thank you and good evening everybody welcome to foxborough as board of selectmen august twenty first two thousand and twelve meeting i'll go over the agenda briefly at seven o'clock we have citizens input followed by chairman's update of some upcoming meetings and events seven fifteen will have a public hearing on the transfer of the all alcohol restaurant license from piccadilly to grand slam restaurant concepts and doing business says jake in jo see on the end of this month aug thirtieth regarding the piccadilly pub at seven thirty jungle vans coming in to present us with a check we got in the charles james fox memorial monument charitable fund that was set up by quite a few years ago at seven forty five police chief o'leary and bill can spare will be discussed in the recent parking by law discussion that recently went through the attorney general's office at eight o'clock we'll be discussing the license conditions for grill it to washington street briefly at eight ten hopefully we'll be finalizing the goals and objectives that we've set up over the last couple months for the town manager and the board of selectmen and then we'll be going into executive session for the negotiations with the union and nonunion personnel so at this time if we could have maybe linda lead us in the budget allegiance so the first item is a citizen's import and if there's anyone that wants to speak on any topic if you could just for the record introduce yourself and for those new people we are on cable access so you can speak into the microphone clearly will be picked on camera picked up on camera to speak now i wasn't sure whether or not we would get an opportunity to speak during the actual session and you can decide about that i'm here because i one of the members i was selected as kind of as a if you don't mind if we can you stick around till seven forty five think i know you were involved in the meetings and it is probably beneficial here with their presentation is the condition set forth with the attorney general and then with was certainly opened up to the public ok all right in just so before we get to that point as i've said from the beginning on this by law i have a con i have a perceived conflict or a conflict of interest because i live in at areas all recuse myself and during the discussions mark will take over think over the past few weeks the town has heard from several board members one selectman one planning board member stating in public and filing with the town clerk a disclosure statement and i am also required to read the following disclosure statement in conformance with the state ethics commission which is under section twenty three b three which quote prohibits a public comportment ploy e which as assault valda selectman i am considered employee from causing a reasonable person knowing all the facts to conclude that anyone can improperly influence or unduly enjoy this person's favor in the performance of their official duty this section's purpose is to deal with the appearance of impropriety in a particular the appearance that public officials have given people preference preferential treatment as many know i had a local nonprofit organization called turfs up that solicits donations in the form of money and services to build a community feel for foxborough as this is a community outreach effort this organization organization has received donations in the form of money and services from many businesses and residents in town all of these services and donations are publicly detail for everyone to see since the very first day that we set up that organization the craft organization has made donations over the past several of years in the form of grants tickets to offer as raffles and the use of the facility for one sport event that we had to raise money i filed disclosure statement in the past i've done it again recently as well as publicly put this topic on the board of selectmen is agenda immediately when i was elected for the sole purpose of disclosing to the town in the board as well as to ask anyone if they had objections i'm doing this again today to be in conformance with the state regulations as they require me to do so so appreciate your time to listen to that there's a bunch of meetings that the selectmen have coming up over the next week in i think they're all important meetings that have to do with the town so i'm just going to list in the order tomorrow night we have a continuation of the craft in that town discussion group meeting it's a continuation of the past several meetings and it's at six p m linda at this meeting room the in a gala selectman the meeting room regarding the planning board and the selectmen is a joint meeting coming up the following day thursday as part of the process of developing the town's master plan watson in the planning board along with their consultant group kathy mckay will be holding a workshop to discuss the town's future in the impact of sewerage on it the planning board invited this board to attend the meeting and participate in that tomorrow at seven thirty again in this room we've also been asked to attend a school walk through which is the following monday august twenty seventh by superintendent debbie spinelli to review the recent improvements at the high school that had just been completed so that's at the high school media center it's six thirty on on monday invensys if you remember we've document it's at the board library and the document serves as their proposal on how they intend to proceed in dealing with the contamination in the neponset reservoir over the next five years in a pot porton topic to the town the n r r c if you're familiar with them it's a citizens organisation called oncet reservoir reclamation committee and their goal of the n r c c is to improve the environmental conditions of the ponds or reservoir or reclaim it back to their form function and beauty so they've invited the board of selectmen the board of health the water department in the concord to an informal public meeting and that's on august twenty ninth it's going to be hosted by invensys and it's at seven o'clock at the her middle school additional spaces there are right there and it says preexisting use approved but those spaces are that area cleared for those you have to know yeah yeah i'm not clear and i think i'm not doing anything right now if there's  we have july twenty fourth meeting minutes and i think all of us for president that  john galligan here i do see you going to ask once we open up the piccadilly discussions i'm going to re kids myself from that as well but if john does show up she's leaving she has another meeting she's going to come here and then she has to get an easement request to get a mass at mass electric to request a perpetual right of easement to grant them the right to install construct and reconstruct repair replace add maintain or operate underground and this is that drive going up t lorraine seconded by linda any further discussion of those in favor and motion carries five to