hello everyone and welcome to the january ninth twenty eight team planning commission meeting i need approval of the minutes for the december twelve twenty seventeen meeting so move support all those in favor post communications from the audience for items not listed on the agenda as a public hearing can compare with at this time next unfinished business and table items there is none new business first item seven hundred twenty four m forty speedway gas station site plan review and bead way l c is the applicants are they here yes you can come forward at this time and explain the project good evening my name is robert macro i work for c b s so civil engineering firm in the lansing michigan area and speedways engineer representing them tonight i also have with me tonight  with speedway and he'll be able to answer any specific speedway questions if if so desired i could walk us through our our site kind of go through we also like to discuss some changes that have been made since the submittal i know there were some sheets that were sent back and revising landscape plan and detention plan that apparently might not have made in your packet again that might have been because they were smooth a little late but i'd like to at least discuss some of those changes and then also go over some i know there's some traffic related issues some storm water issues kind of to touch on those and also answer any questions that you may have tonight with that i will walk us through our site plan again then i'll turn it over to al to add anything from a speedway  specifically shows three access points to the site specifically one off of what called interchange drive north since interchange drive kind of bands around and then goes to the south and then we also have a four access drive way on the south side and then another additional access driveway on interchange drive as well and as you can see from the site there is the drive off of interchange drive to the north is actually where trucks can only enter and then exit trucks will not be allowed to continue on interchange drive the north leg to m forty that is a pretty big movement and is signed to to not permit that movement the other two drives are for access and are aligned accordingly a traffic impact study was done i understand there are some comments on that study we do have a conference call tomorrow with the city engineer to discuss the traffic itself the site again is it's approximately a forty six hundred square foot speedway store it has six fueling  positions i'm sorry six fueling pumps which result and will fueling positions were also showing three c f l commercial fueling lanes for trucks we have on the site ten truck parking spaces along with twenty three passenger car spaces that include two handicap spots or spaces the entire parcel is approximately five acres and that is  comprised of two parcels two smaller parcels that will be combined that is a one point six acre parcel in a three point four acre parcel so those will combine to form the five point zero acre speedway parcel  again you can kind of see how the site circulates and i wish my mind when you're here work but it does not but we did perform a very detailed traffic impact study we had prepared a memorandum of understanding that was reviewed in great detail with the city engineer we did go through the study there are a couple of concerns out on interchange drive today where what we ended up doing was shifting our because our middle drive under change drive further to the west to align with the the development across the street and again i don't have my pointer but  that drive was shifted further to align with the drive across the street again trying to get a little further from m forty due to cueing concerns if we can go to i'm not sure if we have the landscape plan up there i can kind of walk us through the landscape plan our current plan is and then i do have a revised plan which again i don't believe made it in your package but i'd like to point out possibly where some of the additions were made i know some of the comments from staff centered around the landscape plan i know traffic was some comments as well as some of the stormwater comments so i'd like to at least go through the landscape plan  know so the landscape plan that we do have is the one that you'd submitted originally i do not have the one that you had submitted after that and i know you cannot see it on your monitor i did bring the updated plan with me and i'm not sure if if anyone can if we could zoom in on that or if you can see it from here if possible but that along the the southern or northern part of the truck parking so again these were all new compared to the plan that you have in your packet we also were able to kind of enlarge this basin here and shift the yes you can see the original landscape plan so again this right here is all new landscaping again we push this small or base and i'm sorry we have a document here or there oh ok where we were able to beef up some of the landscaping as well as add landscaping this area right here we also added several trees along this area to buffer some of the truck parking as well as down here we added all of these trees and also again along interchange drive here we added this entire row of trees so we really updated the landscaping plan significantly to you know try and take care of some of the concerns obviously this did not make it in your package and again also we did revise some of the right here previously it was aligned right here but due to the traffic impact study this q here extended back a little bit we want to try and push this drive as far back on interchanges we could so again this drive here was aligning with the i believe it's a truck facility across the street with that that kind of goes through some of the changes that we made i can again have al come up and talk about any speedway related issues or we can at this point answer any questions you  may have and again i thank you for your time all right thank you very much now do you have anything specific that you want to mention about the project but not about well specifically about the project i can answer anything that has good operations my name is cal i thirty lincoln in dire indiana been with speedway for twenty years many capacities