good evening ladies and gentlemen at six pm let me call to order the merrimack planning board meeting for december fifteenth two thousand and fifteen let me remind everyone who will address the board to please sign in and make sure the microphones are turned on and speak clearly into  them by way of announcement our next planning board meeting will be january fifth at seven pm in this matthew thought in room let me also remind everyone that our usual note taker is not here and that requires that minutes of tonight be taken from the recording so please be extra courteous in speaking clearly and for those addressing introduce yourself clearly and remember to sign on with that let me appoint nelson to vote in mr russo spot and jeff to vote  i don't know why they don't here i can only think of three reasons i just only hope the building officer has done late necessary checks to their complying however today i noticed the now building a completely new planning on putting advertising mean signs or something up there is anybody as they approached you said they have their work architecture redesign in nature did not require anything from the planning board or anything from company as the applicant an owner and it's continued review for consideration a final approval of an application for site plan to construct two hundred forty multi family residences clubhouse and associated parking and drainage improvements per the requirements of the flat mixed use conditional use permit the parcels are located at six forty five six seventy three sixty five seventy three and seven hundred seventy eight of your highway in the i one industrial are for conservation and will have protection districts and it is tax map six one three three three four three five and three six the item is continued from the june sixteenth july twenty first aug thirteenth september first para fifteenth november third and december first planning board meetings and before we continue review for the two hundred forty unit multifamily housing project that we're proposing on tax night parcel sixty five dash one three dash one excuse me you could i just interrupt you for just one second to make certain it's really for the benefit of the other members of board because we are doing the capital improvement programs for the town the school board in the waste water district that is going to start  seven o'clock wherever we reach with your discussion tonight so if we haven't got to the final position that you're happy with or we're happy with at seven o'clock we're going to have a slight recess on your stuff to allow the capital things to go through because it involves a large number of town stuff and so with your blessing or with your permission no longer even without it that's what we're going to do and i feel it's important that the members of the board know we're not going to rush this because this is important but if we cannot get it resolved by seven o'clock we're going to have a recess get the capital improvement things out of the way we shouldn't take too long and then come back to you and i hope you know that and hope you're comfortable with it ok sorry let apologized and dropped in but i thought it was a good idea to make clear what we're doing it's ok thank you appreciate the clarification as the board may recall we were last before you regarding the site plan approval i believe it was in september we were before the board in october and i think november talking about the potential changes to the to the c u people land ultimately those didn't carry forward we made a submission in september that addressed  initial review for the project and we've received a second review from seal the dated november twenty third we've been working with town staff throughout the process and over the course of the last few months trying to resolve outstanding issues we do believe that that we've been a you know successfully able to address a number of the concerns but there are a few items that we'd like to review with the board to see evening and hopefully go over any questions that that we may have  together with you short so i think the you know the first part of the memorandum addresses the background which i think everybody's pretty familiar with we will be going to the zoning board for a special exception is is a permitted use it will only be seeking relief relative to the pedestrian access so that's that's certainly something that we understand and we don't have a problem with that as a condition of approval we're actually in the process of submitting that so  moving down the last paragraph under the heading background pertains to the department of public works requesting that we provide an access from alan road to the site and that is not something that my client is interested in doing we've we said we have talked about it in the past before the board was our understanding that the board would rather us not do that as well but we wanted to have a dialogue this evening to confirm that and hopefully work through that throughout our review you know this paragraph in our opinion is somewhat in error because it says the public works department in the fire department have recommended the access we have no correspondence from the fire department requiring that in fact we have correspondence from the fire department saying that access to the buildings is acceptable  as design so i think that may have been misunderstanding but nothing has been provided to us relative to the fire department certainly when it comes to the fire departments input you know we try to get that early on it's directly correlated t safety and that is one of our primary design goals so for i guess just to explain the adjacent area allen road does not come close to the site there is  if i may just approach the please do grab the other microphone if you will this is allen road in this location here it actually plants are in lane comes around and loops back this direction here allan road is not even constructed through this area it's a paper street basically would you like me to move honors move on the we i think we should discuss that towards the end what if it's the only outstanding item we will resolve it but i think you should you've made your position quite clear and i have a funny feeling the residents  we did prepare a waiver request letter this evening if i could mr chairman i'd be happy to hand in that out to the board yes ok as part of deliberation please go on so the the waivers that are mentioned pertain to the location of buildings within two hundred feet of the property and driveways within three hundred feet of the property and we do not quite locate all of them within those dimensions and i could go through the letter from like the second waiver that's mentioned in the memorandum pertains to parking lot lighting if you it's my understanding as i read through the memorandum that i believe staff thinks that we need to request a waiver due to uniformity and also due to downcast  but the lights that we're proposing are full downcast if you look at the lantern style light the bulb is actually located further up in the in the lantern and there is a cover so that it is completely shot shielded by the top  so we do not need a waiver for that in regards to the uniformity there are a couple ways to calculate that if we are too high we would we would rather just revise the lighting plan and reduce the number of lights to to address that so where we did not request a waiver from lighting due to its staff is comfortable with that approach so simply now the fact is that the plans that we have don't know the full cut off with the detail for the light and assuming that they can make the proper revision ok number three in the memo and number two on our waiver request letter pertains to the driveway with our design our design exceeds thirty six feet and we were actually at forty feet and the reason we're at forty feet is we've designed the intersection to meet d o t standards essentially we have a fourteen foot wide entrance to the property and because it's required to be curved we have one foot separation off of each curb so the entrance is sixteen feet wide we have two exiting lanes from the property each one of those lanes is eleven feet wide and then the with the one for separation of the curve that's twenty four feet and then we have a ten foot wide  and then when it comes down into potential items for conditional use permit me condition conditional approval we do have a couple concerns relative to some of the comments within that those are the ones i think i would like you to highlight so we can discuss them i guess the first comment that we have would be on number six the applicant shell addressed the comments from the conservation commission as  and letter were fine with all of them except for the letter d because we think it creates some conflict for getting an approval of the plan based on our design letter d implies that we stay out of the twenty five foot buffer and in fact we are inside the twenty five foot buffer but we're inside it with uses that are permitted such as access so it doesn't require a special exception for access we have confirmed that that that particular paragraph doesn't require us to revise the plan so i look at you for a second jim do you concur with that yes julian and i both discussed the issue regarding the conservation district access ways that are integral to the development of the property are permitted without the need to go to the zoning board of adjustment to the driveway access certainly permitted to be within that twenty five foot buffer however they will need a special exception for the pedestrian way and the bridge  eight and specifically number two under a which refers to existing gravel roads that are note noted on the plan they're called out in this paragraph as emergency access roads and it's stating that the roads are to be graded in maintained to allow the emergency access to the railroad we have no problem with the fire department utilizing those roads for emergency access but we are only proposing to improve them to that you want to earn fifty foot shorland setback line from the river if we improve them any further than that we need another permit we also are not willing to plow them i don't believe they are plowed currently but certainly we will maintain the portions of our site that were required to do that this just seems to be a little excessive as we're not proposing anything of the comments have actually been addressed but just in the interest of you know the review timeframe and everything they haven't been able to be checked in and addressed for the c evenings meeting ok believe our current plans are the plans that we submitted in september address a number of those comments but i don't believe c l d reviewed the wastewater comments so but we have no issue with with making sure you first up to the right well i have a couple things i want to talk about because the plans we have i want to point out are kind of obsolete and not truly obsolete but they're old they don't have incorporated yet all of the things that i think we've talked about one of these be the well one of these being the road access road to the railroad tracks i don't know why they want an access to the railroad tracks to be honest why the town wants it well i presume if a railroad car catches fire and let's face it if you look at the news recently enough of them seem to have done so i presume the fire department wants to be able to put the fire out i mean i'm guessing that's would be my guess that's a guess ok we don't have anything further this data remember that's actually correct when we spoke with the fire department they had mentioned and started going through their typical access which is further north that if they could get access to that area that would make their life a lot easier as far as any sparks that come off of the  first this lot six three dash one is this already a separate lot of record or is there a subdivision being