talent business that needs to be done the second thing i would like to do is commend the the american legion and the people who went to the veterans day ceremony tuesday veterans park so i want to congratulate them on another great ceremony and i want to thank my colleagues for going the other people who showed up third i want to remind people that westwood a hall of fame high school hall of fame has there and you will dinner and i believe it's the twenty second and if you're interested in attending always jaco heads up the tax collector encourage you to give him a call i don't even know who's going in but it's always a very nice ceremony to honor past performances of westwood hi well let's move on and i'm going to ask the library board of trustees to come forward with our new library director and introduce them and i understand jane wigan is trying to get here but it's stuck in a traffic jams we think are f mentor and a friend for the past several years i've been in libraries for over thirty years now i started at the b t l on many years ago and worked in sharon and in the us so as so on the full gamut of very large there's always new opportunities around that building project isn't quite wrapped up but it's very good we're very proud of it and the library in west would mean an awful lot to this community so i'm sure you already know clearly and i think what really struck us about tricia is that she's a manager and and can and a leader but she's also a librarian and that meant that meant a lot to us and really the caliber of person we want to the quality of candidates were able to attract never ceases to amaze me and so we want to welcome you to westwood our doors always open to you should you need us for anything  and we believe that your success is the town success and so anything we can to do to help you be successful a towel be successful in the town will be better off for it so our door is always open you get great great trustees to lean on but you our doors always open to so if you need to come see us please do and don't be a stranger and godspeed all right thank you graduation introduction of community and economic development director she's not here late for her first thank you and your last meeting we had kind of read how we had ended f y fourteen in just a status on some of our financial information just quickly give you that with made excellent progress on our stabilization  two point six million have fun right at target where we need to be with made continued great progress on the annual open funding a lot done in the last couple years we went through in detail at the last meeting some slides on our outstanding debt a d talked about how we have the capacity to bring on some new debt within our current debt budget and so we have the capacity as a time to take on additional infrastructure investment we also took a look at the university station  project specifically we talked about the mitigation payments everything fine with gotten all the payments that we had budgeted and planned for have come in smoothly as well as maggie have had the new group the value of the new construction certified by the state about twenty five million dollars in new value for that project as of june thirtieth which is small which is small we have to remind people compared to what's there today what we have to value as of june when we have it you have yes yes but that is there f i f a fifteen you know what we have talked about is you know we wouldn't know until next fall at this time what was definitively there for f y sixteen so we were going to be cautious in y sixteen budget and try to wait till later in the budget process that we might normally do to give an estimate of what that revenue would be so we talked about looking at the base budget and then you know after january february timeframe we would know more definitively and param here's my concern and you and i have been the through this more than a few times i'm starting to hear the beating drums on beacon hill that revenues are not what they expected to be that they're lagging behind what what they were budgeted in the past when that's happened we've seen mid year cuts in local way so we need to see if it's going to get larger or if it's manageable from their perspective before we i think income that money doing anything else because we may get a mid year cut in local aid that we have not budgeted and that if that happens after january that gives us six short months to make it up and it can actually be the functional equivalent of a double cut when they do that to us so that's something we need to keep in our back pocket a we go through closing this budget year and doing the next budget year in my opinion i'm sorry for interrupting if we didn't use it because we're being cautious conservative whatever it would go in a free pass at the end of the year right absolutely but you had set anywhere and certainly we had talked about why fifteen was kind of the transition show five hundred sixty five thousand in tax revenue certainly by what we see happening down there that will run and we're going to have to make the public in the last couple years we've been able to have three to four percent increases for the municipal school operating budget so that's given some ability to those budgets let them continue with quality services it f wife fifteen we were able to go beyond that eight hundred twenty three thousand in base capital by the just five hundred thousand because of our free cash flow really a good boost to the capital budget and we ended up quite fourteen we had gone through before strong revenue in expenditures a nice clean clothes so we had gone in and looked at how the motor vehicle revenue which particularly high about five hundred thousand more than the previous year and the one i have