i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and  to do a little bit of essex junction business and tonight normally the trustees were the essex junction trustees and we normally meet down at lincoln hall you know the big brick building down at the five corners we usually down there when we meet but tonight we're having and the essex the essex town select board normally meets here but tonight we're going to have a joint meeting with the select board they're not here yet they're coming at seven and then when they get here we're all going to join together and on are you guys ok so but you're going to have to sit through a little bit of essex junction business for a while is all right with everyone ok thanks so our for first order of business is agenda additions and changes patch i dealt manager patch i d you you're probably going to sit through this twice when we get to seven o'clock meeting but there's one that applies to you that should be added to the gender and that is an updated survey that is now current it represents al or nine members of the ok this is the thing the manager this is the survey for the manager profile nine not ten well one what happened is dan filled out part of the survey and then agenda as as proposed second any further discussion all in favor ok thank you guys so now we are on two guests presentations and public to be heard anyone here have a question or comment about essex what's on the essex junction agenda tonight that is or a comment or something else question and seeing none will move along to the next piece of business and the next piece of business is our new business which is adopt and sign a subordination agreement with the what can farm and pat do you want to take us through this here as you recall this is a two part transfer of development rights to the  the land and this is the vermont land trust the first parcel has already been done the second parcel of one hundred thirty nine acres needs to be transferred and those development rights need to be withheld and therefore because the state needs a subordination agreement signed by the trustees in order for this to take place this item is gender and it's recommended that the trustees adopt and sign the subordination agreement with the wiccan family see vermont land trust inc and the vermont housing and conservation board if you can see bob and polly are here if you have any questions  that so essentially what this is as i understand it is where permanently conserving the land that is a would come farm so for those of you that live in essex junction if you know that really big farm that that's in essex junction the only farm that still exists in our community we're going to make sure that that cannot be developed to be houses to be commercial properties to be an industrial complex but can only be farmland in perpetuity right and the agreement tonight is that we're not going to we're not going to we're going to stabilize their tax rate so as not to penalize them for the increase in value and we would not have been able to do that without the forward thinking and the generosity of the would come farm folks and everybody there and it's a great agreement with wickham family l l c vermont land trust and vermont housing and conservation board any further discussion all in favor and so i'll sign this pass this around a little while ok so that that complete we wanted a light agenda for tonight so that concludes the formal business but we're on to the trusty comments and concerns and reading file and i don't before i go to the second item about pearl street in the crescent connector does anyone have anything yet go ahead laurie so obviously we all know we have the new i don't even know we're calling it the path that runs along the route over the multiuse path which is fabulous and i walk it pretty much every day and i walked it today after hearing that there have been there's been at least one maybe a couple more complaints from residents about the trash and the ordering on that path and i will say when i walk out i pay close attention and most of the trash is right around the retaining wall which most likely means that most of the ordering is right around the retaining so i think what i'd like to do is maybe have it had i'm looking at you on this one have it as a future agenda item to see what things we can do i mean i quickly looked online and said what you know can we put something on the retaining wall to prevent people from sitting you know i don't know can we be creative and also maybe to hear from the police if they have heard any complaints have any suggestions of what we could do i mean i think it's used a lot from what i can tell and it's beautiful and i think it's a nice place to walk  feel for the residents who live on whatever street about grover north and you know i pick up trash the whole way i'm walking and so it just it's a shame that it's not  i have received a couple of complaints talked to the police about the loitering part and some of the other things that might be occurring is a functional ordering the police have been in touch with at least one of the neighbors who reached out to us and they're trying to work something out for i believe there might be some cameras if the person who owns the property wishes ok there's of course and so i don't know but i think it's a good idea to have the conversation and perhaps we'll have a report from the police department to what's been done at least today you know and i hesitate i hesitate to actually put trash cans there i almost you know i don't know if it's better or other update the public works committee we are back and forth with the revisions on our final report and we're on schedule you'll have a final report in october first week next week do you want to give us a preliminary well as you know the committee unanimously recommended that we continue on the path to full consolidation of the public works departments in the town in the village and we will be making a series of recommendations which we hope are not too prescript but that will aid in the smooth transition over time and will hopefully enhance cost savings and efficiencies across staff so we were really impressed with the quality of of  work that's already being done and we saw no no deficits in term as of that it wasn't costing us any more and it wasn't costing us any less service has not decreased things are doing really well with both departments and we agreed that pursuing full consolidation was the best step forward so we'll make recommendations as to what we think the timeline should be ok and how what steps might be taken to do that  you think are are there going to be any real changes to the charters for this the town charter no but the village charter possibly particularly if we decide if the boards agree and decide to move forward on consolidation of engineering services for the village in the town if we sort of rearrange the organizational chart and use consulting engineers in a different way than we are now the village currently appoints a yeah we are going to make a recommendation that we consolidate the capital