the council's committee on budget and finance or come to order this is a regular meeting of october thirteenth tuesday two thousand and fifteen present this morning from the committee or mr testimony this committee posts for a three minute maximum of oral testimony and will check with our district offices as well as the chamber to allow anyone wishing to group comment to do years by all accounts it's been a success and in speaking with with businesses our property owners who have come in and testified it is it is a is a positive for  those businesses on market street in a way you could town so we'd like to respectfully request that that twenty five thousand dollars be moved back into the the m r a budget and that we will then administer that to luke who first friday the process that we've gone through to ask for either because you are nice enough to put the twenty five thousand into the office of economic development and through your help we're moving it to planning and what the impact money so we knew that in four years our funding would be cut so in preparation for that a bunch of us which is the more said myself model and you know other people put on big events got together we put a letter together asking if the white tourism authority would consider their reconsider their plan to cut us all off in two thousand and fifteen would be the cutoff date so this would be the last year that plantation days my marty ten years a whole bunch of us board and then decided that they're going to reconsider so that's why this little confusion went on and i really appreciate your support for trying to put in while the coup first of all of putting one of the first friday into your budget for this fiscal year what mistresses that he would do in the board for why tourism authority but right now it's is slated to stop so that's kind of the sequence of events and to put it into planning appreciate sandy's help and part of public works good morning when it's your members thank you for having us here this morning to discuss this budget amendment  basically it's to allow the d s c to purchase three vehicles it was discussed during budget and there was a transmittal during budget on april twenty fifth and recollection by the department is that you guys actually did  vote on it but it just didn't make it into the details of who to put the proviso in to allow for the equipment be purchased there was a request from mr chair you regarding some you know use of the and getting close to be on their useful life they're used to go out to general remote areas oftentimes in construction sites are not paved and as older vehicles they don't have some of the current safety features so focus that you were replete you were going to says it was in good condition but it's not four wheel drive which is understandable is that going to be moved to a different group remain in the pool as opposed to being completely replaced mr share your head mr couch the ford focus as we look internally to see what other vehicles might be available so that focus was identified as a potential candidate ok i'm not sure if we still have the focus we've you know since the time of this request this is almost it at least internally we generate this about a year ago and also engineering and d s a for the vehicles they've kept within those divisions if for some reason when divisions use all their vehicles on a given day they share and could call and use the other guy so i commend the department for taking the vehicle policy seriously and doing a good job it maintaining the vehicles and using them when necessary and getting rid of them that necessary so the cochran thank you chair and i don't really have any questions or so i think department for being thorough and putting forward the information asked of them in a very efficient and detailed manner so thank you very much and i know they do an awesome job in their vehicle and equipment f y on top of things so if it's needed and the money's there then i think it should be given thank you thank you myspace no question i just want to agree with what's already been said  the find as set up in the mile week county called any questions to the chair at this time i missed the bars every now and i am open to a motion to recommend to counsel presage a first reading not only for the motion please see i know i opposed to no motion passes with seven eyes two excused thank you very much and again thank you mr good for your good work let us move to  thirty eight dish three this is now eighty m budget requests from mister this is again a proposed bill for an ordinance to amend the fisker two thousand ten thousand dollars we had completed some complete streets training back in fiscal year two thousand and fifteen using county money and state reimbursement came after the fiscal year sixteen started so that's why we are requesting a fair amount of time because it does represent a lot of change within the department deputy director and i is leading the effort and identified this is a potential source of funds and a large sum of funds you know in terms of our budgets  but department health is interested in complete streets because they see it as a way to get people out walking around for the most part so you know by having more office all these available bike lanes or bike has available you chair and thinks for this opportunity from the state the very nice of the ten thousand the reimbursement it's been spent or there's more training and capacity building to be gotten out of the is there an ability to annually get it because i know there's an excess with the department of health and the health generated i guess programs that you would be anticipating in the complete streets you know pedestrian bike bike ways that's why the department of health so could we is there any possibility of annually getting this type of funding from the state  not positive i had to look into it here i love it there is just a placeholder in the budget so we don't have to schedule