employed here it's already a separate lot of record we are not proposing a subdivision that that was a clarification or the other thing i'd like to talk about a little bit is the potential parking lot expansion behind the homestead restaurant so called potential on so it doesn't i'm right it doesn't these plans are the plans that we submitted in september yes we got a review from c l d from our september submission on november twenty third ok so we these details are not on the plans that you have and they're not on the plans that we have submitted to the town the grading for that parking area is is pretty minor  site slopes back slightly and so everything will grade you know i'll just explain it we do have this designed everything will grade in this direction and you can see we have  rain garden proposed right here and so everything will be diverted into that rain garden and treated a storm water management system i'm sorry what page are you on there because this he's on fourteen this is p it didn't show the grading changes that would be necessary to accommodate that parking lot you know that is correct this plan does not show the grading as i stated just a minute ago we were waiting for these second engineering review to come back before we we can't summit planned i mean we can't pile plans on top of plans and so we get feedback from the town's consult and it doesn't make sense i mean it's going to create chaos and i'm not sure that the town would even accept them so but the what i can tell you is if you look at the contours and you can see the contours that go through that lot right now there is a belt three feet of elevation through that area and you can actually see that the contour the existing contours would be pushing the storm water towards that rain garden so we would be coming up crossed the that parking area and it would simply sheet flow right into that rain garden area but that's something that you know we would be happy to be part of a condition of approval to to address that it's in the storm water management report we've we've certainly made sure that all of the onsite drainage can accommodate that if you recall during the scene one of the soupy hearings we had the owner of the restaurant here and it and it seemed like at the time the board was very small positively about us trying to accommodate his needs with this plan since i believe of many of his customers are currently parking in the church parking lot and walking across daniel webster highway so i hope i hope that better explains it ok i just i just my point really is that but the plans we have aren't up to date i guess that's my one of my concerns about this evening plan so let's just leave that for a moment and talk about there's no lighting shown on that parking lot i don't know if there's any additional lighting planned in there as part of the use of that lot for the potential future project or is it to be constructed as part of the project here is if it's intended to be a future project it can be shown in a conceptual nature as part of this plan but would require a site plan at some point  do what they can to ensure that the town remains compliant with those permit requirements as they develop their pride plain and then if i could just touch on that and i apologize i missed that in and i would have brought it up  the m s four portion of e p a is not a pleasurable so to this project because we're not proposing proposing any improvements to the municipal infrastructure with that said the alteration of train permit in itself addresses the majority of the comments that are raised in mr fox's email pertaining to erosion and sedimentation in water quality and treatment and that permit is a requirement of this project and we will be obtaining that permit so although i would have to take exception to the m s four permit just because it doesn't apply to us i do think a number of the comments and suggestions within his e mail by default are going to be addressed and have been incorporated in our design because our design has been done to meet state standards be addressed during the alteration given that i think both cases an exception number to make sense specific circumstances relative to the site plan or conditions of the land in such a state plan indicate that the waiver will carry out the spirit and intent of the regulation this road this service road that comes in to service all of these department buildings is that is that the time that's not a town road it's a mistake is that right right that's correct it will be a driveway driveway yes it will be built to standards however will it not be the construction materials certainly will be the town standard now the one of the comments and i think it they don't apply is one section requires that the minimum grade be one and a half percent the slope of the parking areas are less than one and a half percent in some areas primarily to mediate compliance and to push the on grading around the proposed garages so if you take a look i guess in this example here we have eighty eight parking spaces here we also have an eight parking space here and the slope goes one point two percent in this direction and one point two percent in that direction and the reason why we are not meeting want to have to send is because it's not a requirement really but also because there's it's sloping in so many different directions that we have to make sure the drainage in the eighty eight compliance is met and so we're not meeting that particular standard again it doesn't apply to parking areas but just to point out you know to answer your question mr disko that' want to just to clarify for nelson and the rest of the board the comment came in one of c e o these review that question whether or not that needed to meet standard the throat of the driveway as it comes in and approaches the site certainly meets the requirements of time standards however once you get into the parking areas that aisle as it goes in between the parking spaces does not meet our standards as chad has just described and from a regulatory standpoint we wouldn't expect an aisle way within a parking lot to meet a town roadway standard well i guess you'd like to go the next step in the long term isn't this part of the loop road that's going to eventually connect into the road that goes north through the property and this is this will be acting like a road at some point in the future when this who's built out right or am i wrong or you know what am i missing that is not correct we do  have i can find the right actually in the back of your packet you should actually have the overall master site development plan from c u that has the outline of the overall project  connect behind the retail space of the master plan if i remember correctly and you may recall that we were very reluctant to have that connection just from security reasons but we did provided because it was something that the board felt strongly about the ok and and and this is all going to function perfectly fine it just we don't meet the one and a half ok thank raid i mean the drainage is all going to go you know to their appropriate location it's my suspicion is the town standard is that you know for road maintenance issues and stuff like that where this is going to be privately maintained and all and i would suspect if this was even a minute they would likely use that road then they they could the goal is that if anybody uses that road and it had to do with the overall plan and my client's goals is that it's really there for the benefit of the residents and not there for the benefit yes no i'm sorry that is correct it was our understanding in working with staff that there were there is a requirement to construct the sidewalk of along the front of the property and if you recall one of the main topics that were not being but one of the topics that we discussed on the c o p process was that we would rather have that walkway be internal because we want to bring people to the commercial users and as such we are but personally because the there's been so many changes to the plans me myself you may or may not agree with me i feel that we ought to have a we could give them an approval conditional approval tonight but i would still like to incorporate in the suggestion that we have a compliance hearing simply for the give us the opportunity for them to submit a completed set of plans which we could just go through this doesn't mean we're going to change anything but i think we'd like to see it completed set of plans and that shouldn't hold the going ahead process but it means we've got a chance just to make certain in our own mind before myself  the normal chairman will sign even though he's not taking part in the discussions so we're all happy then you give us the go ahead to sign those plans so that's my personal feeling but i'm only myself i'm a do you do you gentlemen have a problem with that we do not have a problem with i would support that mr chairman i think that it's appropriate given the number of changes in the amount of things that are missing here we don't have a i don't have in what i would recommend that that be made part of anybody's motion to conditionally approve yes and that is you know the one item that we still haven't finalized and i want to make sure is clear is the allen connection oh sorry i beg your pardon i beg really isn't there the comment that you see an item number seven from julian's memo is verbatim the comment that we got from kyle foxman public works that the project should connect to the right of way valinor over the full time standard road or an emergency access road if this were a stand alone project i would certainly agree with that recommendation and support it but given that this is part of the conditional use permit for an multiple access multiple use property there are going to be other means of access and other ways of getting help to d i way once this property is built out so i'm not as concerned about creating that connection at one road and frankly i think if the connection were to be made it should be a gated emergency access only type of access to should not be full access from this property into the neighborhood to the south i certainly don't think that that's something that's warranted given the fact that we're going to see two additional intersections with the way eventually that will be  before we go ahead i'm looking at the people who might be interested madam you got quite excited to move to look at the plans do you want to address us at bristol if you don't have to come and move on the gentleman and one of the junk president of the historical society and you may not be aware but we have been talking with cabin about the potential for the area where the fish hatchery was possibly even being donated or a long term lease lease for the historical society to make use of this so that's really this is for the sort of further phases down the line this is way down the line yes but you know they're for saying that you feel  having talked with kevin he's an honorable man and is going to do everything the storable society would like well he would talk with us about it one of his concerns right now is the condition of the house that's that whether it would be something that is could be used by the historical society or not well the things that were to come to be it would be an advantage for everybody because it would make the historical society be on route three where somebody could find us they have trouble finding us right now way over in south america and it would also be an attractant traction for this whole development to have something historical there that would make it a popular thing because it is part of our history  ok well on that basis can i have you go back to my original request that somebody proposes a motion i just wanted to point out one more thing about the on road connection and that is a very dear tonight and that alan road in ok so then i just want to i just want to clarify then that this be