first item of order approval of minutes any corrections deletions substitutions or otherwise make a motion to approve second okay moved by archie second by ed all in favor ay okay we have any public testimony on any agenda items see none move on new member orientation did you guys review the manuals that's why other boats down here we need you guys to recite section thanks edwin okay is there anything else that corporation council needs to go over with the new members usually do a quick presentation when do you do that now okay thank you chair welcome sir kennison sir lundberg apologize for not being here last month i gave you guys a packet a little while ago there's a few little handouts in there the first one new board of commission member orientation oh sorry if any of the other members want another packet i can get you one i just don't carry them with me so let jill know and she can let me know so if you just want to go over this the new member and new board and commission member orientation packet just kind of goes over some generally general frequently asked questions if you have any questions feel free to contact myself or jill and jill can get in touch with me the next bigger one is a guide to the sunshine law it's produced by the state of hawaii office of information practices there's a lot of details in the sunshine law so in my presentations i generally don't get into hypotheticals of if this then that you know it's more as topics come up i'm typically at these meetings so please ask if you have any questions generally speaking i request that it's a selfpolicing policy so all i ask is try not to talk about board business with other board members outside of board meetings you can talk about stuff with members of the public not board members anybody can talk about board business with it but between board members we ask that all those communications happen in a meeting down to emails and everything if you're gonna have to email the group please run it through board secretary and please do not reply to those emails to the whole group they will just be collected by the board secretary there's other intricate things i believe there's discussion to go into a sub committees and all that when the matters come up we'll go into that in more detail at that time but generally speaking please keep board business discussions at board meetings between board members the next packet is it's a article or you know i'm not sure what you want to call it but it's written by professor van dyke it's kind of a breakdown it's a different way to read the sunshine law it's kinda dated at this point but the information still holds true the next one is the chapter two hundred and fifty six maui county code of ethics if you have any questions on that please let us know the next one is article ten of the charter the code of ethics again if you have any questions on that please let us know but essentially there's a few prohibitions to me it comes down to more you guys are all professionals very well respected people in the community try not to do things that are conflicts of interest or improper and if you do believe you have a conflict of interest or something in the code of ethics there's a question we'll probably refer you to try and get an advisor opinion from the board of ethics so that's my presentation in a nutshell i know both of you gentlemen have been on many commissions before but if you have any questions thank your chair yeah i don't know who's chair right now but just like i know both of you guys have been on many commissions before so you kinda know the drill our chair has arrived so i am relieved thank you vice chair you're on time so lets move on to item number six my emergency management hi good morning so you have in front of you our monthly report just a few items we had received our staff specialist three list and we actually were able to conduct interviews yesterday and we're hoping to make an offer to one of the candidates that we interviewed for that position so we'll be full staff if that person takes the position as far as training and exercises we finished our eoc basic training for our partners so that was over about a five week period where they were coming in on mondays to do that and now we're moving on into hurricane preparedness for community things there was a zeta tabletop exercise which seems a little bit odd because the focus has kind of moved away from zeta but as we're getting into the season again where mosquitoes and high travel we had that particular exercise on the preparedness side our harp program is continuing in west maui they've been very successful in terms of good turnout we've had a lot of repeat personnel we weren't sure if the people would come to each meeting every month but we've seen a steady participation in that and after this month which is tropical cyclone they move away from hazard awareness into actual planning so we'll see how many people start to come out for the planning piece of it which is more pencil to the paper kind of stuff i'll just move down to the response piece the emergent event i guess we'll call it that we've been involved in is the rat lung worm disease a lot of times people forget that we also are participating with the department of health during those types of events so really we're just we're not the lead on that department of health always remains the lead on that but we continue to support in terms of coordination and especially with their messaging piece of it if you have any questions on the report i'm happy to take those otherwise i'll move into the piece that commissioner john kyle asked about last week or last month with the activation levels questions okay you have two handouts in front of you the first one nice bright color coded one is our eoc activation levels we used to just have three but then fema and the national incident management system had recommended a four tier which was very much similar to what we had we just didn't have our day to day operations on there which is level four so you can see it starts at level four normal operations steady state so that's today it's blue because we call it blue sky day you know it's just a nice day we're always monitoring for things that might happen with a no notice event so the eoc is not staffed at that time the number three enhanced steady state is something has come up