nothing more minutes you too fast to anyone want to discuss anything in the information packet but a few things and there we are invited to the anniversary celebration of being seven fifteen as i've done in the past i'm going to recuse myself from this discussion i do not have a conflict with the applicant but i have worked for the property owner in the past  please the board of selectmen will conduct a public hearing on tuesday august twenty first two thousand and twelve at seven fifteen p m in the town hall to discuss the application for transfer of license of all alcohol restaurant license from piccadilly disposition l you and john thank you as i spoke to john earlier and if she's coming from a meeting and have stood for back in where he's volunteering to come in and present a something with very nice if we could give you the courtesy to thank you comedy so joan we have the letter i can certainly read it but if you want to kind of summarize or make a presentation that would be helpful if you didn't read all the way through it out kind of that is sort of like in limbo for a while and the intentions of having it be in a prominent place in town and and has not really been decided so i decided that after all this time i should do something so i had a brainstorm here we have a large fund that was collected a long time ago my husband vince and galloping and i didn't say that in the letter but i just i guess i know you know not lot of people might not know that he was my husband but because i didn't mention it but so is a gallop and my husband died fourteen years ago and so this monument was erected and built almost thirteen years ago and there was a fund so i have now requested the selectmen to accept this fund as a gift and the monument hopefully to be placed somewhere i would hope or expect in around   new town hall so i'm not behind this at all i now have this fund because of time going on originally there was a committee i had nothing to do with this i was in my mourning and some friends of his and the jaycees a large group of jaycee's came and just you know how you just need to express yourself they needed to do something and then was venom and volved in many different things and they had all different kinds of ideas and they found a letter that he had met someone that had suggested this project of finding who this town is named after and erecting something so people could read and know somewhere because they say oh it's named after fox no so anyway he had written a letter and offered t cheer the committee we found a letter after my husband had died he must have written it you know a month the or a few weeks before that written into the jaycees saying i will take this on and be chairman of this project so we said oh sort of like a little brains don't why don't we just take this on the fact that it didn't seem like something you would take on but he had already written this letter and he was going to you know do something special for the town so we ended up a reckoning this monument and it was a plan to have it on the top of the town common but that all fell apart there was some real problems and the committee actually fell apart then too we raised thirty thousand more dollars to be used for this town and because of all that went on we have not been able to use that so it's been sitting in a nonprofit fund in a local bank i think it should be moved and i would like to perhaps set up a an independent fund here it would be you know a dedicated fund mr scholars assures me that there have been many such funds that they've worked with  don't mean for it to be any trouble for the town or extra expense and hopefully it can be expended soon can be diminished it's not an endowment that is going to be there forever it's to be used at the moment  i think it needs to be saved because there's so many potential things can happen here and we just don't know the monument i hope you have stopped to read it and looked at what is on the that monument on all  sides and it would be i think appropriate in a lot of spaces hopefully prominently that it's you know you actually can see it and read it somewhere and so there's plenty of funds here to move it temporarily if it needs to be moved because something is going to be done with this town hall it could be moved permanently and there's money for it to be moved permanently there's money for our landscaping around that monument and i believe th going to be money left over to do other things with it my thought would be if there is a town hall whether it's in the back in the front or someplace else use it for beautifying the town hall grounds and use it up now i ask think i believe that the town could be the best judge of how it could be used in a project such as that i would ask though that might mean myself or someone in my family be like somehow it could be written in that we would be there is some kind of an advisor we would like to know what the thoughts are that you know someone could list the type of things like we could help work on how much these things would cost and see if it looks like a good plan i don't expect to have veto power are you know say we don't like this kind of tree or anything you know but just in general to be comfortable with something that's appropriate i mean i guess i would object if it was going to be stuck up somewhere around the corner of a building that you could never see it you know and no one ever got to benefit from what it says on it and so forth so i guess i'm i would have that very high expectation that it would have some kind of a fairly prominent place and i don't think there's anything on that monument that isn't something beautifully done and and and would reflect nicely on the town so that's what my hope is and as i say if we could try to set up this gift in my suggestion john is that we have it conveyed to the town in the form of request or given a bequest and as you know being an attorney you can put whatever condition on that book west you as  gift or that you deem appropriate and i think it's a simple enough matter and is a pretty common that a gift or and a gift like this has a provision in there that says that a member of the family and  you get to designate who that would be would be available to consult with the town it would need to approve the location or language without a fact i certainly agree with joan that it's a beautiful monument and it has its you know should have its place in a prominent position in town it's dedicated to the i'm going to blow the account oh well as if this instant gallery yes he was on the plan think that at the time in the legislature when we were looking for a name that the name achiles fox had come up and they looked for you know fox borrowings of what prominent people some of them in this country but this happen to be someone that was making a lot of noise over in england about freedom and liberty and so forth so they said you know great name so that's why foxboro is named in oxford apparently timing it and apparently it's