to take some other legal political or legislative route i would like to see the town do that i don't think it's appropriate to just point to statute and let ourselves off the hook thanks  only during the winter  was first alerted of this issue so it is not something that has just come upon this like border just been something that dennis has been pushed back on this has been pushed back on for several months and i'm not hearing any new creative solutions from dennis  are but and they're just following paul not a framed as as someone who was disrespectful to staff i have the ultimate respect for them but i also know that sometimes we all can only think within the boxes the field that we've been working in that area to look at possible solutions on private property if they haven't reached out to either be happy to them and t and residents to try to figure out some options ok great anybody out sort of public to be here ok thank you all we're going to move on to our business items in the first item of business is first class liquor license approval for h p r l l c doing business as railroad and main and do we have a representative we do courtney hello courtney good ok so what i like to do is first hear from the board on any issues on the application and then find out what the board's pleasure is and it will go from there so any issues at all with the application yeah it was pretty clean pretty straightforward and both todd and courtney have been through the the training so that's that's wonderful ok so what's the boards and i move that the slick court approved first class liquor license for yeah ok so motion passes unanimously we do not need a roll call so before i invite you up i just want to tell you what the usual admonition is and that is that the select or takes issuance of liquor we do want to say we appreciate you doing business in essex and we we wish you a very very good year and what i'd like to do courtney if you would like is to invite you up in the few could take three minutes or so or less to tell us about your so we really it will it will be the essex grill in an elevated building we're not looking to be fine dining we're not looking to be at a high price point we're not looking to be a sports bar or a bar  our bar is definitely bigger will have maybe fourteen seats at our bar with twelve to sixteen taps so that's a big difference from the essex girl but yeah i mean  it's and you know doing what we've always done just you know that building has been challenging for lots and lots of years and so you know the town was nice enough to let us tara down and start now so we're really excited about what's opening around the fifteenth of october we had a flood this past weekend so now we're shooting for november first so we're just it'll be well worth it when it's time to ship in the building or n now when we have that trench will rain we had our hoods put in the week before and they didn't tar around the opening correctly and so our kitchen got flooded which was not that big of a deal except that the tile was down but not the grout so all the plywood and the tiles on is so mean when you're still waiting for that to dry so we can grout it but it's just the way construction goes i thought restaurants were stressful it's given me a whole new perspective on the construction so you have an idea what the menu is can you share so about fifty percent of the menu the essex girl menu will stay the same so we'll have probably two or three burgers that were on the girls menu and then a couple new want and some sandwiches will stay the same so yeah about fifty percent and we're going to scale it down a little bit the other menu is a little bit bigger we have a huge amount of regulars so we're going to spend some time some extra time on specials so we'll have a larger specials menu every week so those frequent flyers can get a little bit more  ok hope for the best ok we're going to move on to our next item of business which is a five b that's participation but not for a month two thousand and eighteen and with us we have the chair of our energy committee will dodge  trying to i think i as i explained last year when we think about the energy committee there's sort of three components to focusing on energy use in essex generally one is renewable generation and we've done a lot of that over the past year  right that's kind of sort of a third of the problem and there have been new facilities that are going in or about to go in we're still working on i guess the the town's legal counsel is still looking at the  offset agreement but hopefully it's more this close so hopefully that's going to start to show some savings for the town by the end of the year so that's one component the second component is electric vehicles and transportation and that's a that's a sort of a more diffuse subject to get out but the good things on the horizon you know our small contribution has been putting electric vehicles in the parade this year talking a lot about looking at car share looking at more chargers working with the village in the town on where we could move the charging infrastructure to and we've got a couple of other things in that vein that may start to to bear fruit soon but then the third and maybe one of the most intractable energy problems is how to deal with thermal in other words how to deal with heating and the fact that not withstanding climate change we still see a lot of cold sometimes provable winters like this bath april so  where button up comes in it's a program from efficiency vermont that is designed to try to help people take steps to weatherize their homes and that can be all different degrees but now traditionally has been a lot about just sort of information dissemination so getting people to sign up with visions of or modifications you from on will send you to bonds and information sent efficiency vermont has some great videos of simple things you can do to your home but where i think we we've spoken about them in other energy committees have said you know we feel like needs to be done in other words just putting information out there or having us at tables you know at the at the clover on