it will be on the website as well eventually so i will be watching at home on a mobile device somewhere around the world or in chambers this evening we're glad that you are watching the meeting this evening so we begin first of all with a special meeting and to do that you need to make grant program in that public hearing is scheduled for april seventeenth twenty thirteen which is our next next regular scheduled business me is there a motion to do that discussion on favor please say i pose the same alright special meeting has been adjourned a no go to the one of the very fun things about coming back from spring midway through the fiscal year budget they begin looking at the next fiscal year budget in chambers could we possibly turn down the sound a little bit we're getting a bit of an echo and anyway so so they have been working long and hard on it and ryan  two percent for us some of the highlights we're going to chance to review the budget in great detail over the weekend and should have some good discussion about it and i think we're going to hear some relatively good news especially in comparison to what we have experienced over the past two years so with that ryan thanks for your hard work for the for your presentation the floor is yours thank you mayor dextre members of the city council i want to make this a two way conversation tonight and wednesday night and it begins with this question what time is t rest will include the community energy strategies people w parks and recreation services community services outside agencies and discussion about the possible and probable tax rate that you'll have a public hearing on you would like access to the wife i in the room there's a password if you need it nudge somebody in the probably have for you if not let us know we'll make sure to get it and you can also download all of the budget documentation from the city's website in the course that's whether you're in city hall or watching from home it's all available online as well so thank i want to say that this whole event tonight is a team effort there is not anyone in our city administration and the board of public works city council or boards commissions that hasn't some way been touched by the  plan of the last year if we were challenge the last year and i think to a large extent we've met those challenges and i hope it will meet your ex expectational of the budget is balanced services are maintained and we've been able to move forward with some reinvestment we're not up to past years in terms of capital or reinvestment capital equipment but we're getting there so i hope that you will experience  the same feeling of balance as we go forward and we look forward to your suggestions we've facilitate try to facilitate that input by organizing the budget a little bit differently there are action plans throughout her department but they are the key ones that deal with key monetary changes are also excerpted in the manager's budget message so the twenty two pages of the of the beginning of the is on page nine of the electronic copies page eighteen of the operating budget themes because they tend to guide some of the overarching decisions that were made so with that i have a power point presentation and key points along the way we are now in relation to that we don't know exactly how much will be needed but i just want to every chance i get call your attention to certain key numbers in this case there is a fifty thousand dollars placeholder that will cover a little bit later because as we go we know we'll have some local match broadband effort there will be some detailed planning going to that there's already fifty thousand dollars of funding water from is gearing up and we have lots of input from the private sector and from hopefully some professionals that we are involved in gauge and hiring some of you are here is only seven thirty this morning and have participated in that effort and will do more collectively and then we have partners  overall you'll hear a lot about reinvestments capital improvements especially where the five year plan first time this year thanks a lot to the system it's a team that we hope you will give us some feedback on and we can make progress toward and also we're getting back to the average anyway on our capital equipment replacement and lastly innovations whether it's some of the action plans that you see some new ideas the lng plow and turn to capital equipment or departmental  on january nineteenth where residents have the opportunity to speak one on one face to face and voice their concerns and suggestions some of those which have already been implemented for example of terms of the process we had a suggestion that thirteen and they are carry overs are the community energy plan the community strategies that was the highest goal from last year power generation was the most pressing need and this county is well underway in solving that by going forward services or it's work that comes with doing a service delivery process there's quite a few efforts underway for more collaboration and that includes waterfront development was the type for highest priority the slash here and we include in this budget some planning funds there you'll see that there's a seventy five thousand dollars planning fund mean the five year plan for next fiscal year that will include some review of the proposals which are due to be opened for the machine to work site this friday as well as assistance in ad hoc waterfront planning slash engineering that's priority have councils to encourage public private participation in the neighborhoods promotional fliers have been produced by the community or it services measurement criteria are being developed by the neighborhood improvement committee and we hope investments and reinvestment and you'll see more about that in the five year plan there are planning funds included in the plan and we hope to do some of the operational planning in house c efforts and i think the deadline is later this month and we hope to realign some of our work to be clear the best practices out there and also export that knowledge and an action throughout the entire organization that's priorities to improve the city's communication shop this is something that has been discussed and we've gotten better at it from an inter basis but we need to be even more proactive and looking at the public information needed and comparing the public to understand the information and then making sure we have full and  the complete picture for the media multimedia when when the time arrives so there's fourteen thousand seven hundred out of the cat t v fund to assist in that effort and that number is in the manager's line and remains to be determined exactly how to proceed but it is partially funded it's fully funded but it's a partial person or a contract the tenth is to continue to focus on neighborhoods there transformation and everything else that goes with it but i think we've determined through some of the discussions in the past year that home ownership is key and three do some number of rentals maybe back to the one nine hundred ninety levels which still create a level of thirty percent of rental in the community yet when it would strengthen some blocks where rentals exceeded anything that is really customary up to eighty nine percent rentals and in some block so we gang prevention you'll hear more about that later tonight so the best news of all is thanks to the lecture advantage thanks to greg thanks to the state of michigan truly international in helping see into the future and understand the trends and what these trends mean to us in terms of trying to keep a balanced budget and maintain services intends to get back to you normal last year i talked about getting back to business as usual and that we can muster which can result in good things just means to pay to keep the pay for our personnel