lesage ok i'd like to call the december twenty eighth two thousand and fifteen monday evening meeting of the board of selectmen to order my name is sammy baghdadi and the chair to my right is more a little vice chair to my readers jim williams who selectman as well town administrator david hale to my far left and phyllis marshall are assistant town administrator to my far right colleagues and belmont happy holidays sorry to have you here tonight in the middle of the holiday season of chemistry but with a little bit of luck maybe we can address that at a decent time this evening ok first time that we meet but you know i think it's important to know that you know for some reason it seems to be a well kept secret but it's true that this is our only opportunity to meet current and all that is in the interest of transparency so that we don't right but the other point i want to make is that if someone sends us an e mail which is really a question david is it a matter of public record or not yes that's what i think too so if somebody is contemplating sending the board of select intent behind the open meeting law is is every one i mean it's literally you know the meaning is if we can't say things on camera amongst each other then we shouldn't be saying them and in business we have some and you a license for noles which we always have this time of year very important discussion on planning board appointment we have one open seat and then administrator is report and some updates under committee liaison reports on the community preservation act projects and and also on the minuteman high school and update by by my colleague here mark so first item discussion and vote on guardian contract green communities ok we have with us gerry boyle and john maher jack who is one of our latest  hires in town john why don't you tell us what your title is within the facilities department and a little bit about your previous experience before coming to belmont so the residents can get to know you and i am currently moved middlesex community college worked my way through many roles there ultimately as director of ministration four and a half years after that i was with staples corporate representing nationally town and school at this point and fred dominant you might think you all know is now in charge of all the in house personnel we have both town and schools so it's a bit of a step further in consolidation in that we are minimizing the split but cultures of i'm school i'm to so basically were jerry's done is he's basically done two silos basically john handles the contract services and basically you'll find about us involves the green community's energy contract going and basically does th internal facilities maintenance and repairs so basically there's a direct line of responsibilities how we manage the facilities apartment so basically if there's any problems within this building the lights need to be changed to this problem with a clean contractor there's other kind of work order type repairs that need be done there goes to fred and then basically john handles all the outside contractors that we engaged to do different work in town see mason and we just did the stairs of the police station he was managing our project stuff like that so thank you welcome welcome to the media ok jim jerry why don't you put this discussion in context by talking a little bit about you know the history and you know belmont's green communities designation and you know we had previously had a memorandum of understanding with guardian energy where they were going to do some audit services to the tower and if you can just higher level audits of all of our buildings and we have a number of projects under consideration going back a try to find the one that's the most have a way for that one hundred one thousand dollars introduced john in september of this year where john was able to plug him self in to the process as well working with guardian and to much of the town's benefit some of the work world with which we're going to expend some of our grant money to guardian john was able to do it on his own and actually taking that a little bit further from where guardian had taken it by doing some of the stuff in house to that end we took a look at all the buildings all the potential project we may do and as it is not unexpected we came boiling everything down to the high school in the cherry high school in the cherry together comprise about forty percent of all of us and they almost consume a fifty percent of the energy in the buildings in this town so they were there are obvious places take a good hard look at john's efforts of getting into the energy management systems and getting past some of the obstacles th guardian had run into because john has such great experience in this area were able to look at what might be the best use of our money we're looking to collect from the low hanging fruit here so we have in front of you two proposals one for the high school one for the cherry school that are retrofitted their energy management systems and jerry want you want to take a second maybe explain why having fully functional energy management systems are important not only for our green communities designation but for just overall inhabit weekend or in the system after the holidays it does do a nice job of recording it lets us know which elements of the system surf and certain motors may not be running properly so it also can act as a pm system for us and that results so we think not just not only in energy conservation and savings of dollars it allows an increased in front of the people in the building we get fewer it's too hot it's too cold to go to calls that we have with the pastors we have better control the system and these are systems that when they're fully integrated you know figuring out it's such a complex system that it been difficult for us i think in town to properly operate it you know i'm glad you're working on that that i think it's fair to say that you know on has more qualifications this one thousand dollars and that was our initial grant from the state being designated as a green community what this contract before you tonight does allows us to use our grant money for the purposes that jerry just described and then what that does is once we expend our grant money by february of two thousand and sixteen what that allows us to do