personnel there it is to review a whole bunch of executive session minutes and then we have a few action items in between so haven't you want to lead us in the  john spinny twenty four windsor drive and i'm also a member of the advisory committee and i'm here just to present to the board in person the letter i sent to the board today via email regarding  i've managed a lot of commercial real estate in my life we've done projects we've looked at tiffs we looked at one twenty one a agreements and things like that and i just and i was very concerned because you know these things do cost a ton a lot of money and they really have to be negotiated and they really have to be thought through and in modeled and there's a lot of there's a lot of gamesmanship and things like that that go on with these things i e if we don't get we want we're going to move our people to texas and things like that so i'm not against them per se i think to be you know good to employ or that's been in the town for a hundred years or certainly something consider in the town a town meeting to consider however two major concerns that addressed a letter one was providing a four year hundred percent exemption on the additional value that they are putting into the properties and in my little model they handed out i probably more i'd say balanced structure to the test in place where instead of giving one hundred percent exemption you get one hundred in the first four years you get one hundred percent in your one and decora met that schedule by one fifteenth for the next fourteen years to look at stone to look at down to zero similar to what they're proposing currently however in doing so the town would end  up collecting about three hundred fifty thousand more in taxation and it would at least provide anywhere from twelve to thirty thousand dollars in those few years they would be getting getting nothing and quite frankly that could mean a new cruiser it could mean a bunch of other things for the town so i think you know being balanced and fair is important and i think in the end they'll end up getting significant tax reduction as a result of what i've proposed versus what's currently being discussed at the committee the second thing that i wrote in the letter related to really to enter into a tiff was to the extent that this company decides to do a sale leaseback of the current property in that they own it would be nice for the town to be able to have the ability to renegotiate because now if they enter into a sale leaseback into a twenty year lease the underlying property is going to go up significantly if there's a twenty year lease or a fifteen year lease and you're talking about you know a credit tenant with a low cap rate environment certainly i think to be more value than what's currently being assessed over there and i didn't want the town to miss the opportunity to  lease revisit that with them in terms of you know there are segments going forward and at least give ourselves some ability to talk to them again and the same thing would apply in the current building they lease street or one of the ones over there buying a cup of hot street the other building that they lease that could go into a what's called a blended extend situation where their current lease would be you know if it's near it's and she has two years left let's do another fifteen year lease you know get that locked get the foxboro company or in vince's locked in and then all of a sudden you know that building is worth a lot more than it was last week because you know if they decided to move to texas you know the value of the building w there's nobody on the advisory committee quite frankly but that's ok i took it upon myself to do a little bit of work and and i also thought the town should have hired an independent consultant and not somebody that's currently working on a project for us that currently works with the applicant's person to do these things and just go out and find somebody that's independent and in my years of k p n geos a partner there and i work with the bunch of guys in state and local tax group that did tax incentives for clients who missed pallies and things like that to to to guide them i gave the board this person's name his name is scott butcher used to be a k p m g worked at phelps and now he's independent on his own and i know he's done tiffs or one twenty one days for state street for unum and some other big companies so he certainly knows the other side of the transaction which is kind of what you want to be able to bring to bear from the selectmen side is what does the company what it's like how to cope we balance that with what the town can afford to give and certainly you know it sounds like from what i hear that we want to be good you know good good people to attend and to spend our taxpayer that's been there for one hundred eighty years in the same token i just want to make sure that you know the town doesn't end up with a you know long term problem with respect to two things one the first if we have a doing this in the town and then this shift being really kind of the base line for any other tips at a downtown so if we give away a four year exemption at one hundred percent the next person in here say it's the craft group for example i got to imagine they going to want most favored nation status you give those guys four years we want five or six and it's just it just doesn't make any sense to me economically so those are the those reports are one of the raised tonight i understand for the through the chairman i think this is going to have agenda maybe next week and overnight a chance to talk about it or maybe people will tell me i'm wrong and you know this this is the best if we're going to see that we currently are in front of us but i  do i do strongly wish that the board would would hire somebody like scott to advise them at least to do something other than take what's just presented to us in presented to us with  you know with with that advisor that works closely with the applicants advisor so yeah yeah thanks john and just so there's probably some answers on that but unfortunately because of the open meeting law fortunately because the open so this is scheduled to be on our april second meeting and it's going to be in our packets on friday if we can make a copy available for john in the advisory committee and they can participate on the april second meeting i mean some of them have the committee and a spokesman for the committee resent  remember the board that the proposal is you know the proposal hasn't been made yet so i think once the committee reports and will be reporting t writing on friday with the committee's report the instrument itself we recommend some exhibits to support that in the next week we have a presentation to make to the board in several parts and i think once all the facts are known publicly some of the concerns that john addressed i think will be john raised will be a well addressed and on the report because i think