really glad to have all of you here this evening and i know that your presence also means that we have several generations record represented and that is really exciting in the city of holland where so glad to see the generations of younger generations caring to be involved in helping to contribute to the betterment of the city so we're glad you're here this evening could you please call the roll for us an done over the decades we begin with an opening prayer led by our interim city manager greg robinson and after that the pledge of allegiance you are invited to stand if you care us pray our father who exists in our hearts and in the love we share with others we ask that you be present with those in our community who are lonely suffering or have hurting hearts that they would fight comfort and hope in you we ask that you be present with those around this planet who are struggling with natural disasters and manmade conflicts that they would find strength and perseverance through you and we ask that you would that we would conduct our affairs this evening in a manner that is pleasing to you being thoughtful considerate respectful to each other whether this be as council members staff or those attending this meeting tonight and we thank you lord for the why nation under god indivisible with liberty and  thank you greg these are really challenging times in the world of natural disasters hurricane seem to line up like schoolchildren in the ocean these days very difficult so what next we will do the consent agenda and i will read a list of items that we plan on handling as a vault group so they'll be one vote by council to handle all of those items however you may have come tonight because you are interested in one of those items if that's the case at the end of her reading how open it up for someone to come to the to the podium give us your name and address and which item you would like taken off consent and then that item will appear in that sequence as it is on the written from various boards and commissions twelve a one to receive as information the electric production aired missions report calendar year two thousand and fifteen two thousand and sixteen four to fulfill the clean air act regulatory notification requirements related to the james dion and forty eight street generating units twelve b and seventeen be to accept in place on first reading proposed ordinance amendments to the id to industrial district to amend the required front yard setback requirement twelve do you want to refer claims filed against the city to the city's insurance carrier in city attorney for consideration item twelve eve four point two to approve the purchase of a trackless tractor was snowblower employed from  equipment company at a cost of one hundred thirty five thousand one hundred three dollars to be paid from the vehicle and quit replacement fun item twelve four point three to declare a surplus various equipment and various equipment items and to authorize staff to dispose of all items in a manner that is most advantageous to the city i don't want you six point two to adopt a resolution approving the merger service credit purchase request for fire lieutenant brian sheridan item twelve e's six point three to adopt a resolution dissolving the holland area center joint building authority and item twelve east six point six to adopt a resolution approving greg robinson interim city manager as a city of holland street and minister uter and all transactions with and and to be certified by the deputy city clerk and filed with the end as required thank you anna so that is the list is there any item there that you came specifically to address this evening if that's the case please make your way to the podium and give us your name and address and which item you would like remove from that list parents yes near door yes motion passes unanimously thank you we will go to the introduction of the twenty seventeen twenty eighteen holland youth advisory council  the department director and we'd like to hear from her thank you esther maier deplore and members of our city council it is my pleasure to present to you eliot hallett as the holland you the advisory council cord elliott will be an excellent asset to the holland youth advisory council he's a graduate of devonport university and is serve the city of holland faithfully for the last four years in his spare time he is the assistant director of enemy or sports at hope college and i will let him present the class of twenty seventeen twenty eight work you're welcome to come up youth on city boards they take part in various boards and commission throughout the city so we have madison allen she is with the historic district planning alexia mccall is with downtown development and neighborhood improvement committee sophia whiteman is with downtown development samar and is with human relations and neighborhood improvement with human relations ryan lindbergh international relations  and i usually afric and these are your social services numbers move and us special events are the recreation members nine a few of them are missing that's a great group of people appreciate your helping with the city and giving your perspective so that we know what people in your age bracket think and really you are the future of the community and so we really appreciate all the time and effort we know you are very busy at this stage in life and you have a lot of things you have to study at night and for you to take time out to be a part of our boards and commissions and to give us advice on things in the city that really means a lot so thank you so much and thank you parents for all that you have built into these students that they are willing to give back to their community that is a precious gift in the way of families throughout holland and its area so thank you for all that you have done in building into your children and being a part of this great effort we have going here so thank you for your leadership and asked her for years leadership of the department we appreciate the huge team effort that we can have through all the generations thanks for being here tonight moving now to the twenty seventeen howland energy retrofit building a label program that just kind of trips off the tongue there but it's really a great program to have we're so glad to have peter bogart with us here tonight to kind of explain it for us and show us what's been going on thank you so much peter thank you for the opportunity to share what's been happening with the program we've spent the last year launching the program i'd like to do tonight is just to give some high level summary of what has occurred in the last year so you also introduce you to our building label program which were just launched and then with the all store cliff in  team a couple homeowners who participated in the program and they'll speak briefly about their experience of being part of the whole marina to retrofit program but it's been a year since we launched the program we were able to work on fifty six homes in the community we had began to hand out the building labels which we talked about this was one of the requirements coming out of the task force and the  community plan to be able to actually document and communicate to people what was the result of actually having worked on a program so these labels which come from the department of energy we use their home energy score software program and they were rate homes on a scale from one to ten labels we decided to create for homeowners who had a seven eight nine or ten so that process now having that information back is up and set in motion to give these labels to homeowners who can put them in the front window and break to their neighbors you know my score is we calculate that the activity for  fifty six homes generated close to a million dollars and he came out in economic activity within the city limits on how and and we're projecting that we saved forty eight thousand four hundred kilowatt hours of electricity  about eighteen thousand four hundred three of gas so that is a good start i think in a good indication that as we continue to do this to roll it out over the course of the the forty year community energy plan we can expect you know cumulatively good results for the city  yes i indicated that we started handing out the building labels to folks and you know order to launch that we actually went to visit some of the homes and award the labels so you're seeing a number of folks in the picture there and nancy feinstein are with us today cliff and d n c are eight ten so they're going to share a little bit about their experience in the program team and we reside at six fifty three pleasant avenue in the city of holland it's out in the central park area and we are just so pleased to abet a part of this i guess the groundbreaking of this energy grant  everything that we had done to our home we would rate a ten the whole process from the beginning initially having the energy audit people come in and tell us what we needed to do and then we met with peter and he shared with us the steps as far as