good evening we're pleased to have such a great group of people here for the seventh of february and another little bit of a snow experience in west michigan thank you for sharing this time with us tonight and for those who are watching at home we appreciate your interest in all things civic in holland would like to start with a we're great thank you and we'll do a couple things that we have done for decades which is an opening prayer led by a council member garcia followed by a pledge of allegiance which will be led by our scout troop that is here for the ceiling so we'll follow the prayer with they're coming forward to lead us in the pledge of allegiance and we'd love it if you would stand with us for those of this city and just as you you instructed the prophet jeremiah to seek the well being of the city so that we may all prosper as that we would feel the weight of that as we cast our votes as we as we discuss as we plan and i ask that you would continue to support your spirit upon us so that we would work and operate well beyond our own capacity je you thank you chris you see it and thank you i mean the car seat sorry and the scouts we thank you very much for being a part and for caring about government to be here this evening thank you now we're going on to the consent agenda and that means our clerk will read a list of items that the council will take action on in one vote but perhaps that one of those items that he reads will be something that you have come here to talk about specifically if that's the case at the end of his reading we'll open it up and you can come to the podium give us your name and address and tell us which item you would like taken off the consent agenda so would you please mayor item four a to excuse the absence of council member bird item for b to approve the minutes of the january seventh regular meeting in january twenty fourth two thousand eight hundred special meeting and study session item for c to accept and file executed oaths of office from various boards and commissions item twelve  one to approve an extension of the filing date for both the h b p w capital and operating budgets to march twelfth two thousand and eighteen item twelve c one and seventeen eight to accept in place on first reading ordinance amendment to section one dash ten dot one authority of certain officers and others to issue and serve appearance tickets notices to appear etc parking enforcement by d d a with a final adoption of resolution ordinance at the february twenty first two thousand and eighteen city council regular meeting item twelve d one to refer a claim filed against the city to the city's insurance carrier and city attorney for consideration item twelve efore point one two reject the bid from b s in sports as approved at the january seventeenth two thousand and eighteen council meeting and award to bid the bid to add america marketing group for the purchase of t shirts for recreational programming for the two thousand and eighteen calendar year at unit prices specified in the report to be paid from the recreation general fund item twelve four point two to approve the bid submitted by a lake shore glasson metals where the replacement of service doors and frames and the amount of twenty thousand and fifty five dollars authorize an additional twenty five hundred twenty five dollars for hardware upgrades to be appropriated from the two thousand eight hundred fire divisions general fund budget item twelve a four point three two a point to approve the bid submitted by barbara ford for the purchase of a two thousand and eighteen ford f four fifty truck for use of the street department a cost of forty thousand seven hundred eighty dollars to be paid from the centralized vehicle equipment fund i don't twelve a four point four to accept the fiscal year two thousand and seventeen cash and investment portfolio performance and status report as prepared by the finance department i am twelve the four point five to accept the quarterly investment report for the second quarter of fiscal year october through december two thousand seventeenth as presented item twelve we four point six two accept the december two thousand and seventy five monthly financial reports as presented i am twelve a four point seven two express to approve an expenditure of ten thousand six hundred twenty eight dollars and eighteen cents to w w williams for the purchase and replacement of the current transmission in engine one one with l m c two l l c for the purpose of docking the fire divisions twenty two foot rescue boat the legal and administrative fee to be waived due to the partnership with the city by allowing the boat to be docked item twelve six point two to approve the submittal of a grant application to the michigan humanities council in the amount of seven hundred fifty dollars with a local matching grant of two hundred twenty five dollars authorize a mayor and city clerk to execute any necessary documentation on behalf of the city subject to his provable by subject to approval as to form by the city attorney item twelve a six point six two authorize to solicit applications for a city clerk and to reclassify the position as described thank you tim now perhaps one of those items was something you really wanted to talk about tonight and if that's the case please make your way to the podium give us your name and address and which of that list he would like taken off the consent agenda see none of the audience who have to counsel anyone on council want to take an item off yes mike clarification for b one was read is january seventh it actually should be read as january seventh just for the public record thank you anything else he's awake so how do we feel about the consent agenda then after that change proclamation for casa this evening it is and that's an organization that has been a part of our community for thirty years so this is not a little flash in the play  effort this is band day after day week after week month after month year after year decade after decade and now we would really like to recognize all of that investment in the children of this community and so we have a little proclamation to read and i would love it if we could have the people that are from the casa initiative come