and my most recent capacity has been real estate and i've got the state of michigan so i'm sure that you're in holland you're very familiar with some bird speedway so i'm here to answer any questions you might have operationally wise one of the concerns i do have is that we do have due diligence that is coming up do and a lot of times when that happens you know you could actually lose the whole deal because it's been delayed and i understand that there might be requests to be able to delay it one more meeting but i just want to be to be where they do have a little bit of a due diligence problem in that it does expire here very very soon so ok with that being said if there's any questions public hearing so at this time if anyone would like to come forward on this item they can do so now ok i will close the public hearing and discussion motion from planning commission  next item one seventy seven college avenue say plan review and no p r approval at holdings l l c is the applicant they could come forward in this time wanted you to see the face and if you have any questions of of ownership let me know but we're very very excited about about the site in about what we're what we're planning on doing with the city so we're currently off the lake art in about forty five hundred square feet so this will be a significant jump for us but we are very excited and eager to get going so walk him our questions and we'll turn it over to our team it's your to occupy the first two for us and run the correct so will be so at home realty will be the whole first for the whole second floor and potentially a portion of the third floor but you limit yourself to three floors  we went back and forth on that we were going to go from four floors and do some residential but for that the size and for the the lot there the parking was an issue for residential so we we alex's able to talk about or answer any architectural related questions that you may have this site is actually pretty simple as it relates to the overall civil package the overall site is about three tenths of an acre there are two existing buildings that are sited on two separate parcels and will basically be combining those two compartments parcels get combine and essentially end up with one property area the the building is essentially situated on the it's a line on college avenue with actually faces that that are both on college avenue but also faces up to seventh street as well as you can see we have parking on the east side of the building there's nine spaces there one handicapped barrier free space there's also three existing spaces that are on college avenue street side there's actually more spaces in that but that's  directly adjacent to to the building the new building is going to be a three story building will have the parking lot will be sued served by a new drive approach that will go out to seventh street  noted in in the staff report that dr approach is a little closer to the intersection with than what the city would normally want to have but given the size of the property that we have there we moved as far as we could practically away from that intersection and still still have a parking lot or access to that property we have also proposed i think will be taking out some of the existing trees that are in the green space on long college and then replanting those with new trees that will match better matching the city standard and we'll also take out there's a planter that's on the north side of the building between some of the street and the new building we're actually going to take an restructure that planter so it actually kind of aligns with the overall building extends just matches up a little bit better utility wise this building is actually served quite well there is again there's two buildings there  sizes for those existing buildings or the service size are actually a little too small so we're at least most of them are we're going to reuse where we can and we've worked with the b t w to to figure out what sizes we can reuse and then also where we need sections we have a little bit of increase as it relates to impervious or hard surface for for the project so to try to mitigate that what we've done is we've added leaching basins or our dry wells and we'll connect that with piping suggestions that ryan white had which i don't see any any major issue with doing some perforated pipe to further treat some storm water before it discharges to the the city store on the south side there you'll notice that there's a gap between the two buildings there is an existing no build easement that's part of the ron blue when ron blue went in there they needed to make sure that they had a certain amount of space between their building in the next building that was  obviously this building so that that space that's why that's there there is no build these men what we've used that for in this in this layout is actually just a sidewalk access that allows again just pedestrians that are up along  the college street there can either access other buildings that are further down the street get to parking public parking that's behind the plaza or center building so there's there's multiple reasons why that  benefit and then one other thing was we do have on the end of the south side of the parking there we have a dumpster a location that we've put in there which also houses some of the electrical equipment that we've been working on with b t w there's a transformer i think an electrical meter that will go on that space as well the building will actually extend so where you see the nine spaces the building actually extends over those nine spaces so the second floor actually goes over so you'd like to have alex can talk a little bit about the architectural if that would be helpful so where's the underground parking underground parking there is none yes jenna yes what you had just said about the transformers enclosed with the dumpster pad that was one of the conditions that we had written in the staff report that that would not be permitted by b b w and that that would need to apparently they will continue to work with them and make sure they're satisfied with what we can ok any questions yes so the tower that's part of this architecture introduce myself so the corner is more of an