about a week ago i wanted to meet on jim palmer's performance review because usually we're egregiously late and i thought i'd be good to be more on time this year even though it's due in february and it's april i met with jennifer or not jessica porter and we went over the contract and realized that the prompting by prompting from roy epstein that in fact a requirement in the contract which expires on april thirtieth had not been met to our knowledge in that was that there be a written intent from jim to renew the contract so i sent him an e mail and said jim did you do you have a copy of that verbal notification that he would renew his contract in on october twentieth of two thousand and sixteen which would be in time for the november  and then he provided us with with three copies of his last two contracts so this would be the fourth contract those to be the third thirty third ok so we conven meeting in georgia maybe i'll turn it over to you to discuss the narrowness of this issue let me just comment ok mr chairman of course i never received any verbal jam in terms of renewing your contract at that meeting that i recall i guess i want to raise the issue of whether or not this is something that should be dealt with in the executive session if we're going to be to get talking to counsel about strategy on employment and something that's not to say that i'm when it we haven't posted in executive session so at this point we can't do that agenda i think the purpose of this least the reason that we didn't identify it as an executive session was it wasn't discussed strategy it was simply the question of whether it was desirable to continue past the end of this month and then have the narrow what i recommended to the chair who was not enamored of the idea of going into may without a contract was simply to put before the board the question of whether it would waive the written notice requirement and read the  so that's that's the thinking yeah well i mean so i never got any verbal confirmation from jim on this so what does that leave us george we can we can waive the written notice i think we can do that if there was a written notice which was jim's and ted you know he thought he'd handled it differently then the contract would expire extend for ninety days the question i would have i guess for george because my reading of this section to see about the ninety days is if the negotiations pertaining to such renewal so it's assuming you're renewing it but the negotiations are not complete when this agreement expires which is april thirtieth then this agreement will automatically renew once for ninety days to allow for the negotiations to be completed so this is saying you're renewing and you're getting ninety days to talk about it if you wanted to discuss whether to renew him or not than i would say you did not want to do the ninety days i guess it depends on what you're going to accept that this was notice or not and then if you're accepting that it was notice and you're agreeing to renew and we just have to discuss the terms if you're going to say that it wasn't written notice wasn't given and we're not going to waive it than the contract over on  couldn't reach an agreement on the contract that it would expire i don't think by agreeing to waive the written notice that were agreeing to renew the contract were allowing it to extend itself for ninety days so that we terms and you've run out of time by april thirtieth and you get an automatic ninety days to continue talking about what those terms will be but so if you give the ninety days it's almost implying that your extending the contract and we haven't had that discussion think that you know the way i guess i did know i didn't understand why we hadn't because while we were about this provision you know a couple months ago i just wasn't aware that i wasn't certain like you had been right all i've never done it i didn't do it in two renewal this is after the sentence about if he wishes to renew then he gives written notice that says if the negotiations pertaining to such renewal are not complete that's assuming that the renewal is happening then it's automatically expires once for ninety days to allow for the negotiations to be completed which is the renewal so you're there's the ninety days of presuming that this that this extension is happening i think it's i thought it was pretty clear because it's in that same section i get why it's there i think it's a little odd that the general manager gets to trigger it instead of the review in a more reasonable timeframe that mean that able to do in the house this issue came up you know our general manager of the like company who's done a good job for us the last three years in my opinion in your opinion is once to continue his employment i would prefer to have the contract in place for the next ninety days while we go through his performance review and  we renegotiate the new contract and as i understood from town council that's possible if we simply waive the written of this i agree we have the right to waive the right notice i don't dispute that at all the question is ninety days to consider and i believe the just for the what information i know you're saying i mean i'm the new guy so forgive me nothing other than the on the attorney but i know that my understanding of the prior two contracts which i was not involved in that the first two did not say written notice and this last one the word written was inserted as correct so the oral notice that was done prior was in compliance with the contract it is not in compliance with this contract nor was the sound like even the oral notice which i've been so i was under the impression you know prior to taking office when all this was going on when these facts came up that i mean maybe it was an assumption i should have made the mr palmer was not sticking around that was the assumption i had because nothing had been given i never understood what i was it never was never taught i was never t completion of the negotiations doesn't necessarily have to result but ok ok so let me have the the word please would be to waive the written notice required under section two three to see to allow the contract to on ninety days to allow for section two to allow the to see to see to allow the extension of the contract for an additional ninety days to allow for negotiation concerning contract renewal second second and yet further discussion well i mean i think it's just i know it's tough to walk into the middle of all of this but i certainly read the contract in the contract is a little thin for something but i was expecting to see for a contract for a position of this however what are we doing in the ninety days i guess what's the plan to do the performance review and we're going to negotiate renegotiate the contract which we would you know if we don't underst representation and that apparently was not the case which didn't trigger either a renewal or as you said an r v to replace him so i think you know enough is enough there's enough stress to go around for everybody you know i give you a good evaluation so where were you i mean if you really want to continue as general manager won't we think that you would have contacted this board and let us know what was going on ok so let me let me respond you have one oral supposedly oral communication  i guess back up because registry is is a wonderful thing right so what was going on from october or september october november december january was all my review from last year in addition to a number of other very high profile topics that were going on at the time my review was was discussed at almost every single  meeting the topic about me getting my contract renewed was talked about at almost every single one of those meetings so you know you can say you maybe didn't you don't remember but that's probably why they wanted in writing because if you don't remember that's fine i'll give you that but at the end of the day we had a long drawn out performers review that finally ended in january time for it so you know we didn't have time to talk about you know getting my new contract if you want it made us aware and you wish to continue you are we are the provisions of your contract if i was under a contract i would be familiar with the provisions of my contract and would provide a written notification to the board