it will be a topic of great interest to many boards all the department heads we're going to make it available to as many citizens with copies here at the window as may be interested and will bring a big stack of them next week for advertising of kind of like these sale like flags up on route one and he said that he's going to ask them to take them down some were taken down today and there's still some in place what brought me in to see a bill today that was a different matter which really made me sad i want to say something first on the positive side about the competition between these gyms we have this fantastic y m c a in foxborough which companies like inven the kraft group this spear family and who am i leaving out invensys i have have done a lot to make possible and it's a fantastic place i think we all agree and if others want to join in a complete this should compete honestly and fairly my concern is that the company and this is something bill kasparov said he was aware of the company advertises  confusion talking about work out world down in the fox plaza in the form plaza and i'm not asking the board to do anything it's not strictly a board matter but we do live in this town and  do have ethical standards that are wonderful in this town and so they have these signs in six different ways they tell you that it's ten dollars a month to sign up and it's on the internet it's on the truck parked there it's on those something about sign on the door cards they give out and when my wife and i went in there yesterday they told us verbal it's ten dollars i try to sign up and the only place ten dollars doesn't show up as the monthly amount is on my credit card and i i raised an objection to that and they said no you can't get it for ten dollars i won't go into the details but i will say this in parting it's really if this is a scheme if it is a scheme it's a very clever one because it's only one dollar more than your ten dollars a month which most people unlike me would might be ashamed to even speak about it but i have no shame and here i am so i'm just letting you know about this concern i did speak to the person there yesterday and my wife and asked him how come we can't get the amount you have a tightening they said no you absolutely can't and then they reversed my credit charge and said good bye i spoke to bill disparate today and he said he heard from a man in foxboro who wanted to check it out side work out world he came to bill as a signing forced an officer to ask am i allowed to legally do that the man that's not my style i apologize for the length of my my remarks here and again i'm not asking for any remarks i know that's not your agenda nor is it your your enforcement area i am getting in touch with the nly because i experience the same thing and was quite perturbed by it at the same place or some other place some place oh well back same circumstances well and and again like you very concerned with the deceptive on this of it  o if you call and others call i'll call and i guarantee you they will look into it and i'll bet you dollars to donuts in a very short time the advertising will change or the buck will come off one of the other very good kevin thank you so much thank you for listening to me and i'm not really the way i heard mr chairman of the board believe it or not from a half a dozen people in town about this very same thing for you who really aggravated by just because you know it's a dollar so it's not twelve bucks a year but on the other hand what would you say eleven by one just like  and and people go in there and was that and i'm repeating myself then i'm going to sit down and again the beauty of that scheme if it is indeed a scheme is that yeah it's only twelve dollars a year year after year multiplied each month by thousands potentially thousands of members and i went to their website they have sites in other and in massachusetts out of state i don't know what the others in massachusetts joe i'm just speaking about my experience in fact thank you very much for listening to me thank you some of the couple things coming up again thank you for the race you know committee they're meeting thursday in this in this room at six thirty those of the seven volunteers so kevin thank you for you rounded them up and going to get them started  on april second which is next tuesday's meeting this this meeting tonight is was a special meeting so it's not on the agenda but next tuesday's meeting is on a schedule we will obviously be talking about the tiff agreement the war that we've began in january and as i said it will second kevin's going to come in and give us the his self evaluation we're going to take two weeks to do our own in then we're going to come back in present that and or discuss it on april sixteenth and lorraine is has sent out the contracts in the forms so hopefully everything comes together by the sixteenth that's all i have for an update next on the agenda we have member and the defeat of a director delegated by the water sewer commission is also here with the five voting members are here randi as well and we've also got most of the department heads that have requests in here so we can handle any questions that the board might have you have the report the good news is due to some very for two to circumstances with the operating budget this year i e the half million dollar a variance between revenue and what we brought the budget out we had a substantial amount of extra dollars this year to and thirty thousand to be exact i believe to put toward capital spending which ordinarily might have gone to the operating budget but really bring it on so we're able to do about two hundred thirty thousand more of capital spending this year than we ordinarily could and with the rest of the packers that randy put together so very expertly as he always does we were able to fund a sensually all of the capital budget requests this year except for those that were really made more of an advisory future expense things that are coming and so i think that's very good news and there's a lot of progress in a variety of areas rather than try to give you go through it all which i think could be very lengthy take a lot of time i could be more efficient to answer any questions that the board might have if we're in iraq can answer them as i say we've got lots of folks here the subject matter experts and i think we can answer any meeting and the election warrant is simultaneous is the same document as the warrant be with the election moved up one week this year to april thirtieth the deadline for the posting is april nineteenth in order to make the legal requirements when we did the printing of the warrant in the time report we bid them together in order to get a better price for the town of senators as she'd been doing an excellent job and we get great pricing she's actually managed to make the costco town each year however that comes with the caviar that we promised the printer two weeks from the delivery