before we start our business please silence all cell phones and any noise making devices and let me call the members that are here we have a member of bob carrol arriving shortly we also have quite a few departments here from administration parks and recreation public works finance corporation counsel rachel thompson  and looks like jacob for kirky from our i t department also and then staff of course we have legislative analyst jordan molina committee secretary raina yap and at this point let me check in with our district officer from mccarthy thank you ladies for being there so members we have a pretty aggressive agenda it's my last committee before budget so pardon the cramming of six items so we have will be working with i am six which is about the leech fields am fifty three information technology infrastructure we have mr for kirky here and members without objections i am looking to get him to make a change in the order of our business today i'd like to move i am fifty three to be the second item we discuss and also moving i am fifteen to be the fourth item we discuss and basically it so we can address the address the discussion matters first before getting into action items so members without objections if i may change the order thank you very much so ordered so at this point let me open up the floor for testimony will start in our chamber gallery here on the eighth floor anyone wishing to testify please sign up at the desk in the front lobby and please stick to the agenda items listed today you'll have three minutes to testify and please represent state your name and any organization you may be representing and at this point mr miller do we have any testifiers we have one person signed up in the chamber to testify the first us fire is greg nelson thank you mr nelson you may approach the podium and i did provide a little bit of information a few pages for you i'll give you ever so briefly background on this many years ago about eleven years ago i decided to to rebuild a swimming pool that we had on the property went to the county regarding this swimming pool they said we needed to do a shoreline certification first so proceeded to do the shoreline certification through a surveyor and in the process of doing looking over the survey  and the shoreline issues noticed that the back side of our restaurant encroached on to who we rode who we rode g is not it's a bit of a misnomer it's not really a road it is a storm drain anything again it's a cement culvert for storm drain runoff goes on out to the ocean so we went to the to the county again knowing that in eventual times after we got done with our shoreline certification we'd have to apply for that permit they would see this encroachments on to what is called who we rode and decided how can we work this out it was  calbert young are a cow at the time that we discussed this with they basically said probably the best thing is for an appeal to actually buy the strip of land so that is what we have been working on for quite some time we've gone through the finance department's gone through an appraisal process on this and we were willing to pay the amount of the appraisal determination and that's hill into a large tank that could be a possibility i didn't want to also propose the you know a lot of the traffic to our beach park bathrooms comes from the high park and i do believe the county was looking at an ashes road from or kill road up to the pond in my part to take some of this this traffic tourist traffic i don't know how possible it is tool to maim the contact the state tourism as far as such as funding that we could help with with a lot of this tourist our kids about over environmental management and what a great opportunity for copays that you could be the leaders that are role models for our next generations where it comes to thank you very much for your time members any need for clarification of our testifier scene thank you mr ison n c ms low no anyone else signed up to testify no one else waiting to testify in the home office chair thank you ms low no please likely waiting to testify i think you and anyone else in the gallery last coffee would like to come down for testimony we see no one approaching us so members at this time without objections i show close public testimony thank you very much so ordered and let's get right into the business first on our list is i am six and it is in we let me hand had some documents had three documents handed out i believe we've received them by now and the first one is in regards to helen hall's improvement p project she and it starts from f y twenty fourteen budget and this is just to bring everybody up to speed and get everyone you know recollection and you know sorry we have director yourselves in your role for us at the county item number two it's a summary of our budget and finance committee meeting minutes from two thousand and thirteen to twenty fourteen and item three a letter from parks department responded to questions from the honda community and the budget minutes basically includes excerpts from our committees deliberations relating to the project in twenty f y twenty fourteen and twenty fifteen and just to refresh  memories what had transpired was we voted to approve parks department c a p project in two thousand and fourteen for design and construction of absorption field for aerobic treatment system  in reviewing the minutes the committee's deliberations on honey f y twenty fourteen budget it appears that the community may have been unaware of the project had been proposed the only mention of helen hall septic system was from one constituent who requested that it be addressed and this request is highlighted on the first page of the minutes handout on the next page you can see that at the meeting on april seventeenth three thirteen member couch expressed some concern with the failure of the current relatively new seepage pits he requested an explanation as to what had happened but no solid explanation was time was absent i was ok with the c h p project for healing hall and the members confirm member carroll's agreement in absentia and the remaining members approved by consensus an appropriation for design and construction at allocated and informed as the design had been completed and addressing the sewage problems of both helen hall and on a bar ballpark restrooms were at the forefront of their c project party or number three the handout that is the letter from parks department provides responses to questions from the community a member carol regarding helene hall and hannah ball park septic systems the letter includes some background into concerns of han a community as well as depart from the part to mental and maintenance of roles and historical issues with this project  for the district to give some opening comments if you have any mr carroll on the subject matter thank you true yes you're welcome  just start by making a few comments originally when i was working with stanley on the problems that we had over there we had from parks and people that came over that it was a interim the could do the original projection of fixing what was the are now without doing anything else having to ration ration brought up to standard and there was some problem with the pipe that was going