and we have any other nomination been our policy that this organization meeting happens every year it does occur every year there is a tradition in belmont that for the last at least twelve years if not longer the person who something in our policies that is done every year so if people want to take other steps this is the opportunity to do that but when people take on that those roles it's with the understanding that they would be the person who then becomes the church because again they've they've elected that person has taken that position that secondary role assumes more responsibility in that role and does more for the entire committee during the course of the year i guess i would say that i think having that predictable rotation is a good thing for five community on the committee i wasn't aware until the last few days that this was the past practice of the committee but i whatever the rotation is i feel like having some level of predictability to it i think would serve the purposes of the committee in terms of  develop curriculum and become a teacher leader to help create curriculum for the st century we did meet talk about this with to digital and the department chair uses an superintendent and determined that the school committee is confident right now that the ongoing collaborative plan in development with the new district configuration educational plan that we are moving in that direction that there is a progress there is progress being made and a lot of what was discussed in the request is already currently underway in the district and also due to budgetar that at that when brooke they had a wonderful math night on march th that was also organized by the p t a and supported by the school for half of what they're doing now is well at the burbank they held the burbank reads across america during national read across america month and a special education degree from bank free college and a bachelor's from columbia university she will start with us on july st we were very very happy to welcome her to belmont and the few in upcoming months in the last y at the high school we usually talk about the accomplishments of our teams are relates to wins and losses and i girls basketball team making it to the semifinals in our boys playing at the boston garden but i born as ice hockey team  become better people throughout a classroom activities and experiences and i think sportsmanship is a huge part of that's why i wanted to know and celebrate their good work this year so i think the hockey team for the good sportsmanship and being recognized and representing  knows exhibit a is  related that she was involved in and just wanted sort of a nd opinion so some things around some replacement of infrastructure phones and such as well as some capital requests that it was putting forward just wanted a nd set of eyes to review  heard a presentation by the new general manager from belmont light chris roy where he was disk describing some of the work he'd done in his previous role up in lexington a phone that was taken where he had brought in a municipal broadband to consider leading as a committee different initiatives for better use of technology in committee work and so we actually have a separate subcommittee that's dedicated to working on some of those issues and i think  paul will be able to speak to that since he was part of that committee but we also led by example within our own committee and made a point to use web technologies to record and broadcast our own committee's proceedings just as a way to experiment with the chaired was the head a really long name of something like you know the subcommittee on cybersecurity public health technology and the charter there was to look at topics that we thought would be of general interest to the town that weren't in any kind of specific bucket and after having surveyed a number of the different heads we arrived at looking at some public education efforts in topics that were very sort of top of mind if you will and so we focused on issues around cyber security around the sort of internet of things and then most recently had done a little talk series on both fake news an artificial intelligence and so for those we partnered with the belmont library we invited in outside speakers and you know announced it through a number of different media also had the collaboration of the media center and had you know representatives from the media come and talk about it you know each of these programs had roughly twenty to thirty  s it was held on a weekday evening and you know the receptions were generally very positive on that and so again the next thing that we're planning to do is actually a discussion around driverless cars and we're not quite sure exactly how we're going to do that but there are some great resources that we've been discovering local residents who are actually you know c e o s in founders of cop car companies specifically in this area so we think this could be really interesting topic for a lot of folks across the you know  and sort of job spec if you will because it's a topic that touches on a lot of people's lives and it will be only increasing in influence of the news so with that maybe invite paul up to speak about some of the work that he's been doing on his other s and the vice chair of the subcommittee we set up on also had a long name to start i think we've shortened it to basically st century government so we're looking at a variety of ways to  increase the efficiency transparency accessibility of the work that our committee does and by and also other committees in town and one of that we've we've done a couple things to that and one is that we surveyed  community members and the others that we surveyed committees including this one on their use of technology and some of the sort of i guess nuts and bolts of what we all on committees do scheduling meetings posting the materials that we discuss and and review in meetings and i know for this committee you have a tremendous amount of written material printed material and also online material  that that you go through in any given meeting so we wanted to get a sense in our committee of what the what different groups different committees