architectural piece understanding in holland the idea of the corners being important is something that is important to the city so that is more acting as a tower to compliment both you know the curtis center across the street as well as even you know the city flats has its own sort of corner element to make that feel important so it's really just bringing in imports of the corner the slide as you are referring to them which you probably read about is actually not part of that tower element but it's set in the building a little bit further so can you go to that tat floor as an ab servatius point so that would be part  right thank you very much this does require a public hearing i will open in its open public hearing at this time and you would like to come forward on this ok i will close the public hearing discussion questions motions from commission members i realize that but i also realize that we could do that forever they're right across the street from the parking deck correct and general there was something about employees parking in the parking yeah this went to the d d a and they had a conversation about it this morning and they their recommendation is to approve the plan with the understanding however they had the employees shell comply with a customer first policy with it within the city meaning that they would park in the law it in the seventh street or the ninth street lot once that comes about or in la at seven b and avoid as free parking and parking in customer areas and as marvin noted right now in c three no parking is required and home realty is proposing nine parking spots that are there would be for their clients for their customers under new business proposed fence zoning ordinance tax amendments to thirty nine dash eleven and thirty nine goes to the planning commission as the applicants y so tonight we bring to you propose owning a ordinance amendment whereby the main the main aspects are to develop a comprehensive f zoning ordinance where we would place that in section thirty nine dash eleven naming and fences and residential zone districts and traffic visibility under that all of this red is proposed are there proposed amendments really it's really taking from the ordinance and bringing everything together that speaks on residential fences so that is part of it part of it is to propose having diagrams and pictures included in the zoning ordinance to better explain what it is that is being discussed front yard here we were proposing that for open fences which would be one of these fences that it would be permitted to have a four foot fence solid three foot and this is in the area between the home and the street so in front of the house side yard in front of a principal structure again the four foot three foot side and rear or yard on a side street that would be one major change where in first corner lodz we would permit a six foot fence to come from the rear of the property to half of the required yard so for instance in our one that area is twenty five feet so it could come to  half of that that required yard so that it sat back to an extent i'm sorry it's twenty feet so it would come out ten feet and be set back to that extend so that it wouldn't be right along the road and therefore not promoting a very walkable community but with that the cabbie at is that it would not be less than five feet from the street and that is because in our t r n the required lot is only seven feet and therefore instead of having at the three and a half feet from the from the  setback from the street it would be five feet gena you say street but you mean any pavement as in the sidewalk right i mean on a corner lie from yeah i'm sorry from his sidewalk ok where there's a  he ended out to customers as they they came in also talking to have the clear vision area the twenty five twenty foot minimum clear vision corner of the street and that in there you could have up to three foot maximum height fence whereas right now we have it as thirty inches so we're seeing though that in practice that that's not occurring so we wanted to streamline that as well and then a side yard behind the princeton principal structure could be the six feet which a traditionally has been as can plot lines between residents i'm sorry add definitions that are related to fencing in section thirty nine dash two which is the definition section of the zoning ordinance and to italicize those words within the zoning ordinance or not residential uses within a residential zone when this was originally brought up i wanted to look at that sorry lost we have a few situations not many where we have residential properties backing up rather significant roadways in low volume and would there be an opportunity to allow people in that situation  however what we do not have is that residences could come in for a special exception for taller than the six feet yes there's that can we look at doing something  i don't want to do sorting out why there's another group that does it i want to do it we can we can approve this weather like this the staff come back with some documentation was thoughts about so i can still do that right now right quiet if anyone would like to comment on this item they can come forward this time ok looks good it's close sorry we apologize for that procedur yes you did thank you communications and petitions scheduling a public hearings we did have the short term rental hearing and the accessory dwelling her rights first i need a motion for the short term mental scheduling a public hearing actually you know what i'm sorry there's actually one more there's also the so moved seventeen twenty four and forty move to ok so we're good and public hearings ok communications from commission members and heart thanks a lot brooke thanks and communications room staff will really miss you that's for sure brock so stay involved oh absolutely i'll just come to all the meetings with their grades and one other thing as a reminder alexion for chair and vice chair will be next month so think about nomination s whether or not you want to run yourself come up with your slogan yes or rights motions or  communications from step by this i mean they're right now i'm there right now but they can't hear you without a microphone yeah you need to come forward yes yes that's true