is was neil was actually this is going to be an active year since a proposal was made at the town meeting to put a task force together to look at making lister's an appointed position which is a charter change so we would this is the committee that would be looking at that right right at that time so hopefully they'll you know be in the house of representatives when the resolution is read and passed by the legislature the wording is slightly different at the beginning in the end than concerts already in this year and we have a number more monthly concerts with the thing we really want to talk to you about now is our celebration weekend on august ninth tenth and eleventh and what we're planning to do and how the town can help us we they're planning to  have events friday night actually friday afternoon on the ninth and we're working with a farmer's market to move them over to the round church green  we're going to have a tent set up forty by sixty sixty ten the farmer's market will be there we are going to the richmond community band is going to play and then we're going to have a street dance with a group called fill in the blanks after that and hopefully that some of the vendors from the farmers market that sell prepared food you know that you might eat for supper will stay a little longer than they normally do work it's possible we may get some additional vendors to do that in order to and then on saturday we're going to have music from it's either ten to five or i think the times are still in a little bit in flux but either ten or eleven til probably about five o'clock various musical groups everything on saturday and friday night and sunday are  free concerts and the extra money we've raised from concerts selling of t shirts round church ornaments and sponsorships are going to pay for the august weekend  the round church recording of people's memories either being married in the round church attending town meeting in their own church sliding on the hill we're hoping that you know people come up and and  and you know give us some of their memories there's a postmark on the postmaster will be over there and there's a special richmond postmark and it may be available we're not sure another time maybe in the actual post office but if people have envelopes they want to be stamped or just pieces of paper with the richmond postmark this will be the time to do that and that postmark will have our logo that we had created about a year ago and then on sunday we are going to have an ecumenical service it's going to be led by the  our idea is i have already gotten i mett clergy from the original founding churches i'm still working on some but i have a baptist retired baptist minister lives in town i need to call a methodist minister and there's no real active christian church anymore but some of that was it assimilated in the congregation church so we're trying to get back to you know their original founders of the church  ecumenical service and then sunday afternoon at two o'clock we're going to have like a closing ceremony where we have a speaker professor glenn andres from middlebury college is going to talk on the importance of preserving buildings like that around church as well as some music with a local violinist and maybe somebody playing on the organ and and maybe a few dignitaries we've invited you know our u s senators and representatives the governor we've invited for friday but we don't know we won't know whether they're coming or not  for a while and they just have busy schedules and don't really commit the things we need from the town was assistance from the police during this we would like to close off around church road from i guess the north side up to the sherman's driveway and allow the shermans and richardson sorry excuse me  to come in the wrong way so that they can access their driveways but that will let me through traffic and make it a lot safer we may need help with parking particularly i think friday night and saturday sunday it's hard to say what kind of crowd will have on sunday and another thing we are going to do on sunday is the boy scouts are gathering material for a time capsule and so have a ceiling of a time capsule and  then we're looking for a place to store that time capsule rather than burying the time capsule we would could also use help from the highway department to transport chairs from probably the middle school and risers from middle school to use for performers and then maybe a transport him back up there and probably to help us develop a sort of a barrier from the round church green to prevent people from spilling over into the shermans and richardson's side we are have been meeting with richardson's and sherman it's like that's pretty much where we're looking for you know from the town we have raised a fair amount of money from sponsorships and fund raising and if we might be still a little short so if it some point we have not asked the town for any funds at this point but if the town might consider giving us a donation to help this building represents richmond from my perspective having been in your seat and also been with the historical society a long time historical society has saved the town a significant amount of money by maintaining the round church of the town had to do it  would be significant amount of work and an amount of funds and just what we spent for the sprinkler system was in excess of one hundred thousand dollars and we just spent close to thirty thousand dollars this past summer some of it was covered by grants just fixing the foundation and then the major area of wrought that we found in the back that is finally complete need paint but you know i think not to blow the horn of the historical society but in a way yes we i think the town is lucky that the historical society stepped up in the seventy's and it's continued to step up so