comment from lisa and i think john some comments do you want to see what we did i guess our approach was to look at what the essential frequent duties were but then there are also other essential  duties that are having infrequently but it's important that the treasurer be made aware of it and then there was the non essential duties which i guess it's it's sort of like a personnel issue is that you know not to identify what are essential and what are not essential  then working conditions we felt like it is important that the treasury not from what what to expect the time commitment and where it was going to occur and we thought it was also useful to adjust some of the recommended  statute that describes the role of the treasury speaks to actually you know give the treasurer a lot of authority and it does not recognize that some towns have a financial manager or a bookkeeper or anything like that and i would think that first off that it's possible for the treasurer to assume a bunch of responsibility that in this case the select border town administrator would be expecting the bookkeeper or the financial director to do so and i don't think there's a way to necessary resolve that other than to you know for the talent to work best for the treasurer work as well as possible with the time in this trade or in the slack or in the other way around with that said there's also you know there's the slippery slope of how much work you want the treasurer to do and if you want the treasurer to be facile with but i think for you guys to decide where where you really want to draw a line and then on top of that it all depends if it's an elected position you know that's where you know that you'll get someone with but those skills are willing to put in that briefly what we kind of boil down in our conversation is basically we took the old job description and took out what the financial director is responsible for but then i think it was important to j audit is that it might be a nice a read only status so that so that the treasury could go ahead and verify payments but again you know that this started to get in the conversation of well if we start doing this training that how much time are we asking them to come in and how frequently do you have to use it to make sure that they keep their practice of the i mean you know but in the end if we still felt that it was an important part of the treasur we left it in there but so the only comment i think lisa had was the investor manage investment accounts after time manager approval and responsible for completing and delegating internal think transfers of funds from one account to another really want to stay at sixteen to twenty hours per month and what are we expecting i think we will get back to what the original from right with the original job description as and everybody was comfortable with what the essential job duties were  for the most part she felt like it could it could really it could happen i mean she says she felt like signing the checks but was was kind of the biggest spend a couple hours a week just signing so or after we approved it every two weeks  make sense to invest more in the town treasurer there are other procedures or other things that you that you think or or in real more cost effective or do the combination of things including more time from the treasurer that you think  know enough about financial control procedures to say you know it or there are others either with this sort of or committed separate from this that and that it would help and i'm not i don't have a great background in treasure is really an interesting position and that's essentially what this job description is it's an oversight position so based on that we think it's a week which is what we're looking at would be adequate as long as we know or expecting but once we've got a financial director because i was like well what about this you know i mean because clearly if the treasurer is going to be involved in some of this stuff especially if we're going to start giving them more powers more access that it would be useful good financial oversight in place through the through the current year so i guess my question would be is this adequate to move forward to go and continue recruiting not that we've had much luck with that so far but i think part of the reason then because we've been trying to figure out what's there and and from my side what i do what i think we should add to this you know before it's ready is talking about you know explain selected position the length of the remaining term  compensation that's associated with it you know but the whole package together so that somebody knows really what they're getting into i think the idea was this this for for this to be not the short term that the definition of administrative structure and i think this really does a good job and i'm sorry that i i do have to say just for the for the record that it's not a them involved with ok but there will be business and bill paying everything that we have to do so we'll try and get together and be expeditious ok it was my wife that's right and so there would be if we if we rather it be at six and that way we don't go over it just like four times if we make it six for water and sewer work then if we have a break then we have a break in between i would just not because last time we went over  are you have a few items here first you have an updated budget to actual sheet and then you have an annotated budget status report and we're still two weeks from closing out our operations and there are few items that have to have to be corrected and some years we have two more accounts payable favorable this one in the july second accounts payable one more payroll after this so the budget numbers are final but you can get an idea that right now we seem to be in a favorable position right spec that all continue at a year ago when we put money into the rainy day fund with the understanding that the gazan was to make efforts to catch up on those programs it was allowed to oversee over expenses budget and we would pull money  it