members let us return to order that the it is april fourth two thousand and sixteen we are going to continue the review of the office of the mayor's budget request for fiscal year two thousand and seventeen would ask mr buzz if he has any comments to share at this point in time i think mr chair members of the community development block grant program starts on page four hundred forty nine of our budget it is the federally funded program its community development block grant program manager joseph punter to address the committee and answer any questions you might have to think you support to never any comments you can share with us please patient our early on the projects that we've selected basically we'll provide services to the little moderate income persons in our community thank you thank  t thank you very much that's all chair thank you thank you chair and only thing i mean we always have issues with i mean we get the one package and it's kind of a vote process or how the program is implemented or whatever i don't know that if that could ever change but again i always find that part of this whole program being difficult at times but overall i mean i see what the intent is definitely is needed my question is i guess in a general sense chair to mr punch and is we always it's people seeking the monies from this grant like outside entities not so much us within are we able to utilize it like if we wanted to provide our own you know it says decent housing suitable living environment per se  i think you asked me that particular question the last time i was here three regards to housing as well as homelessness and our intent going far it is to  meet with the home program because i think we have the you know both come in interest in trying to resolve some of the housing issues as well as the homeless issues maui for the twenty seventeen program though we had targeted rehabilitation with you know debt how moderate income persons here in our community you know ensuring fifty thank you mr pantano for doing a really good job but listening to what we had to say you know we were moving in the direction that we're that i think the majority of this your air count on details age eleven fifty nine and then you b and  your overtime ok nothing in your overtime then i'm trying to get a handle on we're looking at maybe it looks like  your actual b and c accounts i mean i'm trying to find where all that is because i know the administration charges that you charge to earning their area of three hundred fifty thousand somewhere around there and one hundred eighty seven of it is looks like a salaries you're saying that the rest the two what the other one hundred in d  then the fringe benefits are a calculation of that and overhead costs one hundred twenty two thousand or forty seven so the balance available out of the twenty percent of one million seven hundred eleven thousand is very small for the years ok yes so for an initiative purposes zero for reprogramming purposes either either either administrative over as long as it doesn't exceed the twenty percent cap in one year different projects that we grant monies to then we can reprogram those funds to the alternate projects so that they can continue with their you know rehabilitation but he must go to those projects service for how would those three things besides our receiving calls for regarding resident issues or concerns when they're responsible for hawaii driver licensing also second bill so are required to manage the motor vehicle registration for the whole island and third also have the responsibility of offering an issuing st two different things mr white if i'm not mistaken the the customer service department that was referred to is actually the d m v for them  any comments he made have and any questions we hear as well and he would also have our deputy managing director david sheen thank you gentlemen your opening comments for us good afternoon share good afternoon members it's a pleasure being here with you this afternoon after lunch i just want to thank you for this opportunity to be here to discuss our fiscal year two thousand and seventeen budget proposal for the department of management chair and members and you'll see that within the budget our department is separated into three programs we have the management program the information technology services program and the geographic information systems services program as well if you turn to page three seventy nine two three eighty one you'll see a breakdown of the overall budget for the department of management is also located on ten dash one of  your budget details but this table really displays or gives a good overview of the of all of our programs within the department of management as it aggregates it by request by budget category for each of those individual programs as  director just wanted to mention that it is my responsibility to oversee the operations of the department itself in addition to running a department of a charter does set up very specific tasks  with a number of responsibilities which include serving as the principal management aide to the mayor supervising administrative functions of agencies and departments as assigned to us by the mayor evaluating the management performance of each agency prescribing standards of administrative practice to be followed by those agencies under our supervision as well as coordinating the preparation submission of the operating budget alongside with our budget director mr sandy b as well as including supervising coordinating the control management and execution of the annual operating budget and working with the departments on that as we go throughout the fiscal year it is our job to assist each of the departments to make sure that they  are progressing and working towards achieving their goals and their objectives and operating in a way that is most effective in terms of the expenditure of public funds as well as to perform as well as  part of our responsibilities before many other duties and functions required by the charter as well as assigned by the mare and you know it keeps us pretty busy overall as a department and we're not a large department we're fairly small in terms of  requests as well as our geographic services manager mr william adair yes who will be discussing the g i s program section as we go forward but to provide you with a high level overview the department of management is requesting approximately a million dollars more in fiscal year seventeen as compared to fiscally or sixteen our salaries and wages have increased by approximately four hundred seventy one thousand dollars due to increases based primarily on collective bargaining as well as the tional premium pay which we are asking to help support some of our overtime activities our overall operations budget which you may know as our b budget has increased by approximately eight hundred  eighteen thousand dollars which is due in part to a number of projects that we are asking you to support and jacob will go into a little bit more detail on those but just from a very high level a significant amount of that is to help support the migration of p d s records management from there leads to web r m s which is about six hundred thousand dollars of that number that you see there  overall equipment budget has decreased slightly by about two hundred thirteen thousand requesting your support of a one additional e p within the management program which is the same request that we made last year and that was for a civil engineer five as well as three point two in the i d s program the management program consists of the director's office which is made up of thirteen individuals these thirteen people provide a myriad of services ranging in varying degrees of complexity to not only internal but also ex tunnel customers as well the program includes the managing director the deputy managing  executive secretary and a personal assistant we have four individuals that are dedicated to helping us with project management oversight and assistance with capital improvement projects last year we were very very grateful for your support of moving the c specialists from the department of public personal services to management to assist us with equal employment opportunity related duties and responsibilities that are assigned to the managing director this fiscal year to date i just wanted to share with you a very quick statistic e e o specialists mr thomas has trained one thousand three hundred eight county employees to date which is a significant number our goal is to train all one hundred percent of our employees within the  fiscal year are well on our way for that in addition we have three executive assistants within our management program who assist us with the vehicle use policy the g p s system the pilot motor pool project the reorganization analysis interviews of those three organizations we also are looking at internal policy development analysis and reviews table of organization analysis and reviews performance measurement reviews americans with disability  compliance bias in the workplace action plan issues countywide security administration issues and the list goes on and on we also have an energy program specialist to cal kobayashi who many of you probably have talked to in the past who has you know a significant amount of background and experience and he has helped the county deal with a lot of the energy related issues not only at the state level but here locally as well and he helps us by monitoring and evaluating departmental energy usage and providing suggestions on how we might be able to reduce some of that energy consumption as well for a small program we're pretty busy and we provide a great deal of services to many departments as part of our day to day operations one area in particular where we identified a need similar to our requests from last year's the support of the c e five the civil engineer five  this position is would help us it would help us support our c i p development team who continues to receive requests regularly for assistance from numerous different departments you'll see this it's actually in the budget details in section tend for if you want to look and see a little bit more information about that request but we have a number of technical and complex projects that are currently on our plate with more to come over the next few years these projects include the service center our consolidated base arts project the eventual construction of office building one the public workspace ard the eventual creation and development of the station future fire department projects as well as affordable housing projects similar to what we've done with cool malo we also are helping with the service center as you know there's been a pretty major issue with the service cent that receiving some water damage and we've assigned our team to help them with that and work through that and also with the creation and development of the new service center as well you know we continue to do our best as much as we can to help out the department so that we can help them get through cia can be a very challenging and complex issue and so you know our team has been doing a great job pushing those projects forward to our section in the salaries  wages category were requesting an additional thirty three thousand dollars for collective bargaining increases we're also requesting the fifty six thousand dollars to support the c e five expansion position two thousand dollars in expansion for the overtime related expenses related to our equal employment opportunity specialists is also a request that we've made in this fiscal year two thousand and seventeen budget request and the operations category were requesting your support for additional funding of eighteen thousand dollars for security system upgrades that can be found in section tend the budget details this additional funding will allow us to bring on new sites as well as support the annual service costs associated with bringing on these additional sites questing approximately twenty thousand dollars for possible land acquisition expenses three thousand dollars for additional support of training and travel for our specialist so that he can continue to stay abreast of what's happening within the world of equal employment opportunity so that in the in the event that changes occur he'll be prepared to be able to deal with that and include that in his training additionally in our operation category we're requesting your support of an additional nine thousand dollars for the county veteran's council as well as four poly for our equipment category we are requesting an additional thirty five thousand dollars to support the acquisition of additional cameras recorders and alarms within our parks facilities chairman i've kind of given you  good afternoon chair members no comment just here it is provide support thank you gentlemen for being here before we actually move on your your area when we went to the office of the mayor's requests we did have a question and proposed under the office of the mayor and economic development program but we're giving comment that you mr cheney may be able to give us more specific comments regarding what this request is about please absolutely chair i believe you're referring to a budget item of seven thousand dollars the office of the it's also spelled out which is one of our native hawaiian plants that's very hardy but it's actually under attack right now from some viruses in the past but  rate the program is actually in its infancy stages we really intended to present to the whole concept to the council as a package however we were unable to prepare it and get ready for it in this budget cycle and we've actually been piloting this program and trying to get it set up with existing personal with existing funds in the department of management admin budget and basically the request is for some travel fund so that we can help build a stronger hospitality industry that focuses on a diverse market  a more diversified market than we're currently looking at and without having to sit here and go to an hour's worth of two hours worth of of explanation maybe be better if i provided this committee with some take hours but in the short in the short run m t v is kind of limited in the services they provide because of the organization that they're part of which and you can structure our work agreement with emory b to take care of this needs i don't need two hours worth of explanation for one seven thousand requests any questions on this requests is enough information adding any more and can you give us a status on the program as it stands is that you think you member wait we are very active with the program we have in excess of all five hundred fifty g p s units deployed already not every vehicle in our fleet currently has g p s some because of the age of the vehicles and they just can't accommodate technology and some because the vehicles are so new that we haven't been able to install them yet so we do intend to continue to maintain the g p s in the vehicles we have we have not taken on any funding to to acquire new g p s vehicles g p s units when we get new vehicles but we're we're actually planning to scale back the number of purchases that we've have had to make in the past because we've pretty well covered most of the vehicles that we need to cover so they'll be really small purchases that we can really handle  our current funding request so we don't need those big chunks of money anymore that's good here but i know you guys have been very active in that and they all of us appreciate the efforts in that regard and the savings that i'm achieving do you have any follow up information or update on the savings actually i don't have any with me i can get that for you and and forward it to the buses we're we're probably very high in the high seventy's percent slow eighty's of the the rest of the vehicles that that are eligible so when you say excluding essential reporting point whether it be in m i s or in public we're so that's in department of management but somebody is getting all of this  see as far as all the counties expanding public funds for vehicles and whatnot would also be maybe with tensely part of what they could access mr chair the open data platform that offered has the ability to import data like this so if it's something that the council and ministration see fit to present to the public then yes we can we can import this data they have a lot integrations with other data as well that we can import whether it be from county generated or from like national f b i databases and things like that for the  security equipment for thirty five thousand can you give us a reference please this is in the details page ten dash ten and this is the equipment security equipment seven d fifty one and it's for thirty five thousand and indicates it's for parks facilities and my question is why wouldn't this be in parks budget instead of managing directors thank you chair thank you member who spent much like with other departments where