is to qualify to apply for competitive grants through the through the green communities office of the state and basically you can receive awards up to two hundred fifty thousand dollars in a grant cycle to continue your energy efficient program so again this number one allows us to expand the grant funds that we were awarded but also then allows us to enter the arena to receive additional resources from the state which was part of the financing plane that we had talked to you last december when we came before you to receive approval to some of the grants and then i think the other issue is you know there may be some question from the board members but i guess gerry want you just explain a little bit what the advantages of chapter twenty five are versus the one forty nine process working with chapter twenty five as alternate method of of for curing this work certainly allows us to work directly with guardian a more flexible arrangement we would otherwise have to engage engineers who would help us with the review of the information put specs and drawings together and put this out as a chapter one forty nine bit which is the other more standard construction relation bit so this is only allowed with the energy conservation measures in the chapter twenty five a and it just applies to this type of work now ordinarily contracts over one hundred thousand would have to happen in the process but what we're doing here is we're dividing the contract into two separate proposals to work each other at under one hundred thousand  per project and i've had conversations with george hall about this and that's a little vague as to exactly what that means so for the purposes of clarity george has suggested that we divide these two amendments and consider them two separate projects just to make sure there are no questions about the definition of the project because they add up to one seventy four i believe so we'll put it was splitting them into but you're such a correct anything that actually anything over twenty five thousand dollars would have required us to do a public bidding process so the hundred thousand dollars really isn't a threshold that when you get back to chapter one management management system that we're putting in place above the high school in general correct where putting one in place at the cherry because it never had one just as h p is yeah holes and we're retrofitting one of the high school and presumably there are some savings from that as are a backer of the grant is money from the state where we're getting some utility credits right utility incentives and so our outlay from account perspective is eighty seven hundred dollars and actually we had a little typo in that and four so that i see the cost saving so that it's grant money from the state allows us to apply for additional grants i guess we just came to mind when i saw the high school is of course the fact that at least we've least we haven't gotten board approval from speed and i'm not sure i'm not assuming that we will get board approval but i think we've passed least the first threshold of getting to misbehave approval of our statement of interest it is hard to speculate in terms of when and who would be completed request what came to mind is should we be sending this money when time likely a new high school is within the next three to five years i think i think what jerry will explain the can talk maybe about the channel because i think that's important but the high school to think when these proposals were being evaluated i think clearly jerry and john had understood that the application was before the m s b so basically we want to talk a little bit about the the  we get this approved by the board what what it means in terms of the high school in terms of the system we're trying to implement and what the long term short term long term end and payback would be so sure you know these are the high school is really gentlemen want to discuss and we have given this consideration even before we put these together understanding that in december of twenty fifty we may let the high school get into the pipeline the high school has a payback of about four years yeah and as we look at this we figure that you know the payback is four years because it's grant money the payback is really needed for us we're going to save money right away on this but we looked at what we were proposing to install here these are the what the budget was going to be and we know that probably the best case scenario we have a shop on the ground about three years but one of the o that may very well come through at the high school is a phase renovation which is going to sort the stress out to six or seven years so we want to make sure the money we spent on the highway is going to be well served and we think because the payback period is going to be within the construction period that's fine but what is the larger issue for us is that the system we're proposing to put in will do two things for us it will help us to keep the building under control during a phase renovation and the system is modern up modern enough it can be a corporate and can be incorporated into a new system that happens so it is not money that's going to be they're not going to rip this all out throw it away in four years although we may lose some and s b a reimbursement in other words that's part of the project thirty one percent of it gets reimbursed b that's a discussion we'll have wide now but we've got one hundred fifty one thousand and you know the only issue of course the rights not out of pocket for us so that we could use the funds in another way right we again we gave it gave that's pretty giving money instead of ration like i get this this is the low hanging fr the high school i get to right now is just fine for me i mean i think the fact it's a four point two year point two years of payback i just looked at the analysis again you're right best case scenario perhaps showing the ground on a new high school renovation is three so that works out and then i was curious also about whether these systems were in place a general in the high school and you answered that question and then i like this idea of having people responsible for both sides because i think i think maintenance has been a problem in the town in the past you know not the recent past long term problem and so i think it's good