was thirty seven thousand dollars before we put the other money into it so it was close to what close to two hundred thousand dollars at the end of last year so when we pull this money out the probably have a are we treating this like like a reserve fund you put stuff for and put stuff in for a dedicated amount to take out like i mean you just said you eating if we put over just in from last year knowing that we'd be taking it out for this gravel plans and the highway plains we agreed that we were quite unexpected money into the fun to be able to catch up otherwise no it's not it's not meant to just put control members having fish and have died at the time because we didn't want it to end up being used for that reason but in this case it was it was something where we we didn't want to do is return this unspent money to the general fund and then over expanding the following two questions on that one listed you want to talk a little bit about for other work and take your questions i mean it's something we've seen before yeah and just the obvious ones intergovernmental and police revenues  fortunately diverge significantly in the positive direction but why is that governmental include some female payments and police revenues includes  maybe the the banknote for the fire truck that got rolled over or maybe got put in there as an emergency services vehicle on gary because if you look at the budget stat budget says g i f on page two the police revenue doesn't and then i guess on the same lines i had a question about the miscellaneous actual not really going to adjust for that or this report you know this is really sort of an overall operations report but where we're here at the end so i think the bottom lines very still there be favorable  where we're going to possibly return money to the fund balance is going to be just the budget operations which right there are positive or also it's going to be you know which one is right and which one was updated right i believe the budget status was updated their recent budget to actually ok couple others if they don't bill if we don't pay them what if they billets after the school year we can decide to put some of that into account fail they can roll in there like anticipated foreman is on but we need to get the same thing for water gravel and retreated budget lines into the rainy day reserve and whereas the stated intended that time was utilized these funds in the following fiscal year catch up on the road gravel retreatment plans and whereas during the course of the curved fiscal year and now we're pulling out one hundred four so we have somewhere between seventy and eighty thousand dollars remaining in the rainy day fund to correct for i think it will it'll be closer to one hundred thousand dollars with interest and cetera where it doesn't really so i spoke with jim from the stormwater section of the watershed management division with the department of environmental conservation earlier early last week about them you are the factor truck let me preface this by saying we've already agreed to that yes so in two thousand and eight or nine when this conversation started the previous select  deal well they shrunk it so instead of it being a big truck it's now trailer mounted factor product which cost significantly less i guess the previous thing was going to be in the in the hundreds of thousands of dollars range and now we're talking around between one hundred fifty one hundred ninety thousand dollars with with a local match of i think it was one of the magic be about thirty seven thousand from the from the time the communities that are participating and and so now it's trailer mounted it doesn't need a full time staff to go along with it it would be the individual towns would like i think i said last time individual towns would get trained one person would get train from each town i said could there be the option for two people to be trained and he said you could petition us to to see you know because basically one person leaves then we would have to pay the vendor to train us to the tune of the thousand dollars for training outside of the initial training let's see here so there is actually precedent for something like this to work the n r d c the north east regional conservation district or something like that actually does a sharing with the hydro cedar with many of these same towns and it's worked very well they you know they all benefit from it they all put in to purchase it it's there only using it it works on the same way where somebody's house is it somebody owns it and the resource conservation district sort of manages it because i was like well that all sounds very complex home and he's jim did say that one day apart again was eight hundred dollars plus shipping and dispose of peas per day and the tipping fees is that if we decided to landfill the material that would be whatever the t inches as opposed to if it was disposed of sludge or contaminated material it would be a different os and i haven't really compared what i guess you judge you went in the past couple years to see what we received the town is responsible for all disposal and cleaning fees the idea is that it would not be used during the winter just because it there's the possibility of the leave water in it it could destroy the machine  but the reality is that that's not when you're going to be doing your cleaning of yourself if you catch basins anyway routine maintenance would be performed by the village of johnson because they're housing it  see here the proposal is to purchase it in the winter train over the winter and it would be available for usage next spring the conservation district manages scheduling costs billing etc on a shared calendar i assume see here what other permission did i think was it was important to know so sediment disposal was kind of a big issue on something like this because you're sucking stuff out of catch basins and it potentially be contaminated so the community has two options on what they can do with it if it's small enough and it doesn't have a lot of sediment is that they could