spelled b o r o u g h as opposed to the more common in a location when we hopefully do get approval for a new town hall i think it would grace the grounds of very nicely it with a gift this generous i don't see that be any trouble moving it bringing it back to the appropriate place in incorporating into the design in a lot of if that's what the border like to have happen so this does anyone want to make a motion to do we need to have something more formal written thing though i don't want another board of selectmen changing their mind when nobody had issues if that's how i mean this this would be something formally accepted and the town would have it then yes you could you might just want to accept it pending an approval of any kind of written document that all of the town i think you get down i don't think that that's any you know serious thing that you need to read over for the you know i think that it would be pending you definitely would have your say if you want to hold everything up but i'm just saying that i would think for now unless you had to i think my preference is not not let the opportunity pass will vote on it tonight with general conditions  and i certainly can make the motion if someone else doesn't want to make a motion in to the goodyear motion to accept the charles james fox memorial monument and charitable fund from john galvin and the calvin family in memory of your husband with conditions approved after review council draw up the bequest let him talk to john make sure we get the conditions right and bring it back for the board to sign as an action item probably in a few weeks and i'm sure tom collins would love to how this piece something he  representing the abacus here that as you know this application application is for a transfer of the and up of the existing license and an application to pledge if the license is granted  the letter license license is being transferred from piccadilly just position l l c we have included a copy of the court order in the package which authorizes piccadilly disposition l l c to plead that action mr donahue but your children were both in worcester is here represents the landlord and he also was in charge of getting that court orders over any questions you may have for him that he'd be happy to answer the applicant is the transfer is plants grand slam restaurant concepts l l c which is a massachusetts limited liability  company with the usual place of business at one ninety five school street in waltham and a t v license requested is an annual wal alcoholic restaurant license the manager of the  of the form of piccadilly pub the license from asus is a one story restaurant space with approximately sixty eight hundred square feet there's also a full basement of prussia in the same site just one main entrance an the license will be pledged to citizens bank and a copy of the draft of that pledge agreement is also on file with a license application the proposed manager is jerry  him he has extensive experience in restaurant management from the one nine hundred ninety nine to two thousand and three he was the operations manager for the naked fish restaurants and since two thousand and three to the present he has been the director of operations for the chateau restaurant cooperation and in two thousand and nine he had a responsibility of being the chief operations officer of grand slam restaurant concepts l l c to the restaurant up and running operational at some point it was appropriate that the general manager would be hired to take over and i've reminded him that that's something that we have to do is when you change  it it's it has it's all different times of the day has different types of clientele from business and during the day to families for dinner to a late night crowd if that's when joy still so it's it's really a food friendly was sixty another interesting aspect of the restaurant is a china friday on their four o'clock you'll see maybe you know the clientele between the age of fifty to sixty five seventy years old you know  they do the rest or get a restaurant first and you know what they it with a sports bar concepts so that's what our intent is and you know as far as the renovations you know we plan to do a lot of good things to the good things the property  odds on site on site hiring where you know we may have a trailer or a trailer that we we set up to i do interviewing hiring and respect to hire probably sixty sixty five local  i just want to say i think it's great that we could get and in so quickly to that spot and wish you all the best of luck next year and they love very well thinking of having like a patio and drinks outside or anything like the one  known extremely highly regarded every one of the restaurants is impeccably operated they're all successful and i took the time to reach out to two communities today and ask about any police issues associated with the liquor license and it was spotlessly clean and that reflects both the what i was told as well as my personal observation and having been in the restaurants like i say dozens and dozens of times so i think the board will find that this is a very very welcome  the second i'm just not sure the microphone is picking it up with the motion is the transfer of all alcohol restaurant license from piccadilly to grand slam restaurant motion to prove the application for common victrolas license for jacking joe's live in the area of north st mark wanted to take over the meeting tonight it was my rookie scout work out tonight ok if you feel a bill because we're here to talk about the parking it would o'leary thirty seven ridge road blocks from the purpose of the bylaw was to reduce traffic congestion during times of major stadium of that over the past several years has been a substantial growth  traffic flow created and still created that involves a public safety hazard especially at the end of the night this increased traffic flow and parking as a result of the numerous paid parking operations that have developed as a side industry along north st and from north st had migrated to other areas of the town adjacent to route one  attorney general has made a ruling that the bylaw as constructed is constitutional isn't a forcible by law however to my interpretation of the ruling from the attorney general's office not only does it allow the bylaw but also delineates the parking of cars for pay as the specific violation is i believe that this operation has created the additional cars in the area that creates the hazard at this point the department will monitor parking operations and issue civil citations when violations of the paid parking element the community that parking tickets would be issued to individual cars parked in a person jar that is not the case the bylaw pertains specifically to people who park cars and in would they want to do i said well let me give you the scenario and this is always my take on if you got three or four children it's a late sunday game or it's a monday night game and i was chilled out to go