back if you're curious about what tonight's program will be we also really appreciate everybody taking a moment to sign in in the back to hear attending public today we really appreciate that some of your record of food and in know how to spell your name in the minutes if you s contract expires the end of june twenty ninth so that it january council meeting at the executive session on our agenda to top about that negotiation and any goals we may have an appreciation we're excited to see them coming to the table at this point it's a good time to start the negotiation just a reminder for the public that we will be clear city hall be closed for a number for a couple of different windows in the next couple of weeks so we close at eleven thirty on december twenty fourth we will be december twenty fifth and we close at eleven thirty on december thirty first of all be closed on january first your first responders are always here and will be working diligently during that time but city hall because and then finally i want to give  viewed the agenda for the upcoming equity gathering with the leadership team here as well as the council and commissioners essentially the purpose of this day  long workshop is to explore ways that race power and privilege and inequities impact the way that we interact with each other and how we were hoping to begin build an understanding interrupt whether it's a person or systemic inequities and we'll end the day with a vision process so that we can build a lens of equity as we got her leadership to move forward and this is not a one off experience based on the day we're going to look forward to ongoing conversations and how they might be structured will be determined and i think the other pick away we want to see happen is how do we build a sense of social analysis so those who are making decisions you know we're asking those critical questions about you know who's being helped who's being harmed  has power doesn't who's at the table who's missing you know how do we have a different awareness so that we can lead with equity so we're pretty excited about how it's coming together and i think it'll be a great day experience so the public safety commission wasn't able to pull together corum to me and so there's no update from their downtown when he boarded me you'll see many of them in the audience tonight and the first item on the agenda so i think rather than go into that probably you know i think most exciting out of the planning commission meeting for folks who haven't had an opportunity the draft master plans available this is the website and the comment period is up until the twenty first i believe is the last erica believe it's the twenty first that they like all the time it's back really cool tool if you go on there in the good this is setting the stage for where how investments are going to work in the city for the next least five years right  quickly obviously this is been the greatest honor and privilege that i've had in my life and it's been the most meaningful thing to me from a relationship to the people who work here and work hard for the cities the point  but to see the impact that we've had in the community and salute proud of the time it's trying to represent the the will of the people of this community and try and make this a better place to live work and play and  you know one thing that maybe doesn't come out as clear across make clear tonight that is how deeply appreciative of the other four people who sit at this table and the time commitment and effort energy that you all polluted each and every week to make this a project of productive decision making body that i think people can tim wash function and feel really good about the way the solutions are being made in their communities to all of you are very very deeply grateful  shit is incredible it's an incredible tool for urban areas there's a lot of things we can access a lot of supports to the business community in the development community and and the residents up when you ski because we have a designated downtown so making sure that we're going to zation is healthy and strong is certainly a benefit to the city as a whole and i think one of the things have there in the board have really tried to outline here is a way to make one time shelter like we would really like to be those relationships are one of our most valuable assets and being you know full time working volunteers that's just not in th  home businesses or in their businesses to do so trying to not just be downtown you know i think we've heard i think you just hear in general right that remember the neighborhoods  building the train station and their funding their budget is available on their website i don't remember the numbers offhand that they have a lot of funding from corporations in the we don't have those relationships built but then i think the train station has a certain amount of in town that accounts for their much higher budget they actually had two full time staff members on the budget organization but again i would say check out their website because their budget is on our site and so i guess i'm just trying to determine whether those cities tribute to the organization is much just a more accurate comparison but then there are also downtown organizations that have a budget of essential is zero and don't really operate so it runs the gamut where you don't have an executive director it's really hard to move forward with some of these things but i guess i'm just worried about even as you said external factors contributing to the timing of higher then not and asking for just a raise and maybe a percentage of pay parking or increasing sidewalk fees right away and having this ongoing funding where i mean let's be honest there's a chance that we have to be evaluate this after a  the goal really is to be self sustaining in those ways so this is just just for context in twenty sixteen the average funding percentage of denting rooms missions was thirty five percent municipalities sorry do you mind walking through some of what you consider highlight areas in the budget projections for between you know if this allocation were to be made between next year and the year after some of the other other significant areas of increase where you see the organization growing to build towards more of a