you say that every month and it makes me slightly concerned entertain the state tells us we need to address the pressure issues so however we dress the pressure issues they're satisfied so that's really what this they're not mandating that we get a new tank actually they're leaving it to me  i need to be a stronger advocate to make sure that you folks understand that our tank is toast is twenty plus years beyond its life it could fail any time you have a contractor that we've hired for several thousand dollars to maintain it that has told us very clearly that the tank is no guarantee so they urged me to be a very powerful advocate your employee that we need would create significant problems for richmond as a whole because that's way under what we require for fire protection and just basic service so yeah and we're working towards that as it were as the last meeting we had when we had peter crouch up from green mountain engineering talking about tank options and we are priced him to move forward on an off site location for a concrete  that ball rolling yes and look at the finances and see what you know what what it's going to cost has there been any have you had any discussion with any landowners yet i have not been waiting i prefer to do that very formally or through town manager because i really think that if we approach it correctly that we can find some folks up on the hill that are willing to make a with richmond and perhaps we should start thinking about how we're going to do that how we're going to approach that because three years is not a long time know in the grand scheme of things it sounds like a long time but in the in the planning design and build it's it's not very long as you know yes how long did it take or a jerk or road to get  and schools because they have they don't comply with the new water rule twenty ten so we had to negotiate with the state for an agreement to allow some of those existing users to continue and three years as the deadline for those to continue if we don't comply with the pressure rules and by three years i mean you have to impact the residents up  conditions would be peak demand would be higher float would be line break things like that and if there are connections that are routine that fourteen below thirty five during normal flow operations which the school does which seems like everybody above the culver dies if that's an issue we're not talking about one or two people we're talking about you know a good number of connections on the water system ok thank you can then especially with training the new guy certainly want to help out a neighbor absolutely exemption they do it for us you know they help us with every right right just want to i don't think that it will involve a tremendous amount of time ok so i should be able to work it into the schedule ok good opportunity for pressuring and one of our guys one of our old guys over there right yes yeah ok sewer capital plans it didn't come in this agenda packet i feel like it's from past it's in the it's in the capital plan right we approve the budget both think there was some uncomfortable that's right but we might want to go for a look at some of these are items right so you know the amount of money that's being proposed to put in capital plan there of ok we've thought we'd look back what's been proposed for water ok so far waste water and so there is a super waste water looks like there's a twenty four thousand dollar annual capital allocation for collection system upgrades fifteen thousand for a treatment facility maintenance annual allocation and then for water and this was in the this was in the december third version of the capital plan there's twenty thousand for the tractor in back over twenty fourteen water reservoir upgrade study forty five thousand or twenty fourteen deep water flowing fifty five thousand so this year in a tent in an attempt to make the budget reflect more what the capital budget right has for projects just took the amounts of the capital budget and put them into this actual right right capital plan but they've never been funded which means they've never been done so it's it's such a perfect storm happening right now it seems like the second revenues are down the road is coming  we continually underfunded the capital and not done the investments in the system and then the fired just general maintenance of the system so then we have to spend a whole lot of money all at once this is why we need to get a more reliable form of income we need to have a bit more equitable rate structure we need to be committed to capital projects aren't committed to contributing to capital because then we end up with situations like right now with significant rate increases potentially and still still deficits sorry i'm just frustrated with with the financial situation right now and there's no getting answer which i think i think we all know that as we sit here meeting after meeting talking about it it's there's there's no there's no good answer sorry i'm flipping through the time apart to see if i can find the capital plan but it's to see what our final numbers is are those numbers and light of what i just said adjustable well my budget has never accurately reflected the capital budget it has in the past it doesn't necessarily have to do this year typically what the idea has been is that you would contribute to your waste water and your water reserve every you know we proposed to put in forty nine thousand into water capital reserves and we put a five hundred so you know why or what's the discrepancy there why why did that not get completely funded because i think the economic development could be committee would disagree with you but the item is on the budget for town meeting today and and if it's approved then then we should do and really we would do street at the same this the line at the same time i think the estimates are fifty thousand dollars plus or minus for it you know if you look at at our at our expenditures and if you look at the timing we're going to be done paying with browns for by the time we would in all likelihood start or even finish deeper st we would be done paying with  brown's court and potentially do the street by the time we'd even restart even think about paying on a new tank you know i mean these things are relatively small amounts of money compared to the old long term investment from it you know we're not talking two million dollar tank we're talking fifty thousand dollars water and if we do it ourselves