welcome to the may six meeting of the select board i will start by opening it up to public comment if there's something that's not on the agenda okay moving on to planning commission interviews we have mary hull bruce debounty and earnest kelly on the agenda so mary we can start with you come on up and join us thank you jerry before we begin i talked to mark fossil at the just this afternoon at the planning yeah commission and just about process and everything and he requested actually that we not make final decisions as to appointees tonight and he's actually asking that that new members of the planning commission not be seated until i think what was it it was the june the count now either the 5th or the 19th or the 5th or 19th meeting because they've got important business at the next meeting he wants to take care of that with the current board because he wants to devote an entire meeting to orientation of the new members okay so we'll know what date he wants so was that yeah i believe he's planning and we have others that can't make it tonight on attending tonight so for interviews who applied before the may 3rd deadline but can't be here tonight right okay you can make a decision to make an appointment and ask that whoever you appoint just not attended until so that your decision has been made yeah and then and we are we did ask about increasing it to seven and he wants to give it at five for now but that doesn't mean for the next year they want to evaluate that is that right jeff and determine whether or not a couple months down the road to increase it is that right i spoke to mark he said that he wanted to keep it at five so that the new members which are gonna be two and possibly three get a chance to get acclimated before they expand back to seven members okay all right great thank you mary hi tell us why you would like to serve well i have served on the planning commission before i served for six years on that commission and it was a very busy process and it was believe it or not more work than the select board reading the background information researching and i think that the although i haven't attended the meetings i did attend the meetings before i was on the planning commission just to get a sense of how things are going and i think i would bring back some information to the planning commission i really have a good attendance record at those things and i do my homework excellent and one quick question because i know you'll know the answer to this is there any sort of state statute that says as a lister you can't serve on the planning committee there is none okay thank you other questions i wrote down your questions from the last time if you forgot well you answered one of the ones that i had was do you know what the level of commitment was and obviously because you've served on it before then you also answered it in your first when you did your intro so okay yeah mine from last time yeah town plan it was about the town plan and where we're at with zoning and the town plan i helped formulate the last town plan i wasn't on the original town plan formulation but i worked very hard transportation and energy were my two areas and a lot has changed in both of those areas in the addition of solar panels the addition of wind and i think another technology that should be looked at and invited into the town is water energy so as it relates to transportation i think the issue of the bridge has come and gone but as we heard at i believe it was the last select board meeting three weeks ago there's transportation issues are always in the forefront and alternative energy sources can assist with transportation costs and needs and so on and i think that that's something that does need to be looked at in more detail and what happens with a town plan is a town plan is written and then the zoning comes into sync and then there's a new town plan and this comes into sync and both of those are always changing everything is in a fluid state although they're constant for a little while the town plan can be renewed and i think the legislature needs to make the town plan a 10year event i believe that when we paired down the last town plan we brought it into measurable goals a reasonable set of criteria for the town to follow and i think the legislature really needs to take a look at that when they combine the ccrpcm the metropolitan planning organization that's the board that looked at everybody's town plans to say well how's feel about it and how does your neighboring community feel about it and how does it fit within the community i think that because that board has been paired down and combined i think the legislature needs to make some action about making it a 10year town plan and that way you don't have a oh hurry up we gotta renew it hurry up we gotta renew it because once you have right a good town plan set forth it should be the plan that is for your future goals right other questions i want to ask the question about developing are you a developer go ahead i'm not a developer but i am a private landowner and i feel that private land owners who have paid a share of taxes on their property shouldn't necessarily be oh boy i can develop everything that it's one acre because the land itself tells you whether or not you can develop it and if you look at the not too recent history a lot of farmers sold off chunks of land and i know that this was poopooed at one point on the planning commission with some folks who were on that board that farmers had sold off a phase chunk of land and left the reserve of the land in the background well if you take a look at smart planning leaving a large reserve of land in the background is smart for watershed for deer yard for recreation and perhaps making little chick let lots in the front and reserving the back is the more reasonable way to approach development