to have somebody in charge of both sides working out the design because that's another one that if we put the fire alarm in even though it's new that it can be used in the in the new high school or i think there was some kind of discussion about that when we authorizing the fire alarm no it's more likely for some of the similar reason we discussed today the new system that goes into the high school will be compatible with a phased renovation you have to keep  system in operation all the time of course in the whole building even if this parts new and that's part of that's what all the existing farm not be compatible with anything in a phase renovation oh i so i don't want to make the promise that twenty percent of what we're putting into this renovation i will be reusable but the numbers don't work out that way but it would be almost impossible to conduct phase renovation with the old with the existing system with the old wiring so you know serves a purpose farce that we knew might be a possibility so there's  taking away is that there's more transfer ability in this project than there would be in the fire system yes that they're saying ok and then mark and sammy one of the things that i'm concerned about with regard to the white department in this is way over here in terms of this discussion but i think it's favorable for this discussion is that the town has a discount in terms of the elect the electricity know that you know so you know there are there are financial implications which is a discussion for another time but what it says is as a result of doing this the savings are even greater that's the point thank you joe ok couple of questions our agreement with guardian said that they were going to perform the level two audit for free ok why didn't they well they they haven't completed i would say they've had they've made some efforts at it but we found that john's introduction into this process has actually been more valuable for us to have and they're still they're still working with us on that we're not at the end of that project yet but we focused on how much how much of level two what we need to complete in order to get the project we need for the first hundred fifty one thousand dollars ok and fair to say we're not obligated with guardian i mean just because they did that work you'll recall we went around and i ran around and revised the contract to say that you know even though they help us we may agree not going to you know we're not committed to   just to throw out my thoughts because we are supposed to take a vote here tonight you know the things going on in my mind are number one even though this is free money because it's from the state it is still one hundred fifty one thousand that we've been granted i'd like it to go and stretch as far out as possible i'd like to use it in the most cost effective manner you know rather than saying my thinking rather than saying oh this is money by the state it gets paid back by the time the high school's constructed if we can use it somewhere else and leverage it for fifteen years you know to me that's that's that's a better use of our money but that's something going on in my mind second it is one hundred fifty one thousand dollars do we do a competitive bit i don't know we don't have to if we break it up into two components each at under one hundred thousand but what's the more financially prudent approach and and the last comment is m s p a board is going to vote on our application for the high school before the end of january i think january twenty eighth twenty seventh makes sense for way those are the thoughts that i'm pondering in my mind and i'm certainly usage in our buildings in town is with these two buildings so putting in a dunedin systems to address fifty percent of the issue to me makes bundled sense the one point that i might agree with you on is you know on a figure green we're guardian is that if they use we if they did level one audits and help the level to that they seem to be qualified in that we had a credentials that had to go back and look at their credentials let's really put enough to bed would result me certainly can do that this would delay the process right by how long well that would because we want to be eligible for the competitive grants yet we need to have this project finished in our report submitted accepted by for every fifty if we don't if we don't meet that deadline we're not eligible for the next two fifty we'd have to wait a whole year which i would just and to answer your question we did last to the point about the one fifty one if we don't get this this one argues the one fifty one it just means that in in march competitive grants i don't know we would not be able to look at who would not have finished spending i want fifty one so there's a little bit of a controversy here but i just want to say that that in addition to the two propose we have here john has certainly worked with guardian on his own to look at other three four five and six on the list and because these are the low hanging fruit from the two buildings that consume ost energy three four and five were simply not as attractive at this time as one and two are here so considering not doing the high school and going somewhere else would probably mean we'd have to look at a number of other projects and still not get a four point two y understanding the issue of the high school and it's a valid point that we spend our money longer we probably wouldn't get the same bang for the buck even if it was only percent of the energy usage in town it's just these two buildings and then if it we can qualify for competitive so mr chairman perhaps what we do is move forward with this contract the guardian and then for subsequent competitive on the competitive grants then we put a process in place whereby we would go off a competitive bid and have guardian be part of the well let me clarify if guardian is part of it we don't have to go to a competitive bid if we move forward and find out that we can do this in house we would be going to competitive in a shop one forty nine so when i understand that i understand the exception gerry i think what what the chairman of saying is that even though there is an exception in the chapter twenty five a we don't need to go to combat a big because of its energy conservation services perhaps it does make sense anyway to do