the economic development energy and agricultural committee before we begin i'd like to remind everyone to please put your cell phones on silence mode introduce our members for today's meeting or vice ch will be mike way for our staff we have legislative attorneys sharon brooks as well as polly martins and before i begin i'd like to if you remind everyone that your testimony will be limited to today's agenda and if you ok thank you very much back to the chambers is there anyone wishing to testify yes chair the first testifier will be courtlandt great gates and followed by  good afternoon council members and committee members my name is courtney gates and i'm here to testify on the topic of the haiku sugaree subdivision number in our sixty seven my wife and i own lot two in the middle of the land that was purchased by the county which is comprised of lots one three four and five we're going to build a home and we will live there we're going to put livestock on the land to remove non native came grass and to restore the soil we're going to gradually restore a native species we have removed tons of garbage we applaud your vision in the purchase of the land but we caution you that the earth is littered with abandoned projects that were started with the best of intentions council member advice eloquently described the nine point five million dollars purchase price as a down payment now the hard work begins it's not rainbows and unicorns on the north shore we've seen breaching of security gates squatting dumping hunting theft vandalism and damage to the environment of cultural sites by motorcycles a t v s and trucks in the gulches we're trying to work with the status or preservation department to prevent damage to sites we know to be on our property we have fenced areas to stop damage to the environment no trespass passing signs don't seem to work in parts of continuity gulch which is contained by lots wanted to look like a martian landscape due to damage by off road vehicles and may not be able to be restored many of the cultural sites are bisected by motorcycle a t v and equestrian trails there's a youtube video called maui trenchers shot in two thousand and eleven the first one minute and fifteen seconds was shot and what is now our property we fence that area off about two years ago and has gradually repairing itself is imperative that the county act quickly to make sure the area safe for the public including farmers and their property and to preserve the cultural and environmental resources with respect  simple recommendations communicate and enforce communication should include a very clear media messaging and signage about where when and how the public will be allowed to access the land and what uses will be permitted my wife and i feel very strongly that no vehicles including motorcycles and a t v should be allowed in the gulches so the cultural sites can be protected and the land can heal and force men should include replacing him locking want to propre at the gate said the hell he rode on lot four and on lot one every gate in this area has been breached over the past year the second i believe that a regular police presence is required with multiple patrols at random times per day i also believe the county should consider installing a caretaker at the south end of lot one holler for your time and for giving this remarkable in your thoughtful consideration and care e park at the upper parking lot and the aloha classic has hired us in the past to help with their feeding their employees and their their judges in the sponsors and we were really popular were popular vendor visitors and locals alike and we're asking this not bring this to council on friday as well but i wanted to give kind of a heads up and i sent an email to from it's an email that i sent to chevy vince and who worked on this for me before he retired and i've been in touch with jason koga and we'd like the council to consider this this committee to consider us to be maybe a mediator or a monitor and have a permanent permit but hokey not just for the aloha event kind of ties in up there and i'll present more maps on council on friday but we're just asking for your support and to consider having a local vendor up there with a permit and not just be up there and maybe have a task force to remove garbage and regulate people that don't have licenses and make it a pretty for all up there so we're asking council for support for that and not just pretty low ha vent which we do every year by tom anyway thank you for your time thank you member seventy full of questions clarification as a as a vendor but we're down below but we'd like to be up above and have the county support county council support of letting us be there permanently or you see ok you could probably get that information from the clerk's office next year ok thank you thank you appreciate there are no furthe county communication sixteen dash twenty three four from council member seasick ravello relaying to the moloch at the enterprise zone correspondence dated october twelfth two thousand and sixteen from the economic development director transmitting a proposed resolution titled authorizing the mayor to submit an application to request the governor of hawaii to designate the island of molokai as an enterprise zone for twenty years due to the expiration of the prior enterprise zone designation section three point eight zero point zero three zero of my county code the purpose of the proposed resolution is to authorize amir to submit an application to the governor through qwest an extension of the molokai enterprise so the committee may consider whether to recommend the adoption of the proposed resolution with or without revisions and also the filing or consider the filing county communications sixteen dash two three four as a background members read into the record the whole is enterprise zone program was created by act seventy eight in one nine hundred eighty six and codified in chapter two zero nine eve the horrifies statutes to increase business activity job retention and job creation in area in this industries where they're most needed and most appropriate via tax and other incentives the program is run by the state department of business economic development and tourism as a collaboration between the state and the county with each