we do handle their county wide security programs that's why this is currently in with the managing directors office we we do so because we manage that particular contract so rather than you know disperse it or delegated out to the different departments to manage individual contracts we have one county of facilities with the parks departments they've been having some challenges actually with theft occurring break ins and what not happening overnight so we felt that this is an important project for us to push forward and place cameras in very areas where they've been having significant problems with stuff so the but so the total that you're going to use comes up to about thirty five thousand of these different kinds of cameras resist this set aside for future purchases that you know you me every night use thank you it includes cameras includes d v r as it may include alarm system type components that are necessary letter yes correct ok ok thank you chair i also had one more question the civil engineering engineer five why is that needed in your department chairman period you know we have been getting requests to assist other departments with pretty complex c i p projects these are departments don't have their own internal staff to be able to handle it so it's been putting a significant burden on our current staff that we have stretching them fairly thin in fact you know a number of our well we've got one  five now that's currently handling a number of projects and we also have our coordinator who's assisting in overseeing that and also participating in coordinating some of those projects as well so it's been we've been stretching our staff really then our project managers who are not civil engineers they need somebody more complex projects require people with that type of skill set that professional background of being an engineer  doing this sure it's because they've been experiencing like it a rash of thefts occurring in places where we have not had a chance to expand our sic our security systems and so these areas the equipment and again i'm just trying not to go into too much detail but there's things that these different locations that people are stealing basically and by the time you know that we find out that there's been a situation it's you know it's too late there's no one around at that point that so we need to capture this evidence to be able to see who's who's conduct who's breaking in as well as letting us know when that's occurring right so that the police can respond quickly to it right now you may have facilities that just don't have an alarm system something as basic as an alarm system and so the workers will find out the next morning that that they've been robbed so these are isolated places that will be able to monitor yes i think that's wonderful because i really annoyed by the vandalism in our guest rooms you know they're the most valuable thing we have is we're also finding that our vehicles are being broken into as well you know and it's one thing to break into the vehicle but it's another thing to you know break into the vehicle and steal tools  n things that may be in the vehicles locked you know in secured areas within the vehicles but they're also stealing gas out of these vehicles and sometimes they're cutting you know fuel lines or they're you know finding ways to get into the gas tank that you know really causing some damage for us so we want to try to be able to capture that as well so that we can you know prevent that because it just costs taxpayers money i mean to repair these things so good it's not only the cameras or sorry surveillance security systems i'm looking at page three eighty seven and then there's eight thousand dollars under material and supplies and then down below on other costs another ten to implement the security system or hire security guards or these two i at first glance i thought they were like redundant in a sense but just to explain the difference so the eight thousand dollar item that you're referring to member cochran is to help with the upgrading of existing equipment that we have throughout the system so we have cameras  recorders you know throughout the county at different locations and those are over time they're getting old they may not be functioning as well as you know they did when they were originally were installed plus there's newer technology that's out there so we get a you know better  megapixel camera so that the quality of the pictures much better you know improved night vision capabilities recorders that you know have larger capacity and whatnot so that eight thousand a stealth supplement that and two that's not like for one specific location but it's for the security system itself throughout the county the ten thousand dollar increase that you see below is actually for additional service costs associated with expansion of the system as well as increases that we're experiencing through the contract ok thank you and then judging from your goal for number three in reference to video surveillance that's page three eighty four to the bottom with all of this upgrade and bringing things up to par you're looking to just garner one percent increase in coverage looks like and fifteen thirty nine percent of our facilities are outfitted with video and now with all this extra money and time energy and effort you're just going to bump it up for one percent  year besides the increase in the actual number of systems out there we actually have locations and facilities that increase as well so right now we are probably closer to forty to forty three percent covered and we do have these additions coming in which we should bump up probably another couple percent as long as we don't keep adding f lities ok so actually the numbers should be a few percentages up to and from what we see in the  chair can i ask a question or reference to the cemetery monies so the cemetery it looks like you're looking for the money veterans club upkeep of han cemetery right down there by the canoe beach they have been assisting in this and now they're looking for funds to offset whatever costs they've put into a chair to try to program corker and that's exactly what we understand that they have been for some time doing this on their own and through some conversations it's filtered up to our office you know they'd they'd like to get some monetary assistance and this is what they've asked for ok because i know some materials are normally under the responsibility of public works they have been in discussion with public  as far as i know there has been dialogue and the efforts that the veterans have put forward are in addition to what's being done they're ready they did actually like to make it look a little better and it has concern as to what their growing in and around and on the actual cemetery plots headstones whatever because everyone knows you have a little plant like this it's going to grow into a big tiring tree depends on what you're planning and so the particulars of what they're planting could do more harm in the long run than actually improving the site so last i spoke to department thousand comments they gave me so i would hope that you folks are discussing things of that nature also there's a tree to this point we haven't gotten into the details of exactly what this will entail so as we're preparing the ground agreement should this be in the in position the civil engineer five for fifty six thousand four hundred and eight so it's my understanding that concept this expansion our position fiscal year sixty so is this an eight month funding that you're asking yes that's correct it is eight months funding ok so i also understand that the county has another c i peak ordinator is he assigned to your group and what projects if so what projects does he manage or if he isn't why why isn't he attached to you is that something that i'm understanding correctly  p corners retired oh ok good to know that all right so that position has been filled by mr tom want to know actually she's been with the county for many many years as the  need it will be doing in particular projects are that that would be the goal is to have that individual assigned to projects as a project manager but it's a little bit different than what a c e five would do a c five is going to be providing a little bit more detailed a little bit more responsibility than a coordinator would so that person actually would be helping with the development of the plans more engine earing base type is retired effective april first yes so was this position of this person always with your department yes so what projects did he manage and will do  when it eventually gets filled what projects this individual manage so as an example this individual was assigned to the my police department's key a project the new police station so he worked very closely with the the construction team there to make sure that they were performing as expected so that's a huge project that that individual is assigned to and he was also assigned to follow up and identify an review existing projects out there to make sure that departments were on track so the mr chink in speak a little bit more in detail because actually he directly managed that individual so he that time we can find out what program i get concerned because we actually have facility projects for the county lands purchased and then mon project doesn't you know get fulfilled so then we have land purchased for a purpose of building a county facility and we you know that's that's why i asked  probably works or is in charge of the project and your safety team i'm going to ask miss wendy tommo to please come down here and share a little bit more information about the molokai piece art project if you don't mind overseeing that design contract and will bring that project to bid hopefully soon so who made this who gave me the problem with the bond money i do have some potential concerns of the the original appropriation for the construction of the little k base yard number of years ago was it was approved authorized and a bond had been issued for  that however the project did not move forward and so those monies did lapse and so we recognize those monies in the fiscal year two thousand and seventeen proposed budget as lapse upon proceeds for other projects  i going to have arbitrage issues because we didn't get this great or with the first thing i know mr chair i mean it was a concern that project was unable to move forward part of it had to do reengineer the actual facility reduce the cost of it based on the council's appropriation that was made a couple of years ago council it's not currently in the f a seventeen proposed budget but we've noticed that then for the managing director and i think it would be helpful if you could on another subject on professional services where we had the twenty thousand dollars and this actually might be more for mr ching but were the twenty thousand dollars taken out for for the g p s units and then additional funding for appraisal and other related service costs in looking at the ifas report we provided one hundred eighty thousand dollars last year and only ten thousand dollars of that has been expended so can you give us a sense of how you how the money will be used the money over an above the twenty thousand how will that be used that doesn't seem like we haven't been annual expenses that is currently covering things thank you chair a member the vast majority of those funds are actually being contracted right now for this year's g p s maintenance and monthly fees and will probably be a neighborhood of about one hundred forty thousand dollars so that's that's right hasn't been spent yet for contracting and what was is that similar to the expense last year yes ill have g p s pre installed in the because we purchase care i believe i believe we should this is probably stable or a great in the area that we're at and reason being is p s unit is standard regardless of the type o car manufactured so does it matter if it's a general motors american motors toyota motors keo motors g p s is that is standard it and who gets it that is of course vendor ideally if we we had our everything we wish appear management we'd probably want to standardize our entire fleet including emergency service fleet  maintenance all into one centralized reporting system for vehicles then we would really get a true cost of what's going on out there unfortunately we're several large steps away from being able to do that and one other thing we have explored a little bit into what that would cost and right now it would be pretty prohibitive it would and it looks like you want to drop the amount of visits you're going to do from eighty two down to eighty is that what i'm reading there in the percentage chairman three of you actually know that's not correct actually we the target is eighty percent but obviously if we can do more than eighty percent that's what's reflected here so the eighty two percent in fiscal year fifteen was actual so obviously were we strive for more so if we beat that goal then you know that's that's a pretty good place for us and we have a lot of facilities spread out through all three islands so it's a challenge for us to get there but we do our best to go out and visit as much as possible because it provides us with significant input and insight into what's happening you know and without having that chance to go out there and visit these job site you know it's hard to make that call you know from an office versus actually going out and see it firsthand so our push is to beat to beat our goals and what you see there on member cochran is actually we we did a little a little bit better than we next three item two again there's that dropping percentage i noticed that you know of course we want all the departments to exceed their performance goals and go above and beyond because i guess they hit actually ninety percent and then y figure to just see hey we really don't want to not meet our goals list drop it low so good chance we will and we can come back here to meet our goals so that was just kind of my you know does it make  sense describing the percentages and i don't it's just weird to me to drop below the percentage that they've already attained previously so that's just how i read those which are kind of dropping  here and we're pushing our departments you know every opportunity that we have to do better and that's just part of our you know our philosophy as how we we manage our departments and so i hear what you're saying in terms of perhaps setting the goals higher but we felt you know internally discussing it these were the the appropriate goals that we set but by no means are these you know once you meet that benchmark you know we're like throw up our hands and say we're done we're constantly pushing for greater so that we can exceed it but we'll take your suggestions under advisement we appreciate that thank you so much yes and thank you i appreciate the efforts to raise the bar and lastly chair if you don't mind five number one in reference to renewable energy alternatives i guess now improvements are due to replacements of older technology energy products with newer technology energy products so that's what we're trying to achieve is getting rid of the old and getting more energy efficient newer technologies and hopefully realizing savings secret that the mayor has made it very clear that you know we are trying and striving to become more energy independent and so you know again this what you see here is more of kind of a benchmark but by no means does it are we stepping back and saying well we've we've met our goal of so let's let's back off from that in fact we're working with departments to constantly find new ways to be able to introduce energy resources into their operations as an example i know that the army of environmental management is looking for ways to introduce renewables you know into their operations ahead of say in addition to what they've already done to this point so you know we were constantly asking our departments to evaluate facilities that are very energy intensive mr reagan i think is going to help us actually you know the expansion and support of the smart grid technology is going to give us you know greater access to data and you know obviously greater access to data we can make better analysis and recommendations as to how we can improve and we can actually identify areas where maybe we we may have missed quite frankly so i think the development of the smart grid technology and the support of that electric will will benefit the county and give us access to even greater stronger numbers i just bring that up because when i don't what's the department public meeting it what is the new elementary school and while we're learning when they're trying to implement different technologies but i don't i don't know go five number two but i think miss cochran and i both have a question on go five number one for instance at the at the key hay community center you put up a really nice parking structure that is powering essentially