we're here to ask you if you have any questions or concerns about what you know what we have been doing and what we plan to do in august  the mowers are sick or somebody so the idea is to move that outlet next to one of the park benches there is one post of the church so always be protected and then you can use extension cords to get  where you need be and then the round church itself when you come out of there at night if it's star we have a temporary light that we ain't gonna really but if we are any concerts or event tonight that really doesn't provide a lot of life so a period is looking at possibly seeing what it would cost to put lights like we have out in the parking lot here that would be more in character with a neighborhood we've had a lot of discussion and historical society about pain lights on the building and that's not really historically accurate to hang lights on the building so we're hoping that you know maybe as part of this and that might require some help from the town to improve the the lighting there and then you know the electrical service he was talking about a r right of the area if we didn't have that you know there's one thing if you've ever tried to take pictures of various buildings around town there's always a power line in the way so you know or looking if you have any concerns that you know we need to address we're also going to have correlates here you know the historical society oh it has one but we're working with rogers and working with e m p to have more in the actually going to donate part of their service as it that wa a number of of local businesses and have donated sponsorships and they will be wrecked they've been recognized at the concerts that we've had and they will be recognized that the historical society you know with our board is small and we have a lot of work just maintaining around church and weddings and so we wanted to reach out to the commit with the community and the community members that we asked to be on this committee have really responded very well course they know that come august after that they're done which is just which is also nice and i just want to say that one more thing for period  the interim minister at the corrugations church and she's very excited about you know working with the other clergy and and developing a service that is sort of like what it might have been a couple hundred years ago so it would be neat if people did dress in period costume we're even on saturday any time would be really neat to have that we we will be having old fashion games on saturday as well for kids i want to come in on first do a feature on the brown church itself and then they will cover the event in august and i have not had much success with the free press  and i don't believe that these lights for until sunday breaks right now because they're not downward facing and i mean they might look nice and people think they're period or something but they really are more of a hazard than they are anything else and i want to look at a new start finish location and i have been aware recent years of their isp requests for that and our core certification is done on a ten year basis through usa track and field to be certified five and ten k distance and this work up for renewal this year so instead of getting a ten year renewal of the start finish where it is knowing the concerns at that location we're thinking maybe try to find a less controversial start finish location that would last us ten years without having to move and change things so we kind of start there i guess and i don't know if there's any conflicts to what we looked at on the map  instead of starting on roundtrip road rage in front of around church in the neighborhood property moving across to the other side of main road concord road to and around the corner even and to the side of the road that so we wouldn't block the condo they would just go to exit the condo that the other direction we would keep everyone to one side of that drive and then just turn out and then head out cochran road that way instead and you know we're still going by the round church and it still right there but hopefully that would eliminate conflict of play care centers closed on weekends and that's not even an surely to washburn's where where we would be at it wouldn't block any washburn's entrance and we we're already using a lot of parking so there is already sort of a part of our if you talk to the brakes about staging it there so i want to go to you all first and and if it seemed ok from your and then we'd go and talk to them i don't first see there being conflicts but i mean that's a potential that could happen and then we'd have to look into it starting it up for us get honestly the tutor it's a little bit tricky but i didn't want to start us on that road that has residences and we would be boxes sort of around the corner there seemed to be the most out of the way that we could buy number two three hundred  just be a quick pause we have police presence at the race so and we have volunteers that are at all the turns in terms of just asking cars cars for a minute but  then i was hoping at this meeting we could get our normal number but we do yearly for all of the other items that we generally have just for hosting because it alright to host the race on that date and time of those things listed  sort that out still whether we decide to use the hell over by the parking we would still like parking there and then or if we use the washburn's parking lot those are things that we had to get this done first before we could look further into those things you know on how to keep around church still kind of the center of the race and some capacity without having too much traffic or struggling with things you know having the people going back  we may decide that we want to have registration of words on the other side by