budgets for both town and village and the rolling stock budgets so the capital part among those in the charter is the one that's supposed to happen any time line might change  the funding sources might change i don't remember how specific the charters were on how where the money comes from and where it goes or something to be prepared by october i believe october or november of the month so our way it's given from the manager to the trustees so that there will be a definite change in process from business practices were in well the best thing the comfort there is that we've recommended that we the the select board in the trust ees bring in an outside expert to help us discuss the impact of combining those two budgets on taxation and and how we spend those revenues so because we can definitely do it but we want to make sure that we  do it right and we have an objective outside person to help us to have that conversation your intention to have it be part and parcel of the upcoming budget process or beyond ok we're going to recommend colonel you says that on july one two thousand and eighteen that the pardons will be merged and we're going to go forward but we don't recommend it that quickly we're going to recommend that we let the current m o you expire and we renew it and then as time goes by we adjust it based on incremental consolidations going forward so elaine anyone else one more thing go ahead laurie so i'm just gonna put a plug in for steam fest this weekend especially since all these young folks are here so if you haven't heard it's a celebration of process and product of making and creating of art and innovation and so on friday night from four to ten throughout the village there will be art adult and kids activities the there's basically going to be pods set up throughout the community you can go in and do activities and they'll be live music throughout the evening i think every hour on the hour at a different location and then saturday from ten to four on route avenue there's an artist's market live have one thing to add i pad and i met him he had a meeting today with robin that involved robin and robin updated us about the pearl street reconstruction from five corners going up to the shopping center and they are largely on schedule but one of the cable companies is going to need a little bit more time and may not get things finished by mid october and they are thinking that they may have to  postpone final completion it's not going to stop any of the paving or anything like that but it's just a final something to do with their poles and their their underground network that they won't finish it until next spring because they may have to wrap it up for the winter and then started up again but hopefully this is going to be the pearl street paving and reconstruction will be done by the end of the week next week nice around the first of october so know what that would be and i don't know what that is and then the other piece looks at the crescent connector and it looks at the the the idea here is that they're on it's go happen next year which is what they kind of said they've been kind of saying all along we were kind of thinking that maybe the railroad crossings would get down in two thousand and seventeen with their remaining remainder of the work being done next year but it looks like it will all get done next year so which is good but unfortunately it could mean once again unfortunately traffic in five corners gets tied up again for a significant amount of time over the summer necessary ok so we are on now to the consent agenda and i think we probably want to maybe take a look at the consent agenda real quick i think it's fairly brief lauren anything in there we need to  i think it's all fairly straightforward and we have extensive minutes in there i think this is contain the ok this is from our last meeting and not the meeting where we hired the  managing manager of recruitment firm so i just want to make sure we get all that all those details right ok everyone good on that  and it further discussion all in favor ok so we are now on to the joint meeting with the select board and we're going to have to wait for about ten minutes for the select board to get here so in the meantime if i can ask for a slight recess because i would like to ask these guys a couple of questions without ok that's a great idea so and if they have questions for if you have questions for us too so  i heard i heard that you didn't have school today you didn't have school today you know yesterday they had a half a day or yesterday had it but you have school today someone told me you didn't have air conditioning so they they they to what you would you like to have not had school today come on like what was their favorite food you ate why you were there i mean come on be done right here know they were a test team that was the plan for next season what are you going to do to go back next season are you all going to be on the team no you move up on to the next awesome ok review will be on next year's team ok now are the rest of you going to move on to another level ok ok now mr shy deller manager said in a couple of years essex high school is going to have a heck of a baseball that's right right yeah well i  see that some members of the select board here do you want to max in the end do you want to join us i'm not sure who else is but we just took a little break and come on in and ok i will call the meeting back to order the wood call the select board meeting to order and like to start right into the agenda then which for us it's agenda additions and changes in town manager do we have any additions and changes yes we have to we have a memo from them to slots regarding the stormwater grants as an information item and then we have the most recent current updated  as a possible time to discuss it they asked rick by it is that in the event it gets into evaluating public officials in any way manner shape or form which might lead to an executive session that was historic for that purpose not necessarily to have of time so we can at least review it i had a time i could i at this point i feel like it's a discussion i didn't ask her to begin on the subject and i did not happen you information to supply and most cases timing is everything and i think we needed to cover ok with as a joint truck yeah both boards ok and that was one of the topics our member who raised it but i think it was my interpretation it was a discussion that week felt you needed to happy with the changes to the agenda as they've been discussed with the select board yes so i will actually make a motion that we approve the joint meeting agenda as amended second wait a second bill said that  lawry got it and so all in favor right ok great thanks ok then the next item is public to be heard that's the time for the public to speak rd and seeing no one i'm going to actually speak for second hand and inform both of the boards that back at the end of august a member of the burlington city council south south burlington city council asked to meet with max and i to discuss resolution about doing a