department heads interview department heads are going to fire emergency management police community development recreation accounting and i see that sergeant for this morning so st would be any comments from town residents on matters not on the agenda seeing will move on with that action by consent is executive sessions would be to consider purchase exchange lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body so there's been a recent change in the open meeting law that helping out george i think it's you have to have a meeting minutes approved from three meetings prior after right so obviously july to january is obviously more than three meetings but the reason for that was the reason for that was we had a lot of transition in my office we had a minute's taker that left and we brought chris on and during that transition we had a lot of back up but i will say as of right now we're left and we had to advertise and then hired chris and then he went back through the tapes and was able to regenerate and generate minutes also during that our system time in a straight at the time was taking minutes and then she left so we don't have those paperwork so it's sort of up this is the minutes from july fell through not because we were ignoring them but because it took a little doing to make them out we were diligently working on it i don't know what else to say we were up to date now so  obviously the kind of violations that suggest that some decision was taken in violation of the open meeting law may require you to do some remedial action here you really described the remedial action the minutes of in fact been board the time that we've been keeping up with all these these are these are outliers and it's not a pattern of behavior clearly but one thing to keep in mind is that all of our meetings are televised and are available on demand of media dot org so if anyone wanted to see what we did and help there from the whether i mean there are penalties that could be assessed against individuals for willful violations of the i c ok if we said if we said for instance forget it we're not doing the july minutes at all kind of thing he attorney general's interest would be to make sure if there is some kind of  a systemic problem that needs to be addressed and it's failing to address it if the attorney general believed that to be the case they might require people to obtain more education they might require more resources to be through a part of the purpose of  responsiveness to say it's not either of those things this was a transience staffing problem since been resolved and we don't have a problem with this we acknowledge the violation we we understand what our obligations are and we are going to question i mean anyone can file this kind of a complaint this individual clearly doesn't live in the town right this seems to be frivolous i mean no one really has been a member of the impacted by this is not a town resident that's been looking for minutes because the attorney general take that into consideration because you could file we could you could lock up government we can you know we could incur costs in an effort and expense to respond to these kind of filing but we are because we're going to have to go counsel green what's your what's you know are there some here and i know we're going to respond and i want to get too much into this is that we have a complaint from an individual in another another city yeah it's correct minutes fell through the cracks but it's minutes and we didn't violate up meanwhile and met and deliberate on something that we should we have a situation we are because of the time act and where there's an individual was filed over thirty open meeting  complaints and that's really unfortunate because that just ties up the town we've all talked about it with the attorney general's office and they point out to us that unlike the recent amendments to the public records law which allow the supervisor of public records to excuse the town from responding to birds and harassing repeated requests for in the single individual there is no parallel provision in the open meeting law they can't decline to take notice of a complaint because  person's motives or the volume of flights coming from a particular individual you know municipal interests when this when the open meeting law was revised expressed concern of the legislature about the potential for you know town departments being burdened with essentially frivolous complaints and and the people in support of the bill said oh that will never happen well if i  then and i think i think you could put together a pretty good substantial amount of evidence that people fact you know try to just hide tens up and tie up town staffers into complaints for  not because they want the information or they care about the violation but they say they want to just play a gotcha game with his dad and if you have concerns about that i would encourage you to take it up with your legislators well th just want to just you know you see what we don't generally fall behind in the minute so we don't usually put ourselves at the situation we do the staffing issues make is right when you have a concern i'll stay here on the record that that i think these laws are being used in a way that is ultimately very detrimental to the whole institution of volunteer government that that what's what's ultimately going to happen with what the pressure is on towns is to just delegate matters to staff so they don't have to deal with these over me w timidly not in the interest of transparency it's the opposite of transparency and i i would i think the legislature needs to have a better understanding of that because i think of some of these reforms from this guy or the same last year it looks like there's a decrease of twelve percent this year is that right and