thank you thank you everybody welcome to the june twenty sixth foxborough selections meeting i go over the agenda briefly and i thank you for your patience we had a executive session before seven six forty five we did have an fifteen dan murphy gillette stadium of the craft organization i will be coming in here for half an hour to discuss billboard water and sewer agreement i seven forty five the board of selectmen will review the town managers  goals and objectives at eight fifteen we the time manager is going to present a suggestion for citizens input policy they twenty five we have two items discuss discussion of the town manager yearly salary adjustment and also discussion on town council at nine o'clock time managers going to discuss the notice of trash collection in the contract award and nine ten time in is going to be talking about streetlights in the policy and then we have a few action items so jenny want to pledge allegiance just so's anyone from citizens input if you could just come to the microphone and introduce yourself street light did come on my husband was home that day and he said the guy was up there for two and a half hours fixing that but this other lights still not on on sherman and landed and also on the other end cassatt don't you want the bill for the for us when we if you live on the internet as well so all sorts of ways to watch anyone else from citizens and put  your grocery to quick items i hope they'll be quick one is a notice for tomorrow night on the transfer of funds i have emailed all of you what i consider what the by law stipulates we have all already talked with a couple of you on what the by law stipulates i think it's fairly clear article four of the by law stipulates that the board of select in one case acting through its town manager but the final stage of that acting sort of the town manager is a majority vote of time meeting it says alternately the board of selectmen ma no mention of the town manager whatsoever at vice or at that point the last two months of the year and the first two weeks into the in the coming year may act on it and make the transfers and there are limits and all that other garbage which i'm sure you're well aware of my question is if you going up bring transfers in your name before advisory tomorrow night should it not have been an action item tonight mouse either by the members or are attendees at that meeting it's my opinion that they can't vote on it tomorrow night because you have not acted on it in the manner expressed in the bylaws the second issue is is the one that's lengthy it's been around for sixteen months you and i have talked about town council we get a letter from the labor council town council was on the way discussed  about at the december special town meeting it's in six sets of your minutes how do we get a comment from labor council to determine the issue of negotiations and in fact the case th stipulated yes which case had nothing to do what negotiations it was a personnel issue between the town manager of the ipswich and the fire chief there's no relationship that article or that government the the charter add it in my opinion the town manager to that negotiating team as its leader i understand it that way i know i'm a kindergarten dropout but i can still read and i think the question is clear the negotiating team stands it's still there it was used through two zero zero nine it wasn't abandon into all four you know let's recognize this and get a response not another sixteen months down the road but in the next week or two with the letter that we sent and the date on the latter as i said the question that i'll just spend a minute on a couple of my thoughts since since it's coming up tonight can the advisory committee vote i discussed this with you at the masterplan and i did look into it i looked at the con manager's act and i looked at the tom bylaws i think they can they have in the past i think they continue to do it it's your opinion it's my opinion one of the thing it is your opinion that they can't it's my opinion that they can and they have been doing that  and i can share the sections share with you the sections of the time managers act in the by law that i'm referencing a couple things that we're working towards and you'll see a little bit of it tonight one of the specific questions deals with the top managers act and one specifically talks about who sits in on that committee when they're negotiating contracts is it personnel is it a selectman is  t neither i've looked at different towns there's no standard i've looked at what we've done in the history history the short history and over the last two years and in all three different so i think hopefully once we look at the strong timing issues act which we have started initiating that group to figure out what our time manager can and can't do or should or should not do we'll have that answer but to jump on your opinion and say pull us back from tomorrow night everything that was being proposed to the advisory committee tomorrow night was sent to the board we're looking at it it's not like we're not in the loop but to do that formal vote i don't think we need to do it and i don't think it's in the by law but again that's something that we're looking but you can you can write about it we're not taking any action on it all i'm just going to come into the pile until we figure this out it says the b o s it doesn't say anyone else and if you're submitting something for a monetary  town meeting the first part of that article for paragraph or the second part it's them under your label and i understand exactly what you're talking about your label anyone else from citizens and put responsible this is what this board committee thanks george anyone else under citizen put thanks i'll be brief i just wanted to give an update on some of the surrounding items that we're dealing with or participating in last week just a little bit of kudos to the planning board if some some of you guys had attended and i saw in some members attended the planning board effort if you remember there was a warrant article we approved to do a master plan study last month they did the first round which was what does the town want as a whole were we going in last week it was what do we doing around downtown so that spurred a lot of discussion the consultants in a plan about i think did a great job and i think the next step is going to pull all that together part of that also we need to keep asking for us to go to more meetings but this thursday at the playing  board joint meeting here at seven o'clock and that's that state piece on the housing whether we let the state dictate how the housing works in the forty b or do we take an active role so that that will be this there isn't one that should be good piece of the master plan as well as july eleventh we have a joint meeting with the school committee to appoint somebody and replacement of the person that just resigned so that's on july eleventh so if it could last i guess discussion in the post office and i was in the paper that we're looking at different options i don't think this board has looked at anything on the post office when the story broke i think jenny you within a couple minutes and emailed me to see if we're doing something i did reach out to jay barrows who reached out to senator brown's office who reached out to the federal post office and hopefully getting a group together and i think that's important because that's a piece of the downtown and  a convenience for the residents so when that time comes maybe a couple of us can sit with that group and post some pointed questions to them in then just a little unusual we did meet at six six forty five before the meeting  one was to discuss collective bargaining that we're doing with the fire department and one is to release minutes which are relevant to something else we're talking today so appreciate the fifteen minutes that you guys i stood outside the  door so we're going to get into seven fifteen we're running about fifteen minutes late they craft organization not sure exactly what you're going to speak but from my perspective they approached me and  to a meeting to kind of a little bit after the post mortem of the casino and says you know we need to work together collectively what do you guys want what do we want they want to the water and sewer kind of read to put a branch out to them and at that meeting we had said well why don't you come in front of the board of selectmen we have a new member and let's start off fresh and let's see how we can work together to do something so i think that's what my expectation was and i haven't really spoken to any of you guys since then but if you want to come up to the table and kick off a half an hour discussion if you could just for the people at home this introduce yourself short dan murphy with the kraft group ted fire just get into if you're ok well thanks it's imagine jimmy we did attend the water and storm meeting on june eighteenth actually we were ten of the last two meetings with the water and sewer commissioners and we talked you know  we got a better understanding of the several things lost to open beds we understand the high priority the town is placed on sewer on them if the master plan we talked a bit about the month to month agreement that we have right now in the advertisement of the billboards and i think we we all agree that it doesn't serve either of us having just a short term mouth to mouth and fact where we're getting some pushback now from some of our advertisers with the uncertainty of being month to month but we also talked about the larger deal that we tried to put together for you know eighteen months or or two years that included not only continuation of the advertisement on route one but a negotiation and really not looking to talk about why it went sideways or anything what we're looking to do instead is take some lessons learned from those meetings and see if we can re the town on the discussion specific to advertise and billboards water and water and water and store one lesson that was clear to us is that i think we need to be talking to or a larger group and we express that to the water store commissioners that you know if we go forward and we hope we do go forward a suggestion we have would be that the town create not unlike mark the peter place negotiation committee that you lead you know an ad hoc committee  of five members which would include a representative of water and saw representatives from the board of selectmen represented from planning board i think it makes a lot of sense to have a member of the town advisory there and and town council and you know i think we have a good starting point which where i think we have where we left off in the fall where they were september of two thousand and eleven and see if we can reengage in the discussions we have no interest in dragging anything along for months we understand through discussions with water and sewer that they have a deadline of they feel around august to enter the the i am a and so we just as we specially express to the waters for commercial are ready to meet you know this week anytime to see if we can sit down with the inclusive committee the thought of a five person committee or the representative committee jim was so that you know a member each member could go back to his or her committee or a board and you know update the board in theory have by and throughout the process of the negotiation and we understand that you know another lesson learned that it's not going to be as easy as you know negotiating a deal signing a deal in the end done you know of mr greed or at the last water sewer meeting and as an example of you know bill being there and suggesting well things are going to take some time and some may move faster than other things so that's just part of the you know process and what you know you know having the hindsight will better understand you know how well things could flow i will said