the start finish it for friends you know is open to that we'll have to kind of that's an ongoing discussion i'll definitely be  to us we have a real road accident a flood hurricane tornado earthquake meteor shower i mean whatever we're on our own for at least three or four days so that means we need shelters we need to know how to get places how to feed the town government needs to do what is left for you to do so we'll go over that will then i'll tell you some of the other things that are happening i think britney and we have about thirty people all together maybe who have expressed and part of the impetus for this is in march of twenty fourteen the state is having disaster exercises the wife's after my own cat two and they're not telling us what the disaster is but it's  your family then you can plan for you know your neighbors you can reach out but it just gets you in a good sense of i think when you've planned for something then when if something happens you're not so traumatized by or at least you say ok i know what to do you know it's like first date or anything else and i think a lot of us appeared first day classes and whatnot but it just would would help us to be ready we'll have these booklets will distribute them to a number of places we talked about maybe having a contest that as families get their purchase the plans they could call animal put their name in a bucket memo have some some prizes like maybe a hand crank radio or something that you use for emergency that we could pick of the fourth of july so we're going to work on that will bit more but that would be the first part is if everybody would get their booklet party because we've started to talk about this and things have been out there there's been some people who've already started to get together on their own and get another fellow working on a communications plan and getting together ham radio operator straight and working on a communications plan because if we don't have power we don't have the internet hence we need to be ready for that and i understand that the neighbors of this without us are talking about things you told me of here we're going to need a shelter committee to investigate shelters for both the north and south side of the river there's all sorts of things to do and we made we had a brainstorming session the other night and we have several several pages of list of assets and should really determine what role you're going to play when we have a disaster are you going to be active participants are you going to be or just going to be members of the community so it's really important for you to decide what role it's really important for everybody who's listed in the town report say appointed town official appointed volunteers to the saw what role they're going to take because they could  a role playing disaster like that the health officer in the animal control officer the energy coordinator fireable you mean all these people could you know theoretically have roles to play even the constable and do it's one of the second thing on here the list is review the only sound policies and make sure that they're all compatible the birches the situations do you have delegation of authority so if the select  can't get together you don't can't get a quorum together having delegated enough authority so that the town manager or someone else can you know contract for goods and services that needed in emergency if the town manager is taken out to some reason and can't do that where is that what's the chain of command so we don't have al haig saying don't worry i'm in charge we we know what the chain of command is right down the line that's very important for the town to do and  reviewing all of the things with things like having emergency procedures for zoning planning and zoning for permit after a disaster that would have come in very handy i know there was a lot of consternation about that after irene let's see you need a coup plain which is continuity of operations if this building is blown up where are you going to reconstitute the government you're going to get access if you if this bill or if this building is cut off and you can't get to it cal can you get to all the data that's stored and where it's stored what kind of procedures those are the kinds of things that the government that you need to do so you have a coop plan and then each department should really think about what kind of help could they use during an emergency situation remembering that a lot of the people that work for us live here and some of them become victims that happened with the fire departments during i read some of the people were victims and they could do other things so what jobs could somebody with minimal training community do you could have somebody right along the highway to take notes as they're saying oh look we've got this kind of wash out there somebody could be writing all that bail somebody could be taking photographs you could have people directing traffic you could have of things lissie makes making sure all the mutual aid agreements are in place and in writing enough today with other towns with other services and things making sure we have an emergency contracting procedure  making sure all the departments have emergency procedures and that they are written down and that there is least one copy here as well as their own copies i mean they might all know what they're doing but you know you never know what's going to happen so that's that's sort of the short list of what the government can do we were asked produce a list would try to use your your stuff your time to the best of your abilities so it's something that you really need to talk about what you want to do so our next steps i guess is we have to figure out how to divide up the work amongst the thirty or so of us and do it without a lot of meetings suppose you have anything to