to school the next day people coming back at twelve one o'clock and later in the morning they going right next door it's a warm day well you have no ac the windows rope and we all know where destruction is and it's in my eyes it's going to be loud it's going to be offensive and i've been there i've seen what happens and i just don't think it's fair to property owners that are but certain situations that they should have to deal with this no mind it's one of those things intel it's again which always happens once he has always so simular situation where it devise a town or a certain part of town i really don't think people should have the right to park cars there i really don't and i will never  thing that you really want is a liability condition which i've stated in the past if your insurance company ever found out about the you were charging to park cars on your property you could be subject to a whole lot of other situations that would really be detrimental to possibly your you know your insurance or your mortgage or whatever so that's the way i see it and annoying the other board members want to make a statement i'll open it up to the citizens here all right so i'm dancing happening and i live at messenger ave to give you a little background on what happened here as you know a town meeting this by law was passed it was a close vote as at the end of the day at the end of meeting there weren't that many people remaining and there was some discussion at that time of what the policy was going to be there was and but it was clear at the meeting that we were voting on the by law and not on the enforcement policy so in or to address concerns of the community the chief called a meeting was held at the ahern that was june fourth and at that meeting the the chief and built has  initiated the formation of a committee now that this committee was not formed by the the local people in the stadium area but they are the people who signed up for it we got a letter on july second from bill caspar and it stated that the goal of the committee was to establish criteria for parking of vehicles on residential property during stadium events so when when showed up at this it was a good mix for example you know there were some people who maybe have parked for pay in the past but there are people like me who never have never will park for pay in the past but being in the area we're concerned about the parking so it's not as though this is a committee with an axe to grind and certainly i have no you know horse in the race with respect to pay parking after what we did at that meeting was we identified the objective of the parking by law which we felt was to increase public safety by reducing traffic on street on the street an event days and to address public safety issues we wrote a letter to the chief because he did not stay for the substance of the m we had a second meeting of the committee on july twenty fifth and again we had heard from the chief in the chief did not attend that meeting so on july twenty seventh we requested that this matter be placed on the agenda for the aug seventh meeting i believe it was placed and then i think mr pecos removed it from the agenda and instead suggested that there be a meeting and invited me to the meeting with the chief and mr because barr so when we came to the here but the gist of it was he indicated that the board of selectmen does not have the power to although they have the power to issue regulations they did not have jurisdiction over the enforcement of this particular by law and that he felt that any case any proposed in force meant procedure that included saying a certain number of vehicles would be permissible in a certain would be would that may be true in addition on that day they indicated on a day one second  yes ok now they indicated that on that day the by law had been approved by the a g s office but suggested that they hadn't seen it yet maybe looked briefly at the report of the committee and i want to give you a people who are actually in the community could perhaps park on the street even though others couldn't and we talked about the placard system but after after the committee came up with this regulates parking for a fee and quote we understand the town will adopt policies to implement subsection a of the by law such that it is applied only to parking for a fee and not to other noncommercial parking of vehicles when i read this language of this decision it is clear to me at that age intent was that if i don't ask people to pay to park on my property i'm entitled to have as many people as i can fit park on the property that's what this protects it also country will be discussed at that meeting this requires that a policy be established and an agency of the town town manager merely defines the post so i'd say we're back in some ways to square one because you as a board have to sit down and develop a policy and go to a doctor and i seriously question whether this can go into effect until you have done just that ok now we're going to time now this because my my committee and me i'm going to tell you how i feel and this is the way i feel about it when you make your policy i think it has to be clear that you can in can only be for documented pay for parking offenses parking as many people as you want is not a violation based on the gauges and enforcement should have to have evidence in order for the violation to garner a ticket it was suggested at one point that if we were ticketed and we were we had at a reasonable excuse or were having a family function or whatever that then we could just go down and fight it let me tell you i don't think that you know that just is on realistic to expect people to take off from work or whatever you order to buy a ticket that they should never have been given in the first place this needs to be treated just like other sign up that's a violation if you have a kid waving on the street come in there and sign nearly you're in violation but if you don't have that you can't just assume that just because there are ten cars there that people are setting money what you think is an issue that you have back before town meeting with those kind of words and you can see the passes and if it does five then you can force that put intil that's the bible that's passed that's not the bible are you and you can put into effect  there shouldn't in my mind there should not be any requirement and we should make this part of the policy that we have to register with the police for daily events or other matters it's just file ation of our right of privacy to have to run down there and give you guys registration number of the people who are going to be our house i don't want public records who's bet my house why and why should i have to do that we had anything to be ashamed about but i don't like to have could only have x number of cars at my house because i live near the stadium means i can have a party for the place i thought when there's a patriots game but somebody's living down the west bank can