it right that i want to road through this section meaning from the land turn lane and allan road here section my but my reckoning if that's not built the town would have to build it because you can't expect the applicant don't necessarily build it because it's not on the applicants property or you could he well he didn't mean your courage to do it if the board were to require that it would be considered an offsite improvement because it is a public record ok all right go back to it before just to summarize before somebody makes a motion i just want to clarify that i have what the thoughts of the board were with regard to recommendation condition number six that was to be removed yes that is correct item seven was to be removed yes yes and then there would be an additional condition requiring that a compliance hearing to place prior to final and whether they're going to be plowed and and x if i may the railroad but yes and we're only going to build them to the two hundred two hundred fifty two and that is what the plan showed ok is german to grant a final approval to this project with the conditions as outlined earlier this evening for five conditions plus the condition that this come back to the board for a compliance hearing after the plans have been revised in accordance with the agreements we've made tonight and that includes a twelve month conditional and a twelve month period in which to accomplish this ok ye that there's probably nothing to add to that other than introduction so thank you mr chairman members of the board this is the first of the free discussions on the capital improvement plan the first being the town's municipal project the town as you know develop source see ip projects based on a number of factors the screens a little bit hard to read this is basically we have twenty one projects that we look at in the major category from a  fire station a big bridge replacements to paving to the highway garage to other place holders that will go over a little bit later on like in the library and new library new ethics field and things of that sort what i would like to discuss is our bridge projects as you know we have the most aggressive big bridge program in the state in new hampshire it started back in two thousand and eight with the bedford road i need a job or road intersection replacement and has continued on and will continue on to two thousand nine hundred when we try hopefully complete the u s route three or start the u s route three bridge down by the m way building this year we're undertaking two bridges road bridge and being road they both actually want to bid in construction should start within the next couple weeks hopefully if the weather holds out still but hopefully we can get those projects up and running within ten months bedford road is on the burnt back burner and ready to move forward once we go through the budget process and we begin the two thousand and sixteen seventeen bridge program with the state as i said the  bridge it's a culvert bridge it's the same kind of bridge that was over in wire road it's the same road that fell the same kind of bridge that was over the b n road that failed we have replaced it some help with  looking to get that done in the sixteenth seventeenth we continue with our storm around it's dream projects ask you a question on bridges before you leave us with a list of bridges on your overall crossing bridge culvert that we have there are some of the smaller small coverts and things of that sort but would we be considered bridges ok well can i ask you a question these color bridges looks like they're about forty years old water drainage improvements we go through number one when looking at roads and paving roads and and looking at placing sort of these bridges and things that's what we go through the whole gamut we would get the storm water drains we looked at a bunch of other other other projects as we go through and we fix up our roads whether it's adding water adding natural and when we look at improving our roads it's intense period that for the fifteen sixteen construction season we're going to be repaved ever whether it'll sort of be upgraded to be the ten or twelve foot travel lanes that are more common around town and if so then obviously you're thinking ahead about that as you do do drainage on the sides of it might be part lane we go through the paving index the paving condition index each year we as far as we look at what roads that need to be paved and we use this paving index to rate the road to school the roads  junction with our projects and when we do major overhauls to roads as well so we try to get as many roads as we can done with the money town council has put seven hundred fifty thousand dollars in the budget for the last couple years  do you have a sense that the useful life of these repair repaired roads are meeting the expectations they wearing out faster they lasting longer i think they're meeting the expectations  the work that's getting done is meeting the quality expectations yeah we were if if we need to rebuild the road we're we're rebuilding the road we're going through sometimes we're just putting a topcoat on the roads that we feel have a good base other times if we it's a little more money and  was very nelson sat on the committee that put this proposal together and it was a very very good get for the town america back to be able to do this project like this for over twenty percent of our dollars and the reason why we were fixing up chamberlain way there was a crusher and socit with the project in the cost share will be fixing the bridge the sidewalk removing those metal plates and actually read redoing that sidewalk it's can't leave or sidewalk we're going to go ahead and redo that sidewalk so it's no i seem to remember somebody telling me that the the the the the wall the side walls if you like to stop people falling off the sidewalk into the river those walls were not but very well connected to the rest of the bridge structure is that the case  that i don't know if they were structurally tired i think it was the height of them ok on the height and if we do any major repairs on this bridge we're going to have to fix that problem and raise those up to me redoing the sidewalk that's not a major repair to the roadway other perching ok thank you sir but if you're putting supports under the bridge so it's no longer can a lever that's kind of a big deal that's one on the side it's on the opposite side projects that we have on schedule for sixteen and seventeen in the presentation has some more back up for other projects that that we're looking at over the next several years the next five years and as we get moving forward these w of projects that like i said there are a couple projects that are are placeholders is the library you know the library still looking at a new library versus repairs to the current library they have taken  fields they can change in a matter of notice depending on the some of the rental fields that we have so that's why there's a placeholder out in the out years with some of those issues with like fields and that's why we put that out in the last year just as a placeholder just keep it on the plate just keep it fresh the town council has made a conscious effort about the highway garage it's not going to be on the ballot this year last year in the budget there was twenty thousand dollars put towards some more information gathering some more information and when the process of hiring some consultants to help us gather that information so that it hopefully can be put forward on the two thousand and seventeen ballot  is the is the amount of money that shown on the plan today the same as what was considered when it was on the ballot yes yes and we're looking at some some other issues and hopefully there can be some other we're looking to be in that three point three m i'm not critical of planning i supported that outbox i think it's very necessary i'm just wondering if the plan had sort of developed over time just because as time goes by things always cost more it does we're still looking at the three point three there's a lot there were a lot of unknowns that we're trying to work out the ground what's you know moorings and things of that sort that we're trying to see if we can get some of that guesswork out of it so we can really tie down a price at some minor repairs that we're going to do this year to the building and we're looking at a lot of hinge ing on a certain project that will be named that might be moving through the area so a lot of some point in the if so when is that point does not also part of the development agreement that money does not expire it does not expire thank you it's good news to me you had to hear that i did just for clarification paul when we go to do the recommendations of the scoring this current years to get the whole picture i just wanted to make the board aware that we'll skip over those who we get to actually signing a priority to those bonds gives them a bridge to which yeah that's actually that was that was in last year's budget fourteen and there was a hold up with them in the stork nature of the bridge and conditions and other things that that occurred and that kind of delayed that project waited to hear before we got final approval and the rest of the information in your through the forefront about a year ago the state came in and closed that bridge so we suppose bridge right now you can six months ago six months ago six year ago they came in to reduce the tonnage six months ago they closed the bridge that's by there you can have back traffic backing off from the blues a clique intersection into around the bell so it's all depends on traffic study we did a traffic upgrade signals ation a project between a front street intersection in the fridge at the same time the other thing you write up for that you refer to nineteen accidents have repaired of six years i would think there are other parts of the town where you had a much higher accident rate i'm thinking particularly of  so but there have been i can tell you from school i periods of time they hang out the cars hang out over the stoplight yeah and they're some of them are for the way or half way half a look car length out of into amherst road you take as long as you need to get set up and get the technical bugs worked out and then when you're ready please introduce yourself for all the folks at home and proceed i think we're all such good evening that too early for fear of wearing it out so i was almost thinking lime green tonight but i figured i'd go conservative with black black and serve this little johnny cash thing on there with the man in black which you get a reputation you just carry swap with us yes so anyway thanks thanks for letting us come before you tonight you have a copy of our capital improvement program compass is of course six years per year directive and i'm just going to go horizontally across the different projects a lot of these here familiar with you seen before from prior years i believe there is one talk about this unit i believe this unit is old enough to run for president to be in the presidential debate says avoid because they don't seem to have enough candidates up there on the podium so it's around but thirty years system this unit is such that when something breaks there are no repair parts available for it anymore and we have to weld joints and those welds in particular stress points to getting to the point where you know how many times can you all the well so if this doesn't go unexpectedly we would be without proper heat in the cafeteria and the food service area for around a good two months until we had a replacement now that's not so bad in september arcus to whatever guess december january not a good thing so we're looking to replace this unit was something of a different design that designs all been put forward by honeywell we did the roof over the section last year and we took into account where these smaller units would be going