indivisible with liberty and justice for all okay we've got a lot of things to cover tonight so we're gonna try to move this long as fast as i can i'd like you all to try to limit the time on each topic that you wanna talk about we're gonna bounce around the agenda a little bit because of the inclement weather we wanna get right to safety and then let our friends from hhsdr do their presentation to get on their way so we're gonna first start with safety and talk to okay thank you mr dan lavey one of the concerns that we have in the district and we do an annual audit of safety of each building and obviously based on some of the events around the country we've been it's on just get closer yeah we've been more concerned about that issue and i do want you to know that we've been doing expect inspections of each building in the district we've included fire police our principals our director of building and grounds we've also included our architect hhsdr and we did a complete tour of the facility mr wasik and myself also accompanied that tour and i think what you're gonna see is there are gonna be some immediate things done in the district to improve security and we're also gonna be involved in some long range planning to improve security around the school district building by building obviously we're not gonna at this point discuss the details of the safety measures we're taking because there is an element of confidentiality in some of the issues that we're addressing mr french you may wanna share with the board the more comprehensive booklet that we did on school security thank you just real briefly i know this wasn't a main topic tonight as dr imperio said we did do an evaluation of all the buildings we did a fairly thorough booklet meant for discussion purposes but i don't think like you said you wanna maybe save some of this for later discussion due to the confidentiality of what we've found as far as security in each building this is was identified as phase two so as mentioned before i think phase one was addressing some immediate needs at each of the schools and then what you'll find here with further explanation later is the next step you would wanna take a look at when you look at it yourself it may be a little confusing i think that's why it's a good opportunity to sit down again and go through it pretty thoroughly because there's different options for each school and obviously each option has a different threshold of cost to try to address the needs so with that i think i'm gonna pass this booklet out and then you guys can think about it a little bit until we get together again and while mr francis distributing the booklets remember this is phase two phase one are more immediate issues i have shared those with the board by the weekend review and you'll be seeing some of those items for approval on the february agenda so this is what we would describe as more a little more long range okay does any board members have any questions on that well ron is did we get to look at it yeah well basically yes this is really just for us to know that this has occurred review what that's right you have all come up with and then for further discussion in one of your future meetings or something correct that is correct okay our next topic is gonna be mcmurry elementary and once again mr france is gonna be giving us a little dissertation of what our issues are and mr france i don't wanna steal any of your thunder but we did talk about phasing this project as well so you will see it in several stages right thank you john's passing out a handout that summarizes some of the priorities we identified at mcmurry and just to start off i don't know how familiar everybody is with john but john he was a he's an engineer in our office he's our one of our site civil engineers and he's been very heavily involved with the fields at pleasant valley so if you have any questions with that john can answer that but i think he's also gonna be here for the discussion later about the athletic complex yeah just a little brief history at mcmurry the last time i think i was here we talked about the pyrite issues at mcmurray and some of the expansive soils that have been moving under there i think last time i was here it was back in january of last year and it was just a basically a briefing of of the update of the report that you usually get you have a monitoring come in you have elliot surveying that comes in and establishes points throughout the building and then they measure the change in difference at those different points also at that time the board had chose to take a path at that time to kind of just wait and see and monitor those findings as they develop you had borrowed money along with your work you had identified at pleasant valley at the time and set it aside in case it got to a point where it was needed to further address so tonight just real briefly to touch on that you've had your recent round of of reports back from the surveyor and they were done in november of last year two thousand and twelve and basically the findings are pretty much the same as what we've expected in general in the same areas that have been suspect in the previous reports it's still moving in those areas too it's approximately about a quarter of inch more it seems like the areas that are affected those areas are continuing to move it's not drastic it's nothing to be alarmed or concerned about i think at this point as you decided in the past i think it's something you can just continue to monitor be diligent about about the situation there and constantly keep your eyes open for different situations to developed but it's not something that's gonna occur overnight it would be a real hazard it's just something that we need to be aware of as i've pointed out in the past it's not related to the structure of the building it's all entirely independent of the structure that the structure is sound there it's localized to the floor slab and anything that's constructed off of that first floor slab the upper floors are completely safe as is the first floor is it still mostly on the one in the one area though it's not the whole floor right it's mostly just that one side still correct the front of the building is okay and the back of the building is okay and it's that middle seam of the building that is really being shifted and it's that mechanical room through the stage and over across to the office area and the old kindergarten wing if you recall our discussions at one time the way that building was constructed there was a lot of cut and there was a lot of fill on there and if you look at the topography of the site you can actually see the profile of how they carved out the hillside to place the building there on the backside of the building is where they did the significant amount most amount of cut to construct the building and that's where they took out all the pirated material at the front of the building is where they put a lot of fill so there's a lot of overburden over top of the pirate that was still buried so it's safe it wasn't disturbed it's that seem right through the middle where it was closest to the cut not enough was removed and that's what has become expansive and that's what's affecting the four slabs mr perez i have a question the information that a john carly handed out here with all the photos of what looks like some damage that has nothing to do with the pirate does it is that a second topic that's the second topic yeah if anybody has any questions about the pirate as i said i think it's something you wanna monitor but if you wanna and i'm sure that mr gall has full control of this and knows what to look for but when you say things that might show up red flags and you say it should be monitored when is the next time that you would come out yourself or whoever you have or however this works how often are we thinking in a year six months three months unless mr gall finds something else what do you mean by monitor the process up to date since two thousand and ten has been every six months you have your surveyor come in shoot the points and then i kind of review them and share them with the administration on what the next step would be so i would suggest you continue that correct okay thank you okay anybody have any more questions on the pirate no okay then we'll move on and talk about okay excuse me i don't have a question about the pirate but i'd like to know was this because maintenance wasn't being done these things then or well let's start on those there what john handed out there was a a list of priorities that we've established and this was initiated by mr meesha he wanted me to come out one day late last year and take a look at some of the the water leaking in the library and also some windows that were leaking that's how he reported them to me and what we found was some of the windows in the existing building are leaking air and water the most significant areas are in the library i've identified that as priority one here that cost there is to replace those windows for whatever reason that's on a weathered side of the building it's exposed to a lot of rain and wind and the gasketing on the windows they're wood windows and they have aluminum cladding on the outside of them the gasketing on those windows has failed it's not a maintenance item i don't know that what could have been done to prevent that it almost seems like it's a combination of the manufacturing of the window and the combination of the weather and just the harsh conditions on it for some reason on that side of the building and the openness of the space driving against that side of the building probably a slew of different things i could name but given that that's the condition you have there now if you look at the first photograph there that kind of describes to you shows you where we're at on the building these are the seven windows that are in front of the building facing the parking lot this is the upper library these are areas that are failing there's also two windows on the upper corridor of the second floor that are also have this condition if you look on page three this is an upclose of that library you can see that bottom sill from the water compromising that gasketing of the glass the water gets in behind that aluminum threshold and just basically soaks that wood until it rots and then the window has failed at that point the lower picture on page three you can see all the aluminum trim is pushed away because the wood behind it has swelled and it's just push that aluminum off of there same thing with page four you can see on the upper part of that trim on that bottom window the gas fitting is pushed out of it so all those pictures there i just i just noticed those were at the library and i've identified those as if that's something you wanna address at this time it can be taken care of for the cost that i've estimated there i think