a number of pieces of business jim to conduct you wanted the members of the advisory board to join us at the table is that necessary ok so first and foremost a party well agreement ok completed that waiting period so just need to get the two documents that were attached which was the amendment the wall amendment summer schedule we want to do a pilot for the department which is for work days for ten hour days building would be closed on fridays right now the town has  drops off on fridays our customers volume drops off on fridays so it would be open later during the week some of the benefits that would see from that is we would be open later for the customers during the week it would also have  s and staff office staff available for thunderstorms like this that usually generally come in later in the evening so we have some some savings on the on the overtime in that respect like i said i load drops off on friday so generally we wouldn't we don't have major issues on fridays so you didn't need to have the crews available there on standby anyhow so the crews would be available and we also think that we'd have you know a lot more energy r that you know it's really just a pilot also put in some language at the very end of the m l you that the party want to terminate the agreement may do so effective the following week that we're there for the business the business is suffering from the but we're a self contained operation center we've been doing the summer hours like the the town has been doing for the entire staff so if we can we say this is a pilot program yet so we have the right to the thirty days we're receiving nor was complacent residents of this not working for them that's correct yes yeah that's i mean that's that's a real look and i think i understand your point about the savings i'm just in a coordinated way it's offered some or i was to the residents and see how the highly works but also to see to make sure that next year we don't have a summer schedule that is not uniform no i think the uniform is really presentation at eight forty five nine pm three o seven three polo road when he's been in some committee appointments tony ministries report on some others actions by consent and bunch of minutes well  know i'm here to ask the select man if they would consider doing something with regard to sidewalks and curbs on my way here this evening i drove down the streets between our s years and produced a report and their plan would have brick guaranteed sidewalks and curbs for every resident in town who wanted to curb some residents who didn't but everybody who wanted one would get one they would all the uniform shape and size it would all be granite and as you know the town voted that down so we don't have the money and we now have we would have had under that scenario three and a half million dollars a year to do pavement work now we have one million that barely allows us to take care of roads and if we start making exceptions to this policy frankly what we would have to do is just give up some roads we'd have to basically say to certain residents i'm sorry but even though your road is a public way we're not going to maintain it and we can't maintain it it may fall to gravel it may disappear but we don't have the money to do that and i hate to start making exceptions and i understand your your issue but we presented you know what was a uniform set of principles for the entire town that would have guaranteed this for everybody in the town voted down the money and just would not accept it i think the only way to begin to address this again in a fair way that applies not just block by block but for all residents is to begin to put back up some of the you know some of the ideas that were in that original report and put them back out to the voters and see if we can get something done on that i mean i thought a lot about that since town meeting when we might do it on a debt exclusion basis rather than an override basis we might do it glenn's presentation in the p c i e index i think that's what it's called there are a number roads is very poor and so we're barely keeping up with what we have so i agree with mr jones that we have to continue on our roads that those are the ones that are most traveled and even maintain a level of condition that frankly is poor it's not even good it's poor in this community and i agree with ralph i he and i chatted you know during town meeting that perhaps we need to go back to the commute to the residents of this community and explain to them this is it is a compelling need we had a lot of comments around sidewalk repair as well i mean there's miles of sidewalk here in desperate need of repair i think the list is endless that peter just needed would talk about  simply don't have the money we don't just don't have the money unless you want to take from the operating budget we're straying there or a very limited capital budget and you'll hear from the kev a couple budget committee in a few moments about the major cap of projects in town that we need to address the high schools falling apart and the library is in terrible condition facility or under would pull the skating rink i mean the list is endless there as well so there are any number of competing priorities we just have to find a way towards many for the future and frankly we need money and we need to go back and ask the rest of the pusher bar to was that the plan that we had for pavement management would have put us in a position where we could have maintained our roads and our sidewalks and curbs less expensively that we're doing it now because right well our roads are in such poor condition that we have to do full depth reconstruction frequently which is twice as expensive as just maintaining the road if it's at least sixty five better the whole plan behind the pay to management program was to get all the roads up to that p c i of sixty five which would have enabled us to then intervene at the appropriate time to maintain the asset at the least c right i understand your position and i'm here to say that i think i want to talk about two issues and one is public safety we now have more schoolchildren on the street and we've had in quite a while and some possible for them to walk to school gaslamp i think that's a public safety issue that the town should be aware of and should be trying to do something about second of all i think it's a question of fairness i've only lived here thirty three years but i don't believe the people on concord have had to pay when they put sidewalks and curbs there between the cambridge line in town center or the people on thomas street or we can you know point to numerous other neighborhoods where this was done we're not willing to do neighborhood if you come there we're a street of modest homes my neighbors can't afford curbs many of them  retired they're living metering comes so i know that if i want to i can pay for occurred other people have done that recently this is a way to get it done but that option isn't open to everybody on my street and they pay taxes based on a percentage of market value just like every other household in town and i think this is a question of public safety and fairness jim i think i would agree that that is an issue but we when we were doing curbs and sidewalks on concord avenue we were also planning on doing this larger pavement management program and assuming that it would go forward it didn't and at that point we simply ran out of money and now we have this these large parts of town and there are many that do not have adequate sidewalks and do not have curbs where they are preferred the only way i can i can imagine getting this done is to go back to the residents and say we really need to do this and maybe we will do it on a less ambitious scale and that was it was a big two and a half million dollars for twenty five years was a big program we may want to go back reprice it look only a certain aspects of it but and i think the more we hear about this the more i'm thinking i'd like to do something about that and get neverland back out again to revive it and look at it and see if we can bring it back to the public it wasn't it was  