the paperwork and the applications and gathering of our utility bills over the past year everything went very smoothly the work w completed i'm scheduled and very well done and we very probably have our ten label in our window and if there's anything we can do to promote this program  we certainly are available i will speak very highly of it from the testing they have done for before the stock started and when it you know do it was about a thirty percent coming in and to share that story so if people are watching this and want to be a part of this program peter what would you tell them to do there are two ways of getting in touch with us one would be the web site  go to holland energy fund dot com were all them materials are available online that describe the program in the to connect the other would be to call the community neighborhood services department of three five five thirteen thirty and they can connect folks with myself and i can help introduce you to whatever you need to know about other proceed in the steps through the program how many people would you say you have helped s judge me fifty six homes were retrofitted probably an equal number of folks considered and worked through and some of those folks decided you know there are things i can do on my own but what i appreciate is the fact that i had a road map what should i be thinking about how should i be evaluating this the service of energy efficiency and so exact number hard to say but i think what's most new telling to me in visiting with these folks and handing out labels here initially really strong positive response which indicates to me that the kind of word of mouth factor that you like to see happening in the neighborhoods it's probably going to do us in good stead over the long run it's wonderful to have some companies somebody come to your home who understands what is a good path forward and that you can trust so we really appreciate your work peter thank you thank you i'm carolina marquess i'm the chairman of the parks and recreation commission and we have been involved for probably five years actively in restoring the van royalty farm homestead we passed a milestone this weekend we were able to open the bend then walty home it has been restored completely except for the floors in the second story three bedrooms this weekend we had the van royalty firm civil war muster and this was our ninth year we're looking forward to our tenth year celebration in two thousand and eighteen we staged in the living room and the dining room with general t furniture we had the dining room table with china and crystal that were used by the van royalties in their home for their special celebrations so it it really looked quite festive we opened two rooms i think we had probably two hundred visitors come through we had three three docents i was in the living room speaking and then we had bob swearing go who has written a very long and official history of holland it's nine hundred pages tours i've talked to many descendants of the royalty who live in holland and they are very happy to see the house open and being presented to the public i would say that the home is on a real shining jewel in the holland collection the home was built in eighteen seventy two by ben van roll t when he came from the civil war he served for three years he was twenty two when he entered the civil war the the twenty fifth michigan company i and his brother dirk was eighteen they served three years and he came home where he was twenty five he  you can see the stairs up there and the living room i'll talk more about that in a minute he built two barns the red barn and the grey barn and he began farming and became a very prosperous farmer he also had a farm implements shop on ninth and river the day that we opened the house was really very special and sort of similar like it was the seventeenth of september and that is constitution day in seventeen eighty seven on the seventeenth of september thirty eight delegates gathered in independence hall and filling philadelphia from thirteen states to sign the declaration of independence that was two hundred thirty years ago and george washington was the president of the constitutional convention and he signed first and then they started with the northern most states new hampshire signed first and then all the way down the eastern seaboard to georgia ben franklin was eighty one years old and a very old gentleman at that point but they say that he was weeping as he signed the constitution our american constitution is the oldest constitutional we are the oldest constitutional democracy in the world most other countries are monarch or dictatorships and president trump talked about this at the u n speech yesterday and he said we need to remember that we are a constitutional democracy and if you remember what the constitution looks like if you've ever seen it it starts out with three very large script words and it is we the people because we make the laws and we rule so anyway we were thinking that history is under attack by a lot of groups today and so we're very interested in making that farmhouse and that property and education and history center for teaching holland history local history michigan history civil war history united states history and constitutional history president reagan if you remember said that america is a shining city on a hill now beacon of freedom and i want to say president beautiful restored piece so this whole process this whole process was team work in one thousand nine hundred three after three generations of an royalties living in the home the city of holland decided it was an important thing to buy that property and take care of it and so in one thousand nine hundred seven we had a master plan put together we did a lot with the recreational part of the of the property with trails and boardwalk over little creek a sledding hill but we have not had the budget to restore the home until just recently a couple of years ago and i want to say the teamwork included a number of people the parks department for for the beginning steve sweep is the park superintendent and it's his passion and my passion to restore this house and andy kenyon is the director of the parks department the van royalty civil war muster with rick being held and as the executive director has been very helpful in this process and then we have lots of businesses who have made generous donations and i will tell you about that in a minute and individuals who have helped us and also city leadership i have to thank mayor nancy de boer for five years she's been counseling me and guiding me and she has been a real advocate for this project that we have been doing i know she's got many many things that she's doing with the leadership for the civic center and the reclamation of the waterfront at lake mcintosh with the building of the new power plant with the g d k block the king and de kock block with the new parking facility last week we had the michigan municipal conference municipal league conference and this weekend we have the michigan state history conference so i know she's very busy but i will say that she took every call every text every meeting and sometimes a lot of at eleven o'clock at night she was texting me trying to solve a problem that we had during the day so mayor de boer thank you for hope that you have done to help with this she prioritized in and really helped this project along now i'd like to introduce andrew or he's the president of four's transfer and story and this is mitch campbell and he is the only person sales director at at carpet bonanza and he is standing in fo dave machine who is the president of the a bonanza and he's in florida with his haul that has had a lot of damage from hurricane irma so he wasn't able to be here tonight but these are the bookends of our restoration great granddaughter of reverend albert has been royalty who is the founder of the city came to see our lovely farm although the house was a resort at that point and she walked into the barn and here was the piano i don't know if you you can see the piano in that picture the piano believe it or not had been sitting in the barn for perhaps sixty years and she said all my goodness this belong to ben's daughter and we have a picture of her actually playing the piano right there in the corner where it is today she said we have to get that piano out of there and have it restored and put it back in the house and she said who puts a piano in the barn and my husband who grew up on a farm said well when you have something that you can't use you chuck it in the current so that to where it was it is a hard piece of mahogany and it was restored beautifully and what happened was boar's said we will take the piano from the barn to gander mule and find finishers in zealand and then back to the house they said it was about eight or nine hundred pounds so it was quite a large piece of furniture but they did it beautifully and i remember the fellows that brought it in set up this house is wonderful we're so excited to see it then fast forward we painted the