that maybe requires us to pay attention to it a little bit more we don't have the eoc staffed really at that point but our standby person who is on call or on standby throughout the evening hours and off hours is monitoring that actively looking at notifications from the weather service or whatever event it might be a level two is a partial activation that's the most common thing that we have after a level three that's when we have some of our partners in it maybe is a event that's focused on a specific geographic area it's not island or county wide so we'll have the emergency support functions in who would be affected by that particular event and then a level one activation is a full activation we have all of our county partners and state and other partners in staffing all of the emergency support functions in anticipation of something that we know is coming or it's happening or occurring as we are speaking and the response and recovery's going to require additional resources than just one or two particular agencies the next page i just made a quick kind of at a glance there are some events that automatically trigger a certain activation level and that's what you see on that chart there so with a tropical cyclone when the forecast or advisories are issued again we see that coming so it starts out with just our staff and maybe we've made a notification for people who have something in their day to day operations that they would do then as it escalates from watch to warning you'll see that activation level then scales up to a two and a one the one that is most i'll say difficult to maybe difficult's not the right word the one that's the most fluid probably is a flood scenario because a flood watch will come out and it'll be maybe county wide and so we know there's potential for heavy rains etcetera and then when they issue an advisory that means that heavy rains are occurring in a certain area and flooding may be imminent but then when it goes to a warning level it's more than just nuisance flooding so the advisory is what they call nuisance flooding so there will be flooding and ponding on the roads but it's not getting into peoples homes its not endangering life so much as it is maybe properties but not at a higher level so when we go to a warning our staff automatically goes into the eoc because during a warning for a flood it goes from nothing to something pretty quickly so again we've already been in contact with our partners they obviously know it's raining outside but as we're monitoring the situation and just in contact with our partners that call of when to for the standby eoc person to call the other partners is a judgment call i'll say and that's the one i think that is the most fluid as far as warning doesn't automatically bring in the other partners and then things that are a no notice event like an earthquake or a mass casualty they happen when they happen and then that's an automatic eoc activation level charles did that answer your question yes it answers a lot of questions but i still have a few questions sure now as far as districts and notification and actions they take lanai molokai lahaina now at what point do you recommend that they take action or measures to prepare for a storm so those are the same as what we do here on this island so its a county wide notification its the other ones like the flood again that it's happening strictly in a specific district those are the ones that are a little bit more challenging for us but i would recommend similar to what we have here and i can talk we still haven't been able to hire our part time person in those districts but that person would be the one that would staff and activate either by themself or with partners in those eoc's okay well i guess what i'm looking at is let's say a storm is coming in and there's certain measures that district supervisors for the public works can take so i guess what's the trigger point for their activation or recommendation from you to the public works to start preparing so those would usually start happening at a watch level and those at the eoc we're not we're recommending for the departments to activate their own plan so public works has their own triggers for that and they match up with ours so when we call a watch that's why too we're always in consultation with the weather service when they're gonna make that call because it does trigger actions in departmental emergency plans is there a standard as far as measures that can be taken once they get a trigger point for example you know of course molokai for example steven arcy used to start filling up his trucks start staging them in critical areas is there a standard that you know that the public works takes yeah same thing okay both for tsunami and tropical cyclones a watch triggers actions by each of those departments and is it basically a standard plan or every district supervisor has their own plan and are others aware of that plan it's a standard plan department wide so public works has their plan when we go into one of these levels i can't speak to their personnel as far as how well they know their internal plan my next question would be as far as the utility companies that are very important what's your dialogue with them as far as their notifications cause they can take the same precautionary measures too that they you know there's points where water departments they'll shut down you know they'll lock down as far as dialogue with them where are you or when does that happen sure so the way we have the eoc staffed now in our operations section we have three branches and one of the branches is infrastructure and the meco department of water supply with the county the telephone company so our public and private utilities are part of infrastructure branch so they're called in and they're on our call list okay they are yup they're part of our all the water departments all the private guys they all come in no not all the private water guys come in they have a liaison because we don't have that much room so when we notify them they notify i know there's some partnerships like maui yes yes okay so they have a representative that attends something they have one that represents private water yes thank you you're welcome travis would you be interested in that part time position i know keep your eyes out when it comes open i had a question it