good evening everyone welcome to the board of selectmen meeting for tuesday october fourteenth really agenda seven p m said citizens input topics not reasonably into supported by the chair forty eight hours in advance of the meeting seven o five selecti selectman will be discussing this and signing the special town meeting warrant and discussing warrant articles seven thirty will have david feldman provide us with a town hall working group so there's no one here for citizens input so i'll go straight to the selections update which will be very brief again just a reminder this sunday is the fireman's firefighters memorial service at eleven am at st mary's followed by a an awards presentation at twelve fifteen at the mcguinty room so we just wanted to invite everyone to attend probably the only other hired him out there is we've got this update on our special meeting our warrant article lists so just make sure that he's got a copy of that for when we talk about that do you want to do some of the action items t the motion all those in favor i came next item is a donation to the office of the animal control officer two hundred dollars donation and the donation goes to a fine used by the animal control officer for the care and maintenance of the animals and to her care so i move that the boys like me approve the acceptance of a two hundred dollars donation to the fund used by the animal control officer and think the do constable for the term ending october fourteenth two thousand and seventeen second the motion in the discussion to all those in favor last one this is an application for a change of hours to conform with the recently passed legislation to allow liquor stores to open at ten a m on sundays as of october twenty fifth two thousand and fourteen i move that the boys like him approve application for change of i was far expressed many matt at one twenty six main street in foxbor you want to do your information yes mr speaker mentioned three items in our information packet two are related to the creation of the temporary parking accessible via the route one forty connector and then the third item is also all these are from the planning board the third item is the description for the request for site plan review for  the crew one forty connector bill so being seven ten the next item is signing of a special town meeting warrant article we have the full warrant in front of in front of us so bill tonight should we go through the packet in take actual votes on this or can we wait till our next meeting to do that you know well you'll have everybody here right that the board is  we have had it all reviewed by to buy time consul and the one thing that we are discovering though is that the deal with the signed by a law now that the new general code is in place it changes all the numbers so and so that was done partisan that's already been in front of the advisory committee several times and they close to making a recommendation or they still do they have do they have the one that the town council which is this version with the notes on it because of an illness we couldn't get them to type the updated type one but it but they did receive the corrected one and then this will be the first time you're seeing the actual cleaned up version of it with without the red lines they got last week the red line version and a couple of additional handwritten notes on this and i was just decided to move forward and then the next meeting will have an opportunity ok so we are about fifteen minutes ahead of time so we take a some of the low hanging fruit compensation questions personnel by law questions and sort of looking at policy week to review last week i transition this worker's comp and back into my realm where i probably should belong this week we're looking at some of the other things chatted with the police chief about injured on duty meeting with the fire chief tomorrow on starting to look at some of the policies and where we are with things with those  this position before the newly created position there's no shortage of you know phone calls and people stopping by in and in one meeting and i need to go pop out to meet somebody else and it's been wonderful the pace has been hectic because we have ideas but we want to get their reaction to those ideas so we so i think it's just it's i see them as a resource that we while i know that their role is technically change with respect to how the director and through bell kind of transition into assistant manager and there's probably distinct responsibilities on each but if you're kind of a jack of all trades across on some of the stuff is it possible to define a there was no h r director in place some of the stuff is become decentralized so things that would normally sit in an h r function are sitting in the treasurer's office or the accounting office or in some cases selectman the office or even d p w so i'm sort of going around looking at those h r type things and seeing how they're being you know how it's being done right now what things i can absorb so i do think it'll probably continue to be about a fifty fifty split on a lot of it is being available and being present for people and i think that's been welcomed just in the last week people needing to be available but working with bill on his stuff is been that's been really exciting to me that i can let you know that last year and it was a really really interesting because a lot of different good stuff right in the big issue that we were thinking of john gray also into it and you know we were talking to people about how do you how did you find your town manager and that was we were able to talk to a lot of slack men from different communities and it was really good has has offered plenty of insight from his architectural background on all and a lot of the issues that we covered our condolences go out to jack and his family absolutely thanks lee you know  the town hall working group i think we're pretty much wrapped up a lot of our meetings at this point we're just on a wait and see right now we anticipate the short list architects  by the end of this week the