up as well and find if you could introduce those that are here that would be great is this so find is in charge of this organization how long have you been doing this twenty of the thirty years while that is that is wonderful and we so appreciate your effort and here in the back we have the gilkey boys donovan and dimitri who are casa students and their mother is here with them our program coordinator is kevin hilgert we have with us one of our tutors who is kate ok what you're list is weird and we have a board member ileana who is from the holland language academy thank you so much thank you for being here and i would just read this proclamation whereas children are the most precious resource in our community that's you guys whereas the education and nurturing of our youth is vital to the future of our community whereas the children's after school achievement is a hope college program does it designed to provide academic and cultural enrichment for at promise students in the first through fifth grade and whereas the castle castle program has grown from forty four students in one nine hundred eighty seven when it was founded to one hundred and fifty who are served annually macassar program has been true to its original mission to provide underrepresented children with the tools they need to succeed in elementary school by using methods based on the belief that consistent individualized attention produces the best results when teaching kids who struggle in school provide continues to provide a significant contribution to the success of our communities children and stands ready to respond to the needs of young students and where as hope college continues to implement other successful initiatives for after school programs for middle school students with step up and trio upward bound for elementary and high school students that are continuing to grow and where as the whole college children's after school achievement is celebrating thirty years nine hundred eighty seven to twenty seventeen of service to school age students from ottawa and allegan counties now therefore i ne unsuitable for mayor of the city of highland to congratulate  its students hope college administration student volunteers teaching faculty and supporters of this the thirtieth year of successful mentoring of highland area you and thank you for your daily efforts towards your educational expectations for all the children in our community thank you so much for all the work that you have done and for the way hope students my son was one of the  volunteers and and a board member and just really appreciate all that you have done over all these years to encourage growth future teachers and encourage students and all of whom are going to be leaders in our community and if not here somewhere that is such an amazing event investment in the future and we appreciate all the people that have made that possible and thank you find a for all your leadership all these  thank you and we also want to talk about national night out tonight is here for that and that is an amazing effort that has been a part of many years and i know sue you have been in the center of that much much of the and pleased to announce that this year we also received a national award as being one of the top participants in our nation for our program which was held august first at  park recognizes holland for its outstanding participation in america's night out against crime citizens law enforcement and other first responders fire department community groups and businesses for more than sixteen thousand communities in all fifty states u s territories and all the military bases abroad joined forces to celebrate police community relations i want to say that our community is very fortunate to have a top notch professional public safety department to celebrate with we'd also like to think council for their continued support and thank all the organizers and volunteers a special shout out to the video production department for the wonderful video that they produced to show what we did in our back and also for coordinating movie night in the park which really you know put a great ending to the whole event and thank you to all of them for all their work and they made our program one of the top one percent in the nation i'm also here to announce that this year's national night out will be held on august seventh  we look forward to seeing all you called to members come visit us and i'd like to present this award for the mare to accept on behalf of the city he's s thank you so much sue and we know this only happens because a huge team and people coordinating at all we appreciate your hard work on this and it's just a great way to do what we really have needed to do over the decades and it's a a way to invite everybody n and to make positive connections when there's no problem going on and that's what makes good community relations right absolutely thank you very much thank you we're proud of highland being in that top one percent and we're on the cover two of the magazine right that's great thank you ok we want to move on now to public comment this is the time when you may have something on your heart that you would like to share with the council and you may come forward to the podium give us your name and address and you may speak for five minutes there's a little light that goes on  when you can go it's yellow when there's one minute left it's red when you're five minutes are up so take yourself to the podium go your way to the podium if you'd like to speak at this time my name is brian mcdonald i live fifty five west eighteenth street and i just at work as an idea like present to the city council night every year we have our our tulip time and one of the traditions we have until the time is when we scrub the streets and the mayor pronounces them clean and we can move on with one thing i've noticed i moved here in holland over almost thirty years ago all over thirty years ago and i really was amazed at how clean our city is it's really amazing our streets are always good but over the winter last winter we know that my wife and i knows after all of the snowy winter all up and down our streets underneath that snow is a winter's worth of trash in our in our neighborhoods