behalf of the owners of the rock on a resort we'd like to say that we are very appreciative of the county's willingness to match funds raised by the rock ohana so that we can now work together with the firm of moffitt in nickel to begin a sand source survey a small but very important step towards finding a community based solution to the chronic beach erosion issues that face nine resorts in the qana bay community for the past several years it's become apparent to all of us that beach front of erosion in the west maui area is accelerating at an alarming rate whether we attribute this to global warming or rise in mean sea level or el nino it is a problem we are faced with in a problem we must collectively find solutions for while there are others here today that have the knowledge and expertise to discuss the issues as they relate to kahana bay in its entirety i am here to share effects that chronic beach erosion has had on our resort a two hundred thirty six unit condominium complex located beachfront kahana bay we are situated in what could be called an erosion hotspot and for many years we worked with the county to develop an acceptable plan that would protect our property from further rosen and at the same time a plan that is sensitive to the environmental needs of the entire bay since last fall our association has spent nearly a half a million dollars to protect our property from further erosion and yet last month we watched as north swells washed away our beach causing for the first time in the forty year history of the world kahana damage to our adjacent pool deck and other structures over the past six months the planning department has partnered with the army corps of engineers honolulu district who is here today to understand the coastal erosion problem faced by the nine condo complex is referred to earlier in qana bay the conclusion of the corps of engineers early study is that there's a federal interest in protecting the condos and potentially restoring the shoreline i'm here today to support the council funding to continue the partnership with the army corps of engineers and the planning to partment will explain later in more detail thank you thank you very much m live here on maui as i have been recruited by and act as a volunteer to the army corps of engineers the corps has developed a recent study of which they developed this mr copas saying both the national interests at a cost benefit study to determine whether or not the corps will participate in coming to a solution for down the word solution is operative here because we have expended enormous sums of money in terms of nine beach front facilities i am going to go back one step by learning you know that i'm standing here representing if you will or speaking on behalf of the interests of nine facilities in qana beach properties that are managed by soul management properties that are managed by hawaii on a we are coming together as a group similar to what wayne had donnie has done at the kind of poly operators association so when we speak we are speaking now as a voice of five hundred million dollars worth of property we are speaking with the voice of people who produce ten million dollars of property tax we're speaking of a voice that as i have seen in the hawaii news the maui news that you anticipate to be twenty three million dollars of the state taxes that will be coming back to the county as a result of the occupancy tabs for hotels i'd like to suggest to this council that those numbers are at risk you're calculating your budget predicated on those numbers but those numbers are subject to significant diminishment if in fact we do not act and bring in the coup or now we don't have a year we don't have two years if you saw what was happening to the whole on royal kahana valley it is an absolute travesty to think that our holdings my home is virtually being washed away there are thousand of your constituents that live in ca to be that's the approximate number of apartments and condos in timeshares that are there they pay their fair share and we are in desperate need of help and we hope that you can provide it thank you all very much thank you mr michaels members any questions for the test fire a month thank you very much for being here this morning it morning mr chair morning council members thank you for allowing me testify this morning i mean horse ball a civil engineer in beach restoration working in maui and like to thank the county of maui in the county council for approving the hundred forty five thousand dollar budget for the scoping study for that katana bay erosion mitigation through regional beach nourishment study the study is going to kick off this month and those funds by the way were matched by the royal condom with previous work that they did on offshore sand sources the budget item for support today is the request for seven hundred fifty thousand dollars to match the u s army corps of engineers dedicated federal funds to complete the feasibility study being undertaken next month this funding is critically important now the  area has chronic beach erosion that is threatening the beaches and the properties of this area with nine condominium hotels in jeopardy sea level rise and increased storm in us are causing this  which in turn threatens the loss of beaches for recreation the habitat for endangered species including monk seals and hawk bait turtles and the future loss of significant tax revenues with a diminishing tourist base if the beaches aren't there the tourists will not come with eighty five percent of the beaches in maui significantly eroding this county should not delay approving the seven hundred fifty thousand dollar budget item this will provide for a big picture solution that is time sensitive this approval will lead to the potential federal funding through the u s army corps of engineers of five  to five million dollars to be fortunate enough to be considered as a focal project for the u s army corps of engineers that should make this three quarter of a million matching funding and immediately budget item this year thank you members any questions for the test fire a question is not clear on the on the testimony form are you with the army corps of engineers no i'm not i'm with rising ti testifiers ok will be a resource i guess he hasn't signed up to testify so ok mr mr yes mr couch thank you thank you for being here you're saying that this studies basically are going to cost one point five million dollars is that a reasonable amount that's kind of high for a study it seems it depends on which study you're talking about that the initial study that is being done is one hundred forty five thousand dollars with matching funds from the community which to date that is based the matching is based on the work that was done for the well qana the follow up study is seven hundred fifty thousand dollars to be which is going to be matched by the army corps of engineers so what you're saying is that that sounds right yes so we've got one study now this is a second study i'm asking because you're an engineer and it seems like you've been through this before and it just seems like it's a little bit higher  than their studies we've seen so in your experience as an engineer is this seem to be in line with the cost to just do a study i would see mitigation be to match the actual mitigation but the study that seems a little high well it's a very large area ok thank you thank you and the other question is for the test fire so you know thank you very much for being here the thing project that you took my gentleman before me talked about here i'm not involved in that study have not been involved in a previous study either but i think the concept it makes sense to me i'm familiar with the molly at least for the last thirteen years i know the area i think this is a subject that needs to be dealt with systematically methodically and in a in a larger scale i know and  erosion has been looked at had they looked all individual and each case this to me doesn't make too much sense we need to have a good overall perspective of the problem and come up with something that makes sense and not only work for the one individual owner or a group of an overall we can apply it to the entire night not only on mommy in entire hawaiian islands i do not know that specific project i hope that the project uses basically disapprove to come up with something that makes sense that starts all my in my hope as i said i'm not involved in a project morning county council members chair council members my name's thomas cook i'm here on behalf of the construction industry of mali a nonprofit group affiliated with the chamber of commerce the vice chair i'm here to give  testimony in support of the planning department's maps project and letting you know that the than an investment has been made by the county to improve the permitting process i believe that i wanted to focus and emphasize the need to support the investment with the overtime for the personnel and also for the a commitment by your body regard to the budget to make sure that this is accurate is implemented effectively we desperately need in our community to be able to digitalize and understand twenty fire department and one parks and recreation this body is has the duty in the sponsibility to pass most of the ordinances in and deal with a lot of the land use and and budget lend you some permitting issues it is six as you know it's extremely complex and our organization is working we want to develop a sort of an open source informational tool working with planners architects engineers contractors the government people so that on  macro scale we can demonstrate graphically the process it literally would be this entire wall i empathize with this body attempting to pass laws and and even begin to grasp the complexity i'm going to be a large for minute affordable housing we don't have affordable housing because of this chamber historically we don't have affordable rentals because of this chamber historically i'm not burdening i'm not not trying to be like average sariel but the responsibility to be able to pass laws that are understandable and that are usable and trackable comes from here and i've said i've seen you know the chamber quiz the planning department about transit vacation rentals in the rules  ordinances when the chamber made the rules and ordinances and they're asking them what the rules and ordinances are so i don't want to deviate planning department it's a very dynamic group of talented people who need your support i want to hold them accountable next year this time to provide a conclusion ok i would like us all to hold them industry and the consul council accountable next year by measuring what progress we've made and that way that we would measure that would be whether the industry and government agree while this we've made some progress it should be pretty obvious so we need housing we're dying you can't get anything approved and it's and it's we can do it