votes tonight first will take up the approval of city council minutes of january second two thousand and eight team owner to motion for approval of the city council minutes from generous second on the second motion medical second by bryan sweeney  you just a reminder that we have our mainstream preferred preferred alternatives meeting on wednesday evening and it starts at six with an opportunity to come in and talk to the consultants and hear it that's at the o c c sorry the rank restructuring some of those positions a little more clarifying job descriptions and having them take on some new roles or responsibilities so we will be coming back to you likely on the the latest january twenty second with a ended budget proposal to reflect that change and huge thanks to our staff in the front office for them to look at some new opportunit ok with that we will move on to our regular items so first up we have an appointment for the small business loan community to me and really live with you know it feels like just yesterday we is really in response to the fact that i didn't get a lot of applications for this particular committee and we don't want to be in a position where we're not be able to take applications for small business because we don't have enough volunteers in the community so this allows us to continue while leaving openings available for people in the community to be part of the decision making process so tonight i have to community members that i will be bringing up for my man and then the staff members as well after s three separate agenda items so the first one is daniel harris and i've included his application and you know i'm in front of you and your packets and daniel is happy to take any questions from you about his background for his level of interest in again same thing so we do have two great community members who are interested in participating with our staff which i think it's really a wonderful combination to have of the table so i would welcome you to if i ask any questions you have a pain a new skill in the summer and i just find it to be such a cool place to live as a young person and want to get involved purrs the web say and this came up and it felt like a cool use of some skills i'm developing business loan committee city manager planning and zoning manager and staff accountant and i will be the staff liaison to that committee but i will be a non voting member who wants to give a speech first for keeping the operations going as smoothly as possible over the last six months and during this transition it's been it's been a challenge but what i have and i'm really proud of the work they've done and really proud of the culture at public works right now and how the team is working together so much appreciation to them we currently have just one vacancy other than the public works director in this department so we've been able to staff up as you know we settled it you know contract this year and also bring on the project manager a new project manager and this role has really led us further some of these big projects even with the vacancy in the public works director positions it's been great we're going to a little bit share in this you don't understand his we public works we don't really do a good job of promoting what we do there's a hundreds of things that we have don't have on the list and he certainly would want to see everything that we do but these were the key things that came to our mind and there's considerations on some of these books that are real evident just by reading a book for example rebuilding road laying out one of the improvements that we made when we rebuilt very old lady was the road used to be crowned like any normal room in the center and so when you had rain it's a steep hill that had rain floodwaters would go down and wash up basements and driveways so we get is when we rebuilt that was that was a big thing and we haven't had any problems with our flooded basements or washed up driver since the other thing that we done is we do a lot of our own in house concrete work now we used to have to hire it all out we  one is the complete rebuild of work of terrorists that was done over the summer during july august so success three of us manage the contractor home start finish we replaced an undersized water main rebuilt the pavement that was in very poor condition and i think that we had a lot of positive feedback from the residents of that road during the construction process for on schedul that settled differential to the curb creating quite a bit of a trip hazard we approached several contractors that do what's called slapp jacking it's not something that we've ever done before  involves is injecting a polyurethane foam under the slabs of the sidewalk to raise that turned out to be a very successful projects two hundred feet of sidewalk we fixed the differential us probably six weeks to do it will be completed four days in the last item is the meyers pool we're full steam ahead on the engineering design work for that completed the survey the drilling and the architect and the engineer currently in the process of coming up with a design which we may value engineering but love a cost estimate to produce forward as you know the leadership supposed budget continues the investments and infrastructure allows us to hire the public works director to change a little service budget to the leadership budget and then there are a few other minor changes  in the skin the expense lines we've talked about eliminating the two electric vehicles we are reducing the diesel line by five thousand dollars to better match past usage and we haven't spent that line in full and then we are also of the project work that ryan is doing now there's a three percent increase from the f y eighteen budget that's basically based on the new contract that we agreed to with a suite with the union so it's basically their salaries a go to the website to their finite he proposed budget you can see this and full page clear clear presentation during this fiscal year of the things that we are going to be working out as a rate study we water it seems to support it as its capital budget pretty well but we're be contributing about forty thousand dollars from our operating to the fund balance but then in capital we're going to actually remove good hours and dollars so