and invite you to rise  the select board and just remind those at the table and in the audience if you could put your cell phone to science that would be much appreciated so it doesn't disturb the meeting as we go decisions in tonight's agenda his or anyone here tonight wishing to speak during public to be heard and market if you can just state your full name for the record village and now the town that's why she has decorations at her desk if you gentlemen would do the honors we have a couple things for lauren tonight i'd like to add that to very much i've had it's been a great ri you know for us for on the trustees lauren was it came over to the town several years ago but for us on that for the folks in the village warren for years and years and years was our rock i mean i can't just can't say enough she knew the answer ultimately when you were trying to figure something out and you went through all the different sources you would go to war and she would actually give you the truth and no point where we're really going to miss that although we understand other people tell the truth but they can't quite get directly through it the way l and we're thinking that would be nice to hear from the from dennis and and lawrence aaron and so on these items and you know be able to ask them questions become to go through them all and then we can have sort of an open discussion because it's really the totality of all these things that that come together that really that really matter you really can't look at them you know completely independently so if that's because every meet all the chairmen of moves here the we started out this fall very early working on budgets for a lot of reasons and it wasn't really what's in the budget it's the budget format and how to change the budget format so that it fixed some of the problems that we've seen over time more has been here like you say a long time going to great job i've seen it for the public works section and serious in it from the very smart let's convert to some of the details of and then we'll come back to some other issues but in all the three of us if just jump in any time one of the things that we found we started with the highway budget to look at that i don't know if it's the easiest but it's the one that probably needed the most to be tackled hard it was the hardest we found out as we get into it but and i presented some in the memo and i think it's worthwhile just going slow enough to go through them i'm not going to read them but i'm just going to kind of paraphrase what's there in some of the highway accounts x administration thing there was a line item for one hundred dollars for furnitures and fixtures there was another one for other objects and not really sure what that will i know what it is it's you know that the tapes we use in the field and those kind of things but very small dollar items amongst a million dollar plus or couple million dollar  budget and a lot of the small items never get used they take up space in the budget and so the first issue was well let's look at those the other thing we found very early and we got in and we've all been those that have been here a long time and we've been guilty of doing this things migrated into accounts where if you looked at communications you'd find some communications in one place like the cell phones you might find pagers in another place in the budget and different line items and they really belonged in a communications account not put in other boxes so that was kind of the second and we're going to do this all once but this is kind of the second piece of that fewer accounts we wanted to reduce the number of accounts that was important so you have a better you can look at the bugs and have a better understanding of budget without getting into all these small items we start to get into it we found that the numbers and i won't speak to warner centers job is finance people but we still are running two percent to books and we will be for until some decision is made to where we go or maybe if we were forever there forever running two sets of books but those accounts were not the same in the town the village the numbers and so it's very confusing you're trying to figure out what's one community spending on this commodity or this service and what's the other when you using different account numbers you know you can count numbers and they'll explain you know how you get to the one is village number one is the town number we're not combining accounts but we're go like account number so that when there's an account number with a certain suffix or prefix or whatever you have used right away no ok that is that particular service both in that order or product or commodity or whatever line item in both the town and the village so a lot of things we had to go through and figure out what were the names that we were using for these various things in the town and they were always the same they don't always describe the same thing and in some cases they weren't necessarily the same thing but they were very close to the same thing so we did that we went through that process in the town we've always reported historically the benefit is just one line in the village budgets it was split out social security retirement health benefits and we decided to set up within the budget in the town have an apartment somewhere on items so that you could track those items retirement social security all the rest of the benefits that go with employee costs it still comes out in the end i think in the budget that goes what those benefit packages were for a particular category of employee finally and this is the one that led us to the next piece a lot of the building costs were in very public works accounts and we the energy committee brought this up to in terms of just wanting some basic information about electrical usage and he usage and things like that and we had to dig we did dig into the accounts because again we were using the same account numbers things were in in different places and we early on decided that it made sense to pull those building accounting building account line items out of the specific budget in highway and put them into the buildings account so that if you had heat for the public works administration building it didn't belong in the public works building it belong did in excuse me it belonged in buildings electricity and certain certain up with some very smart way so you can still track what the electricity is for that particular building but if you want to know what the town is paying for  cost for all its buildings it's a woman it's in one place now so that's another format change to make things more understandable usable and also for us to review our costs are going to figure out what needs to be changed where we go and work we make savings it's just for those of you know i've done budgets for thirty somewhere down the pike i'll be leaving it's important to get that history back into its bourse a simpler package this moron or standard will so that that's where we got with stuck tucked in the police department part any one main was in the buildings that count but they were all over the place so it was hard to obtain a time consuming hard to look at a history  and then we had the same problem village and town different numbers using so by taking that and fixing all those pieces we've come up with what we believe is a much better format it took us a long time quite honestly as we track these things we're hoping that at the end when we did the budget that we actually had track stuff correctly because you had last on the screen for you we're going to take a look at the town summary workbook i'll make a bigger surprise because this is the one that i've been in the most today in the most familiar with at the moment so one of the early formatting changes that we've made that you'll see in the documents that are distributed to you as part of the budget process is the village budget sheets and the town budget sheets now look exactly the same so the account number is always  and zoom in for us so lauren and jenna sat down and took a first pass at the two highway funds and what is where and where should it be where does it really belong what should this be called what's the new account number  and i wish i could share with you their original like eleven by seventeen ledger page notes but i did not in the business of making people cry on tuesday night so we're just going to start here one of the things that you'll notice in each of the budgets is when we did something to consolidate and make a change in accounts and this is right now i'm talking about the two highways budgets when we change the name of an expense account or we change expense account number so for example in the town budget we had an account called taxes licenses and registration and we decided that these items are very small the annual budget is less than five hundred dollars the actual average is even less than that but this is one should go into either a larger account or a different account this is what janice talked about about consolidating some of these really and both budgets that says here we've included this in vehicle maintenance supplies in truck in training where political i think some of the registration one of the license might been like a notary license and so we move that training so we've tried very hard to make details of where we move and if we had changed the account number as well so down here in the town we now have a count called capital outlay this is for items that are more than a thousand dollars but not quite fixed asset level and don't really belong in the capital fund is an asset for example but this was formerly ended in point seven for one machinery and equipment but we've