because we're not going to put this big unit back because you can't take air from a cafeteria area and then design hopefully more more efficient and the cost of that is five hundred fifteen thousand dollars and that's slated for two thousand and six thousand and seventy the roof projects we have one of those every single year for the next six years and beyond the first pushing you're going to see is the majority around three quarters of the middle school roof going from the westerly side of the building where the playfields are towards the cul de sac or circle towards old blood road will be doing that portion first is a natural break in that area and so we'll be replacing that section of the roof me give you an idea air of some of the issues we're looking at right  now this failures at the seams is also splits between the seams and what you're seeing right now basically is an area where you have a seam in a seam and in the middle of the scene there's nothing in the middle of the piece of material there's no same but there is a spreading of the material that's kind of coming apart so we've been patching those in linear strips you can see the patch on the upper right hand so you can see a new separation coming on and i think we did around two thousand linear feet of patching over this past summer into the fall to get us through this winter so that's a problem so we've classified that is urgent to get it done in the spring that it's failing quickly with also like a ten or fifteen year roof it was a serious it was a gentle x ten they're out of that they're out of business right now it's a ten ten year warranty we didn't expect we expected to get at least twenty out of it didn't happen yeah we had we had our insurance carrier come over and take a look at it to see if there's any way we could go back on the company or they could we could get a kollek some sort of claim because perhaps with the last few severe winters that have been absolutely horrid on the roof structures that maybe there was some way we could work it out to get it repaired under insurance dollars or something like that and that was  no go with they think is far is this is just their own postulation on what of occurred could have occurred is when they have the sheets of material that say they're around good ten feet twelve feet wide they could have fall on them back on one another left them there for a period of time and then open them up and then put them in place that could have caused an initial weakening during the initial install we're previously regarding kind of all the roofs and i was wanting clarification if you guys are going to be doing a multi lair roof like you do it all the other campuses for this repair we were planning and doing the the multi multi layer roof with the cancellation and then  yeah i will not be replacing this room someone else here sitting in front of you we were talking about this room but it will not be me thirty five years but it's got a thirty five yes yes sir that's what i w yeah then in seventeen eighteen why not finish off the rest of it so the only reason why we're not doing it all is one big project is to try and spread the cost because we do have that he will project or that h e s c system of five hundred thousand dollars that we think is so we think we can get away with spreading the cost cutting it over or two years and then getting it done and in that fashion then having something future the next roof we have is reid's very elementary school these are the ninety seven additions that you're looking at in yellow those are going to be slated to tom too so walks the roofs at least two or three times a year sometimes he even gets me up on the roof to which i don't really care for but i do it anyway and he looks at these inner value weights then right now it's his that spot so right now we'd be looking at doing thorns very same situation and then we want to go back and hit the upper elementary school for row four hundred ninety seven thousand dollars the areas in yellow are the ear ears where we're looking at and then we would go and do the rest of thornton's very elementary school which was done at various times over the years and would be out of warranty and we would just kind of go through and complete that building and then we would head back to the upper elementary school in two thousand twenty one two thousand and twenty two this eleven acres of roofs and in the district and you've heard us talk about the several times so you probably knew there were eleven and when you think of a roof when you think of a flat roof you think of ok just going from one end of the building to the other but it's you can see with the different levels and the different ruction periods you know these were buildings that weren't built all at once they were built all in one level they were built and added on before they become problematic we know that by doing patching on i'm keeping track of what we patch when we patch the numbers of times we have to do the main thing we roofing i agree with your approach i think it's fantastic that you've got a proactive approach and you've got this planned out into the future i think that's the right way to do it from budgetary standpoint and also looking for making sure that you're getting ahead of it as much as you can little bit of a technical question in terms of our job here tonight i agree with you with the middle school and the notion that it ought to be ranked urgent however the rest of the six year plan probably falls under some other category by virtue of it being a six year plan absolutely since our category use necessary to describe things that are within three years and desirable between four and six years give a sense of what you would recommend for those others in terms of what we ought to think about putting on them for recommendation oh i think i think definitely necessary and if you get out to twenty one seriously if you get out to twenty one twenty two is going to be necessary but twenty one twenty two no question they are maybe  the time they might come up in the batting order but as you look out to something you know if you can look at it and say well we're going to do that in six years it's hard to call that urgent so i was just trying to give guidance from you on what you thought we had to do for approach i'm sure that if you don't necessarily have a solution on top your head will figure it out something i would definitely put down necessary for the rest of it it was ok if it is not if it is not now it definitely and i i do think by the time that they get up in the batting order they'll be it's absolutely there some thank you for that hopefully yeah i was just going to say after watching assistant county manager mcnally talk about roads and putting them on a cycle for us that's what the routes are right we have to continually sort of loop through and take care of the ones that have aged out and this will be something that that will be looking at in perpetuity i agree with you completely i think that when all those best this doesn't sort of come around again you guys did he was a constant constant issue constant presentations about roof repairs roof replacement paving issues you know those sorts of things it's just the nature of these buildings because they were you know like you said the way that the town has the side it to deal with her species at a time substituted some of the things that you're seeing here in terms of additions here in additions there like the ninety are a problem with snow covered with snow if you have a roof that's carrying covering an area that wide if you give it a slope that roof is going to be incredibly tall so it's the least amount of structure  required to carry the roof over it if you're going for a pitch here if you have because you need something like a six to twelve yeah but then you have the valleys it's going to pack up the snow in between i'm well to carry a span that up so it doesn't kill anybody as it comes off i don't know why we don't do more of it i'm not saying every bit has to be pitched but i do think we should seriously look particularly on thought and very which is you rightly say is being made in bits and pieces and probably the same is in reach for i don't know why we constantly don't know why we come think about it putting pitches on some roofs to break it up but i think in addition to desert his answer the the other bit of that is when you have a building that's basically a whole bunch of little blocks that have been assembled where's the roofline go where is the centerline where is the start and then aim towards and that's it cover all these little funky block shapes in the middle i want to my first time he and i are ok every seven i commend you for planning these out in the future i know that there's sort of this vision that some may have that you can get to the point with  maybe or something else where you've completed what needs to be completed and you're in a period where you're not going to have to do any roof work or something like that but the realisation that that never happens and just sort of getting into let's take a chunk of it each year and do that  ten years maybe eleven years twelve years thirteen years where there's no roofing project schedule so you will be presenting that maybe amount that's good that will allow the dollars to go towards some other need that are going to come up those either that or the the board can take a look at that and say ok those years we're not putting money into room so the those years that you could perhaps build up a cap of reserve fun for the purpose of taking care of those larger expenses down the road makes no sense right now to create capital reserve fund because you're spending out the money as quickly as you're bringing it in so during those years where there's nothing going towards it it be bit more bang for our buck and one that was given to us as an option you can do an extra ten thousand square feet and still be within budget we definitely want that way because the price isn't going going to be going down it's only going to be going up so now we kind of find ourselves at twenty seven eighteen where we just moved this out you know because it's something we feel we can move is same process that tom goes through with the roofs he definitely goes through with the a specialist and this is and he will correct me on this if i don't say this properly this is the remaining especially this in the district that we compound that was used for the old doors who knew i didn't know that but we knew that so this is the main last of the major respects this but there may still be some around hither and yon as we if we  renovations but nothing to this is for tiles again floor tiles mastic new floor tiles done ok finished them how much space are we talking about what's the area that we have now this should be around we do around twenty twenty five thousand square feet of you know has met specialists look at this oh absolutely we have we contract with a company called r p f who comes in and does all of our testing and wri off basically the bids specification for us and they manage the project and they make sure it's done properly and they do all the sign offs for it something with a close in school when they come to them to do the the remove the tile to remove the tile everything this will be done in the summer time the cereal be cordoned off plastic sheeting hazmat suits the whole go ok ball of wax with a whole school be closed off no that is the that is the front of the high school right now definitely needs to be resurfaced i don't think there's any question there the one of the shot on the left side is the side of the high school going around the back you can see where we've done some patching there is that every year kind of has been worn away by the bus traffic to the left there is a significant slope in that area so we'd be looking to build that up level it off reclaim it and do a brand new paving job going around the high school and the