that even though it's not our money and understand the point to be made is that even though we don't we're there's no grants i'm going to move forward on this one now because simply because of the two point you made one is fifty percent of the energy use is in front of the dish to build it i had a question about the high school but you know in all likelihood it would have anything shovel in the ground before  r years probably not i think just based on the timing of all this and in the fact that it we can now access competitive bids by february fifteenth and hope to qualify for those and use those other funds for other buildings and if you lose that need each project separate in this thing probably makes sense from a voting card you have the i don't have any notions here i would suggest that two motions get voted on it and i'll give you the documents right after each a motion that we in the professional service contract number two zero one five six five from seventy six thousand and eight zero nine to ninety eight thousand one forty nine plus two hundred ninety one scuse me plus ninety eight thousand one forty nine to a new contract amount of one seventy four nine fifty eight in the contract tie up another board just like a meeting and i don't know the format of what these documents look like but i believe their contracts are signed between the town in the deal we are could i ask that you may consider giving the time ministry authority to sign those documents on your behalf yet which document these are actually now that you've signed the contracts these now get funneled to an application to the stay for their approval because they're using their grant money so that basically would just be a formality of basically reaffirming what you've already proved by these two actions actually have a chance to do an annual review and make changes or suggestions because of the timing of this what our auditors told us to do is to have the contract renewed and then they will complete the audit we would then actually submit a written report like we do every year with our form nine ninety our report the attorney general's office just our state and federal filings and then with that we'll put our budget in our plans and activities i'll send that my intention was to send that in writing and then  that's right ok and we have some exciting plans this year but i'd be happy to share the set another time so ok so this is the agreement yes that authorizes you to operate our local cable  ok and basically it's the same contract that we've had with you for the last ten years and has worked for ten years now you know you get to dated some rating some things but that were that were the funding was coming through the town but that became so complicated and cost prohibitive that like a lot of towns a lot of cities we made an agreement with the cable companies that the the funds would go directly to  agreement yes ok yes yes my only question is in your ten year capital budget plan i do see you plan to spend fifty five thousand on h d camera units ok may we have the need to use them well in our contract which will come through all right back negotiation that's all subject to the cable company giving us h d well it's it's couple of different things everything is h d now anyway so some of that that's a also to so that everything is in h d so that's all the same and it actually is less costly i guess when you're not having not having to convert everything from one format to the  both jeff and i are graduates undergraduates of miami university oxford ohio above yes as is ralph jones was daughter oh it's interesting  ok next item is which which i take it we don't need jeff that is the cable television advisory committee draft request for proposal for horizon contract phyllis you've been actively involved in that with negotiations for renewal of the license when it arises and that contract expires in september twenty eighth of two thousand and sixteen and the  terms that are in this specification are very similar to those that were included in the comcast process that was done concluded earlier this fiscal year calendar year and  in the first ascertain and any other testimony or work that comes in including the report that was just provided to you by the media center and budget and the schedule for compiling all of that data and submitting the r p two arisan is by the middle of the first part of february and expecting that the response the proposal from verizon will be received by the time by the fifteenth of march based on the ascertainment hearing this is actually our proposal to them which is not the current horizon contract it just covers terms that are similar to that the structure of it is i meant to work off of that as a form yes  that we worked out of that in terms of applying the information that was given during the ascertainment hearing the form is actually very so much that of comcast because it's one that you just recently approved and gave us the format couple of questions one is when was the last contract signed about ten years ago and it expires on the twentieth and twenty eighth of september of two thousand and sixteen so it was two thousand  september twenty eighth i don't know the data sign but there was never a contract before that you know so i think came into town so the last one the last one this is replacing is the first one and then there were obviously extensive discussions at that point of about what the town wanted what they wanted it cetera et cetera and then with regard to this are it's it's not unbelievable and i'm not saying that but i'm i'm kind of surprised i guess is the best word that there's not a lot of changes to you know to the the existing documents so i'm  curious you know given the advances in technology i'm just not exactly thinking out loud but you know given the changes in technology so my question is what were the main discussion points that when you considered you know crafting this are the what were the main discussion points that came up the well well ok let me interrupt you talking among the committee among the advisory yes because which is something we requested also cable license agreement and the committee members also looked at some of the technical specs that are referenced by statute and by the fed federal regulations on these matters so those were some of the concerns about  