aligned the village how department of the town highway department point eight nine one capital outlay so those are just some of the examples in previous spreadsheets i've noticed that each of these account numbers has been given its own primary key it's been given its own line item number so it'll say in the summary she t for example capital outline might be line number twenty five and then that corresponds to some backup sheets those line numbers are manually to learn and delineated in the spreadsheet each of these items has an existing primary key which is its account number it's unique for each of the accounts so you'll see in each of these tabs each of the summary sheets all of the detail sheets on both sides i've gotten away from manually creating a new unique identifier and i've used the account number it's a few more digits but i'm hoping that we can get more familiar with the proper account numbers are talking the same language dennis had noted  that up here in the town you previously would have seen group insurance social security retirement and other employee benefits all lumped together in one line called benefits one of the things that's important to me to see in a budget workbook is something that mirrors the audited books that i'm working with every day in the network system because that's the official record and so one of the things that we have and in the air pieces them is each of these is broken out and tracked separately so that was the driving force to breaking these out i do think that once we get to a new report we'll do some consolidation to make it look more familiar from prior years so therefore qualitative characteristics of accounting information not to seek out too much but two of them one of them is consistency and one of them is comparable to the and so what we've done here is we've made a big push to make them comparable between the two the two entities and at first we might have to give up a little bit of consistency because we're going to make a big change and then over time it was more consistent but will also be more parables so overall i think this makes a lot of sense any questions on the easy part ok don't go too far l so the other thing that dennis mentioned is that we had building stuff everywhere and as you all of hurting you all know we also have buildings everywhere in fact we haven't who white like honed in on what the actual number is but we're up in the upper twent s at this point with some locations having multiple and some we didn't even know we had so we like google maps them are like oh my god we own that so this is who we've tried to pull those and we're really trying to get a sense of what are these assets us what do they take from us what what's going into what are we forgetting what are we neglecting and so who is responsible for the fire and so we started to pluck out some  all of those buildings cost and put them into a new building but it's i'm going to move over to a smaller budget for illustrative purposes not smaller font but just fits a little bit better on one page and so this is the library budget so the library is a great example of a department that had a building that was responsible for all that's building cough so in this new format i'm going to get all the smaller real quick so you can see what it will look like on a sheet we have sort of the operating budget up here back in again with with subtotals and historical subtotals as well now if you were to take last year's budget and look for these numbers that are the new operating subtotals you're not going to find them because what i've done what we have done is we have the lifted these particular accounts down here and we've moved them to a newly created buildings department so if you take these new subtotals if you add in the amount that were moved to the buildings you can tie back to what the prior budget documents have and all of the accounts that have anything moving any of the departments have anything move in the town and the village have this crosswalk at the bottom so that's what i'm calling this where was it where is it now so these are the council he lifted out of the library department and this is where they live now in the newly created buildings department so now for the magic the building's apartments are genocide we reduce the number of counts we did reduce the number of counts but then we blew it up in building so we have about eighty five new accounts in buildings in the town and about fifty six new accounts of buildings in the  so here's the new buildings department and it as you can see it's enormous but there are women to do here real quick if i have this set up with filters so that we can really quickly see we can see we can slice this data are two ways what am i going to place it right now i'm decisive on totals and so these are different subcategory totals in the buildings apartment so right now i can tell you that while we pay water and sewer on the town owned buildings an average of about sixty six hundred dollars a year average of them is over there and and column us repair and maintenance and on and contractual services that's things like sir just one thing just as an example the combination of things to make to confuse even more with another account in highways that was fuel lubricants an oil slick and that we may want to change the title because it's more than gasoline now we move fix this issue but from a cost perspective the increase and you see in the budget for japanese gasoline isn't just the cost increase for gasoline it's across walk in the town of those other fronts that account because for us whether it's you're pumping gas or you're putting oil in the in the engine it's a fuel product so anyway not to confuse you but there are some besides this are some cross walk stuff inside this as well yes so we've done what we've done in the account number in structure that i want you all to see pull water and se as an example so here are all of the water and sewer county by building so over here in the count number structure the first three digits of every account number is the fund number it's one ten for the town general fund two ten for the village general fund as an example the midsection is what i like to done is we maybe a little too deep in the details but this is really the stuff that gets that keeps me coming back every day and then the last three digits believe it or not the last three digits are the object code and we've assigned every single building a unique object code so for example point zero one zero is eighty one main street across all of these categories and the library is point zero one one and so on we did the same in the village and every single building has a unique identifier so if we ever consolidate those two departments into one whether it's an internal service fund or it's we actually merge and we have one set of books we can continue using all of these account numbers and what we've done with this is all the background information on how we can slice this in multiple ways so now we're looking at all of the water sewer accounts i can clear the stilts are and if we want to know if we were just talking about the library what the library cost i just filter it by everything that's going into the ethics free library and we can look real quick here thirty one zero two four is the sum of those numbers but i didn't do them and hold them real quick the magic trick is not as good when it why it's pack so in that one more thing in the billing department and then i'm going to turn it back over to dennis and if you have anything else to add is there is a entire crosswalk is summarized on the bottom of the building's apartment page so like i said we used to have a building's apartment it was for one hundred four oh these are all the original accounts that were in there they are subtotal these are the the fire accounts that were moved in the library accounts and so on and so on and those all sum up and those all tied back to the new history that we're showing because one of the things that we did is we lifted the history and the vast majority of these accounts so that we can have sheets and all the request letters as well only finance gets to change the number in your darkened yeah actual document cause we can't have too many virgin they have more than one version out there only oh that's what you'll see in the village budget so it became mine from being just lincoln hall and park street school to having all of the buildings information and the other thing is we created a finance department in the village to house the accountant and the workers unemployment you know liability insurance for all the departments except highway  there be an executive summary for the annual report that goes out so it's his that's going to look different too right maybe we can talk about that i could we had certainly take this information and make the annual reports still look a lot like it always happens so that the constituency has something that is for milieu or to talk about so much evan has given me a draft executive reports eighteen pages for the town and so there will be executive report and information i think the cross walk is only important for this year because once everybody understands where stuff is gone and it's there that you that whole set of data will disappear which will simplify things in the future of all the thing that i really like that service come up with which is great is that this way again and not to be too repetitive but electrical costs for lincoln hall you can pull it out of article cost for the highway garage in the village you can pull it out you want total the trickle cost for everything you can pull it out if you want all the costs to maintain lincoln hall you can pull up electrical