study regarding the burlington international airport and next and i met that was right on the eve of max leaving for the red cross going down to houston so we didn't have time to really talk about what what we wanted to do was next steps and so what i thought when i proposed to max earlier was why don't the two of us will write a joint memo and put it on to give it give it to the consent agenda for the next select board trustee meeting you folks can read it and  discussion see what we want to do with it going forward from there ok but we just didn't have time because constrained to talk about it so i just wanted to mention that we had had that meeting for that and we'll be we are very honored to have you all here and thank you for coming so what i'd like to do suggest is why don't why don't you all come up here and if we could all just shuffle up and sort of just  stand around here but facing let you know what let's let's do this first as each one of you come up before you come up i'm going to ask each one of you state your name and tell us what position you play and also who your favorite baseball player is that is that sound good yeah you can do it right you know you have a right to the camera so you can channel seventeen you can you swing around like that so why don't we start white right with this young man right on the end it will just go just go right down the front row so you can stand up and then after you finish one up here and then next one will come out of here ok look into the camera  sure who's going to get this plaque but i'm going to guess you guys probably already have a lot of metal the trophies and plaques and stuff like that but here is another one on behalf of the community the village of essex junction in the town of essex and you guys are just really special and we're so glad that you represented us at the state level in the regional level and let me read the resolution here first ok whereas you want to be with me after rats little league is a valuable opportunity for children to experience and you guys are children you're young and we should put that in there to experience athleticism competition teamwork and sportsmanship and whereas the two thousand and seventeen essex junction little league all star team was extremely successful and whereas the dominance of postseason play exhibited by the essex junction little be led to afford it over record in the district pool games as well as the subsequent seven game winning streak culminating in the district three title to vermont just for three title and league represented vermont in the new england regional little league tournaments in italy held in bristol connecticut and whereas our little meek athletic ambassadors from vermont competed admirably in the original regional tournaments showing their skill teamwork and sportsmanship that led them to their two thousand and seventeen successful season now therefore be it resolved that the village of essex junction in the town of essex here by extend our heartfelt appreciation and recognition to the players co ch sponsors parents and all the volunteers who helped make the two thousand and seventeen little league season a championship one in so many ways and be it further resolved that the essex junction little league team is recognised for its stellar performance  an as an option if that's ok and then at seven thirty if we're not done with that discussion perhaps we get is terminated and get down on the phone and then go back to the agenda yeah i should we should tell everybody week we told we couldn't tell don we'll call you sometime between seven and ten we know we needed to give him time so we said we call him at seven thirty so could i have a motion to amend the agenda to bring up by item five eight so moved thank you michael thank ok so if we pull out that memo there were story proposed dates for our next joint meetings one is october twenty fourth you really know now that it's a big day for andy and that doesn't work but i think board's us super just yes we have a regularly scheduled select board meeting on october sixteenth is there any possibility we could have it done so we don't a select board meeting unless i'm through everything correctly and that's why we moved it not to tuesday because we don't want to a robot to do it to wednesday of that week but if we want to do it although i think the agenda on the sixteenth pretty and then the next one though says november sixth to be consistent i would propose to say november eight sixth is a slight word from regular schedule me yeah i might have i'm probably going to miss that one that's katherine good it is good for us i can't speak for dan obviously but you know we said four out of five we would go with it so that it would be good for us ok so how can we say we'll do the eight  katherine says you know go and we'll do something on a different day than i would come so the only thing i need to know is is it going to be at seven o'clock on the eight yes seven yes all right so i'll tell you what i'm i'm leaning i'm leaning no but i will get a hold of travis and let him know for sure ok so you can do the same thing which i was not i read has a look for you have your same thing ok ok roads a few selected and then december twelfth it's seven and i didn't say where but yeah well i mean yeah it doesn't really matter  know right ok ok i saw make a motion for the trustees that we agree to have three more joint meetings this year twenty four october at seven eight november at seven twelve december at seven any further discussion i will only add that you know it's find alternate venues but if we let's see if it winds up that something's being scheduled here at lincoln hall and you know it's not i don't think the venue dates are critical i'm stating the obvious hi don this is  survey and i think we want to just pin down the next steps and make clear what we're going to do wi max and i have talked about this and we have it in the contract we want it we wanted to just get clear from you a d for the other boards here what the what the fall of what the next steps are in terms of public engagement and so forth and so what i thought if you could if you wouldn't mind i'm just going to ask both towards you all i just want to just go through the motions we all got the recruitment the manager recruitment survey we all filled it out we have one one person who believes who is on the select board but believes there are a trustee or something like that or we have a trustee we don't  know but that i think i'm going to guess that was a mistake and we have one set of answers that was missing and we're not clear totally clear who it was we believe it was one of the trustees it was either you or your van some of mine are in there i'm not sure if all of mine are in the they're ok and i i just want for the record to know that i didn't have access to a computer while i was down in texas so i didn't have the opportunity to do it but so everybody else did that's great so i think in terms the in terms of just the technical aspects i think we all all got the survey we all went in or all of us who could