that that fifty thousand delta is coming out of  understanding that each of our underground infrastructure and what we need to be investing in that you knew only to do good preventive maintenance and how we're building that into the rate structure so we're not just using their rates to maintain operation and relying on reserves for equipment infrastructure there and i think people can forget that sometimes it is great to see and there was a conversation a couple of years ago that he was trying to stir up spending some money and it's great to see you as finding creative ways to  doing focusing more time and effort on to end capital around capital planning and using that asset management system to think about how we invest in print it means annually and build that into our tax rate and rate  will be coming back to over the next fiscal year with those we don't currently have any capital needs assessments for our city facilities so again in the interest of we've done some work around that for our utilities but for our facilities we need to build that out as well you'll hear more about the head works project in the minute and of course main street and the pool and the bridge you've heard a lot about but our definitely significant public works projects investments in infrastructure that we've needed to over the last several years so it's exciting to see more of you you know i mean from a baseline standpoint though besides these big projects i mean the core function of what the city provides is a place where people can live in really have an unfettered access to getting to their jobs every day walking downtown and buying groceries if they want to go into a bar or restaurant and nation around that so it's it's an exciting place to be taking for some questions on the budget presentations this is one to i'll say from a state like a general standpoint overview here the this is course a drive that extends off from west salans tree are currently you know the flow comes in of the plant about here this is kind of what we call your plymouth area treatment which is what we're going to replace this is the control building john's going to talk a little bit about the garage here at the end of this pretty much the treated flow comes down here to south under this dish church directly to the awareness here ever this is kind of an abbreviated version i'm just going to kind of give you a quick overview of what we looked ultimately the decision point tonight is you know whether you want to proceed ahead with the bondo on this and tom meeting today so this is really timely the discussion of bell sus comments about you know the work the city's done over the last few eight nothing really done in the last twenty years sell that work that was done in the mid ninety's you know typically twenty year twenty five year design life you know the city's think things have been well maintained there you do a lot of things or recently the generator replacement a new blower but this first large capital projects nothing's been done down there for the last twenty years so we initiated the headwork study here in early two thousand and seventeen so generally we're talking about  pulmonary treatment and what that is mostly doing is removing the screenings the interconnect material and the removal buncha reasons you want to do that it's good for the process downstream or protects the equipment the pumps keeps things from plugging  the organic material it's cold out it's a plastic the robbers those kind of things which you don't want to carry through the treatment plant alternately that doesn't put your sludge sludge and goes other places obviously the process downstream runs much smoother to those things are accumulating on the water surface as you work through the different process tanks what you have currently for polemic there's a grinder that's pretty much what it does the flow comes through the unit and just grinds chops things up still stays within the flow stream it doesn't remove anything in any of an older group room over system we call it a try to this whole removal marginal performance a lot of work was done on that about twenty years ago so it's reaching the end of it screening upstream as a flow comes into the plant this rotary screen the way this works the flow comes in there's a basket here that's going to openings what you're doing is capturing the organic material in the basket  liquid in the organics continue to pass through and then what happens is that material is pulled up to screw conveyor it's solid which you can see the material over on the right here the water's again passes back out of there into the f stream and those in the screenings drop in what dumpster here for disposal and that's typically when the landfill the other type this pretty common and so in the larger plants some of this is what we call a fine screen you can see the flow it goes into a solids a washer and from there some dish charged off the deep water material to a dumpster this is a new unit that's pretty common here over the last three to five years this goes in back of the screen we just saw and it's called a washer compact and what happens is that you are getting materials dropped in here you can have a single duologue or and what that does is it compresses of material it gets the water back out goes back to the flow stream and by the time you push it out chute to a dumpster it's about forty percent almost forty percent solids it almost looks like concrete really it's great for reducing odors and obviously reduces the disposal costs of what's having to go to the  landfill just a brief overview of the different advantages the rotary screen and we saw initially construction costs one piece of equipment and one motor a little bit lower energy costs number two the mechanically  more common in a larger plants a little war simpler for maintenance narrower channel has more flexibility to push the deal water screenings over to a dumpster a longer distance and as i mentioned now again it's older kind of dated technology it's not as good from a performance we're looking at a vortex chris system this is pretty energy efficient and what happens is the water comes in here circles around the grits settles to the bottom it's pumped out you know when it goes to a separate container again we're still watered and hauled off site