push it to the next meeting i'm also joined we're also joined by phyllis marshall the interim town administrator hi phyllis well ok so do we have know i do would you mind making that community and absolutely not please be self serving i'll start with the one i was going to bring up which is that to mars the farmer's market is many no and i will be doing office hours at the farmer's market from second two thousand and seventeen weather permitting the town of belmont's general contractor age perkins will begin road construction on school street between bow road and washington street road closures and delays are expected during construction hours between seven am  five pm the killer access to properties in the section of the road might be limited during work hours we polish eyes for any convenience this may cause and thank you for your patience for any questions or concerns about the project please contact arthur o'brien resident engineer in the office of community development at six one seven nine nine three two six six five cardboard recycling we want to help you recycle your cardboard get rid of all your large pieces before the summer and save it for the day below saturday drop off at the town yard thirty seven c street that c is entirely st june twenty fourth nine till noon it must be flattened but it does not need to be cut this is the only item that can be dropped off at a live for you go informational presentation on collection and disposal options for solid waste for fiscal year twenty one thousand presentations by the department of public works director j market and recycling coordinator mary beth kaun and will be will be made we will be there will be great if you have any comments or concerns regarding the collections and disposal options for solid ways to attend and again that's june twenty sixth at six pm the town hall and when and if i may the cardboard has become an increasing what would you call in the garbage but in increasing disposable in the community because of all the online purchases yet do you have anything to say about that phyllis i think everybody's aware that is that you don't have to cut it as opposed to how you can put it out there recycling you have to chop the rig flatten it and cut it into pieces which is what i have the kids for but if you cut it this way you can take it down there without having to cut it that's in a different size you can fit your car unless you're carrying it anyway senior charlie card dame a monday june twenty sixth from nine a m till twelve p m belmont senior center two sixty six six beech street senator will brown's burger will sponsor a senior charlie car day on monday may june twenty sixth from nine a m to twelve p m at the beach street center located to sixty six beach street in belmont seniors age sixty five and older can save a trip to the m b t offices in downtown boston and apply for a senior charlie card at this event staff from the office of senator brown's berger will be on hand to take photos and process applications which will be provided seniors just need to bring a valid state issued photo id that includes date of birth no advance sign up is required and senior charlie cards will be sent to the applicants by mail and may take up to six state weeks to process senior charlie cards may be used to receive reduced fares on all and bta transportation services including buses subway commuter rail and the salem to boston ferry in addition to daily discounted monthly passes which are good for a limited local bus and subway travel more information about reduced senior fares can be found online a w w w dot m b t a dot com if you currently have a senior charlie card those about to expire and you need to renew it if you do you do not need to come to the event senior charlie card can be renewed for free over the phone by calling the end bta at six one seven two to two thirty two hundred your new card will be sent by mail if you're a only one eligible to get seen a trolley car but they're all watching the t v job community volunteer interest join our team new volunteers are needed for community service this is important the community appointment process will begin in july to be on various boards and committees in town and we rely on volunteers to help run this community as you know if you're interested please go online and find a link to the community volunteer interest form you have to submit them by july seventh two thousand seven teams that is coming up soon if you know of people who are interested and want to be on town committees boards or commissions play have them fill out the online form on the town's website and you upload the resume fill out the form and then the appointing authority may be asked maybe the moderator could then take it up again july seventh twenty seventeen it's very important to get involved though adam you recently provided us with a policy features for the committee curriculum at our last meeting i went through and created we don't have written rules as to how appointments are made so i came up with some written rules with some help from the town mistress office and other communities of don and then we took one that we liked and we tweaked it and we've sent it out to the various chairs of all the committees and commissions in town to get comment which we ask for by the end of july right and then we will look into what we can pass in the summer and go forward it's not it's too late in the process right now to have the new the written rules apply for the current process of appointments but then we will have them going forward in banking we always had to have written policies and procedures so i think our committee selection process worked pretty well but i'm happy to have written policies and procedures to finding it keeps everybody on task no one thing that came up for me is that someone called me today and said that belmont policy was that people could only serve on boards for three consecutive three year terms and that isn't the policy that we have is that i don't think we have any policy whatsoever so well there's been convention writing that there may be an john did have a say john think they're going to take pictures and everything is going to be great so john is now a continuing education training partner with the mass division of agricultural resources educated on how to deal with something so my class will be to teach them about coyotes about their natural behaviors and how to equip them with tools and education on how they can deal with precinct five and i'm here just because i want to put it on your radar that i am that there's part of a group of friends that ends here in belmont and we've gotten together and we've kicked around some ideas for closure use of the