agriculture and recreation and the chair i'm going to begin with introducing our members that we have today we have a bear forum so if the you have to use a restroom  that's great i think q thank you ladies and well go ahead move on to the chambers is there anyone that the last minute that there is now in the chamber to testify ok without objections members i'd like to close public testimony what happens when that happens receipt of a miscellaneous communication dated may twenty eighth two thousand and fifteen from the county clerk relating to an audit of the maori interest interscholastic league's use of the county park facilities the committee may discuss the matter the committee may also consider the filing a miscellaneous communication and other related actions members this item was referred from the council's budget and finance committee for us to examine the use of the county parks by  football basketball volleyball soccer and all of them are held mostly in county parks this originated when school facilities were turned over to this state but not the parks that serve the schools which remained with the county in your binder there is a letter dated september fifteenth two thousand and fifteen from the parks director stating that there is no agreement with the state governing the use of these facilities but the league obtains permits and pays for rental fees and custodial deposits for games there that are charged admissions fees so this time i'd like to ask our parks director if he has any comments on what has been the agreement was just taking on the schools that's what the state goes given and the parks were left in the hands of the county so there was this understanding that so long as the parks were available for usage by the deal he they would have priority i think that the understanding is no written contract but i believe there is a memorandum of understanding that states that am i correct mr boyd can say you know as far as an actual written document i have to get back to you on that as far as a brit if you need to look at the memory of agreement between the state and the counties and that is part of it because i did you know i did some research and i remember seeing someone that knew the verbiage but i would our facility and so again we need to work together i think this was brady katie but affect it so most had a concern that we allow them to use our facilities and then in turn when we go to ask them to use their us the same courtesy as we follow them again understanding that history is important but we're into modern times many of the schools today the new schools have their own fields yet i will point out that  elementary school haiku school i mean the hey look a lot in all those i mean i mean almost all the schools are but attached to county parks and so we want to make sure that the state understands that we don't mind letting them use our schools parks and all these objects in facilities are not owned by the state but a county it's owned by the people who pay the taxes to build and maintain these facilities so let's get that out of our mind that is owned by the state or the county it is owned by the people the people should i have a right to use it and i don't want to pontificate all day because that i can get to ten o'clock tonight but the bottom line in this is this whole issue was to bring forth the idea that we need to brigade also but if we're just using for practice purposes or we're using it because that's a necessity because we've closed on the war memorial gym or something of that nature then i think something should be worked out that we shouldn't have to go through a lot of hoops and i think that's was the biggest concern what the school is though i have m i l the e's and stuff you know we do work well with them but again it does but i believe the principal is the jurisdiction of their particular school as far as what they want to give up for that particular point but yes there isn't that one did think about as far as the future is concerned but i don't want our taxpayers to be burdened with that if we can and i agree with you so let others speak to the matter but that i think is one of the main main predication for this coming forward is that and the mean i'm not quite understanding the convenience but at some point the state took over the properties just the buildings but left the the jason parks with the county is that by executive order or mostly by executive order and what are the parameters or what are our duties or have we looked at all that i mean do we do we have an inventory of all of the different types of properties that are under an executive order true i've never actually looked deeply into it i have seen in certain cases my understanding is schools used to be with the counties and in a mystery you know as a young man back in the sixty's it switched over to the state doing the schools and i'm just trying to find some guidance do i do as a committee write a letter to the superintendent reminding them about the relationship with the properties of the history of the property and and move for reciprocity a little different for a school in the sense that it's a school and they're not necessarily built to accommodate events like that they have the facilities but they may not have the staffing whereas the parks department that's exactly what they're defying designed to do take care of events and stuff so that would be the only difference i could see but that's more of a matter mr when i say i will have to work out with the neo you thank you is was there something  d agreement that we would like to know on the revenue being generated by the am i on now this is different this is not do we know this is the last to me which is a separate entity to the department transportation because we spend per capita the most money to move or at least around in in the state nobody else has a trial leak and still when we have to sponsorship if you've ever gone to an em while game you see banners all their sponsors that put money they take ads radio t v much much t v radio mostly and broadcast games to life football