thank you for the opportunity to give testimony i did not i do not have written testimony have to look at on video i'm saving paper we believe in paperless to some degree thank you very much chair and thank you tom for being here this morning i know how hard you've worked on affordable housing from the moment you a housing task force you made a statement and i just want to ask you to clarify you can't get anything approved you know we have tried really hard as a council to approve a lot of federal housing projects we've changed a lot of we've given a lot of exceptions and approved projects so can you be a little bit more specific about the way we can't get anything through ok thank you call to motorbikes and that's that was an overgeneralization but it's accurate lack of certainty to answer your question lack of certainty in the process prevents people from i was tuned up recently i thought that the market price ratio and i was told tom no the market price the ratio of affordable all of that can work what lacks is certainty if someone's going to come and invest thirty fifty one hundred million dollars in to a real estate development and it's going t multiple years and at the very last moment the state land use commission's going to pull some thread when you have all of your approvals and the project stops there's too much risk and what that does is it cost us locals because it makes everything we build more expensive because if people could come in do a project in two or three years it'll be less expensive because there's less risk materials aren't going to change labor is not going a it's a governance issue and the reason i was so harsh on the council is because you know a thumbs up thumbs down vote in a reasonably short period of time is really where this is and you're doing budget hearings now i'd like to see you hopefully the entitled land in south mali is that has not been built yet that is going to be built out it's a huge source of perpetual revenue and you know i'm not a budget guy but that into consideration i don't want to tax on the elderly and the and the working class on molly i want to hopefully welcome an embrace and then tax appropriately the wealthy and through the property tax mechanism and in parliament process you have your hands on the throttle to basically be able to increase county revenue which we could use to supplement and assist all the programs that locals need ok thank you thank you couch thank you mr chair thank you mr cooke he said you don't have written testimony do you that looks like it came from a computer can you send that n p v and sent that and that was that was from the planning department i consider that to understood that and that my next question is what's what is that this is an explanation from planning for the the process mapping that there could you get a little closer to the you this is sort of this is their swim lanes in the process that they're doing for the mt process and vision this not only the planning department but hartmann of public works all the county agencies have to become educated familiar and be able to do this we really need this to be a tool not a weapon we wanted to be a tool this isn't land use policy this is procedural mapping what happens when you submit an application who reviews it how long do they have to look at it where does it go from there how many times does it sit on who a wonderful wonderful task it's hugely complicated they're going to need all the resources that you can give them and human capital people spend a bunch of money for computers money for programs you have to invest in the people and that's that's the investment that's going to stay with this because that's our community so this is a very small snapshot representation of the the planning request for a seven hundred fifty thousand dollar match the u s army corps of engineers dedicated federal funds to complete a feasibility study for the protection of  and basically that's why our you know that's what we're asking we've got terrible erosion problems over there we have a lot of buildings that are affected people have a lot of money invested over there and it's really not just the people who have money invested it's also the tax dollars that could potentially go away because we're tourist area the beaches go away the tourists don't come there g t taxes go away their taxes for occupancy taxes or whatever go away the people who work cleaning those units maintaining those the associated stuff around you know becomes in jeopardy so people have a lot of money invested out there but it's not just them it's also the community at large so that's all i have to say so it's pretty substantial you know and it's a real issue we have our property we were fortunate enough to have a seawall installed way back when when they were allowing them which is kind of saved us without it we are friends going to be gone right now we've worked on that seawall reinforcing it over the years but it doesn't really protect us enough because it doesn't go to bed rock and so water's constantly getting underneath thank you done and we'll go next to office ella do we have any test fires on this is the same present ation that we gave a few weeks ago to the planning committee to it so to those members who were present there you've already seen this it's relatively straightforward relatively short  we'll just proceed going through the powerpoint i believe you have copies of our staff is distributing copies now of the planning department has four divisions plus our administration  and we staffed eight standing boards and commissions plus the community plan advisory committees when when the sea packs are put together we staff the three planning commissions saini once we move along we staff the three planning commissions the one advisory committee to them and we planning commission urban design review board now redevelopment agency the culture resources commission the board of variances and an appeals and the community plan advisory committee s took up sixty eight percent of our total budget last year what's been requested for this fiscal year is an eleven percent increase to six point four million again with about the same proportion of the total budget four sixteen we had sixty six employees sixty two general funded and four grant funded were asking for an increase in four positions in four general fund positions for if i seventeen so that's where the majority of the salary and we just increase is coming from our administration ministration group is the planning director and his support staff which includes myself the deputy or private secretary administrative officer who's here today if we have questions for her our county clerk and office ops assistant and we're located in suite three fifteen in one main plaza all of our offices are now on one main plaza which was a move we did a couple of years ago that's  really been helpful for our management the zoning administration in it and enforcement division has twenty one personnel where work and increasing for four staff members would all be zoning administration and enforcement division there in two offices in one main plaza they review wide variety of permits for zoning compliance including building permits subdivisions and certificates of occupancy they process telephone written and walk in inquiries for zoning confirmations the issue flood development permits signing banner permits and other administrative plans they staff the board of variances and approve an appeals meaning that they process the variance and appeal applications and they respond to complaints conduct investigations and issue notices of warning and notices a violation when   sorry i should have noted that in this presentation the bold lettering are supervisor positions and then the a tallackson are those are the subordinates to those supervisors so the planner six oversees a plan or five a plan or four into plan or ones are administrative planning officer oversees four for folks who review building plans  also to land use and permit clerks and our supervising zoning inspector supervises five other zoning inspectors this is a position that we did have some discussion in the planning committee about  our zoning inspector positions are very difficult to recruit and retain folks we've been working for a while now with the department of personnel to re describe those positions it's an effort that's been coordinated with the other planning departments in the state because to change these set positions we need agreement among the other the other participants in the union contracts and so we they've had the same problem that that we've had these are generally not very high paying positions especially given the demands placed on them they're treated similarly to building inspectors or electrical inspectors who only have one code to administer whereas our inspectors have a wide variety of land use law to to investigate and enforce so we are working on revising those job descriptions so we can pay our folks some more money and when we have vacancies will hopefully be able to be more successful and at recruiting lastly we've requested to add for positions  our current division is also located in one main plaza and three different offices and they process all of our administrative excuse me they process all of our discretionary permits and many of our administrative permits these are the ones who go before the planning commissions with all types of estimate approvals bed and breakfasts in short term rental homes especially use permits conditional permits changes in zoning so these are also the folks who process the applications that that come to the council for approval you have questions for the current division with the three secretaries to boards and commissions given all the boards and commissions that this division staffs two senior planners who over see six plan or five five plan or fours and two plan our long range division has twelve personnel there is in one main plaza suites sixty one you've spent some time with those guys lately with the community plan they manage the community plan updates they also staff the cultural resources commission and maintain our g i s land use database also headed by a planning program administrator pam eaton who is here today with two clerical support a senior planner who oversees four other planners and a g i s analyst who oversees three other g i s analysts and lastly our newest division the planned implementation division are in suite three three five in one main plaza they are preparing the community plan in maryland plan employee implementation reports that everyone has heard so much about lately they're also managing their requests for proposals for title nineteen we're calling it an audit actually a review of our zoning code there helping with the dead sea scroll replacement team project to replace our old papers owning maps with digital  and researching changes to our estimate boundaries and that's headed by an administrative