the present we have committee members mr carrol members we have a busy agenda but you chair will go through it as efficiently as possible before we take public testimony and according to the rules of this committee each person has an opportunity to speak on any agenda as i don't with a maximum of three minutes only this committee does not give you an extra minute to conclude you feel a written testimony we asked that you submit would not allow any disturbance of this meeting therefore we shall ask for us from our district offices miss low no good morning is there any one in east smile advocacy program by six hundred ninety two thousand one seventy five and increasing to limited term appointment or o t equivalent personnel to ten point zero for their correspondence personnel we have received some correspondence from the department has handed this for your information purposes as well as the budget director mr bosley feels any comments to share with the committee at this time good morning mr cho yeah i think they turned on the reverb for the cut ok when they had it over here ok thank you mr chair and their stand so we're here this morning to amend the appendix a for grant revenue for the department of prosecuting attorney regarding the special needs assistance program and thank you for reading we sent our original bill that had an increase basically what happened was the apartment of the prosecuting attorney received a supplemental award for the snap program six hundred ninety two thousand dollars and we had to original amount of around six hundred thousand in that program subsequent to receiving the supplemental award they received their regular award announcement and it was less than the six hundred thousand they were expecting  about it's on friday's agenda for referral total of three hundred three hundred ninety thousand dollars but only three hundred eleven thousand of that's federal monies that we're recognizing the rest of it is matching funds that we provide so yes so there was a little bit confusing we cleared that up and the total amount that they're going to be receiving as a grants for this program is a little over a million dollars and they're only going to be the again my name is andrew martin i am the supervising deputy in charge of the circuit court division over the prosecutor's office as mr baez said are our snap grand special needs advocacy program grants we have so it's clear to separate grants involved here the first is the what we refer to as our snap annual grant which is a grant that includes federal monies to our department the amount of three hundred eleven thousand eight hundred dollars which funds positions within our victim witness to vision to provide services for our victim witness services notification to sex assault victims domestic violence victims and homicide families administrator for the state of hawaii the attorney general's office a request for proposal was sent out we submitted an application and received funds for the supplemental snap grant in the amount of six hundred ninety two thousand one hundred seventy five dollars of the federal funds which are being provided to our department those fines will be utilized under our application to the state to provide for three limited term appointments within our office for victim witness counselors to provide victim notification and victim witness services to sex assault victims message violence victims as well as property crime victims which is currently in underserved part of our victim services simply because we don't have the staff to provide services to every single property victim currently but that of course will change with the limited term appointments we are also providing funds to grantees child and family service and women helping women who will provide services to our outer regions under served communities with respect to victim services and will provide those communities which services that we cannot provide women helping women obviously provide shelter and emergency services to victims of domestic violence child and family services provide therapy and counseling services to victims of domestic violence and sexual assault those services through the snap supplemental grant will be focused on the regions of law and model and will greatly increase our ability to serve those communities with victim  witness services from our office as well as therapy counseling crisis hotline and emergency services to victims in those communities the department had as mr baez indicated in our previous budgets simply mistakenly requested an allocation of funds for the supplemental grant based on the year by year allocation but the  budget office when the grant award and contract did come into our office and was sent to budget for you did indicate to us and notify us immediately that we did need to request the amendment for the entire amount of the award the six hundred ninety two thousand one hundred seventy five dollars to be included along with the three hundred eleven thousand eight hundred dollars for the annual snap grant to be included in the budget  and that is what we are questing today the total of those two federal awards is as mr abbas said just over a million dollars hundred ninety two thousand one hundred seventy five dollars so it because some moneys were already appropriated are appropriated although in the incorrect amount that increase over what we had requested is the four hundred thousand dollars number are you aware of this communication received from your department regarding the snap program it's a breakdown of the great news and members if you look at it it goes back to fiscal year thirteen fourteen fifteen for the condom i would close the books on those yes i have a copy the communication is to check it so when we look at it and i remember you know we've passed this off for your information so we can have a good understanding at the bottom on the rate  after all of the ordinance is a grant numbers amended requests and then you have the however column and then the bottom column requests no need to amend so why are we here mr mark and so mr think that's essentially a misunderstanding on the part of our department and exactly how the award of the supplemental grant needs to be budgeted for and and  you know to be honest our administrators officer who originally put together these budgets in anticipation of the supplemental snap grant retired last year so we don't have her to rely on anymore but you know mr baez's department has really educated us on what needed to be done in order to correct the issue but it was our understanding i believe at the time that this communication was written and that because the annual funds if you look at the supplemental grant on a three year basis that the annual funds had been included included in the budget i think the start in my office mistakenly was that we could simply leave the ordinance as it was but that was a mistake on our part what what we need to do and we understand after being advised by mr baez's office is to include the entire amount of the award in the ordinance and so that was i believe this communication was was prepared before our full understanding of what needed to be done and i think that's a that agreement amount is and we recognize that agreement doesn't really depend on the project period time because it's grant revenue restricted by the grand tour not by our budget ordinances we do is restrict it to recognition and it has to be in our budget ordinance to recognize that amount so that's why we recognize in the full amount that they are receiving that that award or this and the project period is from as a mentions on their october first of twenty fifteen to june thirtieth of twenty eighteen even but it's one award burroughs what is the number before this committee this morning so the second transmittal is to increase the appendix e fourth snap for from six hundred  thousand four hundred thirty two dollars to one million five thousand dollars and so that's the additional four hundred thousand dollars that you mentioned in your request and that's basically as mr martin mentioned the difference between the what we actually received in the original grant