when i can speak but open up to the board for any before i do that we don't have an attorney here today and i purposely asked him not to come so minute suggested maybe have an attorney because we don't know what is going to go with committees or commitments so i think my part was all back on the legal part in just have a kind of roundtable discussion and public of you know where we want to go with this and keep it kind of general and upbeat and forward thinking so that's what i want to throw out but i just i think  yeah i think i think once we mention committee it's it's swearing it's formal right i don't think there's any way around it and i don't think we should get around i think that's the way it has to be but i think it's a formal pointing each board appoint somebody someone and then it's an open meetings and goes from there it's similar to the discussions we had on the veterans group that we just write what we ended up doing was we are putting it on the guidelines of what we can discuss and what we can't discuss and i think that the council needs to be involved in some way because if there was missteps with the thirty be in the bidding process i just don't want to have to go down that road again exactly so maybe just and this doesn't have to be around the table field feel free if someone wants to go and look at it picking people for the spot i think it's a great idea you know in terms of lessons learned i mean i feel like you know over the past eight months i've spoken to a lot of people in town and i think everyone i spoke to is looking for transparency in how we conduct our business and you know looking to for ways to establish a good strong business straightforward business relationship with the craft organization and continue progressing in that direction so i think that's definitely the feedback i've gotten i think the water and sewer piece of this agreement is the keystone to the entire thing and they're the ones with the deadline and i think that you know we have a history basically that at this type of ad hoc committee has not worked in the past for us so i think we should be openly discussing all of this to bring these types you know this type of motion forward but i personally would feel more comfortable having water and you know bring in agreement forward from water and sewer tell us what the selectmen can provide to what the board can provide to support that but it's really to me the water and sewer piece is the most critical piece here it's tied in closely to our master plan and all of the other things that we know we have discussed over the past two years certainly knowing that those would be coming up for discussion on the table to continue discussing those items but to  i think we found our past experience was having these things contingent upon each other just wasn't working timeframe wise and now it sounds like water and sewer is really down to a crunch if august is the date that they're mentioning to you so you know i guess my thought would be to see public discussions of you know whether it's with water and sewer with planning or with or selectman that we discuss whatever is particular to that board in terms of control but knowing that the real push is at this point water and sewer i  you know i'd suggest that that would be the first step the focus being with water and sewer and have us jump in have planning jump in as needed and i think that the water and sewer you met twi things at the water and sewer can't do because it's out of their jurisdiction you know things that were on the land it would working on i think what's important to remember is that  just as the town is working on their master plan i believe that the craft organization is working on their master plan and just as our master plan includes several different boards their master plan probably does too and i think it's important that we all sit at the table and i understand how important it is for a business to business relationship but i also want to remind folks that this relationship is built as a neighborly relationship and has been and that's what i want to get back to i'm i i think that it's very important we are losing  that it's important that we get that relationship back and i think that's the way to do it is to include everyone who is involved with the master plan of vioxx well with our neighbors the craft so i think it will work i don't i think that there are things on there that i don't want the water and sewer are part of this to be involved with some of the things that they may be looking for  think that's when i spoke to mike stanton about this i asked him about the situation and speaking for himself he was wanting to have it pretty receptive we asked them to come to the selectmen to kind of do the same thing and now we're going to put both pieces together plus a bunch of other stuff how do you see do you get any and impressions from the water and sewer that it's a one person group  person to send over a couple or periodical back and forth yeah i believe streamline but i think i can only speak for myself i can't speak for my case mentioned bill but i believe walking away that that meeting we felt that there is other participation necessary is certainly first and foremost this is a community issue and it is poignant to say that it's driven by water and so  given the master plan and everything else in town this is this is either a benefit or certainly a decision that the community needs to make so i think i component we certainly are under the gun as far as if we move forward with the shoe or the tri touch to it or if it's just not feasible that's a decision that really needs to be made sooner than later for that you know we're looking aggressively to pursue conversation with the with the craft group but again only from my perspective i think it is necessary that at least on a regular basis even if it's not scheduled meetings all the time but there needs to be some kind of group organization getting together and making sure overall getting in the right direction is ultimately it's it's something we always left of late but often walk away  in a position we made some alterations to try to accommodate foxborough and noise and given budget restrictions and i think it's basically to the point now that you know once we get to the end of the summer the fall if an agreement can't be made or at least progressed showing that everybody is progressing that mansfield is going to pick up the pieces and continue with this the sewage treatment plant as personally constituted and  as as the front running community and we're simply going to be remain customers for the situational timeline looking at the end of august rates because per se two months it's going to take enough time you think to get a lot of work done and i don't want to start a committee if it's six weeks is going to be a waste of time it take it took six months to do the pages place review construction so do you have to streamline this committee obviously be the chair of the committee then you have to advertise a meeting she have to take the notes blah blah blah it's the time going to work that's the question i have no problem with that i think is a good idea yeah i really don't know if you think it's a good way to move forward i agree with linda i'll go with you and let's move forward and i think the boys should take action tonight and one of the numbers either going to volunteer up and take control of this and  this is just to me to get the sewer thing done because i haven't seen anything formal but out of the goodness of your heart you're not going to just jump in and pay for all the sewer you're going to want something in return and not saying it's a bad thing but you're right i said it months ago they were in business to protect the town you're in the business to you know benefit itself and protect itself this is an area where we were in the middle so that middle stuff we've got to figure out so if there's a list of one hundred ten things that's probably more than we can accomplish during the summer months of august but at least going in that direction positively to start the discussions i think is the best we can do tonight because i you know having gone through it can be a productive discussion as opposed to making some progress with one person and and then i scheduling a meeting or somebody else i think it will be part of the committee members to go back to his or her boards or committee to download but at least and i think we i think we're well into the game with a lot with our eighteen months or two years of discussions so far so i think we're at a good starting point again i just go to you know having these but discussions publicly i think will be very important and you know i think it will help even if others of all those different boards can be able to attend like when you had the pitcher place for review committee there were members of other boards who were attending and were able not only to but you know to have a pretty robust discussions from having other members with them there who could come back and really give a lot of information to their board so you know i think you know because this is exactly the type of working relationship we need to have an but i think it's also very important for the public judge our performance on how we work with these types of circumstances to be able to understand what we are dealing with so again i think the public discussion will be very important so i you know whatever the outcome is whatever water and sewer decides they think is the approach that ultimately want to take  could speak to your cow town council and our council could talk to your council talk about how such a committee could be formed legally and just need your blessing for that and then if you want to you know make a motion to form a committee that that i guess that would be great and i just want to suggest it would be possible for us to hear form you know have water and sewer make a formal decision is your group in favor of this ad hoc committee approach i think that's just one piece i want i would like to hear if hossa i think that's that's the meeting that i attended and you guys did formally vote it was unanimous to move forward with the  them getting from from mike is different sounds different that's my only concern you know we get we definitely voted to that we were in favor of discussions happen and i say whether it was you know it and it was like a discussion of you know what are the nuts and bolts that we have to deal with so i think that through kevin if we get out of town council speak to their counsel to figure out how to do this a hoc committee are what best would work you know and i don't i think that everything was going to be on the up and i don't think anything was going to be in violation of any open meeting was we certainly wouldn't do that so  you know i think if anything if we vote on anything tonight it would be to enable town council to speak to their council about how to go best about you know forming or not and have an public discussion rather than jumping in and pointing some committee i'm just cautious about that whole thing to be billboard private land public land if we go down that path and there's a committee to support it we may end up in the same place as before so whenever the time council may be moving decisions the committee will be able to use now is it just your guidance it would just be how best to form this committee i think and what the discussions would be well you know and procedure lies because i don't think we've done anything like this other than mark's which was a little different but yeah you know we don't have a you know it's not like we're negotiating anything right here we're just we're getting information from them they're going to get information from us  we just don't with this question when the nose with another committee the veterans committee and here's what we found out so i think it's pretty simple the a committee formed of