welcome to the planning commission meeting for july eight two thousand and fourteen we have no minutes to prove correct so we are going to move on to communications from the audience for anything not on the agenda tonight  come forward being that there are aren't any will move on to new business the first one being site plan review for a oh sorry next was unfinished business and table atoms which there aren't any  business plan review for a commercial building addition to be located at ten thirty eight south washington avenue and  real briefly i'll give an intro here and then turn it over to chad and rick yes the goodies factory which is located at ten thirty eight south washington avenue is requesting site plan approval for a voted eighty three hundred square foot addition to their existing facility that's located at that of location the the purpose of the addition would be  to provide additional storage for their business as well as a providing some additional office space planning commission is a required heavy site for heavy public  originally went out is a potential administrative site plan approval and we did receive a written request by an adjacent property owner that this be appealed sort of state to the planning commission for full public hearing in your review so that's why it's with you here tonight additionally i just passed out to you a letter that we really have received from  jani owns the property you know i'll show you here on the seat a little hand on the screen here he owns the blockbuster building property which is located right here as well as this property right here so both of these properties are g s to the goodies factory proper we might want to take a minute i know that you have not had the chance to  noted on page one of that so staff is recommending that after holding the public hearing that you do approve the site clam with four conditions if you want to read through the letter and you want to highlight some of the specific things that you saw turn now well that's just if you can just grab the copy of the system quickly go through it all looks the retail center there me stating we have a combination of bricks and stucco buildings in the proposed metal building would not compliment the image of the shopping complex item number two he states just gobs read these verbatim to make it easier the parking spaces currently available at the site are not going to be enough to handle the additional car traffic in a creative parking issue for both goodies and our tenants at the present time we are experiencing vacancies at ten sixteen in ten twenty four buildings as it is we are noticing that cars from goodies are using the spaces that belong to ten sixteen and ten twenty four buildings are jeff is to lease up those spaces in the near future addition of new tenants would create an increase in the flow of traffic and we require all the available spaces in that immediate area we can't see any possible way for the new proposed parking site propose parking site plan to handle the influx of parked cars and flow of traffic if any if any part of the existing parking lot is being taken away for the purpose of building the closed warehouse yes ok quickly just to item number three in the letter the proposed building would create an unsafe access condition for the emergency fire trucks the additional flow of cars trucks and trailers to the center and  parking in these vehicles would limit the flow of traffic and ultimately create parking issues number for we have invested in our properties based on the location in the way the buildings were situated in the complex this addition would take away most of the impact of the ten thirty six building as a selling point for a stand alone type building making it more difficult for us to lease the vacant spaces and this would not help us nor the community since vacancies would not create revenue for us or the city are there any concerns from the fire department or anything the fire department did have a comment  noted in the staff report they were wondering if the construction was going to be sprinkled and the applicants in just engineer responded back in the negative the fire department also saying that there needs to be an address visible from self was washington avenue or that there would be an address number placed on a sign over the street and i there we must have some ordnance survey maybe the fire code or something requires that but that's not anything that's kind of out of the ordinary but they were concerned about emergency fire trucks getting there they did not state anything of that nature here  record chad if you want to come forward and kind of just briefly talk about your project and kind of describe what you're going to be doing a low risk when this is rick where the good is factory we actually make cookie dough and we make popcorn and we actually sell it to schools and we also sell it to other fundraising companies around the united states and in canada our popcorn that wine has is that literally exploded it's becoming the most popular fund raising item so we're housing is what we're warehousing there isn't going to sell everything is just going to be we're going to put wrecking systems up make the manufacture the product put it up there and then of course will be shipped out you can see house on f one you can see where the loading dock is and we're just removing the asphalt and w we're now looking for you for approval i've never done this before so there's anything you want to ask we can answer any question from commission members we did trying to building down if you looked at the original it was much bigger we shrunk it down because of the neighbors w here to cause conflict it was so we brought it down close to forty feet so that way we have forty parking spaces we have twenty employees and i heard him mention about people parking in their properties he may have thought it was us but casa there is a restaurant so that flow will come and then it will leave town we actually instruct all our employees to park in front of our facility just because of that reason those problems are your parking spots to th east if you look to the east we have yet those will be ours allow you to get out of there was that there is actually a driveway down the middle and there's an easy to the east of that as well as another twelve foot as well used with blockbuster you know direction have there's an easement that runs so if you come in there you've got to go out that l t other way to washington there's an easement that's coming in out of the east and you can