really right so thank you for bearing with us with our change of venue and want to give more minutes for anyone who wanted to join us is not our usual spot for our meetings we have on our agenda as we always a topic called citizens concerns of this is an opportunity as we always have every meeting for citizens to bring up issues for questions that the school committee will listen to and not necessarily address during the meeting so we do have on our agenda space  task force update and we suspect folks are here in the room to talk about that we will dip into more of a forum like format during that portion of the meeting but right now if anyone has any concerns that he or she wishes to share this is an opportunity for you to do so and if not then we will give some more direction as we progress through the agenda about how we'll field questions and solicit feedback so it at this time does anyone have any concerns to share  thank you there are no adjustments to the agenda i have a brief chairpersons report just wanted to mention a few items as the years moving quicker than seems like time work so i always feel like i have to go faster at this time of year once the the weather starts to turn warmer we have many different events and i would encourage folks to go on to the town the school website because there are all the sted for everyone to enjoy and turn this little bit on that there is a chamber music concert tomorrow wednesday at seven pm at the generally middle school just mentioning a couple of events there is an author festival and book fair also it generally which begins on thursday this is working chronologically you can catch m think urge anyone who's interested in music and literature to take advantage of those events following week we've got the chandlery musical the eighteenth nineteenth and twentieth available for folks so there's much much more to you encourage you to get into the community and take advantage of what the children may have been practicing and rehearsing for so long with our amazing and talented staff also wanted to mention if anyone is interested there's been some publicity about a rally for public education if people are as invested in public education written large as they are in local publication cation public education and the much at two pm two to five pm on the boston common at the beacon and charles street location of boston common there is a rally for public education anyone who is interested can find out more information on the rally for public ed dot com website it's something that i have the massachusetts association of school committees has been involved with thinking about endorsing as well so i just wanted to mention that folks one of their more and get involved so that is all that i have for this evening as far as the chairpersons report there are no student representatives to give her good evening everyone i only have one a vent to to bring to everyone's attention we were able to have our two day visioning workshop with our education facilitator frank walker who's working with the beaumont high school building committee in the school committee in the school department to help shape our high school project which is coming a long way from where we started the two days were on thursday and friday we had over forty students and parents and guardians in the ruins of teachers as well to support that work we had a great two days of work of the members who signed up i think it was see some of the audience were not sure exactly what they signed up for it was a very very fast paced day they work their way through lunch with videos and discussions and they also had homework to take home that night and they had homework write arriving on thursday later it's thursday evening insights on what the educators had discussed in their are march meeting and what the two days of our community meetings were are taking on our need for five and we're really excited we had great parent point we have great student  we have continued educator support in feedback and input and we're excited to type up and summarize this information and use it as the first building block to give back to the community to be then begin the process of providing more feedback and shaping some of the thoughts that we had on our building projects so we're very excited to move that process along the high school building committee is currently has hired on a project manager and now is interviewing and preparing to hire a design architect which will be done by late june early july the older project manager in the design architect will form our building team in these early stages and we'll all be on board by the summer months and be prepared to start having more conversations in war forms and have more information be communicated to the public in the fall so there exciting information coming forward and  f good stuff happening at the belmont high school building c this is in the right hand side of your folder is an enclosure to share with you very exciting project with the school department is in barking on with the help of community member marsha samuels she offered to do a pro bono consulting to help us think about her community education program here in belmont hand has brought together we brought together a great committee to to frame the work with her and then to review the work that she will do over the course of the summer to collect information from other towns and i will be chairing the committee lisa fiore has agreed to to be there as well and quite a few other people that you can see in a pack the tach that proposal itself as you can see the breadth of the work that we hope to do and we'll be meeting again in september hopefully some either september or october to to make some recommendations so i just want to bring this to your attention and  be happy to answer any questions now or in the future if you have questions about it thank you marching band is in february of twenty eighteen and this is a trip i'll see about trips that are in country they are approved by the superintendent and they need to be submitted by october one of the year of travel  to get ahead of get ahead of the curve and get your dates on people's counters so that's coming up and it's here is that information for you and happy to answer any questions you might  etc these will be collected at the end of the time and every single one of them will be read and given full attention you're also able to ask questions at this microphone if you wish at the conclusion of the presentation what we will be revisiting this topic not our next meeting but our june sixth meeting so if anyone watching or here has questions that her team the conclusion of this meeting at her meeting on you everyone i might move myself over here so i can be more for the crowd but i'll play it up if i don't feel like i'm connecting with you as an audience i might move myself over we're very happy to have you here tonight to provide you  opportunity for feedback and some discussion on the marginal classroom conversation that's upon going on with our space taskforce want to give you a little history and a little bit about how i want to present this information  we have been reading is a space task force for almost two years a little over two years that task force initially was set up to look at the constraints of the high school in the middle school primarily when we met through out last school year we were able to successfully apply and get accepted by the massachusetts school building authority into the high school building program which we checked off the box as a successful day's work we then were able to work with our fellow time department to the work committee and the board of selectmen in the school committee to ensure funding for modular cautions at the middle school which we checked off as a good day's work those are investments that the town has made  in the increase of space for us to use in the increasing population of our roman after we finished the year last year thinking that we had our work done and we felt pretty good we i know i woke up and said oh my gosh are our elementary schools have class sizes that are unacceptable the enrollment projections that