an item to do it but i don't have to look into it i don't this specific area that we can look at in the future that you know off that they will be aware of looking into other areas i mean this is like you see this is an emerging area you know people are concerned and looking for health issues i know kaiser has programs and each of my see has programs to fall into these categor i would like to know maybe with the by doing some research the department can come up with some other grants which will facilitate and help a healthier community especially for my county so that that would be my my question thank you thank you in this ten thousand dollars we could recognize it as miscellaneous revenue and just put it back in the in the general fund and then we would be it would be just ten thousand dollars more for next years revenue for fiscal year seventeen's revenue vary but the it's the department's requesting use of the funds because the believe that they want to do the training anyway so if we can get another reimbursement from the state then that would be  when the department first asked me about this before they did the complete streets training and were you know they were they desired to do this anyway right so this is something the they wanted to do the complete streets trainings i think the travel to the mainland for four more more training on the complete streets so the idea was that they were going to do it anyway and great if we get the state money back so you know that's when this i said i asked them that the head of time saying ok well would you do this anyway and they said yes ok fine if we don't get the money in time then you know we're still going to they would still have done that complete streets training so this  motion passes with mine thank you very much members and this is good and this time it is for adding the one hundred fifty thousand dollars appropriation for the prosecuting attorney department to receive a grant from the state a full void for prosecution of cases in the drug court and mental health courts pursuant to access the five of two thousand and fifteen mr barr as thank you mr chair and again this is grand revenue receiving from the state state legislature provided a grant to need to the department of prosecuting attorney we have attached the accident the five time for your reference and because this is money that we were not necessarily expecting we didn't put it in a sixteen budget and now require  an amendment to the grant revenue to be able to receive this money in and have it be spent by the prosecutor in his office so we have mr kim year the prosecuting attorney if you have any questions specific to the program or if cardoza back in the day started with one half a day of court and over the years it's expanded to two half days when i was assigned to drug court in a became three half  days now it's a food day to have to use staffing emergency staffing we asked for a position but we were turned down basically this money is to use to pay our staff the overtime the clerical staff and also to get equipment as well as sending our attorneys to the drug court conferences so they can hear about the latest and greatest treatment programs for our defendants who are addicted in do not commit nonviolent crimes and are eligible to put treatment the other program is the mental health court judge court those decided to take all our what we call our seven or four or  defendants who have raised mental health or mental disorder defense into one courtroom and that is courtroom four in one attorney handles that we also in district court have  what started as a crisis intervention program we lost dr rampa san but we still are trying to revamp that program and to make sure that we channel those defendants who are suffering from mental health issues not into our prisons or jails but make sure they get treatment and so we send one deputy a year to try to get the  crisis intervention training so that we understand their program in and get it's like taking another course in for law school it's a one week training and we also have  conferences on those issues and so my attorneys do not get overtime so we work hard but the staff supports to have to do all the ground work and so we don't have enough he the perpetrator or the victim who's paying for those services comes from the state we don't pay anything it's this state how department pays for that yes ok but it's not from i guess i have one question is this a grant that you all worked for or was a something that the state came up with that kind of on their own you know we we went in  prosecuting attorneys association went in for grants to try to boost the career criminal program we decided to go another way because we the county council through the years although it's a state mandated program initially we had three prosecutors funded by a career criminal prosecution program as the years went by funds was being lessened by the state but the county council absorbed and saw the new we have career criminal prosecutors assigned to each of the courtrooms right now we have three and we have one hundred position on the actual funding would have come out to something like fourteen thousand so we decided it wouldn't be worth the salt just to go and try to get fourteen thousand and so we decided to ask for the funding with these new programs that are coming up with the court  intervention programs how much of the fifty thousand is going to the mental health programs we have seventy five thousand for the drug program and seventy five thousand for the mental down and you know that's correct i always being there is there a reason why he laughter is that something that that was a personal decision i believe he misses and his work here but it was a move that he had to make to arizona to the mainland he does come back and does do training for the crisis intervention team so he's still here he has some presence here in mali that's a tough that's a tough court yet we're waiting