got the survey when filled it out to the to the greatest extent we could and you have it now and you we now have the summary and so don i think what would like to to identify the key issues and the priorities that the next manager is going to have to be prepared to address and so and from that then kind community leadership in the community could validate and verify or add to that list because it's important to have to make a decision about you know what are the most important things clearly from the survey the the ability relationship is critical and then beyond that it's it's less clear and that may be the only significant issue and that may be the only thing we want to emphasize but point what i'm trying to understand from the survey least initially is what are those things on the horizon that the next manager is going to have to be prepared to deal with them at the skills that the at that point then we will go to i will be sending out in the next week or so maybe sooner but the technology brains of our organization is visiting family in ireland so i somewhat hands from inability to make some of the computer stuff we use work within the next week you will each be getting an invitation to select a time to spend on the phone part of it is understanding what i characterize as the personality of the community and it will be a need or do you want what's the you know this is at the end of the day this is going to wind up being some form of  and so that's the kind of the the purpose of this one of the concerns i want to talk to you about is the responses that have been visible from my perspective we have eighteen seventeen or eighteen responses as of today there are maybe if you read four that had any fundamental basis to apply for the job and there's nobody that i would say right off the top it is what it is and so one of the things i'd like to discuss tonight is extending the deadline for submissive which is the end of this week because there's just i've got one going in connecticut we've got another win going to go in here in the hampshire those are closer to the result that once those are result we'll have other qualified candidates who don't wind up getting selected but i'm really surprised i told you when we entered that you know we've seen the declining number of qualified candidates but i can't believe that in vermont essex's not you know one of the two or three primo community of six hundred fifty people who is not is not included by that committee anymore but other than that it just doesn't make sense to me me two calls to folks who are managers that i think and we got we at sixteen when i thought we should be at thirty or forty and we extended three weeks and we maxed out at forty i met with them yesterday and we have four advertise and that they have a single applicant from the state you know i just i can't figure out what's going on because you know you're you're one of the largest it's probably the largest it's not that that you know we would have half a dozen applications for managers within the state who are looking to move up and we don't have a  is his experience in new jersey which is a microsecond culturally very very different place in terms of doing business and you know and i don't understand it either whether we you know whether it's just a funky from within the state i just don't understand not getting the resumes from within the state why don't we the so the idea the idea don is you'd want like to extend another three weeks or two weeks what would you be a year old i'm not sure if it's is currently don't have to check but we do have a copy of that it is available and i would imagine we could figure out a way to get it to i  to move up and stay in a state it's often important for managers in particular in the northern states they don't want to they don't want to leave the state in this next three weeks with your other searches seventeen candidates who met the minimum criteria down to four plus two contingencies within the next week all have know whether those two contingency walk continue to get updates was months so i just don't have a sense that that that or i simply wasn't expecting that remark would be a particularly difficult place to recruit typically the lifestyle  don't we have a couple of questions andrew go ahead yes i don't know if i don if you know the answer to that or if you've looked into this or pat if you know the answer but i know montpelier was looking for the assistant city manager not that long ago and when you ski within a year i think it's a lesson who'd left the previous administration and they didn't have any difficulty getting candidates the manager who the system manager who is there is now the manager of a new city and that was a pretty easy fill as well for the city of new ski so  you know there's there is a happiness factor i know couple of main you know are not happy where they are but a large share of the managers in vermont are pretty content with their bosses and it's really it's rare sometimes send a deadline another three weeks and we can get into trying to figure it out but i think that that's the minimum thing you want to do don we want to keep it you want to keep your advertising three more weeks right so  that's a that's great i don't mean to keep cutting you off but we had to well there are two other things we wanted to i don't want to be your we don't want to keep you too long and we had two other things we just wanted to hear at least two of the things we wanted to get to and let me tell you what they are and then we'll get into them a number one i think we just wanted to we had a couple of people had some some final edits or questions about the survey the wording of the survey and i know you said you've sent it out but i think we'll get we just want to talk about that it's actually sure there sure sorry sorry ok and the other one is we just wanted to go over next steps in terms of community engagement you know we talked about the process but we have an understanding of what it is but we wanted to just verify with you what what's going to happen how you see the next step so that we can sort of anticipate that and where we're going with that and then a timeline to you know to go on us for united work ok for so so so first of all so why don't we talk about the brochure really quick we just had a son and what was i talk about i think was the easy one it was the brochure and i think there are some edits that work just a couple i know it's a couple i don't know how many there are but and does everyone want do we want to go in order here  if the white candidates are not going to rely on the gross who is the person who is essential is going to get them a look at the product but they will do the research you do folks have probably as much on line about the village in the town it something you need to discuss with don about it i think i don't think all of us got the word version this is the very first time i'm seeing this and i have a lot of problems with it so i would like an opportunity to get a word version and track it and i think i read into would like to do the same