annual grant they call it and the supplemental grant so that's the total so what they are going to be recognizing for this fiscal year is that one million carroll any questions you would like to ask regarding this request thank you missed by sir oh yes i have a question but before i get to it i just want to make sure this is so funny when i saw the snap grant snap grand is more commonly known as the supplemental nutrition assistance program which is what stamps so it's kind of funny you know the fit here so we better be a little careful about acronyms because we're not talking about food stamps but anyway what i was interested in a month mr burton said was you just mentioned that you might be able to provide more assistance to people who have property crimes what kind of assistance do you provide now well currently we provide with respect to a victim witness division we provide services to victims of property crime on a case by case as needed basis which is determined by the deputy handling the case so the deputy themselves a deputy prosecutor is always in touch and in contact with the victims of property crime to the extent that a victim of property crime needs additional services or referrals from our victim witness division to include u and including notification of court proceedings and it is something that the deputy for whatever reason believes is is beyond his or her ability and requires the assignment of the victim witness counselor then victim witness counsel will be assigned of course in a perfect world we'd like to have enough staffing and and resources to be able to provide victim witness counsel for notification to every single property crime case but right now some of those duties are following on falling on the deputies simply because our volume of violent crime persons crimes specifically sexual assault the mystic violence homicides are taking up quite a bit of our resources so by adding one of the by adding the limited term appointments will be able to staff more victim witness counselors to assist with property crimes thank you const i know that you know this is your business you're very familiar with what you do but let's take the average person like me if i was a victim of a property crime and can you give us an example like somebody stole my car sure sure in terms of property  property crimes and so how do you help them well certainly by by prosecuting the cases of those individuals responsible for the crime itself but as well as through our prosecution of the crime should there be any restitution old to the victim for damages or lost property was certainly seek that out either as a part of a plea bargain or a sentencing after a trial system and as well as coordinating with them pending sentencing in order to get information so that we make sure that we recommend to the court that the court is ordering the appropriate amount of restitution owed to that victim thank you very much you know many of us like myself are not familiar at all with court proceedings and we try to stay away from them so it's good to understand what these grants are about thank you and you're welcome thank you mr coach no a victim can apply for they could be reimbursed or there's an amount every call that they could i just a victim witness concert can apply to some federal grants or something like that for some type of supplemental basically for restitution up to a specific amount pending resolution of the case if there is a state agency that approves those applications we assist the victims with filling out those applications and submitting them  once the case is resolved and restitution is order then that state agency gets paid back from the restitution ordered and the remaining going to the victim so this this position would be added  to support the victim are the victims and criminal property crimes would fill out what they would assist in those filling out of the society for those as monies absolutely were good it's one of the responsibilities of the counselors yes very good and then also for the supplemental grants regarding the women helping women and the child family services is that is that just monies appropriated to them are those positions within the victim witness that will be working with   so the department will provide them with the funds on an annual basis in order for them to provide staff for therapy counseling emergency services and so forth i get that and then i wonder what are those amounts indicated in here well it's a part of the six hundred ninety two thousand one hundred seventy five dollars i believe i'm going off memory here on an annual basis will be thirty four thousand one hundred eleven dollars to each agency  six dollars and subsequently i see other figures from sixteen year return and then there is however one is the match and each grand matches funds already budgeted that figure changes from one hundred thirty two to ninety five but my question is why are we to returning money if that's what this means first your return sounds like you're returning some money and i'm one of those that if we get it we better use it not give it back but anyhow that's my question year award in july of two thousand and sixteen after the close of the fiscal year for two thousand and fifteen sixteen so we're not actually returning any money we simply won't be spending down on that on that year so what happens to that money if you're not returning it and you're not spending it well then one what is incurring the effect is that the money goes back to the administrator the attorney general's office to further distribute to other grant but there would be no way for us to spend that money under the award simply because you know for whatever reason the attorney general's office wasn't able to get us the contract and in a timely manner that would allowed us to fulfill our budgetary obligations for that particular year under the contract and under the award so i for if i've heard you correctly this money is actually two thousand and thirteen fourteen and fifteen that came in at one time or was it just two thousand and thirteen coming in and two thousand and sixteen you know so the two thousand and thirteen end and fourteen monies that you see referenced on the table are separate grants from the supplemental grant those are what i would for two as these and your snap grants ok those are separate monies the monies that i'm referring to are the supplemental grant which is i believe referenced in this communication as the money will be returned it's simply that that first year budget won't be spent down a fire department because it's it's unable for us to spend on the money for a fiscal year that's already already closed in same interns in layman terms i'm not trying to get to know you know i've right i think that in layman terms the essence of this ok are way to ok but i know that's all i was trying to get done i'm blaming anyone i'm not trying to you know make anybody look bad but we got money that we could spend on understood whatever the circumstances contractually sometimes the counties guilty of that also so i'm good with that just that i know those two years and what is the challenge for the next year is the same thing to the ninety six ninety five thousand two hundred forty seven which is i'm not able to speak to that i didn't prepare this document i'm not sure what's being referred to there was the chair i like to request you know we just specific answers and why this occurred i mean if there's a good reason then i'm fine with it but i you know again i want to make sure that we're doing our due diligence when we receive the money being able to spend on what we receive i mean there's lots of programs are desperately in need of money so we know that so let's let's make sure that we're prepared and i don't i'm not trying to blame anyone for not doing their job but if there's a methodology of doing a better job then let's bring it forward and see what we can do to help you but any obvious that you're i would like to request that please and thank you  one grant application that was for that those period of time the state did not give us the grant award until after fiscal year sixteen was closed so even