between the two no the engineers or what and i wished and it was all we hear because you had so many arguments with him you cannot believe a book that it seems that it was installed wrong the first time it was not correct and what we originally wanted was just to have them correct that and have to ration working and that was the whole point of the exercise at the beginning it is grown into what we have before us know to sift through this and then also having read the news today it sounds like things are on hold at this point but nevertheless it is an item on the agenda today's still so everyone is still here in place to discuss it wall as well so we give the communities first opportunity to actually speak their voices their concerns and everything else in that situation where in the past they were kind of overlooked in that sense why did it come about it was standing room only it was a very emotional crowd at the time i think was just a miscommunication understanding of where the project was and where it stands throughout that testimony that we did have you know it was brought up with all the cultural  historic and overall just the well being of one i'll be a word should be and words were supposed to be for the future for generations to come to kind of answer your question regarding the current system yes the current system originally  was at the time it was installed i think the maintenance and training of that from a park standpoint you know wasn't take into consideration so yes it was it's not working the way it's supposed to be i think throughout the meeting however though it was heard loud and clear that even that system they no longer want the leach field on a department of health standpoint is actually a system where it doesn't hit the water table it does so here in the communities concerned as well that's even a system if we're going to continue that without the leach field i think that was some miscommunication or understanding on that aspect however it was cleared up at the meeting of how it should be done  long story short in a sense with what the community would like and again which is why we kind of put a hold to everything is basically the cesspool obviously is an e p a and department of health issue for one with the cesspool system the septic system that we're going to propose with the leitchfield is the if you want to call it the second best system we've got there and again we can get the funding and everything else having that possible wastewater treatment facility in honolulu but again the feasibility the director has a very good handle on the needs and the concerns of the immediate meeting with our community who are very good at making their concerns noted we need solutions and we need them or more than one proposal that would fit the community needs with the course work to say thank you thank you mr carroll just by saying thank you very much chair and first of all i'd like to thank you for making a valiant effort to honda you know it's scary sometimes i think my header for you for trying to get on a flight to get there because the weather was really bad and of course i want to thank the park's folks for for going it's important you know when a community is this concerned and obviously they are because they showed up in large numbers and we have all this paper i think we better pay attention that there seems to be a real concern out there so i think until we get a proposal back from you we're going to trust the rains but i have a question and maybe it should be directed to the department of planning and i don't have all the information with me but  that was a minor permit was requested obtained ok so it's a shame that was just a minor permit because you're you're just in line with the coastal area and  to me it should be come back to an s m a major because it infringes on our coasts coastal area our our resources until you can prove it otherwise i think this should be more indulging to what we should really look at as far as permitting  leach field or whatever infrastructure we're going to replace existing with or or what have you i guess chair is something that can come from our committee to questioning planning how they came up with the s m e minor instead of the s m e major permit would be the major would be more intense and would truly identify  minor permit you know so if somehow or other we can get maybe a reconsideration that it should be and is to me major before we can indulge in actually and it may need more funding to major is the cost of the project itself and is it to fifty and below which creates makes it a minor and that anything above is a major there are other factors that make that determination it's a half a million dollars and below is  y hundred and below but the planning department makes that determination on the other requirements not the part not the parked right but i just thought maybe in your deliberations you knew what the total amount  what does the contracted amount for this job was we did construction and design monies design with the design was approximately twenty thousand i think constructions one fifty or one sixty very good point must prevail and we'll look into that see if we can do the reconsideration for a more serious permit mr holcombe do you have any comments or questions not at this time ok thank you very much after the meeting was resolved we are going to go back the other only two other options besides the leads that we were proposing would be of course having a true waste water plant in honda or that possibility of that proposed site where we could maybe publish something like similar to hold people but that was more of a discussion so our engineer is going back to the table he's going to go back and just try and see what other given any thought to you know the new trailer restrooms we have at the west my skate park something of that nature being implemented yes so that's that was also brought up as well is for those who are quite aware we do have  it still does not leave it the total effect if we do shut down the restrooms there there is still that concessions then that was still be using the current system so any sewage in a sense from that particular vendor would still be going into into the current septic system that we do currently have running so the portable rest would only be strictly for rest room used and his career as long as the concession stand is open until we find a media solution it still will be acquirements that we were kind of locked into a million for that one from what department of health from the state came with us everything is by code and standards on the question that was arise from the the community was is  prepare wastewater system master plan for the hundred region and so mr carroll i know you're around and you probably heard of this and it's been an hour you know budgets from tw thousand and three on in order to you know look into this master plan per se and i guess just been steadily pushed back pushed back i guess not high priority  i'm just wondering if parks had looked into this and thought is preparing to move forward maybe because of this leitchfield discussion and maybe other things that might come to the surface as in you know looking to this  i'm going to be closing up the agenda item shortly