in line with the median or better other like communities and like professions it means capital  investment which will stress in the five year capital planning to schedule and it means stable staffing levels and it means constant innovation so these five elements constitute what we view as the new normal and what you can expect from the city going forward and this budget and in the next year the five year plan is best to get an idea of where we're at is maybe it's best to look at last year's five year plan compared to this years this was just here fourteen last year at nine point five knows the expectations that we had and this was the worst case scenario that we started with even that included even a one million dollars expenditure revenue we still ended where we thought we would be this year with a one point three million dollars or use of fund balance negative this is where we are today and what's in the budget given a whole increase milage you recall that we started out last year with nine point five nose so going back to last year we had this really really awful situation where we had general f when he went to three point five negative and now even though personal property will be phased out that's probably the prime primary reason for some of these negative numbers projected interest kerry team for example we still are about three million in terms of our fund that would that three million is important because that's roughly fifteen percent and every author in the world knows you need to keep a healthy reserve to do during emergencies a number of emergencies that might befall us so that projects out for the next five years a healthy stable fund balance if we continue to do our homework like we're doing budget summ s the budget includes the holland board of public works all told it's two hundred fifteen thousand dollars in terms of of funds million thank you ten or fifteen million fifty six percent of which comes from utilities because it doesn't solve the electric water and waste water utility as well as the city taxes not surprisingly turning fifteen million is what's needed to fund all of those services and the largest of which is the capital outlay for investment most of which there is public works investment and utility production i just jump back here for a  second this is a source of funds twenty six percent is find equity that's about close to fifty million use of fund equity and i just showed you very fact no use of our general fund equity the difference is most of that is for the new powerplant money and saved by the public works and some of it is the city eight hundred thousand of which is related to washington avenue and our streets so here's the general fund the one that we pay most attention to in this building and you can see property taxes is fifty percent which is a fairly good number of many communities have property taxes that account for sixty percent or higher so ha share revenue principally on terms of expenditures once again twenty million public safety is fifty one percent and it has ranged between forty four percent and fifty two percent over the years and it's somewhat based on the denominator our goal course is to keep that number closer to fifty percent maybe forty eight to forty nine percent long term with adjustments as part of the public safety service study that you looked at last month in the meantime  all services are maintained in with eighteen firefighters and fifty seven sworn officers other services are also maintained in these other departments and those represent a typical percentage announ property taxes are proposed to stay at nine point six five a five mils that compares to nine point five that he started out last year before we made changes to the nine point six five in fiscal thirteen so physically or fourteen even though you're not responsible for those they are added to the general property tax bill is fifteen point one and that is no change from last year and general fund revenues by source what i want to point out here is the taxes is a declining amount similar to last year where as taxes by declining there was also a reduction in the in the tax bill by virtue of that reduction in value even though the rates changed a bit it didn't really make a substantial difference in that and that scenario by the way i want to say before i forget  as far as i can tell learning the ropes and performing very satisfactorily this data would not be possible without their assistance and i'm grateful for it i want to touch an outside agency finding it was a key variable in years past in this summarizes where we're at in terms of social services cultural activities no change from last year circle trust is down by a nother amount as predicted and as noted last year fifty eight thousand five hundred however the capital infrastructure associated with the assets you'll see that there is maintenance planned to maintain those assets and then economic development run up three thousand dollars for lecture damage hundred ninety four for example percentage of the operating tax levy compared to the general budget and that's very that's mainly been up in the fifty percent last year with this was the second lowest at forty seven point one percent in this year it's at forty seven percent which is the lowest ratio in the last twenty years so the city is being conscious of the need for the taxpayer to use their their funds for other purposes including hopefully reinvestment in industrial and commercial infrastructure to maintain their their values specific revenue summary points at this point i'd like to turn over ten created the real estate or a source of ins coming in this past year and there certainly are additional benefits that have to be paid so part of the strategy was to integrate those costs into the rate structure so  terms of do i know the dollar amount i don't know that i could tell you that i thought i had but that was really part of the conversation when those rates were set and as you recall we increased rates this past year by twelve point six seven percent so that was part of part of that was the cost of the affor that of that five hundred thousand or two hundred thousand of that is additional taxes because the tax be seen creased slightly a one point four percent looks number reviews and then secondly the revenue sharing numbers are higher in the coming year compared to what we had anticipated last year at this time we're talking and the numbers compared to that number there's been additional funds received in the current fiscal year it's largely due to increased sales taxes as you call revenue sharing numbers are calculated based on a rather tricky formula but a big piece of that comes directly to the city as is the seals tax or  the economy gets better and certainly more revenues are collected by the state and constitutionally they have to share those dollars back to the governments there's a small amount of increase in what normally was called the statutory piece which is  constitutional payments strictly based on the economy the third piece of growth in the revenues comes from the board of public works and their pilot payments their dividend repayment back to the city thirty one thousand dollars we directed a couple of two hundred thirty one thousand of that is going to the general fund and we've directed an additional one hundred thousand dollars this year to the missile gap improvement fund so that your in your budget document on your page thirty nine you'll find a little bit of a table that describes that but you could you can see that for the most part we are  to growth comes from our downtown commercial i will say that we have pockets of our commercial throughout the rest of the community that is not growing and i will further say that it's pretty unusual for downtown real estate to be increasing in value i suspect if we were to do a little survey