that or is that because the whole winter that the health insurance is going to play with some of those percentages this is changing based on two thousand and one explain about the year so some of the changes that we incorporated in regards to obviously health insurance for medicare in one thousand dollars the health insurance and the medicare alliance were within the individual budget we felt that  needed to be a much hands parent reflection on what the town actually pays you know on health insurance year over year so what we did is we took health insurance and medicare and lines we zeroed them out in the twenty budget we moved them into one line item so what it's going to do is when you look at the one thousand dollars budget for the fire department and then you look at the twenty it's going to skew the percentages because we took it out and i can say that the war committee when i was on there we talked about this a long time ago about pulling them out because it's very very difficult to look at the insurance picture when it's all spread out amongst every department it really is a separate thing correct and i will tell you in the guards to the instruction i gave the department heads was a level service type budget and with the fire department's budget he really level funded his expenses  to the point of flat almost and what is increasing is obviously salaries contracts things that the town's obligated to pay for the other thing with health care is the census changes for my department year to year push with the number of of march th at our meeting regarding the rest of the department heads up because insurance since it's a separate thing it isn't a hartman right we're going to talk about it as a separate topic and as we've sort of i think discussed a little bit before it's going to be it's a bit of a killer this year so the forty seven dollars gentleman if you want to look at backlog at the academy and making sure he had enough staff to avoid overtime how's that going so the academy backlog appeared to be going in the right direction getting shorter and it actually been flipped and went longer brookline academy starting it's either going to be march th april st so we've actually got them in four months ahead of where they were supposed to be going to an academy and the three hires that we are in the process of starting now will actually be starting the academy about ten months sooner than we had anticipated so we actually we have five going to brookline academy the end of march beginning of april and so we will be not having to worry about the  fire academy backlog the fire cademy is in the process of bringing a rd train site on line in the states but that will be up and running until two thousand and twenty one and then we do step back look on the enough staff to avoid overtime we talked about last year  and the nd one since i wrote my narrative has gone to work in his home community of lynn back to lynn and then a rd one will be going to the city of cambridge the reasons for that they believe they took the exam in their home home community they're less than thirty two years of age so they can go to a different department less of a commuter is it anything we did to do the most related as well i think salary is going to be an issue ok merge we're not going to how you hire and things of that nature right sort of a bind you to sort of hiring decisions is that correct gentlemen and they've run though like the entrance exam every two years they run into this think about the other thing other thing i know is last year we had a two thousand and eighteen estimate for every dimension here from you know fires to false alarms to medical emerged on medical emergencies if the population of the town has probably changed dramatically so in a sense for why we're seeing those increasing trend i think it has changed dramatically things change variance of even one hundred dollars calls a year that's two calls a week that's when you and you look at it one of the things that people asked us about was the demand on the uplands royal belmont y  a resource drop so we probably do actually we have calls but again as long as the calls come in sequence fully we can handle our issue is when we get multiple calls at the same time which happened this morning we have two calls going on once so you know that is that is a concern but you know statistically they pretty much come in sequence usually well let me ask you about the rd one which you ra three issues employee retention we've discussed civil service we discussed the rd is the osha requirements the took effect february st of this year you're saying that will add significant financial and time burden can you explain why and how much you think sat lucky in one sense that we have fairly modern stations but we also now some of the things that we have in our stations are not ocean compliant as far as air maintaining barriers between like the room where we store our turn ok the apparatus there's no door there needs to be a separate space to keep the exhaust fumes cancer is a big things so keeping that is this in the budget these costs we really haven't we don't know what they are fully are still trying to figure out what they're going to be enforcing how they're going to be enforcing and so forth it was more or less we have this is a concern they're not coming in there they're limited by the number of inspectors and so forth so we need to really do is we have to get policies in place and we have to make sure the employees to train we have to make sure the equipment is up to par you have to go through everything and see where the where the needs of somebody brought up the discussion yesterday was if the fire department effective correct yes create a plan over the next year in terms of how we you know comply with them so they they gave us like