one member of multiple boards is perfectly fine each board can appoint a member to it it's not a formal committee in the sense that it's governed by the open meeting law unless it wants to big and it can have any range of discussion that it wants to have and in this case all you're doing is you're having a mutual discussion about whatever issues the two parties want to have a discussion about you not necessarily making any decisions that bind your parent boards you're not negotiating a contract you're just having a discussion and there's absolutely nothing wrong with that we're doing it right now with a veterans group formed identically members of different boards and committees having a discussion about an issue coming up with some ideas going back to the power board so if that makes it simple what do you do it to ninety do it another day i think it's just as clean and easy as that great suggestion i would like should plan a boy likes of water board likes to get it going get the discussion open really don't want to see a waste two or three weeks of lawyers talking to lawyers things tend to get complicated not that i don't love lawyers and any in the room please no offense but this is a simple idea the people just exchanging an idea concept contacted by one resident who was a past member and zoning and planning has time to do it and has a little bit of experience and i think that would be a great so doesn't have to be you know all from elected  boards but we'll we'll figure out something and i'll come back to this board and they'll come back to their boards and probably sooner than later is there a point person would that be oh yes there are enough i know with before larry coming up with the measuring stick when we do our time in history every deal so at the end of the year i think we have many more last year we would all some down some got taken off the list and others got added lorraine had sent  these quickly to make sure that everybody understood or you know just to see if there are any questions about any of these items some of them are similar so you know we can reword them and group them together so that they're just one item instead of three individual statements  so starting off with having a better understanding of the strong town manager act question need to change or abolish is one item the next three actually have to do with water and sewer developing an effective sewer strategy expanded work with water and sewer and others to develop effective sewer strategy expanded program support water and sewer efforts to maximize revenue productivity from signage rule one for with planning water and sewer future growth projections hole all that ties into the master plan work with planning for new economic growth through one master plan look at downtown zoning route one development monitor impacts requests quarterly updates zoning subcommittee planning board so all of these in one way shape or form are kind of intertwined implements succession planning for key roles higher human resources director consider other advertising options professional socit sions to reach out liquor license oversight have community participation via the creation of a community review group that was something that we had discussed back when i did the update on liquor license regs with at a with t full eory develop the veterans benefit during deployment policy or by law a review committee initiated sale of parcels which is linked to the next item strategy for maintenance renovation of all town buildings build new town hall the next items are financially related review three year financial forecasts working with school committee complete fire department police department overtime analysis examine opportunities for additional revenue streams continue to reduce health care expenditures develop strategies for consolidation streamlining service delivery by department identify opportunities for regionalization of services determine road repair plan funding work toward mena school energy efficiency renewable energy options establish a government review committee this would be to establish a standards of conduct such as operating procedures for the board of selectmen establish greater contact with citizenry which right now we have the office hours that have been started at here to timelines for stadium events provide direction stadium advisory committee and in order to make sure that there's complete vital information for events one joint meeting annually with boards to review purpose and goals regularly read minutes more meetings with advisory committee hold public meetings for educational purposes target completion of union negotiations before contract expiration include a board of selectmen member as an observer in contract negotiations comply with contract terms for the town manager finance director establish annual goals and performance reviews and whole department heads responsible for employee actions so that's the list that we have we submitted this to kevin and randy for input to add any items or you wanted to add to it and ask that you also provide us with rankings and then i can tell you all of the ranks and bring them back in rank order are there any of these items that he's got any questions on it's compact pressed a little bit make assignments so some of them are obviously just kevin responsibility or kevin and randy or maybe kevin and roger hill but others might involve having a member of the board to help either facilitate or like for the chair that so i would be on there with randy participates in that and i know we've had your assistance i think tying that all together with the signing names the next time we do it would be helpful this  look like there are priorities for the board to do and my role is assisting you in some way which may not be immediately obvious here as you go forward all the things you're clearly  manage your responsibilities to get done so my first suggestion is that the board think about kind of separating which of these things are really your goals so that i can better try to come up with what do you need me to do to help y others really yours clearly tell manager goals i wouldn't encourage the board to try to start figuring out what department head should do it because that's kind of my job it's more your job to say here's where we want the town to go i'm pleased to see this because it is a big list and one of the things we talked about from the one i did last year was that was a big list i think the reality is we're not going to get away from the big list because the simple fact of the matter is  forward in some positive direction is a big job and it has a lot of moving parts in a lot of projects we've we've invited on and i don't think you want to make the mistake in the endeavor to create simplicity is that we just leave things off that are obviously there because they're going to get work done anyways whether they're on the list or not they're going to get worked up so much we'll have one last final comment some of these are sort of statements of policy or purpose as opposed to various the sink clear things that you want me to do that you can tell at the end of the year we got it done and we didn't get them done so i think what has to happen is once you do size this list and you say ok this is right or we want these other two or three things out or this thing change or whatever then i think you've got to give the staff and i would a bit of time to break each one of these down into a little bit more into some component parts and make sure that what i think it is you want us to do is in fact what you want to do and that's where those component parts and it goes we've done in the past all these would be goals and then underneath them there would be one or two or three or four steps and the idea being if we do the steps we're going to get the gold out and of course when i put a few steps on each one of these and just let's just kind of be masterly on that and that's just the reality of what we're dealing with and i don't think there's anything wrong about because i would challenge anyone to look at this list and say the least this one or delete out one because this is the component list of what you posted and when you did this back in two thousand and ten remember that it was the board's  second time as you all know the first one didn't recruitment didn't work out well because our best candidate got in a go shares and we couldn't do that or other candidates we didn't feel was strong enough to bring here they would be the mix of the team of the of the right kind of skill so we have time second time unfortunately in the pummelled i will i'll say of the casino today just before the town meeting we didn't we physically didn't have an opportunity to get the committee pulled together to review the resumes and start interviewing the candidates is just it's just rude impossible so we decided to advertise for a third time so that we would have fresh candidates because the closing from the closing date to when we finally get around to be able to interview them was about six weeks after the closing and we felt some of those candidates were viable anymore so we have ties third time deadline is august first i would expect a round i'm sorry not  so i would expect that over the summer will take resumes we're going to start interviewing a rolling basis we're not going to wait till the twentieth then do them we'll start interviewing on a rolling basis and i would expect randi is going to share the initial screening committee we've already picked the folks of staff out they will very shortly out of the twentieth give me a list of three five whatever finalists i'll point to second committee will  interview them and what i'm hoping is to arrive at a candidate before labor day and then two week three week notice something like that we'll have somebody here on board before we stop a budget cycle with a member of the board want to be on th knowledge and i think it's a ground that you want to proceed very cautiously on and make sure that that's the direction the board wants to go and i i think i would i would suggest you want to be very cautious about that it's not anything it's never been done before i'm told i don't know i've only been here two years but i'm told in all the years prior that it's never been done before so you want to have a committee now that just looks at it w with the first committee which is the screening committee if you will to reduce it from the big pile to smallpox leon was had primarily staff people that work with the h r director right and then the second committee is going to be formed a mixture which is what i did the lorraine you're going to take all of our ratings on this can buy a violet with randy's photo and you have and he's here and come up with that and then can you also put a column in here on what is specifically town manager and may first we're a little bit late on that in the pushback is this had to be done in the month of june got into the his contract so it's not done tonight when i'm eating again until july because joint meeting with the planning board to kevin can i ask you could you please send me a letter or an e mail that says you're ok with putting this offer from today to the month of july with this on the agenda so when we see it it will be citizen input policy is a is a controversial subject because town councils university don't want boards to do it and elected board universally do want to do it because you want to engage the public you know and have some time for people to come  talk to your town councils get very agitated about it because there's a lot of case law where people have come to that microphone without you knowing what it is they're going going to say and while ninety nine percent of the folks that use it to do it  george on occasion have very healthy and productive comments to make there are unfortunately some people in the world who might use a microphone and do something which is why bill is or in