welcome to this evening's regularly scheduled meeting of the whole city council our apologies that were beginning a little bit late we had a very interesting and good discussion upstairs and that took us a bit behind schedule but we're glad that you're here let's make sure we have a quorum so that we can conduct business this a excellent let's begin tonight's meeting as we begin all of our meetings with two items first we will be led in a prayer this evening by our colleague councilman nancy devor and immediately thereafter we'll have the pledge of allegiance to the flag and invite all those in chambers tonight to rise and join us in both of these items pray oh god our guide in ages past our hope for years to come our shelter in the stormy blast and our eternal  we know that this huge storm that went through here was nothing in comparison to your capabilities we thank you for your protection for the home that you have been trusted us with in this community for the way that you have protected and guided us over the years and we pray lord that we will not take all of those benefits and gifts for granted that we will realize they all come from your hand we pray lord that in this season of thanksgiving we will pause to remember that you are the source of every good and perfect gift that our lives need to be a reflection of you and how to live with grateful hearts to care for and love those around us as only and see there are copies paper copies of this evening's agenda located in the rack in the rear of the room here in chambers tonight if you are watching this at home or if you have some sort of electronic device in chambers you can also find electronic copy of this evening's agenda on the city's website city of holland dot com and in addition on the website you'll not only find the agenda but also all of the background material that council has reviewed in preparation for this evening's meeting typically that information is put on the city's website friday or monday before the meeting occurs so you can keep up to date with what the council is looking at both in terms of agenda but also in terms of the supporting material that council is looking at as you review the agenda you'll note there of writing of items on the agenda that have an asterisk next to them these are items that are presently on our consent agenda these are items that we have deemed to be somewhat routine or have been previously discussed so our intention is regardless of where the item shows up on the agenda to handle it now with one motion and one vote to approve all of the items that have an asterisk next to them but we do before we do that is we will ask i will ask the clerk to read for us the items that are presently on the consent agenda item five to approve the minutes of the regular meetings held october sixteenth and november sixth and special and closed meetings held october twenty third two thousand and thirteen to adopt a resolution and establish establishment of council meeting days and times resolved at the council study of how and shall hold its regular sessions at city hall on the first and third wednesdays of each month beginning at seven p m due to holidays these dates meet be changed as determined by the council  to adapt the resolution and deposit fonts resolve that the actions of prior councils relative to the deposit of public funds and monies and as attached here to which doesn't meet the positon there after therefore and that the cash and investment policies of the city be and the same are hereby ratified in confirmed by this council of the city of howard eight easy to adapt the resolution and planning commission resolved that the council of the city of how and here by deems it's desirable to continue the existing organization of the planning commission or by the mayor and mistreat of officer and one member of council are members of said commission item eleven eight to accept and file executed those of office item a live in b to accept as information a letter received from i own and call trap regarding the post structure to be built forty four east thirteenth street item fourteen a one to accept an approved additional offers of just compensation for properties located in the area identified as the home of the commune communities newest electric generating resource i don't fourteen need to to approve an agreement with id t energy for the sale of twelve thousand three hundred eighteen new jersey class i renew energy credit at twelve dollars and eighty cents per credit for a total of one hundred fifty seven thousand six hundred forty four dollars and eighty cents pending as to form by the city of approval as to form by the city attorney i had him fourteen eighty three to adopt a attorney i am fourteen d one to refer a claim filed against the city to the city's insurance carrier and city attorney for consideration item fourteen eat two point one to adopt a resolution authorizing the submittal of the storm water assessment management and waste water grant with michigan department of environmental quality in the amount of four hundred fifty thousand dollars approval less to form by the city attorney item fourteen to point to try to amend this report and adopt a resolution approving the contract number thirteen dash fifty four zero one for the reconstruction of a portion of northbound eastbound i one ninety six from us thirty one to add a gun in the amount of eighty seven thousand seven hundred ninety dollars with a ten percent contingency that the city share be funded through the streets capital projects fund an import two point three to table the traffic committee parking restrictions near six in central and twenty third and pine ave to the december four council meeting to notify adjacent property owners of the proposed action item fourteen five point two two adopt a resolution object in the transfer of property located at days to reverse administrate of action and i had importing five point four to approve the city's new local design agreement with ambrose in the amount of three thousand dollars subject to approval as to form by the city attorney all right thank you so that is what is now on the consent agenda before we take any action on it i want to give the audience an opportunity to remove an item from the consent agenda perhaps you came here specifically for one of these items that we're going to handle without really any discussion and if that is the case i'd ask you to please step forward the microphone and let us know which one you'd like remove from the consent agenda right seeing none from the audience any member of council could remove items from the consent agenda this evening planning commission and resolution on depositing of public funds especially those in the in chambers tonight you had a very special meeting it's the first meeting of the newly sworn in council so we have to take these kind of administrative organizational kinds of votes at the beginning of every two years and that's what some of those items were designated to to accomplish all right with that we then move to item seven a which is a special presentation of recognition and the first item tonight is the city holland doesn't station as america's most secure missile mid sized city city manager ron cotton please thank you mary you and i had the pleasure of receiving individual who traveled here from brighton michigan the farmers insurance office for the whole state of michigan to present to us on a friday afternoon something that is truly remarkable in her career and certainly in the city of hollands she had never had the occasion to present this recognition of being the