for the c the department of health to appoint another doctor for my car ok thank you chair the reason why i like to focus my on the mental health side it's because a lot of our homeless and when i was working on that and that in that  mental health calendar are are from that side of the tracks and it's all very very long drawn out process to get them through because you also have to work with social workers and their repeatedly coming in for scheduled court room dates it's not just one day it's just you know one on one client could take you up to two years just coming through so it's a tough courtroom i would make it you know at this at this stage have more emphasis on the mental health side because it's not as functional as strict as the drug courts that's just my two cents on that if you wanted to for personal reasons that he needed to move that that part of the program did take a big hit thank you thank you we have just confirmed what we know nationally is a very big expenditure issue and for most counties it's crisis mode but our economy jails are in mental health institutions are meant to be and that is what the feds in the states have pushed on to the counties across the country showing it to county jails so counties and even a lot of the mental health costs are peers or maybe not us but a lot of our peers are and it's breaking their budgets because they lose their a victory you know no thank you you've covered it very well and i thank you mr guzman so i don't have to elaborate because we will be meeting this weekend up in your re colorado and this is one of the big issues that will be on our agenda this mental health crisis and making our jails mental health facilities you know for holding purposes and not reimbursing us so this is one i'm a judge and this will be discussing in colorado this coming weekend so look forward to that and i'll pass the message on that what you have said and others that we need to continue to work with congress to get these change these laws change so that adjudication cannot be the predica money to help with mental health treatment of any kind and so thank you very much for bringing this resource thank you thank you mr cochran thank you chair and thank you department for being here and i'm reading the  bill for an act and it also includes hiring of staff so how does any of this i know you broke it down to over time equipment travel training things of that nature but has it been or will be utilized for hiring and if so are you expecting to get continual grants to fund that position we would need once we get the money we can put out for position probably another  clerk because they do all the heavy lifting for attorneys who appear in court and we don't have enough money for funds they send by thousand would be able to hire an attorney and so on i believe that the monies would be best you know i mean i know and grants are never given or gary t but in your eyes do you feel that it's safe you know good good chance i guess to have this money reoccur if we put state on this would be a one time thing we would if you if the drug record excuse me but if the men mental health court gets to where it was two years ago then yeah we would need that support kim this budgetary amendment requests staff or has on behalf of the chair handed out to you we revise before an ordinance where you will see in rid of the staff again making sure we get this in a timely manner she was seen the hand that we just gave to you is basically grammatical in more housekeeping whereby we are making specific reference to the act sixty five and the year two thousand and fifteen under the title of as well the section one and also the letter am again we just made specific reference to the act and the year whatever the funding is there's no questions for the chair or any more for mr baez or mr kim the chair will entertain a motion to recommend to budget as it pertains to office of the mere economic development program department of plant mean industry should employ any program and the purpose of the bill is to transfer twenty five thousand dollars from the office of budget not realizing an unintended consequence that the would no longer be able to apply for the h t m money if he received money from the office of economic development county money did verify that this is  gave their monies that the planning department had administered before there seemed reasons to shift over to o e d but as we found out there's a problem with that so we're happy to take it back and take and to continue to administer it as has been done in previous years very successful overall it has been revitalizing my look down in general help the merchants as well as helping non profits and others showed their wares you know we've attracted and shifting money thinking this is the better way to do it and now we find out the result so i'm glad we can resolve it and i fully support this i want to see the first friday continue all of our restriction all of us a little to wherever i want to see him continue because i think this is one of the unique events that might be put on versus our other colony so i love to see discontinuous so thank you very much for the correction and i will be changing the rules for future years or not but this year at least there stall still eligible but yes it was a thing it was a rule that was created in two thousand and thirteen two thousand and fourteen i can go back and look at their their minutes i just wasn't aware of that one i know the h t is been threatening to cut off events that have been funded for i believe four years or more at the point of four years and through a letter writing campaign we were able to roll that back with the help of county and co i county this is a this is one that i wasn't aware that they were focusing on this is one of those four year grants since they've been receiving actually over four years that fourth year would have been you know this past year so that would that's the same rule that you're