or silence our cell phones or other noise making devices at this time thank you members for being here i'd like to introduce our committee our committee vice chair guzman and member ricky hall come on at this time i'd like to introduce from the administration from the department of transportation we have joe johnson concerns we have kara ryan men director and domingo grants management program manager and i guess later on we may have sent this budget director single item on the agenda today so we'll get started with public testimony at this time in regard to our interactive communications assisting us this morning  excuse me this afternoon from the mall of k district office is tina thompson our public testimony for individuals who would be testifying in the chamber please sign up at the desk located it in the eighth floor lobby just outside the chamber door if you will be testifying from the remote testimony counsel each testify or will be allowed to testify for up to three minutes per item with one minute to conclude if requested when testifying please state your name and the name of any organization you are close public testimony all objections thank you members i have scheduled this matter for the for the committee's consideration to allow us to review the grants administered by departments under the jurisdiction of the housing human services and transportation committee these are the department of transportation and the department of housing and human concerns section three point three six point one one  requires that recipients of a county grant or loan transmit to the agency within three weeks after the end of each quarter of the fiscal year a report containing the following information for the quarter and for the fiscal year to date a program status summary b program data summary and see summary of participant characteristics the financial status report of the use and narrative report in addition recipients of a county grant of real property are required to transmit to the agency within three weeks after the end of the fiscal year  report containing the following information for the quarter and for the fiscal year to date when a programs that is summary b program data summary c summary of participant characteristics  changes in rural property tax assessment for the real property and e earnings from the grant of real property and of narrative report and section three point three six point one two zero molly county code requires the agency to monitor each grant to ensure compliance with the chapter in addition within eight weeks after the end of the fiscal year the agency shell transmit t mayor and council an evaluation of every grant which was appropriate at during the fiscal year the report shall contain a summary of whether each grant attain the intended results in the manner contemplated or i sketch of this matter for discussion to enable the committee to review the department's evaluation reports for every grant appropriate it during fiscal grant to fiscal year tw fifteen i think this will help us to better understand how the county's grants are better utilized and whether they are performing in ways that departments and the committee would expect i will be starting with the department of transportation and i asked the director to walk the committee through the department's response then i'd like to hear from the budget director sandy buzz who's in the gallery  on these grounds before opening the floor up for questions by the members so at this time i'd like to ask our director joe and johnson weiner to go ahead and open up  of two grants that we administer they or the human services transportation program general fund and that's the grant to mow economic opportunity for human services transportation and there is a proviso in our particular grant on page fourteen their total is six million four hundred forty thousand dollars in the only other grant that we administer which is basically our agency it's a pass through because this is in support of the state air ambulance program and that is in the amount of six hundred seventy two thousand two hundred fifteen dollars  we did give the program data summary as far as our oversight of these particular grants is concerned we have felt that all of the criteria and of course with the grant that we did for the air ambulance as long as we get a report back just basically showing how that money was utilized that fulfills the terms of that particular grant and they have not asked for any increase so that was very good service that was supported heavily by the community so we don't go into great depth with any other than passing through the money to them executing the contract and then getting the report back at the end of the year showing how the funds were utilized the grant to maui economic opportunity that covers a range of programs that and the oh basically presents each year during the budget process to both yourselves as well as to the community and one of the things that is not going to be reflected in this year's grant but which i think will really be helpful is the fact that this council did provide for the software for the m e o human services program which is really going to help both us as well as emil to do our national transportation database reporting and give a little bit better idea of which programs are really attaining goals and objectives that we along with them e o have helped to establish and it may even result in some of the programs retooled or you know i guess reed described we've given m b o quite a bit of flexibility because from the beginning of the year many of the people who would be utilizing these services under this particular grant the demand shift so there is flexibility in that grant at this time the statistical information is included it's more data driven but i really want to thank the council specifically for giving us the capability to have that software because then i believe a next year's report we're going to be able and possibly even for the new budget cycle have a little bit better idea of the program's effectiveness the cost per passenger some of the things that we could be doing to not only achieve greater efficiency but better respond to the needs of the public so if you do have any questions