front of the high school do yeah we coordinate all this with kyle he's been fantastic as far as you know if you go out to bid and continental if you're winning bidder we get the price that they are the only reason for raising it is i know that you're spending less than they are but proportionally it seems like they're getting a lot more mileage out of their expenditures maybe you need some underlay under the road rebuilding and that sort of thing that make it cost a little bit more they spend seven fifty which is obviously three times what you're spending but they've got quite a long list of road miles that they're getting able to take care of with that yeah well we definitely like we did lines road we went down and we did our reclamation project and in one area where we've really kind of ground down to nothing and then build nice it's straight it's easy it's a lot faster are areas are a little bit more challenging with the jogs and whatever especially if you're talking on a parking lot or front entrance so perhaps it takes a bit more time but we are getting the drive i don't believe i have a a slide for that but that's something we want to take a look at from where the front entrance area and it's kind of where the police parking drive in particular as part of the town's center master plan which the town center committee chris served on for a year and we have a plan that was put together by the n r p c m's looking at long range to build a sidewalk along a drive and make it a loop sidewalk actually the other parts of town roads but this particular one being on a school road  what considerations being given to that if any well right now it is it is not in the plan for seventeen eighteen to be done it's running eighty thousand to one hundred thousand dollars ad for a sidewalk however you know there's a lot of variables that just came into play at our last meeting when we had a meeting of the school board and the town council we learned that the town  grant in the nineteen seventies on the parcel of property that contains the tennis courts the basketball court the skate park and the ice rink the town council has gotten permission from the federal government to obsolete the tennis court because of the poor condition that it is in and the lack of desire to throw any more money at it as part of the process until the agreement expires they're required to return that land to passive recreation open space sensually grass maybe a park bench the lease is due to expire in two thousand and eighteen and so at our joint meeting on thursday we were asked by the council what do we want to do post two thousand and eighteen with that land do we want to take over the skate park and the ice rink do we want to enter some other agreement with the town as it relates to the parcel and what we discussed at that meeting is that the school board may actually have  planning and building committee and look at potential uses for the property as you know we have a central office consolidated central office project that was using one parcel of land we don't know whether this parcel might be a potential lot for that we have other needs that the school buildings themselves match for coal ash trickle up or elementary school and for that matter the high school they have for that property we have been quite fortunate to have an agreement with our lady of mercy to use their parking lot for staff parking at the upper elementary school but if that agreement were to go away parking would be parking already is a major issue down along the complex so we need to look at what purpose we're going to give to that land and it may impact the design of a sidewalk but i think that you know the estimates that matt retrieved when we were working on the town center committee and the desire to get those lots and looking at federal grants for that money you know came in at about one hundred thousand dollars i think our threshold was a minimum of four hundred thousand if  not mistaken for for submittal for funding but i think that what we would want to do is look at what potential use we may have for that property and therefore what design for a sidewalk will will put there you know so you know it's all kind of depend upon i would hate to put a sidewalk in there without taking into account these other variables these other are knowns because then i'm taking the sidewalk that we do and i'm changing the curb cuts and i'm sorry cunning items and i'm adding items and it's patchwork i'd rather kind of look at the whole project as a big holistic project where once we can get to a point of agreement let's say the high school team does not have tennis courses and used to practice on they go to watch them and perhaps be nice to have tennis courts down in the in that area that was useful for the high school team perhaps we could get you know a middle school team going perhaps even an upper room entry school because of its poor proximity to the upper room entry school so perhaps let's say if you look at that tennis courts associated parking lighting etc and then you have the whole idea where you have the baseball field with the up roman tree school is you have parking that happens along all gather drive the just lie nogueira drive sometimes with a fence section where they shouldn't be and sometimes on the other side of the road so perhaps you want to look at creating some parking for that use also and then most distort take a brought up something that you know been of concern to me in the back of my mind at some point in time is you know the our lady of mercy church i mean their intentions of terrific they've been a tremendous partner over the years but it's kind of hard to predict what the future will hold if that and this would have to be saying that perhaps we could look at his far as incorporating more parking in the but the whole news that we got recently of the town to clearing that area lot start i have sidewalks can on both sides they get down there and using that space for the fourth of july and seeing people kind of walk back and forth or just because my kids go to all the schools all of them now every time i go down there there's somebody trying to walk down that road or park next to it and all that stuff i get what you're saying about sort of trying to think about overall plan that covers everything that you could have going on there i'm not sure i'm completely on board with the idea that the sidewalk is that difficult to manage in and out of that for example with respect to the tennis courts if you don't know what you're going to do with that side put sidewalk on the other side of the road because nothing's going to change on that side  i mean i think that there's ways that you could approach it and i think it would be important to do especially around the school because obviously safe routes to school and people walking up and down there are an important thing that said i don't know that we sort of solve that issue or have that hashed that completely out here i just want to put a bug in your ear that it's i think important as a parent of students in the school as well as part of planning board to think along those lines in particular when you've got the parking lots on the sidewalks that start there that sort of assumes that somehow somebody gets to the beginning of that sidewalk which means they've walked across the first part of the carriage to the grass armless they got another car right there there's a lot of need  is usually what i see during the during school time and especially in the winter time when the lots of attacks he shrank as far as the capacity spaces go see a lot of parking up in that area a lot of not walking from book i'd like to put in his ear ok and that has to do with this to keep in mind there are grant programs out there that will help you if you have a project a paving project there or grant projects that will help you with the sidewalk portion of it just the way we've done with the so he can river trail we were able to leverage the town's money four times over to build a trail and system with using federal money so if you have some money that you're going to put into the road for repaving this is the time to do it in look at those kind of available sources of funds where it doesn't all come out of your budget and serves the town very well even if it doesn't extend beyond the tennis courts even to just reaches the tennis courts yeah ok so i just put that in planning please don't think you're absolutely business going to one of the thing there's been some changes i don't know the extent of them but there's been some strangers in the federal transportation issues as to they've loosened them up significantly in terms of sidewalks as to how they have to be built and like now authorization of the brand new national transportation highway bill i haven't had an opportunity to review it in any kind of detail but what i've i am hearing what tom's hearing is that there's been a significant loosening on anything that's not a vehicle or to try to encourage getting my juices flowing clear so they know it's important i think tommy for that something to members of the board about that sort of started with this notion of the complete street which is a cool concept but when you map it out it makes it about one hundred feet wide because you need to you know the travel lanes in both directions and some grass in the middle and some grass on both sides and a sidewalk and a bike lane and just and you just keep adding and adding and adding and pretty soon there's no room for the buildings anymore now we know  so they they've sort of come to some sense of reality on that in the fact that nobody's going to build these things so you might as well stop calling for i'm going to open up some opportunities to look at things a little bit differently i'm sure that anybody yes visitors park this is an area where we want to do we want to kind of connect these two with the item beneath it the hundred fifty thousand dollars for the drainage you can see virtually this there's very little drainage there there's lots of cracking in the pavement we want to definitely do a total recall mation of all those sort out all the drainage underneath because there are several i've thing with the next portion this eerie or over here is the portion that is right adjacent to the new entrance to the upper elementary school which is right next to nil left school street which when you go a little bit further is the church parking lot so that area is an area we want to take a look out and do some drainage and take care of some of the fractured pa there may be a part of what you have in mind with drainage and i know that those parking lots are small and compact and you know you're not parking but i think with some creativity you actually do have some space there if somebody wanted to break up all of that impervious surface with maybe something live in grass like or of injury or something that massively improves the appearance of the building with just a little bit of pressed to breaking point at school dismissal times and in fact in the morning even as well you could have the teachers out there trying to control cars on loading kids yeah yeah yeah yeah definitely take it under advisement and if there is a way to put there's a couple issues at play yeah mr milne's really makes a point you make a good point to the put some sort of impervious service to allow drainage to go through i mean i know that's that's the way things are going we got plenty of impervious now you know we have plenty of impervious you want to keep the water on the site you don't want spilling off the site you want to do your dreams calculations correctly but if i might i mean i do not know what you do it would be a disaster you know almost have to bring everybody in through the m e s entrance so i think you really want to sit down with the with the pope or whoever and get everything you know at that keeps you going least and thank you for putting up weather you know there's always