that's something you could even do internally as far as bidding out on your own and getting quotes on because of the dollar amount associated with it just as a side note aside from those windows i wanted to take a look at the rest of the windows inside the building as well page four at the bottom shows a window completely separate from those library windows this is in the courtyard and although it's not as severe i just wanted to point out that you can still see that gasketing failing along that trim line of the bottom of that window again so it leads me to believe that it might be something related to the process of fabricating the windows at some point but whatever it is that's the condition that exists there are these are the same kind of windows that are used elsewhere in the building and we're not seeing it or are they primarily yes they're all a wood clad window yes do we know if they're all the same manufacturer or we don't know that they are they are yeah they're original to the building when it was constructed in ninety three you know we did some investigation on the warranty that was in place probably when it was constructed the glazing itself the glass glazing has a twenty year warranty which would have just recently expired but i have a feeling this isn't the glazing this is the actual window construction holding the glazing in place and that was a ten year warranty yeah it's gonna be our expense we don't frequently specify these windows and we weren't the architect here just to preface that but it's very uncommon that that would even happen with this window i'm not sure why this condition occurred but it has they all seem to be in the same area so yeah and in a similar condition deteriorating to a point where they'll all be like this so just going back to the first page i placed those windows that are in the worst condition as your first priority you wanna address sooner than later and then priority three would be the remainder of the windows in the building when you see fit that that would be an item that you would wanna address how many windows in each are we talking about well there's seven in that first phase and i think there was forty or fifty in the remainder of the building and there ere large expanses of they get larger as they get closer to the classrooms but in general yes about fifty windows so that's what i'm sorry that's what's down in priority three summer two thousand and fourteen or later yes okay so that's the full remainder of the building yes quick question in the priority one it looks like there's seven windows in the library and two in the corridor is that a total of nine for three thousand one hundred so they're not three thousand five hundred a window at seven they're a little cheaper than that right and there are different sizes too you can see on that page too that the ones in the library larger and the two that are in the corridor are just small smaller openings okay we can come back to this i'll move into priority two here this was another finding that we noticed going back to my initial introduction here with john when he brought me out there that day we had found that there was a driving storm it might've been one of the larger hurricane sandy at the time but there was water leaking along the wall in the library and we just replaced the roofs up there and all the flashings all the coping so it was strange that there was this water coming in and upon further evaluation on a dryer day looking at the outside walls of the upper part of the buildings the walls are very wet and let's just go through some of these photos here i can describe to you where we are on page five this is an upper upper north wall this is like facing the bus garage to get your bearings and then on bottom of page five as we get closer to the wall you can see how some of the mortar joints are wet and this was a actually a dry day so it's actually holding that water after it does rain and it's causing really premature deterioration of those mortar joints getting a little closer look turn the page to six this is another portion of an upper north wall over top of the classroom wing by the gable end also facing the bus garage and then on the bottom of page six you can see the the wet joints there's actually mildew inside the making those joints black on the outside of the building water's getting inside of that face of that wall and pushing the salts from the mortar out you can see some white staining there and the mortar and the brick faces cracking there's a crack a hairline crack you see there is that still facing the bus garage or is that in a different direction this is facing the bus garage all these walls yes i'm looking at page seven this is a different area on the bus side on the bus garage side of the building what's happened here is the stone coping around the perimeter of the high walls around the roof the coping joints have failed if you see the bottom picture there those are joints that are cocked on top of the wall holding the two stone pieces together once that joint has been has failed and the water actually gets down inside that face of that wall and then when it freezes and thaws it just blows those faces of those bricks off and that's what you're seeing above on the top picture there similar on page eight this is a freestanding wall at the dumpster area this is also one of a few conditions that that happens over by that dumpster area there's also a fuel tank that has a screen wall around it as well that looks very similar to this and then also the stack for the the boiler room on the bottom picture there and it's difficult picture to to make out there but you can see the staining and the and the salts pushing out and this is all a product of that water getting into the top surface of that wall and then just as it goes through those freeze thaw cycles it either pushes that water back out through the wall or sucks it in when it's raining and just causes the wall to deteriorate again it's nothing that is a hazard there's not bricks falling but it is something that you'll wanna address sooner than later the longer that this continues it's only gonna get worse and become more costly once you do finally address it so the point of tonight was just to point these out to you and let you make a decision on how you budget when you approach the scope of work moving on to page eight these are vertical masonry control joints these are typically caulked you can see that the caulking has failed and then it's letting water into these locations as well not good for the wall again and then on the last page we did some investigative work to see why this water was actually getting down into the library so we had an independent consultant come in from cleveland he's with the international masonry institute and we opened up a portion of the wall and you can see the counter flashing that lets the roof terminate against that wall and then you can actually see the through wall flashing it's that copper colored on the bottom picture that would let the water any water that would get into the wall it would let it drain out through the bottom of the wall so you actually designed these walls to if they do get water into them there's a way for it to escape so the first thought we know we were wondering why this water was even getting into the library but when we opened the wall up you could see that the gauge of the copper that was used at the time of construction was very thin and any droppings from the mortar when they laid the brick up could have easily nicked it or what have you and they're overlapped every eight feet as well so soon as a large amount of water entered that wall and built up it had to release somewhere so it eventually worked its way down in the library so that's a summary that's going back to the first page that's what we identified under priority two those are the masonry repairs in the first set of items there the caulking repairs the items i did not have photos of was also the metal roof the roof itself is in good shape it's the gutters and your transmission systems of your water for over the time i don't know if it's acid rain but the gutters and downspouts have just have rotted through and they were leaking water so probably at this time would be a good time to replace them underneath the priority two where it says masonry repairs the one that's next to the bottom remove reinstall new thruwall counter flashing on north side of building the bottom picture on page ten does that mean that we're gonna open up the brick all along that wall replace all that copper flashing that's in there exactly that's what i think the best course of action at this point and not knowing exactly where the water's coming in at i think the best course of action is to open that wall up in small areas and replace that flashing likewise if you look under which one is it third item underneath masonry repairs i mentioned that stone coping that has been compromised in the head joint so that stone is leaking water down into the wall there as well instead of just pushing more caulking into that at this time i think the best course of action is to put a continuous metal top over top of that stone it's not gonna change the appearance of the building but at least it's gonna give a solid surface on the top of that the water can get down for that bullet yes okay does that also carry over to page nine yeah it's a similar picture showing that coping top yes so are these problems a design problem a construction problem or a material problem well that's a good question i've been trying to figure that out myself since when we found these i think it's a combination of everything there has been some conditions there that like those copings we're talking about it's very unusual for a stone coping to be placed on top of a wall without some type of flashing underneath there so if the water does get through that stone it doesn't get down into the wall that's a typical detail that's commonplace in practice it's shown that way sometimes on the design documents that was this built building was constructed from sometimes it is sometimes it isn't but when i go out in the field it doesn't look like it's really installed anywhere so i'm not sure what the contractor was doing at the time why it wasn't installed but that would have helped the situation the vertical walls i think that's just a combination of the weather and it being hit by the weather and for whatever reason the mortar that was used maybe was a soft mortar compared to the brick and it's just letting the mortar get wet and seeping into the wall but yeah i mean it could be it could be a combination of things could the problem with the windows even be due to some of the movement that we've had in that building due to what we've about due to the pyrite or the movement and the building because it has shifted some over these couple years since