hearing application for a change of manager new officer director and transfer a stalker while alcohol pakis to a license for route one look i'm mot located at twenty nine washington street at seven twenty eight twenty people larry traffic plan for kenny chesney concert eight thirty p m we're going to go into executive session for litigation reasons for well they're done at nine o five we have an executive session posted and there was a clerical error of posting it to just exactly a session would be about to conduct strategy to teach strategy session in preparation for negotiations with no new new personnel is there anybody here that's david brown seventeen american way and i'm here as a member of the foxboro jaycee's tonight and i'm here to i guess invite all you and the entire community to our armed concerts on the common sirius which will stop this thursday and i will run for i believe it's nine thirty states other than july fourth into august the first being it is the high school jazz band and it is being sponsored by federal savings through the generosity of several businesses or a number of businesses in the community this is the annual project devizes not fully funded by the business community and i would just like to acknowledge who  tip gloves to learn and it's ranch sudden sinking building is and foxboro federal savings and we're very you know grateful to these companies and businesses for sponsor and and as a matter of fact this year it's the same sponsors as last year you know as the fundraiser for this you go back and see if somebody would like to do it again and you hope that they thought it was a good experience and you know had good feelings about it crowd you know every week and i think it brings community together also on the leaflet i passed out there is mention of a community night in conjunction with the police department i  believe ed's working on that with the with the jaycees it's a wednesday night all three are in august so that's when they have come on down bring your blankets bring you chairs bring your good dogs and  certainly support us we sold a popcorn candy a few things like that helps us raise a little bit of money thank you thank you anybody else ok seen on just so i can executive session nine o five tonight it came to my attention late this afternoon it was since been corrected added the pole positions of the individuals who would hold executive session positions roger  session on may twenty ninth two thousand and thirteen to authorize the chair to the sign for the board an agreement to amend the read all provision of the contract between the town and kevin pay goes so many seconds any more discussion just i think is important why would doing this because at the last meeting we went into executive session we spent two and a half hours and then we voted and came back we already voted on this and this is to kind of bring it out to the  public and i think a lot of people had a lot of questions after the first meeting and then we kind of had the screw up it didn't go on cable people sat around for a couple hours and we came out and we just said we're done so i think if i could just explain a little bit absolutely kevin pecos had a four year contract time manager and we were obligated under the contract to make a decision by june thirtieth if we were going to renew his contract for another term if we if we stayed silent it automatically we knew so just prior to that public meeting which initially was supposed to be public we got some documentation from kevin the we needed to go into executive session to kind of figure out and on a contract strategy and everything was posted right so we deliberated for a couple hours and we probably should have gone back into public session to make that all those in favor of vote and that's the one thing that we didn't do in public everything else i think was ok in executive session but we should have came out when we were all done to make that public vote so i think what we're doing now is to acknowledge that it was voted but then to ratify it in the public prophecies pecos close parentheses and to this agreement to addressed in modify any provisions of the employment agreement between town of foxborough in town manager kevin pecos signed in october two thousand and ten which is the contract related to renewal including automatic renewal of the contract beyond june thirtieth two thousand and fourteen picco says employment as town manager by mutual agreement with a party shall not extend beyond june thirtieth two thousand and fourteen to the extent that there are any provisions of the contract including without limitation section eight non renewal of agreement that we wire any action or notice from the board or paco's concerning an extension of the contract beyond june thirtieth two thousand fourteen each party waives any requirement imposed upon the other party and any claims related to any such requirement disagreement on the terms here in shall not change any other provisions of the contract and shall not be used to prejudice the position of the parties in any future matter except proceeding to enforce the terms of the contract as amended by this agreement with its sound by a ton of fox borrow for the board of selectmen by mark sullivan on may twenty ninth two thousand and thirteen and it sounds signed by kevin e p a goes on may twenty at seven ten p m in the into a junior meeting room forty three foxboro massachusetts on application for change of manager new office a director in transfer of stock of all annual all alcohol beverage package to a license for the third generation enterprises incorporated doing business as route one look at mach twenty nine washington street foster massachusetts all interested persons are invited to attend the hearing board of selectmen fox for massachusetts john gray clark therefore request before you tonight i think that's the way it it turns out basically what is happening what we're requesting is jim is requesting to transfer the ownership of third generation enterprises which runs through one liquor mart to his sons he is currently the hundred percent stockholder all of the officers the director and the manager of the business and if your board sees fit and the commonwealth accordingly approves we are asking that basically the stock be split fifty fifty between derek and mark derek would become the manager derek also becomes a president marcus to become secretary and treasurer with both being directors so essentially is going from completely and jim's control to completely in the boy control has been working in the business for over sixteen years mark has been there longer and with that i would turn it over to whatever questions you have for him want say anything further on  is that you know i've said it many times over that i've said it many times over the years and i'll say it again anybody going into business this is the town to come to i can't say enough about being in foxborough the officials here are very welcoming very supportive of the people that live in this town of just unbelievable and welcoming people and supporting local businesses and again i will emphasize the fact that no other place to be but in foxborough to become a business man and i thank the entire town for the support they've given me hopefully it will continue with my sons and i thank the board not only this board but the previous boards that have always been very supportive and of always work closely with local license holders and i'd be remiss without saying a big thank you to a chief of larry for the years that i've had the opportunity to work with him in different regulations and different problems in areas that we've been able to been able to correct in in the in the