though we had applied for fiscal year sixteen moneys and were awarded year sixteen moneys we can't spend it because it's after physically or sixteen is closed the it was my choice to include the full amount of the grant award because i'm hoping that they can request to the administrator to maybe reprogram those monies that they weren't able to spend for these future years and make it allowable for them to expend and that's that's kind of the gist of where we're at right now  abbas maybe the staff might be able to answer if you want to get a real clear picture of why they put that on there the person who actually did it actually did this well actually you can go to the other podium right there and  i'd like clarification if we can get the clarification out and maybe i won't need to question no i think it's very important if mr cain can assist us with some clarification because if we're not ready we are not going to this one was prepared prior to the first hearing where we understand could further understand the process on how to do the budget amendment so when you look at this or as far as the second year the loss right now is that the salaries th grant is strictly salaries and fringe there is some equipment and that computers because we need new computers and desks for the new positions but the second year right now we don't have salary employees to f so the loss we are hoping that the attorney general's office would reallocate the funds to say supplies or we have to we have to do a budget modification with the attorneys office attorney general think i've got a better understanding and i think the public has a better understanding of what's occurring so this ninety five thousand is really was issues that are not filled within your department for the administration of this program for the year there's nothing set in stone ok so we cannot for sure say that you know at the end of the three years if say every county has a surplus surplus of funds within the last quarter i mean they might say hey we have funds can you submit a request for how we could possibly spend down these fines they may allow us i mean nothing set so we didn't want to count on it right now we're considering it returning and when we say return we just that's just the phrase but we haven't actually gotten any funds so we just don't request a drawdown on it so it's like you have a problem you have a few game front of you and this money you're notification right it's under the chairs and it's still not official so even recognize that the letter until friday is maybe right but it's part of the problem of the department because attorney general has no clue that by agreement is this is more like an intergovernmental agreement they want to grant because we have contractual requirements to abide by it said it's a grant agreement is what i'm quickly and i am just so the public understands that you know we get these grants and the attorney general's office is the one that i would just described but also if i'm correct and i if i'm wrong you correct me to check because you understand the system better than i do it still falls back to the budget department a budget at the state that will be she's the money i mean you can not i did not in this case i'm asking because i know that's one of the bugaboos we have in a lot of other issues is we get grants and until the governor and the budget office we leases it you don't get the money and again it may be mr but i'll ask mr buzz if he has a comment but that would be normally under state funds in know for just passing money through and then we get the balances so mr bio's you for the concern of mr victory no is that an accurate understanding for the committee or if you  members any further questions on this request so before the chair makes his recommendation on this i had this a few things over to share with the members as well as mr bar as maybe for the next term when the new council comes into office we may want to consider a meeting with you in your appropriate department of people mr baez to go through some of the requirements this committee and this is this committee staff looks for as part of a thorough and complete transmittal it irritates me when the committee staff and i have to go through and do what i feel is the partment the work and then have the bill sent back for further appropriate revisions prior to even posting wace is a lot of time in my staff's ability to perform other requirements on behalf of the members therefore i am offering this as an opportunity for you to consider that maybe it might be helpful to deal with departmental account people in their peroration for their own specific departmental needs during the budget year for adjustments and that when it is submitted it is ready for posting and consideration action by the committee i think that would also assist you with going through the birth credit transmitter requirements of going between us and you to have the department do or have you do the revisions for the department so i just as sure that as maybe one way of improving will ask you to consider to pass on first reading the order to print the revised proposed bill members which is under the number to be one zero three and this is now another revision the bill will amend appendix eight of the current two thousand and seventeen budget increasing department of purse prosecuting attorneys and or special needs advocacy program by four hundred three thousand five sixty six thousand and seventeen budget whereby the department is asking to transfer forty five three forty one from admin highway fun category b to admin i would find category c for equipment thousand and seventeen budget deliberations discussion this item did come up and the understanding was that the individual items were going to be less than a thousand dollars and so it would be in the b account and we got the bids back and  basically five of them are significantly higher because of the system and mr murderess can explain that and then some for our lower book installation costs make it increased so  department of finance rejected their original request to contract this money out needing a budget amendment or this is transferred from the money from the b to c account so that's what we're here for this morning and we have our concerns we're needing to replace five of the video systems and five of the buses because the manufacturer is no longer supporting up there they have turned their attention to school buses and  to try to keep these systems up and running to the degree that we need them to have we've had a difficult time so we're just replacing them totally which is requiring us to rewire the buses remove the old ones remote rewire the buses and put them all in additionally we've of over the years we've seen that there is a gap in the end the surveillance on the buses and we're adding one more camera in each bus to fill that gap and and by doing this with this system they were putting in now it's going to standardize our fleet and make it a lot easier to supervise the operation it is really critical this whole civilian system is really critical to the operation and efficient operation of the system as we're able to address you know concerns that incidents in a real timely manner within within hours of something occurring and determine what went on and what we need to do i had if we had not had these and in these buses we were really wouldn't know what's going on and it would be one person's word against another most that is correct thank you for that and the new venue will be able to give you a comprehensive overall level of service regarding your requirements yes sir what we'll do is standardize the system that we know how to thank you very much mr wade questions for the director thank you chair with respect to the functionality of the system on each bus as it record what's happening and you can retrieve it later or is this something that it is transmitted from each boss to our receptor somewhere so that you actually have access real time access to look at each bus of i wish it's a hard drive system and we have to physically go it have to have it so it's something you use only after something is correct in place