you've been watching that yeah it's been reasonable visibly in that one area where was that in the corner the back by i think the yeah the back door on that corridor is really moving yeah that was significant so that could even not to mention what are they thirty years old i mean yeah i don't think the exterior walls are affected by that condition all those exterior walls that you see from the outside as well as the windows they're on deep footings and they go through that pyrite and that they they're on caissons basically they go into bedrock internal to the building it's just the four slabs that are floating over that those areas of the pyrite so i don't i think they're two separate issues so are the and i'm just curious i know you have some pricing here and you don't usually do that and that's really doesn't need to be discussed anyway in detail tonight but i'm wondering when you think about putting new windows in there do you think about windows that have any wood in them i mean would we use vinyl windows now or what what would we what did you what are you thinking i don't know if you did this or if someone did this price for you what i was planning to replace them with is in an all aluminum type window it's very similar to what we did over at your middle school in eight all of the windows are similar to these here they don't have that vinyl covering on them that always ends up flapping in the wind anyway yeah okay any other questions on mcmurry any topic you left me speechless i must say well i think the good part of the report is that it is it has been phased out by mr france and hhsdr so it gives us some options on when things have to be done we're not saying that everything needs to be done all at one time and that's good and thank you very much for that yeah if you're thinking about jumping into any of these projects just looking ahead this is probably work that you want to plan for summer it can tail off into early fall i mean it's outside work so it could occur while students are inside of the building it won't be shouldn't be that disruptive so just as far as your decisionmaking working back to that we'd have to prepare documents a scope of work to get contractor on board during those periods of time so and phase one we can do that pretty much on our own i think as you and i talked about yes i could work with ron and give him an example of a spec that he could you could put out and vince you just put advertise yourselves or get quotes on to get those addressed but then if you replaced the windows later that would be a larger scope i don't know if you wanna follow that same protocol any other questions is this interfering with the temperature inside the library right now those windows you said the the airflow is the windows interrupting the air flow is it interrupting the temperature inside the library no unless you're right at that window and you were to hold your hand up then you could you could feel the temperature difference it's not affecting the entire space okay thank you mr france thanks okay next speaker will be mr john corley he also was from hhsdr correct evening folks last thursday first of all i'm the civil engineer with hhsdr i've done tracks and fields for about fifteen years as matt had alluded to earlier i was highly involved with the pv field project that's ongoing still unfortunately we're trying to wrap that up just to give everybody a little quick scenario on that there was some paperwork final paperwork mainly with the conservation district that required an asbuilt that i finally had issued to me i'm reviewing it currently so we should be able to wrap up the paperwork the items outstanding on the site are mostly landscaping half the trees have died the bushes are in sad shape and the grass has not taken to my satisfaction i think there's only about sixty of the grass that has taken good routes so the contractor will be coming out here in the spring to replant replace the dead plantings also and that should hopefully wrap up the project at that point in time last thursday mr gaunt and brian geiger and myself went out to the stadium to actually do an evaluation of the existing conditions of the stadium i think how i'd like to we also had a gentlemen excuse me we also had a gentleman that i invited dennis o'donnell who is currently with nagel surfaces he's also formerly been with turf systems last att which was a formerly southwest track or turf surfaces who was the first system you had down at the stadium prior to the prograss system that was put down ten years ago that's just to give you a little bit of the history of that so he's very well familiar with the existing the original system turf system that was down at the stadium how i'd like to do this is talk about it in three different aspects of my evaluation first i'd like to talk about the track surfaces meaning the track itself and the actual field events this system here is essentially what you have down here this black portion at the bottom is a rubber base sheet and then it has a it's about thirteen inches thick it's about a nine millimeters i'm sorry thirteen millimeters thick it's yeah it's got about nine millimeters of the black matting and then it has a three to four millimeters of what they call a structural spray coating on top your system out there i believe was put down ten years ago along with the turf system what my evaluation showed is it's showing a somewhat normal wear particularly in lanes one and two which are the lanes that are used the most there is some deterioration almost complete deterioration of the structural spray the good news is that your rubber matting underneath is in fine shape there is no evidence of a delamination blistering some of the signs you see of it coming up and needing repairs there certainly are some a few areas that do need some full depth repairs but all in all the rubber matting is in good shape it's a twenty year system usually i tell folks and every six to seven years you should have restructural spray on it to help keep its life its surface life longer kinda like seal coating on asphalt parking lot always helps the life of the asphalt this is the same with the structural spray on a track system of this kind you also have to restripe obviously when that occurs but it can actually make a twenty year system into a thirty year system my evaluation there are some repairs that would need to be done but i think if you just go out and have a restructural spray on top of the existing surface they may have to come and put some filler in in some locations particularly the javelin the javelin runway which is underwater it had some grading issues whether it's settled or wasn't installed correctly but there's actually water floating on top of it but i think most of that can be taken care of with maybe milling off some asphalt putting additional asphalt and then putting a patch of this system on top but all in all my summary is that i feel the black matting is in great shape it just needs a restructural spray which they recommend again that you do every five years i say you can do it every six or seven years on your system in your life have we had it done in the ten years we no you haven't no and is it a matter of doing the entire track or just doing lane one and two i would recommend that you do the entire track because there's a fade issue you'll notice just like if you go out and do emergency patching right now you'll see the bright you'll see this red and not the orangeish red that you have out there now so you will see a patch and as you will see lane one and two would be more brighter than the other lanes now that you know with the striping you can do it so that you have the actual lane striping right at the difference between the old and the new but my recommendation would be to do the entire structural spray any questions on the track surface what does it cost an eight lane track typically would be i would say around fifty to fifty five thousand to do the structural recoding or the spraying and that would include the line striping also so can we assume if we divide by eight we could figure out for ourselves how much it would cost to doing one and two or does it fair enough i think there'll be just doing two lanes will be a little more than linear because you've got the administrative costs that you're gonna have right the less you use as far as the quantity the more the price may go up a little bit more correct the turf i think i'd like to talk about next you have again a ten year system there it was put on by prograss originally there was a southwest system on there and when the prograss came in and put it took off the old system and put on this new system they lived in what we call an any elayer and under that elayer we suspect and hopefully we're gonna get some courts done to verify that there's probably an asphaltic layer under that too these two layers are i don't know how old that stadium is probably twenty five years old since the last system has been down but that elayer is saturated at this point it's showing warps it's got undulations in it it's causing an irregular surface it's causing a surface that's inconsistent it's hard one area soft the other area it looks atrocious if you get up close to it also as far as the actual skin itself the pro grass it looks like that was a slit film slit film only came out about ten years ago so that was probably prograss's first rendition of it and anytime you get the first of it like from a company of that nature you find out that they come out with second and third and fourth generations because they improved upon their first one that tenyearold turf system to me looks like it's about seventeen years old it's really has matted down to the point that it doesn't look like a viable surface anymore even to try and groom it up and put an infill in to try and rejuvenate it i don't think it would be costeffective and then with elayer being underneath and the possibility of having a layer of an asphalt underneath the elayer that's out there i would recommend at this point to look at taking that skin off seeing the condition of the elayer more than likely getting rid of the elayer and the asphaltic layer under there putting sand in its place which will soften the system which is a good thing to get for safety and then look at putting a new skin on top of it the good news there as well as with the track itself is they both drain great there is no ponding on the actual track oval there is no ponding we were out there in a fairly good rain it had rained for at least twenty hours there was no evidence of any kind of drainage issues on the turf so the drainage system which is a high ticket item underneath the turf looks to be operating terrifically so it's just a matter of dealing with the issue of the elayer and the surface of the turf system the third item would be the dzones now the dzones for those of you