but i will give the floor you know you can have comments if you do have any thank you have been listening to i think the issue's been very well covered thank you ok thank you very much so just jump in real quickly before i make my recommendation on this i just want to know to let everyone know and we budgets around the corner so of course if we want to fund going through with this waste water master plan of sorts then it comes with a price tag and it comes to funding and so we do so i make sure that everyone including the public and departments or what have you is willing to go there and fund and implement and so with that members my recommendation is to defer this item because we are not here to make any proposals in determinations we still have to vet things out and forgot where we're going to move from here but again thank you to the department and thank you members for your time on this issue so this item shall be differed thank you very much so ordered and department thank you for your time and i believe we public work oh sorry we have jacob for kirky information technology here next thank you and this is i am fifty three information technology infrastructure and this is a miscellaneous communication dated may twenty eighth tw deputy county clerk and it transmits a matter relating to counties information technology infrastructure and it clued updates for management information systems program and development of co you're welcome and today we will be having i'm sure as always a very exciting conclusion to our educational series on the county's i t infrastructure and i am hopeful that today's discussion  in conjunction with the discussions that have occurred over the past several months in both i e m m p i a committees have made the council members experts in fully ready for this upcoming budget session i just feel so working on in the context of information technology infrastructure i'd like to touch on the seven items here i'll be brief i know at times type today but i hope that it will be  on website it will focus for the next four years on implementing the recommendations from the i t assessment of a couple of years ago specifically we want to  stay focused on the technology refreshed recommendation as well as the recommendation that we institute comprehensive governance what i to works on is  action plan for that upcoming fiscal year in which we will describe how we are going to spend the funds and focus our attention for the upcoming year on the recommendations or on the direction in situ plan and we plan to update strategic plan every year so to kind of becomes a rolling strategic plan i attended a conference where somebody kind of jokingly said there need time somebody tells me during the thirty year over four years they've missed the boat and i agree with  that point plan has become a tactical plan if it doesn't get updated so and i have provided you a copy of the city to plan and handouts and like i said it's on the website also project its placement of the twenty year old kiva system why are we doing that and it's no longer really part of the discussion because it's twenty years old and it's about all we can say about that what are we trying to achieve what we want to do is produce an opportunity for the community and for the staff of the county to work in a system that is taking advantage of all the current technological capabilities  achieve more accountability more transparency so a key element of that is to provide user friendly online access to customers to community to professionals so that they can submit plans and follow the status of their applications hopefully we can facilitate the exchange of documentations and updates through an online process that eliminates a lot of the paperwork   one of the goals that we are very excited about because we think that again that's an opportunity eliminate you know eight to twelve very large rolls of documents and it will improve how it flows the organization have access into field studio information that's relevant if something new comes up or if they discover something while they're out there that they hadn't really and to subpoena to be able to access all relevant information that's contained in the  system and part of that accountability and transparency aspect is also to improve how we deal with requests for services dealing with land information management and permitting management and complaints between may have about overgrown lots the neighborhood and what have you so that the interaction between the public community and the staff can take place through an online method rather than having to come in and wait in responses but we have four quality responses that we were happy with we selected three finalists state law requires a stiff we're going to have a list of finest that there are at least be three names on it so we have three very good very leading proposals in leading in a marketplace that we're reviewing right now three finalists were invited for demonstrations of their products they spent two days with us and gave us a very good tour of their product answered a lot of questions gave us opportunity for hands on quite a few staff members in the affected departments took advantage of we went and visited a number of sites where these products were implemented to learn first hand those things that are not usually contained in the proposal we got a really good idea of what it's like to be engaged in an effort like this to upgrade a system and what some of the cabinets are that we need to be very aware of we have received the best and final offer responses on friday so that's distributed to the selection members this selection team is made up of members of eight different departments there's twelve members on the team don't have vote so they will have to go through those best to final office and do a final round of round of evaluations and selections so we hope to have the winning select vendor selected by april seventh of this year and the time you have questions feel free the third item on the agenda today to force over ip telephone system so far we have focused mostly on central maui the key reason for that is the  existing p b x system served only central mowery so we wanted to do as much as we could to replace that so we've built up to distributed switch infrastructure which allows our network to distribute responsibility for routing phone calls managing phone calls over a number of locations so we don't have a single point of failure all of central ma is done with one notable exception is council and council services and county clerk and they're scheduled charges will be realised because there's lots of stand alone pockets of phone capability you know one office phone switches and stuff that's where the real savings will start showing up wireless infrastructure as you may remember in the budget we had for wireless network expansion and upgrade for the police department police is going to start applying some cameras here and there hopefully it won't be quite as bad as we see in this picture here but we need to prepare for a lot of data collected through mobile devices being sent to our network for storage in the context of cases that they're working  housing in concerns prosecutors a number of the departments rely