some other way injurious to people and that's where the why the town council get very excited about having open mike because by the time somebody commits the libel it's too late you can't take it back and if your office is used for the purpose of allowing that we are now culpable and libel ourselves so over time the city managers association has an actual little part of their website where they talk about this issue and they give board suggestions councils and boards suggestions about that you might want to that modify the discussion doesn't prohibit it but modifies it you can give more or less structure but some kind of structure is probably a good idea for instance you have already some informal rules usually limit speakers to two or three minutes you report to this because of the word can't then gauge in a back and forth because that would violate the open meeting law because it's not a list of the gender item so you already have some rules but there are informal so much suggestion to the borders of the border daubs some kind of formal rules which you could have whatever it is you decide you want to don't want you could have on a piece of paper and you could put it over there and so folks know if they're going to talk they know what the rules are like don't want to know what i want they'll talk about people personalities things like that you know limit your comments to x number of minutes expect a quick response potentially from the chair but no extended conversation of stuff like that that's just my suggestion was german and i think it might be helpful and make the exchange more productive and i have some thoughts on it but anyone on the board citizens and play they obviously know now that we can't get in a discussion but if they have something that they need to bring to our attention i want them to have the time to do it whatever it may be  mean i think it it's a great idea keeping it simple like that and you know having it come under something like you know establishing the operating procedures of the board of procedure board of selectmen standards of conduct like that could fall under that category i think ultimately you know the chair would always decide who can speak or can't speak because that's how it's supposed to work and you know i think it would be important just to have that clear to anyone who comes to the microphone that they could be shut down by the chairman if they decide that they are heading into libel hold or you know assassinating someone's character at this table that it's just not appropriate to permit you know that open meeting the office of office hours because i know people are nervous enough to get up to the microphone and you know i think we represent the good the bad the ugly i don't mind if someone gets up there and just speaks off the cuff it's i think it's up to the chairman and the board to kind of simmered but you know i don't think we need common courtesy rules posted that's going to make people feel a little more uncomfortable it is what it is if we get it you know feel the curveball we'll deal with it but you know i  think the less rules on citizens input because i think that's what it is people are expected to understand the rules if they've got an issue about a dog a light come up and say it if it's off base was telling but i i just don't want to put another list of rules up on a citizen input and i think that's our job to understand when to shut them down because a libelous stuff but not their responsibility who's the good the bad and the ugly i mean if they want to put a label on you mark but here july tenth tend to known and then five thirty five to six thirty thank you so any consensus on the board on the citizens input for kevin actor anyway so i think i thought was look it's good it's common it's common courtesy and common sense i mean i don't think you have to print them you know be on the microphone but i think it's just you know i think you could make an announcement at some time just  it specially when the open meaning law changed that whole thing about citizens and part you know we let them know like right off the bat that you know this is that's why we have run here that it's topics that we don't know after week that we're dealing with something i just haven't seen it and mean people were upset at national grid and you know they may have said something this five hundred hasn't come back at us itself ok all right that one can we take something out of order and i'm going to turn it over to randy to go through the matrix on the one you see in the back but the bottom line here is a good deal for the rate payers in town for the flyer is number one the pricing that we've been able to achieve with this bid basically means that folks in town that thanks folks in town that use the commercial the town minister will contract and i think that's about eighty percent of the homes in town  correct are actually going to have a price now guaranteed for the next three years for sure and with a two year option which is less than the current price they're paying so that's a great deal with but also which company that was russell our u s s seal the other thing is because we've got a surplus in the trust fund we're going to be able to give the rate payers a free month t month of july and people will not have to pay for it it's like oh i have to pay for bags and tires because we have no way to pay for that but the charge to the hall or for the month of july will be free to two people in town so that's the highlight of it and just to give you the rough number the savings to individual homeowner is about twenty three percent compared to current pricing over the five year life of the contract so this is going to save people a fair amount of money and that's the good news we had was manage a contract in the past and roger hill the new deep of the director of the first you've got which i piss on everybody took the proposals according to a standard questionnaire evaluated them and as you can see two companies came very close russell and waste management there was a small margin between them but they've scored at the top and then on the pricing side of those two top companies that scored the the best and that was in categories as the amount of experience they have doing this sort of thing a proven track record in other communities how many miscible contracts so they have that they have the ability to do the billing because we're getting out of the basis on which the award was made in a very highlighted way as you can see there is a great deal of complex analysis that's gone on about this that and we'll be happy to answer any any questions that you might have the new contractor doesn't start till august first so we've got about four weeks five weeks to get word out to people in town we had a meeting with him today and basically said to him we don't want any problems with this transition we had some problems in march when the current vendor sold out to waste management and we had some issues in town we don't want to repeat of that when we get this new vendor in august  the new vendor comes extremely well recommended from their miscible clients we're not anticipating any problems they're over in walpole right now doing a terrific job so we don't think they'll be any problem but we had mohnish them we don't want any problems so we went through everything we can think of on in terms of issues that could emerge and satisfy ourselves that we've bought in all of them they'll be a little bit of transition issue but we hope to have a minimal was twenty two years by you know you send a bill now to yeah what's going to happen is at the current time that town bills the homeowner and then the town remits payment to the vendor to the company we're going to transit away from that because we're spending a lot of time billing people collecting tracking it all out and it's we've got a clerk who doesn't do much of anything else except that so we're going to get out of that  so but she spends a lot of time doing about we're going to get out of that business and we're going to turn that collection building a collection of heard over to the vendor they're very good at it this is their business not ours we don't want to be responsible for all we did for people who don't pay for delinquencies and all out i mean why why should the town the taxpayers carry the burden of that so we get out of that business altogether it'll be billed directly to the consumer by the company so havin group the reason the town is a contract presumably and by the way i don't completely know the answer that question because this one going is a decade's right and yet presuming because the town on behalf of the citizens aggregate aggregates the business so that we can offer to the citizens a much lower price and they could get if they were on their own that's the notion of what typically happens is we have this municipal contract with eighty percent of the time people on it and as you can see that we  could go up later people could jump you know the vendor bears the risk not us the vendor bears the risk of whether more or less people decided to dissipate that's on him not on us we can often do it and what we're what we're interested paying is what happens every year all the vendors come into town who are not under the tongue contract and they offer lower prices and so the consumer gets a great deal here because the consumer can take the time contract at a very good price what the consumer can get a better deal from someone else they can go get a better deal that's what's great today and it doesn't matter it's not it's not like i know there's no requirement that anybody do the town vendor has no requirement at all so somebody get a better price with another vendor volatile now the board of health is does not currently licensed the hallways and they are by law supposed to do that and i'm hoping that kevin polina going to give the board some guidance that they are supposed to license the haulers we don't do that right now the best of my knowledge i don't know what town that doesn't license haulers because you don't want you don't want refuse haulers running around town that aren't meeting some minimum standards for public health and safety and that's where the board health that's why the board of health by law is supposed to license every it's called an awful hall or o f f a l hall and i believe it's on a chapter or two so i think the board of health  doing in the future just to be sure that for instance trash trucks don't leak that they in fact you know are dropping trash all over our streets but subject soley to the requirement that the board of health licensed the haulers it's a competitive marketplace people can take our bid or not however experience has shown of the vastness majority of people in town take the bed and i think you're going to see that stay very solid because this pricing is now better than past years so let me get this straight so if there's any kind of problems or anything with the trash pickup from these people they should be gone to the health department cracked don't bill call an eight hundred number directly to us so it won't have anything to do with the how to correct the only way the town will get involved reilly is if there is a violation of the contract so for instance let's say the contract you have to pick up once a week let's say the contractor skip somebody yeah and that person calls a contract says he's getting the contractor doesn't remedy the problem that person has a right to call the board of health and i've the board of health for myself as the contract and forcing entities have sanctions built into the contract that we can levy against the contract or liquidated damages things like that but we can say go out and pick that consumer a break now or we're going to hit you with these penalties so we are think of it it's identical to the cable contract it's that it works identical we issue in essence a license in this case a bulk contract we