providing some incentives each county can select up to six areas which satisfy that which satisfies unemployment or income criteria for twenty year designations as enterprise zones by th the gov certain types of business businesses within the enterprise zone may apply for participation including manufacturing wholesaling distribution agriculture productions are processed and others chapter three point eight zero  pursuant to chapter two zero nine each of the h r ass in chapter six title fifteen of h hawaii administrative rules with a term of twenty years the nomination was approved by the governor by the designation and will expire on who is the director of the office of economic development and would like to explain at least the program as well as the proposals before you  thank you very much we prepared a very short slide presentation for you we know you have a big agenda today and i want to thank councilwoman kerrville as office for working with us to bring this before the committee today  so just briefly the program purpose as was stated by the chair it's a state and county partnership there are incentives that are built into both the state side and the county side the county has to participate in those incentives in order to be a part of the program for the purposes for job retention job creation and to stimulate certain kinds of business and industry development in economically distressed areas and this is according to us census data  next the state offers both excise tax and income tax incentives the counties nominate the zones for the governor's approval to help market and provide the county incentives eligible businesses and role and qualify annually by meeting the easy program goals which are employment growth and or revenue growth and the zones last for twenty years and companies can enroll for seven years and manufacturers and agriculture companies can apply for three year extensions after that so that's kind of what the process is this is administered by de bed but the county office of economic development is considered their partner in this and as up to us to promote the program to our local companies eligible business activities this is offered to companies that are the kind it's a business as you might want to attract so it's not something that we already have abundance so for instance you're not going to see visitor related industries or hotels or restaurants and that kind of thing you're going to see other kinds of sectors that are eligible for this and here's a long list of those kinds of industries that are we're trying to attract with this and and incentiv companies and rolled in the easy program and the revenue for those companies all total was about fifty seven million dollars in two thousand and fourteen and that's the latest aggregate number  zone currently has one in roll participant and that is the company called go they are an apparel company that has done an amazing things from hawaii investment ready competition and they have been awarded that and they will receive investment funds into their company because they won that competition and they're going to be opening a retail store at ward village in honolulu in november of two thousand and sixteen so i think this is one of the great success story and they just recently just this last year entered the enterprise  but over the life of the molokai zone there have been six companies that have participated creating are maintaining ninety eight jobs and a total revenue of six million dollars and the companies and the ok having potential potential benefits then depends how you structure it since the churches recognize the saints of color pop art whether it's to be the would like us to consider and if they're not interested you know i can appreciate that but i just sort of that i was thinking about some opportunities that we would like to see through the recognition of the community and have the dialogue going to conversation with the patients or the patients counsel at this time and so on the conversation that has been going on is consideration for maybe we would be the gateway topside to be the way this been all kinds of consideration for discussion and then the national park has a plan that has been put forth  consideration but not until we get the go ahead from the patients and selves then we would at that time as a community considered a conversation with the state department of health mind is that only these eligible business activities i would what would be considered for an enterprise zone and in looking at this list i don't believe that any of them would be appropriate for color papa because it would be more of a tourism based type of thing because of the visiting the saints and all of the sites down there and so so that would not qualify under the enterprises these are heavily based on and you know trying to telemedicine available to them but they but it wouldn't be appropriate to locate telemedicine business there and so that's what we're talking about we're talking about a business that actually provides telemedicine not not the allow and hopefully someday somehow or other molokai topside world be able to emerge that depending on what the community would like to follow through with  it could be an activity that color pop would allow but hopper would not have to be in the enterprise zone for that company that's located topside to be able to do that  in the resolution it indicates a three year exemption from any increase in property tax so if the business is renting a an area is that does that benefit go to the owner of the land or to the business it's based on new construction if you look at the  so that the exam shown as if the put new construction on the enterprise zone property so there would be no increase in property tax so if they were a renter then the landlord would would you know the idea that would be that there were and wouldn't go because of property tax you know typically a landlord's role property tax into the you know the rent of the rent and so but there's no guarantee so hard how do we assure that the benefits of the business is going to be  versus well regardless if it's being constructed there's not going to be a property tax i don't think that it's necessarily up to the county to get in the middle of the landlord tenant thing but certainly the tenant