maybe maybe it'll be less we don't know that's how we were able to come in so significantly under budget on the brown the given the what we're looking at with the numbers you know if that helped you know were the thing that held up improving the parking but  without doing that it's not the most efficient way to do it but no it isn't it yeah but it's time to to do it and we have more users on the system  done to to to adjust the rates and and now now we're in a situation where we have to bills are coming due bills are due and we have to pay them and so now we have to figure out the best way to pay for them so that's we're going to be doing over the next couple of months is saying all right these are a couple of options what is the best one you know how how yeah what's what's the far as so i do these sorts of brief reviews for other communities and when i do reviews for communities i like to look at them like the worst case scenario is i say all right let's put in all of your data let's put in significant and you know inflation increases over the next couple of years let's put it in a significant amount of capital that you're not putting away right now and then we work backwards you see ok what if you were doing everything you wanted to do and then some what does that what does that make you very much like me and then you say oh well that's right you know that's that's a little bit more than what we can handle so then we work back and say all right well what what then do you cut say all right well you're not willing to cut your debt service because you have to pay your debt what are you willing to kind of you know whatever just you know the big the significant amount of capital not all of it but a little bit of it and then see what see what that looks like so that's and that's how i've approached this is that i personally would like to keep in all of the numbers that has been proposed in the capital plan and  again because of the rationale like we use for the general fund you know we said there has been time that's been spent on putting together these capital panel plans for the budget for the gravel and for the paving and let's keep it because backwards i don't know how the rest of you feel about that because it might not it might not be as bad as you think it is i would like for the group to be able to review the rates at the april meeting ok and we have and we have a discussion and really that's what we discussed sort of the different options at the april meeting and then we have our annual meeting in like to or somebody from the economic development group certainly somebody somebody else from the commission can double jeff where where we look at the options and that whatever that little group decides we then bring it to the committee their commission the water and sewer commission and then we say all right this is what we're get this is these are the options and then at the may meeting we're making a something in march but i think again i want to have the entire commission committed here so i'm going to you her car right and again i i would like with green mountain they were going to revise jeff were they going to revise the p r based on the off site location what we need to do is get get a list of the donors who were in the sweet spot of of potential location for the tank and that's what we just spoke about the beginning of the meeting was t needs to be forty five feet higher at minimum and making a taller tank option but it's a it's an expensive option more expensive than an off site location y so i did want to at the last meeting what we didn't get to was the budget status and we had it was from the last meeting and i don't know if you guys still have it in your in your  folders and it was until the end of december or yeah it was for six months do you have you have to have a candle it's kind of a but it's a budget actual for for six the numbers are based on twelve ok but in the actual are for the six months but the budget is for the twelve months ok well then we're doing really well for the water and sewer receipts which is good  ok and the hulk on fees see this and this is why i'm i'm really dubious about including book on fees as anticipated revenue because we're anticipating fifteen hundred coverage costs but then there's a number of choices about how you do it right and so that's the thing that we want to make whole the public here there are issues not just in making sure that everything gets structure right so that's that's what i was saying at the april meeting we're going to have a discussion about the right stuff which we're not we're not making any decisions today correct and we're not even really discussing it because we don't have the full committee or the commission we're going to we're talking about talking we do a lot of talking about talking about things but i want to make sure that we know that we have an informed decision based on not just our input but from the people who put it impacts most and right now i only have two people who are actually on the water system president first would be a third but he's he's not back from from north carolina trust me it really depends on who on on who you are and what if you're using how much you've been allocated or not what your allocation is because currently it's based on allocation which i think is not the right way to but i you know i think it's important for for the commission to understand because this is the first time we've i think anybody's ever seen this for the ones who are commission and you feel like you've almost worked kind of i don't know not that i'm not trying to micromanage you but i i feel like it's important that that we understand what's going on because because having more information helps us make better decisions about how we're going to move forward on capital and and rates and some them i'll do them too so anything more folks would like to talk about harold are you do you go away at all you anticipated your mckay all right so it is good that we are so you're not  you're not going to be here at the march meeting so the march meeting is i just had it of course march eighteenth is that this our next meeting you  coming up and i have made a request to western slopes business association to hold to host a meet the candidates forum i haven't heard back yet but i'm hoping that th to step forward or i don't think we have anybody from western so to speak but there be great to get that moving anything else and any but he from the public of anything they