well good evening everyone welcome to this regularly scheduled meeting of the holland city council we are glad that you are either in chambers or perhaps watching at home on television or somewhere across the world in electronic device of some sort  we have a relatively decent agenda for this for this time of the year and before we can conduct business however we have to ensure there's a quorum present so if the acting clerk this evening would kindly call the rol sorry here we have a core marriage yes and perhaps we are both in need of some clarification this evening because i believe actually you're not the acting clerk you are technically designated as the clerk under the the functions here we go we begin tonight meeting as we begin all over meetings with two items that is first of all a prayer this evening which i believe will be offered by our colleague council member com parents immediately thereafter will have a pledge of allegiance to the flag if you're in chambers with us tonight i would invite you to rise and join us in both of those items dear lord once again we move into the thanksgiving season we are thankful daily for the blessing to report upon us we indeed are blessed and we give thanks we are blessed with a great city a caring community help us to care for others to share with others to be good neighbors we are blessed with great city employees who work hard in many locations within the city we pray for their safety we thank each employee for their work and we care for them as friends and valued coworkers we are blessed with wonderful citizens who sacrifice funds to support this community for the betterment of all in this council we need to make sure that revenue dollars are collected and spent with frugality that are never squandered if this council this night the ability to listen and to act with wisdom in your name we pray  and there are copies paper copies of the agenda in the rack in the rear of the room if you're here with us tonight if you're at home or have some electronic devices i pad or laptop or something along those lines you can also find a copy of the agenda as well as all the background materials council has reviewed in preparation for this evening's meeting the way to do that is to go to the city's web page at city of holland dot com and if you go to the calendar page today's date the  nineteenth of november you'll see information about tonight's meeting and all the p d f files that you can download to see what we have seen in preparation for the items we're going to act on this evening as you look at that agenda you'll note there are a variety of items that have an asterisk next to them these are items that we have designated at this point as being on the consent agenda which means that instead of taking those items individually we will   or at least at this point will take them all together one motion one vote regardless of where they are on the agenda now before we go any further and all after we hear what's on that consent agenda i'll give options for having items removed from the consent agenda but first let's find out what is presently scheduled to be on the consent agenda and for that we turn to our clerk mr vitally thank you married extra item five to approve the minutes of the november fifth regular council meeting and november twelfth two thousand and fourteen study sessions i mean eleven a to accept and file executed oaths of office item fourteen a one two to approve a second amendment to the license agreement with metro p c s michigan l l c that grants the right to modify the forty eighth street facilities with new cellular equipment and tennis and increases rent by three hundred dollars per month a sixteen percent increase pending approval as to form by the city attorney item fourteen eighty three to approve a three year contract with asplund tree expert company in the amount of two million ninety one thousand one hundred seven dollars and twenty cents for tree trimming services with the option to extend for an additional twelve months beginning january first two thousand and fifteen pending approval as deformed by the city attorney item fourteen d one to refer claims filed against the city to the city's insurance carrier and city attorney for consideration item fourteen deep to life to adopt a resolution recognizing the first presbyterian preschool as a nonprofit organization operating in the city of holland pending further excuse me pending final approval by the city attorney i don't fourteen easy to point one to accept the drainage utility easement for property located at fifteen west thirty fourth street item fourteen easy for point one to approve the holland allocation of the burn just as assistance grant in the amount of forty nine thousand eight hundred seventy five dollars to support the cost of the three city we met public safety officers authorized the mayor director public safety and finance director to sign the sub contract agreement with ottawa county subject to approval as to form of the city attorney and the local budget for the grant to be considered as part of the fiscal year two thousand and fourteen fifteen item fourteen efore point two two accept a grant from the michigan office of highway safety planning for drunk driving and seat belt enforcement in the amount of nineteen thousand two hundred ninety five dollars authorized the mayor finance director and holland public safety police services representative sign the grant documents subject to prove was to form by the city attorney fourteen eve five point two two approve the revisions to the full time and part time employee and books item fourteen eve five point three to approve the appointment of sue harder housing and neighborhoods outreach specialist as the americans with disabilities act coordinator per title six