the pool but i haven't seen those go up anywhere else is that an issue because as mr okama said it's now getting more hours a produced renewed renewable energy methods to date would go up a lot if you add more facilities to do that so i'm guessing as mr hall common intimated that it's getting more expensive or maybe like you said the utilities not cooperating chair i don't think it's a utility issue for us at this point in time  think we are as i think was mentioned earlier by economic development director rescue said that we just recently hired a energy coordinator for the county have our dog you know it you know i mean when doug mccloud was here serving as the energy court he was very very active in pushing for these p p a's and you know developing our solar program and so but we kind of haven't really you know had that for a little while but now we're getting back into it so i think you'll see that ramp up again as we go forward and we have this individual who can specifically you know work on these projects and that isn't something that matters and he does do some work with the departments but you know he's got a significant amount of institutional knowledge that he carries with him and you know many of you have worked with him throw up throughout the years and have like myself i have tremendous respect for his his knowledge and experience in that in that policy world and but this is i think i want to say it's a little bit different but you know you need somebody to maybe compliment in some of the things that he's doing and so it's a tough job when you try to do it all by yourself but i think that our new energy commissioner is going to do a great job pushing these projects forward and you know reinvigorating renewables into a lot of our facilities that's really the best answer that i have to you member coach ok that helps the other thing is you know in some of the questions that were asked about the goals you know you have and i think we talked about this last year and this is more towards mr bush you know it says f y twenty fifteen actual eighty two percent what was the goal there is there any way we can put a target or goal slash actual and and have i mean you got plenty of space in there so we know that the goal was seventy percent and you made eighty two so y u think something like that mr chair we try not to make this document too big and cumbersome we can add that if you'd like to it is also in the budget director's implementation quarterly implementation three million two hundred thousand it may help prevent questions being asked saying oh you know it looks like you're going down because it to me it looked like you were going down as well so i mean it just might help clear things up ok well we'll take that into invi seven about the deletion of one time or appropriation is cetera for g p s then it notes expansion additional funding for appraisal and other related service costs for potential acquisitions that this monies are set aside are there potential land acquisitions that we're looking at is that something debts include and at this point we need to provide this funding so that we can move the negotiations ford by getting a fair market appraisal of their two properties and then assisting our department at a system as office in looking for comparable properties for relocation or you know our replacement value kind of the approach so that's why we were advised to put it in our and it was at their request that they deal with directly with this colony rather than the friends to move this negotiations forward and the mayor respected that and i guess the minute it in his our budget as i'm  which is ok but where are these new sites and where is it covered under this system is reagan mr ching chair are we talking about the additional eight thousand  still actually systemwide upgrades we you know have equipment that's actually nearing its end of life and its ability to perform so i can provide you with a detail list of where we anticipate those those replacements to occur but again i hesitate publicly putting that information out there because it says and an edition of the new site ok thank you if i may also might my last question in regards to your activity calls and page three eighty five goal number five promote and i was not around here i just hear that conversation so i thought i put it forward when you talk about energy fish and sea because i'm told that sometimes the hallway lights as well as the restroom lights are left down  but if you don't have an answer to all that that's ok we can follow through follow up after this is chairman thank you thank you customer cruel actually you bring up a very good point i'm not sure why public  works is no longer replacing switches with those motion sensitive switches i'll certainly find out and i think you bring up a very excellent point because there are times when it is very only lights are left on and  that is a waste of energy and so i will certainly find out the answer to that question and have it addressed thank you thank you chair thank you mr white just just one simple question  where i'm just asking how many yeah i'm not i'm not sure exactly how many sites unfortunately the the county wide security the individual responsible for countywide security was supposed to have been here today but he's unfortunately not available so i appreciate your concerns and therefore in your communication back to us in your response if you feel the need to remain confidential to please advise us so we can keep it in a privilege  also have an energy person in the management department can you explain the two differences because sometimes you know what i have and here are committee and i call both of them down to the floor i don't know which one to ask the appropriate question to reach as it seems as though there's there could be a duplication of duties or just a brief explanation just so that i in my mind know which of the two to address on certain issues thank you thank you mr reagan chairman thank you thank you for the question member has been yeah i can see how it it could be confusing but i really believe that the two individuals while there may be some functions that overlap mr kobayashi who is  responsible for energy within my department primarily deals with the dockets that are before the p c as so it's more of a policy driven type position he does work with departments to conduct energy audits as well he's done that in the past but he has a civil servant kind of remains within the system as long as you know he's working here at the county and it's not an appointed position this is a civil service position whereas the energy commissioner perhaps is a little bit more aligned with the mayor's vision or direction and so he or she you know is actively working to fulfill some of those some of that vision that's being pushed forward by the respective mayor where whereas the whereas she's more focused on  dealing with dockets that really may or may not be receiving direction from from the mayor because he's a civil servant he's really looking more for what he sees as policy issues that may impact us and providing he does also provide resource and direction to that appointed energy commissioner as well so that's why you saw i think when mr macleod was here there's a very good working relationship between mr kobayashi and mr macleod they the they really complemented each other and it's this is a big issue energy is a big issue and you need that continuity i think  mystical be a she brings that that continuity with regards to energy but again his primary focus has always at least from my through my experience has always been dealing with the p u c dealing with more policy related type  bush we understand the confusion and we actually proposed a couple of years ago to combine both of the positions into new sustainability division in the department of environmental management by the charter but that didn't pass the two positions remain in desperate programs thank you for the suppose let me try to finish up this component so we can get into the have a civil engineer hundred thousand plus and then you have a project coordinator sixty six thousand plus but we also read in the narrative that the program e a support the operating departments by providing either direct management or management assistance of county wide keppel improvement project programs cross current departmental projects facility security policies and procedures and renewable energy energy efficient initiatives so therefore i it is i am just saying then you have an executive assistant one at hundred thousand plus  syria could you perhaps clarify what type of contractual services that you're referring to serve so you wouldn't need engineering took part in engineering how open or not right you've got it all in house it is not likely going to significantly reduce our contractual because we still we were not going to prepare the drawings and the specifications for these larger complex projects so we would still need those contractual services for the design plans to prepare someone to prepare the design plans in terms of these larger complex projects like could a model which are currently in construction we would still even with the c five we would still need our construction management services c m services because that c m services to that contract we pay for a full time inspector for engineer five for some of the things that we've already saved the company money on for instance we prepared a variance for high school fire station in house we prepared to me as an historic district permitting permit type of stuff in house i could write a little more simple environmental assessment in house rather than going outside for a variety of projects like the painting projects at the police station the forensic facility that we were fleeing emergency generator which we assisted fire and police with we but we were at the specifications in house for those projects  and we also were able to provide oversight of the construction for these projects using our in house staff so we would be in a position to assist those departments not management but all police fire hosing liquor anybody who doesn't have an engineering staff more than we already are doing so soul i mean we save the county on those types of  last year our own last year and it could be beyond us here we assisted we put up a reception we improved their reception area and then we had their kitchen needed to get renovated so we had to replace the cabinets for them which required because of the dollar procurement requirements yeah they're break room and they are housed in the trask building that yes and that's a county significance but you know because we are impacted by energy usage and lease facilities we may do things like you know changing bulbs to something more efficient or as was mentioned earlier by council installing motion sensitive switches to shut lights off little things like that we're not expending significant amounts of money so i don't know that we you know we're worse we're we're segregating  but i'd be happy to provide you a more detailed explanation in a listing you know of those facilities if that's what you're asking for i mean i think it's just interesting to see what we actually have a mean this we're discussing salaries and wages and how does that pertain to bargaining unit agreements or what have you fire says recommend to the council of paper land for all county employees and officers whose pay is not otherwise provided and i don't think i've ever seen a council paid plan for all of the county employees and officers  for all county employees and officers whose pay is not otherwise provided for by law all of the pay plan you know for every county employee to this council we have a about its budget and we have to we have to present we can only spend what we present and gets adopted by coun otherwise provided by law yes i am not sure where this this provision is from and what it relates to specifically and i don't know if the council would want to delve into that any further but  just based off of my experience in the last few budgets when the c i p projects are presented they are categorized per department and so at what point does it then you is determined that the managing directors office takes takes it over or how do you pick and choose which c i p projects you will coordinate or at least lead and if you do decide to pick up i don't know what kind of procedures you have set in place but once that happens what happens to the monies that are appropriate to that specific c ip does it budget process they do not have the internal staff to be able to assist them with moving that project forward so they'll reach out to us and ask us are you able to help us with this project we're not actively going through the budget and saying oh this department or that department we want to add we want to take over this project i mean it's it is department driven we do sometimes get requests from the mayor specifically to assist departments with projects that maybe they're having some challenges with and so we will get involved obviously if the mayor asked us to assist we're going to we're going to do so with regards to the funding we merely serve as consultants essentially to the departments so we don't transfer the funding to the department of management the funding source remains with the department and as we go forward we work there they're our client basically right so we're working hand in hand with as an example like housing human concerns let's use cool model as an example right i mean that's a that's a project where we're working hand in hand with the department of housing human concerns on and so as we go forward with the project we're working with the director on you know various different aspects of that project and getting seeking approvals through that process just like we would as if this was a private you know private  project out there in the in the private world so if i was trying to see if that line of questioning is that was kind of confused and whether you're if we do appropriate to a sigh if it department that's that is supposed to be in charge that c i p then allowed both for another department it commented and lead it but i'm understanding that you are actually  positions mr turner the services provided by the department of management as a central service agency as part of their full cost  are distributed those costs are distributed to the department and so the overhead reimbursement that is requested from the special fund includes going to management costs as well  as anyone downfall of for this for the chair i cannot terminate bad work and they cannot take them to court for you kept a loss resources which is an option i technology division of the department so i asked mr kirky if he has any opening comments you'd like to share with the committee at the same thank helped take a little bit of to surprise out of the document speak for you brief talked about a lot of these things so at this point the only thing i really want to emphasize and i assume we'll get into the details through rounds of questions the only thing i want to emphasize pound scorecard so we look at service operations staff development and financial aspects and you see those in the major goals and the various goals and objectives listed in this documentary we try to be consistent through the years the only thing that will change are to success measurements we would like to define those in the context of the fiscal year so we can complete something in the next year more want to the next step in the maturity the sliding scale that we're trying to navigate so that we have new things ways to improve our delivery of services from year to year and beyond that i preparedness at least me i am not really surprised that any of this is here and so we appreciate doing that and i hope all the good other departments and in the coming years that we can get them to do it because most of my questions are answered i do have on your goals and a and measures page three ninety one goal for foster carse cost sharing through intergovernmental initiatives and then amount of reduction of direct cost to maui county for state wide eighty initiatives by june thirtieth so we don't have a lot of direct costs i mean that number's going down but that might be a good thing in that we don't have any more that we can funnel off to other scouts and it goes down because we are competition a few thinks of also of course goes down because the financial know keep shrinking a little bit for us what we were to look for is opportunities for third party funding mostly through the state in the context of how i just project a high integrated just information system program to reduce direct cost in professional services from contractors typically that in nicely with our other efforts in the area of cyber security and identity and access management so it's kind of initiatives but as you are undoubtedly aware that part keeps shrinking everywhere so ok so it's not that there isn't i mean there are