we had received from a cubit associates which is a private demographer that works out in north carolina that we had engaged to do some forecasts  forced end the m s b a forecast of enrollment showed that our elementary numbers not only were high right now but they would continue to grow so we reassembled that space taskforce this current school year in the sixteen seventeen school year to focus primarily on the elementary needs and potential solutions to the overcrowding that we're seeing in all four of our elementary schools so before i go to the next slide or begin the next part part of the presentation how many have seen the enrollment presentation that we've done throughout the district this year ok thank you so i have it cued up if we have to go to it but in summary what we're seeing is  hundred students new to the district each year over the last five years those numbers continue over the next nine years in we are looking at class sizes that our elementary level without relief right now is twenty four's and twenty five's and we would like to bring that number down to that twenty two twenty three level knowing that with the increase in roman we're we're fighting that battle each day and  school with how we can keep those class sizes down so we were exploring different ways to find space we had engaged in architectural firm s and a year and a half ago to help us find out which locations had space to have physical additions put on them into a modular spaces added to them whether we were looking for permanent solutions or temporary solutions they came out the year and a half ago and they did some work force after we decided that we had our margins at the middle school we access modular space at the high school we asked them to come back and take a harder look at our elementary school buildings and the work that we were about to show you is there a review and analysis of two of the sites so we'll walk you through the pictures in the process that we went through for both the burbank in the  butler there's a little change in our butler schemes i'm going to come off the slides and show you a picture of what it would look like because we had a whole shift in the alternative and then i have a power point some of the over views some of the background and some of the pros and cons of both of those sites so you can lead you can have a feeling of what we're looking at and what some of the analysis was so let's start this is a town of no moment from a very high view and we have all of our schools pushed all to one side of our town so we have a already looking at a little bit of an interesting dynamic as we try to provide schooling to all of our children across the whole time we start with the with the butler school again i'm showing you the exact document that was provided to us by s m in may they provide the enrolment the history of the building and a lot of architectural and engineering data on the sides of each one of the slides this is a top down view that is actually very helpful that we might go back to to point out some of the concerns or discuss any questions that you have around that's a parking fee and all the space around the partner school but this is a nice aerial view of that and here is the beginning of the display of the options when we met with some in may after meeting with the space task force our goal as a group was to have the architecture as of a may go out to two schools that we have discussed having modular on site and listen to the principals toward the buildings again and not only to the outside of the buildings but also to the inside of the buildings because remember when we get into the slide show we're not only talking about what happens and where modular spaces might go but how does that really allocation of clashes within the building impact the teaching and learning that goes on in each building as well so this will not only be about they provide the outside impact but also the inside impact to each of the schools you can see here that the options that were put on the table for principal danielle betancourt was to have first of all some infrastructure cars we have the park and then we have the double parked right in the parking lot we are looking to create additional parking not only for the school day for teachers and for parents and staff but also i believe the community utilizes that for some overnight parking which i think is helpful to some folks in the neighborhood the infrastructure needs of the of the school were absolutely with parking there were very limited amounts of infrastructure needs that we could put in place that would help us would be getting students in and getting students out in terms of how students come to us via walking or by bus or by car so the only infrastructure that we would be able to provide the butler would be to put a parking lot attached to the car parking lot and put it behind the playground no playground spaces compromised in that back parking lot area that was currently dead space behind the the playground and as you go out there with three options as to where we could put the four marginal classroom unit one of which was directly on the pavement that would take part of the basketball court one of which is option two which would be on the grass field and one of which would be on what we would call i think they call it the over there we call it the dust bowl which is the dirt slash grass space over by the playground when we look at these options we have to keep in mind that we had to meet with the the town planner the fire department and the police department there are certain codes involved in terms of how close these buildings can be to the school itself so there is a barrier that we have to be respectful of and have a certain distance from the building the ultimate decision by principal betancourt was t version to which in my opinion and in her disclosing provided the most space for playground space the best sight lines for supervision while students are out of the playground it has a better proximity to the building then option number three both options provide for a covered walkway that would go out from the building to the modular units however given the proximity of option a bridge to the covered walkway could not go all the way from the door to the module was so would not be a door to door coverage it would only run it was a fire emergency vehicle situation that was brought to our attention by our fire officials so we have option two as the as the approved option by our building principle we know that we have a covered walkway that's part of the way there it will be four classrooms it would be a boys room in the girls room and a space bathroom space for teachers if you have not been in the marginals at the general i would like to say that they are very very nice spaces and very accommodating very well with brand new spaces but those are the particulars around the space outside the building so that would be for classrooms of one grade of students that would be in those spaces for the majority of the day that would come in for specials commune for lunch and then make their way back to the marginals other any questions about anything on the outside of the building because we're going to go to the inside of the building as well yes yeah so we have that side few we do have but an option to a originally the architects wanted to take that tree down and we called them and said can you come up with an option that doesn't do that and so they did come up with an option and as you can see it's a hand with an option that we will do we're going to move the marja was over in the field more and we're going to keep the trees in place the sacrifice there is that it does provide for a little more of a truck in that field space but it does keep the sidelines to the point where we feel it's supervision appropriate so we will be keeping the trees but we'll be moving the option over it's our understanding that there that no trees will be impacted but i would i would defer the principal back in court if i could be wrong so we do have an outdoor classroom which is the benches in the upper corner and i believe the trees are closer to more options three is