sustainable funding model chefs you know whether you did try to be clear  from our past funding so for example donations in twenty seventeen were relatively low lived in twenty eight and we were at thirteen grand just from a couple of individuals to make us financially solvent and we think that because those were just a couple of personal asks that many nineteen did it be able to repeat that success and continue to grow those personal asks in twenty twenty and twenty one twenty one to fifteen can we would introduce the business membership and twenty twenty with five thousand dollars and that in twenty twenty one just for example if we had like  lower to fifty business membership if there were twenty businesses act to sixty in ten businesses or five hundred dollars a year that would make ten thousand dollars and i think that something like that would be a very marketing tool for them as well as the city and us to try new businesses so it's just an example of one grant that we could when you want to increase our squares in seven days then has a big downtown new ski advertisement on the back into its full and income stream and a cost and then we also the farmer's market is also has a lot of opportunities to grow because of the essex farmers market is actually closing next year and the burlington farmer's market is i'm i'd be curious to hear from heather in what ways there was the significant differences between the city's relationship with business and some of the work we're trying to do between whether or not this allocation the most i would like to see an alternative budget that looks at things like the sidewall these or puts more quite frankly pressure back or work opposing back that says this is what we would need an absolute dollar from a x to you and we just wanted to be realistic with everybody and knowledge that there is probably not going to be you know from zero to one hundred well or graphic and very monetary terms fifty thousand to one hundred thousand dollar operating budget that not going to be able to take that much growth with the organization one year period in that we want to be realistic about that we don't want to ask you to ask the next council to agree to this additional ask and we think that with a paid staff person we're going to come up with a better solution but we don't know what that is yet and we don't have the capacity to come up with that solution without a paid staff person and what you're saying is perfectly reasonable really what that second you're asking so that this here that wasn't is a requirement that we recruit the tax herman come and give presentations for business owners here on an annual basis because quite frankly the largest transfer designation and there's there's no opportunity to increase your revenues than by having more customers and even though you may be serving some of those other entities if we could expand the footprint of the tax credit for example tax for a program we have to get g a s mapping down or anything like that and solution here's a map of her town we think this is a reasonable definition downtown look these are the reason there's a continuous stream of business and activity here that's all you know obviously fiscal management and also marketing it in promotion then i guess i'm just curious how whiteley's it to find the right person with all those skills because sometimes you know marketing promotion might be a gendang think it's so exciting personally for me who you know currently does our cookbooks and our payroll and everything to think about what my capacity would be if i was putting the same amount of time into higher level thinking or even some of those marketing pieces which is what i do for work not good folks not  with someone else keeping the organization keeping the organization where it needs to be or it has many many skills and we also wanted to expand our board and change our fire lives in that we can have more important members and have more business members on their board think will be gaining a lot of people that have those skills sides and that folks will be interested and filling the gaps that we have and should we now find someone who feels the role to eighty which i think is a very realistic expectation or something to consult to fill some of those gaps but also you know we've had some board turnover over the years because it's asking a lot of different things from from a few different people but if there was specific areas we need to focus on because we're only accountable taxpayers and there are other municipalities where this is a positions built into the city staff in all this comes to mind i think that that challenge will softly i think this is the better model more successful model dia's and i don't think we gave you a really definitive list of things that are timely in terms of their follow up of those couple in will you if you guys could talk about those in the you things that were thrown out you know i think most of that was and i've been saying this to them a lot it's been really cool this year as a parent of a child who is now hitting the age of a lot of the programs we run to not only be managing these programs big customer and that's good and bad for them but  services for folks in the audience who don't know details of or creation of parks or public library or senior center early childhood programs or to title children family programs and their bright community center there are two budgets that you'll see that are not cold out forward we're going to be using some of our staff there to manage that program instead of for very short temporary seasonal stuff as we've done last year so exciting to see some of those changes happening i think it's going to represent a service improvement slow nationally for her and so we were really fortunate literally on the master tape that we could bring on a full time member to have sarah come on board with us this year so she's going to coming into this next fiscal year the budget you're seeing does not include the funds to support that the kids were going to find out elsewhere but it ends up being about two thousand dollar cost into fiscal year twenty that we're going to find from other funds but it felt like to get her here i'm on board for early childhood work and i think while both you're seeing a way to test it we