and then the other thing that i have here is just call for volunteers again we have just so that everybody knows one seat on the planning commission three seats on the conservation commission three seats on the recreation committee three seats on the richmond trails committee and two seats on the police advisory committee so any interested parties please step for economic development and economic development committee which  blocked off the sidewalk i mean you can access it from both sides there's a sign saying don't use it but nobody's paying attention to it maybe we could contact a contractor and ask them to do that to your point about the bikers it's hard to enforce but follow the rules and check and if they're doing an official event there are a lot of bikers that needed richmond to go from richmond and then come back and be in richmond right by stuff in richmond so you don't want to discourage that but  this but the please feel free to make general comments because we want this to be a monthly report that's truly useful to everybody as much as much as possible and what's  there is anything else that will get will go into the two thousand and eleven audit again very much the same pattern as you've done the last few meetings and that and then more talk about some policies that  satisfy select or at the last meeting we sort of said we want notations on what the variances were and we can do that with like a supplemental page  really what is a standard page here just gives you a bunch of numbers and i really don't understand how else we need to what else we can do to change this i'd like to hear if you have any ideas whether i have is about formatting that sometimes it's hard to always figure out what section you're in because it's because just because of the way that it's laid out i think that's probably the way the program spits it out but i don't know if there's any you can do with formatting the split up in a slightly more that some of it may be irony at this point on but there's no explanation as to sort of what they are and you know i don't necessarily have to have an example off the top of my head but but i never really was like wow that's a big number for a that financial director's been implementing a variety of changes they haven't all been completed yet but they will be for the and here are the biggest changes we have a spreadsheet i think on this sheet that you can doubt it if you had because you have the variance but if you had any the percentage of budget spent today that's helpful because that's easy to look at say oh you know we're off there it was a one c three that's what i'm looking at better think you could be looking to spend because it's not very pleased capital reserve you're looking at all financials which is that the one you're talking  well when you look at the but it's where it's call the call was called adjusted budget that is the number that was approved for the full twelve months fiscally ok oh it is ok that was that's important to know because there are two different ways of doing so oftentimes if you put your budget in monthly it should say that you're at about one hundred percent and you point in the year but that's not the case here right  then and then it doesn't overall for that category percent towards the budget so it's if you look at just the ball numbers at the bottom summarizing some of those are a little deceiving when you look at them when you look to break down some some of these categories they've gone up by a hundred you know four times what it was budgeted first pay over one hundred percent of what is due to the state and as a matter of practice at the first page property tax revenue it shows you are just under ninety two percent correct and i don't think that the trade off is the general fund also keeps one hundred percent of the delinquent tax into the but that's not the right place to show that but that's what that  three of eleven line tand seven dash ten dot dash two is some of these you know expenses for heat and electricity specifically are just so just so high  and yet we looks like the water and sewer department refunded some money so you know just just looking at some of these some of these crazy numbers and thinking that clearly maybe this energy policy you've got to review would come in handy in a situation like this and also you know just sort of keeping in mind the wiring through our finances making sure that they're balanced and be sure that everybody's paying what they're what they're supposed to be paying so when i but we've got an expenditure at seventeen thousand dollars seventeen thousand dollars is is probably love well dollar wise it's probably pretty by the mill warm winter by high cost of fuel but but this is that the mismatch numerous places this isn't the only place that something like this occurs but but you're right in what you said earlier i think in utilities it's very commonplace for them you know you've got multiple utility accounts oil letras to the right water and they get out of various yeah but i guess what i was saying is it's in situations where we look at the budget where the relative budgeted in this lovable is a little relative to how much you use and it's because we haven't actually sent an accurate to the  actual amount that we do spend because the idea is or the reality is that we are getting revenue it's just not reflected in your year so we need to actually accurately reflect all actual expenses regardless of where the revenue opposed to all of the line ins is that what we want because the detail shows you the same information just not as much of it if you look at the first page that he was feeling so we could put more information into this really all right so work in progress so i just