that wasn't finalized when we met last time going through this was our free cash and sense that meeting we have had that certified by the state our most recent certification is four point five million free cash that's about a little bit higher than last year was three point eight and the primary reason for that growth is that motor vehicle revenue so this chart shows even the bottom in blue the amount of free cash certified each year and then inbred how much the town has appropriated from and you can see that to the left side of the chart where we had some difficult budget years we had to use every piece of free cash just to get through the budgets over the last couple years as the budgets have been more stabilized and we've been able to get back to a little bit better discipline we're not using the allocation so we're starting with a higher number as we go into each year and so we should continue to see numbers like this going forward so it's a nice healthy number for the town will allow us to continue to do  this is part of our policy to have a good healthy reserve to accommodate any unforeseen things like cuts in state like snow which they say is starting tomorrow pat i don't know when this started to move tonight you know have a long night  but with our four point five allocation if we want to leave two point six unallocated we can budget and plan in f y sixteen budget about one point nine million right in line will be higher than what we use last year and again to give us some good extra capital bunch of funds and then just quickly last time we had talked about f y sixteen budget and just some items to point out one is that with the new governor coming into office that initial state budget and what we would get state aid would not be to chill five weeks later than normal so we're looking at early march but it's ok i mean we go to town meeting in the at level funding stated and will not try to guess that should we see some indication as the new governor is a former selectman more hoping that he is a former selectman in the understand will cities and towns go through i believe so hopefully that'll translate into no no consequence as you know you want to cope with with the university station revenue we won't really start talking about that new revenue for the sixteen budget until later in the cycle if the after allocating for our fixed costs in our pension and health care actions we will be able to fund operating budgets increases in the two and a half to three percent range so continuing with what we've done with some include the continuation of funding of the hundred thousand dollars our annual amount should the stabilization of grow and we could do that as a transfer from free cash and then on the oprah book how we now have a annual amount built into the and then we have talked about with our health insurance budget converting to the group insurance commission that the child has shown in the movie happening when we know what the savings from that is we will move that allocation from the health insurance budget the school municipal operating budget probably time forced to set up a budget steering committee meeting on difficult times a year to do it we have town meeting next week monday at seven thirty in the high school  understanding i think i would like to encourage it lisa municipal department heads to kept their budget increases a two and a half percent at least first pass anything outside to one half percent requests are even if they are within the budget so i'm not really particular about how it's presented what chairman hernot suggested is fine i just like to know what the the asks are that might exceed that so we monitor that and if there's an scheduled for seven forty five we are now a little bit beyond that but i took things out of order so hopefully we can get back on schedule we received a letter from coun article ten and for the acceptance of philip's way be withdrawn with that i am willing to entertain a motion that we withdraw this article for consideration on monday night that and all those and any questions station moving forward i don't know how we're going to replace you with a town planner now but i think it's something where we're up to the task so i'm really pleased that you want to take it on i'm really happy that you are the person for the job mr warren thank you well i had the pleasure sitting on the committee that interviewed and you know not knowing it was well nora and that and mike said a nationwide search and i don't people it's always have suspicions when somebody local gets the job and i have to tell you your qualifications were extremely well your dedication to the town and your presentation and knowledge of the town really helped make you the number one candidate so congratulations i will say honestly you did earn my respect at that meeting having interviewed the others and everyone brought something different but i think other people would but you know the players and the players know you i've seen you here and will some very challenging things in handled i'm very adeptly so i'm excited i think that i once had a mentor tell me you shouldn't take a job that doesn't scare you someone i don't know if it scares you somewhat but the throttles on this job are very big and you can do tremendous things for the town in which you reside and that doesn't always people don't always get that kind of opportunity so i hope you do appreciate it like i told the library director and let them take a snapshot and bring new ideas in but it's also i think rewarding encouraging to our current employees to see people move up through the ranks so there's a delicate balance when you stay inside or outside and certain things so i'm happy that you've got this and i'm looking forward to big things as you're going to temporarily