fewer things for us to to request those extra funds for there are a few things for us to tap excess because things change technology develop cybersecurity becomes more and more of a problem and what's not reflected in here because i believe that shows up  you before he wrecked recognize mr coaching mr coach you can also get other areas of the budget requests just seen or the chair looks at eighty as part of critical infrastructure on the  its that consideration is a priority for me and the infrastructure you know i just wanted to be upfront with the members in our community that use of this chair views technology and the infrastructure it's critical here hate to see what happens when if if our infrastructure i t infrastructure goes down how soon this would discount it would come to a halt mr vick or his responsibility with his staff has increased greatly yet need to be aware of that and also i wanted to thank mr victim you know i believe in miss cochran for bringing up mr kirky prior to the budget session so we have some heads up so i wanted to just thank them for that mr kirky on page three ninety three of the budget proposal you have a under service is professional services one time appropriations to move until the building northstar oracle to m s s q is that the when you say utility building it building is that the department of water mr chair and this is kind of a two department thing where a department of water supply is trying to do a billing situation so i would if i can kind of talk to him system that is on oracle you moving into m s s has the department of water supply talk to you about their billing system that they want to either purchase or basically purchase and have you compared it with the system we've got now is there any way we can combine the two or merge that you know merge them in somehow that we can do everything in one system mr couch when northstar were selected for portion of utility billing the county does the water department was part of the evaluation time because of that less than positive experiences with want to get a county said believe it was the big island with the vendor day has tainted and at the same time they felt a lot more comfortable and confident in it with an end to service looking at a time factor of money as you aware of the terms of the contractor the agreement with the board of water supply and chair you are familiar with some of the circumstances so  the chairs ask me to look into a combined slash consolidated billing approach but it's my sense that we won't be able to really come up with a solid approach that is ready for budgets middle any quick enough to take some of the sting out of conditions that the water departments are experiencing right now so and i don't want to put words  anybody's smiles but i believe that maybe bests kind of accept a reality in the part of water supply and on the enormous pressure on to find their own way and take the time to do right and investigate to see if there's really a lot of benefits in combining this and if it would improve to service the public but right now if it had to rush through that i'm not confident that it would come up but the solution that would really service i is name and division as come up in so many discussions in the bever popular subject and the good thing is a lot of people in divisions are be made aware of the importance thank you for being here we appreciate you with i guess looking at the going back to the professional services when you mention my great m p so we're in constant conversation with the department about ways to meet their needs and this is one aspect of that there is of course the need to keep up with technology on  computer aided dispatch for the police department the records management side of that right now runs on a product that is designed around a microsoft product that is no longer being  so in order for us to be able to move along with the vendors development of functionality in the dispatch we need to make this switch to a product generation that will be able to dovetail with that well so that it kind of goes hand in hand as as development takes place this is a substantial change and it will be a new product that the vendor offers its customers and  if we don't go that route we will block our path of evolution for dispatch scale thank you so how does that so we have the fire department and complete information out of the dispatch system both into the vehicles and into their records management system so that it helps it will help them with their efforts to be in compliance with you the police department is actually located there is on the my direct supervision or the staff supervision but the police department has created a group called techniques or technical services unit and they're kind of the liaison between us  techies and the operational needs they bridge that gap they can talk both call an operational lingo and they come in and really help us understand what's necessary the fire department doesn't have any of that and without it i think it would be more beneficial for them to create somebody who is dedicated full time to being that interface for us with the fire department i think we can be much more productive in providing services than we could ever be if they had their own i t staff because then really and in the context of cybersecurity and operational readiness it gets to be pretty tricky because is this person taking direction from fire conversation with us about their operational needs and allow us to work with them the continuity within fire department because the nature of how their career development is structured is it's a bit of a challenge for us at times so so that kind of function would help us to be much more responsive to them than at times we can thank you thank you thank you mr weight th six reigns and we have three specialists position once the subject matter specialists who whose function is to and it shows as a next expansion system but it's really a transfer of vacancy position within the department so that we can put that person in charge of the team that we have to validate to provide special services to public really going to provide some of those efficiencies but it needs supervision at the same time we can address the problem we have with the span of supervision of the existing section so it's up to like ten or eleven people for some of them and  manner and not get kind of scattered because we have people running around all day so so those are the sections that you're referring to yeah so the abby has them support the back of the and as i said earlier the need to really dedicated team to kind of just public safety needs looking to add two more sections one of them would be staff subsequent section would be staffed by a scared sherman that they are headed up more structured management capability project management office but true section heads as it stands right now we have three so is the project manager position one that  it's going from part time to full time it looks like we've moved to a contract for placement of the desktop computers for everybody i was how is that rolled out so far it's taken longer than i had in to spaded to work out all the details you know i was probably can imagine there's a lot of things we need to organize in the relationship with the vendor and our staff we got stuck on some ordering i should say specification discussions forty units to be ordered for the vendor to make sure they stayed of the configuration that needs to go on those machines we expect them to be distributed before too long that will kind of opened the gate to another order before the end of this fiscal year and then based there so are you saying that we haven't actually ordered the first group are we board first group yet the first group has been delivered it's on and i don't recall what the the and your cost of that five year rollout chair right now the vast majority of g s responsibilities are being revaluated the assess and we are determining what the new g a s should look like in the in the future and we actually haven't finished developing the picture but the goal is the goal is to make sure that all of the current needs and the needs the future projected needs of of our county for services are taking care of through central coronated activity and that will come about through maps we like and that's all being done through the maps project in court a nation with e s r i and tyler so we probably will have a much better  idea by the middle to late june of this year but that doesn't help us make the decision on your budget requests very next month  the position is it is fake and it has been vacant for the good part over a year a little over here so we've been holding the vacancy to make sure that we have the ability to make the necessary organizational changes that are required or will be required once we have our final organizational piece in and for this we were so down the will we pretty much start with this million dollars more to give you for the maps project that we're sort of on for the will doesn't make sense for us to stop it in terms of stopping the whole maps project or not being e s q s for one million dollars aren't you they give us some comment please mr chair mr cochran if i am sent you correctly you're asking is if the million dollars is something you going to be asked for every year now is that just the typical amount i mean  other municipalities engaging in such a you know project and is that as is it just not dependent on population land size hartman's cover i don't know that dollar figure us and when we came before you last year we asked for three and a half million dollars contract was close to four million dollars and we received some money the year before and since this is high single item will indeed disappear but this is typical cost we found you know when we did our our feed all the finalists vendors were very much the same ballpark and  euro so it's you know that's standard for the industry for the project the size of they're doing and been following the progress and it's doing very well  up a relationship between the fire department and the management in my or i t s department they had requested information systems information technology officer to do some of the radio work as well as i t work and you had that sort of a situation with the police department but now the police departments all under you is this a position that would fall under you or is this the one more like what you're talking about the liaison between you and the fire department in your in your mind i must admit mr cox that there haven't been a lot of conversations about this request and so what i'm going to say in response see question is sparkly speculation i do i do see a large difference between the situation at the police department and the fire department because of the dispatch center the police department it's a twenty four by seven operation that needs to be staffed by people that stay there it's it's ties into i t infrastructure dislocated and in the building there and review the need to take care of the care and feeding of that beast if you will the fire department doesn't have that kind of an infrastructure center in place they they they will receive services from us you know for their and jews or computers and printers in the station like anybody else there twenty four hour seven support need this is quite different and the police department yes they are open twenty four seven us to departments including the fire department when there are you know issues with the equipment of course the fire department is much more distributed amongst departments are so that it will help them out quite a bit but again as i said earlier i don't want to talk about to radio aspect because i like my spices that completely out of my depth when it comes to a video games but i do believe that having somebody that can be that point of contact can represent a needs to allow us to be more responsive to some of the needs that they expressed to us and that continuity aspect of it i think that will be to biggest benefit a understanding that as we moved into that we would be because we're offsetting putting the responsibility for its installation and upkeep in the hands of  a company to do so that we would be seen some reductions or reallocations of existing staff but that's was a little puzzled to see some additional staff when we're embarking on a program that's going to offload a fairly significant amount of the time for those that are not at the system analyst level can you share with us your thoughts on where you're headed with yes mr white i understand your question and i think it's a very reasonable question and may be and i don't mean to be flippant at all to compare my situation to the housing situation but but what's really going on history is a lot of pent up demand and so we have a lot of unmet need that needs to be right now because we're tied up with break fix just like in houses situation there's you know it's a family share a white house and if there was enough housing that's affordable we would fill those houses it's kind of the a similar but there's things we don't get and cybersecurity i've seen about and i've asked for expansion position because it's so critical that we address that and not slowly but surely grow into that but we will slowly but surely go into all the on met demand that exists within this organization for i t services that we can't provide right now because we're just busy but all the break fix requests that come in so we can do forward looking things like helping people get the most of out of the software that's on the desktop and get an opportunity to test things that people hear about or see a presentation at conferences or what have you that we can you know  dedicate some staff to to say ok at this make sense or know others better solutions to that we we are trapped in a reactive mold and just trying to keep things going rather than moving things forward you know and it may sound contradictory but we just try and keep the lights on instead of doing the extra things that people have a right to expect from us so that's what we're looking to reassign t for technical support section staff and really help them reach out to people say ok now do you know about being able to do this that and the other thing we can help you that's that's really what we're looking for probably eight years or so all at the time the intent was to implement a system that has integrated h r and payroll because that can offer us better implemented we have an h r system and we have to a d p payables defender of forty eight our system has a small response of company the time that we selected that had everything that we were looking for  there a much less response of now there is still relatively small they've had a success in the market but they are having their very much challenge to try and keep up with the demands of the customers so they support staff and the h r set up an apartment of personal services i have shared with us for a number of years how frustrated they are not being able to get new functionality or the rules have changed it for us understand it correctly if we don't provide information to the eras in a timely matter and and you know it was changed a little bit but now there is the prospect of being fined substantially for missing those nties there's also been a change of ownership in the company recently and we're familiar with the new owners and we are concerned we don't have to confidence in the new ownership that we had originally in in the previous ownership  so we believe that the concerns that exist around payroll and growing concerns with h r system that this is an opportunity where we can go and see what's out there in the marketplace to find a solution that meets the needs this organization hopefully it will be an integrated solution so that we can have all the benefits of that information sharing back and forth in in managing the labor costs in the labor resource the county employees right now so i believe it's time to do that the timing of the project it looks it with your approval looks to have been our fee completed and a vendor selected by the end of next fiscal year so that the year after in fiscal year two thousand and eighteen we really could go into the implementation and then it lines up with the other maps project it should wrap up in fiscal eight hundred so then we can product capabilities that we need we expect to be somebody different that the market has in the marketplace has developed or there are some new entrants of weren't there are eight years ago we're quite excited about them and feel confident they can provide us with a solution that will meet our needs and in a way to become a forward so this million dollar request is to get to a point where you could recommend a new vend thousand for a hardware replacement for the life cycle you go to miscellaneous hardware can you give us some comment on this request please yes mr chair it's it's a number that may be familiar to but we asked for the same