of the copy the computer made copy to when he has to return it back here so if you back off two weeks on the nineteenth you come back to april fifth i think it is friday the fifth sylvette is the absolute drop dead deadline that we act but next wednesday night practically is the deadline because randy needs at least a day in order to put it altogether into the formula make sure it balances everything is correct before we literally handed to the printer at about ten o'clock in the morning on friday and he by contract must deliver it no later than the nineteenth and the first few copies are actually the ones that get given to the chief and he takes them around and post them in such public places etc so that is the process i'm sorry we couldn't get you more time than that but that's a legal requirement that we went through with great precision in detail so again if the board can vote tonight then he added congress to the benefit of the which they like to have and then add comma hopefully vote tomorrow night our next wednesday round you put it together thursday to the printer on friday just next wednesday i mean the be more efficient for the board than you know trying to give you a half hour report so a couple things randi i think it might be helpful if you kind of give us a bird's what we what we do is try to bring some order to the process it's a process whereby you have four different for different officials from the town who are voting you know their priority on all of the that are being made by all the different departments so what we do is we do what i would call the equivalent of a non price price approach to the process so before we understand how far dollars go we hear all the presentations from the various department heads requesting capital and after hearing all of that the five voting members independently rank you know what they believe their respective rank in order of importance are of these projects scale want to five  being the highest and then i tabulate them independently bring them back show them sort of a forced ranking within fund because as the general fund receipts as water receipts or receipts of that was a political and in this highway funding as well and so we look at a force rank within that and then i bring forward recommended funding in in each of those areas and it's a recommendation that is made in order to not overcommit the town to maintain our you know reserve levels because you know it certainly is possible to over expand or or to borrow for these smaller items if it's not a building project typically we're not borrowing we using cash resources that's the way that the town has been managed historically and that's why we have our own conservative approach to funding these items and so i about you know how much how much of the item should be funded and whether this should be any any further discussion beyond what the ranking shows move things up or down based on you know discussion and need for priority and then and then we settle that ultimately and in the board takes takes a vote on the recommendation which they've done thank you thank you for about six hours and then we didn't quite finish and we met on the following friday afternoon for a couple more hours so the other presentations were eight or ten hours we had asked the department heads to be available if this specific items that jump out and i can i can go through these quickly and if anyone wants to grab something we'll check it off and then last the department head to present on that so under the different ones we had the time in school phone email replacement system for three hundred thousand dollars to the police we had an unmarked s u v in a mark in a marked cruiser i won't go through the numbers because you have been there in a patrol wagon under the fire department under vehicles and equipment it was a second year payment for the school work when the self contained breathing apparatus brought a fire that was initiated the year before under public safety we had vehicles and equipment forty eight computer software server upgrades for the public safety building and the public works bucket truck dump truck pick up and a generator trailer mounted generator and under the infrastructure we had always every other chapter ninety roads program is in this and some street reconstruction and those are funded by the end of the meals tax receipts council on aging number of years that asked for a van and was were able to put that in the cia program this year and the public schools under the vehicles and equipment they had computers software network upgrades for the computers at the schools to school buses seventy seven passenger school busses security system security camera systems it was that presented last because it came there was a separate presentation and it was you know there were two presentations it was initially discussed on the saturday and then they presented it to c a p but they didn't come in front of this i just know that in my mind that they don't know it was in the paper and under the water department we have it rehabilitation of water tanks water system proven rehab replace a generator and associated equipment in some valve exorcising repairing trailer equipment so  there's a column on how much this is and it comes out to three point six million and the funding source whether it's from free cash or insurance proceeds or chapter nine your meals tax etc also tabulated in the far right column and then it summarized into the fiscal year fourteen budget of the probably a dozen or so funding sources and again tab tabulating up to the three point six million or so and i see representatives from explain that sure overlayed overlay for starters is an amount that we're required by the department of revenue annually to reserve against taxes so we raise real estate taxes every year we're required to reserve a certain amount for exemptions people who are entitled to exemptions widows spouse veterans etc and for abatements you know people the deal our wants us to be it wants the board of assessors to be able to take cases people believe that their value is just before shit wanted to be addressed and we have to have the money to to to refund somebody who may maybe wins in a you know an abatement appeal so we have really each year that's a required amount to reserve and then as the years go by and that's the only thing it can be used for unless it's voted differently but as the years go by and you know tax years and tax cases are settled then there are amounts that are residual that are left over in these accounts and so you know part of my role is to you know survey all of the various funds as you can see that we have here that could be available for in these a one time monies you know they're not recurring money so we don't know how you're going to be from a statement perspective so i try to identify working with a board of assessors amounts that i believe are no longer required to settle any cases and i asked the board of