more and more on mobile devices so we need to make sure that we are ready for that and for the communications expectations that represents so we are working on that we did a survey of to spectrum that looks to discover whether this contention in the air on the radio frequencies for the frequencies that we're looking to use make sure that we understand quite that fifty fifty item on the agenda today is to update you on what's happening with the placement of police departments mobile data tournaments we've been talking about that and you  ruggedized equipment sort of christmas off refuses to break but the functionality is really not there anymore so we have selected a new generation of quittance also equipment that can support new security requirements f b i has a set of requirements including two factor authentication it's not enough to just sign in with a password you also need to have a second form saw whether that's some kind of a swipe card or fingerprinting or anything like that to make sure whoever's using it is truly authorized to use it we have we have learned from the current generation of krippen that the police department house  that if we don't set up a comprehensive lifecycle placement management program we run into problems with keeping the technology current of functionality there so we are negotiating right now with the vendor an approach that for expected life of about five years be full support and full ability to update and maintain and manage that equipment so that the officers always have the latest at their fingertips and if it does means that the vendor will be responsible for the installation maintenance and replacements as you know of from as you mentioned over the budget there's always requests for staff and it doesn't always work out that way so we're looking for a way to shift that workload around a little bit so that we can make sure that we don't fall behind again and part of that is to implement a configuration or an imaging  tool allows a quick update and quick replacement if piece of equipment should break we could put an image on a new piece of equipment and have it back to the office and the shortest possible time another item that was in last year's budget and i've been talking to you about quite a bit is stuff replacement we are faced with quite a few p c s there were still running x p and we're trying aggressively to replace that of patience again we're running into same problem staffing availability and the challenge to maintain technological currency so we're we're taking a similar approach is what i described with laptops for police to try and get more comprehensive agreement in place with the vendor for lifecycle support and maintenance and we placement eventually and we look into leverage the same tool that allows us to put images stops in we also have of course challenges with natural disasters or near disaster as we've had a number of storms that is quite worried so we are doing what we can to prepare for that we have before in he hey the network architecture we've talked about that last year during budget we need to provide to be done and see to make sure that if a particular section of holes go down perhaps or something happens  a site that the rest of the county offices and locations can still function we've been able to tap into homeland security money to help us with out a little bit we are of course also faced with a situation where anomal are really only a monday through friday seven forty five to four thirty shop but the public and staff in the county expects the critical infrastructure to be available for course we support the police department and that's a logical outcome of that but people expect to walk into work as early as six in the morning work through weekends and have everything available and running so we need to respond when something goes down during off hours so  we don't spend the first three or four days of hours over a day trying to restore things and people not able to do their work so we find ourselves more and more responding twenty four seven developing an a lert system that tells us of something goes wrong and of course that has an impact on how we pay our staff for these extended hours of support you know i feel sad because i know that he would really want all of this and really do a good job for us but of course we have to look at the dollars and see what we can afford but thank you mr rick rick e for thanking us in the best condition you can we what you in a better situation than we were a few years something that people get to occasionally or rarely and so we try to structure our storage along those lines and what goes into the cloud is typically stuff that is not as urgent really need it not as frequent because  recovery time is a little bit longer we do keep or set of tapes we backup on tape a v day and incremental backups anything that changed on weekends we do a complete backup those states get stored in another facility here on the island and then we're working on data center in key hay where we will be able to replicate data so that it's live not accessed until such time something happens with the availability of the storage the data stores that we have here so slowly but surely we're beginning to achieve greater read degree of redundancy and availability of the data it all comes with a price so we're trying to figure out how we can leverage you know the cheaper stores for data that we don't need to get out as often as often so it's a lot of planning involved but i feel that our data is secure in that respect  up shortly ok very good ordered and i just want to thank mr kirky for his time and efforts into you know educating us and bringing us up to speed on what the needs of the department is about also i think most importantly is his staff development strategies and also in himself because through mr holcombe i you know we've had mr  you had department member there learning and getting the latest greatest updates on stuff so i was one think you and i we're very good hands with you i know that so we'll keep that in the forefront when you come to budget and ask for your needs of your department so members if there is no further discussion with mr rickard we shall let him go and thank you very much for his time thank you to all right she very much ok so it looks like next on our agenda your agenda item is i am eleven parent two and this isn't relation to orientation workshops by the department of public works and it looks like we have direct good and deputy director baghdad on diana approaching the floor here this is a c so the orientation and at this point we shall take a very brief recess we are now in recess with well the infrastructure of our management committee please reconvene thank you for that brief recess we just had to re program our power point also have some papers just reviewed it here a members i forgot to i had neglected to make my recommendation for the last item i am deaf fifty three without objections it will be deferred thank you ok so we are now back to i am dash eleven parent two and we're be receiving a presentation from department of public works and  we have director good and deputy director baghdad on diet to give us a presentation on the m s for stormwater program and again this is