become the enforcer of the contract but we it is a private transaction between the homeowner and the private contractor not with us we just enforce the provisions just like on cable if somebody has a complaint they go to the cable come to the vendor and in the town serves a way this used to work is we would collect a fee from the homeowner and that and that created enough surplus in the trust fund that it would cover the town's cost we would be picked up but and we would pay the vendor but we would pay it out of money collected from the home so buried in the fee was a margin that basically cover the town's cost now we're going to do is we're not going to pay anything the town the schools in the town will be picked up and no charge but buried in this fee is a small amount with the tax base that the home or pays for chooses to take the service saying yes that it's identical to what it's exactly what we were doing before  interesting so what will the phoebe well given that we're going to get a free crash one on the that we have been providing a price concession with the surplus in the fun the equivalent of twenty twenty six dollars or reduce the reduce the price but those costs as you know were still to the equivalent of one hundred eighty six dollars cost of that that's the annual fee split up into two chunks the bag and tag program which is as everybody can see use a service they use bags  have to you don't need those and on average per residence based on our customer base and what we collected back in tag fees on average that is an incremental seventy four seventy five dollars a year on average per resident so that that would go away his agreement with the yellow top and that's where recyclables a truck comes along picks it up dumps it another truck comes along later picks up the recyclables no one ever gets out of the truck and does anything that's a fully automated system it's more expensive even though it counter intuitive you think would be cheaper because the vendor has to go buy all those green bins and and do the sorting money and do the sorting is right now this is the lowest cost way to do it it's basically residents  doing the sorting work so when you move to automated now the sorting has to be done with wood machines over look in the barrel make sure what's in it you know what if you have more than just if you're in a major cleanup of a basement and you have right now you'd have like ten bags but if you go that fully automated to all you can or options to handle that i wouldn't get i wouldn't start still use the same distribution points in town and the surrounding areas for that and we will make everyone whole anybody who has any any access you know bags and tags will make them all holding that those who sell them consideration for the seniors the disabled people in town that there's that there's an abatement program which we discussed today with you with russell and they'll continue to you know to honor one of them right thank you that's a low income or hardship program in just a processes so those six people on the committee the seven vendors two on the lobes one was just technical and qualifications so the committee looked at those separately without any price and i was unanimous for this company well you can see the results you can see each person school was over each company so you can see how are they going to hire each person once he said when it was done the time start you want to qualifications then we open the price  basic things that we'll be looking for and once the most qualified vendor was selected on the basis of qualifications then we looked at the pricing and it just happened to work out it doesn't always but it happened to work out at the company that we thought was the most qualified happen to also be the lowest bidder so that worked out great you see the discrepancies go on the well for kevin you would wait and he said they were very close you're twenty five also twenty five then everybody in the arena you go wait maybe seventeen russell twenty four is twenty three twenty four twenty two twenty three twenty five twenty five twenty five twenty five so the biggest discrepancy between waste management and russell's was raney's i'm sure what you say if you say waste management and russell's whether to close his betters their average composite score was twenty four point three for russell and twenty to but we actually thoroughly discussed each one of the proposals as well it wasn't about the numbers and run this is just sort of a starting point to start discussions the reason you have six one two three for six people scoring is to take out and we've been it was about four hundred some odd thousand and so annually each year it's at the town meeting in order to fund always budget you know we've been applying one hundred thousand dollars of retained earnings year to maintain it to to allow for a price reduction from one eighty to one to sixty and then main maintain that so we do enough to last three years and it's really primarily because the recycling recycling efforts of the community that we've actually paying paying so flat prices on tipping fees so they've they've generated savings themselves so now after this year i may have a close the books yet but i'm probably going to be somewhere around one hundred hundred fifty something like that but then we've got to pay got to pay a month's worth of bills which is you know between seventy and eighty thousand dollars and we're going to buy back the bags and tags you know so the end of day that you know that they're probably you know something left there and then we'll you know can't be a problem nothing we've done with  face and bills that we have and then ultimately that would be you know identified as something that you know could go back once it all shakes out and we see what the bottom line surpluses you know make some decisions about what can we do with it for through the trust fund we've got to live the dust all settled because we don't know how many bags and tags are out there under the old end of that we're going to fly back so once we buy those back we see with us all settles out a month or two then we'll know what the balance was and we're given  and we're not going to that's not going to hurt us like i know that we're like ranked number two for recycling right it's as much nantucket right is that still going to be the same that's a the residents i mean if they can if they continue to recycle the way that they do will continue to be you know a leader and that i mean i think you can be very proud about their efforts in recycling boy when you throw an idea like that yankee conservative idea like that in this town as it the way the program works right so it's a page of throw meaning the more you recycle the less a car should get rid of refuse you know what's identical still don't have the bins and all that so people have every incentive an opportunity to continue to be great recyclers and this contract makes it in their best interest to do so because they save money so we're not in dissipating any erosion of the position we've got now at some point if the time in the future looks to a different system like automated then frankly you probably will see a reduction in how good we recycle because it will become like the other towns where a lot of stuff gets commingled and we don't do as well because once you get that great big barrel  as are required to a t including a prepaid conference did changes with formal notification of vendors etc so we styled it like that and if in fact this if for any reason this we're challenged on it's all fully documented and we did that because we knew there was going to be a lot of interest we had a huge amount of interest but i want to want to mention the board kevin to get here from the board of health did phenomenal work you've been researching this thing for about the last nine months i've learned more about trash hauling than i ever thought i would have ever wanted to know due to kevin's total edge he's done a tremendous amount of work force and putting this r p together and if you saw that document you'd be impressed and we met with the vendors i think we did ten big changes or something so we learned even more this is been a pretty complicated process and kev really spearheaded it and deserves a lot tonight and actually a couple weeks ago to get back to you and let you know a was there a policy of the board with respect to street lights and more specifically was there a policy that resulted in  turning off of street lights which apparently happened many many many years ago nobody knows the exact date but that was many years ago first answer to the first question is if there is no written policy apparently there was a decision made either by the board or a town manager i don't we don't know i think there might have been a town meeting vote i heard but that might have been on the budget i'm not sure so the bottom line is there  policy or a tell manager policy there isn't something that says like st and i've actually seen policies like this that say that the street lights on any curve in the road in gray a greater than x number of degrees will have a street like every intersection will have a street light streetlights for the curb no less than every seven hundred feet i've seen policies like that but we don't have one like that we do have a computer listing of we're all a street light so that we own the ones that  privately owned but i haven't been able to find anything more than that maybe there's something more in that document if you're in the good ok great second thing you asked for was the cost to install a street like now this is a town street light we own about a third of the lights the other two thirds are privately owned by national grid so our contractor is republic i t s and they charge four hundred sixty three dollars for a six foot arm thing that goes out a fifty watt light that's the standard light as the orange one the saw sodium they light not the white one that's mercury vapor and not a bulb that's an incandescent nobody puts those in anymore but this is the orange looking bulb and not so sodium vapor has a fifty watt sodium vapor wiring and insulation four hundred sixty three dollars then there is a survey a connection fee from national grid because they own the pole for three hundred dollars so it's seven hundred sixty three dollars to put a new light in why do we have to pay why do we have to pay a national grid when you know that we have let me let roger wants to i get some cla also remember when they were talking about putting lines underground river out there's laws that trump the local by law and i think they were being courteous to a point and they pushed us on it at the end i'm just dealing with the project they were trying to put lines gets hit by lightning truck kids or whatever then there is a monthly fee of a dollar one dollar and twelve cents per fixture for the electricity thirteen dollars forty four cents a year but then because just like our residential bill or three components of it there is generation there is my goodness where the collets when they send it trays somewhere transmission thank you mark so there's two additional charges and it all works out to around one hundred dollars a year that's a little more a little less but but one hundred dollars a year for about light for the electricity for the year so that gives you the basics that you want to and in terms of turning all the lights back on that are off or anything like that we pay about one hundred thousand dollars a year for the number of lights we have on and there are lots and lots and lots of lights that are not i think it's every fifth light is what we can really put on also in order to put every light on the you know that's on a pole figure rough and tough and over four hundred thousand dollars or and in korea our budget of about a half a million in order to do that so that would be perhaps if we don't we do not have that money but who checks