talking about they were talking about so that regulating letter writing campaign was able to stay off the implementation for at least a year but we're not sure if the but the explanation that was given earlier was that this they could not receive a c pep grant if they received money from the county that that is an existing rule and it's been around for quite a while i don't know exactly i think it was i could go back to applications from like two thousand and seven two thousand and eight and see that that rule was in there  it's very specific in the grant applications that it's not it it's not that they can't receive money from the county it's they can't receive money from the office that oversees the c pep money ok ok it's a victory in one more thing in iowa and i want to make sure that people understand that there's also other requirements one of them is a thousand surveys have to be done before the end of each fiscal year to be submitted because my committee has done that for the past two years and that's over a number of nights that we have to be out there and doing the surveys and we've asked for that to be changed i've written letters asking for that to be changed because you're trying to get service and the service very simple where you from why you here and did you enjoy yourself well that doesn't tell us a lot to you know me tells where they're from and it's not just visitors they're willing to take a local residence too so it's a lot of work and i don't see the value in it and i you know michel was making maybe able to elaborate a little more but that's one of those issues that not just so i imagine it goes for the other first fridays that go on it's like it's just a lot of work and you know what kind of results what tracking are you using this for and so that's that's been my question to the the whole you sort of sucked already is what's what is this all about but maybe give more insight today thank you was that you're mr boss thank you very brief so basically with every government grant this do we have to hold some kind of accountability measure and h t a they're looking for you know this is product enrichment this is money that is supposed to be helping are our products right molly you know specifically our environment our culture our you know the efforts to be able to attract tourists i mean that's really what h d is about and so that's why they're asking where the people came from and that kind of stuff if you enjoyed your vendor or not it's just is probably as easy of a survey as you could do to still get some kind of accountability because it is government money and we do want to make sure that people are spending it not just a probably a by seeing the receipts that they're sending to us to get reimbursed but also that there's a decent outcome to it so that if you want to share your comments know as council member victory you know pointed out the where the good first fridays have been hugely successful for well a good town and also being the parent of the other first fridays and other communities that have also been very successful including the occasional fifth friday on what i eat and where very happy to support  it it doesn't make a big difference to us in particular where that money is administered and so if there are good reasons for it to come out of planning within the scope of the m r a or are happy to keep it going thank representative from france as well as mr walker deputy of the department to share their experiences their insights in both so mr lew will give us his  comments and if need be oh pinions of certain positions or considerations just a committee may want to move forward  and again members for you for your chariots a few things one the ability to not understand the state having the counties pay more for similar goods and services when we and through a proper public purchasing green by sister counties they went to an open process agreements as well as to seek the lowest possible costs to the tax base so i have yet to see other states to go he's going to explain why they want the taxpayer to pay more for something they can get for  branch at this time we do not have anyone from the water department right that has a c p o designation in his crony mr king his jerry okamura the water department unlike the other counties is not semi autonomous they  recommend some options on how this county can utilize profit you know proper purchasing agreements to get the best costs possible for the him he think you very much mr king would be open to the having your comments please chair a comment thank you and committee members thank you for having me i had recently received an email regarding this issue and my response to that stands for western states contracting alliance and they're also aligned with nasa but which is a nasty national association of state procurement officers and because the county's traditionally been under the umbrella of the state procurement regulations and when i looked into it into the law in the past the previous the current head of the state for term in office in the previous head of the state procurement office their interpretation of the existing law is that  that the county of maui has to be named as the state county of maui in the initial solicitation that goes out now a lot of these contracts are long term so the opportunity to persist to participate can be a long time before they go out to renew because you see these contracts are negotiated for again for a long period of time in there have negotiated for discounts off of list prices verses ok this year the dell model so and so is is eight hundred bucks and then we that we have to be named in the original solicitation now when you look at the law the law says under a way administrative rules three dash one twenty eight to be two states the external procurement unit complies with most of these solicitations have they don't state the county at night but they say they state something in a state or county agencies or