the weekend doesn't get really a nuff and what we really need to do is something much more targeted so this year there is a component of the program called button up heroes where basically the efficiency vermont is making available to each participating energy committee to get a bunch of contractors who will be there to meet with people and talk with them and offer to actually you know subject to signing up certain registrations go through their homes not to complete energy audits but basically walk through is where they can spot things much more easily than probably most of us can things like well if you if you just put a doorstop under this door it's going to make a difference or can we take a look in the attic participate i think what we try to do is just replicate for the most part what we did last year there's a little bit of legal back and forth god help lawyers just you know that while they can up themselves i say that as an early anyway there's a little bit of back and forth left to work through but assuming that that would be approved where we would be is we would be looking to do one of these big contractor events on november seventh we would try to pair with the westford energy committee so we haven't picked a venue yet but we're looking at a date jericho in underhill of paired together and they're doing theirs on november eighth so what we're thinking about kind of collectively and we are trying to work with the other committees is to say well let's publicize this in a way that says if you can't make it the one on november seventh go to one of the number november eighth and vice versa richmond is not participating for a whole bunch of reasons but they're doing some some of their own pretty interesting events and we may try to you know just to to work with them as well and with our our friends it shouldn't and regional so then the other component that we've thought of has the energy committee in addition to having the contractor event and publicising that we've thought about and i said you know we can't really do this program well for multi tenant housing which is a structural deficiency that we're going to have to address over time but for single family home we sort of said well where where is like the older housing stock where you'd have single family but it's old and probably needs a little bit of t l c and randy gave us a couple of you know he talked about in the village north street grove street pleasant street camp street and the jackson street neighborhoods and then he said for the town valley view drive skyline drive pioneer dr ira alan stern zen perhaps ironically enough button so i think we need to let our next meeting we're going to kind of talk about like do we have the do we have the people power to do all of that or said we parrot back and kind of say let's do this much this year and this much next year but the idea would be by going door to door putting our our brand new energy committee badges on talking to people and try to get them interested in signing up for one of these contractors to go through it helps kind of bring us a little closer to where the issue is and hopefully benefit the people that could really use the help the most of anybody and not just preach converted which we were always ready to do and we're good at it but that doesn't make us doesn't lead to quite as much progress further for the community so that that's my spiel i don't know if i'm happy to answer any questions about it or leave it up to the board for questions for well like will you mentioned a possible event on the seventh of november i also noticed that we're getting a little bit of a l jump i think this was a september to december deal so is it going to be just the one a vent or you're a you do you feel like you're going to be able to get enough exposure out there in a sixty day period well i'll tell you so that it's an excellent question and i appreciate it i'll tell you that we have in a way maybe jumped the gun a little bit in that we had a button up table and a sign up sheet for people who are interested with the idea that prospectively it's go starting at both steam fast this past two weekends ago as well as at the farmer's market for the last farmer's market the years that we started that and we got some people very interested some really good contacts from  our our human energy than we have of just you know doing the doing the tables are doing the but it's but it's a if you'll let me i think and the other part of that is that it's taken efficiency vermont a while to get organized with all the contractors but now we know that we have energy co op and building energy are those who are sort of aligning themselves to essex and say we will do buildings in attics we will go look at people's houses and asses the september stuff is it that was a great idea to jump out at you like you say we got names you know we got names we got people who are interested so now it's just a question of today but the the answer to that was all of those are accepted as long as i meet lee after the town's language we added but only if the requested information is not exempt from disclosure under that act that act being the when people sign up for the contractor thing you'll share their information contact information with efficiency vermont write with efficiency vermont and with the contractors those two contractors who are under their own and da's with efficiency vermont you'll make it explicit to the people before they give you information absolutely because you're well it's the fact that it's a public record now that could be  requested out there as long as they understand then get it willingly and yes absolutely and what i'll say to is and we did this last year once we were done giving the information over to efficiency vermont all the records we had we destroyed them so we're not having them float around we basically said they're with efficiency vermont now they're the custodian  be like that he was thinking about it like that he made them the custodian of the record well done well that's yeah that's you know if we if we have to change that obviously we're happy to but we ought to think critically