actually make a loop going back out there's another driver behind a building well that is but that's going to be one way those were i guess would be north south parking places we're going to angle it so we're staying within the existing parking that they had so for example the north so they could back up and turn and drive down and he's right so they can go either direction or not changing head or flow or just go not sure the feet between the spaces of b would go down the n f l s yeah you would go i'm trying to wonder what the problem is make having a one way would be it would it would have to be one we don't but i don't think you'd want people back even if they parked halfway down there you would want them back you know into the right you have to be one way if they're angled yes they're angled than they're going to back you because you can't turn around to go north they would be our employees does not that you know the public parking there would be employe if we do get it i think what they can probably do i mean they can do several things you can do a lot of stuff just as they want but on the east side of the building there they if they don't want to have the angle parking or you as karl suggested i mean once you do the angle parking then you're kind of creating just a one way flow through there they don't need all that parking code so they can probably just have a in a ninety degree parking street against the side of the building and not even have the angle parking closer to the blockbuster building you know you know that's up to them but you see them when you create their parking like that you're going to create a one way whether you use it or no you're right into a service drive  the picture on the satellite picture we have in a car park partment complex that south of us there is very very very heavy foot traffic that walks from that apartment the apartment complex through a ditch and then they go to the family dollar that's there that have these things will break so we didn't want to put windows there because that people tend to throw rocks and throw things like that and so that's why we we did not put in the windows there is no way to stop that foot those windows are smashed and they're boarded up now or graffiti marked they don't have to have windows do they know they do not know the the one the original d to see or thought that if there were windows or some more relief on the side of the building because this this is this will be visible from south washington but that might be more  appropriate we're going to put a sign there up we don't have our graphics on there but that will be the pop popcorn logo that will be on the thought of that building and they'll be over you'll see the other arch facing north there will be a logo there as well  will be over top of that as well no planning commission members can have discussion right you don't if you've already seen it bryan are you next and the agenda are two items that can be combined special land use request for a late assembly business to be located at two or five west ninth street bryan cran or is the applicant and with that the site plan review for a light assembly business be located at two of five west bank street approval for the latest symbol a special land use to convert the upper floor of the existing two story office building that's located on this subject property to convert and fourteen hundred square feet would be used for office use which is permitted by right in the c one district then additionally he would be looking to use two thousand square feet on the first floor of that here the staff is a noted in the staff report because this is the first one i'll just quickly run through those for you the first requirement is that the use shell occur in existing building the applicant is doing that second requirement is that none of the uses listed in section thirty nine dish seventy two a shell be allowed and that actually is  long list of industrial kind of heavy industrial type uses so they are not he is not requesting any of those type uses the total enclosed area of the the buildings are set back twenty five feet i only look at this page to have your alleged assembly use will occur in the existing two story building which is set back twenty five feet or more from the north east in south property lines  the building a setback eighteen feet from the west property line that would be from the washington avenue area and and i have noted here which is very adequate as this area is not a retail environment it negatively impacting the adjacent residential uses as the properties across washington avenue are also commercial commercial in nature so a staff believe it meets that standard  stener number five is all activities including storage shall be conducted entirely within the interior of the building no outside storage is permitted that requirement will be met item six is that  in addition to regular us postal letter carry service the number of allowed will deliveries and pickups per day shall be approved by the planning commission so this is one issue here were you should probably you know pick a number that's that's you know that you like or are those mutual mutually agreeable with the applicant staff excess or uses shall not produce any noise vibrations orders etc and none of that will be occurring and number eight is the intent of the standards is to maintain the character of the district which in this situation is the c one district and assure visual connect in this and public safety for those women within and outside the business and staff believes that based on the information the applicant has provided that that will use and staff is recommending that after you hold public hearing that you approve the special land use request with the maximum number for deliveries and pickups allowed per day as noted you might want to talk about that so in this approval is final with the planning commission this does not need to go to city council would you like me to quickly talk with the site planner view to or do you want to do these kind of application for that also staff is prepared the staff report for that mr mccracken are essentially is now asking for any building additions really asking for no changes whatsoever to the existing condition of the building is just you just looking to be doing some interior room remodel liens and so forth so staff is recommending that the site plan review also be approved after the required public hearing and suggesting that you have two conditions of approval one of them being that the dumpster recycling area that's in