and up and down our gateways coming into the city why have a little idea called sweep the city week that the week of starting april twenty second which i believe is earth day that's the week before tulip time that if people would just come out of their homes and walk up and down their neighborhoods and pick up trash between a sidewalk and this and the on the street i don't recommend people walk in the street and also recommend you pick up your neighbor's trash because that's private property but doesn't hurt i think would only produce a sense of city pride and when you think about when people come here for tulip time that's one of the things that they're going to look at i was amazed at the end of the parades how quickly our city because we like to do things for each other last actually on april first day my wife and i walked from west eighteenth street to city hall we just thought we'll do our part we picked up some trash bags out of our house and just walked on down street and we fill two trash bags between west eighteenth and home and city hall just between the sidewalk and there  you know if i wish we had a large percent for tips group show up a lot of people come out and do it we could actually clean our city in a couple of hours couple of hours we could have it done and get ready for the people from for t and it's just a matter of getting the place looking good either way i just want to any know i just saw an article online or read about that over in india a small village decided take take the horns and he cleaned their village and it's the cleanest city in all of india it's become one of them hit your target attraction of all india because they even started a recycling program which is unheard of in india and i think if they could have civic pride in other countries like that that we could do haven and would invite those in holland in the city to be involved as well as coming up in april some of you know that i've been part of a of a group that's been together or are praying together for community to western michigan a consortium an educational consortium that will talk about the seven mountains or the steers that affect our culture things such as lifestyles behaviors morals values and decisions these different mountains and we have a flyer that shows seven different mountains that affect business family education church and religion are to entertainment media technology and government they will be discussed will have different speakers some of them even have to come with bodyguards because they're that targeted in terms of where they've been we invite all of you and you all will receive one of these in your box but i have extra flyers for those that are interested it will be spreading around businesses clear from traverse city down to benton harbor will be announcing this it's april seventh at the grand  community center and anyone everyone is welcome to come so that you can learn what you can do to affect these mountains you guys are all here doing a great job in terms of affecting holland government and there's people in churches  things from a church perspective that's a church mountain this is a government mountain but there's five of the mountains and we can affect down and make a difference so that we keep moving forward as communities and as our state and nation th any other comments for coun seeing then and we will move on with the city clerk board of review could you read about that please him and twelfth in those are dates that the public could come in and to meet with the board of review if they have concerns about the valuation of their property they will be getting their notice of assessment in the mail shortly and that gives them an opportunity then to presented to the to the board of review the sets the hours for the board of review this resolution does and secondly it adjusts their compensation for their services to the community and it's been the same numbers been some for the past few years and recommending council approval so when people get their property taxes they'll find out about these hours or they should call city hall that they'd like to know about them once we  more information the hours are going to be on the website perhaps the hours of be on the website but just for specific they're going to be in march six from nine to eleven then again on march thirteenth from nine to noon and one before march fifteenth from one to four and then that evening from six to nine and also on friday the sixteenth from nine am to noon and one pm to five  pm and additional dates will be for future sort of cleanup work which typically is not involved too many members of the public on july the eighteenth at nine am and also on december the twelfth at nine this motion passes eight zero thank you lee appreciate all your work in that board of review and the citizen volunteers that are a part of that as well so moving on to public safety services the our county hazard mitigation plan we have a report from staff i believe chris turney our fire captain is here to tell us that thank you sir  mergers management crisis or issues in our community it is a process that we participated in with out of a county we've also done this with alec and coming back in again and we was twenty fifteen we are currently under  city we've looked at flooding of weather emergencies over a primary concerns we've also looked at infrastructure failures and other items part of a mitigation plan is an opportunity to look at strategies for improving or mitigating having a issue escalate in the grant those are funds that are reserved through emergency declarations were jurisdictions that are part of a plan can make application and obtain those plans to further the projects that they put in their hazard mitigation plan or at least our portion of that so what we're asking to do tonight is adopt that by resolution and we'll get that done with county they will then send that to the state of michigan for approval thank you chris plans we wish we didn't have to have but we definitely need to have any yes most impasses eight zero great can you read us about the gifts to him yes indeed we're trying to keep you as busy as possible thank you push buttons and turn ego the city managers office is pleased