thing we can all send our track versions to travis would that be a good solution by friday it's described as the are i was under the impression that that was happening or that had happened but you know that may be my best interpret and i'm sure there will me i think as long as we all know not to i think don's point about that that the real it is just to get people interested but it gets it's not the final thing that's telling people yes or no on of know but we just wanted to get a sense of the next steps in terms of public engagement and if i can just just give you my what i understand according to contract and what we've discussed before we're going to be doing some kind of a community wide survey an online survey is that correct that is correct and then you that there and again i don't think i'm a little sequence has this quickly i have these things in a row so that's the next thing there at the same time you will each be getting an invitation which you've essentially an online kind that works for want to talk to them about the challenges and issues of the manager's going to face along with the i'm going to have that i try to wrap up in the next weeks once i have the information from that i'll be looking to set up focus groups which has me on the ground up there and then we'll coordinate that by way of example i just finished those in connecticut yesterday i went down sundays started focus group just a morning at at the beginning of their selections ok and so will be looking to schedule that that stuff will play out of the schedule perspective that will play out over them the next six weeks ok ok profession and relevant to your current circumstances elaine you have a question for the i do have a i have a technical question about the survey don when you post it will it allow multiple responses from the same press are you going to make it a single response and also will people be allowed to save it and go back or is it going to be so short that they don't need to worry about saving telling people that you can save it and go back to one side of the dilemma is the software do that every time and our experience says it doesn't and it's dependent upon it in the appropriate buttons in the hope of appropriate order in order for to do that so we have responded to the questions and tried to be we try to be flexible in terms of accommodating people but at the end of the day survey when it's closed do you go back and look at the backend to see if a single ip address has made multiple responses we do know we're not we're not trying to conduct a scientific any specific outcomes or any specific conclusions is it simply helps us understand what we're looking for down the road with the community proceeds as being the challenges and issues so that we're we're dealing with candidates we're able to look at the experience of economic development is a is a constant scene that's one thing and so you know we may be looking for that if i try to actually use too high and some of these but not so much that this kind of a revolt in the offing that the school district a school in a similar spirit is part of the community's identity it's a need big deal number nine in the country of health and and so they're all hung up in that and the cost of their school system is disproportionately high they know that and they're prepared to live it so there are those kinds of things that  again will come away from that sort of a knowing but it's not and it's not n c s we're going to be making a series of hard decisions and and it's important to make sure that we're getting only one answer per only speaking all of these things have need to be good enough to elicit a general broad picture of what is it we're looking for the same is true e s p so with the people probably that we recommend to you you recommend the process that we will recommend to travelling to and then the desk staff or other significant people and you will also speak with them for forty five make the railroad run some of those aren't official positions you know planning board zoning board conservation commission some of them maybe in ad hoc committees that that i don't know what else but you know the committee to study the you know a bridge into the town forest or some sort of which is right which is really important to the community yeah i guess what i want to discuss that is who your powers are you're the one who's going to identify those people you're not looking for us to identify you're going to identify  ok and then the next piece is focus groups and dawn you said you'll figure the focus groups on how is that what are you going to do with that i think it also just goes out with travis every community has a different way  three focus groups you know one from seven thirty nine a m one from noon until to them then one from four until six or something and then people to paul callan hall or third week of october ok so tell me that just one quick step don you're talking about working with travis to coordinate the scheduling were you talking about working with travis newspapers to invite people to visit a year then he would coordinate that visit and and the scheduling piece people would register with him or someone in your office  mike good any any further questions so i do have one yes go ahead andy from the standpoint of what day of the week he typically division leadership management staff leadership throughout the day and then as most all at those meetings are six thirty or seven and so it's five thirty or six what's called the forum where i update them on where they are and then anybody who wants to get their nickels any citizen who wants to get nickel's worth into the process who has not been able to or willing to participate in the focus groups or who's not responded to the community survey has an opportunity to stand up and provide you with their input ok well we have already before we spoke with you picked out three future dates for joint meetings and so we'll get travis we'll know those and so everybody says i work during the day that we go to close the evenings less like we did that we did the forum to people so in evening for six between six and seven two people show this was the other numbers during the day now admitted believe the people during the day are scheduled they know what time and where to be there the other one is just kind of an open come if you have something to say the least positive results clear these focus groups will be two for the community business leaders community leaders and staff to provide input about the community and expectations of a future manager well though is that correct yes and then yes ok and then well there are also community meetings one sweep narrowed down the selection to one to three people where there is a there is a nother broader community meeting where they can talk to the applicants later in the process later at the end of the curve that's what i mean will be interviewed by the board selecting select who's going to sit on the interview panel ok thank you thank you ok if we do not we do not encourage what you were describing was kind of a large reception