kind of grant that communities are often awarded after they've applied a couple of times so we will continue to apply oh by nineteen you know pretty much this offsets the general fund potential for main street so with  phased approach we could still apply next year in and use it for the project but we didn't get ryan lambert really carry the water on that application and got really good feedback from the delegation on his work so very proud of his work and we will continue to apply on the flip side of that we did get awarded the municipal planning grant from the state for a fine way finding signage project which camp lies on our branding work we've done and also looking so if people are looking for a new restaurant to particular that has opened and then just a reminder again that on thursday evening here the planning commission will be holding their public hearing on the master plan a date that i required public hearing before it comes to you so people are interested to come and hear about that plan please do and if you can't attend but want to provide feedback and go to our website there's an online document there where you can actually make suggestions and tried feedback right in the questions and engage in regards to control sales tax one percent sales tax issues so we were trying their proactively provide an opportunity for individuals and businesses concerned businesses to come in  express some of those concerns in the seven that's appropriate for business owners so if there's additional steps or feedback necessary there other than the public meetings some of the ideas that it's a little challenging for businesses to express opposition or factual arguments in a public setting because it can sometimes make them feel like their business is pitted against a public good and so we're aware of that opportunity tomorrow at city hall services public safety and public works so this is everything that's not related to those three so these are really the folks and the resources we have to run this city to make sure not necessarily do the big fun things that are like a strategic vision but make sure the organization runs so with in general going to is the city clerk's communications finance human resources planning zoning community and economic development parking and our tariff tax income and financing  district so you can see the people here who all touch either that one entirely or part of their work is dedicated to these areas so like the i am responsible as your staff are implementing all of the strategic vision goals but we haven't called those out here we're leaving those for the other issue areas one of the things we have to hear is all the more operational details that again aren't directly tied to a strategic vision area but do tell a story about the work we do this operations team does every year to enable all of that work to happen so for example thirty six hundred invoices were processed and  of thirteen million dollars of expenditures we had fifteen hundred people participating in two different election cycles we got two hundred fourteen employment application sixty so permits were processed see the businesses that were supported in the grant dollars that were brought in on the operations side some of the big things we did enough why eighteen we secured funding for me as a point in planning grand master plan work we hired a planning and zoning manager and a public works director of really big positions to further your vision we completed the economic development strategic plan and so you know work with the housing commission we supported the permanence of a look income tax credit project here in the city we continue work  there's more continuity in the area continue housing commission and then again on the operational side and you've heard me talk about this before but transition to a new retirement plan for our employees who are not in the  those i want to make it very clear to people what the they need as they consider projects we're planning a full update of our personnel policies we've done that incrementally have approved few of those full update but we want to fully integrate so in terms of the actual budget what i'm going to do here is walk through each of the different funds and pas after each one and happy to dive into the actual line items about any of these funds so in the general fund that's the fund that supported by t dollars what's included in this proposal is the addition of the full time a county clerk so that's moving from a twelve hour week position up to forty hour week position and that's as you heard me say last time really to support significant capital projects that we're taking on as a community and grant management for those projects included in this proposal is the full implementation of that nonunion compensation plan i e giving getting everybody into the plan we have a number of employees who are still below step one of the green that they've been assigned to so this plan gets everyone into the plan but that holds the pay scale adjustments at one percent which for those impacted it's an average increase of about three point two three percent to their salaries so it's still an increase that's higher than cool but not to fulfill it and then also include in this proposal our investments in technology that we've talked about over the last year or so that's moving to the exchange in a cloud server that will give us a c so we wanted to pause for a minute on the revenue side of the general fund we can talk about revenues throughout this process but really this is the kind of big picture of the budget so we want to provide an opportunity to have you ask questions if you want on the revenue just inside as you heard me say last time the things that are included here are a new fingerprinting service through the police department and the local option sales tax and rooms meals not the whole tax that is in the property and pilot summary line to fund capital and just to go into i would want to spend some time going into each of those in a little more detail so it's important to keep in mind that these are two different local options tax one for sales and one's for rooms meals no it's one percent of the  transaction and the city keeps seventy