gas natural gas or whatever and go so you get a better handle on what is it costing us to maintain those buildings what's the energy efficiency of the buildings and you contract out over time by moving the stuff around the last footnote is in order for me to use this i had to print it on eleven by seventeen paper i'm a paper person and even then i going to use a magnifying glass and it works when you get done because you can the cross walk is really easy to go back what we had to do to present our budgets this year is adjust our prior year budgets for those cross walk numbers so that you really see you getting a true picture of what the costs are increasing by because in the old highway budget for let's take public works we took out all the building accounts this year and transfer them over so we took the buildings accounts asserted that out of the previous years so you can see how those costs have changed and if you want to dale they've changed so all that information is there it's just presented a little bit different because a lot of things like i think that the big thing for us is to try to and i can't think it comes down to the lad there's some real is in the memo for why the benefits of doing it this way but our recommendation jointly between the three of us is that both the trustees and slick board accept the format we're using as going forward as part of the budget process so that  short time between now and the budgets and quite honestly the last thing that we would need is if someone said let's not do it this way we can recreate it we'll go back the old way but i think this is a much better way and so before we get those budgets to you we'd like some consensus that everybody's on board with what's been created for you so when we open up every two board for questions and see if we can get the i was i was appropriately confused but i just sort of if it worked but it did it took me but i did get through it i the only thing i got to say is that i think i said isak me because sometimes the chronological increases went this way and personally personally i have i like it i think it makes sense especially if the old way of doing it didn't make sense didn't provide useful information to staff it there were certainly line items we're seeing three hundred dollars here three hundred dollars there really didn't make sense from from my personal perspective so that makes a whole host of sense and it's also appreciated to see that when you've group those two three hundred dollar ones here two hundred or ones there knowing that the actual four hundred dollars is what it should have been in that there is no just again for transparency there is no artificial budgets between the two entities so next year we'll take a couple more because the stuff is all over the place so the other thing is we're trying to make sure that we group like things together from village and town one department calls it something and they have three things in that budget the other one has five things in it and they're not all the same so we're trying to make sure that when we put something in a budget we know what supposed to be in there and there are at least a like as much as they can be and we're calling it the same things and that way when and if we start working together closely we know which account we're putting things in and are we do apples to apples were mostly apples to apples with a couple of something else and the so much she loves her spreadsheets they are powerful tools i was impressed with how you were moving around there you know your excel and your mind are you the best we have no no way i think just worthwhile for two seconds to show this i went out this morning and i've missed a bunch of them for i i wanted to kind of we've got a lot of buildings in the town in the village and i just wanted to take some shots to kind of i can't take you there in from this meeting and show you each one but these are the tree farm buildings and the buildings we have this isn't to argue for or against anything it's just to kind of give you a broad overview of the range of stuff we've got to the old farmhouse at the tree a farm on the left is boarded up it's an eyesore it's falling apart we don't have a use for it yet so we can't put any money into it but it's there th storage building to the right of the tree farm was given to us it's a very large useful storage area it isn't heated but it is covered in it doesn't leak very much so i know it's a good one but the mice enjoy it and then you have some to next and we've got some some really nice buildings but they're all and we've devoted done a lot of work on them they look great they like all the buildings in the town of the village have from time to time maintenance  vehicles in there and things are tight i had to take the one on the right picture on the right that's a combination of our coming in bathroom storage room you name it  obviously there's work that needs to be done there we're doing some buildings need study to look at what needs to be done but you know that's one of our older problem buildings that it is what it is i'm not going to make it's sound better or worse is just what it is  writing and new police station great facility even though it's new we've we've had a few quirks with that building that we've had to deal with the one absolute to the right you've got the park facility  which is again a great relatively new building in good shape that's only one buildings of bread how many three four include the cool building in the  lot of buildings on that campus if you will that need to be maintained next one this building on the left new building and again even with new buildings we just in the other room we had a little crack appearing crossed a part of the the doorway we could patch it but we first have to figure out what's causing it and we don't want to patch it had a crack again later who knows so those are the kind of things that pop up on the on the right you've got yes it's free library it's you can see kind of one of the concerns that we've got there is if you look at the entryway going up it looks a little bit white on both sides of the doorway  that's assault attacking the brick work on the outside of the building doing a pretty good job we've used a lot of different chemicals to try to keep those the stairs open for customers to do user but it's still a problem again an older building nice building gone in the pigeons were inside the building flying around so you compare that to now you know we've made improvements over time but they still have to be maintained so let's keep going to that's just the memorial hall on the left palm museum on the right that i'm looking at on the left there are for our department ok that was the weather with no good this morning fire department on the right is the public works office small building with four people and i'm is no place to lay out left it's the water sewer public works director building highway garages another shot of is to the right shot at the bottom of the little hard to see but that's up stairs that's where the guys have access to a computer if they have to do training  grab some sleep on that cot that's also a storage room so just a wide variety of facilities and these are this is just kind of the tip of the iceberg i just took what i could take in about an hour this morning drive around quickly taking shots yeah because there's i had a count of twenty seven and i guess i'm actually low i was reminded by brad that i left the park street building which is a substantial amount of square feet i don't get down there i don't even think about that building and so it didn't go on the list i grabbed a listen assessor and i went through ok what are we on what are we on which of the major ones not just the sheds but i don't know if they're not off the list so it's one of those things so worthwhile to explain it to both boards because there are funds in both budgets earmarked for this position for a building's manager position and this is in an ideal world and we gave you a copy the job description it's a proposed job description it's not final in an ideal world you'd find someone with probably ten years of experience hopefully maybe has an h p a c license or an electrician's license or plumbers license something that maybe a small business owner that's done this maybe a person who's work for global foundries or i b m in terms of their building maintenance or someone like that who's got a vast experience in dealing with a wide range of buildings who has the ability to manage the buildings right contracts get us from being reactive to proactive in terms of maintaining the buildings  entire process is reactive both ricky in the village in myself in the town and aaron and others we react when there's an issue with everything else between sewer water storm water maintaining roads capital budgets projects that we're doing we're not out there going through with a fine tooth comb and buildings and looking at what do they need next what needs to do we have our service contracts for our cleaners all under one contract what we we got into this just a little bit just the tip of the iceberg was again certain contractors built the police station certain contractors built this but we have different contractors we don't have any uniformity in terms of who we hire and to a great degree i'll give the police department is a perfect example they've manage their own building maintenance which again do you want the police officers managing building maintenance or doing what they're supposed to be doing which is police work and and that's what's happened the librarians are managing the maintenance on their building built they'll give us a call and saying we've got a problem a leak or the