like i said dispose of it on landfill but that that cost significant amount of money because you're basically you're paying for weight the other option would be you could put it on town property and manage it which means it could just be stockpiled until you wanted to use it for phil and if you wanted to use it for fill it would have to be tested and screened before you used it or you could just store it indefinitely in a stockpile separate from street cleaning because evidently street cleaning is considered clean and catch basin isn't which i know it's strange but  and there is no cost to replace it right now just because nobody knows if it's even going to be something that they want to replace and jim is looking to put together a grant proposal to make up for the other basically stows park stows contribution and a small amount of money to hire he said an engineering firm to basically put the documents together because this is kind of a complex fed role it's you're applying to the state who i think is then applying to the federal government for graham to purchase the equipment and so on and so forth and he did indicate basically as i was leaving he's like you know in addition to the over the way so you know one can say we've already we've already committed we meaning the select board not us that's a lot of the town is already committed to participate in this and you know i mean based on j just right up is that there is the possibility that it is it is long as there's no sort of equipment replacement and the cost to maintain it doesn't increase significantly is that it would be a savings and it would increase our frequency cleaning our catch basins which you know jim pieces right is that they were put they've been put in thirty forty years ago and they've never been maintained you know and i think that many communities are finding that once they start maintaining them  it's like you don't know the problems you have until you start looking and and i'm not saying that once we start cleaning up we're going to start finding problems but i think and i think it will make maybe make it it's just it's good practice but in the middle of a of a high rate of under something like that it happened in waterbury they a couple of weeks ago they one of their storm drains just basically and there's a big hole of the side of the road because there's storm drain backed up and it blew out what's the lifespan of the cyclone so just didn't based on a five year cost but i think that was only just because that that's the that's the period of time that emily was written for is that correct you know it it wasn't clear to me what the what the amount of time was and i didn't you know i didn't think to ask that but i imagine this is this could be something that could be as long as is properly maintained could be useful for ten years but i would want to know that we have been told that it's ok it's cost effective over ten years but it doesn't look back over five years right ok so i would want to know that it's ok that means it's going to last ten years in order to say ok so that i mean i'm not saying that that's something that it's not considered but you know it if i think i think harken probably just i mean you know just correct me if i'm wrong maybe you don't even know this but harken probably  disposal if we buy that not necessarily because we can stockpile it on site on time property indefinitely and the test so if you if you didn't want to use it it's fill you can use it on time property it's still without testing it from what i like it's contaminated then just skip it and come back to it after you've cleaned the truck and do it separately so when you dispose of that exactly yeah so i mean the disposal the disposal of it i guess it would be of that was that the other communities were balking a little bit as to how much the cost was going to be because it was going to be a bigger truck because it was going to be at stowe which tends to stowe but it was going to have to be a full time train not full time but a train they have appropriate that we completely revisit this inside with what we want to do knowing that you know they'll be financial political implications to each other and i did ask if the other towns head and that's sort of what led disposal in september so that would be in advance i mean it would sort of be after we're treating this food it would be in advance of us actually performing these duties ourselves and that's and i work with a lot of these guys so i'm happy day to talk with john is going to be putting on the training to sort of get a little bit more of an insight prior to even us making a decision ok good  one hundred dollars the total project cost after she was just said and done is one million five hundred and one thousand five hundred fifty dollars that was down to a surplus over the news funds in the amount of approximately forty thousand dollars so we are in the budget so that's going to start off and it went on t v that being said there were some interesting things that happened during the job as may have been mentioned in prior meetings  years about five percent of the original contract there was unused to two pieces of that were estimated into existing conditions that were found not to be necessary the primary factor that was that there was less leverage than we thought there was going to be we were able to follow existing french lines of void rock as much as necessary and there was less ledge less rock in the road sub base than we thought said that result in a significant savings for the time  in addition to that by carefully managing the fund girls and significant amounts of scope to this project such as the addition of all the work on school street upgrade granite curb the pavement to look at a number of other things that really helps  on this project so i think it's been pretty good and in the end i think this project can definitely become an excuse me a financial success so  most of those group have been dressed today but at that point in time after the substantial completion walk through substantial completion