to report the following gifts parks and recreation future ice rink franklin crawl one thousand dollars parks and recreation digraph nature center he holland a horticulture club land a broom and some fund raising campaign fifty dollars rent a bus line improvements and fundraising campaign five dollars holland horticulture club i'm hoping in the very very very near future we can make some fruition of this but i will raise a plan and frank has been as i said ever faithful in his contributions to this so i hope desire to play their basketball games within the civic center so we've gone back and forth and had several meetings with the board dan mr the superintendent has been instrumental in putting this together and i'd like to outline the terms of this agreement with you here so we have nine total home games with five on friday night and four on tuesday christian would pay nine hundred dollars rental fee there reynolds fee does include built in usually increases over the life of the lease christian can charge and admission and retain those with the city will provide the concessions and will retain the revenue from that it is structured currently as a ten year lease with two five year extensions with holland christian having the first right of refusal on that extension and also home christian is offered at their expense to upgrade the scoreboard in the video screen to a large video screen within the civic center itself and also replace the floor of the existing floor in the civic center is just basically a board on a little bit of cushion and then cement the new system that we've been looking at would be have create a cushion would eliminate dead spots in the floor i'm not personally much of a basketball player but our finance director is in i think he would appreciate a quality floor to play basketball and then tom christian is is very interested in that on the civic center board at their meeting requested that they have the right to retain approval of the layout of the floor that hasn't even been created yet how a christian has expressed a desire to maybe have a logo or something but that is still in very much in in discussions and also the layout of the scoreboards so the rubble of the facility would include all of the existing areas with the exception of the indoor farmer's market civic center board felt that the there were some opportunities there that weren't necessary in the work necessary for home christians use of the gym floor and the other areas for their events so they would like to retain the right to hold those additionally practice time typically will be at seven and a half hours a week with a minimum of five hours per week during the basketball season there is not a charge built in for that directly to them but there's a long standing tradition with holland christian and how iraq the city of holland actually trading off some  some times at their different facilities to allow for recreation to happen within our christians gyms so we would look for that to continue great thank you that so we would like to recommendation first or emotion first when i was a little boy the civic center was built with the idea of being a youth center now as i think of the price as i'm being scotch and dutch and i think to my heritage you know i think it's pretty state and i believe that schools and other groups should cut it in half and i would say that god bless them but i don't want to try to bring god in on this of that but i would like to think that he would i think it's  high and it should be remembered why it was started that is the civic center but we can just price ourselves out of the market and go on to what we feel are bigger and better things and in the process well shoot ourselves in the foot thank you very much thank you al any other comments from the audience and will move to a motion ok there's a draft of it that's included in your package it has some further modifications that need to happen to meet all the requirements here but yes there will be assigned lease agreement that will be signed by both the mayor and the clerk and the representation from  the recommendation that will be requesting from you is a little bit different than your packet will be requesting that you approve the firm pairing of the firm but not the contract it just play at this point that will come back to you at your next regularly scheduled meeting and we have some additional work that we need to do with that it was my choice to prematurely put that on your agenda so the recommendation would be to approve the new works that is a recommendation from the civic center place board to manage and market and run the holland civic center so the decision to place board's task is to it's outlined here on the screen solicit proposals interview recommend the city council engagement of oppression professional event in facilities management organization to management the civic center place or recommend to counsel alternate so they did that their process of was to issue an r due diligence phase and clue did checking references cold calling facilities that were not included in their reference sheets and getting feedback from from those folks and then also a site visit three members of the group went to a hairball concert in iowa they apparently had a very good time at the hair ball concert but didn't necessarily fit in but they had a very positive experience know several other council member board members that went to the r v show in grand rapids with an eye towards how that was managed so then you works on february second the board voted unanimously to recommend that venue works be hired to manage the and market civics and replace the outlines of the base contractor include below although this obviously with again will come back to you at a later date with some some more detail but they're there based management fee is sixty five hundred dollars a month five percent of food and beverage up to four hundred thousand a percent over four hundred thousand five percent of annual gross revenues up to one hundred fifty thousand and eight percent for anything over that and then a forty percent savings to any reduction in the annual operating subsidy we are ready now to go into a pre opening phase which includes marketing