public safety we probably need to look at that really right you know to stay in that in other community other roads other than we'd have much of folks lobbying us as we do their streets for sidewalks as well we just don't have the money all right i understand but i'm just saying i hope you will put this  referendum that failed and said why don't we have sidewalks and you know they were in the plan but the plan was also defeated and i think everybody knew that it was defeated in the end you know we we said at that point can't simply say well we're going to do it anyway just on the phones so i hope it gets back on the agenda i think it will be i was thinking already of beginning to raise it and get out get out the reporting and form a committee to begin to talk about whether we can start strategically looking at pieces of it from i'm good how are you know up town meeting and as you know have heard a lot of feedback on capital projects we also had a very productive discussion last week with the more so what you have before you is the same information that we presented the last time except the last time we did it in a spreadsheet format and we just felt to be honest with you this is easy to read when we're discussing the individual lines based on what we heard at the capital budget committee there i'm sorry we are capital budget at the warren committee and they gave us some excellent feedback they have some good questions some good comments and you know we try to write it all down and we will incorporate what they said to us as we go  highlights are they had two major concerns one was the idea of subjectivity then when you looked at some of the questions or some of the issues that we raised in within the seven groupings that some of those questions could only be answered subjectively so one person's core mission is another person's nice amenity or one person's absolute necessity is another person's i can certainly do without this  what i did was take the document and just go down and sort of label ok these questions are statements require an object of answer there's no debate about how many people buy poor passes or how many people  i mean you know some people see that is integral to the mission of the town and other people see it as a nice adjunct and there are some questions that really could go both ways for as pat pointed out some questions that you answer objectively but the result of that objective answer may be very subjective so what i tried to do was just label things so that we knew what we were talking about the other thing we went back and forth on with the warren committee was this idea of waiting we're committed at this point to these seven categories we have questions within those categories we're pretty comfortable with the order that we presented those categories in other words cor mission being the most important usage of the building being the next most important safety the condition and the required facilities within the bill ing cost of either replacing or renovating split tensional synergy committee talked a lot about waiting would we wait the questions or wait the answers to the questions and after talking with them and thinking about it and talking among ourselves out of me we feel no that's not necessarily the way to go because once you start creating mathematical algorithms i think you lose the point of what we're trying to do here in the subject and exactly how how do you meet and so we're saying education public services like water and electricity are part of the core mission of the town is the core mission also recreation is it also library does that come under education so that starts to get a little subjective as to what you consider to be the core mission of any given city or town so we feel that we have presented refined presenting again a tool for the board of selectmen to use we feel that we spent a year working on this we brought our respective expertise and background to the asked and now hopefully you have a tool that you can use going forward when you look at this juncture the six remaining outstanding capital projects as the town goes forward there will always he new capital projects coming on to the list we don't feel that it's within our scope of authority to go much deeper or more forward with this because we don't feel we own the prioritizing of these projects we wanted to present  other than useful we're happy to meet with other boards or committees were happy to participate in perhaps another you make a meeting or a smaller version of a mega many years just so much for you some and we could certainly do the same really and i think that's fine but there's three of us that can make these decisions for the community i'm not sure that's enough input perhaps i understand that we luckily old sort of the solutions around this right exclusions things of that nature end the subjectivity of it has maybe a lot of the subject of what is a court i mean we can sit here and decide i'm from an operational perspective what's what's core to the community some folks might say well just pick up my trash you care about educating your kids and right and any sort of these questions right there that the objective questions at least in some instances so that's something that you know can happen because we can turn to rack and to librarian you know and get those numbers i guess it becomes a question of what process the board wants to use right and who they want to hear from do they want to hear from the larger community do they want to have something modeled on the school committee s community dialogue kind of model i'm not sure i mean i'm not endorsing that but i'm sick and just wondering you know if it's something new the board to noodle out what it is that that help achieve what we what this tool is designed to help achieve which is sign rank ordering some decision about how to proceed what to you know how to structure this financially i think a lot of it is that piece of it i mean some of it is going to be driven by what what the what with what people agree or core core mission undertakings facilities what we can afford and you know what the community is telling the selectmen that they want to see happen so you know this is this is an attempt to create ways to think about it and to maybe make it a little more  sort of lay out a process for thinking about these projects and ask the stakeholders in each of these facilities to look at what they want and to help inform the town of you know what it is that plan around that so perhaps there's a construct there that would interface on the on these issues as well have a real plan and capital and operating perspective moving forward which clearly would require some access to additional mon as you mentioned to be to blame for that we could have all these great plans we have no money to do any work to get anywhere well i think our goal was not to form another plan we drew on the existing plan right to create this i think the object of questions can be answered very simply by the department head you know the school department for the high school peter for the d p w you know the library the police that's really easy and it doesn't cost anything you know to form a subcommittee  know and prioritize them but yes it can it can be done you know one of the problems that we have now is we're you know we're down to the less obvious which which is th go on and say was we've got one really big expensive project in here right and you're reflecting back on the pavement management all right for example you know there was a group of people in a large and you know i know they may not just fall into that we may say the most important thing is public works and i think a lot of us would agree it's really a tear situation awful for the people who work there who are employees who do put in a lot of good work for the town but if that is going to jeopardize people think it will jeopardize high school and may never pass well not just the high school i mean the library the swimming pool and the hockey rink because citizens really want their streets pile they really don't care where the flowers are right you know they don't care that they don't