and i think the lay of the land the flood plain pretty much dictates what richmond can and can't do with the property that's here the slopes decide a lot of things right other questions taylor do you remember your question i didn't ask any questions oh you didn't go ahead give me a shot i have no questions okay that's it all right thank you mary yeah didn't you want to know if i have any questions for you do you have questions for us well i think as it relates to the document i was distressed that chris had what he had to say about the document i think that an act of democracy is defeating something that you don't like i think it's not an act anything other than that but i do think that this document is a bit lofty and i do believe that this document needs to be written by the town of richmond residents which is not to be written so that you know if you read that document and saw the zoning districts you would ask yourself wow this is a you know huge community that you're looking at if you read that document and try to place it somewhere it's almost as if it was for some community in connecticut it's not for vermont you read that document and you go through the board and that's not the language i know it has to be professional language which it would be if it came from the citizens on the board but it almost looks like every word on that document and in that document was written by a consultant i don't think it should look that way i don't think it should have that flavor i think it should reflect more of the citizens and the town and i do not believe the document as it was put forward the one that was defeated reflects that the select board can waive any one of those requirements they choose when someone comes in and says well i'd like this development passed and you have the ability to waive sidewalks they've been waived in development south union when it came through here i think phase two and three sidewalks were waived and now side you know you should have sidewalks you should encourage walking so i don't think something like that should be waived but the select board can waive any single or multiple items that are brought before you and say please waive this that's it for me okay all right thank you yeah thank you mary we have bruce debounty here with us sorry for the attire and the hat coming from a baseball game so no problem no problem replete with the sunglasses yeah the sun was pretty bright over there be back lit i know you might need to put those on yeah so tell us why you're interested in serving on the board well i grew up in vermont grew up in essex center lived in richmond now for twenty five years have had three different houses in richmond i think i would like to make rules that would allow my children to live in richmond and that's why i want to do it i think if we restrict too much it makes land a lot more valuable by restriction and younger people can't afford to live here i'm not in favor of huge growth of turning this into burlington but i do think that there's steady growth is healthy great thank you so you're aware of the time commitment i know i asked that because i am because it's such a huge and i think that's why so we have so many vacancies on so many committees because i think people don't realize what they're getting themselves into i am aware of the commitment i mean the document that the voters has voted down i read from front to back i do come to a lot of select board meetings i just think i volunteer a lot of time with youth sports my son is now in the seventh grade and i don't have as much opportunity to volunteer for cause he's playing for school teams and things like that and i have some time to do other than volunteering for coaching that i could give some time back to the town okay the development one do you have land that you're planning to build i have done some small projects in richmond at this time i don't have any going on i have some vacant property and i own my house is a 20acre parcel by the regs that there are now the only thing i would do is split off so my kids could have property for them when they want to build a house in richmond that's my only plan of doing anything in the town at the last meeting you and i had an exchange about a comment that i made and i hope that i made it clear that i wasn't criticizing the outcome of the vote or opposition to the vote but the process and that i felt that the public discussion had my opinion reached an unproductive stage but i just wanted to hear your thoughts about it and about the vote and how it went and is there anything that you would hope to do make happen differently if you were on the commission it's very typical of what happens i mean the planning commission went through many many meetings that people could go to and there's some people that go to those but the majority don't so it's always seemed like it's a firestorm in the last month before and that's i think that's what some of it happened was it started in a little firestorm there on front page forum and people were going back and forth about the zoning and i don't know if there's anything better that the planning commission could have done i think they tried to have tons of neighborhood meetings and to get the word out of what was going on is this people didn't attend to it i don't know what would work better i mean look at how many people are here tonight it's really hard to get that get public input until it's on the doorstep of a vote and i would love to brainstorm with them to see how we could with everybody to see how we could get more public so that we would know that you're doing the right thing by the majority unfortunately i don't have an answer to say how we do better well i mean you already thought about it though that's what i wanted to see yeah i don't have an answer either yeah i mean i don't think they did a