don't know are the little they're called dzones because they're shaped like a d they're the areas behind the goal line and the oval they're where your long jumps are at your triple jump your high jump and your pole vault these areas are probably in the most dire need of some kind of in my opinion they need to be taken out and redone completely you have large cracks that probably the largest one's about an inch and a half water certainly getting into the substrate which hasn't affected the turf system or the track system but if left unchecked could certainly cause some drainage issues under the surfaces that are in good shape they're showing signs of blistering decay the one area the one side i think it's the north side is a complete track surface on top the other side other than the pole vault i believe it's just a painted asphalt surface again i think these systems i'm pretty sure that both these dzones have the original substrates that have been down for again twenty five years and we're certainly introducing water into the subgrade which could affect the other systems that are still in good shape drainagewise my recommendation on these would be to take out what's there and either come back with an asphalt surface or more preferably for safety reasons come back with an asphalt surface with a track system on top of it those are the three areas that i evaluated as far as the concerns now i know brian one of the first things i noticed out there and brian concurs with me is that there's only four feet of turf from the back line of each end zone to the hard surface this is a safety issue too as far as i'm concerned with football field hockey and soccer i'm not sure about the other sports but i do know that there could be an athlete that could cascade themselves over that turf area i told brian we could certainly extend the turf to about five feet might even be able to get six feet additional turf area behind those end zones which would make it a safer situation for all the athletes and the users of the facility it would mean that we would have to move the pole vault which would be no big issue whether we it's the sand pit on the other side that would be a little bit more of a cost endeavor to relocate that there's plenty of room to relocate those field events and to extend the turf system to a more safer distance behind the end zone doesn't have to be done i just personally believe that's a safety issue you could just look at replacing everything in kind out there as it is now if that would be the preference of the school district that was two years ago when doctor zeddy did the walkthrough of all the facilities that was an item that was raised at that point because you run off the end of the field and the surface is so slick like concrete that if you're wearing cleats or something you run off the end of the turf you go flying across the hard surface at the end can you replace that with some of the track surfacing at that point yes would that be cheaper than turf not that much cheaper you're gonna replace it with something at this point in my opinion the dzones need to be replaced so if you were replacing it with asphalt and a track surface or you're gonna gut it out and put in the the aggregate and the turf system i think the cost to do one as opposed to the other you're not gonna find a whole lot of difference in that cost since you're replacing it with something one other thing about extending the turf system there is a curve in there that would have to be taken out and another curve repoured i think though the drainage we can minimize i think we could put in a few bleeder drains and just slope the stone itself in that six foot area that we wouldn't have to incur a lot of costs if we wanted to extend that the turf did i understand you to say that you were thinking about moving the poll vaulting on the out of the outside of the track no just move them if we moved the turf out six feet we just would move those events six feet along with it and it looks to me that we won't even lose any distance of the runways the runways could all stay the same length that they are we would still have a little bit of interference with one of the sand pits it would be within ten feet but we can still think about how we're gonna lay that out and what would be the cost of these items hold your hat let's forget about it let's forget about extending the turf at this point let's just say we're gonna replace the turf as it is we are looking at probably four hundred thousand to replace to get rid of the old get rid of the elayer put in two inches of sand in place so that elayer and then putting down a new synthetic turf with the infill you're probably talking about four hundred thousand to do that work does that include the cost of that track now the track would still be the the fifty what i say fifty five fifty five fifty five for the track work that'd be four hundred and fifty five thousand to do the whole thing no the dzones we haven't addressed that and do you have a cost for those these are all estimates but i would say to do each dzone would be aboutwas fifty three fifty three i'm gonna say fifty five to do each one fifty five thousand one hundred and ten thousand to do both that's correct and the turf currently is out of warranty now right yes eight year warranty on the turf and that's been down for ten years your track surfaces are fiveyear warranty again that's been down for ten years how many years is this part of it been underwater one part that you mentioned was underwater is that the javelin pit that's what i've gotten here it's slowly i'm not sure what's under it but the ground you can visibly see the day we arrived there it was snowing raining a little bit it was pretty much underwater we've been patching it for years but i think the asphalt needs to be replaced and that area just needs to be stabilized one of the thing about those dzones too they are flat which they need to be for the high jump it has a very a flat tolerance for the event itself but the cracks are probably what's draining it right now and i think we probably would have to look at maybe even upping that fifty five to maybe sixty to put in some drainage to make sure that whatever new system we put in there that it drains properly if you move that outside of the track and any i mean any future potential then would be eliminated it's that correct near the track itself if i moved what out of the track moved the pole vaulting and that on the other side of that track that would be an independent system out there which would not then in the future potentially affect the football field correct would that cost more or less to move that out there you're just going to what are you going to what are you proposing to do to the existing dzones if you move the events out i don't know what's the options i mean grass would be the cheapest but it would be hard to maintenance it over the other surfaces you could just make it asphalt and keep the bleachers on it which would be sufficient for that you could probably fix the cracks it would be i think it would be it would be more money to move everything outside because you have to do something to the dzones because just because of the cracks and the drainage infiltration that's occurring right now so it's in plus there's a stone base in the existing d areas that we're gonna be able to reuse if not keep in place and then if we go outside we have to have we have to make sure we have a proper subgrade and we'd have to put in new stone base and new drainage so yes it would be cheaper to leave them and fix them inside the dzones well would that run another possibility of having the same kind of issues in the future no not if we drain it not if we put in proper drainage i just wanted to make sure i took the appropriate notes at one point when you were talking about the turf you were saying the good news was the drainage is terrific and works well so that's only under the turf the dzones have a problem with their drainage yes they do again there is no drainage per se inside of them they're ponding everywhere but it's not spilling over onto the turf at this point no but it's infiltrating into the subgrade which could affect the drainage from the other systems separate systems yes brian did you wanna add anything looking at our turf you probably need brian you probably need to be at a mic and get you on a camera yeah looking at our turf if we make the investment to do this this year you won't be replacing a turf field for ten years when they put the prograss that was the first all rubber prograss field again as john said that was the initial version estimated use was eight to ten years we got the high end of this field right now now with new fields with properly maintaining them you're going ten to twelve to thirteen years in some schools with the new fields and i think if we do this our field there is soft spots there are hard spots and it's more related to elayer broken down elayer at this point it's twenty years old it's lasted two turfs and that's where you have your problems we had to stop games in the middle of games to replace areas of turf that have lifted up that that's how bad some of this is last year during our soccer season in particular and i think that looking at the field that we have up top you can tell the difference between the two fields and and i've seen a lot of turf fields i go a lot of games and i haven't seen one in the shape and the condition that we've gotten out of it that we have right now in our stadium yeah brian do you have any idea how many students use the field in one year what's the question how many student athletes use the field if you happen to have those figures with you huh i do isn't that amazing mr guy comes prepared between all of our games practices and again we're splitting teams between the pv field and the stadium i have a number of forty six thousand people use that field on average a year and again some of those are duplicates you know there's twenty kids on the freshman soccer team they use it fifteen times that year so those are numbers that are added up between everybody who uses that field and i'm not counting the physical education classes i'm not counting anybody from the community who just shows up and uses the field on their own i'm just talking about what i know from our sports internally from rec sports who also use the field on a permanent basis and this is our high school field right in front of the high school not both pd and the high school that's just the stadium our students and any competitors of similar size teams correct thank you mr garner i know this is school district property it's our responsibility to maintain it but have you had any interest along the lines from other groups like the township gets soccer boosters or football boosters to help them when they put in turf or lights or things have you had any interest from