we show called this budget in for a man's committee meeting to order this is our meeting of the twenty third of november two thousand and fifteen this morning present from the committee's membership we have m posted on our a committee's agenda here of three minutes to share your thoughts on any item that we have agendas for today's meeting and this morning we have mr dan clark wishing to share his thoughts on b hillside at least once a week we're experiencing rock fall off that mountain side and this last friday the rock fall expert and a engineer and john smith from engineering department and we've had several you know we've had monies for the route improvements in can i and those monies have you know been allocated to distribute it somewhere else and we constantly  we have thousands of tourists that come down to see that beautiful peninsula you know daily and we and they're susceptible to that rock fall into the hole and some people will be seriously hurt if we don't address this problem you know as soon as possible and i ask the council to please consider  child their way out in the country but when the tourists come in to hawaii they don't stay in the hotel rooms they come out to you know to see the beautiful country out there and hunt and can i and  so i sincerely ask you for your help in that area please thank you mr clark mr clark you mentioned a five hundred thousand dollar engineering study that was or was it  were once you take it down without putting another pole up what happens is that you lose your sight location and they thought that they might have to go back into property purchase and i go through a whole line of delays with shoreline management and so on and so forth so i was trying to work with her to maybe put it in the state out there and can i you know get  clark thank you chair mr clark thank you for coming all this way and sharing with us this morning the public works has been in there and so they've been they started to work on the area if i recall i think what have you i think they went in and did some work so discontinued you just said mr smith goes back in there but did they share with you that they are there funny or something in that that there don't intend to come back and and when they went to requisition the funds they found that it was a cut and it takes such a long time to get those monies in there you know considering all the projects on the island and realize there are many areas that need attention but the fact that we already had the monies in there and all of a sudden unbeknownst to us it just disappeared and it's just a long process we have to wait for emergencies on the  john smith has been really hard at work he helped us with the drainage project the year before last that we were flooding the roads and it was causing a problem we got that completed and so  he's been you know helping us in areas where he can but we do need those monies and in order to do the job to do the work so that your next budget meaning we can come up with the amount that's going to be needed for for the work and away from the hillside and then we have a what you call a bench up in there halfway up the hill that used to be an old quarry up on top of the hill where the y m c a in a state based yard was when they built the road on a road and they pushed all the tailings over the age and that's all it really and largest stone that's sitting and it's not really locked into this just over the years it's just done compaction just sitting there and then the rains come in and washed them down onto the roadway now we have the large trees there used to be bush is not a huge tree so the root system pulls the with the heavy winds in the rain pulls the rock off the side of the hill and dumps it onto the road and we're talking once in the last month at least once a week with the county can't come out my neighbor there and i go up with a tractor and try and move it off the road to make it safe for the residents and for the visitors y consultant already paid so is it now to implement the planning or the design of the project that is correct your last statement it is for the design and planning for the project and they say it takes just to get to that stage to have those monies allocated it's very hard to get that implemented into you know the budget and so i didn't want to start that whole process over again because it's so severe the problem so anyone wishing to provide testimony the money for today's meeting actions thank you ladies committee members we should move on to the items before us this morning twelve this is under the heading of amendments to the fiscal year two thousand and sixteen budget is specifically transferring appropriations within the department of finance we have correspondents dated october ninth two thousand and fifteen from mr baez with a proposed resolution and we also have a copy of a revised resolution members in your binder for your consideration and this is to make authorize the transfer between the b category and c category for appropriations that had been budgeted in the wrong categories so we have those resolutions and based on comments from your committee staff revised them for some clarity items there so we're hoping to see those discussed and passed out this morning so that the copier leases can be executed and we can start paying xerox and also some equipment needs to be purchased history chair so we have the first department here is department of finance and they have provided also a letter dated november sixteenth to the committee which of describes the finance process of what see item right equipment and also the capital leases and why those those leases which are in a normal business would be kind of just written  sea the six thousand dollars represents annual lease payments on two different copier leases that the county has these these leases are treated as capital leases and and thus should should come out of the sea category  if you'd like i can expand on our policy as highlighted in the letter of november sixteenth and thank you again for that response from  technically we don't own at this point so it's not up to us that we can write down obligation is a liability cochran any questions you'd like to ask i guess the question you're asking now because i was looking at that particular paragraph again in depreciation because i guess not only computers and