community and i just big accolades to him in his department for the way they conduct themselves and how well they've worked closely with little license holders and again a big thank you to and everything is in water so satisfied everything that in order and i just want to say thank you for being such a responsible business owner and so working so well with chief only area in the town and the board of selectmen in the past precisely all of your input re working on the regulations and i'm sure that the example that you've set being responsible business known you for three going on four years from a business on a selectman relationship and excellent reputation jim's taking the time to show me the scanners in the training and you have an impeccable reputation as a business owner and you had a lot of pride explaining your father's business now your business now the fifty fifty split would split with your sons and i know you sat on the side of the table in another town as a selectman so you know how it works and he gives you seem to be taking the high road when all the issues come along with businesses and i know it's difficult to run a business with the competition that's out there and if you've done it right so appreciate really keeping it in the family it's a nice transition and i wish you luck all three of  absolutely i think it's the first time of it seemed like a transfer license transfer in the family i've been since i've been on the board and you know the boys seen this transition and  mean change of stock and change of manager we actually got caught up in that with sandy she's very good and we realize that that was actually two different things with even though it's kind of a slash but all of the corporate votes were done properly to you like to make a motion that  library capital campaign fund there will also be a public rededication at sometime in the fall september october for the entire public but this is a pre opening donor thank you event it's going to be a catered event the caterer has provided certificates of insurance we have tip certification for the bartenders in the event that the license is approved approximately two hundred guests we don't know exactly how many will show up seven to ten p m on thursday june twentieth it'll be held at the library the library is getting very close to being ready to be opened we've had some construction delays but the project is going pretty well so the the request for this is so that we can serve probably this is a big area and one license i think it would probably be private maybe only wine we have a distributor in place who's going to help us out with it and  excellent caterer and looking forward to it and he'll be should be a good time jeff because you also explained because i thought when this request came forward and your allowed to do this on public property but then there is that are making the application and not the board of trustees so that's a huge difference and because of that they are allowed to make that petition to you and they also have done their homework they provide all the they've done all the homework and provided all the evidence to to you that they're doing this the right way and because of their nonprofit status they're allowed to make that up case at the top end several years ago i don't know if you recall there was an art auction at the library where the the point the selectmen were were pouring the wine it was a one day beer and wine license and the wine license it was a great success so we believe there is precedent i'm not aware of any reason that we can't do it and as bob said you know that if you are  not allowed to do that in certain bob's kind explained it i know other entities that the town owns it tried millstreet say try to have wine and beer one day licenses and they were allowed to but because nonprofit status and being filed with the state you're allowed to i thought you know well i thought i did believe that to be the case although i'm not sure the pre prepared as application was through the friends but y a randy welcome thank you good evening i'm here to ask for your authorization to distribute a memo to non school union presidents and employees regarding a contemplated change from a weekly to by weekly pay schedule allowed by mass general law that's the memo that it should all receive in your packets as you know from prior discussions with the town manager it's a goal of the town administration to move all employees from a weekly to a bi weekly pay schedule all school employees have been on a bi weekly schedule for decades on the municipal side  this board has authorized and supported the change for the police department to go to by weekly and as you know they've agreed on the town manager and i are now looking for your support to discuss changing to a bi weekly schedule with the remaining municipal unions should be a d p w fire and library we're not looking for a vote at this point time to go to a bi weekly  pay schedule for those employee groups we're just looking for a vote authorizing discussions with the unions about possibly changing to buy weekly again consistent with our policy goal of bi weekly pay for all  efficiencies administrative efficiencies in both the finance offices and all of the other fourteen minutes bill departments and their administrative offices because they are they prepare them the payrolls and submit them to us i've estimated that in the treasury an accounting offices alone would gain from ten to fifteen hours per non pay week end times twenty six weeks because we would eliminate twenty six weeks of payroll processing that equates to on average about nine weeks efficiency annually these are much needed efficiencies that we need in these offices given all the other responsibilities that we've taken on over the last couple of years i've also polled a representative sample of the other fourteen administrative offices in small medium large terms of the payroll that they process and they estimate their gain anywhere from one hour in a small office you know it's a couple of one or a couple employees to six hours in a processor we have to import it into the payroll service but they we have to pay them to generate the checks and the taxing services but the payroll savings is seventy five hundred dollars annually so that it's  modest savings begin because the schools are already on bi weekly so it's just the remaining municipal side and that's paid to our third party carol service just so you know this is already been cut from the finance department budget for f i fourteen you know  anticipation that we would be successful here and we'll see if the board authorizes the release of this memo regarding the contemplated change will distribute it this week to the three union presidents as well as all of the non school town employees we will then respond to any concerns and questions that they may have and and honor any bargaining responsibilities that we have as well we develop a list of  as well as the proposed pay day calendars for the next two fiscal years also to be distributed with the memo in order to more fully explain the effect of making such a change  questions comments concerns what i have again what i was asking for is a vote of the board to authorize the distribution of the memo so that we could begin discussions not asking for any vote and  pretty that it will you know we want to get this in place by the end of september the it would be optimal to have the last weekly paycheck on september nineteenth and then the first bi weekly paycheck to be two weeks later on october third you know if that's if that's possible because we can't be presumptive about it but we had to put a stake in the ground as to you know what it would look like