in my opinion this is a huge credibility venturous for the town due to the pending application and with the town role as already been defined by opening up this line of discussion in this light board that's created the potential for a lawsuit based on this ideas regarding this property no credible or bona fide ours and put before the homeowners since the grant application became public knowledge at town meeting any actions not in support of the application not only puts the town at risk of a lawsuit but it also goes against the spirit of remarks for our to pull support or to jeopardize the director would also be a huge embarrassment to the town it would damage the was to show the world that a monstrous could come together after the destruction of the flooding caused by hurricane irene this is the immigration richmond's opportunity to stand up and show our little monsters that our town supports  i will say that i believe you are misinformed and i'm going to leave it at that because it because it's not on the agenda there is no new information there's nothing that hasn't been presented in public that i can share with you because nothing  that said town by pursue his work preservation of the home i'm not sure how that makes me an error i don't think i state i don't know what letter you're referring to but it's not an engine and we're not going to discuss it tonight so i wouldn't happy to talk with you about it  public i'm going to try and excel or things a bit and that's going to include a couple changes in the way that we do things a million give people a bit of an idea when they come to speak how much time they have released will have a discussion about how much something needs and i'm going to want when it comes to comments from the public really try and restrict it to single comments and not have continuing discussions just of that we can get through the agenda and timely fashion tonight so first of all  trans so that trails committee doesn't usually do this kind of thing but we responded to my cheese and a number of comments and anecdotal reports about the difficulties of using east main about a problem on one of the highways and he also told us that that section of road is up for every paving at some point unfortunately not rebuilding but repaving is on the schedule so one thing led to another and the and the so the trails committee and we got a lot of signatures and then we used an e mail procedure as well and ended up with just shy of four hundred signatures primarily from richmond residents but others who  interested in that in that section for it to do so so then the question is what do we do with this petition we wanted to send it to be trans i talked to john kaplan who is the advocate for bike and destry and u their ability with an obviously repaint not rebuilding it but where it could be to make it easier for bikes and safer for them to travel but because there was a going to be a complete reconstruction it was going to be difficult to make you know actual bike lanes so s well timeframe is one of the things i'm interested in and this is this is the heart of let's let's complain to meet the trans about  over it so what happens is you get to the to the shoulder and suddenly the beautiful base just isn't there and we also have this situation where you kind of choice between you know blasting the cemetery or you know doing  structural things but our petition is just relating to what's on the media to be on the radar screen it's not as imminent as we might like but what if there could be if this is a wake up call i think that  slughorn budgeting under funded a listers office we are aware that they under funded their contract services by a fifteen hundred dollars a day budgeted one thousand dollars and it most years comes and at twenty five hundred to have the option outside contractors come in we are proposing that we can we think we can have them come in for two thousand dollars so that's five hundred than what truly should be budgeted for it but it means doubling what you have right now so one from one thousand to two thousand in dollars the only other line item that the listers have been responsible for in the past has been actual a listers and it's not called mr salary anything it's just called blisters so we assume that means paid to us the budget that was proposed prior and i'm not sure where your numbers came from or who proposed it but it was eight thousand dollars figure what the select board might not have realized that ninety percent of the job was being done by a volunteer i repeat ninety percent of the job was being done by a volunteer so for the other ten percent you calculated at eight thousand dollars figure what we are proposing is that we believe the listers budget should have been more like sixteen thousand dollars eight thousand per lister with two ministers were not proposing for this rest of this fiscal year this that you have a third lister because you don't have a third one right now but maybe when we talk about a proposed budget for the next fiscal year you might want to budget for three ministers it's possible that there would be a lister running which we're allowed to have three listers in the town so planning for rather than having a surprise later on might not be a bad idea so if you would like us we brought the white board and if you would like us to do the math on the whiteboard of what the sixteen thousand dollars would break down into we can if you want to know that our an hourly rate i twelve dollars an hour if you want to go into how many hours a week on average you've got certain months to require more hours of work than other months some of us just make sense time being in the  for one of the properties so as far as estimating number of hours if listers have any more hours of all the math project we truly do not know we've never been involved in that process and we haven't been contacted by the town  so i can't tell you if there's an actress in that project the project of updating the tax maps if we want to do just minimal make that's right now and budget to update the tax maps next year we can do that i believe there is somewhere else in the budget that allows for the tax map updating