want to add to the agenda any comment on the agenda times a midwinter edition report of the select board meeting held december third after reading the article members of the parade committee were concerned about some of the statements regarding the parade committee at volunteers gre we understand the article was written regarding the presentation of those folks asking for a reparation director we would like to address several misconceptions from that meeting the culture is a little league of all it's known that all fences need to be removed from the playing field before july fourth celebration the week before the fourth several calls were made to those we believe were involved in the little league when the fence was not remains from the fourth of july celebration that we know of each year the prey committee reserves the part for july third fourth and fifth duncan ward will serve as scheduler for the many years this last year our town manager jeffrey or manic thank you so good julie after activities we have had never had any problems with the scheduling as a committee we did not appreciate the negative comments regarding the park after the fourth of july parade the parade of july fourth parade in fireworks committee work all year to provide the largest yearly celebration or town it's a great parade and a party for about seven thousand people that show up on the fourth it is organized and operated by volunteers at no cost to the town thank you thank you andy but i have a question why w d we work real hard is a lot of hours putting i mean many more days before the fourth i usually take a week or two's vacation from work to work on the fourth of july and i sure many others do use their own vehicles we use our own equipment and the article said there were shredded paper left down there that did the town it mowed and there were shredded paper all over the field absolutely not on the fourth committee absolutely the fence as just said we called people said can you take down the fence forced they didn't so we took it down ourselves gold it up put it in aaron the way it was rolled up we mostly went in there  down a bunch of fence but that wasn't the case so if the fence remains there and then the fireworks activity it's actually a safety concern with people and kids and everything running into the fence and you know somebody could conceivably get hurt also where the fence was is exactly the same place where the bengal tent and the chicken buyer who was held so the fence really needs to be out of there especially for older people there handicapped they have a hard time getting it now and that's usually about the best place we put that is for the benefit of the older folks in town the ones that appreciate the bingo and the most actually  we try to be very very good stewards of the park i mean you know we try very very hard to make sure everything's clean picked up and and orderly make sure there's no this thermoses in the town everything is for the benefit of the town i mean it's obviously not for our benefit that's what i do down here is make sure that it's done right i made him go back because the kids bring in these little sparkler things wrong or what are these wires left in the field to we've got to go back to get these wires got papers just say me left papers but other people use the park they pay big money picnic down there the people in the playground they only papers i've seen all kinds of stuff left them at the picnic tables but to blame it on the chairs of the planning commission in the development review board myself and captain john we interviewed eight candidates for the position we selected mr lightener to recommend to the select board done this position interested you interest me the most because of well first of all the location i've always known i've wanted to as when i got older settle down so for me this is the time to do it other option the other side of it was the twenty hours a week actually appealed to me worked full time for the past thirteen years and i've gotten more into other other things that i want to develop and explore more but  one in particular is antique furniture restoration and i have started a little online internet business restoring furniture and i really enjoy it so i just don't have the time to really get into it but at the same time i don't want to give up my career i don't want to give up town planning something i'm always interested in and always been passionate about it's what i went to university for majored in so  this for me seemed like a good combo good not to live in town so do you live in town you know although one town over it looks like i have a place to live now in huntington ok so but it wouldn't be in town it's not all right so jeff should we is the next up to move the appointment yes would someone like to do the honors i move the appointment appeal nightmare to the started i just want to say that this i did not end up schedule wise in the way that i certainly would like to be and i want to acknowledge that up front i was is having much later in the year than inside that it's ideal and there are a number of reasons for that which we've talked about in in prior meetings but for for unfortunately we have a situation now where we're going to have board meeting and and for the twelve the review of the twenty thirteen odd it let's try and get a schedule out early on that that we're confident we can hold to that has this discussion happening significantly march well i think why don't we why don't we see ok if that's all right i simply need to have a have some word in advance because of other scheduling con day isn't necessarily the only opportunity i think will love this is what's the interest from the public very good and i think if if there is strong interest from the public in and having you back we would like to have you back but when we when we did progress and why we're here in february instead of earlier or later i know a year ago we were i think here in march which we thought was way too late and we said well we're going to have a schedule that gets us here much earlier next year and unfortunately it's now february where we're still here until pretty late day i'd say what we did the schedule as it summer there was a a and intend to come back in and september or august and september to complete the on a final field work that got delayed slightly and we were actually in here i believe in late september october for most of it a few open items remained and as your as your financial