was issued that that boils down to is that as part of this project the contract has a one year warranty on all of their workmanship on this job that started last monday at the issuance of substantial completion this is ending of course it's like board i guess approval of the substantial completion yet i believe that this is everybody on that basis when the time signs off on the final paper because it says no more retain it we're giving you everything that basically says everything is one hundred percent completely done as jeff just mentioned there were a few things on the princes that were not one hundred percent completed for various reasons most of those items are very minor but there were a few things that were of somewhat significant the pride the biggest one being is that there are two  disturbed during the project and need to be reset by professional unsavory in speaking with jack i tunes incorporated this past week they had that professional and surveyor stuart morrow on on contract that he's going to come in take care of that at some point in time they haven't been able to give me a schedule for that yet the other things are there are a couple of broken valve boxes in the green strip by the school these items were in this item in particular was not mentioned during the punchless and is considered a warranty item i get that there are a few curb joints and need to be finished off or just touched up a static lee and structurally to just close out the curb this is also a very minor item but again needs to be done but there is a pipe coming into one manhole that is the connection into the actual flow area of the manhole is a bit abrupt and needs to be smoothed out that's just a minor deal tunes is already working on it i believe i heard a conversation with your superintendent today on the phone about what needs to happen there again the two property pens second hydrant made news kit needs to be provided to the town and actually they handle it they handle it or that to me this afternoon and that black bomb looking thing over there is is it so that's can cross that one off the list and lastly it was discovered as part of the record drawing process just this week in fact this is and that did not make it onto the punchless which may result in it being considered a warranty i don't is a significant item a curb stop which is a piece of equipment that connects house's water service to the water main was found to be beneath the sidewalk rendering it's of mechanical piece of equipment which turns in to shut things off it has been a sidewalk you can't access it so it was found that this is beneath a sidewalk and  includes the complete close of all retain inch money being withheld from their contract to get them to do certain things we're recommending that some of that money be provided back to hutchinson basically saying we have mitt we reduced from five percent to one and a quarter percent the estimated amount of work not still estimated forms necessary to do the outlined work is it conservatively estimated at around ten thousand dollars or so by holy one point two five percent that's eighteen thousand dollars worth of work we should be more than enough to pay for somebody else to do it we should how does not follow through and provide enough incentive to get them to do it quickly so one point two five percent i think is pretty fair and also recognizes that hutchings has done a there is a really agreement per se that says that the five percent is basically a start off of ten percent in the project and that's conditional for most projects midway through once they got halfway through they were just five and that the agreement mean once the job is one hundred percent done usually yes but usually disappoint on the job is one hundred percent on that being said you do have the option to maintain all five percent if you like however i think it's a good very unfamiliar with liquidity damages is basically something that's worked into a contract and then the construction jobs that is an incentive to the contractor to finish up within the budget a lot of time as of last saturday their contract time is up and that basically means the town does have the option to charge seven hundred fifty dollars per day to get them to finish up period however let me them to clarify and explain a little more  many contracts and construction contracts there's a lot of it's a commercial incentive to finish up you know there's there's people are signed on to gain profit from this being done on time and jobs like this limited energy is pretty low her fifty bucks is pretty low considering what other jobs could be charging and the real reason behind seven hundred fifty dollars is to cover engineering expenses while the contractor finishes up all that being said most seasons are built of the minor items and we do know really that we need to be present for all of that while they do it to to to finish it off on so dr question about timeline i think with withholding eight hundred thousand dollars of easily acquired funds from hutchens they want to finish up quick and we're recommending that liquidated damages although they should be considered a course you need to be decided tonight about how you want to proceed with that i think due to left but they can also say it's mine or you know we'll get to it when we get to it so you know withholding let's keep it nice thirty nine thousand or seventy six at seventy six thousand is that i'm reading that right on seventy seven thousand is more of an incentive for them to get it done and especially the one to get them stuff i mean if it's really that minor then just do it and you're saying all of this will be done in two weeks and that what you're saying should be it's hard to say the only thing that would prevent that from thousand nine hundred thirty dollars and change that again round up the cost of driving to one million five hundred one thousand five hundred fifty dollars in a row six really we just have this change order number twenty three which is adjusting for the final quantities on the contract which reduces the