and we have one agenda items this evening is relating to the game worker bees which was brought up at our last regular meeting for more information to dissemble turn over to mr garner for your presentation  each year we submit our game worker fees for the for the following year we've changed what we've done since i got here was a flat fee and it really was not equitable for somebody working four hours about the same as somebody percent increase some of them some of the positions we've actually increased the amount of time we're asking people to come in earlier games or wanting longer just to justify their being there for the amount of time that they are that comes out of ticket revenue out of the athletic fund athletic fund pays for officials fees game workers pays for a tournament entry fees for local tournaments and other things that are game day operations  with those with that with that increase we propose close to about seven hundred dollar increase over this past school year on top of the twenty four that we had last year an increase of seven hundred dollars over the twenty four thousand yes total total for the year you mean if you increase all of these and keep the same amount of debt increase the ray and it's going to cost travel out of out of the athletic fund and what we're what we've done in the last two years we've streamlined some of our some of our games we actually are are going to a more flexible schedule where we're not filling every position has ever come to us who does that currently and says we can't do it like why some of the positions that we have for scoreboard are a good example like football varsity football versity basketball you want somebody who is probably knows what they're doing a consistent basis throughout the entire year just for a fishing purposes because those folks at the mystic are question for you please i see on the first list here on your appendix j th paperwork i was really ok with one piece ok appendix j is both a why hell though those are for comparison purposes on what other districts pay were i think very reasonable compared to what some of our local a question about the how of the employees pick to work these things they submit they submit information to us that they're willing to do this district teachers district employees outside folks coaches and we basically do try to get someone who's consistent who who will be there who do the same event for the entire year if at all possible i assume of the change here in the basketball for example the forty eight twenty five in the thirty two that's because correct yeah and the reason why there are different rates they're all for different hourly figures you know obviously some of it's take longer than others so these are flat fee i mean if you work  need two people doing it for some of our games and we do it for basketball somebody sell out of the athletic office actually and walk in individual it either end of the gym entrance for our boys games we don't do that for every and gives it to the ticket taker who will ensure when we don't have a ticket taker we sometimes seem see people sneak through and that's just other security for us the crowd control is done by a private concern  no we do certain events boys basketball and football we pay constables for crack and troll everything else we've found that our in house people do a better job than than paid security and those events and who are the in house people what kind of other are there for a factory managers their teachers their coaches their people their for very familiar with the students and once again they are there i'm assuming crowd control has to be there for the entire event whereas a ticket seller in a ticket taker they're done by the time it starts correct the crowd control soccer game comes forty five minutes before and their price stay in twenty to thirty minutes after the game so they're there for a longer duration than a ticket and a vigil yeah how long does the ticket seller usually stay at halftime half time of the varsity game if it's a double header so they'll start forty five minutes before the j v game if it's double header and run until halftime probably another fifteen minutes count money to make sure the ballots are the box abounds j v only currently we are not charged for j mcmurray the athletic fund some it's payroll list so an individual works two events we submit that you know the months payroll it the the district payroll system pays for that and the athletic fund reimburse the school district at the end of the school year for whatever costs were incurred for the entire calendar or that type of school year ok now is that paid is just cash their taxes taken out of that or how's that  are they treated like the one fell a drop of but over time how is this considered for people who have over forty hours a week is considered as access as it considers overtime or story i most of the people that we the workers that we use are not there like salaried employees and this will pay what said their term salary because you get exempt and nonexempt since i think most of them are teachers most of them are teachers some are some are in the secretarial secretarial would be nonexempt so have you looked into that i really have not i can honestly say i have not but that's something we can look into and i think tech i like to piggyback on that so that's very similar to when we have a coach and who happens to be a teacher that they in fact get paid in the same way is it correct that  don't think it's equitable to give a flat fee for everybody because example you have somebody working an hour and a half versus four and a half so the time is the big is the reason why you see different numbers for his position and if you go through and compare the time spent on each one of them there is an equation that essentially works out has been here since since i got here i think they do a good job i can tell you that the when they bring playoff games here they're very comfortable because of the people that we have we've been commended on and the people that we've had we've had one school district actually come and look how we run an event as an example i think our people or very good compared to other places