folks who might be wanting to help us raise some money to do this i don't think we've put that out there yet i know i have people willing to help with projects in the district more so scoreboards than anything but i don't think we've got to that point yet i know our booster groups they raised some money but they also spend some money so their their margin of donation i don't think is that all that great but obviously that's something that we can at least put out there and see what we can get we've talked a little bit about corporate sponsorship and all sorts of things we don't have to talk about all that now but i mean everybody's doing it it's just so collect your data on that maybe the next meeting we'll be asking you about it i have a question for mr carly what type of window are we talking as far as to remove the existing field and install a new one are we talking two months three months what kind of duration would that field be out of service if we did all three phases of the work meaning the track surfaces the turf surface and the dzones i would consider that to be about a three and a half month project three and a half months if we were to just do the field first and then do the track it at different time what kind of timeframe are we talking first of all i recommend that's a good idea to go from inside out number one to do that turf system that could be without extending it i would say with extending it with extending it because the curb work is what takes some time there i would say then that that would probably that could be done in a month in a month because my thought would be we could rush to football season and then of course we have time between football season and track so that was the thought of trying to well you don't wanna put it down in the winter like we had issues at pv i was wondering if graduation is usually the first week of june and football if brian is nice and schedule our first two home games away you could have half of june all of july and a little part of august right to our first home football game is the first friday in september which gives us i believe a three month window to put turf down with graduation being the first friday in june we wouldn't need that field until the first friday in september we have some flexibility obviously with pv to move other sports up there temporarily well keep in mind extending that turf back six feet we have to address the pole vault and one of the long jump runways cause they will be in conflict with how far we feel we should go back with the turf and when do we use those the spring the spring yes well i mean the runways you'd have track surface on them so yeah i mean it would make sense economically to do it when you did track work well that three hundred and fifty thousand we got in our bond refinancing isn't the last long between windows okay do you want me to bring this up all right that's a question we can ask later we do wanna touch real briefly on one alternative this project really does bode well for what they call a keystone purchasing network where you can actually go through this networking save a little bit of money but mostly you save time as far as the design is concerned they would need some drawing layout that can show them quantities but it comes actually through them an agency out in eugene oregon who they buddy up in this case with nagle track surfacing and field turf who were two of the most outstanding manufacturers in the field of turf and track this is a purchasing program that again kind of cuts out some of the overhead they don't have actually have a general contractor overseeing them which then again i would recommend that we oversee them so they don't police themselves but it does help in time as far as getting purchases getting deliveries the design and this since this project really we're not changing anything that isn't gonna evolve any permitting i don't think ed zilkha and the township is going to consider this a land development i could check with that to make sure but since it's all resurfacing it's a maintenance project so there is no real permitting or submittals that we would need to do so we could get this on a faster track if we at least explored the purchasing network the downside to that is you're stuck with the two manufacturers you don't get to now they each have different systems within themselves that you could shop but you know you can't go out and shop different manufacturers you're kind of stuck with the two that are offering the cooperative they also do scoreboards too as part of their coop yeah the alternative would be to go out and competitively bid it which means that we could get different products different manufacturers involved and get the prices between chevy and ford so to speak and that could get the price close to where these folks are at the trouble is with that is the bidding period this eliminates that three week bidding period and the award period actually i have mr dennis o'donnell working on some numbers just to get them together so they can we can look at them to see what this would offer us and we could he's more than willing to come and talk to the board also tell them more expertly about this system sounds like you've already made up your mind sounds like you're going one step are we still in a discussion well dennis is a salesman so he's willing to do the treading and just to show us what the numbers the real numbers are having any discussion on this i mean you've gone like one step far are you tying down there do you need to change the film okay cool i thought we were talking about the maintenance of buildings yeah so anyway to answer your question before the camera went off this has this has not been discussed we're just collecting information this is the first time i've heard of any of this and sue's over there holding her heart so i know this is the first time i've heard of it too so mr guyer mr carly i really appreciate all the work and time you've put into it but i have to say personally there are so many other capital improvement projects that i would rather see before this happen so i also feel that other people in this room have known about this before and i did not who who i have no idea so how did people know about it you know there just seem to be some strategically placed questions that had magically come up oh for goodness sakes sue sue sue that's crazy we never sue sue not at this meeting sue sue call your meeting to order you have a gavel there this is not gonna happen in a public venue this is enough no one has discussed this it's just wrong that's enough that's my opinion well sometimes you need to keep your opinions to yourself cause i'll tell you what this is a public discussion and this is the first time i've ever heard about this i've heard about the first time i've heard of it that there is on all of it there's a safety concern as far as i'm concerned if in fact there is a safety issue and we may have to address it we brought this safety issue of two years ago in nina's walked through when i was buildings and grounds chair and we went to every facility in the district and this is basically an informational meeting this is not a voting meeting i understand that so while these gentlemen are here then don't falsely accuse me of things we wanna we wanna we wanna use all the resources you're taking away valuable time from these gentlemen who've come here with an expertise so that an embarrassment and that's ridiculous you have no proof of that why would you say that i'm not embarrassing you you are an embarrassment that's terrible we work as a team does anybody have any more questions to these gentlemen as far as their expertise what was your timeframe you were thinking by doing it you weren't thinking it this summer or when are you thinking of we have the time to do it this summer if we can get it through i'm just going back to the last time we did it there's a lot of planning done to start literally the day after graduation right and even then with all that with the weather and all the other variables it was squeezed to get in in order to get football going right now we're in february to go through the entire planning process bidding much less how are we gonna pay for this right i don't see how you're ever gonna get this done in a matter of three months so i guess i question whether we'd get it done this summer or are we looking for possibly doing it during school forget the football here we're putting it into next year okay and obviously that decision is your decision i think that we were just brought here to explain the issue that we have whenever we do it eventually you're gonna have to do it just based off of the age of the system this year if we don't have the time to do it so be it but at least we're making an attempt just to get it on your radar right well and that goes back to something ron alluded to there was safety issues now the last time we did this it was never brought up anything about the dzone that that needed to be done so you know has something changed that it's not nearly as safe now as it was then or what happened and john correct me but i think the you see a lot of a lot of cracks appearing maybe ten years ago when you did it you didn't have those cracks because the system was again ten years newer than it is now you have a 22yearold 21yearold stadium it's starting to show wear especially in those d areas and there's some significant cracking going on in the d areas it's taken a lot of the track surface with it not the track where the eight lanes are but the track inside those d areas there's some chunking going on in there as well where it's actually pulling apart okay the first false was ninety two when that stadium was actually used for the first time so we just passed twenty years on it just to get the timeframe when it was so okay okay does anybody have any questions for these gentlemen no but i don't have any questions but i do have something i'd like to say to mr carly yes in construction business and having some several lumberyards myself i certainly understand when you work with somebody you just feel they're the best and i understand your excitement there so i understand what you were while you were presenting these people trying to get it done you know them you know their history been in the business a long time so i get that and i thank you for that it's you know just it's one of those things you know who you know and you know when you know that they're the best that's it so thank you for that i understand that you're welcome don't know where the board could ever end up on those decisions but understand what what your thought is the company could do this under the network field turf and nagle track surfacing yes the manufacturer is sport techs so we couldn't go up there and hear it sport techs will have a comparable system to what's up there yes they have a slit film system