for the chairs or pour i just wanted to know the events that happened on february eighth naming coach alliance court at belmont high school which the school committee voted to approve pas meeting it was a great event there were past and present there to celebrate coach lyons he got up and gave some very nice remarks told some interesting stories about how apparently the names that are up on the field house  time he used to paint them self in his garage and thought that the field house looks so remarkably different and beautiful than comparison to when he was there so it was really nice other upcoming events six the raid band concert so we have a lot of musical events going on month march on march sixteenth is the f b s dinner at seven o'clock tickets are on sale and till march fourteenth and then their on line auction is  i want to talk to a bit about some things the energy committee's been doing which you have in front of you and critically how that relates to a couple to two issues that i think are really common in areas of interest between the energy committee and the school committee so as you probably know the energy committee would set up with the mandate of helping the town achieve its climate action plan goals of reducing carbon dioxide emissions eighty percent by the year two thousand and fifteen and over the years standard human these supported various initiatives in town that of made good progress on that but in the last year or so we decided that to really achieve these very deep productions that we've committed to that we need to take a step back and develop a sort of broad over view strategic framework for doing this and this is what we've been calling our road map that we've developed for the road forward and i can basically summarize it in about six words which is what we need to do is electrify everything and use clean electricity so the idea is that to get these deep productions we have to really move away from fossil fuel use in both both of our major areas that we use it in transportation where we burn gasoline in our cars and in building heating and cooling for heating where we use oil and natural gas and that in both cases by moving to electrical sources while you can make the fossil fuel based technologies emissions free there are ways to make electricity without carbon emissions like wind and solar and other and so the the goal of this road map is sort of two parts electrify everything which would mean electric vehicles and transportation and in home heating would be  efficient electric heat pumps either ground source heat pumps like the geo exchange system that's going in the seven to twelve school plans or air source heat pumps in more typical and residential settings and then along with that move belmont's electricity supply to carbon free sources which is something that belmont light has already been moving towards through a combination of renewable generation in town and the purchase of electricity from outside so we've had various campaigns that are ongoing or immanent to support this the belmont goes solar campaign drives electric campaign for electric vehicles and starting in april will be launching the smart belmont which is going to be a campaign centered around promoting air source heat pumps  residential or potentially commercial use so these are all all things consistent with our road map directions and we've also just launched a new website called belmont climate action dot org that gives more of an overview of the details some of which you have in front of you as well as overuse of each of these kind of exciting initiatives that are happening in town so i want to bring this to the committee's attention because of i think two areas of overlap between the interests of our committee and the school committee and the first of those is education clearly it's the core of the school committees mandate but in the energy committee you are charges to help the town reduce its emissions but when we think about how we go about doing that really most of what i think we think we need to do comes down to educating the public about solutions and within that public we'd certainly like to include the k through twelve very important younger portion of our town residents who arguably are the most important people to be hearing about these things so i know from my own daughter's experience and b h s that they learn about climate science in seventh grade and i certainly think unfortunately it's critical that we be educating our kids about what the somewhat terrifying news about what science tells us about the world that may face them in their lifetimes but i think it's also incumbent on us to along with that be conveying information about the solutions and ways to mitigate and minimize that damage so that isn't just a message of  despair i think there's already there are lots of places within you know across the curriculum across disciplines and different elective singh like the social change elective techie economics many opportunities that could exist some are already being taken for addressing some of these questions of climate mitigation actions and so i just wanted to put forward that the energy committee would be very happy and interested in and excited to contribute in any way that we can as a resource to teachers or any anyone in the school system who is interested in and working on incorporating that kind of information about climate change mitigation work in their curricula and co curricular extracurricular activities because i think we realize a belmont's really a leading jurisdiction in the state in so many of these areas whether it's solar or insulation or electric vehicles we've really led the way so there's a real opportunity i think that we would like to take more advantage of to act as a resource for helping to educate and involve and inspire students by telling them and involving them in things that are happening in their own town right you know right around them so for instance we'd be happy to speak with ms darrius or anyone else within the schools who might be interested in in any ways that we could be a useful resource for for you and in those areas so i think the education piece one key area of overlap between our missions and then the other place where our worlds collide i think it's the schools obviously operating the major and most prominent municipal buildings in town and so it's been hugely helpful for us in the energy committee being able to look to and point to the schools as an example for the town as a whole and i'm especially thinking of the designs for the seven to twelve school and we're very thankful to the building committee and the school committee for their their leadership on that so when we're talking about our road map we can say well like as with the seven to twelve school you're seeing on site generation of carbon free electricity but also and maybe even more importantly fossil fuel free heating systems through it through a heat pump so it's great for us to be able to look to the schools as exemplars for the whole town i think so there's three areas of advantage for that there's there's for us being able to point to the schools as as municipal leaders back to the education piece for the students i think there's real opportunities as we heard in the whole process around the school design for them to learn not just about what's happening in their community but in and on the buildings that they're studying in and then as we heard in the discussions around th any possibilities for the school when there's also an economic benefit to the schools or the town in terms of reducing operating costs and it really becomes a you know a win on multiple levels and we're excited that we're hearing in town now people looking are pointing to things like that see any resolution for the seven to twelve school as a kind of a precedent for other town buildings and saying really this is what we should be looking at for all new buildings so we think that's very good news so there's lots more details one can check out on belmont climate action dot org and i'll just hand over to marty bittner from the energy committee to talk about one specific school associated clean energy opportunity thanks james and thank you to the school committee for having us when i was marty bittner co chair of the energy committee and also time meeting member and i've got a ten year old and fourth grade it when brook but i want to talk to you about an opportunity to help move forward the town's goals in the climate action plan middle school and many of you heard from us but a year and a half ago back to the summer twenty seventeen  about the possibility of putting solar panels on the gym mannix roof of general middle school and this is would be facilitated by an outgrowth of the success of the belmont go solar campaign where the the installer originally was going to donate a solar panel system to the town which we had hoped to put on general middle school unfortunately that installer has since gone out of business but instead gave the town a check for twenty nine thousand dollars which we have in addition there's an anonymous donor who gave fifteen thousand dollars to the town with the intention of supporting the project of putting solar panels on gender in middle school  so again so we you know talked about this and shared details with with you all about a year and a half ago and we sort of backed off with the high school vote and there was some shake up and with the facilities director but now we're trying to resuscitate this project so just a little bit about the the practicalities of this so the proposed site would be on the annex roof of the gym here at general middle school and with with the budget that we have that would facilitate roughly a twenty kilowatt system and what that means is over twenty years the expected savings financial benefit to the town electricity savings is around ninety three thousand dollars and this is that this would come at no cost to the town because you know because of the donations of from the here tonight has offered to be the the project manager and maintainer of the solar panel system which ideally that would remove any burden to the facilities staff and the school it's it has some benefits to science and math education for the students because the given the location the students would be able to actually see the solar panels and teachers that have access to the data to you know build some lesson plans around so there's so there's kind of a nice you know symbiotic relationship there with educational goals and teaching students about climate change and sustainability in addition the financial  savings and then the last point is that there's there's a there's a program a program incentive program in massachusetts called the smart program and so that this is a bit time sensitive but there's the opportunity to get additional funds would allow us to make the the array you know larger and more productive so so and what we're hoping is that you know if this is something that the school committee would be interested in pool of money and how many residents would you know say if immediately twenty or thirty residents put solar panels on their home they would then pull money from that pool and perhaps deplete it so it's but on the other hand if you know if no residents put solar panels on their house then you know then that pool remains fixed so it's it's not immediately obvious how to characterize the time constraint but you know the expectation is that residents will be continue to put solar panels on the roof and so kind would be yeah i mean if we got the money how how much different sort of make it's in the order of twenty to thirty thousand dollars for here and so that would you know the national budget for us is like forty four thousand so it's environment so i guess i'm wondering from your view in the energy committee work you've done is there are other educational kinds of opportunities that you would see that the school committee just a thought in terms of you know what what people can do and you know maybe even in the schools have very simple things like turning the lights off turning computers off saving