overall amount of work cost and you'll see that reflected tonight you're not going  ten in the amount of one hundred ninety five thousand dollars hundred ninety five thousand seven hundred one dollars and thirty seven sites this reflects work done during the month of may ok discussion afternoon the the smoking policy and also was there something included the draft document policy the chris grant and i had talked about  a policy concerning preliminary records or their preliminary documents about things that staff or consultants or have been hired to work on in a way to be able to keep those in a discussion format so that there's there's not what a lot of preliminary discussion in the public for this electorate is chance to really understand what the product is and how it's   this really essentially incorporates the changes from the last meetings where we're saying that employees are prohibited from smoking on town property  sidewalk is that true that's what we had agreed that what we're talking about essentially the property that belongs to the buildings and public rights of way were not necessarily going to be considered part of that although i would consider your anything between the street and the back of the parking lot the town property of the town center there somebody want to smoke they'd have to leave this property to do so or else go to their car the town of richmond does not allow smoking in town property from ploys that's clear any area an employee must visit on a regular basis shall not be considered a smoking area now is now the smoke what is smoking area is not been previously  d policy the next period says smoking is permitted during normal break times only and is never permitted in any area not identified and yeah i think difference is that this is a personality action policy we really have to develop a separate down smoking policy right that's why it's a property and i think that's what we intend to do a that we have one thing  document policy this is this is obviously so much more complex right and i think you did a good job of sort of defining what the what the difficult balance is here's is not in any way interfering with the open meeting law and and making sure that relevant documents are available to the public but also making sure the group this like court has the ability to review documents before they they're made public that's correct it's what we're trying to do is prevent sort of a large amount of misunderstanding taking developing an idea of policy for the select board says this process so what we're trying to say is that when we're developing these documents that look at review in a public forum or the managers office is going to be developing work paid workplace policies with department heads that we have a chance to so this policy defines the work that that we're going to be doing who's going to be doing the work what a preliminary document is what correspondence is what certain other pertinent things like photographs office to present them and they'd be presented first of the select the word and really that there wouldn't be any public requests for these documents before they're essentially  we produce and how do we how do we say that something's only halfway done we're not ready for it to come out you know to possibly say somebody could get access to that record i guess  i was curious at what point do we say that it's something that would be eligible for the public record i mean i understand what's going on what what what you're trying to what we're trying to here is that not that not necessarily every iteration of every draft policy is is in there isn't necessarily just to be distributed but at what point does it get distributed well  anything it's official doctrine of the town should be million billable but that's the i think the defining years as jeff was saying is making it clear what is what is an official policy was an official document what is an official report of the town communication to define it as an appointed person or somebody who's appointed to be the leaders on to that committee because i guess you're saying and i had that same concern i was like so we're doing all this and then it's not going to be i mean that was my initial reaction was and i respect the fact that you know we've already vetted it through the through the lawyer but it sat it seemed a little bit to me my interpretation of something trained people who've been very open to not be you know if this is an and is addressed your food stamp it still doesn't mean you can hand it off to somebody so we may be able to achieve the the month to look at again and please make sure they gets put on the on the web site in the public and be able to is invited to provide written common pleas to jeff on policy of the select were essentially has a staining authority to borrow money up to one hundred fifty thousand dollars of up to a maximum of five years to purchase capital equipment and this came out originally originally as of a way to maintain the highway department equipment to their vehicle fleet without having to get voter approval for clear policy on when you should do that how come what you should do that for you or what's the potential for abuse so you know when you're getting in trouble and that sort of thing because it's grown into any capital purchase which capital can mean discussions on what you think about this this tool that you have and what kind of limits you might want to see on a trip possibly including sort of the debt ceiling for short short term debt that's that's my suggestion that i have a dollar figure for temptation to go out and buy some forty seven in bits and pieces over time you know it's the potential is there it's some kind of i like the i feel that feeling this stuff way that says you could do twice as much as you're doing because you've got the tax base to be able to pay for it so there is no god like three could we get some input from some financial person on what a debt ratio would look like to be you know financially sound statute actually at least at least an a ratio in statute but yeah i