that makes no sense and i think  and any vehicle which contributes to traffic congestion preventing your heating process progress blah blah blah or the general nuisance you know i think one way i want you to look at this is when people go the property for the football game that is a legal use of the property right it is and based on what the she said if i had ten people parked at my property that is a legal use of the property you cannot give me a ticket for creating traffic and not give the patrons not give the patriots a ticket because we are doing the same thing we are just using our property for what allowed to use it so and they are using it two hundred more than anybody else so before you you start giving tickets to people when you can't prove that they're taking money and start giving tickets to the patriots because everybody who is parking cars to be subject to things i mean that's not saying to me that's not saying you can't go and say you are people are recklessly going out on the street you're stopping traffic to park cars on your property i think that's a different public safety issue but merely having a certain number of cars parked at your property should not constitute a violation of your paragraph be in three prior meetings i believe one was at the school in the bible school where i brought up the placard thing and i also brought up the fact that somebody kamila a check to the residence for the entire season for whatever so board later in the future to future to have another meeting to discuss these points because she is right we can put the policies in effect and anybody disagree with that ok bill do you have any now to get down and when i have spoken to mr hill from the highway department one of the items that came up in the letter you received tonight deals with the issue of whispering pines a state that for whatever reason no signs were ever put there about not no parking during stadium about us we actually had the last two abouts having an officer act as a checkpoint at the entry point into that neighborhood as best as possible without which stricken people from going to visit friends or neighbors but the highway superintendent tends to post that area with no parking s parking in a restricted area during a stadium about just one hundred dollar fine and the potential of having the vehicle towed case or actually got straight once at one time posted but during a snowstorm that got knocked over and person i just want to reiterate what nancy can't be said about the proof of offenses and things like that because i i feel that there is a lot of room for abuse in this and questionable issuing of citations road i just want to comment on one thing which you did mention this by law is for the entire town it does not break down specified indicate anything to do with the patriots with the town council yesterday into suppression of the discussion tonight first of all the board is absolutely not compelled you're not required to adopt anything this is a by law it doesn't need any further regulation unless for some reason you see some  some some requirement to do so your ability to further regulate as a little bit fuzzy there is a statute that gives you authority gives town the authority to issue by laws regulating parking and out of forty in the by law itself gives the board the authority to further regulate that by law and so you have right now a general bylaw which is what went to town meeting that amended and you have parking regulations for the regulating commercial parking now i don't know how you would regulate something which has been declared on law for other words you regulate commercial parking because you have a bio on a statute that lets you regulate it but now the town has declared that you will not have noncommercial parking in any area of the town including or three so now that you have th knowledge i don't hire regulate that i mean what what would a regulation even is i maybe so we we were having trouble trying to figure out what would a regulation say moreover you have the practical problem with respect to enforcement the board has no already neither do i to tell the enforcing authority the police upon the village doctor how to enforce any more than you can tell him how to write a speeding ticket or how to arrest a burglar or how to stop an armed robbery you we have no authority to do that we are specifically prohibited from regulating criminal law in massachusetts as the chief business in the billings practice business so while i'm and this is what i tried to communicate the night we had the meeting i don't know what it is you could do and what i'm concerned about is the board trying to do something that i've had no indication from the board you have an interest in doing something that i'm not sure you can do so we're really in a bit of a legal commander i'm here in terms of what is it that anybody wants to do well i think one i think you make a good point i think dick element should be brought in to explain t is more clearly and what i teach what we have into this i understand the frustrations of you know everybody's been involved in this from starting point and it is you know it's unfortunate we have to get to this point but it's a quality of life issue for a lot of people and you know it's just if we have to get a little further into it so people feel they've been heard i think nancy makes some great points i think she's got some you know issues bylaw i think she could be fairly accurate and we can have that debate would tick set up a half hour have another conversation is a board agree or we've to the board i mean i think it's something we should do is specially for the citizens and for educating ourselves more about the bylaw revisit it so but i would be interested in moving forward with having to kill me here and have another hop hour discussion in the future just to you know explain things to everybody clarification clarify the bylaw into us in the people and this is another situation where we have to i've always said i was in favor of placards i understand nancy doesn't want to go there every time but nancy the police know who's poket here they know when it's a family event they know when it's not when they see people walking back and forth i mean you know we don't have the manpower to use a port this right now it's going to look ridiculous but i think the board should she have an eye one more time so  saying not to permit enforcement you know this dubai law is in effect they can do force me as a right now as far as the that's their jurisdiction our jurisdiction i think nancy is correct we need to put more teeth into this where we same thing ok because there is no difference you have a regulation you regulate you have a three page regulation which was just for really gone over written a series of meetings of the business community and it was  brought back to the board readopted earlier this year you regulate commercial parking lots you used to have in the by law the ability for people in town to have ten