good evening we are here for the december second first a regularly scheduled meeting for city council for the month of december the last month of the year two thousand and fifteen clerk would you please mr clark we will begin this meeting as we have for decades with an opening prayer led by mayor pro tem my to three and following that we will give the pledge of allegiance please stand and join us if you would prefer pray with you please father that our heavenly father we have just gone through a season of thanksgiving we're now entering a season of giving let us be mindful of those that are not as blessed as we let us also be mindful of the downtrodden the sick the poor open our hearts and our minds and our hearts please be with our city employees keeping them safe in their daily duties and be with those especially that keep us safe that put their lives on the line every day for us both near and far toward b s whether us tonight as we deliberate the issues late for us may we be mindful of others opinions may we be respectful we pray this all in your name we will now be handling the consent and gender which is a list of items that are already been approved by council or a bit will people have proved in one motion but perhaps you have come because you are interested in one of items designated as consent and after the clerk reads all of those we will open it up for anyone to take one of those items off and we will then handle it in its order in the agenda mr bakaly thank you i don't foresee to accept infile igs executed oaths of office from various boards and commissions item twelve a one to authorize the mayor and deputy city clerk to sign an evaluation agreement with alcatel to conduct a pilot project to evaluate do equipment that works with the existing broadband system pending city attorney approval item twelve eighty two to approve a contract with s p x walker shah for the purchase of two one hundred thirty eight k v two twelve k v twenty a nominally rated step down transformers and related services for the pine avenue substation projects item twelve a three to approve a contract in the amount of one million four hundred thirty eight dollars forty eight four hundred thirty eight thousand and six dollars with a ten percent contingency to davis construction for the holland wyoming valve and meter station general construction scope of work pending approval as to form of the city attorney item twelve a four to approve and acceptance of grant  prepared by the city attorney for pipeline right of way grants item twelve a five to adopt a resolution entering into a non disclosure agreement with ca its corporate id to conduct a pilot project evaluating new equipment for broadband expansion item twelve d one to refer claims reef filed against the city to the cit insurance carrier and city attorney for consideration item twelve one point one two accept ownership of property purchased by m dot in support of the m forty an interchange drive safety project a portion of tax parcel zero three zero two fifteen one hundred zero zero five subject to approval as to form by the city attorney item twelve  efore point one to approve the purchase of a two thousand and sixteen snowblower attachment at a cost of eighty seven thousand one hundred three and eighty cents from titan a sheen area incorporated funded by the central centralized vehicle equipment fund and authorized city clerk to sign the cooperative purchasing agreement with the state of minnesota on behalf of the city item twelve a four point two to approve the quote from he were excused from holland imports and souvenirs to repair and refurbish the windmill island carousel animals and chariots at a cost of eighty five thousand dollars item twelve efore point three to approve the holland allocation of the burn just as assistant grant in the amount of thirty six thousand seven hundred fifty dollars to support the cost of the three city public safety officers assigned to west michigan enforcement team subject to city attorney approval in the local budget for the grant to be considered part of fiscal year two thousand and fifteen sixteen twelve six point two so to approve the priority health two thousand and sixteen wellness education service agreement item twelve the six point four to approve the donation agreement for the uniting sun sculpture and new dawn rising sun discs accepted the donate the donated artwork from the community foundation of holland's elan area and to authorize the mayor and deputy city clerk to sign the agreement on behalf of the city pending city attorney approval item twelve east six point six to approve a request for qualifications for construction management services for the civic center thank you thank you sir so we plan on having a vote on that full consent agenda but perhaps there is something that you would like to pull off of that and we could cut talk about that in sequence anyone in the audience have something that they would like us to remove from this and look like it does anyone from council have an item they would like to  items ok fine then we would like to have a vote on this right peters they have a motion to approve th moved to the traffic committee the parking recommendations brian white our director of transportation well enlighten us about this ok good evening madam mayor and the council members just bridge discussion on this i think tonight this comes to us from the traffic committee and specifically request made by hope college for some parking restrictions that are in and around a tenth street thank you between it's going to be columbia avenue and the railroad tracks there on tenth street so it's actually fo locations in effect and get the cursor to work here there's an additional location right at the what would be the northeast quadrant of columbia and tenth street as well all total approximately seven parking them and they're they're going to be certainly support of just because it opens up lines of sight around the railroad tracks so traffic many certainly supports this and that would be the recommendation thank you brian i think we need to have a motion and i do believe that from the table firstly yeah i believe this was tabled at the the first meeting in of them so they would be correct ok moving removed from the table thank you supported a move to approve it that's great yes we'd like to do that support now discussion right next to that new facility there  the other discussion yes peters yes motion passes eight zero good to be good at that you do four million things well now we have public comment so this is the time when you can come forward and talk about whatever you'd like to talk about that is not on the agenda later for for our action so you're welcome to come to the podium give us your name and address and you may speak freely for five