good afternoon the meeting of the housing human services and transportation committee when i'll come to order it is one thirty one p m on thursday july twenty three twenty fifteen before we begin may i please request that we all turn off or silence our cell phones or any other noise making devices this i like to introduce our committee members we are at their quarrel rhes your hand if you need any kind of excuse and a recess for that so at this time i'd like to introduce member bob carrol has also excuse member might victory no at this i'm also about to introduce our representatives from the administration members we have several items on the agenda today and i am still secret fellow your chair for for this committee so let's get started with public testimony i'd like to at this time start with the assistance from our district office says assisting us this afternoon from donna district office as don  e mail our staff here so for individuals who be testifying in the chamber please sign up at the dust located in the eight floor lobby just outside the chamber door if you will be testifying the council each testifier will be allowed to testify for up to three minutes per item with one minute to conclude if requested when testifying please state your name and the name of any organization for examining this mystery fund why is this animal management fund why do i call it a mystery well to stuart what this animal management mean legally i see no definition in m c c three point eight four if we do not know what it means how can a reasonable decision be made for distributing the fund it seems the fund is built by charg fees charged of those who have dogs in their homes so the does that restrict the use of the fine to only dogs seemingly not or it would be a dog management find so we guess it means it's meant for management of all county animals perhaps as an initial step you would agree on a definition of animal management and then decide what this find is forcing civically offer one suggestion for use of these funds which is needed and pono after a few years i believe we are all familiar with the valley animal rescue the maui news had an extensive oracle about this up country wife and husband team last month they are the ones our police department calls when animal emergencies occur in the middle of the night and who perform this service at no expense to the government to the county government or any other so for example i call n p t one p m because this is a dog on my street struck by a hit and run driver and severely injured the police department is not in animal management but the animal management business so they call dennis and suzanne to take care of this creature in distress seemingly because there is no one else to call is this animal management until you have a better different chamber thank you i will finalize by check in with our district offices again this law is there anyone wishing to provide does someone from don a district office is there anyone wishing to provide testimony from the molokai district office members are as there are no further individuals in the council chamber or district offices wishing to testify without objection i will now close public testimony members we have three items on the agenda this afternoon the audit of the department of transportation federal reporting requirements animal management revolving fun and eco noise senior shore program activities revolving fund so members will start with h h t twelve and with us for a resource we have and joe and johnson weiner our deputy director as well as the rector of transportation the committee is in receipt of a miscellaneous communication data may twenty eight twenty fifteen cork referring the matter relating to an audit of the department of transportation federal reporting requirements at this time i'd like to allow the department of transportation to provide an overview off the requirement and audit members should have which is in your binder he partment yes madam chair because of the fact that mark took more e has been working very closely on this reporting with our our assistant diane yogi i'm going to turn this over to him so that he can give an explanation of what is actually taking place thank you thank you carrillo and county council members thank you for having us today to come before you to discuss the federal reporting requirements to the national transportation database to provide some history as a result designation it affects how the federal transit funding under section fifty three zero seven is awarded under the current law in order to receive funding through this and other federal transportation funding programs the county working in collaboration with the state needs to develop a metropolitan planning organization as a result in order for the county to access the urbanized area federal funds this required our department to start reporting directly to the national transit database the urban ice area formula program is f t s largest grant program that provides funding to the nation's major transit systems for capital operation and pining assistance all repeat all recipients and beneficiaries of pharma grants are required to report operating expenses and transit service characteristics such as annual miles traveled or number of  was set up to help meet the needs of in the individual public transportation systems the us government state and local governments and the public for information on which to base public transportation service pining the secretary of transportation shall maintain a reporting system using uniform categories to accumulate the transportation financial and operating information and using a uniform system of accounts in order to maintain a reporting system that works for the f t they require transit agencies to contract for an annual independent auditor who reviews their financial and transit service characteristics data before it is reported to the national transit database f t a defines and the independent auditors and transit agencies agree to a specific set of perfect procedures that allows the auditor to make a sure and says about data collection supervision and record retention these reviews are intended to assist the transit