so we're advertising for any templin ok that's what say normally we'd say the planning boards of us to someone else is going but this time we can't say it because your stand with us i have to say i don't think there's anyone who could have been more qualified to handle this for the town and i compliment those who have the wisdom to create this position and i think the planning board is going to alter the entire communities can be so much better served having all of this hundred one direction nor has been an outstanding tim flannery it's going to be very hard to replace her but she is the right one for the job and i congratulate everyone in the process nor does the head of the of what or it's a big responsibility you'll do so yeah i want to go over the fields and facilities policies and procedures which already existed in the recreation department and we have updated them to include additional facilities that we now are going to be serv we've gone through and just needs different changes within to help us and some of those apply to insurance collection of liability insurance for reservations on the field some facilities and some background check information we added in some further wording that legal counsel has approved for us and so i just want to back up you do have a memo that i've got together for you and it has been brought to my attention that there was an admission on this memo i just want to say you know i take responsibility for the admission there is a fee change within the field structure proposed yes and so it's not within the policy itself it's part of the fee structure and so we can go over that i can give you some background in history on what's going on there but this was something that i put a memo together earlier on in the process and it got updated at the last recognition meeting and i did not go back and as we review otherwise we're trying to read an old one of the new one i don't have one of those screens at home or i can split the i have one at work but so i would prefer that in the future  good so what i'd like to do is a way to go through the policy and the procedures tonight and talk about some of the changes and why we've decided to try to put these in here and then we can talk about the new schedule at the end and i would propose based on some of the discussions and then we can talk about that but perhaps going back to the recognition after hearing some of the viewpoints tonight and possibly tabling that piece but i don't think there's any changes in the policies and procedures that will stick out  you know or are not be able to move forward tonight so it's up to you if you want to table one thing but that would be helpful if we could forward with the policies so just starting at the beginning  you know really the idea that the policies have been in place for a long time and so they needed to be freshened up a bit and we added westwood lodge an agreement with west would love to use the hospital field so that was a big reason for updating and including some permit specifications that would be written into this we have also included our pool reservations which we have always done but we have done with a separate contract and so procedurally we want to bring everything underneath this one reservation system the background on the reservations is that the recreation department manages the facilities and fields calendar for the community and we try to make sure that everything gets posted on there as permits come in and their crew they go up on the calendar so that the public and the youth groups and everybody who is trying to use the field has that information available  information for insurance so number four we expanded on that to include just some additional wording that gave some specifics for the type of insurance certificate that we're trying to collect and again this helps us internally with our process as far as saying stating that we will be collecting insurance certificates before the use of the fields and puts it clearly hear out for people what's the significance need to include griffin and he manages the schedule so essentially he would review them as soon as the permit is approved and he gives the ok then the fees would be collected if these pertain and so we would have the ability to invoice if it was an organization and collect payment through the invoice or the person could pay at the time of the booking once it was ok that the space was available on the calendar  money for my high school reunion softball game i could give you a credit card or you could have a credit card on file that you could charge that to yet we wouldn't keep a credit card on file that you could bring a credit card to the recreation i have to bring it you can't do it over the phone you can't we don't do online for that and they would take the upper management to be able to do it over the phone credit card it could be done in a pinch that also we have we have listed at the beginning of permit process on page one we would prefer to receive a permit application six weeks in advance because there are so many groups and a field shortage and we're trying to balance everybody's in the earlier the better and six weeks is you know ideally specially for a full season of use a grail for being able to turn it around but that that's a suggestion and we would work with you  no i mean if something is available and you know again if we can if we can work out the payment you know we we wouldn't be against not want to masking and say say you have the winter swim season in saying there's an over fifty men's group that wants to swim i would not be included in you would you be surprised is there a drop dead date at which time everyone who's interested in the poor on a regular basis or any other facility on a regular basis can say the big change