goes back to the rat lung worm disease oh ah huh is there a known hot spot of the origin of the disease itself here on maui or in general in general is there a place where the rats have the disease and that's why its coming out of that area or do they know not that i'm aware of i mean here it's been we've been seeing it obviously in east maui but i know on the big island it was linked to a cow heart and a slug in there right well that was just that particular incident but they've had rat lung worm on the big island for a long time already and i think when they started to do some more research there's been individual instances on the other in the other counties as well but the key for us again is cause we've seen a little bit of panic with that particular disease where people are not buying local produce and we just want to stress that it's not that you cannot buy the local produce it comes down to the consumers the farmers are doing what they can and then the intermediary is doing what they can to make sure that it's clean and safe but as a consumer it's up to us also to make sure that we're washing it and that's all it takes is washing it properly it doesn't even take you know those special things that they're selling at the store those sprays and things like that if you take the time and wash your produce and it's not just we should tell folks all produce and so that's kind of the slogan that we're working on is wash all produce all the time even if it says prewashed even if it's from the mainland cause they have other things in their produce too sometimes so it's just a habit that we need to retrain ourselves on as a community is wash all produce all the time any more questions thank you ann thank you let us now move on to item number seven fire department aloha good morning members before you you have our monthly highlights for the month of april okay does your team need any questions as before we move forward but at any point in time as we go through each item you are welcome to ask questions all right item 7a the department highlights for motions and interviews if you see there we have gone through the process of going through our recruit trainees we did a performance agility tests at the end of march and we qualified some people for our openings that we have we currently have seventeen openings and we will be starting that class july first of this year we wanted to do it in march excuse me in may but we did not have the funding to move forward so it moves us back the average recruit class lasts six and a half months so that pushes us into january of two thousand and eighteen our projected retirements are twenty for this year we had five thus far so we anticipate fifteen more so that might cause us a shortage issue of going towards the end of the year and that's something that we try to have discussions with council and the mayor's office chief yes would you describe a little bit more about what you said when you didn't have the funds okay you had to delay the training class because you didn't have funds yes so our department ran into a shortage somewhere around november of two thousand and sixteen and as we move forward to move around funding from different programs to make it project it til june 30th we came with a short fall of twelve million moving forward in payroll and what have you so in those areas we utilized overtime for our training instructors to come in and help with the process of the recruit class and so that was an issue and a topic and we did not have the funding to pay for the recruits during this fiscal year so that's where the shortages are and have you thought about going back to county council asking for a special assessment we did and sorry for pulling you into this no so we provided the information for them and no money was added to our budget for this fiscal year to handle it but there was a lengthy discussion about it your a million and a half short roughly and what will that grow by the end of the fiscal year hopefully not by much we ask for a budget amendment to move forward to the 30th to handle all of those payroll issues and we had the amendment i believe it's in second reading if i'm not mistaken for next week and hopefully we get that and nothing drastic happens between now and june 30th but this is our fifth year that we've gone in for a budget amendment let me guess the first four didn't get it there's a question i was gonna ask you so the first four every year thus far this is our fifth year that we've gone in for a budget amendment every year we've gotten a budget amendment for the shortage every year yeah thank you chief you're welcome you said every year you had a new budget every year so it's ranged from eighty thousand to two million so as we present our budget those are the things that go into the process from the mayor's office and then it gets cut during the budget deliberations with council so a lot of our projections are pretty close to what we need but then the cuts are made and we have to go back through this process over and over again i'm curious who do you submit the request to the chair budget chair yes so the process goes through a transmittal form which goes from us to the mayor's office to budget from budget to the chair of the council and then from the budget i mean from the council chair to the budget chair and then they'll either schedule it or not thank you you're welcome next question here sure chief you know when you do have recruitment for classes how is it advertised it is online as well as in the maui news and i believe the star advertiser but it doesn't go into the molokai district i can't answer that question you can't answer me cause that's how molokai people don't know when the recruitments happen that comes out of our personal department but i can pass that information on yeah can we get that advertisement too as commissioner notifications yeah it kind of doesn't necessarily go through the fire department the department of personnel services handles that so you can ask for a quest but it's not something handled internally by the department but i'll ask cause i mean i think that would be an effective way to get more molokai people to apply because they just don't know about it i wonder if our personnel services has a notification list they do so you just put your name on it and so now they have it electronically so