assessors to officially vote those amounts out of overlay and then i propose it here to the c h p committee consideration for funding for these projects and in this case here it was fifty thousand dollars we asked them to release and that i line that it is just for the for the patrol wagon to just happen to be the same amount as appropriate and i think it was a four for one vote in not to speak for larry but there was more information that he needed to feel comfortable with and then also there were some things on the list that again as rain he said we  all voted on these as priority and then had a set budget so the top priority got picked and there's a lot of things that didn't get so some of the things that didn't get funded well may reappear next year as you know some of these things that we there yet but at least it's on here so we can say boy that's the number that is in our minds for the next go around town hall  there's a lot of discussion at the cia an extraordinary amount and it's a passionate discussion and there was a lot of thought on it what was in the c i p budget was replacing the windows and doors in a roof ok because a certain levels that you can touch on this building and not trigger other things like seismic in handicapped accessibility and sprinklers and all that stuff so i think what the administration  through with bill with the bill to spare and said this is what you can do before it really doesn't make any sense and a bigger level because you're putting bad money after good money after bad and then we decided to look at that and once and that number was three hundred and thirty thousand dollars and then you're at the position where you're going to put you know over a quarter million dollars into something that is still unknown do we tear it down do we renovate it and it's a pretty big band  until we can just figure out what to do and i think everyone at the selectmen stable this was a discussion we voted to do something with it and then when we moved forward there was some opposition with some separate studies it went to right to the door of the ad com and at that meeting it got a tough thing because there's not a big advocacy group for town hall like there would be for the police or the schools of the fire department so there's nobody ways in the flag about what about you know what about us so over the years and not putting blame on anybody but from my recollection my involvement year after year after year it hasn't been funded for maintenance or really that has been a lot of love been put into the building for whatever reason and we just keep kicking it down the road and me included in the years that i've been here we keep trying but it just doesn't get to the starting line and it's we've got to address it and it just hasn't gotten done that was a perfect segue so what i'm trying to do thank you because you're probably better than i close summarize it what i'm planning to do is present the board and it's not going to happen till after a town meeting causes way too much research involves doing a fresh new look which will compare the three options report that we have to rehab or rebuild town hall a and a lease option i e not doing anything with the building leasing space somewhere else right com kind of brought that up as i explained ad com nobody ever really gone into the lease option in any detail because the presumption was we didn't want to move all the folks all of foot traffic all the people from town hall because it's quite an anchor for downtown business so  has been fairly clear in saying that the input they've received through the master plan is that people don't want town hall going somewhere else so there's always been this assumption that you know the only options were  tear the building down and rebuild or rehab this building and we never really talked about leasing the lead con brought that up in a serious way this year and of course we didn't have any real good answers so we've been working on it now for about three months and i think  couple months will be ready to report and what i would hope is that would be very good possibility of a special time meeting in the fall because it seems like that's what we're we need to do now because of the cycle of you know decision making you can't go a whole year without a town meeting is it this is something we can address in the fall with a special time meeting once and for all definitively and get this done make a decision and then go forward because we'll have all the options fully costed out everything before you and i think about and i'm also to do one other thing there's been a significant body of opinion one from the building committee and the architect which i happen to have tremendous confidence and because they've shown over and over and over their expertise in doing building this bill you have this committee and they've just done tremendous work but there's a body of feeling would take a darker and another group of citizens in town who have some great experience in the building trades in architectural services about a different point of view so i'm going to host a meeting and get those folks together and shout about it see if perhaps there's some kind of compromise we can achieve if that's possible then maybe we can all go forward together with one plan that would certainly be wonderful if not possible not promising it we're going to give it a try so i think probably after time meeting late may june july will come back to the board with something and they'll be more definitive so certainly in the interim with all that looming nobody want to spend three hundred thousand dollars on town hall and end up having the decision be we're going to you know potentially tear it down i mean it just makes no sense so we kick the can down the road a little bit but i don't think we kicked it very far that's for sure indic a doctor in his in some of the people in his group did from actually showed some friendliness to the bill and kind of a consensus to work together so you know this is i think this is an example it's nobody's fault and it's everybody's fault but i think this table has to figure it out to move it somewhere so i think we get it we're going to start taking it seriously one way or the other because you know people you know we spend good money to and any other questions on any of the other line items on a c i p i want to ask if we could hear some more about the large number the largest number really a town slash school phone and e mail replacement systems just for the public to get more information on it absolutely the hodgepodge of phone systems that the town has in the in the town buildings and the school buildings is just that it's a hodgepodge of systems and and servers and antiquated equipment it's not conducive to effective communication you know cross across town hall across the t offices in the schools and it's one of the systems that's absolutely right for replacement and there are some great cost synergies for