minutes would anyone be interested doesn't look like it ok thank you so now we move to the adoption of an ordinance for alcohol and liquor served in certain public spaces the civic center specifically this paragraph deals with the interior of the civic center body year and a half ago in two thousand and fourteen council adopted this paragraph am to allow for events to take place at the civic center that would  be able to serve beer and wine if a permit was it was approved for that with a sunset date of july thirty one of two thousand and fifteen that passed it was not renewed and i said the current time you cannot have an event at the civic center interior that serves beer and wine there are a couple of events that are have asked for use of the civic center in the next couple of months that would like to serve beer and wine the proposed ordinance would extend that sunset date to march one of two thousand sixteen it would allow council to approve resolutions to authorize the city manager to issue a permit for an event that serves beer and wine in the interior the civic center continue their restrictions that it not be an event that involves minor youth the athletics that type of thing that it was in the ordinance before and i'll give you time to decide what you want to do with that policy going forward between now and march one the ordinance comes before you for second reading so a motion to approve it today would be adopting the ordinance and it's all supposed to be open for a public airing out correct so the public hearing first yes yes so is anyone in the audience who would like to speak to this issue doesn't look like it right so what is the pleasure of coun or moved by hook stress supported by peterson and a discussion extending it to march first to encompass the events that have been requested but that once again i can i call for us and staff to come to some agreement on how we can create a policy that is ongoing that enables city staff to help make these evaluations to provide a policy that doesn't require to come to us at all times so that's that's kind of my comment on that i think this facility in particular particular offers a unique opportunity for the city and the non governmental organizations who want to use it that it's a place where alcohol can be easily used as a fundraiser and other other other opportunities kind of rambling now but it's uniquely suited unlike some of the other facilities in town and that's why i think we should approach it that way thank you an reinvented in the coming months this issue could become very very critical in terms of what sort of activities happen there be able to attract certain kinds of also abroad or anyone else here trying to use them now so we have this is something that we are going to talk about more thoroughly and january thirteen the board yes the nation passes six to thank you and if i'm doing this right i get next to the windmill island gardens refurbishing of the gardens in the amount of eighty five thousand dollars this work has has started in piecemeal over the past year and a half and we like to get it going full scale and get it really improved the eighty five thousand dollars was part of a part of the fundraising campaign that restored the windmill beam cap and initially came in as an estimate of about one hundred thousand dollars and we are under that by about fifteen thousand dollars are very happy that like you sa eighty years old it's a it's old the wooden horses most of the horses you see now are fiberglass so the much easier to work on so we're very thankful the donors that we've been able to do this work and start this works it's obviously an expensive proposition but you can see by the first picture here you can pick out the horse which has not been the middle horse there has not been worked on the tail there is actually a mop top improvising for a number of decades now to keep these things running there are not been redone the horse in the left has been redone what they do is they strip it down completely they redo the wood they spackle where they need to she paints them beautifully and they refinished it's just a night and day difference these look great we hope to have the kids get it give it as much respect as we do on the island it's a kids carousel so we try to watch over them when they're on it but they just look they just look great and again we're very thankful to folks who have donated and we just look forward to complet work so this isn't a continuing project that we have to keep painting these they're out of wood they're not have big plastic whatever so this is a continuing thing that people may want to support how much does it cost for a horse redone that's a great question each horse is four thousand dollars for the large size horses we have some small pony sized horses those are twenty five hundred dollars and the chariots are fifteen hundred dollars apiece so it is quite an expensive project when you see the work done and it's  kids a lot of adults see it and they want to ride it it's a great ride unfortunately it's not adult size and to keep these horses in place we just let the kids go on and we let the adults enjoy it or even from here as long as it's not  that's great anyone else have any comments questions yes wayne motion passes eight zero thank you so much now we are  thank you the city managers office is pleased to report the following gifts in the parks and recreation and digraphs center dean and norma vander break two hundred five dollars  order fifty dollars stephen and jenny murphy fifty dollars kathy and dave benedict one hundred dollars for the holland hughes connections program year four join musgrave in the amount of one thousand dollars for the parks and recreation evergreen trees a villain royalty farm rye and cotton in the amount two hundred dollars for the public safety services canine program the grand haven area community foundation whole trip to burgerman whole trip family fund one thousand dollars it's recommended these donations be accepted w yes thank you it was under a lot of fun then we thank madam mayor for helping us out at the end she had a fantastic job and introducing our gram marshals who were there from w z z m so we had great support from them and huge crowd i didn't get to see all of it because i was down at the end but it was a perfect night for it and thank you all council for coming and participating and you did a great job walking i hope that you had fun we certainly  thank you well on that note so good evening madam mayor and members the city council thank you for some time on your agenda this evening to provide you with a status report or an update on the disposition of city owned property that is located on eighth street specifically forty four west street the city considered a request to set