about that any of the data or anything that we have submitted a more than happy and marcus also here to answer any questions you may have thank you madam chair thank you director at this time i'd like to call on budget director sandy buys if you have any comments good afternoon chair it out you know committee member sandy buzz budget director imagine chair i don't really have any opening comments but i just appreciate the efforts of the departments to oversee the us that are provided the organizations in our community to support the county's efforts and so if you have any questions maybe you can help to answer this question thank you manager thank you thank you members you've heard from the department of transportation and you have before you there report i don't know if you need more time to try and digest what's before you or i can open up the further disk for further is basically a shadow that transports people within the country community so it's just a shadow that just stays in that country area people around just up in that that area as an adjunct to the the bus service or yes it's a separate service program and to do that people have to pay no writer no there is no there is no fees collected for the needs of the community a country little bit different than a typical urbanized area where the bus system fits better and so to create an opportunity for people in that country area to have access they bring people to town right so they'll bring people from from a country from wherever to town to do their shopping to do their doctor appointments and things and there was a big request for people in that country area that wanted to stay up country there's resources available to them up there so they wanted to stay a country but they didn't really have a bus system to be able to do that and so to meet that need the department transportation work with him you know to create this  shuttle basically is what it ended up to be the name for and it then was able to assist those people so that the deputy director mentioned it's just strictly in the country area so that they can stay there without having to come to town to get the resources and is it for people of any age or seniors or for my recollection it's the same criteria as the rural shopping several so yeah it's basically anybody can  writing was a little bit bigger it might help more i'm having trouble with the stuff in this sheet it's done in red my glasses have been done so that i can read without them but for some reason i'm having a hard time trying to read the titles of that the top line because it's dark and the writing that's on it but anyway i can definitely can read the numbers and  e numbers look really good in terms of you know we're seeing more passengers trips we see more people what i'd like to ask is probably not so in a number but what are we seeing a receding need that we're not meeting is the need increasing what do we have to worry about in the next coming budget one of the factors that i'm kind of concerned about and i don't know if i should even be worrying about it if we heard this year that some drivers that emule were unionized are these folks part of that and now we're going to be looking at higher costs because of which is or benefit or whatever get the drivers however because we are in a five year contract with emil we believe that our contract will stand as is and we will finish up in the third year of a five year contract so for the next three years  it should stay we should we will be following our contract with them when we do go out to bid for paratransit when we do go out to be it again and then the other five year contract  emil could potentially rebid and at that time they will have to incorporate any new any new i guess increases pertaining to i guess driver pay thank you for the answer because you know i regards to the writer chip for the human services program we are seeing a higher demand in transportation for dialysis that that has significantly increased and i believe over the past couple of years it's been exceeding what we have estimated in terms of ridership so i think that is one area that that has substantial growth over the past couple years do we have a waiting list so we're pretty much taking care of anybody everybody or you know we meeting the need is what i'm trying to figure out currently besides all this is which we've watched grow it's really interesting i think when cindy and i can be more cost involved in that so that that's one area that we've been getting requests from from the writers but i guess in regards to overall programs because how we structure the gr we've been having the community budget meetings from the mayor's side and permission of the budget and that has been the biggest request from the human services out of the transportation was expanded hours they really appreciate the whole i mean they really appreciate and i wondered if it was the same throughout the county it is seems to be ok well thank you again very much and i want to commend everybody on all the work that's been done to try to work together cooperate and i love hearing about flexibility it's really important because you know it's british and it's such a hard thing to do to meet the needs of people when they want to go they want to go now and they want to go where they want to go and so you know it's real difficult i just wanted to thank the committee members once again and that we are going to try in the upcoming cycle to provide this line data because that in my opinion is the one thing that will help us as well as others to understand where the needs are occurring and so i really appreciate the support that has been from this committee as well as from the budget committee because if we're going to be effective and if we're going to meet the needs of not just the people here on maui proper but also we really have to base it on what the community really wants to see and because this is a service that is paid for by the county of maui through their generosity i think that's even more important to know where those dollars are being expended as you may or may not know we don't get any federal funding for this program this is funded one hundred percent from the general fund from taxpayer dollars so i feel