safest  city in the country to another michigan community before and that falls to the state office in that particular state where that community is and in this case it was the city of hahn and grand haven is designated  nice town most secure city award and recognition of lots of different criteria we work with the firm that looks at things like the economic conditions crime city in the country we would like to happen by much insurance recognize you in your leadership and congratulate you thank you very much and that's really a tremendous honor for all of us and and we understand that certainly city government doesn't provide all of that the safety and security that goes into and i want to like this so we both accept this award gratefully on behalf of everyone in our community but also have to accept that and  right excellent well congratulations everyone again as we know that a lot of the criteria they used to judge that was not so much directly a function of city government but certainly among the things that we can control we pledge to keep doing our best and we got officer interesting storm event and as i understand the story of all only heard at second hand the m track train from chicago to holland was delayed in chicago delayed on the way and was about three hours late pulling into holland ended up getting stopped short of the train station because there was a tree or tree limb crossing over the tracks and as you might imagine folks on board were none too excited to be close to their destination at least those stopping in holland and yet not able to get off the train and somehow and i'm not exactly sure how this happened but the whole department of public safety and amtrak communicated and the home department public safety offered to take anyone off the train transport them in squad cars and cruisers and tacos to the train station and the reports that i've heard indicate that people were for the first time happy to be in the back of a squad car and a tight fit but it but a happy fit nonetheless and police brought them to the train station which of course at that time being three hours late was locked so they were waiting outside in the bus terminal or bus shelter and if ten minutes later the police officers came back again and unlocked the train station and indicated that they would make sure someone stayed there during the time in which everyone was there and then to you know utter amazement of everyone involved ten minutes later the police came back again with warm coffee for everyone  hot coffee for everyone who was there and so the e mails that i've received have been copied on the chief messer and some of the facebook posts clearly indicate that people were both thankful but also frankly quite impressed amazed with the above and beyond service that the holland apartment public safety demonstrated in this particular event on the one hand i think we can say we're not surprised necessarily because you know those are the those are the people we know and  is the kind of activity we come to expect but on the other hand it is still incredibly great to hear and and so wax you're here tonight so you're going to be the recipient of these direct cudos but kudos to the partment for all the great work that you do every day but especially on this day you made us all in this town look really great by those actions so thank you very much right well the good news does not end with that we have a second special presentation of recognition and that tonight is for the holland youth connexion program and this was a brainchild of primarily council member  the city manager took it and ran with it and we had some very generous people throughout the community who really stepped up and caught wind of what what david was talking about and wrote some nice checks to fund the program actually expand the program in the first year so david would you mind giving us a little intro before we move into video from the program this summer well you know very briefly i appreciate your comments i have to make a little bit of a correction i seem to get a little bit of  undue credit for this basically what i did was ask a what if question which was a reflection of some concerns that we'll watch from escape ministries and it will burn in there their staff of been well as you for some time and that is you can get kids into a program but during the summer it's hard for them to find work or find something for them to do and when i heard that i thought well you know it's a city we hire people in the summer to do stuff i wonder if there's a way to make a connection here and so i asked a question to ryan and chanda and to their greater credit and to the city staff's credit they took the idea see that this really paid off so we'll leave it at that right if you want to add some more thank you we do have a video that as speaks louder than any of us as to the results it's about minutes long at the end i'd like you to if you have a chance to hear from rick willie watts who's in the audience and i think dave as well and officer weatherwax as to their thoughts about the program and where we go from here some of my thoughts about the program i put on the screen so i can come back to that i do want to thank the council for your five thousand dollars of your budget that you contributed towards this as well as the anonymous donor for fifteen thousand dollars  assistance and to grow it we're going to need assistance from the community as we go forward so i'm hoping that anyone watching will well think about whether they want to be part of it and play a role oh i want to say two things we learned that we need to have certain permission slips signed before the program begins you'll see several individuals whose faces are not clearly identified and that's because it was hard to track down the proper individual to sign the forms afterwards so it's not that they didn't want to be it's just we're being very legally conscious and i hope attorney mulder appreciates that secondly you'll see everyone raise their hands at one point well that's in response to a question that you do not hear but the question is would you recommend this to others would you like to to do more of this and you'll see their arms raised so  and if there's anyone the audience who knows how to make this bigger your welcome to come forward five years and some volunteer who donated the money to the city their city even could incorporate this and started this program that has been not only beneficial to the kids but to the city and to all the parks and t got a lot faster over the weeks we've been doing it for about four or five weeks and now they're they just fly there faster than me and they're boring but you know we have a lot of interesting people in our group so we kept each other entertain past he was walking past and you seen what we were doing actually gave us some money for lunch it was it was a good day we've got compliments up and down from the by and said thank you so much for what you're doing for our community but i would say maybe accountability teaching them accountability and like respecting other people and their beliefs or their outlook on life and team teamwork is the big there was only two i believe that ever had worked on a job before so this was new new experience totally is a nice way to meet new people in the community and get involved with the community and meet new financial skills because the city made them have direct deposit into a checking account that was created that they created for each child so and the only time they could get the money was with an a t m card so they're  help i spent one hundred