which is the system and that's an all rubber system and they have a system very similar to that based on what a couple of the board members have said are you talking about this system as though it's on like a prebid list like we have other things on state lists is that what you're saying the time of bidding in other words has the state already approved these bidders as they do for example when we buy technology hardware and software it's very similar to that dennis could probably tell you a little bit more about it i haven't i've only dealt with a purchasing network once before on a project it's preapproved by the state correct correct and it is an alternative if speed is the necessity to get something in quickly to conventional bidding okay no further questions right no but there is some price breaks on that too right well correct we have that filing i don't wanna be repetitive but you know in my husband's companies in his selling supply yards we have buying groups that can save you a lot of money as well as time oh absolutely so that's something we could look at too yes thank you okay thank you okay moving on we're gonna go to attachment one in attachment one there's actually a revision so we're gonna pass out the revisions that was the second page thank you i think so okay on attachment one there you can see many items that were listed a lot of the items were listed by the maintenance ron gauld actually put input on this once again these are not all projects that are gonna be done but we're looking at that need to be done at some point start off with the at the high school and we look the roof over the main gym and the science wing there's actually many water leaks in the high school i was kinda naive to the fact last year when there was some work done on the roof i thought they were doing the whole roof yeah so did i and in fact because of budget regions it's broken up into different sections they have areas of the roof that have not been done and that needs to be done so until we get that completed you're gonna constantly have leaks and we would like to solve that issue so that's something that i think we should look at mr denliving yes sir the vents on the roof i know whenever i was over there i forget what i think it was a volleyball game the room inside of the gym got very hot and so the people were forcing the doors open so they get some ventilation now i understand that there's a problem with the vents we have on those on the roof in the gym is that correct or i know nothing of that mr gauld are you aware of that issue at all mr gauld is a new employee and actually we're kind of all going through this together there's many issues that we're discovering anytime you come across something like that if you would email that to me yeah i just didn't know if this was if this was talked about or anything like that because i know that i was actually standing with brian whenever because i was concerned about the doors being blocked open and the reason why there was nothing sucking all the air up from all the people i mean it was during the end of the summer whenever the volleyball team and that were playing and you know so it was very hot in there so the gym is not air conditioned correct it is not hasn't that been going on for years brian yeah from my understanding there there's air handlers in the gym there's units up there i don't know the reason they're not functional right now but that's been a problem they're not functional or you're just i'm not sure there it appears there's air handlers up there i think for years and this is prior to me getting here they haven't been working and it may be a situation where for whatever reason but i believe they're there they look like they're there they're there and that's why i was wondering are we sure they're not heaters opposed to being cooling during the summer there is no air conditioning in the gyms right i'm not sure if they're heaters okay but that's something obviously we can look at yeah i didn't think this was something new that's why i just questioned it well thank you for bringing that up then and what mr gauld put down his list of many things moving along we have the auditorium overhead house lights fixtures and controller i guess last year we at the end of the last year we bought some leds and started putting them in the auditorium in order to make the longevity of the lights last longer and there's been some issues as far as the dimming capability of the existing system but that is just once again it's something else that doesn't have to be replaced right away but it's something that in the near future we may wanna look at the classroom windows are original in that building so a lot of them leak they're i'm sure they're thermal pane for that matter but that is something that we need to look at the swimming pool scoreboard it malfunctioned during the season this year and as it currently is being used it does not give score but they have an interface box that takes a digital signal to an analog signal and they've been having problems with it so that is something we may wanna look at the boosters in the swim club actually have both have made a commitment to contribute money to it i think we got seven hundred and fifty from the booster group which is a very cash tight group just like all the booster groups are and i think it was one thousand five hundred from the swim club so that was a noble effort on their part to try to help us resolve that problem there's some issues with the outdoor light poles if you drive through the parking lot you'll see some of them are most of them have surface rust on them around the bottom of the poles as well as there's some upgrading that needs to be taking place on some of the pole lights once again it's not something that's to be done right away but it's something that we need to look at in the future also back to the swimming pool there's a swimming pool hot water system and monitoring devices the season we lost the heater for the swimming pool for twelve days so those athletes in the dead in the middle of their season could not swim in their own pool and actually had a home meet at cannon mac which they won but just something that something we need to take a look at should we plan on keeping meets over there well actually it was because of the heat it's actually a wonderful facility they have there so before we move on to like the middleschool and mcmurtry's anybody have any questions about those particular items well we see all of these items on the estimate for the capital expenditure budget tom in your finance meetings well you know i guess that would bring up where i'm sitting here listening and the people that this is directed at aren't here anymore but we have gone every budget season we've said what capital expenditures do we have we did walk throughs a couple of years most of this stuff should have been on that list when we took out the loan for pe we could have taken out more money addressed a whole heck of a lot of this stuff yeah so to me it's very disturbing that we didn't get the appropriate information we should have some of it i agree with you i agree with you totally some of it for example talk about the high school field turf we knew it was coming out of warranty and every year we were given information that let's stretch it out one more year we think we can do this they hired a new machine to come up and comb the synthetic grass so i think some of these things have been coming and because we were frugal we kept pushing stuff off but then again some of the stuff that's being done does nobody look up and see mortar coming out of a building exactly exactly i mean really i think that's inexcusable it wasn't on our walkthroughs before either it wasn't there i don't recall there's other things on here but that's a whole nother point getting back to your question yes i guess again i'll say that when we get into budget i think we should have a bit of a plan like we've been saying that so much has to be the next couple of years so we can see what do we need to do is there things that we need to address sooner than later is this something since the market's still acceptable we'll take out a bond we haven't completed our last bond issue maybe there's we can modify the the terms of that get some more money to address some of these i think that we have some options to discuss over the next month or two for things that we do have coming up and that maybe we can have a valid list of things in timeframe that we need to do this the issue with mcmurray that's why we did do the phasing plan and the issue with the safety we did a phasing plan these are kind of like things around the district and two things have to happen to get cost estimates but also to identify a priority with this particular list and i think for example the swimming the hot water system that was a recent i mean it may have been on its last leg but it recently became you know unfunctional so we aren't going to have those every year that's right as we continue to see in our capital reserve fund that we can address some of these up to a certain point but there's other than these when we're talking millions of dollars already we're up over two million just between mcmurray and the other items that the same so you know we've got some money there and we haven't even gotten into crossing some of these that are the phone system's probably gonna pop up as a priority also so there's things that we need to phase and to do some planning because i'm anticipating the budget's gonna be very tight again this year it's not like the state's gonna come up with a whole bunch of money they're gonna give to us this year just going through this building security analysis we're talking with some big bucks in here i'm looking at this for the first time this is an expensive repair and that some of those items that's why some of those items there they're not in that's considered like a longer distance of phase too i mean the things that we have planned was the items that i gave the board a couple of weeks ago you're right okay i think what disturbs me about it you know i didn't mean to attack oh there it is about the field what what disturbs me about the field is just that being a new board member i didn't realize how needy our turf was at the high school and i guess knowing how much money you put into the pv field i'm sorry i don't know if you all realize to help me the high school field was before money was put into the pv field i wasn't on the board then so we talked about for at least two years yes we talked about we knew it needed help but i don't think any of us expected it to be on this list i mean we didn't know really where this was all gonna end up this quickly would have been nice to get another couple years out of it i didn't mean to jump on you but i was like okay then why don't we do the high school field before we did the bb