is going to want i mean they're going to know what their benefit is and they're going to take that to the landlord and certainly if the landlords allowing construction to take place more than likely they're having something to do with building it themselves you know what i mean normally tenants don't build something on rented land unless the landlords heavily involved in that so well you you know my concern is whether you know being a part of the you know enterprise zone that in fact the the deal would be structured also this is a same incentive that's offered on the island of oahu and also on the big guy on so we're kind of bring ours in line with the rest of the state and  and it i think it makes sense because you're first of all they're required to have new construction take place are there or are there are no incentive so it's not a very big risk on the part of the county so other than the i guess no further increase in property tax that's the exemption yes straight from going three years there's nothing else there's no other mccown but the state incentives are much greater actually the state offers for instance a company that is wholesaling sort of like pico everything they sell at whole sale for that half a percent of g e t tax they can file a rebate for all of that tax and that can be substantial not the retail portion of g t but the wholesale portion and then there also are income tax incentives so if they are making a profit and they are paying income tax they can also file for a tax credit to get that to get that back but they have to be paying you know they have to have made a profit you know in order to pay so the state actually gives quite a good incentive package and then i just thought as a follow up how did the i guess not in force but what is the vehicle that is used  be so this would be part of this resolution or would become part of you know ordinance a right within the county so then the property you know property tax department would have to implement some kind of application for it because they would have to know that you're filing for that exemption based on the enterprise so that's what we would recommend if this passes you know and that's what we would recommend that they set up just some sound application for them a new type of diversifying the type of economic engines that you would want to have in your community as well as receiving distaste designation cannot not her you know it would be a plus and i have a question regards to call centers i get it says it's says here certain types of call centers i wasn't sure what the certain types are you know that's a good question i will have to ask do they have i have a further a little bit further explanation but so let me read this that's in our pound foot that we give out certain types of calls and ters such as bill collection technical support for computer hardware and software manufacturers disease management  services so that would get to telemedicine type of things product fulfillment services and disaster management services so that's pretty broad that's pretty broad that's what they have in this pamphlet that we give our island is not eligible for the easy zone easy's what does that mean were they not they didn't choose to want to be or no one's ever nominated them or i don't track so i don't know what a fault means i don't know if this is just a census track report that just shows you you know how many unemployed are in a region and so for us so yeah that's a good question i have no idea what that false means so i guess perhaps it doesn't fall into a certain category for them to qualify of sorts and i don't think it means that the precluded i think it's just something how how the census track was how this particular data point sometimes when there's a very very small sample to take it from you know they won't report it because it's too easy to pick out a certain you know set of companies or whatever but i don't think that's what they're saying here they're just i have no idea what that way that is coming up faults but that's a good question i'll ask that question if we can just say yeah i'm just i don't really get the i don't think this has anything to do with necessary what we're talking about a bit but i figured that's too to be renewed or what have you in scene how do people get on board or you know educated at this exists to take advantage of we do know they're coming down the pike  army and that's how they determine if you're a net census track right now and the thing that we have to realize here is we're working right now molokai is working off the nineteen ninety census because we think of it came in  exemption from real property tax increase for three years for new construction that's what we're that's what we're proposing as our county incentive and as far as the marketing goes that's what were our offices charged with helping market the program to our businesses within the county so in the past twenty years we have not done any county incentives because you're seeing only now you're proposing this three year no no we have the last the last twenty years we had something unfortunately that the departments didn't even know about so they don't really have much of a mechanism a waiver of business permit fees and we had priority consideration would be given to easy companies when processing business permits grant granting zoning waivers and when allocating federal monies controlled by the county including community development block grants and workforce investment act funds this  incentives is extremely problematic and when we talk to public works about it it's like what does it mean to give priority you know does that mean that goes from the bottom of the pile to the top i mean there's no process right now so and also when allocating federal money is controlled by the county that also gets very problematic because the developer th community block grants has their own set of rules and also working workforce investment act has its own set of rules and so for us to say they have priorities to those federal funds i don't know even know how they say that because i don't think that is the county or the state it is this is our county incentives and or the previous twenty years so we're trying to clean that up and make it much more much simpler and much more real of an incentive