affect nov nineteenth two thousand and fourteen item fourteen e file point five two approve the changes to the city council meeting schedule as follows the cancellation of the nov twenty sixth and december twenty fourth two thousand and fourteen city council study sessions all right thank you so that is what is presently going to be on the consent agenda and that means that all of those items will be handled together with one motion and one vote now we do this because we think that these items are relatively routine or been previously discussed by counsel you however sitting in the audience may not think them to be so routine in fact you might be here to talk about one of those things tonight and if that's the case we do want to give the opportunity for someone to remove an item from the consent agenda and then it will be handled where it normally shows up in the agenda so at this time when anybody in the audience care to remove an item from the consent agenda seeing none and a member of don't do that please thank you both report record will reflect anyone else you wonderful timber and cadence all right that's exist then to the first of two special order of the day public hearings this evening the first has to do with an amendment to the parking deck brownfield plan and i'm not sure if the city manager is introducing this item for us or perhaps mr wagner is mr viable a city clerk in finance director actually author the report so if he's repaired and ready i will defer to his report two thousand and seven that plan involved a number of parcels in the district boundaries that included the property where the new hotels is going to be under construction that plan was eventually amended somewhat later in a couple years later after we issued bonds and we mean we needed to make some clarifications as the hotel got in its construction process it was discovered some contamination some soils and they then presented a request to the brownfield redevelopment authority board if we would consider allowing  then asked council to consider this approval as well tonight there's going to be a public hearing regarding those expenditures this would amend the plan and in addition to that later council will be asked to approve a brownfield reimbursement agreement with hotel holdings l l c that will allow for that reimbursement to take place at this point in time the public hearing is for the reimbursement of one hundred the amendment of the plan to allow for on this amendment to the plan if anyone from the public would care to comment on it here is the chance to do so i would ask is your step forward the podium speaking of the microphone so everyone in chambers and at home can hear what you have to say council rules provided that  indicate your name and residential address for purposes of the record and you have up to five minutes to address council so with that i will declare the public hearing on this item to be open and seeing no one i will close the public hearing and we have a request to amend for a second time the brownfield plan for this matter which would bring the total reimbursable amounts down or up to seven million three hundred fourteen thousand dollars one sorry seven million three hundred fourteen thousand one hundred fifty dollars their motion supply supported by their board discussion among council let me just say a quick word of appreciation and hopefully this is more common than not in this organization a little over a month ago now i believe it was the other developers of the downtown hotel called me when i was out of town and said hey we've got a problem they discovered this contamination issue and wondered if it would be even possible to amend the brownfield plan to have them participate in it and seek reimbursement of these costs through brownfield i told them you know i'm not sure whether a that's permissible under state law i said if it is who got the brownfield folks up and running and mr wagner of course was really involved in that and i'm pleased to say that there never never really was a hesitation in terms of bringing this forward as a potential amendment to the plant the  hesitation or or a matter of of not concern but matter of that that we deal with was the timing issue in making sure that it was noticed out properly in those kinds of things so the delay if you will was not because of any sort of question is the propriety but though the matter of it just takes time to get the notices out so we can have public hearings like this before amending it so again i am pleased that we were able to handle this with the minimal amount of friction and trouble and please that we can be supportive in the continuing redevelopment redevelopment of some of our persons in this city so that new tax base is created and ultimately new amenities and opportunities come into our city yes the motion passes nine zero thank you then that we get to the second of our public areas evening and that is a public act one ninety eight tax abatement for still supply welding company located at forty east sixty fourth street staff report on this one will be for mr ryan thank you mayor members of the council as you know this is a typical request to assist in economic development whereby the new growth will generate an opportunity for new jobs as well as expected that they will add fifteen new employees the total amount of the requested machinery equipment furniture is just under one million dollars nine hundred some thousand dollars as noted in you any questions for ryan initially otherwise i'm pleased to open up the public hearing and certainly would love to welcome representative a representative or representatives from the company to describe a little bit as to what the hopes and dreams are for this  rebirth in the heavy plate fabrication business that we're