bad job of it and of getting trying to get the word out there just it's hard to get people to give up their time to go to those meetings unfortunately right any questions well i'll do the town plan question but i was a little broad with it but just do you have thoughts on the town plan or where we're at with zoning relating to the town plan you know i don't know the town plan real well i'll be honest with you yeah i know what the document that was proposed pretty well yeah i think that there was things in that document that were a little bit overstepping the boundaries i don't agree with again i'm a big proponent of being able to have everybody needs a place to live and everybody needs a place to live that they can afford and when you put into a document that you have to have a front porch well you know unfortunately everybody can't afford a front porch and those types of things were what bothered me a lot of almost like a micromanagement thing you know almost telling people how there had to build what they have to build and i don't think we can do that to people i think people need to build what they can afford and you know simplify it make it so it's easy so if i hand anybody in this town a document and say if you follow these rules you can build a house they need to be able to read it you shouldn't have to have a lawyer to have to read town documents to cipher what they can do and not do on their property right okay questions do you have questions for us no i don't thank you for your taking the time with me thanks bruce thanks okay ernie hello hello okay we'll start the same question why are you interested in serving i really first became interested in it because i was asked to volunteer by several members of the community and to be honest i hadn't given it a lot of thought before that i have pretty much stayed on the sidelines of diligent town politics over the twenty two twenty three years i've been in town in general have been pretty satisfied with the way things have gone but in light of the blow up over these zoning ordinance last year and the divisiveness that that appeared to bring from certain entrenched camps shall i say to me it kind of begged for somebody coming in who didn't have a dog in the fight so to speak i don't own land in town other than the lot that my home is on i'm not a developer i worked for the department of environmental conservation so i've got a very good idea of a lot of the points that mary brought up that in many cases the development potential in town is limited by topography proximity to rivers things like that on the other hand there needs to be a very careful balance of the vested interests of existing land owners there needs to be a very careful planning process that richmond stays richmond it doesn't turn into south burlington or williston and i think that's important i kind of see richmond as being you know the first outpost on the frontier in many ways as you move up from burlington and you know to a large degree that's part of the unfortunate part of the vested interest is that because it is that that first really rural community land prices are going up and that drives that need to where you get to situations where people need to be able to subdivide to their kids because there's just not land available that somebody just starting out can buy it's great for somebody who's established and has a career and has you know good income and things like that but they're perfectly correct in the fact that it's very tough to get established in this town if you're a young starting out type of person so i think the overall whole planning process needs to kind of bring that more into balance i think that what was said here earlier was right it was too polarized the plan the zoning document reads like the code of federal regulations it's black and white with no room for any kind of wiggle room really unless you have to go through the entire variance process i think it needs to be a little bit more flexible a little bit more lenient in some of its approaches but how you do that and how you balance it maybe it's just a different way of looking at it and that's kind of what i hope would bring to the process great thank you and i'm deeply involved in planning and working yes i understand what the implications of the work there are am i that predictable she knows what we do at work yes ernie and i work on the same floor same floor different programs but pretty much every one hundred and fifty people work on the same floor so other questions i'll ask the same question i asked of the previous candidate in terms of the process and i appreciate the comments you already made about the last vote but what do you think we can do better next time around what would you like to what changes to the process would you like to make to makes things go smoother i think you need to in a way i think we need to harness the outrage that was generated over it and focus it to where i mean you're both correct the ultimate resolution and the ultimate solution is you get more people involved earlier in the process and you know unfortunately maybe we've gone a little bit too long to harness that and really be able to focus it and bring more people in but i firmly believe that the earlier you can get information out there and even to be honest i didn't pay a lot of attention to the developmental stage of the last ordinance i certainly paid a lot of attention when it came down to the vote time but off the top of my head i don't recall there being frequent updates as to what was going on i don't even know if front porch forum was in existence really in the infancy of that whole process but certainly that's grown there's a lot more people that are now subscribed to it so i think there's an opportunity now to be able to get some of these concepts out there and ideas out there hey we're looking