planning officer kathleen okie who's here today and she oversees a planner and a g i s analyst again our budget in f y sixteen was about five point seven seven million and we're requesting an eleven percent increase to six point four million salaries and wages about two thirds of the total budget and that  big increase in our overtime budget for travel to cover when we have vacancies and also to implement the maps project and our operations budget is about one third of our total budget we are asking for an increase from f y sixteen mostly and professional services we have two significant projects one is to map important agricultural land  that's an effort where in the past we've asked for funding from the state legislature which we have not received so we want to go ahead with that project funded by the county we also want to look at the maui island plan growth boundaries and be proactive and redistrict on the state level the designations for the allen plant growth boundaries and also professional services includes the budget for the memory redevelopment agency other items in our operations budget is our rent at one main plaza the funding for u h c grant extension agent and when the first fridays and troat travels pretty significant for us for airfare and pretty and for inner island travel and and night meetings think that's it as you'll see there is no mention in there about yesterday i don't know if you want to get into that now or if you want to talk to strictly about our proposed budget as you have it in front of you and then we can talk about con of a separately so whatever is the pleasure of the committee that will will take that up with that at the end of the would just read the mission statement the purpose of the department of planning is to manage growth in a sustainable manner that balances our economy culture and environment we support all  five of the mayors county wide goals and we we have one program our our department and our budget is relatively straightforward compared to some of the larger departments in the county the director and deputy and our four divisions and then on the outside there are the boards and commissions that we that we staff leave again we we function as one program with processing permit applications preparing long range plans and enforcing land use regulations and as such we serve the entire population of the county we process wide variety of permit applications as one of the testifier shared with that long list have more than seventy different types of applications some of those are very complex that would start at the planning commission level and come to the county council for fire for final approval others are very simple and straightforward   and all quickly and turned around quickly by staff even though we're not the final issuing agency for things like building permits and subdivisions most of those get routed to us for review for zoning compliance because the zoning code has different building has different standards for structure then the building code does so most building permits get routed to us subdivisions get routed to us  for for review with with land use regulations and then we're responsible for enforcing not only county zoning but also state designations also special management area violations federal flood development regulations so in that light or activity goals and measures we really do try to look for specific tangible measurable xah in terms of numbers  so one from the permit processing the streamline objective is to reduce the number of permit application forms to consolidate those and we've been pretty successful in the past it takes a little bit of time but where slowly working on those so it's just simply easier for applicants to submit their applications and we just pulled out some highlights of the types of permits that we process every year  with building permits zoning verifications complaints investigated conditional permits and as any major permits on that's just a random sampling of some of the permits that we  s we get a lot of those are the ones that we respond to in writing another one of our measurable our next is increasing public participation where endeavoring to get all of our documents related to our board and commission meetings posted online as soon as the agendas are posted the council's done a great job in doing that and we are working to be as successful as you have been in making that information available so not only will it enable the public to look at what our boards and commissions are reviewing it will save our staff time from getting those inquiries not having to provide that information to the public directly  and then just keeping track of the number of public meetings that we conduct with our boards and commissions ok moving up to the positions that we're requesting as we mentioned in the presentation you're requesting for four new positions a land use and building plans technician a land use permit clerk zoning inspector trainee and and an office operations assistant so for new positions that would all be general i'm just wondering so that i understand are these numbers based on your including the new positions that you requesting or on the existing  staff i don't think that the addition of the four additional staff people would change these numbers what it would enable us to do would be to accomplish these things more quickly so whether you get them or you don't get them these numbers will pretty much stay the same that would be my guess yes ok thank you and mr cartwright a question thank you on goals and objective s number two gold one item objective number two you talk about  number of zoning complaints investigated in f y twenty fifteen your actual was ten fifty two and your estimate in sixteen was only four fifty and then you're going back up to a thousand in two thousand and seventeen can you tell us a little bit about how that's working because i noticed you wanted another zoning inspectors so that should affect that what one of the things we did is we the zoning in force from division went out and proactively looked at online advertising etc and then we issued a lot of notices warning the part of the decrease i think for sixteen estimate was following up on all those notices of warning now actually issuing violations so that we have this outstanding back log of things to follow up on the f y sixteen estimate is more of those people actually filing complaints with our department and so we follow up with those as well ok you know from our committee we still have a perceived  deficit i guess in enforcing use now that is becoming more and more prevalent in the news countrywide so it's not just us so  one of the thoughts was that we kind of discussed in committee for the members who who aren't a member of the commuter weren't there is potentially outsourcing at least the evidence gathering for a year or maybe two years so that because part of this issue is that you've got what six in foresman officers now five and requesting an additional yeah you're requesting additional and not only is it for the short term in vacation rental issues which is a is a big chunk right now of trying to get everybody in compliance on that or get them stopped but you still have all the others owning enforcements that you have to do so would it be helpful if you had you were able to outsource at least the evidence gathering so that and all the way up to maybe you should at least writing the notices of warning so that you guys can take a look at them and sign them in and then following up because you've got issues where you do notices a violation you guys issue the notices violation and whatnot and somebody says ok i got my notice of violation i mean they're going to pay my fine but continue to operate in a complaint manner  that's the other portion that needs a little bit more help so is there something you can do is there a way we can do this outsourcing now i know corporation counts i talked with corporation counsel on this and they're it's just it's one of those things where we'd like to see the backlog get knocked down and then have your operators your existing  inspectors be able to not have that big burden on their shoulders once you get the backlog taken care of right i think outsourcing at least the investigation part could really help you know so long as there are really parameters that we keep standards that we established that would qualify things for notices of warning and then evidence gathered for notices of violation  so i think that the i think the other big health i got to give my pitch to for the for the office assistant position as well that would also help because then our our zoning inspectors are not cast with doing so much paperwork and they'd spend more time actually doing the investigations rather than you know making sure that something on its own letterhead correctly formatting the letters you know getting them signed and issuing the proper copies to the various people etc that would save them a whole lot of time and then finally of course we're asking for an additional important position mister need to come in through yoko i think our office would have to get into much what corporation counsel's proposed budget looks like i understand they're looking for another body or several if we go deep into enforcement and we issue volumes of notices a violation it's going to be corporation counsel tasked with them for saying and filing court papers and injunctions and all that so it's one thing that issue notices a violation it's quite another thing to follow through spence and i understand that and that some of the frustration i know the committee has had is that yeah it's a lot of a work but it needs to be done it's one of those things that yes you have to go through the process even if it's only of a few people that to to make it to say this department is actually serious but it needs to be done it and it and we have to expend the resources to make people understand that we are willing to go that far right now it appears that where you are going to notice a warning in an osa violation and then ok for most of the other stuff people come in to to compliance not an issue it's where you've got this nation why companies coming in here and saying hey you know advertising nationwide is kind of the of of vacation rentals and that needs to be clamped down on a little bit so that we can get back to our regular regularly scheduled work that's correct ok thank you thank you gerri what do you think all of us are very much looking forward to the maps project and hoping as mr cook was that it's going to help dramatically speed things up and make it much easier for folks who are applying for permits to to follow them and understand where they are in the process but under the zoning verifications perform i see you at actual a forty three hundred you're anticipating seventy two hundred  between the maps project in the desert project yes i don't know that that will happen during the course