have a place to have restroom facilities or or things like that where they can go to a gas station you know i mean that really is that's been the these projects need to get done in the future at some point in time you know or these facilities are going to fail and i was going to fail police stations in a field d p w until the government maybe we didn't face i think what we're attempting to do is have a we can't control how the voters though you have a clue a plan in mind for the next twenty twenty five years no different than all the projects would have been done you've been very accurate in terms of you know this is how we think it makes sense or synergies what can we do to combine to move forward and really some of this is that citizens of this community decide whether it's a priority for them or not well i think also we if we could come up with a way to package the group which is what we did you know first time if you think about those that initial group of projects the very last project was the school but there were dead exclusions for all of those others before we got to wellington and yet they all passed you know the school community was not out there saying no to me first you know they agreed this is going to be the order and it was and i think you know i mean that also required that the senior center you know stepping forward with you know they were asked to do fifty percent they came up with twenty percent of the project but twenty percent is a a large amount and you know and you know so they they also were in there even though maybe they weren't they were this way to look at t but also the impact on the operating budget because you're not going to build a new high school without needing some significant resources to operate a new high school which has more sophisticated systems more costly maintenance more is the d everywhere the police station so there delta in terms of operating costs will be huge compared elevator and got to you know you know all of a sudden have that contract you know well this is terrific work i'm sorry got him i just want to say i think we heard at town meeting and certainly all of us here on the street the perception it's not the reality but it's the  perception that we don't play and that we don't know what we're doing and that we're not thinking creatively and so what we're i think part of this is that all of the community yes in fact we do plan and we had a plan and we're working through a plan and now we're refining the plan and we are trying very hard to think creatively and the synergy is the key piece of that and ideally by having something like this maybe we break down the silo thinking for each of these projects and just say look there has to be an umbrella look that says this project will work great with this project we can get them both in the past we can build them together and it will be a resource for the community  prioritize things if there is no seven and a half million you're not going to be looking at the library soon if at all until the money would become available again from the state so we were doing our research on this we had been told by the state that you simply can't  you go to the website they said you know you can't recycle unless there's it's out of your control and do circumstances where that's happened before was the finding of indian artifacts and so a very old brown was there and they couldn't locate it there and the  fire finding of it remediable hazardous waste those are the two circumstances and it's hard to acknowledge eyes that two on availability because the school won't turn over the land because they need it for other purposes however it turns out and i found this out just last week in two thousand and twelve west springfield believes in their library and they had proposed a new library on a school site building i think that was going to be used anywhere then they got a bunch of money to rehabilitate that school site and the school was no longer willing to relinquish that land and so west springfield went to the massachusetts board of library which is again i don't know this the last week we were trying to figure out how we would ask and the messa library commissioners said it's not available so the side you control you can recycle it you can present so there are differences between what happened to us from field and what would happen in belmont where we  a back door existing site and that's what they did is they went back i think to their existing oversight and they have done a number of things that we simply couldn't do here they after they learned they couldn't do it nevertheless got the mayor in the town council recommended and they actually i'm told passed an override to bill not even having permission from the massachusetts court of library commissioners are evil in this site and they submitted really some very impressive materials about that about community support although among the support was private fund raising and they have at least at that point raised less money than the town vomitous but they did have as i said whole towns support they had a letter from the mayor they had a letter from the state rep in the state senator those sorts of things and so we were thinking of submitting in a thing you know i've already drafted a letter to do it whether it center or not i guess might be a different question but we said we have a letter going to say if we can rebuild on the madness in two thousand i know that we can yeah so what happened was the history was we had actually talked about town stepping aside and planning things we were going to apply in two thousand and we did not because we wanted the wellington school to move forward as part of the larger community and then in two thousand and five we did apply to rebuild on the existing site and we were awarded a grant and when we came to town meeting town meeting for a building committee it was proposed at that time that we instead form c park and study rather than approve a building committee and so we never voted on the building committee we actually only voted on the land study and we did the study and we got through the sea facts and we now know that that's not going to happen at least not until we take land or find land somewhere  it closely as i really difficult you know so so the question is do we want to go and if we do how would we how would we go to the masters of sort of library commissioners it would of course still be dependent on so with a timeline look like we need a letter or a formal letter  expensive to rebuild where it is or so here's what happened with that it is more expensive it is in some ways more expensive to rebuild where it is especially depending on how we handle parking on the one hand on the other hand in the state grant we have allocated like eight hundred thousand dollars as the value of the land on the high school and we don't need that eight hundred thousand dollars on our current site here already have the current site in effect it's kind of funny because in the west greenfield material so they're happy to forward them to you it's a little bit like b but you know they talk about how you know sometimes people just don't want to move the library and they want existing buildings in their existing place and we've seen at least some of that the reason that seebach recommended moving it was that if you could do that a freeze of the building for another purpose of the problem is futures that you can now it's possible you know i was just sitting there thinking because i have thought about this for years i've been not as broadly focused as focus on how we fit in that of the things that can be done but possibly you could put a police station on the north side if there were sufficient room and not lose a field is that a good idea i have no idea not proposing it as a serious option but there may be other things that can be done in that vein to address those needs but the one thing we do know is we work really hard and we work until they announce the next one you don't know you know they have the last so there was one in two thousand one in two thousand five hundred two thousand and ten so there could be a round in two