in town do on around things like that  and so we've done these two surveys we had think thirty six or thirty eight of the town's committees responded to the committee survey a couple one hundred residents who responded to residents survey including a lot of time meeting members and we are putting better more efficient ways to you know both allow the committees to do the basic work that they need to do scheduling meetings holding meetings making meetings accessible to the public are there ways for us to improve as a community and how we share the work that we do in a committee with the public make them give them access to the documents that we review allow them to ten be there physically or virtually their proceedings and partake in those so one of the questions will be around public participation and also committee member participation virtually in in committee meetings and so that's that's more or less what what we're doing in that committee will hand off our reporter may there may be some stuff that comes out of that recommendations that come out of that but you know in general i think belmont one of the things we've discovered is belmont is similar to our peer communities in how our government functions the types of systems and processes that have developed over the last you know two or three decades but that there's room for improvement questions i wanted to know a little more about the person to see and hear anything about the presentation that the late department have given on the broadband internet i don't know what the impacts thank you relative to the schools are  well let's see if we can probably both answer this to the best of our knowledge i'm not sure if the broadband impact of the schools came up in our meeting so there was no he's the general manager of pursuing that or syndicate of other groups we're not certain it was discussed that we should probably follow up and just see if there are other ways that we can interact or find out more about it or possibly you indorse indoor  right i think it's i think it's something that he's looking at and presumably if there were an effort to roll forward with that it might involve more than more than one committee as well as the board of selectmen acting as a light board you know i t advisory committee and this obviously applies to this committee as well is a more almost kind of an internal consultancy for the town of belmont and we are you know very well staffed and skilled around issues of matters related selectmen or the school committee where there are questions about you know strategy vision you know kind of the pros and cons of a major initiative like doing municipal broadband in belmont i think there are a lot of arguments for it  t advisory committee is a resource for the town to research to look at what other communities are doing to kind of weigh the pros and cons and work through some of the more thorny technical issues and a that's be a male david i would i would put that on your plate as well and say we are here to be you know your point half of our members were a resource for this committee and i think increasingly as you all know technology is central to both education how it's  delivered and consumed and so you know we want to be here for you and be resourced to you sure so that is that was part of the work that my subcommittee is doing on making meetings online meetings more accessible to the public so as glen said one of the things that we've done as a committee is lead by example so all of our meetings are full committee not our subcommittees are streamed live on the internet when they're happening so we use we use and we use kind of improvise get up to do it at the web cam on a tripod and wanted and then the video of each meeting is and posted on a you tube channel that we've created meeting our all is a technology that basically takes all of that the mike the cameras and puts it into a very cool little and it's got a three hundred and sixty degree camera and this sort of intellectual property of our labs is that kind of dividing up that three hundred and sixty degree image and locating faces and kind of them out and arranging them on the screen so that as people talk about it's a conversation develops it sorts them out on the screen so if you were to be a virtual participant like if it was a work meeting you would it would be as if you were sitting at the table  and it's very cool and then it's got microphones built in three hundred and sixty dollars degrees as well that works very well so one of the challenges of doing online participation or orm or making meetings available online as a committee is just the technology the challenge of setting up the technology and get it to park and we deal with this in our meetings and specially since i'm often like either on time or five minutes late and you need time to specially the get up i have you know you need probably ten minutes to sort of set it up and so on and one of the attractions of the meeting al is it's very simple you would just plug it into your laptop you know connect to your whatever technology want to use to do the online meeting with and it's kind of agnostic choose to use that mode of participation if it's authorized to town by law so we're just playing around with the technology aspect of it right now but there's also a whole process and procedure role and policy that's been good that we need to happen for this to  way for us committee members to be able to remotely participate and deliberate and vote that's what it is and it's within open meeting for the public to be able to participate we don't need any by lodges but for committees to be able to have remote there's a lot of interest at the on a course like that and doing that and and then it would fall to the chairman of each committee to make a decision you know do we want to do this in kind of what a more common but in our peer districts that we consulted as part of our research know most are pretty much where belmont is do not allow more remote participation frankly most of them don't even really seem to be having a conversation so i think of you know your committee work do you have you use face time you know have you participated in a