and hiring of folks and getting things really set up for the facility to open the rate for that would be me four thousand dollars a month for the pre opening once the contracts proved it will be a mutually agreed to business plan this created one projected revenues and expenses with a greater understanding of what's actually going to be happening in that facility the management firm staff represent a staff or present of me and the board will establish recommendations to city council on booking policies use policies the sale of alcohol catering and concessions and then their general manager once events begin to be scheduled will become much more familiar with tool time if they're very much a civic minded and all that good stuff concessions and then most importantly we have a grand opening that welcomes the entire home community that's been a focus of the board i think that's been a focus of this city council that everyone that lives works and plays in holland feels w at our civic center so we very much want to make sure that that happens with that we do have a representative from the new works here tonight we also have our board cha box here if you liked invite them to maybe say a few words or if you have any questions for me we talked extensively about this up stairs would be more than happy to answer thank you so much matney just appreciate the huge work you've been doing and we know that this next fall is coming and we need to get things in place and so that has meant a lot of work very fast but it hasn't been done in a cavalier manner it's been deep and wide we really for the civic center place you have given us a board that has a breadth of experience depth of experience and more more importantly they really care about this project and they care about the community i was looking back through the minutes of our meetings early part of the meeting it's hard for me to believe that we just started meeting in december we have been meeting at least every other week with multiple communication back and forth i was one of those folks that got the opportunity to go to  what we didn't actually see hype airball perform but we did get an opportunity to be able to see the facility and how venue works does their does their work and we in in regard to this company into this  contract i want to let you know that this is a very deliberative process by the civic center board we had the opportunity to make decisions at multiple times along this process and at each it each turn we said no you know what we want to make sure that we do this right we want to make sure that we get this right because this is in our view one of the most if not the most important decisions that we're going to make in the early years of the civic center we want this to be a success for the community and we want can said to continue to have the civic center  the place where more residents of the city hall and feel welcome than anywhere else we want to make sure the doors are open for everyone we want to make sure the civic center is what it has always been for the community of holland and more that is what we believe our charge is that is what our goal is here and we believe that venue works will be a great partner for us in that and in the board did want me to let you know that it's this was a unanimous decision of the board and it wasn't a pro forma everybody raise your hand you like it there was a lot of discussion that went on with this a lot of deliberation that went on with this and we firmly stand behind this recommendation for venue works thank you i'll take any questions that anybody else and really have questions  opportunity it's a pleasure to be here we consider ourselves very very fortunate to have been selected as the company that the city would like to negotiate with and ultimately entrust the management of your civic center to us matt mentioned that we are civic minded company we are we focus on smaller markets they are not less important they're just smaller in size we believe that's our niche we believe we are boutique by design and that we have the capability to bring the resources necessary to the city of holland to make this a success and to help you realize your vision it's a privilege to be here we look forward to the opportunity we want to be a good corporate citizen with a long standing relationship and thank you for being here tonight joe thank you also it's chris hart here as well oh yes chris would you mind coming to the podium and i hear one of the members of the civic center board and you have had some experience and then use across the country and i would love your response at this time and then a part of that discussion and then on the trip that you're the one with the biggest checklist when we go the opportunity in backward catering business as part of that bringing some corporations as well are boards mission was really to find the best fit for holland and it obviously the finances are very important to me because i run companies to make money and that was what i was measured to so part of my d n a is to analyze financial statements and how we're going to get to the results that we need to and balancing that with obviously the needs of the city and what its promise to our community and i think our board is so well balance from the perspective of having different views in perspectives to what that means when we went to to see this facility i was in the operations side so i pretty much focused on that when i walked away from there was that there are so proud of the job that they're doing in the community they're involved in and when they talk about being a fiber in the community they are involved for nonprofits churches school groups theater group anything that's going to enhance that community the other thing that we got out of it we also interviewed people along the way to find out how they felt about the facility that was run and reference to cleanliness and reference to pride and what it brought to the community and the community embraced what venue works was doing this community went to had old coliseum much like the old civic center and they had a lot of pushback from the community because they didn't want it to change and what they've done in a matter of i think it's eight years