ok so we'll call this thursday april twenty fifth select board meeting to order six pm first on the agenda is public comment server firewalling much of services in the washroom meeting presentation and discussion and i cannot figure out why the town needs to have a big file information every day and that would be placed on the server it just seems like when you have a  computers that are more network through a server they literally have them on and then the server that that serves the entire office for word perfect spreadsheets in a file that type of thing is underneath my desk and it's an old old old machine that was built and it can't be there's no service on it more so than i think it's on its way to need to be replaced before it dies and we lose all our information shared so the way that server is set up it's it's not acting as a real server so it's not functioning very quickly it's old it's out of date and then and we've got two different servers going on because we've got some stuff here some stuff they're so hard to maintain  the other piece to it is the never wreck software which is a large portion of all the time data is operating again on a regular p c not the server but it's acting like a server it shared with the with the front desk it shared with that town clerk so if moaners machine goes down everybody down here loses service so where the server if that machine is having an issue everybody else can still be running so there's i had three different companies come in and look at what we have and make recommendations on what we should do because we need to replace this that machine is not going to last forever  ody had one hard drive so we had three people come in and give us this is what we think you should do all of them came up with the same scenario one of the department had his own same scenario they all recommended the same  any other scenario where you'd have ten different stations and not have a server these days you know jericho just recently went to a similar system with a similar management and they've had a server  their other reason you asked about the different groups so we did have three presentations and i will have just two more minutes here and we got a bunch we have one particular i don't name names so we have one particular company it was a way over the top the number was three times what we had so the two that we came down to the rose and tech group were similar on similar prices you know there were some differences their tech group primarily whenever you have a backup system you don't want to store your backup takes us all on site so it would be a rotating which is what we do now so the hard drives are step out on on the internet that hasn't been reviewed because if it's not correct then people read something that's not correct but they are available here within five days of the meeting to be looked at and i told him there are three other events that possibly would go to school and they said once they bring on that same we can produce we could hold our own one for a month and they'll come on historical society men on monday you know you're originally had spoken that the historical society would kickstart the first phase or the cost of the first wave of t shirts that was being purchased and the agreed to that but then always talking with mona and she wanted to know how that will work through do explain to father or let the historical society run the whole t shirt and of it probably better of a more sense for have them there on the whole t shirt end of it and then if there's any when it's all been played out in the church are all gone or if they feel like they don't want to donate something to the town to help us offset that cost i don't see where that would be a problem as a donation you know  primo weather you know and then and then it might start raining and never stop here you know so you know we can get the bulk of them done you know maybe another three four days or two keen you know but you're going to have some small holes like yeah if you also put in three tower days and that would be good i think they give us a jump on things i don't know what you or you know best work put himself maury resort fairly vermont and there had been an email from carolyn carolyn believe i have it here asking if there's any chance that  planning commission could attend and so that you e mail go forward to see if that's a possibility for any of the parties to attend the for i had sent an email to my dates here on february twenty sixth to sue qusayr asking her if she's interested in continuing in that capacity and i haven't heard back so i sent another one march twenty eighth just saying that i had heard back just wanted to check with you again to see if you would be remaining in this position i need to report back to department of children famil jake and i haven't heard anything from her maybe a town might be part of a month yeah yeah ok so what i wanted just to point out was that if we don't  provide them with a new name and address they automatically leave the person who's been there before in that position and they get the calls so if she doesn't want to do it she's going to get out because the other thing is a select changed quickly we're supposed to review this an updated yearly and time trying to make sure that that happens when it's supposed to happen the letter came out march twenty fifth last year didn't happen to august that everything else on that page stayed the same and then it was basically just again health officer i removed that since jennifer is no longer the health officer after brad in there for the time being constable i've left blank since the town doesn't have a constable anymore that's on page eight so those are the two changes the e on page nine again i corrected the vice chair and