four button items for the stations for button items for operations that they are going to be focused on in the beginning so those are the areas you can focus on but we have a whole litany of other things that are coming down like the chiefs new salaries and here the new contract i mean the point the point that the chair made is that is there is this habit you know over the next clearly we're talking about the twenty appreciate that's terrific in aggregate then is this budget and can grow into the categorization of insurance going up by two percent two and a half percent it's unfortunate a little hard to tell right the right i mean we can get that detail for you it's not in the book but we can provide one to keep in mind that we do these kind of you were here during your last year we do this oh yeah we do these budget meetings at the department that this really just a st kickoff if there are other things that we need you can feel free to ask and we'll get them and then often as the budget goes through sort of resources for the library i mean that there was a kind of policy decisions i think we should be a part of well how i did it this year was i asked them instead of putting in supplementals to put it in their requested budget what do you need what is it that you're agree we've agreed as a board on certain you know modest supplemental request to increase it because i know clearly understand there's a balance i don't know what the school budget looks like right now but if some of the partners are in need of certain items that we're saying no to or we don't want what we turn to is this let me just preface the budget by this the goal of this budget and it's be factored in my budget message is to keep the reserves at a certain percentage knowing that next year we're going for another bond call for the school and to keep the reserves at a ten percent policy that was the goal and that's the goal of this budget and that's why we couldn't keep the remaining completely depreciated on asking whether i'm still here or not is there supplement to requests that one of the take us a lot of these issues have nothing specifically to do with you but just st so yeah next would be but one emergency management agency assistant chief haley that's a number of cases one hundred and fifty nine yeah it's a relatively small department was to stay flat this year and see how it goes see what needs to find over the course of the year and next you've got the simplest organizational chart i think in the whole so we're not i don't think we need to get into issues we've discussed about the insurance and i think we've chose hash that out so last year the budget in the book was a zero point two one percent increase which had the health insurance and it just for reference i know we talked last year there were it was the supplemental that we were we added the chandlery resource officer and so that was we see how that's been going and then they're going to find out if there are costs associated in the budget with them and the good morning our chief police chief original go off on yes there will be some cost associated with it with the move relocation obviously coming up we have a trailer that we're going to be utilizing for communications that's going to be put on the and the wiring and everything will be coming out the window and up into the trailer of b obviously we will be doing that we've got a lot of other things going on obviously we presented the other night here and we're going to be utiliz some space in the auditorium for some dead storage lived yes yes yes indeed thank you and then we are still working through the process of the trailers down on to utilize the area of the wante again due to the circumstances and also the space needs and the packing that will be available down the immerses in this time around this town hall has the cherry resource officer been working out i'll tell you we've had a number of  drills up at the school and i know and speaking with the principal michael and alex he's very very and and the staff i got to say being up there for the couple of the drills they're very very receptive and very thankful that we were able collaboratively with the schools to do the drills and things like that so everything's been working out great we've got some real good positive feedback from it and again i want to thank everyone for their help in the systems and getting that done and thank you for the one point we talked about putting capital out of the individual department aggregating it how was that reflected currently the way the way we dealt with that was the reason why i didn't take some of that money out is because of the fact that they level funded the budgets that's why i was recommending just level because what we're doing to see how they could do their expenses if we do the capital outlay but because the level funded all the other expenses the cat leaving the capital they only make have something to be looking at for the future task force to be put out of the departments can you put a little bit more pressure on the couple budget you have to allocate more you know discretionary funds to them it's a tough call i don't know you used to be outside question so we i did pull it out it's reflected in the capital budget now that the capital budget committee is looking at i did that to just call it out and i put it in as two but given the expressed need from the department it really and to the point is i'm concerned because if you if we don't keep this process that we have in place and our vehicles at t it so once the st line then they go of the nd tier and i think we'll be paying a maintenance cost later on and that's what my concern about if we i don't think we're suggest not suggesting that in any way we diminished in the investment in cruises i think the fact that if it's we don't