didn't get we wanted to i think it was worth know here that a lot of work and effort in this community not only from the two of us but from a lot of our purpose went into the effort around trying to link child care center at the appliance center and it's one of those projects that is frustrating and it didn't come to fruition but i think it wasn't for lack of a lot of good work on the side it's just the market wasn't playing out for us as we'd hoped so again not a success story per se but i think one that i did want to highlight from the workload perspective being a big piece of our work this year certainly the pool which we'll hear a little bit more about later a lot of effort there and the community center as third star and thrive that officially designates us as high quality with the state that's a huge deal we this program started it was the kids in a back corner of the o'brien center and spencer to say probably not out here in the community got a ton of effort went in there thirty six years participating in if anybody had a chance to get up to the school to watch a practice or a game it's pretty awesome to see those little guys like the helmets that are in this big kind of bubble around me to see the the learning and the growth and development those kids are doing and progress is wonderful so big shout out to the ship for her efforts and the volunteers seventeen so exciting we've talked a lot here about the need to figure out how to subsidize programs for folks who can't afford them and figure out how to simultaneously start to add a few spring to the mix and i think outside of that hustle for grants and divisions and i think you'll see there is clearly teams a good year for us in terms of that effort across the board the volunteer piece is a sort of another financial omit that we like to call out it doesn't hit the budget per se but if you look at the value relative value of our served by volunteers in the community that's one hundred thousand dollars of staff time essentially that we're offsetting by bringing in it residents and visitors to the city want to do a good thing so library i think interestingly these numbers reflect a fairly static participation number in terms of folks coming into the physical plant of the library i think when you look at the fiscal year one thousand numbers based on how the summer went down there we're going to see a much different story this summer was bonkers of whatever it to be to be honest and having a ton of kids in the space was great so but a lot of those were july august so i think you'll see next year's numbers jump you know small growth here two point five percent it's good but i think we'll see a bigger these five for fiscal year nineteen over eighteen also i was not able to be at the last council meeting but there was a question closer to the computer use for the library say didn't want to share a man to let me know there were three thousand five hundred eighty three discrete logs for the public appears on the library so there are presently two public computers there which we just purchased new last  year so they get pretty heavy use what amanda shared is that they don't presently have a way to track users who didn't log on because of a week with a story line or whatever so i suspect that that used number that thirty five hundred is below what the ied is so it's something that we're looking at moving forward how he adds more capacity to the facility where we are as it relates to public machines and are there other places in the community we can add that capacity potentially so i don't know that knowing there was a specific question from tulsa last time i'll pause and see if that answers the question if there are other pieces the question just was if there are plans for increasing capacity in the library here computers yet layout layout certainly always really proud to highlight two between meals on wheels and the congress because last year the senior center we estimate we serve at least eleven thousand meals to about residents in the community so that's a huge deal and in this fiscal year nineteen to date it's been a busy year as if we can see here again a lot of those projects caring for a child care space o'brian center myra's pool certainly continuing to take time and effort across the board credit for sort of spearheading that with the classes and getting that going but exciting to think about how to engage a group that's not typically engaged in that type of work and honestly there are some really cool ideas that i think you will see some interation of  future development in the park and that's pretty good to be able to point to that kid you know with a crazy tree that things accessible for climbing for all you know like there's things that i think could be pretty interesting to try to incorporate and certainly we're excited going to hear this week as to whether we're going to receive that order so i think as it relates to these planning pieces there could be some resources coming in to help us do that regardless i think this is something we really want to try to focus on through the remainder of this here and then into next  under way i just checked into that yesterday we got three hundred eighty two responses to that survey and they continue to trickle in which is great and it's been pretty steady so we're going to keep that out through the end of the calendar year so if anyone hasn't had a chance i will confess i was number three hundred eighty two i'm going to get it myself as a resident the other day so i think there are still folks out there keep saying i get that please jump on and do so working here and behind on the school working towards formalizing scholarship programs and fund raising approaches for our department i think this is something that again as we've grown tried to add more fee based programming to the mix and trying to get more creative frankly in how we're generating revenue beyond just coming here and asking you off and the other pieces i just want to highlight again things you're well aware of but the successful bond over the pool is just the means by which that pass the percentage which passed i think is a really strong vote of confidence for the work that we're doing it feels good to have a community come to the table with their view and say we believe what you're