amount last year and it's kind of similar but not a structure to us what we're doing with the desktop we will need to replace service we'll we'll need to replace and expand data up that really is kind of one of the biggest challenges that we deal with in our infrastructure capacity planning and that's to growth of storage demand so this money will allow us to add compute and in your area of responsibility mr verver kirky regarding the subject of lease versus purchase for equipment and i'm just going to ask you within your area of responsibility is that are the advantages regarding one option versus the other from your perspective mr chair we have looked at that over the  years in some areas of my responsibility it doesn't make sense because there's a considerable amount of additional costs that these will bring for equipment that really isn't going to  like if you lease a car you paid off in so many years you can probably still drive a car if the lease is up for a lot of the equipment that doesn't really apply so what we've done and this goes back to desktop we're applying that to the m d t laptops in the police cars and we're applying that to our network infrastructure and so it's kind of a pseudo lease arrangement that i think will work very well in one area where the lease may work  in the area of especially the larger size printers because printers and you know just hard to tell the difference between a printer and a copy center anymore because they do all and then they threw in some scanning and some faxing and everything like that so we see most of those arrangements for straight up at least be working very well because it brings in regular maintenance and a lot of times it includes some consumables also so i think that's an area where  e have gone to at least slash maintenance agreement on that and that seems to work quite well keep thank you for your comments on that a i mean and then you look at you know parts parts or fire police and like they're astronomical back it's kind of cracks me up to see how it's department gives us a requests is there is no million dollar so what have you for p c s because of these contracts that we've executed that now has become an operational expense in indy's life cycle maintenance remained so it  looks like wow what do you see doing over there but in comparison it went down the same amount somewhere else and that would be gives us an opportunity to not fall behind again like we have in the past this gives us the opportunity to stay with it and not critical need as a critical infrastructure component i've been in these discussions for enough years that i remember a days where the perspective was completely different so i'm very appreciative of the cooperation and support agencies per year in about twelve or thirteen departments we do an annual survey of our clients fight agencies we've hit ninety percent or better for the last eleven years and so yes we produce somewhere well over six hundred maps for the year in terms of paper documents we also do other kinds of projects this year you know obviously because  election working closely with the clerk's office on the election side in terms of our budget the budget is actually being reduced operations a slightly higher and that's staff instead of five is that correct that is correct are you running into overtime requirements because of one less staff position no what we do would be done is we've actually agencies and their locations so that was handled by the person i've retired so when he left and we weren't allowed to recruit we're trying to promote within which is go we wanted to do  we kind of you had to cut that project with us and you know so we basically just do the best service we can with the resources for the agencies and vice versa so as far is your  program mary's as regards to deliver deliverables you can if you're comfortable to tell us this evening that basically your programmer has been able to meet the required demands and measures number go one number two page three ninety seven oh yes and he's not here to operate here it says in a number of presentations size which is basically larger than legal size maps imagery or other graphic documents produced so those are provided to course county agencies but other government agencies and the community at large charge for those because some of those are really expensive to produce and all we do to not charge we don't have staff anymore facilities are to handle money and move it through the system secondly many years ago we sat down and talked about that whether we would actually charge people for that and we decided that it would be sort of regressive in terms of preventing people to have access to that kind of data and so what he's tried to do is we try to make that available as as broadly as possible so we don't charge other departments we don't charge the state and people in the public who come in if it's something that can be done by a private company you know this if somebody comes in and want roadmaps us to print road maps for the county of mali normally we won't do that what will tell them you know go ahead and purchase what's out there because we don't want to compete against the private sector but if it's something that is not easily done recently acquired the will go ahead and just do it and provided to them and it's not something that we it's not something we advertise but basically what we do is we just try to do that as best we can in terms of the public that also includes folks like the american red cross but you do follow ups after even on emergencies so they don't fall as a county many good mr coach additional questions for mr my derose again his budget is very straightforward one of the few that will show as he said  scene or software requirements that we should be made aware of now we're still paying the annual maintenance on the county g i s software with the exception of two depart does that have their own s not be used and then they would be licensing all take over licensing for the county my only suggestion to the consulate is to have a period of transition and not to you know until they actually go ahead and purchase negotiate and purchase their own license that will cover the entire county to let us just continue with with and your costs which is in our case somewhat over fifty thousand dollars a year and then at the point where they take over the licenses then we you know we obviously won't get billed for the ones that we for the department of ecology i appreciate that thank you very much thank you i will bring up the fire and see how much we can do before dinner break but been working on the since getting coming into office in two thousand and eleven and we're happy to be at this point where we can finally discuss and hopefully pass out the you for allowing us back here and opening comments but i'd be happy to field the questions that you may have on this program thank you christians at the study i think just in a general sense has there ever been discussion in regards to utilizing contract type workers or seasonal hires type of workers here or is that against union with that audience union policies or whatever agreements there has been quite some discussion about that there would some be something that would be consulted and possibly negotiated with the union as well  as it stands right now we don't have that in the works but it has been a point of discussion for many years and in your i guess  discussions has there been any budgetary become amount looked at like would it be less with these contracts seasonal you know we all know when the peak seasons are for a visitor industry what have you so cross gone that in depth in regards to would it be cost you know primitive or would it be cost efficient to do such practices we have not at this time ok ok just want to know where so if i look at detail page seven ninety nine is is this a new budget or is this something that's transferable from parks like the other operation i don't see four increase of one hundred forty three thousand for gas diesel and we had that discussion last year in previous years about the parks fueling at the base yard for our department of public works and that was the numbers that they had so we had to make that adjustment on our site so that we could have that available fuel at that cost for them so we basically just took what was actually and move that right across and then this would be the same thing that parks would be asking for as well i see  seven ninety nine motion see if the operational expenditures if you see a number in the continuation request column that amount has been transferred from the ocean safety division of  and recreation and if you see a number in the expansion request that's an additional amount to what was originally appropriated in parks and recreation solutions safety division so just for your understanding of those two columns pacifically to this gas the diesel oil the hundred forty thousand dollars as requested is what is currently being fueled at our base yards so those those to reducing that amount out of the garage budget so that the you know so they would reduce their budget because they're going to be reducing their fuel purchases correspondingly but i can do that should this poss department's goal is to have their own fuel system set up and that safety would then be fueling up directly so that so far the department itself would be purchasing the fuel  expansion positions on details seven dash nine six they would either contract or do it through all department of public works okey dokey so is this for eight or twelve months fun a thank you for your question these expansion positions the seven positions for lifeguards see if the officer two is to do that of feeling well they would do that they would have the coverage from minimum manpower i'm sorry and then they would be at full capacity if everybody came to work that day so right now you're transferring fifty two positions i might understand  sick or or what have you barring anybody extra people calling in sick but we're all being that this would have the amount of coverage that we could have on a daily basis and you know that there would might be a challenge at some point in time but we're hoping that it won't be ok i mean our initial number was actually nine and we will get down to seven and debt that's because you're adding safety officer three for training and office assistant here we're trying to you know be as efficient as possible moving forward and it's ok thank you to recently they say that when the coast guard calls out there their first priority is to go out to i guess that assigned area in the ocean and to leave their station so i'm wondering is that a standard procedure that is being imposed or will continue to be followed or that is the same question as leaving the beach for nine on would be handled the same way or so so then who who who actually will be covering the beach once they're responding to coast guard there was one of the whole reasons that we talk about minimum bam power being at the beach then you would be allowed to available there's many situations that our department has fire we are out at other fires or other calls and the station is left and then we call in backup companies to take care of those situations but that's something that we can work out as we move forward  that's really concerning to me because that you're leaving the beach which is our liability and and assigning these lifeguards to the ocean which is coast guard jurisdiction and so that leaves our peace you know things could go wrong you know i don't know i think that needs to be worked out somehow but as it transitions to your type budget detail seven dash one hundred other services random drugs or drug testing is out that term means chief expansion security services three lines down budget transferred from parks and rec we just had a huge discussion all about security cameras surveillance and on and on it went with office of mayor in upgrading parks facilities and all this added sites and what have you where does this come into play the security so maybe this is baez's purview to shed more light on how does that play into those are existing costs the three thousand dollars yes that is the existing cost saw from parks as it know for a for security services as though but for what because that was in parks parks building inspector now they just took money from their security services to will be under your department's budget for maintenance and yes that was one of the additions to that b m r position as well so we were having that one position for the fourteen facilities for fire and the know yeah last year when you proposed to move from parks and wanted fifty pieces now you're going to sixty one what's the what's the difference and why why the difference it was always at sixty there shouldn't be much change between last year and this year ten and a half so those sixty four and a half position believe it's the same so when when when gas and and regards to detail pete seven dash ninety eight and this is five to one five so we have an increase of one hundred fifteen thousand to total to two hundred fifty nine as this due to anticipated expenses are can you kind of explain i'm going to defer to the budget director church member you're asking about the sixty thousand dollars in salary just meant it well the premium on the five to one five you the continuation requests is one hundred forty four thousand then we have an expansion request of one hundred fifteen thousand so says based on ideas anticipating  your folks you know manpower and it's interesting and the highest brackets were a hell rescue mountain rescue people are like yeah i do it you know but then i see ocean rescue is i'm surprised they're saying no majority are gearing towards no i don't think you should charge people to free people to rescue them in the ocean so i'm wondering what was because i wouldn't think there'd be a difference between someone hiking took a wrong turn or fell off a cliff or versus you know there's a very good question that is a survey and i like you feel that in our business there is no difference but i did explain last year for instance i think the the really really key on the helicopter rescue and i know that has a little bit of part to do with our ocean safety as we  do support that as well from the fire department but one of the restrictions in the f a a is rules is that once we start charging there's a whole list of items that the county would have to do other department would have to do in order for us to charge one of it would be would have to have our own dedicated helicopter that we own that has dual engines dual pilots and when i mean anytime i see dual that means the cost becomes double at a minimum so at this point in the in our response and our needs i believe that we are the most efficient as it stands the way we have it and i think until this situation changes not necessarily in a survey but where in the rescue start to outweigh our abilities and capabilities then i think that should be really looked at because that's what the cost factor will be coming to play so  yeah interesting well thank you chair i don't i didn't go off on a tangent there but i just thought it was interesting that people didn't feel like ocean rescues were as you know that that's an understandable that they need to be rescued in the ocean and not so much in the mountains while majority of us that's our playground right the ocean not everybody is in a mountain so but foolish decisions i consistent on this pollution imputes fear to have us restore employees lives after we give them sufficient warning to enter the dangerous situation chief you have any comments you want to share with us we share what you mean here so thank you thank you for having me your question is if i wanted to share any is there a specific things that under your responsibility with this budget request you'd like to give comment on  i'm just basically here if you have any questions for me i'd like to clarify anything that you you know that you don't understand i can clarify you know obviously what we dealing with in this budget say cool gentlemen is the fact that prior to a charter revision we didn't have this friend in analysis because for me this transferees costs in us a hell of a lot more than i have to subpoena it to spend it's getting to be very expensive to transfer this program so i'm not pleased at the additional financial demands upon the general fund i would like to know what but it was the other part mary no i don't know what the terms yeah so is there resolve to this situation is it something that your department will have to have an ongoing challenge in dealing with this situation and is mr jeffrey can we answer for to be responded to i think it that was i don't know the answer to that problem that's more for the chief i'm not sure what their goal is my understanding is i think they've worked it out in but reach a point were a memorandum of agreement to the existing country could be explored and if agreement is reached could