but it's not a line item under the listers office so i'm not sure how much funding this is available for us to update the tax maps based on do not know what you currently have budgeted for that you have to identify that to us now out of the sixteen thousand that we are saying that you underfunded by half none of that time right now we were a lot even for administrative duties such as doing budgets tracking expenditures so that will be a deterrent that you'll have to provide to us what additional duties that you will require us to do above and beyond what the state statute mandates for us to do so another sixteen thousand dollars budget that i just provided to you a couple of key numbers for the surrounding towns based on their financials i'll start with the highest one first wilston which of course is very different in richmond has twice as many parcels as we do which has a small percentage of parcels above richmond as hundred or so their budget is forty five thousand three hundred sixty six dollars from jericho which the last parcels in the town of richmond its budget is forty three thousand and seventy five dollars bolton which has half the parcels or less than richmond has a budget of twenty thousand five we believe that a sixteen thousand dollars budget for the listers office with the additional two thousand dollars for contract services leaves us at eighteen thousand dollars budget which should be  acceptable by the taxpayers i knew mary was a lister last year but she took on a lot more responsibilities this year with michael leaving the position and i'm not able to dedicate as much time to the job sort of just to do with the minimum right mary and the last meeting i think you said that there were things that you would like to do that would enhance the grand less that would make your lives easier would make planning slopes easier notify you all for example we started looking at the tax map this is how much time we think it's going to spend and take the question is the person who actually gets paid the outside contractor that actually does the mapping for us we communicate with them the changes to the map maps here or the parcels here's what's going on and so some of our time spent doing that but then the actual payment for their services is where i think is somewhere else in the budget and i'm not sure where it is and how much  money and certainly not there when i just want to make sure that we're adequately prepared so that we get the job done it's done appropriately and it's and and you guys don't feel like you know that you're sacrificing work or  the past month since we've bet here have been working with the planning office when we've found errors in files were things in the wrong files or wrong personal id numbers on things we are now able to go to the news not even to surrender and say this is what we've got or this building permit doesn't give us enough information can you actually photocopy this is the plan yes the house plans as well when you send it to us so we're making some of the process much smoother along the way we also took the time to reorganize the actual  lister's office it to people can function in the office at the same time and town where i actually have a laptop that is on loan to the listers office so we actually have two computers in the lister's office now that were previously there either work among three people is that correct some work some sixteen thousand would still be in the ballpark i can't get worse and before i'm not projecting that far out only because first of all mary had i make sure we do things together we both understood we took the classes together we were on the computer system together we travelled around to do all the measurements of the structures together so the answer to that question i haven't looked at next year's you can really evaluate where you how costner is functioning based on office supplies based on hours in the office based on office equipment based on services given to the public during that time period where you didn't bill might be wrong so we have to look at parcel maps and deeds and help them through that process as well as well and i'm very customer service oriented so i think it's very important that we continue to do that and  chances are that will happen then we have to understand in the budgeting process that you are a line item so when we're looking at line items under the administrators for training that we have to say well there's a tensional for of the listers office actually brings in the tax revenues generated from the listers office in the sense that you have the grand list and the tax rate is that sap based on the expenses you all have calculated and that are educating their listers because it makes more accurate grand list more educated a lister is and that they're maintaining their grand as soon as accurate a level as possible so they actually pay the tow that needs your approval there is an admissions are something and your approval and it could be something as simple as that we download homestead information from listing them from march and through the homestead download sometimes people have claimed to be using an outbuilding for business on a previous tax return and they no longer use them for business so it will be an i presidential tax rate because they're using it as a business use not a residential use and they'll call up after they've received their taxes on the say there's an error i'm not doing that and that kind of thing we follow up with it we respond to the state and respond back to us through that whole process it's considered an error mission that can be corrected we don't see any one's tax returns but according to the information the submitted on everybody's individual tax return i use this percentage of my garage for business or rental income and that's how it's calculated so if there's a change in that that's that little piece of information is transferred to us and we make adjustments accordingly but we have seen with temperatures so the conflict when we first got this report we had never done this before and we went how do we trust this download that these people are really using this for business so we actually pulled