person left employment with the town i think that till late the completion of that work until roughly november when the final statements were being drafted and actually i think they came to you well i know i was looking at them during the holiday season so i think they came to you probably right around the new year i would guess i know we met briefly in jeff's office in january went over them and and once we got management's responses did go ahead and release the audit reports and and financial statements that they pertain to after that so that's kind of a rough overview of how it progressed this year what we'd love to see another year is is to kind of bump that schedule up we understand that you you you are in the understanding and that would probably mean that we really can get back to kind of a last year schedule of having everything ready in the august september timeframe ask jeff for just a minute if if if i may if if that sounds reasonable to him having spoken with the c p a that i know intends to work with them in the long as we expected it and that is that was the reason why on team could come back in august and ended up coming back in september and then i think there was a delay where in december  statements were sent to me but i didn't get them because the new e mail system and i didn't notice that i didn't get them until i think between christmas and new year's and that's when so we lost a couple weeks there i think the the audit itself i'd like to was compliment you on i think it went much more smoothly despite the the t iming concerns the actual findings that were reported in here were much less and showed a distinct amount of improvement over the prior year i hope those that were considered to be resolved this year it was roughly half and half i think a number of items that were first mentioned earlier reports do remain to be worked on this year we'll touch on those briefly the others we think you made good progress on when the navy really pleased to report that back to you positive report and the auditors did give what we would call a clean opinion on the financial statements and to get those financial statements into the into the  adjusted and presented form that that allowed that positive report did still require twenty eight i believe proposed adjustments said during the audit process which is more than we would like you to have this year and and more than we should be a goal to cut that number down significantly so that would that that's part of the early recommendations of what to needs to be worked on this year the actual financial results were quite positive and all of the funds there were really no significant worrisome areas as far as deficits or or or that so i'm not going to spend a lot of time right now in the financial area but back in the in the back end of the report where we talk about the auditor's report on compliance and control a material weakness is defined in the letter in the report as a deficiency in internal control when the design or operation of a controlled it's not about management or employees in the normal course performing three assign functions to prevent or detect and correct misstatements to the financial statements on a timely basis and a material weakness is is such that there is a reasonable possibility that  misstatement of the financial statements will not be prevented or detected and a material misstatement would be a significant mistake large numbers we're talking about either either either qualit large or or quantitatively large depending on what your view of it is whether it's whether it's dollar wise or simply the importance of the town's management decisions that might be made from the financial statements so those items twelve dash one through four were labeled material weaknesses and i'm going to give a quick skimming of those twelve dash one does talk about financial reporting and it touches on the twenty eight terminal entries that were required to correct the recording of financial activity while that seems like a lot it's a significant improvement from the prior year and the  e we recommended that the management review of the current system view of the proposed journal entries that we made and these audit findings and to adopt any changes that they deemed necessary to ensure that the accounting and financial reporting is maintained in the coming year and an accurate and timely manner management responded to that in and highlighted the fact that a number of improvements have been made the town is continuing to move forward on becoming capable of producing its own financial statements and improving its internal controls and the town is determined at the continued use of a contract c p a it's necessary to properly address this finding and additional part time staff will be retained to work properly separate duties it's my understanding that the you intend to use the same contract c p a in the company now and in the future yes that you did last year i spoke briefly with her and i know she hasn't started with you yet i would urge you to move along on that because times are getting short and  me right now we've gone from having a financial director to a financial assistant which is still full time position at a lower pay level positions been vacant since the beginning of november we have used some temp help and i intend to permanently fill that position soon in addition to that we're going to use the joint tax collector to do some functions and also whirlwind apparently has offered to take on a couple of other functions to try to diversify the duties of the finance office and i believe those will will address comment and you know there will be some expense to it but i think we can manage it within our proposed fiscal year fourteen budget you might have some extra costs this year  perfectly appropriate thank you i think the we kind of expanded on that idea a little bit in finding twelve dash two which talks about staffing and training for accounting and financial reporting and the recommendation that is being that was made this year reads like this we recommend that the town provide adequate financial resources for staffing the finance and accounting function for training finance and accounting staff and governmental accounting and reporting and for obtaining and obtaining support from its accounting software providers for the finance and accounting staff  we know that that's that was important a year ago it's even more important probably this year with the addition of new