third select board member information and then on pay such oh levin and i added a second number for the fire department just because that information there were a phone number we have is the fire department but there is a nother number that's available twenty four seventh's so i added that just so we had made sure we have coverage there other than that everything else is the same as last year so what i need to do is just have you guys approve those changes  so that i can submit it to c c r p c and the department of public safety at vermont and the other piece to it if you do approve those changes is that  we also need to see our fisi notified me we also need to know that the basic emergency operation plan to be at this point really should supersede our emergency operation plan because it's way out of date it's two thousand and nine and it has not been updated but the the the basic one which is to put guide has been so if we should make a motion want to adopt the updated but also that next in the past you had said you wanted to just review anything that was going to be published this is very basic the trails committee wants to put out a reminder to everybody as we get closer to the milder days a late spring and then walking through the woods to  carrie had asked if we would if this lifeguard were billing be willing to waive the hearing fees on the harm i are hearing on april twenty ninth for the beat the reason being is that  is correcting an error there happened back in two thousand and six the party bought a subdivided law and during construction there was changes made and added to be hearing it was require she checked with the town attorney and what he said we need to do at this point use to hold a site visit to verify the mylar to make sure that what is actually on the ground matches and then have the d r p hold a hearing to sign it since this isn't a full blown beer keep hearing and the reason this this is happening is because of lack of record we can't find so you must to just break the fee for that hearing to sign which should have been done way back in two thousand and six we have record that there was some sort of a hearing yeah but i don't have that i don't have any taylor's details right so it's really so to fix it we need to have a site visit and then they need to i'd like to make a motion to leave the fees for him here minor hearing on for twenty nine thirteen as in general here i didn't know it was opinion but that's my recollection i could not find any notes so i my recollection was that it was two percent every year as a  i have some sort of a fund built up of course this is all reserve funds can't be just used right i thought in the two percent that's always there it's two percent of whatever other whatever  budget is there not that that's ever you it would build on itself in that manner i thought it would just be two percent sitting there and always match the budget just me our capital reserves we have two different forms right reserve funds so we have a total of let's say let's just take that sort of talk roughly what is rounded off to two million dollars for another couple ok so two percent of two million is twenty thousand two percent so yeah so it could be less than two percent yeah so it's probably two percent so we've done that once so we have that in reserve fund now and that was this year about a year a particular year  now that we're into the second year we could also we could also settle on it's two percent of the budget for now we can always in the future do an article at our media or something if we thought that forty thousand was an offer i wanted to increase that or do something else this isn't forever we're always change this correct we just need to clarify at this point i think  why i make a motion motion to clarify the intent of article nine from three six hundred twelve town meeting that clarification would be that we would be two percent of one year's budget would be the reserve and it would not be according to the policy the fund balance projections should be recorded in the minutes ok so it's a good idea if you want to go through that report this in a minute well i think we could just  so right now i guess as it stands now for the us going into the fourth quarter of a deficit in the highway fund of fifty three thousand nine hundred thirty two  and a surplus of sixty seven thousand four hundred forty dollars in the general fund  that leaves a total of surplus of thirteen thousand five  and then i guess this would be projected after you know coming into it when we close the fourth quarter right i will have it were projected forecast of a deficit for the highway department of twenty six thousand eight hundred twenty six dollars and a surplus of three hundred nine thousand six hundred sixty eight in the general fund  reserved surplus of these or reserve funds of four hundred twenty seven thousand and twenty eight dollars for a total of seven hundred nine thousand eight hundred seventy  and out of that  have to follow the open meeting which means they have to take minutes and printing and we have to know another way to go about this would be to have the it all go through the storable society here and then they could reaching out to people in the community who are too interested you know and to find find some more but that doesn't mean we still wouldn't appoint them after he finds us interested parties so maybe it's a mixture of both you know it's it's kind of like a pla stuff yeah right so i don't i don't think there's anything wrong with paige or those other people were you know recruiting in finding people to come come you know and then i pointed right my question was do you want them to do that and then have everybody come at on planning commission meeting on may first at six thirty