percent of that one percent so thirty percent of that one percent stays with the state and seventy percent of it comes to the community if it's approved both of these well it's authorized in our charter that we can implement still require votes of the public so on the sales tax side we're projecting to raise about one hundred forty four thousand enough by twenty caviar that is that is based off of sales receipts from f so it's a destination based tax what that means for us is amazon orders wayfarer orders people who are sending goods into our community from outside of our community or from outside of  collected we have no idea what that projection so we have not made an assumption about it to be considered so it applies to the hot beverages that are that are sold not for consumption on site but sold to take away  percent on hotel rooms meals and alcohol seventy percent comes today seventy percent of that one percent comes to the community thirty percent stays with the state we're projecting that's going to raise about one hundred thirty three thousand and why t it applies to any food or alcoholic beverages consumed outside of the home and future telegrams currently we have no hotel rooms in the city although we may in the future become acting air b n b revenue again that's not reflected and then you see the other committees it's close to that is that i'm going to switch now into expenditures and last we want to stay on the revenue nineteen is what we in the grey box is what we budgeted for a nineteen year to date was in september when angela first holds the spreadsheets for us to work on so it's really talking about two and a half months into the fiscal year in two and a half months  without some down some other seasonal things and then the projected year and is our best estimate of where we're going to end the year but again without a whole lot of calendar information about experience and then of course there for a twenty proposed budget and the additions and the budget with additions so if you really want to look at what we expected i would actually spend today this is only in line where you can actually see in the last two years from when you say ok so seventeen to eighteen increased five percent so we've increased the projection from eighteen to our from ninety from eighteen to one thousand to twenty other revenue specific questions dollars go back ok so on to the expenditure side of the general fund so what the screenshot here is the summary of their traditional happy to answer any questions about expenditures as i said the living changes are the nature of the nonunion compensation plan and the accounting clerk and the technology lines in this general fund budget the rest  is relatively level funded there is the additions that we've called out of the five thousand dollars for blowing barriers to entry and the sixty seven hundred dollars for the school newsletter that so that total tables and thinking about what are our there are real systematic reasons why other places may not be included and thinking about how we lower those both by our own education which we'll hear about later in this in th engender but also some of the more systematic things so for example right now we have no budget for computer access for people who may want to serve on the counseling you guys are using your own technology so if we were to commit to buying technology for people who wanted to serve that might encourage others to serve childcare obviously is an issue lots of people don't participate because they have other commitments at home so if we were to provide a stipend for childcare by childcare during commission meetings or things like that may encourage others to apply so that's what that five thousand dollars placeholder  subsidize participation i don't know that the issue was raised as a council specific investment to be blunt i think when i heard the conversation and it was pretty general kind of stayed up in the air it was paper expenditures for a minute taking were to somebody is able to have access to that and do that upload it at the meeting and be done with it versus there are times now or people all around like who has the computer  might be a good starting place but at happy add to it to get out flesh out ideas what would it look like if we had a b b s childcare provider a month night a month for commission meetings you know if we can put some amount that would be helpful for you all you know more than structurally one of the things we talked about is do you do one day a month where all the commissions are meeting at the same time that's been a philosophical  seeing previously there is a line item for computer replacement for the city right does that include additional computer capacity of the library so that does not necessarily include new computers at the library what it could include is reprogramming like reassigning computers that we've heard back feeling that what the needs of staff and the need to the public to do basic word processing and internet searches are art could be compatible same i mean i didn't fully supportive of this concept in taking down barriers that people might have to participate in their city government i wouldn't necessarily want to see funded doing towards computer replacement when i do know that the computers at the library do get really high demand of a lot of computer for a lot of the residents who really who don't have that computer access at home are utilizing it at the library so i would like to see that capacity growth or using this money for technology obligations so we are maintaining that one point three this at one point and then we've been doing a lot of work to make sure these little settlement discussions that we are making decisions that making so those assumptions are settling of the school settlement they were negotiating right now with all the property owners in the downtown the sale of the ground lease of the payment to us for that those ground leases for spin in place in tax increases are applied to the to district but that increment goes to pay off the debt not to the general fund in another city expenditures so that if that percentage increases more more there we will pay off our debt faster but to be conservative for