toilets backed up can you come over yeah we drop what we do we go over and help them but nobody's looking at that building long term to say do you think cart that's been there for ten years and you know it's due to be replaced or the paint on the wall has been there such a long time that it needs to be replaced or as we talked yesterday at the at the slicker meeting last night they've had a problem with kids taking paper towels and stuffing down the toilet the toilet backing up the solution is probably putting those electric dryers on the wall so that you can dry your hands and get away from paper environmentally less of a problem and certainly less of a problem when the toilet backs up and i know it's less of a problem for my guys when they got to get the phone call and say go over there and fix the toilet oh by the way while you're doing it clean up  floor again there are there truck drivers there there are operators who run water sewer systems but they're not plumbers and so what we need is someone to coordinate and manage these buildings so that's that's the basis for the request we need to develop proactive maintenance plans we need to get contracts that are more uniform so that we're dealing with quality contractors contractors that can work in multiple buildings that we know will cain we've got two or three firms we can call up that have that know the systems that can come in and fix those systems from day to day so the uniformity is is that if you take a look at the buildings here for example and i thought about it today i was up at the library taking a picture they have an elevator we have an elevator here right now brunell has one so we've got three elevators who's doing the maintenance checks on the elevators not that we're get some used to when there is a maintenance manager and do those maintenance checks but what but companies doing it and what are they looking for how often are they doing it  and i'm sure my brains are taking care of it and up to now greg's been kind of taken care of in this building but again he's got better things to do than worry about when the elevator is working or whether it's been certified or looked at in the last year it's not cheap  benefits are expensive the cost the salary costs are expensive and i've given you what those budget costs and there was a rough idea i think that when we went through the budget we were able to make other cuts in other places and do things so it doesn't have a big impact on the budget but that's going to be up for you guys to decide whether it's a position you want to fill or not fill and there's a lot of competing needs i think i'm just here to present a case there's an argument that we need we really do need this position  we need it in both communities and i think a long term benefit both communities i think with what service done in the budget it gives us a better chance to look at where can we make those savings and then have somebody who's committed to trying to make savings and reach a point where we're we don't have a situation of this quite honestly like we had in this building where the building was in really bad shape which we ever got around to deciding what we're going to do with it and get it fixed because if you do the maintenance all along you may not have to get to that point where we need a new building that's it that's my pitch that is you know if the the school district has a buildings manager they perna brucey and he has a department of people the school district has over a million square feet so they have not only a director of the department but they have they have buildings they have all kinds of systems and one of the things is they've they've offered some guidance in fact some of the job description was taken from some of the airlines is there an opportunity to contract with them as opposed to hiring position but if they have a whole department there do they have the band with the b of a take on this i can't i can't speak for them i mean that's something we can explore i think the problem is that we've got i think i kind of twenty seven and with the school it's twenty eight i mean there's a great degree they've got a couple campuses but i mean it's it's pretty central we've got building scattered all over the place in a wide variety of buildings could they manage this is a the board's wish that this is a need and acceptable in the budget mount we can figure out what we can do in the meantime between now and july one as to how to do it at least initially and are moving forward i mean i think it would be an interesting question at least to have it be answered by the school district but also keeping in mind the school district isn't just the high school or c t e it's essex junction as essex town and its west rise underneath  underneath bruce and his department thank you so also understanding the scale of it is that a million or so square feet whatever our twenty six twenty seven however many buildings that is in the community however many square feet we have and use that as a comparison one of the one of the conversations was you know you don't know exactly their skill sets but i know they have an electrician so the question is instead of us hiring an electrician say for the village in the town that's the one we're going to use we could go to the school district and say we'd like to use your electrician what hourly rate would you give us is that person qualified to do work and i'm sure they are if they're qualified and then do they have the capacity some of that is what we'd be looking for one of the other things we just go on and on we do plowing they do plowing we do shoveling they do shoveling you know and you know where can we find a place that works for us and rick is not here tonight and i know the village uses zam now i knew that they were using weston to do some small lot work and maybe we can work on what wow we can work together to get some of our stuff done but in general again back to we need somebody who watches our buildings who plans for our buildings who looks at things and instead of having your assistant manager waiting for the roofing guy to fence we just you know all you know tennis i'm wondering if for the salary that you arrived at for this position did you do any comes to the other communities about whether they have buildings managers and what  the salary for that person might be in south burlington or could some just peripherally we didn't really go back to there are some sources that we can go to to get a better number we estimated in i mean in terms of  that particular type of individual looking for a comparable salary i think were in that range i don't they're going to be far out of their range we can provide more back up to that i know that  know travis looked internally to us and where it would likely fit and we also did some some of it but we can go terribly deep but where in the ballpark we can we can go deeper and provide you some information on that as far as what they have it's the hardest thing on this is the planning the preemptive management of one of these buildings need how do we set it up not necessarily the day to day work a week of what gets done it would be nice if you had a handy person who could do certain things but we're not expecting this person to do the building maintenance or expect him to set up the contracts of the building maintenance gets done with the right people and right off and supervise and supervise it to make sure that when it's done some is following up the next morning to find out what did they really do what they were supposed to do or following up during the project and that's the kind of that's not a shared position with the school that's that you just can't get that what you not do for example wastewater treatment plant is unique the facilities are unique the pump stations are unique our pump stations are unique we already have some electricians ever that you can call many times a day or night they'll come out in the help you with a particular problem those aren't those it's strange as it seems our pump stations are probably the best maintained facility that we have in both community because we check in more often we clean them out you could you could get down around with any one of them in the dry pit and you want some serious and it's not it's clean they can't go down they can't go down because you're being proactive and because we're being proactive and they're currently we're just reactive with jack you have to almost everything else it's there's just not enough time on the plate for us to there's a lot of things that you'd love to be able to get into to do if you had the time to maybe prevent expenses down the road by thinking things before that very right right do you have any do you have a sense of what the town budget is going to be in terms of its increase i mean i i think that i i i certainly see the need up to i'm not saying that but as laurie said we haven't sat down and looked at our budget and looked at all the things that are causing the increase i have a quick look at it said to me it's more than the typical salary and benefits that we usually see year in year out that are more like a three or three point two percent increase so there's an extra almost two percent increase in there and i just don't want to commit right now i'd like to take a look at it and look at the whole thing and say that we're going to do tomorrow and i anticipated the next subject in a sort of like the same with some of the other things here we just need to work bit of it's like which one of these comes first we agree here old in the south how does that lock us up in terms of doing something with the village budget i don't want to since it seems to me that has to be our priority we have to look at