is completely embrace the change and are moving forward and directions that are on believable to us so very proud of venue works i certainly i'm not done yet we have a lot more questions to ask obviously resolve some things but i want to thank you guys for having the faith in us to in our board to step up that's done an outstanding job as well i have to have a c pat him on the back because when i came on board with the board there was no way that i thought we could get this put together as quickly as he has so applies to him as well thank you thank you chris appreciate your involvement and i remember one of the other venues that venue works worked with started out as a dirt floor building where they did horse shows and now they're serving banquets for hundreds of people so there are a lot of really good stories about small size community assets that they have worked hard so those and that's our report now we should be subject to one motion but the contract still needs some terms put into office such as the financial items that have been summarized on the screen and this is such an important contract we want it to be as complete as possible before you so the second motion would be to postpone approval of the contract to the next regular meeting the twenty first used to be separately because a motion to postpone to this fixed date cuts off discussion on merits thank you yes ok so we need a motion just for engaging venue works didn't get so moved moved by hoekstra support supported by just silly and a discussion about that yes we being a couple of comments on i think it's very obvious that we've got the right people on the bus in terms of our board what has been critical i think  understanding the role of the civic center from the get go you have a concern for a number of people as we've gone through this huge huge huge process huge huge  own you know we've had this discussion about how and christians use just a few minutes ago and i view that as a continuation of a large piece of history even though it's moving into a new sort of a company i would be i think they have a sense of what they're getting into about this community is about i was just looking at a little more what every however because this is not far from cautious about a company who doesn't know how to make a dollar and i think you do not make a dollar but to do that wrapped up in a way that's beneficial to this community pretty preserving no matter what happens the last time i speak tonight and that is i would urge you to vote against this motion and my wife said doc talk sensible now but i think it's better that if you say we want the terms of the contract first and then we're going to decide whether we're going to side rather than to say we're going to evolve to work with you because i look at six thousand five hundred dollars from my heritage and i said that's a lot of money to come up with and i think of randy vanna waters dad you know working at the civic center and other folks too they had two and three jobs and i don't think they got six thousand five hundred dollars a month and we're going to come up with it and will we have to sell a lot of questionable products like alcoholic beverages and entertainment of different groups that maybe would never think of having in holland just to pay for the monthly management fee and broaden our culture or heritage or just loosen up and that and it's on his tombstone there by bow school at the cemetery that god has given us this land as a preparatory ground for eternity and if we mess around with it we might just find it taken from under us and as we think of a good example to the citizens and students and the boy scouts here and as we think also of what you said  mayor concerning children our most precious possessions and then and councilman garcia pray for the peace of jerusalem or wherever you are they were in captivity at that time taking a thousand miles away to what we know today is iraq for many of the same things that were mentioned earlier about these different mountains that we deal with so i appreciate what has been said that we're setting a course but i feel it's a questionable course and there are some rocks underneath thank you very much thank you and hear their comments to this motion could you call the roll please tim motion passes eight zero thank you tim now we need another motion that will be for the contract correct united motion to approve excuse me a boat and to postpone approval of contract do you do you probably should have a motion to approve the contract first and then a motion to postpone to the next be the twenty first  ok moving on to comments from the city manager and this is your debut at a public meeting chief messer i mean not that you haven't been to many public meetings but in your role now as interim city manager we so appreciate your service in every area being in charge of every area now as well as public safety and we know you have assigned other people those positions within your department front so i did that thankfully so that we didn't have to buy another one but i do want to take a just a couple minutes to really take this opportunity while i have it i have a feeling it's not going to be for very long and that's fine but i wanted this opportunity to talk about  staff employees and to think if you people publicly if i can my role as chief of the public safety department of always interact with all of the employees i have a very very impressed with our employees city wide i didn't get to interact with as many as i do now the last week of interact with a lot of our city employees i can tell you one thing more impressed than i was before we're very very fortunate to have very high quality so the employees any phone dumb questions that i've asked trying to get myself updated information how i'm still trying to gather information and analyze things they've all worked just flawlessly with me and i also want take this opportunity to thank a few people i was a first person i want to think is great robinson i know he's got a lot of accolades and a lot of thanks but boy the guy is an organized individual stepping into that office was very organized the transition i think was very smooth we met several times i think he hit everything in