at this hey we're looking at that seeking comment from the people and trying to get whatever kind of feel you can from the majority hopefully you know get a good sense of what the majority of town is looking for and it's got to be a compromise you can't go to one extreme you can't go to the other you've got to find that happy medium which is not an easy thing to do right other questions do you have questions for us no no no one shielding my eyes did you say have you served on any other town committees before i haven't no okay and you did say you're not developing any property no no okay that's it well thank you very good thank you so the process for all of you who are here now and who the people that were here last week we have had two last i mean last meeting two that interviewed at the last meeting three today and then we have one or two others who have put in their application but couldn't be here tonight one one other so my thought is that we will interview that person at the next meeting and then i think because mark you've sat through the interviews it would be great to get your input as well before a decision is made on filling those vacant seats on the commission so if you would be willing to do that great all right so at the next meeting on the 19th we will interview the other candidate and then will the decisions be made at that meeting or that's up to the select board when you want to appoint okay well i know i can't be at that meeting but i don't want to hold up decisionmaking but i also would like to be involved in decisionmaking so can i at least have a conversation with you so you know where i stand before and maybe you mark sure you could do that i mean if you wanted to put something in writing that i could and that's allowed for me to or you could tell me what your thoughts were and i could yeah we set up a conference call for you i'm in a meeting at that time so i won't be able to do that you can write you can send us a letter with your thoughts there's nothing wrong with that otherwise it's a public record but you could okay write a hundred memos to us if you want i otherwise you can tell them it's not happening yeah otherwise it would put yeah june 3rd would be the right and i know that you also have well you actually are thinking june 3rd just before well i'm not quite sure what our timeline is but i kind of like to get through we just went through a public meeting for the flood hazard overlaying the parking the folks that you know there's only three of us but we're all pretty familiar with that and trying to bring somebody new up to speed on that decisionmaking process in the final tweaks that are involved with that i'd just as soon get that taken care of with the staff that we have and unfortunately at that time lou will be finishing up ready to pass on this final version on to you he's intending unfortunately still to step down which would mean that we could bring in three new people all at the same time and do an introduction and start from scratch with a new topic and a new agenda and it would be much cleaner so that's gonna take at least one meeting and then a forum a public hearing but possibly two so we may not have a public hearing to pass on any information to you until the middle of june okay when we pass it on so two okay so for that one but there's no burden on your part all right so no earlier than june 3rd would we vote right okay that makes sense so then you can be part of the discussion it sounds like yes very good excellent thank you very much all right next on the agenda governance committee well we received two emails of interest one from fred barrett and one from john cart i'd put two postings on front porch forum haven't heard anything from anyone else the original proposal was to have five citizen voting members it's like four plus the chairperson or would taylor be the chairperson no it was it should have been five okay yeah that chairperson is intended to be a member of the committee yeah is the okay so you want to go back out and dig some more or what would the select board like to do it's taken us a month to get two members a month already so digging for another two weeks i don't know what it will do i think this is a nonissue for the town because they're not volunteering to serve on the committee to ax the listers so if they really wanted to do it they would all get on board in lieu of getting rid of the governance committee we could reduce it to three members and probably someone will pop up i'm thinking that that probably is a better option because i think the fact yeah that people don't show up doesn't mean they're not interested in it and i think that our zoning regulations were a good example of that and i think in the process they weren't showing up but at the end it didn't matter to them and so i think that if we can reduce it to three and i don't think we're looking to ax unless there's i think this came up and i also feel like if we have if there's i mean it's going to a vote so in the end it's presenting something we don't make that decision we're not gonna a recommendation can be made but it's not something that we can just put into place well yes and no i mean there's legislation out there that the governor i don't know if it's passed yet to be honest but that would allow the select board to make the decision to i mean it's not i don't think it's as black and white as it's going to a vote and we don't make the decision i mean this is a more complicated issue than put it slap together a committee and get a recommendation i mean at this point where we don't even we don't even have to vote on any i mean right there's not even a proposal to vote right the floor motion was to put a committee together to potentially make a recommendation right so at this point we don't even have there's nothing that we're reacting that we have