of that flight seventeen it might be f y eighteen that that's actually in place but absolutely that's one of the i think the actuals in f y fifteen worse surprisingly low or a typically low that in prior years the actuals were higher and so we didn't want to take that one year anomaly if you will and underestimated the q there was any other the reason we get those requests there are several reasons we get those requests it's a requirement of all of our permit applications that it includes a zoning confirmation form it's a single page form that lists the properties bearing on the land use of that property so applicants need to submit those and they need to be current because those things change when community plans get updated zoning changes so they need to be regularly updated when an application is submit d also individuals do it if they're doing due diligence on purchasing a property they want to know what the land use is prospective developers request those to  see what their development plans are for the property are consistent or what kind of entitlements they would need so there's a big variety of reasons for people to to submit for that period and so you're looking for a spike in people looking for actions and their reasoning you know that was one where the actual z nephi fifteen were were unusually low in prior years it had been higher so we're just expecting it to stay relatively the same myself and cheryl comma field the disconnect does lie one of the departments is in your department but as we make final decisions on zoning changes so where is that in here anywhere as a goal to start maybe as with the maps for to start looking into that and making sure that any time some kind of zoning changes especially when it affects the taxation of it is somehow related to treasury whoever needs to know  those changes that isn't listed as a as a specific goal in the budget i know but but we will we'll look into it are you sure enjoy even realize that there is a disconnect there yeah absolutely we do i'm sorry i thought your question was did we have a budget or that we need to do what is seen it but we're hoping that perhaps it's something that could be for we are talking with them continuously on the desert project and because the real property tax division has a g i s database for the parcel layers and we're trying to get our zoning maps to be in sync with those boundaries and with that will you the changes to their g i s database will affect how they that a much better process and it's ok well that's good to hear and as it relates to existing the have been changed in the past years because i found to tip a case that garnered almost a million dollars just because it was the change we change it was never the information was never disbursed to the proper departments in order to charge them the proper taxations that was found and so mr chairman this is a really good point knowing that it comes out my understanding is that the property tax cut all the change in zoning ordinances apparently that's not the case we will follow up on our end when we receive those ordinances i'm also not sure if they receive the district boundary amendment like several hundred acres go through the land use commission from urban i'm not sure and then they would be reclassified some other way perhaps on improve presidential or something like that we can follow up with out as well and make sure that those things get to real property tax well thank you sorry chair fight back often but i think i think a point to bring up the church has no talking about conducting public meetings for boards commissions and community plan advisory committees and is the number of public meetings conducted and we're going from one hundred ten estimate this year and planning eighty five next year and i kind curious because if we're going to continue the community plan process i don't think it's going to get any better can somebody tell me why we wouldn't got twenty five meetings because during the course of f y meetings that the planning department will not be conducting public meetings for the molokai community plan during a flight seventeen those meetings will be council meetings i realize that but aren't you going to start others and the west  community plan would be the next one and we'd be looking to have the community plan advisory for west maui impaneled late in calendar year sixteen maybe beginning in calendar year seventeen so toward the end of f y seventeen those meetings would be beginning so it would just be packed meetings for that in f y seventeen  no no commission no additional commission meetings related to that community plan and enough for sixteen that was an estimate i don't know what our final count what our actual for f sixteen will turn out to be but  sixteen we knew that we were going to have pacs and commissions for two community plans going so that's why that estimate was high troubling to me that the community and they're taking as long as they are and i'd like to see that process is heated up not slow down  said just because the number of public meetings will go down that does not mean and these are these are official meetings  agendas you know through sunshine law etc with the county clerk that just because those number of meetings are going down does not mean that for instance long range is not going to go out and do  public outreach do interviews meet with community associations or public groups in preparation for the empanel moment of the sea pact for the west maui community plan though there was there will still be extremely busy there's just not those specific meetings that require agendas and compliance with sunshine law so you know only counting those yes i think it's important and you know i have a real  explanation i think frustrating for us as well right we wish we could just bust right through him and the way that things are set up we just can't i understand and i'm not saying that you know you're doing anything wrong i just think that we we really need a better way of doing th we're requesting the four additional positions the land use and building plans technician land use permit clerk and office operations assistant one and is an inspector trainee wages and salaries for the four requested positions is that's only for a portion of the fiscal year because we would mantissa pay them being hired and working on july first it would take a while to create the position descriptions and then recruit and interview and hire so the f y seventeen portion for those positions is budgeted for as we noted we're requesting an increase in  in our overtime by the not only for maps but also just for the volume of work that we have right now we we do put in a lot of overtime and in our in our salaries budget that overtime is covered by unpaid salaries when we have vacancies we're grateful that staff is willing to work overtime put in the extra time to keep up with the workload and we just feel it's more appropriate for that to be properly budgeted plus when we have off island meetings night meetings that that's just routine overtime for us on the other expansions small equipment needed for the new positions computer and so forth in professional services  were asking for two hundred fifty thousand dollars to map important agricultural lands as we mentioned before that was a request that we've made previously with the state legislature that we were not successful getting funded but this is an important project that we would like to proceed with one hundred thousand dollars for the clean and safe program in yk town and then another project we want to take on is two hundred fifty thousand dollars to proactively re designate allen plans urban small town in rural growth boundaries where we would hire a contractor to prepare district boundary amendments for those areas from agriculture to urban or from agriculture to rural for those growth boundaries conduct meetings on molokai in one eye by video conference i think we would always send at least one staff person to the planning commission or the lie planning commission i think it would be difficult to have no physical staff they are but in terms of sending different planners who are working on applications court counsel for them to be able to be available and we would probably be able to have more resource people  existing employee employees and the as as the justification because your workload do all the overtime that you're having as well as your workload is of the workload houser increased we are having a difficult time keeping up with the building permit review those kinds of things as well as the  it would help us immensely you know part of the one of the goals and one of the actually we're we're supposed to be reviewing building permits with a certain amount of time we're consistently not meeting those goals because of the the volume of work and the number of personnel you can only you know even with our process mapping and reducing our steps etcetera the reaches a point where there's nothing that's going to replace just warm bodies sitting behind also your anticipation for overtime here it's an increase of sixty thousand sixty thousand dollars at dissipated over time to meet permit volume deadlines and i just need clarification and twenty thousand for the maps implementation is that's kind of basically how it's right the twenty thousand estimate is probably consistent through all the permitting february we've spent just over forty five thousand so we anticipate spending probably more than sixty thousand in overtime this fiscal year and that's always been the case and that gets compensated for it it's in part because people are working overtime when we have vacancies and so that unspent salary money covers that cost we would rather have it budgeted properly and just haven't spent salary money  and have overtime be be properly budgeted so if you're at your expansion would eliminate the overtime it will certainly reduce it thinking it will absolutely read it but it's still very high end and where it regularly denying people over time requests because we don't want to exceed our budget we're putting limits on five hours per pay period or ten hours per pay period when people are willing to work twenty or twenty five hours per pay period we're saying no because we don't have the budget for  us just to add to the premium pay section and you'll see this throughout the different departments includes the one time some payments for bargaining unit three and four in the details you know specifically those payments  need to get in compliance we've got to a five so i think that that's wonderful but i would have to ask a little question either way if you want to discuss this now but additional funding to continue to clean s they can process those we're working on we we before we had the vacancies earlier this year we were working on some cross training for the land use permit clerks to do that very very enforcement folks with some of their paperwork because of the lack