to make sure that there is indeed a light on intersection and you know we look at them case by case of somebody calls and says has the lady said that intersection light or core light on a curve is very happy to put those on the words i had one turned on some time ago those done by the wrong gun club because there was no lighting for a distance of about an eighth of a mile so we put on a little of that that  span so we do it on a case by case basis and generally you know unless there's some good reason we turn the light on for folks but as the request was made tonight to just blanket put all the lights on all the polls on a well five streets were you to order that the immediate cost you know would be manageable but you wouldn't we would immediately have the problem if you're going to do that on four or five stories what are you going to do for the other hundred rates ok right now my recommendation is it seems to be working we don't get a lot of requests we get maybe ten a year and we turn them on and it seems to be working and so that's the only complaint w i think one of our neighboring towns just went through this process where the select the selectmen in their infinite wisdom said well shut the lights out to save money and it was problematic because the safety issues and they wanted to study and i think they ended once you offer something it comes in and i think other selectman have as well please don't reach out to roger and him not that you are planing but i got in the middle of all the stuff that's going on if there's a question used to go through kevin and so you folks know when you send me an e mail like that whether it's for a street light or a road sign or something generally speaking whatever it involves be it a complaint about speeding whatever department it usually goes out within a day or two or three to the department head basically as fast as i see it on the e mail with the requests for the department head to report back by by e mail typically and then i'll see see you in if it's something that i think really the whole board should know about because it's something  maybe others may be getting calls about they'll see all of you to let you know you know we just take those responses we drop them in a file in their color citizen complaint file and sometimes we get written ones and we respond in writing same thing it's in their favor want to look at it you know initiated i think over the route of february and the minutes were just released today on that so you could have his contract with the dates in the salary and the adjustment s well let me back up a little bit because it it's you know my from his personal review i got kevin's performance review i got some peat from some citizens that said how dare you do kevin's review in the public the how would you like that in the public in mass law is very specific that his reviews have to be in public in his reasons for that there is uncomfortable ness and i'll be the first to say i don't like doing it i'm sure kevin doesn't like doing it in the public but the benefit of doing in the public far outweighs of doing it in the private across the board to any of the public contracts so the reason that we did his review in public was because it's required the reason we're doing a salary view as is required and i think one of the attorneys brought that up during the interview process that was a change they didn't know what they advised you know you can do it your time you do it in private if there's a legal issue i sort of negotiating with them in the first place that's in private but this has to be in public so somewhat apologize for the incomparable miss about talking about your salary but i just want to add that is important for people to understand that so we have a contract that began in two thousand and ten  in required to review it may i believe june and it's based on his performance on meeting his goals and objectives and that's what we went back in february to kind of clarify that and went back and forth so there's documentation on the amendment to clarify it and that's what we did with the council and we're here to look at is not his performance review because that's what we did last time that's passed but the merits of a increase decrease leaving actually not decrease but they're all on the way up that's what his contract requires all right ok well i went back through the evaluation and you know looked at all the comments again and you know i think that the overall summary where kevin has met selections expectation warrants a discussion on what type of increase should be awarded out in the private sector again i can only speak for a couple of companies that i'm familiar with typically you'll see two and a half to three and a half percent increase for someone who meets expectations  someone might look out and get a four if there are a exceeds expectations so where we meet expectation i thought maybe that could be like a starting point of discussion for us  talk about i think that the list of accomplishments is significant and while there are certainly areas that all of us wish to see improvement i think you know kevin has acknowledged that he will  continue to work to improve in those areas and you know i think it will be important to recognize the body of work that has been accomplished today it was a rough year all around lot went on and i think that even despite that so many goals were met so you know i think i would just throw those numbers out as a starting  point i did ask what the step increases were in the new pay plan which would be merit related those were also to two and a half percent to each of those to the new as ye planned so with some flexibility there from merit on some not on off i think on is that on all the in the personnel in the salary update that just happened where there are now ten steps it's a crack in each year when someone is evaluated there are some potential merit component to that so if say someone does not meet standards they wouldn't get the full two and a half percent step correct right so the expectation i think typically when you do a step program like that you have me standards will bring you to the two and a half and then typically if you have people who do not meet standards those are offset by the people who exceed standards and you end up with a budgetary number that comes in on so your suggestion is between zero and two threes and we said i'm suggesting between two and a half and three and a half is what is out in the industry is that i'm familiar with it certainly depends on how well the company is doing so i think that where you know we have established somewhat of a pattern i think you're with the town salaries that i meet standards would be in that in that realm i don't think it's unreasonable for me to standards  and i think at the end of that exercise it wasn't a merit it wasn't a call it was an agreement because both sides remember we gave them zero right and then there was a dispute on the contract before it went too far we agreed to send a monitor set yes yes and that's that's why i wanted those many because i think everyone needed to understand that but at the same time once we signed that agreement we also said we're not going to go backwards mary and penalize him for that or count that as a raise it's kind of that's what he thought the contract was we thought it was last he thought it was more we kind of had in the middle going forward the agreement is based on merit solely on merit not on cola which is cost of living room and you know if we keep saying well what was done in the past the way that he and he did his contracts in the town did it with and he got a cost of living it was specifically excluded in kevin's contract that he does not get a cost of living it soley on merit however because it was done in the past there was an expectation it was going to continue so that's where we had the right butting heads a little bit and it ended positively but it was a three percent but it's not a cost of living or a raise it's something i got three think they've already taken they've already taken their zero so now everyone is back up might well want to see year over year and then a three percent so the average over the two years was one and a half same one one one nobody took a zero if the people took a zero zero took a three percent last year right and if they take a zero then they'll take a three so the average was one and a half so kevin got three percent last year second natural disaster a conflict disagreement over where the towel would be moving forward between the citizens and untroubled issues with board members personally is my sixth year on this board i think i forget i think it's my sixth i know seeing like this you know in my life in combined of all five prior i think there's definitely room for improvement absolutely everybody here can improve we're all improvement every day i think  need to move forward and i can work together and i think the incentive by giving the two percent is is where i would be right now and that's seems like i think there's some still get the cost of living so if we give them a zero on a three for an average or want to have to they still get the cost of living the contracts that you work with the steno the increase is granted this year across the board for year two percent going forward next year and it's done how that works because it say that again ok it's a one one split cost of living this year one percent in july one one percent in january one which means the employee gets one point five percent this year but that becomes a two percent on july one of next year is just a way to cost the town a little bit less money that's then for the union employees there was a variety of other things there could have been increases in clothing allowance or type stipend as things like don i want to get too specific here so that the goal we were shooting for was to have the union contracts a cost of contract which is all and be around two percent for the nonunion employees they gave they agreed to give up their one one split in favor of being put on the new pay plan now i can't give you a number in terms of what happened because for some employees that was a very very large increase on a percentage basis but that wasn't a raise that was because the employees position was being underpaid in the study revealed that and so they came up to where they should have been for other employees they might only be a few hundred dollars for some it was a couple thousand dollars but it wasn't a raise it wasn't a merit raise or a call it was simply the new grade that they were going to be on in the step that they were closest to currently but not less than it was a bit of the luck of the draw where that ended up everybody going  but to be fair in the private sector in the last three almost four years meeting expectations you know i don't sound like a broken record but you lucky have a job and usually you work in a second job because you get a pay cut where your hours went down on the average and then as a circles that you know that on the on the my experience in the private sector when times are really good the private sector makes a lot more sectors suffers a little bit because they're on the steps and you know the one percent two percent so i keep going back in my mind to that the one of the first steps that we did to try to save the town money is to say look everyone is going through a tough time private and public is layoffs coming there's cuts something you know that everyone's doing it in every town around foxboro was a blast because you know we didn't have those same drastic cuts but i think the marching orders was the one and a half over a two year period where kevin got the three percent last year regardless of how we got it it was three percent last year i think it's go zero percent this year and then you're on the same plane with everyone else that's working that we're giving the same orders in the same direction to you know