agencies chief executive officers in certifying that the data are accurate and meets the federal reporting requirements we have received several proposals by various independent auditors and have chosen to work with conrad l l p they will be performing the department's first entity audit for the data collected during the twenty fourteen fiscal year attached in the handouts provided is their technical approach which is basically what is required and outlined by t d when reviewing some of the tasks within the package you will notice that some tasks may not be relevant as we don't provide a chartered bus service rail transit service commuter service and our human services transportation program so that was kind of just a brief overview of what we were going through with this audit and if you any questions in regards to what i mentioned or in the package you can ass or question thank you thank you mr tuck amaury members any questions  level is looking at us and one we had our own people it's our own local governance documents of community plenty of use their future quite differently and so we're going to need eventually to come to some kind of i guess we could do correction or samo because the two is might not be in sequence they might be more conflicting they compliment each other and i know  be happy to do what we can with the department but i have to see from a plan you standpoint this is not where we want to go with those communities not with the existing community plans and  determine the census tracks in this right director yes and and we pose that was the first question that we posed because it seemed that it didn't fit with any rational  planning or paying any attention to the area that were actually being looked at so when we posed the question basically to the federal transportation ministration federal highways administration we were told and i have you know i'm good at the already that the census bureau cannot we had no right because we asked them could we challenge this and the census bureau from what we were advised they were set they were going to do it this way and they felt that somewhere down the line as these communities grew during the next census that it would give us more flexibility and the opportunity to utilize money you know throughout a wider range and that is why i gather the u s census bureau made this determination and the f d a and the administration were not consulted nor were we so if you have some special link to the powers that be that would be wonderful because we did not understand it either but that was exactly what was explained to us when we seemed to really be very puzzled about this mapping and how it was actually achieved metropolitan planning organizations last term i believe it was and at that time i was already to say what can we do to fight this and it's my understanding i thought you had said that  we get an opportunity to get more money if we do go through this metropolitan planning organization versus what we had been doing as a rural set up so i just wanted to double check that our understanding and we're happy to bring forward you know what another discussion another venue about where we are on the m p o but basically our information everything that we have gathered we came to the ultimate conclusion that to follow you know even the reporting requirements because we are an urban sown area only if we were taking no federal funds whatsoever you know in i guess county would we be exempt from this requirement so i talk about the national transportation database reporting requirement so you know for us we asked the same questions we had the same verification but there still is funding tied directly to this both for the federal highways administration monies from public works that they get for the roadways in this area urban so an area and there's also funding attached for a trance it in that same area thank you thank you thank you any further questions or comments so just for clarification we do end up if you were to compare the jane just census track maybe t the for this audit and do you have an estimated cause they don't see that with the proposal yes i do we will be starting fairly  soon what the deadline for us to submit this report back to the entity is i believe october ok so that's when it should be completed or that's our absolute that line  basically the costs that we we received were between thirty to forty five thousand dollars and we were able to bring the cost down to twenty five  thousand thank you so i am going to be with the understanding that upon completion the department will transmit a copy of the report to the committee thank you requires that or and you assume the audit to the feds doesn't provide them it's just basically how we gather the information because we do purchase transportation with roberts and mostly economic opportunity what we do i mean when we send in a report and it has certain figures there's no mechanism currently because you know we just don't have that in place to track every single thing on a i guess it would be a software report so what this audit does though is that even if we are gathering the data manually that the auditor will fill physically go out to roberts they will physically go out to m b o and they will come to our department to make sure how we are gathering that data how we're putting it together that we're not fudging numbers and it's the accuracy of that data that actually determines how much money we would be able to get as a small urban zone area so that's why there is a standard set which mark described of  how data is actually collected and so they want to verify that we're doing it in the proper way in accordance with all the federal regulations the single audit looks more out the fiscal side as opposed to really looking at how we're putting those numbers in they do look at some of it but not in the same way and not with the same standards that the federal government would be looking at it ok for  hundred animal management revolving fun with us this afternoon is our resource personnel jan sheetal deputy director of housing and human concerns and sandy budget director the committee is in receipt of a miscellaneous communication dated