there's a tree there and they're more closer and closer to the border of with the adjacent home how playground was gone to this horrendous seven year renovation which was never really done and finished properly that's why we have does both and all sorts of conditions i personally have hard time seeing how the new parking will take pretty much play area and we'll be right on the playground how we navigate the safety fences lights it's a bit shocking forgive me feels very stark all of sudden to see parking extending it but was normally the playground and zone where kids actually run they have out their classroom things have just kind of started looking up for house in terms of you know new playground and setting up the whole thing so we so what where what we're trained here is what we believe the options that would best fit some of the infrastructure needs ok and trying to maintain as much of the playground years we can we'll go through the schools options and we'll go to the burbank schools options  the of that playground that has been something that we've talked about for over a year we argue we not work up we're holding that work until we decide which side that we choose and magisters could you have any projections how many new parking spots would be achieved by this particular  yes and the numbers up there is sixteen music and right now do we have more than twenty thirty at this point or am i mistaken to think it is that i believe that if we wanted to count those up i would say you have about twenty parking spot thank you you time and quite frankly parking is a problem in all of five of our six schools in terms of staff parents parking this was something that we felt was a need that we wanted to address if the public community does want to address the need for of the things that we want to emphasize is after we put four classrooms out there that means that they'll be a shift inside and we started asking questions like well what would that shift look like that we're going to keep our grade level classrooms together how does it impact the art room how does that impact the cafeteria how does it impact the other spaces in the building and i address that might overview later on but as we go through the building and i will not go through a room by room i don't think will be a good exercise to do in this s but what we have gone through with the feedback and the input from principal betancourt is how she would gather in make sure that her kindergartens were together that her first grades were together her second grade third grade in fourth grade and then we the relocation of some of those classes needed to be to make sure that we continued that that organization of classroom stay together so we would ultimately become a force trance cool if butler was chosen that means that before eventually for one sport to score threes and for fourth grades the slide show floor by floor what that reorganization could look like if principal betancourt wanted to implement this over time in organizer school in this way but this was based on her feedback and we would like to think that that's something that we would take into consideration if in fact the butler was chosen and just to go back one step these large orders are being considered for the school eighteen nineteen which is not next september but the following september so this shows that there is an appropriate space for the cafeteria to house that many students for lunches that there will be an art room th classrooms can stay the same not the same in terms of where they are per presently but they can be in the same area of the grade one can cope car parts agree to core car parts etc so we went through this detail by detail with several options and we do we do this task because you want to make sure that how we're organizing the teaching and learning and how organizing the grades in the classroom groups actually would work so it's not just about the outside which is important it's also about the inside yes mar this this presentation will be posted on the web tomorrow so everybody will have a copy of it and the purpose of showing it in knowing that i was not able to go into the detail was to show and demonstrate physically that we can keep our classroom co together that there is a plan for that because i think when we think marginal is our body thinks well where are they going to go in the outside and that's all that matters is what really also matters is how we're going to organize the rest of the school and what the inside impact is as well as the xperia i pact so this demonstrates just same color class as a grade grade level classes and then we have will have to move our art room and make sure we have space for that would have to move the kiln we're aware that the services delivery will  dissect that right now in this part of tori but we will put this on the web and you can have that for your own view if you like not you mary but i know some people might say would they be able to fit all those classrooms in there so we only had this i know you would say that  we get to the burbank school the burbank school with all the different data sets that we have that provide the architect what they need to know around square footage and encourage the romantic cetera we have the aerial view of the burbank school as interesting enough for the burbank we have this playground space here this space up here which looks wonderful is really not utilized for playground space it's it's actually at a down run so it's not utilized at this point time by the school and we do have the playground over here and there outside garden actually to go back for one moment we know and we have been in contact with so our burbank parents know with glen clancy who is working very hard to come up with a strategy for increasing safety for our walkers our students that get driven to school in our bus and we have been in power low conversations with community planning to make sure that whatever we're doing at the burbank is in sync with what he's doing out in the street that's a very busy intersection we had an accident there this year  with our crossing guard in the neighborhood is on high alert as it relates to as it is at every school getting in and out of burbank safely whether you're walking biking or driving or taking the bus which now there are two of and just a year ago there were zero of i believe here are this is a different view it's not the same angle but if you put yourself this is the front of the school this is school street this is the back playground we have option one which abuts itself right back to that to that wall that focuses that comes up to this back walkway this is a pick up and drop off and yell street with students walk down and come in the back of the building this option one puts the back of the modulus writes a flush to the back of that wall which creates better sight lines here in allows for emergency vehicles to commit it come out without incident  this would be able to have an access point here and because there's no emergency vehicle access this would have a covered walkway all the way to it that's not interrupted by that it allows us to do so because there's no interruption of emergency vehicles option one because it does have that covered walkway it does present better sight lines for her to supervise students during the playground and seems to leave the most space available for her students during recess and before school after school during you know that this is that the architects told us that that was a two way street and i want anybody in the audience who is a burbank person to raise a hand if they actually could fit one car going one way and one car going out it's a very thin road so we're hoping that we are trying to provide some infrastructure to provide additional parking in the front of the school and what this can act as is either a bus loop that would go in  apparently that would go in we would have parents drop off and go and be on the right side where they could be received and walked into the school what we always try to do in each of our schools is has one place for buses one place for cars and another separate place for walkers so when you can isolate