doing and we want to support it and i think that's reflective of a confidence and certainly the selected body but the teams that are running these projects it's really cool to see so that felt like a significant want to  build the operational model and just takes in the staffing and all those pieces that on day one when that key turns we need to be ready so that's going to take you quite a focus away from my team and next year again hopeful that we'll have the resource through this planning grant to do a person open space study for the entire community that's really not very exciting and some recent developments with when you go to parks district around the can you access certainly the ones that project that gets in lights coming here i think one piece to that before jumping ahead i just want to highlight here is that despite the promise communities grant a lot of the childhood work sunsetting at the end of this month there's a great and i just want to say you know you look cool on the strong support of the community and i think that hired her to the point that you and your department provided to the pool community for so many you know months american position i think as mentioned here it is a change that we feel like we can weather also just want to be really up front that it's something i'm looking at are there different ways that we can fund or there are grants or other programs revenue generation models that could potentially keep the opposition intact so as as much the general fund budget models that position going away i'm not ready to totally give up on that yet and i think we'll continue to be exploring options they're moving towards the next budget  last year we were in a much stronger position we're in terms of numbers and you know we're still at sea trending down a little bit from where we were a few years back and not quite sure why that is we're running pretty close to capacity for after school though at the moment in terms of our licensing requirements summers going to an interesting beast and we've hysteria ilesha to a better recently and a lot of discussions about how we do some of maybe a little differently looking for one thing we did last year was reduce from three classrooms hand than the last so summers summer has been tricky but again we're looking at some different options moving into the cook some but for now we're sort of modeling status quo  so so yeah it's it's a after school get is it pretty safe pretty solid space certainly there's space for a few more kids if anybody's got kids or to get rid of between three and five thirty every day but sum mer's been a little bit lower we're trying to figure out what that is  exhausting reserves which is a year or two ahead of where we hope to be for those who are familiar this is a budget building budget operationally that has never been solved and the expenses to operate the facility have always outstrips the revenues that the pieces have generated and we were fortunate to have a significant division upfront at the beginning of the building that we've been sort of eating away over time and at the moment it's looking like this could be the  we get to the bottom of the reserve it's disappointing with that said i feel like we've taken a flyer that's pretty meaningful projects there that didn't pan out to your point and i think that's been a point so this twenty thousand number zero every year for that building is not clear it's not crazy it's not way out of whack it's just a guess that's the financial reality of the model of the building  so i just want to sort of put that in context to say that that number is not there the last couple years we've seen big deficit numbers because of vacancies hope this gets us back in line is kind of where we work in fifteen sixteen park to strict as a historical reference we have for the last number of years reimbursed the park district well below what our survey prescribed dues are by the formula that they use for the contributing to their organization so it's cold out as well on the spreadsheets so general fund wise this is broken out community center and community services just based on the line of running our budget again here you can see from expense perspective we're projecting to bring the cost of operating those building operating costs based on actual so pretty for the most part of a pretty straightforward budget and then on the revenue side  we'll get to the slightest little bit further down the revenues were covered in the last budget presentation but i believe we're projecting to seventy one ish that would get us the twenty thousand dollars deficit so we'll we'll see that more to tell you  the pool closed in two thousand and sixteen there were sixteen thousand dollars set aside in the community services budget to be allocated towards at the time it was either staffing or supplies depending on what the which we feel like at this time is a more critical need for us than the ability to buy a bunch of supplies and stuff so you see that reflected here basically that money departs the specialty supplies line and it's up to the salary line  was a pretty bright line between that funding and sixteen thousand dollars that was added to support programming in so much as the conversational call was that when the ball comes back online we want to consider th sorry here for the year it think we're going to be a good shape to take out there the nice thing about all these program budgets is they're scalable so that if revenues are not performing to the degree we can eat we're turning around and addressing costs measures and scaling those costs down so frankly revenue generation overall i think this is an area where we've continued to see revenues outstripping expenses we are making some strategic investments he did have his come back here a couple meetings ago and asked for use or reserves to sear and make some investments in materials and space here we're going to continue to look for opportunities to make those strategic investments and in the program in the building but for now that the budget is performing really well participation numbers  deals per gram so this is one i say this every year i'll say it again this is a program that's budgeting a deficit to take this deficit all day every day every year we're serving a lot of meals to a lot of kids in a