thousand and fifteen which would be a building in two thousand and seventeen or eighteen  however if you go back to two thousand i think it was have to check to be sure that at least eight or ten years before there was an earlier round you know it was a time ok and if we it is great right now and how much that parking there is pretty pretty tight the current well we would even with moving across the street in the design that we had we needed the planning board to sign off on less than the full recommended amount of parking which they did which which is phenomenally expensive right which is why when i'm right when i was writing the letter to the board library commissioners i said you know my thought is ok there's eight hundred thousand dollars that the state was reimbursing us for taking the land over there so they have the calculus on how much to reimburse an allocated eight hundred thousand dollars for that and we don't have that if we stand a system space and so it would be cheaper except that that money now goes towards addressing the parking situation now does that i mean other hand the cost of an underground parking because of the raised water level there can be very high and so one part of what we would do to mask ports as we can do is go back and look at you know can we have some underground and some above ground with the library kind of you know part of being on the second and maybe third floor yet i don't know i would say though one other thing is we have studied twice read ability to slash renovating the current site and both times concluded it's it's at most only slightly more expensive to well i hesitate to say and it's not possible at this point but i think it's very unlikely because part of what we would be saying is so the reason is forty thousand square feet as we submit a program we say this is what we want to support and then back home and they have everything like you know you need at least six inches around each chair and i mean it's really detail and that's what drives it so the forty thousand to forty five thousand square feet is basically our current library except eighty eight compliant which eats up a ton of space makes  representing my board in the hopes that you folks will issue an order based on our recommendations dealing with the dog holly owned by the vane garrett family and john is here with us to talk about interactions with the dog specifically stefan is able to speak on what transpired in the office and i'm certainly happy to answer any questions about where our board is coming from in a nutshell we have a very unfortunate situation here where a big part of the problem that we've had is not just the dog itself but the actions of the family and as you saw in the order that we issued to you we've had more than nine voice complaints about this dog in the last two years five citations have been issued for everything from unlicensed dogs to a free running dog there was a failure to comply to appear before us when we issued an order for the family to come and talk about the situation they just didn't show up they didn't respond they failed to comply with the order that we issued when they didn't appear and the biggest issue of course is we've had three biting incidents this year alone on this dog that's correct january twenty six march first and then again may ninth the issue before us is that the state has changed the animal can regulations and we're not able to alter this and if you looked at hopefully you had a copy of chapter one ninety three it says right at the bottom no order shall be issued directing a dog be removed from the town or the city in which the dog owner resides and you gentlemen may remember that we have removed dogs in the past or worked with the owners john has been fabulous about that while the owner can certainly decide themselves to say that it's not worth it i'm going to give the dog to my uncle bob a new hampshire we cannot of water that so our hands are somewhat where your hands i should say because you're the ordering board are somewhat tied and so we went through what we could do and this is where our options came from  already had tried to work with them to have a a restraint a humane restraint we realize that you know having an insurance policy is not going to solve the problem to provide you know pictures and things we know of the dog looks like and the dog has already been neutered so what we feel is appropriate is to order these folks to create in effect a dog run and very specifically  written out by the state to feed on the ground has to have a shelter and failing to do that as failing to do this the dog must be ordered to be euthanized it's a very sad situation this is really as much the owner's ful as the dog the dog is behaving like a dog ok dog no i'm sorry the dog is it the dog and the dog and you know that the family situation is such that they just can't seem to control it and at the same time they are being completely unresponsive made above cannot be accomplished by the owner of this dog the board of health would have to recommend euthanasia we need a time frame in there we need we need to put these people's feet to the fire so i would say recommendations made above cannot be accomplished by the owner by  that are and we actually did hear from the owner this evening and i e mailed him the actions that would be recommended by the board of health and i said you need to acknowledge that you understand what they mean and that you will comply and he mailed back and he book i agree and have him with the understand he needs to make it a point with the board of health to inspect his home to make sure he's comply with the two recommendations and email back i agree and of comply with the board of health decision would contact and i said could you please email him and arrange a time since you obviously call me and i emailed him this evening and he did not return the email just fine about schedule you time to inspect the property see if the two back but i think thirty days is more than generous so how can we so we need to inform the owner of this dog i hate to see a dog euthanized but we can't have a dog terrorizing its neighborhood specially by the residents and i know it's not going to compliance within thirty days and if not then we support the warehouse recommendation that the dog be used could us could that be modified for both animals just just to keep liability and that includes anything other than pensions so we're talking about medical insurance to retirees life insurance those types of benefits pension it's totally separate issue so i'm going to skip the agendas that we can get right into it we can move along so ghastly forty five is actually accounting pronouncement that requires us to recognize an expense that is no longer pay as you go that's why we were doing it in the past what you paid for your health insurance for retirees would be your expense on your financial statements what we're looking at now is an accrual accounting methodology where we want to recognize the expense as the employee earns that ok so that's pretty much in a nutshell gaspy is an accounting health insurance premiums and the like new people think if we look at all of your active employees whether or not they will actually ultimately get this fund if it or because of by the coverage same eligibility rules pretty much as good as as eligible for a pension under the pension system retirees actually can contribute actually do contribute twenty to fifty percent of the required premium every month depending on the plan that they select there's also a  small life insurance benefit that's available five thousand dollars coverage in the town also reimburses fifty percent of the medicare part b premium for retirees learned from mike just quickly on the old debility close looking here so it's  as opposed to fifty children ten prior to that effect of data ripple second two thousand and twelve any new higher today we have two teenage sixty with ten or more years of experience exactly eligible for well employment benefits it's sort of follows the eligibility rules of the retirement systems ok and unless belmont and tons do some towns to have