision was worth ten percent leadership was worth thirty five whatever was i don't know it well once we redid these forms i thought that the way the points were awarded by such and were totally arbitrary and just had no meaning anymore because that was from an old evaluation form that we'd agreed last year we were going to use so i did as i took about reconciliation that point waiting and took it out so that what you've got left that's good is the board would take each goal and give it a one through five rating one being on saturday unacceptable five being outstanding river as you put it and then simply out of the points and that would be if you wanted to translate that into one percent of one hundred or whatever i don't care that's  but that makes some sense to me because now that you're looking at each school individual and giving it a one through five rating that's ok so as an example if supervision which is weighted ten percent gets a four you're saying them asking you is if someone rated you for supervision exceptional do they put a four in the total package put a foreign there so that everything is worth ten percent so then they go to you know that's what i'm saying so that you're saying then the ten percent t arbitrary those are because you know execution of policy i would submit to the board should be worth a lot more than five percent in terms of what you want me to be doing so those percentages which were on the old form don't have any meaning on this new one and actually now that i'm looking at it i wished i'd taken those off and i just didn't catch that because i took them off the top of the form and didn't take them off each section but i can do that so you're saying all eight will be equally weighted so every single one of these goals would have the exact same weighting compared to the others what would matter would be the total school you know how many threes how many for somebody whatever you read it it would just be the total school so thirty to thirty two so i think this thirty two goals but the numbering get chopped off a much for me is so let's say there were forty goals it would be forty times five point five is the maximum that could be attained so be forty times five that would be the best possible school but your school would be whatever you weighted it so so out of ten what's the value way readership you're saying to me the best score you can achieve is a forty ten times but whatever the total number of goals maybe a forty goals next year going to fifty or what have you i think the exercise that we tried to do was rate you one eight only on eight things so for under supervision is one of the eight under supervision you have availability through schedule meetings and office hours that's one item the second item was conducting a building exercise with department heads so you may have five more i don't think we're going through in rating every single thing you have under supervision but at the end of the day we want to rate you are you a good supervisor and these are all the things you did or didn't do so there's eight items only that's not what i'm hearing him say you know that as yet see from my point of view i've got thirty eight goals here now some of these sections of the seven sections might have one goal and others might have thirteen goals so if you say that that one goal under supervision let's say for instance is worth five percent of this overall rating then mathematically one goals with five percent thirteen are worth five percent that doesn't make any sense to me because the amount of work that i've got to do during the year to do thirteen goals is a lot more than one so the arbitrary point factors assigned to each of the seven that doesn't mean the doing an average job these are doing a good job if they need improvement that's the other kind of their it's like unacceptable or condition and if they exceed these individual you know these individual goals and all the subcategories and then you provide your ranking satisfactory means need to match or is doing a good job in terms of supervision leadership and you know whether it's three ratings or five ratings doesn't matter it's just i think the narrative piece is important because it's important to make it clear to the employees what the expectations are what you know if there are any marks less than satisfactory then i would think certainly there has to be some type of action plan to explain what is the expectation and what steps can be taken to bring it up to meeting expectations so i mean i like this layout i like how all of the goals and objectives were categories but each of these major things at that really makes it much easier i think in the long run to know us for process  i think that's great i just don't want to get hung up on the numbers because i think it's it is any one of these five categories related to each of these major headings and you come to that decision that as a board member based on how you evaluate the performance related to each of these sub sets here let me explain me try to explain his differently why i don't like the percentage for each section the way it says right now ten percent of the overall school irrespective of home any goals or under supervision ten percent of the overall score would be how you scored made in the area of supervision in the area of economic development i've got one two three four five six seven go but those seven goals which are she usually important to the time only constitute five percent of the overall school and so i'm saying to the board is look i complete one goal in the supervision you'll give me a good grade and i get ten percent of the of my valuation great job and then i have these seven tasks on the record on the development and if i did all of them really well i would get five percent  and if i did the board poorly i would lose five percent but i think arguably economic development is every bit as important as supervision and i don't think anybody can make an intelligent argument that economic development is only half as important supervision so again the the percents in the individual sections is a holdover from the form we used last year and we said we're not using that anymore and it just gets carried fo two three or one two three four five we're going to rate supervision one of those not conduct team building and then a separate rating for availability through scheduled meetings of the office hours and that on leadership it's going to be one rating instead of one two three four five and you're saying no it's going to be all those individuals so what did you guys think you know i'm right i'm not sure what it is you're saying what i'm saying is i don't think you should take  seven sections and assign these arbitrary to know that so forget that for a second throw that out soon that's gone now what jim i thought i heard him say is that under supervision you have to go you want two separate ratings underneath each of those and jim was saying they would be one overall rating for supervision under leadership you have one two three four five goals you want five individual ratings underneath that and jim was suggesting to be one rating on the leadership so that's the discussion we're trying to figure out is it one for each category or rating for each sub goal underneath each category and then the difference and then i think where this how we got here was when