even a greater responsibility as does m e o without we show the community that their money swing put to good use and that they are achieving the goals and objectives and even exceeding them i know sometimes we have a few challenges with drivers because the wages that is one of the things that i wanted to add about where we might look at employee retention because with construction going on we're noticing in all sectors not just for us and not just for him you know people are wanting to take carpentry jobs and construction jobs so the wage is very competitive right now and that's creating some uncertainty and difficulties i think for every transportation provider on the island so we're there to help and will do what we can to at least present when we do our budget  presentation it will be mark that's going to be presenting but i'll be helping work on the budget with him so i just want to thank the committee and knows that it's been a very good partner and they're trying really hard to  respond where they can to those needs but you know not everything is possible when you don't have staffing and particularly when they don't show up for work because the you know for whatever reason it creates some difficulties across every part of the transit provider community thank you myspace and thank you i just had one more question that i remembered before we let the director and her assistant go and that was any with m e o two because we want to understand some of the vehicles are getting really you know yeah safety is a principal concern so when you're getting rusted out vehicles and i think one of them caught fire burned off you know it is so it was really not a good situation so we can't have that happening and even though you look at the overall miles as compared to some other vehicles it's not so much the mileage as the year that these vehicle models are sometimes you can even find parts for them and are running into the same problem not with the human services side but also you know on public transit side so yes it's critical but we're also going to be looking at least in some sectors for seeing what grant monies might be available as well so that we can just get a certain percentage from the county thank you very much  opportunity to go through this and if there are questions to come up please just transmit them to us we will do our best to give you the information thank you thank you very much as regret manager to come down members for your information by correspondence data october seventh twenty fifteen the housing direct we have here rector care ryman and her managing grants manager is the main goal thank you thank you chair members of the committee aloha i thank you for having us what we've done is in front of you is a transmittal spreadsheet that encompasses ninety four different grants and what we've done is we've expanded upon the information that we've provided to you that include additional information such as program goals and more of a breakdown as to the finding we've also included how many clients a served and as far as their compliance in reporting the spreadsheet is broken down by subject matter so we have grants for affordable rental housing program homeowner and housing counseling program grant we have community partnership grants as well as grants for early childhood and in regards to the grants for early childhood here we have one of course see here to answer any questions if you have about early childhood sorry we have grants for health and human services in education that includes the homeless program it's quite an extensive list we have a self sufficiency program grants for substance abuse prevention and treatment and so if you and you have any questions we look forward to answering them for  you members we have ninety four grands and at this point i don't think we'd like to go through each one individually but i'd like to give you the opportunity to pinpoint any any particular  glaring out before your eyes if you'd like to pass any question member by so thank you very much chair and i'd like to thank the staff for this wonderful report and the director i had spent quite a few days earlier going through a original report and i had that all flagged so happy and then i got a second one and i said well let's see what the difference is so i want to thank them for sending an amended report because it did clear up a lot of the questions that i however there are still just a few and i want to come in you guys i'm keeping track of all these grants it can't be easy and this is a lot of grants and a lot of people work a lot of statistics and you know just having to herd everybody to make sure that they get it in and get it in right and then following up when there's concerns it's a big job there are a few on page nine that talk about reporting compliance being done so if you could just focus on those two there is the university of grant and there is well let's take that one and then we'll get to the one after that maybe somebody else can handle that one the first one university of the way the co op program i think we better focus on the ones that are not up to school up to snuff because otherwise there's too many department and our comments here with regard to the reporting compliance we put here here for no or all means that we know that means that there are some reports that are not submitted on time on the due date and same thing with the program and fiscal compliance  we have here yes no or not a nap at all so this is based on we can say yes yes they are in reporting compliance but this is after we have provided all the technical assistance and they may have submitted a report in the beginning that is not in compliance or is delay but after providing them the many technical assistance then they were able to meet the requirements and we deem that as being in compliance so when this report for twenty fifteen when is this  dated i mean when did when did you print this oh we just print this one was just printed recently but what we're saying is that in their reporting compliance let's say for the unit was the oberoi the reports  fifteen twenty one the after the end of the p b s quarter and we have some reports that even almost more than a month and we still haven't that this