to vote on yeah okay right right what i'm saying is the end result is if we had that committee put together if they made a recommendation if we accept that recommendation okay then we would have to we wouldn't just put that into place that would be right we would discuss it and make a decision right i don't know what we're talking about right now i guess my proposal is to lower the membership to three members of the public i will move to lower the membership of the governance committee to three members of the public that's it okay who will second second any discussion that seems like the best option at this point to you know to try to keep moving ahead but yeah okay i'll try to get us one more great all good aye aye aye any opposed the ayes have it appointment of paul hoff to the economic development committee there was one more opening so yeah it's a committee of eight so he's the eighth okay so yeah wasn't sure what we need to do to we have to vote yeah just a motion to appoint and a second and then vote okay so who is this guy lives in the village and i don't know was interested in what the economic development committee is doing and got in touch with heidi and me and to see if there was space and there's an opening for one more so it brings it it fills it out at eight so we started off with eight and somebody had dropped out so we have a vacancy so yeah i move to appoint paul hoff to the economic development committee is there a second i'll second any discussion all in favor are you gonna give a quick report on on what's going on with the economic development committee i'm just checking the agenda yeah i didn't i could should i do it during the reports time yeah yeah sorry okay any further discussion all in favor aye aye any opposed ayes have it policy discussion madam chair could we take eric sandbloom yes since he's here for his item thank you absolutely we can do that eric come on up absolutely the sun's gone down so you we're not torturing anymore so you have the air conditioner in it blows right on you oh all right i heard that at the last select board meeting our last invoice was discussed and i think actually bruce via kara gave me a call so i'm hearing this like fourth party or fourth time and i just happened to notice on the agenda this morning when i was looking at front porch forum it said kas bill i'm like i called jeffrey and said probably a good idea for me to come over and so that's why i'm here i just what i really wanted to do is you know formerly request that you reconsider the decision that was made last time and give me a chance to kind of explain what happened absolutely so with that and in interest of you know time but most all of you have been involved with you know the work that we did or are familiar with it so i'll start with in march when we presented the preliminary results of our analysis of the flood mapping where it looked like there were some you know fairly significant irregularities or you know it wasn't really right and we did our preliminary coordination with fema and with their consultant cdm and we thought we had a clear picture of what was gonna come and so we developed a scope of work based on that and we worked up to the april 10th or whatever the deadline was you know it was coming up pretty quick and it was a quite a bit of work that needed to be done in order to complete the model and to complete all the paperwork for the what it was as it was an appeal and a lomr a letter of map revision and so that went in and what really what happened since from that time is that the the fema contractor from cdm who was reviewing the data they assigned it to someone who wasn't familiar with the original model we were originally working with someone but basically what it was it was kind of like what fema did to the state of vermont and they had these one people saying one thing and then they switched it to someone else and he said something else and not only that they weren't as familiar with the model so steve who was with me during the presentation before he really handled all the technical aspects of it i'm not nearly as familiar with the hydrogeologic model as he is but he really had to spend a lot of time bringing this guy up to speed and then we were originally led to believe that the appeal in the lomr would be reviewed simultaneously but the way they actually did it that did not occur and what they did is they had the appeal reviewed by one consultant and the lomr reviewed by another consultant and that other consultant told us that we had to do all the mapping which originally we were told that we would update the model provide all the data provide all the elevations and that they would do the mapping and that was really the vast majority and i knew we were taking a risk at the time but we wanted to keep this thing going we wanted to be able to meet the deadlines that they had come up with each time we got a letter of information request or even if it was just a phone call it's like you know we need this in addition to or modified so in developing that map it really it's because it's such a large area you know it took hours and hours and hours i mean if i don't know if you had a chance to look at our invoices but we you know we detail every bit that's done you know we try to put as much explanation on as possible so what you know what came out of the vast majority of the extra work we did was related to that that was submitted and then we got information back that there was a mistake and you know we made a mistake in the mapping part of it so we made that correction and if you look at our invoice it's i think it was originally for like over five thousand and we took off two thousand one hundred yeah so it was like for four it was like for four thousand five hundred and we took off two thousand one hundred and fifty two and you can see the actual