good evening my name is jim williams i'm a selectman i'm chairman of the board this year i should say chair of the board of selectmen this year thank you very much were having a board of selectmen meeting it's monday and so i call the meeting to order the first order on the agenda is community announcements and selectman dash is reading the community announcements with enthusiasm th in greater detail gov baker proclaims hurricane preparedness week july sixteenth to twenty second two thousand and seventeen the governor charlie baker is proclaimed july sixteenth to twenty second two thousand and seventeen to be hurricane preparedness week to underscore the common rule is vulnerability to tropical storms and hurricanes and the importance of preparing for the impacts of hurricanes and tropical storms can have on state's residents homes businesses and infrastructure again there's a lot on the mass emergency management ministration website in that regard national purpleheart day is monday august seventh ten a m at the belmont public library the featured guest speaker for the event will be belmont resident u s m c colonel electrical work because as you can tell when you peel peel layer back a layer in the library some some more work needed to be done jerry did you do that work could you come and told us about the work  it's really it really looks money should look larger for some places it's a color of paint really ok well so overrun took care of it spend all the money yeah ok great deals we put out a bit for placement of one of the two boilers at the window at school and our bits committed one hundred twenty two thousand one hundred seventeen over a hundred thousand dollars this needs the board's approval of funding is a combination of a capital appropriation for f y seventeen as well as that's what we're getting out i think you know yes you have any question i'm doing this when we prepared this feat for the board to actually sign but we have to vote yes go you can come in early for later tomorrow ok so you can bring everybody everybody to be done so this committee would tonight would like to present some of the business terms to say that we have a take a plea contract from horizon and there are a couple of administrative items that we would like to defer and so we were going to meet probably actually next tuesday we should have the in for final information from brize and at that time on those the administrative items and then if we vote on it we'll ask phyllis to come back and get your signature  then and your next meeting you're not going to ask for signatures tonight so hard or if there are issues we'd have to you know if there are issues that they arise and doesn't give us the information we're looking for we'll just have to keep going and talking so  phyllis about it and says it has something to do with the proximity of glen road to blanchard which is near cambridge did you guys know that and providing service to everybody and bill and so i'm giving you feedback that is not true because i can't get it my neighbor across the street get it which i assume means none of us can get it i wrote maybe they don't know that i'm surprised but we could we could bring that to their attention again felicity but you know our street hasn't been repaved or anything and god knows i'm not complaining about that it's ok it's not on the bad list but yeah it's true it hasn't been paid it's not going to be repaid for oblique ten years so you know if they're telling you one thing and it's not that way then i think you should understand that they shouldn't be maybe they don't know we'll bring it to their attention before we bring the signature back to at least we get it again difference sometimes when you have a multiple drawling unit and the ability to get the various proves or whatever but as far as i know for a single family most of her single family residence i believe you should be able to get the sir so i think  issues one of our representatives there of arisan recently one lesson you may find me an inquiry about this but you know we're we're made known about two months or so ago that she was leaving so there could be some issues with getting some somethings are solved i contacted them recently as i said with comcast because you know didn't happen i didn't think i had the option but my neighbors which and she's like four houses for me now or on the same street i ok so i think in summary horizon came to us and said the technology is changing we might want to short a contract in ten years secondly they said the number of subscribers could change with netflix and other services so we want some of the payments that you make has to be more variable than they were in the past with all of that they and they wanted a lot more variability than we were willing to provide for what we came back with a negotiated and other towns have also agreed to is more like a five year type contract rather than a ten year contract so shorter and secondly in the capital payments which are paid by the subscribers and their pass through the media center in the past that had been four hundred fifty thousand dollars over ten years to forty five thousand per year and it was fixed you just got it regardless of how many subscribers they had that has been changed to roughly half of that as fixed and half of it as point four percent of their revenue which when you do the calculations of their current revenue comes out to the same total amount of equipment to forty five thousand dollars per year over a five year contract so again to repeat that there would be the equivalent of forty five thousand per year over a five year contract and the forty five thousand is split into two payments one is a twenty twenty two thousand dollars twenty two anyway half  forty five thousand and the other half is comes in depending on their revenue throughout that year so it will be point four percent is calculated on a quarterly basis paid forty five days after the quarter this is it's only on the t the other portion of the revenues that we also get five percent of the revenue for again it goes to the media center so there's like just two portions the revenues capital and then there's just parading revenue that both go to the media center one is we have a couple of