hello everyone and welcome to the august eighth twenty seven planning commission meeting i need approval of the minutes for the july eleven twenty seventeen meeting so for all those in favor  communications from the audience for items not listed on the agenda tonight can come forward at this  time right and under unfinished business and table items letter and a proposed tax amendments regarding the regulation of short term rental units planning commission is the applicant marcus table this is just unfinished correct that's correct ok do you want to speak to this at all or is this simply a motion from us you can  city council sent a referral to the planning commission to take a look at our short term rental ordinance again with an eye towards looking you know what's what's going on in  short term rental field and really taking a look to see once if the planning commission may want to make any tweaks to the existing order so planning commission had they you know several study sessions in regards to that  you actually held a public hearing back during your june meeting planning commissioners really kind of quickly came to the realization that you really were not interested in making any significant changes to the existing ordinance and but you were willing to look at the the same report that you sent up to city council last year so last year in fact was that the august meeting of planning commission last year planning commission cynthia original proposed language to city council that would provide for short term rentals  be allowed in in owner occupied residentially zoned properties as well as to allow them in non owner occupied short term rentals in commercial zone districts the c one c two c three districts and the pierre de and p u d s zone districts so that was the original recommendation you sent to council last year city council opted to just move forward  and make owner occupied short term rather short term rentals in residential zone districts to make that the ordinance and into cut out the ones that for a non owner occupied in in the commercial zone district so basically planning commission is just looking to to reiterate what you said i sent up to city council last year the city attorney and staff since your last meeting in july have looked at looked at the language that we sent up a year ago and we made some small tweaks to the language based on some recommendations from the city attorney and we now have the recommendation from staff based on all the background all the meetings that you've had to move forward with the approving the language as proposed tonight you've already had that so commissioners you can just move right to motion if you want you can have discussion if you wanted so it's really kind of at your discretion i would move we approve the recommendation to number of different phases on this parking deck and some of you have read about this both through working with the city council with coming up with a parking deck agreement but also now in the last few months working with the planning staff the billing department city engineer the b p w and others that were involved what we've done is spend some time designing a parking deck for ninth street that will hold three hundred eighty spaces and the next  also have an additional twenty spaces of surface parking for a total of four hundred spaces in this block the spaces will accommodate all of the downtown parking be part of the city parking plan and will both be parking for the residential and businesses that will be on this block but also for open to the general public for  farmer's market and other downtown activities we've used the seven st dec as a model to utilize some of the same features in the ninth street deck and g m b did the design on the seven street deck and we're working with the same team there some of the features along the street include brick on the outside some arched areas there's actually three stairways towers one on the east and one on the west and and one in the center on the north side one in the center on the north side included elevator the elevator will have a glass of glass back to it be visible for security for people that use the elevator all be live of course as well we also as part of this project will be installing snow melt and brick pavers along ninth be open to the public for crossing through it and under it to get out of the rain or whatever it may be or snow and there also be security cameras located throughout the deck and we intend to tie that in with the police department we've talked to them about that there's three there's three driveways proposed on one street currently there are many driveways because there was some old homes through there and a few other businesses so those will be condensed down into three driveways two of them will be accessing the deck one about it and one on the east and then also on the west side of the which continues to the east and goes between that back and future buildings along its tree this was a bit of a complicated deck for g m p to design because one street is relatively flat or it's like you might say at the top of the hill and the corner of eight than pine is the bottom of the hill so what we had to do is fall the grades on one three so the two deck levels on one street are level and they fall the same grade as one three at their level the three the three decks on the north half fall the grade of eight street so what you do is you come in off of ninth street if you were to come in the driveway and you would look for a space and turn left and continue around and then actually climb up the debt under the second level and continue around and then you'll be back on the second level  and then continue up around the deck and then up again on the second level or third level on on the north half so this deck allows the occupants of the residence to exit on grade on all levels that's what it what it really amounts to so each stair tower goes down to the correct grade because we had to match the store fronts with the eighth street frontage grades so therefore the store rears had also hit that grade so that's how the deck ties in with those same grades as about a ten foot differential from one into the other so it's it was  dumpsters there's dumpsters on the east and there's four and that too is a little bit of a tricky thing because you've got to get the truck in there and the truck can come in off of ninth street take a hard left and make it into a front loader and then back out and then return out of that space and then there's also two dumpsters on the west and one that faces to the south and the truck can grab that from one street and one that faces to the west in a truck can grab that one from pine avenue so we try to accommodate dumpster locations that would be workable and we set down with the disposal company to accommodate their truck turning and so forth course of dumpsters being closed to be brick enclosures just like the other don't own dumpster girls  right thank you very much for the project ok at this time we will open the public hearing if anybody would like to come forward on this project you can speak of them i know that i will close the public hearing any out that access drive off of ninth and they would be required to come back with an request thank you this is coming from jenna our new senior planner at the city of holland she does not have a tape on the front but it is sitting on the t many of the questions yes we appreciate we appreciate you following the seventh street template