up a public hearing to potentially dispose of this piece of property in exchange for property immediately adjacent to and behind fifty four west a street which is the building that houses the holland sentinel and has frontage on ninth street a public hearing has been set for wednesday january sixth along and public comment will be received at that time in addition to any comments that you might receive tonight acquisition of the city's parcel at forty four west tree is essential for enabling a complete streetscape redevelopment on the south side of eight street from river to pine and although there will be a loss of the thirty five public parking spaces that are immediately adjacent to the building that i mentioned there will be a replacement in place for those parking spaces and previously i had reported that there would be fifty four parking spaces approximately placed on the site adjacent to night street and the value a number of those parking spaces remains unchanged from my last report however as a planning progressed we were approached by the developer to reconsider the exact section of property that the city would exchange for the current parking lot facing a street so it is a bit longer this one that you see here in front of you is the original outline of exactly what the exchange would be for the property that would be exchanged and that was two hundred fifty two feet wide are long rather and seventy three feet wide and the developer has come back to city staff and requested that we look at a different layout that allows for and through working excuse me through the with the assess that he assessor identified the property that is depending on how you see colors ten were yellow that is three hundred twelve feet long by sixty feet wide so there's been thirteen feet that has been removed from the width of the property and actually makes it so that the first two rows facing knight street  would be what the city would own and then some to the west so there has been a slight modification from what you previously saw however under what we would like to do in that before the january sixth meeting and will be completed as a more formal agreement and the details of the public parking replacement that will put together and make sure is completed before we meet next on this on this topic additionally as i reported last time we did hold  meeting with property and business owners that were along river avenue and a little bit outside of that area as well to explain the parking swap and pending development and hear their thoughts and receive their comments and we've had additional follow up as well since that and to date we have had no objections come forward but we continue to to meet with them and continue to work through some of the potential challenges such as deliveries of maintaining pedestrian access to the businesses additionally the principal shopping district board the downtown development authority board and the parking board i have reviewed the conceptual plan that you see here in front of you and are supportive of the parking lot exchange provided  work through the details and have a formal agreement in place for the replacement of that parking and additionally that the lot improvements are consistent with the rest of the downtown parking lot where emphasis has been placed on the rear entrances as well as the front entrances for pedestrians and from just a beautification standpoint in terms of having green space and that only concrete and or asphalt so they may continue to encourage staff to work with the developer to work through those details so we are recommending that you receive this information as a status report only at this point and we'll be back before you again on january sixth for the public hearing very good any questions  that's a new one great so then we need a roll call which for a boy scout i'm sorry thank you black hats and it feels like very coffee can be awesome ok now we have communications from the city manager thank you madam mayor i just have one item and that  is with the first meeting of the holland energy fund comes the first portion of business on your agenda and that meeting was held tonight and they recommended and they have council so willing it is timely to set a public airing tonight for december sixteenth and the motion would be to set a public hearing on the georgetown university energy prize plan and budget for december sixteenth as recommended by the hon energy fund board and direct the clerk's office to do the public notice so do him in most states oh well your honor i guess i would ask for suspension of the rules and conductors on the number sixty motions resolutions and therefore make a motion to adopt what he said yes ok motion by were just looking through the magazines this month and the travel ideas for aaa as a whole little section and shopping around and number one is how and to michigan how is that for  in the midwest living this month the back page is holland pure michigan so the story is out there and it's awesome tell your friends and neighbors to come shop in downtown howland there were so many people at that parade of lights i think it is one of the best attended i've ever walked through it felt like tulip time the depth of the worlds of people i heard somebody saying was the best weather for seven years i think t v eight was out there is well as t v thirteen so  it was just where does it get any better it was a norman rockwell evening so much to enjoy together and so many great people it was awesome if you'd like that christmas feeling to continue this friday evening there will be mayors open house here at city hall and we'd love to have a come down for some snacks and a little christmas ambience enjoy the decorations and then start that's it five to six eight and starting at seven o'clock there is going to be a parade with center class from the civic center over to centennial park and center class of course was the us this st figures from  a couple different i guess priests from the netherlands and they were really good people and out of all of their folklore came santa class of all places we should celebrate with center class as well so he will be at centennial park and after that event at seven and then we will go to over to the museum and you can have your picture taken with center class and the kids can enjoy some snacks there as well so it is just beautiful  oh ok well that leads us to motions and resolutions i don't think we have any of those except for yes you have to reappoint oh i don't have th anyone have a comment point out human relations commission has three openings or three vacancies on that commission so if anybody out there is interested in human relations or being on a commission this is a great golden opportunity so hopefully we can fill those positions