that i go to a i guess they have one other question mr grier i'm looking at the ticket seller and the ticket taker and in all cases the ticket seller makes substantially more than the ticket taker is there additional skill members of our where mr murray and i and mr dunn levin mr bell sick and typically dr french meet every other thursday afternoon to discuss building and grounds issues and at this time i would like to convey those t architect and engineer to come up with a new boiler replacement and that boiler was a high efficiency so it's labeled summer but it's really a spring fall spring summer and fall boiler it will be the replacement there was a change order generated that you have in front of you at a cost of one hundred seventy one thousand dollars six hundred forty two and thirty one cents by the existing h c c mechanical contractor on site they're doing the same size boiler and it seems like you're going with the the smaller boiler option is that what you're recommending as correct so  operate a small boiler this size when it is configured with two much larger boilers that are have been there for twenty years there are some there are significant amount of controls piping reductions in added  variable speed drives things that have to make it an interval part of that operation so there was an added fifty thousand dollars if you look at the control subcontractor line item below par wiring the fifty two thousand dollars that is primarily what generated this significant increase in the cost of this but i want to emphasize that despoil there will be one that will operate as probably nine months of the year and when we go into those heavy temperature changes during the months of november december and january when we hit subzero temperatures those other boilers will be because when i looked i liked the fact how the entire packet was repaired and thank you because a lot of times you come in you wouldn't be even you know your your questions would be generated here in a lot of the information was you know my questions were answered but when i looked at the pros and cons i thought that you might come in and recommend the same size boiler but what is this higher possibility of boiler will be sized the piping will be so and the smaller in size compared to the look of the book the existing borders that's why there is a need for controls and variable speed drives that have to  installed to prevent that and then it talked about the fact that you would never have the boiler being able to be one hundred percent backed up and that doesn't really but i like the fact that one of the pros is that the smaller boiler saves calculated about over five thousand two hundred fifty five dollars a year in operating costs oh i liked that so i was wondering where you were going to go but i guess you really do recommend not worrying about having one hundred percent no because we have the two other existing boilers that are they came with the renovation project in two thousand the one did failed was older of an older vendor just so you know we we operate typically on one boiler during the winter months but in those subzero temperatures will do a lead leg and an alternate so there's always one in a back ro of upgrades but that's where the want to fail is that it didn't make a lot of sense to spend twenty five thousand dollars plus for this repair to be just like putting twenty five thousand dollars  twenty five year old car and similarly along that same line when we talk about you know the board has talked about a five year plan for the high school whether it's run evasion or whatever spending this money now i'm no this is a could this would be a cornerstone to a renovation and i want to add that you know we need to in the in the renovation in the upgrade that we're doing right now with the trees the system we have to operate in a boiler in the summertime would be much more efficient and effective to operate this boiler then to put one of the large full scale boilers on the summer and this is what this is what the in the industry and the trend is there to do this i worked in a hospital where we total change order of one hundred seventy one six hundred thousand or six hundred what is the cost of the other one in total i did not ask them to go ahead and pursue that only do the fact that it was going to increase the all their engineering fees and all their design fees i i based everything on the placement of a smaller boiler as we had discussed months ago when we first brought this to the committee you know that i just wanted to point out that the cost savings of five thousand something a year it's going to take a little bit of time to make that up in the additional cost that we're paying for the smaller border so it's not a  washer that savings every year so then i just wanted to add on to your your question there and then the only other question i had is with respect to the legality of the change using a change order a fairly significant amount of this rupture and not have the same provider's service and so to do it and other than just going back out to bid and having model people engaged in this project project this this or was satisfied way i found that that's not the case yeah the tax isn't fact paid by the the school district for all these items and then that came up i asked our clerk of the works whenever i saw taxes on the windows and things over at this school and she demonstrated to me that in fact we do pay sales tax i have a question into john moore who is an accountant as well as our no representative why because you know les said we  are not tax exempt when it comes to building putting things into the building but we are tax exempt i guess when we comes to getting t v s and things they said i only ask you i did not ask but i think i asked i asked somebody who knows much better than i my spouse who does this too and she acknowledged that that is in fact the law yes yeah doesn't make sense but les said i haven't got an answer from john maher yet either so of the two boys would you and i have to apologize i wasn't at the last time at the last meeting but so we are we saying though that we do not want to continue to operate with mr i we discussed that  