about  other questions but it's not sure what's the board's pleasure i would a move the slick board authorized the unified manager to sign a memorandum of understanding allowing the essex energy committee to participate in but not for my two thousand and thirteen seconds second excellent ok moving right along we're going to go to the next item of business which is accept purchasing policy and with us tonight we have sarah macy in the lauren mercer so i'd like to ask you to come  it is pretty extensive but if you could walk through the highlights of that that would be great issue it's a big issue so we finally you know we've been online for three years and decided that this was the time to do this i looked at the town purchasing policy that we were working off the l c t model policy and then i went to a wedding are where they had the policy of golden colorado which had some good stuff in it so we took some of that to the big the big thing that finally brought it all together was the table of contents it was so huge that to to do it without that would would have been a real problem one of the most important things here is the  thresholds for for authorization to purchase and so we and we've actually increased we've added at a category we now have incidental up to five hundred dollars routine five to two thousand minor is two thousand to five moderate is five to ten and large purchases are over forty thousand and i did take a look at  the a calculator for inflation from one thousand nine hundred nine when it was twenty five thousand before and it actually would get to fifty one thousand so if you ever he wanted to increase that that would be fine we we have people signing and we can't read their signatures so that's another piece of it is do you have an authorized ration card for each person that sign so that we know who is signing exceptions for emergencies recurring purchase purchases repair parts and then some special exceptions for public works and waste water that five specialty items  they're covered we do have a portion about how we appoint the village attorney and engineer and auditors in the town and village auditors there's a section on real property that we can out we put it all together we sent it out to the department has they sent it back with their suggestions i think we've put most of their suggestions back and we sent it back out again back and more suggestions went back out again so it's really been back and forth a number of times and hopefully you'll be ready to accept it sometime soon so just for about the the process  e we're looking at it tonight to accept it doesn't mean it's approved right it's but it's to say that we have it and we're going to look at it from a select board point of view the identical trustees with the slack ward and we'll have this on the agenda and see if it can be approved or if major updates are requested from either side or both we may have to have a new language and then come back but i just want to make sure that it's clear that tonight we're just accepting it saying that we received it and we can give your feedback and the same thing will happen with the trustees but we'll have the full discussion when now for the two boards on the eleventh ok and also for clarification you did that inflation calculation but on the twenty five thousand on the other numbers that you did or didn't ok so all these are from eighty nine you know these these are new that it just happened to be triggered by seeing the water quality superintendent is authorized by a specific item in the my my question is and is not specific to the water quality superintend it is just in any case i don't know i didn't go through and see if there were any other instances where a specific position title was given responsibility you know singular responsibility to buy something is want to make sure that we always have an alternate or you know in case that position isn't filled top part purchasing agent so you know if you would have an empty position you could do it that way they have it you know i did make a change in that piece about the water quality i just said or his way there designate residence because i often get pushback from people who are non us citizens that that word just sets them off because they are residents as much as anyone else and they would like to be researchers that would be under emergency purchases sections  and in a similar just discussion point since i think we are trying to make the janitor neutral in most town documents under contracts on page seventeen we refer to the contractor and his employees so if we could there again just want to let people know we're trying really hard to be general neutral here and that's the only instance i saw where i think you missed it otherwise you really were very thorough and i thank you for that and it's a great it's a great package i've enjoyed reading i learned a lot since thanks for all the hours weeks months years that you've put into it and it's this is part of our alignment process that we've been talking about that hopefully will make it easier for staff once you have these  that i'm asleep yes if i can you guys see the document in front of you for the people would home the finance department the department has for really put a lot of time and effort into this there was no gnashing of teeth there was no you know this is my the way we always do it this was a really good group i've heard of them working to try to make finances job a bit easier day by day and their own knowing what they would be able to do and not be able to do with authority and try to streamline our purchasing and our our services so that things could get done in a an expedient manner and not have to bring things everything to either the village board or slick board if it was an emergency we could just take care of it so really well done by which is looking to examine the records retention policy finance department retention plan with sarah lawrence and it's kind of timely because we just heard from will guys from the energy committee about how he's handling his lot of the last six to eight months we have we are just bursting at the seams with paper