add  have we want to have some people we need to have probably you know seven or eight people who are going to work to get all the mapping and stuff together and pull this plan together so we have a nice traffic why we need other people who are willing to sort of be on standby have something and then you have you know we had we could have several layers you know of people so some people might only be involved you know if we have a major catastrophe but you know at least everybody would feel like they they know they can do something like ok i know that i'm assigned to the kitchen crew so ok if we need to set up shelters or we just need to have places where we can cook i know that i'm going to be a lot of those places and those places on the sell side of the river are here here here in the north side of the river they're here here and here that kind of we've gotten i don't have a break here we've gotten a number of things so we're developing a real resource library to we've got a copy of the cambridge town plan which is which is nice it has sort of a checklist for everybody who comes in a checklist of job so ok we're going to be this person here's your checklist of things that you need to do we need to identify an emergency operation center and identify people staff it that's going to be a little bit more people will need a little bit of training for that we have what was it you got today from the regional planning it was the i c s command structure right and i think you distribute it to everybody it's like a very h thing and the incident known for a long time knows a lot of stuff but during emergencies the fire chief so tom needs two or three people who are working closely with him that could fulfill that function during that time period you know and so we need to be two or three d when i could be like the federal government one of my major criticisms of federal government is that they're always one day and if somebody is on vacation you call up and you know you have to wait three weeks to get that answer well we need to be more than one hundred on everything and i think it will be nice close together as a community and to get to know our be a version just to have planned so that you know you always feel so helpless when something happens and you don't know what to do at least now we know who to call or where to go we can be mobilized but it's not that you're not supporting us right it's just that there's a lot to do and to track down what you like but it's but in july we end up with a plan well hopefully then come next march is when i will need a commitment from people for four days to play on play this disaster for four days then we'll get there to practice all the different roles stuff that will be cool so we'll know when before the four days are objectives is to set up an e o c to set up a volunteer station to just that to sort of practice the plan and see if it works so i don't know if we have a shelter crew or not but there's this is like four goals in the space they get to see and they're not going to tell you though about was it the day before the week before what the disaster is they don't they don't give you very much notice it's like ok we're playing today ok here's the situation then we have to react to it and try to pare plan this two hundred something people different organizations that are first speaking for the trails committee and specifically about our mission statement and we we have a mission statement we actually review it annually as part of the process of change but he saw that the existing the present mission statement refers to foot and bicycle paths and we really we realize that really we deal with skiing and snowshoeing and actually a question and use in one case so that it just seemed too restrictive to say foot bicycle and so we're proposing to change to maintain these parts to link with other towns where feasible and to promote safe citizen use of these paths so the proposed new language would strike put in bicycle paths and put  in actually non motorized transportation and recreation with a small change of wording so the proposed new statement the mission of the trails committee is to establish parks for non motorized transportation and recreation in richmond year we had one hundred forty nine problems listed oh we're required to have a site visit this year we are at looks like one eighty one for twenty thirteen plus twenty eight hangovers from the hangover so i'm finished early release year they may not have started construction or may not have completely construction from last year so that's what we're looking at so far we this  appointment for us to be able to review their car which the cards let me explain lister cards are the detailed information on every single property in town things like square footage of homes all the way to what the roofing material is made out of so it's very important that we review cards with folks as we go to the properties to verify there are some errors in the database that we find on occasion just the other day we found a property that had not been kitchens and it really didn't have nine kitchens it had nine fixtures and one kitchen but those kinds of errors are very important for us to catch and correct but we might necessary not necessarily know the property as well as the property owner does so that's why we recommend that everybody review their own detailed information on their property ma sure one of things i'd like to start with is that we do deal in our in the losers office with the homestead declarations and once again it is that time please all homeowners remember to file your homestead declaration by april fifteenth there if you miss that deadline you pay at a higher break so for a couple years they didn't have to file but now it's on the if the onus of responsibility is back on the individual homeowners and by april fifty