be part of the contract yes or thank would be remiss if i didn't just add a little bit of comments on behalf of the mere as he proposed has proposed this a number of years the initiative that has been shown as a desire to move ocean safety from department parks and recreation to the department of public safety has not been one to increase efficiencies but to increase the level of quality of services to our residents in our communities so you know we do definitely understand especially me from coming from a budgetary perspective the impact of in dition accosts but the the main driving force of this proposal is the increase in the level of service being provided so assure that level of service but think you've got that and a good budget director we think you for sharing your thoughts over the ministration thoughts on the initiatives on the requests i bring that up mostly because while i know there is a great focus on the high end areas that we get p r on whether it be a whole keep  service to the sister islands as well and so for the chief in his department part of the challenge is how to give the system islands fair service that my always go role is regarding ocean sea for our addition it is a big challenge for you chief we understand that and part of this process is to help was a gate is so we can appropriate the level of resources   right now as it stands what we has prevented presented before you is for us to get to a level of service here in mali and once we achieve that  we're going to come in with with more but we have to take care of what we have right now and this is basically what was presented as a challenge to us and this is what we came up with as the plan to move forward so with these resources we'd be able to expand on for next year if it can make it past administration i mean it's something that i think if we all work with i think would be very very positive for those communities as well so we have that on the horizon but we need to achieve this as we stand today so thank you for that and we'd be happy to work on that for you think you chief because one thing that we need to educate our community better members is that core services fire police sewer water roads so it's inexpensive we are serious in the counties a core service it is part of infrastructure so we showed you it in its appropriate priority members if the there is no questions for the chief making this a reality i remember when it first came to us as and the charter it was many many challenges is to help calm a mention about the costs and the expenses that comes out of this but so chief one thing i will ask you and your peers to consider are you the president of the state fire association for the chiefs i am the one thing i'm going to ask you and all the chiefs to consider this  support the county's requests to extend the current liability coverage is of the colonies in response to water incident because it's going to sunset two thousand and seventeen and i'm sure the port lords would love to be able to sort the quality but i think we need to jennifer cation protection so that your employees can respond but are always were in a boat a potential lawsuit i questions for it chief we thank you for your patience and your perseverance with us on this budget cycle so there be no further questions for fire i'm going to recess this meeting  six thirty when we're going to bring partners ok recess till six thirty  the budget in framing committees meeting of april fourth fourth day of the fourth month at this time we will begin the review and issue a review of the department of parks and recreation as significant reorganization in their department so they have a presentation to prepared to time to highlight what their initiatives have been and strategies and we look forward to hearing from them and your comments think you missed a director you have any opening comments before we receive your presentation chariots of quickly thank you chair and also members on behalf of the parks and recreation department would like to thank you for your continued support with over one hundred supervisors to ensure consistency throughout the department and to provide leadership training to the rest of our turf upgrades are nearly complete for all playing fields county wide and also highlight this month i see in may he will be power point because nobody comments chair ok while we look forward to your presentation so we'll start off with just over viewing the department strategies you can also find these on page four sixty two and these are strategies that we implemented at the beginning of fiscal year fifteen and these have continued to be the key strategies that we have utilized as we've moved throughout the years as decisions are made the first is the delivery of current key commitments which includes facility maintenance permitting and safety in parks facilities the second identifying plans for new strategic initiatives for recreation programming preventative maintenance and capital improvement project planning the third eliminate interdepartmental silos and confusion which includes strategic planning and restructuring department in accordance with operational functions and the fourth strategy improve proactive communication with key stakeholders within and outside the parks department community communiqu partnership program and employee training and professional development program will move into our department programs we've done some restructuring that we're proposing in the in the budget this year moving from an existing seven programs which have been administration aquatics park maintenance golf course planning and development recreation and support services and the palace program we're proposing moving into four programs which would be administration parks golf course and recreation and support services so the parks program would include what had previously been park maintenance as well as planning and development so it's focused on facilities and parks and then the recreation support services would include what currently is the recreation and support services as well as the palace program and the aquatics ocean safety which essentially is the pools the primary reason for this adjustment is as we've been going through our department organizational structure our operational structure and trying to say how can we be more efficient with the resources that we have with the quitman utilization that we have and is there a better way for us to be structured so that we can do be more efficient in our management and executing operations so it's trying to find consistency between our organizational structure what our operational demands are that we need to do in order to provide for the public  well as the budget documents and getting that consistency between all three of those different items and this reorganization ties into three of the strategies eliminating interdepartmental silos and confusion so breaking down some of those internal barriers that have existed within the department i den a fine plans for new strategic initiatives and then making sure our operational an organizational model will allow for us to pursue some of those new concepts and then finally the delivery of current key commitments next some of the the budgetary themes that you'll see as we move throughout this is we've attempted to do consolidation  instead of having the way the department's been structured we have a lot of different sections and every section has been responsible for making different budgetary decisions for the areas that they're responsible for and what we found  is that we don't have as much consistency throughout the entire department when those decisions are made how are you know maybe an example would be how a certain expenditure what subject code it may be charged to because it's based on too many individuals making that type of a decision and so we've looked at in reviewing the budget ways that we can consolidate some of those types of expenditures have one or two people directly responsible for those types of expenditures and that should allow us the opportunity to look at consolidating resources sort of having twelve people ordering the same thing for different locations having one or two people responsible for making sure that that type of material or supplies are ordered and then distributed to everyone else and where we believe that that's going to allow for us to will save money as well as same time when we're looking at different purchasing documents requisition processing a lot of the paperwork that goes along with purchasing a lot of those items so you'll see we did a listing of the sub object codes that we've done considerable consolidation with professional services cellular telephones registration and training fees training fees and seminars medical and safety supplies repair and maintenance supplies auto should be auto parts construction materials electrical parts and supplies paint and painting supplies tires and tubes  are in m services and contracts so that's repair and maintenance services and contracts rentals and agricultural supplies and then we've also either reduced should have completely eliminated miscellaneous supplies and other services categories so what we've gone back and looked at is how we actually expanded funds that have been charged to those categories and making sure that they're being budgeted in the place that is a little bit easier to understand exactly what what those expenditures are and we've also attempted to move a lot of items into where again actual expenditures are so that our budget document is a better reflection of how we're how we're truly spending the funds so we have initiated the way we've tried to approach a lot of the reorganizations from kind of the from the d p s and personnel perspective is we've started breaking them down into smaller categories we've had many rounds of conversations with department staff to talk about different levels of restructuring what's going to be most efficient what are different ways that management views the structure and then how does the staff that are executing those decisions do they agree with the direction that management would like to see so there's been a lot of back and forth at this stage on a department level and we're ready to move forward to some of the organizations are with the unions at this point right now and then some of the other stages are ones that we haven't we haven't initiated yet so part of it i think the timing we spend a lot of time going back and forth on do we go through of the process is through d p s and with the unions first and then look at making the reflection in the budget or do we make the proposed reflection the budget if council is in agreement with funding some of those changes then we move forward with  the reorganization process and so we've kind of done a hybrid hybrid of that where we've started the discussions to a level that we feel comfortable with the direction we're moving in from  operational standpoint and then we'll look for this i guess support from this body in this budget as kind of a confirmation that we should continue to move in this direction and continue through those processes so where are you currently in the union co consultation process had there been if they received your proposal of restructuring and married there in the reviewing comment period or if there may be indications of agreeing to the restructuring or where are you in that process thank you chair so we would we would say that our reorganization process is a four part process so are essentially going to process it as four different reorganizations that we would go through consultation with based upon kind of the topic an area of focus two of those are currently with  the union in the comment and question period and then the other two are pending these discussions we would be moving to submitting through m d s office and then for comment consultation lot of that redundant or multiple type duties that are going on so i very well satisfied with what has been presented and hopefully this is the beginning of at least investing into the department where and later down the road we can actually see something good come out of it i know that they're looking for equipment as well as other opportunities to start out the  generating aspect component of the department so i really don't have too much to tear at or question at this department thank you thank you ms camilla christians now i think it's good that you're doing the consolidation one would think if you're cutting down silos and cutting down on certain things like smoke and mirrors i'm not saying it is smoke and mirrors but we have to really figure out if we're actually losing the piece or adding the piece real quick glance it looks like we're adding  but we're going to talk about that when we get closer thank you a lot of it me will be i believe in tomorrow's component especially with the aquatics company before tomorrow for them this it's very excited to hear about this full attention that's been given to the activities then and how to make them better and coming up with ideas and of course we're going to take a hard code as a release to parks and recreation we are at the beginning and surprise status which is to me monumental from my departmental perspective especially  and they say that because i think there needs to be good communication between yourself the finale planning department especially when plane has oversight regarding conditions conditions of approval or requirements that have been committed to be provided for the communities benefit gets followed through on because they will bring up and i we returned all the money of the millions back to the plant owner previously owner to build a park that was due more than five years ago and there is still no deliverables of a part for the money we returned  again i know you foresee a busy i don't know who has the responsibility of following through on conditions of approval but those is one of the interdepartmental silos that one community is without a facility that was committed to be performed by the order for the pool of land use conditions i just share that is something i would be happy to work with you folks to help break down support the department members other questions in the administration component of parks and recreation mr goodman i'd like to have the  deputy director explain what's going to be in place for i guess overseeing some of these leases or checking a contracts i know that's also part of their org and you might want to explain that terms and conditions have not been you know i'm not going to get into it but we need at the bare minimum level in the department someone looking at these contracts and leases on an all basis and i mean i think because of the record they're going to have personnel in place for that type of situation so you might want to explain to the kimmie how you're going to  begin or at least go back in retroactively look at some of these and then moving forward with some of these newer contracts that may lead to generating revenue generating the i guess functions that's always been within the doctor's office is positions that have had a hybrid responsibility between the permeating process and also over our land grants licenses in leases can just monitor and make sure that things like the colder visions don't get to the point that they that they did before we went through them that it's something that administrators rules and code revisions when it relates to something like permitting that the public uses on a daily basis to access public facilities needs to be under constant review and revision order to keep up with the way recreation changes and how the users change and using that so with that separation we'll be able to  have one of the positions dedicated back soley towards our land grants licenses in leases another of the modifications that will be looking at when we get a little bit deeper into our reorganization will be  having a position that will be designated specifically towards contracts management and that would allow for that position to really focus on concession agreements that are if p's and managing the different vendors that would be selected for those and that was done with some extensive reaching out by our director with city and county and looking at some comparisons between how they're running and operating some of their agreements and we've kind of taken the good good in the bad from what they've experienced made some adjustments that we think will help make it better from the lessons they've already learned and that's one of the things we'll be looking at implementing  improve our system but yeah not take on any of the i guess the bad issues that are one of those who is facing chair so i'd mentioned yes we took scope i mean they have everything in there from oregon their golf course the zoo all of their beach boys in the one i will be in there they're vast in that sense worried would call for a department to not using so much of the so interest silos that we would have here