in the old vaults and up at the tree farm and we need to decide what do we do with it the village had a record retention policy the town did not have one and not too long ago the vermont government and its officers association hosted somebody from the sorrow which is the velocity archive and records administration who did who did a workshop about what they're doing with municipal records and where there were going on with these things they've been revamping their general record general record schedules and old disposition orders to be a more comprehensive format and they are working on that as we speak they have a number of them already ready up on their website and they are they meet like i think what a month with different stakeholders to talk about what they can work on next so they say this is a couple parts of the policy we lifted from model policy that these are put together and we altered it slightly to meet our needs we for example we took out one reference that we actually couldn't access because it was on their private server and just a note for everybody this does not currently apply to the police department which is a unique animal so the records management policy states that we are going to generally follow the bizarre rules unless we come up with rules for ourselves that are that have a longer time frames than what they have and that is what you'll find in the attachment attachment and a is specific to the finance department and so our plan is to get the policy in place which which allows you all to accept that the policy and look over it and hopefully approve it in the near future so that we can then move forward with the finance department we can start to clear clean house with what we have and then we'll let the other departments come on board as they have time over the next year or south been known to give really short timelines in the not be able to follow through them so what does give them a little bit more time but to start with i've listed an attachment a some cryptic references to the sorra general record schedules that we referenced in order to make our schedule we're going to follow what the sorest as unless we think it should be longer and then it's that spreadsheet that is attached to this detail some of the things that we do want to specifically keep for longer than the s i've read through this document i can't tell what records i need to maintain have a public records request the reaches beyond a year i've got to surrender my phone i want to know when i don't have to hold on to my phone and surrender my phone and so that's that's one i guess example you know we have minutes we have a gendas all of that stuff i can find in here where it's tells me what our policy is or is it up to us to decide that there i'd lean toward the latter and so we have not talked about any records that department other than finance keep in this iteration we've set the stage where we're working on a record retention plan the policy allows us to do that and we have started with our department and then each department each group will come back department's retention policy not a general policy for everyone to follow that's what i'm saying i can't find what applies to me in this document certainly the attachment is is finance specific the policy says that we're going to we're going to do it this hour it tells us to do they have some additional resource reference information on their website and some additional stuff in the works work that we would then be happy to put into an excel spreadsheet and label attachment be handling i'd also says that you maintain them as long as they say or you if you choose you can retain them longer you have those face but you will at least we came in as long as they say that's with the policy so digitizing their records is not a substitute for paper is that right in some instances permanent retention must be in paper unless unless it's the policy of the town but unless we know here we go provision is made by the municipalities to transfer files to future file format so if they were saving everything in p d f right now and seventy five years p d f is gone the way of microfiche and we have to transfer all those records to the new to new format permanent retention however is unusual in the in the record schedules permit retention is until the state of vermont no longer exists so it's a really high bar and so for anything other than permanent retention is there at the other departments will be then putting their piece in here over the next whatever and i can envision administration working with the board select board and village board on your pretensions schedules i don't suspect that you guys would just create you know we would work with you on that as as well as i we've mentioned that everything that has been put on your tablets is held by the village or the town so we are the records keeper of ninety plus percent of whatever you've got what you do on your own cellphone this is your record and we probably could help recover something off of your phone quicker etc but we recommend not you know doing is a limited amount of work on your cell phones and you can when you send us an email it goes into our email server we remain the records retention but if you taxed that's  management policy in finance department retention you so yeah we want just walk us through what's going on with the motorcycle sure part of when i accepted chief position was to start analyzing we were spending money well and where we could be more efficient in the end both their procedures and our expenses part of one of the ones that came up to up to mine was was the motorcycle and we've got a motorcycle program for probably almost twenty years on the town has purchased  historically purchased motorcycles that we have owned i would tell you that our return on investment in the last four five years is not good we do not do a lot of as you can assume with the weather and we don't do a lot of motorcycle work and it is my opinion at this time that we could use the monies that we're using for that program and other programs we could be make better use of the money so what i'm looking for is permission