and you can still do the declaration a thing even if you file extension for your taxes just important to do that we've got some some things coming up that are new for the listers office and this is a state wide change it's not change just for our office there's a new parcel transfer information related to contiguous parcel process there's new home of the declaration features related to penalties homestead reports and i was to response response feature there is new current use changes related to the number of buildings that can be in a roll voted exemptions related to statute requirements that's a new change that we're going to be finding out about the twenty and then change  appraisal features this is us on the computer software that the town leases the there is an automatic rollover feature which still doesn't require it's not exactly automatic you still have to verify information so this is the new information that's coming up  which is a requirement for the listers to have that information part of what we do in our offices the property transfers and that pretty much dictates if you sell a property or a few have if you take on someone else on your property add someone to your title all that comes through the listers information it deals with sales easements trusts sometimes we have trust that change two times in a year so all the documentation has to be entered and there are made changes again additions deletions if someone passes away we get a formal request to remove that knee subdivision sales come through us as a property transfer for more information like what the listers do by statute or you can certainly find that if you go to the state of vermont website and just download a listers handbook or find the statutes because it's not just in one place it's still on the state website but you can buy little bits and pieces everywhere so the the total purpose of the graham list is for us to give the value of the property which we then turn over to the select board and you all of the so i corps determine the tax rate so the budget can be funded so february there's multiple factors that we have to download and through that process there's a verification that we have to basically go through to the best of our knowledge are these truly homesteads of these people order or do they not even live in town is this their second residence  and in some cases what percentage of the home is claimed for home occupations or rent rationale income sometimes folks rent out different sections of their home so those are numbers that were asked  in that number into our computer system for say ten percent of the structural issues for business so those numbers need to line up and match that's why again if something doesn't seem right on somebodies cards we ask them to verify for other things that we do we're also this year we've gone through data corrections for land codes we found that through the appeal process last year it was pointed out that a parcel had an error in a land code so it created generated a report to list all the land codes in the whole town to verify the accuracy of the codes again that's how we found the nine kitchens we were looking at a different report that we generated that told us a number of kitchens so we could see multi well liens single structures  what we also are working on doing is reviewing all of the permits that come to us we have been requesting and with the planning and zoning office documentation on all permits and that hasn't happened yet we haven't got all the documentation we need for this next grand list we have been waiting about eight months and i know you've had some turnover in the zoning office but we still are awaiting documentation for this twenty thirteen twenty twelve twenty thirteen grand list so that we can add them to our spreadsheet of a hundred and eighty one properties that we have to review information on and that and then every permanent that's ever we are looking for anything that goes through the planning the zoning office because we are to determine if it changes and the value of the property so that goes f we need to see a copy of we've created a spreadsheet so that we can track them we put in we added a few features to it even after our first year doing it we have a specific code that we put it related to is it a new structure  we code the process according to the building permit so we can call it up by that not just by property getters because occasionally you'll find that it's a c you know builders and they live in this bird but they're building a place on jericho road so we have to find out who signed the permit who is the contact person because might stay in the builders of the duplex and direct for example an entity olds that it might not be the construction company but as a cosigner on the permit application we have to have valid phone that we can go up and verify the property and sometimes those are missing so the just the hundred eighty one plus the twenty eight from last year that just permits and business and real estate transactions it's not it's this point in time our lister's office does not do random checks of properties we have on our list are requests by property owners they think there's an area hard for us to verify where we have to go to their home so we have that on our list  i don't know you know you could be like something we can do really quickly so then we do all these other things like you know run your spreadsheets to check for the night kitchen so i never do and that's what we've been the data will call it data scrubbing or cl whatever you want to call that we are doing that in the off months but right now we have started into the car to a partner now today more cars will go out the carts that we aren't mailing out yet we will to be one day it's not going to be like five hours here five hours there so we're waiting to send out the