different eligibility requirements but most follow the the statute when i didn't understand this was after a teenager to five or any age with twenty more years prior to th safety employees police and fire and sunlight department employees and then medical coverage continues to the spouse after the death of the retiree provided the spouse makes the required contribution right and it's the same contribution as the retiree  that we use of course those was result develop a liability we're trying to project what we expect to be paid out you know fifty sixty seventy years into the future so these are some of the assumptions that were used by many in other towns using four point five percent just  actually who are not prefunding anything are now sort of at the three seven five four percent range it's supposed to be a true pays you go system you're using general fund asset general funds to pay those benefits gadsby forty five requires the discount rate close to that rate of return on cash four percent still sounds kind of high and you know under that theory that it's supposed to close the really raider turn cash  about it's really your general fund because that's what is paying those benefits but once you start prefunding in a trust as that trust accumulates to something substantial and is invested and has an investment policy and all that that's when you can start shifting what we call the full prefunding rate we're going to start kind of shifting toward that higher discount rate in order to recognize that some of those benefits will be paid out of that trust that we hope will earn the seven a half years amount of money in there upped it to four and a half to recognize senator we had a conversation on the draft about the rates and our external waterless were involved in this decision making process because they're also piece of the puzzle because they have to look at this to make sure that they agree with the assumptions as they develop the statement so we've we've touched all the bases in terms of making sure we've used the rate that they have signed off on so that there won't be an issue down the road because some communities have gotten in trouble where they mortality improvement so with every valuation people are living longer the younger people are living longer so those kinds of things obviously are going to impact that projection that we're trying to make of those future benefit  here so are our participation rate is going to be a rate that applies to the active employees who do we think or what percentage of those activities do we think will actually be covered by this and and i were going through the employees that were submitted last tell you ation versus this valuation there was a number that there was quite a substantial difference so we came to the conclusion that last round all employees were submitted whether they might have been eligible you know potentially eligible for that benefit so we look at those people or we look at the retirees actually and say out of all the retirees how many are actually covered a number of lower and just fresh yes so if you actually apply the eighty five percent to all your employees as opposed to ninety five percent to just maybe the covered employees you're probably going to come right to about the same number kind of like ninety five percent of a smaller number of rising by reason of a bigger so that so those kind of the same and we actually verify that and check that out ok we also look at a few other assumptions or demographic assumptions are pretty much the same as those that what that the actuary for the belmont retirement system would use auditors in my opinion they they like to see consistency between two b it's the same group of people in essence except for your teachers this valuation includes you're the mass teachers that work in belmont where is the retirement system you don't get the town does not cover those teachers so that's a difference and if every anybody who's ever looked at it at the belmont retirement system valuation versus this one you're going to see a different group of a different number of employees in retirees because of the teachers that are included because town is on the hook for  medical health insurance for retired teachers we look at retirement disability in turn over by the employee type because publix we know public safety employees can retire early or under the retirement system and they will they can retire at age fifty five so we actually we want to look at those different assumptions for everybody the teachers actually kind of fall into a different category as well they can because they're in mass teachers and their their benefits under retirement are a little bit different they actually retire under different incidence of retirement so we look at all of those types of people and we apply different different assumptions to each of those groups and our mortality does include as i mentioned mortality improvement for younger people the sixty five year old might have a life expectancy based on today's mortality table but a twenty five year old would have a different life expectancy just because they're younger and even though once they turn sixty five he might have different expectancy and that's the mortality improvement these this is what we're trying to do this is like throwing all these investment i mean all these assumptions into our model and the important piece is the is the premiums or the health rates that are being funded by the town we want to be able to project what we think the town is going to be paying out over the next several years right really until the last person dies and then we take the present value of those expected benefit payments these are those projected costs so as you can see they're not going down i mean i figure out the whatever failing to pay out in this in this benefit we're at about four million five and that's what the town you could say is is contributing in two thousand and thirteen that's going to go up we have medical trend is going to impact we we know we all know medical rates do not generally go down where we're suing in our evaluation they would go up in the first year ten percent nine percent they we level off that increase to five  right we have retired people who are ultimate i mean the group here is the group we're looking at a rate if i use extended this chart out one hundred years it would go to zero because we're not anticipating at this point as a we is that is a right it's probably around four million three point something that we're paying out because this includes something called the implicit subsidy that you sort of paying extra for retirees  and that's really that is that's all they talk about that plan changes exactly yeah these are pretty much the summary of the you know the important results all right again comparing last that without any new employees current without knowing everybody not working any more about what would fund that you have a normal cost that must be paid for every employer active employee for every year in the future ok so the  is really what i call like the past all the retirees are they've earned everything they're going to earn in a way that's part of the improved liability you're active employees who have ten years of service for example they've earned ten years of benefit but five wants us to develop this something called the arc the inner replied contribution that's it just the terminology for the expense number and again expense you need to kind of keep track of an obligation by what's the difference between that expense we're the details of what's going to occur in your financial or what has occurred in the financial statements for two thousand and twelve and then we'll get the whole report approved and we'll do the exact same thing for for fiscal thirteen when when fiscal thirteen is over and we know everything patients that i mean accounting wise i'm sure you guys understand the expense as the as opposed to the pay is you go did you not fully fund the ark if you fully fund the arc that number is always zero if you don't fully fund the arc we're just keeping track of that difference between what you did fund and