an individual can go on even if they're not looking for anybody provide their information on that list and then when they do send the list out on the first mail out of the newspaper then it would come to them on the following monday so usually goes out on a sunday and on a monday they'll get an email blast as long as their email address information is correct and updated i guess you can let the newspapers of molokai know that have people just sign up or it that's a good idea it should pay for itself though man it'd sure alleviate the nonemployment issue so based on that information or that request i will send that information to department of personnel services thank you members i'd like to welcome miss cher betas to the meeting i'm sorry all right so moving from seven item 7d on number of incident reports if we can look in your handouts for the month of april and do you have any questions no questions i just noticed that what do you call false alarms stays pretty consistent the amount yeah sure does yeah any questions members just one question about this false alarms are they from alarm companies or are they from people actually pulling alarms its a mix of both i believe i spoke i'm not sure if it was last month or the month before but anytime we have the alarm companies issue we go and if it's more than three times we send them a letter they usually get on them pretty quick is there anybody you're actually tracking whose constant repeat false alarm goes to the car fire and hazard we have one that is separate ours passed before the police false alarm bill so we have a process that we can use to go after those individuals or companies that have false alarms i mean anything that you know you can do to reduce you know this cry wolf syndrome and a lot of times when we get a rash of this it's due to bad weather so electronically things don't run properly that's when you'll see the influx and it doesn't just happen to us but police department civil events and emergency management the big problem i noticed when i was working was alarms weren't being serviced right and the batteries weren't being replaced and when there was a power outage you're supposed to switch to that battery that's backed up but if the batteries dead it triggers the alarm so i think but they really need somebody really needs to look at insuring that alarm companies service these alarms on a regular basis to prevent this excessive response to false alarms for the most part we have in excess of six thousand commercial properties and all of those have fire alarms so if we're talking fifty out of those six thousand that we know of i think the ratio is really good considering we do anything excessive we do reach out through our fire prevention bureau and through our inspection process that is on the checklist at all times so it is looked at on a daily basis throughout our community hopefully that helps thank you you're welcome chief you made a question on the alarms do all these commercial properties like multiples or quick malls and all do they all have lock boxes or do you know it is a requirement from us is if they start off new we require them to do the lock box and so majority of them have that we try not to use that as a lesson so yeah that's available to us any more questions okay so item 7c fire department two thousand fiscal year two thousand and eighteen budget updates which of the three all right so out of our eighty three items that we put forward through the mayors office only four of those items made it through to council and then i'm gonna talk a little bit about some of the cuts all right so you know county wide funding where they try to put most of the equipment in so we go along with department of public works and environmental management they put it in that fund for our ladder truck that cut four hundred thousand so from twelve million to i believe it was eight hundred so that doesn't get us a sufficient ladder truck but we're in the process of putting that out to bid and see where it ends up and then maybe going back to ask for a amendment for the bid that comes in the winning bid i have a question chief sure you know when they make these cuts do they consult with you guys experts on their decision why they're making the cuts when you guys know that something that you need smart thank you for that question that is a really good question the answer is no i know they try to do research with other departments within hawaii of what one of the measuring points that they have to really consider is specifications what are the differences and what are different needs of the other counties as opposed to ours we're pretty clear on what our needs are and i'm not sure what the whole process about their decisions are but this is not the first time that that's happened so it really puts the damper on the whole process and the whole timing of the contracts when they actually go out so thank you for that question so the good news is the two battalion chiefs that this commission as well as our administration has been fighting for has been put on for a limited term so what that means is we were able to hire the two people but they'll be limited not permanent and the findings of an audit that they also approved that council will pay for whatever that findings come out will either make those positions permanent or eliminate them completely so i'm not sure how that process is gonna work i'm still waiting on the information for that but our department will be full cooperation with that audit one of the suggestions we had was that the accreditation is a full blown audit of the department and that was already paid for to a nonprofit which was much less cost wise but the council felt that they wanted to do something independently so that was the decision that was made that they will fund that and we'll be in full cooperation with that chief what was the limitations on the two positions based on the findings of the audit there wasn't a two year term or anything no we're not sure what the total time frame pending the audit so the only thing that i asked was that it provide and fit the national fire protection agencies associations guidelines so they accepted it in that fashion so i'm very comfortable it doesn't matter who they hire when do you anticipate the audit being complete i have no idea cause they haven't chosen an auditor an