modeling very small rate increases that makes sense we are only planning for the hotel increment we are not assuming the strain being developed or any other parcel in or downtown being redeveloped we are planning for a continuation of the general fund transfers of the work to support the city's operation which is allowed within the company and this is assumes full pay out of the we're paying ourselves that board of trustees meeting at the beginning of the last meeting at fifty percent repayment we are modeling that at fifty percent now because that's what we have we can maintain what we're doing now with that level of repayment to ourselves and we can continue that through the life of the tiff just that any additional increment we get so save tax rate increases by more than half a percent or say another building is redeveloped in the i was trying to see if we were modeling at fifty percent of total payback after use in fun streets between development or if we were putting fifty percent towards it or fifty percent coverage and then afterwards taxing not taxing that using some of that community development and the answer is the latter thank you you is the board of trustees of that no repayment back to the city for operations and this is the city side of that budget and we plan to use that money to see that the only really stream coming in is that one hundred fifty thousand  are in your writers it's important to call out that there there is one parking two hundred of them we track it in two different markets and we see here for you is what we call the on street parking front so that everything parking related that's not the garage and then you see the garage parking and the reason we separated out separately like that is as ever mentioned earlier the any surplus coming from the garage fund not the garage fund because we will not be using tip debt to pay for that infrastructure we can't then budget the revenues or the expenditures into the garage that only will last until twenty twenty four when the temp expire in twenty twenty five of those those two fronts will be more intermingled it's still like we track the separation so we know where the needs are coming from and track meter usage and what not but they we don't want to put anything out there until we're pretty confident about it we're meeting with them tomorrow and hope to get a better sense of capital into space bring that to you with a capital plan and public works infrastructure budgets in early january are allocating resources into the i'm not clear that we can separate capital fun for the garage but like what types of improvements would we be using a reserve fund for an entree maybe that comes in where those house for years but on the on street parking what are the types of investments we need to be thinking about long term that you know spending such a at perking as a collective comprehensive guidance and i think i think the advantage we have now is that we do have this fund balance to reinvest in the infrastructure that's going to enable us to do the full build out of the tiff district but that thinking about how we enable a fine for that preventive maintenance crunches are expensive to maintain and if you don't maintain them well they get really really expensive and i think our public works he has done a pretty good job staying on top of our existing arise out  garage mainly just that concern of you know what the future uses of unbalance are we signing up for by moving forward to pay debt service you know what's the plan to wean off and or are those estimates conservative enough in case revenues and coming in much lower than anticipated with that new garage i think a big customer service improvement for us as a city legacy campaign playing in centennial planning getting ready for hundred birthday in twenty twenty two housing commission recommendations coming for with new study requirements our public works employees does expire this juice we've had an initial conversations with them to senate negotiation sessions keeping our eyes on any emerging training needs to come how our equity in training work that we're her individual properties in the city each property has an assessed value when those property sale and so at significantly above or below assessed value a percentage of supply results in a percentage so how much over under your assessed value is your property selling core and because we have statewide cation funding if that drops below eighty percent so if you're assessed value is below eighty percent of what the market is bearing for your sales you are wired to go into every appraisal right now right now eighty one and a half percent which it's definitely on the downward trend we are keeping our eyes on this week we think it will go down again this year just looking at the sales data coming in  we do as a fund set aside for a citywide every year to resolve it it certainly is a very significant undertaking for a community i would recommend if we start thinking about this that we also think about doing it in conjunction with a new grant and other issues we also are intending it built into this budget is putting out an art piece for access control system that would talk between the two parking infrastructures and really let us  great job very good just to boil the great thing about this is this conversation doesn't leave the table to me too so certainly you can ask me questions for you concerns or topics for discussion but this is an ongoing conversation for a living next  so for example with our old e mail system we had we were on a free system that tapped out at fifty email addresses and what that meant is we were making staffing decisions when we were full we had fifty works for example so they were emailing back and forth versions of documents that are getting lost now they can all go into a shared now work and work off of the same same document so we haven't done a time study to say what's the time savings were being realized by not recreating different versions of things anecdotally we believe there is a benefit and lastly i think there is a real customer service kind of to be putting materials out in the public that are searchable right now as i'm sure you all have gotten used to going into a