something to that effect or i think one of the u s community contracts i looked at says on behalf of other government agencies so my question to i guess court counsel or whoever is could we use that is that is the state interpreted in this section to narrowly and could we interpret it a little broadly and not get in trouble opinion is very narrow what is the issue is there any issue for the county to look at a more generic and broader sense so that we can again have the future i'm sure that eliminates any concern but currently if mr king is presented a reasonable option which is to have a different opinion of the statute is this something your department is going to thank you chair i haven't spoken to either of my bosses officers that's the state procurement officers interpretation i could see how it could be open to a broader interpretation again though if we were to give an opinion that  it was proper to take part in the another external procurement unit that broadly named the county in the sense that it just said all colonies or all associated colonies of the association it would still if it were a question then we were to go to court it would be a matter decided by a judge and not necessarily by us but based on the language in the code it doesn't specifically say that each county must be named individual or anything to that it's it is rather broad in saying it includes a public procurement unit in its notice so as to the sufficiency of what weed out prior public notice and intend to participate so if this council resolution and we put forth a public notice  they we would give our taxpayer is a decrease costs in expenditures for services or goods that otherwise would pay more to the states agreement but satisfy probably notice when explaining their intent chair it would sound reasonable to me however i'd hate to give you our answer right now because i'm not sure if there are specific notice and intent requirements contained in one or three d or procurement code or their ministry of rules so while it would sound reasonable that that would be definitely stating the colonies intent and resolution is public notice i'm not sure if there are specific needed to make the rate recommendation we understand but my thing is i don't have a problem pushing the line i don't have a problem going to court and they are from changing the law i county have had to bear the brunt of extra costs just because they see we have to use this particular kerman and the system that they have in place so we've been to neko we've seen the good things that really a definitive answer whether we can or cannot or you know how far we can go you know i think this is something that you're saying that you need more time and if that is that's correct mister  chair i guess right now my best suggestion i know you guys want to do it right now well yeah but my best recommendation would be lobbying the board to amend section three dosh one twenty two of we would like to do but that to me would be the cleanest quickest way to resolve this thank you thank you thank you mr king i believe he participates can you tell us who makes up this board of administrative rules for legislation that's passed and it consists of i'm on the board as a as a representative of the four counties in the state and then there's  couple people on the board that represent the health and human services area there's a person on the board that represents the military or brings military for federal procurement experience to the process the state comptroller's on the board and there's a couple of that large positions there's a total of seven seven people seven positions on the board and you represent all the counties you yes or yourself one of seven speaks for all cronies yes we have a number  they have trouble getting people on the board it's done through commissions you know like the state commissions and so they go through it goes through the governor the governor the people apply and then the governor nominates and then it comes to the and then there's a commission that similar the way it works here at the county maui is there any criteria you know like you have to visit experience yeah yeah yeah that's what i mean i guess that's what i'm trying to get to is there are some criteria you know broad very broad yes it's yeah you have have to again there is two positions that are there's two positions that are related to health and human services so generally we get people on there that are connected to some non nonprofit and again there's a millet there's a government procurement experience or federal government procurement experience and you see somebody on there that has worked at one of the bases on a while who has been involved with federal procurement and then there's the county position in the comptroller state comptroller and then the at large positions i'm not sure exactly what what it is but in the past we've always had people with there's one i think one of them has high level some kind of procurement experience so we've had people that have been like consultants in industry on the on the board in the past and often do you mean mr only it's actually it depends on what's going on in the legislature some years we don't meet hardly at all other years it's it can be four or five times the yeah so ok i just read that you know that opens on the box as far as i'm concerned because it doesn't sound like this is a very effective comedian i don't know what what they seem to do because you don't even meet very often and if you meet it's only because maybe the legislature wants to make a change and you want to make some recommendations on those changes is that correct it's yeah again they have staff the drafts the administrative rules and then and then the procurement policy board deliberates over those rules and then every once in a while there is a contentious issue that comes up for example when the who in a lay low which is  sorts to get the better costs purchasing similar items that we