the town in  looking at replacing these phones at this point in time and lottie and i have been you know doing our homework in this space and looking at various options and and that's how we came up with you know with the number that we did but to get in some specifics you know we're looking at four hundred thirty seven phones cross the town is about three hundred sixty on the school side and seventy seven on the town side we wouldn't need to do bill to the town for just directing our local traffic is over fifty thousand dollars you know that we were paying these charges monthly the goal of this project to eliminate the use of cent tracks and leverage the fiber optic network that we installed five years ago that connects all of these very same buildings and you know we would cut out over fifty thousand dollars in expense there is a maintenance cost  associated with these systems and it's approximately eleven thousand dollars annually again depending upon the current quotes that we've received but you know we're still going to save approximately our goal is to say probably forty thousand dollars a year and the phone component of this number is two hundred and fifteen thousand so the goal would be to you know to have a payback on this you know within within five you know five  six years and that's a real number that's a number that every department you know we will be able to go in and you know advise them on the you know the dollars that they can read remove from their phone bills so that's and those there's new technology  today that that allows for more efficient communication of voice over internet protocol for you v o i p you know which would allow things you know like a voice is going to e mail sort of thing and then just the capabilities of the phones themselves you know how possible with panic buttons and inappropriate places so that's a that's this has been on the list for quite some time and it's one of those those items where we talk about communications and it's it's one of those ones that that's very ripe and then in the same vein our e mail system we've gone through several iterations across the town of that in the town side of things we've gone through about three different systems just in my tenure here  folks on the school side in the town so we all use the same system are not satisfied with the system and it's just that the capabilities are poor there are many drawbacks to it and then there are many good options there i know  know record retention is important everything that travels over the town e mail systems is a public record so we have to be very sensitive to that so there's a lot of good options that the number that we have associated with that in this three hundred thousand and eighty five thousand dollars number that assumes an on premise host on premises luzhin meaning we control it however a different solution like possibly you know the google you know mail system you know could be substantially less expensive we would prefer not to hamstring the process of our ability to evaluate what is the best system for the town if we can if we can deliver a good system for cheaper we will absolutely do that and leave the dollars on the table because they can't go anywhere else and they would drop back to free cash the following year but it's and it's another system that you know we as i think everybody around this table knows we rely on very heavily and it's in need of an upgrade cell phones and e mail operating together it's going to move the communications piece of the capabilities of the town to the twenty first century school a municipal in the it's going to be located over in the the bunker at the high school that was part of the high school innovations correct you know backed up in generator and all that good stuff right yet and that's and that's that you know these are some of the dividends that are paying off for you know for foxboro in terms of having this centrally managed technology can be more thankful for paul and his team for what they do for the townsite and the school side you know and for what the leadership th bill provides as well it's it's just really worked well and lot of other towns would have taken a project like this and separate system for a school separate system for town spent more money obviously fox was smarter than that and you know we've got a great system in place to you know get the biggest bang for our buck out of these technology items you  cash amount in the town it's again it's one of the hallmarks of our conservative fiscal management approaches and where it comes from is that we do not fully budget all of our revenues as you know and the bulk of the of the free cash that we generate you know replenish each year comes from not fully committing all of the local receipts which are all the different fees and stadium payments etc meals  because that's not operating hotel excise taxes at all those items interest on earnings all of those items are a substantial number as over eight million dollars a year it's the you know the third largest funding source for the town taxes state local receipts so we target to not commit a million and a half of that at least what we estimate to be a million a half to replenish free cash by a million and other towns you know go and they'll spend every every dime that they have because they have to but we've started early you know many many years ago long before i was here this cycle of of creating a free cash pool and then that gets added to annually by the underspend of budgets as you know you know it's you know it's illegal to overspend and appropriate a budget you know town meeting unless the advisory committee provides you know some relief or there's another vote a town meeting so between those sources and some other things that can happen positive changes on our balance sheet we typically generate two you know roughly two lucky two and half million dollars in new free cash every year and back before we received we had all the new commercial development in town you know from patriot place just not green foxborough lodge every year we would generate that free cash and then we would appropriated for the following years actually it's a year lag in between for the operating budget and for the capital budget and would typically allocate sixty percent of what we had for operating and forty percent for capital and then and then when the ten years ago when the when the economy went south and i stayed dropped we used all of the free cash to prop up the operating budget to maintain as much of the services as we could we started up the capital program so even slowly recovering there from from that but the good news is we got all of that extra cash from permitting fees and the and the like when with all the new development we use that to then engineer what i call a soft landing when we had the next economic down cycle and to start in two thousand and eight and two thousand and eight and so we were able to again maintain services because