of other clerical support so there are sort of all around support positions gotcha all right you know where when maps comes on and that's you're right it's going to be it'll be disappear twenty thousand before we see an effect of that you're still going to get a lot of calls for zone requests yes you can point them to the site but they're going to say well i got are it's resorting what does that mean are you going to have something that you can also point them to just say look these are some of the things that this is your list of things only  because yes i think your calls will go down but not enough that that you wouldn't need that line use permit clerk position even i mean even if you half the number of calls which would be great if you could you still going to get enough calls that it's going to require a lot of people i think right and and even if we get to that point where the public can go automatically and find out all that information there is still such a massive volume of work that comes into that division for people to be able to empty out there in basket every day is is not even something something we dream of if we can approach that between maps and some additional positions that the public will be thrilled our people w thrilled well there's another there's a third thing that can happen and help that and that is either consolidating the process or making sure we have the proper regulations in and not being over regulating in several things or are you working on i know you've got so many things to do and every time we go through difference zoning categories in title nineteen you try to streamline it but an overall at some time are you looking at saying you know do we really need this code this code in this code what it what would the difference be other than you know taking a little bit longer to get approved and some of the i mean there are some codes that are is that are obsolete now not necessary not necessarily obsolete for whatever the purpose was but that purpose is no longer needed i think there's a lot in there that we might be able to fix or are you working on something like that ok so and thank you for the question the the council this this year this fiscal year the council budget it's seventy five thousand dollars for us to go and solicit proposals from contractors to look at our we were kind of divided it up and to two things but it's solicit contractors to look at our zoning code and to make improvements the idea is to have an outside person with wide scope of experience in zoning looking at different zoning codes first conduct an audit of our sony code to look at the very things that mr couch is talking about where there are the inefficiencies where are the fake things that that we spend so much time trying to interpret where there disconnects processing etc and then making a recommendation to us the r f p we're currently in the solicitation period i think it closes is it april fifteenth it closes the middle of april we will then look at all the proposals and select a contractor and we will start that process once that  once that audit is complete it will take a look at that bring it back to the county council and if warranted depending on the recommendations and the options that are presented you know we'll welcome back to the council at a later time and present that to you and we'll see where the council wants to go with that but that's part of the big goal that's probably the primary goal of doing this audit is to say hey what's obsolete how can we improve this and go on from there ok thank you thank you maybe we can pare down a few more of the permits that mr cook is showing on the char the other questions on the air accounts i know this is not necessarily a fair question but i'm waiting but didn't know what it's going to come at some point during the process if you needed to prioritize the four positions that you requested what order would you put each where would which would be the one and which would be the for the office operations  the second would be the land use and building permit technician third would be the zoning inspector and fourth would be the land use permit clerk ok well my  that's got to be a good sign the other thing i just want to clarify and this may be for mr baez but i notice going through this going through the details there are a number of positions that are that have increases with no change in step we have increases with a change of one step two steps and one one be sure that that's a change that is required by collective bargaining in this year the collective bargaining agreements  have different units have either catch up steps or one step in my office does not have that ability to track we depend on the departments to know the  e of of the different employees because based on their date of hire and their last step increase is when and what makes them eligible for either one step or two step or the max i think is three they didn't get their steps for many years and so finally when steps were restored for them there were some catching up and for a lot of them who started out as entry level and then didn't get their steps when the correction was made they moved a couple of steps such as this one so it's mainly catching up and you'll see this i think in all the departments especially with bargaining unit three because they went for many years without getting any steps so it is a bit unusual that we would to do recall not necessarily mean because if they started out with step a for the first couple of steps they're every two years and then after a while they become every three years so with this person actually i think they start every one year so because he didn't have his steps for so many years the way it was calculated he did end up getting a couple of steps ahead yes and then he'll be eligible for another one in f y seventeen and that's why it's budgeted for that contract that we're not getting and so you'll see that with the when they start out with the lower level steps went with the higher letters because there's a more of a gap of three years from getting one step to the next you won't see that as much but with the entry levels when reallocation to a higher pay scale or feel that a lower pay scale i mean how weird is that so what does that mean when someone saw everything as basically bumped up because of  bargaining agreements but some people's was really catered to a higher pay with the added bargaining agreement too and some were moved into a lower pay scale with the added bargaining agreement too so i just wanted to i don't know if there's a way to explain it and layman's terms to understand all those movements i mean a lot of times when you see a big difference in the previous amount budgeted and the current amount budgeted or say the f y seventeen amount budgeted it's because someone vacated the position who was at a much higher pay and it's been filled with someone who is new or who is starting out at say step see or step a the other alternative is when you see a big increase it could be that someone with a low pay left the position and say we got someone from the state or already in the bargaining unit who was at a high step who transferred so for example i can probably pull some we had a plan or three who started and he took the place of someone who was at a much higher pay i think c twenty one he's a planner three and so you can see that the amount dropped for p c twenty one and that's because we had a new hire so he's starting at the entry level pay someone who had been with the county for many years and she transferred and then we replaced that person with another person who was somewhat of a new hire and that's why i there's the pay cut also our molokai planner was filled with someone who hire step but he left and now is felt by someone who is more of a newer employee so that's why the difference in the pay ok oh yeah well that thank you that helps clarify in my mind how and that this is something that we do when we get vacancies like this we look specifically at the position of the responsibilities and so just ask ok do we need the level of expertise of a say a plan we've had similar surges of development activity do you have a sense or could you provide the committee with your analysis of where there is an increase in numbers that is causing the backlog or whether it's an increase in the process or that you know are we increasing what we're requiring him about wiccans so that the what you need to go through is much it's a little bit of i would say with a little bit of both with improvements in the economy you're going to see more applications for all different kinds of things but also when whenever we  adopt a new process say like short term rental homes we have a brand new process to go through we get quite a volume of applications and so all of a sudden you know and good for the applicant that all of this is administrative you know while predominantly there are some the go to the planning commission so you know it's good that these are administrative but it's a huge amount of work and additional work to process these short term rental home permits and it's something that was necessary so i'm not saying that's a bad thing but be you know this other wave of applications that it's you know going to increase the workload even more so and it i'm not saying anything bad about that that's  cooke's point earlier there are places where you can get a permit for a vacation rental home in a week and a no we have a significant  requirements for an application so as you know we don't like adding positions if if there are other ways that we can deal with this is so i'd like your thoughts and don't need them now because i think we need to be thinking about areas in which we can roll back a little bit of what we're doing ending each of the africans to put together because that you know one of the things that he didn't address it was just the cost to apply sure you know the cost to go to play the commission is significant the cost of of you know hiring consultants without ever knowing whether they're going to have the ability to move ahead with the project right but in some of those you're talking to them i'm sorry i'm doing some of that goes to the predictability that mr cook was talking about just by way of perspective the way that we used to handle for instance short term rental homes which through the conditional permit process which comes to the county council there's i know because that process was amazingly burdensome that has been pared down significantly and that's why we see you know through an administrative process that's why we see  we've seen this increase in volume of applications because it is something that most individual property owners can tackle ok but that's again that adds a huge processing burden  i concur with the chair that it would be nice if we could come in and register and get permits within a week we spent so much time with the short term rental home permit process and there