funding by the way is not just what you might put in an op ed trust it's what you're paying in your benefit payments for these retirees so you know if you arx nine hundred million and we said four point six was the pay as you go and then you put in another two hundred fifty liabilities of anything liability that calculate it always is going to increase from year to year with interest anyway all right and like a mortgage if you don't do anything if you don't make any payments the mortgage just keeps getting bigger and bigger and bigger because interest is going to apply so we had a one hundred eighty five million dollar liability in the last valuation and what we do because we're going to add interest and some other things offset it with our payment we we have that grow it's going to grow to the next valuation it grows to about two hundred million dollars when we redid this valuation the liability is now one hundred ninety five point nine million so we actually are going to have a little bit of again i go for for a half million dollar gain or eat so we can kind of hope we can estimate how did we get that gain the first thing we look at is we try to look at this valuation using the exact same assumptions from the last time don't change anything don't change the discount rate keep everything the way it was that created the twenty six point four million dollar gain that really was the result of the premium rates we used were much lower than we anticipated because go back in two thousand and ten we had a ten percent first year increase and a nine percent on top of that the rates actually i think were even lower if you then were the last valuation round so think about that that is going to be very significant already so the plan changes were liabilities speaking liability we bring it forward it's an expected what did we expect so if you looked at the last times report we do a ten year projection if you look two years into the last time report you'll see the two hundred million dollar number  that we made a small that mortality tables sumption changes sorry about that that's always going to be because we're having people live longer four and a half million dollar loss not too significant when you're talking one hundred ninety six million dollars in liability changing discount rates so we don't really want to be changing a whole lot of assumptions every time this is kind of new this is not like retirement system stuff that than going on for thirty years this is really only the fourth valuation we've done here so we're trying to you right and that and that participation rate that's why we try to level that office so that you know and i guess that first again do the demographic changes that will end that's not encompass people who we thought were going to retire who didn't people who we thought may have died but didn't but live that would be a loss to the system to the world you know so there's all those demographic changes that are going to occur between jan your july of two thousand and ten and july of tw are there's a lot of sources for this information and i know it's not it's not easy a lot of a lot of cities and towns have some troubles because it's not like i said it's not thirty years old like the retirement system you got mass teachers you might be going to them for information so it is a little bit tricky and it will level off because we're all going to become really great experts of the day to be election was the actual number of people who were on the health insurance i th right we did get one hundred percent of the people back for you having your health insurance covered every right so you might have some people who today maybe they're twenty five years old and have not elected room coverage but maybe by the time they're go toward retirement they're and i want to be on the health insurance so the funding options and we can look right down the center column because you are partially funded so what we do is a but you asked the question you know what are other cities and towns doing if they're not at all funding they're on the left and you got to use that rate close to the rate of return on cash you don't have an open trust you really you know the bond rating threat has done is kind of out there but if you're not free funding anything that i think put you in a little bit more exposed position so they two those numbers would be way rageous i mean just the say what you saw what a half a percent right change was on your liability can imagine if we went from five to one so what so what other reason for us as you say it's like some others are now saying three and a half to fifty thousand every year and we've got an investment advisor that we're working with ok i think i think you made a good point in town meeting and in flow did also as i guess belmont is doing the right increase based on the change in the discount rate but again if you look at that chart if you took the loss of the discount rate we actually would have a lower liability than we otherwise would have we've got the policy we've had health insurance plan design changes we've been at the statutory level our retirees of pain but we're paying fifty percent which is a statutory minimum which is important other towns are paying more of a health retiree health insurance cost somewhere anywhere from fift eighty five percent so that actually will how they impact on what your liability would be going forward and we have a strong health claims trust found balance so i think all those things even though the liabilities increase i think we're in a position that hopefully when we do have our pension liability resolved those dollars can be added to the old people i believe to help address that because again this is on a thirty year floating schedule so at some point when we have  what your thoughts on that and that no eliminate i mean some of those some people will be eliminated from coverage from potential coverage late hires we have not and that has to be done in a from state legislature right what's what your handicap that controlling costs you know what the changes the town put in as we pointed out to decrease our liabilities by about twenty six million dollars opec reform is that commissions the pending legislation that's out there could eliminate some coverage people there's a lot of grandfathered folks that are included in the legislation and then there's that service the service piece that sort of everybody has said that you should actually reward your long service employees with a higher percentage than you're sure you know at this point if you have ten years for thirty years you're getting the same retiree health care and i think that has sort of been an area or in which they opened commission to look at so that so for every form pension reform which were those eligibility requirements you mention at the beginning that will impact this but but when you make changes to future hires only it takes a long time for those changes to actually impacting them because they don't have an approved liability the new hires they're just their future and they're young they're very young so if today you want to start you know that until the you know the requirements that there was a years of service in which they get liberated i mean we're still going to have they're still part of the right liabilities but they're young would we have done that before we have talked to so you got you know just to be diligent about making sure those people are more right and then reimbursements between towns has sort of been a little bit of area of confusion believe there that's part of the open of reform legislation to clarify but you can get some cross get you know if you for somewhere else but you retired from belmont you really you know belmont shouldn't technically be on the on the hook for the entire benefit so you can actually survey a bill onto the other municipality the issue though is you could get a bill from another  for it's confusing i think the legislature may be looking at that because they realize what a nightmare it is to join release crossbills and it really is an exercise in paper shuffling so i think they realize that things that are that