some great ideas coming out of this committee and i just like the whole tenor of it because you do guy you guys act in a very we love you guys and even if we give you a bad time once in a while it's all the no that's ok it's a part of the job that's really getting hateful or he's you know one of those lines of you need a copy of the agreement between the school and the church and the town there are three eighteen we have discussed this it's the central office project we're still we're holding it to one point nine million right now that's that includes here's the basically the we have gas lines that are now a heck of a lot closer than they used to be the only challenge would be cooking up to the scene a teary source system could be coming around brentwood split  so i believe last year you well this is the third time it's been on the agenda this this project but it was the first time was it was the emergency like oh man this thing's flooding the central services i believe had the big bad weather know so so you guys it we put it on urgent fix that and the next year you guys said well we've got some other stuff are kind of working on it and we recognize that it's important but we need to evaluate our situation so you were going to do a received a majority vote but not the super rich the super majority that was needed to bomb the project we did contract over the last year with a group called  a space that needs study for the entire district looking at all of our schools and how much space is being used and in particular whether we could scuse me locate central office and essay you as a central office as a you and special services in any of those buildings and we could not the benefit of the study is we have very good metrics now in terms of space capacity and utilization rates and really you know how to how to manage that space that's the study of which we speak what you'll notice is this slide really has dates on it that are further out in the future than are represented here and that's because  that we've gone through and i didn't know if you noticed the iterations that we've gone through with the capital improvement plan going to our planning and building committee first then to the school board administration had actually shifted this out somewhat to that twenty twenty one and i can't recall whether it was planning a building or us who had it wind up here in twenty seventeen eighteen but  between the two of us that's where that's where it and ultimately where it belongs thanks for the explanation of that when this study that you're talking about is that something that's my question is has there been consideration for extending the new wing of the high school to incorporate special needs essay you in that so that you're tapping into an existing building and where you're in an existing building you could have the skill of these that could be used by either possibly making them or more usable yeah and again part of the nasdaq study was to look across the district for areas that could be used and i'm not i'm not talking about existing space yeah but of the three storey portion yes yeah it's just extending there i think you're doing be more cost effective doing that and i think you'd be have your space more usable you'd have to have because of the footprint and the i just i can't say with any certainty that it would be less expensive but i don't know why i'm thinking if you have conference rooms in both facilities that they can be used by each whereas if you have a freestanding building the rooms in one are not as easily usable by the other going both ways so you might have better utilization of the space building right then if there is space in there it's easily sharable if there's a need and there's a vacancy so well the thing is when you look at the back end of the three story addition is  three storey stairwell right at the end and those are all classroom science classrooms and i believe one of the level is social studies i'm not asking for a c them to blast new drainage for your standalone building i mean i just just now consider it done i don't know that it's cheaper or more expensive either i'm not i wouldn't necessarily assume that it is because i've seen it not with schools but with hospital projects where renovations cost more than starting on a clean piece of land so i don't know that it's cheaper but we offer it up as an idea to run by the people who do solve these problems and answer these questions who they think will put it right next to the american conversation with jim o'neill years ago saying that you know he wished at the time because the construction was going on that a little more consideration would have been given to that  well and what i will say is that the one thing that's common between that administration and this administration when we're looking at projects like this they will defer administration projects over projects like the ones that we're talking about that are going to benefit students and so in the case of the high school extension i  bet you that the calculus was i would rather see the classrooms get built to ensure a better education for the students then worry about central office and i think that holds true to that yeah you have to remember at that depth or to kill a point in time the of romance in the high school we're edging up to like one thousand nine hundred kids that was a lot of kids in that high school and when they built that three story addition it was like do but generally speaking regardless of what the solution is for what you do in the future i agree wholeheartedly one hundred percent the two buildings you using today are worn out and used their extensive their their useful life in and well overdue for replacing or retiring or bulldozing or whatever you want to call it they do have a sword and homey characteristic style they were built that's how they were built yes enjoyed having your o we have classified this the board is classified this as urgent we're at the point right now we put a certain sum of money i believe an extra fifteen thousand to twenty thousand dollars in the budget  repairs on this track it's a surface just an asphalt base crushed stone underneath except a rope but the the rubberized compound on top which is black is lifting is separating laminating we have cut out big sections of it put patching on it glued it it is done as far as being patched the company main track and field who does a lot of the major n f l teams and there are excellent and they do tracks as well they will not patch it next they're finished because they don't want to have the safe now while we're doing that we might as well bring this up to the n h l i a e a protocol and rules why having an eight lane straight away i guess in talking with the athletic director when you have track meets and you have these heats that one hundred meter dash is you run them in groups of eight right now we have to run of in groups of six do this permutation of number don't know how they get to that but you need to run in groups and this is what we would do we would put on two more lanes to the straight we build a pertaining wall right now which we kind of need anyway because of the slope of the need a drainage pipe that runs the length of that whole area before we get to the truck and union or an appropriate you know fencing in safety areas there to for four hundred thirty thousand writing it's like it's you know it was the fact that you couldn't hold track meets i think is important for us to know yes correct so then if we could stay right on here i don't know if you can there is the new set of bleachers a big across sunk into the ground four feet down into the frost line everything bolted on these are resting on the ground basically there's a slope of ground cement blocks they rest on there and that's where they're  to change those so that would be something that we'd be looking at the bleachers by the track to kind of recreate what we currently have have the appropriate ramps have the appropriate hand rails i don't know about anybody here but when you're going down when you're traversing from the top step down to the bottom step the bleachers and you're holding on to people's shoulders to catch your balance as opposed to going out to a role where and we have hand rails it's much more comforting for me to go to a role where there's a hand rail and i can grab onto and just make my way down as you know relying on the shoulders of the of other stuff to help  know balance and so that's basically what we're looking at in replacing those bleachers that would be in seventeen eighteen it's a three hundred twenty thousand dollars  do not have a picture of them but i have the bleachers and the smith gym there the old wooden bleachers they are very heavy they are to the point where you know as you pull them out and you push them in there's a lot of metal fatigue back and forth with the joints the way they hinge back and forth we've been doing spot welding on them we've been keeping up there's no eighty eight cents ability on those bleachers their old school their slabs of heavy wood material they'd be replaced by a composite type material with the proper railing in the proper isles and th anyway sometimes it works out sometimes it doesn't the next time we have is something we've been talking about for quite some time that's really a discussion  that's ongoing every year this is new information about artificial surfaces vs non artificial surfaces the advantage of an artificial surface for a field is utilization you get much more you use it earlier in the year you can use it later in the drainage you have the proper drainage done it rains you don't have to worry about mud that the thing works right this is something that is on the c i p correctly currently for eight hundred nineteen and it's subject of the a vigorous discussion in the planning and building in the school district planning and building community  that the concept is a reaction and i heard mr mcnally mention this story earlier as well and he had athletic fields out there on the capital improvement plan for the town as well of in particular in terms of rectangular fields in the town and the thought was if the high school field were on a synthetic surface not prone to wear and tear that we could get potentially more use out of it and so that's what really generated this discussion part of what i think we need to look at  in terms of a project like this is that the estimates for the life of a field being about ten to maybe fifteen years before it needs to be replaced carry with it some significant ongoing costs right the maintenance is relatively simple right there's a grooming machine that recedes those the petting upon your perspective carcinogenic or non carcinogenic black rubber pellets and that's the extent of grooming of one of these fields but i think longer term right what we need to be committed to unlike groups some sort of ten or fifteen year cycle for replacement so it's not insignificant and maybe there are opportunities you know we talked about federal funding earlier maybe there are opportunities in terms of you know business sponsorship or or partnerships things along those lines and so the reason i think there's a lot of discussion is about how best to go forward with something like this and whether or not to commit to  also replaced the windows in the front of the building they used to be aluminum frames double panes that were broken as far as their seals they ha that nice film that you see went up double pane wing window has lost its insulation property and we did replace those of the front of the high school is new or new we're windows that still function properly action very well and so we're looking at starting a program at the high school and perhaps doing a survey of some of the other school bill so look at the eventual replacement of windows the windows that we've kind of chosen right now are one such that they do not secure properly so to lock them in the evening we use