correct because it it seems hide that nine thousand dollars at least the number works out to nine thousand dollars per bus is that correct yes because it have to rewire the entire thing rewire the entire  bus the security system has to be put in and all the wiring has to be put into the wiring that's in there now with the current system is not compatible to this other companies system so each bus has six now seven cameras in it so you have to remove and install and rewire seven cameras in each vehicle do you need that many cameras yes i'd like a few more but if the then you're limited by how many you put in and with how much data you can capture over a period of time right now we can capture about two weeks of data which is helpful thank you mr terry mr bosler clarification the five units that he's discussing that are going to need complete rewiring of the total cost for each of those units about thirty nine hundred dollars and then the balance of that is the additional cameras for the other twenty three busses ok thank you thank you  before as the next member so you have ability to view this life on going or this is on me being recorded it's just being recorded share it in the future we're looking at a system and will talk to us at some point about it that we may be able to incorporate this into the into the system and a curious if we had life keep ability because if it makes sense and we can afford it i wouldn't have a problem with us doing a central transportation center including the believe you to adjust the lights at appropriate times of the day to continue to move traffic then stop traffic is something i've seen done in other jurisdictions it costs money i know that well you ask us for money anyway questions thank you for being here director of clarification so we're going to install a new cameras for five busses so all of your other buses are already the these cameras and it was at the same cost yes the all the other buses are equipped with it and what we do is when we purchase the busses eighty percent federal funding because we incorporated in the specifications for the bus oh so the those buses came with the equipment already installed so it is just these just to clarify again the the forty five thousand was originally in your b account and was to be used for the same thing so you just transferring it because of the price limit yes the finance department has you know sets the limit to what can be considered is equipment and what can be considered as operations and so when the department went to go contract  in full support of this i think it's really important you know with the amount of people that we're moving around their employee can do that documentation because when something happens on the bus you want a picture thank you thank you mr carroll any questions thank you mr victory no no no bush is just support this history and you know upgrade and i look forward to the day when you can have like you said you to share essential system for which we have better control to the directors if any further questions members regarding their request i think it's very straightforward from the department they've t let's go to one twenty one two members this is for department of parks and recreation mr bosler see correspondence dated september sixth two thousand and sixteen with a comments please i think mr chair again this is a resolution transferring these funds between the b and c account of the department did have this money originally budgeted for this specific project but in stead of being a repair and maintenance which they had assumed the addition of these new blocks the starting blocks on the pool's require it to be a piece of equipment now and so the finance department has rejected their request to use the b account  and require the see accounts that's why this transfer is in front of you this morning we do have a director of parts or creation mr carlip one can see it will to discuss exactly what these pool starting blocks are and what they're going to be doing thankyou dirt was going to see her thank you for your presence any comments you wish to share wish to ask at this time no no questions in regards to the starting blocks i would tender one of the meets recently and there i had some time discussions with the meat organizer and they were saying they didn't have enough room for the i guess organizing area or something like that and there's a little office next to this swimming pool is that being utilized at all ch on the grass lot put up their own personal tents for why small we don't try to be dissimilar there is no real space they don't want office that's next to that one open area right is our lifeguard office so there's really no place else for them to go so that is the only option they do  shall return to order members maybe if there are kids to be f one zero eight under the heading of amendment to an existing existing excuse me intergovernmental agreement with the state of me i take that back director good has sent us a communication sixteen dish two one to read a proposed bill and ted wrote a bill for an ordinance authorizing the mayor of the county of maui to enter into any amendment to an existing intergovernmental agreement with the state of what he regarding federal aid projects the request system and agreement between the county sub agreements again members sub agreements for federal aid projects and the test of the proposed bill are exhibit one it's a copy of the existing agreement dated june twenty five two thousand fifteen with attachments and exhibit two the proposal agreement modification number zero zero one it is unsigned with attachments mr bosler any opening comments you wish to share i think mr chair from my understanding this is required for us to be able to get reimbursed for the thirty projects that are approved in the stip we do have our deputy director of the department of public director david good who is on a law who actually talking about transit oriented oriented development but first of all what we'd like to do is think committee chair whole karma for scheduling this item today  agenda before you today includes the agenda item before you today is an amendment to an existing memorandum of agreement that we currently have with the state department of transportation and as the chair had mentioned earlier this agreement came before the council's infrastructure and of environmental management committee in february of last year then approved by the council in march and then later executed on june twenty fifth two thousand and fifteen by all of the counties and the state the impetus for this amendment was a recent audit of state county agreements and how they were handled in order to in order to comply with federal requirements the state autumn auditor recommended three options and one of which is what we're doing today it's to modify the current state county memorandum of agreement to include language that the state and county agencies endorsing this modification of any project or agreements executed for a county project by the state will be considered as an executed and binding agreement which is what cheryl comma had mentioned earlier just to give you a background of these project agreements they're considered or they're titled p r twelve forty and you'll see that a lot in the documents before you and what the p r twelve forty is it's a project agreement that was originally between the state and federal highways and now what we're trying to do or what what this modification allows us to do is include the counties as part of that suburb cream and so again before it was just state and federal highways now it includes the counties and right now the  all of the other counties are signatories to this this modification so currently colony and the big island have moved forward and past the i don't through their council's resolutions and right now the city and county is currently working on getting their approval so if and when this council agrees then we'll be able to execute it with othe reiterate what the agreement in whole does is that it identifies various responsibilities for each part party and you might be wondering so how does the is the planning board they