online conference call with people you know not surprisingly large majorities of people have use this technology and are using it as  i can run down a list of what everybody thinks and we can talk about this again at another meeting but just to maybe get a sense of what everybody is interested in and serving on it so the public knows that the detainees and what people are  doing so mike will start with the work committee he was sitting on the warrant committee now has agreed to serve and the other thing that we can do now is have a discussion about this for the remainder of this year just like we did last year w so mike agreed since he's sitting on the one committee now to be the school committee liaison as well while finishing up his work on the war and committee and so tomorrow night they have a meeting and i'm going to go and present case so right now the members that we had were tearing kate there myself but our last meeting to name came and i believe are interested in serving on that subcommittee as well  and then the other little we have our ed co appointee which andrea served as that can open up discussion i did talk to the media interested in serving on that meetings and unfortunately they are always at the terrible times for me it's always in the middle of the of the work day to be catering nine hundred and thirty and it's always either on a choose day or thursday which is when i have other fix great topics to you to be part of or asking anyone else to fill september or whether there can be a discussion of is it possible for the time of those subcommittee means to chefs so that they're not always during the workday morning if they could be if there is some other time like the policies have given the time where we met tonight from six to seven or i don't know what else is possible but it seems like to be honest not fair that i could never do it if it always means that and i am interested and so i don't know what's involved so what i'm asking i guess is for conversation about what's involved and whether that could be possible the following year yeah i would only say is feedback is that the that the finance committee meetings are usually the engine of the of the committee work and the predictability of scheduling them in advance for the whole year serves or really  provides a great service to tony nice ability to make sure that work can address every issue that comes along with the budgeting of the school and you know that we meet every other week so we make sure that we get those done in a p every other week would make it's hard to make it hard for us to manage the work around meetings that may or may not happen we are the experience had a little bit of policy where we hope to meet twice a month and then it becomes once a month and then it might be yeah i think it makes total sense and i understand that and support that and so i guess my question is can it there be a pretty conversation about that a predictable time which is different than the current predictable  i guess really does that i did find it helpful to have our policy meeting this evening for the school i mean even though it was shorter it does seem like it everybody's interested in policy which is i think that is it i think that even though i only say that the consistency of meeting time is important for finance i'm not sure how or how it's hard for this for policy the time before meetings actually works somewhat for the for tony and i and marion a gender specific so but coming up with times with a b afternoon morning or before these meetings would be open to the discussion for for any of these i guess it's up to the groups to decide when those committees to try to organize the time th best fits all the members of the group or so i think to we have to consider the convenience of the staff where they're doing the work and they're to present to us  committee members wherever everybody's committee lee and that's the dialogue that they have at those meetings will for the year so you didn't leave when we decide who's where for september the dialogue should happen about one of these meetings were to take place and what then you guys did you still want to serve in that group thank you we're going to say something about s where they do meet regularly that we can get updates that we have i do have one question about the capital budget committee is there an update from you on what's going on i do have that on the pedestal that we're going to be meeting we haven't we're really trying to narrow down the slide your scope of names to a smaller group of names that we could then maybe take in front of more of our students and more of our educators to to get some feedback you have informally callous the principal of the middle school was on the building committee and through jamie shea who is the teacher at the high school who's on the building committee walk these names around for students and staff to comment on  i'd like to read the names out loud one more time and in hopefully maybe this group can between now and the next meeting think about narron this list down to maybe three or four that we can might want to put back out to the faculty and staff belmont seven through twelve school upper school lower school belmont high school somewhat middle high school a preschool lower school junior and senior high school belmont junior and senior high schools a little bit of the context for the community and for the for the viewing public as we've been soliciting this informal feedback from students and staff it's really clear that our our high school students want to graduate from belmont high school so that we're making sure that we pay attention to and our middle school students are verbalizing that they don't want to be junior or lower to anyone they want to be in middle school like they are right now and they feel like that name supports who they are as an identity and when we think about the name of the building they may want to be a compass both for the middle and high school sides but once you entered into the the campus of the school it would be belmont high school on the left hand side where our nine to twelve students would enter and it would be don't want middle school which