energy here or there if you can you know engage the ups don't know about either one of our new members of the committee has a physician pointed out and you know a lot of public health campaigns that ends up being the the parents are learning from their kids about about these things where there was around smoking or whatever thing so that's also an ulterior motive if you will to teach the parents through the through the children certainly our campaigns like all of these we are looking for volunteers and  if there are student extracurricular activities like the environmental clubs and or if they are looking for volunteer hours they would you know that would be coke and extracurricular way for them to also get involved so just maybe have opened up promote education and adoption of electric cars and we'll often have ride and drive events where we let people come and test drive for audio cars and you know there's there's leafleting marketing you know putting up flyers  we put signs around town writing letters to the editor so we need you know we have a lot of volunteer residents in town but be wonderful to have you know younger people who are you know wanting to volunteer and help out to to help us organize because we could always use more you know more hands so for example and then there's the upcoming heat smart campaign with the pump so it is and the month goes solar continues so it's there's many many opportunities for volunteering and we would love to have you guys participate i just have a suggestion to do if you could tell us your name oh i'm sorry yeah i'm part of the green team and so one of the suggestions i have if you don't want to read this sign the curriculum is question was really about what are the next steps as it relates to how do we go about creating a partnership with belmont light in the town or the schools in who who puts forward an r f p request for proposals to put the solar panels on the roof if it is permitted to do so by the school committee and then what does that r p look like who owns the solar panels was adjacent to the property of the school but i think some of those things are actively being researched by legal council of the time as a result of the meeting that we had about two weeks ago and that can better inform what we could then bring to the school committee to show exactly what this whole package would mean and how it could work if it were to take place in the channel and i think chris is here to know marty and co are at that meeting that's the judge think that was a general next step that we had that we wanted to kind of work out some legal  parameters first and then have that package to to be given to not only the energy committee it's of the board of selectmen in for marty and the folks to take a look at but also the schoolkids take a look at chris chris has his own board which he says the board of selectmen we have you all i think those folks need to take a look at that document figure out how it's going to work from a general perspective and then figure out where it's going to look like in detail and then and then go from there so i think the next step is getting that feedback  one i don't know but i mean i'm assuming that paperwork would be fairly universal in terms of what the legal terminology has to be have the school committee so i don't fully follow the kitchen steve the other day that what we brainstormed originally was the roof or potentially bike rack roofs or potentially we talked a little bit about some other kind of solar display that could be and then when we realized that the and that work chris had offered to do that through the belmont light department once that happens belmont light is a different organization so how do we actually facilitate that group putting them on a school building in who has then you start talking about who's liable for who's responsible for who's who has the upkeep and there's a lot of technical questions that we just need to get answers to so as we brainstorm those ideas i think n the building committee is working with plenty of folks who are speaking here tonight that's actually a very very much the exemplar of how this work kid in will be done this is a small a job it has complications to it difference that belmont light is going to be owner of this disorder panels on top of a school building can with different organizations and they need to be able to somehow figure out a way that we can rent or leas them the space to legally provide them the space to do that and then the g would feed back to god what light and then part of that would be how does that body or that electricity credit feed back to the town of belmont whether it's got one bite or right to do we have an agreement with them that we asked them for a certain amount of money per month to rent the space of the rents come back in and they walk across to come up is that where the difference is that to schools already built it we're looking to have someone of a third party take care of this work as that's why we opened up that option to be more creative to get it done maybe in a more timely way i just think that that may be a creative option that might be more revealing than than waiting for it to be on the list of the facilities department which analogy if if a wind storm came up and blew a solar panel off of your house you would know that you were responsible for doing that if this happened to us i think the question would be i mean god forbid a pitts i don't know enough about to know how they're security or if you know a tornado whatever something happens i think to me it sounds smart to have something pen down to say ok we know that if something were to happen then we know who is responsible for coming in and fixing it repairing it setting it right whatever so that we would know that it doesn't it's not a mackley on us because it's on our building that seems smart to me it also seems like something that might not take very long to get sorted out i don't know what details that working out with trust quite frankly are are not that big as it as it relates to not being deal breakers but the district would permit would i would prefer and i believe the facilities director who's not here would prefer to not have this on their list of things that have to get done in a certain timeframe because there's other things that need to get done that haven't gotten done that need to get done so this is really about prioritizing what is on that list that we can we have the bandwidth to take care of what we don't  and it is at the bottom of the list we're talking about boilers we're talking about all the different things securities adores the wellington boil it doesn't work in the heat in the schools here the generator there are a list of things that need to be done before this would be done so if chris roy and the belmont light have an option that seems to be creative that can get it done then that would be great we just need to work out the details it is and then you have to assess those details and find out if that's what you want to do with the roof  wellington heat to wellington lights on a ray of things that are done at the high school so it just comes down here to me so if belmont like can facilitate that work then that could work and if that process is ongoing  doesn't matter whether it goes the time of the schools because as long as it goes back to the time period it's all to when that but that's part of what the r p would dictate because i think it may go back to belmont like because of the way then she would have to stream so that's one of the details that would have to sort out with to everyone on february seventh is and then of a follow up question that suit susan had on this very topic third third party ownership of solar arrays is very common in massachusetts there are over a dozen different school systems about maintenance and liability one of the advantages of belmont late being the owner of the project manager the petitioner is that belmont light would carry all the liability so that that if that would be that's all covered in the documentation and you had a question about the power doesn't really matter whether the power flows into the school or or in into the nearby telephone pole it's  yes once the school committee votes to approve this thing going forward then then chris can post the r f p that is already written and ready it ready to go so that we can go through a formal  process to identify the installers and then next go before the planning poured and pick up where we left off big because the school committee did vote unanimously back in spring  twenty seventeen to go before the planning board so really just kind of picking up where we left off with another installer to complete what we already presented back in twenty seventeen the owner the petitioner and the maintainer of the system so that he could then have the authority to post an r f p to to get bids from is the building plan review floor by floor i hope this is an interactive discussion with the school committee asking questions i'll try to do my best today answering superjet of failing his staff and been very involved in developing these floor plans to meet the educational needs is so that's why i'm going to ask john to help out on this we'll go into a phasing solutions on the site that you'll see in the different phases of the project construction i will talk about schedule we'll talk about the  site plan review and that which is going on right now with the planning board and with conservation commission and what that means as we get through the regulatory process and finally we'll spend a little time talking about other things that affect the high school  project such as the ice rink the community paths and the intergenerational path i hope i covered everything i want to start by saying that i've been talking a lot about our new high school project but in fact we're not building a new high school our project is a renovation addition of an existing building through multiple phases why we occupy a building kind of like if you did your bathroom renovation a kitchen renovation what that means so it's been a long process and it continues to be a discussions of how we get through phases of construction while we occupy the site and it i say that because it really you can if you step back and think about it it's a lot different than what i'm going to show you now which is the floor plans and everything of the project done so we're not going to start to peel back and say what this is look like as we go through construction so the plans will show you are completed but in fact the first floor plan and all the plans have this red line that runs through it and that's what we're calling our phasing line that's what will be right here everything to the west of that will be what we call phase one construction which will be the high school and everything on the right side is phase two that won't be built one than one through twelve students and through the new building because we have to knock down the existing high school over here to to build this so you'll see this plan and we're using that because it gives us a frame of reference as to what's completed and what's not and how we're going to navigate those couple years in phase two construction when not when the entire schools and don it would be very convenient if everything to the right was all middle school and everything to the left was all high school but nothing on this project i found out is simple and with with a lot of conversation john were making sure that everybody has a place to be to keep the program going so on the on the ground floor first floor this building has several wings i would say four and i'm going to go into that in more detail with the next slide this will be administrative wing it also is the main entrance to the high school here on the west side ministre to wing has the north the high school discussion our new auditorium and i say that because even today i heard there was arc auditorium consultants coming in tomorrow and i rearrange my schedule to be part of that meeting because it is important not just for the school but it is our community asset that we use so often it is the