want to understand so we are going to be essentially discussing these financial statements at every meeting we're going to get a draft that we're going to we're going to review would be looking now at the and instead of two days which i think i would recommend we do that we look at it reconcile because then probably they're going to be questions that come up that or not we have people to thirty minutes of that and and it's like ford will ask questions during that period and then we'll look at the end of thirty minutes we'll open it up for questions from the public  this is an on the server where other office staff including the town for content administrator can view them i went to the managers association conference last week and they gave legislative update  there was an amendment to state law that clarified who was allowed to view tax bills there are some privacy concerns with the rebates because i guess the t s opinion that down in history are really have no new tax records because of this oh so this is going to change a little bit we're going to restrict access to these in destin controls over expenditures you know this again has to do with a number of double payments that were made in the past twelve months so i actually a primarily the six months into the last fiscal year in the first three months i have not been able to identify any double payments since october but i haven't done exhaustive review either controls over expenditure ripoff our problems last year were in my opinion largely a process breakdown where bills were being interred and checks got on the same day the select were meeting this income standard practice for department heads in existence for several years and there was no advance review of going by management the bill submission procedure was change in october of last year the due date for providing bills to be paid has been changed to thursday before the meeting and bills were injured on the friday before the meeting director has time to properly review billing prior to entry department heads are required to approve all billing prior intrigue to the financial director and their approvals are expected to be accurate and this has been communicated there's really a breakdown in several different levels not only department heads not have been reviewing billing financial director not double checking and then when they got to approval that and given her enough time to be able to take the time to do that to make sure mistakes don't happen again home last time we had discussed a a retrospective review of matching invoices and payments were we with with that as of this stage i contacted a couple of c p a firms waiting for them to be able to get back to me on their  know that we don't want to get in the habit of not paying bills but but department heads should should be very viewing the bills that that they incur and if they're not approving the review gaps in meter readings as well as track fuel consumption according to the bill do we actually i'm sorry do we actually bill the fire department enrichment rescue for able to get a picture of what do we really use what do we need to use are we exceeding what's necessary in one spot or one vehicle way off in the others or improvements to our buildings paying off over time that's just just for the benefit of the public i think this is a very natural progression as tell become more specific in the way that they do things and what's typical is that you is that you find when you benchmark that there's a building or facility that's that's way off base for some reason and it's usually there's some mechanical problem and then less frequently you find that somebody fuel but it's but it's it is it is a departure from the way the town has always done things and it's the right way to do it because you'll be able to find those problems so my responses grains are managed by the personnel that apply for them the financial director will track grant expenditures and receipts manually in periodically as the personnel working on the drought their progress work progress payments are due the town has been successful in collecting our grants there were two three to two thousand knowing grants were not properly tracked and not successfully collected timeframe for collecting these apparently expired for the higher current finance directors i understand that that's another it's a group effort staff financial directory ministration we list every grant that we've been awarded and we are aware of so that there's a reminder some third that an invoice needs to be sent down well we set up an account for the right now financial director doesn't have anything we have to start collecting we've been relying on the person working on the ground to be able to track when they need to submit for reimbursement  finance director should should be responsible for knowing what the expiration date is and making sure that if you know for one reason or another the person that's it's managing the grant is not making steady progress towards whatever deliverables are  in financial reporting well i say receivable i mean i think that if you if you know that you're getting back money should be put in as a receiv small detail really needs to be in there it may just doesn't play well in fifteen cafeteria plans for the benefit of the public and in time that we transactions to be made tax free what happened when we moved to the sole health care offer of a high deductible health health plan w off for whatever reason it didn't happen or we can't find any proof that it happened i think it was discussions with some of the ways they felt that they they thought they  health trust try to get a couple of questions answered related to going backwards in time this is the really the tax