baseball basketball and various other games and they try to use that revenue to augment and offset the cost of travel and because the deal you only give x amount of dollars per school across the board and i don't know all the exact figures i used to but i haven't been really paying much attention the last full five years and as a member of the department of the board of education some twelve and fifteen years ago i can tell you when you look at the numbers or what the deal he gives each particular school the m not let alone any put off so it's really a difficult scenario to deal with and so with that being said the other it was really to insure that the monies that they claim they're receiving is being used in that manner as they had it had described us for many many years ago and i believe so because i can tell you i talked to the schools especially when looking in line and they are very happy that they get some support from the m i l financial support i should see because again try to bring in that me from london i guess twenty bucks each way forty dollars you bring twenty people that's eight hundred dollars on top of everything else for training ground transportation and some kind of facility usage and you may well know that many of our teams from  nice depending on what the schedule called for my man that was tough but you know that's all part of being young and in high school kids who we can handle it's when you get older like me and have to sleep with that same card all my god is stuff but anyhow to question how they collect their moneys or anything to do with any disadvantage from the county because the any situation that the m i l poses or brings years i think that some of the screws michigan essential area for get it is county property and they tend to kind of overtake what they feel is theirs from eight to two those are the issues we come across example of that that i had sit down with the superintendents and again not getting really through them but you know they open our gates with in the field for perry drop off i understand the safety of them putting aside the reasoning i got from the principal there was there's nowhere else to park they also take all of the park parking rather that park isn't used however no one can use it because the teachers take the whole parking lot for the way local park you know so those are current concerns that i address the superintendents is what we were both of these gentlemen have been discussing and i understand that and my all pays fees like the other leagues do but do the schools pay any  any fees for the use from eight to two never wait during the day for that you know so it's basically one of those things where it's always been there that's their playground bell rings they come flying out to i would be is to find out what is the equivalent number that the schools would be asked to pay if they were to be reimbursing us right for the percentage of the the maintenance of each of the parks that they use that represents their portion of the day that they use because i don't think there's any question where the schools are there is very little of the use of the t ennis courts if they're only on the playing fields but i think it's i think it would be appropriate for us to at least consider coming up with that number but partially using what percentage of the use is totally theirs and what would that represent as a portion of the manus expense because my or my recollection we did a rough number of couple of years ago in that it costs the county about ten thousand dollars an acre to maintain parks for the year so if that's you know if let's say well who park is what five or six acres that's say it's fifty thousand dollars take care of that park every year and the and the schools are using half of that and then it's going to add up to some so i'm reasonably i think it's a quarter of our parks are using by schools i mean i need to i need to make zero point here i need to me should we get that memo no understanding i need to have because there is a specific paragraph that says we will allow state to use them on request and of a lovely lety the usage of these parks and that was in the agreement when the state to go over and they've used it for years i've seen it i know it exists and i need to have that because that will be a weed they will s this is what you agreed upon many years ago t t and aside the other issue comes up is when it comes to playground equipment the way look will and when she playground equipment was that all county was that state as well as county funded question because there is a number of playground equipment that was jointly sponsored by tween the state and the county state because the state uses it and they put money to watch it are well mario complex remember lieutenant governor got us a big chunk of money to fix the speaker system and other facilities ok so the state continues to pour money in for the usage of these facilities as part of their usage now i disagree white to do a study and see how much it all it all equal but i don't think this is just damn oyster see us giving everything and not getting anything back we may not get a fair proportion just like the dean i have one without getting zero either you know so i want to make sure that we go all these facts and i want these listed down because this is important you know i read your white we should find out what it is how much they use of our fields and the also of the other issue is this even though they use it anybody from the colony any member can walk on that field and use it they are not a barred from using the field whereas you talk in the state feel like a high during school hours you are not allowed to use to feel so there is some real substantial difference between these agreements but i really would insist that we get that first memory and understanding because it is clearly state when available those fields will be made available to the department of education but again the key word was  fifty thousand dollars taking care of what look we're going to feel like you get to use more than half the year on your