meeting and the fact is it just comes down because of the age if i understand that correctly the age of the border as we currently have will be around for a while this one could in fact last beyond those and carry asin for twenty twenty years where the other two if one breaks we'd still have to operational the existing two or as i stated there from one thousand nine hundred nine and two thousand and what i can tell from the name tag that are already sixteen plus years old we you know we could operate well for two but that doesn't help us with our scheme of the summer of the efficiency of the summer a venue of heating the building to reduce the miti levels it will throw a damper into the control package of what the engineers design will have to go back in make some modifications to using the full size boiler  recommending the smaller is because there is a cost savings or both because that's what the engineer designed this boiler to work with all the all the upgrades that we're currently doing and in closing in on and he would have to go back in redesigned to accommodate to the full size existing boiler and i don't know what that cost would be  but it is something that would have to be altered yes i don't like the idea of not having the other cars to compare it to so we can fact look at the current and long term cost that's my only concern boult would be immediately thereafter and have a sit this would still take typically eight to twelve weeks to get the cure and get on site and probably another six of installation so we would be right at the december time frame for operation we the new controls would be then in configured to this boiler and bypass the full size for the summer we're already past that deadline anyway  being that the areas isolated to the mechanical equipment room in the far end of the building and noise levels and construction levels and demolition process would all be in the rear loading dock of the building  yes yes through automation and even by hand so all of those changes that we already voted on at the high school about hyper heating and hyper cooling to reduce the community have those changes all being done or is it going to be done by a school and then this is added on or how does that all their in their final stages of finishing up this next item unfortunately is another change order but you have to understand that this follows on with everything that they found  effective through the process this summer of going through every classroom every universe and outside of the routine maintenance scope that we normally perform during the school year  actuators motors belts other controls things that weren't in the scope of work that could not possibly have been foreseen in giving a  detailed proposal for this was the list that the mechanic made for me a few weeks ago and he since had documented it  the estimate that you have in front of you is not accurate it needs to be revised it was it was a late friday unless you have the today's  document there is that the renovation the upgrade was for a belief four thousand dollars is that the forty thousand you have that was with the understanding that we were going to in house try to do some of that work and took it out of the scope of work that has since changed because of the timeliness of putting all of that testing balancing together has to be done immediately there is no time for us to perform all of this all of these task here so i sent mr bell sic the revised renovation of the revised change order number three total is twelve thousand and one twenty thirty eight now that is to complete this checklist to go through every room and complete actuators of that are effective in classrooms this work hasn't been done for years there's nobody that's gone through the high school and did an intense amount of repairs and rehabilitation to this and quite frankly that's we have quite a few  deficiencies there that were that this will address and correct again we wanted to try to take some of these off of this list and incomplete them within house personnel but it are too late tuesday meeting the the balancing the fellow who does the inspection and balances in program needed to have this work completed in timely fashion so that his work can all be completed so we don't have the personnel the resources and also this would've been a somewhat of a minute be lation of operating and capital funds the idea of doing this with our staff what kind of timeframe are we looking at if they could balance it further out here but they couldn't where we were we looking at like us doing it intermittently throughout the year that's what we're looking at it going into a few months into the school year but that and we also looked at the cost what that what their proposed cost to make these repairs of what it would cost us the purchase the materials and we were there was only about  worked in one fads all together and you're saying these are individual unit vents in individual classrooms that their heating and cooling would not be they couldn't control the climate sketch and then his manager placed it on a document with a cost per room yes that's exactly what happened previous to my coming on their person though and in the school found a way to jumper the unit out and then follow on with any repairs  yes yes and that's where the original four thousand dollar proposal we took we set down and we took things out of this list that we felt that we could do in over a period of a few months to complete and save the school district but when we met last tuesday the balancing and testing group needed to have these done in a more expeditious way to get their final result well than his report and his his his report and his tasking will will not be of real value to it won't be complete and he will it and he has no obligation really to come back and complete is the same group that did the district office here i have a lot of faith and i've worked with them before there are very reputable follow on the individual who runs the knowns the organization is a top notch  do that and got around it and now it's all added up right yes and we attend to these problems during the school year you know as best we can with you know classes in s