paul the problem the problem with that is that different candidates react differently to those kinds of environments and there's generally there's not a lot of meaningful in it because anyway because there's everybody's trying to great great thank you very much don we'll be talking to you soon before you get it done one one second because i told you want any input on from down five but i think we're ok we're ok you think that there's there's pretty good coordination between what we're going to do and what we he said was going to happen i would like to put i think one of the think we probably want to talk a bit like fica and just i think that's a bunch of other things we have we haven't gotten to yet but i just want to make sure we're going to be getting two things to edit we're going to be getting  our community a little bit and they and then the online public survey we're going to be cutting copies of that to edit and that has to get back to him or us have to get back to dawn by next friday good ok so and so does he has the photo so i don't know whether i don't know there's a way that we can there's two good sources of them with a hard so put something together while back that's got some great pictures and the town planning the business is done has the lamp post or something so the but that one thing that that i think we might want to talk about right now is that he is going to be talking to  the next batch of focus groups and he wants to identify something like ten people ten or twelve and where and when i understand him saying is that ten or twelve people he's going to work out how that the mechanics of that but who those people are we're going to have to tell travis and so there's not a lot of time and since we're meeting jointly we probably need to figure that out now as part of this item in the agenda is going to talk to each of us as well and session discussion you do i had a wild idea i said we each so it's kind of us we do recommend one person you know just but  committee right you know we don't you know not saying that we should tell him to go without yeah but i you know i'm i think it there he didn't also mention that if there are anybody that feels like they would be left out of we didn't choose the time that we should add them and so they may not be somebody that we've already appointed to ok so i think i'm hearing so in an executive session to take out a ten or twelve or so people that's we're going to have an executive session at the end of our open meeting tonight to talk about this and to pick out the people to recommend the and don't you think well we think we make the approach before we wind up having it on a government form yes that's the reason why i suggested off camera but i'm just saying i want to make sure that there's a legal reason to go in timeline he has ten interviews to do with us for ten hours he's going to be interviewing staff which i'm we're not selecting he's going to interview staff that takes time so when does he really need this list happen ok so if he has to have so i am making a big assumption here that he is going to be extremely busy interviewing all of these other people and that if we can finalize it on that october whatever day that may be ok but if not can we me for an hour and this is the only thing on the agenda in say two weeks ok that's but that was my point we're not scheduled to meet until the twenty fourth of october so that's something i need to ask him if that's too late it doesn't necessarily have to be but why don't we do do it that way and then then we don't have to worry about setting up another joint meeting of so go ahead sorry a need to be open we may want to do it a different matter and maybe what maurice is in line suggested would be treated as if you'd like any other committee and you know you can thank the people see if they're willing to serve in the bring them in and have a conversation yeah i other piece of information we're going to give the travis probably when we send in the edits for the community survey is how is this how we're going to notify the community about this that the survey is available i'm assuming front porch form or we're going to go could target i i'm going to i'm going to jump in and say i don't we've tried in the past to go the school district route and say can you can you put these in the kids backpacks and bring in they always say no no i said that's changing that's changing it is changing because you can much more open to communicate you want to check into that for us ok good luck ok ok that's all that it would be it would be the whole school district the new unified school district is one right  forth go forward now right good ok well you got to work with down to really clarify to make sure that all the things that we said we heard from him that he's going to do he's going to that's in the  ok ok so we've we've gone through it so that brings us down to schedule a so we're onto municipal managers sub contracting agreement right are you going to have any more yes i mean more discussion of this for the focus group thing  or you know the day long yeah you asked him again i thought it was a good question whether it's i'm assuming you're saying during the week of the year you're wondering if that's a good time but his and being close of i mean you're excluding a lot of people if you do it monday through friday work hours on offer and if nobody comes nobody comes when at least we can make the offer to try to get the cross section casa do friday and saturday i mean if it's five hundred bucks personally i'm ok with it the only thing the only complexity is i understand the way he presented this he wanted to do  maybe i misunderstood him as he said he wanted to do the community forms and then have the thing and with a joint meeting it's our process right i mean i understand it i just it's what we should want to be he has a lot of background and how to do this and has done it many times we have not but it's we know the community i think we know the community and that's you to see what he said you know so if we think it is to be weak and and some evenings or and the day that we need to let him know that it doesn't have to our business community because i think the focus groups we say business leaders we're going to have a focus group from twelve to one you know we could do it over breakfast we could do an ever lunch and then the way i heard it was the one in the evening that's connected with a meeting is for the general public did i misinterpret or i think he said what would happen is anybody who couldn't anyone in the general public who couldn't make it to a focus group because they were i guess i'm assuming because they were working or they couldn't come they would come to the public part of the joint meeting so we could do a community focus group for breakfast we could do a business focus group over at lunch hour right now it's not what you heard that's not what i heard when i heard was you advertise the we're going to do these three events let us know if you can come and i don't that's the only guy so when there's that there's i don't recall