those three functions you can keep people safer this decision to add more space for in the buses or cars would get that whole group whichever one is chosen by the principal off the streets create less traffic hazards increase the safety of our walkers and our busters and our students getting dropped off this would also add parking not only for staff but would also add some parent parking in the front whereas right now i believe parents have the park either along the road which gets very tight quickly or very far away from the front door because the neighborhood streets are not as condensed as they are in some of the other schools we feel that this infrastructure addition can bind with the infrastructure work that's done by community development provides a very good increase in safety measures for our students in our families who walk to school bike to school and get to school safely and out of school safely so we see this is an upgrade regardless in despite some of the comments say which i respect where we are saying out loud that we think some of these infrastructure prove it's are really warranted to these schools period whether they get modules or not if burbank did not get the modulus some folks still might want to see this in out loop for the buses or this in a loop that we have designed for parents to drop off in additional pocky as possibly a good thing so we're hoping that that's an add to the site we think it's an sorry with progressive lenses this is really hard to visualize so i'm trying to get a sense that with the cars and buses come up sharp road and then turn into what's currently are grass and then go back out where that current driveway does the the final answer has not been determined in they're actually going to give us another view when they widen this opening a little bit but my my suggestion in my vision would be for vehicles to come along this road yup come in come out and go right so they'd be my concern as a parent i mean a large number of kids walk to burbank and i'm picturing cars coming i actually think this could be put tension less safe in as much as the kids are going to be coming up that middle walkway and the cars are in the coming over them as opposed to now that is a protected walk way with no cars so i'm just trying to picture how that would work so that would either be a staff person out there directing that or that could also be buses they would make it wide enough that it could fit either person or someone on duty to make sure that that's a committee traffic person right there to watch the students come across and go and yeah i see potential problems there but i mean there are problems with every  have experts that will tell you otherwise anyway i'll leave it at that thank you was another question estimates that you know right so there will be a period and i was going to address this at the end but i'll address it right now where when the decision is made remember the next year we're adding staff one we're adding a grade one to the butler we're adding a kindergarten to the burbank we're adding a grade four to the wood book over time all those teachers will end up at the school that shows with the marginal hours and we will over time assign students to fill those classrooms i would say in the first few years you're going to have smaller class sizes at the building it has to marginalize because the assignment process will be perfect we're not going to pick students up out of a school that they've been  and said now we have a new third grade over at school x you have to go back you have to go to this new school so that that transition over time will be one where the class size will be favorable to the school that gets the modulars and then that will balance out over time in my opinion and tell me if i'm jumping ahead the things you're going to but what is the timeline that we're expecting to use these for particularly in light of knowing that there is some good chance the high school project is going to leave you some of  this constraints of the middle and elementary levels and if we're moving all these kids around for the next five years what happens when say we do a seven to twelve on the high school plot and  are back at the point having extra space at the elementary is what happens to the modulus then and what happens all the kids have been shuffled around during this time period to read them like ease them back out again and have empty rooms what's the plan so like we're transitioning them in it won't be ideal for class size of the way and it will probably be the same in the way out i would intice a page that that process would be a thoughtful one but that would there will be a transition every period where  know we would have to do a grade by grade in they might have to grandfather themselves out of i'm using the right word the timeline around this is that we're going to peak at the elementary schools right while the buildings being built  so that's why it's hard for us to wait and see what the option is for the high school we need to play in because we know we're overcrowded now and when we do settle in what that option is the next phase will be how do we transition our whole district to whatever that new configuration looks like and then how would we transition out of the modules would be part of that so what's the timeline in terms of how long we think in place so it depends if the if the elementary schools are part of the high school project it probably would and when the new building opened up it was a seven through twelve and it would transition out of that time if the option for the new high school project did not include seven through twelve and it left the elementary schools not involved in the new building project which would be an eight to twelve optional in one to twelve option they could be there for a while until we decide as a community that we want to add a brick and mortar addition to a school or if the enroll would justifies looking for another elementary school so we know that when we're in this should be a very you know we've said this many times but this is something that we all have to have in our heads is a win which using a high school option building program the choice comes with a corresponding left left over decision making process for what remains of our district and how we reconfigure the space that we have and how we decide to utilize that space and so those are all discussions that will will be embarking on over the next year and one of the questions that quick comment do we have any statistics about in terms of increased student population where in town those are and if there is any logic to keeping kids closer and a mormon school setting or is that not part of so i don't have any data but i'll tell you what i know and we know that over the last three years that i've been involved in beaumont we've had the spikes of a of the roman be at the wellington or at the butler meeting those are the places where in all the parents know now that when you apply the first place you go as the school in which your neighborhood is your house is in the neighborhood and then of the class sizes too big we reserve the right to put you in the school with the best classes so that happens right now we have had to shuffle students from the problem neighborhood in the wellington advised in we thought was a good idea not to add on to the wellington a it was the biggest school it was brand new and it was the tightest location we didn't want to make it any bigger it was already a big place that the wind broke despite the fact of the population increase might be in the when work neighborhood that the geographic space around it was a lot smaller than people think that the park that's behind it is not school and in the can only have this review done on the school property land that the wind book actually has the smallest slot and uses joey's playground which is parked and uses the field when they can which is also not just at the town that's correct there were also so that's what left the butler and the burbank as t two schools to pursue at the next level and just my last comment sorry so our kids obviously are burbank and i have some of the same concerns