if if there was something that he was doing that was extraordinary and say well maybe it merits it because these are you know heroic efforts or on the flip side of those something that time manager doing that was so egregious you wanted to you know fire him but right now kevin's right in the middle i think the there's no way of could have foreseen what was coming this year and i thought you did very well but there is room for improvement some people thought he did something and some people thought he did down i think it's right in the middle and what's in the middle that everyone else got was a zero three and he got he got the three i think it needs to be zero but it's not reflective of the fact that we're thinking you do in zero percent work i think that's the times and that's the marching orders and if it doesn't come from the boss you know walk that you know walk the walk rather than talk the talk i think were and have been a hard time justify going up to two percent after three percent when nobody else in town got that even though he's the leader and he's working directly for us and i say that it's uncomfortable it's public and it's not reflective of your work ethic or your  i think that's where i'm at with this right now yeah i guess i have to say i disagree jim i think that you know i view it last year whatever was negotiated was negotiated and again that was related to meeting standards meeting many many goals and objectives last year and i think that not recognizing this body of work i mean you know it's like marc said this is the toughest year he's ever experience i think i agree with that one hundred percent i think you know the crisis handling that was demonstrated was well done i think this is a matter of recognizing  professional's performance i know i would view it as the personally if it was me i would view it as a tremendous slap in the face to not be recognized in any way for such a body of work that has been produced in you know again i think looking at the improving piece what mark is suggesting starting at two percent i could even envision doing something like start a two percent make it six months out point five more if standards are met in the areas that were considered deficient in this evaluation so that there is some closer than a year monitoring or feedback i guess in terms of what the board's expectation expects spectators were for areas of improvement so i really think we would not be doing the position sir you know we would be doing a disservice to this position as the say you know senior executive of the town by not recognizing the accomplishments but i i don't disagree but i think a lot of kevin's accomplishments are not all of kevin's accomplishments it's a staff it's the people who works with it's the it's the departments in there are great people and if we're saying zero to them which i have a hard time saying you know three plus two more you know he it's a gets a team effort and and this is going forward though because i mean the zero happened over the past two years you know everybody's headed in the same direction from for two thousand and thirteen so i think you know again for over an eighteen month period that three percent whatever it was going to be related to you know if there hadn't been the dispute and that was viewed just again related to goals and objectives you know i still think we're in the world where all the other employees are is going forward everyone is getting an increase to not regular to not give an increase to the person who you know the a straight or any senior manager in any company of course all of their employees are doing all that work but they are orchestrating it they are the maestro call it what you want  they ensure that that work happens and it takes a certain skill to do that not everyone is born a manager and a lot of people who are in management positions struggle because that you you can't learn that skill some people just innately have it some do it better than others but i think that again in his role as town manager and as we have evaluated him based on this work being accomplished i strongly recommend that we read that we consider at a minimum to now point five or six months later if not two and a half right now because i feel that it's i just i don't want anybody think that i skewed this not at all but i think everybody on this board needs to put their opinion out respect ways opinion come up with a consensus and so far we've got three s looking down the other on the table there's mine mine that's why i started off left you know we had given the three percent and kevin has been working with the unions in the non u and you know told them they had to take the zero so they took the zero so now i think it's kevin's trying to take the zero and i think it's only going to better his relationship when he goes and he sits down at the table to these folks think you know the zero that that was in place before kevin even got here i mean you know that again we're talking about past two years right now and they haven't been the best two years rank money wise i'm just saying that's what we've preached to everybody that we don't have the money to do this and that's what kevin presented and he told us all so i think you know i'm not saying that kevin's done anything wrong i'm not taking anything away from government i just think that right now if this is going to be the contract for next year for one yeah i just think he needs to take that zero i think it's going to be huge for him in the leadership of of the rest of the employees in town it's just a trust thing you know what he's doing well lorraine like you know i would love to say you know and i'm i'm in the you know i'm out there on the in the the private sector and i haven't seen an increase and certainly as i've gone through this before i've lost twenty percent and i don't think that i'm alone in a lot of that and you know i'm i'm hoping that the new paper plan will the individuals get to where they're supposed to be but i believe that kevin is where he's supposed to be right now and i think that for this next year he should take the zero so i tend to to agree that he you know if you if everyone has been asked to take a zero and a three zero zero whatever you know as you know and it's not very and it's and it's not reflection on kevin i i agree i think it's you got to take one for the whole ten you know if you're asking the other unions to you know to do that again if you're uncomfortable let me know and if it's not per contract but when i when i've always done reviews with the people that work with me they do a review we do a review and i ask them what are you expecting we've got i ask you a lot of advice on all the issues that come to towns are going to throw this out to you we're in a crossroads here where we go in a direction that you not happy it's going to be hard for us but you know so be it you've got expectations coming to this for your performance review your salary you what's the number that you would like to see and if you don't and put you on the spot i don't expect an answer but if you want to answer i'm willing to listen i won't offer the board a number thank you for the opportunity all  expect my expectation is that you evaluate me fairly i think you've done that i think you did a great job there are pluses and minuses as there always are and now i think the board has to  that that was a lot of hard work and i know as uncomfortable as this may be for for me it's also uncomfortable for you this is not an easy thing to do i also know that you're trying to balance performance with political expectations people that you answer to your constituents and what they think is fair or not and i also know in just a probably more poorly than anything i signed a document that says intended to complain after you made your decision i signed it because i decided to trust you ok fair enough supposed to be oh ok well i mean the performance of the performance evaluations you know i wasn't really proud of that where i'm coming from is i'm just looking at what the other  asked to do and that's what that's what i'm looking at figuring out the next year we start fresh and then you know you don't get caught up in that too ye two so if you were going to go on that i think we go with a one percent increase because i see the number four i don't see the number three because it with the callers and the other things it comes up i well to consider that that's you know but i think it was struck in the middle this compromise to saying this too is saying that is the room for compromise in the middle here show some good faith and you know for the future or do we just i mean i can see the way the board going to vote right now trying to turn it a little bit to say you know what let's throw something i know i mean you know what you know how hot it was for kevin to go to those people and tell them look good not getting anything this year you're not getting anything it was very hard very hard ball over there was all discussions about you know having a new town hall and everything and and all these things and he had to go and tell those people it's very difficult for me to say kevin i'd like you to take the exam you know but i'm but but i'm not saying that like and he didn't just say well if you don't give me anything i guess i'm just going to leave it you know i'm hoping that you know we do see kevin you know be able to spend more time doing the things that we want him to focus in on and those things i'm not taking anything away from his job and i'm not asking him to like make a decision to say a leak that's not has nothing to do with it what has to do with is what's fair is fair and we have gone to other people in town and said look we're going to have to take a zero and that was a piece is i almost feel like we're penalizing the person for something that happened over the span of the past two years where they came in on one of those years that that decision had already been made so i don't think solar in the review last year july stuff a little bit but i don't think that he took to zero as i think he took now because he came in and right so i think the to be a little defined by you know i agree i appreciate what mark is trying to do also in terms of coming up with a compromise i mean i think that's the least we could consider but i just need to go back again and when you consider the position that  kevin has come in and kevin is a change agent kevin has worked in under very difficult circumstances made numerous changes that were very difficult for people to handle and implement and they did implement them that's the real test i think of you know management skills certainly the areas for improvement there we all recognize that kevin recognizes that but i just don't think that it's it's fair to this position as c e o of the town to not acknowledge by you know through that through their compensation what difference between what kevin does viruses you know maybe one of the secretaries but kevin had to go to that secretary that is as probably spends additional i was here doing different things had to step up because somebody else was gone and you know done a fantastic job too but they had to take that zero so you know and if you look at the contract they're asked certain things here because it's a contract that kevin has that others don't have you know and it's not just you know but it's a contract is what it is it's what it is but there are additional z r that others don't get you know i just i just feel like we're looking back there or you didn't know what they did with leadership and it really was bright and egypt and there was you know there was some problems too there was some problems just like everybody has problems if this was if this was a conditional requires improvement outcome definitely i'd be having a different be taking a different position on this but it wasn't this is a meet standards this is meet expectation which means they're doing a good job