i think ok so basically this is the first time that we're using a three year no increase in taxes on property taxes currently in is active until it this twenty year span expires of it in december and now you just want to propose that one incentive  tina here through to how we're going to clean it up and hopefully that can be once we approve this designation because we have a are we have a called approved designation however i think it's important that we follow up on cleaning up because who determines what exemption you have from the county itself bag cannot act without this resolution really have to get this resolution to them because they have a process after one we act very they have a process with their governor i mean with the governor and what they have to do if we let this expire then then they it's very bad for the companies that are involved so it will put them in under a hold i don't want to go into it now but it's a bad may be may qualify for this designation so i would encourage that we process the approval and work on the other exception  when it comes to the county in itself as to what we can see yes because once we get our reason read designation for twenty years then we can come back and say ok now what does the property tax department have to put in place you know we're going to need an application they're going to need certification from db in the companies eligible and then maybe it's an ordinance that you just say that all eligible enterprise companies have access to this you know to this particular incentive i mean i thought that's what the resolution does but maybe that's not the case and so we can definitely come back and clean that up right now  no we have not been told they have any plans to construct anything right now but you know would we could start immediately as soon as we get our way does a nation and then we would have a nice clean program ready for molokai for the next twenty the mayor has submitted his application and leave that up you know it's been accepted as a part of the enterprise or could we at some point change the incentive yes it's my understanding their county can change it incentive any time they want yeah the problem is i don't think you could take away if a company was actually in the process of another incentive that you are offered i don't think you can take that away midstream i was just saying if if it is in fact better for a business to find a different incentive then could we have the option to change it for the benefit of the business yeah and we could you know potentially come up with other possibilities even add to this you know so that it's not just based on construction maybe it's based on you know some kind of a you know activity that that we could help them ok now so members if you have word center which is an awful another island so i don't know does it have any bearing that now the company has ventured into another district reserves it's based on where their headquarters is and i twenty years due to the expiration of the prior enterprise zone designation pursuant to section three point eight zero point zero three zero of the maui county code and cooperate in any were the revisions and filing of the county communications have four eyes no nos and three excused motion carries thank you members moving on to the next i know on today's agenda thank you very much and we will be calling on the department of parks and recreation this is in our seventy one the committees in receipt of the following county communication sixteen dash two three two from the director of parks and recreation transmitting a proposed resolution relating to the of the use permit exceeding five consecutive days for the two thousand and sixteen aloha classic windsurfing tournaments correspondence dated october eleventh two thousand and sixteen from the department of corporation counsel trial meaning a revised proposed resolution intitled authorizing the issuance of the permits for durations greater than five consecutive days for the two thousand and sixteen law classic windsurfing tournaments pursuant to section thirteen point zero four eight point one zero zero county count kind of communication sixteen dash two three two and other related matters we we have here as a background let me read this into the record as most of us know the law classic is a yearly wind surfing competition or keep a beach park on the north shore of maui and is recognized worldwide as part of this professional world surf or old cup tour of the american or world surfing tour the propose resolution before us would approve a use permit for the lower classes for an event window of fourteen days from october thirty first two thousand and sixteen through november thirteenth two thousand and sixteen pursuant to section thirteen point zero point one zero zero the maui county code requires the council to approve by resolution any permit for activities at the county park or recreational facility that has more than five consecutive days we have the brand chair good afternoon council members no additional comments i think the summary really provides again the basis per minute event that's over five consecutive days over here requesting permission to print out the event thank you savage thank you that is one of the things we're trying to address in the administrative rules that will be able to follow up on a little bit later today we're trying to encourage all of those events to give us information at least six months prior so that we can get them through the process get all the required information and then have them here you know what the at least a couple months events notice so yes this one's definitely cutting it about as close as it possibly could mr thank you chair so the permit fees for this specific event is about two thousand two hundred dollars and i know i don't have these reports with me but this event receives a grant through the county so they do provide a separate economic kind of revenue development report for the north shore businesses to show the impact that the event brings into the local business area so we we've been trees so i mean what kind of savage thank you chair so this event when it was initially brought back to the north shore i want to say five or six years ago was part of economic development initiative to bring back some of the