of the state of michigan i don't think you'll find very many communities at all that will say their downtown commercial properties increase in value so that's a nice and i saying about what's going on in our community but that gives you a sort of picture this is an old drop in in the commercial and like downtown trip i can explain that i don't think there's an awful lot of commercial property there but for whatever reason they consists of and if you'll notice you know we've been talking about the declining tax base and what's happened in that and i'm going to say that you'll see in here that actually these numbers are increasing this is our personal property but i will further say that there is about at least over here there's a roughly if i remember right it's around eighty million dollars  tax rolls but this is a little bit of this table is a little bit of a it's a little misleading because in reality our our our tax basis is really down below this i assume that the bar to the extreme right is for two thousand and fourteen yes that's that's that will be leveling so we're loving little more money represent the taxes but there should there's definitely proportion ok just for the clarification last year for property values went down yes and we in essence compensated that to raise our village getting one point four percent more plus we're going to maintain we're going to keep the higher correct did you look at all about doing a play and equalizing that to the same revenue as we had last year in essence keeping taxes additional tax revenues as a result of the increase in the tax base so that one point four percent increase in the taxable value generated roughly two hundred thousand dollars so you're what would be your best guess  not across the board but everybody's property went up in value so you decide to want to just take the average residential tax base growth you know look at look at what you paid last year i suppose and is kind of our legal dept limits we certainly have plenty of room to issue debt so it's always easy to borrow money when you have good credit and city hall and but what i will say is whenever you borrow money you have to figure out how you go pay it back so that becomes part two of that question so let me just so in fiscal thirteen this little chart and what we asked counsel to do last year because of this bump from here to here we asked counsel to increase the debt milage point seven million so that was a proposal recommendation city manager last year to help us cover this gap from here to here and then we are projecting the next year we're going to be needing additional milledge to pay that debt militia the debt exceeds the debt service is the amount of money it's the mortgage right it's the amount of money we have to pay every year that number's the same but we allocate that against all the tax will value so when the tax will value is falling that means the milledge that we have to allocate their increases is what that looks like so now you're going to say how could i go from that looking curve the curve to be in cars means something i'm a true or means to you guys but what this means is that that curve is coming down so the this is a this year's projection is a better map but asters projected like this curve so last year what we were saying was property values going to decrease two point five percent and then i think we said it's going to increase again and then i think we said it's going to stabilize you start to fall but so that's why this chart looks better this year and so rather than as having to lug two point almost two point nine mills this year it's two point mills and next year  we think it'll be pretty close to the same number depending on what happens the tax filings that we are projecting in next year in this case our estimates are for additional growth in the tax base as well when could we be debt free we will be debt free in the year two thousand and twenty two so this goes out through two thousand and seventeen in yellowstone here this this number here falls cut off quite a bit and our city managers indicated that at this point in  page four ninety seven of the hard copy i don't know the electronic copy finally arrives right before you get too far in that i did have one question came up kind of relative to revenues i noticed on one of the pages it had a as i said earlier the five year from capital who program that could possibly match the reality of funding this is the first year that you've ever seen it and it starts on this page and greg headed up the team that produce the average funding from your normal funding stream point to mills for example you saw for capital is seven hundred sixty thousand over the course of those five years and that's it's been as high as one point one million and last year it was much lower i think we've just about hit four hundred thousand actual numbers in my budget message so  through a combination of efforts were able to to make some gains and you'll see the detail of how that will be suggested to be spent here later on this evening but i wanted to bring your attention to those pages if you continue to flip through you'll see that twenty six million civic minded and reinvestment is needed and that's a term i use because it evokes it's used elsewhere but it also is a good word to evoke so there is reinvestment needed and now that we're getting back to a new normal it's possible for the council to consider getting back to a position of investing in the civic minded ones so those twenty six million dollars and that's the city share we are hoping to raise a million dollars for a total of eight you've not seen or green upon the civic center plan yet you had a study session on it and i think the total was  seven point something and there were suggestions suggestions that he looks more at it how that could work to lure size conventions and so the ball's in our staffs court to figure that out and get some information back to but nevertheless it's listed on this five year plan because it appears to be something that we will grapple with over the next five years also i mentioned a million dollars of that civic center would be outside funding hopefully there's a total of sixteen million listed in that five year plan of outside funding that funding could is could be philanthropic it could be grants from a variety of state agencies that support some of the activities that will be working on such as w motorized transportation connection across to holland charter township it could be that that the downtown or other funding streams that would partner with and help  some of these improvements so page forty nine is a is a number is a page number that all states some of that so what's being recommended in terms of this budget process tonight and of course of the week in the next month is that the council consider engaging in a six month deliberative process involving the community and all the other stakeholders to look at some of these larger projects in the capital needs and their investment potential and what that would mean to us and think of some concrete decision making process to conclude that you would hear me say you probably already heard him say and i'll probably say in that process that it's important to me to have there's no better community engagement then giving the opportunity for people to to vote if it's something that affects them so directly and it's something that can be  went up a little bit more we're going to increase milledge last year as we did let's increase it an average amount and just do it that one time for the course of these four years and then bring the bills for debt back down when it's no longer necessary so  i maintain that still is the important thing to do so government is living within its means and not continuing to live not continue to be cost conscious in relation to the taxpayer  reason that came back