are the ones working with the technical advisory committees to determine which projects are put into the state statewide transportation improvement program and then as the county we would provide the design funds we provide the construction management and we also provide the matching funds for construction projects we design the project in accordance with federal state and local requirements and we also design our plans with the state doing the reviews as we go along the process the planning process the state makes comments and also advises us as to where provides us with multi year budget estimates of what types of monies we should be expecting to receive so just to reiterate the m p o is the planning side and then helps create the step and then  that point it becomes the county who would oversee the the design the construction management and executes or moves forward  in getting contracts for construction and i know both kerry and i are here for any questions that you have i'm going to ask kerry if you did you want to s transportation is imperial because they had that question and i think the department has responded appropriately so when you look at the attachment on page questions hard to see but this is under documentary evidence required for government obligations it's interesting i like that word and i recorded as an obligation of the united states government that supported by the document evidence of a binding agreement so once we sign the federal government is committed to fund the projects that we have already on the county if deemed appropriate for specific companies increase three teenage amounts withheld by the contract to ensure completion and appropriate implementation of any change orders and receives are planning funds for the operation of the n p o and to carry out all of the obligations as stated in federal law but the construction just wondering if it makes a difference for this county i'm not to sure but i could find it out from the state because i really don't need pastors from the state i would rather have it directly to the for us to continue to receive the federal funding department one thing i did want to heavy share if you do have that information currently what projects is dependent upon us moving this forward currently that with the latest revision and we can provide it to the two a council ok because one of things that you know for me is timeliness of us doing our part but knowing the environment of the construction industry at this point i know where the bids are coming and i'm not happy with those numbers personally but it is what it is so i'm just concerned about timeliness of us person to deal with the issues so thank you for that member's further questions on the request before you if not i'm recommending forwarding to the council adoption over propose resolution  department of parks and recreation department of police and the department of public works the purpose of a bill is to amend appendix see how the current year's budget to clarify project descriptions provided for each capital improvement project the design for the shall include body is not limited to permitting a site plan fees disability and communication board fees or other fees which may be incurred at any phrase throughout the project mr barlow's your comments please good morning mr chair again thank you so the bill in front of you is really just clarifying language on the appendix c when it was developed with the fiscal year two thousand and seventeen budget and implemented there's some discrepancies as far as what the project the listing of the project description and the project phases that department of finance will process for the different things you specifically mentioned the design component where if we have to pay for d cab or other permits different things like that that finance department considers that design and so if it's not included in the project description as required in the top of appendix c we are clarifying that here in this language so if you go through there you mentioned a few different departments that have this item and you can go through and see that basically we're just adding or replacing language to make it clear there's no new projects going here and also just wanted to make it clear that are the activities that the departments are going to be doing as far as the projects that have already been approved as well as the language clarification as to chair about the language in appendix e and it one on page three of the bill down at the bottom and i just you know for clarification number c b s three dash three one seven office that purchase of equipment and installation of new mobile office or i mean it's just it doesn't read well mr boss yes that is purchase of  equipment the office trailer is considered quitman so we change that from acquisition which typically would be land or buildings to equipment there so that's really just a clarification on that  parameters i rather not limit them because if a smart lease makes better sense than a purchase i would like to allow them that option and explain why they chose that route versus  purchase route i mean if there's savings or better service and you know we understand the key is to misplace up no questions i've looked at them everything makes sense that q thank you us in our understanding of the project as well as making it clear what is the intentions of our various departments so members any other questions you wish to pose that this same pleats if not i'm going to recommend that we forward to counsel for presage on first reading the order to print the proposed bill for an ordinance amending the two thousand and seventeen budget for the county of mali as it pertains to appendix c keppen improvement projects departments of environmental management finance i was in inhumane concerns management parks and recreation police and public works allowing staff to make any and appropriate unsolicited of changes as well as filing of all appropriate parameters of how we would like to proceed with this project and so i'm going to ask mr biles at this point in time to us any comments he has for us this morning good morning mr chair and  you mentioned this is it was reviewed two weeks ago in detail america mere provided the general scope of what we had been discussing and we want to move forward with this budget amendment so that we can move forward with our archaeologically muntari study the environmental assessment and the read a lot consolidation re subdivision again the main thing we really wanted to get from you guys today is are you ok with the way that we've planned the movement of the land from the hundred acres that is was originally purchased that's closer to town moving that hundred acres for the b c or closer to quickly let me highway  was kind of the the main decision making we needed that at this point the budget amendment will allow that to move forward so that we can start to do more planning but want to do with that thank you general generalize an overall conceptual budgetary figures that depending on what i would like to configure the property where the two remaining is the existing status or adjusted to the proposal is there any big difference in the amount of monies in funds required to do the project as you understand yes mr chair from my understanding  could exceed one hundred million dollars but it really we want to be able to take it in phases and in a manner that is achievable america has joined us this morning as well and you can provide any other further details on this but as far as dollar figures that was kind of the first phase we're looking at which is most of the base yards and the poor narry site work can exceed about fifty million dollars meeting i would like to ask you at this time again we it's a surprise to have you there but we welcome you and is there any comments you wish to share very good in this item this morning morning carol come when coun members when we talk last time what i was basically explaining to all of you is this is the a concept that we're starting with as a starting point for discussion there each  shares that we're talking about has been raised that really need to be discussed that