men's soccer be the adult men's soccer is there a time when they have to get their application in for the fall so they know they're going to have a field somewhere on sunday morning to play their men's soccer games yeah it's it's a little bit different for the field and for the pool so the pool schedule gets set quarterly with our those are weekend times there are times when we put the staff available to the parties those get blocked you know those can be to be booked two weeks in advance we can do a shorter turnaround on it if the space is available and we can get the staff for lifeguarding then that's available the field scheduling for for the the group use and for the support groups we do a fields meeting in the spring we have the fields meeting  and they're kind of designated within levels so we would you know invite anybody who has done a booking in recent history and essentially the groups that we know use the fields to find recent history like how far back would we call t he really knows fields are used by which groups so there's really a lot of knowledge there as far as what's going to be coming down the line and but but from my understanding is everybody's pretty good about getting getting it real  starting point for which we've always had the policy here and these are just the general stipulations that apply to being on public land whether that be tennis court or fiel and there's really not anything that's changed in there so essentially we would not want to have somebody who was selling things and less we we knew what was going on so whether that be you know tickets or we would want to have an idea of what  what the profit would be and what the group is and i think you know just from the town's perspective want to take a look at making sure that it was a legitimate expense you know legitimate charge with this capture somebody using the tennis courts to give instructive lessons yeah and that does happen and so you sort of see that there's a class going on and that you know it's not something that's being run by any instructor that's been background checks or you know something that's gone through through the system of sort of signing off on that so that happens from time to time you know isn't it proper that somebody profiting from the use of the public different situation i'm more interested in say pop warner they didn't play under westwards auspices wants to host the super bowl and generally they have a five dollar admission for super bowl or others five games for games on a sunday when something like that happens and i'm sure there are soccer tournaments that are in the same way they're required to tell you that they're charging admission to a to a game like that yeah i believe that that's that was in here before and  and i don't recall having that as a condition of talking right during the field but it's maybe i didn't know it was overlooked but you know i mean i understand i understand why you would like to know it but i'm somewhat something rubs me the wrong way about going to go ahead but i know what that's not that's not anything that was particularly discussed so i don't i don't know the history of it or there was particular a particular situation that may have came in to is that the teams that are using the fields expression they having an ice pack or several ice packs on site because at times there would be coaches or sub coaches or assistant coaches who didn't have the first aid kits available to them and so this is just stressing to the organizer that's taking out the field reservation to you know come up with a plan of how those first aid kits are going to be made available nothing else has change general permit stipulations and add on specific stipulations that are part of the agreement that we have for that field use and so specifically that states are shifted to adult you talks about the parking there's a portable toilet unit yeah so there's no need to go up to the building or to go beyond that and that that's part of the agreement that we have there dropping off and parking along the entrance way others same thing with the next section in this is in addition into this policy is us with swimming pool you know this was put together by our quote it's manager who parry and mimics what she already had in place through her own system but just brings  is nothing there is changing we still work together with d p w to establish when the fields are open for the season field closures are posted on the website the refund policy has not changed but that is just you know giving clarification essentially refunds really aren't processed for field reservation space but we will staffing impacts that we have is that there's that dollar amount cover all the expenses yes there's a cover in expense in excess of the expenses it's it would yes there would be there would be some profit there and what's the justification for that well i mean i guess i'm i'm not breaking out you know the expense of the four so i'm just talking about the staffing expense would be that i would be interested to know what the margin is i think it's ok for you to have a slight margin to cover operational costs within the wreck department i do not think it's ok to have a significant profit that's my view on an overview to have differing views well i'll express a concern that i'm not sure we want to be that definitive because the pool is going to need some renovations over time and if we don't accumulate some reserve then run into problems although i'm not against having some margin i would like to know what does have some pressure on it to the that's a difference too that's a different situation and we need to make a decision if we're going to have the user groups fund the renovations moving forward it would never even touch come close but that's a that's