twenty fourth we have the interview scheduled for the architects and hopefully we should be ready for this like and vote on the twenty eighth and i know the o p m is is tracking right behind opium so we should be able to really look at some good competitive bidding in this process we hope to have on the thirtieth public presentation with the entire involved and so we can kind of hear it from the horse's mouth versus what they were reading in the paper and he'll ask us you know detail questions and get detailed answers so actually looking architects we have we had we over forty originally take papers art and i was reduced down to about thirteen that showed interest and then we had actual six proposals of the six that we've now that group out of four that we want to interview people have about the project because there's been a lot of discussion but i think that it's been in sort of a limited form so i think it would be a good time to talk to him to bring it all out there and let people you know say what they have to say about it and it's not clear if some of the more open fashion than just a newspaper clipping so i think this is a good discussion a good a good opportunity for that at this point and then just along the update of where town hall is  we been doing further analysis of the building itself because we know that we're respective of what happens at tel hall in this project and whether it happens at this this time or sometime in the future it's going to be a two to three to two and a half year project before approval and then construction phase but there are some interim things we need to do the building because the building is sustaining some significant issues that need to be addressed now we can't wait on that being in the room had to try and do some repairs to the roof and replace the roof as it is right now and put every place to go the system and that's why i want to have bill commend tonight just to talk about their so so not be surprised if they see as doing repairs to the building because we still need to live in that building for a couple you leave a couple years you know in the unfortunately the roof already has two layers of roofing on it so it's you know we kind of hope they had one because we could just go over and over it and obvious a little bit cheaper the the real issue here is that the  for pipe type things for plumbing or whether there are just air vents all that are you know now at this point to tear it to the point where they're leaking we looked at potentially trying to do a patch and save type of thing again when you're dealing with two layers of roofing what you'll end up probably doing is disturbing a third area and now you've created another problem for yourself because you have to come back and try to fix and find that area so what we did was we went out brought in a number of contractors to view the roof with us and gave them the basic concept of what we wanted to do we received back three proposals on doing it and they range from including gutters roof and gutters from about thirty one thousand up to about forty four thousand dollars to the the way i'm kind of looking at this point and i agree with the bill said in our best case if the town supports what we're talking about we're going to be there for three years if you look at it from a cost means point of you talking about one thousand to ten thousand dollars a year to survive this you know proposition the fact that the water at every rain storm comes through and now is is really problematic by itself the fact that when you get to the winter time you've got a bigger issue because of a starts to back up in your problems are going to be much greater and so what what you know we're proposing is basically to replace the roof at this point in time be able to survive the next three years while we're saying that you know we obviously don't want to move out that's our primary thing is trying to build and leave the building there we still have to kind of protect the assets that are there the people that are there and and all the records that are there probably should have been done a few years ago probably the first one to admit that that would have been a good thing but the funding was put in last year's budget to allow us to do it this year  so we do have the thirty thousand dollars sitting in a maintenance budget line under the town hall and you know my recommendation is that we just do it now get it get it done before the winter comes in and there will be comfort for the next three years knowing that at least we've done everything we can to protect as i said the assets of the building and then the staff that we have in there it really is pretty discouraging when you go in there in any rainstorm with the amount of water that's coming through that roof and as i said if you try to do a patch i guarantee you you're not going to find all the areas and so you can keep going at it and even a good patch for the amount of area we have to do which is every single valley and every single exclusion through the roof you're probably still talking about half that number so  half versus a whole and being able to go three years without worrying about it i know a lot of people would say what you put the roof on boy you've just done you know all this major work again i feel very strongly that that's just a maintenance fix for a period of time it buys us a cheap rent if you want to look at it you know three years worth of more time within the building so my my suggestion and i think bill's along with me is that we just go ahead and get this done and we do have a good bit on it successful zone of thirty five thousand and we can years the same topic came up probably probably three years ago at the c h p the capital improvement planning committee and it was a former top management campaign cos it said we need to do roof because it's leaking and at that time we said why would you do this if we're going to you know get a town hall next year three years later and now two years from now we still deal with it in the bottom line is it is a maintenance and you know it hasn't been done