are you know the old have trust i am a huge proponent of that and because if there is a sort of your contribution or invest and investment policies to build those trust up i mean i compared to a thirty years ago you decided never to f retirement system right nagell where we'd be today that every dollar of benefits must come out of your revenue and that becomes very expensive as you saw those projected costs that are i think that in mind when you're likely funding that helps that's going to past went smoothly with no significant problems of common the audit is commended our financial team for its cooperation and assistance and record keeping the belmont municipal light departments financial statements for the year ended december thirty first two thousand and twelve were audited by cool lay still video and associates p c and are close to from the like a popular website the light department also has its own video and associates issued an unqualified opinion on the financial statements of the belmont lake department they congratulate the belmont municipal light boyd and its financial team for a job well done the printer audit committee wishes to thank the belmont municipal light department's general manager james palmer account john donne levy and advisory board members robert forrester and ashley brown for their efforts and cooperation purchase agreements which they have in their long term say that again i'm sorry they need this rating in order to be able to get make power purpose agreements because they make agreements with suppliers of energy going out and having a more years more favorable rating would that help think is because when they first started doing power purchase agreements as you suggested they were doing some of it out of operating and that was always a negative but they they've figured it out and maybe just  on her continue love of the sport yes so we're here tonight to talk about when brookfield renovation that belmont second soccer wants to lead an initiative on and it's partnering with belmont soccer association as well to help drive it it's very similar to an  town field that occurred several years ago where the soccer associations under under took the after to redo the fields and improve the drainage in the in the into the fields that they have it doesn't actually was a test and to the efforts just seven hundred fifty plus people every season across coaches kids referees and board members etc and it really offers families in belmont kind of an introduction to the community scene in belmont so  down in the winter carry on the first saturday and school in the in the fall it's really a festival of everybody coming together so there's a huge interest there and we want to do is talk about our win brookfield proposal project proposals on the next slide here and we want to update the windbreak feels really in two phases so we want to break it into two phases so we can leave some space for the community while we're undergoing renovating a part of it leave some space for the community to still use and then once the first part of it is complete we look to do the second phase at the end of the following season again leaving the obviously the updated for space for the community which we've been working with the joeys park rebuilds team to kind of a lign efforts to minimize the disruption into the community all around the same time so we're looking we're targeting a fall and project as well and we're part of our project would and within phase one would renovate the field surface we would we would lay down  ration system and also improve the drainage and we've been talking to the company the landscaping company as well around the ability to expand both the irrigation and the drainage solution over the second phase and they've assured us that that is absolutely a doable one of the concerns within that area is obviously the is obviously residential flooding and drainage issues that are currently exist as a result of talking with selectman rowhouse as well he recommended that we get a full field survey professional and you nearing evaluation of the space we've done worked with rover survey to get a land survey and we worked with them gallon sons engineers in lexington to produce a engineer drainage plan as well so we've received back back and we're working with our landscaper now landscape company to which is called sci s t s sportstar specialists who did time field and i've also done a lot of other fields around belmont to kind of get there to get the drainage plan for paraded into their plant and as part of our phase one we're also going to lay a well for to tap into the groundwater to help to funnel to funk to fuel the arrogance system or provide the water i should say for the  well that's made mid to late august once the programs are down there from the rec department and it would run through september and then joey's park the real bills will start in them october and the reason the phase two field up by joe  par we've already agreed with the team that they can use that for any staging or any kind of efforts that they need as part of their we build africa as well so that's off kind of limits for the year for the soccer we will be we will be leveraging the fields down by the baseball field which is phase two spring twenty fourteen there and join our season as well but we would love to fence off that area to allow the grass to grow and the renovated surface to give it time to actually  it's recommended that it's what is it well i think from a purpose it's first seed it really they recommended us to have it for the whole season so we would look to tie it out for the duration of the season which would be in town feel p q grove street section of town feel for the period time so it has a fence around it so we were able to get how already has a six foot fence around it as a natural you have to leave the door open it's an open meeting so here yeah you can't close the door oh sure yeah so in town field has a six foot fence around the borders of it so yeah there was additional fencing added to keep people off the field so some of our benefits here we do have a sleeve of the updating the playing fields will also be adding an additional playing field by just optimizing the same space will be able to add an additional playing field into it when you are gratian system obviously to keep the fields healthy and new drainage surface would also will provide a benefit for the community and also the school with regards to their after day activities and also their recess activities as well so i've met with them the principal of the school as well and walked through the the plans with her and she support of others also maintenance will be between ten and twelve thousand we will have an annual loan repayment from my marriage so whatever you raise in fees you'll be able to use or sure that you have i'm sorry to be able to service your debt yes yeah yeah yeah so we operate don't i see what you're saying i mean you can you can sort of say that you'd make a splash about this is a wonderful thing first of all i mean i live in the woodwork neighborhood and my kids will play second soccer on the field or continue to maintain well by  soccer association jim thank you very much thanks but i think you can ask the community as well and say we're not for profit was he three organization or they're going to redo when brookfield and perhaps other fields in this community would just make a big splash in the newspaper maybe you might you might have you might try to gather some folks that have that support soccer get a tax deduction and willing to throw a few actual bucks in your bank account to be out of this also you  live on broad street i said under e mail to you last friday and you i appreciate what you're doing at the same time in this wonderful plan i see no assurances to the surrounding neighborhoods specifically the a budding houses that this will not worsen the drainage problems that we are already plagued with so i would like some assurance from my selectman in town administrator that this project did again we didn't gauge with a professional and jr who has gone to full training to be and we have a