professional water sports events that had gone away from a lot of the different areas so at that point in time the office of economic development participated in providing grant assistance in order to create the event and that was in i believe two thousand and eleven so the total economic impact for the event as of last year was about one point five million dollars and we issue a regular special event no we collect two thousand two hundred dollars in permit fees for this event and they make over one and a half million dollars though one and a half million is the economic impact for the north shore business areas for what the event brings in to the area make revenue so that's my position and again i appreciate you working on it because i don't like this it's going to happen next could possibly be a profit a revenue generating source for the county thank you chair i think as we move through kind of the administrative rules and get into the contracts in concession discussion hopefully in the upcoming months then that's where they'll be more opportunities to look at creating events specifically for the purpose of being able to generate revenue for the department in ways timetable is is very short here at this point the chair is going to defer this matter and request a discharge at this friday's council meeting to be voted on i just don't see it happening any other way in order to meet this deadline that we have so at this time members i'd like to defer this matter i have to comment chairman before you for i would just as a permit was the applicant aware timeframes i think some of it is because there was a some adjustments to what the code revisions were for july first and there might have been some confusion included in that as far as the timing of the information deadline for certain like if it's over five consecutive days type events a certain deadline in which they have to submit the application and if the past that deadline then increase in fees can occur because now you're placing a lot more burden on the council of the department to review this but this year and pass it out has that been thought about thank you chair there isn't a trigger at this point for additional fees but we did add into the administrative rules a six month six month deadline for the information to be submitted to the department to allow for us have sufficient processing time you know i think it would you know i think you would get the support of the council if you added additional fees you know i wouldn't call it a penalty but when you're in you know private businesses when you're asking them to expedite certain services they add on additional costs to the fees so in a way this private entity is asking us to expedite it and review it enough that much faster process and i think they should you know if they're business they should understand that certain fees have to increase if they want it done more update the committee's receipt of county communication sixteen dash two three three from myself transmitting a matter relating to the update of the ministry of rules of the department of parks and recreation that committee may discuss the matter the community may also consider the finally and county communication sixteen two three three and other related actions as a brief background the committee has received a copy of the department's proposed update to its administr on line for your review and the deputy director of department of parks and recreation and the special events specialist ashley the cot to castro is here as well to give us a short or overview of the updates additionally the department will be holding public hearings and updates on tuesday november twenty second two thousand and sixteen at six p m at the vilma make when community center located in members for the support to do the code changes and then that's allowed us to move into the administrative rules process as we were going through the cold revisions we had talked at that point in time about coming back to give an update on the administrative rules when we department permits and enforcement section reorganization that's in its final stage it is being processed through department of personal services and then we have our administrative rules for the permits process that have finally been drafted and we were able to post those online on the county website on friday they'll be in the mountain news tomorrow and also on sunday and will look at having our public airing for the administrative roles on november twenty second at six p so in addition to the public airing process a lot of the information that we have in the administrative rules have come out of the last about two and a half years of meetings with different permitted users permit holders legal organizers event organizers as well as department staff and other people that interface with the permitting process to try to identify what's going to be some of the best ways to simplify and streamline the process in addition to the public airing we wanted to be able to have the opportunity to have a little bit more in depth discussion so we've had a series of p r permitting education sessions in each of the districts our last one is this upcoming thursday at the key a community center at six p and this allowed for us to meet again in each of the districts with people in those communities that are utilizing the permitting process are interested in learning more about it we went over the highlights of what took place with kotor visions that were effective july first we went over what we're proposing in administrative rules and then just trying to identify if there was any other either topics that needed to be included in the process or just to make sure that what we had drafted really was going to address some of the concerns and issues in each of the different jurisdiction so with that i'm going to introduce actually to castro who's our special events specialist she's done a significant amount of work both in helping draft the rules create the rules as well as just doing a lot of the training and operations of our permitting offices as we've been moving forward so what actually run through some of the highlights of the administrative rules ok thank you deputy good afternoon chair and council members so our administrators rules relating to the administration of parks and