hours on a bike so i can get to work and then i save fifty and spent the rest was definitely worth it they consider each other friends now instead of coworkers i just  started tearing up when i was talking because i am really proud of them how far they've come and just how much they like to work together and i want to thank them and i also want to really thank you for i was a school getting into a lot of trouble and there was this one do they came to our school just to talk  supervisor helps me to relate to them because i shared with them my story and they're like and you're our supervisor you know but just to let them know that they have a chance at  it so mr mayor if you would like to recognize and i want to speak on it well i know we've got some of the leaders of participants in this program this year who are in chambers and we certainly want to give you the opportunity to talk if you'd like but but no pressure to welcome thank you hello everyone first of all i'd like to thank the city of holland i'm trying not to tear up right now because of the fact that for about five years working in this community and working with the  youth i've been noticing that it was a piece missing piece that would engage them and these are the inner city kids the trouble youth in in the community so thankful that the city allowed us to participate in this program the juvenile detention center that we work with to it was given these kids an opportunity to pay our fines there was individual on the job force that was actually breaking into the cars and hope college when i approached them and axed him did he want  jump and lo and behold he said yes to this day he's back in school and he's a student now this work program has done a lot for individuals and it is gave them a chance to be productive citizens in this community now is giving them pride other the twelve students that was working i was able to find six permanent jobs for for six of them this program and it could be  really powerful program for this community if there's any chance to stop the gangs are going after the younger kids or going out the kids themselves who don't have anything to do during the summer time this program is for them i pray that you guys look at and the youth in this community a lot of kids rebel join gangs in rebelling against the city i've been preaching and sang constantly when you put opportunity in a youth hand you take drugs alcohol and gangs out this is a worthwhile program and i'm my prayer is that it grows even more so for the next following years and thank you for allowing escape to be a part of that we'll thank you i mean i think that you know part of the success of this program the summer was the partnerships that we were able to to achieve and clearly escape ministries was top of that list so thank you for your prodding and participation and encouragement and report tonight i think appreciate it and all the good work you're doing generally the city would appreciate that brian plate i would say also thank you it was a true joy and i think we'd like to grow this we had a deep briefing by ten fold one hundred twentieth is our target so we'd like to do that to accomplish that escape ministries has already been providing a working through additional assistance for transportation we also need some more employers however so mean sponsorship thousand dollars per youth for ten weeks will accomplish what's needed if someone is not able to do that one hundred dollars a week per year and it's not the youth works to earn it  so wherever they are placed and they'll have an opportunity to do work that's needed that oftentimes other individuals don't have time for or don't have other skills right in the workplace that's how we use them here that's how the school system used in the school system would like to sign on again across the city as we had six yes year we'd like to have twelve this year so six and twelve is eighteen so we have only ninety two to go and david again you were  pressing us to commit some general fund resources to this and you know clearly you were present in many ways so hopefully it won't require a whole lot of pushing and prodding come budget cycle for next year and we'll left that community policing division and now back on the road as evidence technician but as a community police officer for about eight and a half years i had the unique opportunity to see what a positive adult specifically male influence had on our youth in our city i focus primarily from middle school age down and as a community police officer worked a lot with the middle school age students in our city and was able to see firsthand that positive influence that that we as as members of the city of holland could have in these children and even more so number of years ago as the police department started again task force after that was started short time after that we started sitting down with one of the members i asked them what was the combinator between some of our gang youth and  kids of our of our community committing these violent acts they said the number one common denominator between or with the youth of the city that was in these in these gangs they were seen was that there was no male adult positive role model or influence in their lives so bring that to today in this program i had the opportunity to be at this graduation although i looks like i did make the video and being at that program i know personally two to three of those graduated from the youth going to program and unfortunately my contacts in them in the past has not been positive ones but on that day it was it was a positive contact that i was able to have with these with these youths that were obviously seen possibly the error of their ways and through this program and others like this and hopefully it can continue that they will be more use and number of use that will be able to see that there are adults in the community that want to invest in them there are positive role models out there for them and it's opportunities like this that we need to as a city not a community provide for the kids and just to get the city of hama its name out there to provide these opportunities for them so thank you for letting this program began this happen this pretty previous summer and i hope that from a police perspective that we can continue to make this happen and possibly grow it so thank you thank you very much wow great great stuff thank you everyone and graduations on to even more exciting things is the selection of the mayor pro tem again our organizational meeting and if you thought those two presentations are exciting just hold on it's getting better as we go all right we have to elect the mayor pro tem and as we all know the mayor pro tem is the person who runs the meeting when the mayor is unavailable to do so and at this point what we need to do is take nominations that we that all right move by whiteman supported by peter's to close nominations all in favor of closing nominations please say i pose the same nominations or close we have before us the sole nomination of  honor to have you in that role so thanks bob ok finally and then in this section we also need to adopt rules of council rules or kind of internal slash external operating procedures that council follows in the kind of governing and organizational structure and meeting running of the meetings that we have as a council we have existing rules of council back from two years ago and there was not much in the way of comment on whether we ought to change them in any way so you have a draft of the rules of council before you propose for the next two years they are