incinerator site i just wanted to put you send an e mail with your information to the border slut and a mailbox then all three of us get the information at the same time phyllis has it as well and and it's it's a good way to communicate with the board thank you and also be sent to the major capital projects working group they are interested so i am in touch with ann marie as well and she is aware of this as well but so the market isn't here i'm sorry go ahead mark because we didn't expect more to be here today by my a planned absence but the best way to talk to the board is to send an email to the board of selectmen mailbox and that way we all three get notified at the same time ok not that we're happy ok thank you thank you thank you ok so with regard to questions from town residents we are asking that if something's not on the agenda and people want to bring it to  our tension to contact the town administrator first so we have a chance to live but if they are no and that's fine but it's always good so we know how to plan our day yeah exactly ok fellas what's next volunteer his services with the retirement board i did speak to the retirement board about this last week and this representative is our choice the town has cheat  several maney and who's the town account who's already on the board but i think of lloyd's dollar each of the town the fact that they're going to review the payment the funding schedule in two thousand and eighteen will be helpful and in bringing of understanding both from the town side and the retirement of boards so floyd is a pillar of the community i think you'll find him to be very helpful and as i said the other day we didn't want to have a was going to be put out there with all those other boards and commissions that have openings and where we were going to wait for the deadline to see if anyone else applied or as a separate and distinct from that i actually down now others have expressed interest in  being or a thousand dollars it requires the horse like me to approve it at this point it's happened so fast we don't have contracts back and forth yet so we're asking that the board approve the contract approved over civil war technically and all and authorized the time to minister  minister to sign the contract when they're ready contract are we going to get to see the final wording of it or is that shuffling and kind of looking at the bids that we came in we picking with we are we picking the bed here we're recommending another  before the packet was sent out but it's our practice to have the lowest qualified better qualified and so we do check references and check their work to make sure that they are that th did it come from last year it's from it's well it's just it's not by seventeen probation so it's technically got us to the design this year but we knew all of the work is going to take place this summer so it was approved by town meeting last year th get too long a discourse but any subframe electrical plumbing in this case that asked me to go twenty thousand dollars have to go through what's called a filed sub a process where those bids come in first and then two weeks after that the general contractors get to select generally the lowest pilots a bit in each category to add to their bid for all the other work and then they give us a general bid so it's all sealed bid deacon qualifications and then what is the state law that governs this you have to the contract is the same as we have for other contracts we have performance bonds we have a bed bond we have surety so here if you want to wait where part of the issue for this  eight no no i'm not suggesting that we wait i'm what i'm asking is in the normal course of business i buy i don't think you know contract review is something that the board of selectmen should be doing right we have  have a town council who presumably has reviewed the form of the contract i guess and then how does that work when you actually do a deal does does do they actually look at the contract it's the form of the contract and then  who puts the contract together then on something like this do we use town council to do that if i made we when i arrived here four years ago one of the first things i tried to do was standardize all of our documents of bidding documents change orders working with town council and when they sent them back to me with their final approval i spit specifically asked them do you want to sign every contract an amendment and they said no we are proving these templates as long as you don't waiver from them in a significant way we don't need to see them all after this point so we just stick to the template they provided us and i take that as town councils approval for me i think that's an efficient way to operate the only question i have is last time we remember we talked about the gravel contracts the other ones i talked about putting some stronger warranty language and straight execute contract with whole sheet metal works when they are compiled then why do we have to do that because we're author of a hundred thousand dollars every contract over a thousand dollars comes to the board and with the board normally sign the contract over one hundred thousand dollars as for this much this two ways to do it i think one of the issues we're trying to get is this out in awarded before you've gone for the summer you know we love but we're not going anywhere but we know we want the work going as quickly as possible because there's no heat in the building to the blackout there the there's there's some misunderstanding about what happened what happened gently and it's you know i think one of the newspapers reported that the generators didn't start but that isn't the case the generator as i understand it when the blackout came through did start it that it didn't the switch called a train which was one which is part of the  general the generator turned on to its head generate it's just that the switch couldn't put it in the back up and then as we discussed in our urgency meaning the generators that generate what the backup does keep the lights in the hallway lights and things like that on but it's not you know it's not as if the whole building is running on an independent generators i read there are certain circuits in the building that will run on that and what the lights for instance all the the thomas cool servers are in that building so we  from things like that so we come back at a different way if there's a blackout at ten o'clock in the morning the generators kick on in the switch kicks to the back up which is what is intended and would you keep the kids in school or that in that case  the municipal like rather it it's an electrical arrangement that in the building itself is that