meeting council meeting agendas you have to know to click on this starting and this folder and then scroll through all of the previous agenda items to get to what you're looking at with the new website and the new p d have system each agenda and it will link to its own documents so you can say really i'm only interested in information about the pool that the council is talking about and can look at just those agenda items and go to just those documents and search within that document for every time that something you know this word slight is mentioned and look at how things are tracked so well that's not a cost savings because that's not something we're currently doing i think it is a better way to engage the engage our residents with the conversations we're having and the information we're having is staffing council and the information staff is trying to out about holding this training opportunity to saturday to enable people to come in just as a reminder when we're thinking about here is training for the leadership team share training with the leadership team the city council  commission members anyone who serves on the city border commission and its community leaders from the public as well including some folks from the school system some young people from the school system and some of the communities not otherwise for presented so the thought is to do that on a saturday when hopefully more people can get and so want to run by you walt the january nineteenth or february sixteenth d it contracted out from fund balance which would leave getting people to share stories and what i like about the proposal is how they'll wrap it around and help us maybe have ongoing conversations so the movement to you tube to grow and learn so i think it's understand what it is we're getting by the description i think there is like a mention of a small plane and then a six week trial experience and i i would be curious to hear more details like what this talked with her about is you know having you know one day training is really insufficient to move this work in a in a meaningful way and so i think that the idea is to identify through maybe through the workshop or some other means of a core group of folks that want to continue the dialogue in this supportive way over the course of six weeks or so and then  but have that you know have that the content of the membership of that group not be defined at the outset but more of the more the outcomes necessarily mean sue is really focused on having people on this conversation and it's not like this is the program that we're going to run in your community for the now six weeks so i think that's why there's not maybe a lot of detail but we have had extensive we have seen more better recognize their own approaches bias and how we bring experiences and power and privilege into you know in acting systems that systems of oppression if we want to start it was trying to do this before a town meeting day with the current sitting council or do we wait and do it after town meeting day with the new sitting  think i think that's a decision for you all to make and i think if those two days are great it would be great to have some dates that would work and actually get on the eighteenth just so e so that's a concern to me actually fit and usually i would rather punt if it's going to be ongoing work to the next incoming council but i don't know for this it seems like that might really slow this down to sense what other people think about that i mean you are then committing the future solution but i also see this is as much of an opportunity to get staff resources and training and exposure to it's really engaging sort of a broader cycle of training that's not just us in process i think our opinions quite frankly are kind of minor in this to be blunt i mean are reflections are going to help shape what they're going to do but the people sitting here i i think i would love to be able to participate that said you know the first but i think that helps them and then we can shoot for dates and then within if everybody is comfortable with the direction to try to to seeing this on the saturdays there is a salary that we need to think about paying for so right now we thought about this is being leadership team only and those staff are all exempt they don't get overtime so we would have some flex time things where somebody may not work monday  conversation and i think there may be some steps we can support in that conversation moving forward from giving stephanie comments about here are some recommendations in terms of developing a plan for that and i know we don't want to go  forever but i think actually pull the trigger on that talking to them about what we're thinking in showing the master plan at the same time i mean it makes sense but i think ultimately the new compositionally council should  look like in the back until but it would also if people are going to have slightly changed focuses it might be good to him to them hey if you're thinking about oh public works i'm not i'm involved in thinking about this well incremental you know much as like going to them and asking for them asking all the commissions for feedback on the master plan was an incremental step to say your policy work informs this policy vision for the city i think bringing them all to get you know there's between the council leadership team it's about fifteen folks there fifty seven folks if we add on all of the commissioners there's significantly more volunteers at the commission and then there are sitting here in this room now and i i mean since i've been here there's never been an opportunity for them all to come together and do a body of work together and so i think even if it's not even if part of that isn't a realignment of the commission structure is a step to say we are all working on a piece of this greater good and then how do we better support all of us to do to implement this vision and you know it's which we're viewing the future commission work and the work we're doing is a city but i wouldn't want to tag into this work on what you want there to be space just for this i think it certainly will give us a better ones to other questions concerns cummings questions concerns comes from