it's six o'clock pm tuesday march seventeenth twenty fifteen this rigorous link board meeting which i now call to order i have a couple or three additions to the minutes or to the agenda rather one is to deal with the minutes of february twenty seventh the second is to deal with the question of archiving electronic records this will be under new business bill for those also under new business and under the dean road coburn matter there are some grant applications we need to address and finally a word or two on the road or nuances and business although it doesn't matter too much the first item on the agenda is the dylan access permit to his or anybody going to be here yes the adjustment and that i think those older stakes were not for the period of the original driveway access they were in the original corner and then the adjusted corner so if  you look on the site plan you have to form a boundary which almost coincides with this utility pole and i believe that there was a stake out there on the corner would be the process with the corner at the edge of the right   which i fell into and that is i called and talked to brian he said that he had been out with the road superintendent and that unbeknownst to me there is a full roadside ment that roadside dead right and we make the appropriate cuts to make sure that we capture any water upstream because you know this flood area definitely has there's some oil some so anyway yeah so what we need to do is put our our culver in right here right using the standard entrance called you know what we do is good so that's the weather report pick back your clients already yeah and so i would agree i don't think would be necessary for me to come back again as long as the drawings lined up like to get out subsequent to coming up with the truth memorandum of understanding and when you formalize our conversations to this point primarily around we're willing to help administer make the grant happen but needs to be crystal clear that the twenty five percent match is not coming from the town with that letter with the one exception i'm looking for  and it ten percent margin will be required so yes there's no misunderstanding about the number or you said this but it came up thirty five you know right and i wouldn't want to put it in the tray nine thousand i to come out thirty five you know and we're going to be getting bids on a demolition right before he has to put his money in the bank and get it right so want to we say that when the property is transferred the payment from you that work for you and i guess by that point if we think we'll have the bids done it it won't be an estimated demolition cost but but you want to wait that long to know we can say that's a from that is we get this from him he said ok i'm willing to sign and will you have a volunteer to draft that would you like me to move around with or just utilize this his acceptance of this so you one thing i'll say here unfortunately we don't need that first sentence because we dealt with the lack of concrete numbers already and we would have to rely upon experience will just say whatever the numbers are they are  so i think  appraisal coming as part of acquisition as part of acquisition so is he going to deposit with us enough to cover his share of the aquas yes that's what i was proposing that initial one thousand dollars to cover the acquisition costs ye then refunded the left over yet when the property transfers an additional payment from you in the amount of the bid it demolition costs plus a ten percent margin of safety will be required by completion of the project a reserve reconciliation required any excess will be returned to you conversely you'd be building any shortfall thank you again now is there any timeline for this it like within thirty days as in point sixty nine is he supposed to make this additional payment for a bit demolition cost plus ten percent he could have a reasonable time would be when the property transfers he will doesn't work so far well you could run for the hills at that point we never see him again do think it's appropriate to have a virtual simultaneous exchange of checks each pass from across the table for last minute adjustments people complaining i want to keep the chandelier ok when when do we have to get this to them we certainly have time you know i could work later this week on that no what it needs to be is i have photocopier of course andrew fletcher has signed did we are the grand teton i take it yes and we need somebody to sign for us right motorized i can you have the original handy i did the handful i sent out were based on asking a clerk and chief lister for a recommendation all right  huge discrepancies with application you have to s our capital plan we somewhat optimistic we think we're going to get seventy five thousand from a grant so the application to try to get that if it's for one highway structures grant  for the whole two hundred twenty thousand dollars so the other thing i did was fill out also an application for engineering on the mountain road bridge of the separate one just for that hopefully to get that one as well or separately i love plan worked on this year to put out to bid in the future if we ask him for money for insulation of the culvert as well as the construction of it yes because it isn't what it serves me it talks about design options for the bottom most archer a bridge that if it's a bridge for example bridge you know you constructed alongside on dry land then you've got to go i or the crane and you know lift into place and get the putting set up and all that kind of stuff i'm just wondering whether this signal there's no space for signatures on this right if you click send and that's deemed to be signed actually he on the cover letters and drop it on my desk but yeah i'd like to find a place to sign it got a call and time to ministry to be authorized to take all necessary steps to obtain a grant for the construction his solution of a covert on the road as described in the grant application presented description of work to be done some paragraph b be edited to say overall site plan with details of specifications including culvert design i think was rightly concerned about need going out and signing off on the five thousand dollars plus a purchase when anything over a thousand dollars has to come to the select board  slam on nature or anything but notifying her usual vendors like milton and so on that any purchase over a thousand dollars requires approval by the slip this is we've  and except for the petition for necessary permits to carry on  to i think it should be it's exclusive because the only problem we have with budgets right now isn't that in highways so the this should be directed towards the highway department and it should be  all medium and major repairs over five hundred dollars the dogs all come through like board room repairs or purchase of supplies and there shall be goosey about temp work but there shall be no temp labor at all or outside contract or and there shall be no outside contractors you know just make it to date because