correct and so the facilities department you guys cover the electrical arrangement in the buildings yes so peter come on up i will see cameras that way you don't have to be aware of the camera but i just wanted to make you aware of the camera ok so tell us what happened peter how highest rank awarded by the boy scouts of america the sign represents a contribution by one of belmont's toward the improvement of our shared spaces as well as a very significant in kind of nation toward the peaky part t p a project it was community on june tenth and was received with a great deal of excitement and anticipation that empire completion of the park about a project we can have a beautiful sign at the  as far as i know the right commission deferred vote because the right commission doesn't have the ability to approve the installation of the peaky park sign at a playground that falls to the boys like and  i would recommend that if i will ever write everything sounds simple but then you talk about the name of the library and then people got all up in arms that knew you need think the name of the library would be fairly straightforward because it's basically the bell my library but yes i'm from i think so this was it says who donated it and in one thousand eight the town took seventy three fourths acres from mr hennessey and others for part playground and school purposes after land damages were paid the final cost taking us land was guess it's just record we do have i guess a little bit of time because i think everyone's on the agreement that after the construction for the c p a project that this i would be installing about a year from now up you know suffer the consequences but well i mean really there right now there's not nothing in place for us to just like temporarily put it or we're not the digger ground out a footing in or whatever and then when the construction started we just you come back out so so you'll be able to take care of it you put it in a safe place you know everybody's fighting over your signs and you know it's not easy so you come you come back when it gets posted yeah yeah come back from have some kind of a reading many of the license holders you agreed to provisionally approved life is applications contingent on them submitting their paperwork and their applications by the end of may and that they would be renewed in june and so two of the license applications before you are brand new and those will require that you  approve their applications and grant their license application that licenses that is the artistic orientals at three seventy nine chapelle road and belmont consignment at four there's no charge for that but there is a charge processing their paperwork police department and so these businesses started their application and the beginning of it and the others that you'll be asked of the others that you approved provisionally were already existing license holders but this is a new provision for that we need to do a motion for each one or can we do the two together and then the six together i believe you could do the two together we just need to read their addresses but to do that you know two things i mean one one is that the point of all that background check business is to prevent you try to combat fencing of stolen goods through second hand stores and the second and then the second part of it has one question which i always ask is like are they all up to date on money they owe the town yes all of the departments have signed off on their applications we have a i mean it's just and once the application received then all of the departments that are required to sign off on it enter their approval and system and so it helps to streamline exemplification before they get to you so that's where the mr try to make a motion to  approve the new antique secondhand good license application of artistic orientals at three seventy nine propeller road out of principle shiny enough sheen and belmont consignment at four thirty to come straight the principal down not a barber previously gave him permission for the call this is the actual problem yes so i would vote to move to approve the antique second hand good license applications of the following westcott mercantile at four well yes always a little better off the record you want to tell the public what the scope of the work is going to be for the street so they know what we're thousand eight hundred three dollars and the ones that's correct in the end you need estimates for one million three hundred sixty three thousand two hundred fifty dollars which is roughly about a little over one hundred thousand nine hundred thousand less than the estimated we like  yes we do say that again it is the now actually before all projects are gone before they go to bed we have a net engineered estimate for that project by our consultants wes they estimated this project that one million three hundred sixty three thousand two hundred fifty thousand two hundred one million three hundred sixty three thousand two hundred fifty dollars and the amount the low bin amount was they may put more money on one item then on another item and you know it's it's always just the way it is and it's just the way it is it's but did you get any goods that were above the engineer by which we had done over the five eight eight if the public looked at glenn's priority list they would find the roads yes here is less that pretty much as we like to go out at least a year year and year ahead that gives it everything chance to settle and the last thing we want to do is do i want to mean work in the new community realm it comes in behind us you know a few months later and we pave the road to reconstruct the road you have to give that tree that water trench ample time to settle in to give yourself  no i know the answer to some of the questions i ask you so i'm but i'm because i've been sitting here for two years and you guys have been for this but the for the public what what of the what what are the water inch diameter water water main for distribution it's between sixty five and seventy five years large diameter dr line means at least good for one hundred years in this is proven technology proven it but you don't you don't coordinate with glenn because he's not really there we always keep him in the loop to make sure that he knows you know where we are and what we're doing so that you have any i don't  installed and we'll have to go before the planning board for their approval and also because one look at the location that's being recommended is this the school committee will also have  location and approvals of the other necessary boards if you guys want to say something middle schools the leading candidate right now we've got a we're on the school