auditor firm yet so i guess that would be just disappointing if you hire the two bodies got em on and the audit finishes six months later and then those bodies are adjusted there is that possibility but going into that they'll be fine for the fiscal year cause i believe you have the funding for one year all positions are only for one year with a active budget so technically we got the positions but we don't have the funding for the positions so we have to make adjustments for that as well so those are the kinds of things thank you okay well it didn't show em on our yeah but they're funded thank you i'm sorry i've just been corrected funded out of the current budget yeah the floan the fyet budget which kicks in july 1st but they give positions at mine okay that was good and that's awesome cause we were under the assumption that cause it didn't show up on our spreadsheet sir thank you all right and some of the notable items that will need more funding moving forward is our helicopter the new contracts came out and it was slightly higher of course you know the last contract was done four years ago on a annual cost basis so that needs to be adjusted at some point in time there was discussion about eliminating our ocean safety battalion chief that got put in back in there as well as funding and so my whole thing was i just wanted to move it from our admin program to the ocean safety program so i could keep all of that money and funding and personnel in that same program a couple minor adjustments we're taking out of our maintenance program they moved our four mechanics to the operations program and we still don't understand how and why that happened but the funding was maintained funding maintained which is they just moved to operations so kind of a interesting process not sure what the whole thoughts were behind that but it doesn't really affect us and we're gonna manage it the same so just a clarification to the board any questions on 7c all right moving forward 7d so the maui fire department standards of covered accreditation report last month we handed out a folder that included those two reports and i'm not sure if anybody was able to go through that and may have some questions but what i'd like to do is go over the first report which is called the standards of cover and that information is compiled internally by our people so through dispatch and all of our report management system all of those data is provided for you and in this standards of cover the data and information shows where we need to improve so this is the final report for that and it covers every aspect of our response and how our emergency areas that we cover for all the districts so you're gonna see some different response times in different areas based on the distances and the resources so if anybody has any questions on the standards of cover this is a quite robust document so even if it's not at this time you know let the chair know or me and i'll be able to answer the questions for you so a lot of work about a year and a half of work went into this document and it is all part of the accreditation process i have a question chief you know for that accreditation the response from the station to the scene what is the time part of the crediting like twelve minutes its all dependent its all dependent for district and what we provided to the accreditation board so for instance any city area its about sixteen minutes twelve to sixteen minutes depending and that's for your first and second then like the say like cause there's a big gap between paia and hana yes now would that fall under a different category because of its geographical yes it falls under a rural timeline and even those we don't meet because of our roadways and the distance just a comment i thought this was pretty awesome lot of work you can see that a lot of work went into it and you know being a former member is very impressive to see all this work of documenting that our department does and you know did you put a team together to put this yes so you know for about seven years we've been asking for a accreditation manager just one person and we all know that that one person wouldn't be able to compile anything like this at any point even if they did that for twenty four hours a day so what we did is we put a team together and what we call it is a cadre system so basically like instructors and what have you but we put together a team to help with this accreditation process so we put teams for the standard of cover we put teams for the emergency response areas we put teams for all of those things so some of the over time that is brought up goes into that process we did not pay the accreditation board anything other than to pay for the travel of the individual's coming out cause they're nonprofit but they are the experts in this area of management so i believe that this process was very effective and efficient and they help us to provide these kinds of documents for you thank your commissioner some time for that now any more questions on the standards of cover chief one quick question looking at your response times again and looking for hana specifically and in thirteen it was twenty six minutes what page oh page fifty fifty five zero two thousand and thirteen the fire response was twenty six minutes and in fifteen it goes to forty five minutes what's causing such a dramatic change in response time for hana okay so how that works is they'll take an average the top ninety of all responses during that annual year so what that says is that their distant to response halts or further than the one the ninety that was done the year before but they still have to be factored in so there's no way for us to so you know manipulate the data so the data is what it is and so we have to take that ninety of all of those calls that becomes your average for that year and i'm glad that you picked up on that cause those are the things that the accreditation board looks at so in our tour of the island they saw the challenges that we have and they've given suggestions in their report of how to manage that i have a question chief yes i was wondering how many audits has this organization done with other fire departments thousands we do all of them all of them except for they're the only body that does this internationally as well as the united states and only two hundred and forty two