and we picked that time frame because there are three bi weekly pay period in october which would make for an easier transition from a weekly paycheck surcharge so you know everything that's good i think the frequently asked questions will be she will be very helpful to the employees as they consider it and you hopefully the on the facts and it makes complete sense i can imagine it not going through what objections would people have it's it's change you know  whatever reason municipalities seem to be one of the last bastions of the you know weekly paycheck this is a wave that's been going through over the last ten years it was legislation was passed ten years ago that  we see on our list serve the various finance listservs whether it's treasury or accounting or finance office we see this happening in waves in other municipalities because everybody's asking each other their colleagues and other towns you know what process to to go through what hurdles that you run into it's really just the change the change aspect and in getting out ahead of it communicating it well and then and then helping anybody who may you know who may have  offered to provide seminars on personal banking you know for the employees and we also intend to do a building by building assuming it goes forward a building by building employee sessions and then we also need to work with all the fourteen different payroll administrator you know those staffs to discuss any you know minor changes in the process and thank you thank you again emotion i move that we accept in approve the  hearing notice the board of selectmen acting as a local licensing authority pursuant to mass general laws chapter one forty section one hundred one and sections one eighty three a in chapter one thirty six section four  article five section six and also stadium rules and regulations and conduct a public hearing on tuesday june eleventh two thousand and thirteen beginning at seven thirty p m the into a gala junior meeting room forty so street to review the application submitted by  l l c with two thousand and thirteen new england patriots home games these events are proposed for gillette stadium application for these events is on file with the office of the slug then all interested parties are welcome to attend l season same amount of games and there's no major change to the schedule there's no major changes to overall stadium operation and nothing significant respect to parking there and there have events here in boston and make sure that we provide the safest experience possible for all of our patrons so it's something that has already been in discussion there are new procedures already in effect for revolution matches and regular season ten home games at gillette stadium on aug sixteenth and twenty nine september twelfth and twenty second in october thirteenth and twenty seventh in nov third and twenty fourth in december eighth and twenty ninth two thousand thirteen two potential playoff games slash resident open training camp be approved subject to the following conditions one that the applicant shall by june thirtieth two thousand and thirteen execute and provide to the town of fox satisfactory to an approved by this board in three that the physical license for a set of events shall be retained by the board or its representative and held in escrow pending the applicants compliance with conditions number one and two abo was in favor of one push one point of information it's it's a replacement by one member not to so you have to refuse you have to choose between either of those people providing i'm not sure what your practice has been in the past but you have two candidates for one position ok it's not typical that happens we have multiple positions to fill right  senior center activities throughout the week and volunteers and on a weekly basis thank you for your attention to this matter when it's signed by ian l brandy to miss ellen brandy was in receipt of both applicants and she chose the crossing in the appointments as you point is go out at the very end of april beginning in may so it just crossed in the mail essentially so gene by now was appointed again and they you know that your board we did the appointments you were not aware that she actually intended to resign and at that time the council aging board was requesting that you know her green be appointed in that same process however i believe is also you know the the other person elizabeth travis had also express interest and i but i don't not sure if the council meeting was aware that your board actually made the appointments and that they don't make a recommendation whatever you do you make the point it's based on your own reasons for your own information that you need to make a determination between these two parties as to which when you feel as aboard to me it looks like they knew that there were two people who applied and i agreed and i don't know that i'm not sure when to through the chair you want to take this under advisement and i and maybe bob you could reach out to council on aging and just kind of get some if this is a situation where there are two applicants and they're recommending one i think we want to make sure that they are and i'm pretty sure it's clear from their letter they're recommending the screen i don't know if they knew there was another without having the applicant in this the second applicant it kind of gives you and justice to the second second applicant and it's probably maybe a comparable situation where they may have to re reevaluated and send it in but i don't think there's any harm in waiting two out that way and i believe judy just to to your point about the term typically the term is five one i think that's just a typo on the six one so i will also clarify that with sandra and we'll have both appointment letters available with the correct da thousand and thirteen beginning at seven forty five p m in the end to a gala junior meeting room forty so street to review the application submitted by m p s i will see for us a women versus south korea soccer match all events are proposed for before they're familiar with our building they're familiar with the public safety policies of of the town have a working relationship that people are indeed happy you know that the only sort of different thing about this application other than that it will be run so with that information being incorrect on the application and out the contracts being finalized we didn't want to move forward leave officially meet the motion during the state advisory committee to attract the application and we will reply once everything is completely finalized and you know right now where at about ninety percent but there's still some important details that need to be   from the first page going forward so you need open tonight and you take no action on it and so that package will be closed on again you probably need to wait till eight o'clock to do that  hundred seventeen dollars from step one go we to the animal control give fun a move that we accept the donation of two hundred seventeen dollars from stephen gulley to the animal control give fund with gratitude second was at an event last night in fact working able access was there in the event was three and a half hours and i got to talking to the guy that was behind the cameras between main june the amount of events at the fox for a cable access cover for the you know the parade aside in the graduation aside it's phenomenal so i mean it just hit me that now now this isn't a situation where they're actually giving money as well as all of on tears and i think except for mike webber maybe two people are  paid but there's a tremendous amount of volunteers that come with foxboro cable so just a thanks