committee agenda tomorrow asking for them to approve proceeding with an application to the planning board for the full site plan or view but generally the steps  you know reiterate their approval for us to go up on the middle school how much does this cost if you if it's not a gift fifty thousand dollars and what what does thirteen point two kilowatts do for you if you're a if the it hypothetically not assuming that it will be generated by the talking about it as a scenario so that we're not you know you know influencing the selection process or what does that do for the charity how much electricity do they use so that they use more of the you know that they use more electricity than that would generate in terms of you know whatever town building it goes on over twenty years this would generate about eighty five thousand dollars and in savings and that's counting all the electricity savings and that's rexx over the first ten years and has rank as something every thousand kilowatt hours you generate and you get a certificate that can be sold to utilities for around two hundred fifty dollars and so the tell the tale gets that income something that's right where would it go to the like department there when it come to the town or the school system do we know we don't i don't have a contract for how that comes back what the credit how the credit comes back for a period of time and so lead that lead on the in aspect when she determine where the rain is going to be installed and let the credits where there were this is nothing but good news in this is a further this is something you all want to get done tonight so that you can take whatever next steps are coming yes so we're asking for a formal vote to accept the gift of the panels and so that we can proceed with the next with the negatives and i and this this acceptance of the gift it's not like direct energy is willing to physically hold the panels so we're not going to get like you know with a bunch of another room and a storage locker if you like that so this is this is just in a way a formality to know mark couldn't be here tonight but he's supported all of the issues here because we went over the the agenda in our last meeting when he was here so to let you know he says he supports this because greater than that yeah i mean this is going on a very long in trying to get these trying to find a location and trying to have never seen such a difficult time taking something for free but i'm certainly happy to remove one of your obstacles tonight he's right wish you good luck with your sighting and installation like move to  luck i got you later keep us informed by phil bill's always in the background if anything else under that kind of ministry or support i have a couple of items  one is that there are and loading zones on leonard street which have been designated as loading zones and parking zones and it has led to some confusion and so as you may know we have we have regular meetings to talk about parking in the center and so this is been an issue that has come up a number of times and it is recommended that you consider designating those learning zones as loading zones and not as parking zones so that it's of i'm aware of this issue and i didn't understand how important parking was and till i got involved in the local government in manhattan what you do is you pay somebody five hundred dollars a month and they park your car for you but here it's much more difficult and i've seen this happen where you know there are no open spaces and the sign says no parking loading zone you know one to five or something and somebody puts their car right in there because it is it's really difficult to figure out what to do and when you can do it so i i'm in support of this because i think floyd told me that they had maybe thirty five tickets you know it's just it's impossible i guess you shouldn't have a law that you should that that you can force right of way you know the question is really whether it's a matter of the confusion or whether it's the sign or the marking on and i know the for instance i've done this in projects in other communities where we have areas of public parking which are loading as a because the this is a building takes up the entire lot like here where we've done this very thing but it's very clearly marked and it doesn't cause the confusion so i don't know why this is causing confusion maybe it's worth having traffic commissioner somebody you take a look at the signage to maybe make a little clearer the striping different person in there they're  and we're still having an issue and that's why it was requested that the board consider and that i think that we can certainly if you're willing to move forward with this proposal we can certainly determine you know look at it and see if it's helping to eliminate some of the problem and then get back to you on that and i think that the delta tried to we've attempted to try and make it clear and it's  see if you would consider making them designated and then rains and then mark last time brought up the issue of if this becomes a permanent loading zone of the exclusion of parking spaces that that they and they must use that loading zone because he didn't want to take away parking spaces for a permanent loading zone and have people still double parked trucks on the street to load well the example i was giving the how many parking places is the l two or three there were two on each side and i meant in terms of spaces yes to two spaces so what we're giving up is and we're going to do it on both sides or just by the is generating all these tickets no i don't want to take you know when you know so i think if what mark is saying makes sense but it also makes sense just like floyd is walking in the in i know if we notice that the that the trucks are using it as a loading so that's a that's an issues which we can speak to the vendors about and then the other thing is if if they're empty a lot you know so in other words if we say you really have to use this and then and then they're not there that you know i think that's another that's another thing that we need to consider but you know floyd is that actually the parking regulations are up to the board they're not up to the parking   where one of you will turn up at six at the meeting started at seven to entertain questions from citizens and so i  just wanted to raise that issue and see if you want to consider that you no need to act on it this evening but i wanted to raise the issue going forward so it for example your first meeting in july is the seventeenth and so  past there have been instances where each of the psych would take a turn and it's and those office hours is what they're called and so you want to