that before we lock into something so we can't touch that because we agreed to that at the jo joint meeting tony we commit ourselves to that but then are we locked in we that we reduce our flexibility with our own village budget so you know i mean i'm wondering it says forty thousand of the salary would be paid by the town twenty thousand the villages just wondering what the thinking was behind that particular breakdown and then it mentions the cost of benefits but i'm not sure who would be paying for all those benefits so if you could just and l it was a rough guess who is going into it how we would you know papadopoulos put us up i think the biggest issue for me for tonight was to be able to express the fact that there's a need in both communities to do this and and it's a position that could be shared by both communities to solve a problem and each one of them and i understand you could you've got to go for the budget process and everything else in there's a lot of competing things but in my view this is something that we have to address at some point in an idea of how they're handling the situation is there a leak way of dealing with it that we haven't thought of only to the people outside of the village it has been brought up a couple of times since i've been married like to eliminate it and we have some other reasons why we may want to do it but we looked at it a couple months ago when we asked was some of their budget objectives was that was listed as one of the items amongst police officers and some other items so  ok you want to eliminate a tax well it's one hundred sixty five thousand dollars of revenue that comes in that has to be thought of how you're going to replace one hundred sixty five thousand hours in a budget and if you eliminate it you've got to figure out what to do with the money or not or the lack thereof of the money we have other goals the village and the town are working on whether you want to call it merge or you want to god consolidation certainly you're working on  alignment and you have a memorandum of understanding for public works and highway and how that's going to get funded and so we sat down and pretty much we stared at each other for a couple minutes until the smartest person in the room lauren said wait a second i've got some thoughts let me work on something and she came back with the suggestion of how do we remove the highway tax and get to tax equity and start checking off some of the boxes that you all have all talked about in your previous meetings that's where i turn it over to lauren because when she crunched the numbers and we have it on a big eleven by seventeen spread sheet sorry sarah for the phone but we used adult font not to show why staff felt this was the removal of the tax and what we may or may not want to do is that you will see that the least impact to both communities is the one we've picked up and i'm going to turn it over to lauren a little bit i know she loves public speaking but maybe you can touch on that since you're better at numbers women ate the highway tax without doing anything else in the town outside the village taxpayer gets a relief of thirteen dollars and the tab village taxpayer tax load increases by hundred dollars so that's if you take in women at the highway tax and then you have to raise that hundred sixty five thousand with the town general fund and then if you just add the rolling in the village highway rolling stock to the town budget without eliminating the highway tax then the town outside the village taxpayers bill would go up fourteen dollars and the village taxpayers would go down one thousand dollars and then if you do them both together the town outside the village taxpayer would have an increase of eighty four cents this on a two hundred eighty thousand dollars home and the village taxpayer would have it decrease of one hun so it's pretty much a wash oh yes as far as taxes if this if it was done this way again but we feel that when we  all go to most of the same meetings the joint meetings and and others we have talked about tax equity talked about sharing we talked about consolidation of services and the how to work better together and for us it checked a lot of those cases one thing that we had stated in other places is if the town does transfer the money understanding has to get codified into something more permanent than that put for the meantime the money it's transferred to the village for rolling stock that's one suggestion of what to do with the funds the rolling stock fund was about one hundred thirty one hundred thirty four thousand pay goes to calls in the town the town cannot do fire protection all by itself with the amount of calls that both communities are doing the village covers about eighty to ninety percent of the calls in the town with the fire trucks that are paid for from the rolling stock i believe the villages total looking at this year is going to be somewhere near five hundred and sixty to six hundred calls this year seventy to eighty percent probably in that range in the town the public works department of the village plows all the route major roads route fifteen one seventeen slash maple and two lincoln all major roads used by town resonance with village equipment i can't do it alone we we work a lot we do a lot separately and we do a lot together and so again these are the mechanisms you guys can decide whether we hit the mark want to do some nose with it but that was the rationale behind the recommendation it was not a village recommendation it was not a town recommendation it's a staff project and our recommendation of how to address this issue and then i and others will answer your questions board learn can we just confirm so the eighty four cents impact on town outside the village tax payer and the dollar sixty eight decrease for the bill it's taxpayer that's over all that's not the rate it's like no it's not right so no that's just right from the tax bill to the first twenty two hundred thousand dollars so this change will cost the average taxpayer in the town outside the village eighty four cents correct ok here in my understanding is a village is going to decide on their own about what rolling new trucks plows etc they need they have a and if we just talked about let me i'm going to digress a little bit we just talked about long term maintenance in anticipation of cost of everything actually the village does that very very well with its rolling stock they anticipate buying new firetruck they have to figure out how many years to get to get out of that fire truck and they start talking money away so that when that fire truck is done they've got the money  it so so so we're going to every year take the bill for that rolling stock and we're going to put it into the town general fund but what's in that bill that black box that's decided by the trustees you don't get that or doesn't get to open the box now if i'm on the select board i'm thinking yeah kind of an interesting deal here i don't get to open the box we just pay for what's in the box so i want to say i believe it's a it's a great thing for the village as long as that's understood that the village policy for vehicle purchase is sustained because we don't want to change that because we think it's a good policy it's been working for years and years and we don't want to see that changed on the other hand i can understand why my colleagues on the select board might balk at this and i want to just say from my perspective i can i would say i get in heated seats neither does the town neither does the village tell the town what vehicle to buy with it's money part of the town as well i think that's a trust factor the other thing that i remiss if i didn't say is i also think that with the spirit of cooperation and having some of these joint meetings coming up in the future you have some opportunities for joint purchasing each of you don't do not have to buy a four hundred thousand dollar super sucker five thousand in fact you don't do that now the town uses the villages vehicle over thirty times somewhere like thirty days a year the village gives its vehicle over to the town to suck up catch basins and things that you both don't need to buy a one hundred eighty thousand dollar backhoe you can share it or you could start working on what gets purchased and who were who purchase it would you please we can get there was some really good cooperation with denis with our fire departments with with the village public works we can start working on programatic lee what we're going to buy when we're going to buy it in our programs and how to share them so that we save the taxpayers money not duplicating purchasing i would be more comfortable if we could have that money from the highway tax so that really just being the rolling stock in the village but that to have it for those shared items which are quite expensive i know few m own use in their right to to have agreements between how we're going to work together and this would require some additional and well you it was are an amendment to an existing  know this was a recommendation from the public works committee what the future consolidation committee whatever that was yes it was and it went so that was might make it sort of if we could find the share equipment that i think would i prefer see that early so that's right max the public works review committee did recommend that eventually the village rolling stock be added to the town capital budget and eventually some point in the future the town and the village should begin to planned purchase together and i hope we go in that direction i don't think that's the solution to this particular conversation right now because well so you're saying correct me if i'm wrong or misunderstanding what