public thanks to them that's all including our very own frank here tonight so thank you all right number eight  then i move that we prove the request to hold of what party or actually move it we accept the request by cynthia ferguson eastern ave resident the whole the block party on july twenty seventh a rain date of july twenty eighth between nine and twenty two eastern avenue second discussion and under discussion to amend that with the provisions provided with ct from the national multiple sclerosis society to hold a charity bike race to foxborough on june twenty second through twenty third two thousand and thirteen subject to because the initially had sent a request to my office and not through the board selectman we reached out to them they were aware of the process to have signed off by the police fire and d p w so when the documents got his correct yeah they they actually reached out the end of may and it was just very difficult for us to get a hold of the person involved if ever he was on vacation and sandra and chris me it reached out to them and provided them with the appropriate documentation that was presented it's been reviewed by the chief with his comments roger have fielded as well and roger hill all have signed off on the necessary forms  stadium rules regulations will conduct a public hearing on tuesday june eleventh two thousand and thirteen beginning at eight o'clock p m and the into a gala junior meeting room forty so street to review the optimization submitted by n p s l l c for the brazil versus portugal discussion i was in favor of containing motion no action i make a motion to vote no action on the brazil portugal for the reason that we understand the application has been withdrawn so i can with one point of clarification if i might there were two days for question the ninth and the tenth of september so this may actually be taken from both of those dates several you can include them together one of them ended go to take no action on both dates as applied for for the brazil in portugal for the reason that we understand it the application of applications has in both the master plan work that's been completed so far in the downtown parking study both studies have recommended that there be a way finding program so people who aren't so familiar with the town people who may work here and not live here can better find a lot of the nice amenities that we have available and businesses the planning board thought it was a good idea but they wanted to get input from the historical commission and the board of selectmen i spent close to an hour with historical commission might we had a very productive discussion they in concept they are they think it might be a good idea their big concern is there is a political of signs already around the common so that they if there were such a study they would want to look at existing signs and consolidate the information come up with clear signs that made more sense and people could better find things they felt it wasn't a situation all the time that there was assigned to somewhere but you couldn't see the forest for the trees so their position was make the signs count make them more better they like the idea of consistent design but they didn't want it to be too slick or too design they wanted it to feel like like a town like foxboro would have and they really wanted to try and complement the historic architecture of their historic markers so i've come to you guys to see if you have any input and i'd certainly be glad to stead of putting you on the spot night hear from you at a future date if you think this is a good idea and that project the board should undertake i think if you go uptown you'll see the force for trees i see a size you don't see much of the common but that was built when that road was reconstructed i think that happened under the jurisdiction of the state right so we have the ability to either work with them or possibility of developing as i noted in the number three additional banners that might go up that we're see snow or promoted another community event i think the banners really nice and they give a role lively feeling to the downtown so that's one of the alternatives we were looking at is increasing the portfolio of banners if you will i mean if i can make a suggestion i've worked on a few times where we've really brought that idea in and it's been banners you know sometimes it's the ones that go across the street or as you're driving through but i think the intent is when people are coming into town that it's a place that maybe right let's find a place to park and then get out of the car right but some of the towns that have been successful doing it they've broadened it rather than just signs there's some benches there's maybe some on ngs that are kind of commonality along there so people would park in if they're waiting to have breakfast at the commons restaurant there's a place to sit outside so when people are driving through it doesn't look so empty and they might find a place to park sit their banners and it was kind of the complete package it was probably a little bit more funding that the different groups that are out there but what you saw as a boost in the restaurants to go out there at night now if there's a place to walk  out and sit and i think it's a little more than just science is there an opportunity to broaden that a little bit that's why i'm here tonight i think what i'd like to do is some of the members of the border here tonight but make a full report to them get their ideas and send kind of a final memo this is this is what our plan is and see if you guys would think that's a good idea to move forward on it so any other ideas please let me know man to adopt the plan this year we got a grant from south coast rail to review and recommend zoning changes for the downtown to come up with more of a real mix district and so we're applying this year for two applications from the town of foxborough one of the more get funded one is to revise our subdivision rules and regs and the second is to create design guidelines for the downtown and we're also applying with the town easton and other south coast rail communities to develop a regional bicycling plan look at the feasibility of regional bicycle trails on road  off road so i would like to respectfully rick yes that the board authorized the chairman to sign these three grant applications on behalf of the town and i took the liberty of preparing a motion secrecy to create design guidelines for the downtown and with the town of easton and other south coast rail impacted communities to develop a regional bicycling plan second the more discussion w where did that come from that they're taking the lead they're working with sharon parks borough camden in mansfield to come up with a plan for the communities the northernmost south coast rail impacted communities and they wanted to look at what existing designated bicycling trails there are whether there were other trails that made sense but they recognize they can't just stop at the state line when you're dealing with the town line when you're dealing with bicyclists you know just if you got this money and you one forward and you investigated these i don't know if there are other towns that have actually received this grant and how did they use it in what impact it have on their community we don't actually get cash we get the services from our regional planning commission and they provide us it usually varies between one year was twenty one thousand dollars worth of assistance and another year was twenty five thousand dollars worth of assistance this isn't to create any changes this is to investigate possibilities the new subdivision rules and what one of these i think