standard that becomes part of a high school project but it is phenomenal when you go to different high schools and see their new construction so our whole  auditorium is here it's actually on two levels so i'll show you at the next level we also have a black box theater kind of substituting our little theater that we have today but it's just on one level it doesn't go into the ground but it actually is a multi use  theater that allows for multiple configurations of set up for different types of programs we have our middle school band our high school band in separate rooms we have orchestra over here electric music theater shop right next to the  auditorium so that's our and it's right near the front entrance by the way so this is the front you coming in pre function where people can gather plenty of space to to get together before an event and after an event and one of the most exciting things is this is this will be our middle school side so the opposite side the east side or middle school entrances right here it's adjacent to the middle school administrator of wing it also has this right on the other side the middle school and so forth vigil are here quite a nice suite of them all together they're facing south they're fit they're on the ground floor they have access to the outside and the pond side so there could be some insight outside educational  there the other wing going out north east is a combination of some wellness and also the lab so they have an area that they're all together on the ground floor they're right next to the lab is right next to an entrance that allows them convenience to get right in also in this corner is the technology department they serve the entire district so they are in a very convenient place to be right near a door to to go out and do other things in the district while being very convenient on the floor plan for the entire school this is also our athletic corridor or so this is an entrance that brings us in to the athletic wing i'm going to go back to that and i forgot to mention the middle of the building is the heart of the building so this is on the ground floor it's the cafe commons but it's cafeteria but we're called morna cafeteria because it's going to be used for a lot of different social events it is connecting the middle school entrance to the high school entrance it's the spine of the building and has a lot of opportunities for different types of programming and use it seems to be on this plan broken up into different areas and it's purposeful this would likely be seeding a lot of the high school students and this would be seeding the middle school students course it's open so they could be flexible used it served by one servery a modern kitchen facility with a nice linear layout for access they have the back of house right here where the loading dock comes in and services not just the cafeteria but all the custodial and maintenance needs of the building right adjacent to we have to elevators one right off the sheet here and one on the side so moving things up and down the building will be very convenient in the center of this is the pool and i think yes so this is our athletic side of the building the pool is right here that was the cafeterias right down here it has the existing pool still  looks like it's a different place but it's really not it has new girls law girls employers locker room family changing center the existing field house it'll have a real purpose renovated locker room area  completely new locker room area reconfigured for today's needs and right in this area is the seven and eight locker room so they have a dedicated the middle school has a dedicated locker area right off the main corridor and then the  the upper school is right back here that's the first floor the second floor has a lot of stacking to it you'll see the red line again our construction but this is where things get exciting from  design of middle school side of the school has a lot of a lot of great attributes to the teaching and learning that goes on today in general i'm not an educator else first but i've learned quite a lot and what i learned is the ability to bring the middle school seven eighth's students from a large population down to a smaller feel a very intimate feel and this does it very well and in the middle school is right here in this side there are four  need teams fourteen's to each grade this will be the second floor seventh grade and the third floor will be the eighth grade the entire seventh grade is right here together they have doors in the quarter that really define their space they have their own library they have their own tech at area they have their own bathrooms they have their own school inside here but they share other great facilities and i'm going to go through that right  now let's go back to the gym this is the upper part the locker room was under here so this is our little gym and our little gym will very much be used for the gym for the seventh and eighth grade but it has a different purpose that it does today as far as the spaces outside today we sit up here on the bleachers now it will become the weight training area and it's looking down in the field house so it will have openness as far as glass see activity from above and below it's also linked on the second level with a little common area and then a p e fitness room dedicated to some fitness classes and it has a quarter bringing you right back out to the  main center spine this is the music wing the upper level the music wing for music spaces have high ceilings high volume spaces for the music is necessary but it also gives us the ability to bring a couple other up connections so we have the upper level of the auditorium here on the second floor with some pretty functional space outside that also is during the day part of our library open library seating area next to it is  course the course room of course rooms the only music room on the second floor but it's linked in the music wing and it's two stories as well and it's on the front of the building it's got a glass wall that activity will be really prominent in the front of this is the middle of the building on the second floor and it's an open it's an open learning center we call it the media center it's a library also used along the edge more seating area and then this is the enclosed por n so this is open but these areas are in close some project rooms the center library spaces is also enclosed and you see it spilling out on the sides tables and chairs and also we have an outside seating area on the second floor only accessed from this days that are convenient to be outside get some fresh air and could could sit and do some quiet studies we're also studying counters that are along the edge this is two story space and looking down where it think about it as a starbucks you've got a counter you throw your bag down you plug in your phone you could do some individual work right along there so finding ways to have separate spaces like that here is  one group of the fourteen new science classes another part really excited about this project but the science rooms are state of the our this is an m s p a standard state of the our collegiate type level science facility if you go on the m s p a website that's one of the first things they should they like to promote because this is one of the big things that they're pushing science and technology so our science rooms are fourteen of them are laid out very flexible  large and open so that you can have lectures and also lab work happening at the same time in the room and so these rooms are stacked and they occur through the center of the spine of the building you'll see them going up by the way the colors mean something so when you see the science the purple color back to my number one part of the school which is the middle school we have the four teams i actually i'm showing you a wing that has two teams let's focus over here this is one team right here they're all together all the classrooms you have your science and your three other core classes right here connected they all say they're share a center innovation spaces center break out space that is lined with their own lockers so they're not going to floors over trying to find their locker rushing down to their language class somewhere else and then back over somewhere somewhere else they're all together here for most of the day they have their library area this is a seven eight shared library space enclosed and then open as well their own stair to move up and down between their classes between seventh and eighth grade classes and you see now here's another team space right here on the same on the same middle school zone oh i want to so one of the things in each of the team areas we are putting in operable walls moveable walls so that in fact they could when there's a time to put a couple classes together and do something special within the team group they can actually just move this partition and have a larger gathering space so these four teachers right here can always coordinate in plan their own things with their own space because they're always  that when you go to the seventh grade in this new building in five years that you'll be walking into a school of twenty two hundred but on the side that only has eight hundred onto your floor that only has four hundred which is your grade and on to a team that only has eighty five so now those teachers are responsible for eighty five students so your school experience from the child's perspective is that you're one of eighty being taken care of by four to five folks and that's a really nice middle school appropriate student centered environment and having their own space so teachers can organize the day organize a schedule around the students needs have places for students to go to have breakout space but also to collaborate by pulling the wall down and having classes together it is the ultimate middle school experience for seventh and eighth graders swing of the building for both seventh grade the eighth grades are exactly the same it's inclusive the world language the other tech is the space they wanted a large learning common space but they also wanted and so we've actually achieved a nice combination of all those difference for the high school who do have free periods in are able to be independent enough to be able to utilize those well to get work done to be with their friends to collaborate work together so the other side of the building has those really unique qualities to them that they're all cranked up race knows that when you go in the library it's a pretty take place a might have to shoot down of the cafeteria you you break that something they grade into two classes at two different distinct levels of but we also still have the high school side where there are typical classrooms are showing up on their own wings and then you have that center spine will go into that the tech areas that are on the upper floors so you can just see a repeat of now this would be the eighth grade everything is pretty mirrored other than in the middle we have this two story space that looks down onto their learning commons their library or  so certainly a nice space in that slit overhead would some skylight in the middle there this is the center of the building on the third floor and it brings in that some of the tech spaces we have are box maker spaces and physics labs and this is all connected close to the science labs as well it is light filled it certainly is flexible and they has high spaces i'll show you the two story spaces so this current new assets of the high school doesn't have all the space new component and then we have the central communicating stairs on both sides or is one of the middle school side here's one of my school as well as in each wing i just wanted to spend a little time going through a typical high school wing high school classroom wing their classrooms are all very similar not unique to any class or type other than science which is as i said before in the middle of school so these these could be language classes could be a math class this could be a variety of different types of classes and just like the middle school