identical to what we had in place for the past two years so is there a motion on these rules of council please some moved by support supported by de boer  dykstra yes motion passes thank you then item eight yeah no yes f adopt a list of administrative officials to planning commission now perhaps ryan you mi through this particular one that is i think it's slightly different procedure in the than what we have done in the past yes you do you have in your packet a list of nine city officials  officials and exporter public works officials who are eligible to be appointed to the planning commission as per past practice and i think ordinances and charter so those individuals some of whom asserted in the past were very grateful that greg robinson has wrapping up what is i think in over a decade worth of service perhaps to fourteen years well the plan and mission you know i suspect he knows the days and weeks as well so thank you it is very vital commission extremely important to development economic development redevelopment and of course quality of life so i'm grateful to all your service on that board there are other opportunities for others to serve and there are two individuals with the city that are most probably their jobs or kin to the next item is to appoint one any kenyan is parks and recreation interim director and also brian white is the interim transportation services director two individuals with the city proper and of course that public works there's other individuals who are very familiar with our underground utilities relate to new developments yes yes yes yes motion path thank you then finally under item eight we have an appointment of the administrative official to the planning commission the assistant city manager has informed us that he is thinking under the charter but the planning commission act of the state of michigan requires that the person appointed to the planning commission or members of the planning commission must be residents of the city so that here's here's what i would recommend that you know i would suggest that at this point we we have a motion to nominate one of these persons table till our next meeting and we sort of sort out this particular planning commission will be fine in the interim but the one meeting that it will have so greg if you're ok at least throwing your name out there again with the understanding that probably it will be removed this is a bait and switch  pilot overnight on street parking program perhaps greg you might give us a brief introduction of of this particular item certainly it's a topic well familiar to most of us sure that councils talked about it a number of different meetings couple of regular meetings and several sessions as well plus conversations over the years about the merits of allowing overnight parking this ordinance here you approve in a first reading before you tonight is final adoption and second reading it would allow overnight parking between may fifteenth september thirtieth two thousand and fourteen there's a specific year two thousand and fourteen which really means that if you like the program next year you'd have to adopt an ordinance amendment to continue it  further than that september thirtieth two thousand and fourteen so in the memorandum that we or the managers reports of minute to you that explains the program talks about signage and and so forth and some of the things that we've talked about at the staff level  that we need to consider if you do approve overnight parking now the last meeting when you approved the first reading sounded on a second reading for this evening you asked us to look into the possibility  of doing this by permit so at the pre canceled meeting tonight we did submit to you just an outline of the things that we would need to consider in order to implement a permit type system for this year really any other year  for overnight parking and we went through a variety of things that we need to consider other communities certainly have permits systems for parking in their cities we have a permit system actually for parking in the downtown overnight of course here we're talking about the entire city so will be a much larger permit system by far than what we operate downtown and we also listed some advantages and disadvantages to you our basic feeling at the staff level right now is that  we would prefer if you do adopt an overnight parking program for a pilot program for two thousand and fourteen summer two thousand and fourteen if we give that a try before implementing a permit system and then see you know if there are some advantages to a permit system after we try the pilot program that's our basic feeling at this point although again there are advantages and disadvantages and we certainly can implement a permit system if but i would support that adoption is a requires a public hearing and we're happy to have a public hearing on it if you want to talk about this item we would simply ask that you step forward to the podium state your name and residential address for the record and the reason we ask you to come to the podium is that the microphone is there  people both in chambers and at home can hear what you have to say council rules permit up to five minutes the council rules we just adopted five minutes to address council on an item and it will be a series of green yellow and red lights that show up in front of  me the yellow light indicates you have a minute left on the red light means your time has expired so with that i will declare the public hearing to be open at this time and invite anyone to come up and address council on this site good evening and welcome i'm jeanette brownson three fifty five washington i've never done this before and i'm not a public speaker or you're doing great so if i'm really nervous i just want to put in a little plug for overnight parking in the summer there are people in our neighborhood who live next door to me there happen to be hope students they have several cars and sometimes they have friends over in the summer and we ourselves have overnight guests quite often fortunately for us we have a church parking lot across the street which is used very freely by many of our neighbors and it's a it's a wonderful thing that we can provide for them and then just kind of in light of the permit conversation our sons live in chicago and they often borrow our car for a week or two and they are able to go and purchase temporary park like a stack ten temporary parking permits and when they want to use them we need to use them they put them on the dashboard so i think that's kind of a neat idea if we did go to the permit system you're familiar with that but for guests it's a really nice thing so all i'm here to say is i kind of think we should at least give it a try and for summer guests and for i think later light at night in our city we want to enjoy it longer so there's my public speaking you have any questions make it a habit please thank you anyone else care to address council on this item right see now and i will close the public hearing then and we have before us the motion that was placed on first reading and we i guess initially need a motion to adopt that matter to get discussion going i moved up the move by weitzman support supported by system i think it would give us system called evidence as to the number of citizens who are truly wanting or needing on street parking overnight and that's  basically opening it all up to everyone i think is a mistake and trying to then evaluate it we're still going to be at the same point we're not going to really learn anything there's going to speak we're going