an you know it's like a depreciation the i understand i understand but it's a policy discussion yes i mean all of the cost for the staffing costs which is our you know only expense it is would cover these and so i can make any consideration is the overall operations you know the electricity the chemical and i'm ok with having a margin above the operational cost to cover you know i mean the staffing costs to cover the chemicals and the meat and some maintenance and things like  that i probably would be ok with some additional car to start sending money aside for the i think we can justify that while keeping the hourly rate reasonable i just want i want to better break out on that and i want to have more i want the recognition to have a more more robust discussion an os to have a more robust discussion of what we hope to get out of that particular field around the pool any objection from the board no no no reason not to proceed with this though i think that's i think that's a long term thing we came up with the whole discussion of the locker room and having a locker room in the ancillary yes yeah i remember not being right or not looking like you remember but really needing to know what we need to reinvest and i think it is a separate discussion so we did we do have several projects right now planned for the pool that we're hoping to accomplish in the us this school year and that is the pool deck the locker replacement and the locker rooms are going from  and you know the pool parties are always on what the what are the cost for parties and comparisons to the record part of the rentals i mean you have to keep in mind nor would swim teams wins here and that's one of our rentals and that's when time is down time when you're pools not open for public swimming not being programmed so it's just trying to offset arms or the actual costs and the other costs of being able to have the pool and there's there's times when we want to be a good neighbor to neighboring towns and there's other times when and that's one of the questions i had reading through this is what's the understanding of using how are you allowing him it's a gym and it's a global question allowing out of town users to use our facilities so good go continue with your feet discussion so you come down to the fields and the fields where you it into the different levels that have been established and and the the charges that are in there and really nothing let's see so changes in here the outdoor facilities the track was added on to here that was i think that was a new facility a new facility since the last version of this was put on and so that was added and then the discussion of the morrison baseball field was a newly renovated field and the discussion with our with our recognition was that they wanted to try to establish it at some level and what they decided here was to put it into elite fields and this moved it over into a category that is on par with the artificial turf fields and that was you know an existing category we had just to give a little bit of history so you can kind of understand how the conversation progressed the convert it was brought to the rock commission to consider having the field be a little league field and not available for reservations and so as part of  y to do so i mean this is the situation as you have you know very very nice very appealing playing field that is getting paid by other communities as well as west  and so you know we were it was pretty much the discussion was that it's a town field and it should be a part of the reservation system through the town and it should be available and things would get schedule adding to the levels that are established and little league is is part of these levels and so i think i think the discussion to get to the point and just kind of you know thinking through how happened was  to to come up with it with a fee that would be if the private organization wanted to reserve the field that would offset you know some of the some of the things that were premium about about that field and so because we had the elite field sections it was we move it over into that area and the question was about the the the fee for that is one hundred fifty per hour and did that make sense to bring it on par level with the artificial turf and so we looked to other communities to see if anybody has similar you know of the premium status fields and found that it was a similar charge to wellesley has a field that has been brought up and it's hosting tournaments and things like that for baseball and so that that's how the you know discussion went upon upon trying to move that the at a public hearing and now to seem to be doing this was there any public hearing or to allow people to come in and voice their opinion other than a closed door meeting there was a public meeting with it posted on the agenda but no no public hearing no ok well residence i was looking around the room and you know h understating it and so for for the record potman knowing that i am the only user the only renter everybody else uses it for nothing so if western little league has a permit and they bring in they had over thirty games this year at morris and poc they brought in other teams from other towns west it was not playing in those thirty games and nothing was ever paid to them and in fact in some of those cases  westwood teams were told to go find a field somewhere else because wellesley since we mentioned wellesley is playing nady that night so we don't want to work to do around the fields because there  that they were coming tonight they were in their childhoods and i had no knowledge of so i don't know that it was discussed with the commission i know one member of the commission brought this issue forward along with turning it to a priva from you know in a westwood