the west parking lot here  that that should be fully screened with a fence and gate from view of adjacent streets and properties and that that is a standard requirement that you have for all new development and so staff thought it might it might be appropriate should be appropriate that be done here also and then the second condition being that the epa can provide us with a landscaping plan that notes what the applicant has in mind as far as replanting some of the areas were overgrown landscaping has been somewhat recently removed in those are some landscaping areas by the by the buildings and it may be that the applicant does not have any intention to to replant there but it probably would look nice if he did it some stuff there so but so those two conditions  relocate to a five west twenty ninth as as we're discussing as mark mentioned we were looking to locate in the upper floor of this two story building  able to reconfigure the interior of that space to meet our needs currently a set up as a dental office we had reconfigure that with work table so that our people could assemble our electronic products there and then  that would require any heavy equipment heavy power anything that might be associated with you know a larger company we currently have ten employees are looking to expand to twenty twenty eight of perhaps more in the next few years so that's exciting for us you know one of our limitations in our current space at one seventy five east one thousand is that we have about six parking places so we're already overflowing that the new location has fifty one and although there are four units at this address only one is occupied currently we do we do hope to rent one additional unit out of that  location and but we don't expect to come anywhere near the capacity of the parking we don't into a bit anticipate any changes to that park or the dumpster enclosure mark commented on you know we have no issue with that adding that in the landscaping as as mark noticed we're not we wouldn't look for doing anything dramatic or anything different just basically as some some upkeep and there are a couple of spots where some larger trees were moved leaving stumps in the bark areas and we're just looking at probably put some bushes or or you know lower shrub type things in that area currently i guess overall in summary we just we don't propose making a real significant or any exterior changes other than what i just mentioned so i don't think there'd be any any problems or conflict hopefully where there are any any questions or the both that north build and that's the will that apply to his deliveries is lease building i mean should it be higher if if if they have for well it's on regulated yeah how many deliveries do you think you get her for you had to think through that the four sounds like a lot but really we get one you p s delivery every day when you p s pick up every day they happen to be on separate trucks per u p s his own procedures were not filling trucks by any means ok you know roughly a hand cart is what we're getting each direction we do  receive some shipments from fedex and d h l as well roughly twice a month ok so that's where the four comes in if if you know all that everything happens on the same day we may get four trucks visiting throughout the day we also could potentially have like an overnight invalid ship and from a customer needing a repair could take us to five so i talked to mark or we kind of went back and forth and i thought as always  was an average of for a weekly average of four are no more than four that be sufficient and i don't see an issue with that and what do you put together again closer to t v camera systems we do security cameras in the local market that's about ten to fifteen percent of our business most of our products are more adults real camera system we use our forklift and military vehicles and for other commercial uses ok and we ship those out and your work is pretty quiet in your building oh yeah yeah yeah very quiet just curious cameras are really smart and yeah you have a website i'm assuming sure ok sure and you know questions now these do replay or separate functions so if there's any questions or comments on either one of them we can discuss them in oh yes sorry i'll do a combined public hearing right now anyone wants to come to the podium and speak to this issue to either one of them moving on to the next item amendment to article four point two of the planning commission by laws regarding monthly regular me s your last meeting or the bylaws that you have that run the operations the planning commission state that you are to meet the second in the fourth tuesday of each month and since january you've kind of been operating under a kind of a kind of a little pilot program here with just doing one meeting them on the second tuesday of the month and it would be prudent if you wanted to continue doing that that you change the byelaws to to make that become a reality so i'm as you discussed before you this is something that you want to do in no way shape or manner would  your doing this preclude you from having a second meeting in the month or even three or four meetings a month if you so desire so this is just stating that you are on a normal regular basis you'll be would like to go back and do a study session but if i could just from the previous study session before we broke for the regular meeting there was a point made and i know one of the people in the audience went away a little disgruntled there was a point made about the process that the sixty four went through and marvin you described it as it was a six the recommendation from they would approve my committee was going from six to something less than six council then held a study session and they indicated they wanted to see four that went back to the the neighborhood improvement committee at that time the support for that six to four change failed and there was a recommendation to scrap the idea of changing that number altogether and look at other other ideas for numbers or four for a different approach to handle the same kind of concern those comments went back to council and council repeated their interest in seeing it for i didn't want to forget that third step i know joel mentioned that when he gave the presentation i'm not sure the person in the audience heard that but he want to wait thinking that the neighborhood improvement committee did not convey  different recommendation to council but councils recommendations are your interest in hearing from the planning commission has been based on for