house on the exterior and the interior we put in new floors and then we said we need to have some carpeting that looks like victorian interiors that looks like so you will see what it looks like in the one thousand nine hundred one the van realty family was was living there and enjoying that home and so mitch helped and dave helped and we were able to put the carpeting in up the stairs in the hallway  in the living room and dining room and we have the picture that we followed that was taken probably around one thousand nine hundred of julia playing the piano and we could see the curtains we could see the floor we could see the wallpaper we could see everything so that's what we used as of mount vernon we have the lady of an royalty farm we can see and hear and feel your passion and we know it's not a casual one week commitment and we are very grateful for all your hard work and so we  have a little framed here for each of these gentlemen for the friends of the farm the city of holland michigan recognizes with appreciation carpet bonanza for our contribution to preserve and protect the and thank you and then we have another one the friends of en route the fireman the city of holland michigan recognizes with appreciation boars transfer and storage for a contribution to preserve and restore the historic it is an amazing difference going from pink woodwork and i don't know what all that carpeting and to have that kind of beauty and historic significance it is really honored as that house should be of our founders  un kind of the white house of holland we thank you for all your he next we're going to talk about communities in bloom do we have the holland bloom committee here but this is a great representation they go there to burn and members of city council we're delighted to be here tonight to let you know that the city of holland was the winner at the communities in bloom of the communities in bloom international competition in the large communities category we are absolutely delighted with this recognition you may be aware that we competed in american bloom for the past six years we decided to accept the invitation this year to step up to the international competition we understand that it is fairly rare for a first time community to win their population category so this is even more exciting for us we hosted two judges this year one from england and one from canada for two days what we do is show them things that the city of holland businesses local institutions and residents are doing to exemplify how we value the physical environment flowers and landscape trees to document our efforts to help preserve the environment as well as to preserve our heritage so it's not as it's not things that we do as a committee it's things  the community does to really show how much importance we place on this thing these things and how important they are to quality of life in holland michigan and that's really the effort nation that we have today  and ellison just from the committee were in ottawa canada to accept the award over the weekend and i'd just like to have nathan show that often i'll tell you a little bit about the trophy it is a piece of granite the granite comes from scale pewter maple leaf coated in twenty four karat gold leaf which is identical to those that top the distinctive streetlamps lighting lining the confederation boulevard ceremonial route so this is something very special for us to let you know that our score in the competition was eighty nine point four five percent we received a five bloom silver designation and we were point five five percentage point away from gold so i think it's a pretty impressive accomplishment for a first time effort and it's an accomplishment that we want to share with you and share with the community because it is because of the community's efforts that we were able to receive this award so mayor i don't know if you have any comments you want to add from the symposium yeah well thank you it was very exciting to be a part of an international group we had attended the american bloom group but to be on the bus with a people of all different languages i didn't hear any other english we i think there were only five or six of us that were from america in that group of people and so it was very exciting to hear and to see pictures of belgium and italy and all these other cities that were being featured and i especially enjoyed going through customs when my suitcase went through and the agent said to me what is in your suitcase i said thank you for asking that's an award that came from your country and we're so grateful to be to have that for our our own to our own town in holland and and one of the agents there said weiss had a friend that got married a windmill island garden to a big windmill there like you know wow it's a small world and a big row about the same time so it was great and i really enjoyed hearing about the city from belgium that is analyzing its our party just as we've been talking about in deciding which pieces of property should never be touched and which should have other kinds of development so the whole experience was great and there is so many people involved in hosting those judges and part of that whole package that we present to them i think is a great blessing so it's an award that is really for the whole community and we thank you jody for being the staff person that connects it all and make sure all the  next year and to having a public hearing about creating an industrial development district and we could you first start with a report from staff greg sommer you've heard this before you think a couple of times as you mentioned this is the actual happen the city council has to establish an industrial development district so the hearings on that this evening you have a recommendation from the staff to approve the resolution stablish in the district and i believe you're someone here from the company  ving if you have questions ok thank you greg so we'll open for a public hearing have there any comments from the audience about this request one quick question i assume the tax abatement on this property would not really begin until something is approved so it's just in a holding pattern be correct as a yes any other hearing will be for the community black grant and that will be presented by sue harder i believe from our community neighborhood services department thank you  sue thank you murder board members of council as a part of the city's community development block grant program we have to submit an annual report to the u s department of housing and urban development that accurately reflects the money expended in the projects completed during the previous fiscal year which ended june thirtieth two thousand and seventeen and per that requirement we have published and are accepting our comments during a fifteen day comment period which ends  tonight during this period we spent one hundred sixty five thousand dollars of federal funds and that went into twenty nine home improvement projects in the city of highland also we had a contract with the fa housing center of western michigan and they provided housing training sessions for housing industry professionals and just in summary this is a a new report that we're required to submit and i'd be happy to answer any questions council have regarding the report or that activities under the community development block grant this year thank you soon we have any more comments from the public about this we appreciate all your efforts for helping people with that and i could you please call the role peters yes  lot oh parking sorry i skipped from him to deal with the good evening i'm here to talk about the parking assessment operation me its assessment its levied on properties that are within four hundred feet of a public parking lot within the area bounded by fifth street on the north columbia avenue on the east eleventh street and the south and pine avenue on the west its to operate and maintain city owned and least off street parking facilities in the downtown the basis of the formula is based on building square front square footage with sixty percent levy to levy to the upper levels for offices one hundred percent proper leverages upper levels used for retail or restaurants fifteen percent for upper levels used for hotels or ends five percent levied against each upper level that is fake and or used for storage nonprofit uses are assessed at a rate of fifty percent and residential properties are exempt one hundred dollars credit is given against the a sizeable amount for each private parking space provided up to seventy percent of the total assessment the base first floor square footage rate is proposed at thirty four cents this represents a three percent increase over the previous year and will apply to one hundred and fifty four properties are recommending that city council adopt a resolution of necessity for the annual downtown parking operations and maintenance assessment thank you bring your four thousand dollars phone card on there you have a place to park it you know there's not many places