individually or not i would want to bring this back to the commission to discuss whether it comes up at this meeting or comes up to our office and i think the discussions warranted i don't know if this is the only want to factor not i  that's being looked into too and lot of i mean i don't think it's a tough situation really nice and to get out of attention but but i think the point is well made there's westwood and they're out of towners and the preference goes to a situation where you have two teams from out of town playing on a field while the west would team at say the third team waiting to board so so that's going to happen it's a western organizations sponsors  a little league west would you soccer west would baseball west would basketball west would swimming that happens you have a swimming tournaments you have were kids there than the new then you can move around at times so  understand that but i get concerned when i hear that you know an adult league from milford is coming here renting a feel for seventy five bucks using our field parking on our streets and using our facilities for what seems to be a de minimus charge for what they're doing so essentially we're just trying to establish that there is an agreed upon layout here for the for the recreation department to be thinking this is and i mean i do think i do think in the past some things haven't been always followed to a policy even though if it did exist i just don't think it was utilized to the full amount so we would be hoping to i mean i would i would like to see us take this discussion for the fees schedule back a step further you know our recognition has reviewed it but i think if it's valid points are brought forward if this is the only group that's that's currently i mean we could we could discuss the grandfather situation i think there's ways to look at it maybe the fee isn't right at one fifty that may be too big of a step and we just tried to base it on a nother town who has a similar feel worse which is a long way from wells we were a different entity and there's animals so i mean you know you could you could still have a buffer where you say you know he's fields are you know you're trying to new this is a new policy on refund stuff i think again for outside groups without any history that they didn't have a problem collecting from the past but i go in there religiously once a program has been issued with all the adjustments and i think that i mean you see me in the hole and so i think we have to be a little flexible about me going out to try to get credits for another season on prepaying before you use it i think it should be looked at by the i think that should be a fee schedule for residents versus nonresidents i think people who've been doing this for a while not to be grandfathered on the old feet schedule i mean there's no incremental expense to the town for me to use for for my can in fact well i write a lot i have to do maintenance and feel because of the game on sunday night my saturday and nobody's touched it i have to rake i have to do a lot of work to make it ready when i leave i do the same thing because feels a near and dear me so there are in fact in fact the fields are better shape than where i got there is no incremental amount so charge me i'm fifty you every other week when you want to come back all right all right good thank you thank you tat we have a contract in our packet and scope of services for the town of west with the cover of the transfer of the local cultural council funds from the massachusetts cultural council to westwood cultural council accounts state control regulation require state agencies to have a signed contract and signature authorization form on file for transfer of the funds from state to local accounts unless the agency excuse me is not statutorily released from this mandate amount or maximum obligation for the town will be deposited in local account we maintain a revolving account for local cultural county as required by mass general last chapter ten section fifty eight which ministries westwood does the report on the fund annually by bike completed by the walsall westwood cultural council on the appropriate form of a cult cultural council would spend the funds following the procedures outlined in the massachusetts cultural council guidelines regulation nine sixty two c m or two to three what this section does donuts brands in two thousand and thirteen as vice president goble i t store system he oversees the direction and strategy for in restaurant information technology and related resources were dunkin donuts and baskin robbins is baskin robins pardon me he focuses on driving franchise profitability through innovative use of information technology has extensive experience with point of sale back office systems in in store technology execution within the hospitality sector he has a track record of degree i would strong frenchie representatives here is be a from wake forest in winston salem north carolina a master's in information technology from the macintyre school at the university of virginia charles bill which he currently serves on the programs advocacy board he would like to join our communication technology advisory board for term to end june know i think i'd like to move on and start a war next meeting at this point in time university station update looked like they were they were in for trouble let's just say they lost their leaves and that might be the natural course of events given its fall but i'm not sure they'll be back in the spring i just did a version or time  the dinner would be good the next time we will be meeting and we will be meeting as a board at six thirty on monday night in front of town meeting doesn't look like we'll have much there but we will be meeting at six thirty that we normally