recreation facilities and permits for the use of parks and recreation office of these is broken up into four subchapters so in the first sub chapter it includes title purpose construction and severability and we added some additional definitions in conjunction with ones that we pulled  can't decode and we added some information for directors authority appeals and we also included a listing of the hours of operations for each of our facilities in the second sub chapter titled rules we broke it up into multiple categories so that way it's hopefully user friendly for the public if they're concerned with a specific rule then they can easily navigate it some things i wanted to point out on this particular slide is we have had in the past some issues with trying to enforce things like commercial activity or unattended and abandoned personal property so we went into detail on those items so the third subchapter is general permit requirements and these are requirements that we ask for from applicants for pretty much any type of  permit some of the questions that we were having in terms of how we determine which applicants get priority in terms of scheduling that has come up a lot in a lot of our conversations we've had with the public so we wanted to make it clear purty listing clear so that's included into the administrators rules other things that we included is the idea of department sponsored events and partnership leagues we wanted  to increase i guess our working relationship with these applicants or these organizations so what we're doing is we're stablish ing lists for department sponsored events and partnership believes that they'll have to meet certain requirements in order to continue to get priority scheduling so for example that apartment sponsored annual events would need to be successfully conducted for a minimum of two years the event has to fit our mission and they have to come form with them we're going to actually develop an agreement that they need to sign and conform with and it's going to be very similar with the partnership leagues so these are going to be leagues that are primarily use f so it will include organizations such as little league special olympics and again they support the mission of our department and they will have to conform with our partnership league agreement on an portion of subject do want you for into with your comments at this time or you know a different area i'm just trying to follow the document with your comments please their other ball fields or whatnot i expect them to use their facilities for school needs first and then look at the county as something the entity that could help support or  schedule our own community needs to assist the school i have a hard time when the community always has to wait around the school for county facilities when the state has their own facilities so i would like it clear in our rules or wherever it needs to be county facilities community b s first because there seems to be a misunderstanding by the state that our county facilities on the their jurisdiction in their things come before our needs i have a problem with that is that something we can address in this area or would you recommend us or i approach this in a different manner department thank you council member who comma so it is definitely something we can look into and review to determine what how best to address that it's not something necessary that i could speak to our going to add it in at the moment but  definitely look into it during school hours i can see it coordinated our approach to our facilities but when you know it's after school i don't know where they can they use their own gym they play their coaches they have paid employees so i don't know why the county gym gets impacted on a first before they even i mean the school gym is not utilize i have a problem with that because then our community requested it be pardon me that they put in a high position because we don't go to the state and ask for a stay facilities you know their idea of that is a state that nobody else that's fine with me if they want to do it that way but county is about our community or the u a e so we need to frame no way so that we have standing and we can defend our actions because i'm tired of always putting the community second for county facilities ok thank you so also that what we added into the administrative rules are a lot of different types of tables hopefully to make it easier again for the public to understand so this is an example of one of the tables that we've added in which would be the application periods and it's arranged depending on the classification of permits that they're getting ok so we included information on the duration of  address events that are turning in paperwork really late especially if we need to have that consulate who also were requesting a minimum of six months to be able to get all of that we get all that processed in time and this so another issue that we would come across in dealing with applicants is not necessarily getting payment in a timely manner so we're trying to set parameters so that we can make sure again that we're processing these permits in a timely fashion so a telling us syrian issue is collecting money from organizers or your friends already held in the press and that there are still similar to with the aloha classic we kind of came down to the wire you know not necessarily with the payment but that is one issue that we face so we're just trying to address that in these rules with no lawyer i think you'd need to know which is a good proposal like what you're asking us to consider or i should say the community because this is going to be or i mean it should a rule process well just in the community to support your lot to initiate firings in in the ministry of rules corporation council is fighting is a legal option or penalty for violation of rules ok basically the fines and penalties are restricted to criminal activity and that comes from the county code there was no fine or penalty section in the county code that applied to  i guess in this application are laid out placation of any kind of permit request judical now they basically just get precluded from being considered for a permit for the same nonpaying applicant for one year they basically going to disqualification but they don't