have the time perhaps or even at some point in the future and it does mean that we reduce the number of vehicles almost i just i was just given history market all right i mean schieffer they all spent a bit more time sort of walking through the age of the vehicles the mileage and all of that which i think are important discussion points almost up with you on the other question i think if i want one more and it is relatively small but construction all over town for the next two or three years does that require greater police details or is there more expense there and how is that being covered well the thing is we're fortunate because the fact is we're not alone i would say in belmont versus other communities everybody's have been because of whatever it may be the economy the construction and things like that there is a great demand but what we did a number of years ago was we formed we have this middlesex county and mo u with other communities around us and we all signed on so if we need the there with working at as best we can and try and manage it as best we can but obviously sometimes it's a little hectic private entities pay for details yes so depending on the circumstances and  with we have a real issue that we need to address at some point time in the future and i know this is not what i thought a crushing god issue we're having a real tough time and again we're not alone rooting crossing guards recruiting caution gods and i mean i get people but obviously we've done a comparison as far as pay and we were around that area as far as him being comparable but unfortunately it's an issue that we really got to address because a lot of times what we're doing is we're covering them with offices when they're getting off from midnight to eight and that we're paying overtime in order to cover that you can ask the question i'm sorry i don't know we need more this maybe seems sound silly and the teachers are there right well a lot of the posts some of them are out right outside the schools but most of them out of town i'm making is that you have i don't know whether the school committee can assist in sort of recruit some of these teachers for an additional payment to be crossing guard again right in their for committees that take a huge amount of time for free ok so if we're going to pay you to stand there for a few hours and help the kids st and i don't know why people wouldn't do it but we'll see we'll do it and then we can support them so we will and we will be back on that issue but i cameras glenn clancy the director of community development so i didn't have a whole lot of common i guess patrice can you do an overview like you did with the other departments for this maples or the mall where you start off just telling us what the change was because i can't tell engineer full time traffic engineer in the budget it's in the but it's in his requested budget unfortunately due to the circumstances of and the constraints of the budget my recommendation is to not place it in so d considered a supplemental  we don't have the we don't have the funding and resources for me based on what i'm hearing the level has to traffic working group and others we need a traffic engineer you don't have the time i don't believe you have the time to address all of the significant if to the fact that you know i understood that it couldn't be funded i understand the challenges that a face in the town so i was giving some thought to you know what this looks like over the next year or so and it's couple of things that i wanted to share st a lot of this new because there's been such an explosion with traffic in traffic issues a lot of the things that are coming to the forefront are new issues for community development to be dealing with and so frankly i don't know how these things will be developing over the next year transportation advisory committees in the process town light traffic study obviously for a lot of different things as well you know part of the reason i think i'm comfortable deferring this for a year anyway is you know the resident engineer that's on staff and community development was a position that was created you know roughly twelve years ago or so that was a direct result of recognizing that a lot of tasks in you aliya so she did with management and with sewer and drain rehabilitation work was being farmed out to consult and we needed somebody to supervise this work we needed somebody to interact with residents and and contractors and so ultimately what we looked at that situation and we said you know what let's bring a position in house help flesh out how this develops but if we do come to find that we're farming out a lot of these tasks to a consultant you know just what cost effective point of view it may make sense to bring a position in house that can not go to some of that work that's being  deflect it over to consultants anyway so and i think on paper we can probably demonstrate that this ultimately is seedings to the town by doing it that way same blueprint as the resident engineer so that's where my thoughts are at the moment notwithstanding mark's concern i get it and i think we need to do it now i mean i would all due respect and you're the expert here from my point of view based on what i'm hearing based you know the transportation advisory committee we're hearing at the high school traffic working group and you come to these means and my sense is that you're getting a lot of requests outside of those two groups as well from residents this is becoming an acute issue in town it's a problem and not to have someone on the ground today to you for you to leverage for some of these matters i think is waiting a year too long to do that day out traffic is the big issue hot issue in town was there was there be enough work i mean i understand right now we have a lot of