this is firm to review our subdivision rules and regs and make recommendations for updating and improvement we were very pleased that mr to souce is building a range garden down at the rink and that other people have adopted if you will some of the low impact development principles so we wanted to encourage that more in our bylaws they tend to be a lot more flexible and we're dealing with so many sites that are very tight because they're we use sites and we thought that that was a good idea but that this might get you there a little quicker with this it certainly would get us there a lot quicker great i think the third item on the agenda is that the board was very pleased that we received a grant for thirty thousand seven hundred twenty real dollars not services dollars to do a transit feasibility study for the town and it was only competitive we were pleased to have the second highest ranked grant misstate we were just thrilled that we got this funding we were the only new applicant funded this year so when i get some sort of formal letter i will come to you and ask for your permission to accept the grant and since we're on a roll the fo is applying for what is now called park p a r c it used to be the old self help grants for the renovation of the paysan road recreation area between donations of the various chestnut green developers we have enough money to leverage three hundred thousand dollar grant so we want to clean up the fields along paysan road where all the storm brush has been deposited and the lawn piles get the portions of the parking lot that need to be paved to some landscaping put in some signage really dress it up and get it suitable for use so that it's a much more attractive from the road and from the neighbors homes facility so we're having a public meeting on monday the twenty fourth at seven p m in the mcguinty room and we've sent cards inviting all the neighbors to the public meeting to get their ideas as jim pointed out do they want benches do they want community gardens or there's something else that they'd like to see on that forty two acre playground and recreation area so we really want to get there their ideas once we have everybody's ideas we're going to have a public hearing on the eleventh of july the planning board at seven thirty to vote to that we get all the studies done that we did to do determine if we're an impact the community itself and i think that the board has some work to do on that it would if you remember on april second ridge that we consider ourselves so that we may consider ourselves in impacted abutting community and it looks like the deadline for that is going to be towards the end of july it's going to be much sooner than i would have thought ye the timeline so i think we're taking the right steps we're reaching out we as you remember we appointed a committee to look at that they're actually meeting tonight and rather than just say we're an impacted committee from the you know community from the select perspective they've been doing their due diligence and they're going to come back to us with a request for some information that you know we think we are an impact the community in these are the reasons why after going to you know the the the different meetings and doing the stated yes but every every grant that she's brought in either as in kind or israel money has allowed us to move forward without dipping into our budget or going in front of continuing with the so i just wanted to make sure that she got the public acknowledgement for this work that she's done for the community and the plane aboard specific i could more i think you do a wonderful job you know they really w playing the race you know committee went through the efforts of drafting an r f p it's sitting on kevin's desk so that's got to go move forward in that it would enable a town to hire a consultant to look at the other reports and maybe do our own and that's we got to get it will pull in norfolk decide that they they have maybe impacted those communities as well so we've been talking to them about what sorts of things we need to be asking a reach out to the race you know mike davidson to make sure his committee can come in front of us and present what they have if they're ready and if they're ready and then the next step is to have the attorney overall number of parking spaces and acquiring land on spring brick road you should have had a memo in your packet in one of the key factors that the planning board looked at because  for lack of better words the history of parking problems associated with large events was the development of a traffic management plan and the chief and mr to suspend a lot of time coming up with a plan for events where there would be more than two hundred fifty people in attendance and what the various actions would be taken in order to minimize the problems associated with large numbers of folks showing up for a fixed event part of the problem one of the things the planning board was very insistent upon was that to the extent possible school groups should come in buses to decrease the number of cars and with the buses need to be parked off site and the the board was very concerned that along springbrook road if there were parking on both sides it might be difficult for the buses to either park and wait for the game to be over or even pull out of the new parking lot so the questions of parking on spring break road were looked at and we consulted with the chief what his ideas were and where here before you this evening to see what we can do to minimize the impact of offsite parking for very large one over in detail the plans to make sure that the traffic management aspect of the new build out be sufficient to prevent disruption of traffic flow in general and provide a safer method for people to come onto the property drop off people that are going to kissimmee to skating events and then park them safely and as a result of that contact from other people about the parking situation there and i think that probably we're going to have this change and expansion schedule they will sit down and identify those events when it when they anticipate two hundred fifty spectators foxborough playing mansfield for example that's going to be a good draw so they'll identify the events that they think they'll have to implement the traffic management plan and we have a provision that at the end of the year the planning for the police department the applicant need to meet and say what worked what didn't work what do we have to fine tune and what do we have to change so it's the start of a process that we hope will proved as time goes on but the parking along the spelt your road in the parking along spring brick road it can make it very difficult for other people in the area to get through kids jumping out of cars very narrow roadways not well lit and safety is a concern when you're dealing with children so we'd like to make sure that is many people as possible can park in the parking lot there are many more spaces than there were previously but as the chief said people come early before the other game is over and there aren't enough spaces for that chang so ok then what where they go we've suggested that the parking lot be turned into areas and that people are directed to an area so that the next group coming there's one whole row that's available and you can put the early birds in that row and then as other people pull out from other parts the want you can back bill so rich is the mr  is required to hire at least four attendants to direct people through the lot it's now a one way traffic pattern in for me spellchecker around the building out on to springbrook at the new driveway on springbrook so that people trying to come and