binders and folders so it was pretty easy for me to get to get caught up they want to do is talk a little bit about what i've seen the last week that office and some things that are that want  go on behind the scenes that most people don't realize that public employees are involved in these are some of the couple examples that i've witnessed over the last week of employees really being committed on my desk before he left because i want to be caught up on it and that situation he leaves every case in he's calling me send me e mails at five six seven o'clock in the friday he stay in here to get that report done for me that i'm requesting for he goes on vacation so distant examples one example of the commitment that our city staff has our leadership team amazing group of individuals their commitment to this job and their profession amazing amazing  people the next one is general warm she was off on monday she took a vacation day monday and she really was on vacation because trust me i lot of phone calls into her she a lot of e mails back and forth to me we're trying to get this the city manager process in place she took monday off but her and i have more action probably interaction on monday than probably on a day that was she normally works and flawless so in emails answering phone calls never missed a beat i know she was watching her kids because she said earlier to  and today we're talking about we don't have enough time to get all these budget meetings done right we need to meet some more it was time to terms as well i'm going to while i'm on vacation for a week but i'm going to fly back for three days in meet with me to get al probably taken on most of my dumb questions and most of those are at ten o'clock at night when i'm reading things going what's this mean and what's that mean or text back and forth at seven am in the morning and we've spent some early mornings and late nights in this building trying to get the civic center project moving forward so it truly is an amazing group of individuals all of our employees our leadership staff the commitment the cooperation the effort that they show i want to make sure everybody in council i think most of you probably know this already but also members of the public to understand this is what goes on behind the scenes you don't see this very often and i don't know what most people think about as far as toward public employees good bad or otherwise but i can tell you that the commit the cooperation the effort has put forth with the leadership team and all of us are city employees pretty remarkable makes my job very very easy as you can see tonight but enough to say a whole lot was all taken care of by staff so phenomenal staff think we're very very fortunate and i definitely want to take this opportunity to share that with everybody  matt we know you've been involved in a lot of organizations over the years and ran and been the leader of a lot of teams of people and you know people when you meet them you've interviewed all kinds of people over the years and  have a good read and a system we really appreciate that feedback and we appreciate your service as well thank you so much it people are probably really interested in the city manager search that  launching and we do have some dates that you probably have seen in the paper but just to reiterate valentine's day of the three different candidates will be in holland they'll have time with staff here and they'll be taking a tour full tour of the city just to get them acclimated to what we do here and then the next day the fifteenth will be a day of interviews where there are four different interview teams that are made up of council members committee members the city manager search committee members and community members into four different groups and they those four groups will be interviewing the three candidates throughout that day and then that evening from five to seven each of the candidates will address the public in a form here and then they'll be open to talking with any members of the public that would like to come to an open house so that's on five at from five to seven next week thursday the fifteenth and then on the sixteenth that city manager search committee will meet and get all the feedback from the staff conversations from all the different interview groups from the public comments that people fill out when they come here to through the open house and any other feedback that has come in as a group and we'll discuss that and develop a recommendation to go to council for the following wednesday which will be the twenty first the next public meeting of housel we should be presented with a recommendation from the city's city manager search team for the next city manager candidate so stay tuned for all of that and we hope that you will be involved in that process as well also i have some appointments for boards in the city fred van antwerp is appointed to the planning commission for his first term that term expires in june tw one virginia greenly to the human relations commission for her first full term that begins and expires and june two thousand and twenty one and thomas should believe to the neighborhood improvement committee for his first full term committee for his first full term and that will expire in june of two thousand and twenty and also we're asking for the reappointment of merle prince to the brownfield redevelopment authority for his second full term that expires in june tw twenty and david meyer to the brownfield redevelopment authority for his second full term and that will expire in june two thousand and twenty so the recommendation is for city council to approve the appointment of  planning commission to replace the vacancy left by brooke anderson virginia greenly to the human relations commission tammas shipley to the neighbor in pretty good improvement committee ruth stegman to the neighborhood improvement committee to bryan to this estate ability committee and support supported by garcia all those in favor say aye aye aye oppose same sign that curious thank you do we have any thing from council members and emotions or resolutions are first reading was handled already in the context of the meeting correct that's correct so we're down to a last item