time that we took off and we felt that wasn't fair to bill a town for it because it was based on our mistake but everything else that we did was you know had to be done in order to complete this we weren't spinning our wheels with the exception of what we deleted and it was just a matter of you know we were able to see clearly to that april 10th mark when we submitted the paperwork and things kind of unraveled from there so and then in addition to that just this is minor but you know jeffrey wasn't able to go to the williston meeting so we went to represent the town of richmond in order to get williston to sign on board because williston and jericho needed to sign on board and then we also needed to do some additional mapping for each of those two areas paperwork and things like that that wasn't very much of the extra but that's just one other item there that was requested of us so i mean that really that's the nuts and bolts of where we are now and why we're there and it's not over yet i'm sorry to say when we sent this letter with our invoice we said you know we probably expect a little bit more coordination with them and sure enough march 26th i don't know if you've seen this or jeffrey you should have a copy of this march 26th letter oh yeah for additional information and again it's they indicated to this it has to do primarily with the transitions at williston and jericho and i think also upstream for bolton that the you know when we check if we prefer to change the model in richmond obviously there's gonna have to be some kind of transition and they said don't worry about it we'll work that out and so our submittal followed our the direction that they gave us and so the lines you know they do this they're in bolton they're way up here and they go and you know just to make that adjustment because now they're not lining up and part of this is to revise the mapping so that there's smooth transitions they need a certified copy of the mapping itself pe stamped which we're prepared to do and you know so here it is and for that our estimation was correct i think we said a day's worth of labor is what it's gonna take six hundred and forty i still think that's about where we're at so i'm asking the select board to reconsider you know approving this invoice here for two thousand five hundred and thirty four and so that we can finish the job another six hundred and forty and i can tell you from experience in working with other large engineering companies that are under the star program you know the cdns the stantecs and that no town would receive what we've delivered for less than about ninety thousand or one hundred thousand and i'm proud to say that we were able to cut through a lot of that you know administration or whatever you know these big companies do and not only that i mean we were way ahead of the game just in being here you know i live in richmond so i know the ground i know why there were errors in the model and i was able to help steve through that so i really think this is you know a value to the town it's good work that we did and we'd really like to get paid for it okay thank you do you have questions i guess my main question was going back to the beginning so then what was the was it originally contracted at a fixed price or how did it was before my time how was it so it was originally something that our agreement was that it was a probable estimate of costs is the way it was presented okay and that our proposal was that it would be time and materials and it had our rates right in there right okay my recollection part of our discussion correct me if i'm wrong was that the invoice was for services that had been delivered significantly there's a significant time difference between the services delivered and the invoice that was one of the concerns was that some last week or last meeting of those expenses occurred in our previous fiscal year they're services from april oh right yeah and i mean that's just a matter of the process being dragged out april 8th i mean all the back and forth and i mean we didn't wait it was you know we did wait for you know our responses from fema and from their consultant but you know i think this was we kind of got caught up at the end of the year with end of the year stuff but this was pretty much addressed at the beginning of january i think we were working on it in december but some of the billing that's listed is from april and may from right before july 1st is what we're talking about right right i see so that's were we got stuck oh right right yearend so that's an expense from the previous fiscal year does that need to be divided out or i think what happened in the last meeting and i'm remembering some of my own comments is well first of all i do similar kind of work to what you do and work with public sector clients and i think that there's always the danger when you have a scope creep which is essentially is what you have in you know in a project like this that if there's not effective communication back to the client and timely invoicing for changes in the scope of work you know you're gonna get questions asked and that's what we're doing also there's just the timeliness matters you know in terms of you know where we can take money from to pay and what's like that and so this was not on the quality of the work and not on the need for the work but the management of the invoicing and the communication with us as the client i think is what you're hearing okay and i hear that loud and clear and like i said you know we took a risk when we went forward and wanted to you know just respond to the information requests and you know i will admit that you know i didn't have a tight handle on what steve was doing he was pulling ahead i mean he was doing good work but you're absolutely right chris i mean there could have been a much better degree