given year t challenge with the way this program is structured is that every meal that we serve we're actually losing money on roughly ten cents so even if we get our new accounts one hundred percent accurate we're going to projected deficit and unfortunately the thrive budget it is a budget that typically catches up to itself throughout the year so summer as i mentioned earlier and while that's been more difficult we tend to break even summer after school tends to be a program where that's folks are either receive full subsidy from the state personel subsidy from the state or who receive no state subsidy and are required to pay full price our goal is to try to start to adjust the financial expectations on the keeping families and move towards a sliding scale we're going to do that slowly we very much recognize it's an off switch when it comes to increasing the cost of programs and so we're hopeful that that will be an increase that's understood we've also not increased program fees for thrive in how many years three have at least three or four so it's it's time i think for us to sort of catch up with that and then i think it's notable too that because we're now a stars program folks that generate their their fees through the subsidy system receive a bonus on top of their base rate so in essence subsidy families are actually paying a little bit you're paying a little bit more than the paying interest at the moment because of that bonus so in some ways we're actually helped to catch the fee paying families up to the amount that subsidy families are generating so the bonus is appalled so it's not tell it's not taxed necessarily to a kid in the way that we budget for it but again it's if you could boil it down that way it is in essence extra revenue per kid so what we're projecting is for the afterschool program a dollar a day or five dollars a week so we clean rates would go from seventy to seventy five and for this summer it would be two dollars in debt so additional ten dollars a week where it's the truth yes it's i'm not sure to be honest with you at this point you know i think one of peace to know is that salaries for part time staff of jumps a fair bit and i program based on after school programs and you bring in part time seasonal directors so for a perfect holiday perspective it was really challenging because there was very little consistency between people on june fifteenth that last day of after school june sixteenth that first day of summer he did it different we had a little bit of a staff transition a couple years back you may remember i was sitting in a different chair and so i think with all that we saw some real challenges for the role again part time times from people different roles and  you know i think there's a way for us to work out of this i think we're certainly looking at staff and structure and are there ways we can be more efficient there and still retain a quality program that's within the regulatory compliance we're certainly continuing to push to explore some great writing support for this is not something we've done historically because we've had a pretty solid revenue stream but i think it's a pretty compelling program from a community perspective so that's also something that in the looking at christie but i'd seen generally less so i mean certainly there are studies that ron after school programs but in terms of license regulated programs and my experience at least in cooking for a lot better tending to be managed by outside non play exceptional into so i guess that would be my condition to be accepting of this that there would be again not just a numbers review next year but i would think that it would be appropriate to have a real  but still it's a challenge i i didn't i'm interested in exploring you know the likelihood grants and other sources of funding to the trend thing when it's a couple of years with good explanations of why it's one thing when it's multiple years at similar rates i think we would be heading back towards those easy conversation about we i mean the reality  is this program has reserves now so we can make it work when those are depleted and we start what we're really doing right now is subsidizing the service delivery with our reserves because finally it's an option but if we deplete those reserves so this budget is pretty quick and easy this is one that's growing each year we have added plots every year since i've been here and i keep thinking this is the year they're going to have plots and not have a witnessed that has 't happened yet which is pretty cool so we continue to have plots the revenue increased slightly and sort of truck expenses so this is a program that's been built to be right around break even county perspective we look at it as a pool but we are tracking those specific two programs so we're not you know taking senior center money to necessarily to pay for curtain plugs and things like that we're trying to be really good about managing those funds in started there the program had to run up to say differently in the past and so we were generating excess every year so when i started there was a record or excess for that program we've been picking away at that time as we move into the future that hundred eighty dollars deficit it really is going to have to probably come out of the excess of the other programs of those global reserves so that's an example in the future would we be doing just senator and things that have a little bit more segregated history financially were trying to track those numbers independent and be able to answer that question one a senior comes out and says you know what happened to that money that he gave the city five years ago yeah yeah that's certainly the hope where we can but again i think to the point of doing keeping these costs reasonable affordable that's the balancing act that we're trying to bring about with deficits like the meals program that's usually covered will but the other is program eighteen thousand dollars within this budget is just not able to be covered by other things at this point in time and going recently about i think there's generally a desirable side to the table to to get the length of tub legation produced so trying to figure out some creative ways to do that without  it's you know i think we can tell you have good report