serving customers around the country or shipping to the west coast of california on a daily basis to houston texas and bringing new new business into our into our  community the piece of equipment i've long been desired by our company to grow our machining base that's a medium sized boring mill a little over a half million dollars we've got it already installed now and suppan running and started today its first first productive job we've also hired machine operators already on staff to be able to operate this piece of equipment and last week went through some training on some new software that allow them to be productive another big piece of that new capital equipment is in a new c n c high def plastic cutting torch and we've just finished that installation as well which offer high tech cutting very close tolerance work and the industries that we're serving now today most people think again sixty as a structural steel company serving this community very very many years but today we serve the oil and gas industry subs see the gulf of mexico you're seeing a lot of our equipment right now or the products that we manufacture or the skilled craftsman that we have starting to travel around the world mining cars in australia as well as the united states mexico so the talent this year with this new equipment is going to be able to allow us to be much more productive in the future and i thank you for your time thank you very much for being here tonight questions at all or otherwise a rather public hearing still open and what else we care to address coun this request this evening while i can tell you that i have a good privilege of being at the steel facility month or two ago for a chamber board meeting and it was my first time within the in the walls of the building and got a bit of an elongated presentation compared to this evening about the various industries that the company serves in the various projects they're working on and when you think of  quality high tolerance level work that requires very much skill the trades persons doing excellence that is the kind of work they're doing this is this is not work to be done for those who don't know what they're doing and as the company has said tonight their products are being shipped not just across the country really really around the world and those are especially attractive kinds of jobs force in industries for us to have where we get the benefit of  seeing the economic activity locally we get the that the jobs in our community in the support of the company in the community all the good that they do and the rest of the world gets to benefit from the works of their labors so it's great to have you in our community we congratulate you on the new equipment and what that will mean for your productivity and your balance sheet and ultimately for the good of our entire community so thank you very much for that and we're pleased tonight to be playing a small role in helping this adoption or actually one adoption of ordinance tonight changes to article two of chapter two personal regulations ryan please thank you this is your second reading of this ordinance which would update the personal regulations it's been some years since they were updated there is reference now to the city hospital and heritage your library all of which have had their operations change of sensually since the time this was updated so this would do a number of things with your approval the night it would change our language be gender neutral they would update the definitions regarding probationary employee and extended from six months to twelve months they would be removed any reference to improper cause of terminations tale with the employee that the city council approved in two thousand and eleven and to remove reference to the personnel manager of the holland board of public works serving in assisting the assisting the city's personnel officer since in practice that's not how it works so in short it's  housekeeping amendment and your consideration is requested all right thank you brian this first one any questions for staff saying not this is the time and place for a public hearing in this amendment of the ordinance for anyone here to address this matter the yes motion passes nine zero all right thank you takes us to item twelve communications from the audience is the afternoon for members of the audience to address council on matters that are not otherwise on the agenda and i will truncate my explanation of what that is because so far as i can see with the except mr chandler from the grand rapids press and live there is no member of the public in the audience listening so greg would you care to address us tonight all right very good seeing no one else we will move on from that item and go into some of our forward and city official reports the first of which is a report from the city manager dealing with community neighborhood services fourteen he one point one administrative requirements of the americans with disability act coordinator so she's jumping ahead just for a few minutes to give you the benefit of her report that sets the stage for this this is something that is it will be very useful the city has done work in  act in the past now there's always a need to keep current and update and that's what sue is about so so thank you mr cotton and the members of council i wanted to present just briefly some basic information about the a da what we're required to do as a public entity and the recommendation that are before you this evening the title to the americans with disabilities act is the title that applies to state local governments and so that's the title we'll be talking about tonight the idea the intent of the americans with disabilities act is to protect qualified individuals from discrimination based on disability