initiatives going on where things are requiring a lot of work but over if you hire someone full time going forward there are going to be enough work for an f d a for a traffic engineer once a lot of these things like the high school there's some big stuff we need people for right now that will and i so you know i think that's part of what i care for mark over there i see i think that's i think that's part of you know fresh territory for us certainly there's an immediate need up front or there will be a need up front how that plays out over the long term i don't know yet i just i just don't know i mean we are doing things like a town wide traffic study in the high school project things that are very traffic centric the traffic study i mean to me it's becoming even more acute and i think you're going to continue to have over the next three to five years issues with that high school build and you know there are so many the flood i'm feeling the flood i'm sure you are as well and if you want to say ok we'll do it you know halfway through the year or even perhaps i don't know whether you can do this in conjunction collaboration with another community i think there's a need you know if you're going to all of those meetings you're addressing all of the issues that are coming in hire someone who's going to work here for thirty years based upon that we have a what could be a blip of a few years where we have intensive traffic engineering needs and then we don't i don't want to have just because we need them now to that this is a pattern it may may be a pattern it may not maybe it's worth glenn taking a look at certainly you know this board has been very serious about the traffic i mean we we created the new transportation advisory committee with the commission the town by traffic study the high school traffic working group and we've been on traffic like hasn't happened in my time living i would agree with those to tear so i mean it's not a matter of not important we've been doing this work with consultants if we do it by not using consultants and bringing someone in house i just want to make sure i'm not against it i just want to make sure that we're not to evaluate whether there's a five year need there's a need today i feel it as chair of the high speed traffic working group that we're not getting to all of things that we need to get to let's be honest ok about this the transportation advisory committee going to come in wit numerous number recommendations the e mails that we getting are all traffic related it's only getting worse not better and i know we're doing a lot and i think we've done great work in terms of forming a new tack for the great work through glenn and hiring consultants he needs something to consider how does it work relative this is the time to bring it out how does it work relative to the consultant so if we were to hire this person does that consulting budget go to zero or do you still need consultants to do traffic count studies and other things that we can't so replicate with it in house or maybe even broader question is there certain expertise to do you end up having one hiree one generalist who maybe doesn't have the expertise to handle every traffic all the other question why do you still need to bring in consultants while the other question is you know what is eighty five thousand dollars going to get you in terms of experience i don't know right right so you try to understand what how those things how those things work you're if one is swapping out the other than you know mark argument becomes easier to acknowledge if it's just purely additive then i think we have to really think hard you know we have to look about the need for whether we need an override in the future and try to put that off so very hungry through if we're just adding more cost and not sort of if there's some level hearing things that the engineer could do that we're asking our consultants to do but that's not necessarily a problem if if having the consultants do it i mean well ok so as long as if we save money by bringing in house them that's fine but i'd imagine every single day you get some kind for the mets at a certain level but on the other hand there are things that i will defer to them that i think an in house staff person could do you know honestly there would have to be a little bit of an adjustment of mindset because there are elements of the community or members of the community that feel that having a consultant behind a certain tasks lends lends it to you know some sort of rd party validation yeah validation  word i feel that i feel that and so there it would have to be an understanding that if we bring a position in house you know we have to be respectful of the work that the the in house person does i'll give you a specific example  whether a four way stop is justified and meets the warrant oftentimes i can do that myself often times like the one to st mark st i knew that was sort of at a higher on a higher plane and one of the backup of a consulting engineer to do that evaluation this technical data gathering that's required it is stuff that we could do in house stuff that we could work with the police department to do i would see i would think that an in house traffic engineer could do that kind of  work one of the things that i was discussing and patrice and i had talked about this briefly a month or so was you know we've got you know probably twenty or so signalized intersections the town you know those signalized intersections occasionally need attention whether it is  reviewing the timing of the phasing of the way those signalized intersections are operating you know i just that know that it's not something i have the time or really the ability at this point i mean that i could obviously learn it if i had to i would be dusting a lot of textbooks that have