you know the right the business leaders the right it's not clear to me where they fall in or whether they're part of the what we could tell him this week i think what you're saying here is we can we can tell him what to do with the right  remember specifically in pat i'm sorry i'm putting you on the spot ok i don't mind it but there was a mention of three specific groups i just don't know when they fell here's what he said and let me just read the minutes because i have been you guys don't this is the last part of the process is the goal is to bring six candidates for an on ground interview and then community engagement and preliminary interviews with citizens you know employ ipane it is his one but do we need to get this and say you you and you go off and figure out how to make this happen or do we do you want to do that that's a good idea to you want to trying i thought the focus group were the three distinct groups he wanted and i was trying to say it can be very easy to say business people come at noon community members company that's run so i think we just need to pick the times that we're going to do it and you know i mean we can do one in them we still can do breakfast luncheon and i mean i mean you just your but that would mean doing it on the weekend we haven't picked a day but  i'm going to throw another article in here i'm sorry i just but i do so why do we have why does it have to be with a joint meeting can't can't we do a breakfast lunch and an evening and not have one of our meeting yeah i know i'm sorry i don't agree with that but if we can set it up that we can have three distinct times during the day of a work day so how long are these groups how long are these did you say an hour know seven thirty thirty and seventy so the only thing that i can see with that is if we pick one day during the workday if it happens to be the one day where there a soccer game a football game and the parents work they then going to head that no matter what you choose franking is for right but friday night is football for the varsity team saturdays football then for the and gorgeous saturday we all were sorry to be there you got people show and then we had successful forms and things like this on saturdays i wouldn't do it on a sunday but i think we've had successful meeting mean what if there's if we're trying to be as open to everybody as possible then we should be doing a day and evening and a saturday and then that makes don stay overnight on a weekend and the friday evening one is going to be very poorly know i was not proposing i'd rather if we're going to do some sort of if we needed to do a weekend then it would it would need to be a friday saturday or sunday monday which is ridiculous so for us from new hampshire to he when it might almost be better if we did something like have the have the weekend before the twenty fourth and then if dawn wanted to do the two week day ones he could do them on the twenty fourth and then wind up coming to coming to our joint meeting to end up the results have up there the saturday before the twenty fourth whatever that is we can't do that it's a four and a half day weekend for kids fourth going once fourteenth on the twenty fourth good fourteenth as it is a saturday we're going to have to have a saturday morning meeting donald dry up and handle that and then the twenty fourth ok ok guys we could fit everything good for that got the forms thing figured out there so the next thing we want probably want to move on to if that's ok let's we've got other questions about all this stuff we wanted to  move on to municipal manager some clown sub contracting agreement and then discuss charter language unified manager memo let me let one of  concern and then george tyler stated the contract can extend it for three years if needed so that's what this contract clause will is based on don's input to make sure that the candidates that hopefully he we can we could make it jointly tonight or we could delay it if we need more discussion about it but we would make a decision the the just to do we want to continue the shared manager model for three more years is the way i'm understanding this it's not necessarily where we don't know who the new manager coming in and it's not necessarily that the new manager depending on what happens that we would absolutely but where we're sort of generally stating that we're happy with the share manager model and we are interested in trying to extend it another three years ok so that that i frame that correctly you guys that your understanding of it that works out well it's that look at the way the contract is years generally speaking when managers seek employment with their bosses they look for a three year agreement the reason why three years remit is it takes about a year to figure everything out and you're really not that valuable to you're in the one player and then the second year you begin to sort of dive in and do a deeper dive and get some things done and then the third year employer can take a look at you in a fairly comprehensive way to see if they want to continue with you or down to a two year agreement i think that narrows that there was a field three three is a good solid number and it's i think it's a fair number for both sides the three years of it just happens that it works with this this agreement as well from from eighteen to twenty one would roughly be the same three years a new managers contract would be with you what you extend that offer and are we extending the sub contract agreement as obviously to help with the recruitment now so that we have  something firm to offer a potential candidate but is the idea that that's being done in lieu of a charter change that makes this a permanent yeah well it kind of ties into the next thing i think they're two separate i think it's two separate discussions so we don't necessarily have to do that in the nec to just to jump ahead we wouldn't necessarily have to change the charter in order to continue the right agreement the m o you got it style agreement between the two boards right yeah yes so one we could do tonight if we want to if we wanted to achieve a bit and we don't have to do it we don't necessarily have to make a decision if we don't want to we need more discussion time or something like that  what about this unification business is this going to and when shadow walks out the door or is this going to be something that i can work with because he may be what he said early on it's the kind of job a lot of managers  it's it's good work so it would be something that you say to somebody at the interview when the question is asked of you because they will ask you questions that's going to be the i think like you said i'm fine with doing this but i think i have some questions about particular edits that were made and so if we're going to talk about the content of the contract i have some i think you should to signing a three year contract with anybody that we hire we could potentially hire someone and say we're not sure that this person is going to be here three years but we're willing to give it a one year shot