people and the rotating of of assignments within the within the town and con contracts to handle the maintenance of the general ledger and that's important because when we talk about needing to make twenty eight proposed out of that just once that's really changes to the general ledger that needed to be made once our auditors arrived on scene and that's the sort of thing that we think certainly will be improved upon this year if we can get the ball rolling and get that  that system place now the i guess one last thing before i move on even though you do in gauge a contract c p a for that purpose and she comes out and works with jeff that still puts her in the chain of command where she works for management and management works for the board the responsibility for all of this of course right up and down the chain it doesn't really relieve any of you of the oversight responsibilities simply because you have that contract c p a along those lines i would encourage the review of that person's work just as you would a finance director or financial person in other words review and sign off on adjustments that are that that person makes obtaining regular reports and review them at the board level understand what what those what those reports mean question anything that that may be of interest or concern the two other areas that were labeled material weaknesses work carried forward from the prior year and it's because of the the magnitude of the dollars one of them relates to capital asset accounting and maintain a lot of those records for you and with the evolution of accounting and auditing standards it became obvious that that was a management function not an audit function and that the controls over capital assets should extend right through the accounting system where you guys had good at a good understanding of what all capital assets were what their lives were what the depreciation would be and ultimately how would how they would be reported in the end the financial statements so capital asset accounting needs to be upgraded and in the town and the response to our recommendation was that that would become a duty of the contracted c p a the long term debt accounting is similar in that that all bonds and long term notes need to be recorded tracked and  maintained in the in the general ledger and while the debt service expenditures are our expenditures along with any other budget items in the general fund it's also important to to record and maintain the balances of that debt for reporting purposes and we have we had to make some journal entries related to that during the audit to to to  fully fully correct the record activity area so we recommended that that the town reconcile the recorded activity related to loan proceeds and payments with the supporting debt service documentation and the record items the material weaknesses we did have some others that were slightly lower and the end order of importance to the auditors mind and those are termed significant deficiencies in internal control which are significant efficiency is defined as a as a deficiency or a combination of deficiencies less severe than a material weakness  important enough to merit attention by those charged with governance of course those charged with governors are the folks sitting round table here so so that that's why we report them to you and make recommendations for improvements those included bank reconciliations in the prior year this has been a major issue this year the contracted c p a had come in around the end of the year and it helped to jeff with reconciliation process and for the most part had gotten it up to date before the audit started that was a very big help and we really appreciated that the recommendation that was made in here was that was that throughout the year monthly bank reconciliations be prepared and any adjustments done if i'd be recorded so that so that the books and records were up to date throughout the year we also recommended the fdic bank reconciliations be reviewed by someone other than the preparer and that the reviewer and prepare document their work and initialing or otherwise indicating that they'd been involved the response was that bank reconciliations were completed for the year and there was some delay due to the fund once again on segregation of duties and this is a carry forward from the prior year the auditors noted that the financial director had done a number of activities which could be considered  incompatible and i think as we've heard from jeff and moving forward he intends to restructure duties within that that function in that department so that he eliminates a significant portion of any incompatible duties our recommendation us while pretty much as i said management should evaluate the control structure and implement and appropriate from trolls to ensure adequate segregation of incompatible duties and and as jeff pointed out earlier he said we're working toward that will require additional expenditure however the expected duties of bank deposits and bank account reconciliation  for the most part we did know our auditors found that richmond rescue was continuing to use fuel from the highway department kind of on the honor system i guess it's the way i interpreted expanded in that area to make sure that whoever was using chown fuel was covered by existing controls and the response was from management that the town would continue to have to explore ways to bring all users to properly report usage and and jeff also wrote it may be necessary to limit access to the secure pumps to authorize tone personnel on the final of finding that we wrote had to do with granted ministration and it really revolved primarily around and some old grants i gather from my reading of the wor papers and the finding as it was written said we noted that activity in fund forty two was not reconciled by fiat finance department personnel prior to the audit we analyzed the activity in that fund proposed adjusting journal entr to the general ledger to to classify wrote that expenditures to adjust deferred revenue at the end of the year and to record additional grant dollars receivable we also a done a fight and restored a prior year grant perceivable related to an old grant that had been in appropriately written off but was determined to still be collectible from the state of vermont we recommend that the town assign a single person to be responsible granted ministration control should be established to ensure that grant files are properly