right welcome to the april twenty first meeting is there any public comment to be in the meeting and we will welcome the wilton community justice board who i have  learned about their services probably around town meetings and just asked them to come and tell us what they're doing in our town and around the community and  real justice system ninety five percent of the effort is spent on dealing with the responsible curd the video gets very little out of our justice so we have to do something  statements this year and the progress that's been made over several years and in addressing some deficiencies that have been a debt of five and bringing bringing the  financial reporting process to the place where it is today i mean not i don't need to give you an awful lot of information on the statements i think i think financial statements themselves it's a two page report now and it looks a little bit different than it did in prior years that is to say that the format is changed not t are we now are divided up to report on the statements but also try to be clearer about management responsibility auditor responsibility and the different  pieces reporting so it runs to a full two pages the highlight of it is that and the audit opinion was that the financial statements present fairly in all material respects back of this package if you are following on the table contents it's at page form and it's titled the independent auditors report an internal control over financial reporting and that report in the back really talks about two to two things it talks about internal control over financial reporting and it describes and that section deficiencies  internal controls and that simply is just what it says there are levels of deficiencies there could be minor events which might or might not be reported or they might be conveyed orally instead of in writing if there are larger deficiencies there are kind of two levels of those there's a significant deficiency and then the bigger one of the material weakness  reasonable possibility that a material misstatement of the financial statements will not be prevented or detected and corrected on a timely basis and reporting on the financial statements the auditors weaknesses described in the findings there is there are five descriptions of conditions that the auditors deem to be significant deficienc six and seven for the significant deficiencies some of those matters have interesting years and are updated this year to kind of reflect the changes or the current status of the situation the auditors the financial statements themselves look pretty positive when the accounting and the reporting  completed in our letter to those charged with governing stuff we do talk about some issues that delayed the ability to have financial statements that could be reported upon that had a significant significant amount of time to run out to close the books and to provide numbers to whisper on it basically the timing and dissipative was we had hoped to be here in the summer doing the audit we wound up not getting the corrected records to audit until late in the year what's the final accounts were provided for audit on december sixth so majority of the audit field work was performed in december and january that point had received from us the thirty two adjustments so she got that starting point to draft statements where we were then given the statements back we were reviewed those and proposed why it's important to have in place the the personnel and the controls to assure that you get better financial information faster and that's really so that the management of the board is able to to take that information in that way that monthly throughout the year and then get some some quick information back at the end of year it's not really to benefit auditors so that we can come in and give you what clean report quickly at the end of the year that's just a good byproduct of the process and it's working well  i didn't even mean to give you that much of a introduction but i really wanted to have this be an or addresses that that are going in the audience feel free to jump in on this because i know you've had close experience with them i think one of the things that comes to my mind right away is i think you need consistency and in the years that we've been operating here you have you have routinely changed personnel try different things and i think finally this year you're kind of getting to a place where a lot of work you've got you've got management's attention you've got you've got a financial assistant that's that's that's that's quite committed to doing that well you've got the outside  if you think they need something more i do think though that that what what you need to hear is to get the focus on and that's i think with a board comes in and where management if it if it doesn't appear to be working i think it will then be obvious to them there is a board and jeff that it's not working and you have to make that course corrections but by the staff that i see outside and this article that say there are some some deficiencies in the way they are processing three million dollars of dispersants every year and it's not an easy thing to do but what we can do and what we what we have to avoid i really believe what we've done in the past is we need to set up a system that we know will work and through my conversations with the financial system with jack and my own knowledge of the subject and through through the art of i believe we are on track to creating that system and right now we need to continue diligence and keep that system in place and keep improving it but but i think that i don't want to sound the alarm bells like we need to stop re now and change direction full tilt because that is where we run into trouble we have a system where implementing best practices we're following following good internal controls and we're continuing to improve them and if we decide well it's not working because you know we  had an audit that has similar findings last year but if you read through those findings some of them are similar but they also describe proven in the way that the system and the controls are being implemented i'm so so basically what i'm saying is that we need to stay the course here we're doing a good job of improving the way things are running in there and it's not an easy job it's a large budget and and their staff that basically have  to pull double duty to ensure that we have tight internal controls i know that the town clerk asked it has to help out and that's really not technically in their job description so it's not easy and when what i would say is that you are in a process you may find a year or two from now that you want to have the more expertise in you may be able to grow that expertise a house without the outside assistance i think when when and when the towns i've seen her have gone outside to get help they've done it because they had some challenges they had some and some need for corrections to be made and they didn't want to bite the bullet and just hire a full time c f o type person in house so they are just bringing in the expertise probably ten years ago auditors were coming in and then helping with that bookkeeping at the end of the year and that made it easier in smaller market unities for a treasure who perhaps didn't add all of the skills necessary to to do the accounting from inception through the financial reporting process chip to do virtually everything they needed to just said earlier is that i think it's