just because of the amount of work that it would take the but again with that structure i think is where we kind of got together and kind of see how it works for us but for the future of the concessions style enterprise style that we would like to take the department to oh i won't say we will need staffing there will be a time when we get to that point that will come to this body and ask for a position or two to start the movement of that three everything definitely needed so good good job and all that i know it's a continuous work in progress but looking at you or page or re and i'm just i like to always look at the different departments external actors which kind of surge in a way they are not out of our control but these are just things that happen that you know we have a county can change a whole a lot of times but so external factors that drastically impact the department's finances and of course you know the age of the facilities just overall costs of labor and what have you but at the very bottom of that paragraph one example is the high cost of oil at this time i mean oil i know is one of the lowest so that does fluctuate but currently right now it is low but it goes on to sa impacts in cost of fertilizers herbicides and other chemicals and products with petroleum based so that was interesting to me that that was in there because as you folks know my office has been trying to get a handle on what are the amounts and so this is telling me that there's quite a bit that's being utilized for it to be deemed impact to this department's finances so just wanted to highlight that share as i had done the integrated pest management through my committee recently my last committee meeting it had focus on this and so i'm continuously trying to understand our practices or how many and to better you know to meet perhaps change the practices so it's not much of an impact on our finances and what happened so that's why this was kind of interesting i wanted to bring that out  and profitability of those in the private sector are our active farmers and so fuel has is a relative thing because of the world market but i do know that these other things impact the gulf things they the gulf costs ability of the salt from to provide adequate a material for the parks community centers and so i said you brought it up because all those sixty five under the performance budget we talked about the safety and health programs and i've noticed that you have increased serious safety inspections from sixty two to one seventy five if so could help can you tell us what you're doing differently in your operations to account for this increase changes i'm going and see what needs to be changed or for safety purposes what needs to be redone for safety issues are good examples that i wash station i mean there are areas in sites that were nowhere to be found so you are meeting that kind of beings and getting the training done throughout the dishes any part means and with that what that is done as well with workman's comp is that over the fiscal year we've actually had a twenty percent decrease so we've decreased it by twenty percent and we've also started that they're receiving and you know being called in for a spin but not really having enforcement authority is a tough job it is not for everybody so we've been lucky enough to get the five that we do currently have to go out there and really take pride in what they do a lot of the but for cora and actual vendors themselves that are selling other crafts or food vending we're taking the initiative and they're actually aware of it now so you know it's not as blatant as it used to be in the past so we are starting that process and we moving forward is a lot of them happy to hear that so thank you very much for moving on that the other component there was stood out for me is when you look at the very next component or not members any other questions in the goals and objectives area is no not really a question but maybe the director would like comment you know we get a lot of comments about the when they call you exactly exactly so but i think if you really look into it i mean for one there was a transition so there was a transition from our old permitting process into what we have today but again there was of course again thing that  just the standard of at least you know this is trying to buy the book it's get the paperwork and it's got the fees we gotta pay and we can move forward and get the revenue that has been somewhat missing in the parks department that we've been known somewhat living it go to an extent of it just it was been that way for thirty years forty years fifty years so we've tried to implement those changes again but still working with the community i think that's the biggest part i think during this restructuring there was that thought of you know possibly not working with the community and doing this whole this is what it is and you deal with it i was i think there was a transition on our part that wasn't communicated to our long term users of these changes here we've got to do it this way no and i think as we get them to understand i learned next step of what we're moving into has really been hinge and upon the changes in the code so now having the code revisions as of laughs friday that's going to allow for us now to move into administrative rules which will really be what directs the community on how to engage with that department but adding in those things in the code like definitions and having you know some of the parameters removed from the code document will allow us the flexibility to create the system through administrative rules and then a part of that is also just going to be the education i think really getting the department into the habit that when we make changes before we just make a change there has to be a significant amount of communication and i know that all of you know as well you know just with trying to get the public sometimes to come in and participate in the process you can say something you know twenty times in ten different types of media  going to get to everyone and tell they're in that situation and they're going through it and so that's what we end up finding a lot in fortunately we've been doing a lot more training with the permit clerks as well to help them engage with those people in those situations and to really have hopefully more of a customer service approach to just how we're communicating things but part of the reason we asked for the code or visions to not go into effect until july first is to give us a little bit of a  gap to try to finish the administrative roles and to really push public education and so that will be something that will probably be reaching out again to the council and the rest of the administration and departments to really help us you know get as many people aware of it and provide training opportunities for people that want to learn a little bit more about the process thank you very much you know of all the things that we fund here at the company i think one of the most valuable things we find that the community centers you know there is not one that's not being used all the time and it's just really gratifying to go to a wedding to go to be ready to go to a numbers or whatever is going on there and to see how our community benefits from those facilities there are the lifeblood of our communities and i can't imagine what it would be like not here so you know for me this is a really important part of the service we provide to our community so council had to respond because the us be an annual financial impact on the department but i appreciate you asking opposing that comment misplaced that because i think part of it is to help us educate the  you are planning to transfer three part permit clerks from transfers are part of the parks permit and enforcement reorganization and this is one that we are in with union consultation on currently what we're proposing is a centralized parks permit and enforcement oversight the permit clerks will still be physically located in the district still providing customer service to the districts directly but their direct supervision would be from a parks permit office or an assistant parks permit officer in this is what's going to really create again that consistency and that uniform a need to make sure  that the same processes in brawls procedures customer service training the actual reservation software system training is working properly is being maintained in all of the different areas adopted in the school year sixteen it's you know transferring it from the recreation and support services program currently into ard ministration program which is where the parks permanent enforcement section would be located so the positions  details twelve eleven six one three two there is thirty thousand dollars to get that so it says in your explanation of changes for the expansion requests additional funding based on actual expenditures i do not know actually expenditures so does this come costs categories and so you'll see four sixteen and then proposed seventeen index code like for this one is nine one five zero one seven b and then if you look for actual expenditures in fifteen and fourteen they're actually right above that in one one five zero one seven because those were when index called for all the different categories of so if you look on page twelve dash ten under six one three two professional services actual so there is an increase from ten sixty seven thousand nine hundred sixty from ten thousand six hundred sixty and is it budget transferred from various this where putting it all together to to to come up to that increase with medical and supplies thank you chair yes so this would be one of the examples that you'll find as we go  through into both in the parks section in the rec recent section as we move forward you'll see this medical and safety supplies being subtract out of all those areas so we've located this so that all of the ordering and purchasing can be done at one this is something very specific to the department six to four for thank you chair this i don't recall a specific software name or type of software i do recall though less having conversations with our safety specialist about him wanting to look at some different ways to track and gather information i believe that's why we have added added the expansion requests for that but i don't recall any specific chair so on the zero zero nine five positions number that was a clerk three with the proposed reallocation to a pre auth it clerk this is this is a fill position this is one that currently the incumbent in this position is essentially functioning as a pre op it clerk this position is overseeing the payroll for our department the in putting the training of the rest of our staff for the a t p system and with a department that has had as many manual time card inputs as our department it's been something that probably should have existed in the department if not two of these positions from when a d p was initially implemented and  through that some of this is through the auditors finding we've worked with in finance minister in this position to help make sure that we have our our payroll processes in compliance  and at that point we had we're looking at just implementing it with you p w positions and after we've gone through the process we were able to identify that both operational expenditures so being able to really try to narrow down for each of our different facility types a little bit more hard numbers on what the operating expenses are for each of the different facilities types and then looking at how that translates be anything unusual in your medical supplies were for seventy eight those if anything beyond what we would consider the standard inventory of supplies one of the things that i believe we were infirm by the department is the your and your preventive maintenance plan and our understanding is of tuber two thousand and sixteen as the deadline to complete chair we are looking to be pretty close to on track with this number a couple of the adjustments that we've had internally within the department has included two new of our division chief level positions within the department and so that's there is kind of that period of time where we are working to fill those positions and obviously do training for those positions that we thought was going to impact some of our timelines i do believe we have some professional services in the park section that would be in assistance with implementing this type of a program if you could fly go those that are would be part of the pla would be what we would call i guess ghost positions and there used to be positions like this that existed within different department budgets from my understanding of previous years the the purpose of having these positions the unfunded but what they would allow for us to do is as we go through reorganization processes we can name the positions create them into what we want and then look to fill them and then as they get filled you take the vacant position that's left and that position would be removed and part of the need for this is as we look at the reorganizations that we're trying to make a lot of it's really changing and making new functions that haven't existed necessarily in previous positions and so we found that because we're not asking for expansion positions we're trying to repurpose existing they can seize if we don't have a position in in a sense or a p number for the department that we can utilize to create a new position we end up having a vacancy for many many more months than we would like to have and so this would just create a little bit more flexibility again the goal is not to add another position it's to utilize this position use existing funding that we are already have to help make those reorganization process is a little bit smoother so we're asking for two of those in the in the parks division to allow us to move forward with that reorganization process thank you food explaining that to the community it's appreciated  going to leave for tomorrow which is their support component which also includes aquatics so golf course that's all to more so i referring to in the details twelve  forty four and that is under the master planning operations and it looks as though six hundred seventy five thousand the explanation is additional three hundred explain department thank you chair for this item as hopefully all of you are aware we have a community needs assessment that's being done currently in all of the districts and so what this is going to provide us with is statistically valid information that can be utilized both on a county wide level as well as for each of the individual districts the purpose of gathering this type information is to help look at again what are the needs not just what do we hear people complaining about but what do we hear from enough individuals within that community that it can be considered statistically valid with what are they using what are they recognized the needs are what are the things they'd like to see improvements in both from a facility and a programming perspective and so once you gather this information the next step is then to develop essential like a smart growth action plan how can we take this information and then use it both to address immediate needs but also future needs and looking towards what are going to be the needs in the communities moving forward some of the other ways or once you have that information you would also combine that with census information and looking at you know what are the school plans what's going to be developed twitter residential build outs going to look like what is anticipated population growth in the different areas looking at the roadway systems and then identifying where our existing parks in the middle of all that and then identifying are there ways that we can help connect the different park locations are we promoting walkable communities looking at more linear parks with your bike w green space and then looking at against type specific park type development and so what we're proposing with the three hundred thousand is we'd like to initially go through that process with  with the idea being that if we can the processes will should be a little bit shorter a little less paperwork obviously not as many people that we would need to try to communicate with but to go through that process in those three communities and then we would be able to extend that out to the rest of the districts and ultimately we see that as then creating the process that would help guide the department as we move forward and even present budgetary decisions is being able to have that information that everyone can utilize as a resource to help understand why as a department we're prioritizing things the way that they are and hopefully that would be a useful tool for this body as well so the chair so i'm i take it that you is what i mean because if you're going to do something like this with a master plan i would assume that you have at least use a