to the capital and the twenty six million of reinvestment at some point many communities will ask their voters look our village is going to be our debt is going to be paid off  and there's these other needs would you like to keep your debt service flat and and use it to address some of those needs so in this case i think it's point five five mils right in that period of time that could than that i can wrap my head around tonight and i'm certain there's a lot for people in the community to understand about this so that's why it's suggested that there is a deliberative process of a period of six months and continue to look at it at every under every stone and try to figure out the outside funding and also figure out how we would fund it sort of the outside funding funding it all i want to pause there and asked greg  projects that they first see over the next five years to us and then what we did is we estimated put some numbers in here in terms of what we think we could generate through the capital improvement fund right and mention the legacy fund and then what's left over it's going to have to be funded in other managers in other ways the department submitted almost ninety there's almost ninety different lines on here of projects and within a number of those are multiple other projects like i might talk about commercial neighborhood improvement it's all short village where there could be a series of projects within that one line so this is you know quite an effort here and what we did was working with the department directors with ryan put these in various years that seem somewhat realistic to us so that's to us might not be realistic to you or it might not be  yours that you would like to see that those projects occur but we did our best to spread them out over a five year period and then there are a vast number of these lines that had to go into what we called the future years column we just couldn't  the five years at all but even within those five years there's relatively smaller or relatively small amounts coming out of the capital proven fund and out of the legacy funds the bulk of that comes  from what rights refer to a specific monuments or bonding and also some other types of outside funding whether it's grants or private contributions or whatever so it's quite quite an effort that we're going to need to go through to fund the vast majority of projects but the ferry first column fiscal year two thousand and fourteen is identical to what we have here in the vessel capital permanent fund so that's how that column fits in with the overall structure so all of you have projects that you've mentioned over the lunts or years that you'd like to see happen i think they're in here they may not be in years you'd like to see in it but this is a this will be it's a plan it's a working document it's which communities are up those are their driving through them and we are not that community and our potholes are taken care of quickly and well and we have less of them than other communities so i would personally be recommending that we try to make it an even more so so there's also an increase in mr kaplan permanent fund of hundred thousand dollars which helps pay for that seven hundred sixty thousand average that i mentioned earlier and we're going to get into details so beginning with the details very own part federation transportation department director here jody  maps we showed you at that time and that was a graphic projection of our plans for twenty thirteen through twenty eighteen so what you're seen in the budget  is a little bit different form and of course the form it's in is is a form that shows how much these things are going to cost and where the money is interest paid to come from let me remind you that we have a little bit fiscal year fourteen would be the twenty thirteen construction season so when you're looking at twenty budget for fiscal year twenty thirty twenty fourteen you're looking at this summer's construction and i think you're aware that south washington avenue is on this summer's construction so basically what we do every year in about december we get together with the board of public works to talk about what projects we have on the books what projects they have on the books on what projects we know might need to work cooperatively with on we tell them what streets we're looking that they take a look at whether or not they have utility improvements that need to be done in those streets and then we begin putting together our priorities and if you conference room you see the way she's hanging on the wall and that's typically how we go through that process  i don't want to cover every street but you do have starting with fiscal year twenty thirteen which is the twenty twelve construction season last summer construction basically  primary project there was a lincoln avenue we also have a number of smaller projects that were under way last summer the one thing you'll see consistently is our resurfacing program which appears in every year and so you can see how some of those things are shaking out in terms of anticipated costs and actual costs and what we're looking at either having to  see a number of other projects listed part of the south washington avenue project is a left turn signal at fortieth in washington you'll see the cost for that you'll see some interest for some traffic studies we have head requests to look at crosswalks and traffic signals in a number of locations and those have been programmed in forward a year it is well fiscal year twenty fifteen which is the twenty fourteen construction season is our big one that is central avenue you say the pet project can put that politely from year to year and a couple of things that i just want to say about central avenue as we look closer and closer to that project it's becoming more and more clear that there are several key issues with one of them is drainage what we did what we had originally planned with central avenue and this goes back to two thousand and ten when we were originally looking at construction we had envisioned putting in some new drainage down to night street and then when the ninth street project came along which currently is set up for a four twenty fifteen we're going to complete that drainage down main street to the west taking a closer look at that you know that still may be a possibility but the way we have it set up right now is that we would basically wrap up that drainage with the project itself with the central avenue project and take it all the way down and that is the storm drain take it all the way down to the treatment plant and outlet it there as opposed to down at the west end  college and then we've also made some adjustments for first some base level snowmelt work which in previous budgets we had included here what that base level snow melt work does is basically address and improve sn  there are several things that are contributing into the the increase in central avenue i will say that you know this is this is our hope i don't think you know certainly this can be parsed out if it needs to be but you know this is this is what we'd like to present to you at this point and we can certainly work from that from that point so so that central looking at these projects and seeing where some of the logical connections are taking place so as the scope expands it's often because one piece logically leads to another piece that really should be done so you know you've got a drainage system that goes from one thousand thing college over to central avenue we know we have problems at nineteenth a college so why not address that at the same time regressing central unfortunately those are things that increase the cost as well but certainly they make sense from the construction of standpoint i guess i would just say you know as we go out in the years you won't find as much detail halon the projects