about this new plan for going to the grass area and so i'd like to know more about how that's actually going to work but i'd also like to say i have the opportunity to go in and out of burbank all the time and it's actually used a lot so i'm surprised to hear it said that it's not used not used the grass area there's a tiny grass patch next to the playground but really the only grasper bank has is that front space where we would be cutting it off from the school and creating the new parking  of the of the i say i can't state any statistics about it but i do i can just say from going in and out i know the gym classes that i still get use in that space and then after school and before school it's only grassy area for kids to run around in really at started saying when i was going to say ball say from my work stand i've been at burbank a few more years than heather have and i know that the upper grades the third and fourth graders utilize that space quite a lot as just a place to run around and let off steam a t recess and and it seems like if we if they could move it so that more of the green space near the school was still excessive full rather than kind of cutting it off and then they have some more green space but only if they cross the bus lane that it would make a lot more sense even though maybe it's not the ideal architecturally i don't know may just mewling move this physically this way yeah to get closer to the road because it that it's a space i mean  not just during school it's like a pick up kids are all over that law and just running like crazy having a good time and it's like it's like the place where they let off their steam at the end of the day and if we're going to lose you know a significant amount of the kind of like open free play area out back and lose a big chunk of outfront and add more students and i think we're losing you know quite a lot of that space for them to get that gross motor movement that they all need especially right at the end of the school day and i know that the afterschool program also utilizes the front lawn for a lot of activities we use it for field day we use it for colonial day it's an active part of daily life at burbank so even though it doesn't look like it be great for like gym class or whatever it's really kind of a love so it would be great if they could move it closer to the road i think we'd have better results i think we'd still feel like we held on to something that was special about the  school it's interesting that in the reason why you have these kind of forms because the feedback is important the the the discussion that we had with the space committee was that the front parking would be super welcome and the parking at the bottom would be so i see the nods and i see the shakes and so the feedback is helpful that's why we have these meetings and so we appreciate your being here to express that i'm also burbank parent i want to agree with my  backdrop is also utilize and it's already full during the drop off in the morning all the kids that are already there i thin when they are running around it looks very crowded in full and if you fall in the if you put the modular building there i to be honest it's of the principal but i witnessed it myself it is already for us for the full to the full capacity and also there is the basic program wonderful afterschool program and i think i know that they utilize it after you know in a joint after school hours so to be honest i don't i'm very surprised that burbling school was chosen for the site to expand because i don't see whether the building can be put there i don't know how big it is going to be but still it's it looks very strange and i do  to read that that front space is very important kids are running around and again if it's taken away even to a small degree then i think it's just it changes the school atmosphere everything i think that it's in might be a good time for me to be very very blunt with where we are as a district that there's going to be no school that's going to want marginal spaces on their location that no option that we have will be one that people will run down the street and say we got a we got the modules we won the prize and that every playground is well utilized these two playgrounds actually represent some of the bigger space that folks have if you notice there is compromise base in all four of our elementary schools so these are decisions that we're running in saying are the best these are decisions that are the best of the circumstances that were in and the the alternative will be to have class sizes in all of our schools to go to twenty six twenty seven twenty eight and this is a matter of not would we like to move forward without a clash from space it's a matter of where in to what degree does it impact each of the schools that we have to put this burden on and so that's not that's not something that i enjoy saying but that's that's where we are and that's where we are trying to create short term planning to address this in rolling tissue and also hopefully have a long term plan that will tailor its way through over the next year or so to maybe alleviate this pressure in maybe pull back on this marginal or option if in fact we are able to have a high school project that includes the elementary challenge as well if you think you understand that you of course these decisions of well we did and the compromises have to be made but again i'm expressing my concern is a learnt and i think if there was a bigger audience here and more parents from burbank school i think many parents would support me here were just had one other thought after i sat down as we were talking about the parking and i think if you go to other people at burbank that you might get more of this impression a lot of us moved into the burbank district before there were any buses that came through so i think just i agree you know we have to do something so we are we all understand that the concept of taking away the green space in order to accommodate buses is going to be something that's really strongly felt in the burbank community because we all bought and moved into burbank thinking we're in this amazing tiny walking only district and i walk my kids to school at least half the time a lot of parents do so i think the driving and parking situation for parents might not be as acute maybe and so you might get some pushback and do we really need to add parking do sure we really need is there so i just wanted to suggest maybe there's a bigger congress we've got me parking at burbank that we will gladly have that conversation that's going to be priced out separately so we know the  who are at burbank will get rather excited about maybe that's not what we want ok separate from the modulars but the front area so you know that's good feedback that's not that's not the impression we had so now that's good feedback for us and also the first i heard of it present so i will go through that rather quickly we are just showing here that in inside the building that the burbank like the butler has the capacity in the cafeteria which was a concern of ours it has the capacity to keep classroom grades together  one two three four and kindergarten it maintains its art room to maintain space for after school care in both buildings and we do have with dr cliff it's important the ability to fit for classrooms of each grade with the existing site in the out of four classrooms so again when this is online and you can print that out or you can look at it more intently please do so the format is not great for this for this environment so i'd like to go to my powerpoint now just to kind of go through some of the overview and this will be some information that we may have already touched on with the questions i would rather answer them with question so that you've asked them it allows us to have a good dialogue and get good feedback so just so we all know when this we post is use well that the task force has been analyzing the subject of increased in rome and over the last two and a half years it has resulted in six modular units being placed at the high school that were already there that we had vacated and took over over the last two