full range and have their professional assurances that there will be no additional drainage issues with any of the neighboring houses as their farm ties into the existing and drainage solutions around the bills ok so very clearly the engineer considered the needs of the surrounding neighbors  cultural tradition that we'd like to do every single year in order to do this and to do it right you need to shut down the road between trip to hell common street between to palo and he said you know so that for the quality nothing more and we are opening it first to belmont artists ok that's where and at a certain date if we still have space available we're talking about ten by ten foot sections because you go down the street basically where the parking spaces i'd like to meet an annual event similar to town day you know here in the center would like to have the our water flowing immediately following labor day weekend you know sort of so people come back from some a vacation everyone gets to meet and socialize and talk about this summer and support the consent except in some anonymous donation very generous donation of ninety thousand five hundred dollars to purchase electronic voting system and ten thousand five hundred for three years wow that's an increase from what we  have ninety thousand five hundred action by consent i think thousand five hundred to purchase an electronic voting system and ten thousand five hundred for three years of estimated operational costs so the notion to accept such generous health issues all of that book until a lot of partners have worked hard with them and with the owner of the property to get us to the point where we can ok but so this is a renewal of the questions yes ok but your motion to renew the lodging house license of theatre a spurious three eighty six employ ok let's go to peter ok right before you right after that we have a request to approve a visa if you were a covenant for and we retain the right they're going to improve it and maintain it but we retain the right to the water line under it if we have excavated or any of the reasons we retain the rights for that what's going to be there peter bench and just  the patio has a sidewalk permit that was approved by the board this is an additional request in exchange for us providing the barrels to have the owner provide the service which the grass cutting provided maintain flowers provide mulch provide we be assured that it will be countersigned as well by the party but by the business with the attached regulations well it isn't the grammar we have has been signed off by the obeid of what's already been executed by the business while he sighed we haven't signed it towns and this is an agreement to continue our participation in this consortium which allows us to receive home funds to support housing programs the change in the agreement basically is as funds from the home program grant program have been reduced over the years the ability to have flexibility in terms of keeping funds on account for several years and waiting for a home for them by each community is more difficult to achieve so what the agreement basically saying we can partake in get our share of the home funds but that there would be a commitment to use them within the years period and if the funds are not use within the years period they basically go back to all the communities and be divvied up based upon polls and these funds have been used in the past to do the b street condominiums affirmation of the contract agreement to be part of a consortium and the cd will be working on developing plans to spend r f y thirteen funds expedition what do we do we pay anything on the dollar this is basically in addition to that there's one hundred fifty thousand dollars in the general fund for from the facilities money that was allocated last year we're estimating that the window replacement project will be approximately total cost will be about two hundred  funds which is partially be funded by general fund by june thirtieth as well as the capital funds unfortunately kevin loan has been working hard to coordinate all this with our consultant to get the specs out and get the bids in expeditious so the total project cost is approximately two hundred fifty thousand dollars we've been working with historical district commission and they've reviewed the project and from the beginning so what we're requesting is a couple things which i know is unusual in order for us to make sure that we obligate the general funds before the end of the fiscal year is asking for mission for the board to delegate the authority to ward the bid in the contract to to the time in a straight and also to execute the contract just so that we can k so during the capital budget process we got a lot taking that one hundred fifty thousand coupling with an allocation based upon the estimate from our consultants to come up with a pot of money to do the windows and get them corrected  soon so what we're trying to do if the bid is awarded at the end of june that would have allow us to go with a notice to proceed which will allow the windows to be ordered so that we can get them into hell by the fall so how much from the twenty thirteen you are using this number of windows was it it was it was to be coupled with the one fifty so the total project cost was two hundred fifty thousand i don't remember that but one fifty's coming from the money allocated vashon one hundred thousand that's been budget in the air force so the one fifty from the twenty to delegate or town to ministry david killed it into a contract the replacement for the town hall window project in the amount of two hundred fifty thousand dollars so there is a annual fee for which we need to pay to maintain the systems to provide license agreements and for this year to have our data in the cloud ok so this basically is a three year agreement that will cover our license agreement i mean it's cost and the cost to have our information in the cloud i which has advantages to us in terms of automatic updates disaster recovery  contract is for is four hundred sixty five thousand six thirteen and that's a three year contract and the total is for three year period five hundred thousand and thirty nine and this is the review finding and surveys it within the community if it's in stanton was there that evening and he's attended a number the meeting had a lot of very great comments as part of the discussion that took place as a as a resident and while i think it's important to post some minutes for the residents so  we didn't we didn't we didn't approve the may thirteenth minutes the june made twenty nine minutes or the june tenth minutes may twenty ninth there was a list here but it was in our pack received accreditation through the massachusetts fire services commission and what this means is that this accreditations granted to the massachusetts fire service commission and the program establishes requirements based on education trainee experience in the areas relevant to serving as a fire chief establish benchmarks for training fire emergency service management said chiefs may be better prepared to serve their departments in and in their community and so this is a full blown or a review and   funds to for the wards and the like and what we will be doing is on the web page putting copy of the program and recognizing the fire and police officers who received awards for various  the individual does not want to be publicly recognized but we had a public works employee who this past year or last three months was on his own time but driving by and saw that a dog was attacking a young child and basically through no regard for his safety was able to get the dog to release and the child was fine but again because of this individual removal project contract for approval and again what we're trying to do is try to expedite the beginning of the work and so we're going clancy has made a recommendation to ward a contract in the amount of  one million one hundred fifty four thousand nine hundred seventy four and this funding comes from m w r a grants and a loan program and it was lower than anticipated but when you add a contingency it slightly