go from the single driveway will be decreased and it's a successful business they're doing very well they've turned out a number of exceptional hockey players that we're seeing in the you know the national hockey league and other bases it's a real credit to the community in a really positive thing we'd like to take what we think is the one problem and come up with solutions to make it work for everybody one of the but the one problem being the packing of the the parking for these larger better events which are typically restricted to wednesday and friday afternoons parking on spring in the spring when the both both streets full time reduce what is your right you had in your memo chief specific hours that you had recommended that there be parking restrictions  just about the traffic in the parking lot has to do with right now we have temporary parking signs that i put up when the facility was first open because there was no specific time for hearing to have the board vote on permit parking restrictions so from the box for sports center of the east side of the spelter down the castle that's only a temporary sign  that we've been trying to utilize to enter the traffic of the us fortunately the vehicles are parking in such a manner as to block the sidewalk access that what is required by our planning board for the applicant because there was a perception that young people would be walking down he's felt sure if he picked up by people past three i don't call anybody ever talking about any of the kids leaving the facility and walking down to that order to be able to use the exit point from the new parking feel that they should be some type of restriction on bringing brought in terms of parking to allow cars to requires one car for every four spectator seats and the experience is that people are coming forward to a car so there's more cars than the zoning calculation would suggest  and that's the crux of the problem in seems to be the problem with every venue in town who are the mass from accords who are right or even our own school on cell street when we have a school as a christmas the cul de sac because of the issues turning radius for the watch trucks at the livery fair there is a restriction on the cul de sac part of it not on the a correct while the discussion has been whether we restrict all parking on spring broke outside of you know certain times of the day that you might have large events that are you know emergency situation have you fill up because you've got three different rigs in operation and another three sounds but i think it fission of the permanent parking and a better traffic  into the facility and then away from this facility is going to be more or i think that's what we have to do is try to restrict parking on those streets otherwise you know people are wherever they journey so the situation i'm springbrook there are cars packed on both sides of springbrook and not just during the during the day end and you want to restrict that to just one only packing on one side or the at the most only one side although i think in my original memo i dast for both signs to be posted no parking the cars that are being parked the are regulations on how many packing spaces you have to provide when you're putting a building up and what and what happens when you exceed in your packet when you're kaz exceed the number put up you have to demonstrate that you have adequate parking so that you put have both employees and customers first say on your site is that something that would have to be looked at i believe a number of the spaces indicated as parking spaces for employees on the site plan are now being used for other purposes which is the reason there's employee parking on the street so there's not cause taking up those package spaces other things taking up that area yes there's material in the vehicles or is that something that could be remedied by you know you know actually do providing the packing spaces in that area you know  if there's no parking on the street where they're going to go right well there's the they should be well known what they what they should be use in the parking spaces provided right right and that would alleviate i mean that's a whole idea or two to alleviate packing on the street right when you when you mandate there are certain number of spaces  you know how i love the planning board you know not second guessing here or getting to this point but when i went up there the other day in there was forty to fifty cars on springs broke in an eighteen wheeler in the cul de sac site is already under construction right on the extra ice sheet so you were being asked something at the eleventh hour when the site's already under construction to ban something now if you look if you're looking at the zoning what's happening is those people parking on he's felt your enduring high frequency of events when people are coming and going and there's double and that's been going on for a while right so if you look at the zoning on and i'll say any felix's because that's where it seems like all the trucks are there the parking spaces per square feet of that building he may or may not be his i think he may conform with zoning and i asked buil is i'm surprised there's no letter from the building inspector in this package because i think that's critical so if you look at that other business most of those people that are parked there are off site on other people's propert trees and they come back they may conform with zoning because if it's one for i think it's seven hundred fifty six gross square feet of building it conforms so you've got to built so two businesses separate businesses potentially both meeting zoning but having overflow on the streets right so i think it's a simple question the bit one business has forty plus extra cars on a day what do they do with it you can't just say  sideband parking on both sides of east belcher and on springs broke so this new development can expand which still may not have enough parking because you've got to do all these traffic mitigation plans and what do you say about the existing business without having some understanding of the zoning from the billings tract if he's in compliance or not so it's kind of unfair to come to the selectmen and asking him for a parking ban after it's under construction in this conflicting stuff in this you know one what you're playing board saying it's dangerous the d d p w the engineer is saying we get need to look at our zoning again it's kind of everywhere in the buildings under construction so for town when fell down to the comcast building that's the greatest profit and that area should be addressed for us certainly we have people in the audience bigger picture that we're not hearing because of the the structure of this hearing but i'm not sure how we can make a decision based on that and it's a public hearing so it'll be opened up to other discussions but this is an issue that's been going on for a long time  application for the skating rink obviously we have public hearings and and so during the during a regular process we discuss the packing issues and we actually  very assistant on an event planned because of issues that quite frankly we didn't address when the first two rinks were done and so we've made an effort to correct that with the input from the public safety officials because they were stuck with  the fact that we didn't do such a good job with event planning and quite frankly it's the second time this is happened in a community we alluded to the one i want to a six where they have issues with events there and they've actually reached out to their neighbors and rented spots to help with the role of the flow so during our process business came in and were having