you're saying is you want instead of having the village rolling stock come into the town capital budget you are saying you want it to come into the capital budget only for shared equipment i was saying yeah encounter in a future will in this budget so that being the case then it would sort of be split between the village keeping a large portion of its rolling stock and then bringing over only stuff that we're going to purchase together which we don't know what that will be and then it sort of defeats the purpose of reducing the highland doesn't defeat the purpose of reducing the highway tax but it eliminates that alignment of minimizing the tax impact on both communities we already have a precedent a successful precedent of we've moved village voters approved and town voters accepted the village budget line item for public works coming into the town budget so it's already there and the sled board has had two years of seeing that line item and being able to approve it and the trustees have had two years of establishing that budget line item and sending it to the select board for proving so i see this is the same exact thing the village trustees and the staff together map out the rolling stock plan that we've always done and then it gets added to the town budget as is as a black box not touchable by the select board unless it surpasses the budget threshold which because of this one time change so i just don't think we should limit it to the things that we want to purchase together because we don't know what those are yet and it doesn't satisfy the if it's above that that actually then there's room for this lots more to say what's going on can we learn some more about why this number is higher than it's supposed to be like i just want to i concur with what alain is saying and i don't i don't we ad that right now what's in the book village rolling stock is stuff that it's a list of vehicles that they started putting together probably a decade ago so they can't you can't go in and start taking stuff out of there and say well what we don't need this truck this truck this thing we're going to try to put stuff in here that's just for the just for joint use i think it would be too high i think you're talking about adding you'd have to anticipate that i think and look at it you know couple of years out from now starting to do that can we get this coming this highway tax amount could instead be put toward the highway manager or toward the buildings manager and not deal with the rolling stock question as of yet but address the critical need to have someone manage the buildings  so what you what you're saying is instead of doing it move consider them separately and so instead of eliminating the town highway tax keep it and apply those funds towards the new buildings manager for the full community and then separately consider whether or not to move the rolling stock from the village into the town budget line item i would like them to suffer decisions but i think the amount of money that's currently collected  highway tax but instead of putting it towards town rolling stock you put it towards the building person that building individual flexible i just want to look at other things that the highway tax could do or not do besides rolling stock and consider the misuse of things i'm citing when i just have one technical question lauren looking at the village budget the four point eight percent that anticipates the rolling stock moving into the town general fund as  it is now let's say if the villa can i know i do want to put you on the spot for number of a rough estimate if if we don't move village rolling stock into the public works budget what is that what are we looking at in terms of a village budget increase help point is the budget increase the tax rate increase is one point five i mean that's it's very much you see what i'm saying is we're kind of it's significant and we're kind of jammed up in terms of what what goes first because if we don't i mean if you can and understand me that would be it would be ideal if we had an answer if we don't have a decision we need what we and when and for when to get a joint answer so one of our issues is every day if we do something it impacts both budgets so if we don't do it when you're together then we have to shuttle it back and forth so if you make an amendment or a jane's or a thought how do we go back and forth that what's also the reason why next year we want to try to do this type of meeting before the budget starts and we can start working on directives and hash certain things out and then figure out what the monetary is then trying to do it last or next we have resented it both were already  hoping you have a teens think about it conversation am i right you did not it was in the reading pile that you did not sky ok well i i was wondering what and watts thoughts might have been since he's not a table today whether he had anything to contribute i guess we don't have that information has submitted some comments originally when he talked at the last joint meeting the funny part is during the budget priorities discussion with the town he said he was that still does not address how the tax has come about how it's been addressed since then and what the town wants to do with the tax you are you're taxing resonance point zero one one for what you have the choice of what to do with it the villages under an agreement that they're not supposed to ask or add capital rolling stock they're not there we're not the ones who wanted to make the request but they don't want to make the request and put the town in a bad position to ask that's a gas and a procedural thing so i think andy i think went in and he regrets not being able to be here but i think we go back to a wall about six seven months ago when you talked about what your goals or one community one board tax equity some represent and proper representation i'm probably missing one other or two others think about how this gets you to that point said the same thing ideas did a while ago how can we say yes to this since the village hasn't had its budget reading yet and that's going to impact whether we do this i think that maybe what i could ask the trustees to do is to is for us to give some indication without as you're right you're absolutely right we don't want to put the select board on the spot in a public meeting and since they particularly haven't had a chance to really mull this over and get dig into it but maybe the trustees we can give some indication do we support and would we support this if they would if this like weren't said yes would say oh no no no no no we don't want this or what's generally the feeling here and there you have it you want to talk about that for a second laurie or andrew i'm all for it i would try to come together more as a great way to to further come together i mean i think with dennis is explanation in the understanding i mean the concern that i had and i will say that dan carroll who's in new york couldn't make it to the meeting tonight he had the same reservation just we just we did the public works department they have they're the ones who decide what kind of stuff they need to tour and but as long as that's maintained and where we are for and so maybe i can throw throw some with the right language in the agreement second while there will be a budget impact to the village from what we have in the budget now i would  limb on the town here for a second max and our other if it came out to not be the entirety of the tax right now you know point zero one one if it ended up being point zero zero five right you cut in half you did half of it this year and you did after in the future it will have a tax rate impact it will have a budget impact but not the whole thing and so these are some good things if the if the town came back to the village and said hey look we're really only comfortable at half this year the village would probably say thank you and we understand and then you'd have to adjust your budget how you decided but that decision can't wait too long we viewing the budget the first meeting in january and select board will have met probably before that so you know maybe in the final village budget isn't due to be approved until the beginning of february so there is some time because we've got we've got flexibility i just wanted to raise some of the issues here and i think it was so innocent if you don't when you don't mind when you can get back to i have and his comments right here i'll read on to you two quick things one being i would be interested to at least hear always imus i'm assuming maybe stuff in the second time would also be interested to hear what the concerns are with going forward with this way if it's and what you think that can be addressed or if it's a financial piece that needs to be addressed there is time to plan for that  since that is the intent of today's meeting is to have those conversations aired and we did have the weekend to read this at the same time i also recall the last joint meeting of believe and he had said again not one to put words in his mouth and he isn't here saying i understand i can't be here you guys to make the decisions and i'm paraphrasing so just because somebody isn't here i don't feel that that's necessarily the reason to not move forward with things obviously you have agreed that's why we agree that you need these four people  staff because we rely on the staff for their expertise and they have the object the objective opinion proposal under both hats my concern is just that the select board hasn't had the time to publicly this that is my only concern and we were talking about an eighty four cent increase on a tax bill so i don't want to get stuck in the weeds here are really about the tax