liability to the not really to the down to the employees for whatever's duction that you know hey here it is a town being ripped off and i honestly don't think they are they are as written down look where the insurance fired her you can't get more meticulous than tom he's great and all that stuff i just don't want anybody to think that they're doing anything reports that suggest in any way that anything improper is being done but they want us to do just bring their system up to standard practice and we don't anticipate that we will find  really maybe set something up in six months for people who have to use this every day to come in and tell us what we think of it one question would be is the assistant treasurer willing to step up and fill the role of the of the treasure to the select the recopy of the document made available by the order of the council pursuant to thirty two b as a section sixty three of and regarding internal financial controls and not exactly sure what that means other a job description from two thousand and seven and looking at the essential functions a lot of it is is some of the stuff that we've covered in our last couple of conversations and it's like word means about responsibilities specifically bank deposits reconciliations because of the two one thing jumped out at me right in the interesting thing is if you the sign up by the supervisor the financial director of the select for jack and i was the final person so i will take total responsibility for it so i was the final person we have to remember that was a member of the town that was one of the radio a couple weeks ago publicly for an hour and criticize me man like me not to much else like we're not to much other people said that i did not know the difference between the employees in his statement one on and town because a town treasurer will go ahead and cut her cut you a check you can supplement your retirement income and she'll pay you two three four checks for the same interest don't worry about it to my knowledge those were the only five over payments there could have possibly been a couple of others it was a random sample that one vendor that was caught twice that we were paid twice that underwent was gone for the whole twenty months anyways it's i think it was cruel but i think it was misguided he went on the radio for an hour he will surely be a wise in my opinion i have never come to check from this town i do not have access to the check stock i do not in your invoices and questions and i think i was really set up you paid this treasure position two hundred bucks a month i did it basically as a community service type thing i didn't care about the money you want the treasury to go ahead and do all this stuff well you need somebody in this office if you want that you need somebody tension this information on everybody because if that is your intent you know it's all based on what do you guys want to break down how it is no way i mean i and here are four or five times a week and quite a bit of time and i think i did put a bit of time and i tried to catch as much as i possibly could to my knowledge and until somebody brings facts forward i know i'm not and that was paid three or four times i don't and somebody can sit here and say all they want but until they bring proof to me or tell me a vendor or something i can tell you that yes or no my guidance to you would be to get somebody in here that is able to be in here during the daytime hours supposed to work together and we wonder whether somebody vacancies is because we love somebody like that jerk to go ahead on the radio for an hour and gardener and i i don't really care about this position but i do have a regular full time job it was implied that i don't have an education it was a fight that i don't have financial experience i have a book i'm just about my master's degree i'll have it next spring are and i have years and years experience technically i haven't been removed at we're in the process of getting john brown aramis if you guys appoint somebody hey so be it that's all there is but i'm not going to leave you guys standing in the school still has to be taken care of everybody still must take care of  you know that transfers need to be approved or needs to be got to a control so please appoint somebody very quickly so that we can get all that stuff transferred over and the bank accounts and the tokens and there's a lot of stuff there you know  approved to transfer is have to be approved online all the time so just be aware of that but thank you i will continue to support you guys continues for a job especially kim on tina she's trying really hard but it's not worth the grief it really has and i'm not going to put up with somebody like george criticising me all the time i'm not and he doesn't even show up you know go figure he did his damage and it's done and congratulations to him i want nothing to do with it would say thank you very much for for the time and effort you put into the position  asked and even to the point that the radio announcer went and called george and say both copies were given to george i did eventually get the copy i do have a copy it is horrible it is absolutely horrible you know can't even ask a question then you go ahead on the radio or inside the paper or something now come on i don't blame you for being upset and i think all you guys should hear i really get it i have a copy of the c happy to go ahead and give it to you and listen to everything they yearn to say and we're all supposed to support each other and i put in this town a lot longer than he has my husband's  developed a bridge reputation both internally and externally externally for a lack of civility in our public dealings with each other in town and it