in our services in our programs and all of our activities a a public entity with fifty or more employees were required to take a few administrative actions in order to to address our requirements in particular point eighty corner which will do later today provides a notice to the public of their rights and how intend to meet our obligations under the americans with disabilities act adopt a grievance procedure and self evaluate our policies and procedures additionally identify modifications that are necessary and plan how to address them in our public facilities that's called the transition plan we recently contracted with the disability network to evaluate our city and d p w buildings we did identify some barriers added our existing buildings and we have a list of recommendations for improving those training and some other things that we do review for regular basis and do our self evaluation the other recommendations include a citizen advisory group to help us review an update our policies and procedures and what we determined needed to be changed in our buildings will become a part of our transition plan overall and the recommendation from staff is that we create an eighty eight policy which will really and power all our employees to make our programmes and operations accessible and by that i mean give them the ability to make changes that they feel are necessary to help make any of our programs accessible to the entire public performing self evaluation that's that's an administrative task but it's something i think we really need to look at all of our policies and procedures and make sure that we are doing what's necessary to make our programs and our services successful training is one of the recommendations i have completed a little bit of training in this and some on the job training with lucy areas from the disability network for more training is needed with  so i don't know if counsel has any questions at this point but eager to begin work on this process and i i think it's very important i think the city i will tell you that the city the feedback we got from the disability network is that our buildings are in very good shape there are some minor things that need to be taken care of to bring them in into compliance with the twenty ten standards which is the americans with disabilities act amended so there's any questions display network as we all know and as such as our very good partner in addressing and evaluating some of our e t a and general disability matters so our colleague has requested to be recused is their motion to do so move by the this information as reports except this report as information and there we go any further discussion saying none please call them oh i'm sorry councilman before i die i just think it's a great thing to do because we discourage used to buildings being the way they are and if we don't have that issue with getting around it easily we don't think about anybody else so it's great to take time to think about it and to make the city hall and ah the city facilities accessible because it really is about having a person here being that i saw thanks fear willingness to do that said thank you anyone else please call the rule  to some gifts fortini five point one scholarship fund received donations from a xan scamper in the amount of one dollar from julie broom in the amount of five dollars and from jacob dykstra in the amount of fifty dollars a donation of fifteen hundred dollars was received for holland in blue america in bloom the holland youth connections received donations from mr and mrs chan a new type from chan's martial arts in the amount of one thousand dollars from s t m manufacturing in the amount of two thousand dollars and from magna mirrors in the amount of two thousand dollars it's recommended these donations be accepted with appreciation an expression of gratitude before two dollars all right thank you what is the pleasure of the city council motion to accept it with appreciation then i guess we go all the way down into communications from the city manager of the sea lion thank you mary there sir i have three items one i want to thank our transportation crew our parks crew and i want to thank the community for their patience given that we have snow on top of leaves about three quarters of the dump truck load you see leaves the other quarter is snow so i guess we now have a snow removal operation going on as well so it will take longer as a result and there will are occasions where operator plow operators have avoided a leaf pile after leaf pile however there are other occasions where it wasn't clear and there's obviously some leaves now on the curb line we do remind people that we will be back around in the spring for the brush pick up and leave your welcome then as well so thank you for your patience the second item is removed the agenda was consideration of the overnight on street parking the reason it was removed was because there was the internal staff debate as to whether it was clear council at your study session wanted the majority anyway wanted to look at doing this again in some form or fashion next summer  yet it wasn't clear exactly which way of doing so you preferred internally we have some debate over what the best way to go about it would be whether extending the date or leaving the date the same or an odd even approach has been looked into and especially thought good by some so speaking with married extra we decided it was best to pull it from the agenda but we do want to make it your own and anyone listening who wants to weigh in  on this knows that it's under consideration and will be back before you on december tenth that's a study session night in which case everyone will have an opportunity to let us know what you think obviously and w will hold back on any ordnance