incumbent upon this board to communicate clear expectations about continued improvement in the in the areas that were identified for the coming year and establish schedule projects on a municipal building and it made us think about the fire which the fire house has is a building in town that has a good solar orientation  the fire chief is approached both chris and i numerous times i'm interested in trying to do a solar project on that building but it's been difficult because most of the incentives for will bill energy are tax incentives and as an unusable entity you don't pay taxes so you don't have the opportunity of getting those those incentives so the clean energy development plan recognizes that and  came up with a grant program for specifically for schools a minister qualities to try to encourage them to do real energy projects it's not a huge grant but it's it's for this scale project this it's appropriate so i think the grant limit is up two hundred twenty five thousand dollars have a small pot of money it's four hundred thousand dollars it's competitive grant around around the state fifty percent grant is nice but then it's still lease another fifty thousand dollars for the municipality we come up with which could be difficult so when we thought about it we thought well you know this is a good project could be a good project for the town we're energy keeps we like we'd like renewable energy would like to figure out how to do more of it nor time i've been involved in the water you know one or two projects in our town and we figured well one way to do this might be you to apply for the grant and then finance the balance of it ourselves so what we're suggesting is we could come up with the money for the balance of the project so that the project could get out the details of what this project would be and what the deal might be and then present that to you again on the final package before the granted line which is mainly so that's as so that's what essentially what the the benefit stream would be the revenue stream would be about six thousand dollars for th another so what what he felt and what i i feel is that regardless of how that building is being used where the benefit goes as can be attached  would want to think about that is there's a possibility that the roof itself will do structural upgrades for the panel that these panels to carry the weight will include that in the budget as a structural analysis and perhaps in you know heating know that's two years away but since we've just gotten through the bicentennial i'm not really looking for anything else to do but we thought it might be time to start this discussion on whether the town would like to renew about two years to do it but just like to start it you know from the point of view of the historical society we have not asked the town for very much in the forty years that we've had the church on and having been in your shoes i wouldn't want to back on the the maintenance of the church on here we spent a good deal of time in a worry about maintenance and raising the funds and just put in a sprinkler system we rescue the rescue squad or missouri used to they took over that when they created a memory tree and they do not want to do that anymore so this past year we took over the responsibility of lighting the tree and so remembers have been trimming the tree once a year but it's almost getting beyond that so we would like to see a small tree planted on somewhere on the site not too far from the electrical box that would be allowed to grow a few years and then the major tree would disappear and then eventually you know so i think there was talk when th that are there and then they are then them taken off a quite a few years and fix them and put them back on again but you know that's good for two more years on after that you need a cherry picker or something to permission to maybe start that process you know people get upset when we cut trees down but it will be two or three years before they want to move because that's so that's one of the three issues and then over the years  like we we as a result of the bicentennial we had some money left over from bicentennial committee that we would give back to the historical society and ask branches and some of them are not really in good shape and there's one directly across from the front door which would be a good spot for  didn't talk to i kind of reached out to the school district them selves asking if they would like to split the cost i haven't heard back from them for you know i'm not going to be honest top one hundred  duration is thirty years plus thirty years so we can do a couple things who we could appoint the two member seeking reemployment and defer recruit for additional positions we could defer pointing anyone and recruit haven't you no one has applied to me the rich can write rescue to join the original rescue board of directors so we will continue to recruit for that so here are some that we can do all has one i'll just run through the nine eleven for nader will continue to be he'll light merik prating fireworks committee as you see eleven members on your terms animal i'm surprised by that because it doesn't seem to doesn't seem to matter if you're the views are not in your role water sewer so unless the board has some other reason to remove the first column there is going to be billing receipts year to april ninth and then the budget number you're looking for is what we expect by the end of the fiscal year zero so we are budget there but i will say that and i do this is what i love what i do at rescue is look at did this specific number and that surprise surprise the affordable care act has changed the way we see reimbursement from medical provider from health care providers and so i don't think there's enough data yet to show it but anecdotally i will say cross or n d p and come back on paid because the patient has not met their much larger deductible than before whereas before it might have been eight hundred dollars the silverman's like forty five hundred bucks so we're actually beginning to see an increase organization because it significantly affects what we do the biggest mix of receipts about forty five percent overseas come from medicare medicare is great in terms of getting a bill to them and getting the money back and you know exactly what's coming  they do have reduced payments compared to a private insurer so as we see it actually increase on medicare in medicare it's payments from private insurers just like they said we would see i think we might see in the future but down the builders the only way the only way to increase billing receipts is to increase by the only way we can raise the rates but in the end insur that the nature of the special session was as it was warm to reschedule the hearing that was previously skew that the hearing to approve in terms rules that was previously scheduled for april twenty first delivery where's the fun stuff coming from the gravel so this is this is the issue i have and that when i when we get to go back to the budget when i said let's cut the two weeks ago because there was a road race early one morning that i was not aware of there was a huge huge number was like about thirty people running down parking road early in the morning and i knew but over or even just a but there should be some way that we can respond you know to phyllis help educate people who are just sort of impromptu coming in and doing put that policy with us in the back on our last learning for this