you can get that you go to chicago or other places going to cost you fifty bucks to perk a car brew day birch yes then yes white man yes  yes motion passes thank you now let's talk about snow melt amy can you tell us about that shirt on the snow melt assessments are levied on properties receiving direction criminal benefit from the system for the operating and maintenance of the system this year's assessment is based on a total of six hundred sixteen thousand five hundred twelve square feet at a proposed rate of forty five cents per square foot this is a seven percent increase from the rate last year forty two cents new square footage  s added from a planned expansion of the system on the east side of college avenue mid block between eight and seven streets and the conversion of to private or private boiler systems one on the west side of college avenue and one at the outdoor cafe located at the private property at sixty sixty state street those will be converting from a private boiler system to the city system there's also twenty six properties located on central avenue from twelve to twenty streets that will continue to be assessed at the rate decided last year on their driveway approaches only with the sidewalk square footage to be funded by the heart of how in donations through f y nineteen it's recommended that city council adopt a resolution of necessity for the downtown snow melt operations and maintenance assessment thank you amy i hoping for a public comment does anyone want to speak to this assessment will close that and to the council we have a motion peter's birch yes dear departed yes motion passes thank you now we go on to the principal shopping district which is the marketing part of downtown thank you amy and we switch mickey thank you mickey good evening the principal shopping district assessment policy as a prove by city council is based on a building square footage the p s g assessment rates for f y eighteen are post remain the same as they were in f y seventeen and the core pursed floor and upper floor rate restaurant and retail rates are twenty two cents per square foot and upper floor usage is twenty two cents as well and then all other usage for upper floor rates are eighty cents per square foot the edge of the p s t district is charged fourteen cents per square foot the proposed f y eighteen p s t s estimates include one hundred seventy seven properties and will generate one hundred  that's what i was looking at our report also says one hundred seventy seven properties did you say that also yes i just want to make sure we're on the same page yes yes but i remember person there ok seeing men will close that and please call the roll and whiteman yes yes yes yes yes yes burch yes can enjoy we appreciate helping them their family appreciate the way they help create a sense of place in downtown that we all enjoy now are coming to number nine on the agenda which is public comment this is the opportunity for anyone in the audience who would like to speak to anything that's not somewhere else on the agenda for tonight but if you came to talk to us about anything else you are welcome to do so you just come up to the podium tell us your name and address and whether you'd like to talk about there's a green light for go yellow light for one minute yet to go and a red light for a stack so if you have something to talk about that's not where on the agenda come on now would anyone like to talk about something else that's not on the agenda ok seeing that will close the public comment and we're going to the adoption of ordinances for the amendment in appropriate neighborhood services looking at foresman of the ordinance adopted in two thousand and thirteen involving inappropriate storage and concern was that that the language could be tightened up a little bit so that it was clear as to to a few of the items that it applies to first off in terms of what the ordinance prohibits it's provided in subsection a and the amendment would add a prohibition to storing  material in appropriate storage in an adjoining public right of way where things are placed in the right way next to the property or on a trailer next to the right of way for example then the definitions are tightened up a little  bit inappropriate storage is a slight tweaking of the language there the word storage as is defined so that it's clear and that means the keeping of her housing of items described in the section  for more than twenty four hours and again this is not inside stores outside storage and between the hours of six p m and six a m eastern standard time a greaser in time you might want to have that adjusted to eastern time instead of eastern standard time for summer days and then a little bit clearer definition of an enclosed area so that includes again the parking and the pub right all right next to the proper here adjacent to the property section d of the ordinance i point out calls for giving a warning to residents that are in violation first before they're issued to citation and they get one warning basically in twelve months the so that they're warned of the storage problem first and be aware of the ordinance that's a little bit more of a aggressive activity than that we would do with other ordinances where there there is no warning but felt that this would be appropriate people do store things in their yards at times greater than that the full explanation around yes and  is this is on for first reading before and so it's recommended by c n n asked that the ordinance be adopted ok thank you and you get i would make one suggestion and just don't assume the time there that that it be amended where it says eastern standard time that the motion to adopt be made and then a motion to amend to limit the word standard from the time designation so it's no matter what month of the year yeah ok of neighbor or property that they that's in violation that they have any questions about their own property or any other property that might be in violation they should contact the department the city's department of community and neighborhood services on the third floor here and there on the web site as well for contact information great question thank you any other comments questions there were up to a roll impasse great thank you and we're moving on to the planning commission's recommendations for a proposal ending ordinance text amendments regarding short term rentals its final adoption could be scheduled for october for  has for you tonight a proposed first reading of an ordinance amendment to the zoning ordinance that would create a new section believe it section thirty nine four hundred five point t and that section would approve a new special exception procedure to allow non own non owner occupied short term rentals in our c one c to c three commercial districts as well as  in that's are planned residential development district in the p u d planned unit development district so currently we do have we do allow for short term rentals and that ordinance was approved about a year ago by city council that ordinance just allows for owner occupied short term rentals in residential zone districts and this would expand this proposal would expand short term rentals a little bit by allowing them to it to be in those commercial districts in those two residential zone districts so just did a little bit of additional context  like i say it was a year ago city council approved this initial short term residential ordinance it was this past may when city council asked the planning commission to do some additional research and take a look at possibly tweaking the ordinance and seeing if there should be any potential changes to to allow some additional things to happen with that city come for the planning commission looked at that over the course of the spring and held a public hearing in june and worked additional distantly on it in july and ultimately voted on this measure in their august meeting and i have this proposal in front of you tonight just remind to city council had it had a very good study session back in august twenty third when staff described to the proposed ordinance to you a little a lot more in depth we had some good frank discussions about a potential a exploring some do some other things to be included in this ordinance also but sufis that to say the planning commission is asking for you depth that you schedule a subsequent study session to do so thank you mark soon we now we need a motion to get this on the table we've we've accepted this for a consideration yes and that's all we're doing that there will in fact be another discussion where we can explore some of the things that i think some of councillors is supportive of exploring down the road and i saw in the coming week absolutely can thank you yes brian mike's got something just a clarification from from mark looking at your church front of us here you stopped putting the zoning board of appeal permit expection residential only is that my intention obviously the residential only would go away if you're looking at the commercials but i'm concerned about his