another item i wanted to w paris a little better for the coming budget session and this point i shall turn the floor over to director deputy director ok thank you chair at the q members we just wanted to thank you for giving us this opportunity to provide a supplemental presentation to the one that we made before the committee on january twelfth two thousand and fifteen if you recall from that meeting what we did was we had met from the department of health and make a presentation to provide the members with a brief overview of what the emmis for program entails and just as a reminder emmis for stands for municipal a separate storm sewer system but also provided you with some information as to what we county is currently doing but today's presentation what we wanted to do is give you a matrix of the items  that we have calendar for this this calendar year two thousand and sixteen so before you you have three documents the top document is our calendar for the year of all the different activities that we're doing as it relates to the six program elements of our m s four program the second handout that you have on the eleven by seventeen page is our organizational chart now this is currently in draft form but it involves or it in it gives you information as to what are three part department divisions are currently handling with respect to the emmis for program and then also in addition to that what we've  nearly have laid out was the possibility of creating a in additional division called the stormwater division now this is something that the department of health has just suggested but i wanted to remind or let the council members know that this is still in draft form we're still making some changes to the program and then the final handout which is on the even a half by eleven is the  basically the chart written in word form so i know it's really difficult to read i think that's probably like a point for point font so what we've done was even large did onto the eight and a half by eleven and i understand that today's meeting is very your committee meeting is pretty packed with a lot of items so what we wanted to do was just give you these these documents for you to review and to also let you know that this is what we're currently doing we've engaged the services of a contractor kennedy jencks to assist us with the development of the the permit in p d s permit and also to help us prepare all of our activities for the calendar year now these activities involve the development if you take a look at your first hand out the calendar develop an organizational chart and it shows what we intend to do with this or what we've been doing with this is seeing how our current divisions you know what kind of tasks or assignments each division will well be responsible for and also part of the development of the org chart is to also see where all the other departments fall because it's not just under public works it also involves the cooperation of the other departments within the county of malim and then it goes on to the program provides to all of our activities for public education and outreach elicit discharge detection an elimination construction site run off control and pollution prevention good housekeeping what we're currently doing here in the county of but other than that share if you have any questions director and i are  health by march of last year getting to department health a stormwater management plan which i think was due the end of october of last year and now helping us to implement the plan you know a lot well you see on the spreadsheet are all the steps time lined out in that plan least what we have now and you see it a lot of studying kind of getting the pieces raney for further implementation as we begin this process of pretty much being permanently under this permanent this is a nother part of the of the clean water act that is triggered when mr polities get over fifty thousand people in a particular urbanized area or if there was a suit brought on by a private party could also trigger the need i guess potentially there's overlap between the two but in this program there's really the six program areas that we need to focus on and some of it's education  so it's improving our best management practices on construction sites and and sites when they're completed and how they'll be really treating stormwater to get the quality the stormwater higher cleaner i should say and other activities like starting to piece together in g i s lairs our storm water system which we currently have through a series of as it builds where we have our infrastructure  at what point does the responsibility fall on individual land owners and is there any statute in place a jury aware of th places the onus on individual owners as opposed to public works for the county yes i'm white that's something that we'd have to look at with our codes are part of the duties of the kennedy jenks our engineering consultant is that they assist us in looking out our codes  and seeing how we can revise them and another part of the or the six elements is to also educate landowners and developers responsibilities are and how they need to assist us and in moving forward with this program just looking down the list of responsibilities is it's it's a huge undertaking and i don't know how the county is going to be able to do it on their own and so i give you a lot of credit for trying to this one through so thank you for bringing it to us is certainly something all of us would like to see forward but i'm just not clear to me just yet how i view see that's going to be thank you yeah thank you here your concerns mr white and member by  i think it's here and thank you public works of being here this afternoon i'm very intrigued with this storm order division i think it's really really important thing you know after what we've been through for the past couple months with water everywhere it really i think merits a lot more attention and it's a big job and really have no questions at this time because i'm sure you guys are still trying to figure out how to you know get it all up and going and get it funded and function also a way to well and come back and ask you how it's doing in a bit thank you very much thank you for taking it on  mr carroll did you have any comments questions for department ok thank you and so department this stormwater division is is not we in this current fiscal year budget coming up the fin of why sixteen budget we do have a request in there to move the program along but we don't have the request that the current moment for positions that something that we are still developing one of the suggestions from the department of health in their technical program assisted assessment i don't know if you recall you can recall but back in november the department of health was here and and had interviewed our department as well as interviewed some of the other departments as to what we're currently doing and one of the suggestions that the state had was to us to evaluate various funding options for the storm water quality program so that's something that we're we're going to need to undertake i mean there have been various suggestions pointed out to us one of the the good things is that the department of health is also willing to