of how we managed our free cash and so we're still looking to after we allocate about a million to have to the operating budget this year as the recommendation and this one point three five million this year to capital is a good number and explain where the extra pieces came from we're still looking to carry forward one point four million in free cash and then we want to regenerate again so we still haven't burned through all of those reserves so that's that's we we've shown some good restraint there and that's important you know the strength of our balance  i reserve is important thing to do the reason we have as much as we do in free cash to commit to the capital budget is if you recall last year we made a loan to the for fire capital item  from free cash three hundred sixty one thousand because they needed to replace that engine they were on a run rate to generate all the ambulance receipts that they needed to fund that but they'll and they'll have that money when we get to this made town meeting but they didn't have it last year but this a very long lead time to order those you know those big pieces of equipment so we needed to have appropriated that amount in order to for them to sign a contract and into a bit so that three hundred sixty one thousand going to be repaid from ambulance receipts to you know for and of will be available to us for the capital budget so that was additive and as kevin mentioned earlier of the four hundred and roughly seventy thousand that we've identified as  recurring revenues in over and above what we needed to balance this year's budget i recommend that we use two hundred thirty thousand of that towards onetime items which is the prudent thing to do is to is to not commit it to things that you have to  anniversary the expense every year so between the three sixty one and the two thirty and then the amount that i put forward in the seven hundred fifty thousand i believe from from free cash in that we have a pretty good year for cash last year that's how we get to the million three fifty to be able to enforce was a good year for capital but the capital budget has been starved out for many years and so we're finally being able to catch up and get things like this this bucket truck is like a key item because it's an expensive ticket and there's a great need for it and it's always one of those ones it's been put to the bottom but this is the year that we can finally afford something like that could you explain with the police apparatus revolving fund and also with the school revolving what would he mean i'm sure fee we've been charging ministre to fees for four for firefighters and police officers and employees who work at the stadium but they realize we could also charge a fee for the use of our vehicles up there the police vehicles the ambulances or of the fire engine so when those vehicles are on a detail we can charge an administrative fee and is of there's a few schedule associated with every one of the vehicles that the police chief in the fire chief bill for every one of the details and so because those were funds that we wanted to have dedicated to either the repair or replacement of those vehicles that are used for those for those purposes that's when we first establish this revolving it called a revolving count of forty four fifty three and a half account where all the monies the fees associated with the rental of those vehicles those details goes into the fund can't go anywhere else and then tell meeting approves a spending amount that can come out of it each year  and those amounts are used for either if there's a repair that needs to be made or in this case here to fund part of a replacement of a vehicle in school would be i'm sorry and i'm from the school side the school schools have  several revolve revolving funds for many of the different programs that they have they've been very generous you know over the years with what they commit sue first off their operating budget they commit a substantial amount of the inflow of the revolving funds the operating budget and then they and they oftentimes and i can think of many just over the over the last few years where they they committed to take a chunk of funds out of those revolving accounts to put towards a one time item a capital item which is what they've proposed here they stepped up in a big way for the security cameras and they did for you know for the for the field project as well and you know they were with the lunch fund they replaced refrigeration of whitman so they're there they look they look at those those are sort of like reserves and for one time but they do use the recurring piece to a great deal to just define the operating budgets of the very prudent and how they commit those funds to the town services so the revolving thing from the schools that's like if you're in the high school life too and yes so that's that for building rental fund those dollars would go in there they have to pay the janitors they have to pay you know pay for the you know the the the electricity you know for that and then there are some funds that at that accrue and then they can use them to replace things they're building about the bucket trucks this was on last year and wasn't approved last year i thought there was discussion about there being certain safety concerns with using a bucket truck and that that was part of the reason why it was  the lift is twenty seven years old when they got the new lift the chassis was really not heavy enough for that to lift in the lift doesn't go up very high it's only by foot truck and like i said last year we get some big tall pines in this town that we can't reach with that truck and now the the bucket is powered by hydraulics but on an old truck mark knows we have a power take off on the transmission instead of a hydraulic pump on the for the crankshaft and that's bad because that that power take off periodic lee falls out of the transmission and if a guy said fifty five feet up in the air would it falls out he has to stay up there until we get out there and put that back in and you can use the old hand crank yeah but if it's that there's nobody strikes other than toaster nobody strong enough to bring it down so it's been on there a long time lorraine and not just last year it was on virtually i think six or seven years in a row and it looked finally i mean with word of position now we started to lose to the inner hoses and in the arm itself and that's not good could that's a dangerous situation you know it would be used for work not related to writing the trimming around wires and writing we don't trim around the wires at all and the other thing is that it's easy to relate this at last thirty years maybe more the new ones will probably last so long because their visa power and if you do if you take down one tree a year that's sixty three hundred dollars a year those about sixty eight hundred dollars and other than trees or use it for buildings as well and use it for everything we clean