explored and what we're looking at is we're looking at constructing buildings that after we construct they're going to have a life span of fifty seventy years expectancy so we're not building for today we're building out from the time that we start so we have to be able to project in potential expansion as the county government grows and or with projected growth of the communities what we're trying to look at what the growth of the communities around us are going to be and when you when you look at them are we county and you look at the the last ten years for instance we've been growing at about two percent a year so what we're trying to do is we're trying to be able to take the county from aging facilities that need to be worked on to a more at the sea level rise studies in the all the studies at the university comes out with that we have to take into consideration you know we would have to move it someplace so how what where what a want to end up with that's what we're we're here to discuss we're very open to any any suggestions and we we really are anticipating that you know just as if we were to take each of these projects one at a time and the analysis that we would do it one at a time in each of the bay shirts we want to be able to do that but we're trying to create a complex and the ability to have a number of different complexes in one area gives us advantages for parking gives us advantages for being able to utilize a space better being able to share equally in being able to share services and again as we start discussing all of this among ourselves and with the experts that i'm hoping that will be able to to to hire to help us to to go through this process it is going to be  expensive project probably one of the more expensive that any of us will have to deal with because we're looking at massive amounts of movements literally almost all of our departments that have basic rights but you know the police station in key here was about thirty million dollars so when we're looking at all of the different base shows that we're looking at for just take that as an average you can and you can see where it'll come up to well over one hundred million dollars and a lot of it will depend on when we actually start the construction of the spectrum pacific the cities the sequence in which we do it as to what the costs are going to be because the ones that we do sooner will probably cost less than the ones that we do a later because of construction costs etc sequencing on how we want to be able to put these facilities together is going to be critical as well because we're dealing with the age of the facilities that need to be able to modernize a lot of the facilities for instance if we were to do it information storage facility where we taking all of the boxes that we have with all the files and cabinets and would put in the computer systems that we want that might be something we want to do early on so that we can start becoming paperless as a county so we have to look at the different goals that we set and i can emphasize more that we set well for the county to be able to expand to and to modernize to i know the council is already working toward a paperless situation but we also need to be able to take all of our files that are in cardboard boxes and put into storage containers all over the place and centralizing so that we have better record control so that we have better accessibility so that we have the ability to maintain and retain information so that whoever is leaving doesn't take all the information with them and doesn't isn't the only one that knows the location of what those files are so these kinds of these kind of things even though it doesn't exist right now as is a facility is something that we need to really consider building toward so with your help what i meant dissipating is that we'll take some of the services of the county and come up with even brand new services that we don't currently have and figure out this is what we need for the future this is the direction we want to go and mr chairman all together yes mr bus yes thank you so just to do it for an understanding that the hundred million dollars we're looking at is for the next twenty five years it's not something like we would be coming tomorrow and how this isn't fair to her that it is a long term plan and long term phase out and this does provide you know my understanding and what we've seen with other requests that are similar to this where we're trying to increase just the overall facility they have not seen to provide funding it as i understand regarding the logistics of the propose say is the need for us to do potentially pump stations and other considerations i would consider and since that is part of the company from the study as i recall and i may be wrong a lot of things every day i think we should be able to qualify maybe not the whole thing but portions of it and oh yeah i'm just wondering you know if that we can fight for the those portions that make sense definitely as we need to expand the water and wastewater systems themselves and provide additional users then that would be something that we can go to the state and request flown for but not in this initial planning and a lot where many different options as possible and check with the state on any of that any time they were considering the stricken struction or project part of the project opportunities for state and federal money or even private funding for the water and wastewater and you know all of the special funds and so we can allocate even some of this initial planning and design costs back to those departments as as  appropriate once we finalize the capital item ok and they can i bring it up because in a meeting i was invited to attend in the mayor's lounge we have worked hard members we have created a very strong fiscal discipline in this county we're able to respond nine eleven spawn again well within the emergency of the less past few weeks because of our very strong  discipline we have pursued and supported saner why bring it up is that i think anybody that lends money wants the county of maui to borrow from them were a great correct because they want us to borrow their money instead of go through other financing options it is a testimony to the administration and the legislative branch of this county it created this unique strength of this county and the billet he to borrow when required to make sense so i share that with you because i think the people of our community needs to understand the importance of the money and how we've approached it the discipline we've use to be able to present opportunities like this for a future betterment of all residents so i appreciate the mayor mayor any further comments you wish to share i know you the basic think today members is so we give them the monies to move forward with you know says this is my district and this is some of the final touches i can put on first and foremost i would like to thank the mayor this concessional plan and again it's all conceptional and we understood that from the beginning i'm very very supportive of it supportive of it for two reasons first of all the heavy environment to manage waste department of water supply and all of those are all near the highway which we remember when we discuss we wanted to make that as the main exit for d s p shot where on the other side you want to have homes built along that area so it would not give the people that live in that area off trucks starting up early in the morning especially when you dock in refuse and some of these others they get in very early start and if you're jason to them you know like what is happening here right now down here on cold street in on the people they're pretty much understanding but i still hear complaints every so often but they understand you know refused trucks don't they can start at eight o'clock in the morning they've got to get started at three thirty to be on their road split for thirty five o'clock so with that being said i like the conceptual design and again maybe they'll be changes as time goes on the other part i like is where we are leasing mall we fire department the three acres where the white station will