megahertz and the translation of the package level that's offered by cable and we can certainly there was some consideration with regard to that comment that came up in the ascertainment hearing as well  k think that's the sense that we've heard in the past you can order different packages at different prices when the question is see the scene discounted to make sense to me who qualifies as individuals do we as a certainly ask for that yeah i think it's a good idea let's see how it would be structured to get it if you don't ask you don't get right but i think you know we're talking about the senior discount which would be need based but by definition the install in belmont we have an agreement with them they deny a license this is for cable they're probably got a light of course they are ok which is above belmont so these companies physically from harriet correctly the border like some additional language on but it could be great to explore if that's a possibility you know i don't know whether other communities for her to reply you know i don't know whether other communities sort of have included that but you know there's certainly folks in our community you which is i think this is the type of thing you're requesting from us before you submit the yes request ok ok then do you need a vote from us or ok so i make a motion sure on each one of well you know what i would don't like we've been doing in the past i would do why don't you do the common victor license for both sectors and moseys and then mar street second on favor to make a motion that we approve the come and pick your license application for mousie's  so basically that huey that are outstanding i believe two of them are ready to be approved they just got approved late this afternoon so we didn't have them available but they just got approved in the system through the fire department and we have to make sure that c d s signed off so i know the fire is checked off on to and cd has won so we'll follow up tomorrow as we do every day and basically those are new meeting they would have been a lot we would have right well we would have that letter in last week's package yes maybe no no i said and i guess i will say this i think part of the whole process is for the fire department and cd to do their inspections and in some cases the reason why you do inspections is to get repairs done and to have things validated and to make sure that if there are any issues that are identified their flag in their corrected so the process does work i think that clearly sometimes is time you're it's difficult to get people to appears and stuff like that so i again i think we try to work with the businesses we try to give them notice they try to do the right thing but sometimes that it's late in the year and they know how serious this is not to have a license w be subject to the determination of the chinaman a stranger made on or before december thirty first two thousand and fifteen that won a complete renewal application from the licensee has been received into the apartment for review of each licensees application in the cage n but next item our planning board appointment i am delighted at all the interest we have in the seat we have twelve affleck and for the open and the open planning board seat i would just remind everybody that really what we're talking about is a seat that expires in two thousand and sixteen so you know come when your point no it's because the seat was le liaison to the planning board and you know what's chair for several years and you know served for about eight years or so on on on that you know i'm i'm happy to make a recommendation but  you know i am willing to first open it up to discussion but it would kill so i don't sound like i'm directing the process in any way and that i'm happy to share my but i says well well  a lot of great applications here yeah really relevant experience some just tell that individuals and i'd like to call out to and then i also had an opportunity to chat with a couple members of the clean board and least what ability for us to  mean you probably have heard this so well maybe jim has to and i think this is a wonderful idea if it can be executed i don't know whether it's a buy a lot consider a sure they can just do this but one of the things that was expressed to me is the need and i know we got the email and i respect that and understand that they want planning experience but what i'm hearing from some planning board members is that what they're losing in my kit history who's done a wonderful job for us unfortunately resigned for personal reasons and understandably so my thank you for your efforts is someone who can read architectural drawings they don't have that and i didn't really see that any one of the twelve candidates here and i did talk to one individual who's name i won't  disclose who has an architectural firm that really doesn't the time to didn't have the time to apply to the because of i was not asked by the numbers of the play more but it's sort of this individual i know that that had that background so it could be some form of advisory board that the chair of the police board could form in access some of the talent that's here i think that would be a wonderful thing to do i also think that we need to think about whether we need to hire someone in a commune developed department the two names that really that i would be willing to support is of course truck clarke and i got in a couple e mails on on him over the weekend one of which i might want to reference what i disclose who sent committee which you know you have to sort of revitalize reinvigorate came from it and when i had coffee with them to talk about his playing board application those are two individuals i'd be inclined to support either one of you support them but certainly want to point out that there are folks on here like in the secretary who has plenty of background into michael who is a resident within my i haven't met with him he served in the military i don't think he's got plenty of experience but has sort of some expertise that could be brought to bear and some of the others as well have been seen with sin as another one i hope that if we can have an advisory board didn't matter who we decide upon tonight that we have to reappoint in six months that some of these individuals could be considered by the chair or the