getting a little out of control and you probably remember brought it to the board to change that licensing agreement to zero any parking of any cars cars a license but at that point  the the resident said the police ourselves will be good good citizens will take care of things properly that was that's why so what you had was either in the part of the regulation provision that said that you were not going to regulate with irregular lation any place that accepted up to ten cars for payment ok and we got was changed to town meeting by specifically in the prohibiting that activity so what's changed now is you used to allow people to accept up to ten cars for a fee the by law has now perhaps at it since the by law has prohibited this activity why don't unless someone can articulate how i don't how you know how do you regulate on melody how do you regulate you can't do this anymore but we're going to regulate it i don't even know what it is we'd be doing let's ask this question that no disrespect kev and i rather hear an opinion from a legal counsel truck that anybody in this room not use yourself  so if you want to have to review by law very quickly i'm sure he's already looked at it and say does the board of selectmen can the boys like and create a policy on this and building commissioner end up in court every time again and having it from now it's all i'm trying to do is protect uses of our town ploys at this point in time but if i did take the liberty of asking town council yesterday at the request of the building inspector in the chief to provide an opinion on the one question which was our ability to issue a ticket on private property now the by law doesn't this doesn't specify in that degree of detail so we want to be sure that run a good ground there law does clearly say that parking cars and accepting money is not awful that's very clear so it's a small clarification index for searching now to get back to us but that's the only question i put in front of that because it seemed the only it was the only question that the enforcing authorities were asking for it was the only question we could think of that would need to be answered but if the board is additional questions i'm sure they could be happy to answer  forgive me but i don't know what i'm asking him so i think the best thing is for him to come here and have you ask him basically i asked him because to could come here clarify the bylaws to the board exactly what teeth the board has to set a policy  she acknowledges that there is currently a commercial by law never unless he includes a paragraph saying that the town must adopt policies we'll be sure that this new portion of the by law is not used and i'm not quite sure that that if we go through this we're going to find that regulations and policies are equal me so instead of having this debate on and on again to start all over another day could you please invite to go home and come here with the book to meet with the board in the future next within the offender is already out of the gate i want the public because the worst thing that could happen tonight is for the public to have a misimpression that enforcement is not going to happen when until this discussion whenever you're going to get everything going the town meeting is already voted don't know where that came from but it does not say shall adopt the policy anywhere in this letter o r hold on get back to the mike but when he did that maybe it maybe but when she prepared the to thank you frank we have a couple items left i have this five minute recess the next item this is a discussion on the license conditions for cristina's this was added to the agenda late on friday i guess it was  scary of e mails or discussions on a potential issue where the new owner of the license for christine is we were speculating that they wouldn't on or assured he understands our condition and intends to comply with it if someone decides not to go forward with their function and they ask mr painter gobbles for a refund of their deposit dad is not the subject of the board's vote and that is a private matter between that party must be an example of whoever else is involved and it does not concern the town of foxborough but with respect to your condition he understands it intends to fully comply so there wasn't as it turned out a need for this discussion tonight but at the time this was put on there was a request board members were expressing concern i know somebody's getting e mails and phone calls so we put it on and then basically over the weekend i was able to get it worked out a discrepancy and when i made the motion my motion was to on are all the pause it's to the day of the twentieth of the day we transfer the license it didn't say the ongoing and my motion or not go i mean it's so i think the the the difference gray areas if someone made a deposit for x amount of dollars and then decided not to have the event there do they get that money back because there was no great in my motion my motion was to move on to all the parties known to day of the day from from the from special counsel lou cassis he understood the board's motion to mean that have somebody want to go forward with their function at the deposit would be ordered if what the board meant what you meant was exactly what lou what special counsel interpreted which is if a function is going to go forward that the new holder of the license has to honor that deposit  and recognize it in the cost of the remaining cost of the wedding but if somebody decides they are not going for with their function the disposition of the proceeds that they may have the positive is private businesses and nothing to do with this licensing  if you want to do differently then i think you're going to need to i wouldn't be qualified to advise you on that you need to bring special counsel here to advise you  discussion from the board you know i raised the question after reading that email from the individual and because my interpretation of the motion was the same as what you just described blue cassis has reported so you know i feel comfortable that that is the entire you know that's the interpretation as perceived in print and that that is the extent of  earth already because when i saw that i never envisioned that we would be placing the new license holder in a position of having to give money back i viewed it entirely that they would be absorbing some costs unfits unfortunately they'll be absorbing some cost because of lost deposits so but still had the opportunity to work with the event to recoup you know to make something so i'm comfortable with the interpretation from lou that's what i thought i was voting on was discrepancy i mean is interpretation right i mean lou was here that night so that's taken you know lose you know word for it but i mean if you meant something different than maybe we have to  revisit it but personally for us the vile we all got that e mail and the next thing you know me mails are gone back and forth which i hate which i know we