of a beautiful parking deck when we first talked about a parking deck when we did the seventh street y and i thought oh i hate parking decks they just look like cement then they have a little dribbles from whatever and the holes in the cement and it just looks like i guess you have to put a car somewhere but when that second street thing was done i like wall that that is nice and so i had the same reaction to this when i appreciate the brick but arches security the elevator all those things and having a little walkway between the buildings and the parking deck i think it's going to nestle in there as a huge project but still be very sensitive to all that is holland so really appreciate your working with us and all those different details on to have that level of quality and that amount of parking i think will green and mr to come for coming in next item on the agenda is the site plan review for building additions to pillar church located at fifty seven east tenth street pillar church is the applicant if you'd like to come forward at this time state your name and affiliation ok i'm shannon trembly i work with cornerstone architects i'm the project manager for pillar church early on in the design process we asked the congregation to take a look at pinpoint what was their most important features that they wanted to get out of th became clear that the large majority wanted three main objectives they wanted the historic sanctuary to remain the same size in the same orientation in the same worship style being that it was a traditional historic church they wanted additional classrooms based and community space because that was necessary to serve and facilitate their growing congregation and the third i don't was that the front lawn was sacred they didn't want it touched changed or shrink in size at all so with these three main objectives our design team worked with churches building committee to carefully design an addition that was ascetic lead pleasing and historically sensitive walsall catering to the church's needs of  giving them additional interior and exterior space so our proposal for the expansion and renovation includes the redevelopment of three consecutive lots this allows for the larger site plan allows for additional parking for the church members as well as to accommodate the third employees and non church hours this allows for the redevelopment of exterior spaces within the pillar church a lot and the proposed building expansion is planned to take place only on the existing pillar church while it's mainly dedicated to expanding towards the west lot line there is a very small addition proposed for the east side of the building this is do we have that the highlighted image of it's just very small and then the site redevelopment includes amphitheaters one on the east side and one on the west side it was important to keep the a historic sensitivity in mind when designing these additions so these are not planned to match the historic building but to compliment it the additions will be clad with siding boards all the new windows that will be clear nine tinted glass for visibility into the building and outside of the building with the exception of the front windows on the ninth street side these are historic windows and we're proposing to replace these with replicas too there is there's currently beaded glass in these windows and we want to replace them with  addition tasteful landscape will be around the entire site and no portion of this edition will take prominence over the historic nature of the church we wanted to keep that east facade along college in the north the saddle on one street the most prominent and staying historically sensitive with the additions so keeping in mind the design of the church in regards to the front lawn they wanted currently this operates where it's a community gathering space for fellowship and church led activities so we're in hansing this by adding the amp theater on the east side and the west side and in addition to congregational use this would be a pleasing pedestrian feature and it could be used for students or others in the community to sit or study or have conversations with each other so with these proposed additions there's no doubt that pillar going to have great benefit in the added space but hopefully the surrounding community will find benefit in it as well john our civil engineer will speak a little more to this site development right  thanks shannon i mean john tempus i'm the civil engineer with reason going to so see it's and we were the engineers involved with the project for site design just wanted to highlight some of the issues that are particular to this project that may be of interest to the planning commission as shannon mentioned we are proposing to expand primarily to the west with the building along with that you may be familiar with if you're looking at the site up at the northwest corner there is a parcel that was recently acquired from dykstra funeral home and that is now being repurposed to provide parking for this facility so it ultimately what we end up with is a total of sixty eight parking spaces onsite which being in the c three zone that is sixty eight more than is required but it's very important for the church and for the community to continue to continue to provide parking  for their use as well as for fifth third bank who owns and will continue to utilize some of this parking during the week we have consolidated the driveways on one street there are currently fo driveways within the limits of our project along one street with the reconstruction there will now be three and so that will help you know confining control traffic and make things a little bit better from a traffic flow perspective on tenth street there are three existing driveways and we will be consolidating those to one so again making things more efficient and flow better for traffic in and out of the site and around the si pedestrians yes currently there is a side street parking or on street parking on tenth street our intent is to maintain that in general terms but if you look at the site plan there's a there's a entrance to the new addition on tenth street and we're proposing to sign a portion of that paved area adjacent to to tenth street as no parking on sundays we understand that that's going to be essentially up to the church to self and force you know we're not expecting the the city public safety department to to provide in force meant for that but that's really just going to be a sunday activity you know during the week there's not going to be restrictions to that so that can still be on street or you know adjacent street parking as it is today  stormwater management has been a significant discussion point with this project and we've been in conversations with brian white about this if you notice with those amphitheaters those both empathy ampitheater sit relatively low relative to the rest  site and so we've incorporated a combination of things out but we've taken a belt and suspenders approach to this with storm water management on the site and there are infiltration basins that will be taking the primary flow from these amphitheaters and then we're also going to provide a connection to the city's storm sewer with a pump system so that you know we have the multiple arenas to alleviate the storm water and make sure we don't cause a flooding problem in these low areas that we're creating and then the storm water within the site as i mentioned we will infiltrate it to the capacity that we