all as municipalities need and by so i'd like to look into that and then heard mr yoko's comments going and then we're discussing who is this policy board and i guess best route to go maybe lobby them in order to change verbiage in this particular legislation to help assist us as companies to better utilized you know purchasing power on our behalf for the best price for taxpayers so i like that discussion we're having and looking i actually went to the site to figure out you know who is this board and who's on it yet said they had one meeting this year everything else has been counsel and this is dated two thousand and nine so i think it's a hard time that it gets revisited and to get sorted out to see you know go with the times in utilizes i n the best what's the best opportunity for us to procure things in the best interests of our taxpayers dollars like you stated so not thoroughly matu what all this is a rule change potentially i guess my question would be to mr king would changing the rules be quicker or easier than actually changing the law asking the state legislature to put something in the in the law because we do have some you know a track record of speaking with our legislators and getting some things done so this might be something that they might might be quicker to get that done that way yeah you know i think the board is is you know my not been on the board for quite a while and i think the board doesn't like to overstep what that the intent of the legislature so you know that's why i emphasize that we're  interpretive interpretive thing and i could certainly put it on the agenda to try to try to change it at that level although i suspect will be met with a lot of opposition from from sarah allen who is the head of the state procurement office he's going to she's the board of the board is the board is you know consists of people that are private citizens on a voluntary basis and as such they don't have the time to sit and deliberate for you know like many boards for hours and hours and hours so they rely upon they're going to rely upon sarah palin's opinion over my opinion and that's what boggles my mind is to be able to get cheaper  cheaper prices on a nation a national wide basis and was proven that the prices are cheaper and that they would be against that so that's why i would think that it would be better to go to the state legislature and say ok can you fix this section and you know when you look into the rules and the law you know three dash one twenty eight dash to be know i'm looking through the h r s couldn't find it in there and the rules are i mean all i have is this three pages of the rules is there  with other governmental other state governments that are good enough for me i mean i would you know defend be willing to defend that and of course it does not define some or if i maybe i just missed it ye member there is this is just one one small section of the whiteman straight rules as it is this thick so it's just one small section of and there's a huge definition section in the front of  that and it's probably in there ok but then that would depend upon what that definition is where whether or not the the list that he talked about us communities would be necessarily whether or not other organization group qualifies an external power coming in and the question here is were was the colony of mali specifically listed or listed what the organization is but that's the question whether or not the county i'm always specifically listed enough to satisfy the requirements of the ministry to rules in regards to cooperate of purchasing us the financial benefits of better rates in prices i would say this time it is to this advantage not to make any changes cooper using their purchasing room i believe they have a rebate program where the state makes money off of us and forcing us to buy the more expensive price isn't it it's a benefit of their program purchasing program the states get some there is a because it's about money that sounds like a huge conflict of interest to me mr chair just out of curiosity what's new mr coach this is the state  this time nocera but i am very excited about the idea of what we're trying to do here it's really important you know if we can get the value of the group discounts national day i think it's said that we don't have it and i think that we had a push for it and why not you know money's getting tight and the value of purchasing power dot kind of just seem power that you mentioned i mean just the population numbers tells you that any good business would be smart enough to do business with oaken ization that represents that kind of purchasing power so thank you thank you for bringing it up i think it's very important  is the best but i also feel that we shouldn't be limited to either us communities or the western agree with you the best price would be able to choose whichever one offers the best price for the  chief procurement officer is that chief procurement officer the state's chief procurement officer or the county's i believe it's the counties and so we participate they've kind of set up all the cooperate purchasing agreements  in the last five or ten years to where everybody is automatically included in because the majority i think just about all the contracts are are voluntary they're not mandatory and so we just automatically sign up for everything so we were automatically on everything this is what i'm talking about whiskey nasco contracts but but if we're automatic automatically included in those why are we not i mean i understand why we're not included in you've been in this for a long time and i think all of us really appreciate the amount of knowledge that you've got both current law and historical perspectives what is the background  allowing for piggybacking because it seems to me that we should be able to if there's a contract out there that has been put in place by us communities or wisco that we should be able to piggyback if  choose and you know