help us by providing funding that they currently have that's for training purposes  and but other than that we'll need to explore various funding options to get that storm water division created yes mr o mentioned in november along with their consultants so they're very keen to have people comply and in this case they weren't here as an in an audit role but more of a now you're getting your feet off the ground kind of role e general fund expands while we explore opportunities for other fees and currently in the legislature there's a bill to give the counties authority to implement stormwater  districts doesn't say we have to do it but it sets forth the authority under h r s and so a bill is winding its way through i think it's still alive both house and senate versions that considered do we inject stormwater there are also a lot on really heavy rain events in are you folks somehow affiliated with that process  chair we have a couple not a couple have a few dry wall dry wells in the county mostly in cali and essentially they're dry you know three hundred forty five days a year and then the rest those other days they in but and so i guess they don't approach in the uk for drinking water source so no in p d s permits are required for these you know i think there's an injection knowledge to ourselves so we can do it but also to better coordinate project reviews for best management practices during construction african struction and ongoing changes with the with the permit which will happen from about every three years so since you're in for in the committee but the fifty thousand population number this whole division is only about central  initially there'd be parts that would probably be just a political that area there to be other parts for instance of an ordinance is passed about illicit discharge you know you can't dump your oil or what have you that at the county   keeps recommending but making us pay for the bill so if it's a mandate then you've got to put up the money so i would wait to the m looking back at your engineering division proposal for this new division it's stormwater quality of t v s responsibility so i see the double asterix means indicates new responsible so that's a double asterix so that's something that you you would like to implement and again i guess focus you know mr camas question as and it's just within this new m  p o designated area although as we know in west maui this type issues occur in about everywhere else but are so this i mean that would be sort of a commonsense no brainer countywide thing you'll be  you know our our goal is to you know keep the permit conditions and requirements you know as minimal as possible so that we can grow into this program and not not be a failure you know we don't to take on too much at one time on the other hand we also want to be able to tackle the problem areas you know and make a difference so it's kind of a balancing act so it's identifying where the problem areas are being able to tackle  but also not be under too strenuous a permit condition that week we can't because we know the resources so we know we don't have to get going on the program we don't want to be there he is still comma indicat drainage complaints a storm water quality issues so i guess this is where you're it could be quarter needy and also the identify potential projects may not necessarily be just a county project or a cron county drainage or so obviously we are working with private entities and people you know private landowners you know so be it that nature if i could add to that i think partnerships are the the way to make that happen  on the west side already parting with a couple of groups over there you know as relates in particular some of the storm are events we've had this winter season and this week later this week we're going to be with the water conservation district they have you know as part of their mandate always been interested in this type of these types of activities and look forward to meeting with them and they are certainly to be a potential partner in in th central area where the original permit need came from ok thank you very much department members if no further discussion with the partner i want to thank them for their time and effort in this draft proposals and looking forward to hearing more i guess during this budget session right ok ok well thank you director and deputy director members of it's about that time of day you folks want to take about a ten minute for opening comments for this item director good ok thank you chair members the subject matter is regarding a private sewer line in this portion of mckenna as you may know the  our specifications and are consistently pretty confident with the other ones we've granted in the past and that's it ok thank you director are i don't i don't think so i don't think they would be able to construct without having the easement unless they did at their own risk policy that names the county and do you know if that has been done or maybe this is for a corporation council i'm not sure if you're a little more and what the status of this policy is  the if this passes the council and then the full council we would then be in a position to record the easement and either just prior to record ation or immediately thereafter we would make sure that the insurance is received in a form that's consistent with the agreement and meets chris management's review ok just so it's not forgotten and you know and also i think needs to be clarified and i guess ms thompson thank you chair so that the easement as drafted is is correct so the difference between a trust and a trust the trustee holds the legal ownership well the trust is the vehicle home ownership so it's a kid into a corporation where a president will sign on behalf of the corporation the title is held in the name of the trustee rather than the trust ok so it's ok that it's to the trustee who's ok are just it's how it should be ok very good just want to double check and make sure all our documents are in a row and ok well without further discussion or a need for clarification i shall make my recommendation thank you i will entertain a motion to recommend adoption of the proposed resolution warmenhoven spirit trust and incorporating any non substantial revisions and filing of county communication fifteen dash forty six  thank you it's been moved by member hope comma and second and via his career velo to recommend adoption of the proposed resolution and incorporating any substantive revisions and filing of county communication so members with that do we have any further discussion see none all those in favor say aye any opposed say no i see no oppose so motion passes with six days one excused and thank you very much members and again i neglected to do for the previous item we discussed which was i am dash eleven parent to some members home without objections i shall  defer that item thank you very much just pushes through this agenda and we're doing a great job thank you very much members and also those if we need to stay a little later today that you've agreed to and now we're on to i am dash thirteen and this is disposition of who he rode in the pili and this here is county communication fifteen dash forty may recommend adoption of this proposed