what have you but off road in ocean craft vehicles and equipment which would tend to have that depreciation obviously so just that's a good question  ok well i'm the chair is very supportive of this request so we knew we're going to have some of this type of adjustments to be made in the new form that we've been doing so mr bus has been working with us and i the chair it's good to recommend that we move forward to counsel the revised president proposed resolution authorizing transfer and of unaccompanied appropriation balance within the department also within the department of finance you mr chair this is for the purchase of a scanner the department of finance accounts division scans in all of its bank would not and then tags it with assignment so that they can access it at a future date so that when the recording transaction that they have all the backup documentation electronically as well they do have they had to scanners one of them broke down so they have one scanner right now and the stuff is getting backed up as far as getting scanned into the system so a purchase of an additional scanner here will allow for them to keep up to date in the scanning of those backup documentation thank you mr walker any comments transfers within department of corporation col so again we have a proposed resolution for mr baez and this is to transfer from b to c categories seventeen thousand dollars for scanners just as i think mr chair similar to the department of finance the department of corporation counsel has a lot of documents that the i want to be able to get in electronically  purchase of these scanners will allow them to get the items they have in paper now into the system as well as keep up with future items you know everything related to all of the requests that we all send them request passes five and five zero i think you will go to thirty days fourteen again transferrin appropriations this is within the department of housing and human concerns once more to propose a resolution members from the account to see thirty five seventy seven under humane concerns program for lease equipment for the administration program water fund by sixty five thousand decrease in appropriations from water operations program by sixty four and amending appendix six to incorporate or changes in the increase and decrease over appropriations phones will be used to purchase new manned compeers a meter reading requirements that because this particular transfer is between categories and between programs resolutions that might have been ok to do that for tracking purposes to make sure that you know we're getting it just note that it's for really two items one is replacement of a copy machine which is on the fifth floor it was a current copy machine is owned by the department it's broken and according to xerox it can't be fixed so it's we're planning on releasing one so that's roughly five thousand dollars at approximately the other sixty thousand dollars for seven meter reading devices because we've recently changed billing systems that you've all heard about we've had meetings on that the new billing system with its accompanying software is incompatible with the old meter reading devices so these are replacement meter reading devices that will be compatible with the new system ok thank you very much misplaced questions and thank you very much chair i've been anxiously awaiting this to hear i became aware of it when i wanted a copy of a report and i was informed that copier was ill so i would really appreciate us moving this forward so that they have what they need and particularly not just the copier but the meter reading equipment is very essential so i would appreciate the support thank you thank you understanding mr chair is that whether we own a copy machine or buy one it's in c account and paying those leases for a copy machine also needs to be out of c account that's been our understanding before an ordinance and again this is about a sixty five thousand dollar increase to the admin program or decreasing sixty thousand from the operational program underwater phones the budget requests for the department of fire and public safety this is under thirty eight to sixteen members this is a proposed resolution and we are also  five within the fire rescue operations program and one one five nine within the fire prevention program director by i think mr chair i think we're speeding through these a little quicker than the fire chief expected  the training program is for two automatic external defibrillators the fire rescue operations program is for a t f t blitz fire the last one is a self supporting from this portable water tank and the admin maintenance program also has a purchase of a laptop so that two out tops for the fire services officer and the internal affairs officer so that they can conduct business away from their desktop computers and laptops for also for the training it's for the health and safety of the training program and that those two laptops are used for the fit testing machines so when they go out to the different fire stations and do fit testing they have a laptop as well and then there's a  software as well we have you know side licenses for most of the software we use so those are included in the purchase of the equipment up top so that's a very good question though because it's an important factor when you buy your own laptop when you go to a costco or something like that you buy it and  there's no software on it and you will spend just as much on software as you did for the laptop itself the very very good question thank you for joining us chief we just took up your item regarding your requests for transfers oh ok i got that all right that is a monitor that is utilized at a fire and it's on manned so we can get that  closest to the fire and we can have it on manned and we can control it from far so we can get closer without having to put manpower on that so it's kind of remote yeah it's a remote ok thank you thank you everything in its you know specific proper place de chief that you have quite a bit of you know movement here do you for see other areas also just trying to get everything in line not that it's misappropriate or what have you but you know because we're really trying to hone in make things in its proper category yes that's it it will still be an ongoing i guess adjustment faced so to speak