enough just raise your hand and we'll talk even louder within some of the web sites in particular the how web site superior difficult to find information searching doesn't work well you can still hear through it and find stuff but i would have so those were right here so we went through that and found that city plus met all of the criteria and some areas exceeded there with the exception of cost they're the most junction it was hears everything that's happening you know that's kind of a priority ok that's fair i mean if you scroll down is there bernie sanders and you know there's all kinds of stuff water water bills or do no offense but they said you got none taken but i mean we've updated our several find it so that concern is i don't want to see us go backwards in time to something that does this really works and suddenly i'm looking at something mind i say that now no he's ok thank you so on the village website and this is an underutilized incher but we have a public input section where we post a question and people can push notifications they need to have a disclaimer something that says look when you give us your e mail it's public record yeah so make sure that they could yet understand that you know before they go so that nobody gets surprised when  want to just note something here tonight again is how this came to us the reason late and i have so many questions about the village website is because elaine and laurie and ego excellent sta was a collaborative effort first of all to for to make the decision to design a new to have a new website and then we were all collaboratively very much involved in designing websites this has the flavor of a decision that was made by staff and it's almost like a courtesy it's coming to us informing us that this decision has been made and we are being invited to jump on board and i think it's just one of the we talk about cultural differences in the village in the town and i think this is one of those cultural differences where a decision to do something like this would be sort of the knishes needed him to be much more work in me with the elected board in the beginning and not come to us who are with an attitude of well this is something that's primarily office staff to figure out and we'll let you participate to the extent that we think you know how to kiss it pay i don't know don't take that the wrong way but i think it is there is an interesting cultural difference here it's sort of like the same thing with the buildings to grow their buildings or is this person some of the other things we've seen we are some of these decisions really in definitions so i think when you're looking at your four in the pages of the three left after you have a landing page i'd ask that you keep that in mind that there's something different groups or the script is just more accurate civics class today does it come a server space and are you what is going to be the process for determining how much history goes out there in terms of meeting packets minutes slats all that kind of stuff and so we start out with with the committee and people that are working on it and start getting more feedback earlier o one of the components of a communication strategy that is being formed for how we're going to you know communicate two ways with our community and multiple ways whether it's whatever the app do sure is whether it's facebook or twitter or whatever the next super app is going to be plus the ability to get out to the public for things like a night like tonight you know you know what we're doing our dealing with it if we have water main breaks if we have street closures if we have cheik canceled meetings cancelled we all know our you know your children are in soccer and every other sport every whatever reason that that is canceled change a diaper change venue we have the ability the other thing we also talked about is that that one thing that you guys have in the village like here's a plan please comment on it or here's an idea offering please here's a survey it's a way for us to get some feedback and we one of the things we talked about is like we did in the town with a gun discharge ordinance to she'll walk who can send this information having somebody from california or australia give you comment on five corners is nice but may not be relevant but somebody from inside the geographical location known as the town of essex that includes the village of e important for what we would want the comment from so we're looking at that type of feature as well i have one hundred one hundred eighty ninety question not for now but a future time there we're looking for about you can probably guess and well that's that's where he works he's the manager for our community and so if you want to meet with him tomorrow maybe and then in that for of time to be working on to get something ready but i notice i went back over this and i watched the tape and we didn't actually all agree we kind of made a noise it made sense and so i thought that before we thumb of us think that that's a good idea and others may not agree to that i thought it would first of all be good to bring this again and have actually said that we think that november twenty twenty is a deadline or so it outlines the procedure for what the communities need to go to go through to munge and it's similar to that statute for charter changes but this would  public hearings or to be the vote and the vote would be on the plan of merger once if that was approved the plan of merger would become the new charter for the new merged community and that or if yes they were there they were all incorporated villages they also have language in their dissolving the village charter simultaneously so it was a single vote of the town and then just saying that there are cases where it can deal with later but we want to find out the deadline we want to get this moving toward that direction i mean that's going to be discussed but that it's nice to have knowledge ahead of time where it where a good one is where we're the one who's up and says this is it you're done discipline or that there's a district different districts or whatever we choose that gets all written into the charter that they're approving and they have to approve that will happen but again that's yeah i would run that by the int of voters because the most people are going to come out i'm worried even in the past we set a deadline or a date an optimum date and then people start feeling rushed and then people start feeling that the work we're april twenty twenty we set a ok we're are we do we are we happy to live this far they've gotten have we answered all the questions are we do they feel like we are prepared not to take this to vote because we are working so very hard it would be upsetting and a waste of everyone's time and money if we continue on this path and then at the last minute there are political problems with presidential election is just distracting everybody we go to and on the end of the another hard deadline that we could look at i will say that in the past when setting special dates for gorton