the old piece of cories stick i guess i say and put it in between where the will would swing open it goes right in that little slot so they don't they don't lock anymore but board yeah that's correct so we're talking and initially for one hundred forty thousand two windows that we'd be starting to look at and that would be in the year seventeen eighteen technology we have a set amount put aside every single year for technologically technological improvements in the building we want to continue the initiative that we started a few years ago with putting l c d projectors in the speech classroom much is what you see right here we used to rely on the television so says presentation systems but for a classroom purpose they don't really serve the purpose because they can't display a big enough visual so kids can read it understand it look at it whatever so we're going through and making sure that it's it's a goal of ours to have one of these in each classroom in college campuses across country this is standard issue to have we want to complete the wife i saturation we've made great strides in this in the past few years by leveraging the decrease in the cost of bandwidth with creasing our band with as we go so is the price goes down we add more band with which is always important we're looking at still upgrading our network and our server environments  just recently i can give you for instance the server that takes care of all our financials our personnel records our budget development work sheets  needs an upgrade and the server that it currently resides on is not able to accept that our so we're in the process of purchasing a brand new server for that purpose we're go getting it ready probably by thursday of this week so we can hit the upgrade deadline of friday so we can continue on and we need that upgrade primarily because that upgrades going to include a lot of important an example of a server upgrade that needs to we also want to continue on the replacement cycle to shorten that down it's amazing we had a computer replacement cycle of ten to improve the technology layout and access for students relocation of labs perhaps putting in more cable ing and designing instructional technology spaces  thornton's fairy library we had some money for recently for the trustees to do a whole renovation on that we're really excited about that the right to extort of the library there is a computer lab that's been created together that we've been able to pull together machines from other areas and actually create a separate computer lab that used to be an instructional space right near the library  library and you bring in a class in your classroom teacher this is a designated computer lab that you can go into and bring them there and the teacher can work with the integration specialist the librarian they are in charge and certainly agree with you and your board in their position that it's got to be sort of an ongoing thing i'm certainly not any sort of expert on technology and the systems that you need to have but the one thing that you mentioned with the l c d s in the classroom are the projectors the classroom i've had the chance to teach some classes that n h t i and the l c d s are actually sort of on the backside of the technology curve and some of the things that they have now are certainly much much better and have a whole bunch more features but i'd just want you to take a look careful look at that so that you don't buy something that's obsolete today that it's installed they have some of these  screens with tools where you're walking up to the wall in the links and we have those doing that sort of things you know we have those in targeted areas and definitely we're going to look as we can you know flesh this out and just just go ahead go ahead and use those but i an elementary school level where they can actually answer questions by having little buttons and those little buttons are assigned to a student so the teacher knows exactly who has what but so once they're done with you know answering the questions and the project and whatever on the teacher side the students don't see that as an instant assessment of the kids are asked and that's powerful stuff and so that that's definitely the one to look at in the future control over the board or whatever part of the project is theirs and i'm sure i'm preaching to the choir but there's all sorts of really cool things that are out there other than just a projector that you know connects to a computer with a wire but i think it's  so ago to actually take a week's worth of time actually more than we and spend a day at the school in the district and while i was in the high school i sat in on a math class and the teacher had from her i pad it was a projector hooked up to an apple t v right which allows you to share your i pad screen and she was teaching a lesson on  and one outer and she was asking which one has the higher philosophy but rather than asking the class she had an app that allowed the kids on their phones to submit a response to a survey link which she was able to project and show the results now the good news was as mr sheva now points out she had an instant assessment of where the class was the bad news was the answers were about fifty right which meant there was more work to do in terms of the lesson but i mean that it's really powerful what teacher groups are doing with technology in the tools that they're given  we often ask at the board's table i appreciate what you said about our commitment to technology the starting point that we had where most of the computers in the district where at least ten years old i actually don't agree that even getting to six is the right schedule computers are you know getting themselves obsoleted within three years or less  that said we continually ask our ms rose are our director of technology library and media services you know should we be doing more and actually there's a point of capacity to take on new technology and how to integrate it into the curriculum and so what we think we've struck is the right level of funding there but you know from the board's perspective  recognize that you know there's a lot more that can be done no question it's terrific separate from the capital expense of buying the stuff how much you spend on teaching people what to do with it and how to use it because that's the thing that i find really challenging then he she has i don't know what i don't know how to use this thing that they show me this stuff they do a demonstration and they go what can i do with it in my classroom i don't know yeah this is a lot there's a lot of professional development that goes on specially with the the the educational technology integration specialists so long term for the computer teachers in the the buildings who do a lot of work with technology integration teaching the teachers how to use the apps teaching them how to use the hardware you can buy all the hardware and the apps and the laws and the whatever the heck you call it but if you don't know how to use it then it it's just it's just i'm sitting on a and of course how do we say does each teacher sort of have some control over whether they choose to use it or choose to do it the old way or is there some of this i just make sure that people are getting on it i don't think there's any anybody twisting anybody's arm i think if any arms are getting twisted it's ours in the direction of we want more  who were ready to integrate the technology in their classrooms and what has happened is over time their peers are seeing what they're doing with it and how they can actually extend learning opportunities technology and are now asking for it right and so has in doing so has created demand for that technology and so in that regard it's actually been quite helpful because you're not dumping something on someone's desk and saying ok use this right if all you have is a hammer everything looks like a nail but rather instead they're seeing the effective use of the technology within a classroom and have their own ideas for how to use it and are coming forward and asking for which i think is fantastic and i think it was masterful on her part that's good to hear and thank you for sharing it i sort of imagine that that's how the technology would be adopted is that i don't know some percentage of it or sort of the early cutting edge and then at some point there's sort of the the the pack comes along and catches up but as someone making sure that there's not ten or twenty percent of the teachers on the t just won't move it absolutely it's part it's part of the the whole evaluation model that is being put forward as far as utilization of technology and how fa for training but at the same time spending capital on technology doesn't work if nobody's using it so it does sort of relate back a little bit thank you for that has anybody else have questions about the either the technology or anything else that they presented in there jeff i assume you have we in the particulars but we have we have fire walls in place we definitely have offsite backups going on so every night let's say you know i'm talking about my student information system every night the student information system company comes in you know knocks on the door said hello let me end our student from nation says yes you are who you say you are they let them in they take an exact copy of what we have and they take it and they download it and they put it in a server wherever that server e thank you from technology standpoint when i go to my kids basketball game if i felt work better in the gym that be perfect been there if you don't have anything else that you want to share with us you're certainly welcome to here is the stated while we deliberate but if you're not interested in doing that we don't require that you are a command your presence but thank you so much for the presentation and i thank you for your questions asked and know what's coming down the pipe from the planning for the all of the stuff thank you  select a priority level in then once we had the whole thing framed up we vote on the whole slate of them although there's no requirement that we do it that way we could always carve out each any particular single one if it needs some special treatment for purposes of the preparing the minutes it certainly is easier if we go a consensus model through each item and then one single motion at the end just to remind everybody i know i sent an email out earlier in the week with the priorities  standards i'll just go through them really quickly to remind everyone a priority one is urgent cannot be delayed needed immediately for health and safety priority is necessary needed within three years to maintain basic level and quality of community services priority three is desirable needed within four to six years to improve quality or level of service parity for his deferrable i can be placed on hold after until after the six year c r p period but supports community development goals certainly encourage the consensus approach i think it's worked well in the last couple years thanks to him and if anybody as we go through these sort of loses their place and what those categories are we'll just talk our way through it and go over him again so that we know what they are i think that the school both the school in the town took the steps of making some suggestions for how they thought the priority might go using the same criteria so with that let's talk about a consensus on the first item on the school board s program which is there a check equipment at merrimack high school they've they've they've identified it as being necessary and i agree i agree i tend to agree anybody disagree with the idea that it's necessary ok the  i think that it certainly could be a situation it's urgent if the system fails but other system doesn't fail whether it can be done in a little bit of playing and they seem to think that it was which is why they selected in essence in their plan  their next item is