resolution with or without revision and also filing of this county communication i also see mr guy here and not be here with us to so this point i turn the floor over to department of finance public works director good is also here so opening comments gentleman whoever would like to go first ok i'll start to talk about the road portion of mr walker can talk about  a go hire i don't know but i do know that a and g are owned by the county b through f it's been stipulated that somehow the second circuit court of them so that's another matter for another day does run underneath that as part of our drainage system i believe it connects up to a sedimentation base and above of which i think in the public eye was probably instrumental in putting together way back when so in any case i was determined we did not need the roadway so there's a process by which these types of roads can be disposed and we went through that we went through that process so only comment is it's my understanding which is scant at best that the county has been trying to dispose of this road for a number of years and originally had a better than i guess either didn't understand or and did way too high the appraised value was much less than that and that they didn't want to be on the hook and they backed out we've since gone out and  contacted all the contiguous property owners again and there's only one better that was interested which is and we've gone through that process and the appraisal process we've recently agreement we've got all our paperwork together and it's the finances department recommendation to move this forward to council thank you thank you director and members we do have the manager of here if you folks have been the pressing questions to ask of himself and so he is here yes mr walker madam chair and we do as mentioned we have got here in our car real property specialist here at the county who has  history of this proceeding so if there's any real specific questions you can certainly hopefully produce the documents required ok very good thank you and thank you mr here naca for being here so members you have all the people here your disposal if you choose to have some questions answered so mr white you have this look you want to go for i think that this seems like a pretty straightforward  l if if i understand this correctly the document that was provided to us this morning or this afternoon is a perpetual easement to kyra's or for that same parcel they've basically had still be in place and doesn't allow anything to be constructed there and it's there is to to maintain so i think this is if the people he can i think that's a fair deal  researching the matter it appears this has been pending for a long long time and i'm just really glad that it we're here today to wrap it up and put it away you know these kinds of things just tend to linger and linger and  everything is in a row we better get it taken care of because we may have new players again and here we go again so thank you very much yes you're very welcome is by some members any further discussion needed and  so i just i guess that all the housekeeping type you know items have been discussed and looked at and that's why it's here presented to us today to accept but and i think mr walker you mentioned i  earlier as to why the process i mean this is a second round and i can't explain exactly why it took this long but this is the second round the first round took a long time and and and then i guess we reloaded when again i guess i don't have the timeline in front of me it was before i was here but i you know if you need the real detailed in four i think mr on are could speak to that but you know it probably took longer than it should have it has taken a long time but i think we've sort of see the light here at the end of the tunnel and hope that we can move forward today ok thank you and i guess as in regards to appraisal it still stands is ok and that's twenty two five twenty two five because initially it was a lawyer value when we did the first round but when we did the second round we we got the appraiser updated and came up with a higher value ok ok very good that's all i have some members any need for further discussion otherwise i shall make my recommendation thank you very much i will entertain a motion to recommend adoption of the proposed resolution entitled communication fifteen days forty five matter and it looks like we are on the final oh yeah we're on our final item of the day  let me take a brief recess to check in and make sure we have all our department heads here we're in a management committee p s reconvene and members yay we're on our last and final item i e m dash nine and it's eliminating building code exemptions for conservation district and hawaiian homeland and this particular county communication thirteen dash one three five dated even eleventh two thousand and thirteen from council member mike white transmits a proposed bill entitled a bill for an ordinance hawaiian homelands and the purpose of this proposed bill is to eliminate building code exemptions for property within conservation district and property designated as hoeing homelands we may recommend passage on first reading of this bill with or without revisions and then consider filing of this county communication at this point i would like to turn the floor over to the introducer of the matter member that was that we were finding that projects on conservation land were not being required to have a building permit so many cases a project would get built and the county would know about it and the real property tax assessment division didn't know about it and so there was no taxes collected and and of that occurred in there was a home was built for over a million dollars and no one was aware so they weren't paying taxes are being built and we've had other projects and conservation lands constructed without permits as well the other issue that was brought up i believe by the real property tax division was the issue of collecting th taxes owed by the department of one and homes on there not taxed on their land but they're taxed on the structure and we have i believe the same issue there where because there's no building permit required we the county doesn't get notice when something is constructed and therefore there's there's no record with which to build in zoning codes and other ordinances and regulations of the respective counties the construction of building structures or improvements need to receive the h h l approval prior to installation and so have the approval from the department and the department will direct you to get the necessary permits we also need to check further  on the home on the homestead lot the other what i would like to i would like to see it you know just in period conservation district and that's just my opinion to how they are requiring there let's see these two hold up to their responsibilities and i think that's one of value at one time all those property tax for homesteaders i don't know if it has changed was one hundred dollars flat rate and that was their their their property tax process including a community project that we're still in the process of constructing because we're very community based where i come from and that small ok everything