was so much public input and insistence that you know all these different safeguards be put in place the notification the requirements for applications et c and that and i'm not just saying public input but i was there was certainly a big chunk of it all the safeguards all the specifications in place all add up to a very complex process in other places that well that perhaps aren't as popular as maui that processes significantly  so it would it would take it would take some doing to produce a process  budget finance committee will please come back to order the members of i know we are pretty much done with but what i would like to do at this point is move to the issue sixteen we requested three hundred twenty thousand dollars to conduct the studies at con abate there were two studies one to determine if there was sufficient appropriate quality sand off shore that could be used for b trainers men and also to study the types of structures that would also be used in conjunction with beach nourishment for beach nourishment to be successful in f y sixteen the council approved half that amount one hundred sixty thousand dollars wanting the remainder hundred sixty odd to be paid for by the community who would benefit from these studies and we were asked clearly indirectly is this a one time thing will you be coming back to ask for additional funding and we said it is a one time thing we will not be coming back to ask for additional funding an opportunity has come up that we feel is too rare to not bring forward to you we were made aware of this the idea came up late last year and only a few that they use begins first with the fees ability study that the army corps conducts that feasibility study is is paid for fifty fifty between the army corps and then the nonfederal sponsor which would be the county in this case if that feel that after the feasibility study is completed the army corps takes all the feasibility studies that have been conducted and they they choose from among those which are projects that they have a federal interest in actually pursuing and implementing themselves and if that were to happen in this case then eighty percent of that cost is covered by the army corps by the federal government and so as i said this is this  is just a very rare opportunity for something like this when it came forward the first thing we thought of was oh this was a project that we told the council we wouldn't become have massive more money for but it really is a unique opportunity and it is literally that the fact sheet that the army corps prepared is dated march sixteenth that's how recent this is and you know we had to do some real scrambling in the department  in the administration to decide to bring it forward to you on this obviously is in the budget that was presented by the mayor actually the first time we had a chance to talk to the mayor about it was the morning after he presented his budget to the council  honolulu the district he came over this morning to be here so if we could have him come to the podium to talk a little bit about the continuing authorities program under which this project would be would be pursued and we also do have copies of on the fact sheet that they prepared as well as some slides from the area if you want to get into any more detail whether today or at a later point go forward i didn't come this morning prepared to do a presentation however i'd be happy to entertain any questions you have or clarify anything that was said to this project management plan which will essentially develop a scope of work for this feasibility study so there are opportunities moving forward to bring that number down and we're going to make every effort to look at how we can  still do justice to a two way to a feasibility study while bringing the cost of it so that you don't understand that there's ongoing study with nichols so we're also going to be meeting with them to look at how we can share information so there's no redundancy between what's currently being done and we are what we're going to propose to do the feasibility phase the study the objective of the study is to identify it recommended plan with the federal interest and if the colony chooses to continue forward we would go into the plans and specs phase which would be cause shared sixty five federal thirty five local  ratio and the show that that's a clarification on your eighty twenty it's sixty five percent federal thirty five percent nonfederal and then in construction the same ratio sixty five percent federal thirty five percent on federal so it's a study just for the sake of doing a study it's a study that will lead to design in construction if the county chooses to take it all the way to that point one of the elements that are covered during the feasibility study the feasibility study first of all what will address all of the requirements you're also reducing a lot of us who aren't familiar with your lingo what is need is the national environmental protection act  more commonly known as environmental studies environmental assessments environmental impact statements whatever is determined to be needed given the nature of the project that we're going to be undertaking so it would include all of the nepa studies it would include moving forward and it's important to note here that i keep bringing up the term federal interest in order for the corps of engineers to participate there needs to be a determination that there is a federal interest in doing so and we do this by developing a benefit to cost ratio so the benefits that accrue to the project need to exceed the cost of implementing the project and if it does then there is a federal interest and if the local sponsor county i'm always interested in continuing then we would continue on to designing construction so the the match the nonfederal portion of the match could be made up  as well as bodies from the association folks that are up my i think my my recommendation would be that any private monies come through the county right right so that sheet the continuing authorities program factsheet and then also some slides on that we have put together that's based on some of the studies that have been conducted to date that in the area and i can talk about that whenever it's appropriate to get here so to kind of summarize how we're going to go about this if the county chooses to and that's why this is being conducted under the army corps of engineers containing authorities program which is our small project program section one hundred three addresses storm damage reduction and that's the section within the authority that we'd be conducting the work there's a statutory limit on federal spending limit of five million dollars that five million would include in the engineering and design so if you start at the feasibility study through construction the federal government cannot spend more than five million dollars on the project if it were the cost sharing would exceed that then the county would have to pay one hundred percent of any any cost above that but having said that the reason that we're pursuing it under concerns would be that the corps response or or solution to this would be seawalls let's just put sea walls up and and forget it which may protect for a long number of years start by saying that this is not a corps of engineers project that the project proponent is the county of maui and the corps is only participating at the request of who wrote us a letter earlier this month the county will be a part of what we call the project delivery team which which includes all of the core team as well as any contractors that would have and the county would definitely be part of that team and would have a say in the final solution it's been made clear to us what the county's preference is if the federally recommended plan turns out to be something other than what the county's preference is there is an opportunity to continue to pursue what the county would prefer in terms of an alternative we call that a locally preferred plan and as an example if the locally preferred plan exceeds the federal planning cost than the federal government will cost share up to the federally recommended plan in the local sponsor would of disrepair but even if you were to say ok we're going to put in four more seawalls i can't see was a really expensive i can't see it costing less than five million dollars and you know we do work all over the territor in addition to the state of hawaii and as an example the former d p w director in the territory of guam said no hard structures so anything we do would not would not be a hard structure so we're definitely you know listening to  what the project sponsor wants and yet we need to go through the prescribe process and determine the federal interest in what exactly would be in the federal interest but as i said there is an opportunity to continue to pursue the  local interests ok and that's my last question i guess would be what defines federal interest the federal interest is number one the benefits to the project need to exceed the cost and when i say benefits we're talking about what we call national economic development benefits or benefits to the nation as a whole the product that you alternative with the largest amount of net benefits b c ratio greater than one and the largest amount of net benefits would be the federal recommended plan the locally preferred plan would need to have a p c ratio greater than one and then we would look at the cost of that local preferred plan in terms of where the locals would buy up to it or if it's less than the record in the plan we need to provide some justification to our headquarters as to why we're recommending something less than what is in the federal interest thank you dear i did say that was my has question but he brought up something if i may follow through on what are you so you're saying ok here is what our recommendations here's the local recommendations what are the in your experience what are the chances you know what are the odds of this getting become federal interest i mean is it are we is it a long shot is it almost a slam dunk or somewhere in between  i understand your question you're asking whether there would we would find something that would be determined to be in the federal interest that lucian correct if we're going to put down a seven hundred fifty thousand dollars are we spend we almost assured that sheet and you know the team took a site visit out there we kind of looked at what the data was available what the problem in need was and there was a determination that there's enough of a chance that there's a federal interest at a project to recommend going forward so the first step was this fact sheet which which went out there and took a look and see there's enough here to to make us feel comfortable that year per project not so you can have multiple projects going you can request small to pull projects however it's competitive and you know we're competing nationwide for funding so