issues with deliveries  getting their employees down because of the existing parking problems on spring break because that's not in our purview we asked sharon to contact the public safety offices to bring this to your attention so you're right it's not a planning board issue and the plane aboard is not asking you to address that problem but we are asking you to is to hear the tonight but but we promised that we would be here in support of their concerns because they brought it to us so that's the crux of it i just wanted to understand it was in a plan it would intend for you to correct on site parking issue for the skating rink so the site plan so the site plan application in process does that work will that work without bending the off street parking in other words or is there a traffic study that says the level of service at all these areas are fine or the level of service fail so you need to address what we heard testimony in our public hearings or from business zone is springbrook that there is a packing problem now before the skating rink expansion came up in front of us so we promised that we here is a public hearing or however you phrase it through the public safety officer so you know it is still one more possible to be developed down there so  said you know if you don't have room for your employees you need to do something to help out it's no different than with any of the businesses downtown we all have to work to try to get a solution out of this and it's going to it's going to be some  pain to moan and groan and to get this done but in order to be consistent it has to come here and and a few to deal with it so if the if it goes in the direction that we take the advice of the public safety but i think that you've modified the initial no parking at all and spring break to one side which would allow quite frankly there's times when the existing before the new rink started where  public safety vehicles could not let alone the public public safety vehicles couldn't get down there so that itself would warrant him coming to you to talk about it and again bill does it mean that nothing's ever going to happen or you know the skating is going to overflow i would say positively that it will overflow just as when the off iem does something then we have packing around the calming is a problem we  can't plan for every single possibility and there absolutely will be times when the chief is going to have to whip out the pencil and take a people no one likes to to get but you go into the city and packer you shouldn't what happens one being east belcher and the other being springbrook so it might make some sense to bifurcate those issues i think you probably deal with the filter road issue tonight and then schedule another night for the springbrook to be  going through in more detail it seems as a lot of interested parties at me want to be heard on that issue of being springbrook businesses and we do have a very busy agenda tonight and it may make more sense to give that some more time at a later date on the board feel about that you know if you people begin to hear sure yeah and i just want to be clear i did that and that's the danger of bringing you know probably months of hearings into a table trying to get it done and a half an hour  right you know i'm not second guessing the planning board but it just seems like everything's coming together for tonight and you know the the different pieces of information that we got don't seem to him is the big question out there is at the end of the day what he do with the other business is he conforming to zoning if he's not conforming that he's going to change it if he is then this needs to be some type of a compromise somewhere and i didn't see in here chief that maybe just one side here so they all meet the requirements under the town zoning but there still is less faces there then then there are more cars than lists but then it's my understanding that a single business accounts for most i just want to clarify a couple things we've been open this just september will be nine years so let's stop historically any kind of parking problems that we've had or any kind of defense that we have we worked hand in hand with the police  t we've had details out there and historically it's just during high school and i just like a high school football game high school hockey games you know i don't i just try to clarify what everybody says he's big events we don't expect to have that with the third she we're not can have three high school games at a time we've already we said that to the planning board i work with the planning board and agree with the planning board had to say i think there's a lot be a total of three hundred thirty four parking spots want to talk with one hundred eighty eight right now we're not planning on having three major high school games and once we work with the police department we're going to have the details we sell time and what happens god forbid does an injury on the ice machine pony breaks down to something happens and the time backs up all i asked and when you know i talk to the planning bo if there is a problem and injury and it takes forty five minutes for someone to get you know off the ice get them out by the time the ambulance and everything comes and you know do their thing that backs up the next two things and sometimes we have that problem and that's basically during high school when we have not large crowds we don't have large crowds right now just you know a total of thirty kids on the ice two parents you know you look at you do the numbers you know and street that is going to be a problem when they're going to take the top you know you can do what you want to do and i just don't feel as though that's that's fair to the customer you know other businesses in town you know you know events in town same thing you know there's a funeral you know you people park everywhere you are free and people park everywhere who forgot ballgames i'm not saying it's right i'm just saying at this point right now the way it sounds like they're trying to say between handing in mind that we're just constantly overflowing on that street that area and that that's not the case and i just want to make that i'm open for any questions you have anything for me but i just want to make you historically for nine you know going on nine years this is what it's been that fifteen twenty kids want to parent so the additional parking that you're putting in for that rink you think could absorb that which is spilling over right now it will be my biggest concern is god forbid in the timetable something happens on the ice we back up for some ungodly reason is a double overtime triple overtime in a game and it backs up i can't say i'm not considered can say one hundred percent that there won't be parking on there but that's the only scenario you can come up with that might cause we hadn't seen boney break down one time in a mentally i said it took us an hour to have to get it off twelve thousand pounds it backed up time and you know the other day we had a pack and went away having construction there was a figure skating thing they told us thirty five kids who were going to do this competition was one hundred thirty five kids they brought their mother father grandmother grandfather uncle there was three hundred people that we were ready i had to bring i brought in the four people i called sharon the next day the police came down i talked to your office and we worked it out you know by twelve o'clock in the afternoon the traffic was flowing and it's you know which wacking even during the game should trucking maybe from six to eight at night you know a couple hours eight to ten times a year you're not talking all day you know