recommendation until we know the third thing is we are moving forward with some grant preparation work i can't say exactly which grant but we have good signals in relation to the window and gardens of bridge and path work we have a second one that is in the hopper that will learn about in about two weeks nevertheless it looks like this is a go i know you've approved it you have legacy funds for it  grant we have to do some prerequisite work this will be brought back to under similar third there are interviews with three firms set up after advertising and receiving six proposals these interviews are for november twenty six of any council member wants to indicate appreciation with our transportation and parks crews for the unusually early start to the to the winter season into the to be completed fall season i was stopped many times as i was streets cleaned so quickly and so well so that is i think it a sentiment shared by us all we know that it takes lots of time to do so and great the degree of skill ever sat behind a snowplow you know not exactly easy work i speak with experience on a on a course not in real life thankfully yeah i mean if you have a fake snowstorm with fake obstacles i'm the guy you might want to have dr have the community come together to enjoy a thanksgiving meal go to the home west rescue missions website or give them a call for more information about how to participate and attend but it really is a remarkable way to kick off that great holiday weekend and some of the folks who are served might not otherwise have and enjoy a thanksgiving meal others it's just a wonderful time to to share a meal with members of the community might not otherwise know meet dorsey very often so it's a great thing and everyone  invited to it and of course finally you always get a hold of a city of holland dot com go to the city's web page find information about what's happening here information is on ordinances informations on upcoming meetings  forms you name it we try and put as much information as we can on there in ways that you can hopefully find we love it when you come to city hall or visit our other city facilities but if you're not able to do so we're not interested in doing so we want to make sure that you can access city services outside of the normal business hours that occur in the city of holland so thanks for your interest in our community and we are here to serve i have one appointment for your consideration this evening it is the appointment abraham gonzales to the human relations commission for a three year term the term would expire on june thirtieth twenty seventeen you'll note from the application that mr gonzales is a holland native graduate holland high school then went off to michigan state and as a practicing lawyer with his own practice right here in the city an impressive gentleman who i think will be a very good addition to the h r c place that before you for your consideration moved  so just a reminder if we do in fact get that rain they're talking about over over the weekend if you've got leaves in front of your house yet make sure the storm drains  situations any other communications from called woman to board place talking about the thanksgiving feast i happened to talk to darryl bartlett today and he said they could still use a few turkeys and if they get extra turkeys they have freezer space that has been donated to them as an organization to you to use and they also need some dessert so if you have sweets to bring contact the housing rescue mission and i think they're planning for sixteen hundred  the community together like that that is such a huge and wonderful effort that they perform every year to give thanks as a community also we have the first ever tree lighting ceremony this weekend downtown eight o'clock that's going to be and it's all part of the christmas open house that they have every year between six and nine they'll be chesnuts ropes and an open fire outside we'll have carolers strolling and all kinds of fun things with mr mrs claus handing out candy canes it's just a nice way to bring in the season no matter what season of whether it will be on saturday night will get together anyway so that will be fun having the first ever tree lighting ceremony at great event on saturday but i don't know where the drilling for the first lighting of the tree was because we used to have a lighting in centennial park which was the tree creative lights the start of the food drive the whole nine yards that was many many years in the making now if this is the first one in eight street we can go with that so and it whether it's a first the fifteenth the hundredth be there it's going to be great open house from six to nine three lighting at eight o'clock however there is also another event that has become a grand tradition in the city of holland and that will be happening on december second and that is the parade of lights if you want to see some smiling faces you want to see some brightly decorated big rigs that like trucks and little rigs and peoples and animals and just all kinds of festive things going on tuesday night december second starting at six thirty yes six thirty down tony street from columbia to the civic center come one come all dress warm because it will be snowing i hope i promise i hope we got to have snow when we're having a parade right ok so come on down bring the kids ever great time it's a great time for community a great time to kick off the holiday so we hope to see everybody saturday downtown and also tuesday the second of december downtown very good any other communications from council tonight motions resolutions  appointment to make and would ask for a motion to support this to appoint todd whiteman who is currently the city council liaison to the board of appeals but to a