when once twice all those in favor of the motion to keep the time in his salary at whatever the numbers one forty three twenty five it's important most everyone has the same one forty three twenty three motion made second and no further comment on those in favor you see in one two three all those against two three to two carries uncomfortable but you got the she's so the people at home know we had at the last meeting six firms that came in and interviewed for a half hour each  following that meeting and we i think we plan to rank them that night but the time got late so i had asked the board to do six farms and rate them one through six and send them to me and i have not submitted back the results of this is the first time that everyone has seen this so if you look on the left you've got the six firms you've got are ranking the one if you rank that person a one that's the highest a six is the lowest so one through six and there's no double you can't have two number ones the rows and columns to the right of that overall points if you just if you rank somebody one they've got one point if you rank them five they get five points so if you add them all up it shows what order the attorneys came in and then i put three more columns the number of ones the number of to use and the number of three s so for instance the attorney on the bottom three people gave a number ones two people gave him number twos zero people gave a number threes and then on the far right column the ranking is in this order and again we didn't discuss points system other than ranking them one through six so if you look at the six firms the top from would be and with a total of ten points the last firm would be my my iris and harrington with twenty four in the rest in the middle so from just so the people at home understand the first in page in the same firm as it said before was myers and harrington now we never discussed that this matrix was going to be the end all and the outcome but it's a starting point to see where the five members voted on attorney and just so everyone knows the information that we received these are all the booklet so we all had a chance to read all of the information that was given us and then the half hour interviews and then a week to think about it so open up to the board for discussion mr chairman could i suggest that we bring the first and second councils in for a and would you consider the for the top three just because second and third are close to each other third being murphy has he to mean lane yes anyone else just about i think all of these firms can represent their work and someone else had said it that they're all qualified i think ninety percent of the stuff that we need to know we got in the interview and in the booklets i'm comfortable with yeah i guess you know i the reason why i'm interested in seeing the second and third together is because you know recalling their background i think it would be good when we have our next set of interests used to again have more in depth questions and that might help even further differentiate yeah exactly so and only one person picked him as number two you nobody even picked him as number three so i say to the top two or two top two and that way we can move forward this it's been over a year since we started this process and conclusion is near and i'd like to see it happen sooner than later i appreciate all the applicants in the city  three got three number ones one of the two i mean i just think the top two and then let's have led and then we can discuss with them as a boy can create one question on their own member and a follow up if necessary in a half an hour and that would be what the war would agree to and then from that point invite one of them back to negotiate a contract correct somebody under an agreement over then the current i will the rate because the budget is an absolute train wreck and that's what both of these had so that's what i'm saying i think you need to make a decision and i need to negotiate something with somebody to get this next three gender i don't have it all laid out but we've got the joint school committee on the july tenth understood if you have a meeting before that we just get the planning board you know so we start shouldn't be that big  requires us to vote on it as well but it's different than the other school like not planning which sent us a recommendation is not the same last i saw you have three applicants so if you've got three you do i mean these are all presumably folks that are known to  let you know if you do an hour or so this yeah you know you started seven some other regular business so i would guess around nine or if you want to be able to get into the executive session i wouldn't get into that executive session much later than nine because that is going to be an enormous discussion and frankly you feel started till after nine could be a problem and it's there in the reason you're doing it that night is because you need the school committee jointly with you is a collective bargaining s selectman i think he's a great person i don't think the firm was a great fit i think that's where you start in the rankings but a stand up gentleman had worked very hard for the time and i just want to make clear it's not a reflection of him personally or anything specific in my opinion it's just that as councils change as as this one did in the one prior circumstances it's direction a time it's things that are on the plate that's you know i get jobs all the time and i lose them because the staff never i just want to make it clear it's not a reflection of paul's ethics or whatever it's it is what it is and i want to thank him for a which says on the very top sentence talking about if anyone wants to be considered for the school maybe please feel free to come to the meeting i think it was peace feel free to applied with the board of selectmen secretary or discussion the last two lines it says roger hill said he is countable roger was in at the meeting i think it was kevin pecos who said that yeah that's right right and i don't think he said i think bill grader said it and he didn't exactly say that he just said it had been those traffic calming things had been used around town i think you should just just these are fees that are borne by the town paid to the town and nothing to do with the state correct basically what these are all building fees on the construction of the water through plant so what you're doing in essence is you waving a transfer between the wanted apartment and a prize fund to the general fund now there's a definite policy question there and not a policy question since the inspection capability by the inspectors is funded through the general fund that i read the reason i'm asking is if you've got two pots of money you've got the water on the enterprise like the salaries and fringe benefits of those inspectors as paid by the taxpayers the inspections i e the work they'll have to do to inspect the construction is going to go on and that's what the fees are intended to pay for so if you wave them and i don't have any objection but if you wave them you are in essence giving the water's ratepayers a break and putting it on the back of the general taxpayer there's a definite equity question there is not an automatic as opposed to let's say it was a general government building a town unless it's his staff in his department budget that is going to suffer when they send out for the electrical inspections it's not his buddies budget isn't affected by this it's income to local receipts which we estimate each year and we use it to balance the budget there but these are permit fees paid yes but those permit fees or eat and an estimate in local receipts so which is five or six million dollars a year which we then use to balance its own budget that's one of the components of all those revenue categories so when you waive this i wouldn't worry about the budget going out of balance to the tune of sixty seven thousand the budget will likely be balanced i think it's an equity question which is do you want to give the water rate plate payers a sixty seven thousand dollars break by not asking them to pay this fee through their water rate and ask the based upon the violation that they have observed and you can see what it is here you're not required to take action but you can if you want i think my my my question is this i think this was a state operation a state sting or whatever you want to call it dangerous to their jurisdiction they do the hearing however there is a gap between when they make a finding and if back to the town if you remember what happened with one of the last liquor licenses we had no idea what happened at the state level so when we go through our process of strike one strike two strike three this issue this is at the state level so i don't know they are calling it the state level once we have strike two a it goes straight to that because i think we can find out right away you know instead of waiting is a local licensing authority you're free to do and adjudicatory hearing on any licensing matter that occurs in the t knowledgeable of this violation serving to a minor person under twenty one now we don't as it stands right now we don't have the information because ordinarily our own p d gets it sounds to me i look at it say looks bad goes to you you decide in this case it went for likely from their respective directv c c so they're doing their thing you have access to that information if you want but there is going to be a decision and some punishment meted out as they deem it's handed down they can get that information frank and get it that we can get the information right it's just that we have actually last time it happened we didn't get that information until after that well after the hearing you know specific that we coming front of us like if this is a situation that happens between now and august twenty eighth i think that's more what we're concerned you're concerned about just like this is this is something that and it would happen anyway but but we wouldn't know what the outcome or anything or what exactly is transpired on this that's why we not and that's what happened before you know information well it is information you don't have to do anything but not what it was just would like to find out what happens pretty close to after  second did more discussion i was in favor i find nothing pauline in the third donation of three thousand nine hundred from the lake view of the charitable foundation to the library gift for renewal of numerous museum passes purview to do it was for me design ok and really on the information there was a letter to the board from national grid thanking us for their time here and then following up on monday's request for a map on the phasing schedule of  or it's a dry town than generally towards licensing authorities have been tolerant of allowing b y o b ok that is strictly speaking it's against the law but the liability is not on the town it's on the restaurant right in the case where a well i don't want to get a big debate about it because we're not on top of here i'm just saying should we put them on the agenda and a month or so would a waiting for an opinion back from special council right now i have a verbal opinion but i've asked for a written opinion and then it'll be an agenda right i'm sure they've already come to the town asking if come in they've asked if there was a license available they chose not to take it i would have frankly immediately said absolutely not an answer on your behalf but i wanted to be sure and counsel did really recommended exactly what i thought if there's a license available you just can't do that you have to come get the license because think about it before you with the opinion for formal vote of the board probably at your next meeting i think it's a colossal no brainer if you will but just so i don't want to answer in your behalf because that's really your call is a license at the ready but we