offices if there is anyone wishing to comment and if there is anyone wishing to provide testimony no is there anyone wishing to provide testimony for today's meeting please members may direct you please to b f seventy seven under the heading of amending chapter three point four eight we county code relating to real property tax for married couples living separately this is referred to our separated married couple to provide a copy of a separation create to file separate income tax returns for both spouses to qualify for a homeowner status in different residence this morning we summarizing the heightened amount of people that's been filing in recent years and therefore bringing this bill about the navy cut down some of the loopholes or to address the issue that some people may be cleaning more than one home exemption by claiming that they live separately most recently we have a bill that requires owners to have followed a resident income tax so this bil is you have the separation create so even if they're separate it and any point what if they still file jointly that has no effect on it right  in each r s five eighty regarding separation the family court made to korea separation from betty ford for a period not to exceed two years in any matrimonial action upon a petition for separation when the court finds a marriage is temporarily disrupted so i guess all property taxes republishing is that if individuals are truly separated and they intend to reap the benefit of the homeowner exemption and the homeowner rate the since they are claiming they are separated they're asking for proof that of the decree of the separation as far as the income tax implications i believe just language they felt appropriate but of course it is this having problems with that often goes to the border of you is the husband is the worker who lives in the forty eight states the wife doesn't have a job but she lives on molly and they claim to be they have the married and i guess jointly in the mainland so the problem that we're having is this is going forward to the board and the board has been in favor of bill pellet so we're saying that you should be living here and finding taxes here but they don't have that so consideration on your hand in regard providing a copy of decree of separation and filing separate income tax returns official one or the of their herb both a thank you chair i believe this is only if you're for claiming to homeowners exemptions on two different properties based on a separation then it would be applicable so if you are going to claim that exemption or two exemptions one for one in the or one half of the marriage and one for the other half of the marriage which is separated right now then you'd have to produce these extra bits of you any further questions members if not the chair is going to recommend that we move this to counsel for counsel consideration in decision making i am going to as my understanding is we need to insert crosses the part of the department of finance has identified deficits in certain areas within their department which mr walker will explain and they've also identified some savings that they've had within their area so that they can transfer that money to the appropriate functions so mark walker deputy director of finance is here to explain the details of that mr terry thank you very much it's a walker good morning chair a committee members thank you requesting forty thousand at the time we submitted our budget last year we as as you do and i guess everybody have to make some guesses estimates and and the reason in in inch in general for this shortfall is that we underestimated the increases in the fees for the various slots that we own in the maui loni fairways and sand hills that's fifty three lots as well as we were out to bid on maintenance contracts for those lots and underestimated the cost of those contracts additionally those maintenance costs have been compounded by the by the by the weather and you know again these are homeowners associations that we have to go fast we've had to go in there many many more times and we ever expected we were thinking maybe once a month at the most and if i do that a lot more than we thought also we had an unexpected expense related to the purchase of the new thousand our budget was tight to start with and as it turned out we had a carry over bill at the beginning of this fiscal year of twenty five thousand dollars carried over from fourteen  which obviously cut into our budget the mail volume has increased as well and so when we submitted this this budget item we were dealing with november fourteen financial data data as of the end of february shows that we could probably use a little bit more money but i think we can do a little bit of magic and maybe hold back on the payment of some bills etc going forward if that's what we as relates to the countywide telephone we're requesting an additional fifty thousand my understanding here was that we you know we got a new telephone system and we expected that rollover of that project  completion of that project to be done by november of two thousand and four that did not happen and when when we projected that project being completed in november transactions we've got had many more transactions this year due to some large changes i think with police as well as kind of the uncertainty of the summer palace program where we get a new employees forty thousand which would bring us in at seventy five thousand total a little under our historical average and basically we've had a lot of gadsby changes in the last three years it's fairly high level counting that despite those obstacles the division is not a good job and getting our kaffir out we were a couple of months late last year and we cut that down this year and so  applaud them but it is taken a lot of time and a lot of effort by three or four very specialized people and and that accounts for a lot of the premium pay that you're seeing questions i understand and i guess it's unfortunate that we are sitting here looking at this but as you stated you had a frank candid discussion and my overall i guess question is how what have the department learned chair good morning members i think we're dealing with a combination of factors here mostly on the county side to vendor and contractor out and response of throughout the project we're dealing with scheduling to retire existing p b x system we have here because of elections and other things going on last year we were asked to hold off so that's happening in the next couple of months while i was retired  o big old phone system in the basement and low cost to a lot of savings for us we managed to stuff in challenges so in order for us to roll out the phone system we need to upgrade substantial portions  those contract people yes well i don't know if their contract people are i mean they're employees but it's not a permanent i mean they're not permanently assigned to it it's  