get a financial penalty if they fail to turn in their keys to the penalty is in the form of withholding their deposits so we do with hold deposits if they fail to comply with permit rules so we would need to do something in wee county court under an ordinance yeah i think if we wanted to put in and especially some kind of penalty financial penalty we would need that in the code as an ordinance and we'd probably also have to have it in the budget for  ok so we're moving on to sub chapter four this is the specific permit requirements so in addition to listing the general government acquirements which are standard for all of the permit classifications we also created sections for each type of permit so includes government permits camping permits community cost permits general use permits and special events permits so with the government permits it's a four step process it's pretty basic they just  letter of request we do an initial review if there's any outstanding requirements or we have additional questions we follow up with the department and then we do a final review so in general these permits are issued within ten business with camping permits in the code we changed it to four consecutive days maximum that took effect july first but what we're trying to add into them initiated rules is an eight days per month maximum per camper the reason being is we're trying to protect recreational camping with the general use permits these include private parties leagues and recreation enrichment programs so for private parties it's just a one step process permits our applicants come to the window they're processed right at that window at that moment with an application and payment ok and so for leagues and recreation enrichment programs it's a four step process they submit an application we do an initial review again we provide them with a checklist if there's any additional requirements we need to gather it at that time and then we do a final review and issue a permit what we're trying to move into hopefully within this first line of summer we're trying to move into this three times a year application period and this is to us to be able to maximize usage of the of the facilities so we broke it up into application periods permit issuance window periods and activity windows so for example if they wanted to have activities between april sixteenth and july thirty first of twenty seventeen they would turn in an application between january third and generally eighteen of next year and we would do an internal review try to schedule in as much as possible and then by february twenty second we would issue a permit so special event permits we have broken down into four categories we have department sponsored no revenue department sponsored with revenue nonprofit or political fundraisers and commercial activities again this is four step process they submit an application again we do the initial review we provide them with a checklist with additional requirements and then we would be doing a final review so that wraps up kind of the overview of the kind of significant highlights of the administrative rules in some of the information that you'll find we've provided a copy of the public notice that will again go out tomorrow and also on sunday in the newspaper there's a copy of the proposed administrative rules and then behind that there are four different permit guides and these were kind of a real user friendly version they will be able to post as individual p d f sort have available hard copy from our different permit offices so if someone's interested specifically in one type of permit they're able to take the individual permit guide and that really guides them through the step by step process with all the information that's in the administrative rules and or the code as they pertain to the specific permit type so if there's any questions here i thank you very much our members here many questions on the thank you for the hard work and it took a lot of hard work to put this together what i feel so i framed whether or not you want to do this through the rules because to change it you're going to go through another exhaustive public process so some of it is b or whatever support group appendix i just s that if there's something you would at least think about so you can make that just moments during this current public process of reviewing the proposal is everybody wants a cover so you going to take care if they need a fire department sign off regarding fire proof you know those type of canopies and whatnot if it's a one stop applicant to to fill out so when a person comes for a private party there is questions on there such as are you putting up tents or structures and stuff and then our former clerks are trained to recognize that if somebody checks those things then it may be classified as a different kind of permit and so at that point is when we would proceed in the correct classification so unfortunately once they started to check some of those boxes it's not necessarily a one step process at that point but that's because it's but part of the conditions over pool in the land only agreed to maintain it in private status but follow county of my always parks and recreation all rules and policies understanding they follows the department's rules to chair that is one area we haven't had any conversations with yet and that's something we should be looking at here in the next couple months as any of the privately owned or privately maintained public park spaces  would approach is things slightly different for the scene i would like to ask the department to maintain a level of flexibility whether it's under the directors purgative or hi folks would like to recommend it to us but i need to know that you can adjust to the specific either tradition or look calumnies of how to do things because i think it's important for us to for those of us that understand the uniqueness of how the culture adjusts within the colony itself in districts that that may be one of the ways we can maintain   any comments regarding my request thank you chair there's definitely considerations that go into the review of the applications depending upon you know each specific location and the nature of the event and i believe that the way the rules are written  code is written is there is the necessary level