is our seven dollars and eight dollars side so it would have its identity within the building so we're balancing now how do we want to embrace this culture of one building where the students have those couple separations and and really unique connections how do we want to find the building if i have an appointment and not from don't want or need to find that place where that seven create a game might be or that event might be i know how to get to the building but then when i get in the building or get on the campus each of the schools has its own individual identity as well so that's the balancing act i think we're trying to strike we also have to be wary of the fact that the department of elementary and secondary ed has to identify the schools as one or two in janice's been doing a little bit of that research as well i think that that's really determined by if we have one administrative body over the entire seven to twelve structure or two separate administrative bodies over the middle school side in the high school side at this could not play for our boston sports they would have to get waivers like they currently do now that if we don't have enough players for boys hockey or girls hockey or field hockey or softball the athletic director would have to have a waiver process  and it's also a pride thing i think that the the town of belmont has called on one high school been one high for a very long period of time and i think the students feel obligated to carry that forward so any dialogue we can have here to maybe reduce that that list of people want to have the conversation at the time that we might want to have it i'm already starting to check mine off and move my around but again if we could maybe reduce this list i am favorable to shorter and longer needs i think that the discussion about having have sort of two names within the one like belmont high school upper school sounds a little school but there is the upper school and the lower school it's just not officially part of the name so if we are crossing something off here like look for example number thirteen belmont middle high school comma after school a lower school is that just that we're crossing it off of the official full title but that it might still be labeled upper school and lower school or if we want it to be labeled in the same way that time is divided would  allen because like for example we have number two belmont middle high school and we have number thirteen belmont middle high school upper to come up for school lower school so are we only talking about official name for jesse purposes and what goes on the concord out of big sign or are we also talking about the potential for separately labeling each part of the belt and i think i know your question i think you could be either or and i think when we when and when these names of the come about it was oh how do i find this site and then where does each side call that was the upper school lower school fees and then that's when belmont middle high school came e i guess this is a separate discussion maybe but would prefer teen the name of generally for whatever grades and being in this building i would have to ask about that i haven't i haven't thought that far down the road race i know that if it's yeah i would be ok with getting rid of sex so for the viewing public who does not have a score card that we have been we have been left with belmont middle of high school which is number two and that what i didn't type on that list is also belmont middle hyphen a school which is something that some people think should be a distinction and then the other ones that remain are belmont high school opera school slash l school that gives our high school folks the ability to continue that tradition and it recognizes the middle school students of as being bill school students like junior or lower folks so congratulations and thank you i actually think we may want to get some feedback from the staff one way in from the students and do a quick survey in and ask them which of the ones that we have remaining to say they feels good idea or whether it's a checkbox of one of the other and then a quick comment box so we can get some feedback that might be helpful for us to consider and then we should consider whether we want to have a policy meeting prior to reviewing that information on t v on the  next on their agenda is the acceptance of the donation from there go we would like to thank our officer michael korean who was the dear officer at the church of the middle school who donated one thousand dollars to the general student council truck contribution to the a resource officer that's been assigned to the cherry those are separate functions so we really value and appreciate the relationship we have with the belmont police department by providing us a school resource officer at the high school now a school resource officer at the middle that window of time where we ask our staff and our parents feel least to to make sure that they schedule at least a week out so we don't have any concerns with folks making arrangements before the year ends we had one snow day this year was not a bad year not a big fan of snow days so one year that one day is a good year the last day of school would have been june fourteen which would have been a friday had it not been for that one snow day so the last day of school will be monday june almost thirty questions that the warranty had we gave that information to the war committee advance which i believe is really healthy way to have that information digested over the weekend so the group came with that probably less questions and they normally would because they were against it to the doctors at twenty provided we had a healthy dialogue at the table regarding the f t e count from one year to the other talking let's with the main data services that we have to meet to secure in that year over the summer when our caseload change for subjects like our english language learner population or a special education population whether that be unit a teacher positions or a position we talked a little bit  some of the other questions that were asked in there were some information that was requested by the work