to put the motorcycle program on pause and dispose of that asset to be used for and any other so see if the when the motorcycle program was initiated twenty years ago there there was a need that there was here and you see that that has changed it is changed we have more people that were certified at that time that took an interest in it we don't have as many certified officers we literally had no one right it this year last year was taken out twice we're paying money to put tires on it to inspect it to keep it registered we can be just as efficient in a car so i think we can make better use of that money fact i'd like to that was part of the request is i like to sell the motorcycle an earmark that money to use for a different project  ok i move the slick board declared the essex police department two thousand and six harley davidson f l h p i motorcycle with a vin number of one authorized the sale of this motorcycle proceeds from the sale of the motorcycle will be directed to the canine canine pilot project expenses  passes unanimously so assuming out of the next one passes we'll see how where the money goes ok so move on to item business out of five f which you're looking for approval of a canine pilot program so and tell us a little bit about that yes thank you yes it was firm has never had a canine typically how the canine program works instead of amman is different departments have them and they are loaned out from different towns when they're needed by other departments so actually since i've been here thirty years whenever we needed a canine we basically contact the agencies that have those and asked to use them we use them about twenty five times a year approximately for everything from building searches to chasing bad guys that are fleeing from scenes to find the missing children to find the missing adults for drug searches for all kinds of stuff one of the limitations we have is we are always at the beck and call of is the dog available basically there's a list that runs in the state we know where dogs are if we need one we call in if there's one available typically that agency will send a dog and depending on where it is depends on the delay we we have we're lucky to have three or four inches in county south burlington culturist or has had a dog historically burlington's had a dog in the sheriff's office has recently had a dog we recently hired ben share a valley from the county sheriff's office and full time officer with us and he actually was the canine officer for the sheriff's office in the state are maat handlers are trained with the canines the canine actually belongs to the chicken county sheriff's office to the sheriff so when ben came to work from us we basically incapacitated the canine program for the sheriff's office because typically they don't retrain a canine with a new handler the sheriff has come in and offered us a deal to donate the dog and all the dogs equipment to essex with a little bit of exchange or some technology services that were already providing to them and basically willing to give it to us dog is about three years into which working life it has approximately another three or four five years what i'd like to do is take the opportunity with almost no cost to us to give this resource a try i'd also like to be able to if we have this resource be able to pay back a lot of the communities that we have borrowed dogs from over the years with pro quo i'm sorry there's no charge from the other department there's no charge when we use catering services for some somebody else there's no charge and i would we would i would propose that we would do the same thing the unit share valley the dog is certified it's up to date things to know about this dog is this is not what historically is known as a attack dog or a bite dog so this is this dog is only for search and rescue and for drugs not including marijuana so one of the big issues in the past when you talk about you know should we have canines one of the big things is the expense they're the ones the liability when you have a lot of times you get sued a lot when you have dogs biting people so the good news is this is not a bite dog it is not trained to attack it is trained to search for people for fugitives and it's searched to to alert on drugs not marijuana which was kind of a nice thing when i heard that  so like i said the cost that we would only what i'd like to do is the money coming from the motorcycle the estimate we got from the hurly dealership is they thought somewhere around seven thousand dollars but to use that money towards the dog program you'll see in the attachment that i put in you know we're looking at probably i think in the end about three thousand dollars a year most of the training is already paid for all the equipment is already paid for basically we have food insurance that we would have to pay for this year for the next two years but i'd like to do it as a pilot project for two or three years see how it works see if it's a benefit to us and then come back and report to you about how it's working i think we pretty much are going to cover most of the expenses u nder with the money that we would get from the motorcycle for the first two years there is the dog live with the officer or does the dog stay here ok so the dog does live with the officer and has been with the officer since he left the sheriff's department so the dog you have a dog goes home with the officer one of things to make you aware of is part of the expense before when they talk about you know the expense of having a canine also required now for through fair labor standards to pay the officer for taking care of the dog feeding the dog walking the dog taking it out that very point it's that type of stuff most departments now build that into their forty hour week so that there's no overtime that is needed and the only or time you typically pay is if you the dog gets called out after hours with the dog will be working a normal shift with that officer which is in the evening shift which is usually where we see most of our activity i think we're going to see it very useful we had a couple cases of loss elderly people one