maintained the projects are tracked and reported in a china manner and that the grant activity is regularly ready so the general ledger and management responded that the contract c ensure that all grant funds are properly accounted for and the finance assistant will be responsible for court to grant monies due to the town i haven't been pausing enough to let you comment or question i politics for that any comments or questions would be welcome thank you i think and i need to keep in mind i keep reminding myself that this was sort of as of july first and that we have made even more significant changes in the past seven months eight months nine months since that and and i  recognize that there were a lot of delays in getting it to us now but i think that's all the more reason why it's important to get this day sooner so that if there are significant efficiencies that we can address them sooner i'm not i recognize that that team leader to make sure that they both understood that it was important as soon as they can to get going and put their heads together to figure out kind of what needs to be done early on  will freely explore press a little concern about the time remaining until your and and the the what may have evolved improvements or or so far so there's still work to be done based on them and yeah and i think one of the things that makes me a little antsy is to realize that some of the additional staffing and contract c p a just hasn't happened yet and we're now going on the end of february and i know there's a gap in there and i i i'm just not sure what's what's happened and what hasn't if you would like to much welcome all part of the plan was to try to limit budget expenditures by having a period of time between the time we made the transition and the time when we fully implemented some of the personnel i wanted to work with i want to make sure that we're going to be available for the work and after i talked to the water pail most of her work wasn't going the work that would need to be done by the c p a wasn't going to be scheduled until april or may anyway and the personnel changes are going to happen fairly quickly  of the things that maybe this is the wrong time to maybe we need to digest this a little bit more but it seems like some of the things that every time a fight is being taken care of by the c p a or are ongoing things like grants administration i mean there can be something year revolved around the the reconciliation process that was that was really weak a year ago this year much of that work had been done by by the time we got here to audit other things that  were necessary to go kind of there with there was a range of errors that needed to be corrected there are things that have not been recorded or have been recorded incorrectly or in some cases related back to the prior year and have been adjusted for two thousand and eleven and beyond that just one hadn't been recognized in doing the the in house accounting for two thousand and twelve so that was kind of a broad spectrum of things that had to be  get one and bonding together april sounds way to me but as soon as possible to to to make sure that there's a common understanding of what had to be done this year and what what we curious might be and also to give time to thirty days as opposed to six months here and i'm not sure how well do these have been assigned but as i think about this i know that there is review of reconciliation review of recorded activity reporting on a monthly basis chernow entries i know you've been reviewing a lot of those yourself up to this point and at this point maybe creating some of those and i just like to make sure that you've got that system covered so that so that it was to couple of knowledgeable people are looking at all of that stuff from a top down standpoint and from a bottom up standpoint so in some cases they they might be relatively closely aligned with a particular account but in other areas that it could be a system for instance that the tax revenues i know that some of the entries related to how tax revenues have been recorded what portion was recognized what portion was deferred at the end of the year there are some rules fair that had to be addressed that kind of thing and likewise and in the i think in the water and sewer funds there were some some some some kind of system entries that related to how things have been recorded during the year and if you if you'd like a copy of any of those as well of course management has them but you're also welcome to have a copy of that i know what are are a letter summarizing things to the board do mention adjusting entries is one of the things that you're more than welcome to take a look at to get to the character of what we were seeing if you would like to drill down into those that are and also the management representational that are indicating the representations that to the auditors that cover a number of areas back and check my schedule i'm just not sure if you can get back to me how drive by this like board in the public to do is get to me in the next week and let me know if you have specific questions on this and sort of take you know in informally is an idea that actually arose with the economic development committee who wants to make sure that we are planning for the future and in the village to address traffic and other kinds of specifically focused on richmond village and the project will forecast potential future travel demands and help define what transportation infrastructure would be needed to address those demands we actually will also look at the existing travel demands because there are certainly some traffic issues in the village be looking at future potential land use changes and what travel demands might be associated with those land use changes and how to address through traffic patterns that of may also be changing in the next within the next twenty years and equally importantly will be looking at alternate modes of transportation and transit as part of this project and we do expect to receive specific recommendations for want to have coffee so thank you for your offset and to for as i said this is a new procedure for the regional planning commission they expect that they will provide comments on our proposal and may ask for us to look at making some modifications to it they will let us know  whether they are interested in having this project be on their list of projects for next year and then they will be looking for a letter of intent from richmond