talking you know four five six hours you're talking a couple hours on a road at that time of night in that area is three i brought the four back for people and we move we got to people want spring work to people on these belcher to get the traffic flow and unfortunately what happened was there was the people didn't listen to the person i was on the street they parked in the the police department were notified they came down i talked to the officer there that arrived we stream now we got the people to move their vehicles you know we're working we work hand in hand with a place to man we have the details i sit down with the police and  september when we have a schedule high school starts sifts first week in december and is in the february the third week in february just three months two and a half really and we work in him and it i agreements with several of the businesses on springbrook to use their parking lots after hours for additional overflow speeds and you felix from tree tech on spring break road and i just want to clear up a couple things it's really it's been frustrating few months me in town  with specifically the planning board i tried my effort you know to kind of thin things out and move things around by doing the compost site and trying to help the town at the same time has fall apart so that effort i've tried to make to create more space that was really what the impetus was is not going to work so my my business and is you know the way it's set up and my original site plan from two thousand we're in violation of that and i know that we're not storing materials as sharon said in spaces that are designated for employee parking i don't know what she's talking about we just have too many employees period so we're working right now just to move ok we've got to we have to make we have to make a change and you know we've just been doing our thing year after year and growing and and providing jobs and representing this town and doing things for this town and you know and i understand we're overflowing springbrook road i don't really think you need to make it a no parking thing and i beg to differ on bill's statement about emergency vehicles not being able to make it their way down that road i would never allow that road to get plugged up for something like that to happen but the solution really is for us to move along and i'm working towards that so that helps you know and we've communicated through the years you know i offered to have him valet park some of his people into our yard or however it is use it if he needed it it's been a very cooperative effort i'm i'm not sure who specifically has a problem and it doesn't matter i mean i know it's not right and you know i'll do some my part to fix it but i just  i just don't think it's you need to even bother with this and you don't even know how it's going to go yet anyway so why make this you know no parking thing when you don't even know if it's a problem ok use the rounds i live at one forty one call castle st elsewhere property on springbrook road my son has a business there this parking is a two part thing to park problem the hockey rink itself originally was a serious problem with on a public safety issue on east bolger road every time we have these large events there was caused by both sides of the road with people walking up and down the street trying to express that the planning board meeting and also missed the flatow did also of throwing book world very dangerous situation the day to day parking on springbrook road i wouldn't even call it on street parking the cars are on the sidewalk the grass strips hopefully missed the feel of skin find someplace else to but it's a disgrace what's happened there i wouldn't be allowed anywhere else in town because that's all i have to say thank you what i think is a pretty highly emotional topic i figured it would be tonight so i would be  bill is there anything from a site plan approval processes or anything not to say another question is there anything that's tying the parking to the certificate of occupancy biassed putting it off  or what when i decide tonight but if we put it off for another meeting is that going to affect the certificate of occupancy tied to the site plan approval yeah i think my question is it you know from what i'm seeing things that says you know it's a safety issue and i'll be honest i'll be fair i was amazed that there were forty five cars in an eighteen wheeler if i had a business next to you i'd be kind of angry this unless we have that input but i think the biggest part also is only if the end is not a compliance to zoning that's an issue with the town then you say conform to zoning here's your building here's your parking requirements you need sixty five spaces whatever the number is go out and count it if the sixty five spaces then we approach it from a different perspective if there's thirty then andy get your act together move the logs park the spaces to conform to zoning i don't have and i don't think we have that and i don't you know this is not the table for that you know that's a zoning issue you know we're trying to deal with something after the fact and i you know and again i said it at the beginning but i want to second guess what the planning board because they've been doing this for months but it's kind of all bottlenecked right here and we've got half an hour to figure out something that is affecting people's livelihoods an existing business and expanding existing business it's one of those things words it's a tough decision you know a lot of kids that work in this town the word here and you know our one thing you just come to within the next month if you could do you think a little faster we greatly appreciate it so we can all get along in this town anybody else object to put this off for one month ok i think  separate issues right but i'm saying the ball has us do that i mean you know we've got time this thing just started construction and rebuilt to morrow rich come to my please that we don't have to simply accept up here and you know for the gotta don i rather that such one to give is almost figured out ok mark has a point of information if you could have them provide the right to the meeting so that it's in the packet so the board truck and we're trying to balance that with the knowledge that people do want to the parking lots this great likelihood that they start their tailgat g process for the concerts and that unfortunately some individuals do tend to binge drink and create a hazard both for themselves and for other concert  i would much prefer to have that discussion and executive session so that it's not broadcast and people they're making decisions based on a public statement and they could certainly review our part of as you're going through in developing this plan and continuing to develop it to make that decision when you're going to open those slots that all lots be open at the same time in terms of fairness to all businesses out there it's an issue that was brought to my attention by some private law owners right that's going to believe that you're going to see doubt addressed at hearing next meeting what i've asked the board to take a  we are forced to do for a short period of time depending on what's occurring right front of departments fire police public safety everybody involved for our father's day there's a lot of work to get off with the inclement weather the day before and really work while we work together and you know congratulations to and then i was also to conduct strategy sessions in preparation for the go she says with nonunion personnel for conduct like a bargaining sessions or contract negotiations with nonunion personnel with the fire chief roger have fields town manager