to see the light of day in quite a while but that's why you have consulting engineers right but there are people that have that expertise and i think that would be another obvious task for an in house traffic engineer so i think when you look at this you could cobble together a job description but to your point i don't know i don't know what that looks like in five years in may be to much point maybe we don't care what happens beyond five years me that we recognize that the need is so overwhelming right now that  we deal with it in the short term and what we worry about the long term in the long term or maybe take some time and think it through and come up with a proposal and then we can't i'm not opposed to it if it works but you obviously have to think about adding to the pension up obligation and you know someone that's going to be hard to get rid of and then as you said even occurred to me that someone who gets an a in the community i think you get wrapped up in the politics or the emotion of a particular place where the rd party can come in to the science says this and then you guys do what you will with that but at least i'm not giving you my opinion based on the fact i have to work here for ten more days you know so i mean there is i think can save money by bringing in house i'm all for it if it you think it improves your department i'm all for it i just there are a lot of pluses to having it outside and if we're in a right whereas if if it was an imposition we'd be limited to the operating budget you get grants for certain consult all i know is that we continue to ask the community development department to do more and more and we have not had any resources and it's frustrating for me i've been asking for nine years for resource to be out  cd we continue to ask you to enforce bylaws that we pass a town meeting to do more within the community strong you know all of these matters go and we haven't added many personnel i don't believe we just we here's a situation resources is what we write and so here's a situation where there is such an acute need to address traffic concerns in our community i would imagine that this person would be full time busy and maybe we need to look at sort of that versus you know the been i know that we're not trying to sort of sort of to me i think there's a need i've said it already once and when i make a supplemental request that's fine but i would i would vote for today i mean i think that he has some more information that  it in f t e that you would like or if we said it's fifty thousand dollars more in the budget how would you like to use it is it more consultants is it you know other tools like what what would be the best way for you with a bit more budget to business so the the warren analysis for the marsh winter four way stop was about five thousand dollars the valuation of lexington sycamore street for signals was about twenty five thousand dollars we're now moving that project forward we're doing survey work and this is the stuff that would be on my department at this point but my point is that an additional twenty five thousand dollars or even fifty thousand dollars can get eaten up in a hurry  and not necessarily you know give you the end result that you're hoping to get enough bang for your buck because the money's too small but a traffic engineer been able to sort of defray some of those costs i think if we hired the right person both of those things that i just talked about could have been done in house yes i keep  going to come back to you and to us and say all of these intersections have to be looked at we don't want to get that before we start making the decision that that would be information it would be good to have it's a patient of that occurring and his patient all of the recommendations that the high speed traffic working group has made to th resources to address these real concerns and you know we can take it up with someone to request i think if you have a traffic engineer meet with half a year you bring them in and you can leverage a lot of these things to them i would say let's get some more information we can talk about it as a supplemental i'm not saying oh i just want to ok for him to take work family i gree this needs to be a priority for the team so we need to make sure you have sufficient resources and you know and you know that the three of us have made  priority over the last year we have so i mean we agree with we spend a lot of time and i don't want any appreciate the leadership you shown on the show thank you but i love to revisit this whether i'm still here or not i don't know but you know whoever it is going to be city's a seat you know has the budget changed now that we have someone who's going to be kind of dedicated to these efforts and there's a plan to kind of revitalize the recreation department as much as possible in two thousand nine hundred dollars and i would also note that this is been pulled out of its own budget for the st time it was previously been in the d p w budget so it's a little hard to compare but d p w does break their stuff down a wreck is broken out within their budget from last year but you know so i think i guess again getting the going to high level how it is going to be somewhat of an assessing year would love to be able to make some adjustments going forward and i think we have the ability to do that one of the things will be requesting is with one of the revolving funds that we have set up we would like to increase that number so that will give us the ability to create to pass create capacity within the department so we can look at offering some new programs that we don't right now right now we're kind of tied to the general fund limit so if we wanted to increase programming so we wanted to add a program that could take one hundred dollars participants and it