pilot program and what you reiterated his these are smaller communities that you could actually see if it works that's why you know that's what i'm getting from you and the three hundred seventy five thousand for this central maui regional park master plan a chair i of disagree with the language here on that that should be just central maui district because if you're going to just focus on the regional park you're  excluding all the other components in central maui to make up or at least make that make up a master plan so at this stage i'm not agreeable to this this proposal for the three hundred seventy five thousand was intended specifically for the central maui regional regional park which is not the state one the two hundred ninety eight there's the master planning for that process but i think just to add on to councillor guzman's comments you know we have a lot of immediate situations in central maui that we really need to be looking at now and i think you know looking a sixty seven acre complex from the state looking at all of our different pools and the infrastructure that we have in central maui and wells park or going through the master planning process currently with funds that were allocated to from this body in this current fiscal year there's also a lot of just other parks that are going to be turned over to the parks department within the central maui area recently and i think as we look at all those as a department we often and even this week most it or know last week friday we had a conversation the director and i just about we have all these different moving parts in pieces in central but there isn't an  overarching plan for how all these pieces fit together and that's i think troubling for us looking at it knowing that we don't have something our getting this committee needs assessment which is going to give us a tremendous amount of information  but knowing that we ultimately we need a plan for how we're going to transition and if because it may mean that where eliminating some of our older facilities as we build new ones but we cannot eliminate things that are being utilized very heavily on a daily basis until the replacements built and every day as we have more and more maintenance issues you know it becomes more and more pressing for you know what's the plan moving forward so i can understand the perspective of you know looking at this and saying you know is this a central all central parks focused plan or just pacifically for the regional park plan chair i just would district perspective and what the i will ask also what are the components of the master planning will involve in the compass that we have a good understanding but if we recover good point  our elite senator by naming the school after him interesting just but you can bring it on ok i know it is that we're asking for forty three thousand six hundred dollars and it's under miscellaneous costs on for sixty nine kind on the bottom it says they'd requesting three point three percent increase plus funding for selling equipment for clerical support for that were planned program i have and you know i'm a big fan of this program and i really don't mind you know having to pay more but it's the first time i've seen them actually ask for an increase usually when we say we want our help they still think we don't have people we can help so this is kind of a new one for me i like it but you know it's and i think it's the first time i've seen them ask you have any questions you'd like the permian i just wondered department has any comment on that apartment anything you'd like to  yes yeah well you know i think this program is absolutely essential and i don't mind you know giving them money because i think the payback in this is much more than about money it's about many many pony's cap and it is recognized by the legislators whether they want you to hear that or not they know it mostly clinton goes more than everybody else and thank you for reminding them cochran christians because i'm looking on detail peach twelve dash one five five this is planning and development program we talking about that just noticing how many which kind of sounds like the overarching countywide coordinator type person but i don't know so i'm just any comments as to why so many meters department alone now think you chair the so twelve twenty nine is actually i believe that the pages you're referring to are the ones that were in this current year because we're moving proposing the movement of planning and development into the parks program so twelve dash twenty nine will show these positions which are which would be transferred into the parks program we do have yes one chief of planning and and four c i p coordinators we currently are going through the process this happened after we submitted all of this information but we have one of our c n n corners that's currently vacant that we're  looking to turn into a civil engineer for position and the reason for this is with the volume of projects that we have running through the department not having anyone that has the trained technical skill and i have an engineer has led recently to the delays in projects or just not having the additional type of review to be able to look specifically at some of those types of numbers and grades and slopes that we would want someone to look at and so we see that as an easy reallocation within this section that will help tremendously with our efficiency  volume the volume of work and i guess that the type of projects determines again the scope and scale so that can be anything from i guess morally more recently the  improvements and those renovation projects the other thing i can mention is that this this department used to have an additional c i peak ordinator i believe three three or four fiscal years ago and we're still we're still doing if not doing more actually the last couple years our volume of work has been increased so we're actually doing more with less bodies than th s section normally has had in its history and with the additional projects that are on the horizon that need to be completed within department as we look in expansion ended well it meant there's there's definitely more than enough work to keep everybody in this section extremely busy ok well i was there and so you folks don't utilize the office of the mayor court need or the folks have always had your own and are looking to expand more i guess at this point in partnership or that sometimes the vision and the direction is coming from the mayor's office for those projects and so they've been initiated at that level and then in working with the department then they would be transferred down into parks down back into parks now at this point and then the central my regional park with the when it was as the three hundred ninety acres with the separation until it was separated into the two hundred nine parking your acres and the hundred acre piece yard it was with the empties office and tell it reaches that point of separation and then it would come back down to the parks department and i guess the funding starts in their office though and then it all moves into your department is that how it's being tracked correct those two projects were both funded by the department of management ok i guess we're also discussing department is managing that project for it then what typically happens is the contracts and payments that are made for that capital project have to be signed off by both  directors so the director that the department was originally funded in has to sign off on an authorized that that expense is happening even though in other probably another department may be managing that project  ut if we move the project ourselves and place it in a specific department mr chair so for we haven't got in to c a p yet but in this year's budget ordinance is the first year that we have identified by department the projects and so you would have that ability to do that now prior to this it was identified by just the funding source in the t of project it was but not necessarily the district necessarily a department so that was left to the administration to decide who to assign that to and it was mainly based on the original project  who requested the project just but in the budget ordinance this year you noticed that we have identified it specifically by department as the main sorting tool and this is for  ministrations understanding better of it as well as the council and the bed way too as you go through your review of the different departments said pieces to understand clearly what the partment that sapience assigned to you folks you're wanting to get for your department yes it was a person title or position i guess title change of sorts i guess has never been part of the department is moved into the parks program that is the existing arborist there is no change requested for that is just a matter of reorganization like the rest of the positions discussion happened for that specific arborist position at that point but the department parks are creation still has proposed in our budget an arborist position  looking at possible reefs to scraping and adjusting compensation  i think the overall objective is the same we need we need to do this better because i am very unhappy with the situation about some trees that i drive by every day that i mention to this department and they continue there and i recall a incident that i had to deal with because of their journey and their tree is back and i'm like yeah so budget package proposal mr coach thank you mr chair and on the subject of the arborist you said that most of his time is taken up by doing street just because of the function it's too big of a colony and too big of a job for one person to me trees and it is way too much to handle for a park standpoint beach and playfield parks and then again to have the roadways as well one storm alone which is you know winds and everything else is it's a tough it's a tough situation so the question i have i guess is  if all the duties that the person is doing now gets shifted to public works for street trees etc is there enough work for him to do for a full time position a parks chair  present we have a series of beach parks passive parks that we don't go out there until it falls or until we get a call because of the that this connects with the maintenance or the going out even though it's under contract for some of the vendors it's a lot of these trees if it was inspected on a regular basis or not waiting for the contract expiration to go into the trees to get the vendors out there earlier i we're having is our districts are the ones calling us are calling him to eight you've got us and the guy already done to the emergency appeal so i think having a designated parks in a public works leaves a lot of those problems that i think a lot of the some of the funding would definitely you see a drop at least from the park standpoint i can speak on behalf of what goes on in the public works treaties ok well that that helps a little bit at least explain that mr chair had mentioned disparity in the there were fifty four positions from the fire department you know on the on the department's side saying that they were getting fifty four wanted seven new positions new it's essentially parks department is losing forty seven and a half the piece but you sent over fifty peace so it's still two and a half the piece so you're adding two and a half a piece essentially to the department be utilizing the p r number for reorganization purposes there's another half of a position we have a half time clerical position in west recreation that we're asking as a full time position so that's the other point five that we're requesting so that is the two point five ok i just wanted to get make sure that there was they balanced and now they sort of do still little confused on the ghost thing because if they can if we have the e p is there they can fill it eventually right if there's funding right ok thank you thank you  you still have time to think about it again because they'll be with us tomorrow morning it is christians program yes we have the qualified rehab which is the occupation and o'malley we're requesting for an additional half million in half a million dollars as we've gone through the again the organizational process in the reorganization there's also been a lot of newer parks that are coming online and with those additional park space obviously there's still requirements that that need to be completed in those areas for public use we're not in a position right now as a department we feel to ask for expansion positions because we know there's still more efficiency that we can generate with what we have existing and so what we're proposing here would be a temporary increase that would allow for us to still take care of the facilities that are currently under our department's responsibility and allow us that opportunity to continue through our reorganization process identify where we can become more efficient and then ultimately identify what are the future needs going to be for maintaining all these different locations but we as a department we didn't feel comfortable asking for more at this point in time ago and because we know that we can become more efficient through our current processes with what we have figure i did not get their proposal they were asking for an increase ok however with communicate with them and having a meeting them a couple times over they were trying to get their internal structure  together so i don't know if it was said i didn't receive any increase from what that is showing there from the actual on twenty fourteen but it was combined so that is the breakdown where yes it is getting the big  three so or there any budget amendments for this or is it or did we just make it or what have you part of the contract to cover this area members a few good things one we pretty much on time and second we're already moving into tomorrow morning's area of subject matter so anything else in the parks program at this point in time members of this caucus chair back to the budget book on page forty eight of the premium pay to lines down additional for me for part caretakers required to open a social hall restrooms to the public on weekends six thousand dollars is that in particular for honda or is that just county wide and i guess for the next two lines also questions premium pay additional funding here seem to be the center of it looking that up i did look year two thousand and sixteen but to date they've spent eight hundred eighty two thousand three hundred sixty one dollars so their over expended already their premium paid for the current fiscal year so will have to take a look at and in general after the march report is available from the bar in a finance and confirmed my staff in the departments will be going through each of their current years  operating budgets and in all three categories to see if any resolutions or budget amendments are going to be required for the current fiscal years operations because we wanted to wait till three quarters of the year were done before we presented that to the council ok thank you for the so members we have pretty much from your questions w ok stephens things to do after we address this ok so any further questions on parks which is not aquatics not go not expansion partner thank you chair that actually is something that we would would prefer moved into the least section we've recently been able to come to an agreement with with finance and the way we're moving forward with the mowers the least mowers that were provided for by this body and last fiscal year and that would be something that again if if this body is in agreement with moving in the direction of the least for some of our more specialized type of mowers the department would be amenable to having that moved into the lease program instead of purchasing would you happen to know how much more we would put into the lease portion to accommodate renting the hundred thousand dollar large shoot  those numbers that we don't have firm numbers yet on exactly what we know the purchase price for the different mowers but we're still working on firming up the actual leasing  leasing costs but that's those are numbers that we anticipate having hopefully in the next three weeks three weeks you can ask for a follow up if they could right can i ask eve to request them to follow up on what their costs would be to rent this large utility more sure we can follow up i know the department has actively looked at cost efficien dollar estimated value but when you look at the lifecycle it's five years and therefore as your chair i would be looking at the requests especially what is being asked to front through bari because it doesn't have enough life length of life in the cycle i'm not inclined to borrow money for it because we don't borrow for five years members at the christians in this program area if not thought was cname eight a m tomorrow morning to complete their review of harks and recreation take into account the new division wrecks and support which