all the as many parcels as we could off that list and to actually phone calls to say this is also over the blisters office we have this information that came from the state of vermont we wan verify it with you so we try to reach out to people to say we're not trying to check up on people we're trying to make sure their tax bill goes out correctly the first time rather than them get it and then go this isn't right can you do it so it comes back into office so that was a preventative we fell away to every check to folks and so it took a little bit more of our time to do that but we think we reduced the number of errors by doing so so as far as going forward we'll be back structure of the situation is like birds and is one that's not unique to the listers that there are several places in town where volunteers fill positions for a long time to great benefit to the town frankly and when they leave to go do other things as volunteers do we have to we have to replace them and put them on and off and update our budgeting procedures in order to be able to continue to provide those functions so hours per month divide out by fifty two weeks in a year calculate sack to be twelve dollars twelve point eight two hours a week twelve point eight two hours a week times two people means some weeks if we have the time after april first if we can go full time for a couple of weeks to get everything done great and we are pretty proud of the fact that out of the whole state of vermont we will one of the first rather than just for two we set up with three of them having a third computer we don't have but you can work out hours and arrange that so that it's not an issue so there was a lot of time invested and there was a lot of time invested in the grievance process where the largest  so the more the less we can do without the more we can stay in office doing what we're supposed to be doing t that she had actually been paid i don't think they're spending and waste for july and august that i'm aware of but i could be wrong i might not have seen one coming through but i'm if there's a thirty five hundred dollars line item in of outlay which i think is the problem is that we don't and actually i think what we need to do is probably talk to michael and biscuit a feel for the amount of time there is putting in but the basic we don't have any any quantification of that we with the news something documents because as i've said in public before based on the state's discussion with us is there is a town blind zoning change can trigger it sounds like reappraisal and the funds that we have built for its county library appraisal actually might actually be there based on some numbers i've seen in the receipt of the next check that should be coming out i'm not sure the exact date of the state sen happening within a two year time period it's going to definitely change the projections so that's why this is only for this year to do the work that we believe needs to be done if we can keep it below the number that we projected to you well below all of the surrounding towns well thank you i mean our parceled calculation is five dollars a parcel and the next closest one is  for maintaining the grandness which is really the result of education retaining for education value and that's one thousand seven hundred dollars that we're getting the right now we're also getting somewhere in the neighborhood  cents for lyster educations so right now the approach appropriations that we have a great thousand for salaries of thousand for contracts and thirty five hundred for tax maps and nine thousand one hundred dollars goes into reappraisal reserves so we're getting just over eighteen thousand dollars from the state we're appropriating and twenty one thousand six hundred so that's where your monies are going and that's you know is as we update our grand listener updater tax maps we will get a few more parcels on here but that's essentially the money that we're getting from the state the rest of it's locally funded so the difference possible applications this evening the first is for the forests wildlife and communities science to action project this is the natural resource inventory project that we've been talking with you about for some time at this point we have four towns that are probably interested slept for meetings are taking place tonight in huntington in bolton to confirm participation and jericho is on board at this point so these would be the four towns which with this grant application would serve as the lead for administration and financial management of the grant so there is nothing ten percent added to the grant for just time and over however that's going to be manage that part of the project the second grant application is implementing food systems in chicken county in developing a food systems planning resource guide that would be a statewide guide and as i said we were recently asked to participate in this session and really how to integrate food systems better within the community from involving farmers to schools commercial k kitchens local distributions of products a lot of different aspects to it in this project which help with that in addition to richmond cool chester and berkeley participate in a wide range of state organization u partners for the project and for the food systems grant application the total amount is thirty to thirty five thousand that has not been finalized yet but it will obviously have to be very soon applications on the twenty first for both those grants which means participant participation in terms of match would be staff time and volunteer time but no actual dollars to project however with this grant we would not have technical systems or community outreach funding and with that with the eco project there is richmond i think clear that our focus is on the natural we are optimistic that we'll get the because grant and that will allow us to do the natural resources inventory if we don't then the municipal planning grant can assist although it will not provide all of the funding week we can use both projects to our defeat to our advantage to maximise activities for them for the project to happen  o in the maximum amount for them is for