of discretion needed to be able to deal with some of those unique circumstances i'm happy to hear that and again i don't know what we have limited facilities we don't know that and so we just find ways to make it work with what we have on the island so that is why i asked this question because to address those uniqueness thank you item committee is in receipt of the following miscellaneous communication dated september second two thousand and sixteen from the county clerk relating to the use of the county properties recently acquired at the haikou sugar is subdivision and ho law maui hawaii corresponded stated october twelfth two thousand and sixteen from the committee chair myself relating to a proposal to establish a temporary investigative group to make findings and recommendations on a gates and security and see general identification of potential appropriate areas of use committee make discuss the use of the county properties the community may consider whether to approve the proposal with or without revisions to establish the temporary investigative group as permitted under section ninety two to two point five of the h r s the community may also consider other related actions as a brief as a brief background on september five million appropriated to the open space natural resource culture resources and seanie views preservation fun when the property was purchased on october first two thousand and sixteen which included four  lots and access easement to the so called charles surface brick as well as a culturally significant size and several hiking trails pursuant to the recommendation from the budget and finance committee in its report dated september second two thousand and sixteen the question of how the property will be used was referred to this committee the budget in finance committee expressed a number of concerns relating to the property including management providing infrastructure and potential liability i believe these concerns may be best addressed by the creation of a master plan due to the short time left in this legislative term i've submitted a proposal dated october twelfth two thousand and sixteen that this committee established a temper investigative group pursuant to section ninety two dash two point five b of the h r s to investigate and make recommendations regarding the process for creating a master plan for the the proposal is entitled temporary investigative group of the economic development energy agriculture and recreation committee and it can be found on granite kiss as a second attachment to this item specifically the may be developed number two identification and resolution of the immediate transitional issues including signage access and kate and security and number three general idea of an identification of  appropriate area of use and members without objections i'd like to propose to add the word transitional before the word issues in the second as part of the second task mayor and simultaneously the mayor is designating and creating a mayor's task force committee in which the tig would work with within its scope and work with and  part of that mayors task force committee as well so members do you have any comments or questions about this mr holcombe the chairman thank you for your outlay i believe you folks have done some good pre planning work already on your recommendation i would ask wanted things i would as to take to review and report back coziness issue with what would be the appropriate and lawful uses within the fund correct for those properties that would be appreciated thank you thank you staff is so noted thank you any other questions from the committee members ms cochran thank you chair yeah i i like the layout so far with the process being this is such a unique situation looks at parks is probably part of it or and are there others are you aware of or as is with my discussion with the mare there hasn't been a fully on designation of the committee but and in speaking with the ma and that would be authorized to work with the mayor's task force within our scope so we would be working on collaborating and gathering information and executing some of these issues that we have before us and and of course as a tig we have to report back to this committee all of the information and discussions and recommendations that we was said about who what entities would be our task force to be created i would assume that parks would be part of it department you would assume that you would be part of it since you are your department handles a lot of it will be and as as we are creating arctic i am assuming that their and their ministry decide is creating their task force so it's i would say a promising  past but i believe by by forming the take and keeping our parameters within the tick and also working with the on the mayor's task force we would be within our preview without any any further questions the chair will entertain a motion to establish a temporary investigative group of the economic development energy agriculture and recursion committee as authorized by section ninety two dash two point five of the h r as having the purpose scope and membership as set forth in the legislative proposed dated october twelfth two thousand and sixteen as revised and having the following members myself council member guzmn as the chair and at a subsequent meeting in this term and the tick will dissolve automatically upon his submission of his report to the your committee and subsequently reported to be if budget and finance commit the chair that's up to you now i gree with you however if we were to try to get the report out soon enough i mean from the november twenty ninth and then you time it to get out of a report given to this committee and then out of this committee to b f committee we will be at the end of this term and by our rules that all tigs expire at the end of the term so we would we would have to give our report before the end of this term but if there is an extension you know we could come back and try to get an extension that right now i'm trying to get at least work within the parameters for the rules that are are given under the to you know so it will ok but if we if we are able to submit a report the tick automatically and terminates at the turn so we'd have to come back and recreate the tag in the new term and give