although brian has spent considerable time on the project estimating one of the things that you will see in every year starting with fiscal year fifteen is a five hundred thousand dollar allocation  storm drain study and master plan and we don't know yet what the specific recommendations in that plan are going to be but we're pretty sure they're going to be extensive so this is a placeholder that we have put painting that you're going to want to take a bite out of that report every year and try and look at various storm drain improvements for fiscal year fifteen we're considering that the storm very improvements will be centered on the central avenue project and so that's why you don't see an additional five hundred thousand dollars in fiscal year fifteen we're saying that we're going to spend a lot of money on storm drain improvements in conjunction with that central app project but as you yeah i think that again what we're trying to do is just him to supply some of those demands that are going to be you know brought forth in that storm or master plan and those could include anything from the road work you know underlying infrastructure underneath roadways as well as some improvements to some of our open drains throughout the city so it you know i would hate to venture a guess and try to be specific at this point until we get the master plan through and then you know we'll certainly try and come up with a prioritized list from that point and you say what was confusing to music are we double budgeting if you're going to put it as part of a road project then so be it central is kind of unique and i think we're discovering that as as going through the you know after going through at least the preliminary steps on the storm our master plan you know that when we were put in those both of those eggs in that basket but i would say that the the stormwater funds would be over and above those road funds at this point so you know those road funds really are a joint effort between the city and the b p w and we're bringing to the table at least at this point you know payment commission that sort of thing now we are familiar with some of the drainage shortcomings in our system and we're trying to to make that happen but i think the storm water master plan is going to reveal more than that and that's what this line item is trying to get good thank you that's what we have and as you recall those are federal funds surface transportation program funds that come from the federal government through the state and they're divided up by the metro area coordinating council so we have typically given you where we take a look at the next fifty one funds the morning we call highway major street friends local street funds the allegheny county road tax funds in the street improvement reserve funds know which means that we do not project to have sufficient dollars to carry out all of these projects that's not a difficult math equation either you allocate hundred fifty to four hundred thousand dollars from allegan county for the specified road milage that they levy so that's million and a half a million four hundred thousand dollars come from fund balance that we've been able to accumulate in the motor vehicle highway funds however i think you're aware of the situation with those funds where the specific gas tax has not changed since then maintaining these we use these dollars for maintenance and upkeep of our roads and then accumulate whatever fund balance we can to help fund the capital projects and that is not comparatively as a state but a lot of that money never sees its way into transportation projects it just gets goes into the kind of the general fund for the state so we get boxed in because my understanding is that's a constitutional does receive some of those funds right but a very modest amount in comparison to the area yet again michigan's gas tax is high but not all that money goes into traditional gas tax type talk at all about looking at a different kind of surface than what we have traditionally done to be less cost but it's a better product to think about that looking ok brain's looking at a couple of different alternative s some of the options it appears to us based on what we've been able to find no don't work as well in urban areas as they do the rural areas some of them tend to kick up a lot of dust and noise  particles and so we have to be a little careful about some of those kinds of applications but i think you've got another project that you're looking for for  that i think what you're talking about maybe is what commonly referred to as a chip seal that's probably know if that you know a lot of a lot of rope commissions will use that in the use it out on their rural rural roads it's a good it's a good treatment for that application but it does create a lot of secondary issues especially when you've got like a storm drainage infrastructure and not necessarily road side because a lot of that debris and everything gets you know ends up into the storm drains the other thing too is that it tends not to be real friendly to motorists and to to be a coles you know driving through that construction zone so obviously we want to be mindful of that there is there another process that we're going to try out as part of our resurfacing this year it's called the cape cod involves the chip seal process but then there's an ash fall a thin ash fall overlay that they put over top of that right after they do the the chip seal process so it eliminates some of those issues those underlying issues that are there so we're going to give that a try this on a trial basis with our weather current rese permit and so we are regulated in how we discharge our stormwater townships do not have to have this permit but the county road commissions do  since the county road commissions are primarily responsible for the roads in the townships they are responsible for holding those permit i think you know we we are in somewhat different circumstances again and the because of the of the differences in  geography you know our county road system will have a number of road type drains the type of the closest in that we have only find that as you get into some of the more populated areas so yeah we do  we work through the math on that they are there coordinating agencies we have a group of all of us who do hold the permits but it certainly is something that is always eight hundred thousand some mark because of the improving economy and that means we can make some headway but you're going to see in the next five minutes our five or six slides that detail the specific projects so if your project is additional customer service window assistance their work eighteen thousand five hundred downtown relation to the sidewalk snow melt that's fifty percent i think of the total fill is knotting yes the othe funky that with it that's a fifty percent share there so there's another fifty thousand oh i see it's so fifty thousand from the from the municipal kept improvement fund in fifty thousand from the downtown still fund correct they don't so snow melt thousand those relate to your highest priorities one had to do with waterfront development where come from one of those times and the other had to do with us thirty one redevelopment that would come from one of those not that much is needed for either because there's another few couple of little projects that need some planning assistance so we just came up with one number for general planning one number for redevelopment planning and so we have something covered the as well as for continued since the next is the energy and sustainability this fifty thousand is intended to match other funds that it would become available so we can upgrade city's facilities for example in central energy strategies and here's that placeholder for the other community energy strategies the home energy retrofit program you can