deal that's but i wasn't on the board then so okay move along to the middle school there's a storm water drainage issue on the back of it mr france would you comment on that a little bit yeah that was pointed out to a greer and i when we were here last week that that was an issue over it's between the two wings of the building if you're familiar with the back of the building next to the gymnasium wing and next to the center classroom wing there's an open courtyard area there where the wings stick out and it's facing the back hillside here in that area there's just looking at it with snow on the ground you can see high and low spots in those areas it looks like just a process of erosion and settlement since the building was built it's just created these ponding areas where water's just laying on the ground surface and saturating the ground i think with some minor topsoil grading there is a yard drain in that area that we can manipulate that soil to get it to flow and drain out of there it's really that simple so it might be an easy fixing yes that's nice it doesn't cost anything okay and then the mcmurray one when we actually went into detail already on pleasant valley there's some unit vent wiring to network last summer we put some unit vent ventilators we replaced some existing unit ventilators and they needed to be replaced they were worn out and the control wiring was never completed so the units are in there and they're not on the inhouse network system as far as monitoring them and temperature control so that is something that needs to be addressed and that was actually phase one as far as putting the units in there's a phase two where there's more units that need to be replaced so basically eighty of the units up there have been changed out there's twenty more to go so that that's kind of a substantial little project that has to take place up at pleasant valley bower hill has a roof cable leak when they put the addition on bower hill apparently there's water that comes from the roof cable that actually comes back into the building and once again with a water issue it's something you wanna address as soon as possible otherwise it just creates more and more problems down the road the district administration building we have a rooftop air conditioning unit that mr mcmurray probably saw it put on how many years is this unit been on that thing was like a jet engine for so long a couple of years ago it wasn't replaced a couple of years ago no we talked about or it was talked about a couple of years ago but it was never replaced well there was talk about putting the enclosures on it and a lot of other options so yeah we were talking about that when i was here in two thousand and eight we've been talking about it every year about the noise that's in the building yeah yeah and we already talked about the turf on the field the bus garage right now they're using a portable pressure washer that's caused a somewhat a cumbersome process where they have to fill it with fuel oil and drag it around and there was a suggestion made made to have a stationary one that is gas natural gas and it's mounted to the wall instead of being dragged around and beat up once again that's just something that is an item that might be a possibility it's not something we're gonna move forward on there's possibly the ability of additional seating on the visitor side of the football stadium and then districtwide which should go to the top of the list is the district phone system which is at the current time maybe vince will elaborate a little bit on that as far as our priorities with the phone system i'm actually investigating the district phone system i think there's a few options out there we're just learning now as to some of the alternatives to the current system that we have where the three buildings here the middle school district office and the buildings across the street are all on the same system where we may have to just expand our current system to include the high school pleasant valley and boulware hill and we can all be on a centralized phone system and then we've also had some discussions with the utility companies in the area from service providers as to what our best options are we have been experiencing some outages due to the underlying underground lines in front of the high school and we wanna go away from that and do something that is more permanent looking at files maybe some use of the internet to change the phone system to a more acceptable use accessible system okay will we have options on that for budget meetings coming up i'm working with it and i think i had a discussion with matt i wanted to bring one of the engineers and see what we have and what is our best way to go some of the discussions with the utility companies in the area have been very productive matter of fact i got a return call today and i was just playing phone tag with them that things do look good for the district in us do you know if they laid files cable on that side of town this year cause i know on our side of town they were laying in everywhere on the venetia side last summer from what i understand i think iowa sydney is in the area where the high school is but it was not accessible yet to large companies or large entities i don't know if that has changed that may have been the phone call i got today if they're smart it's just changed i mean i can figure it out i thought you mentioned the meeting that we had with the vice president of verizon last week yeah i mean that is who we're talking to we're talking to verizon about the files to try and get that service provided to the high school and pv elementary so we won't have experience those outages but just one thing to kind of just expand on what was said by mr balsic we did have meeting with the vicepresident of verizon and technically the way we bid our phone services they are not our provider we are provided through erc link and where we get verizon services now why wouldn't we go directly to verizon because we're able to bid it and it's at a much cheaper cost but verizon is recognizing that a school particularly like our some of our school buildings when we lose phone service which was lost in many places throughout the district that this creates huge issues for us so they're working with us directly to try to resolve that and make bias available some other new tech techniques and one of the big issues is are we gonna try to expand on the present system are we gonna look to put in a whole new system and that's where we're gonna be bringing some cost estimates to the board i'm going to comment on this too i think of all the safety issues we've discussed here tonight i think the phone system is the biggest safety issue when the power went out to the high school my understanding is the administrators couldn't even communicate with one another they couldn't communicate with the teachers in the building i was under the understanding that they had like walkie talkies and they do and they were using them they were not working properly from what i understand maybe i'm misunderstand but the point is i would just like to agree with mr don levy that of all the things on this attachment one the district phone system ought to jump to the top that's a good point thank you i guess along with that i'd throw out the generators was that a maintenance issue or do we need to upgrade the generating system for the emergencies in the buildings that was actually a maintenance issue there what took place there was a great misunderstanding where people thought that the generator came on and then it ran out of gas that's what my students came home and told me my kids what actually took place was they lost the power the power came back on in what they call a singlephase condition so you have three phases feeding your building only one came back and by the good wit of our maintenance staff they went and turned the power off otherwise your threephase equipment would have burned up and would have caused quite a bit of damage you know a lot more expense so what they did find was the generator did not start the maintenance department director ron gauld had two companies come out that day for the generator the first one came out and said that he troubleshot it down to a start board that roughly would be around two thousand and ron had another guy come in and he troubleshot it further and said yeah it was a start board but there actually was a rodent that actually lived in it and actually they have a picture of it i actually saw it is that true i heard that story it's absolutely true i actually went there and saw the control cabinet stuff filled with nuts and grass and so to answer your question right now from my understanding mr gauld has gone ahead and instilling instilling some of his maintenance procedures so now the staff is gonna abide by the way he did the generators at duquesne university where they're gonna be testing them more often ron would you like to give us an explanation of how you plan on testing those yeah this was a that was a difficult day last tuesday when we had a major power failure utility lines down and the generator did not start what we found as mr deleon said we had two generator mechanics come in i didn't wanna spend two thousand on a maybe i called another friend of mine who has proprietary rights to those generators he came from mon valley hospital dropped everything for me and he got up there and he tore into it and looked at it from a different perspective than the first technician he pulled off covers and there was a woven inside of the control board was a nest and we don't know what type of rodent it was i suspect somebody that like walnuts because the walnuts were all throughout the unit chewed that squirrel or rodent or a chipmunk chewed through the start wire of all wires he got lucky and he picked the right one so it was the perfect storm but as mr dunley just said i've instituted today i met with my staff there are new procedures in place they will operate the generators the first of the month physically will be in place they will go ahead i'm gonna train an individual starting wednesday morning and he is gonna go to all the units the first week of the month the other weeks they are on remote starters exerciser clocks that's fine but at least once a month if not more they will be physically looked at it's just like your car you'll check the oil you'll check the battery you'll check the antifreeze you'll check the belts and you'll start it so that we can have a higher degree of response and assurability that these are gonna work so you know i apologize for that not operational but we're going through some learning pains i'm learning what my staff has the capabilities of doing and what they don't have and ironically i had a generator contractor in my office at ten o'clock that morning talking about a potential contract maintenance and this happened