as it is currently so the proposed project what's included we've got a new head work structure it would be about twenty by thirty fee i'll show you the location here proposed here in the next slide it would have a screen again with a quarter inch opening sub to capture the organic material and then it's going to have the vortex removal that's going to pull the current out of the waste total project cost on the right hand side we've got to construction cost about eight hundred fifty thousand we carry percent construction conventionally where suman this is a state funded project so this is typically the format the were acquired to five hundred for permit fees legal short term interests are looking at total project cost here of about one point two million for this piece of it the recommended bonnabel as one point two million may want to choose to add on to that for the a grudge that john's going to talk about briefly at the end here then a full funding sources really look at a state revolving loan program and the this project is on the priority list  twenty year term two percent interest rate you can go to a thirty year term but for this type of work we wouldn't recommend it to building concrete really would have more than a thirty year life but the equipment really has a twenty to twenty five year useful life so we don't want you to bore of life for longer than the equipment is going to last one thing that's really neat about this program is because the city went to a qualifications based selection process for the engineering you qualify for up to fifty percent of the affordability criteria the other nice thing about this program is the first payment isn't due until about two years after substantial completion so if construction is a completed until the middle of two thousand and nineteen that first loan pay it isn't due till about two thousand up so that's the big year at the bottom here is a result of this project to actually have a zero increase in sewer rates so again one point two million for the amount that's the maning three hundred fifteen thousand alone subsidy that you would have to pay you looking at an annual loan payment of about fifty four thousand dollars for the for the twenty year again no increase in school rates schedule here john talked about this already i kind of showed a more conservative timeframe here but i think our expectation is if you did pass a bond of in march would jump right into the into the design contract documents permit and we could definitely ready to put this out to bid late summer the only caution there is sometimes depending how busy contractors are you can get decent pricing and sometimes not so as we approach that we can see if it makes sense and kind of how the big climate looks like this would be a good fit because they could get the earthwork the concrete work the building kind of done on the fall and then kind of come back in the winter months and put the put the equipment and so we can continue to have those discussions again in the bottle passes and see if that schedule makes sense but wors case are showing you know going out to bed early february of next year when you can definitely get good competitive pricing in the big climates optimum and questions so this is your grinder that you have now and this is that the the unit it does the shredding the flow passes through that and that's what you currently have and again so that doesn't hold anything out of the full stream it just tears it off then grinds it  move moves on through the plant so completion it takes longer than you think and the reason for that is the equipment by the time you know you get a contractor on board you a couple months for shop drawings in order it's about six months so  the site work in the building and everything really isn't there kind of the critical path item is actually getting the equipment so that's why well if we can hit the schedule and get up to been our guests you know get a contractor on board september the way he could get the foundation site we're building all kind of don in the equipment showing up and you know maybe february march timeframe and he can do the install on that so but usually the equipment kind of to livery timeline it's that's a critical item here with like the  increase and it depends a little bit we try to be as flexible you know one of the things that we're really trying to do and always projects is the sustainability energy efficiency is critical the challenge we have a little bit because of the structure because expose wastewater fl system twenty four seven they're operating at when they're in there that space so we try to make sure that says energy efficient and is flexible barford is possible i'd say generally what you have if anything would be relatively know i think it is also long term operational concern about stopping perspective you know we have an amazing crew down there who's really been on top of running a pretty heated facility and they're going out twice or more and breaking this stuff up and when we think about succession planning continuity we really need those mines focusing on more innovation you know with what could be coming down through the state and phosphorous production requirements engineering study and so will be going through your operating budget will be in bacon some estimates on those for that particular piece of equipment if there's any savings on the disposal side will look at to watch will cost julie would do as well take your existing store budget you know and go through so we'll talk about that and maybe we ought to be a little careful how you package those or how you do those two projects skis you don't want to push out additional cost of society and the addition if you're going to use you know just city funds for that piece of work so there's john s contractor you've already got somebody doing the concrete work and don't link so they may be attractive to work on both of those concurrently so what's the impact of the rise on the current company for retiring and current debt service payments will adding a garage to this project still have to be  better come in in the twenty remarks and i remember hearing some previous discussions about potentially capacity for some solar panels down there i'm just wondering that discussion is still ongoing as a relationship let's work on