to see it work and we won't have any really statistical pieces so i'm going to vote against those i'm not against the action as one of the people who was supportive of you to the survey i think that was the right decision but parking at hope college and so forth is always going to be a problem but i think this is going to change the obvious of the city of holland forever and i think it's a mistake that it thank you when other comments discussion points i would agree with council member comprehends i do this bothers me i think we have high quality of life in holland and part of it comes from the inconvenience of not allowing on street parking between two and five i think it really helps our transportation park department our public safety department our curb appeal our pride in ones are the people told me that they won't they don't feel like taking care of the flowers right along the curb if we're going to have cars parked there they feel like it's a real change in a perspective that has been part of what makes  holland head and shoulders above other communities and i know it sounds old fashioned but it's the kind of thing that european cities wish they could go back to and have tried to go back to but it's really hard to do that if it's impossible to do that at this juncture with the votes we've had so far then i would really prefer to try a permit being processed this summer so  can have some control over who's parked there and it will help us not have abandoned vehicles not have all kinds of guests that stay while longer than they should in apartments that are not intended for that many residents in the summer all those kind of potential problems and and i do think it would help us have less cars parked on the street and therefore public safety could be better and forced i don't i don't know if what the police chief's exact recommendations would be in regards to this permitting suggestion but i'd like to also hear from him about what he thinks about this so i would prefer that we do a permitting system this summer right thank you other comments please there is a phrase that says nothing ventured nothing gained and i think my view of this proposal fits within the parameters of that phrase i've been in support of the idea of trying this i think since the idea was floated i have no idea if parking on the street is going to be a problem or not i know that i probably run second only to mr peters and how much money i've contributed to the general fund for parking tickets simply because i forgot that it's two o'clock in the morning in the car is still out there so i would like to have and i'm not suggesting that this the results of this trial are going to be extremely scientific or or absolutely conclusive but i think trying to get at least will give us a better idea give us some sense you know if there's a glaring problem that's lurking with having cars parked on the street all night long certainly we're going to realize that whether we have permits or not my guess is that if there's any problems they'll be minor or more obscure but that's just a guess and i won't we won't know that until we try so that's why i'm going to support this one a little willing to give it a go permits maybe i did idea but i don't know that it's necessary to try that at this juncture we have been straining this along for several several years we almost had to go over it a couple years ago but the timing was wrong doing a logistics to pull it world see what happened see what we can gain from it it's not the end of the world if it works or doesn't work it's it's one summer so those are my thoughts thank you david other comments at all all right i will only sort of summarize this i think you know this is not necessarily a burning issue for me so i would not be one to have brought it up again but  thinking on the issue is not changed much over time when this first came about i think i was quoted back in the paper when i sat in the seat that now brother whiteman sits and along the lines of it has to do with your philosophical view of what the streets are for and  it was stupid of the stupid saying back then it hasn't gotten better with age but nonetheless the point is this in my house where i live this isn't needed i've got a three car garage i've got a two or maybe even a partially third place for cars to go i can have all the people stay overnight i want to and not have an issue whatsoever and for a good half or more of us on council i think we can probably all agree with that sort of thing but there are at least a couple members on council and other members of our community who live in this city and in neighborhoods that were not designed for the modern advent of the multiple s u v household where you know that isn't the case and it seems to me that in the balancing of interests in the summertime months when you don't have snow to plow that it seems to me too the convenience for our residents in those situations outweighs the view that somehow our streets will be better if there are no cars parked overnight i just frankly don't understand that that that argument then i who knows i'm wrong i've lived in places where we've had permits where you had to buy a permit i've lived in places that i think didn't allow overnight parking at all during the year and i've lived in places that are basically doing what for many years what we're talking about doing here allowing overnight on street parking during the summertime months all have been fine places to live and i don't know that we'll noticeably see much of a difference in any event but at this point as brotherhood said overdoing and that point is speculating because we haven't experienced it so it seems to me we owe it to ourselves and to the many people in our community who have asked us for this to give it a shot so give it a shot for a year and if the wheels fall off so to speak i'll be the first to say you know what it wasn't a good idea now we know but if in fact it turns out to be a net positive for the community or have no appreciable diminishment in the quality of life in our community then i think all the better for it seems to me that our public streets ought to be places not simply where we drive but also ought to be places where during the summer months at least  we allow persons to park which you know makes their life more convenient and makes living in the city easier which is something that i think all of us whether we agree with the proposal or not want to see happen with that and please call the r yes motion past six yes three no all right thank you we have a second adoption of ordinance this evening first of all congratulations brother peter it only took six that side of the room this is an opportunity to recognize certain standards that most people understand about what's appropriate or not for health sanitary and other purposes to do  one's own home or one's rental place so in an enclosed porch is should there be sofas there or in appropriate other materials in a way that reduces property values potentially  is attractive to rodents perhaps in other ways makes it less quality of life place to live than this ordinance is something that you will support it is something you considered in your study session and also  first reading and has been revised and we worked on through the premade ng to make sure the city attorney has added some value here for the purposes of implementation so that is a short version of what this ordinance about it's been reviewed by the neighborhood improvement committee and has recommended to you tonight and i think you'd like to add to that cindy i'm ready to answer any questions