yes that's exactly what's happening you know moving into this budget we didn't know that we couldn't be able to move it so we're cleaning it up as the budget that we presented to the mare so i'm sure they'll be other things that we have to fix but  they'll be more situations like this yeah i think you can make it your own again we're working with miss the bus as you can see you know within five weeks we've taken up the item and we're taking action also been subject to transmit it revised resolution regarding transferring on an incumbent appropriation balance within department of transportation fiscal year two thousand and sixteen budget this is from category b two c seventy two zero five from the public transit program highway fund and this would be for the purchase of equipment software and computer mr b if you would please give us your thoughts i thank you good morning budgetary and by the budget committee members thank you for having us today our department is asking for funds to purchase a replacement computer with software computer that is being replaced was originally purchased in june of two thousand and six so and recently it's hasn't been running reliably there's been a lot of freezing the thing doesn't turn on so it kind of became were we are forced to look at replacing this computer rather original software also you know purchased back in two thousand and six time isn't supported as well so that kind of the reason why we are looking to purchase a new computer with updated software and this computer this mean uses will be running auto cad software and it will allow our engineer to continue to create in up the designs dealing with r c m p projects this computer because it's running autocad it that software in itself is very demanding so it's a little bit more specialized computer rather than a standard test top computer so basically the price or what they're asking to transfer is includes the computer itself and auto cad software licensing software and so i think the total is seven seven t your request wouldn't have been under the county where a replacement umbrella and this this doesn't the app i guess is the software and the servers are actually hosted with the with the plenty on the mainland so they use their servers and stuff like that so yeah it's  aided drafting software program and it allows our engineer to create precise two and three dimensional drawings so i guess as an engineer he can he can create these drawings when it comes to infrastructure or any type of structures that he has to deal with so it allows him to make better decisions based on seeing it out drawn out as well as he's able to share that with other engineers thank you very much thank you recommendations you're going to be putting up shortly on your department's transit program and its ability to operate this equipment is essential to thank you it it will be completed by the ending of december i believe that's what the consultants are working towards in terms of this this hardware and computer system that's actually going to be able to be used now but in the future there is going to be a little bit more demanded for because in the future in the pi and they're looking at more and facilities so it's going to really be use i am recommending to counsel the adoption of the revised resolution authorizing transfer of i mean cumbered appropriation balance within the department of transportation fiscal year two thousand and sixteen again members this is for category b two c seventy two zero five under the public transit program highway fund chair second the motion thank you we have a motion by ordinance amending the fiscal year two thousand and sixteen budget as it pertains to department of public works i would administration program highway fund road bridge and greenies maintenance program highway fun stuff inc management program highway fund and the proposed bill is proposing to wind increasing appropriations to the highway administrative program by two thousand dollars increasing appropriations to the public works road bridge maintenance drainage maintenance program highway fund by fifty thousand decreasing the appropriation to the department of public works traffic management program fifty seven thousand and forth amending appendix c to incorporate changes in requests one two and three and this is the funds will be used to  and between categories so to and as you described if anybody could follow you just reading that give them credit there is basically there is a need for this bill specifically related to those with miss follows and those those so those premedication efforts do cost us money so this is basically moving money around within the department so that they can cover those costs and as well as the test fire mention this morning having to go and clean up those rock falls and can i know part of this costs as well every time one of those happens we're going to send our guys out there sometimes it takes them you know longer than a regular period of time and they got to go out whenever it happens they can't leave the road closed trees down and things like that we heard the danger of that so it missed a chair that's basic description of this item thank you very much course this runs into it seems like an awful lot of o t but you know we've had an awful lot of excitement more american warnings and i can remember in a long long time i think of this kind of more than we've ever seen my question though is when work by one department especially public works because they do a lot of work for other department was there it's par for watter or you know d and so where do in there as a budget amendment or a resolution because it is true allowed by the ordinance as well as what they're doing is they're there they're spending the money but then grid getting reimbursed for it from the other departments so it's their appropriations are increasing they're just getting a reimbursement for those higher expenditures ok very good but i mean there should be a time when that department didn't foresee know april may of next year we may have indications that once we had that third quarter report we're going to be analyzing those details expenditures and seeing how close the departments are to their budgeted expenditures and if they're over we're probably going to do more resolutions and are ordinances transfer money ok thank you you