can't do that but my interpretation want to ban that's something that the business takes care of when you sign your agreement with somebody and they say hey you know you're not going to get a deposit back if you back out for whatever reason if it's a hurricane if it's you know whatever you know you don't get your money back so i don't know what they what their terms and conditions were but i think that's between that their party i think that we were just saying that he would give a discount because that sheet that he had said i didn't return the phone calls i think a deal is going to be a discussion i should be in this office not between me and everybody having phone calls a tiger of manipulating is put in an awkward position so it and if you call me on a subject like this  was in the actual intent of my motion but not like you can change you know i don't think we're going to revisit this have a huge discussion on something that we have no jurisdiction any more discussion on this topic go and move on once again the goals and objectives haven't had handed out a revised spreadsheet just the last revision a revision revision actually it didn't end up getting the board you proved at the last meeting two things is your call i had sent these out to you on a sunday night and unfortunately i think there was some confusion because not everybody copy them and brought to the meeting at the last them of this of of the board wants that's that's fine there is only one question and that is on number twenty one goal twenty one i don't really understand what this means so if you can tell me what it means so i can somehow figure out some details to put down but i'll be happy to do it if if we can't then my suggestion is just to delete it because i don't think i don't know what it means succession it seems to say that if a application for an event at the stadium comes to the office and it's incomplete that we won't accept it and we do that routinely and that does happen with some frequency there's minor omissions we send it back once in a great while we'll have you know something significant omitted and we send it back we don't accept it now and that's what triggered this yeah i just thought that the feeling that things are being rushed and actually a couple of the people who are on stadium advisory committee because i had  forwarded to them they actually thanked me for making this comment because they felt the times that information was given to them at the last minute put a rush on it we you know we've got to take care of this  think they agreed with me so it wasn't just me who who felt that things were being rushed and that there should be you know like a timeline that people should have a chance to review the applications and then you know think about it and ask questions and that was that was the board may not be oh i think i have an answer to why that happens and you may not be aware of this because you're not in here on a day to day basis but we very frequently get applications from the stadium for events that have already been advertised publicly yes you know what i will tell you  is i don't have any ability when that application comes in i can't say to you file this but you already have a time when you're selling tickets i'm not going to accept this or i have no power to do that only you do you are the licensing authority my only power is in the ministry of function to take it look at it make sure all the i's are dotted t's across and pass it along to you in the same time you get it stated and you get it so if it's filed late or if it's filed on so i don't know how you regulate that except unless you want to bring them in here and have a discussion with the cautionary note is always have been allowing this for a long time it was though if you suddenly change this then you really in fairness need to let them know that this is going to be a new you know you're not you might want to say to them don't you dare advertise anything until we approve it now you can't really do that because of if they want to take the risk of advertising or before you can't we say well once you've decided that before it's advertised once you've decided that ok we're going to have this event just let us know you know start the process at that point because i mean it's very disconcerting when  you suddenly see something advertised that you haven't even approved of a notified about well and i've been notified because i mean other things you know other people other entities are also planning events and what so what happens if like all just in a timeline and the time one can begin not timeline shouldn't begin when they're applying the timeline should begin when they're when they have a pretty good idea they're going to they're going to they're going to have this event that starts the timeline they already know that that's when you bring them in and tell them that's when you updated the obvious here's what you have the authority to do and bored haven't done it plain and simple you haven't done it when you get an application for an event and they've already sold tickets and they've already advertise it and you just approve it and you don't say anything to them like welcome and well i did this board has not this board is the licensing authority not any one of you individually so when they come in here and you know the tickets have already been sold posters have gone out t v ads are going on and you just say ok event to prove you missed the opportunity to say to them women it wouldn't approve this yet you s it's a month ago but well guess what that's their business risk you can tell them all day long we want you to notify us when you book an event and they can choose to do it or not and i'm going to guess that there's good business reasons why they not whether or not it's i don't want this on my plate because i can't fix this for you and i have absolutely no authority and i don't want to be held responsible the next time they want in here with an application and they already sold tickets and you're asking me why did you allow that site are you  it has gone on for a lot for a while protecting my concern and concerns probably a strong word but when we get an e mail on friday saying we're trying to get an extra thing we're doing a boxing match if you have any problems let us know you've got new members and a lot of us aren't privy to what the steps are if it's a courtesy e mail a lot of times they'll say we're trying to get an extra event i'll send it out to the police chief let us know if there's any issues or concerns will be coming in front of you so they do try to give head's up and i think it's that you know it's that area in the middle but a perfect example is they set the n f l schedule way ahead of time it's all have that discussion at some point and you know when they come in for the next whatever they're going to be here for but i think that the only question we should be answering right now under this is to write him as this was is this do what they do and i'm not going to