you might have about the are all right though we technically have not looked at a slight amendment to the ordinance at that pre concert meeting the city attorney handed us a slightly amended version why don't we talk about that right now and perhaps if we have a paper copy we could open up the documentary camera put it on the screens for those at home in the audience to see what we're talking about but ultimately though it's not technically what's before us before we have the public hearing i'd like to have a bit of information about that for the public mr city attorney at the pre cancer meeting we passed out to the council the red line version of the amendments to the ordinance let me just quickly go through that we have essentially three amendments to the ordinance and the proper act proceed really would be that if the council is interested in adopting the ordinance as amended you'd have a motion to amend the ordinance as presented for second reading and then you would do a secondary motion to adopt it as amended the first amendment that we have in the ordinance tonight is under section b of the ordinance under definitions we've added in close trailers parked in exterior areas of the premises this is to address a circumstance that have addressed the question of construction material construction material per se it can be an issue but if someone is involved in a active project  building permit obviously that type of layout of that materials necessary oftentimes to complete the project so we've added a qualification to construction material so that people that have a valid permit and are working on a project are now at essential penalize body organs the third issue that we've addressed is the question of enforcement the prior draft of the ordinance had a notice of violation being sad but there wasn't really a protocol or procedure in the ordinance we have drafted what we call a notice of warning that is sent out for a seven day notice if the issue is not corrected then the civil infraction ticket can be issued which would be a class one municipal civil infraction and the other item and under and force meant that we are addressing the ordinance is to try to avoid  a situation where we have kind of a flagrant violator that violates a notice is sent out they do corrective action but they violate again we have to go through the notice procedure so we've added section two be to the ordinance to require that if a person has been found to be in violation of the ordinance within twelve months that it is not necessary to continue to go through the warning process before we would go to a civil infraction ticket so those are the three areas that we've addressed in the revision before the council tonight i think cindy and i can certainly try to answer any questions that the council might have other questions for staff before the public hearing seeing now and again this is the time of the place for the public hearing if we are to address council on this item in a moment to open it up and we asked her to step forward to the microphone and talk with counsel at that time and i do declare that the public hearing on this matter is now open please come forward and i know you have photographs that were given to the city manager and we can put those in the i live at fifty five west nineteenth in theory restriction of what can be stored on the front porch of homes is a great idea and very very long overdue in practice my first  why bother unless the city decides to change how they enforce ordinances and pursue the enforcing in a more timely manner i say why bother the pictures that you're seeing  situations that existed across the street from me for ten years i have been told in one call to the city that perhaps the problem was somewhat my fault because i didn't call enough are homes on my street that have crumbling steps cedar shakes in disrepair peeling paint no paint broken windows no windows that have been that way for a very long time and either nothing is being done or the process is so long and extended that it seems nothing is being done these things have existed for years i read in a newspaper article about this issue that perhaps people could use project pride to empty their porch i would like to say that i think many of the people who have the offending items on their porch don't have transportation to chef container much less money to pay the fee to the city to pick up what would be necessary to empty their porch so bad i have a possible solution  financial solution rather than having the street cleaner go down my street every single week almost every month of the year why not divert some of that money to have once again the project pride curb pickup thank you for your time thank you the public hearing is still open the site going going all right i will close the public hearing no ok ok with the public hearing on this item thank you all right so we have before us nish really the of the motion that was  approved at first reading no cindy i suspect that i don't know much of the details of the situation but i suspect some of those items simply are not covered by any of the city ordinances that were described which presents another set of challenges for us and that we enter you and i have talked about on previous occasions but i guess i would i wonder how  something related to what we have either proven first reading or it's been proposed to be revised tonight how would you propose or how does that seem to be enforced based on your experience based on my experience in forcing items on hor on enclosed areas or we haven't had the ability to do enforcement on those kinds of items because we haven't had this type of ordinance employees we were able to address rubbish and refusing yards which we do on a regular basis and i didn't look all that closely at the photos but it looks like there may be some vehicle issues there that we can enforce and with the new adoption of the workman like standards that council recently adopted it looks like there are some steps we can take in that direction too for those two particular homes right thank you ok so i guess  me the most important part about this and i think the lady mentioned it is that most of this is complaint based we do not have the staff to be able to right up and down every street and make those calls correct you do have the staff however to investigate complaints yes and i don't i don't like the idea of somebody saying to some one of our constituents or whenever citizens that they didn't call enough that's an acceptable answer one call should do it correct and i know that's the way that your department has been running so i hope that was just an unfortunate misunderstanding but just to bring the point home is that these are most of these ordinances and specifically this type are complaint based if they complain is made the investigation is supposed to go forward and if there needs to be some sort of follow up maybe some tweaking over a follow up to make sure that the complaint knows that something has been done then maybe we need to be looking at that thank you you know mike i thought that you were talking about that last piece and this is a bit of a plug also but the city has an online complaint system online communications system it gives both and app for a smartphone but also there's a web based system and if you just run a search on the city's website you can find it and one of the benefits of the app is that you can track what happens with a complaint that is made so whether it's a pothole what there we go that's what it looks like on someone smartphone but there's also a website on the city's