inspection are you saying that that's not part of the proposal but play a commission yes so actually look at that middle column there mike the the way you know the way the ordinance is written right now the zoning board of appeals would still need to provide a special exception that's the way it's written there would be inspections a lot of inspections that go with that also so actually that should be so where it says by zoning board of appeals permit inspection that applies to i'm clear from a procedural standpoint the item on his agenda states that the final adoption of the october fourth two thousand and seventeen if we approve this as we have it on the table right now does that mean that we have to vote on october fourth or would we need to adjust the that date that we're putting out there for first reading if we're not going to approve it on october fourth if you simply adapt the read the recommendation it would come on for final adoption on october for at that time you could table it if you desired or it or in making the motion to adopt the recommendation here if that's your choice you could then amend the motion to change the  so if you do or if you are inclined to change the date i would recommend you do that tonight so that we don't have people coming you know next time and then you table it and come in again  if given the expectation that we're going to want to talk about this and perhaps make some changes to yes one of the changes i think that we might well think about zoning board of appeals i don't necessarily think it has to be part of this process to me it seems like an additional burden but when you talk about that i mean mark great to move that we  amend the motion that's before us to move the final reading date to october eighteen the second house from the parking lot of the library for many many years i lived in the house for twenty five years for many many years both properties and either side of my house were rentals long term rent nice people nice owners one of them was a small church nondenominational the minister lived there both proper there's a mess mistreated abused dirty no lawn taken care of and we waited for over ten years for this a come up for sale to be family owned and they are both of them thank god to the back of our property and on thirteenth street we have we had the rental up until a year and a half ago or two years ago that was also sublet by their  think was legal and so that person died and their property burned almost most of it so it was rebuilt sold as a family owned property now so if we have long term rental properties that are like this what would happen if we have people walk in for a week for two weeks in and out this is a great concern for our community we're small town we take much thank you are there any other comments from the audience to this issue you came tonight to talk about this seeing none will close that and go back to council any other council discussion i do think it's important for people to understand that as the ordinances are today you can leave your home and rented out for up to thirty days if every year you don't have to go through any type of regulation or permitting process with the city you can rent it out of the guy up to thirty days a year you can also as an owner rent out one room in your home if you come to the city and get a permit and have an inspection every day of the year you can rent out one room in your house as an owner occupied hall if you'd like to do more than one room in your house you can also come to the city and be permitted to do that he would have to register as a bed and breakfast and then you could have the inspections that go with that in order to preserve the health safety and welfare of whoever comes to here what would be a business that board yes motion passes thank you anna now we move to fiscal services with the finance michigan rehabilitation services to disability program interior agency agreements so each year state of michigan received a federal grant to live deliver vocational rehab services to individuals with disabilities and the way this works is that the local government has to be part of this grant process so look i'm not sure how many years you've done this but you know the recommendation here we just go through that quickly you enter into an interagency cash transfer agreement and  mandates and then there's a couple provisions in here and all payments are made to the city and in that the city does not monitor this agreement that is done by disability network or lake shore as well so tell us what some gifts are to the city city managers offices police report the following gifts parks and recreation for the receive a three thousand dollars donation from the workforce employee ploy meant specialist and say all presque isle or ship for parks and recreation donations collected from the two thousand and seventeen softball tournament fundraiser event in the amount of one thousand five hundred sixty two dollars and seventy cents back donations collected from the two thousand and seventeen labor day boardwalk breakfast in the amount of one hundred fourteen dollars and sixty six cents and i do that we have in kind donations as well from indiana kitchen division of quincy street for sausages and from lunch alone as for coffee and from the fat boy blueberries for the blueberries and their labor day that parks and recreation cente received the donation drinking fountain in the amount of three thousand two hundred thirty dollars and eighty two cents from howland hospital it is recommended that these donations be accepted with appreciation in an expression of grati that carries wonderful we're glad to have a special drinking fountain in centennial park thanks to the hospital and its one hundredth anniversary celebration way to help people stay healthy in the park you appreciate that so on to the civic center place award bid package number two so greg sure are you going to say that rather than i am ok thank you sir so we've we've talked about this on a couple different occasions but i will give you summary for those who are here tonight or those who might be watching big package number two this is really the big package to complete construction of the civic center project in the building a portion of the project the bids for big package two came in at about one point seven million over the estimated budget for there are about i can remember thirty thirty five different big categories the vast majority of those came in project that actually save the city about three million dollars in bond costs because we included that portion in the project so the design team and staff we have spent countless hours going through these bids going through options in order to make a recommendation to you we have are recommending that you delete over one million dollars in the bid cos basic premise behind the recommendation is that that seven hundred thousand and the additional one hundred forty two thousand will maintain the functions and the overall design of the project if you start taking away from those items it will begin taking away from some of the functional aspects of the project and some of the design aspects so that's why we are recommending that they be kept in forth to the project now we also have and as far as a budget here the last budget i think presented to you did not include the construction administration portion of the edgewater a contract and that along with some design fees that they  had encumbered for the audio portion of the project that adds up to a little over three hundred twenty one thousand dollars so if you put those two together the bid over one one point seven million  administration you're up over two million dollars that we're recommending you make out so recommend you cut a million and that you fund just under a million through one hundred ninety one thousand dollars through the ca t v fund which goes for the audiovisual technology portion of the project if you take eight hundred seventy five thousand from the legacy funds that is the total balance left in that particular portion of the kaplan print fund there are two two point three million in capital proven funds that are undoes ignited so we're recommending that you take a hundred and ninety six thousand seven hundred  thousand from that fund so if you add the legacy recommendation you had the capital improvement fund portion and a cable t v portion that will make up the portion that we are recommending keeping to the project now that will leave you still with an over two million dollars in your capital preprint fund balance we are looking at a surplus in our fiscal year seventeen budget yet to be determined where that goes but  the budget resolution that you adopted provides for the finance director subject to my approval to put that into capital prudent funds so that would give you almost three million dollars left in your capital improvement fun minus that  hundred ninety seven thousand so you're going to have i think sound balances in your capital improvement fund remaining after this recommendation and we're not even