we did your review we rated you on leadership and then in return you said well how do you quantify or qualify leadership what is leadership you wanted to be rated only on your goals and then that was discussion well if you save the town a hundred thousand but it's a complete disaster because you know how you got there then doesn't justify the means you know so we're at an impasse so when we sat down u i and linda it was my expectation that those categories were important to this board of friends and supervision leadership your goals and objectives we didn't want that to get lost in the rating so we took all of those and then whatever the goal was we said well what category can it fit under so it's not lost in the those are the ones that are going to be fluid each year they're going to go up and down and change but the main items supervision leadership community relations stay solid and maybe you don't have a goal in the community relationship for you know maybe it's just one goal but i think if we went and tried to to raise you know and i looked at these there are seventy radio i don't i have no intention of going down and given a score on each one of those it just it just seems  very micro whatever i don't think you know looking at the a through create merit jail bonus when i think he was looking at that as one versus five and that's how he got three by adding up  position to understand are you doing a leadership without going in and evaluating all these i don't see what you're saying now ok so you would take each section supervision leadership community development and you would give that one a one through five based on your view of how i did the steps the goals under that under that step ok that's fine that's ok is that we're understanding what then you're asking so if we agreed to that but then you're asking to take out the rating and make all eight equal subjective i don't want to get hung up on the numbers and for thirty five read it was a thirty five or at the back end and i i can't figure out why that one category was one for the whole school because you wanted one hundred percent and you didn't want any of the others so therefore we had to find exactly and that's how we worked our way now in the context of this new form that doesn't make any sense anymore we did last year so the other question i know is this document was produced so since the board has to do the evaluation in the next two weeks is this fairly current with where you think you are in your goals and objectives or do you need to fairly quickly give us your think having this new tool in place with a new board i think really if we end up in the same place when you with whoever ends up being on the board in october will be category and what i was asking him is in this column here he's given you an update as to how he where he thinks he did but in that area and i was asking him the following question if that if he thought that was information or he thought he needed to provide different information because if you were to look at that again if you looked at this number one and said there's three complete five pending you might way that differ than the someone else know i don't even know that you necessarily need it because you've had every two weeks we've had a status report each other we ought to be revaluated supervision is leadership but i was just trying to give him the opportunity to tell us whether he thought that was from four months ago or that was the expectation which i engaged to attempt to complete the world if we do it now two months and so that's a bit of a disconnect because i was supposed to make a motion to approve the form as unlimited which is this form minus the rating calls motion by linda the second second thing by a lawyer a discussion all in favor opposed motion carries five zero so now we have the four second piece that deals with a kevin and us talking about how does he do this piece and second of all when does the board there was a valuation i don't have a contract in front of the contract says you have to do it  them in the event of any changes in the board make up to the may elections right the evaluation would be done by the people with whom i work each year where that got disconnected was we didn't do the evaluation on up for failure by saying go ahead evaluate me now and deprive myself of the two months i was supposed to have because there's a lot of this work that's not done that would be getting done in the next two months and i think it's fair to say that the last  month and a half has been more than a little busy with things that don't appear on this film anywhere and so i've put a huge amount of work into efforts that are not part of this evaluation thereby depriving me of even more time to try to get this done so it would be i think a little unfair and i'm going to say this we've all had to deal with this a lot of different things that we are expecting again a huge distraction of what we're supposed to be doing including yourself and i would think that the board when voting or filling out this would be compassionate to that but i would hope so i know i will i mean there's no way you could ever expect anybody in what they were supposed to do this year will have to deal with since august so i understand your concern approved in the budget for july first right and if you recall from last year we are still in disagreement over the race process right and so that has now carried over into a second year with other ramifications in the reason why i've been pushing this for months now is so that we could try to not only get this done but where the board could address the the differences in opinion on the other issue and bring a resolution of that we have failed in bringing a resolution to that issue in this is now taking us to tonight the last meeting scheduled meeting before the election so well since you're driving the other piece if you say that that would be helpful ok this new contract says it has to be done between march and march in may first so the stand might not be fair to you if we jump into this because you've been rightfully so preoccupied on other stuff but it's not fair to the to miss a deadline that's not a contract of our top manager i'm also concerned that if it goes past may seventh we could lose import and you could lose input from two board members right and you may get input from two new board members that is not as relevant because they have been working so if we've agreed on the form can you forward to us and updated interim steps that you send it to us independently will evaluate it or put it back together at the next meeting will put it together whoever you know the chairman is that i will commit to getting the comment section no later than from the night house that which gives me the next couple days and it gives me the weekend in case i need i may make it sooner but at least if we can agree to give that would give you a full week to do your evaluation give larry a few days to put together a composite form and get it all done and i think the suggestion that kevin was if i'm wrong let the board put them all together and ask each of us to have a conversation with you but to wait to put the composite together to the new chairman selected with the new chair will put it together you know what i'm going to say this i'm ok with whatever you do frankly i heard what mark said all i'm asking