you can you can request as many projects as you want and we have other authorities that address other than shoreline protection we have navigation we have flood control we have ecosystem restoration projects and so there's no limit as to how many requests you can put in however we need to compete for funding so it's unlikely that every request would be funded you know it may take a year or two to get from is there any any any potential other areas that county is the project proponent this is not a corps of engineers project and we're only participating at the request of a non federal sponsor which in this case is the county of maui so in order to move forward there needs to be a letter from the nonfederal sponsor acknowledging their or their understanding of the process and requesting that we proceed forward and let me just following up on chair white's question on  a private entity sharing the costs it why does it have to go through the county the the corps cannot partner with private entities for these types of projects or for any of our civil particular condos could create such a entity a nonprofit of sorts to become organize in order to maybe work more one on one with those entities and yourselves  suppose that's a possibility i'd have to run that by our console to make sure that everything was set up correctly you know my experience has also been it's a lot easier and it's a lot cleaner to be working with one entity we've had projects in the past where we work with both the state and the company who cosigned the agreement and there are always conflicting priorities conflicting interests and it's a whole lot easier just to work with one nonfederal sponsor but having said that i would say it's not out of the question but it would have to be set up to the satisfaction of our council of course and i'm yet understood there and so i still want to figure out the federal interests the benefit to cost i notice that the title to this is storm damage reduction so but everyone is talking that's pursued under section one or three of the continue authorities program is a storm damage reduction similar to as an example we have section one o seven under that same authority which is navigation and so it would be called  you know whatever whatever appropriate title that that section has to pursue these types of projects so it's not necessarily seeing that storm damage reduction per se at kahana that's the issue but that is associated with the section that we're conducting a study under ok ok that was kind of three me with that terminology there and is this handout from u s army corps that i guess gives the over aerial view oh that's beach replenish spent four point eight to six point four million dollars obviously the other two are cheaper but the more desired one from i think most of the people on this body and i'm sure the department as well would be the beach replenishment for the big difference in prices there are costs will that go will that be a factor in your decisions because i mean when just looking at this for the dollar amounts it's there's no it's a no brainer first of all the fact sheet was a very cursory analysis of the problem in need based on existing information and our experience with similar type projects so that you know the as we get started with the feasibility study everything's on the table in terms of the range of alternatives everything will be costs that we have a cost engineer on board on our project team it will be cost it out by the cost engineer i would say that each alternative would have its own benefits stream in other words there may be some similarities in terms of the benefits that accrue to the projects across the board but each alternative would also have its unique benefits to that project we look at a fifty year project life core project life and so i think that i guess if i understand your question correctly it would the high cost preclude us from from pursuing the beach nourishment project not necessarily it would all depend on our economic analysis and you know being able to cover the cost of the project with the benefits well i mean it's pretty obvious that the economic  don't want to what i don't think i would want to do and i'm not sure if the other members would pay seven hundred fifty thousand dollars to have them say you got to put a seawall in and that's it you know that that's my that's my dilemma mr chair and i would just like to know if there are a little bit more i know you can but it's more assurances to say that we're going to spend the seven fifty and we'll still fund the beach  can give you that assurance i can say that there are ways to as i said continuing to pursue the local interest in terms of what the solutions are and let me give you an example although you know from the numbers you just gave here from the study that the beach nourishment project was significantly more than a hardened structure as an example if you put a hardened structure out there and you lose the beach there are economic repercussions obviously to losing the peach so it's not as simple as saying what are you protecting behind the sea wall or you know the erosion encroaching on private property there or there are benefits unique to the  amount of time the sand came back and completely covered the resentment and yet we required them to take it out i'm there's got to be something in between if we're going to if we're going to put in mit that slope like the one you've got in here it leads me to believe that that's it's going to allow for the re accumulation of sand or the ability for us to put to replenish the intrigued by this because i think it's something we're going to be dealing with in other areas of our county this is a good time to start getting a much better understanding of what we're dealing with as i mentioned earlier some of the engineering studies that we're going to be doing as part of the feasibility study you know we're our coastal engineers are going to be doing some modeling of the shoreline in the shoreline analysis to to figure out what's going on out there it's not a matter of just say ok you have an erosion problem so we're going to you know having to replenish you know i think in a beach nourishment project you probably look at maybe growing it's to keep to keep the sand to the extent that you can from washing away but having said that there is going to be a requirement for periodic renourishment because obviously you can't keep one hundred percent of the sand there it is you know probably going to wash away so we would as part of the project come up with a plan for  lots of stuff built on say i like to also add one other thing that there was a comment about other areas you know on the island or within the county that are in need of so as far as erosion problem you know we have  authority called our planning assistance estates authority which is purely technical studies but let me give you an example of something we've done in the territories or american some more we've actually produced under our planning assistance authority assura line atlas which identifies all the critical areas within the are around the island and a priority of where you need to start addressing it and you know we would work with the county in terms of what the criteria is to identify what the priorities are whether it's population or threatening or road or what have you but it would be a comprehensive look at your shoreline identifying where the hot spots are and coming up with  items other studies request and other amounts mr carroll do you have any any questions on the b account ok sixteen we've only done the safe part we haven't done the clean part yet we have an r f p out now for the clean component of clean and safe but the safe component has has gone very well staff to give me a couple of examples one is there was a homeless mentally ill individual continually visiting shops and harassing employees and customers and with the help of our of our person out there the owner filed a notice of trespass and had the individual arrested during that time he violated a restraining order and is  now at the state hospital so he's getting the services that he needs so the safety ambassador got god in the treatment that he needed in the the business the relief from the stress so the safety of baster was with him n p t previously so he he knows their system and and interface is well with them he knows where his boundary ends and there is begins suggest just one example of how the our staff with questions and concerns and suggestions they're now contacting our safety a bastard will also be able to contact the person in charge of the clean component  are it's little by little they're expanding beyond taking care of their own you know they're more focused on their property and their customers but more and more they're looking out for others so where does the money go to who are an entity of swords or write the the person we're calling the safety ambassador it goes for that person services it's it's not it i sn't police because police still have their law enforcement role to play it's more than being the connection just someone on the street who can like in this case make the  between the business and the police and let the business owner know look if you do this this is what the police can do and also just being a physical presence there and that what's the dollar amount put to that program issues empty and if there's graffiti that that gets painted over very good and then also looking at the your scope of duties as a planning department in reference to the culture resources management program  i think we spoke about that and there is not really something in place or is there i mean now that you ignore cultural things and just  guess they're supposed to be something officially prepare or something that people can look at and then enforce you know the details within that program or plan or whatever it's going to be called so do we does and i ask because i see you folks are really honing in on getting to these reports and things we were supposed to have had so that was one of the points i notice in the charter that they're from that mistake and we don't currently have either  we have a cultural resort this planner on our staff cultural resources is a very broad term her background is in architectural historic preservation and so in that regard she's very active in the historic districts and also with building permit reviews of structures that are fifty years old and older to see about appropriate history she staffs the cultural resources commission and so in terms of the things that are that fall under their authority she will process items that come before the c c and she is also working with the state historic preservation division on doing architectural surveys of areas all over the island  in terms of there being you know like like a plan that gets followed i don't know of anything that's that formalized but we do have the cultural resources planner and we do have the