second round of cards when we know the ability of the contractor we also through this process to the property transfers the subdivision s it's very important to us that's what drives are now corrections if there is a subdivision that's occurred so we also have to research we have to research surveys we have  acreage and then the transfer tax return that the lawyers are filling out don't also always have the correct acreage as well some parcels don't have surveys so sometimes it's a very time consuming process to verify the acreage of a parcel  sugar sometimes occurs from the transfer tax return because things don't match up or we have a we like for example of property are calling to say i'm listing my property for sale my details i have this much my list or card says i have this much what's wrong and i think that when we had three property sizes oh it did one of those one of the homes actually had come in land so there there's no there's no place on the list a card essentially is to tag that so we just have that in the comment line don't necessarily track it allows us to go to the property just to let you know to verify the accuracy of the car for the structures and all that but i doubt we'll have time to do that so it's very important that we pick and choose which ones that we is updated our spreadsheet and sent a copy to the permanent office of they can use the same data that we've him put it in that's their verification process that they actually provided us with like there was a permit missed along the way that didn't make  three things well that it makes sense it can if day one we get the rest of the documentation that we requested they i my understanding is they don't have documentation they do not have a file or a manual old way of required to notify the town so we officially as town listers have possibly been notified if that office would know us so we're looking for two years worth of exam structures because we haven't seen cookies and we are looking to do math update in conjunction with the twenty thirty it's something that has been initiated in this kind of an ongoing process of collecting the information and then when the person gets the footage wrong when they were looking for things that were wrong on my card when they fix them all the rain came down and i didn't need all of the work but it's just you know when things get the place the place is just very easy to make mistakes so everybody but when you look at their beds on the on the pages it says seven hundred fifty dollars each floor and it but it excludes personal effects and kirk and your tears but so does new england clear covering they have six thousand dollars for moving furniture excluding come computers and personal effects so i was a little a little confused so what can you tell me or i might be able to  looking at i'm looking at you know page four for the second floor and there's a seven hundred fifty dollars moving furniture in practices not computers you know the  next page for the third floor it's same thing when for your percent to fifty dollars and then and doesn't seem like there's a stairs and landing there's a furniture but it seems like they're they're included in that amount and i would like to know what that before we go moving furniture in parentheses computers for seven hundred fifty for each floor and then when you go down to the new england floor covering on page seven of the attachment it's thirty one the bargain is there not to exceed the lump sum is there going to be contingency in case they look at a room like this in are like whoa wait a bit this is more than what we thought we were going to have to move know well i'm not comfortable doing that until we know exactly how much it's going to cost to move because we're assuming and we could get someone coming in here and saying for filing cabinets we're going to charge per filing cabinet the hours that they're spending so i have i would like to get some clarification and yeah i would rather find out exactly what we're going to pay for moving before we just hand it to the i think it least fifteen years you expect to get out of course but i think probably five years ago this really started to get in bad sh years ago they took a billion dollars on to renovate this building offices here the post office the post office was designed to make the payments before the depot stream about the water and sewer rates and kind of explain to the business community what's what's going on kind of some of the challenges we have but coming up with some potential solutions so i got a couple of folks from economic development work at least who are at that meeting who agreed to be a part of the water sewerage task force still waiting on a couple of other folks to be part of it before we can ever first application for their website was friday so i called the woman and i said is it too late to get in the application and i didn't hear back from her yet today but they had a number of of things that you could get help with developing like one of the last meetings we talked about like it's going to be months we'd rather just hire the contractor ourselves because it's relatively affordable it's the only came to us to talk and then talking about the new domain and whether we can get our email address to be at richmond on bt dot gov which would be what our domain would be and harry said that it would we would need to check with our email service provider to see if they would support the dot gov extension and i don't know would you know obviously we could go with a different email provider to make it consistent with with what our domain is going to be but the state is going to be maintaining our domain and i don't think that they're also an email provider need to do yeah and i feel like i mean knowing how state government works is i feel like this process is going to take months if we if