be located we definitely  need a nother station in this area and this way not only will white white boy have better fire coverage we will be more adjacent to high prone open space fire hazards such as along the mall to oklahoma area so this will all lead to some very important in safety and well being of our communities are secure all of the others you know i guess it could change and may change but i like the parks closer to the homes i like the idea of our services being closer to what where it's needed and closer to the highway where they can traverse a little bit easier and not create such a ruckus or such a noise making in the morning that people get upset and throughout the day actually when you think about it it's easy to traverse into the highway and the we set up the state is also talking about maybe making a bypass putting a light there and giv again i know there will be changes and through the years maybe things are moved around again the basic premise of our first concern if the mare remembered our my concern was i didn't want all of our services next to our residential i prefer the parks because then two people can traverse the ruling just go to the parks and enjoy all those facilities for which the mayor has dreamed on for many many years and i i share his dream in that respect we had the first softball game in this area and i'd like to see in the future so much older people would have an opportunity to play softball out on those on the wiley road extension and is there any cost sharing with other property owners with respect to that project and are those numbers included in the hundred million dollar property for the roadway we're having to work through with several other property owners that own segments of the property that will become the corridor the coordination of all of this and all of the different that as our budget allows we could put money to be able to move these facilities and build these facilities you know i'm not looking at everything at one time because quite frankly can't afford to do it all at one time and it may take twenty years or more to be able to complete out the whole project because there are many other considerations that we have to make on a yearly basis and because of the i mean of what's happening in our community so we have to take into consideration for  are and if we have a plan on how we're going to be able to move these bay shirts we can slowly over time place them into our budget and then coordinate all of this the highway coordination we're trying to be able to look at the transportation quarters that we really need to be able to make traffic moves move there know the way ali extension has been part of the master plan for trapping for literally decades  able to redo to be able to connect to weigh all of those things have been in the plan for decades and we have to be able to work in the plant so we have to be a construct these highways to be able to make transportation move better throughout our communities all the different areas that are being built kahului how it all connects up the all the roads even white core is supposed to extend all the way through from  where it is right now all the way through to more clearly beyond more clearly and connect up actually to what would have been the bypass going from key to highly miley and then further a country so those corners  been in the works were literally decades in when we complete all the plants then you'll see a much easier and better transit system for a larger community but we're talking about you know literally decades and decades of construction and planning our jobs as i see it is to be able to put a blueprint that we can start working with and you can say ok these are the kind of things we need to be able to do in the future this is what we can and for this year this is what we can and for next year this hour we're going to transform government slowly but efficiently and again it's the job of the council and the administration to work together to be able to recreate government as the technologies change and as the needs within the community change two years ago who'd have thought that this was going to just fall that because on come january of this year we don't know what the new central maui's going to look like until we actually come up with a plan is working on now for the distribution or we distribution of all those properties so we have to be flexible in what we're doing but having plans there so as the money becomes available from whatever as the money becomes available the shovel ready and we can take advantage of a lot of the federal funds that other communities cannot take advantage of and that's why we has gotten a lot of the improvements that we're working on because we had things that are shovel ready if we do what we're talking about with all of these ends and we cordon it them in a logical fashion and that means that we have to rethink it and rethink it because it'll always shift then we'll come out with the best plan possible and that's really what the goal of this whole exercise is it's not to get something done today is to be able to put together a comprehensive concept in which we want to be able to buil toward and give us a general direction but every year every council will have to participate in readjusting to the current circumstances of that particular time yeah thank you mr chair and i can support you know having we've got to get this plan going and we get a move on this is we're only talking five hundred fifty thousand right now hope you wouldn't understand we need to start moving on this i can approve i'm fine with approving the layout it's a great and the idea is great but you know we have a bigger problem as the mare talked about as things come up the big thing that's coming up right now  are affordable housing and homeless problem i think if i had money like this i would rather put it towards that first something that helps the people not our internal county at this point we have base yards that we're using now yes we need to move them yes we need to do everything but if we're in this situation right now what kind of message does it send that we aren't looking are affordable housing in our homeless issue as opposed to doing stuff or you know counties internal situation so  i just wish we could look at i mean they've got some ideas for affordable housing and especially for the homeless the housing first and i mean i hope we can see that here as opposed to spending the money on internal stuff mr chair i've just i wonder where our priorities lie thank you know thank you for your thoughts i think you bring up a very good point mr coach with no future infrastructure they'll be  to get going on doing something about this housing thing and you just got to stop talking about it but but there's the other side of it that we need to and you know i often hear people complain and say well unexpected things to and in our faces like none of us knew they were going to have valid situation who could have known you know hundred year storm and i agree with you on this a chair that it's really important and  i was able to attend the meeting yesterday to you know kind of discuss the things that we're going to have to do and fiscal responsibility and having the money to take care of these things is really important  and you know sometimes we sit here saying oh where do we do this and why don't we do that but it's really nice when an emergency comes around that we don't have to worry about how are we going to cover this money because we have it so it's complicated  s very complicated not a simple yes or no and i think everybody is right in some sense you know when they say let's get going and there's others who are cautious but that's way the nine of us have jobs you know less n a forum and i listened and there was an interesting comment that was made by one of the people there one of the candidates and i was discussing it with my husband on the way home and it was a comment about we should put this  ballot and you know that's a convenient thing to put everything on the ballot but then it makes me wonder well what are the nine of us to do you know the people who put us here and they