just the one generator would that do both pleasant valley and the high school yes that's the design of somebody previous before me are all the generators in all the buildings sized appropriately we've had at high school for a long it's been several years since the renovation and there's been changes with what's being powered i mean right now we're very contingent on that technology are these things all sized practically or do we need to look at those well a good question because when those were sized to high school ten years ago you i'm sure you didn't have the technology that you had in the building but again emergency generator has one function in a building of this nature and institution it's designed to operate start and provide life safety exit signs lights for people to move and to congregate and possibly leave it's not designed to operate classes and continue you know business as usual so the answer to your question i haven't completely you know gone through that i am there are not deficiencies there are issues that were not life safety issues when they were designed years ago that now i wanna bring it up to grade for instance some emergency lighting in classrooms without windows i'm working on that to ensure that that happens mrs paddock and me have been in constant conversation about how we're gonna do that at the high school when you have interior rooms in the basement where there are no windows so i wanna see a light in every one of those rooms and we can do that we can do that and make that happen in the foreseeable future but we do have to have a generator start that's where i'm starting at first at it seems like there's along with and you've probably already done it is looking at some of the emergency procedures that need to be looked at and revised if necessary absolutely absolutely i had a parent call me and ask me if it wouldn't be appropriate at this point in time until something gets done if you just don't keep a now granted he could get up and walk away but a wallmounted flashlight charged in every classroom so at least you got a flashlight and we're gonna do that that's one of the things that we're gonna do too and police and fire were on hand and they have portable generators so they were getting lights into the buildings and things you know under the condition that we were under things went fairly well understanding that it was a difficult situation staff did well kids did well and we actually got through most of the day which was kind of a goal you know this occurred one thousand and thirty in the morning and we had concerns about dismissing one thousand five hundred students from the building that early in the day so we worked to try our best to try to keep things as operational as we could and as we solved one problem another one turned up so it is also gonna give us an opportunity to revisit a lot of our procedures mr mcmurry the generator fleet is a good fleet it just needs to be fine tuned and so does the staff that operates it that's fine but it had been so long in all of them it's always good to look at and i'm sure that's on your list of things to make sure and that just falls in with what our prior discussion if there's anything that we need to have for capital if we do need to upgrade some generators it would be good to at least have that on the list to be looked at thank you mr rob thank you thank you okay jumping through here quick for the next step what may occur and when basically all of these items we've talked about and other ones that may come up will all be brought forward in the budget process i'd like to go up to the first item where we had an objective review the current needs of the school district facilities this review is not addressing routine maintenance but rather a large district capital projects that's open for discussion if you have anything that you think we wanna go into as far as the capital expenditure since we are gonna be calling into the budget process now would be a good time to bring it forward i mean regular items it's not routine maintenance but year to year i can think off the top of my head if we're looking at like having to replace a school bus and all that kind of stuff that's gonna come up in the general capital improvement budget right yes mhm as a matter of fact it was on the list it was on the list yeah a truck we talked about a truck a box delivery truck we talked about school buses sorry and the dump truck no that's okay the way they were set up there i we had them and then we missed reading will he be working with as chair of course and then bring that information to the board with mr gauld especially in this next month because as mr mcmurray points out and mr balsic i'm sure you'll be involved in it too now's the time for us to know about whatever we need to know about so we can get it into the budget process will you be working on that and yes we will and i think what we'll be working on is putting a priority to this list which i think the board has pretty clearly indicated and then putting some numbers with that so that we can plan accordingly thank you if there's no other questions i'd like to open up for public comment some people patiently waiting through the whole meeting name and address thank you my name and address name and address please okay i'm lisa regal one hundred keystone court in venetia i am here speaking only as a parent and a community member no other role i just wanna say there is kind of a feeling in the community there's a little bit of a rumor going around that there is a half a million dollar expenditure on athletics going on and that's partially why the rumor got me here but i'm also here because i do want you to plan ahead there's an awful lot of as you've received tonight problems that are gonna affect our kids and i want you to think ahead and plan as mr mcmurray said i appreciated that plan for the future and i know that stating the obvious but i just i just thought i'd say it now so thank you thank you anyone else okay well i picked up can i interject one other thing is i know that the administration has met with the township planning group and going along with that so i think as we move along with that there may be issues coming out of that that may impact what we need in our planning is that something you have on i think so yes okay i've just heard some of the things that have been thrown out and it could seriously severely impact what what are plan is well when we met with vince and i went over and we met with the township and the planners community plan the long range planning group that they have and of course one of the questions that they have for us is continued population growth in terms of not only residents but also student populations will we need to expand on facilities will we need to build a new facility so those are questions that also as the future years come the district will have to consider well one thing to always throw out there and maybe it was brought up is that when a lot of the long range planning and if we did have to do another building where would that building actually be there isn't a lot of space where we could actually go in and buy thirty acres somewhere right now so in the planning with that group there needs to be consideration is the expansion is all towards venetia area right there needs to be an area possibly identified where a school could actually be without having to go through but would we have to build in venitia we have landed elm grove that we talked about two years ago potentially building on elm grove well but if the growth is all on the other side of the township and fortunately we have buses but you know is it property we own or property that we have to go buy that now people know we need it the price is gonna go up exactly and there's other alternatives but none of them are easy we also talked about how to get in and out of elm grove too like how that's all situated we may have to look at well that's gonna be one of the big issues is where do we actually put the thing look at our high school now it's you know getting in and out and all that congestion and kind of excuse me tom being on that committee that steering committee some of the folks in the audience were with us the other day when we sat through the three days in process and i know my group was in fact looking at that possibly as a joint share between the township and the school district purchasing a piece of property that because according to the plan they're gonna need about one hundred and ten extra acres in parks if the plan grows out for the two thousand students and the ten thousand additional people in the community so they're looking at it also from purchasing a large track of land for additional parks in the community my group and i brought that up in the venitia area also of looking at possibly getting with the township looking at a piece of property and joining with them to putting it like in one area and the only area that is really for that size of a property would be down there along bebop not the part that's over top of the mine well welcome into peters township i was gonna say where is it that area if we're talking about the same one that's not real well i know but whenever that's the only game in town as far as that size property that's the problem with it so but that is an issue that we've been and that's one of the issues i had brought up to to the board about why we have to meet with the council because there are issues that they're trying to seed on the future that is gonna affect us in so many ways and like i said if they're planning two thousand additional students in the next ten to fifteen years we're in this planning committee meeting right that includes everybody right in the meeting you have counsel there and right well i mean it's just not a matter of building another elementary school what happens when those kids get to the high school that can't support what we have now exactly well that's what i said this is projecting into the future or mcmurray elementary bower hill or pleasant valley i mean all of these those two can stay as they are but if you're gonna build another elementary school those kids have to go somewhere after third grade and now you're talking about four buildings that's when we just start adjusting again you know that's the problem but i mean like you said these are issues that are being looked at by some people not necessarily the overall township but you know we threw those figures and facts into it whenever they ask them what is projected if our growth kept going you know when we went to school here and it was four thousand people in the community now there's almost twenty three thousand so there's a big difference just in those years but it didn't go up ten thousand in ten years it went up you know four or five thousand every ten years so motion to adjourn you don't need the committee that's second