say don't make a mistake once a while if you have as many events as they have you're going to make a mistake but that's an honest mistake by a large i give him credit for very good the very communicative and they do that they do a good job most of the time i think there's some very good business reasons and i'm not going to say no publicly but i think just think about it you book bruce springsteen he's going to the concert and you know on this date in may that you booked him and you don't want the later and then advertise you've got two or three weeks of time that you've lost or advertising the phillis seat so sure once again so i think if they come in and they chat with you bought it you can probably come to some agreement some understanding what you'd like and they might be able do better for you and they can go in why they do what they do and it might make some sense so now we've just to summarize we've got twenty items that are on kevin's as a town manager's goals and objectives were well into the goals ok i think the discussion was to get the monthly reports a little onerous because it takes a day or two full time to get that out and if you don't do it if you go on the website and i think the last one was january february so it looks like you're not you know do what you need to do we're going to talk about summarizing knees within your monthly stay be all of the quarterly all i'm going to do if it if it's ok with the board i'm going to add a field to the right of this which is status report and then every month i give a status report only on a lease but also do because these tend to change over the course of the year you know something we thought we were going to do now you know come july  come january is not working whatever so well as i've done last year all i'm in the steps not the goal itself but all in the steps but all highlighted so you can see something else is going on and i'll put a comma section and then you get these every month you know within a couple of days of the beginning of the month on the previous month that's on ok thanks for that and just so we can track him but the month at the top oh yeah absolutely it and that it's of record now these  already been vetted through he said you didn't get any feedback from the department heads what i got views is all good but it achieved it they have to be buying into this yes it wasn't feedback in the nature that would have resulted in changes to the to the document itself any more discussion on the goals and objectives just requires a vote if you please and then will attach this to the two minutes you did not take that vote at the last minute because we were still waiting for input from the house and most motion to approve  motion made by lorraine seconded by jenny i just like to add under discussion items because this is part of kevin's contract this is what we're going to be reviewing them on this is what we're going to be reviewing is salary on put a date on it there's no date on this so you can reference  the one that was handed out today take off the item number twenty one put a date on it and reece if you could email it to all the board members who have that for the record and could you put that in your permanent file so that's part of your record  so mission made second any more discussion all those in favor five to nothing and for the record it was in motion was made by the rain and seconded by jenny could i make a comment before we goin not we've we've had the recording or we've had executive session not attended by no take and i think kevin took the meeting minutes and i don't know the law on that so it kind of kevin you know they haven't a tape recorder or stand and there's no requirement in the one that you have a note taker for human physical human being take take notes there is a requirement you produce minutes but a lot of the say anything about who has to do it i've done probably twenty five percent of your executive session minutes i've written them because whatever reason it was late we didn't want to keep hallway or whatever and so there was a very brief so i've done the minutes and you know i don't we don't i do agree with mark i don't think we should meeting minutes yeah these get sent as soon as we have done a five song one who can do it these gets sent to somebody who then listens to it or watches it on cable and produces minutes for you ok are you ok with that if if it's all recorded  kevin's the go take a i i still think an independent party nothing personal coming at all other than the born number of the town manager she be taking the minutes and then being approved it anything timely i mean do you see there's two items one is extremely timely the other is not can say this in public because it's not if you're going to be working on parameters for one of the bargaining sessions and i have a bargaining session set up prior to your next meeting which i would have to cancel  in order if you were to not have this meeting tonight that's one issue i don't regard that as it is a huge disaster it's an inconvenience and it will slow down to go she ations but it's not a disaster  am concerned however looking at your schedule in the weeks to come the things we've already got it is stacking up badly and you've already put two more things on your agenda and i'm really concerned for that we're going to have some herculean complete thing else that we've all had to deal with in recent weeks for a much because somebody has just got a beef with everybody in this board all the sudden with certain things so thought that sounds like one one board member has a concern there's nothing critical it just may give us a little backlog but other than that you got it you need not extending could you meet next tuesday night and do just the executive session you can get the year for that and let me just look that would be the twenty eighth and i don't bargain again until the twelfth so if you did it the night of the eleventh i get a bargain in next morning i would have any time to to to do what i need to do to get prepared but if you do it next tuesday then i've got a week from ok if you can meet next tuesday then i would take time unless you can get boats out there we're looking for a secretary that can take notes for us on a you know every other tuesday in ad com well potentially and possibly ad if his folks out there that can to be a stay at home person they just need to attend the meeting and take the minutes and it's quite working conditions it's a very friendly crowd so it's a really nice job a climate can anyone out  there and i'm asking this because i don't know what we were talking executive session and contracts and confidential stuff they have to be sworn in or certified or something and that no they just can't be a member of any of our bardi member bargaining unit members or a family out we can screen folks it to somebody out here there who's interested send in a letter of interest with a resume right away don't wait for the ad we've got to get the ad out as a procedural