years and also included buying in putting in place six modular units at the middle school can raise  for folks who has middle school students i hope that experience has been ok it seems like it went pretty transition free and so we're very happy the space looks nice from the outside of the building it's well utilized it's a good learning space  we do think the town that was a capital expenditure of about one point six or one point seven million dollars and so we're very very thankful to relieve the pressure at the middle school level and as an aside we have we took care of the high school level we took care of the middle school level we're hoping to take care of the elementary level but when we wake up the next morning we realize that we have to probably re address the middle school because that may need more space believe it or not just in the next few short years as we work our way down  we then decided to focus on the elementary level we want from four schools in our first review from s m a to two schools for the reasons that i outlined earlier in the presentation and we found that both to burbank in the butler had adequate capacity to entertain modular space two schools were identified as having this capacity and the questions that we were talking about as a group were what will the enrollment projections be do we really need to modulus other any ways we can do this without adding modulars can we have wanted to grades at one school can we rotate grades through all four schools can we have a spiralling you know when brooke gets a k and butler gets a one in a three in burbank gets a two and can we somehow schedule that across the whole district to make it work we had those conversations and then we got to just the burbank in the butler we said can we maybe do that between the two schools can we kind of set up modulus in smaller capacity at both schools so both sides are impacted but not over impacted in can we schedule grades through the district that way we really thought we may have had it with that kind of doing two sites both having maybe two or three classrooms in reducing the amount of space that we're taking on the outside reducing the traffic and the other things that come with adding that many students and when we did a checks and balances exercise which was kind of a late night at central office as we went through it we realized that we were really trying to fit a round peg into a square hole and there were a lot of administrative in shifting in moving of students and moving of teachers that that over time didn't feel like it justified having two sites because then you're also impacting two school communities and then we're trying to pull off two projects and we felt that was better to centralize our resources centralize our focus and make one of the two smaller schools that we have because they're both the same size into a four straight school so there were a lots of questions asked do we have two or three module unity school and if we add the classrooms in one location could it be possible that the enrollment demands are such and that the high school program is such that that if we're not picked you know the other school could end up with modules two there is a possibility that we may grow to the extent that whichever school does not take modulus in the first round could be the school that may take the modulus in the second round so we are aware that that's a possibility and to the person who asked questions earlier about feeling you went on the high school project that that just shows how important that high school project will become in terms of how we look at the great configurations and do we try to choose an option that alleviates our challenges at the elementary middle in the high school level module unit would go what the impacts were to the inside the building in the exterior of the building what infrastructure needs that we could provide in addition to adding the space and this is where the ironic part of the conversation comes in with thinking that adding parking is a good thing that was supposed to be just throwing the community a bone and adding the space in front of the burbank was supposed to be adding safety to the site so it's good to get this feedback it's good to review it and reflect on it to see if that's actually what it does and it makes us shop on our pencils a look back to see the purpose of the intent was to add something to the site that was already needed as part of if we're going to invest in this in this location let's do it the data points that we have in common as we review them as a space task force and i have as an administrative team we believe that both the butler in the burbank have the capacity in the cafeteria and the generalized spaces to accommodate the additional classrooms and the additional students that was a big question early on we actually had to measure the square footage and we used the methodology that the architect used to determine whether or not there was enough physical space in each cafeteria and we were  all kind of surprised that both cafeterias had enough room and actually had a little room to spare can each of the schools keep their grades together the grade level the grade level teams that we like to have in all of our schools so our great teachers can work together on curriculum and working with students and in each of the buildings is important so we are able to inside and outside in the modulus keep our grades together will they be adequately staffed with not only teachers but appropriate instructional materials and technology yes they will all those resources will go to either site and we won't have to divide them we'll be able to put them directly at one site we know that both playground areas will be compromised that's very clear we know that both playgrounds of fall before school after school during school recess physical after school programming by the community we know that both of those sites are full utilized genuinely to the fullest extent we also realize but maybe we overestimated the fact that people want more parking and we need our staff to be able to park and be able to go to work and we need our parents to be able to park safely and be able to attend school bands and drop the children off and pick them up from school we are we believe that there might be a side by side reflection of the data that might be some separation and in reflection i might have some of these data points wrong we believe that the infrastructure work at the butler does not increase safety measures it just adds parking we did believe that the infrastructure at the burbank in will have to re visit this conversation may provide more safety in conjunction with the community planning work on school street that we think that doing both of those programs in tandem could result in hopefully would result in better safety for our children and i reserve the right to reflect on the feedback tonight and maybe run that through the architects to get their feedback the option of the butler main assessed a cutting down trees or providing an alternative that pushes the option more in the middle of the grassy area which would obviously not be ideal we know that the walkway at the butler only provides partial coverage it doesn't go all the way to the building where it's currently chosen an option to be a butters directly impacted at the butler the houses are right next to the fence with or without the trees it's go be a pretty tight situation that we believe will have to mitigate when we go to the community of folks who do do not have children in the schools but live around our schools and we believe that the increase in moment at the butler that has a complex student demographic grouping might be hard to add one hundred twenty students to that we know that we have a high amount of students who are first english speakers and the unique  diverse student population that we have a problem may be difficult to add one hundred twenty school students to that a smaller school setting has resulted in the high g p a that we do see a public i remember now ironically butler in burbank other two schools that were recognized by the state the federal government as the