by the end of april so if we wanted to modify some portions of this or if the regional planning commission thought it was best to revise this somehow we do have another opportunity to do that stan tech engineering worked with us in terms of coming up with the request amount and they have a lot of experience in these kinds of projects around chinning county and beyond the project would begin in july twenty third team so we're looking at the f y fourteen budget one component is that there is a twenty percent match so we would be looking to the board to authorize eighty five hundred cash and we expect that between staff and volunteer time we can come up with another fifteen hundred dollars in  contribution so that's it in terms of overview of what we're looking to do and so i'm asking to see if you would authorize the submission of interstate down there were seventeen comes and is that because he is taking care of that and they've already got plans for that or you just you need to focus on specific area of town we did focus we could look beyond that we thought that in terms of the specific demand forecasting except for that we would focus on this area however and we we can do that we would just have to modify this and we could we could seek additional funding for this as well to do both because we want to have enough detail to make the plan really help us with with planning so we don't want to skimp too much on the village to detailed work outside the village but they both are that the intersection of one seventeen and two is going to get a permanent like there but as somebody who often comes that way to go to work that's you know that's a that's a bottleneck area i mean just as much as jericho include it was because it already is you don't want to be redundant in the study of this was focus on the villages i'm not i'm not proposing that we expand because because i think that it probably is taken care of but i just didn't  be outside of our jurisdiction because it is essentially state road at that point it's not it's not local roads  the rain but right now we don't have to yet this is just applying because we may not even get current we're one of dozens of projects do you have any sense of how much money they have available to about how this might help inform that process for the project will specifically look at what types of new development or redevelopment infill development might be coming within the next twenty years and we'll factor that into modeling and come and generate improvements based on and then they information hopefully coming in in a timeframe that will be meaningful for decisions of the town needs to make about new development options in the cheese factory person for example and you want to have that information ready so that you don't regret the decision that you made for the next twenty years you know afterwards  that i the financials that were presented to the psych ward for this meeting are excellent so i think we definitely moving in the right direction of transparency i think in meetings we've had have led to that as well so that as a stopgap measure until such time to do a complete revamp of the board we've been in communication with our lawyer about how to do this as it does a lot of it is doing one right now up in the northeast kingdom blower or something like that so he knows how to do we air feeling like well informed as to what's going on could another option be and i'm just trying to start here is how we at least budget time we have department reps come in kind of talk to volunteers with down in the town and i'd hate for one of us on the board to have another i think we do a lot to do another thing as opposed to maybe it's not necessary to go to monthly the three to five year strategic plan or were you hoping that that would happen kind of with some representation from other towns well known that my predecessor has really grandiose grand plans i two to three and that would be the closest thing i have right now trying to get the final to stabilize try to build a capital fund where that will give us the flexibility to buy new angles for the time comes and not come asking for extra money at that time and hopefully to develop a couple plan which they didn't ever before so it got over us and that seems like that would you know if you got a busy schedule like we just care about saving people's lives like clearly that would be the benefit of having somebody who is not necessarily on the board is that something that they could work on and i think the reason i think it came up and i think it's a good practice to have a three to five year plan as a nonprofit but the reason i think that one of the that was one of the things we were asking for is the financial looked awful it looked like you were operating in the red every month and when new york and budgets were being built based on a deficit bottom line based on the financials we got you're not in that situation so if the five year plan was how are we going to get out of this because what we were looking at looked really bad and it's now think that that's not the situation so i still think it's a good idea i don't request by rescue that you put forth because i don't understand well in the book go ahead do you understand what i'm saying very i think i do what we're talking about today is the money that we it's not all going out there and serving people that need the service some of it may be administrators and some of it may be how you govern your organization and then you have the reason you exist and that is to go out and help people so you should have to really pegs on that store and and knowing where you want to be in each of those areas and so on your operation side you want to know that your you your plan their fundraising plan and your your all of your running lines you have a plan on sustainability we know that you're going to be asking us for three years and you're going to put yourself in the situation in the position you want to be and for that capital plan is that sufficient like looking that long term to make sure you're not only do we need to on the program side but you're doing what you need to on the government side in the oper completion of that that appointment in the way that we did for twenty thirty i mean i can endorse a release in the funds that we have for this fiscal year knowing that there's a plan to get to where we're going to going to go but but not  just a clarification on all release what's been withheld they still have one more