website a link to do it as well and one of the benefits is that you can track what happens to your complaint so whether it's in a you know a long grass or a pothole or a complaint oh yeah street light out whatever it is it automatically gets routed to the appropriate city's department and when the city staff deals with it that will be indicated on the apps you can check that it didn't get lost in the black hole of of the city hall area so another plug for an app that we've we've had good success with but your point is obviously well taken that one complaint should be enough all right  and since we're adding in an enclosed trailers and i'm thinking about the refuse that might come with a project that's not so much say a permit based project a house and we get to project pride coupons a year you know i have a single axle trailer at my house and you know bought a house a few years ago and it's not uncommon for us to use that trailer to start collecting the scraps from a small project or whatnot and then get the coupon you know three or four months later because we try to space that  out how are we going to be able to address that where people are trying to use the resources but it seems to me that that might be an offense under what we're doing here because i have refugees in an enclosed trailer waiting to go to use with my group on but i don't have a full trailer i don't have that that might be a problem in some instances usually the trailers that we've cited are that we have noticed that our overfull with materials have been there for a long time we would incorporate the warning system as well we would let you know that it's a problem and for people who don't have a trailer or transportation to use their coupon we have made big connections with our neighborhood connectors and neighborhood resources that do have trucks in trailers available to assist people and get in there to project pride and to use their coupons are we using the full budget amount of coupons on an annual basis yes more than and just one thing to add to that for senior citizens and handicapped individuals they can get a project pride pick up at their home right amendments and then the vote on the ordinance as amended to be adopted ok so we can do it in one step two steps instead of three right ok all right clear as much all right so what we  have been requested to do to the extent counsel's interested in moving forward in this proposal is a motion to adopt the ordinance as amended from this evening and need further discussion on this matter house woman to board place i like the changes i'm glad that you put in the twelve month deal and if you've already been talking with someone you can't you know have to start all over with the warning system that is such a bunch of red tape so i'm really glad that you added those things before we got it tonight right thank you and the other discussion comes from a conference really really quickly here i always read these things and i always think of individual rights and personal personal rights of people etc i always stream that through there but this is something that's for the general good of the city and the general welfare of this group and this is a needed thing we need to do this now right very good other comments come from richard please and i along that same line look at these is personal property rights but i also look at it you know if it was stripped strictly in there for subjective rulings it be one thing this is not this is health welfare and safety just like the long grass ordinance was if it had just been for cosmetics i probably would have voted against it but i look at the west nile virus and look at couches out there that are not plastered cultures that are not supposed to be out in the weather collecting mice and everything else for the general general detriment health wise of the specific residents and its neighborhoods so when we're talking the health safety  birch i'll just say i'm surprised we didn't have this ordinance twenty thirty years ago you know knowing the what happened in east lansing and their ordinances what i saw in kalamazoo going to school there and why those organs exist we haven't had the the university issues because we have such a great relationship with college and students are very special however  it starts with with this it starts with couches on porches and this is this is a good step in the right direction anyone else all right so what we have before us is the ordinance as amended this evening and a place called the rule yes  all right thank you and thank you for attending tonight if you're for this item also i am going to put on the front page of the city's website in the next half an hour hopefully a link that will take you both to the web version of the  reporting system for reporting complaints as well as they will have a link to the apps that you can download for your smartphone so hopefully we'll make that nice and easy for those to find who would like to do such things again thank you for for being here on this  all right that takes us then to item twelve which is communications from the audience this is the opportunity for members of the audience to address the council on any items that do not otherwise show up on this evening's agenda and i will open the microphone at this time for that item please write seeing none we will close that item and move on to some gifts is it possible we go all the way down to gifts this is well i like that  hutchinson randy and make colonel donations were also received for sell for the cell press scholarship fund from melissa boyce diane lynch and amanda one hundred donation has been received from home and company for the purchase of a macnow your tree to be placed in the children's garden at windmill island in memory of cole christopher might ask oh it is recommended that the sub donations be accepted with appreciation and an expression of gratitude be forwarded to the donors what is the pleasure of counsel motion to accept with appreciation is there support for it support all right move but for through is supported by boer any discussion all in favor please say i posed the same that's passes all right then we go down to communications from the city manager mr cotton thank operating mode so to speak poised if needed a captain dykstra especially captain tenney and of course our parks and transportation officials were all on duty and working to preserve the community as were all the patrol officers of course and and did we did respond we had two or three crews working later after the winds came through at night and i'm very grateful to those individuals second the w island gardens project with this one restoration is nearing completion we're grateful to the individuals from the netherlands who who were here and assisted tremendous resources  exceptionally well of course our own jody science and any kenyan and i and others on the team who helped make it come in under budget and on time so there are some soft utilization of the mill now happening it is turning over doing our trial runs and there will be a grand opening in the in april in which case the entire community will be invited  the state of michigan third thanks to communion ever had services hadn't much of your input the calendars are available and please pick up one as you leave and of course the community will oversee them shortly excellent thank you ryan communications from me this evening not a whole lot to report other than the usual stuff please contact us the city of holland dot com where we try to push as much information out as possible certainly we love to see you at city offices and