certainly was one of the things that motivated me to serve on this like board and i'm going to continue to to try and fight that and to bring things back to a more humane basis which i believe is appropriate for down dealings and i'm i'm sorry i'm sorry there was unable to i can't i can't stop bevis from going on the air and saying what every once or anybody else here but i don't believe that you deserve whatever criticisms there were because like i said i didn't hear it but  can't correct anything if we don't know the facts if we don't know the vendor we don't know this is it true is it not your tame went until somebody gives me a name of the vendor is something i can't tell you so providing the information correct it make sure it's correct i word out as much as we can and hopefully we'll have some interested parties by the time the next meeting comes around and then we'll just have to do with your process ready for us for any new treasure at that stage the next item is a draft factor grant and memorandum of understanding this is a draft document provided by the state several years ago the challenger entered a collaborative to apply for a grant to obtain a piece of equipment called the factory this is a machine that at the time it was thought it was going to be a truck type system where it sprays high pressure water  into sewers to clear blockages and also here is suction mode where it sucks water and debris on to catch basins sewers it's common piece of equipment or a sewer system uses idea behind this grant was the federal government was going to base seventy five percent of the cost of the truck and the number of towns you pay the remaining twenty five percent share the back there would be shared amongst the towns basically what this is learning now is we have an original matching contribution of seven thousand eight hundred twelve dollars and fifty cents and are ongoing   ministry of her and so on and so forth was this whole issue about emergency and off our usage it would seem to me that the one of the benefits of having a factor chuck that we want to quote is that we it during term or didn't see or off hours and then as i wrote in my let's hear it defeats the purpose of having something like this paying into it and then having to pay money for an emergency so and i don't know how other towns feel about this ph they show by municipality sort of who they're estimating to use said when an morristown is double what they're estimating lot of areas and we're kind of in the middle but yet we all pay the same amount  based on this sort of average which is ok i guess accepted if more time is going to be using it more than there weighted it would seem that their impact on the system would be of an hourly rate but having some sort of way to play and play average and weighed the costs for for usage and i think those are the only thing those are the two big things that jumped out at me got developed specifically regards to the tyrolese a well the state developed based on a couple of meetings over the past couple years i think really jim fees at the state court of getting an understanding of what it took to run one's machines and you can see that on page four they've got to twenty four dollars an hour based on the number of hours they think  it's the easiest way to say what a great benefit in time it's much potentially if the estimates are accurate then we would be we're all paying the same into it cept for the hours so you all have an equal share and then you pay for usage right and so the payment for usage is really for me so i guess you're paying for access to it my question has there been a could not go for this entire cost benefit analysis was put in front of me to show what we're currently paying and what it would cost to do this and the cost to do this should include if we have to train someone and assume that every couple of years you use it till it fails and then there is no way there's no plan for replacement is when is the seventy six and change over one time to cover than twenty five percent yes ok so then it's just after we pay  that that it's just the twenty four dollars an hour so there are my question is how often do you get paid right when do we need a new one when does this depreciate we're going to need you and then how many years would it take for us hiring help to recoup the sevent rented because i'm sure the twenty four dollars an hour is much cheaper than what we have again how does the twenty six is a seventy six and we have to look at the whole cost divided by the hours and you're going to come out with your ideal ready to have the exact same concerns complicated i mean it's we should be able to figure out you know daughter she should marry for the equipment what the cost of the of training and hourly time for the employee because you know it's going to be one of our people then too i mean i think we could probably do something at least we can dirty that we give us an idea for at least in the ballpark while in quick and dirty is looking what you're currently spending take this expense plus the twenty four hours twenty four dollars eighty hours and it is there if there's if that's close and i'm guessing this is coming out of situations that occurred during tropical storm irene although it is the federal government is moving towards telling you that if you're not beckett's or burgess the management coordinator i have certainly no complaints about the job he does but i think it's wise to say that the tone does so much i don't see anybody replacing everything we really need to think about in a few years where we want to be here and also somebody who's got the time and the energy to develop an emergency management plan and i'm not talking about the operations plan where