out the gutters on the town hall the safety building and the senior center and the d v w garage we put but when when we lose the cables on the on the flagpole with the common we use it to replace the cables and it's used for a variety of things the other thing it's good at is it can reach a long way out to the sides and my  case that was a cia p seven thirty were but a half an hour later the fiscal year fourteen operating budget which is the following pages after appendix a sure members of the board leon give you a levy we've just committed two hundred thirty thousand of that to the capital budget will be recommending under one of the other lot of people who commit another hundred fifty thousand of that to surplus to stabilization so with  ially use that little bit of surplus left but not a lot but just like you just clarify that's that's part of the free cash funding for the operating budget so it will be free cash that we won't use that will come back into reserve we the board last week voted a reduction to the h r budget ninety nine and sixty five i think it was number i have concurred with that in my budget so and i have  so that will show that the only thing you voted so far remain of the budget need to be dealt with i have taken that ninety nine and moved it into my recommendation to the board of health budget for the reasons i described to you last week in order to provide additional inspection capability at the stadium so my budget recommendation actually remains balanced exactly as it was but with those two numbers changed other than that it's all to what you had in last week's handout if your budget if you for some reason didn't concur with that ninety hot nine hundred being moved over the board of health you'd be ninety nine hundred more surplus than my budget  is so those are the only changes since you were given that presentation last week and again we've got most of the major department heads here and of course randy and i did answer any questions that you might have about the budget and questions from the board you know it's something that we haven't had time to hear an analysis of you know revisit to cough report and and look at the impacts and hear about the cost of injuries and responses yeah so i do hope to try to present you with doubt but it's just i got run over by the report truck in the budget in the tom meeting truck but actually i met with kevin today  and i think we had said you know the that the next agender is pretty fall within the chute for the sixteenth or the following yeah well if you'll have it probably within you'll have it within two weeks in writing we will be able to get on an agenda probably till the night of the sixteenth and ghassan will be is the first agenda were it isn't just tremendously packed and actually sixteenth is pretty packed but we might have time to get a quick presentation at night i'd like to engage the board  discussion before tom meeting for the exact reason you're talking about so that you'll see why we've got the search new police position in the police budget because i think what you see the presentation you'll see it's fully justified but it's just a timing thing you know but i think part of the questions just that you know in advance is that whether that should be part of the actual operating  approached as a detail so that there's not the long term impact of pension commitments to the town and you know i think it's you know well does tying together obviously so from a timing standpoint i'm just asking that the consideration to look at that position i don't know if it's to put it on hold until next year until there can be really the analysis that needs to be done to you in the discussions that have to happen i would is going to be a presentation from the craft organization so that we can do some partnering it's really pretty easy if you have because we have vacancies every year typically one or two or three do the retirements people changing so if we decide you know we have a good offer we work something out and i want to take that position out there be a vacancy next year we'll take it back out i don't think i mean all the sources that the chief and i have looked at with us the f b i standard the chief stand to the international two standard we are below the per capita per capita police officer stand as a virtually every single index in america part of the reason we have a fairly substantial overtime budget is because we end up filling a lot of shifts with overtime so we're spending over four hundred thousand a year and you know overtime when we when i budgeted this new position i c police overtime fifty thousand dollars so i'm leveraging a very substantial cut in police overtime with this new police officer now the new police officer all in probably cost the seventy five thousand so you know it's not a full offset but it never is and anybody that tells about is just not analyzing a correctly but we did we are trying to make some reduction in overtime with this new officer so i would say to the board and we need this new officer irrespective of what we were going to put patriot place for that iraq a whole administration but if for some reason we're convinced somewhere down the line that that's not the case we can change this up because right just as fast as we end up having a vacancy rather as soon as we feel this i know there's a retirement pending is likely to recreate another vacancy so we've got plenty of opportunities to adjust if we if we're going to recreate history let's go back to the cough report because it was clearly pointed out at that time that i envision the need to have thirty five full time police officers  initially received the authority to move ahead with three of the positions and due to again the financial collapse that randy was discussing earlier the other component did not happen now in the past year we had picked up one of those four positions this year by the plan submitted by the town manager we're again addressing one of those needs and when i say needs it is a need because of the call volume that we have not just at patriot place but across the community and certainly this brew has contacted me and we had a very brief discussion but i haven't done any financial analysis about the impact of doing something with whether it's detail or over time to try and figure it out but i'm still very sure that my proposal of six years ago is still valid in terms of what i take a look at the work that's being done by the staff and by the call our are committed to handling calls for service that reduces preventative activities in the community ok thank you so again the we invited the  organization the commission a couple meetings ago to say where they think they're pulling the resources from public safety in kevin's putting together now assists in you know the best maybe they are an identical or maybe or above or below but in the next couple me next couple meetings you present that back with input from the police chief and fire