planning for the consortium is twenty five thousand dollars  sure that these grants will provide a benefit and will not provide a financial risk to richmond for the municipal planning grant we are also asking that the richmond conservation fund be bailable up to four thousand dollars if needed specifically for the municipal planning grant but not the ecos projects so what we are there's a resolution for the miss book planning grant that the select board would need to approve questions are both these grants to hire guess i'm just trying to understand the product that we're going to get like i just have a concept but i'm curious about the product there really will be five different elements first there will be remote inventory and that kind of that the study would look at to the actual impact but implementations for that grant are up to richmond so i think that would be probably a as to the guide itself but at the same time we have these implementation steps that will be done through the prime time the questions sorry i'm not quite getting is it can we get both of them or is it possible we will get both and if we get both we will likely tweak a request a possible real from one or one of the funding sources if we have more than enough money to do it but we know that the missile planning grant is not going to cover the entire project and that's where the balance about this would be requested from the that for match so at least conceptual approval if you want to come back with a specific amount later we could do that but for purposes of the grant application would be good to show that we at least grant projects implementation of the matching for the food service system services portion the thirty five k plus richmond provide staff madman time do we have a projection of how much that is that we're going to matching  a general overarching question i have is what is the end purpose of this and i understand for planning purposes but i mean like how will this information as a five the town of richmond as a participant  different december first this year but they must be from polluted by december thirty first and twenty thirty the municipal planning grant gets announced in mid december so work really won't begin for the ecos grants and the minister planning period for the natural resources inventory we will actually get a natural resources map for a variety of types of natural resources including wildlife habitat wetlands natural communities working forests and fields and right now we do have the r v does look at some standards but the noun of information that is available is pretty minimal and so having especially especially a multi community map which will really show where are where are the major wildlife quarters where do we have natural communities that cross town boundaries and that level of detail that we really don't have to date so that's the product that we will have for either the national planning grant or the coast project that that's focused on the natural resources inventory in terms of the food systems grant that we can't say today exactly what the outcomes for products will be however there is so much interest in richmond and taking advantage of our proximity are far parks and need to markets our farms are really good food or school food programs but we also have some weaknesses in terms of we do have over capacity here in the for waste water system and are there some ways to really come up with some some new projects that can help richmond move forward to take best advantage of our our good location and  resources that we have available so it would there be costs as a direct result of of any of these projects especially the food systems no it would really be whereas the department of economics cows and community development may offer a grant agreement to this me just biology for said funding and whereas municipalities maintain its efforts to provide local funds for meanest bull in regional planning purposes or that the municipality has voted a manual or special meeting to provide local funds for minas bowl and regional planning purposes now that therefore be it resolved that the legislative body of this municipality enters into and degrees to the requirements of this great program including a commitment to match funds if the request is over eight thousand dollars over fifteen thousand dollars for four consortia that the meanest bald planning commission recommends applying for s isionally upon the awarding of the grand prix i mean are you talking about the match yes or yes there's right now what we're trying to go for is largely  an in kind match right and then if there's a cash match that ends up being required to ask for some funding from the conservation reserve fund there's no yes and in this  people when they're intruding on to the yellow line or about to cross it rather than something that's a raised rumble strip which would interfere a snowplowing recessed route doesn't interfere with st to bring the traction back up for his vehicle so we can safely travel down the road not slide into somebody and i use the word safety unique in that that's the biggest word we've got school buses full of kids up there we've got people there going to and from work and everybody's got their daily routines is a huge pile of salts because i live at the intersection of south here with a hidden behind circle and a truck has to kind of back out and there ends up being just piles of salt so i don't know if there are trucks equipped with the best technology to distribute salt especially in situations where there's backing and because i understand that it goes around believe equivalent to the rate at which the truck is traveling potentially so in situations where it's backing up or standing still it could dump a significant amount of salt so is it is it maybe possible that we upgrade or invest in some better technology salt distribution arm i completely ignorant know you were there with the technology prep the area which is why he's interested i think people still park there from time to time but it is a lot better than it was the type of sidewalk they were talking actually the nail in the strike walkway there you could imagine imagine it