about ten years ago that we lost unfortunately during cold winter that with a canine we probably was in a field just a hundred yards away from the house there with a canine there wasn't one available to time you know that's the type of thing that we can solve some of these cases the dog actually when i was working for the sheriff's office came in did a search for us where we were standing almost right on top of the suspect and couldn't see and the dog showed up got out of the pair and walked about ten or thirty feet and said hey the guy's right there so very very good i've spoken with one of the lead trainers doubt the cademy speaks very highly of the officer and the dog so i think we've got a great opportunity to try this program for almost no cost so i think it's a great idea has a good track record but as dog has a good track record it has no to my knowledge no legal suits for anything and so it's ready to get up and going the next piece after i have approval would be to write a policy we've got copies of all policies of state police and everybody that's got a dog in the years to formulate a policy and they get that instituted and we'd be up and running point to write but it's it will sentence and focus and bark or something and correct correct so we would use it on several of things lost people lost children lost adults we would use it on when or if we're chasing a suspect we would use it for when we  have alarms of buildings we find a door open the officers go inside those buildings to search those buildings in the middle of night to people will happen is we'll actually send a dog first to see if there's a bad guy in there so we have the ability to actually reduce potential liability issues where officers are going in where they can't see and coming across a suspect in their dog is quite often used to if we're in a war or serving a warrant on a house maybe a drug house we can have the dog is very encouraging about people surrendering when they need to surrender it reduces our liability or our need sometimes too to elevate the force level where we have to maybe go to an impact weapon or chemical spray sometimes merely the presence of the dog encourages people to decide that they're going to surrender so that dog me the best to go into these situations you know what i don't know the answer to that question certainly if it would actually be a member of the police department so if it did we have the money to cover it the sheriff my intent is we drop in will you with the sheriff but he basically told us all the equipment for the animal which includes all the quicker to go in the car all the all the because there's a heat alert systems in the vehicle to make sure that the dog doesn't get feeding all of that all he's agreed to provide all the equipment in no charge so this officer will be required to have access to a car all the time and that is correct kate that's correct so my that's correct so what i'd like to do is i'm going to use one of the old vehicles that we were rotating out is use that is the cane vehicle because we were just going to get rid of it so what i'd like to do one dog one trainer isn't like with this pilot program you're going to need to bring in another trainer again because it's only one per dollar right that is correct no one else anil's the dog it is one one one one handler one dog is expect this to go for three years and you come back with your assessment of how this worked and we'd like to assess it for the next three years i mean if things obviously don't go well in two years we'd want to come back and tell you things are going well we'd like to pull the plug on the program but i'm thinking about a two or three year window would give us an opportunity to actually a laugh and i'm happy that will we can bring wes and so that you can get a chance to to meet him but i just wanted to start the process of if this was a viable idea again i think it's going to be a much more program that we're going to use much more often than we are for the motorcycle and this is where i'm kind of doing  when you have a new details or something on that car they are using to let people know we now have a canine unit because i think it's important people know that we plan to do a whole p r thing both in the essence reporter if it's approved  also intend on him being around in doing community interactions in the parking in those places the vehicle would be marked as a canine vehicle yes so that people are aware what it is sooner the police department provide a canine program i'm term report and recommendations for the future of a canine program got rid of the v h s we went to a hard drive system and then about sixteen years ago we went to what is now called the d v one which was produced by watchguard which is a camera and actually a d v r burner that sits up on the headliner of the car that burns disc and turns video so we've been using a watchguard system for about sixteen years the most recent system is nine years old and we've been out of warranty for four years one of things i want to i guess point out because one of things i'm going to do is we're going to talk right to the finance policy mealies or one of the big things we're asking for is permission to sole source this purchase as we said we've been watch customer for sixteen years they are pretty much the industry standard out there and the we would like to reuse some of the equipment that we have that we can only reuse an example that is a server in a workstation that some of the stuff gets loaded to  we can only reuse it if we're using quicken from the same manufacturer we move to a different manufacturer would have to buy that equipment differently however i think the other things out there that are important are the fact that we've been with this company for sixteen years the equipment has outweigh outlasted the warranty period and we've always had cooperation the other thing i would tell you is the big players in the games this is these are the systems they use and right state police three years ago they also had the d v ones they converted to the for our use which is what this system is maine state police the view ones