you to speak fair you know at the end of the day my fate is in your hands one way or the other what do you do it later you do it now you deal with this when we deal with a different form if you want to recognize the work that i've done you'll recognize that if you don't want to you won't i can't make you put numbers on the pages you know you going to put the numbers on the page you think are right so you know what i'm going to worry about this in a more focused on what you get going on because i think the higher goal is to have it done by the board members with whom i've worked so that you can evaluate it according to your subjective analysis is the only thing that makes because i think it's important to make sure we did last year that each person didn't just send me the evaluation i put composite to give each person had the opportunity to talk to captain sometimes negotiate things and then a final one and so to me you have that conversation before you finalize it and send it in it in this particular case either you can hang onto it if that's what you decide until after the election  i don't know how many ways i can say that but again i want folks to be very careful when they're talking to the media i understand that folks the catch you up god  but when things are stated that are out of frustration and we all get frustrated but i just we've got enough media in this town now on a daily basis that anything can be construed as detrimental to the town so i just want people to really think of what they're saying and why they're saying it when they're out there you know again i just i don't like things played out in the paper other business needs to be taken care of at this table and i'm trying to bring up business right now whereas i want to put anybody on the spot but folks listen to us they watch us on t v every other tuesday night and we demand respect but only make certain statements that  or whatever and bring it to the table bring it to the table if you can wait the two weeks bring it to the able if you can't make the two weeks you know one of the board members just to discuss is a one on one because  m and then after that it's german heritage notified the audience it was about five minutes before the meeting actually started that i said we were close approaching the maximum in the room in that in the event we exceeded max we have to cancel the  lead and this implies number one it was said after the meeting because there were several people in the audience who said oh i'll go home and watch it can you delay the meeting a few minutes til i get home we said no so those comments were made before the meeting opened at seven and then the comment wasn't that we have already exceeded the room but the comment was that if we exceed the room we will have to shut the meeting doubt that was the comment that was made it was made at five minutes to seven and other corrections comments from anybody on page seven this is a meeting i came in late to this meeting so although it says i was president if you could put on  seven at the top of the first at the beginning of the bottom paragraph where it says sandy explain how employees move forward if you could just put a sentence jim arrived at the meeting at this time just so you know it wasn't  of the motion carries five zero the next item is a request from our local fox fox for regional school charter seeking permission for a family five k road race walk on nine please the board my suggestion if you're of the mind to approve this that you do so subject to the approval of the police and fire chiefs we don't want to tie them up and have them wait but on the other hand the ten k part of this just came in today so i realize you haven't seen and i do have copies here actually maybe they got put in your packets later i think standard email today will say right up here addendum so is there a motion to approve the request object to the police and fire chiefs review and approval so move there's a motion by jim second by mark discussion subject to the chiefs that was there all those in favor  d on that note i just want to share with what i got a voice mail in the email from the board of health and we have lots of events in the common and in the past when you have an event of the common jaycee's whatever would be with the library open it was always a restroom right over the library and now with the library close there was no restroom and so the question has been raised about events that are going to be on the common and whether or not we should require them to have porta potties etc for the convenience of the public that would be there and he's asked for a brainstorming session with at least one member of the board of selectmen to kind of think through how do we deal with these issues as you know with ground that was approved the what the the the ground in front of the old fire station that was approved now because i was told that if you put a porta potty board a party  because i was told that if we put a porta potti on the town common that a lot of people take severe umbrage with that word where there was an option so we said but after i told them that was ok i started to think about all the foot traffic going across from the common to there what the solution is if it involves streets you have to prove it if it involves time property i have to approve it so it may have to come back to you at some point i don't know but it was a great thing you know i don't think lot of people thought that though one two three four places that have pool table license request do i have a motion to approve the request has listed kick now before on the agenda we have an executive session one is litigation and two is review of executive session minutes but litigation is that referring to litigation that's now been settled yes so there's no need to go to executive session to do that i did want to ask the board though as is the board all knows prior to the lawsuit being that came to the board on monday regarding how we got to where we got issues exhibit successor the papers are already asking questions about information that's contained within those documents and as i understand it the the boston globe got copies this afternoon sun chronicle copies this afternoon cetera so since the board has had such a short time really to look at it would like to ask the board if you would like to schedule a meeting for next week where we could discuss the report itself and to ask the town manager any questions or clarification so we can put that to bed once and for  already asked questions that have i got calls from the boston globe this afternoon and communication from the sun chronicle as well about certain comments that were included in there so i think that it would be important for us to  to meet next week and to review the document collectively to ask whatever clarification is that we need done and be able to put the thing to bed once and for all to do you have a date or time and we could do it next tuesday if you'd like but i'd flexible i'm very willing to rearrange my my calendar so that we can get this done for tibet tuesday works and leave the board just don't know if you're ok linda ok all right so if you just let me know and then if that's the case was will post that will schedule it trying to get that thing all done where if i can make a suggestion of the board you've got some executive session minutes here