recommending that you even think about the taking monies out of the general fund balance or the budget stabilization fund one thing that was mentioned to me after the study session cover or the session tonight was if you do think about taking out certain aspects of the project with the thought of perhaps putting them in at a later date you know we can do that was certain items those are defined in that table that's attached to your report but keep in mind that the cost that you take out that's not likely to be the same cost that's put in a later date it could be higher you know than what we do and what that number is today so is this is a several page report there is a lot of work that went into this i mean we are not even talking about line items for the million dollars that was taken out of the projects so we think this is a reasonable approach to keep the project on track in terms of design and function so that's a recommendation ok thank you greg so we have a motion in america yes time well it's as we were discussing upstairs in the in the study session i think you thought it was determined that we were going to continue a conversation because we knew that somewhat abruptly up there but we're talking about things that were on that list of of seven hundred thousand dollars that may or may not be wise to consider what not and i think it's great you wrap it up there i think by saying you know whatever it may be whatever we do you know don't get too deep into the you know maybe item four item five you know i have twelve item thirteen but rather maybe just say a number and which is i think in a somewhat difficult considering the way at least the design process has been over the last few months as far as you know some immersion in it some not having that immersion and so as i mentioned upstairs i you know i was willing to look at some of the low hanging fruit in there is far worse things that  you know i think could probably reasonably come out and continue to have us work back to you know kind of the target that we were addressing to begin with i fully understand that that we're we're having this scutcheon in the context of maintaining design principles but i think one of the biggest frustrations for many of us at this table is that we we set out on probably the city's largest project in at least a generation maybe two generations outside of say a power plant without any real firm financial principles but we did start by saying design toward eleven million dollars back when an initial gift was announced to a public and this thing continued to grow and grow and grow from a design perspective and so what i am willing to say tonight is i am willing to put fourteen million one hundred fifty thousand dollars on the line to build this project  was fourteen million one fifteen for the entire project budget for what you showed us in terms of your yellow li wrote that number fourteen i took the d a decent look at i forget how it's technically labeled that almost i think the mayor has better experience in english than i do as a teacher but it almost reads like a double negative in terms of the not accepted list but it's not accepted as a list that remains in the project so that's why i say it's kind of a double negative so i don't know what the n was but there's a whole not a whole bunch of things on their currency some are small some are large in the spirit of what greg was talking about but for now i won't mention things but i think there are some big ticket items on there that we could probably achieve that reduction quicker that's the yes or no she very it is yeah so you're going to the level of the ones in the column that we said we can take out but you're figuring you can take them out i do believe we believe i believe in my heart of hearts that we can build a world class building for this community that maintains the function and the programs that have been discussed thus far by and large maybe not everything but again what we've talked about is a building that by and large attempts to do almost everything and so it may mean a little bit of recalibration but i believe we can both find a way to marry together the design  if this point we're having discussion amongst counsel but no disrespect to you but you know i think it's important that we have some deliberation amongst ourselves before we start pulling the designers in the professionals up right so i just want to sometimes like i like to just say things out loud so what you what you're saying is for fourteen million one hundred fifty thousand dollars you think we can make a world class civic center built that would still be eight hundred twenty five thousand five hundred fourteen dollars over the already approved budget so that's a six point two percent variance so i mean we're still over where or so it was twenty million dollars over would be eight hundred twenty five thousand dollars over the current budget for that fourteen point one five million dollars total expenditure amount to a well i guess what i'm saying is when i say out loud i think for fourteen point one million dollars i can get something pretty cool that seems to make sense to me so if i if i if i spend forty million dollars i don't think it's good bianca junk you know what it used to just in terms of what i'm talking a dollar amount within that we would still maintain the contingency dollar amount of seven hundred thirty thousand dollars is that accurate yes  frank when this project of the earth the civic center is the has been a conundrum we started out several years ago talking about some cosmetic changes to this building restrooms needed to be upgraded water in the basement we had a ceiling that was dropping falling down and there were some other kinds of things and so we talked about under ten million dollars then b b it kept growing like topsy they were at twelve and scott was booed off so i think stood wrecked their insulin i think the commitment is to come up with something for twelve million dollars and that's what they understood we went to had we voted for that we voted as a city council we did not yet we did not go up for a vote for the city of holland to vote for we would have had with that particular thing then we talked about saving some money we took but air conditioning and kept your jumping up a little bit we kept justifying that particular kind of thing  farmer's market always been a i've always supported this whole concept but it's gotten i think it's gone way beyond where we intended it to be and we have as a council or as a person i  responsibility to say you know what it's gotten bigger than what we thought we need to relook at the design we need to relook at what we're doing and i think we need to pull the reins and i think we should have done it before but it didn't happen it's a little bit like you want to rebuttal the kitchen and you start putting the new flooring that you put into this that or what we're doing let's do this and it gets out of hand and if and if you don't pull it back you are going to be way over your head as to what you're attempting to do and i think finding going in two packages we never really i don't know why we did two parakeets demolition and  building part because we never really got a handle on the cost we not the building down and now we're stuck with a building that looks like it's been bombed out and then what are we going to do can we afford to not do it do redesign it would be good so we got ourselves a real pickle here and it's really partly are on our own doing and i take responsibility for for that we need to figure out what to do mike talk this thing to death the reality of it is that we tried to do something good and unfortunately went sideways on us the good thing that we tried to do is try to be fiscally responsible tried to be a energy responsible and try to be a leader in this community for energy savings that's where we went sideways mr why can't told us a number of times that there was thirty six items on this package thirty three of those thirty six where the estimates were unfortunately because it was new technology and because it was something that we decided as a council that we were going to do the leaders in this community to be walking the walk and talking the talk as far as energy conservation using the snow melt using the the excess steam and heat from the power plant something went sideways there it happens i understand i was one of the ones that voted to keep the numbers down but to stop and redo this whole thing at this time is not reasonable absolutely not reasonable tab i'd i'd like to him unfortunately i was not here for the discussion on the twenty third i was not here for the discussion that you guys had for circumstances beyond my control just before this meeting but i would be very interested to find out what is making up your four hundred  looking down through this list and i'm not going to get nit picky at this point i just i need to understand not saying that you're right not saying that you're wrong that i don't agree don't disagree whatever the case may be i just need to hear you know