is that prohibited the only argument i ever heard was from there in fujioka the previous s p o he was who was there he was the head of the s p o state became an office for a long time and and his his argument was that that the state wanted to control the cooperate purchasing agreements because they wanted to yell at me that they wanted to they wanted to protect  protect make sure that the ones they were participating in weren't hurting local businesses now the thing is is that's really not a great argument because the you know most of the ones we participate in are big contracts with companies and there's very little manufacturing in hawaii anyway so there's not a lot of risks there anyway so we're participating with contracts for computers and for auto parts and for things like that that are already huge national and sometimes international organizations so that's kind of a weak argument but that was it so is it is it your feeling that we should be looking at yeah i'd be happening i'd be happy to compete i like your idea of we don't have these these external procurement organizations feeling like they need to compete for our business then then they're not going to change their prices and states the winner because they get a probably get a premium on everything we purchase so i'm with you chair i think it's time to either change the rules change the statute or do it the bro asked for concurrence on any of these issues and why should we be held to decisions that they make at the state level but i think mr king is the right word control the state wishes to maintain control but i'm sure mister and the corp counsel can can come up with an opinion that allows us to move forward with us committee communities and  based on the fact that we are a separate government entity and we have to follow the procurement law but i'm not sure that we have to necessarily follow the the rules that are probably gated by the state alone for their own benefit i think if you look at the statute  account requirements by chada by county ordinance also in his decision making i think that's very clear in the statute so you must buy within the charter and the ordinance is of the counties so are you chair making asking for approval of a motion to put an ordinance that our procurement officers must apply to external one and to see what makes sense for this county's benefits this current in this state the biggest user beneficiary of us came late because of his pricing are nonprofits and the bishop estate is the biggest nonprofit that uses or contrary to the maximum benefit chair just a quick note on the ministry of rules mr white there are done by the state however once adopted they usually have the force and effect of law so we are required to follow them i have no opinion on whether there and i was told by well i won't name who it was put somebody in your department at least at a county level the rules do not have the force and effect of law and that they are whether they are enforced or not is up to the department head which blew my mind but i just assume that if if that's the case for the county always tends to take the lead on trying to be very frugal with our money and for me this is one we continue to do more with less for citizenry tax base so i'm going to pursue it is and come up with we complete discussion on this today yeah i guess my only thing is there are a lot of cooperative purt purchasing organizations out there i went to a conference a couple years ago and there are seven or eight or nine of them and it would it's some point it would get prohibitive if we were required to pursue quotes from everyone that's out there so maybe if you could keep it to three or something or something like that it would be my only comment though i guess i i would prefer to work with you and get your  experience and institutional knowledge mr king to assist us in putting forth a good proposal for consideration so we will be working with you to capture your experience in this matter and so i'm just trying to figure out what happened and why is the vendor not providing us a system of this should be better than the old system and some of the issues that we've responsibility for managing the phone system that the existing phone system was aging and was in need of replacement when the construction of the police station was about to commence a conversation started as to what kind of phone system should be installed especially with the recognition that the existing phone system would most likely be replaced at some point would it make sense to go and spend money on an older technology to match what we had the opportunity to bring in a new phone system for the county so to  it was developed was able to provide specifics as to the needs for to keep a police station and that was recognised that in order for that system to really support the functions of police department we had to include the way to police station and we had to build a core capability that would be the foundation for a county white system so that our fee had specific quantities whole organization of us intended to be implemented throughout your organization so we asked for proposals for a system that would meet the needs using you know modern technology of country of focus on what it would take to implement it in the police department but the stablish ing at the same time a priceless purchasing vehicle very much like what we've been talking about or you've been talking about in the previous item that would allow us to establish the ability to purchase against a list of products that  were fit in with the system that we were going to select but that had been established in a competitive competitive manner so the contract became a miscellaneous contract you will notice that it may not very likely end up with a different system but it was quite likely we would end up with a different vendor and that would mean that a whole bunch of knowledge se feel meet the needs of disorganization for quite some