intentionally because why put money when you're going to have to fix the big picture  because it just dragged on for year after year after year we do have people in there you know sometimes seven days a week working and when it rains you know you do have the trash barrels emptied out in there on top of desks and  at some point you can say enough's enough and it's an eight that's issue and i think presented over you know the it's a big number but taken out over a couple years for me it's something that should have been done a while ago not yet i think that's the unfortunate thing if we had probably done it three or four years ago nobody would even think twice about it and i don't want anybody to think that we are in hand seeing the value of the building and this is another reason why we should consider restoration of the building this is strictly to get us through and again if you look at it nothing more than being able to just survive staying in the building for three years it's a great return on our money as far as i'm concerned and again you know the fact that we're going to strip the roof of all the way down put some ice or water shielding in the areas that we know our biggest problems and really fix any of the penetration things you know and obviously have a warranty so we'll know we're good for the next three years with the with the product itself and the other thing that if it comes up a lot of people it's easy to say jesus we've got to d p w that has people why don't they do it i mean it's a specialized industry they're roofers the d p w is not going to get up first they've got a full schedule and to we're not going to have them up on roofs doing something that they normally don't do so it was a warranty you know now but in we've been s that they are carrying on the other projects themselves and c because they do it all the time they can do it much faster yes a project like this literally should be done in just over a week you know maybe a week and a half so they'll do it in phases they'll only whatever they nailing and stuff like that but i think they'll all be happy with what they know what's happening for it so  copper gutters which didn't seem like the other two bettors did and there's a lot of copper there so while he's got to do the work to strip it and separated and go through the whole process you know at least he was up front in doing that so i actually kind of appreciated the fact that that's you know what he was doing  where they have the the snake and the jet that they can blow out the lines because those lines all do go down to the system in the street so they'll do one more check to blow him up before but they've got resigned to make sure they are clear obviously that would be the biggest issue for pushing water into them when they're not but they did do that last fall so we think we're ok but we'll check in one more time i know but it goes back and there's going to be a little bit of destructive stuff there's some trim that sits underneath those gutters right now that obviously it's rotted number one but number two it's going to be in a way or in the way where the new gotta go so that's all going to be pulled down so the be some things that are the prettiest part of of you know what we're going to leave but it's going to be all functional and and if they find any ri planned on i was supposed to be later on that later that morning but they've also some of that was it was intentionally done earlier than then it was planned for up for other reasons but but they have since gone back and re evaluate that  they said if they do hold that advantage again next year it will be done later in the way of like close to eleven o'clock as is the time frame so there won't be an issue like that again so and also that the noise was not supposed to be nearly as is was it was begin in that area now i want to be clear about the fact that the proposal is as i understand it is to procreate a passenger service that would terminate at essentially the stadium at the at the at the existing stations there so the idea being that that there would be additional parking available for the bride as who would like to utilize that and that service and that it would then go into boston from that location and then return from boston to that location at the end of the day my understanding at this point in time is that there will be our think i believe it is eight different trips that would go throughout their entire in the week no this was obviously presented me it was the that and then you can initiate the public process which would be appropriate for for this type of thing to be heard in that the that the meeting would be i've asked at the i thought i was able to connect with david if they he comes out makes a presentation to the board for your information and then perhaps all the public will full fledged public hearing on it perhaps in the in the in the high school auditorium so anybody who'd like to participate and hear more about what it was  of the of the of the m p o the metropolitan plenty organization which is responsible for a lot of different issues that is pitifully to roads in the funding for road projects so but he is also the chief transportation person for bill i just want to ask you know again that it will be important for all of us to make sure all of us are here for that presentation i just want to confirm that every members present but also  meetings that have been held at the d o t or m b t offices and you know any documentation related to financing of this also any other comments or questions is is it your understand this is part and parcel to the south coast real project or is it just to sanaa she is an offshoot of that i don't know  what's happening more and more is that is that the i think this is happening actually throughout the state is that the state is looking to acquire war these freight freight lines for passenger service because obviously th but that's all i have that's a that's a big and i understand that so that's what your view is on to have a good public process it would be important to have feedback you know where there's