pleated ward yes those are my thoughts jam an so my thinking is i'm back to where i was the last time we looked at this and my recommendation is for a new member which would be endless and to give them for a background in u let me let me now interject interject my thoughts i am very impressed by the number of applicants we have and certainly we have you know some people who no doubt have a planning background i look at our description of the responsibilities of the planning board on line you know from the planning book boards web page and it says the primary goal of the planning board is to protect and preserve the character and the quality of life that defies that defines belmont and you know while i understand planners certainly have experience i think that that charge certainly supports the notion that you want common people as well from the community to serve to serve on the planning board and not necessarily professionals that said i do think i do think the planning board needs professional staffing and you know they've got jeff jeffrey wheeler now who's very busy you know god bless jeffrey he's he he  works hard that does not mean that we shouldn't have at least another part time planner that we could hire a professional professional planner who could work with the planning board and that's and could you find someone a part time player that has an architectural back i mean is that just not that i'm not a i'm not it's not my year in history yet so i don't know whether you can find some of that has that because it was clearly expressed to me they're really they're there they need to access someone who can read architectural drawings and i the lesson we learned before i think with our previous planner is in order to justify a full time position and i wasn't here maybe you were and maybe not but in order to justify a full time position we hired someone into roles planning planner and economic development director and it seemed to me that the two missions kind of clash because you know economic development is build build build build and if we hire someone maybe on a part time basis who's just dedicated to planning and working with the planning board i'm hoping that that can fill that role as well as plan review there is you know i consultant we have a budget for that they pay for it they paid for it but i'm not sure that the way our current bylaws drafted whether we didn't charge an applicant absent some bylaw language volunteers oh yeah somebody so i sometimes want to get involved jam the other thing is and building upon what mark said is is planning what's going to lot on their plate and i would hate to see aft you know our twelve applicants lose interest simply because they didn't get reappointed this time so i have spoken to the chair of the planning board about setting up i think similar to what mark was saying working  get some experience to work with the planning board i never learned more about you know until i started getting my feet wet and hopefully that advisory role or working role is a  interim embers of the planning board so what i'm trying to say is i want people to be more engaged i don't press that the interest and i want people to being gauged and and even if they you know you know we have one appointment tonight gravitational pull we did have a one point up in a formal appointed when a man now we have a few years ago i think there was a formal committee that was formed and then we just sort of gravitated your i'm not going to say that because that's not the purpose of the report but it shouldn't be too much of a concern i'm the liaison as you know i've i've attended every meeting except one where i had an opportunity to go to a fundraiser to meet robert de lay and i took that opportunity and i was mighty glad to be there what i want to report tonight is that the committee has is considering now finally seven projects which are listed in this handout that i've just given you you know i five and six and with regard to the committee these projects are not controversial they've been adjusted discussed  you understand the construction of the intergenerational walking path the clay pit pond you're both familiar with that and there is there was an adjustment made and he mentioned which is that it doesn't make sense to do the high school side if in fact the high schools approved and there's going to be a construction project down there so everyone's agreed and then there's there's an adjustment made to the application preserving belmont's original vital records proposed by alan cushman that's a recurring project there's no controversy everybody wants to do that and i believe this is either the second of three or the third  three the one that she's working on now will be completed by her and similarly with digitizing belmont's town meeting records it's also not controversy over one's been fully explored the town hall exterior rating improvements that is a historical preservation proposal some of the railings are not historic others are but this is the number that's needed to do that and the committee is recommending that the p q park revitalisation was brought to us by julie crockett friends of p q park and they worked expense extensively with andy who's on the committee again we appointed him as you remember and what this is for is a lot of these abilities study if you will but not of the whole park like like grove street it's just for a specific area that has to do with with the playground aspects of the e q part and that's right and then they will come back next year you know depending on the outcome of that that recommendation the c p a can fun do this and the the discussion in our committee is whether a whether fifty thousand is enough it's targeted at open space land acquisition and so the question is would that really do any good is it enough to do any good and then the second question is does the c p c want to lose control of those funds because if they want if you give it to the conservation committee permitted i don't i mean i myself i'm i'm not opposed to you know in favor of it i think you know i think people on both committees would do the right thing yeah it's difficult to see how fifty thousand dollars would help it's also difficult to imagine that you would park a half a million dollars there you know in another words to make it big enough to make a difference if it