raise that concern to you and see if you want to think about it to trade off on these as well if people show up to the get a few people actually come to them sometimes they can use the i personally don't think it's a good way to access the government and i also think that if one of us is willing to be here at six o'clock in the advance of the regular meeting i would like to talk about the two thousand and sixteen financial statements and i would like to have craig peacock come and talk to the board about that so for me as long as we're doing our work great but if we're not if we don't have time to do our work then i i think of you know you rather than using the hour to talk to individual  actuarial study we haven't had as far as i know that this board did not go over the two thousand and sixteen retirement act where real results and i think of we have extra hours and and one of  be here than the other two should be willing to show up early and endure our work that that's my deal and i think it's just a matter constituent services to provide an opportunity for people no one wanted don't want to come on camera up to talk to us by i mean w it's something that you know it's not just an opinion but it's something that can make a difference and it's thoughtful you know from time to time i will respond on my own desk to those things and i think that's a much better mailbox bring it to everybody's attention we can put it on an agenda and actually deal with it and i also think that if we don't have time to do the work that we need to do that you know we need to make time to do that well i think that if you're a small town you can lose the the one on one contact through email i think it's a little cold and impersonal and people want to come in and meet us and talk and constituent service and get to know people i think that's that's great but it sounds like this is a wonder one th damage after school in richmond collaborative and made a request today that they submitted to the police chief and they have a after school and vacation in the camp for for this term they are asking if they they could have two spaces that are currently available for permanent parking in front of the lions club two of those i think there are nine or ten and they during the summer between june twenty sixth and july twenty seventh on monday night it's a one time request the chief did speak to floyd carmen he didn't have any concerns there are have been generally some spaces available over there and it's just for loading and unloading and so it would be at the beginning of the day before the eight o'clock says come and then at the end of the day but you have to sort of designate the spaces available or cars by park and th so their requests before you i know it's short notice because it begins next monday so i wanted to bring it to your attention to see if you would be willing to consider allowing two of those spaces on the other side summer the spaces are more available and they are not i would agree with that entirely i wouldn't be doing this in october but i think for june twenty sixth of july twenty eighth i think that's a fairly it's i seems like those some of those people are going to be probably parking there whether we doesn't need them or not like to run to others but no you know the other for any other programs runs through august sixth so in order to park here you have to pay is this the sixty dollars a month yes so this is so these would not be available for parking and they would be available for lighting him right but would you have to take them off yeah twenty four seven right but what about the weekends how does that work delay the decision so i'm in favor of all to do this time as well i would move that we allow the belmont after school in richmond collaborative to utilize to the parking spaces in front of the lions club on the street from june twenty sixth through july twenty eighth monday through friday second on favor and then the the do it the out that you task the last time you and mark to take a look at the liquor regulations and to see if i should come up with the project in changes and i got the word version of it from phillips's office and i read lined and sent to back to her this afternoon i think before anything gets disseminated anywhere obviously i'd like town council describe it first to make sure that everything is ok before we start discussing this this is legislation no no no this is this is our current liquor regulations where i want to make some changes to them we made we actually many people want to make some changes to them to address things like notice the dress that the lottery if you address the the non transferability and a bunch of other tweaks and things i find to be kind of contradictory within the document and so i went through and read line the entire thing based on things i see in other communities and what i think works well in notices that seem to be doable from someone who is on the other end of this filing applications  what kind of timeframe i realistically need to get things done so as not to be too much of a burden be at the provide enough notice and i took look at the statute and i actually cut and pasted some of the statute into it because there are statutory requirements but our rules don't mention them and so to require require an applicant to know the statute when we give them the rules and know that there might not know they're missing something didn't seem to be quite right it seemed like everything should be in one place and a documentary could just hand out to people when they come for an application  have been sussed out in advance so i what i would what i would just ask is if you're ok i would like to just have the town is tres office take my redline draft and have town council look at it that's all i'm saying is that we obviously have all this going to a longer process of passing in the word version you gave me but there was the b y o b and there was the outdoor seating which the chief a given us a red line version by didn't have i had the at the current version but not the redline version so you'd have to take what i did and then fold in those other red lines or just send to both the council and you can figure i think it will take a little bit of time to go through all of it and in just a merge the doc you could you could merge the documents on the computer and then have counsel just go through and see because this is going to be a longer process but it's got to get scrubbed by coun first before we go anywhere with a law for clarity and i think you don't know what you really think and to write it i know i think i just needed to write it down but i knew exactly what i was going to do i'm not talking about you i'm talking about