own mom like three quarters of the year then hate and our parking lots and everything else then when we want to use it you don't charge a seventy five dollars an hour know it would be nice if we can get a letter to i don't know who would be probably the board of education maybe think they would is but mr victory no said it would just be nice we're paying for all this it would be nice if we need to use your gyms for something that we're not being charged these large amount i mean seventy five bucks an hour is pretty pretty big compared to what were we charge  actually ten times more than what we charge thanks and chair my point was that if we generate the number of what it costs us for each of these parts and if facilitates that very discussion that mr victory  wants to have about reciprocity because if we're spending fifty thousand dollars a year or of a say twenty five thousand dollars to help and we want to use one of their facilities that gives us a rationale for saying you're going to charge us right right so look at this data so i think it's been a very good discussion and if we can come up with those calculations i don't think they have to be all that fine tune but it should limits or at least quid pro quo every time it's so without any objections members i'm going to defer this matter thank you moving on to the next item and this is mr victory news item as well as our thirty eight county gymnasiums the committee is to receive accounting communication fifteen down one ninety two from council member might be to reno relating to the matter of public use of the county gymnasiums for recreational purposes including basketball the committee may discuss the matter the community may also consider the filing of county communication to fifteen dash one ninety two and other related actions members this is a matter that is before us to explore the public's open gym time that is no charge use of the county chambers without permits we are here to learn more about whether the county's gym could be made available on a rotation l basis for one evening per week for example six to eight p m for families kids and anyone to enjoy without of an organization i guess apparently this used to be called the pick up day if the leagues control right now currently the leagues control most of the evening time slots that is free time and so therefore there is no pick up days him right down here and have the ability to take my two sons and good on and practice him play a little and have some fun sometimes he'd pick up games guys would come in you get five on five and then you have a pickup game and there was no real challenge  to have a monitor you don't have to have somebody watching the g m and all that now understand time shift change with the word league letitia's in our society everything is we've got to have somebody watching what happens that's what we have gyms are and even got an area to my right called key hate that has no g m whatsoever but we'll have some some you know we're before i leave i hope to at least take some dirt to get that team started but b esides that really our gyms are heavily use by multiple groups adults and you groups we sponsor a lot of groups are youth groups so this is all good we have the of the middle school leagues the basketball league for boys and girls and coed and all of this is great but how does a family or you be so friends get together and jeff are you in a couple your buddies get together good going to the gym and have a pickup game jeffrey doesn't do it anymore he's free to get hurt but every g m would have a night two three hours with me and that's about all but they'd have what i call free night to have your pick up games you pick up the whatever you want to call it all families come in have some fun  organized groups no organized practice just come in and have some fun we miss them even the outdoor courts are difficult to get on and then if you play at night there's no lights in fact i remember when cheney was limited to two or three hours once a week rotating around the county everybody chance at these would have an opportunity and they may not be enough i remember sundays used to go down to buy you a gym and go play pick up games in  but i don't think that even happens anymore because that buy you dream is pretty much used up and scheduled for different leagues so really when you look at all the genes this county has it's almost impossible because we have fools ball we have folly ball we have basketball and other sports that are played within our gyms something that we didn't have twenty five years ago so with the addition of all these are at letting opportunities for our children and our adults it makes it difficult to have what i call the pick up game or even having some fun with you children just going down there and shooting our own for a little while and having some family time so that's what this was all about you know i've heard enough complaints from the public so i feel like well what can we do to improve this situations where facing you know with their multiple user groups in a gym basketball volleyball in the foot saw you know if we did open the doors without any kind of supervision or organize please see what the day is and what's been played in there the multiple user groups who have some conflict and then again without having a monitor there from that two to three hour window that we leave it open if no one shows up to bully we have a week in gym sitting for anybody to go in there and basically do what you please  so those are some of the obstacles but it is doable yes it is if we can get monitors we can schedule open gyms around scheduled leagues but again six to eight maybe at your prime times because of the fact of you don't coach is finishing work kids getting out of school and everything else but it is doable you know but even those are things that we would come to from the department coming through this body and possibly asking for night men are for recreation know also if you have it a certain point and you have leaks before and after the monitor is going to be there anyhow we just two