hear a lot more about wednesday night and that that number could be greater could be smaller and all depends on how  holland his energy trust gets funded and we'll hear more about that on wednesday night in terms of a cell it is our city hall parking lot is in desperate need to especially the catch basins some landscaping  lots of energy improvements that are needed here relation to comfort in addition to energy around the windows and some entrenched haitian services building that building needs reinvestment as all buildings do probably be cut in half and we might bear right but every year gets older and we want to have enough in there that if we had a major problem we could address it or before boiling fiscal year so actually we've already ahead of the curve on this one these list of action plans are on page one hundred sixty one of the budget document i don't know what your version is  secondly we want to take a look at the disability insurance issue we've had some claims i'm trying to understand why there are when we want to paid time off system i'm not sure sure we didn't change in structural things whatever reason we've been and some runs on that fund so we're going to take a look at that in the next couple months you said you're on hardcopy one sixty one correct which is appraisal of property so we've targeted some specific goals for ourselves this year and i want to take a look at fifteen twenty percent of the parcels to ensure that we are at the integrity of our assessing  i must say we've had an enormous number of tribunals cases that we've now and we've managed to get through we had sixty or seventy of them on the books and we're now down to just a handful and i think perhaps you could you could call them on one hand but we certainly have a very large one situation so we need to address that that's going to be a pretty big pretty big issue f knows what's going to ultimately end up with that but there's a lot of technical changes in language right now that they're trying to address because there are some things that just in passing a law as quickly as that was passed i think on on this list here it talks about increasing this gap improvement program we actually as i said this past year we were able to target part of the d p w funds and  increase that amount by a hundred thousand dollars and then we've also in this budget are planning to transfer hundred thousand dollars into the budget it was a sion fund so we'll be pretty close to a million dollars in the f fund and kind of back to work we were at least closer to where we were a couple years back we did have to obviously spend funds out of that but out of that fun in the times are really running short we need some transfers i think in about three different years and then there's also been a number of settlements with the tribunals we pay in the last i want to talk about are the internal service funds and basically those are the the insurance funds we've got the fuel we have these funds that we sort of used to take care of our own business i will say that we are looking hard at insurance right now and we are feeling better about some photos than others our health and dental insurance fund we were concerned about the fund balance there with the rate changes in january we made some other changes that we think are starting to bring those numbers back up to a more comfort level as indicated we're going to take a look at the of pulled out some of the main ones here and that we thought would be good to talk about the first one there the safety training plan and i like to beef that up a little bit get the safety training program up to where it needs to be i want out i would really like to order some safety inside of an line programs so that all of our departments can have some training topics i'd like to conduct a gap analysis with that and then create more safety committees so that's what we like to do the safety training plan the diverse workforce we just want to continue to work on the city's commitment to a diverse workforce and then down there at the bottom the forty thousand dollars the pay and benefits study the last pay study we conduct wasn't two thousand and two i would like to conduct but pay and benefits studies so that we can make sure that all of our job descriptions are up to date and that i feel confident that all of our employees are being paid fairly and might also like to do with that benefit study and like to do a benefit study with that as well so that we can compare our benefits to other packets and all of the information that is downloadable to various electronic devices and available to the public as well right now we're currently with munich code but general code has  more services available for us that are now up to date up to date whereas if we continue with community code we have to wait until the enhanced their programs ok and for those who understand exactly what that involves we do the most frustrating things that we have obviously ordinances that show up once they're past want things indexed shows up in the on line ordinance is a whole series of resolutions that we passed that in many collaborate with how important public court steve valuate records the contracts in agreement according to the retention policy converting the records to electronic format for use of disposition at the end of the retention period  which we haven't really looked into our records retention it's been a while so this is something that i feel it's very important and something to have updat funding the other thing i want to focus on is the summer youth employment program for ten thousand dollars i mentioned the idea of gang prevention and we've done some gang prevention focus group  d had a chance to learn and i have something i want to pass out to you that details what that might be it's a draft and as a draft the name could stand improvement and also there might be some other suggestions here but the nuts and bolts of it would be to have youth who are not normally employed until they're eighteen at least not in a city system be employed for three days a week for hours for those days and assist the parks and recreation appropriate things that maybe we would normally get to in any given day that would be useful and this would also help you can communicate connected to to us in ways that haven't happened in the past much like kayak allows you to be connected and that's the last of the second point of the program is to continue with the youth that are involved throughout the year so they would be become part of high i q s well and participate in all the activities throughout the year however there's a cost for the summer youth programs and employment program that's recommend to be ten thousand dollars it's details on the shape there would be a leader that would be paid something more and w be eighteen year olds or higher and i suggest here scape ministries is one group that we can partner with is interested i know in this there are maybe other groups and we we could be we could choose the leader we need to because the chemistry would need to be very good for that to work but i think it could make a difference at least for six youth and we could learn from that coincidentally  advantages partnering with the mention this of the last study session the area intermediate school district and employers to do something likewise and they'll be working with us on that with twent that's more of an orientation leadership type program rather than employment so that the two things have the same goals and i want to pass this out and see if you have any thoughts or suggestions especially the name which right now is blandly called holland youth connections so you can see that some of the activities could be everything from graffiti cleanup to weeding street and doing some trail work at them minimum wage  probably not you know that they're not interested