you've got a list of contacts for certain things or an emergency management know it's not just you know i don't think we can rely on the house staff to do that it's just such a huge time commitment to develop a big document like that it really needs to be people from the community saying i know something about the stum  repair too but in the time of the meeting is actually go home and write certain sections and bring it back and then also identifying people in the community as time goes on who's going to be our next command which for people are going to be our next on the back right exactly so is this something that maybe we put out relative positions of existing commissions and committees and we're talking about creating new ones i mean i think it's i believe it's what we have to do but i think that position because you know we've we've had a lot of vacancies for even elected positions but it's something that maybe it carries more weight than just a volunteer  position but i don't know if i'm ready have that conversation i think we're looking at and i talk committee for as long as it takes to put this plan together and i think that plan we don't have to start from scratch their emergency management plan there that we can say ok let's look at a similar municipality to us and if they have one take that as our starting off  of course there's always that they go to contracting not contracting because of their commander position but contracting out the writing the bill of an emergency plan and i'm not saying because i know our budgets are tight but nput and ideas for floods and other flood situation i don't know the people those are the people that then implement their you know carry out a full program or connectors rather then yeah definitely i think what they're supposed to be doing it won't get done last year though for sure again he didn't say he would be willing to do that but the are there are organizations out there that can help would like make the changes in fact i am ready to make a motion to eliminate the social personal shopping trips and just keep go out i didn't do it he doesn't want to cut that off but it but i don't think it is i mean i think in plenty of other communities there's a lot of community support where you you know hey i need or i need a ride toward i have a reach anywhere you know i mean you know that might not be so your is it yeah i mean people that are using this like that be on the internet that's true there that it's hard to can be hard or you may not have that family connection or a friend pretty stable and each year the budgets developed essentially off of past experiences and what s s t towns believe was going to continue  so we have a limited availability of adding troops but as i've learned if you're not completely on top of it you're going to end up schedule i thought we could manage the extra medical trips but we authorize it sometimes you can say you know this person has a need from for a certain period of time that person may take year just because of our normal use we could run into it if somebody comes in they have to get prior authorization use it from the town if they have medical trips we don't want to say  significantly over budget i think i think for it until the end of june i think it's something that hopefully hopefully it can be managed for me and if if people are getting these  rights for work that that's that's a problem for me you know i provide my own her transportation for my income and if folks are getting this for her work then that's that's a not allocate more funds for what would be the impact i mean would did you think they're capable and able to find alternatives at least to get through the next six weeks or are we talking about an elderly person or second be able to serious i mean this is there a tender for somebody to use for commuting right i mean it seems like it's for medical reasons and it's for people who would not be able to get in my opinion not be able to get food if it wasn't for this so what what i'm hearing is that this would not place anybody in immediate need of a dangerous situation people be able to get transport to doctor's appointments and things like that but right it will it's the do this right this time somebody please move approval of this access or move on i move to improve access permit numbered twelve dash zero s just anywhere around for a couple of months and come back on the agenda level of their concern so i think having an alternative is good and i'm now you know on the road all the time   the forty the select board to approve use of the public facilities for these kinds of events what it does not address is something that is not shared such as the not only what the select words authority is over the whole thing but a procedure that helps everybody involved to prepare for the rains to occur to make sure there's communication club is probably considered a nonprofit and we came a day with that as it comes but because this is a guideline essentially right or is this going to be no this will be when you approve a race they will because if you've got it if you've got someone coming in this just happened in jericho they have forty five people running if you have forty five people running you do not need eight all in tears at a registration table so i think that we can't be that rigid on what we're asking them to do because we don't really know what the scope of the event every event is going to be so that do you want to think a little bit about how or how you how other organizations might fit under this policy brainstorm a little bit like not there you can really just deny public access right or to somebody you can't just decide you know five or more people constitutes a group and you're not going