mean i think if you get healthy you know what rick what i'm reading with maybe you know i'm concerned and even though we just did it for example with with the browns browns court is what does this do to the budget is passing the short term debt what does that do to the budget and then the what does that do to the tax rate the revenue stream and i'm going to use browns court as an example and yes it was i was i know i voted for you know to do that because i think it needs to be done but there was no consideration to what impact that's going to have on the on the user rates or taxes and for something like brown's part i mean knowing because i've done the review that i've done the rave review that's going to have a significant impact on next year's rates for water and sewer customers and and depending on calculations on what it's going to do or if we need to dial back on something else in order to pay for it maybe take maybe we tap into the rainy day fund to mean it in a sense that's what capital funding that's what capital reserves are for you put a little no i mean i think it's still a good tool like i mean because there are situations where you do need it like friends court you know we can't wait i mean i'm going to come back to waters is that you can't wait to maybe get on the priority list to maybe get down low enough to do that work i mean it could be two plus years before you even know if you're even on the rolls much less you know you wait till your bypass because it's not going to be a high ranking law so it's going to be done it could be five years before you say can we get the money and meanwhile the bronze court kids to tyranny or main street or whatever you know the greater truck doesn't start people on stage road start complaining more than they do you have an opinion on  would rather perfect i mean it for me i think every show maybe maybe maybe better you know because a cap is kind of arbitrary you know i feel like where's a ratio to what your assets and revenue is is more realistic any comment or question from the public on the side all right ok move on that's it for further draft policy looks like been added on and so it says the administrator also reported bridge street bridge paint project is not yet completed only about halfway complete there was some discussion and was locked suggested having someone from the state come in and explain progress that i think was in relation to i don't think i said anything about the the bridge and if i do i forget i think what it was was talk about the financial stuff about the and then in the end we did the journey and then we'll ask the question about the short term financing i think we need if we need to add a little bit about that at the end of them the meeting it was kind of done after we adjourned and we  in a much better condition the water lines are brand new the sewer lines are new we shouldn't have to do any major construction work on them for a long long time words it'll be ground up and grade closed it is on likely to be complete by july fourth and i've talked to the resident engineer out there says that they will open it up for the july fourth parade they may have but they still have to remove their scaffolding and they have to hit the places that aren't part of the major paint project such as beneath the sidewalk wherever their cable to the bridge they have to yes and bank fees we have an issue now with t d bank t d bank is saying we don't carry a large enough balance and it's costing them a lot of money to be on the service or checking they're starting to charge us fees to maintain our general fund checking account so not only are we not earning interest they're charging us fees this is a new  development we're looking into the possibility through my merchant bank might be able to take it off but this is you know financially significant for our budget because we didn't plan on painting fees that were being charge we declare ourself hostage to them they can just take a school or whatever they want and that is that this is not an isolated this is the banking industry right now so i think we should push back you're share we were awarded the structures grant and the paving grapevine club road so that was one hundred seventy five thousand dollars of paving what i've been up to fifty thousand dollars for the replacing the culvert huntington appears to be ok i think he's maybe got some minor bruising but he doesn't appear to have any serious injuries but that is a significant development kathleen just talked to me about the schedule for the zoning regulations really shouldn't have very much of an impact at all she's operations he's already ordered the two vehicles that were agreed to from next year next year's budget  right so so it's never a good time for th not sure if the video camera unit survived because it came just launched in the truck so we have to be able to get that tested he said the the light bar was there they're moving to a different hopefully we'll be able to hold public hearings and get some final visions and select work inside whether or not presented to a public vote in september   before this like or they just and i discussed because this well is it's hard to know how to time like how much public interest there is and what time people want to dedicated to but we could do a special meeting as won't be behind another business and now it seems the least feasible to fit it all into a single meeting but we don't have to public plan commissions presented to this like it's a meeting of this like board in the public not a meeting of the public so if we're talking about dates i know planning commission meets typically on when resigning because they wanted to fill it as a temporary position i don't know exactly what their violence saying so chances are it's someone to fill time and then they'll bring someone else in but i don't know but i'm sure i'll with manager monday just to get his perspective on and he's willing to meet with any one of the board members to come afterward we thought we'd sit down with him and just go through what he felt would be a