in working all day i don't think so i'm suggesting that it be a ten thousand dollars program and this says that maybe there are some private funding to be secured and then i was asked by someone at one of these focus groups to explain what the expectations are so i came up with fourteen expectations that would teach good appropriate professional behavior and in ways that maybe number thirteen   the police reserve officer so and i know that ryan went to a meeting in the past couple of weeks with some other local area government leaders but called by lecture advantage and it sort of had a you know want to speak too much for you but kind of a hand in glove sort of we're ready to move on to public safety and then we'll help from through under this particular under management administrative services page one fifty five your electronic packet there is a program measurement sheet if you look at fiscal year thirteen you'll see we have about two hundred twenty three bord commission members in the city this year the best as we can determine eighteen of them are considered minorities which is percent and i think you know the percentage in the communities where like twenty seven twenty eight percent minority so we have some work to return investment i mean it's going to it's going to speed up certain things for you make it more efficient for the part maybe not on the front then perhaps but certainly as records are passed between departments and courts those sorts of things sixty seven percent we can cut these things in half we're going to easily receive more than ten thousand eight hundred dollars for twenty years worth of benefit let alone going forward and we did purchase at a last year's or just current year's budget we've had a lot of a lot of rent money that cycle through we purchased a lot of equipment pay a lot of overtime but that's as of this year i think that's going to be pretty slim pickens so the all three car cameras forty thousand are about forty five hundred dollars each with the software so we're looking to purchase eight of those and that will quip i think all of our cars with the exception of two so most likely next year you'll see two or three cameras and next year's budget so hopefully that will get all of we did use one max for that originally but it was too long why that's where you are correct we still have all those cameras we do not have anyone to assign to work those cameras so there are certain cameras out in the community but they're certainly not as ms are used to be and we had some individuals assigned to do that set up cameras taking down monitor and all those kind of things you don't want to have that individual is a little further say that it's really for the current current year we don't know how to project the new federal years it's october want so actually if this trend continues this number may need to be revisited next year that are anything positive about that and increasing the number let's put it that way so in all likelihood it will probably real that number will reduce and this number will become greater than the public safety service study which are exactly what we've been over that and pretty much great detail occasions especially when it's the first fifteen days of january the first fifteen days of april the first fifteen days of july and the first fifteen days of october because that is sex offender registration time period so we have numerous individuals standing in line through the line and there's a sound issue with the current system we have is very difficult to hear back and forth so that eighteen thousand five hundred we would turn one of our interview rooms that are most often lobby department public safety is around seven million issue or so maybe a little bit less than the public safety and in total this is about ten million can really take you know so we're talking you know roughly seven million of that ten people costs not to say that you know forty thousand dollars for cameras or eleven that picketing isn't in money we should think about but you know in the big pictures of things if we need to make sure that that  well the safety factor and i think the parks a large number of times we've got complaints filed on officers were able to show that video and show that most of the time it didn't occur or if it did occur shows  area one of the bathrooms last year clean equipment some exhaust fumes but pretty minor stuff as far as the the buildings are concerned some some new hoses obviously we had tested piece of apparatus or starting the process we started a couple weeks ago putting the kind of a community together looking are options obviously you a big part of our businesses where the medical center and look into that part is do we need a larger vehicle or can we get of the smaller vehicle our biggest know that's our biggest concern right now because obviously you know pumping ability in every trucks and we've got to have that sort of model gallons but the biggest concern right now is to have the capabilities of storage just a quick reminder to our centralize vehicle maintenance fund operates as a revenue producing fund the centralized vehicle maintenance fund own the majority of city vehicles excluding fire trucks that we utilize so anything from passenger cars police cars all the way up to replacement costs for when the vehicle next has to be replaced and the new one purchased so each year as a part of that fund we take a look at our vehicles although we have a replacement schedule for our vehicles we i do still look at all of them and try and hold on to them as long as possible we then put equipment which is now licensed as well as other types of equipment and vehicles themselves their machinery and equipment list you know usually has similar items on it from year to year and that thirteen however after looking at it we wanted to recommend going in a slightly different direction and so we carried over the dollars that were in fiscal year thirteen in ad and dollars in fiscal year fourteen called a wing plow wing plows are starting to be used more and more in this area as well as all over the midwest for plowing purposes i should have had a picture but i don't some of the best way i can describe it to you is that the wind is attached to the side of the truck it can be brought in and it can be set down it allows for an additional  into work one day it moves relatively quickly i saw them take it up and put it back down again we've also had it demonstrated at our place certainly takes some additional training in terms of operating the vehicle we will not put it on all streets but we feel that there are a number of excellent applications some of our wider streets like waverly road for example is a good one and then even looking at some of our residential subdivision it would probably allow us to send one truck through in stead of two and just to make a couple of passes and be done so this will also create additional flexibility for the vehicle that will be used for other purposes during the man winter when the plant was taken off so this is something that we're pretty excited about and you know hope is going to be something that we can continue to move forward with it lisa one or two more tricks in the future surely so do you ryan and i get to try t they're really getting to be intimate and when we looked at one of them you know there were very few left available to buy at that particular point in time so people are starting to use them more extensively could you talk to anybody about i mean it's like their first winter or if they've been around for several winter you know they've been around for a while and you know the mechanics have talked extensively with other ink the other major item is the bucket truck this is for the parks you'll see that we did look at a hybrid option there however we are d as i said we we do have replacement time periods on all