bring up a very good perform in times of need but it's it's things we have to figure out especially since the charter allows us to an emergency not to be altogether and to make decisions regarding appropriations  want so they may be things that we need to think about in go to an exercise so this we have one sense of a plan and know how we're going to respond is that when he happens we all look in at each other going what do we do what do we do and i think we need to come up with plans because from what i've seen the sooner we can respond the better the success in this process thank you actually is a very timely topic in discussion last week monday  want maybe we could have a meeting to discuss that with our corporation council over here and see about creating the opportunity so that we can have you know a limited amount of resources available for those those that we did talk about this mini fund you know it's almost like a petty cash fund so you have money under that emergency fund it's available and i could use right away if she needed it i think it's really important here because you know you're talking about things like you know recently when they had that big thing on the big i know those trees were falling down and they were about having electricity and whatever my daughter was living in the middle of all of that and i know what they went to their biggest need electricity they had generators they needed gas and you know those kind of things you have to have big bright a we just so i think this is really important thank you thank you we have mr good present so budget for the county of my we as it pertains to department of public works highways administration program i would fund road bridge in maine in drainage maintenance program highway fund traffic management program highway no objection thank you no for the discussion only for the motion please say i see in no motion passes which frames zero thank you very much thanks for being here there are two good we have two where we have from director buzz he proposed resolution as well as recently submitted a revised proposed resolution this is authorizing the transfer of cumbered appropriation balance with it to within the department of environmental management again chancery from category b to c four thousand dollars from solid waste management fun for this copier thing that seems to have misplaced in the inappropriate category with their new system so that no i mean i don't doubt they need for thirty eight dish twenty this is proposed ordinances from director bards in particular this is the treatment plant upgrades is sent filtering system  tobar nineteen we received a proposed bill whereby a proposal is to increase the bar on laps upon revenues by three point three four one seven zero zero million dollars baez transmitted the following a revised proposed bill and the purpose of the revised proposed bill is one increasing bar lab spawn by three point three fo upgrades and other proposed bill for an ordinance excuse me a revised proposed bill for an art as this would be amending ordinance forty two to eight build number thirty five of two thousand and fifteen  the sand filtering system as referenced in the amendment on the agenda is going to be replaced with a new type of system so they we have here eric not the division chief for the technology that was the thing back thirty years ago to filter the water which cleans our water a lot better and but unfortunately thirty years now has passed technology is the best nowadays and if these are what this filters and so we've purchased a bunch of we've got one in started it's producing really clear water for us it's it's doing really well  budgeted for it in fiscal year seventeen the proposals fiscal year so we'll have monies available to construct it if it passes in july of next year so tell us barnes thank you chair and thank you department for being here so i do see the need for a staff creating get you know with the latest greatest technology so appreciate that so what is it that this new filtration system can do or filter on the food stickers you know those when you get fruits and there's little food stickers that's always stuck into the apples and stuff in use take it off and that's been a problem for us and in going through our recycle water system so if you could imagine knowledge going from a sand filter to a cloth filter that's ten microns small basically you're trying to fit something through this little hole that none of that is going to pass through  and now with the new system we haven't had any higher than point six coming out or the old system we would do from one point five and above and getting a large was shut down the system of the u v also on the units that's presently there we have to pay and purchase sand so for one unit we it takes about thirty six bags of sand and we replenish the sand every two to three years and the same for fourteen bags of sand it cost us about sixty four thousand dollars because of the shipping or bringing the sand in on top of the on em costs and everything it just that's why we went in the direction of getting and we do already have one one unit so this purchase would be for the second unit which is a wire unit at the cali treatment plant but given second unit will be able to completely get rid of the entire old system we have with only one unit we cannot get rid of the rest of the sand filter because we need the redundancy so that's why we're asking for this amendment ok decree anymore we have comply who are doing the necessary requirements as an operator and therefore we revise the legislation so that there is no no reference to a consent decree because we are not reading the revised proposed bills they are two of them members there under hitting number two as listed on the agenda the first revised bill that we are going to i'm going to recommend moving express my opinion when i have concerns but i think it's important to know that to express an opinion when things go well and i want to congratulate everybody on getting this as smoothly as it went and i want to say thank you very much because this is what we need in order to move things along and feel comfortable so thank you very very much chair for scheduling all the decision everybody for getting it done thank you thank you misplace keep members with no further business please have a safe and happy