may twenty eight twenty fifteen from the county clerk referring the matter relating to the animal management program this afternoon the committee me evaluate strategies that may enable the fund to be self sufficient and supporting the animal management program a copy of chapter three point eight can't decode an appendix a dash two of the fiscal year twenty sixteen budget is provided for your reference at this time i'd like to allow the department as well as to provide comments on the fun passed out to you showing that the july first fund balance for the whole management revolving fund is a two hundred eighteen thousand five hundred fifty eight dollars and i also have some backup information about the different revenues and expenditures if you're interested in those and the n l management program is partly funded by this revolving fund it has  in the past been funded for mostly equipment then you know one time expenditures out of this fund for the animal management program that's run by my humane society there was i forget  number of years ago that there was a portion of the operating funds that were spent out of it as well as fiscal year sixteen the council adopted a appropriation of one hundred fifty thousand dollars out of the settlement program  sixty sixty six thousand dollars in receipts for last year so if the council's looking to make this self sufficient then we have to be looking at maybe other types of licenses not just dogs discussion our comments for our personnel here mr comma or let me just say did i always had dogs so i'll always have one dog license then  if we talk about revenue generation database in case you get lost animals as part of one system to a license and notify enforcement you can notify the veterinarians  potential valued pets or animals of families so i want to i'm with the budget director i think there's opportunities to make more money i think that's something our committee can take up further discussion to see how we want to work with the the department to see if we can come up with some sort of plan or process on that a pet animal means a dog cat domesticated rabbit guinea pig the mystic ated pig or keech birds there are some scientific names there that i cannot pronounce so long as not bred for consumption it's on their six or four that's animal control thank you thank you so yes a very good and then you know animal management as i guess something that we need to do to figure out there's also a little bit of a discrepancy in the rates and fees i thought we had revised during this budget deliberations but it didn't get finalized they guess but in the general fund it shows some animal shelter revenue but in the it's the way it's structured is it's our contract grad type agreement with non colony entity to do our animal control stuff so it's a little there's a little bit of a disconnect sometimes for instance a year in our office we only advise county agencies saw we have a hard time when we get calls from the humane society and we want to help but it's a little difficult based on our charge in the charter so it's it's a whole bunch of thing so it would be excellent to have like overall overview of this whole program for along with this animal manager revolving fund then the agreement with the humane society and the new organizations everything would be really nice to look at i know mrs buy saw helped us get some revisions to use the animal control language and i was very helpful but there's always more to be done thank you madam chair and seeing that we have that list i don't see that i agree with mr holcombe of that might be something why is it only dogs that get license especially since we've got  it's just you know  so so you have other fees are all relating to the animal management deposit into into this revolving i believe so we get fees from the department of motor vehicles provides sales dog licenses and so we receive those individual into our system and then quarterly we get  vary and we offer adoption promotions that depends on if the animal is a senior animal versus a puppy versus a highly desirable breed however across the board eight dollars from every adoption goes towards the animal management fund all dog licensing fees that we collect one hundred percent of those fees go to the animal management fund we put quite a bit of effort  into educating people that they needed license their animals every year we send out and in the mail about four thousand renewal letters to the community for people whose animals are up for renewal so one hundred percent of those fees are deposited into the animal management fund additionally redemptions are reclaims so if someone loses their pet and comes to the shelter and we house and take care of their pet for however long it's there before they come to reclaim it those fees go to the animal management fund and then the court hold if we have an animal in for abuse neglect inhumane treatment the fees or a dollar duplicate dog tags or a dollar it also goes down into the animal shelter revenue first impound first day of impound each day thereafter so there's those different costs as well as the adoption fee as  mentioned is a dollar from adoption fee that's there the licensing fees have changed so it's seven dollars for an altered or for altered pet thirty one dollars if your pet is an altered so change i think that's a little different than you this is the ordinance for effect currently so it can't be can't be oh well  ok and then there's a service charge for a collection of service prior to or at the time of collection of a dog or cat and then some some other miscellaneous items in there but i believe that what was mentioned was also some recuperation of other costs maybe beyond what would be considered in animal management revolving fun into the animal management revolving around or any for you collect for all of the fee you collect for licensing in pounds we dumped into dot yes and pick up yes every all of it and then a portion of the adoption fees so typically each quarter we will deposit somewhere collect and deposit well that we don't deposit we send it to the appropriate place at the county  about seventeen thousand dollars it could it's in there so it's