in three seconds sections you've got only one section of the bell ten to twelve feet and that his its right of way and that's really from the back corner of the market down to where the existing sidewalk is now so that's the only spot where we're clear to build side there's another twenty feet or so u this being the first time i looked at one of these things the items that were on i mean we start we start the top so under general government you you know start with town administration you have like furnace one and furnace two and you're fifty five in the past generally been part of the you know it could be say but the spread sheets which are not attached ok actually before we get into this level of detail i was going to you could you could famous for still you know what period of time which might show what our long term intentions are is not necessarily something we're prepared for when we especially with the currently upcoming year fiscal year two thousand fourteen what we want to do is structure of those so that you agree on what capital purchase you want to see in the budget it doesn't bind you to put them in there but ideally we would put them in to the budget so we understand we're spending so regular budget and further going further on there are certain priorities that prior's what boards have agreed to such as the big trucks in highway are all i'm serving your time that we have a certain useful life that places within a certain period the pickup truck driver for your schedule obviously highway has the most equipment but you've got things like police cruisers which are on a fo a dump truck in two thousand and fourteen which are huge purchases you might want to think about what kind of questions you want to ask i really think we've been successful in keeping our dump trucks on a good rotation so that we're we're not wearing them out completely and spending lots of money on the players but some of the other equipment  we can start building in savings meaning put money away so that we can fund some of these things so it's not so we're not spending one hundred thousand dollars out of the budget and one year or so that we're maybe putting ten thousand away every year so that it's in capital and then it's it's done it's paid for that would be that would be nice if we could get that savvy so that we don't have to get a five year note or a ten year note or whatever and then pay whatever interest is on that we can be getting interest whatever small amount that interest is probably going to days but but one percent is better than zero percent or better paying two and a half percent or three percent or whatever helpful since this is my second time this is for our first draft of capital plan the redlining of the previous capital plan so we know what the changes are from year to year that's a little i do think though if we're going to be getting the information on actual property tax that there needs to be some sort of ethnic like because we're looking at something that's not and so if we're confused the general public is going to be confused that actually this is a good back to beginning of the meeting you know what what it what are we staring at our computer screens her page sort of consolidated report but doesn't have all the detail on it which is probably would be easier for most people to digest looking at as opposed to what was on the website so they are two different documents this does have the favorable or unfavorable rate now revenues it looks like it's unfavorable only because the budget is not broken out monthly it's it's the yearly budget going to a monthly actual so a favorable approved an extension for two months back  june now another way to look at is this the longer they extended out the longer we have to pay back because if they are you know a rabbit out then then payment comes due sooner so while i'm not i don't explain that on september thirteenth we had seen meetings one of them was a second public hearing for the richmond sorting regulations subdivision regulations that were adopted with no further changes by the select board in the immediately following up there was a special meeting to consider the vote on whether those will be australian ballot on november sixth we were regular dollars on november sixth it was agreed by those present that it would be by a stray ballot on november sixth this is a warning of that article and also the wording of the special meeting that were required to have it will be on october twenty ninth at seven o'clock right all in favor of tenth two thousand and twelve zoning regulations september tenth two thousand and twelve unless there is in the executive session we discuss personnel matters and litigation yes but will certainly tonight we're not playing discussing any any real estate  not completely we are still working with the checking machine but i'm not aware of anything i actually feel with the information you've given us for that one line item we have what we need for two thousand and fourteen there's anybody  it fire department fire department had some bad luck with the generator on their rescue it stopped working they went to have a diagnosis and  they sped two thousand and forty two dollars to get a new regulator and that ended up not being what was wrong with it they put so much into it that it was recommended that they just purchase a new generator rather than trying to rebuild the old one because it was so bad top of act wants to do that so the first invoice for repairs to the generator which were in effect it was one thousand forty two dollars forty eight cents although we we still keep that full to drink here the second part is to take the generator out so eighteen hundred dollars were to diagnose the fact that it's here or here repairable is seven hundred dollars and two generators thirty two hundred dollars and installation is another eight hundred dollars all of that was seven thousand five hundred for a total of one thousand eight thousand hundred dollars to burke field service for the repairs to the generator on the rescue truck and per diagnosis to use a generator and stop installation  in the amount of one thousand and forty two dollars and forty eight cents or