highest achieving elementary schools in our district but we do know that that is a delicate balance at the burbank we think because of the landscape of the back of the playground  is will have minimal impact not as direct as it is at the public that the full covered walkway going from the building to the modulus is a plus and that the student demographics are less complex at the butler i mean at the burbank in that if we had to choose it from a student achievement perspective that the burbank would be a school that we would prefer to have to add students to so there are separation points that we feel are part of our thinking that we did the other night with us based task force that we're trying to represent as we start to discuss and decide which school get these marginal class feedback that we're hearing tonight we're taking in if you have a yellow form you can fill that out and if you do not want to come to the mike we will take your feedback and we do want to create an f a q so we can begin to capture these questions in these answers and we would like to have a meeting on june sixth to make a recommendation and make a decision about these marja lawyers that timeline for why we would need to decide in june if they're not going to be put in place until the following year is that we need to get a detail pricing of both sites we need to make a decision about one of the sites that pricing needs to be bid and put out to bid in the fall we need to get approval for funding by town meeting in the fall because those business to go out in november in order to be fabricated and made over the winter in order to be delivered to whichever side is chosen by june to be ready to be occupied in september of eighteen so it feels like a long time away but when we when we take all those steps into consideration we do have a rather tight timeline when it comes to having to move this process for d one of our parents asked so we're really are we with a high school project just a quick overview we are as i said earlier just hired our own project manager are getting ready to hire our design architect we have had three design meetings in planning meetings with teachers in the education facilitator and two full days with parents and students were taking that information and we are s we can get ready to hand it to the design architect when they come on board in july and the owner project manager so while they do the initial evaluation of the site at belmont high school and the configurations that are being proposed and the visioning in the data that and the information feedback to the parents of the teachers have provided we hope to be sitting somewhere in the fall in larger groups getting feedback about what those three configurations would look like from a very large view or high level concepts will view and start to have that dialogue about which three options which of the three make sense maybe having one fall off maybe having two being compared more will have to approve whatever that configuration option is and that would have to be agreed upon by the time in the embers b a to move forward there will be many places between september in probably march to have feedback about those configurations and when we have those dialogues we're not only talking about what that site would look like if it was seven to twelve eight to twelve or nine to twelve we have to talk about the corresponding impact of what have a dilemma at the middle school in the elementary level as it relates to roman if we have an eight risk twelve school built that would relieve the pressure on the cherry but it would leave challenges at the elementary school and if we have a seven through twelve school built that w pressures on the middle school in the elementary the big question and the big conversation we had thursday and friday with our community members in the visioning work was what the seven through twelve beamed as it means seventy eight next to where nine hundred twelve  we separate those buildings how do we organize the teaching and learning in those schools how do we will get eyes to students so we can separate we we need to separate and connect where we think good curriculum connections can happen so we're not looking at a seven through swell school where all thirteen or fourteen or two thousand students go in the same door at the same time in disperse we're actually looking at organizing it no way that parents will feel safe about their younger children being in the same location as all the children but they will be separated in in organized in a way that stock fall for careful separations and also thoughtful for our teaching and learning view of good connections that we can make if we have all those students and teachers together so that's the rough overview we believe that we should be deciding the option sometime in late spring of next school year which would allow us when we know what that answer is to know what the work will be for the elementary middle school level any other questions about process about any of the details that and   we hope to have that information in the next week or so and do you have any idea at the time frame how long it takes to assemble them what kind we as as i just said earlier will we will bid them  in the fall they'll fabricated or actually build them but they always are they going to be built from scratch they'll be delivered in late june they'll be installed over the summer and they'll be ready for september of september eighteenth so essentially  they're they always custom to the site correct yeah there's a certain size that where that we will bid classrooms have to be a certain square footage with the bathrooms etc so if you would if you went to the generate tomorrow or over the weekend there's six marvelous in that i'm always there so i yeah so i just think about two thirds of that will be basically the size of it and do they have to be as high as they are at the always that because of the tennis courts i often wonder they seem like a lot higher than i would imagine like one floor and you know that there's infrastructure below that it needs to be in place so i believe that they have to be that high oh so that's real impact the so as we did with the cherry wood try to make sure the color scheme works so we're trying to be is how i friendliest we can marry i can hear you all the way up here i just want to make sure you know some playground space my question my new question has to do with the shared space the gym in the cafeteria music rooms our rooms etc based on what i observed over the last four years  burbank that cafeteria space is already at capacity and i'm wondering if you're thinking of having more seedings of students at different times eating at ten thirty or ten or and just trying to envision how it is physically possible i'm sure butler would have the same story so maybe you could answer for both schools how jim how specials how library how cafeteria is actually going to work so the scheduling of those things will be pretty much the same we're going to add f t east not just have to use for classroom teachers but will and have to use for art in music we have them in the budget this year so we're deploying some of those down already the square footage of the cafeteria at both schools especially if we get rid of the loose items that have been slowly accumulating over the last hundred fifty years of the school along the sides of the cafeterias that we have to work with are out school programs to maybe find some different types of space for storage for them because that would open up that space and actually both cafeterias are under the capacity limit by a good number of students so there is space  available the numbers will be on the side when you see the report tomorrow when you see the auctions will actually see the data on the side of one of the pages it's right there for you will be available to you on those shared resources would we then see investment on the part of the town in new materials like the existing lunch tables and chairs at burbank have seen better days i don't know if they're really the best option for fully utilizing this space i mean i don't necessarily want to see kids at the long