to groups go without your well we do have a procedure where they have to request reservations ok certain feel so good we sort of apply the same philosophy to to any body who wants to use public roads orian situation like that it if you get a group of obstinate people that want to run down the road and walk traffic you know or are they eligible for a ticket you know of the the issue that i'm having difficulty with is if we had said no you can't come here and they came through really what would we do i mean if there are bicycling intervening traffic laws and you know you got caught watching they don't break any rules that they can go through but at what point is somebody going to say you know we don't really have to come on this like permission you can just show up and run  what do we do about it but i mean if you the way this generally tends to break down is is that he least have to know and then you get into this situation where if it really seems like it's going to be disruptive you have sufficient police presence that you reduce to because of direct destruction and probably also make the event not not tenable and then there's some kind of negotiation that takes place in order for ver idea again behind this is to be able to benchmark buildings and vehicles and whitman on energy usage to give us an idea going forward not just what we're spending but how much we consum really what it takes to keep cool building how much diesel does it take to run highway truck that sort of thing chris had several suggestions that are doing the corporate list today and also just for word or needed to take a larger role in developing these reports i think what i am but i don't want to make this like i want the other to coordinate or to do this i think it was more like it would it would be nice if the energy ordinator could the richmond select board meeting may seventh two thousand and twelve hearing none would somebody please name the minutes the bridge inspection reports there are three bridges that were inspected the first one is a bridge over the donahue brook is on town highway four which is actually  not not too far up the hill and this one says the structure is in good condition the deck continues to deteriorate and the pavement wearing surface should be stripped and repave with or without membrane the approach guardrail on the right side of the abutment should be repaired because of them pay attention to that the next bridge is the bridge on cochran road over the coming two river structures in good condition miles i think that might be to people responsible get how much time and lots of interest in the downtown i am meeting a couple more people later this week a lot of interest in downtown is on hold hands so i think you know we should really just forge ahead with an economic development committee and as you know they look at the downtown and look at issues and parking always comes up as an issue so i don't you know i think maybe some of the challenges that come up with changing these are developing  spots in the response and they're going to be addressed also in some of the grades not right so there's still a lot of work to be done there are hoping to get out of there by the middle of june we're hoping that they are able to get out of there by the middle of june making us happy because we're not going to stuff the work product that we're not satisfied so there is still a lot of work up there people because i was looking at alternatives right now he said that a similar repair or or a landslide repair about six years ago cost over one hundred thousand dollars to repair in the town contract he's exploring if he's able to do it in the house if he rents piece of equipment or is it a couple of other people they might be able to maybe repair that stone wall and rebuild the embankment themselves profit in that we could yes is there what would what would prevent us from doing that directly at this point i'm not sure what would prevent us from doing that i had suggested that the little league get what they interesting because they have to be able to find ok a piece of bike decent enough to be able to connect the homeowners will have the option of hiring a company or a place i think there'll be  your the state is taking comments on putting the state complex back in order they're going to the proposal is to put i think of nine hundred workers basically it's all of the agency of human services they've already decided that the agency natural resources which is the one i work in is going to national life that's done that's that's happening for the end of this year and i think department of ed it's in going to be proposed to go to office was in and they're going to demolish the lab and then they're going to take the existing structure i think they're proposing to use the basements parking and then build up and then some more matter buildings in france where it didn't get flooded because interestingly enough the new the new forensic lab didn't get much because and that was built a little bit and now the incident command the emergency management did get flooded  but there are many older part of the building so and all of the all of the sort of the power of the boiler all of that was under water that was under seven feet of water so that if you drive there now it's they have these huge new transformers and to bring power in essentially because because that used to be the steam generator for that the heat and now it has to be supplied by something else so  it is kind of mean to take a century old strip facility like that where that old yeah yeah i mean you seen it you see a live on one of the buildings downtown and now that we've lived through this one is this like what what what was it like in the twenty seven