where you're thinking of the of avoided going into line item details at the behest of our city manager but i you know i'll pick one they're the lantern if you will it's a it's a it's an amazing piece to the building that has three stories on it if you will it's designed if you will to get us to a third story which is just past the second story that we can't seem to afford and so i mean it's things like that that i'm i'm willing to take a look at and say ok can can i can a two story lantern still represent a world class building and again i'm not the most creative guy but i can look at that and sat think it can i think it can and mike i want to go back to something you said about being leaders we're not leaders right now if we do this we're bleeders one thing to be on the leading edge of something it's foolish to be on the bleeding edge of technology and that's exactly where we set up and so we have i'm sorry this is a night where we have to have this conversation because we've avoided it we tried to hold it off so many different ways for eighteen months these conversations needed to happen eighteen months ago for some reason they did not and we had the conversation between months ago when we set the limit that we were going to do it next month but we did not set a budget on that night we kept bond money and that was it and we stopped short and we left open this idea that this thing could become sixteen million dollars we did not set a budget ok there's only one thing we did not do and i voted for that i knew when i run the same page i remembered a little bit differently than you do and it's going to be semantics at this point we're at the point that we need to have the discussion i'm one hundred percent  now to have the armchair quarterbacking at this point to redesign this i'm i'm not an engineer i don't play one on t v and if an engineer architects tell us that there are some things that can not be done after the fact and if you know it that's why i'm asking we had also had many discussions that we were not going to look at the outside of this place we're going to look at the brick and mortar because there is a number of things that could not be done we all knew that if we did not do this building up front it was never going to get done after the fact we were going to take the chance and the money that wasn't there for the the outside landscaping the parking lot the splash pad and things like that i believe there was nine of us in agreement on that i'm sorry if i say i'm sorry if i misunderstood that i don't think there's been much of nine a green on anything on this thing but the whole been strong voices that say if we don't do it now will never do it ok and guess what we're at that point where we say in what we may know we may not we may not because we may never be able to afford them and i'm not talking about redesigning the whole thing like i mean i don't think that by saying ok we're going down to fourteen point one one fifty or whatever number i threw out there that this whole thing has to be  started from scratch ok none of em don't don't misunderstand i'm not i'm i'm trying to again and again that's why i'm i'm asking you to point out because that's going to be a bone of contention as to what your perspectives are that we can do later and what my perspectives brians mr conference whoever that's going to be another whole nights discussion if we agreed on that are sure also again i threw out a third story lantern all throughout the balconies there on the on the north side in again there these are ideas i don't you know again i think gregg said be careful doing this but it's something we have i mean this group passed at the abrade right and so you know there's styles of chairs listed in here for i think for forty thousand dollars there's again there's a number of items that eventually could add up and by my estimation if the average is forty thousand dollars an item you'll find tenable so you're saying that's going to be our response a new i think that's where again that's that's where i was trying to honor what greg s up stairs and bring it down here and say here's a number in in in i would as much as anybody at this table want to finish this tonight mike and say be done with this here's the number let's stop designing and  i've said it before let's fund raising and let's start finishing this project for this community and i think there's something that can be had there that everybody can be proud of everybody can be about but again i am asking us to consider financial does that have an impact on the cost for this projects any redesign at this point well i think the key things i would ask you to consider are with you through the design process that we've gone through could last for weeks what we've tried to give you is the very best value of of of your ability to design and most importantly the program so i think that's the key thing that we've asked us to protect when we have a conversation here about that the twelve seven five is the programs we've tried very hard to do that i think you summed up nicely we have an issue with with them and that was when you go to bed you don't know until you know and that was you know but that still that additional money is still was saved us the two million dollars i would point out if we if we take things away now what we presented you with that savings of a million dollars that's from your design team identifying again the best value that we think you can have if we start to peel away from that now we start to get into a scenario  e with the bidding and the contractors have to start looking at changing this bits they're they're very nervous already because of the price increases that are happening because of not just with the first one but when they hit texas then irma and now maria so i would just encourage you you know from a decision making standpoint anything we defer forbidding later it's going to promise you it's going to be much it's going to be more expensive and as we start to peel my point is simply this is i think what you have before you is the best opportunity to get the best value i recognize the concerns and the additional funds i'm frustrated as well but i think what you've got before you is the best value you can get for the city and then in the community and as you go forward the more you take away the less value you're going to get because those contractors are going to feel the need to protect what they've already got so that i don't that's helping you understand but the bidding climate is only getting worse because of this and it's not just in the jean million one hundred fifty thousand at that i'll support the a move by to move by whiteman's supported by then so would you so we are now faced with taking out four hundred thousand and paying for the design fees to do that and that is our recommendation ok so can you put on the call what what i would like to says the i would i just want to make a point of clarification we just set a budget at fourteen million one hundred fifty thousand dollars to build the civic center so everything that goes into that i mean that's what we just did so church we have to pay fees we have to go to we have just said we are going to spend fourteen million one hundred fifty thousand dollars but that's what that's what we're now we're going to vote on is of proving that not what we're going to take out in the design piece we're going to leave that up to the people that are experts were just kept saying this is the budget are divorced now motion passes as amended seven yes to no ok thank you we really appreciate all the work that you have done design team and construction people and ok we we hope you can hang in there and i think we're quite done with something thank you but do we have to do you did the four what we're going to be doing here is going to have to help me with some math that's how do we figure this out you've got to prove a bit package so we're not just we're not to exceed great if somebody can do some quick math and not to exceed relative to take we have proposed taking out already one million five thousand one hundred twenty and i think we had the four three seven five zero five to that and that's what we delete from that package t yes lynne yes we are divorced yes most impasses thank you one more thing now yes that's the amendment to the contract and no no to our discretion on those i mean you set a budget is it up to us to take it out of legacy and kept improving fund mac ok time yeah i think there is great rationale in the in what both you and matt presented in terms of the utilization of the ca t v funds relative to the technology that was going into the building so i think that's a reasonable way to knock it out i would also contend that you know the capital proven funds were an appropriate utilization as well considering how long the civic center has waited for capital improvement and so i would i guess i would put forth a motion if you need one that says zero those two out as you recommend don't see the funds out but use them as you had recommended them to us and then whatever