report whatever is due has not been received yes ok well as on what happens when that happens we're curious what happens is that if they if the at the end of the year they have not submitted their report yet we will review their current application let's say now for let's say for this preschool year two thousand and sixteen we will still have it all ready and rowdy  you just missed by said mention that you know if they don't do the reporting on time that they're still not prohibited from getting the next for reapplying if they don't report  says projected number of clients needing accessing services was overstated it was that from the previous spreadsheet i didn't go back and look at the french there organizing and they hadn't haven't gotten started yet their interests are paid starting sooner but they've had some issues that they need to work through before they can start their program you have more to add to mr carroll's concern community partnership grants and then specific categories for things and some of them look like they're duplicating services as far as you know you have a house under community partnership gramps and then you also have it under the substance of you said we were it is and i know what they do why are they split split up like that i mean what is the difference between computer community partnership grants and for instance grants for substance abuse prevention and treatment so mismanage yes ok i'll take a stab at that ok so the community partnership  t appropriation is a lump sum grant funding appropriation that was historically provided for decision making by the grants review committee grants through view committee is no longer in existence but the pot of money was still r the community partnership grant the house is providing residential substance abuse treatment for adults and under the substance abuse program gets medically monitored substance detoxification  it's doing a different part of you know the course they work with substance abuse rates and different aspects of that substance abuse that they're providing different resources for and that is brief explanation of the community partnership grants whether they're like that we could have discussed this with the department but we could go through and and filter out those community partnership grants and provide them into the categories that now have historically been created  let's say community partnership grants you have a law basically residential substance abuse treatment for adults and then you have a colleague which is sober something and culture based treatment and then of that is right here in front of you so thank you for straightening out my call because i was wondering why he's asking those questions when i can see the distinct difference between the various programs and of course they have different islands which are community of color and even from year to year how many years do you allow it before you say no more you will get no more until you comply or do you just let it continue on so long as goals are being reached that would be my  question i think the public would like to know is would you allow somebody to continually go on not reporting and not fulfilling their requirements or is their point we say ok after two years after three years i don't know what is the point of if you want to use the word cut off because of nine complaints department as i mentioned earlier even we we did not receive the all their reply they have not complied with the reporting and as they said they would technically blythe at the end of the after writing them with all the technical assistance in the end they would  it says they're not compliant and then they eventually comply it's because they're there helping them to comply there has been a case in recent history where an organization did not comply would not comply and we just wouldn't give them the grant in in the kitchen lee even though you know we recommend to the county council that this program not be funded sometimes those funds get appropriated to that organization anyway so i'd like you know it as we get more connected on making decisions be good for you know you don't understand as decisions are made you know if an organization is non compliant and continue no desire or continually having to spend hours and hours and hours every year providing technical assistance we may want to look at not providing that grant to them and but we also you know understand the council's initiatives to want to make sure that certain things are being funded so thank you excellent question and we apologize for the oversight and we will fix that and send it transmit another document with the proper information ok thank you step one note that ok to your no questions but i would like to say that i really appreciate the opportunity to go over these reports like this and to take a good look at them and be able to ask and haven't questions answered you know we're always t my god all this money that goes to these non profits is really important that the public nor members be aware that it's not just a matter of awarding money it's a matter of being held accountable to make sure that money spelled well and it goes on so again i think you very very much i'm sure this monitoring is very arduous but thank you i appreciate it and thank you chair for scheduling this thank you any further comments questions i do would like to thank the departments for giving us this evaluation of every grant i think for us it's a requirement that we should be paying attention to  we get closer to our budget sessions as well as at the end of the fiscal year and if we can be assured that our recipients of the county grant are being  compliance and we're not duplicating and as well as your department is having you know i guess doing the due diligence to have complete oversight so i appreciate you tak time and having us walk through all of this i know it's been quite work for you faults you know you have enough to to do that but it's all part of  code we need to be made aware so if we have no further questions members no further discussion but i have no objection at this time i'd like to defer the item at this time members we have completed today's agenda have a good weekend and i'm signing off beating adjour