it's out that pay rate but it's it's you know that they don't have the job we go through g p s to get maybe standing in the terms of emergency hire we have the ability to hire with outside of the civil service system for up to ninety days for a position so if they have a vacancy that they deem it you know an emergency that they can fill it then they try very hard to get somebody in for at least a short period of time and the vacancies i believe the vacancies that he mentioned were from previous they have a lot of new hires and they do have i think the majority of the positions are filled right now and there's only one position to be filled so the savings that you might normally see from a lot of vacancies i don't think was  for future affordable housing so we're looking at that and they're trying to term and what's possible in that area you know with the because it's already got the infrastructure different things like that the county would sometimes makes it very almost a play off on affordable to make affordable housing if you're not using that pond but really seriously all joking aside this is a difficult problem and i mean we don't want to go too deep into it now that would be my the areas where maybe working people are more prevalent could you know could could really you could have what we call affordable housing and maybe even at a higher rate because of the exchange me because i want you to the narrow parameters of ok sorry i mean i understand the questions good questions i just don't feel comfortable within the parameters of what i've posted that we should be having fine with that i mean i didn't mean to stray on i don't know when it actually was asked i just wanted to expound on it but i understand and and finally i'm going to back to you mr walker is disused budget you know because for the questions have been revised resolution that patch to your communication dated february twenty fifth members of and that is what i'll be asking you for consideration to move forward to counsel for a design and construction and the other two bills are the corresponding bond authorization and lapse one authorization bills that fund that appropriate discussions and the director of public works will where we left off from last budget session is that we had you know significantly less money and the council direction was to scope the project down to meet basic needs but the lower budget we the department asked for help from the managing directors office primarily i was assigned the project and he's done a really really good job of trying to get that budget actually feels fairly confident we are close to four point five million dollars that will be proven with the bids of course and we will see where we end up but where he anticipates that based on the reduced scope on almost all facets of the design conceptually that's what we've basically done as a conceptual level working a lot of our highways division in terms of what you know they can basically live with rather than what they want perhaps we look at it  feel pretty confident we can get there but it does require some redesign so we've completed a fold a sign for both phases or you may recall there's a phase one phase to stop the contract on phase one when we are at presented with the original architect retired we had hit hard at tact and so basically you know we're at a point now where we have completed designs for the original project we could always bit out if we had to but we're ready be identified all those conceptual changes as part of that final redesign and feel relatively calm for we get pretty close at four point five again it depending on what the bids come in and it's a little more unpredictable  size of a contract and what the bits will come in at so with that chair we just want to make sure that we're planning to spend approximately three hundred thousand dollars to redesign the site and basically every building make  smaller and play some other cost reductions that we see and the architects who actually happen are in the audience if you need a specific questions i understand they've committed to approximately two month turnaround so once this council passes this process the amendment and they're looking at a two month turnaround going actually submitting for permit getting a first fix richard here to answer questions is there any need to anyone else architects and see what they have or anything it's i don't think there's any need for the architects in the general site layout one of the items you may recall we have a lot of printer retaining walls i think there are at least a half million dollars worth of work so those have been eliminated and so will has been graded slopes and so those have to be we lose it's making cement and importing it so there's a possibility if you need a wood frame or something modified steel framing and then there's a handful of other small as you get into the nitty gritty of the deets a lot of opportunities but those are the big down from fifty to forty feet the length may have been also cut a little bit and we had three mechanics so you know question is how many base be appropriate at least three maybe four to have a piece of equipment perhaps wait for a part so i don't have any more details on that this point but we're working very closely with our garage and our supervisor isaac over there a area government facilities and construction the second would be a bill for an ordinance i mean ordinance number four one three zero number thirty four of two thousand and fourteen we here to for issued is in excess of the most required for the purposes for which such bonds were initially issued for mayor should not be applied to those purposes and directing such proceeds to other public improvements or authorize this communication fifteen to seventy five from mr baez the budget director and in his proposed bill for an ordinance requesting consideration of funding and placing this in the west we plant area closest to restoration project and there is also a certification of additional revenues that is also part of the  some initial work over there identified some significant items and would like in the plan is this fence is there to protect the site from open areas that are  currently making it so that anybody can just walk onto the property and safety coordinator wendy toto recommended that we produce this budget amendment so we can get this funded right away to get that fencing and protect the state so  part of the reason was far as the funding stream sources we would have to have further discussion with the friends of ours you know their revenue stream that they received from the parking lot of revenue stream that we've given them and yet we have this come to us and so that was one of my top question but secondly this is some mean it's needed the archaeological work that's being done and definitely needs to be highly protected one of the gates were down last week in a jeep was driving around and