was two hundred dollars more than looking at increasing that number right now with the general fund we're tied to that top number so increasing programs we don't have the ability to do so being able  to put some more capacity increase that limit on our revolving fund will give us the opportunity to do that so if you were if you were to create a program that could be self funding through one hundred participants two hundred dollars comes fund is the timing of when the dollars come in so most of our money comes in march april may and june we're going to bring in sixty percent of our revenue during that period of time we're going to expend that revenue if we blurred out the fiscal year we would expend that revenue in july august and the beginning of september it creates a challenge for us getting the enterprise up and running this year  our our goal moving forward and looking at fiscal year twenty one is we want to do everything we can to evaluate the numbers as we have right now in the department done a very good job of bringing in some recreation software i'm starting to huge thing but if they do this is one of the big initiatives i think for next year in looking at the budget you will see some reductions in salaries some of that is tied to benefits some of it is actually tied to probably our biggest challenge for next year which is the loss of some of the space within the high school we have two main elements within that high school that are losing in the higginbottom pool and in the correct yes correct but it presents a challenge for us for obviously fiscal y twenty and the nd challenge is the field house field house we're able to run multiple different activities at the same time it's such a great big area where we have a great relationship with the school department they're going to work with us to utilize some of the spaces within the elementary and middle school gyms but when you take three programs you can run in one space with one dollar cost and now you're going to go to three different spaces those costs are going to go up and keeping in mind this is a temporary problem exists there may be synergies with some of the private schools in town and things that can be reached out correct so there's a wonderful opportunity for years from now to figure out a clearer path forward once we do a good job of analyzing the numbers playing out some what if scenarios to say if we you know add a program then we can increase on our participants you know maybe we can do that and certain areas over the course of the year and and really help get the school to patrice did you want to do a brief overview of you know i think john covered it pretty well again we took it i think the main pieces we took it out from systematically do it so when we bring it to town meeting next year it'll be clean and it will just go i think we just need to explain that the town meeting one briefing or whatever it is that that that's what's going on here because your people hired you and everybody's all excited they want to go go go but it's not so simple and quick to do that but we're but we're working it simple on that in the and article and to just create enterprise fund it's not so simple what the impact of that right and i think that's the last thing you want to do is try to move forward too quickly with us and realize that where you have been and the mess up the entire program in the funding and then we're really big for the i think increasing the revolving fund of this year's town meetings that's another idea that john that yes i guess just make the proposal put it on the warrant because that's coming up  increase and salaries we did through our investigation find that for some reason held a lot of accounts mileage reimbursement which we didn't seem to understand why so what we did is we took some of that mileage reimbursement and took it out of accounting and put it back into the department budgets whereupon she had a line item for four yeah it's under it was ten thousand dollars for travel investments for all you would do in the apartment it was before my time so we were doing know it's just we just move money around other than that it's pretty much a level funded two percent increase and everything you want to call out for this year for us it's a fairly small department a very smart partner just that we had page one hundred and fifteen in the book for those following a of course he brings everything on his laptop as i would expect nothing less all right like people yeah that's the right answer for your user introduce yourself for the record marks just getting someone ok sure  more department budgets on the morning eight am on march th so i cracked yes yes and we're also going to be discussing at that time town wide insurance issues because as you've been hearing we have been polling the this year we pulled the insurance out of the about seventy seven thousand into the i t budget wise we felt that given the phones that they're not these were the phones anymore they're not really mechanical they're more you know i related and  it's really felt like the home should be in that in that apartment they are basically computers are not tell of the phone expenses for the entire the schools and the town you know i i think we need to decide what that number should be at some point i think it's underfunded but right now that's where we decided to just park it ok that's the biggest change in this budget everything else is contractual or level funded dave you want all sorts of what's your what your highlights are for the year your so we were able to get that done that's finished and we're in the process right now of completing our storage upgrade we've got a new flash storage system in place and desktop machines we have ten left that are windows seven and once we're done with those ten in the next couple