departments in the united states are accredited out of the ten thousand or so that are exist i guess you were just unlucky that someone calls bad feelings call forward well absolutely yes we had some calls that have been running up to five hours so its really really interesting when you take them on a tour then you take them around totally around the island they know that there's no station in kipahulu yeah its really not so its really good that we go through the data the statistics and really work out because our constituents need to understand what we are up against and then so this information helps us provide what we need in a budget as well right so like i said our open arms to that audit from a third party and this was a third party but we'll do it all over again its not an issue for us we have nothing to hide we wanna learn more and we want to be able to provide that information as much as possible this information will provide yes all right moving over to the next report which is the accreditation report this report if you look on the first page is composed and written by the four peer accessors that showed up on maui in january and this is the report they provided with us the breakdown the areas that we need to work on they also touch on some of the things that we do very well what page is that it is accreditation report cover page look for the tab so this one is this report is much more specific to the needs and what our department needs to work on and focus because all of the other core competencies were already met so one of the real issues is we have a deadline for august of this year and based on our budgeting and what set forward that we're not gonna make that deadline so we were hoping to go through this process provide the information and have the cadres work on all the information that needs to be assessed and turned in and then they'll come out and do another assessment and our hopes are to pass and be accredited officially in march but that's not gonna happen cause we do not have the funding to put the teams together to work on these items so we're only eight items shy of the total most departments go through this process anyway so the real issue here is that we invested a lot of money and time to go through this process of a self assessor and that was done in the eighth edition so starting january of two thousand and eighteen all assessments done after that will have to be done in the ninth edition so they'll be a whole another process that we have to kind of get all over again so i really was trying to get this done by august of this year but it's not gonna be done so when you say eighth edition ninth edition that's how many years that you've been working on it no it's the editions that the accreditation body comes out with so they see times so i believe the eighth edition has been out approximately five to six years and they're making changes oh okay right so they provided us with a window of opportunity for three years to get it done and we just were unable so we're gonna have to start from scratch literally the next time we go through this process at least your procedures directing us there that's great so there's a lot of positives so that whole process right there sounds negative but there's a lot of positives that was learned through the process and we're gonna continue to press forward so with these equipment right and that was one of the areas that we failed these in our facilities because we have no real means of managing maintenance of our facilities where as other departments have people that actually they have building maintenance repairs we have none we have fifteen facilities and we have nobody to take care of them how many areas did you succeed in and how many areas did you fail in we failed in eight out of out of eighty six i believe and those eighty six have to be met so there's two hundred and sixty four other ones that we met the majority of those as well but eight of the core just did not meet eight out of eighty six the chief is up on this yeah that's pretty good the budget that's being worked on right now no or the council for next year chief i have a question i know you provided all the council people with the information here now with a budget process i'm sure they read this already a couple times who is less responsive to the reason as far as council what does that mean who's the less responsive to the needs of the fire department in the budget that's very subjective i know i would recommend if you want to look into personally but i don't think the chief has an opinion on that that's why i yeah probably have to read the minutes on that yes read the minutes and make your own conclusions thank you for the question so chief i just have one major concern the funding that you need to complete the accreditation was it supported by the county administration yes see before we started off on this process we went to the classes we understood what we needed to do we started to front load the process with whatever funding we had nine years ago and every year thus far and then two years ago we had to get the mayor to sign off and support this so he has supported the process its just when it gets to the next level that its not supported so you're pretty close i know just like the police department you go through a review process internally where you kick around okay what do we need you know and then you put it together and things get cut internally then it goes up to the mayors office that things being cut but the final problem is seems like just to get over that hurdle we need to work a little bit better with a legislative portion to get the funding that we need yes that's a good question so just for clarification purposes accreditation is uh basically an audit of the department and its whole operations so prior to that like i said we front loaded a lot of things and one of the areas that we did was our area of certification for our needs and training for our department members that we are up to snuff with and we just try to get the whole department as a whole in all of its policies and all of its standing orders and standard operating guidelines to be on the same process and hopefully one day we'll get the support needed you're just the feet yes so being shiny is not very far its extremely frustrating to come this far in the process and not being able to