in the range of about seventeen thousand dollars our understanding at the humane society is that the fund was that this was originally set up as an emergency fund for the shelter and so we have accessed it and maybe that's incorrect but we have access to very prudently over the years for emergency or one time purchases so we've been very careful  because we were under the understanding that it was the rainy day fund so we had which certainly we it wasn't for a shortage of needs at the shelter that that that that money has accrued in there it's because we were  wanting to make sure that it was there in case of of of a true disaster ok maybe i have what is your adoption cost it varies because i would have to have the schedule in front of me it's different our dog adoption fee can range anywhere from sixty dollars to one hundred thirty five dollars but then we often have specials picky you know anything to promote and option pick your dollars can they tack on their costs for it because i'm guessing it's for veterinary services and one of the things they have to do so that i just want to make sure that we're everybody's on the same pistol wheel chair to culch i think at this point it shows that there's a little bit of confusion between the department the most humane society and there's probably a excellent explanation for what they're doing and i'm sure they're implying it's with a budget ordinance and everything but i think this would probably be a nice discussion that the department as the contracting county body could probably have with m h s you know and then figure out what's going on and move forward from there but right now i believe the department kind of unsure what chart the norm but it's it's good clarification at a later time here and i'm sure i guess  my request would be that if they need language in there to allow them to do that i'm more than willing to work on the what you know as you know eight dollars as preach preach and i know it costs them a lot thank you very much for being here thank you oh i'm sorry sorry vista caught at a flash yeah we were talking of mr okama and i agree why is it only dogs so if for whatever reason this committee decided ok it's not only dogs going to cats guinea pigs domesticated rats domesticated pigs or caged birds is that something that take yes any anytime we add a program or add a service to the shelter it requires staffing manpower and resources however if if it helps our mission and it helps the humane society and it helps the community we certainly would never say no to doing that song ok thank you thank you any further questions or comments so i notice we talk about the revenues but would you have the information as to what type of expenditures i made from the at this time if you have no objection that like to defer the item thank you thank you thank you for being here our final item on our agenda is h h t dash our senior services leisure program activities revolving fund at this time we have ruth griffith from the senior services industry leader and also just describe what's on our agenda i me the committee is in receipt of a miscellany miscellaneous communication date it may twenty eight twenty fifteen for the county clerk referring the matter relating to the noise senior services is your program revolving fund this afternoon the committee will evaluate the funds if it does see and determine whether there is a need to maintain the fund for your reference staff as distributed a copy of and this to provide a vehicle so that the co no senior services program could charge for activities and functions in excursions different things like that so they could collect fees from the participants the seniors and then those fees go then to pay for that excursion or those the teachers for that class those type of  expenditures the received about two hundred thirty thousand dollars in revenue this past year and the current balance is two hundred twenty nine thousand and fifty seven so you can see that it pretty much washes amazing how our seniors have evolved into not just looking at craps and saying that's within our within but it's a vibrant group of seniors who love excursion so we provide we connect with different like mali arts and cultural center they give us a good discount to go to their programs and so we week we have those types of excursions we go to check out some of the fancy restaurants and it's all paid by the seniors is reimbursed by the seniors so they get a whether a tour or a meal i thing one which one i missed was that on dogs that seem to be really nice i wish i went to that one because i do qualify as a senior and  and other things like even this past year this past the school year we took seniors to oahu to provide to see where was the best mana pool and that was a really interesting tour as well so these are you know it's it's a whole different group of seniors that we're that we're looking at and you know even for me i'm looking forward to some of the excursions that are happening so that would be the difference where you know it's just not line dancing or a orse paper making it's going out in the just at the center itself you know i mean a lot of counties would like to do what we do with the kind of a program so i can see it considered this is one of our benchmark programs that come back on his look at to duplicate on how we treat she fifty five that's right it's not even a senior utilize in it in the future thank you thank you chair thank you issa cults yeah i've i've had the opportunity to visit the center and i'm very very impressed you mentioned  you know like trips and luncheons and the to costs is collect it and that is the positive to the fund and then from that fund you pay for the see that the actual revolving fund and then requests disbursement to the what where ever be correct okey dokey thank you any further questions or comments  that get together put on their think cap and just explore we even go and explore ourselves so we send them to what you island to see what kind of activities  members who have completed today's agenda thank you for being here as barry as we are i'd like to thank also the mr boss and all the representatives from the housing human services and