of our vehicles but we do try to take a good look at them and if we can keep them longer we'll keep them longer you also do not see trade in values here if you look back in the budget five or ten years ago you'll see you see each of these items had a trade in associated with it we do not do much trading in anymore unless it's a  specific case where we get a guaranteed trade in and we think it's a good price and normally we will sell the vehicles and equipment that we replace we use different ways of doing this  but we have been fairly successful with doing that or put in them and craigslist put it in the case of certain kinds of equipment putting out fliers there are some  organizations that exist that we can sell them through if that seems to be the most advantageous way to go so we're just you know trying to figure out for each type of vehicle or piece of equipment that we have what's the best way to dispose of it especially some of the equipment has sort of a replacement schedule we know proximately with this kind of use how long it will last cetera et cetera in then i'm assuming that notwithstanding the replacement schedule when it comes time for say a dump truck to be  placed on the schedule we still go look at it we still believe that we make the evaluation as to whether the boy can we get another year or two out of it or is it really time to replace it so we're looking at maintenance records you know so the mechanics will say well you know this vehicle has experience this particular type of problem where we see this type of problem coming up and it's going to be a real costly fix we'll look at type of use extend to use some of it is his body you'll see i think there's vehicle for the street superintendent on here we've held on to that for i think two or three years longer than we had originally intended i said looks good to me and they said well we get it speeds are going to fall to the floor because the whole thing is resting now so you know those are the kinds of things that will take a look at and making that determination but we also do a lot of moving so when you look at unmarked vehicles in the police department for example typically what we do is when we replace those we take them and we move them into another department like  certainly sufficient for a lower level of use usually and it's true with trucks as well so it will take one will replace it will move it down to somebody else who can still use it and then what we end up with is the seventy three of the electronic version of the budget with those who are do right what do we do next do you have more you want to talk with us about or is it i do not we this complete see a little preview and happy to answer any questions or  economic development to talk about i'm going to say and what else someone said here is the tax rate background in leadership and management team here and there for you have been city managers or assistant city managers at some time in cities here or elsewhere and predictions for the future and a level of coming together in order to produce such a quality product for us here in the city i mean it's a small city but we have  big people think soldiers here are standing on it and then you are hiring with the type of work that we've been presented with and it's just such a honor and a privilege to be able to serve this city and this and this has to be the work you people do the way you do it and i know it hasn't been easy and it's so nice to have a little bit of a breath of fresh air with some things that are getting better and are turning around but we're still not ignoring possible problems on the horizon because it just feels so secure and wise for the service of the taxpayers in this community and i don't know how many cities could say at the level that holland can't just one appreciate all of you and all the work that went in with all the department heads and now coming up with a plan for this year that has been through my difficult process but there are people that really accepted and embraced it and the level of innovation in strategy future thinking it issues facing all of mission cities or other cities in this country last week notably the city of sacramento  beginning but certainly part of the reason we're doing it here part of the reason it's on television tonight and part of the reason we try to bribe folks with coffee and cookies is that we get some people in the year who come to the meeting tonight and certainly want to give anyone of the audience the opportunity to to address the council with your thoughts and your ideas about anything you've heard tonight or ideas that you've got in we we did invite that at this point we will follow our normal protocol which is  to five minutes to talk with counsel we just ask for a name residential address if you go to the podium with the microphone so not only will be able to hear you but folks at home want to have them have the opportunity to hear your comments as well so we'll happily open up public comment at this point if anybody would care to do so before we adjourn please come out jeff think about holding companies accountable for their promises are no hard core fiscal conservative please don't call me a liberal but you know if we make a promise we should keep and that's a great way to get right now reach for the city with ou past we've sort of talk some about this and we have on occasion clawed back some of the big money that the lifesavers plant for example when they closed up and moved out and there another company i know that for whatever reason the project didn't go forward and they i think were completely in agreement with with paying back the you know the incentive money so far i mean to do we do things i guess is my question in my comment greg if you stand upon it  we do to some degree monitor these things and if there are especially large scale ones that are out of compliance we don't just turn a blind eye to it at this rate you know what we have found  what happens over the cycle of an abatement over twelve your basement there's ups and downs these companies i think almost to a t they all meet whatever requirements they have set an initially at some point during jobs they have on the investment already so we do monitor that we look at employment counselor every year and like i said a company may have said four years ago they're going to create one hundred jobs they maybe did and maybe are below that now but  within the period where they were we gave them incentives for other reasons unrelated to the holland facility they closed up shop moved to canada because of sugar tariff issues you know there we went after it and said look you know  property they certainly wouldn't be interested in doing that they'd say wait a minute you made a promise so we're doing likewise and i think we continue to get better at monitoring but it's certainly something that we were cognizant of as well but very one governs real property the other governs personal property and i'm sure that the first the property will pretty much go away as soon as personal property tax goes away as well so that those have been two of the principal kinds of incentive programs of the state of michigan has set up for cities like collins to be able to to utilize incentive based programs and and the l g and johnson controls a battery stuff was an entirely different sort of program that the state had set up specifically for that industry  council or anyone else care to talk tonight or we shall see everyone's up brian i just wanted to mention we're going to lead off today with the board of public works dave and his staff will be here and that will be follow strategies and some of the task force team members so a little bit more far ranging in those respects not sure if we're going to be down here on wednesday or in the training center but certainly in city hall so if you get to city hall you're