remainder is needed utilize could explain what that is i guess i'm crazy like to prove something that's not been done or you know this is a budget for services that are called construction administration their services that occurred during the construction process so we will have  weekly meetings with the construction team and they will ask questions like the country after had this question we answer it they make submittal saying this is what you bet here's what we said this is right and there's a lot of work during construction so you're proving in a time the carrolls not to exceed budget ok so and could you please call the world com parents yes bird yes just siri yes peter's yes burch yes lean yes i mean yes going to talk about management structure so hopefully after that meeting next wednesday we'll have everything on track for this project thank you greg i have proclamation that i want to read for the this is the hispanic heritage month and it's a celebration from september fifteenth through october fifteenth twenty seventeen during which we recognize the contributions made to our community in the united states by the hispanic and latino presidents and wears today our hispanic and latino brothers and sisters make up nearly twenty three percent of our local community and seventeen percent of our american population they serve in our military attend schools across the country and strengthen our economy and the contributions of the hispanic community in business government the arts and humanities sciences ports and cuisine are recognized and celebrated and hispanics and latinos have a profound and positive influence on our country throughout their strong commitment to family faith hard work and service they have woven unique threads into the diverse fabric of our community and played an important role in shaping our local character as people of limitless possibility in the city of holland joins other communities across our nation in renewing our committed it to honoring invaluable ways the hispanic and latino community contributes to our common goals to celebrating hispanic culture and to working together toward a stronger and more inclusive future and a more prosperous society for all now therefore i need see tibor mayor of the city of holland in the members of the highland city council to hear by proclaim september fifteen through october fifteenth as hispanic heritage month honoring our heritage building our future in the city of holland and i urge our citizens to engage in community events to celebrate national hispanic heritage month and guess what we have the two a pianist film past that starts thursday and runs through sunday this week so go to the website i'm sure it's under to repond as twenty seventeen dot org and you can find out about all the events that you can attend and i think these days it's very very important to really walk the talk of this proclamation also this weekend we are enjoying hosting the state historical society and nobody can tell me the last time we did that so i'm thinking that hasn't happened very often if it ever will be two to two hundred fifty more people coming to holland to enjoy the heritage that we have here and to learn more about the history of this area and the state of michigan so come on down if you'd like to be involved in that and really total in the last month and a week i think it is we will have hosted over almost a thousand people from other places throughout the state in holland michigan many of whom have never been here some that only lived an hour or two away in conversations at the m l this past month this past week people said oh we thought we had been the hauen because we did like a hockey tournaments and we went to the beach we had no idea you had a downtown that wow this is really something and it's amazing how many people had no idea and so many said to me all my talk to my husband we're coming back here for a week and we don't want to leave and we really are impressed with this community head e mail from people saying how welcome they felt how much they enjoyed being here how it what a safe community it was and  beautiful so we really want to thank all the community and you are welcoming spirit for all the people that came here i know the people that even got help where to go downtown from residents of warm friend so all hands were on  of mental endurance substance use disorders works treatment is effective and people recover in our area around the nation and whereas people in recovery achieve healthier lifestyles will physically and emotionally and contribute in positive ways to their communities and whereas we must encourage relatives and friends of people with mental and or substance use disorders to implement preventative measures recognise the signs of a problem and guide those a deed to appropriate treatment and recovery support services and where is in two thousand and sixteen three point eight million people research or received any substance abuse treatment and two point one million receive substance use treatment at a special facility among the forty four point seven million adults with am i one thousand point two million who receive mental health services according to the twenty six thousand national survey enjoy use in health given the serious nature of this public health problem we must continue to reach the millions who need help and whereas to help more people achieve and sustain a long term recovery the us department of health and human services the substance abuse and mental health services of ministries the white house office on national drug control policy the hollow recovery press committee and all treatment providers invite all residents of holland michigan to participate in national recovery month now where for ideas you tube or mayor the city of holland the members of the holland city council hereby recognize september twenty seventeen as national recovery month and call upon our citizens government agencies public and private institutions businesses and schools to  you david and many of those people are much to be admired where they reside in today as the and it's great to be a part of a community that works to support all of us all of us have a time where we really need  support so that's that's wonderful and the other comments from council members yes quincy i am i want to echo excuse me i want to echo what they said greg greg and dust and about all the hard work that you guys want that to go unnoticed so i want to say thank you they had greg i'm looking forward to next week to get some numbers that we've been asking for and to understand the process for more so looking forward to that  just one thing the representative has been here all night and you saw the fun we had with this if the state can come up with a couple of bucks would not turn it away  yes thank you and i would want to say having been to many of the meetings in this very long arduous highly specialized process i very grateful for all that everybody has done and as has been said we're all very disappointed with bits it didn't came it coming as we expected and now we that is a harsh reality we have to choose to go different ways with that but here we are and we will own this and go from here so thank you so much for all that you have done and we really respect and appreciate your patience with us and i i hope we don't go down as one of your heart is projects you've ever had to navigate but anyway hopefully we can have  a great project at the end so thank you for that write to us is something sure go ahead i also don't want to get lost in this tonight with i'm twenty six years old in this community has been talking about this building longer than i've been alive that we're building it we put a budget out there that's been approved now and it's all in talk and push and challenging as this has been we're doing it and i think that's a huge thing to say that you know yeah it doesn't look pretty sometimes when you're trying to do this with nine people building a building by committee but the alternate result here is we're going to have a finished civic center that is going to be at that location that people been asking for more than i've been alive so i just want to say thank you to everybody here thank you to everybody that's been involved in this process that we've had countless to your point countless hours people spent on on the technical side as well as volunteer and community meetings etc so i don't want to get i don't want that to get lost in this either is you know there's there's a ton of other articles that get written say you know failure again that's not what's here now so i think that's a huge thing for us to take pride in as well for the for the community so right relieving the hubble we're going to score a touchdown right ok now we need a motion to go into a closed session to review a legal opinion will be action after that rant no actually requested after ok all right  close thank you thank you for tuning in this evening thank you for attending this evening and thank you for being a part of this wonderful community have a good night