it was you know not a good thing and parks got right on it put the gate back up but it's needed for protection for the ongoing work that's to come i'm looking forward to seeing it but it's fruition so where we can help out in this to move you know positively here on out moving forward but also need to hold the people accountable for the funds that have been utilized and they're going to probably be asking to continue in the future  corner because i'm looking at the green line on this map and so that does run a buddy in the whole church summit where the word existing new fencing and new gate that also so my question is if that's been done going to be done and it's going to be very very important that we know exactly where this fence line is this point so that's just off island but you know she did mention that when i was having a premium last week with with wendy and she mentioned that the road issue she knows of that will definitely update her on the comments from member cochran and and the committee  property the left hand road there is front street you'll see the red light existing fence this red solid lanes because we are existing fences along the boundaries of the salvation army site the waste water pump station and the basketball court over there and the tennis courts so you can see those there we are proposing the exist the new fences new feature on this map to is also the dotted lines are kind of the outline of the assumed area of mccool island chair and so i'm looking up the areas which will which denotes gates on the map gates will be placed and so i see the one i'm sure on that one had been  had fallen down and now it's back up very nicely secured thank you for that and then i do see the one that does abut the cemetery and so i'm just wondering they've been doing you know native plant restoration in there and also so i don't know if we want archaeologists to come down to maybe explain that they'll be utilizing other entrances or property for the restoration i don't know if they're planning on access from that rear to the top side parking lot there or not ok yeah i mean i'm sure this is probably work in to wait until the fiscal year sixteen budget to present this and she insisted that we try to do this is soonest possible for the protection of the site like mr okama mentioned i do really not month ago received full acceptance of the archeological inventory survey plan so that is where we are at and then trying to plan the onset of field work  our weather situation has not been conducive to doing a whole bunch of field work outside with with our instruments that we are planning to use so that's been put on the back burner a little bit along with some other activities that have been happening in the area so now that hopefully the weather's is more conducive to do field work  within the next two weeks as well as the parking lot the the logistics with this is that we will be using heavy equipment to do stratigraphic profiles of the back part of the pond as well as remove the asphalt within the parking lot to be able to defined the limits of mccool island that are beneath the parking lot so it's going to take a little bit of  logistical planning with the company that we have subbed out to to do that piece of work as we move and that's that part of the work  is fairly safe i be from archeological stab point because we will be back filling everything mediately after we're done documenting and the asphalt itself once we are completed our work will be restored the concern with regard to fencing is as we get closer to trying to identify the limits of mccool island within the ball park area we will be doing that by hand completely by hand and so i am hoping to time that piece of work at about the same time that the security fencing can go in because it's a bit of a catch twenty two can't do the work without identifying the limits of the island but in trying to do so we're identifying the limits of the island prior to the restoration itself and so the sensitive and highly significant materials of the island itself become you just trying to reconfirm that and to double check that yes that's what it looks like underneath the fill so part of the thing is that we have those public works maps from nine hundred sixteen that show level it out in order to create the ball park itself so in addition to that one thousand six hundred fill we also have additional layers of bill to level it out so that the park facilities can exist so part of our work is going to be trying to first identify where those modern fill episodes were in relation to the original phil episode fill profiles to also guide our work as we're getting closer by hand sort of reverse engineering approach to that but we need to first understand what project and i saw another map and it broke down the different areas which are still county and which are friends of places in least and then sort of the area where u s army corps will be partnering with county and so if i'm not mistaken a fink some of the parts that you lies with the restoration of local or is simply to identify it so once we identify the perimeter wall of mccool island our work is done and we can put that thought on the map for the  d circles the entire island so in my mind if you can get to that wall you're going to what's in it is the island what's out of it is the local  it's pretty simple but i think it's you're delineating it hard you know a wind area that's of there that you can now work out from or in from or however now you're definitely distinguishing whose can be on a is what once you get that boundary uncovered and it is there it is intact and it is below the surface you know is you know now the project is a little more understandable and a vision and can be seen by anybody walking by you know on a map or whatever but decades later and we're looking at maps like this is very difficult to decipher what is going on and we have a little more outlines going on here but dash just on a map so that's just my  simplifying this whole project for me is and i understand you know and i appreciate the work being done by archaeologists on the u s army corps stepping up wanting to work with us the county and  asphalt there will be steel plates placed on top of the of the cut asphalt and then patch around it to seal it off and so that that will be how we will secure any sort of trenches that may exist within the parking lot area and that will be done on a daily basis and that will be that on a daily basis so you're what you're trying to identify is  that going to hinder the revenue stream that they're currently being assisted by and you know i just but that i think would be more of a question but in the meantime you for ms gregg it looks like survey plan for them for the for the plan and completing all of the background research for the plan and meeting with the museum to see where they were more they left off and looking at their field notes and so all of