votes on our boards have been accused of setting dates that were inappropriate for certain aspects of the community and she's a presidential election there's no avoiding it that people don't know about that date so it's a safety net for us to choose to not be ques to the choosing that the governance of some committee process has your continued support on both boards i think we've got that last time i'd like to discuss that a little bit and go ahead i don't agree that you got the answer ok maybe i did so that's why this meeting every three months and i never or ten member board two boards i don't we're going to get that i think you have to have something either that or we have to have everything taken off our plate other than whether we have a stake in the ground and we know where we are today to sort of work backwards and say what that hard one would need to be there i think we can make a more or decision and say this is you know yeah we can do it by committee with  we both look at that those those boards those committees it took quite a long time and then there was public outreach and we did a whole bunch of things we what i consider what i call road show we went around to the sporting events of the high school at at the senior centers we did a lot of p r and public outreach and just to get people informed not to tell them which way to vote but to get new forms and that's what we need to do that i mean if we can we can beat this horse to death with maxine say this is what we need to do we need to put in this this and this and if we really have a desire to move forward by that they we really in lake george that we can give our down with other issues move quickly through the summer and i mean i i did not volunteer to be on that committee so i certainly wanted to be because i had five days in the month of july when i wasn't either tied up with work or meet and do the work we asked them to do before this meeting has hasn't happened so that's where as where i don't i don't see that this subcommittee process is working it's been it's been  his expectations were however i would contend and say that the simple release presented us with options that have been vetted through legal counsel and that is the competition itself ok and that's narrow the process down from where we were back in your half ago or whatever when we started this whole thing so i think that's a positive thing and i've reviewed them and i have my opinions i think that's something we should be discussing at some point but i don't know how you have joint meetings with just this on the agenda it's really easy for me to sit here because i'm going to be here through march and that's going to be end of it so it's really easy for me to say this i think you have to have a special meeting where just this is on the agenda and continue me as a dual board and take care of the downs because as you say yes there's a you know i'm saying on this you know right we never actually have a discussion about the the various scenarios i don't recall us as a group joint meeting having in depth discussions on on that we were where we're growing we're doing is talking about when you have a complex issue like this it's the whole reason you have committees it's pretty much the whole reason that the charter of powers us to appoint committees or form into subcommittees that are single issue single focused staff can put other things on the my concern is that i look at this i look at our last joint b d i look at all of our left all of our joint meetings and they are just the agendas are just truck full of all kinds of other stuff and i think we have to understand that we've told like for example recreation departments the coal ok that was a great big discussion we had big discussions in a budget stuff share why did harry stuff staff needs to be able to get our input on those on those issues like some things we're seeing here in zero eight and so i don't we i just don't think it's reasonable to say ok staff you can't you can't approach is that it really gave all that stuff off the agenda for the who is running here tonight though so to try and get to reconstitute that and then have him potential new member trying to get up to speed on what was accomplished during the last year i don't got to do and the the importance of the public outreach and that's why those two projects were going at it was successful because they were is that we flood in this community with information i think i don't think you're going to of the boards made it did but it is still a subcommittee no decisions are made and the subcommittee of the other downside is if you want it as a i'm sure regular reading and you and you notice it as a regular board meeting you have to have three members dash out if the lawyer does not attend you don't have a quorum therefore you cannot meet your now just trying to get you can we can we'll be ok if we do that and then we'll continue this discussion about the selectorial what's right what's wrong but we just give us do indulge us a little another month or two would be ok but it's been appreciate you saying that you know it would be a lot of staff time for this board to meet more frequently together but and i'm not asking to add more meetings when you each me individually twice a month a lot of what we do about the joint work now you don't i'm not change it shouldn't be lori all i'm saying is we were late getting to his goals after we hired him and now we're going to run the risk of the thing i did i just i don't want to do that but i do i agree we need to have the discussion there are such other people that might have a better idea than i have or a way around it i'm just i'm just saying first blush reaction and it could affect the goals that we set for is that there was an idea to try to get to the to play any we're going to give them some opportunities to collaborate and initially that was a suggestion into you're going to correct me so but we just get a real quick lawyers said yeah that's not a good idea that we've got some problems with that so they came up with an alternative which was each board put a voice to x officially of them or so the trustees could appoint to town planning commission members to sit on the village board and vice versa for the select war and they seemed to think that that was ok but then they kind of made a noise that maybe that wasn't ok and that's where i left that's anticipate at some time we will be a single community so all this ever is provides us a chance to start becoming familiar with those cultural differences that you referenced earlier tonight so i mean we've got an opportunity to do that far as i'm concerned again that's an ideal time to bring here everybody the community because we're looking at community events we're not just looking at you know something that affects only the town residen plans affect there so it really did the push is to find a way to more formally recognize so that i think john from your your perspective or from the village perspective of labor village p c members to think that they're welcome at any meeting that