chief and i think that will answer a lot of this with respect to the car freeport thank you so it's so the capital budget but that you know the thing is is that you know safety first and you know the chiefs waited for you know several years now and i think you know this is this is an my only other question lies and i asked you before calving about shown us you know the money savings that we've done from public works and at some point i know i have agendas because i hear it three times to your quarterly report i'm not going to do a big analysis i'm just going to give you the quarterly report of the current goals updated here's where we are then the next goal is to get this this picture a place liquor police use boggling how much work comes crashing together at the same time so those are the three priorities and they all get done in the next two weeks but not a lot more not entering that was helping you out with yes thank goodness survivor of the interim forget about i could i would have been able to do this for six months because i thought he was you know he did a great job in the chief was wonderful and his staff and pulling you know the statistics together and we met several times for massage them what drove them up rich press them they did a great to get this narrative written that actually takes all the spreadsheets and pie charts and says here's all the stuff means just for your body for kevin's evaluation that quarterly report the update of those goals because the last report we had was in december that's what i'll be using to cut and paste into the forms that you'll have for evaluation so you'll see the status of where it is right now and then you evaluate on that consolidated that southeast a regional service fee of four thousand dollars into the administration budget and when i initially did that cover sheet i thought it was vacant but then when i went to you know to go to war and i saw i still have to show activity from three years ago what's what you want twenty seven for that for the h r department all in what is a move to the board of health five ten salaries because says this is the only thing that we can vote on in the numbers nine nine motion to approve the town and you recommended operating budget in total fifty nine million eight hundred thirty eight thousand three hundred seventy five dollars for fiscal year two thousand and fourteen  seconded by mark for the discussion of those in favor in motion carries five zero in a twenty year just human i just want to give these to you but it's not on the agenda for tonight but i want to you to have an article six because you'll be voting on that it's sort of part of the budget but it's done under article six not of the budget for we want to give you this and it's also not part of the budget for say god it could have budgetary manifestation line it changes the date so you know we've done some corrections as far as wording as far as making sure we're specific to spread programs and things like that and it and it changed the date we didn't realize that so when we contacted  a on it they said it's very simple just change instead of having date form dated february twenty fifth just have it for the statement of interest it's being submitted for april tenth then you can do anything you want up until april tenth making your corrections and adjustments so effectively what i need is your wording on the motion on the motion to look like this the only thing that's changing is the yellow highlighted item and again that's changing from february twenty fourth i believe to the wording you see there that's highlighted and you've got those minutes to sign in the form leave so the question is you can do one of two ways you can either revoke approval of this as it is tonight and ignore your minutes and then this document itself would be signed and go forward or you can open up your minutes and fix the changed i have to submit the minutes on the school site i only have to submit this document signed in certified by the town clerk for your side so it's a little simpler in that in that perspective i want to see you know some of your old wording from your minutes in th the board of selectmen of the town of foxborough in accordance with its charter by law an ordinance is a voted to authorize a superintendent to submit to the massachusetts school building authority in statement of interest forms to be submitted by april tenth for the borough elementary school located at sixty more street which describes and explains the following deficiencies in the prior categories for which an application may be submitted to the mass school building authority in the future and then two pages of the items of replacement repair and then and and i would just be signing this would guess would probably be good for the town clerk is if that if on one of these copies that information was put in so that he would have assigned version to be able to prove it well you need to certify the fact of this book at that was the first one so the march nineteenth board of selectmen minutes get any comments on the march nineteenth i have corrected version cheney inserted on pa ge three i just wanted to air after we did the motion to deem the dog dangerous and so i just want to insert miska pull as to the letter had to be sent out to the neighborhood stating country and then a question on page seven he said the stadium paid thirty eight thousand five hundred sixty five hours of inspection last year and then it says they are agreeing to pay this amount again next year and will not be asking for any kind of refund is that what was and then halfway down what says mr velez wanted to know why the tiff proposal is at the end of the warrant i think the discussion was mr developes wanted to discuss the proposed to proposal but i wrote it down for you session coming up and we mention it next week last week rather if i could i'd like to mention it again it's the nims seven hundred national incident management system training monday april for us from six thirty nine thirty at the mcguinty building and it's for any person in town who might ever volunteer during an emergency situation there's a number of different  kinds but basically it's so that people understand how the whole emergency system works and everybody's place and it's not required training for people to volunteer it's just really good if they can because the understand where everything fits again that's monday april first six thirty to nine thirty p m at the mcguinty room and if people are interested if they could please call the border health office five four three tar i mean you go on the web site but she's a good resource you have to stuff at her fingertips yes and then also the in the information packet comcast grandfather cable packages press it just once and then we have  to get all the issues worked out come to an amicable agreement it was a huge amount of work put on by a lot of really good people who got it all done the compost area will open for the