i don't think if you tell me as i if i'm reading this is that if we we were almost making a symbolic gesture saying we want to continue the three mp but it doesn't necessarily bind us to sign an actual three year contract with whoever we jointly pick somebody i don't answer that's my understanding about that partially answers but what if we don't jointly select someone what if what if if if that's the way it is you know i don't have  know that's running a contract with a person here we're having now we're signing a con we are green as two boards that should be fine of a person it will be a three year contract it's how i view it and i i mean we're having trouble attracting people now if we don't do something like this you know i think we have you know more trouble yeah  we don't necessarily have to make a firm decision tonight we could if we have what we want more information for the discussion we could ponder it for another couple of weeks but i think it might be good if we made a decision tonight is right but i wanted to you know i don't want to rush things well that's what everyone see what the others like to see if we can make a decision with everyone with our own family want to make try to make a decision on this tonight you have to think are some but then the following sentence three names but it refers to a study that is engrossed in the first sentence it just feels like this entire line at this entire item should not be in the paragraph or note be in the contract with the person who would ultimately hi things read more about with this saying that basically max and george are going to meet with pat and or his successor is that similar statement then going to be put into  contract with whoever his successor shall be i'm saying ok whole paragraph would come out and not be in the next not be in this one or the next one would but instead be in the contract with the person that we  reporting i'm assuming so are you taught your are you talking about an evaluation of the performance of the manager or hiring or an evaluation of the unified manager says yeah i because we've already agreed that we like the unified manager system and that's why we're doing this contract so i'm not sure why we have signed it so it would be it might not if i can clarify maybe what it was it might not be a bad i think to have an a in a contract a provision that says a manager should meet with the chairs of the two boards whoever these three people are every three months to just talk about stuff about house or house process house operation but what you're saying well i'm sorry every  no i don't think that this paragraph should not be here at all at all and there will be multiple reasons and opportunities for the new manager to meet with the board chairs and doesn't have to be in it just doesn't have to be in the contract that's all i'm saying is more of a clarification around so think that feels also specific misconduct and that the new manager might want to join all sorts of stuff and doesn't necessarily mean yeah you know so we can take that  that ok so the next piece is discuss charter language a unified manager and pat do you want to you have your name next to this you feel comfortable talking about  your picture of the future for a new manager perhaps institutionalizing the unification of the manager could be done by one fell swoop one charter change then as well as now the intention is not to do that by simply saying we will do it tomorrow and adopt this but to agree there's a joint body or two separate bodies and at some point in the future not necessarily even this year or next year but at some point in the future when trying to changes are discussed that this will be  considered by the board as something to do seriously it would it would be counterproductive in kind of intuitive to just talk about charter changes in general no i would simply of my case this is kind of a follow up to what dan had said with the agreement that you just voted on it's another layer of security for a manager who may be moving here from out of state for example so it's  of the selection process that if you agree even in concept and if you agree there's a sense of two boards that when the question is asked of you if it is that of you by the candidates or if don is looking for some clarification points for marketing the community with prospective candidates that this is something that he could say in the marketing it would be no promise just that it is the intention so i thought i'd bring it up  again in similar fashion with the let's get a sense of this is something one of the charter changes we want to discuss when we discuss try to whenever you discuss charter changes because we were already it's already been decided we're not going to do one of the time we're going to do all at a time or not but so this is not changing that situation that you all have made this is just would know that elaine for it to be back at our trustee meeting you talked about the most likely we're going to be looking at a consolidated public works department that's what you're going to be recommending  and we have generally been moving in the direction of consolidation so it seems to me that it makes sense that that we may want to at some at some point you know talk about like how do we lock all this down and it seems to me that the key piece locking in place would be the village or the village in town manager position so i will add that to get a little bit more specific in terms of why i think it's important to discuss this in the future yeah yeah i ok i'm fine with that i would expect that conversation to happen but i've also been asking for a conversation that is not happening that i think has to be a part of this and that i board governance these two boards and the government and i think it can be really difficult to have a discussion about her change if we haven't had that discussion so i would just add that is also how would you say the topic potentially up for discussion in the future that would be added to sooner rather than sooner rather than later that makes sense to me ok so let's pick a date for that discus discuss the world that i live in it's important to clarify whether we're talking calendar days or business days and i just thought that that should be clear  to twenty business days is approximately a calendar month so if we're talking ninety business days we're talking twenty forty sixty four and a half  is i wasn't thinking counter i was thinking calendar because at the way i've seen it in contracts before is just forty five days or thirty days like calendar days so we are way extending out this germination clause to be four and a half months with a good four and a half months notice if we want to let let this person go seems a little excessive you know when you when you consider it done it said it takes thirty to ninety days for the selection process so you tell me today that hey you're gonna say ok fine i can look at if i'm good enough to give an interview pretty quick thirty to ninety days to give the interview and try to get another job so i think it's fair for everybody to