we'll you know in event we have not that is a burden and not that it's something extra but it becomes part of the norm but it would energy or look at housing be deiced since you guys are in the thick of it to have a discussion come up with what you think would be the most productive for community to work together for a plan and i would not disagree with that i don't think we're looking for if the two board went on a retreat we sensu not too far away but we actually paid for you to go and hang around with a nice box somewhere and spend a whole day in a casual setting just talking to each other and having the know each other and you have a kind of blue sky you know meeting and slowly hold you down and say but the on the point of all come together if we want to try to figure out some things we want to do together we could be working on the other but also the icebreaker yes component of it about this long enough to want to sit with her you know on different things so let's let's start with the surge doing something that said what are we going to do it's a very quick yes so it's it would give you the opportunity to really just really figure out what you want to do instead of having members up to the table because we've had sometimes when it's a smaller crowd or something is very engaged we very much of the table so they get more fully engaged with mikes and stuff so again i'm not overly concerned about just like we've done for our own village putting will do it take a day and go over our budget you know for work clearance for the future whatever and just get pizzas and we were out something it doesn't have to be any fancy but if i could see where you and love this idea i'm so glad you guys are thinking about i would like to add an additional level of potential collaboration or conversations after the ice has been broken in your knee on a regular basis have and sewer and water and the importance of having a structure to you allow for in appropriate development we need to have a lot more conversations like that and you guys all need to be at the table for that so  whole practice yeah i think it's a good idea i guess i'll only have one little thing or you know we get paid serious money to fit in the right place you guys do a lot of work you don't get paid anything so i think i think if you right listening ok the board chair dubourg here is recommend one ensure periodic one on one communication and interaction with department heads particularly before any policy changes that might affect their her number three consult with interested board members and staff to develop a communication strategy across multiple platforms including facebook and other relevant social media incorporating the potential to effectively disseminate accurate information about murder in other town wide issues quite good and then there's  and so the idea of these are big macs and i went over all of the goals that everybody recommended and tried to fuse some of the more consistent themes together one of the things that we wanted to keep in mind and remind people that if you know they're smart goals they'd be a in this market for a few achievable because some of the goals that people recommended were were good but they might not necessarily be things that that everyone can achieve they might they might involve third parties or other entities that he can't control so we have the rules of those out so we try to try to go up with some you don't have that but this was our recommendation based on everything that we saw that these would be evidence new goals that's what we thought so i'm wondering what we here looking at the list of all of the goals that were in those what do we do when they were specific goals versus town specific goal i don't know and that's my first question then regarding the three goals that right that i number two well i think is extremely important i don't know that's a goal that's it's a goal that we all talk that way i don't know that i would want to does not lend itself to metrics and i would rather see a concrete goal or the start of a concrete goal because there's plenty of examples of abo it was quite a bit of it a lot of the things that i'm going to try to make excuses but so it but it in terms of sitting them all down i guess the to think would be i would recommend is that every one of those in a sense from a different board member is say something that they think this thing is important even if it's not something that we're going to do so it's basically sending a message to happen and staff you know how about this what do you think about this is not necessarily something they have to do but it's credit information that i think i'm assuming you haven't gotten to know him because i've known him over the last year i think you'll take it seriously he won't necessarily he's not given a specific a slightly darker but i think it will it will be meaningful i don't think it's year quarterly so we can see if once he's been informed or apprised of an issue that we have with his performance if he makes corrective actions or does things heavy all of these things going on once and then trying to sort through it and make it coherent is a lot and i think that we we need to define it as a project pull for us joint boards need to something his cools to tonight and soon we really really knowledge that we accept his goals that he's presented to us for the coming year no no no no and it's not that they were good goals but  measurable goals and not seen the difference ok because they all have to be measurable right well yes because so many of the goals that were recommended to us were in the domain of being performance we did you know like the language one that you pointed out that we wanted to put that in the ear five i don't know how you measure communication strategy again one of the things that i saw in criticisms of it that came in were well how do you know your communication strategy is effective it's one sided you're sending the message out but you don't know who's receiving it so i'm not sure you can measure that and that was one of the goals recommended by the two board chairs x goals number one three four and five with the correction on goal number three that we  correct including facebook and other robins social media to just social media the sticking point and i do think that since i've been saying it since the day even started restall struggle with using language appropriately we went through the definitions of her size it's been a long time defining things and i hate to see us not focus on used to be in every conversation i have with every resident every staff member and at every meeting i hear these words used casually and in appropriately and perhaps appropriately but they're not defined so we will never know and therefore a vat is to me the most critical of say i haven't a chance to read this still opportunity to provide input side of i think i might be able to take care of them  handle it would be there we get the trustees and the right thing in first and just show you you know go over what's in here and make sure everybody's ok