they converted to for these there are some unique features of this system not only the the warranties the support from the forty minutes per shift dealing with d v r d v d s so what happens is goes out in a car they have a little body make that they take with them and they take a d v d and they put it into the d v d burner that's in the car  that d v d burner when officers out working records what they're doing when either they turn the lights on or they turn the microphone on if they have an incident this important incident they can take the d v d out like a dui and they take it into the office and they have to put it into the system to catalog it and they have to burn catalog it they burn one copy it goes into evidence and it sits there we then get a request for state's attorney's office to then produce the d v d s which we which records then requests from the evidence technicians to pull the disk out we have to make three copies of the disk and then send them down to the states attorney's office we have to do that for every single desk that we deal with so there is a significant portion of officers times in records staff time that we are having to physically interface with this equipment this new watch heard system when the officer drives his cruiser to the back of the car the videos automatically uploaded into our network onto a server that's the basically just says this was the case and it's done when the state attorney's office says ok we need video the records office goes in and looks on the system lodged in the system says ok this video this video and this video check send the video was uploaded to a server in the cloud and the people that were sending the video to the states attorneys and defense attorneys are sent an e mail link where they can go and watch and download the video themselves so we are no longer burning multiple this to then have officers hand carry him to the states attorney's office it literally is going to be a revolution for us i will tell you that there are agencies outside the state that are doing the email delivery there's no that are doing it right now but there are many that are doing it outside so it works successfully will actually be the first one doing that and should county but the systems themselves we still act like i can tell you for the state police they still burn to a disk and still do it that way so i would tell you that it's features those features and a couple other features that only watchguard offers is why we're making the request to sole source and we've definitely hit the threshold with talking about eighty two thousand dollars is good news is  is we would like to go to our equable sharing which which is our money that we receive when from our da office or where they're involved in cases in assets are turned back over we get a portion of those and we save those pennies and we save for exactly this type of thing we have money within that within that fund to cover this purchase completely must there be no impact on taxpayers at all we are purchasing a five year warranty on top of that so the first when we bought this the last time we only had three year warranty and so you kind of find by the seat your pants in paying for repairs for a few years when you don't do that we've got enough that we can buy an extended warranty with these the last thing i'd like to tell you is this potentially positions us for the use of body cameras so our cameras that we use now is a camera that sits in the car and i can certainly if you're interested i have flyers that talk about the different cameras but it's basically a  faces forward and this one actually has a wide angle one hundred almost one hundred twenty degree angle the problem is an officer can still step out of the vehicle and walk away from the vehicle and you lose all that video and i'm sure you've seen that in the news about and that's why you see a lot of police departments that are moving to body cameras the nice part is this is completely you completely integrate a body carefully made a decision and what we're looking at is coming back to you probably in a few months with a proposal to start like we are with a cane and program a pilot project for body cameras to test them out and see do we want to move to those i can tell you ninety nine percent of the time they are fantastic they're quite often we may get a complaint about an officer and going right back to the video and playing that video answers the question of yes or no that happened so watchguard makes a video camera video that again some of these agencies use that would completely integrate into this system we would buy that it would plug great in and work and that gives us  video outside of just the car and i'd be happy to if you go to watch her site or if you want to can send links it shows a difference on a motor vehicle stop of couple of videos where they had a shooting where an officer involved shooting where the action started  the car and shot happened and as it moves off to the field to the left allman you can now hear is audio and it shows with the with the video the body camera you see all of that the nice part about these guys features is if three people are wearing body cameras they all interbreed to each other so if i come up on scene and evan's body camera is on and mine's not on it will realize that it's on and i will my camera will turn on and start filming from my angle into someone else shows up it will turn on and start showing from their angle so the technology is incredible we have positioned ourselves with raw palookas assistance the last two big storage units that we bought for storage of data are these huge storage devices that have the ability to expand this was one of the reasons that we're talking about doing that the ability to integrate building video store video curve video potentially body camera video and deliver that in one package to someone like the state's attorney's office so i'm looking for we'd like to use the actual sharing money i'm looking for permission to sole source just because of what we're trying to do with this company and some of the features are specific  them at the state police use