hours in between or whatever you need to work out so the monitors part i understand it's cost and nowadays we just can't have our gyms open without anybody being around understood but then the public in at least when we reach a very sophy's or we have to reserve real property tax they see a direct benefit to them because this no opportunity for enjoyment on the other we benefit to them directly and that's that's why they see so and that's i appreciate that and so i don't know i didn't expect to come up with a solution but i'm asking the define we do need to take a hard look and see if they can  in the near future come back to us and say hey we could try to do a dish dish tried for six months a year whatever if it works fine if it doesn't ok then the public at least know we try you know it's up to them to make it work sixteen dash fifty two and other related actions members this item was referred to this committee to look at ways to improve baldwin beach park we have passed out a handout of two letters from council chair my wife to the chair white to the director of parks for exploration and his and in his responses relating to the problems at all to impeach park and specifically safety concerns with large potholes and flooding in the parking lot and installing a water source for volunteer planting and maintaining a tenants of native species in the park so i believe i will start with mr white since he brought this issue forward to the committee and then we'll go from there in trying to narrow the issues and gets the type of response for these follow through from the department thank you chair you know one of the heaviest local use parks in the county i believe is baldwin park because of its you know the surface off shore the wonderful beaches there and and you can see from the pictures that it's the overflow parking which is used i believe the majority of the time is simply not up to any level of what we would consider good  standard so i just wanted to give the department an opportunity to provide us with an update on when they'll be able to take a look at taking care of the issue and in addition  things as long as they were all posted anything that came in was either included at posting time and i believe we're going to give another opportunity to to post that post but it distribute to the members two or three law challenge we can distribute it anytime we want as long as we're not giving preference to one group one group's material over another's so that's why we have to have only two distribution points one that posting and the other is subsequently there two days or three days prior but it has to be all done on the same day so there's no preferential treatment given and it has to be posted on granite guess once it's on gravitas it's available t status chair member white you know currently right now with bottom beach park you know as as mention of a letter there is multiple concerns at walton beach park when it comes to anything to do with any kind of feel relieved as well during north shore swells the waves actually go into the parking lot as well so what you see there in that part of my show that's rain or that was one of those big swells back in fifteen there was the high surf will wash in to the parking lot so there's a numerous issues if we go and we pave that addressing some of the foliage that was proposed to put in there it's a great idea i think for right now that putting any means in that area the number one issue they were dealing with right on board and beach park as mentioned in there is the honus if we want to do anything i'd want to be part of being a high one of the highest use parks for the north shore area discuss i'm sure he's he's going to be getting other agencies involved other than the police but they will be addressing the the population of the line kelm area that it's definitely had a significant challenge but this system is something that we should be able to deal with possibly with the assistance of public works or or someone else with with the equipment but it's whether this is overflow from waves or this significant amount of erosion but also we have a lot of visitors a go down there and this is certainly not something that you're going to find in most mainland parks they're all very well maintained and and there's i understand i accept your concern that if we are to pave it we would have to go through an estimate process but there's no us of a process to maintain a gravel parking lot chair so num not a problem with that but yet so that's what it is it isn't as extreme as you see that picture anymore currently for now ok thank you did you need some like what we if you're going to pass another department for assistance like public works or how what is the procedure that you do you have to go to the mayor first and then go through the chain of command or how would that that ok thank you thank you thank you chair thank you you have any questions on this matter ok so as we await the follow up i will just go ahead and defer this matter  two thousand and sixteen from the county clerk transmitting the following contract see fifty eight ninety four between the county of maui and an h construction a california corporation to provide construction of basketball court lights at the school park for a total compensation of one hundred sixty two thousand and contract see fifty nine zero two between the county of maui and central construction incorporated  corporation to provide fencing improvements at various parks for a total compensation of eighty one thousand and the committee may discuss the matter the committee also may consider the filing of county communication sixteen dash fifty two and other related actions so i requested that we look at the progress of the repairs being completed under these two contracts because the public uses substantially use of their facilities area you know and we have other facilities out there tony and other leaks that have those fields and again just again like everything else cali school gets to use all of those facilities around there and get the benefit of it and also not only in my