can and then also discharge into the city storm sewer so are we understand there is a condition of the approval that is being recommended that we would get approval from brian wait for that storm water management plan we are fully on board with that and we anticipate working with him to get that approval with the details the coming days there if you look at the landscaping plan there are a couple of trees being added along the ninth street frontage essentially in in the one area on this site where there currently are not street trees or other amenities and there was a mention in the staff report i think that we make sure that those trees are of a species that is provable to the parks department we have had that conversation with the parks department they are in agreement with the species that's been selected there so and then there's a few additional trees being provided particularly in the area of the parking lot and as you know the front lawn which shannon mentioned is very important to the church is being maintained and all the beautiful trees that are in that front yard are being protected and maintained when you're cruising the number about iran or that  would be a question i guess i know you want to answer that one question more adirondack chairs and you know i guess if that's a condition of approval we can work with you on that lighting we're proposing some pull mounted lights sixteen foot throughout the parking area to provide adequate safety and and lighting per the ordinance and we're proposing a dumpster to be located just off of tenth street on the east side of the tenth street entrance there that will be fully enclosed and then we're proposing some snow melt and brick pavers as well in several areas on site notably along the ninth street frontage where the three new driveways will be that would all be public snow melt that we would understand you know that would be established in an agreement with the church for the operation to operations and maintenance typical with others normal frontage and then there are also some areas within the site internally that we are planning to install snow melt there is a connection to the public system on night street that has adequate capacity and we plan to utilize that for snow melt in certain create key areas within the site in addition we are proposing a small area of snow melt on tenth street however because that tenth street snow melt has to be fed from ninth street that's essentially going to act as a private area we know that there's no snow melt and no connections on tenth at this time so that would essentially be a private snow melt area until such time as it can be hooked up to a public system on tenth street down the road so with that any questions related to the site the talking about the ampitheater so essentially those ampitheater is are going to be at the basement level of the building so if you can picture you know the front porch of the building is at an elevation of six fourteen and that's elevated above grade by maybe three or four feet those basement doors in those ampitheater going to be ten feet below that so it's six o four so they're essentially six feet below grade and you know we've done the grading to ensure that those ampitheater is have eighty eight access we've got ramps  here you can tell you can ask him about the grading challenges associated with this i think what we've the objective with the project was to make sure that those amphitheaters have eighty eight access from inside and outside and also to provide a da access to that front porch so we've got a lot of interesting things that we've done on the site to make that happen and it is really going to get a look nice but of course it did provide some challenges from a storm water management perspective actually proposed a license agreement contract where that yeah i'm not sure how the legality of that works out but i do know that that was something when snow melt was put in on one street they actually provided a future connection point for this site it's a six inch connection so he said it's actually got capacity to snow melt your entire parking lot if you choose but obviously for cost reasons we're going to we're not if we were to do that by doing that yeah rates at this time i will open a public hearing if anyone would like to come forward on this project you can do so that's not official thank you martin all right thank you very much for coming and looks good process and have come back to you with a and expanded version it gives them a lot more flexibility and a lot more satisfaction with their parking problems that a lot as it is now is a very tight and maneuver through and there's lots of people parking on streets and whatnot hasn't changed otherwise other than being twice as big it hasn't changed a whole lot there is some stipulations in here there's been some conversation with the neighborhood  about screening and landscaping and i think everybody seems to be on board with that there's an item on the review list with respect to a fence that is being recommended along the south  border of the parking lot on twenty four street and then turning back to the proposed garage on the east end and we would prefer i think to do that in landscaping greens if that's ok with all parties involved  there's a dumpster enclosure there that's located in such a way that as they've done in these old projects to get the trucks in and out but it is fully enclosed in there is of some landscaping to screen that as well we have not had brian white sign off on this but there is stormwater management there's two leeching basins in there it's a pretty small area pretty confident that's going to work out well there are two new light fixtures they are centered in a little island and we're very sensitive to the fact that they will plate only the areas that they're supposed to  let's also recall choir is a public hearing if i open a public hearing at this time if you'd like to come forward on this project you can do so just state your name and address and then we limit it to five minutes a want to ensure as the architect mentioned that the landscaping as you recall required a hard fence and we have said that you don't have to do that if you put in a nice evergreen on the south side in the east side so that we do not see you know this parking lot and they agreed to that so that's not in the existing plans and we just want the city to help us ensure that that does happen otherwise we are very pleased with the outcome of this where and thank you yes can we put in the stipulation that it needs to be an evergreen if it's not a structure to i'll put that into motion ok i'll make a motion that we approve the site plan with staff recommendations and we change the language of screening from offense to landscape  founded mark you're writing a lot over there ok wonderful thank you very much for coming in and petitions scheduling of public hearings there are not any  i mention this like the last meeting it wasn't the height but it was looking at the set back of it especially on corner lot so we'll do the garage for sure and hopefully we'll have time to have  mean i can i can confirm dizzee v a does that has a steady diet of requests for variances for fences special exceptions and this and that and they in the past they have made suggestions that the planning commission and staff look at france you know and it's never really kind of risen to the top i think that it's you know the time has come for us to spend some time looking at sounds good