and each wing we have a wall that can move so if you want to do some interdepartmental type of program with a couple classes you can we could have this wall p and those classrooms now can be joined to a larger classroom we also have a typical classroom wing breakout spaces that are out in front for maybe some special project or testing right now when i walk through the high school kids are actually working on the floor in the corridor and he kind of have to walk around them this is the replacement of working in the middle the corridor there so when the corridor but in a purposeful area that allows that to go on without having to walk around them and then in each area we also have teacher seminar rooms teacher planning rooms and the the district director that's adjacent to teacher planning for those departments all thoughtfully organized and dispersed in each of the wings and all the floors so that there's an equal  equal planning of all those different types of spaces locker rooms lockers i should say are on one side up and down the spine and if i told you but we actually did a survey of lockers what types a locker is do you use  use lockers this was out to the high school students very interesting when they come back a why some people like lockers and some people don't but we arrived at full height not full height lockers fact in the high school zone i think we are a lot of them don't use they just carry everything with them i guess so different from when i was in high school on the fourth floor a repeat other than there is no middle school on this level so this level stops this is actually roof on this side and the high school just repeats itself almost a mirror image this is part of the photo the take cell array that we see on the entire high school roof and zoom into the center spine again this is a two story space i mentioned before robotics and maker space we actually also have catwalks that run across there for different types of experiments that people may want to use or my physics class we did a lot of dropping so a very safe way to do that  in on this side this is the far east side of that fourth floor we have some campus learning center classrooms altogether and then a little area on the roof that's outdoor learning or jason to the science class so that could be for  special classroom programming that wants to be outside and that's not i mean it's a flat roof but it's contained ok that was it by the way plans any questions i'm going to go into my so i'm going to explain it's not really dumb question it's got a lot to it we say phasing line it actually is how we can stop the building at a certain point and then pick up on the other side so what the plan is is that this is a phasing line  structural construction line probably will stop right here at a column so it's where the structure will stop but in fact our partition line will be back a little ways from that meaning we're going to build a temporary wall we actually have to we actually have to build a wall that we're going to take down in the first phase that ends the school so that we could heat and cool and and keep the school safe so that's that's going to be on this side of the heavy line and then we'll have utilities that come through that wall so that while students are in this side of the school doing their school work our contractors can connect to the school without going into the school to finish the construction on this side so this is a line that's actually going to be a wall it's going to be a permanent type building wall that's going to be up for two years and then in the summer of two thousand and twenty three the wall be removed the allows the school to be a one school it will a o just to get into some detail we actually have to build a temporary stair that is in here for two years so that we have a place for students to travel and rest because the stair here that they'll need is actually we can't build it it's in the high school with today's high schools so that didn't work out so well but facings complicated like a set the beginning so if the line is represented it's actually a very good question and it's got a lot of detail to it what it is you know the questions but the clash of that lines in the middle of will not be utilized until the whole project right so that's that is a middle school classroom there is no students in the middle school there so that works out  group in this so they're all kind of the same way to see if there's one here so every but that's not really true bathroom group so i hear so well bill's talking we so everyone just here we have no doors in about them so there's the bathrooms are private through a corridor for boys and girls right to left but there's no swinging door there's a sort of a path and you can see it right here you have go around  for privacy that could be used if you don't feel like you want to go into the girls or boys bathroom if you have a they're also handicapped accessible there so it's multifunction john yes so that was important to us because from a supervision standpoint to be able to have that open space you can hear if you have a supervisor who's outside that's a male he or she go into the opposite sex bathroom so that they call that the airport here port model where the are on the outside of the building that allow the light to filter through but take the direct glare off it's important also for the heat from the heat gain so that's allowing us to reduce the energy use of the building by shielding the wrecked sun but it allows the light to filter through and we're choosing that product right now i think we're on a product very similar to what you might see as a horizontal horizontal louver that has the slats sort of on an angle  and it's just a permanent fixture that when i say lou it's a permanent fixture that it's not there's still shades on the inside of the room absolutely they're not room darkening shades but they're shades that allow you to to make it  to control the light even more but this is to keep the glare oh keep the solar radiation zero and they get smaller as you move around the building because the angle of the sun is different from different sides of the building so the largest projections which i think are there told us two foot eight from the building face is on the south side and then they get smaller and on the north side there's nothing so that's how that's how the but these rooms are tremendously with the large windows very generous light that's filtering i so the next topic that i wanted to cover today briefly was phasing so john knows that every week we have a phasing meeting this week sit through phasing that morphs into other types of meetings  but so i wrote on here because phasing isn't done phasing probably will be done to we're done building it but they'll be a point very soon that we could say we're we're pretty cooked on this but this is this is probably ninety percent there this is phase one when you come back  in september of this year to start the new school year and what will happen is this is the public side of the school so the blue is the school the existing high school that's being used by students in public and this is the public entrance coming entrance to the high school that we talked about across from golden goes in the summer and that becomes the construction entrance this little sign here is the indication that we will have police detail there daily managing the traffic in and out of the site from construction allowing students and other pedestrians to cross that intersection and we also have a walking path that will get students from all the side of town into the site along the pond and into the school area so this is the high school wing in the so the grayish look that's under construction there's a lot of other challenges with this we have to get students or over to the field so there's a walkway or a pathway that comes along the side of the fence that bring students back and forth we have to get fire department vehicles through the site so there are special gates for them coming across here and along the front we have to get people in and out of the building still from the field house side so they're covered in grass pathways these green pathways that take people out safely from the doors of the field house or from the doors here and get you out to the front the public side we are taking and green parking into the campus here all the tennis courts this will become sort of the permanent park part of the permanent parking configuration the new entrance that is over across from trowbridge is put in this summer and so the public will come in here they will park they will do drop off along this line they will drive back out here close proximity handicapped parking is here and buses will come along this route and queue up in front of the school on th side and exit and therefore the theater and surance will become the new main high school entrance for the next two years this entrance will still be open but clearly the path of travel to and from the school will be predominantly from the east entrance to the lot the the modular classroom still remain in the back and and those are still being used and we're all the classroom spaces are still being maintained in the only slight difference that you'll notice in the school come september is that the small gym is no longer a small gym for two years it's converted into the boys and girls locker room on the second floor the field house will still be back in use when september rolls around so this is going to be a very quick effort starting in june to get this all prepared for september  softball field is is no longer here but west of harris field those fields are not touched in this configuration hockey rink is still there that's a later part of my that's phase one phase two flips obviously we now are occupying a school that's brand that's finished can't you say you know it's new in renovated construction we are parking on this side we have an entrance that is public on this side and the construction entrance and activity now is moved to the opposite sides of the trowbridge neighborhood so the entrance to go to street is the primary entrance to and from we still have walking paths from this along the pond to get students into the new school on the side we will have in the in the prior scheme there's here these are you'll see these move in these are the trailers that move in for construction they'll be parked along conquered out here in the same they'll be moved to the side injure for construction management looks easier we've been spending hours talking about this trying to boil it down i do want to say that bike racks will be moved in reconfigured this summer so that there are all accessible on the side and then in that and then in this configuration for the that's a good question we have we're we're continuing to talk with conservation commission because we're kind of in the watershed area but we're working on an eight foot wide path that's lit along the entire length from orchard street all the way to the school entrance yes this is a pathway back here approximately eight feet wide we we were talking about whether or not there are gates on here that are closed and just open for field use so it's not always like that but this is always open john both of those doing their job making sure that the the the fragile ecosystem that's there and you know is not getting harmed and we're trying to get our students safely across so there's a  understand that the work that's happening starts here and goes all the way and ends right here right now ok this this any work along here is not part of the scope that they have simple i'm going to move on to schedule he's keeping the pace going here and certainly it's going to throw some things out this year we're finishing up our detailed design of the drawings to get our projects bid the project is phase construction it's also bid in phases so we have packages going out this week the first of the bigger ones the first back inches that are going to allow early enabling work and so the summer we start construction on phase one right when school is out if we could keep the snow from falling in belmont we