rate necessary i understand absolutely it's the whole concept of them moving the stock over but as i said earlier we have a precedent it's been successful so if you're really so lauren is it safe to assume that if we went back to evan's earlier suggestion of doing half this year and doing have next year is it safe to say then that that percentage increase in the tax rate would be more along the line of three basis points ok i i like this idea because i think it gets us one step closer to the goals that we all are to kill ated for having checked woody and i think i  commend staff are coming up with this and having it as close as it is i have to echo elaine eighty four cents on a two hundred eighty thousand dollar house i pretty sure that that's not to be too too big a deal for most people it's not really just the rate it's i understand that i understand that if you want to talk about the black box that we can look at but can't touch i trust the people i trust the trustees i mean i'm a village resident that serves on the town select board i mean i trust the trustees i trucks to clear box perfectly clear you see right through it and the other thing if the concern really is about ownership and i assume that's probably part of it and started it again that can be addressed through that becomes under town ownership as again we're trying to move further towards alignment consolidation so if we can just get kind of portals out of the political side as we can these are problems that can be solved absolutely and especially through things like the l b m or you we just ma some more time to see what that draft language maybe so to us the and is it or are we not ahead of the game on this and need to see the entire budget before having this discussion and approving anything question mark is the intent that the rolling stock and highway tax changes have to be linked given that the average tax implication of this change is less than two dollars on either side why does this need to be a joint discussion also there's a typo in the memo in the cost section where it says eighty four cents actually it's a zero can and should make their own decisions with a view of their entire respective budgets has the village finalize their budget to be able to say that the highway increases fifteen point two percent we haven't gone to point by point no they have not because they haven't gone over the budget or touched in any way but that's what it would be going into the discussion i didn't think the trustees have had their budget meeting yet i believe we should not approve the increase until the trustees have a complete proposal i have a bit of a concern that we now can follow up with andy that's correct i have a statement read that we then can follow up with and or hear from him this of whether he may have a different opinion based on what was yeah it's unfortunate i agree and i think and i think the other thing is you have all agreed that who comes to these as long as you have four that's good enough for the discussion and where it goes but this meeting was i don't want to say hastily scheduled but it came about it was slotted in not everybody can make it obviously dan is out of town and he is is not available but we felt the this meeting had to happen sooner rather than later to get input so that we could make it allow you guys to make decisions with as much information as you had at the time again maybe me a little bit slow on the uptick i want to hope that greg and i talked one quick because we talked about this already about when next year we have this meeting we're thinking somewhere  september late september october range so that we can really you know get to the meat of issues and then give us some time to come back to you when you're together so that you guys can jointly decide certain things that affect both of you and not even equally and i use the term they don't affect you equally the town's tax base is higher it's got more to do so when when you know sixty thousand dollars does not affect the town nearly as much as the same sixty in the village because of its tax base and the fact that the to it the only thing i'm going to say have it with that strategy is if we said we're going statement i'm about to make so this conversation is really a good indication a good example of why i've struggled with the way we've consolidated i've been supportive of it i'm voting for it but i feel like we're in this place now where it's really hard to keep moving forward without some of the big decisions being made and i'm just going to use this as an example this is a tough decision for the select board i get it over eighty percent eighty percent of i've gotten e mails and phone calls and i've been stopped on the street since we collectively had the discussion of co location specifically from village residents who are saying we're fine with opening everyone up as a resident we want to be one we voted from merger for the rec departments yet now we're allowing them to be considered a resident without any money coming into the general fund it is an entity that the village pays for s so these decisions aren't just one little piece of the puzzle it all comes together and there are going to be pluses and minuses on both sides so we have to keep that in mind so i think the devil's in details on this in the concept we kind of agreed to right when there was a recommendation from again that that committee and i'm not really against going forward is just how do we do that maybe what andrew it said you know even as a rolling stock gets paid through the town general fund is it possible for them to become town assets for everybody you know to own i mean that's a possibility that they would  iate one of the concerns that i had for example you know that's a problem for the village of well the only problem i can say i don't have the problem but i know that a lot of the time they they part of the cost of financing a new plo they sell the old part of the cost of buying a new fire truck so they get eighty thousand dollars for the old truck so if they don't own that and they care less they could steal it from you but if they they don't have the title to it then they couldn't  then again you're sort of complicating their your financial picture a little bit i don't want to say it's a necessarily a deal killer but it's how i know that that's how they operate you know we do the same you know so they if they're buying a new truck for yeah yeah well i would say that that's a future max that someday should we pursue a juror or consolidation all the way through that eventually we will own equipment together but i think it is very premature to if we're going to move the rolling stock fund in which we're just moving a line item we're not transfer ownership and there's and there's other assets that the village own as well and what would that do to how would that impact i think we're putting the before the horse with that concept i don't disagree with it i just think it's really too soon to talk about the town owning village assets before we talk about the town's investment in those assets i would just further as a village resident i would be happy to say that if for eight years the town loss of a hundred thousand dollars a year to support an eight hundred thousand dollars fire truck i'm happy to say you own the thing and we maybe have a stored over at the village fire department for say sake force for safe keeping same thing with a plow truck if it's fifty if it's five hundred thousand dollars and for five years of town most of a hundred thousand dollars it can be owned by the town and used by both communities as we're looking to come together and we have affectional staff to help determine this vehicle needs to be located over in this section of the community this vehicle has to be located over in that section the community not a you pay one hundred thousand dollars this year you now own every single fleet of vehicle every for every vehicle within the fleet of ethics junction right but rather as time comes and again i think these are some of the details we can work out through and will you where there would be the equitable conversation of if they've paid eight hundred thousand dollars or support this they probably should own it if we're on this path the merger this sort of all becomes moot absolutely and that i really think we have to transition slow process question in my process question so tomorrow we're going to meet trustees to go over the bill budget in my mind right now we will need to have two budgets one that says we're going to move the rolling stock into the town budget or we're not i mean that makes it difficult for us to determine what we do going forward so i just you know i just have to state that it's not having had some of the previous discussions i think hinders our ability to night to make the decisions we need to make to make the rest of the process easier agreed it's just but we're feeling our way with all this stuff do you anticipate tomorrow us kind of going down the path of two i think we're going to have to kind of look at that absolutely because then again the fire the fire department had a they had a truck in the rolling stock budget me move that that got moved out of the rolling stock and that's now in the fire department budget because i first saw the fire department budget went up one hundred twenty thousand dollars and wow that's they got a big pay increase but it's it turns out you just moved the fire truck into that point and it went for miscellaneous t it's sometimes either third or fourth ok and then they would have a better final issue that like at least you guys had a very good discussion you brought some things on the table the villages mean to morrow we're going to figure it all