with those guys and we're excited here in the building and they seem to be excited to be here and keep it that way i mean these are these  then obviously we've mentioned a couple times a poor placement project will be a big piece for us moving into the future prince harry took quite a bit out in february along with the city website we're going to be launching a new recreation website which we're super excited about paul i had the first configuration training last week and already it looks like it's going to be a much more functional tool for us which is exciting mention the plan first planning and there were crucial planning going on hoping to start to parlay some of that effort into  questions coming to concerns from the public then you know if it's getting traction so we're at that plane now where we're on the cusp of a sort of looking at refining these giants to really get to that construction document level so this a lot of this stuff is not going to be new information but it's more of a check and a status update for this project and this is our working schedule right now so as you see we're i don't three and then we're going to be hundred is certainly more ambitious yeah that's the number they're using right now application to the body because it may so by beginning of may we will be coming to you and say what is the amount you want us to bomb for i think it's going to be put in the project and what do we feel confident about on the fundraising side of things and i think that will and that would be the last opportunity for counsel to salute the wallabies some kind of while her back from a funny or finance perspective for example the injection of fun balance in order to reduce the obligation and then moving on to the facility so basically we'd be looking to legalize sort of the main structural components of the existing bathhouse des moines approximately five hundred fifty square and then when the new sort of features on this study you have not seen before sleaze stormwater requirements so because actually fifty considers park in the pool facility is any surprises from anybody in terms of dates budget questions i think i mean we've been very candid about the fact that there's going to be some or company property if they think part of it was a response to the fact that if we have a construction site at the front side of that property they wisely i think want to retain some access to parking so that their patients can get in and out so i think looking at the number of parking spaces you have to follow the users up i think we're well into a reason to sort of make that work commitment doesn't feel like a reasonable oh so i'm bringing before you tonight a draft of a resolution to establish a housing trust fund this is the result of the work of the housing commission and was also one of the recommendations from the two thousand and sixteen housing different communities and we're recommending that it be done by resolution so that we have the ability to adapt it as we're going forward because this is our first first go at it so we can make minor adjustments to it rather than having to make adjustments to an ordinance we would then be able to just adjust the program guidelines and the policies surrounding so and put it any questions about what i'm what i'm recommending here is that we seed the funded initially with funds from the home improvement loan program and put the home improvement loan program under the umbrella of the housing trust fund as well as one piece of it so that would be a reallocation of the three hundred forty seven thousand one hundred sixty one dollars and forty of ensuring that the bones are use to maintain or increase moderate income there were criteria around that with a home improvement long program i think next stop well coming soon i think that the housing commission is charged with that revamping the home improvement loan program and has been in underutilized programs so i think as part of this umbrella structure we would be me to bring back the resolution with the completed program policies christe procedures and criteria rather than bringing the resolution forward now with the intention of writing those over the coming month or two on worse i think what we one thing that we have to do is we have to look at where we're originating the loans and that that was one of the hang ups and added written up by much of that actual policy and realize we can't go forward until we know who are working with i'm originating the song so there are pieces that have to happen with sue the resolution and just you know i think that that's that's probably the appropriate way i just i think if there could program policies and guidelines would it be more appropriate for those definitions of affordable to be in their program policies and guidelines rather than the and i'm just wondering and be curious to hear from the chair of the housing commission if there's anything of the discussion we're having we're not missing that we're really fake discussions where the commission  requirement of developers to either develop before the housing or i mean the replacement ordinance concept was abandoned in favor of ok they're going to be i see it's important to me that that conversation does not get bogged down in the complexity but figure out a way to thread the needle between you know continuing to see development in the city but also generating revenue for the trust fund too because this is insufficient three hundred thousand dollars is nice but it's insufficient to really make a dent in some of the i'm a great a project that will include alongside low and moderate income households are in regards to the definition of affordable housing and yet that was it was primarily when speaking about homeownership opportunities so one of the things that we hope these funds can be use are a portion of them willie we're talking about kind of bifurcating the structure some some of it is for home ownership opportunities and some of it is to develop affordable rental units in most cases that would be targeted toward eighty to  hundred twenty percent is my understanding is those are the people who would be more likely to be taking advantage of homeownership opportunities so that's usually where those funds would be targeted so we're trying to leave it open so that we can do