is community based but we're not going to try and we're not really allowed to bypass the requirements and that's the  remembers there was a letter from dealin our the office of conservation and coastal coastal lands department had sent me to my office so i have distributed to having over say on conservation less that they themselves oversees so i just want to make sure that you folks had received that and in the meantime members the floor is open for discussion on this for any more comments or and at this point you know it hasn't been signed off i'd like comment from corporation council to this because i don't believe it's been officially signed off by your folks department thank you church you're right we would appreciate the opportunity to comment and also to respond to any questions that come up today a couple of issues that you know that i noted in reading it that i'd like to address before it moves out of committee would be i do recommend that we coordinate with d t h l and have their comments in review on how this would affect their system it's true that their state administrative rules do require residential lessees to comply with the building codes zoning and other ordinances of the county as i don't know right now the effect on commercial property is so d h l lands that are not used for residential purposes and i think that that would be an area that we should look into at this you know prior to making major changes and then also potentially looking at the plumbing and electrical codes if we are going to to make a change with regard to the building code it makes sense to also look at changes to those other sections the other area i think that would be important to look into is what this would mean for enforcement so enforcement of building codes our electrical plumbing violations how would how those would be handled whether the county would be expected to bear those duties and the costs associated or whether that would require coordination of some sort with d h l so i think those issues should probably be fleshed out a little more fully complaints about housing that was improperly built because it was an inspected and i don't know if there was a really rich russian for that one up country was a roof burned and that's one of my concerns the tuxes well tell you the truth i'm not particularly worried about that but the quality of building and i don't know how this would be a positive effect to address the abuses that contractors and others who've taken advantage of the one community in a way in homes but i'd like to look at that some more thank you thank you mr carroll and members  that yes mr white and i think that the point to mr carroll brings up as one of the important points of this and that is that if there is no building permit requirement then people are basically allowed to do what they choose and essay end up having to give up their lease for some reason then the next lessee is going to be the one suffering the consequences of a building that's not properly put together as mr carroll pointed out so there are a lot of reasons that we should take a close look at this and i i certainly understand and appreciate misc rebels concerns and i'm more than happy if you'd like to  take a little closer look at at the ramifications that it seems fairly straightforward to me just to read to remove a couple of sentences so were to pass the existing structures would they be required to obtain retroactive type permits has that ever been that been done or would that need to be looked into that's a good question by something corp council needs to look into but i can tell you that at one point we didn't have a building called my county so i think it's one nine hundred fifty three or something like that so we always view structures built prior to that as being legal conforming but obviously not built to any code so that might be one of the ways we look at some of these structures in the conservation district going forward any improvements that they do subsequently would have to meet you know so i guess not just something's built but then if you have something and you want to just about honor whatever the improvements might entail that too you would consider it the original i guess dwelling was built prior to such a bill passed but anything additional to the existing would need to be permitted in what have you go through the new rules and regs correct so the new work would have to comply to the current have it all done one time i did have our staff run through our other permits and there's no other similar exemptions in any of our other construction codes so basically just building plumbing electrical try and see if we can get some additional information because i'd be curious if they don't get permits obviously they cannot qualify and get home insurance so is this something we need to at least make people aware that part of the permitting is to ensure that you can't insure your property because it's a legal about fairness also of the various taxing components that get a bill for this county community of ours so i look at it from that standpoint also that that department needs to be more stand up ish take more responsibility and do their job keep pointing to the beneficiaries but who's responsible for the beneficiaries the department blame the benefits all they want and they who sets up the process we should be assisting the beneficiary is the department so from the current director on the island for me i have a total taxpayers and this is not a commission decision a commission supported pain their debt this is a administrative and departmental management problem as i see it and i find it very discouraging that the beneficiaries has a department has basically no leadership in my so maybe this will help bring it to a forefront because for me i know what council did in the past they pass a resolution to waive penalties and interest but that council has come and gone so for me penalties a interest is back on the ledge and yes the bill we should be sending to the parliament with penalties in interest is i'm tired of waiting thank you chad thank you for sharing your thank you thank you mr white and members any need for further discussion so my intent is not to pass this out as is definitely we have a lot more coordination definitely would like to have  department i went home and chime in the face or choose but i guess mr wait you had sent this did it originally incorporated into it tax role because they had no building permit and therefore the department as mr therea mentioned had not been notified of their existence so we had the exact same problem on  l can also support going forward because we did uses it early imagery with the tree to capture one of these homes that were on the ocean front on conservation and just i think the council gave us like ninety five thousand for pajama tree and this one house alone had captured about one hundred sixty six thousand in back taxes so you could imagine you know imagery is very important it does help us but still you're not going to catch every one but those were ok well members and i think everyone very much my recommendation is to defer this item for now thank you and we shall revisit but it looks like we have accomplished all of our to day and we have no