committee that was to follow the meeting that day i provided some information to christophe all about our moment as a as a matter of course as well as a discussion that we had about minuteman that morning as a matter of the the work of the group as well i could ask on my kids or told me to weigh in of other items that came up that morning there was some discussion about revolving funds  know we that that that came up we talked about fees and how we haven't raise fees for our transportation in in many years or our student athletes for many years we did raise the can do card fee about four years ago my st year here and we didn't raise our much feet by twenty five cents four years ago as well so we've kept those revolving accounts going with the revenue coming in but the expenditures do start to over power the revenue that we can take in if we keep our revenue the same meaning the fees don't go up and we also got some information for the work committee as are related to how many students and families are accessing programs that may not be paying the full fee due to financial support needed and so  tony was able to gather that information through the clubs that students act to activate our go through through sports in and through the buses as well it really is a puzzle that we have where are we falling funds are all very different as to what functions they provide for the school and how they the funding comes in from the general fund and also from gate fees for athletics as an example in through student user fees and how that that those three dollars revenue sources have to create a full budget to be able to support the program and that shifts every year yet a year depending on some of those variables through those that information is provided at the work means reading the report as we speak practice it is also their games and also leaving time for the town and recreation sports that also use that field time and so  have the path be on the south side as the selectmen have asked us to vote on and so we had a brief discussion about the high school names that we've all now had a very long discussion about here to oversee so they want to check point with a kind of measure we were what the next steps were so we were obviously glad to provide them the opportunity to look at the plans in some detail they were very happy with the work that we were doing very happy that we are meeting the timelines that they have set that we have to abide by given the size of the project and the next steps are after friday's meeting at seven thirty am we will  to the offices of skits go construction corporation in price out the entire job so their pricing it out this week diddles projects will be having their pricing folks go through the detail budget good construction corp will have their pricing folks go through the entire budget in perkins and will will have their folks go through the pricing of the budget and then the three dollars of those groups get together and they actually price out the entire project at that point time will assess where we are with the amount of funds that have been supported by the time of the it was b a and start to realign the budget reform so friday is a big day in exciting community path upstate i did reach out to our lease on my sleeve and told me that they are working on our p that's being reviewed by town council and they're working with the high school building committee to  point about whether we will have a full school retreat in the summer and what about will look like and when that would be but i wanted to get the conversation and sooner rather than later so that people can start to sense in their  priorities for their summer schedules today i think it is that people want to think about it and think about their scheduling for the summer and what that time they would want to commit to doing something  three depends on the work and then traditionally we have met with them briefly before the year starts in august and had a half of that day be with the school committee to update them on the work that we have been looking at as a relates to strategic plans in the works for the for usually a half day like a two or three hour what we would call working session to go over the material get feedback on the material and then you know have input into what that year looks like and what the work  session yeah working session so we can say i mean which of these we might want to carry over and which we don't really retreat maybe not so much their treat but i think it's good to kind of close it out at the end of the school year before  and continuing to align the budgets on both sides with the town and so forth in the context of the concert to report and that the school committee should anticipate at some point giving feedback to the concert to report and those policies being matched up to the current time policies of some kind of melding of the two that we would be expected to weigh in on policy as one kind of driving set of a set set of objectives and then just setting up a structure for the budget in forecasts you've got and one of them are the pieces of that that we need to have in place so we can start the forecast out today we spent most of the day on ones we'd want to make sure that we would weigh in on there not school committee policies as much as they are time to put a policy that impacted the types of free cash percentage or anything can restrict the budget or dictate how town has enlisted nelson nygaard that really from high school project to propose some ideas for improvements to that neighborhood which has been largely untouched and so they'll be hearing tomorrow night at seven pm at the beech tree center people to see that information and way and that group will deliberate on anything necessary and i should add as a reminder no one has a twenty five is financial times force to that list just so we we just don't need to if there is anything we can just put it on there so that we can ask kathy to put that on the agenda each week on your right under five point eight sub committee have more pull out my english teacher part again and it's three in section four point four in this middle paragraph the last sentence says in february