were years yeah yeah well because then you're talking you know real money and would you really park that amount of money on the side and allocated to another committee and so i'm going to you know depend more on the old hands in the committee you know floyd and peg and others to make that decision we have a meeting coming up on the fourth i think it's on july fourth january fourth and as you know if the committee declines then the board of selectmen has we don't have any say in that so you both know  know wow well i mean you know in the money's there i mean i'm not opposed to using the money because it's there for that purpose but it has and then the other the other comment with regard to that was you know again the high school right but i think we can lose our focus if if we say oh gee there's going to be the high school you know you can lose your focus and don't do anything but in that case it definitely made sense because it's part of the high school property a good member of that committee and he's taken an interest in the condition of the tennis courts around town and he would like he's formed in idaho committee it's not an official committee because you know because we didn't form it but there is a committee of people that he's working with to look at the tennis courts and he's in favor of of that committee come completing more work rather than allocating funds for this repair he's also a member of the c p a committee yes and so he has a vote and you know people are listening yeah the problem with it is though that we did approve the  time they look pretty new to me but maybe they're not you know i think if you if you look closer you'll see all the cracks and they're in the same exactly the same condition that the p q courts were in when when it was approved last year so the only question now it with regard to this is because there's this odd hope committee that's looking at tennis courts in general should we go ahead should this committee go ahead and approve the three twenty five and then the question is how strongly do the selectmen feel about it because we've been advised by our town professionals that if something goes wrong with the world with the wind records they can't be fixed and the other thing that floyd brought up which of course this was before the  tennis courts on chen or and then the second point is that if the high school goes through then you can check off the high school tennis courts and we're going to want to win brooke tennis courts not to be in two thousand and eighteen even back in the point in the high school because that's been sort there are courts that aren't done at all the fences in terrible condition and you know other teams come in play there and these girls are plain and boys on courts that need repair well i know it's up to the school department to make that decision and i would ask them please to consider you know an application for those courts yet jim well what they would say we actually talked about this when when we approved jay's proposal to you know to do when but but the fact of the matter is high school sports are not under consideration this year so the only question the only question is do you know do we want the reasons that are cited do we feel that the wind reports should be put into fiscal two thousand and eighteen or do we think they should be in two thousand and seventeen the committee has deferred its decision until the next meeting and i think i'm inviting you all if you feel strongly about it you know talk to the people that you want to and make your own ca courts anyway and i'd rather expend the funds if they're available rather than waiting short while and maybe the high schoolers play on those ten's courts there i don't even know there was maybe they would do that you know anyway can i ask a couple of questions and i have i know we need to move on no we're not rushing this is the report ok the conservation fund the fifty thousand it's not a lot of conservation to buy you know what they're saying is that it would allow first of all it's permitted secondly they're saying it gives them more flexibility because they would be able to say ok we have fifty thousand dollars and we can you know we can do x y and z with that in order to know this this this comes you know we can't redo every committee's work there are six i understand i mean yeah right this committee has come down to the seven the seven projects two are in question the conservation committe question i really think belongs at the committee level and not a select one level the tellus courts are a different story because even though i respect anthony's work and i respect his ideas the phone calls are going to come to our desk you know if this goes the other way and if if the courts were repairable then i would say well you know we'll just fix them for another couple years but the report we have is that they're not  path where there's going to be equipment and all this other stuff they would rather you know not improve that particular religion i agree with you you know ok i'm just saying it seems to me there's something fishy the working  they're doing the project once rather than coming in one year and then four years later i think i think what trumped it was you know this is a project that people want to do it's a good project comment was well you know we want to have to redo it you know if we fixed it all along in front of the high school we don't have to redo it four years of the idea was you know there's just you know there's the road there there's the flag the flagstaff i there and then there's a there's a path there so it's not terrible on that side and on this on the river on the confort avenue side it's much more visible and there's there's a lot more problems you know to be a guest so i think it makes sense to do it that way although on the high school side there's an area where there's really no place the wall can kind of have to go on the driveway where the cars are my recollection but a lot of discussion yeah i'm getting into too much detail maybe mclaughlin to join us we've talked about this before gentlemen and now it's coming more to a head we're being asked by the administration to schedule a special tommy pryor the more he first to consider the revised  amended amended regional agreement to revise regional agreement i fully support us supporting that revive