administrative items that we want to go through with them for example one of them would be how much capital if you actually paid back to belmont over the time i have what how does that compare to the four hundred fifty that you promised we want to get a true up of that make sure that we're accurate and a couple of other items that we will be addressing and once we get that information we have a meeting on the twenty fifth as a committee and then we'd like to bring this back to you on the thirty first for signing ok they have paid for fifty or just  this all look like we normally had in mind just to be a little more at a little more detail to the answer your question for this room there are currently are not high def cameras so there will be a living upgrade for this room saw executive director of my media center know where where we're not going to be coming to the town to asking for additional funds where we're fully budgeted so we're going to be u do the executives ok and then we'll come back and oh wait a minute the other one is the contract ok i'm going to ask you to wait for a few minutes then do the  and so this is actually coincides with the twenty fifth year of the foundation for belmont education so it's kind of twenty five years of the f b fifty year down charge on race so we're very excited to be  you know holding the hosting the race again are hoping to host the race again and i in honor of the nation of them on education and as in past years the race will be on the first sunday in october we have two races we have a five k race and a two k race which is open to all sort of all abilities all runners and we really encourage participation in the last five four years i think ninety over ninety percent of our attendees have been belmont residents so it truly has become a kind of community event which is great so this year yeah i want to just i think this is the formality and sort of asking for the selections approval for the race and i can then what i've done in past years is work across the time with all the different departments the police department the fire department to sort of drill into the details of the safety plan for the event i just have one question for myself seventy's and we've had we had such few numbers we had like last year one male and one female runner of that age category over seventy you know when the over six i believe he wanted at one point did you that i had to be somewhere that day and i did make sure i got out while i could get out right and i couldn't get out for a long time that's actually really good to hear to hear the value of the communication we've been doing because it is a lot of effort and we had noticed that other races hadn't years i'd say it's in the range of twenty to twenty five thousand dollars per year so anywhere between the two have hundred percent into f b back into their teachers the innovative teaching initiative where they found and teaching school and also the other thing is i don't know whether this is different than last year but somehow or abortion has pacifically contingent aspect to it the higher three police yeah so i've always worked with lieutenant christian dailly community outreach officer in the police and every year there's been discussions around do we have enough auxiliary volunteers versus not so we are we'll hire as many police as we need for the event to to to make sure we have our obviously as your point is it's it's an additional cost to us but we've been dependent on we're dependent on volunteers across the board the exhilarate police have been fantastic in the last four years they do a lot of volunteering around town i don't know what five k is definitely the trickier one from as it crosses several routes and we're happy to work with the police on that ok thank you so much like to move to approve the fifth annual dan scharf memorial road race scheduled for we're now going to adjourn to go into an executive session concerning collective bargaining update into the vote the belmont police superiors so she asian i do have a motion memorandum of agreement and new contract for at the belmont the supervising officers association this union consists of sixteen members which represents our police sergeants lieutenants and our one captain  memorandum overall represents a seven point four eight increase for the three year period july first two thousand and seventeen to june thirtieth twenty twenty key components of the memorandum represent a one point seven five percent cost of living increase on july first twenty seventeen and one point seven five percent cost of living increase on july first twenty eighteen and a two percent cost of living increase on july first twenty nineteen we've implemented a new additional top step for those members who have ten years of service within the security or officers union so they'll be nine out of the sixteen officers receiving that in the first year of the  we've made some nominal increases to various stipends such as prosecuting officer to talk to those types of positions we've implemented an early retirement notification incentive article which will benefit both the officers and the town in terms of having a year long notice of an officer's intent to retire which will greatly help us in terms of being able to start the civil service process much sooner and get somebody on board which will help reduce overtime costs incurred for filling chefs and then the union has agreed to work with the town on all aspects of the accreditation process that our police department can become accredited with the state  so we think this is a great agreements for both the union as well as the town and i am looking for your approval this evening out of you in a coma and no i think for the public you should mention the percentage increase over luke term of the contract yet at seven point four percent over the three year period which compromise consists of the colas that i mentioned at the start as well as other pieces such as various really we still have the fire department the dispatchers the sci you know we yeah but this is too down there so we're making progress i'm hoping to get the rest of them wrapped up within the next couple of months my pleasure will be yes please make sure that really there is one of the three