there's only concern  the town needs to certify that we have road bridge standards and a network is notorious every year and we get it but we haven't any at this and we need to certify that we spend at least three hundred dollars per  i'm thinking that it would be useful to have just an office left off it can be use to loans out would it will just available for use i've come in sometimes out to sit on a brian's thing  with something sarah the other day took herself up to the coffee room to work with cynthia siebel who's the new chair of the planning commission and i know she sometimes just wanted time by herself too because she drafts a lot of stuff to do things that interruption where she can focus and she hears grab a thumb drive stick it on the laptop and go up there so i'm just putting that no decisions tonight and monitors email suggested it has to be a hook somehow into our system we might have to pay for it and so on transferring it back to your regular workstation does it need to be a network computer this interesting question you know yes you're only using it as the for word processor and in you save it on  it back in your computer and then because our our tech support costs are we over budget they were paid a lot on tax you know interesting my lines whatever the seventy thousand dollars is to stabilize the building how much of that is libor and how much of that could be contributed labor an awful lot of people are on top here in office mike hammer now electric right newly appointed member of the select board and welcome aboard a big hurry because you're not here you will not have to go through our welcoming ritual which consists of you singing your favorite song  right the other philip is that if we make a motion we will have to do it by roll call vote so it's clear that everybody had a chance to vote that's part of the new open meeting  law we were just discussing or at least teeing up discussion which would go on under new business as to whether perhaps to blend the conservation commission with the planning commission and move them together obviously would want to talk to the conservation commission first and i was just remarking that they have somewhat different functions under the statutes in the green books but includes the conservation commission making recommendations to the planning commission in the planning commission actually has much wider functions under the statute than it usually assumes which is mostly zoning and town plan but it can do much more than that so there's just lots for future this kind of setting posted and any town road for that to access off another town road does not actually need to be posted for example of bear town doesn't need to be posted because you can't get there the other way than using pleasant valley road which is a post i see that's why the list is so short as opposed to see in the forty i understand that in order to be able to enforce our postings they have to be  between a couple of dates in march and the dates are i presume we've satisfied that actor with approval tonight will post that two spots will get to the web page probably tomorrow and there often lower english settlement was not built according to plan the d r v declined to provide a certificate of compliance the developer a man named brant appeal that the environmental court in the meantime he sold it to an entity which cannot be located called green valley collections agency trust whose address is a mailbox  at a drop site in crestview florida interesting in legal papers in the environmental court and in correspondence through his lawyer only through his lawyer  mr goblin has taken somewhat difficult to follow positions as to who owns what up there on heidi grove but putting that aside he is now with drawn his appeal to the environmental core which leaves piney grove in noncompliance no a notice a violation could issue although to movie directed as i say might be a little problematic as to who  is the proper party grant got with the developer or the collections agency trust or both however it is my understanding through message delivered our consul and then delivered to me as the relay that in fact mr gubb is proposing an alteration to that driveway and is drainage to set as far a problem  the problem my suggestion is and i want to put this on the record my suggestion is that we hold off on a notice of violation to give mr  to perfect his solution i understand he has retained a professional hydrologist to work with him it's a drainage issue it's steep and it has a tendency according to the neighbors to flood the neighbors violation of the piney grove development at this time to allow the owner to develop a remediation plan i'll second that  that's the mighty grove letter now we come to a matter concerning the petition to hold a special election of the road ordinance rick just for your information  i don't know how well aware you are of the long running litigation against the tao by david  that on today's front page forum a direct question basically is asked why a citizen who is under the impression that under the new road ordinance the town could take over her driveway or something to that effect i haven't seen it my wife has seen it but it comes to me on my computer later and she just described it to me as i dashed out the door here's what i see consul on should i respond to that question up front page for him to avoid confusion and just point out that there's nothing in the ordinance that says we're going to take over your driveway i don't want to get into a debate on that if you're not going to be a special election but a question having been asked and there being some misunderstanding should i in fact respond since at least dave and i know what's in the road or bats well i'm maybe we can just direct the person to the road ordinance and or we can post and that in so close to post a link to the web ordinance on proportion four and that way it's no opinion attached to it here's the ordinance when anything existing is grandfathered here's what you have you seen it rick the the under the  here's what it says the operative language from tami buddha who lives in pleasant valley i saw petitions the country's door regarding a proposed ordinance that appears to be suggesting that the town would be able to make use of private landowners driveways and trails anyone out there care to enlighten me what little i did read seemed alarming while we're not taking over any private land office say that terry put it in town and i think we respect private property and we and we certainly respect private property and there's only a minute domi natural could allow him so i will honey if you'll buy the rig just telling her no need to worry there's nothing in the road ordinance   with the company call to tech group inc which has a product called barracuda and they are holding a an event on march twenty sixth in burlington of replacement services from i have no problem with going to this affair which i think is free and learning what she pam what i would like to sitting on my desk is about the size of the sony walkman