roofing and i think their middle school with their ten thousand two thousand linear feet of patches on the roof are certainly qualifies as urgent as i discussed while they were here i think as you as they start to plan things out for future years it's hard to call it urgent two or three or four years down and so i would categorize the rest of them as being necessary is anybody have any thoughts on that necessary for the next two years and then desirable for the last three two or three years one to two and three days for the last three yeah i think it's insurgent means needed immediately if they're saying we can do that in seventeen eighteen that's their scheduling choice  however diligent everybody is i'd like to see that a specialist got rid of it sooner than rather than later i don't necessarily disagree however i know from discussions with the school board about the as best as in the floor  tiles and the way that they approached it over like eight year plan that they go on for thirty years they have they have explained to us on quite a few occasions why it's something that you can attack over a time period because they can protect the surface and keep it from being airborne and all of that as best as insulation is that is the most dangerous of all of the variety of asbestos because it becomes airborne as a fiber whereas an item like a floor tile is least likely to present that kind of a danger i really just slightly mr chairman i feel they should be doing a specialist removal every year so if that means the quarter of a million in seventeen eighteen i'd like to some of it not in sixteen seventeen i don't i hate to think of them going from i mean if we list face it what we're talking about is doing that in the all girls school july and august of two thousand and eighteen no i don't like it i won't resist if you want to make that kind of a suggestion to them i think also from a practical standpoint they happened to have it in their highest dollar a year and could probably smooth out their budget by moving it up a yea that would have been my suggestion because you've got that huge they've got only one million dollars they're here we can pull it out of there i think we can leave it as necessary but i'd like to see it pushed into the sixteen seventeen year and our recommendation would be necessary but move up a year yes ok i think that they're paving projects are also necessary and that they've selected them right i hope that they're getting the benefit from the town of the best bargain they can and it sounds like they are i agree with their approach to take it a bit at a time just because it's a big chunk to swallow any thoughts on the house i would just like to recommend that they  take that step with the town past of putting that into the minutes and into a memo to them saying we've agreed that it's necessary in the time schedule but please consider incorporating pedestrian future plan is where it's tennis court side or the other side or all that i'm really intrigued that there is a space assessment report that's available to take a look at see and i know that consultants reports often you know produce the desired result so but at least you'll see what they've identified as being available could i just add the rider that lynn started and i would support is that they do consider be i mean i can also think of reasons why having certain services separated from any of the course however i think that perhaps the best recommendation that we could make on this is for them to  because that it was originally urgent and i have maintained i know many people in the community that really felt strongly that this needs to be dealt with quickly so i would encourage then pressing forward with it as soon as possible upgrade as necessary to replace bleachers first the high school and first at the high school and jamie's in the same year for the prices listed hard to argue with either one of those two a although i wonder whether the bleachers should we should try if they can if the doing the track why not try and get the high school bleachers done at the same time maybe i don't know if it's the same company that does you know but i'm still think if you do if you're having a bite of the you know you produce the new track for goodness sake let thinking too i don't have a problem with that sort of a recommendation i know they've got to make a decision in terms of their budget and what we say in those timings but so bleacher upgrade is necessary moving it up a year to sixteen that i think it's interesting to see how their knowledge will develop between now and the time that it is to purchase it whether there's a change in the kinds of products that are available or whether this question of what's  the second block was just ok with that he may have any questions with that technology infrastructure replace is necessary in roughly two hundred fifty thousand dollars bytes in the foreseeable future  milne second by mr sebring for the benefit for taker for the home all in favor say aye all right and he opposed and abstaining so there are seven of us seven now that i'm here seven zero zero to approve that first item on their list is the south fire station a three point one million dollars projected in twenty eight hundred nineteen partially funded by bonds partially funded by donation partially funded by the capital reserve fund desirable desirable it twenty eight hundred zero that's kind of on there as a placeholder but it's still out there kind of far there not doesn't seem like it's a by their definition necessary just right now i tend to agree i desirable desirable and you know we under used the sort of the lower ranks of premature where it needs more research and planning and all that but this is probably one of those that actually does need more research  that you know this is you know we're looking at a significant year a significant increase in activity for the department yet we have significant development coming in especially in the south and that's going to have an impact and so you know that the timing of this thing is piece of it yes but i hear what you're saying and what i heard from tom manager is we're still making some decisions we've got some things that could change our product project pretty significantly but that said i really don't have a strong position one way or another whatever anybody whatever folks suggest is the right way to rank it if i may but seem to terminate you did indicat so you know definitely isn't when you read their description they talk about how it's a list of placing ambulances there in addition to storing fire equipment but at any rate i mean i don't want to i don't spend a whole night knowing on this one it's something that's good we're going to see  chairman yeah i think the paving is the same thing that it's necessary but it's not only necessary in the first year but it's necessary to do it a little bit at a time every year paving the gravel roads in seventeen eighteen through one thousand and twenty at about one hundred thousand dollars apiece i read the explanation of those that made a lot of sense in terms of getting them done and also what in the possibility of having to buy a motor greater a replacing a motivator i thought their estimate of the cost of boat a great are probably sense to me that's just such a wide road that requires extra maintenance because of the good so i don't have problem with that once a necessary filter body agrees i think that the highway where out renovation replacement even though they put out a couple of years i think bridge because the proximity makes sense you have makes it so necessary then you're at least i think it is necessary i mean they did talk about a number of accidents and i don't know whether there's a more dangerous intersection perhaps there is but this is certainly one that's caused some accidents and it's difficult to navigate and i hope that the choice of designs doesn't end up with the traffic light there because as much as anybody might suggest that that'll stop there from backing up get won't it'll cause it to back up and they won't be coordinated because were talking about their concern about a roundabout was the notion that it might back up traffic and i've never approached a roundabout and had backed up traffic right i have never in my life come up to a roundabout and said i can't get in there never done it in new jersey you know you're right you're right i haven't i agree with that so he can river trail necessary necessary sewer line extension for mayflower massage and hundreds going that one either both or without one because you know talking about two point three million for twenty that it's part of this or master plan because it's an interim step that leads to some other connection that they're going to be able to add to this and build on the building blocks expanding the sewer out but i know but i want to know that the twenty three houses aren't sort of all we're going to get out of this and parking lot paving at the library forty five thousand dollars next year necessary probably i think it is necessary and i think it's a darn shame that they feel like they've got to take this step on a building that they would love to get out of but at the same to if we don't if we don't do it next year then the year after may not fit in number numerically so then you're looking at a few years out and we still don't have a new library and we've never fixed the parking lot so it's going to get worse pass cards and security cameras for the library with a bit seven writing yes we did talk about we didn't talk about it in great detail as a little bit of a write up in the materials that were sent out to us and they want to have security cameras in the building to kind of watch the flow of people i am not sure i understand what your security risk is  you if you look at it that way i can kind of see maybe where they're coming from in terms of the book security what i understand fine and to some extent i understand the pasco system because the schools have got it but the schools don't talk about security cameras all through a sprinkler and a check in the whole building in scummy one of the other so somehow there's got to be some more development of this plan by then and i think that they plan on it which is why they wrote the words placeholder next to their library  what about the library itself the placeholder it's object since it's since they're calling it a placeholder it's premature same with the athletic fields if they're calling it a placeholder and they're putting it out seven six years bad a million dollars in twenty twenty in twenty one as i read through these they're talking about pump stations that are forty years old and obsolete and not repairable and can't get parts and also sort of the nature of the next event of occurrence is when one of the pump stations stops behaving as a pump station it's hard to argue with whatever they want to do is there a motion to approve the c i p as we've to discussion possible action regarding other items of concern are there any other items of concern i have none of mine thirty  couple of actual questions to it on page two line thirty eight i think that the whole paragraph a kind of makes more sense if we made the clarification it's a the existing septic system is oversized because then when you're talking about it it makes reference that there's some sort of vague bank ness in page three line item nine but i don't actually start at seven it says chris to mueller said that he tried to minimize interaction as trucks with the donut shop and drive thru window meeting online and having obviously the plans the work that is being proposed is all to the rear of the building that's where all the work is taking switches ok so when you say we're moving everything what's parking lot i mean everything to the rear the little she got this right all right same page line item twenty two ok you of nine is pretty good maybe reasonable in their thank you everyone don't you turn my phone