of weeks everything will be windows ten the windows seven operating system this stopping support next january gerri twenty what's been the time i think so so yeah i mean i think you know they are the big thing was always that switchover for the email platform which actually went fairly well considering how disruptive doing something like that is a few of some emails disappeared i think we heard people who said they emailed the slightness mailbox and we never got it but i think we've smooth that over that people understood that we were switching platforms it wasn't like we were ignoring anybody it's just some there was a little now well to the extent we can say publicly well one of the thirty one of the things we've done is we've installed an artificial intelligence system on the network that actually monitors all the traffic in a network and it learns it initially it learnt our entire network and now it anything that it sees so that if this if there is a  an attack that is not something that's that's already been done we have other systems that handle that like our antivirus system and so forth that if there's a attack that's unknown a new attack the system will pick it up phishing e mail that a number of folks clicked on i went into it i didn't click on it some part of this to the press so nice but ryan said ok now this mandatory have to go through this training again is that something that we do with our employees is that something we should consider doing their due i know it's more than just fishing but we have mandatory training every year as relates to the donors we have we have a system called know before that we've purchased and i have sent out phishing e mails to test because no one clicked on anything three different times we had no one open them check it and some of them were really entice him like during christmas time i always send out something that you've got a fed ex package it's utter click here to do your tracking and whatever and that's good to hear so we need them and i mean how much i say yes i think we do because there's some other things that we need to do and what i'm doing right now is putting together a program because of our we had a spoofing e mails we had an e mail the other day actually that went to h r requesting  a change of deposit form to chain ainge with their direct deposit was going nice and it looked like it came from somebody in town has said the form the form got filled out it got sent back but when they looked at the form the bank was a california bank so they said this is not right so they called the person who it came from said i did not send them so and also  picking that up so that's kind of the things that i'm going to be trained so it's a constant battle on my brothers and i t n it's just like a comic they you get up to speed and then they come up with some other way to hack you and you get up to speed is this constant war thing so what's happened now is the you're a network to protect it from people attacking coming into the network that's kind of you have to assume people are in your network because there's no way of stopping it that's why we've got this out official intelligence system i'm assuming so what they do is they get into the system they look and they'll find people's names and information and then they'll send e mails spece specific i think an example would be let's say we had a project going on in town ok the high school building project their watch and then they'll send a specific e mail them being the bad guys send a specific e mail saying you know that looks like it came from the the building committee or something saying that oh the  invoice for the landscaping needs to be paid now please make sure this is taken care of right away and it will be real  but they'll build so they'll get specific information so now what we're telling people is don't assume when you get an e mail that it's real stop and think if you didn't initiate a conversation for example if i if the building committee didn't contact with say accounting i'm not sure how the process goes for paying the bills but let's say the billing committee hadn't hadn't contacted accounting initially to say hey i'm going to be having them we're going to be having some landscaping stuff come up then you assume that it's that's wrong and what you do is you verify so stop think don't click on anything don't answer anything verify pick up the phone and call the person it slows things down but that's the only way now because there's no way of stopping once you click on something we can't stop it let me ask you moving on to another problem we have a lot of capital projects happening with the moving of the police station and high school and all that how is that going to impact your budget i'm assuming going to have to rewire things and that's what we're working on right now that's a big thing now  e my capital we have five a construction that we're working with the light department because they're also doing some fiber work so we're working with them as to what they can do what we need to have done by outside and so forth for the high school project and to take our there's three cups in town for fifty concord the library school so high schools for you right so night march th at seven pm that is the joint budget presentation where the school superintendent of the town administrator present the budgets in full and go thwack through all of them to a joint meeting of the selectmen the school committee the capital budget committee committee so that is going to be march th we are starting at the just the board of selectmen at seven because we have some so housekeeping matters and some other small items that are time sensitive they will be taking up the joint meeting at seven hundred and forty dollars so in terms of that beginning and copy of the school budget