could start school week before our current plan but it's up to you guys but certainly right now our plan is to start june twenty fourth major construction site the groundbreaking ceremony is scheduled  well we got confirmation that it's now may twenty ninth we're working on the time but right now the i must be a it's it's the state treasurer comes to this and the state treasurer has put it in the calendar for may twenty ninth somewhere around ten o'clock so the early start is june tenth where we are going to start on some of the field work once that's logic says done we have a dry spring and we can get through all our activities it will be somewhere around june tenth and then about two weeks later we'll start with the major construction here on june twenty fourth and we'll work through the summer turning it back over september first during that time the entire site is closed to public all across the city there will be some staff in the building through controlled protocol of keeping their work going but it's not the buildings not open to the  well i mean just keep it simple summer two thousand and twenty the entire site is closed again for construction again with limited access to the school for and then a straight of custodial needs and the same will happen for two thousand and twenty one twenty two and twenty three  construction these are the sort of summer slammers that go on to try to get some of that phase work done summer two thousand and twenty one the students in grade nine through twelve are moving into their new school and we start construction on phase two so that's our big push and then two years later you know finish the entire school seven through twelve being done there's a lot of detail and schedule but just try to keep it in a rolled up  version quickly going through the site plan you've maybe seen this before but we have the school right here in the center we have the entrances trowbridge neighborhood the planning board has confirmed our we are in agreement with our curb cuts both here trowbridge and across from go to street to a traffic flowing through the back side of the campus they have provided we came to an agreement that we will provide for hundreds parking spaces on the site in total and an allocation of additional parking is needed along concord f which still working out exactly how that parking is really needed to cross the site but it will probably be along the backside in some form as you see right now in the gray then we have three or four of our major fields on the east side and we have a combination field here on the left side on the west side and then the other fields west of harris for athletics and we have  walking paths that connect all this a lot of new plantings we have the entrance to the middle school here with the loop and we have the entrance to the high school here with a loop we also have the emergency exit here which is also a community entrance to the campus for walkers and bikers keeping them separated from the vehicle or traffic in the back so this is a purposeful design that the bicyclists and the walkers take the front there's bike storage along all along the campus here primarily here here here and here and some additional bike storage along the fields here so we have over three hundred spots for bike storage and we did another survey we have some great surveys that we've been doing with the high school do you see these surveys sometimes thank you for doing those they come back really fast to great on assignments and  they prominent responses yes we would use bike if we had more storage for them and we'd love car covered storage obviously less people ride a bicycle when the weather isn't great so not all of our bikes storage is covered but we have a lot of bike because it's actually very close to the school and some circuits some of these other parking spaces but for athletic events these parking spaces become very advantageous to get parking off the out of the neighborhood and onto the campus ok just finishing up with a few topics of recent town discussion ice rink being one of them so this is a design that we have today that we submitted we have not been told of an ice rink project that we have to accommodate right now but we know there could be one this is the existing ice rink we will be looking at a new study in the next couple of weeks on how the fields might be reconfigured in different solutions that might impact this site  stopping short of saying we as a building committee are designing an ice rink solution but we are trying to inform ourselves rather than waiting for the whole process to work out as to what could happen on the side of the site what the fields look could look like what the parking needs are because we actually have to get back to the planning board with a total amount of parking and also how it's distributed so right now this parking lot needs to be defined as far as quantity in our opinion is that we would carry that decision parking quantities into an r f p for the side of the site regards to the type of and the number of parking that need be incorporated into any changes because our overall site plan approval by the playing board has a requirement to meet a certain parking need so it will have to carry over to whatever is decided for the site did you have any specific questions regarding what you've done recently disc for ice rink the parking place holder it's not really designed we asked our team not to get into a lot of detail until we understand exactly what's going on here there are three fields today shown there's a j v baseball field overlapping in the outfield j v softball field and then the soccer field is through both the fields for the off season so it's a highly used solution as far as this area if you were to put in an ice sheet and a half of ice will see what those of congregate outside they have to go in at a certain bell time and so speaking with superintendent failon and principal mcallister that could still be what happens for the sub and they creators here the high schoolers around they're doing their thing they may be starting earlier or later so they're and so we've been talking about where that entry area or where that queuing area could be for students this is a fairly large plaza right here in the front very actually pretty large it's got some or overhang to it maybe it also spills out onto the onto a field here you know that's has some impacts during the because of weather right now they queue on pavement and at the charter middle school sending in the fields so that's an ongoing discussion but do we have enough physical education indoor space in outdoor space for all seventh eighth ninth tenth eleven to twelve students so if the physical education teachers want to go out and use harris field or the  during the day and after school so it is so one of the common questions was we get to see it which is that could look like they could go out and use any field what does it look like for recess and how do we want to use recess for a seven to eight graders and will we replicate that process in this new building and there was really strong other fenced off entirely are there ways so all the fields are run out well they're not fence from a secure point of the french from control for ball so these we just went through this will be talking to planning board next week but this is a good cross fields of baseball fields are right up against parking so there needs to be some control ball so these are not tall fences as much as are just fences for ball control with openings that you could walk through that can block the balls when we get to the back stops here for behind  softball or baseball they do get higher and certainly along the edge here this is going to be a high netting to control ball off the si so now community path so we have right now a sidewalk to nowhere but we are very optimistic that that gets connected to a new tunnel and so this is the diagram of certainly this is very diagrammatic but we have a team working on how that might transition or do we put a placeholder here or you know it's unlikely that we would build a lot of finish here because the construction of the tunnel will have an impact to the site so as the community path folks get further into design well to talk to them about what we should leave out or how that can work because we don't need to finish our site and have that tunnel computer you know what can happen here well we've asked our team in it if it's a fit the roadway a sidewalk that's necessary for students to walk along the building and the community path we're going to have to pinch into this corner of the building but looking at it our team tells us that we could carve that corner of the building out right here with us the pinch point which to our property line that should allow a sidewalk the two way drive lane and some with for community pass to occur right there a lot of the other areas ample space to fit the community of the trucks but i just finished but this is something that we need to know pretty soon because we are going out the bit at the end of the year and so this has to work itself out before that process and so we have to make a decision right now we have not asked our team to show any of that because there has  been not a clear direction but once selectman and once it's indorsed it's like make a decision and hopefully it's indorsed by all those participating in this we'll have the information we need to start pursuing what that looks like if in fact that stays south feel two quick update that were topics of discussion last night at this meeting that i thought i could bring to this group in ask for your continued collaboration is in trying to figure some of these things out the first relates to the ice rink so as i think many folks kno w there is a exploration of a alternative location for an ice rink we were considering the possibility if there again is support of this of the school committee of putting a ice rink on the high school campus we're also considering the possibility of putting through a public private partnership at the former incinerator site in exploring the various different options one of the things that we were trying to run down was the state's support for the different uses at that incinerator site those of you may recall when that site was decommissioned and transferred to belmont there was a stipulation in the legislation that indicated it must be a future use must be a use that was municipal was a little bit unclear for a while as to what municipal meant and we went back to the state multiple times struggled to get clarity we've been able to good news in the last couple of weeks get clarity from the state and the state has said quote that any proposed use results in the generation of revenue to the town would be inconsistent with the stated intent of the legislation so they have affectively told us and we've gone through example by example that a digester which is one of considerations would be out of bounds and unacceptable as well as a rink public private partnership rank that were to generate revenue would also be  as a possibility so you know in the past the school committee has expressed a willingness to consider that location and i think at this stage we'll look to work with the you know the high school building committee to the degree possible in the school committee to further explore that and if th asset management and maintenance who ultimately decides these things originally had indicated to us that they thought deemed that likely inconsistent as well upon sort of appeal and sort of further conversation the guidance that we were given was is long and first of all they they recognize oh we're municipal light the light department so that was in and of itself help them get comfortable with the municipal use secondarily they said as long as we were not leasing this space or entering a partnership where someone else was building either the storage or they're full of it will take as long as it was coming out of the light departments sort of capital investment that that would be ok so we will continue to explore associated with that that that that would be ok the usage fee for