quarterly payment which will be paid in full when you invoice us all in favor five twenty six yeah yeah twenty nine chere grande agreed but added that sometimes reliance on the website was not universally supported he suggested that residents contact the town weigh in on how much reliance on the website town should have and also give guidance as to how much resources they felt should be dedicated to this project on my town meeting would be a great place to start so i don't i mean we can talk later  think and i think that that people are there fewer and fewer people who direct that over time that's been my perception but i think we want to hear from right from everybody who has an opinion about that and so how would we get that opinion would it be a you know i'd like to put that forward because i think it's a it's a big question and it's an opportunity to have a lot of people there be billeted to address a face to face so jeff did you ever figure out how much we currently spend on web site m that's on the card and perhaps there would be more acceptance of town business happening if it's better yeah so really the idea is to get people together more get feedback on what they're looking for and figure out how economic development committee and western slopes join forces and things they adopted there's a mission statement that will put on our and what else so that's the main thing right now is that breakfast time eight o'clock to nine thirty thursday the twenty  eighth and i guess a couple of the other things that are kind of the hot topics are water rates that will make sure that that  will talk about that you have got breakfast to just kind of really make sure that that's that people get involved in that process or at least know about it so there are no surprises  and they have plans for it so there's a lot to be worked out with the current owner and and then at the planning commission level you know whether they keep going full steam ahead with the planning changes that they've been working on with the current owner or with the changes or not and so that may be a question but the proposal for the site is not just certainly with  the visit and that type of interaction and just hearing that the town is something you know has this on the front burner jeff you want to do you involved are stan tech engineering and broad reach planning and over the next year they're going to identify possible routes pros and cons have a number of meeting us with the select word we have a steering committee but also try to gather input from the public and other interested parties on what the possibilities might be which range anywhere from widening the shoulders to the creation of an entirely junked path along the side of the road from the village to the park and ride which is approximately two miles so i believe everybody's pleased does gone this far the trails committee is happy that we're moving forward on this of the town center carpet bed has gone out i've been working on the schools for those as part of the school's contract we agreed to replace their carpeting we're also to replace the carpeting for this floor also it's going to be a fairly large bit of the water it's going to come out to be but i'm sure it's going to be fifty thousand dollars or in that range environmental stuff with the carpet at all you know it's really hard to get to do carpet recycling in the northeast because there's not that big processors but i know with my office building they are doing they're shipping down to georgia as part of the contract and this may be to the national life building so there's thousands of square feet of carpet but i just didn't know if we i mean you've already put the bed out so i'm not right well it's  it's not specifically specified what the kind of carpet is i can get you that information on what it is we looked at it was called eco something and i'm not sure if it was all recycled know if it is for anybody else but if you guys are having to breathe in the air in march when it's going to be done then i think it probably would be a priority and the bicentennial committee for round church is asking for sponsors for their events coming up this year the principal sponsor is one thousand five hundred dollars or more get profit from the state and by the way proclamations real estate or we could easy there's a website well but they are they want to bigger one than just a piece of paper from the governor so that's probably what they're going to talk about and now not that nothing more under douglas they changed it under someone but anyway so one thing that they may want to consider to make donations easier is pay pal has  overview of this great and it was pretty well attended and we thought there was going to be a second one just like that and there's not so yeah so instead  two that were were the same there are three which are all different ranks of the one tomorrow night it's really to plan for a town meeting so test some they're going to have some type of presence at town meeting and recruit people you know excavating mentor thinking of all the different possibilities and there is this meeting which was supposed to be a repeat of the first meeting it's not happening right when will there be something that we get to look at at some point in the future there will be some work products as it goes along this is a project by the r p c so there's no contract with the show you more of you know if it comes in a few few days after the end of the month more accurate monthly report yeah i'm just thinking that that there's there's a degree from police there's information that is i think of interest from measuring perspective you know you know rate of tickets and things like that but there's also that would be more immediate interest to people in town if there's citation or some other motion to force him to comply with the health order that was passed so it could either start with a made any effort to comply with health which is more or less what we expected and why we took the action that we did state either has no proof or can't get verified verification that towns actually required their standards so they grasp that all tantrums whether you have these standards or not a proof the state for which appointment of laurie brisbane's to only one tax collector for one year term so actually keeping the compensation everything else the same for them for the one year i don't think anything is broken and i think it would be safe to continue for the next year the status quo