authority of the cultural resources commission that we that we staff ok or i guess that couple could constitute as a program because the charter doesn't technically s discussed it i think in committee it's something that needs to be done and i'd like to channel mr whole comma in this one that the state is supposed to have paid for this it's in the law that created the i so i don't know how we can get them but i'm assuming that if we pay for it and do it that we can someday get the money back and reimbursement i don't i thought you channeling myspace or by rolling your eyes so i mean that's just one that it is in the state law that they were supposed to pay us so i don't know how we can enforce that maybe we can have olcott write a letter to them the other one is the district boundary amendment thing you're going to basically hire a firm to draw up the papers to go to  the land use commission currently if we haven't if whatever's happening in their state legislature right now doesn't pan out would that be perp are so that they would have to do this body has said this is where we plan on or are been ization of maui so there's no reason why we shouldn't have state why somebody should have to go through the state land use commission each individual parle so on or to say to have a district boundary amendment we should we should be able to as a county or as an entity say this is where growth boundary is according to our general plan so make it all of it and get it and that will cut a layer out of issues that you know mr cook brought up that's a huge layer took a two year process taken out maybe longer so  if the state law makers don't make the change that we're asking for at the state legislature would that be a parcel by parcel project it could very well be  and i'm hoping not that there's so the committee members know there's a there's a bill before the state legislature right now that would right now it says require that  at the counties present their general plans and community plans to the state land use commission and so that the land use commission would they would do the five year  they would him they would take a redistricting whatever's in the community plans in the mail island plan and i'm sure there would be some selection you know we have some projects in there that  that may impact state or county facilities more than others there may be some selection process within that but this you know we'll see how this piece of legislation comes but the idea is to implement our plans the idea behind this this particular appropriation would be you know we're often criticized for not id i mean countywide criticized for not implementing the community plans the general plan so let's take a big chunk of this this is implementation of our plans as redistricting in rezoning to what our plans say they should be so we should you know this is a proactive step in doing that has set of what i like to term as passively aggressively waiting for someone else to come in and implement the plan one of the time thank you chair and lastly and you know i i wholeheartedly support that as well so far all your requests unfortunately and lastly even if we have to do it limited term appointment i still think we need to get extra resources if least for a year or a year or two to take down that backlog of the illegal vacation rentals so if we did it do you think you could do something with limited term employment depending on league legal issues or  able to start anything on those in till f or seventeen begins we would have to start with writing position descriptions and then recruiting and hiring so it would take a while to see the result from that  even if it were done privately which i realize there are civil service concerns about that writing the or if p and putting that out would also take time so eventually yes of course it would be helpful but it will take time before we see the results of that but it might be might be the way to approach it that this is focus for a couple of years and then it's over  thank you so if i recall last year or the year before i can't remember from the office of state planning when they trying to assist us with getting the appropriations  us in regular session regular legislative session twenty fifteen we put forth department actually throughout the committees and each committee it went to till it finally came for funding and then you know there are so many competing requests for funding at a state level that this one just this one just felt short and i think that's really unfortunate because it is a state mandate to do and we're trying to do this but it has broad popular support it's just it's where the money for the two hundred fifty  were trying to you know and we thought that what if that is different to the other counties because we have tree islands with agricultural lands in order to designate that means to re community i question because of conversations i've had at the time but the executive director if you recall we've we've had the meetings at that so that's kind of my concern why we're putting up the funding for that   this services for that kind of fundy for this fiscal year and propose for f y seventeen yes we are the only source of funding and there there isn't a match for those specific tasks that's not to say that individual businesses and some of the community groups aren't also doing their own efforts to help oil and goo but specifically for those things it is just from the county incentive programs in order for it to trigger i guess our obligation under the under the statute to move forward and getting the  designations done so and tell we do the incentives then we don't have an obligation and so that's my question to you is what is what are we doing in the incentive portion section that's a that's a fair question and i i will have to look at that portion of the statute again and read it in that light but because that's what coal why they created this group to curry these events and to and then from there i am just wondering what the two hundred fifty thousand is going to go to psycho are you putting the cart before the horse or the horse before the cart you know what are you going straight into it with you know i think it would be better if we got the incentive program off and running that way you can leverage that to the state and say look we've gotten this phase done now we need your money because you've mandated this on to us to implement and and i to you know because each each island would have like an advisory committee that would be part of the input that we would solicit what are the what are the incentives that you think are necessary you know your what are the incentives that would help you in promoting agriculture here but we could certainly think about it like you're suggesting to do you know wh coal why did they get my niece appropriate from the state because they also started out with two hundred fifty thousand i don't think it was that and they ran through it very quickly and they have stolen made  africa thank you you know it brings up a question if the state if the statute requires of the state funded and the state is not written is not accepting responsibility to fund it does that give us the ability to modify how we approach it tomorrow along those lines in the in that line item we provided three hundred twenty thousand dollars of funding other hundred fifty thousand for this year we were budgeted one hundred sixty thousand and we anticipate spending one hundred forty seven thousand but you still have a balance available over one hundred fifty thousand out so that contract has not been awarded yet so that would be i believe seventy five thousand k so that leaves another seventy five we haven't paid out for the cost of a study as a standalone line the plan a department before we started always had a professional services line item for studies or projects that come along during the course of the year often times those are small in prior fiscal years we did actually where we're working on one now to examine whether we can demand the greeting ordinance to recapture excavated beach quality sand to be able to save that for county projects or beach nourishment projects so that was a small purchase less than twenty five thousand for a consultant to draft a new ordinance and look into some of the legal issues surrounding that ve spent one hundred twenty six thousand and two thousand and fourteen of them twenty six thousand and two thousand and i may be but i may be looking at the wrong line because they're not they're not lined up in the historically there haven't been specific assignments for that that funding that is sandy pulled up some numbers that the process map that thom cookes showed  we we brought in a trainer to train us in process mapping and that was in one thousand nine thousand dollar contract so we just had professional services money to do that it wasn't something that we anticipated at the beginning of the fiscal year but we had the funds available to bring in a trainer that funding is also used when we have contested case hearings to pay for hearings officers and we we don't really have a way of anticipating how many interventions  under professional services in nine zero nine zero one zero there's a seventy five thousand dollar amount that hasn't been touched yet is that the seventy five thousand dollars or for the title a separate pot of money from the other right anyway as we go through the process and it would be helpful if you would give us some indication used to which that would be put  seventeen and if any if you can take a look at the amounts that were in in that category in previous years ok we realize you need you need professional service right moneys for things that come up we can have you a breakdown for five over fifty thousand we have a remaining balance of two hundred twenty one for see how that's going to be utilized and it has infrastructure study been completed or were uncovered i should say many years ago and even though one day for some books it's showing that there is carry over i believe that that grant has been completely cancelled so there should be no fund no fun index code is one zero six two zero five grand appropriations six four zero zero zero that that should be taken out of  the longer available that's one that i'll have my staff review so that she can reconcile that ok what was the status of the of the infrastructure study do you know if it's been undertaken mr chair we're trying to verify right now that actually got past council i believe that deleted in you're the deletion on page five thirty two under operation services professional services deletion of onetime appropriation to hire a contractor to conduct an infrastructure integration there's something else you can you can get back to us on that members any further questions on the b account any further questions for the planning department see none and since it's lunch time we will thank the department for their participation this