original agreement for the points i've outlined before fortunate voting the ability for towns to number towns district for those towns that want to withdraw or they can withdraw a lot of them are very low admitted as to their district and i also think it provides a path forward and perhaps some naive on this gentleman forward for other communities that are not member towns to consider joining based on the favorable contract of the new regional agreement that it does provide for or tional boating which we would be we get beneficial it would be  have a fortune of voting and also allows for town so we draw our you know under two thirds vote i think just in total not and proportional from the district so i think other towns we consider join the district with the revised wri agreement i've been part of this working group if you will of members of boards of selectmen aligning with you on this thoughts on this so i think we have to seriously consider some time i think in january david or february to schedule january know i mean so let me let me just put this in context so the minuteman school committee the district school committee did meet and they did vote to approve the proposed amendments to the draft regional agreement that's ok to me and also they voted that each of the member communities towns hold a special town meeting  or before march first two thousand and sixteen to consider approval of the amended district agreement right that's ok and so that is the discussion and what they did was they the vote on the death see a ridgeley it was it was it was very favorable raising it was intended that they would go to the towns and on the same town meeting they would deal with the amendment to the agreement and obviously going to vote to authorize a one hundred forty four million dollars right and they will then send out a seven day notice and we have to have another town meeting within sixty days of that date i don't know does that coincide with the annual town  before you have to vote on the debt which is coming up later you'll know who's in and who's out that's right you're looking for the names you look on the second page of the  the largest sudbury has twenty four students the other towns are minimal dover sense one or two ok well i'm reading it it says the communities foxborough carlisle dover lincoln s wayland and weston may withdraw from the district effective july first after the first of december following the commissioner of education's approval so we would not have to re district house that's correct but they they do have to in fact vote a separate article within their warrant to which will also mean that they're declaring so lincoln added their name because they're very they were unhappy  with they were asking for because they're going to be a host community because that's where the school is going to be built in lexington we can you know they were asking in under thirty eight thousand dollars i got a pile like a politician and they wanted the very uncomfortable with that and so they're trying to what what they decided to then do is allow the school committee to enter into some kind of a into musical agreement with lincoln to do ok and i would be perfectly fine with some kind of  it in the agreement yeah did not find it for any agreement it found its way to the point that there was to be a committee of the right of the school committee to negotiate with them essentially a pilot payment the theory seems to be if they can show they have a traditional cost i think the school committee will do something they wanted why results are you know we are always in our community look to some of our tax exempt organizations for pilot payments we have been successful in an effort and so i publicly stated that i would be in  to sort of not that we vote on here or a legislative body would vote on it that the school committee triggered authorize some kind of payment to to lincoln there was no way it was going to be approved  living increase everyone here agrees that you know that's going away let me ask you my last one question this is and maybe the answer is it's too late maybe the answer is it's too late should there not be the a watertown and malden to decide to join the district because now which in this regional agreement which would be codified which we always had a concern about is that they would have to pay not only the operating per capita cost but also capital now it may not be at the same level as if they were members but before what the administration was suggesting could occur is that through some kind of an interim your civil agreement they would to waive that capital fee but again proportional so mean that we would have influence over that i just wanted something this is jack's idea or my idea to include first of all we came up with this idea that if you would drew from the district you couldn't resubmit within ten five to ten years i said well isn't the better answer is that that we want all of the communities it's a nonmember kids not only we're drawing members but also the other non members to be this article let me point out one minor thing we've never discussed in the original amended agreement which goes back to two thousand and fourteen the appointing authority for the now that's  has always been the moderator is now written to be the board of selectmen unless a town by it's by law wants to leave it with the moderators so by default the selection of the person will be with you people  perhaps a new building and members of this board this body should have some ability to have influence over a point i think it should be with voters like me frankly i think well clearly it's coming from boards other members of other boards of town kind of want to leave with a moderate it would be for comfortable with that i mean i could go either way on it you know i think that's something that a lot of other communities in particular sudbury and some other towns felt strongly that they want to you know and i think anyone i wanted to change i need to i think we chairman you want to get it ok all right no meeting minutes to approve i suggest we go into executive session and understanding that we will have no business outside of our  executive session we will come back in session simply to adjourn for the evening so why don't we move an executive session and i think our coverage can be cut for the night