tables that we set out when i was a kid but it just seems like we're going to have extra stress on a lot of those resources we're going to put modulars in the schools and so we need to be like thinking about the impact i mean as it is i mean and i've discussed with the office staff at burbank the fact that you know every year it seems like they run up against like not having enough paper because they have to print out they have to copy more things because i'm in visions and they have more students every year and so it's just you know when we keep adding these stressors to the school and we expect them to keep stretching and stretching and stretching it just gets harder and harder you know that them to just get through their daily job concentrate on the learning when they're like trying to deal with all of the logistics you know on this thing broke that thing broke we ran out of this and so i want to make sure that we keep having conversations about making sure people have resources the p teoh's try to make up a lot of that i mean we bought a car we bought like a crate of paper for the school last year but we can't keep doing it like we can only push so far you know and and it gets to the point where people get fatigued with that and don't want to give for the bigger things that we need to cover because we feel like we're constantly being asked to give for things that that we feel like should just be there so  to make sure that we are mindful i know that the budget is always tight and we need another override and this is a bigger conversation but we need to make sure that while we're adding these classrooms we're we're supplying the classrooms with the materials they need but we're also we did at the both the high school and the middle school will equip each classroom of the necessary technology smart board a teacher a computer etc we know that staffing i mean providing the infrastructure so instructional materials has been a challenge we think that we've got over that hump with the override money that we really haven't frozen any supply money and we really have been able to be a little more progressive in what we provide all the schools it is a conversation of finance that where our supply budget has not gone up corresponding with the robot and we'll have to adjust to that but whichever school receives the additional students will get a corresponding ratio additional dollars for supply but every single school has the same story that you told the burbank is kind of a common theme that we're trying to reach that threshold of text with your supply support in the p t o s and meeting really sad absolutely ok absolutely comments made earlier that would be nice to preserve some of the front slopes in the green zone by pulling that whatever circular driveway closer to school street place it to the flagpole the also the the other urgent need is to widen the driveway for be definitely a task that we would want to have folks sit down we actually let the students in this just students every day figure out i talk to clifford in the group of folks in with the feedback what is the best mechanism for that and i know as a former building principal that we like to isolate groups of folks and who travel differently and try to you know segment off parts of your campus so when they come in and leave it's done safely so we're hoping that this add of an option combined with the school street work will create a new environment that we can look at differently to increase the safety where very aware that it could be cars it could be buses it could be that could be a walk free zone or just parking but those would all be up for for discussion we know also that at this site that shop street is a real narrow corner here and that folks like to park all the way around here so that might become hard for buses so that might be why we want to make it into her car but again those are up for grabs this is the attempt to increase options to hopefully increase safety so the feedback is is as appreciating with  up i have been there in the morning and i do know it's a very complicated site at both sites and i know that we are currently struggling to burbank because of the the street and the curve in the church on school it is done by the population and how many students and what the needs are based a lot of different factors but we intend to provide the instructional material support and the personnel support that rises with the level of a robot that either mr vail i want to comment on i think that you mentioned that playground space is going to be compromised to both schools and that's pretty clear however i think it's worth recognizing that parents at butler have only had playground dust bowl it's not because we don't value the space so it's not a dust bowl that we can just put a building on there will be no loss that it's a dust will cause us so many people use it as we as a town have not done a good job of maintaining yeah so that's that would be one of my big concerns about not option three is where the dust bowl is correct and it's also the place that my son collects leaves in the fall because it's one big tree with lots of great leaves and it's it is a place where the electron around the parking lot and it was a different issue but that is there jason's the playgrounds of peace is a very natural thing for the kids to run from one from the playground out to the not going to show up in the data until actually someone comes and sees the people running around in the burbank grassy area who or in that back area that you know it did take a several years to get there were two tries for grass and we finally got something that was approaching it but so those are my concerns i have i've lots more concerns i can't wait to see you know what these plans come out but those technical questions about some of the driveway and some of the drainage and other things and of come up tonight that i think that i would like them to weigh in on it may necessitate more conversations with both principal clifford principal back in court a whether or not there's any need to sit down and review how we utilizing or how we originally visualise utilizing some of the new space and whether that's a good idea or not and how we need it is we do have to wait for the pricing to come in i don't consider pricing to be a deal breaker but i do think it's a factor that we need to put of the table to the public then maybe one side that may cost more or less than the other and we'd want to know that and with all that feedback we i know that these decisions are are usually not made by someone saying pick me that that decision will have to be made based on data that we have in front of us and i would probably make a like not to but i would want to rush it just because we felt can you know compelled to have it at the same night that we have so that's a process that i was thinking out loud to go forward and then as indicated on the slide that says next steps one of the items is to create a frequently asked questions with updated information and our plan to reiterate is to provide that at our next meeting certainly before june sixth so that folks can be as educated and we can put that up so they'll be some just be a limited amount of clicks if people can have to get to that information and sincere thanks for everyone for coming tonight and forming this discussion as always it is so much richer when folks make the opportunity to share their discussions thank you  regarding the special education reserve fund and the quick update there is that we have put in place in the town meeting agenda for discussion for the creation of this new special education reserve fund so that will be voted on by tommy numbers in june in addition according to the recommend recommendation by by dizzy apartment of elementary education we are also going to be creating in the f y e eighteen budget a line item that will facilitate the funding through the schools budget of the option to find that special education reserve fun personnel given that a discussion in open session may have a detrimental impact on the school these bargain position we will not return to open session we will have a roll call vote motion to