copies of the memorandum of three copies of the contract for  firms m r i grew white and collins or well qualified firms i don't think we would go wrong with anyone that we chose i was kind of surprised that all three of them pretty much have the same procedure on how to vet and bring in  candidates so i would think that would probably get the same almost the same list of candidates from all three of them because they were all going to do the same thing the one thing however i thought that was a diff difference between them i i liked grew white the best just the right up front that i thought that they i like the fact that an eighteen month guarantee that if we got a candidate on the left within eighteen months we'd get a free search that i think that they seemed the best to navigate the town personalities i like the idea that they seem to be more supportive of our process rather than trying to impose a process on us and when i ask the question about diversity and i ask them these questions to get to see what how they respond honestly to get the answer and i thought the response to it was very kind and sort of gentle and uplifting in a way even though they basically told me no it was done in a way that was very i felt very you know i felt they were listening to remember the response but if they're also the cheapest and they're local i would say when they suggested a candidate from maybe a military background i would think that would be a big mistake for our town i think a top down approach does not work with the people that we have working on not that the person wouldn't be qualified but it just didn't seem like a fit that i would be interested in and i felt that they were working it was they seem to have a process they were going to put us into rather than working with us to work in a belmont way which is not the most efficient way all the time but it's certainly our way to get there i thought collins was a close second to groo why i thought they were they'd be an excellent choice i thought they were perfectly fine but really it came down it comes down to when they're both good and one is a bit more than the other i have no problem but it's still more than the than the ten thousand two hundred of grew white so i think group white would be a really good fit for us and i would support them for those reasons you know it's could someone said that you know it's going to be five months to get to this point and i wanted people to understand that that's not necessarily true it took us i think we've been seven months we've we've known that this was coming up but we couldn't say naething  earlier out of reach out of respect for david's possible offer and then whether he would move or not then what happened after that was when he announced which i think was in february yes you  tracked it was i was in march ok then we give them thirty days to respond just that correct four weeks so we waited four weeks and we got one response yes all right so now when we start the process we  discussed collins again but then but then we did we put the r p out again right and by that time i was chairman so we put it out and then again we had to wait thirty days and this time we got to four responses but two were considered only two were considered response of which were m r i and the like then collins the senate's their scope of service and they wanted us to meet with them so we we held a special morning meeting with  them so i think here we are today and it's about as quick as we could have possibly gotten here given the are not a process for a process in which report well and i think the public needs to understand that there is an r p process and this is how it works we've oh so they were they were one of the two men were not considered responsible right so we're here my comments with regard to the three firms is that i could work with any of them and i thought they were all very good i wasn't bothered particularly by any answer i thought they were all sophisticated i think they could have made a good placement force the one answer that i thought was interesting from the columns when you asked them to think here and he their placement they said th we'd be looking at twenty eight so i'm thinking ok that's not the only reason but and then there's another n n no the rule under what rules and under the state law thirty thirty be ok the procurement law that says that if you you know you get you get what you get good service and you in then you forget how much you paid for it so i don't think a group like necessarily is cheap you know you said cheap i'm not being critical or less expensive less expensive i think that's a better wor and i think there are a fine firm and you know i i support the recommendations that are being made here and i just want to just say that i think i can speak for all of us that we're grateful for the three firms that came forward and college m b a from boston university the other item i want to mention is i believe we've mentioned before but there we are updating the administrator's office with a lot of work from  the implementation it came up during the will require another two weeks but the website will remain available to the public during the conversion and then we will  morning because we have to sign off by the thirty first eight fifteen a m for those interested right so thank you for your attention and  i apologize we are scheduled to have a working session on the twenty eighth of july to discuss committee appointments you're going to be making them at that me when it's just a working session work if they says working session to discuss applications no one's going to show up you have to come up and say who you are everything so we have with this meeting scheduled on the twenty eighth will be putting out the books so that you have who's relied of my why isn't it just a regular meeting of the board is like and rather than a working session and what i think and what the why is why is it why are you making this a working session rather than a meeting of the border so i think mark can correct me if i'm wrong but my sense of it is nomenclature thing but it but it is still an open meeting that will still be posted and it will have an agenda ok ok and your next formal meeting is the thirty first right