time proposal at the end of the entities would have been as we would have received additional composed of entities who are interested in giving county white service and the department of thing so  how do we respond to that because that's the kind of questions i get from a company to say that we would have put in a proposal to eliminate if we knew this was for the whole system p i meet you may be right mr couch keep ability but if you look at the following sentence it is only specific about the police department terry to police stations but if you look on page eight of sixty one of the same document number two point three the last paragraph it says depending on how successful it was it's going to go county coach thank you chair and i guess my one question is are police stations having similar issues as we are in this building system we're dealing with technology technology is fallible at times i think we've all recall have largely completed the implementation we will go back to examine how effective to be done and see specs of the of the design service in  question to my staff this morning was that's that's down and figure out why the telephone system didn't fail over to another switch because we have redundant switches there's always a period of stabilization  ok thank you i'm not aware of what the bug is this morning i was a pretty i don't know what that entails but i guess my point is there's been simple just every day i guess disruptions i'd say in our phone system with the new turn over and as mr chair mentioned that we were hoping i mean it makes sense that we had somethin of an improvement in the new system but as far as just on a personal level through my office i've seen just for me very basic functions that aren't functioning like it used to which you know for example one  obviously the incoming calls thing my office was not receiving any messages obviously they were not in office and usually we get numerous and there were zero it was like whoa that's nice you must be doing some right but actually the calls weren't coming through and number two when i get a call on my phone and it states my office is calling one of my e s number you know support on my phone it's actually any of the council members office calling so i am like hey sarah oh no it's don couch oh hey don so that's kind of a weird set up there to me that each individual office has its own main number but yet when it shows up on my phone coming from any office it's it looks like it's my personal office calling but it's not so i don't know how that if that some one of those bugs  i and cross t s that can be adjusted in the system do you know the latter issue of which identity displays when a call made is a configuration i don't really have received a number of instructions from council staff council services  that don't always make a lot of sense and we're trying to work through another set of instructions right now where we dealing with unintended consequences so  my staff is trying to figure out exactly what the intent is because we're getting we're getting new instructions fairly regularly and that is typical perhaps not to the degree that we' works how you want to work and that it's configured properly the challenge in that aspect is while we were finishing the transition from the old system there are still a number of circuits in a still a number number x system and in the basement of just building so some of the functionality that will be available when that process is completely finished is not available because it is a pass through through all the technology and so that's just you know we have to stick take months to put the time and one foot in from the next and then the next and so all of that will will improve we're not quite completed with retir entire system dissipates fax numbers hanging off of the old system and so you know the challenges that you have to our staff we work with the vendor we work with the capabilities of system make sure get the main line and you ask for an extension or the send you to that particular office or what department or what have you because that's what it seems like our main numbers are in each office it's but then there's no menu when i call and it goes to the recorder's like please enter the extension number is like what what who's extension give me a menu so i can if i need to but it just to get to my own office i have to do that so it's odd and it's kind of cumbersome in that's just my comment share and hopefully we can address that thank you spicer thank you very much i guess i've been blessed because we don't seem to have a lot of problems in our office with the telephone and so i think that's the way it works thank you you got to listen to the message or relays who's who's calling you to call back and then there is no real menu in dat central number you call that center number there's not a menu to work  maybe that's what we need to look for is a menu so that when people return calls especially to public that they can be directed to whomever just like what you're g b h and my insurance office says the same thing you called essential number and turn it off ability for anyone to go on their computer and look at all the calls made by any other any other phone but  other than that i'm not i'm not aware but just minutes to how in a phone set up would normally work so be happy to happy to look into because it sounds like we've got some quirks and if they were generated by our staff then appreciate the opportunity to answer questions and i look forward to continue the conversation hopefully with reports that everything is ok we do two minutes of agreement but we appreciate your  mr chair i i would like to have a chance to perhaps asad is when we discuss security in general but in general i want to make the comment that  the technology used in computer networks and not by extension of phone system allows for much greater security in the old traditional analog lines so so i'm confident saying yes but i do not