example should we believe within so the other update mentioned we were asked to revisit the question of the north versus south path it's continues to be a very very sort of challenge to balance  the pros and cons of the north and the south options alternately the decision last night was that there based upon the guidance that was given to us by the consultant who revisited this  voted two to one as it turns out to continue a preference for the southern route that said we acknowledge that there are a variety of can stipulations that must be met if we are to proceed in that  way and those include a couple things that are relevant to this group so the first is we would want to make sure we get support for the school committee to continue to have access to the to the site for the path which i know in the past has been granted but wanted to make sure that we continue to have the support there secondly need to collaborate with the building committee to make sure that there was a viable option which it sounds like there may be but we would want to verify that and then the third this is probably the biggest is the path as it heads towards brighton runs into the edge the northern edge of the pure coat or create escape building and we're going to over the next middle concerns to see with that building as well so this is like an essentially said we've got sixty days to work with the town to work with the various different groups in town to validate that there is a viable southern option if there is not that it will revert back to  between that is required two lane road as we've designed it the community path with and a safe sidewalk for people to traverse bicyclists and walkers all that requires a certain with that is greater than what we have today so we're pinched what we what we believe we can do and we haven't gotten into the detail design is sort of shave off this little corner and possibly put the biking and walking path underneath a section of the building that's you know sort of almost like an overhang at that corner and allow the road to come now tight to that corner and give space to the pathway elevation because the truck everything so tight there if i've been spending a lot more time john and i and a little trip in a trailer here parked up against the field house a lot of meetings but it's pretty when you look out the trailer the trucks are up here in the roadways down here so it's they wouldn't even be at the same elevation at that point very likely to be walking up on a retaining wall with a railing or a fence and all that has to fit so is retaining wall fence that roadway would probably i don't see them carving out a big slice of earth right adjacent to the tracks to put in a community path that would be pretty ironic so they usually following pretty close the elevation which is higher than that where we are right  one piece we have to fit is this walkway we can't expect that students a walk across in the community path which is now up and walk across here and then come back that's not a logical pathway for students to go so we want to make sure there's a clear sidewalk that's protected on current elevated regular sidewalk curbing that students and bikes those bicyclists can walk by the school and not go into the road on the south side of the wrote while the community is on the other side and i was sounds why are these walking a community path that's not a logical progression to go from one side to the other especially if it's  here's a simple thing is we're going to be working now that this is decisions made in that's less than twenty four hours old will work we'll reach out to the community pass consulting with our consultant good to great teams and they could do they can make the sausage and come back to us and say what it is  i don't know what all those dimensions are we do have survey information we know exactly where a property line is we know exactly where a building is that all could be figured out you know in a lot more detail than this fuzzy picture and there are we're increasingly learning there are state recommendations and guidelines there's also some level of flexibility when you think about the design so i think part of what we hope to do is sit down and look and say how good can we make it and what costs are associated with and the various different funding agencies to essentially secure separate projects designation for that underpass separate designation for the path from belmont center to brighton and then a decades decades last light is something that was brought up before intergenerational path so as i mentioned the intergenerational path is under contract to be complete from this point all the way around with the park over to approxim here this work is not out to bid yet c p a funds have been used for this side we are working with the folks conservation commission to discuss what this experience wants to look like but certainly doesn't want to look like  does today after we're done with the plaza area to be invasive overgrown harboring whatever grow whatever hangs out down there so the idea is that this this experience will be cleaned up it experience very meaningful to this is not simply a plaza for students this is actually a community asset that comes out from the center spine or pretty functional can be used for a variety of things and across here so it's quiet peaceful and certainly has the greater part of the sun you know it's a great location on the side of building so we're excited about that so that's the last piece of my presentation folks that conservation commission of been very engaging with us we look forward to a lot of discussions we're talking about that pathway we just talked about how students are getting out of this neighborhood right now for the first two years with them how we maintain it how we keep it safe and clearly the prominent view of the building i'm not sure we'll ever get at this clean but i like showing it anyway so really school i found an old picture when this was put together in the school open there were really no trees or shrubs there at the time it was construction team to eliminate any activity over there and for two reasons one it could be impacted by ice from project to if it's not it certainly is a resource that we have are all holding onto dearly as far as fields because the remainder of the site doesn't have any fields so john has been really instrumental in trying to figure out how we use what we have in the town for us lennox and recreation when we take this offline i think that is the challenges with the the rig and all of these phasing timelines is that this is going to be if it's a good news that we'd like to try to build a rink on the high school site that it could come at the expense of some of the interim fields that we need while we're on the construction that would leave the haras field in place and the softball field to the west of harris field going to the mobil station is really prime real estate for point that we might not be able to use that so the good news is that you might get a free rink that through public private partnership in the end it's a good news story but in the middle like everything that's going to be some challenges to him during the one or two years where that that work is being done and then the remaining fields that would be in place if in fact depending on what the foot of the rink is if it didn't in fact impact the ability to have all three of those fields of th paid for long term gain when you look at this campus you just see an amazing opportunity for a public school system to have all those fields a full field house a second gym and into a pool across the street an outdoor pool in an ice rink that are all public assets for a town that's four square miles in a quasi urban suburban community it's really amazing that we can get all those things on campus i just think that we should aware that over the next four which is to to resolve when you have this red line do this right here through here and we don't have some of the high school or some of the current spaces that we need for the high school constructed what we're doing for instance the art studios here will not be ready when we operate open up phase one but but through a review of the spaces that are constructed in here and as john said some of the challenges too to get through these next few years  ability to say for instance take the art studio and put it in the middle where we have some acres spaces and other spaces that are really program to push that programming out to more years to be able to really engage the whole school when it's all done is that creative thinking that school department has used to find a space for every program including which i think was very exciting web which looks like there's a solution to keep them here rather than say we don't have a space for you for two years so all that is still going on it's been sausage making phasing weekly meetings but we have to mention john that that looks every space has been identified identified and made sure that it's accounted for for the program that's currently in the school   the the work that we do with the school committee and the board of selectmen in the building community and all the long range planning we're doing is a substantial part of the day to day and week to week work that we do in the school department but and glen castro in floyd carmen to ensure that we are working within a budget range that is suitable for the town that the town budget in the school budget is looked at  as one large town budget and then we work together to make sure that we're in line together moving forward and we believe that we've done that over the last couple weeks it's really come together very very nicely we're very happy to say that this budget will support some of the concerns we have around in roman student achievement and and the mandated supports that we need to provide students by the state  well also being conservative to such extent that we're keeping within a certain parameter of total expenditures because we only have so much money as a time to spend on town services and school services so this is a rather long presentation that i'm going to condense and the reason why i think i can do that effectively is one is tony and his crew have put it together very very very well and also we use the same format every year so the public in the school committee can get used to comparing one year's budget to the next and we use some of the same markers so we can compare one year to the next to see how our budgets manage from each  year so we have on today for a twenty sixth draft one budget the reason why we called draft one is because we may get feedback and we may have conversations between now and mid to late april from the community from each other that may require us to make small alternative decisions so we don't vote the budget until april until april so this is just for us to put in front of you to be noted that we did do this presentation this morning presentation discusses the using our f y nineteen budget which is this year's budget to inform next year the recognition of the challenges that we have around class size in a roman which continued to be a concern and how we will achieve some continued success there and also just the budget planning as relates to the cost drivers the financial highlights and the technical budget assumptions that we have each year so using this year how how we doing this should do for what we need for next year first of all we always water our budget each year because we have concerns and expenses that come up during the school year that we need to take care of and we need to monitor a budget we do that by having quarterly updates to the finance committee  so we have had a queue to report that we feel we're in good shape to settle if we were to end today would be in very good shape with our funding as it relates to our expenses we always wanted to hear our special education funding in expenses through our three year budget plan related to special education we created those guidelines over time and spent a lot of time working with the finance committee in the war committee on our revolving three  education