and holds two hundred fifty gigabytes right the whole reason we went to  repeat just be patient with us because you're not been able to chime in on this much money has raised an issue as to the inaccuracy of the twenty seven minutes we've already approved and if we prove sign those approved signed not uploaded ok not uploaded yet and here's the issue it was a special meeting for purposes of doing a personal review of mona and my recollection was that  i don't know i tell you what why don't we just refer all of this until another time and i'll call seth and see what his recollection of and  i think we have already discussed the issues that i had with the war us thank the possible exception of one of them and that was the purchasing of very expensive items without the slick we're doing about it on to the highway budget are our purchasing policy rick says that except for expendable items like sand anything over a thousand dollars comes with the slick work anything over another certain threshold has to grow up to be good and so on  is the issue of rigging these things up well it was only nine hundred ninety eight dollars and seventy six cents painting it cost another forty dollars so you can split the contract or something at any rate  yet minutes from the third o sign them and then i have one other small minutes thing to deal with filters yes every two months for the first level and the other two are every twelve months so we don't need to spend this much money you know this is the right amount of the big about but very big amount and t the schedule is set up on the number of runs of the system it's all based on how many times you're in and out and then the gauges the failsafe if you have a really bad month or something it a stage two main filters say three and four mean filter i'm not sure which is primary there the pre filter is the one you change every two months correct so they want to sell us six filter that would give us six pretty filters richard holmes for two months that's why they want to sell some other box of pre filter is with twelve in them which will hold us for another four months of the prefilled years in here and one year of the main filters so we're going to have to buy another box of pre filter see under two hundred bucks we're talking just within dollars  the architect never informed us of the annual costs is running this thing and then there's three thousand dollars with a service charge in the fall we do the service that we can that's the one up way up on the ceiling yes that means that we have not as you may recall why it's mechanical proposed a maintenance schedule to take care of the six and the two big ones up top right and we looked at this and said ok we'll be able do themselves but here's a thought on that i've been up there i've looked at those machines hanging up in the year long way up because our trucks are big enough to your number of nobody in my view should be going up fifty pounds and you have a little balance problem you're juggling it you're on the floor from a twelve foot height i've suggested to nate that whenever these things are needed you rent  other i don't even think that the service contract even covered the filters i think the filters were over the boat that if i remember correctly i think parts and it seemed pretty once we started looking into the effect and it was pretty clear that we can do that we three thousand bucks but you maybe because there's an alternative i couldn't find an alternative when i went on the web now while there'd be pulled probably got to pull the filter out i don't think they'd be making their own filters i'm sure that i've worked with a lot of different solution the garage was not built according to standard principles when they got the vapor barrier on the wrong side of the insulation batts stuff and stuff like of the selected member was handled the large number of people who turned out and he also said i also applaud your selection i believe the project to be the perfect match for this transition period we  e course there's also been correspondence which i just take note of we had decided back before tom meeting that they're so that's correspondence noted we've already talked about the petition for a town vote on the road ordinance no need to say anything about  three thirty seven in terms of grand lose value it's almost precisely sixty forty and sixty point seven percent jericho and thirty nine point three percent underhill so that's pretty close to the sixty forty split  will be directed bryan to send out a memo to nate basically freezing their budget do nothing without talking to us first we're twenty seven thousand dollars over the senate budget already what do we do with the story quest and the answer was having signed this disclaimer an acknowledgement that you are that their purposes are above board regional planning commission you know you know plenty would have this information too that much as we you know know if i have a chat with sarah sure during the week find out what all this is about i've not got nothing against and get paid five hundred dollars a day was about sixty bucks an hour he was in use in the office today in fact and we signed the contract and then mona called our attention lawyer would know we would have to approve him as a sole source of bend over and then she goes on talk about the future model deed restriction  to have to do is ratify this in some fashion actually here's my view we should be using contract appraisers as little as possible and i think it's  group of brain new houses you know what nowadays with all this geothermal and you know everything else that she really needs a helping hand so i roll for you some more than twice a year you know herman knows the town very well then i suggest that we invite pam to commune their next meeting and we'll talk about this the five hundred dollars a day when when is the day i don't i don't know that she's back for the next me question and he'll sign this contract the slip court has signed it we've got a binding contract we can say that we signed it in violation of our own policy our policy is not an ordinance or a law slows motor virus or anything here's what i suggest i don't think we need is a policy is not and we've admitted our error i don't think there's any need on reflection to name him as sole source vendor as wallpaper to go over our air does and so on and what he has been charging us for and i would like to lister's the clerk and stack whenever they have a contract like this the set of presenting it to offset should be presented to ramona so she can  that it yes towards policy yes before comes to us yes absolutely should see all contracts before they come to us and she she has a i am going to move through we go into executive session specific finding that premature general public knowledge would clearly please the select board as substantial  discussing pending civil litigation to which the select board is a party with the town as a party and confidential attorney client communications made for the purpose of providing professional legal services to the