watchguard but they're still burning d v d s they are still are likely to go also i don't know so steve there's a difference between storing in the cloud literally storing your video because we have storage on site we would that would not be storing in the cloud state police looked at it and it was so cost prohibitive to store the cloud and they don't have local storage to be able to store locally so what happens is we would store locally on our big huge called sand storage devices and when we were shipping our video basically what happens is we lease a server that sits out in the cloud and we say send of the state's attorney's office it uploads that video up to that server and that's where the state's attorney and defense can get it so they're not connected to us we have no security issues so we are not doring locally we built the infrastructure to be able to store locally because of that and that's why state police didn't go within the cloud because it was cost prohibitive thinking actions from the board about this i mean i know i don't going to buy it you know but we have discussed this and i like the idea of a pilot program so that we can see the resources and how it will play and we do get from time to time complaint about an officer or as we've all seen on t v or grainy photo of what's being shown from the police car and all as you hear on the side is screaming yelling get down or whatever and then unfortunately gunshots and happy to say that captain hoyt came from saying all when they've had body cameras for years captain who he said once you have them you won't get rid of them they're fantastic and the technology these days with with the the picture quality is really unbelievable the real question is data storage because as you get up in resolution the size of the file is immense and that is one of the sole source and i'm happy to provide you watch has provided us a sole source letter watchguard stores video in two different formats a high rise and a low rise so we have the ability to pick what we're at so if it's a case that's not important when you say not important case it keeps only the word low resolution file and so our storage is much less if it is a serious case like a dui when you say dui it stores it in high resolution so it's that type of cutting edge technology that these guys are thinking about and putting in there that you know again is why they're the top dogs policy would say when they have to be turned on but we already have a policy in reference to the mobile in car use of the camera system we have that like i said i'd like in a few months to come back to you with a pilot program for the body cameras and we would have a policy for the body camera use would be pretty close to the car camera use but yes it would say when it has to be on when it has to be off there's obviously certain restrictions when you're going into work people have expectation of privacy right into someone's personal homes all those things need be covered i can tell you there's lots of agencies have been doing it was a lot of policies out there were probably they've all been vetted and so yeah so would be good if you have links to be able to take it into  lessons or comments to the chief on the request for the sole source for watch guard to was going to offer to do the motion but then i got confused with the notion i move that the select board authorized the essex police to use up to eighty one thousand dollars of alcohol was sharing money to purchase ten replacement in car video systems from watchguard as quoted i guess fourteen twenty eighteen in additional network updates required for the new systems second think a green any further discussion about send to the trance telling them our findings in that more work is needed so that we can retain a right away is that right basically that we found the research that's needed for northwestern road group when seventeen part even the translation wasn't quite clear there's a kind of hard to read ok then what's the word pleasure in this or you would want to authorize the chair to sign the letter and  word preferable in the middle of the sentence to indicate i'm not looking for more lighting on that same path i wondered if everybody else would want them to once experience them on this path so other on other paths anybody have an well i am amazed that all that charlie baker adds to his workload what i said was that the organization i was amazed at all the organization has taken on since he started as executive director so i said it was french his word on two eighteen basically house and they were adding the organization has taken on since he started as executive director he isn't singlehandedly doing all these amazing things he's tapping his fabulous staff  answered is what they considered quote the first with someone else is mean you're not conducting business put together a tour with an official from quebec who does economic development and is looking to establish businesses in the northeast including vermont and  along the way and it was a very positive reception from the guy from co back very impressed with what our town has to offer any i thought immediately of some companies that he's anxious to go back and talk to whether that turns into anything anything else and everything file so to go back so the anybody does want to go to that just let me know them all take care of the registration members and library trustees is on there because i asked for it last year and the record retention is offered actually they are offering it in the morning in the afternoon as you know that i was or so yes i just think one for the future the town is able to speak if you could have someone else who is like workers i just think it's awkward for outside those residents to have no one speaking on behalf of the funds that have been donated by them i mean i appreciate that george could do it for all of us but it just doesn't really and just to do that here tension that's going to be at the high school that was not in here but it's going to be at the school cafeteria in the november fifth as well and in that agenda that goes and would be good to have a time limit set for that