which in the past has been a real strain and challenge to do affect of lee and lastly we use era based budget meetings with all of our directors and all our administrators anyone that has a budget page in the budget booklet that is right here for the home audience to see house to report and meet with janice and i and two and mary peterson to talk about over the last four years how much did you spend what did you spend it on and why do you need what you need for next year so we can really start fresh each year for our planning with all that said when we talk about just moving all that forward we're only we're only asking for this first phase of a three point five one percent increase if we just rolled everybody over into one yet and when we talk about that we should also talk about the revenue side we believe that the time to belmont is very fortunate in the schools of fortunate to have the benefit of an override in two thousand and fifteen that affected f y sixteen seventeen eighteen nineteen and now twenty but that override still does not put us in a very good s ours we look at the one spending thirteen thousand six hundred fifty six per child so we remind folks that that we are trying to make the budget work on behalf of the schools on what we consider to be a lean budget amount that if you look at the state average per child it's fifteen thousand nine hundred fifty six dollars and belmont's per child expenditure is thirteen thousand six hundred that's a twenty three hundred dollars gap per child so if we add up all of our students and we multiplied by twenty three hundred dollars that would be a sizable sum of money that would support the different aspects of the district that we  still feel we need to shore up and provide to our students and i feel as if we do the same exercise for our cohort they spend on average eighteen thousand five hundred dollars per student and again compared to our three hundred fifty five fifty six there's a four thousand eight hundred and sixty nine dollars per child difference that's per child we are about forty five hundred sixty so again where were we believe we're doing pretty well with the funds that we receive and with thankful for them  but that is the that is the data taken right off the d e s c what site this is just another look up how that comparison moves forward if you noticed this this shows no sign of that gap being diminished it actually shows if you go back a page that this percentage is going up each year that the difference between the state and the town of belmont is is getting greater each year so we are not catching up and folks might say well if we gave you more money through an override in put that into the pockets make the bucket bigger wouldn't that mean that the per pupil expenditure would go higher the difference is that we're adding more students to the to the pool of over one hundred per year over the last five years and that continues to divide it up in a way that does not work to our favor using f y nine hundred to inform twenty we also have benefited by the override two thousand and fifteen we have  had an increase of staff to support all of our services throughout the six schools that we have we also have had support in our student services and special education through the financial support of the override  our directors in our principals are truly thankful for the text materials and supplies that they receive the funds for each year we have been able to rely less on our p t o s and less on those voluntary groups to provide basics like what a spanish books not the books except to support students in the classroom so those are very beneficial to the everyday work of our school system lastly we have a budget that's minutes well in the aggregate in our operations are on track to meet existing needs within the budget that means that we think that we're going to finish the end of the year ok given everything that we know right now and that we're always continually watching the external pressures of enro nt increases that we have each year and the class size increases that we have i told the story this morning at our finance meeting that on the first day of school i told all the teachers that for the first year since i arrived we were on or below our own role meant at the elementary level for our school committee sponsored guidelines within weeks of that announcement you know fifteen twenty thirty forty more students moved in and those numbers changed  and by by thanksgiving the discussion was she said thought superintendent fail and said that we were within these guidelines why am i looking at a class of twenty four in third grade or in fourth grade so we continue to welcome families every single day i registered t students today prior to coming to this meeting tonight so that happens through a year that brings us to enrollment in class size this is that the table that we put in place several years ago to know how many students we have coming in each year so we can look backwards and learn from our history of what we've been experiencing of enrollment and we also used to mckibben report to balance this against what we project our enrollment to be in the future then to give it a report was  the demographic group that we use to help support the work of the belt on one high school building committee as well as the i miss being a so we did have a what we would consider a down year of adding thirty seven students as of october one we know in reality that that number has gone up because we register the students every day but that is the october to one to oct one number that we use to keep things factual we are currently on a roman of four thousand  i don't have the actual number no like double or i would say it's at least sixty five students and so and so in that when it was this heavy we tried not to use the in between number you know i understand so we always try to do the apples to apples go with that yeah i'm just curious but we know that we're probably at least sixty or seventy students at this point but for this from the end of the school year last year to the this projection ironically seven so we're about three or four students in line with where they projected us to be and if you look at this in rome with projection as an example for the high school this is where the high school is now thirteenth sixty four will be three hundred more students than just grates nine to twelve in the next five years so that high school is getting to that point where actually the middle school is right now that we are out at full capacity plus if you mark that's you know pretty close to where it was before we are we are not going back down to this number we will go down to fifteen thirty three which is still two hundred more than we have now and then possibly go back up so we will average about four hundred students for a grade at the high school we should average about three hundred ninety students per grade at what we would call the seventh and eighth grade middle school and probably have four through six upper elementary if that's the grades and how we want to group them in probably in the three eighty s or the three seventy's at our younger elementary grades that's the project did in rome and that will be sustained over time that's the new watermark the ac learner support those are all supports that we put in place last year and yet one key budget when we look at a woman we also like to make sure we look at our specialized population of students that that we have state mandated responsibilities for so our students who are non english speaking and our students who are service our district so when we look at our yellow population of students we increased by twenty nine we are now at three hundred  sixty nine students again that was october one that was nine percent change from the previous year when we look at the overall population or the total percentage of our students who are non english speaking it's rising to eight point one percent of our total population so it's an increasing as you can see in the right hand side increasing each year as a total number of students and as a total percentage of our aggregate population which is subs we have ninety five students who would be considered out of district placed in our lab program or our collab or programs or public schools or private placements that is good news compared to at the end of last year we had one hundred eleven students that were placed out so hired we go from one hundred eleven to ninety five we have students who age out in their programs with us each year that's part of our mandated service delivery is that we support students until the birthday of twenty two years old some families like to have the child move on from the public schools at age twenty or twenty one because they've already experienced that transition work and they're going into adult life and so you don't always know exactly when someone decides to have the child move on to a different placement or a work or living situation that's different so we do have that reduction this year so we are will see that we're supporting less students that we normally have and we know from our history that that number is just one data point on a long line of years that we would put together to see how that trend starts  good news as a relates a potential funds that may not need to be expended and good to know that the students are still being service in a way that they always so here's a graph that shows from two thousand and twelve to two thousand and eighteen  the last six years or so of our out of the surplus i have to say that and back in two thousand and fifteen we were wondering whether that was ever going to take place there was a lot of worry that that was going to continue to go higher but this statement is made with a combination of what we've experienced in roman and what we're projected to get in roman that has been very consistent those numbers match up they also match up with the massachusetts school building authority number  provide the increase in rome and over the multiple years has resulted in the need for additional professional staff and support staff increase supports for students who are on i p's in english language learners and also to maintain the level  our health insurance only went up by zero one or two percent this is the second year a row where health insurance is up by eight or nine percent that it's a substantial sum of money to our budget that you'll see when we get into the spreadsheet s special education that normally goes up by seven percent because we have been able to put a three year special education plan in place we're able to not ask the town for as much money as we normally would which is normally seven percent and we're able to only ask for four percent because not because the tuitions it down that we pay to other schools but because the number of students that we have going out combined with the other revenue sources that we have like circuit breaker i d e a grants from the federal government lab credits that we have we have and we have a revolving three year plan that supports all those expenses and we feel like this year we were able to ask for less from the time for the general budget and so in use those other revenue sources to support the out of district we also see that as of an effective one time offset we can say that we can do that every year we didn't do that back in seventeen eighteen i believe to the to the amount of three hundred thirty or so thousand dollars and we're doing that again this year the lawsuit drivers are special education services for contracted services we believe that we can reduce that budget line item as well this is another one time adjustment but we do feel that we need the traditional seven percent for special education transportation so these are the levers that we are really to adjust in our budget because we have come such a long way in special education this morning to our committee said john and to me you have to sell this good news story you started four years ago in a deficit of seven hundred fifty thousand dollars in special education and now are  position with circuit breaker and lab revenue and ideate