give us  serious responsibility and trust to try to make the best decisions for them and yes you can put some things on the ballot but something is going to sit here and squirm and decide and this is one of them so for me at and that's why we are actually in the position we are today and you know i both know all of us been in this council a long time we are here because of the lack of where all to build inventory across the board especially affordable so i believe the public should understand that this is not something for us and that's not what this is all about this is really planning the future the same thing that many of the naysayers have come in and told us that we don't spend enough time we don't we don't do planning ahead we act instead of being proactive this is an example being proactive so i don't want to belabor the point i believe this will help develop housing which will then you know move on to other areas but i would hope the chair bed in the very near future and before me by saying i mean that we could have a real good discussion about some budgetary issues for which the man is sent down for when you go homelessness housing and some of that that's my whole mr chair not asking for a commitment i'm just asking if you find the time and i know we all b c because we day you're in what we can find some time to really look at what monies could be put aside to assist in this area housing first and all of this i think that's something that i would like to see it also but with this we're here today we're discussing this and i can support it because i think this is the beginning of what i call the new comments members and again we i appreciate the mare's sharing additional comment well i would tell you though the county is not the answer for all problems in this our county on our islands we can do so much we have limited authority by charter and we cannot override the state or the federal government my thing about the comments you've made members i think this is a good project as far as play any you give us a sense of direction general direction that allows future councils to make adjustments within the general parameters i think we are setting that is appropriate and regards to the components of this planning one team that we are not in control of is the bill eighty of what is paid to create a healthy middle class we cannot legislate that we need the private sector to be a partner in understand for their employees welfare a healthy middle class is beneficial to everybody in this co housing is a part also still the ability to pay and affordability should be based upon our people those earnings i have always pushed for further diversification of the economic engines of this county to allow our people to look at different means of employment to build a healthier middle class we cannot legislate a middle class we are going to need everybody's participation in bringing him back the middle class to its rightful place of train to be the major majority of the residents of this county not the haves versus the have nots because if it is we better be ready for a civil war because there's more have no and maybe that's why it's about time we start considering the benefits of a constitutional convention and discuss the corporate french or requirements it county needs so we are not dependent upon the benevolence of the state government because as i was nicely shared this morning we do phrase there is the right way to do things and then there is the state  so members if you have no further questions which i will ask you this time i am going to recommend that we move forward with planning money to start setting the general parameters of direction and improvements that we can explain to the community why are we putting forth a reason no one so money and he's as the mayor i mention i agree it is something for us to consider for the betterment of your children your grandchildren is what most of us would not be here during the build up complete build up but if you can take pride that you were part of a planning process like our forefathers did regarding the resort industry what can a area and for those newcomers would think we have and plan that historically for us why it was pretty stable under agriculture until real estate development in the visiting industry meet land and water all of the money i know we toured the word native culture aloha spirit but if you look at the true history and land has changed everything so for me i find it interesting when you come a strong culture at us because america is basically a new country where no culture is a country justify the native hawaiian c interesting times if we know our history people and we know our coach better than anybody else i just with us you to consider what it was just as i think it's important because we know who we are as a people and as island those and that's why i keep saying ireland solutions for ireland problems we know bess and our forefathers we are not have been anticipated but we are resilient and we have the capacity and resources to respond for the public and our residents benefit and that says something up of our county government so what i will recommend at this time is to move forward all three proposed bills under item ninety five to recommend to council presage on first reading the order to print a well staff to make  form and format appropriate for the know all communications and let's see i will have one thing added in the report for me to report members i would like co prepare it to finance everything and i thank you for that so like i mentioned last night regarding potential movement of the central mali water sewer system something i will supply in the future but we're going to need to plan eventual quarter to half a billion dollars of investment to me is smart project for the future of this county we cannot have a hole we shut down because our system fails it is the commercial and we cannot have allowed it to happen to the best of our ability that is your choose position as i look at the impact of what we're trying to do for the future and the amount of resources it's going to take that we're going to have to ask the tax base to keep so like i said last night nothing is free and let's see that's a rather far ranging motion things there you know and i apologize to you members and i was i need to make it clear to the community what we're doing because when i things that i found out last night was there is a clear need to improve communications hundreds of thousands of dollars positions in the budget to deal with a great community issue and the heart of that mayor ok so exceedingly or so supported the continuation of the program i found it interesting that we have a large member of a committee i'm aware of the benefits this county provides specific groups when i read this because we're not communicating well enough what we're doing on the people's behalf changes regarding form and format and since i'm going to ask for the quarterlies who will not file any communications will keep that i don't open in this committee that is the motion before you you know i didn't mean to set you off but it was good comments and i really appreciate them my concern again is the more the housing person so that's why i have an issue with this right now i'm fine with the planning and whatnot but i really need to see the housing for stuff come up and so that's why we're supporting at this time thank you for your comment mr coach that your understands your priority  any further comments discussions members mr buzzy of something i need to share just real quickly i wanted to acknowledge and appreciate the comments that you provided regarding the financial management of the county if i may use a chair please i just like to thank all of you for your consideration and i really do appreciate us working together and being able to come up with the right kind of facilities for our community in the future and i'm really looking forward to having many discussions about how we're going to proceed because that's really the best way for us to proceed thank you thank you mr merrill members so there is no further business before you this morning so i thank you for your presence