out at least not yelling at each other and young you know it's i know i'm just to figure out again i think the concept is good but the devil's in the detail we haven't really had a chance that talk about  sort of sort of going forward lauren and i have been talking and sarah a little bit about this was a a complicated piece after this i don't know if there's any complicated tax you know no there's there's no highway tax that's just in the town and not throughout the entire community so that kind of takes that part of way everything you do from this point on is sort of more straightforward and doesn't require complicated math  has impact fees that the village budget does not have so would you say that that's a less complicated conversation and then this particular conversation yeah it really could be you know the town does collect impact fees for there's prescriptive ways you can use impact fees but if you just think about the village the town this one cent is about one hundred and one one son in the in the town is about one hundred forty five hundred fifty thousand dollars the grand list goes up a little bit it's at or hundred fifty thousand dollars is one cent a year being moved between the town in the village just from zero to one fifty towards tax equity and other goals how you do it where you do it a much simpler conversation than this particular one and can be done well in advance in september or october as goals start doing and sort of back to laurie what's the plan how are we going to move the next couple  years and then also get to when you're ready to do a governance vote and a merger vote how does that look we're interested in that too because we we don't like that certainty of what we're working on and what the goals are and then much shorter conversation will help because it already be talked about you so it's really making one for one facility of the same purpose filled all the time or at least much more than it currently much more than they currently are separately putting us on campus with e j or peace staff along with our programs is a really good feeling in the discussion of of the buildings that are spread out it's consolidating that aspect and it's ok so we'd have to really increase the fees of our programs and that would really deter a lot of people from being able to access the programs that are offered for the reason through recreation department so with that brings a transfer of money from the program fund that i manage over to the village general fund to assist with the building and facility so we would love to have a conversation if this is something that we're going to do with our landlords about kind of continuing it through summer time until we officially move but that way it would be a combined facility space for the two of our departments if we don't locate that and we lose sunset studio you know we both rely a lot on facilities together put a little bit different space like gym space cool space seems like it's getting worse it's is is that because we're having more difficulties with the school since the merger or just that there's more stuff going on and it's harder for some programs to happen and i only say that from personal experience where my son's activities have been canceled or switched because they just can't get the space scariest thought right i had yeah i mean  it's it's been an ongoing issue for a while and especially in the winter months it's really really challenging and kind indoor space and so i don't you know there i don't know is that anything's changed and certainly with the schools merging but there's just a lot of demand for for child care for sports for school activities oftentimes to look at the recreation needs in our community and see what what those needs might be thanks so this twelve thousand comes out of the program which is not how the general tax where you're generating from your programs ok so that's a trial that you take from that fund and put it into the village general operating to help offset the costs of coding so it sounds like everybody fully onboard senior center request is going to come up tomorrow during the village trustees budget meeting but it will also be impacting the town budget as well  through through all of our alignment conversations in the mix and regular budget conversations you know we had mentioned in one of our meetings with the law that we were looking to co supervise a couple positions as we close we co locate we have recently received a retirement notification from or senior activities coordinator and this was all in conversation prior to that but the coast supervision is going to bump up a bit i'm not going to be something that's waiting until september necessarily so that's kind of the fast track on that aspect but we're looking to align the position titles between you know we have a program we have program coordinator some nurse i read has program directors on his side they all basically do the same sort of work capacities streamlined in certain categories and so we're looking to change the title of the senior activities cordon later to a program director of senior activities and move that position to the same level as our other program corners and directors so it would be a salaried position in as an exempt status in the union and travis did you know did the research to make sure that this position would fall under the the fair labor standards act that it could be exempted anyone and go against anything there and then also on our budget side six parks and recreation we are looking to add a part time paid staff program coordinator of senior activities eventually for the senior center and general senior activities for the entire community to streamline programs and events and trips with those two staff between the two departments and it would be they would be town employees and then the program director of senior activities would be co supervised and evaluated and managed between brad and i and so at the at the end of the memo it does talk about an increase in salaries and benefits but overall the senior budgets portion of a six person recreations overall budget would increase only by about ten thousand other changes in the overall number town village budgets how do we approve a budget out that's in the town budget can't we can't really do that you as i understand it's all the employees of the senior center in the town budget this is just i guess on the village side informational but it's not it's in your building it's a community wide function of town and village and we just wanted to let you know that that's house staff views it how it's done budget wise what its impact is and that the real question that you know is we look at the activities of the senior center we know what luann and the hours that she was putting in with the trips from a staffing standpoint we didn't want one we didn't want somebody working fifty sixty hours a week to we need some backup to be able to do somebody gets going to geisha and have a sick day etc etc we need some some of that and some flexibility i'm virtually it we're not proposing a twenty or forty hour a week position we are doing some things because we have some other priorities as well in the town budget in terms of police officers and our fire department alignment but we could certainly look at how to do these things we did have a meeting yesterday with several a couple members of them and talking about trips will continue to go on as they've been going on we would look to have  those trips be done predominantly by coach or something of that nature if they are outside of the service area that's something our our insurance court carrier is concerned about as we are and the hours that our drivers that were are actually employees of the town have to drive versus professional drivers of coaches you know that there's a couple members from the senior center here in the front  row and so that's what we're just trying to do we're in or also dealing with the departure of louis and through her retirement so i think that brad allie travis and others have put together  a good plan having the position be exempt takes it away from specifically forty hours and specifically a typical work day of eight or seven while in the town it would be seven thirty five which the position didn't work that hours either but in general usual so work an eight hour day when you're exempt that goes away you can work as many hours as you can or want to or need to but we don't have tried not have people work fifty hours every week and nights and weekends so we're looking for that flexibility so it is a town in a village joint venture i have and i was just saying to you but you have a recommendation here that we approve this budget i'm saying we can't prove a budget today you're recommending that we approve when we get to the budgets we approve that i think and in general i think do you approve of the concept that got you the needed most of that if we just fifty hours a week i don't see how this is going to work i mean i've worked with other staff people in the past and if someone's already working overtime and you agree that they need help trips and you're saying that the new trip planned coordinator the program coordinator is going to be doing all the programs that these two departments have been doing so what happens to the budget that they're paying we need an executive session with both boards to talk about a real estate matter that is on jointly owned property i will make a motion that the trustees enter into executive session to discuss the negotiat r any further discussion all in favor i him to include the trustees the unified mentor the deputy town manager the finance director your system village manager and the assistants assistant finance director