revenue being managed well looking at it in three year intervals all the time in a revolving way that has allowed us to be able to use some of those levers to take less in the general fund financial highlights that we will be rolling over all of our existing staff plus adding some staff to meet our strategic goals and adding some external cost drivers supporting cost drivers like health insurance and specialist so we basically break the spreadsheet up in three different pieces and then we put it all together at the end so if you don't really know what the first sheet looks like and why it's impactful we can watch we can walk you all the way through and tony color coded  it easy for all of us so you have right now the budget planning continue for the highlights this is a three point five percent increase from nineteen into twenty it shows how we stop over from this year into next year and that's the cost of rolling the stop over it shows the text materials and supplies that we would add and need if we just rolled everything over this is the cost of the current amount of buses that we have and this is a new contractual increase that we would need to support those buses if we did not add any that's not the additional bus just the added cost of doing business with the bus company this is not fringe cost this is not health insurance this is medicaid this is unemployment benefits this is a lot of different small pieces that up to a seventy five dollars seventy sixty five thousand dollar increase and also special education to which extent are we not addressing in this line because that's one of our d we have to teach a plan cost drivers that we feel we need to put in place which are physicians to address and roman physicians to address class size physicians to address student need positions to address state mandated services that we have to provide we have a list here of three point six f t e s and for the viewing public in f t e is a full time equivalent we don't have a sixth of a teacher we have teachers who teach part time in full time in an f t e represents how much of that full time position is utilized so we have decided to prioritize these positions as the school committee has seen in our conference room we have a list of about twenty seven positions that we think that we could need to move the district forward but given the the budget situation that we're in we're trying to be respectful and industry got them out in a prioritized so support our teaching needs we we're asking for another one point five percent increase which would be three point six f to ease which is included of one point four elementary guidance counselors i'm not sure of the community knows but three of our four elementary schools do not have full time guidance counselors into a social workers were just mcconnells and that means that if i have a hard day on friday and my guides consuls not there i still am going to have a hard day i know grace never has a hard day john feeling did have hard days  into school or elementary school and i would not always be able to time it with when the guidance counselor or the persons available so we believe like a school nurse that we should have a full time guides person in every school so that one point four  distributed between burbank when broke in the butler to ensure that they have full time folks for a point for middle school foreign language the increase of the middle school now is in full bl just to keep class sizes to some parameters we need at least two point four of spanish french at the middle school to support the world language program we are looking for a point for recruits in high school  teachers that will go directly to support one of the initiatives that we have in the program studies that you have witnessed in and been presented to by the high school team which is our justice by the numbers is that what it's c social justice by the numbers this will support class size at the high school in both the math and in the social studies department but it will also be a real great pilot for our teachers who have been looking to do co curricular work together and getting students together in different ways to test that next year and because they've been working on it and looking to provide the district with that kind of improving instructional model we want to support that in the budget so th definitely a lot of things that we could use that that some folks could point to but we believe it's important to support the teachers desire to move that program and that effective teaching was for which we also are looking for a point for assistant principal that would give us three full time equivalents at the high school right now they have two point six our goal is to have one administrator per grade for a secondary schools so right now we have three assistants and one principal at the middle school which is one pro grade and lastly one point zero zero district wide english language learner program director if you noticed our in romans in students who english is not their first language has continually increased it represents a love percent of our student population  mandated needs from the state have increased substantially with the latest legislation from beacon hill and we now have one person who's the director of language arts reading and english language learners and we would like to give the english department back an english department director and create a position to support our kids twelve language learner staff so we think that this is a great opportunity for us to really create better did not move forward our math coaches at the elementary low that we don't have any social workers at the middle school or high school not physics support at the high school class size f t s at the high school elementary support for math and math and eventually as there are series of things that we really like to see in place but again we are trying to work within that the funding that we have sports and to do anything after school quite frankly fine arts as well and the fees that they pay that's connected to the gate fees that we collected sporting enough i could bents in the general fund i'm not always adding up with having more students participate the students might pay the fee but the fee is only a portion of what is needed to make the whole budget work for both of those groups of students so we need the general fund to  support those extra curricular functions and so we're asking for funds in there we're asking for additional tax materials and supplies of seventy four thousand dollars that feels like a lot of money to the directors and the administrators and janice it only equals like point three three to minus percent of the total budget but it's important we are going to be under construction over the next two years and we do need to provide extra funds to the effort of departments to transport students to practices potentially pay fees at the place where we will have our students swim and buses to maybe more away matches than they normally would have because we may not have field space in court space for all of our functions all of the time and this also shows that the the desire for the school department to provide an additional bus making nine the total that we feel can from a very very high level create better efficiencies with how we can get students to and from school at all levels th health insurance at eight percent is a very big number at five hundred eighty five thousand dollars special education that where have reduced from seven percent to three percent is one hundred fifty three thousand special education transportation at seven percent it's ninety thousand in the contracted services line of the budget which we are reducing as a reduction of forty three dollars and provides one point three a one point three eight percent increase for the external costs those are basically goals that we have when you put all of those columns together what we're trying to do very very openly is scaffold the budget for folks this is what it takes if we take everybody move them over this is what it this is the additional funds we would need if we were able to get a few more positions in a few more dollars for texas heroes and supplies in here in the bills that we have to pay which is the final external cost driver when you add all those up you go from three point five one you add one point five five one point three and you get six point three six four three percent increase from fiscal nineteen into fiscal twelve after working with patrice garvin in england castro budget is collectively both are collectively in the right place that provides the fiscal responsible approach to the town drug use and expenses moving forward for  we have provided this book that not only has the general fund budget information in it it also has all revolving accounts and grant budget information in it we call that the all in budget and for the folks who are  meaning in the folks who are in warren committee and the different committees it's always important to be explosive are all finding revenues that you have and how they're expended throughout the whole budget through department and all the lines so that is in this document when we do this presentation we only do the general fund budget because that's the part of the budget that were voted on come the end of april so just to go through some of the assumptions very quick i know it's late in some ways repetitive but we are asking for general fund budget sixty million six hundred forty nine thousand four hundred fifty one dollars the big drivers in that the health insurance at eight percent some of the special education pieces that we have we're able to leverage nineteen we are again keeping used to fees flat in the same we've done that every year for the last five years so we're happy to report that that the money is not coming out of the parents pocket at the at the other end of the service that we provide full day care revolving funds will continue to offset the portion of kindergarten salaries in the school building revolving account will continue to support the facilities department for the repair of our schools last one budget and represented this budget on monday night may march fourth at a joint session of the board of selectmen of the war committee will be monday night the fourth at seven pm at the  a big chunk of our time in january but it's very worthwhile and also when you look through your budget book tony has devised very very explicit summary dashboard pages that show you all the information on one slide with high charts and graphs that allow you to really capture the information quickly and we feel that's a great added benefit to people who are going through the booklet so they can actually get a good quick view of the summary of each one of the parts and the budget sections as  teachers do and we realize that we are start with twenty two that we cringe and know that they might ends with and with twenty five's and but i think the other position is now that we can support nursing and guidance and those other functions that are also the good legislation is that there is a movement forward that the the m t a the teachers union in the m e s s which is superintendents association the emea c which is the school committee association is supporting legislation for reforming the funding of schools because they're really kicking in kenya in on major areas that are disruptive to all municipal budgets which are health insurance which we see today  students in services that are now mandated that we see in our budget today special education services that we see in our budget today so we're supporting that work to move that legislation forward as well will brownsburg has been great and  the and they followed van and they had the tale of two cities where they compete in burlington to brockton and i don't think the belmont folks would like to understand that we were more like brockton then we were like burlington that our funding will will kind of rise up in the tide of bringing this budget solution to the to a vote to a positive vote it would be nice to have the people expenditure of the belmont student a little higher with