in city hall but if you'd prefer to to access city services and find information about what's going on in your city by going on line we want to make that as simple as possible additionally to find ways to contact with find contact information for each member of council and we do appreciate and look forward to receiving your communication i do have a couple of and i say that with a slight smirk a couple of appointments and re appointments this evening again since we are in the early part of a term it means that we are now faced with a whole host of appointments and the appointments to our city boards and commission of december thirty twenty fourteen then summary appointments and all of these are to the police community relations commission and they all are for a one year appointment which then expires on december thirtieth twenty paul hopes ok that's all police community relations then we have some success dana billet the persons and all of these are for terms expiring march one twenty fourteen  council liaison appointments to deal with this evening and essentially for those following along these are basically status quo re appointments to these various boards and commissions but here they are the third world to the neighborhood improvement committee planning commission and public art advisory committee councilman at large nancy de boer to the court or improvement authority parks and recreation advisory committee and youth vice recounts will council member from the sixth ward dave to the brownfield redevelopment authority the west michigan airport authority as an alternate and the board of appeals in finally me the mayor dykstra to the planning commission and west michigan airport authority then  resignation to resignations first to accept the resignation with regret of victor osco from the i r c effective immediately he has been on this board for over twenty years including his time while he was a member of our council and then also accepting the resignation of laurie whole thing h r c commission h r c effective november eighteen she has served on the board for a year and a half all of these things i would place for your consideration this evening move to approve move actually know what you're going to have that one pops my apologies first of all any communications from members of council this evening back she said she grown flower for the first time today and she said it was just like a new car very excited very happy and we're very proud of her for sticking with it the passion that she has for that piece of equipment and it is it's a piece of machinery the knowledge that she has i think impressed some people from the other side of the pond and i hope that she stays around for a while with that knowledge and you can wipe that smile her face for anything so it's good to have that back did it have the new car smell sure ok great woman divorced place yeah it's really cool that they can get that running again it was very interesting to me andy kenyon said that they think the windmill didn't come over as a grain grinder necessarily it could have been a saw mill instead which is part of the reason why everything wasn't as balanced as it could have been with  grinding wheel things and so now they have it all balanced correctly and everything is set up better to be able to be cleaned as well and the powder the grain comes out finer than it ever did before so it would be even better flour that we can produce out of this out of the wind mill so that is very exciting and also the fact that we are growing up volunteer team to keep that machine running well  it's really hard for alisa to be in charge of all of the milling and everything she has to do as well as watching over this machine and so we're we are assembling a group of people that have been trained nightly just before the g the gentleman from the netherlands left and so that they can be able to come in on our regulars basis to make sure the windmill gets run went as much as it needs to and that we watch over the gears of it and it is such a dramatic machine i'm not a machine person but while when you are in there and the wind is whirling around that piece that place it's amazing and those gears are huge when you're next to them really this safety things that they have put in are wonderful i can't believe how easy it was to get hurt in there before it's much better now but you definitely do need training when you're when you're working with that amazing machine but it is such a great thing and i hope that we can we're card to have web cam video of it maybe i would love to have an imax video of w maybe go to do windmills in the netherlands and then show when our windmill as the only one in the united states not to mention the enter gentex windmills and and that whole story would be awesome if anybody knows imax people we should do that and it would be great to have that shown here as well and also be great to have behind the scenes too as with alisa so that people could go into the windmill and pay extra for that just like you get behind the scenes too or is that disney there are a lot of things that we can do to grow so our information and grow our level of participation in keeping up the windmill and also making women island gardens such a resource that families can enjoy it much more and tourists have have much more to see when they come so it's been exciting being on the women island garden business plan committee and all the plans that are coming together with people from all different committees and backgrounds and hopefully we can lodge a great deal real soon so stay tuned and stay focused on all the good things that are happening in how and not to mention the light parade on the third of december all right thank you other make sure we're all legal and everything all read the resolution and offer whereas the city council the city of holland has adopted an economic development court corporation ordinance sections to dash ninety one through to dash ninety six establishing the economic development corporation of the city of holland and whereas the city of holland has received a request from sight and sound l l c to deed a professional office building which was subject to a three hundred seventy five thousand dollar e t c by whereas in order to authorize a deed it is necessary for the city council to appoint directors to the e c pursuant to article four of the ordinance and where as article four requires that nine persons not more than three of whom shall be an officer or employee of the city shall be appointed whereas the mayor is authorized to appoint with the advice and consen city council now therefore be it resolved as follows that the mayor appoint the following persons to the economic development corporation the city of holland service directors ryan cotton city manager tim bagley finance director and the property as requested by sight and sound l c be reimbursed to the city of holland slash e t c that and for that any resolution inconsistent with this resolution shall be deemed amend any discussion on it all in favor please say i post the same that passes thank you any other motions resolutions or communications from counsel i do believe the city attorney is not guys to go into closed session for the purposes of having labor negotiation discussion is there a motion to that effect please so much moved by de boer sports supported by the mayor for sam any discussion and we are not expected to take action after that closed door session correct no action acknowledging the city manager so to that effect a t v broadcast will end and we are so adjourned to close session goodnight everyone