finish i feel you chief what dollar value are we looking at what is what would the funding mechanism what would the dollars be that you feel you need to finish this out well initially i would say six out of the eight would come into some overtime which would probably be about forty thousand okay so forty grand what else the other two would come into some processes and software and what have you for our records managing that we are not sure what the total cost would be but even if we estimated it at one hundred thousand or one hundred and fifty thousand that's still in reach so for two hundred thousand you'd finish this project i would say yes that's an estimate yes so once the program say you got the funding mutual funding for the program to finish you know meeting the eight things that we're not meeting right now has there been any discussion with council about should they decide to adopt accreditation is there a big change in pay for the department no not at all there's no change in pay all it's saying is that our department has met the standards of accreditation which is higher than a minimum that's all we're asking because we want to be able to provide the community with the best possible service and a third party would say that the maui fire department cuts ratings that was a goal of this commission when i got hired so i'm just trying to carry on what was asked of me within my means chief i have a follow up question so it we were able somehow to get the funding to finish accreditation is the timing still be a factor that would still be a huge factor because there's other departments that we have to work with and we'd have to have all of their support as well so i don't know if three months or two months would make it happen but if we had the funds we would try very hard to make it happen that's all i could promise you is there a way to ask the accreditation board for an extension without funding no we tried that already in fact i went through that process in november to ask for an extension and they basically said the extension would be to august september of this year but we had to have provided all of the information moving forward if not we would show no accredibility moving forward so just to get them to show up in january to fly here we crossed a large hurdle to get through that process question here chief you know the as part of their accreditation process do they also look at how you staff the department absolutely so what's the three battalion chiefs on the west side and molokai and all that was that part of the yes and like taking away those positions would that affect accreditation yes so i guess the question for me then is to ask the council do you guys really want our department to be accredited or not because if you do then you need to staff us correctly i think that's the question to be asked i mean if you gotta put it in nuts and bolts to them right because if you say its only gonna cost two hundred thousand more dollars to be accredited i mean what better standard to have i agree i wonder if there's a way that we could send a letter up and have the commission of chairs signature strongly voicing our opinion of the accreditation process and what it means to finish i was wondering how leverage this body into putting pressure on the mayor and the chair of county council to take this seriously you guys might want to put that out on a agenda item for next month and that way it's every month that this goes by is one less month that he's got just a suggestion but i would really if you're gonna write that letter from this body you may want to get more detailed solid information and numbers from the chief rather than some back of the envelope calculations if you wanted to write one on your own i wouldn't suggest saying it's from the body our power is as a collected group its not as individuals so if there was a motion put on the floor i don't see it on your agenda page so you'll i would suggest that for such general purposes so what we can do members is we can bump our next meeting date and time and we can have a request to have item agendized we can discuss it at the next meeting i will work on providing you with more hard numbers any more questions members i just want to say well done this is really really really well done and i think especially if it's not costing any money for the taxpayers moving forward on this is in my eyes its a no brainer job well done thank you thank you commissioner ka lepta any more questions members just one more just a compliment again of what this document does it really identifies being a former member you you think you feel certain ways but here it is in black and white and some color it's a really good document even for me to go through and it and see it so thank you will this document be available to public at some point cause we'll put it on our website so i appreciate you bringing that up because its really you know there's a word that's being tossed around quite often transparency and i think going through the accreditation process can not send that message stronger to the people than transparency i don't even understand how its not supported its extremely important for our community and our visitors to know that they're coming into a accredited area and for us to want to do that it takes a lot of work from all of our members within the department wanting to make that happen you know nobody wants somebody to come in their back yard and tell em how for clean their yard but we're willing to say hey how can we make it better and it goes for everything i mean they came in and helped us with our ocean safety processes as well they turned us onto more information in that realm so once we go into the ninth edition all of that has to be clear as well so right now they would've allowed us to move forward then have that a work in progress so i don't know how much that will cost us so that's an added thing moving on to the ninth as well but thank you very much for the discussion and the support we hope that some point in time that this can be achieved for you as well as the community thank you for the opportunity all right so quick announcement next meeting is thursday june 8th at the fire prevention bureau at one thousand and thirty in the morning we have that request to add on the agenda possible letter of support for staff to uncover accreditation