of communication earlier on well that does concern me well and i think just the billing frequency is cause am i right are we seeing this bill for all of this work done on january 3rd two thousand and thirteen from nine months earlier i mean are we seeing a bill nine months after the fact that the work is done in this one yeah is that normal business practice i mean it would seem to me that you know well i mean i'd say it's not normal business practice right and that's sort of what we're bringing back to you and it's not something that we can work with very well sure i understand that and you know you know i can say that it really depends on the project and this one you know would have periods of time where you know we were waiting for a response we probably should have been you know invoicing more frequently at that period but honestly we didn't know where we were going yet it was still we're trying to figure out oh i agree i mean there was communication with steve and i and steve had told me that he was starting to put more time in what they talked about but there wasn't any discussion about billing but i think that they he didn't know how far cdm was going to go with requesting changes i think by the end of august it got to the point where it was something that we just couldn't disguise any longer but there are two separate things i think we're talking about here one is that there's the unknown about a project that has openended aspects to it and in that case i think what any client would expect is for your firm to come back and let us know what you don't know and then when you get information that seems to indicate that additional expenditures are gonna be necessary to make that known before those expenditures that time is spent that's number one but then when we were talking about before about invoicing for time that had already been spent significantly before you know that's gonna be if i'm understanding you know correctly you know seeing a bill for time spent nine months before in an invoice that hadn't appeared before that you know with that kind of delay makes it impossible for us to do our financial management so basically we have no real idea how much the project is costing with that kind of with both of those things going on at least that was my concern yeah and i recognize that characterizing the situation no i recognize that's something we could have done better mary if i may and this isn't gonna be popular and i really don't care but i'm known for that i think it's interesting that a member of the audience was the person who communicated with eric and that when chris is talking about communications that's a twoway street and then eric read on front page forum that his bill was being discussed i think the ball was dropped on one side as well thank you thanks well i for one would be willing to reconsider because i know that you were communicating with jeff along the way saying we're not done i do think that we could have done a better job i know in my organization that if we're coming to yearend and we haven't seen a bill yet we are on them so that we know that everything is covered before our audit so i think there was there were more then there were a number of balls in the air and a number of them were dropped so i do think there's responsibility on both sides so i am willing to reconsider other thoughts i certainly want to maintain a good working relationship and like i said i haven't heard any complaints about the quality of the work but i think we need to take care of the situation would make it clear that that can't happen in the future again because your point's a good one jim but we it's not clear to me that there's anything that we could have done to have known about this and i well we knew that we were having a service provided and we knew that there probably was going to be a bill coming but did we know that there were services that we hadn't been invoiced for months before that then we were gonna be invoiced for you know we have so many services that we get provided by the time i don't think it's our responsibility to go after people to send us bills i think that's the responsibility of the business owner is to say i need my money pay me and if we don't pay them then it's their responsibility to come to us and say hey why aren't you paying me we can't go down our list of warrants and say do you have anything outstanding do you have anything outstanding do you have anything outstanding to us i mean that's what a business owner has to do i'm split between the two of you on that particular one but i mean i think it is a twoway street but i think there has to be a you know basic minimum amount of good business practices and i do hear you loud and clear you know my relationship with the town business relationship and the fact that i'm part of this community is very important to me and i'd like to be able to continue to provide service for the town whether it's on a business relationship or you know some of the volunteer work that i do and i definitely hear you loud and clear you know as far as if there are any other future opportunities so and then again what are we looking at moving forward this six hundred and forty yes coming up and then are we anticipating and that's it i mean i have anything else or no we've got what we need right here you know at first it was a guess you know a day's worth of labor now we know what we have to do in writing and that's the last thing we have to do that's i mean they're asking for i know i know i understand where you're coming from on this i can't speak for fema or for cdn right yeah yeah but i can also tell you that we are not going to proceed with anything in the future without communicating that's the key thing and i think i would be satisfied and pay the outstanding bill with that and then the other thing is just an understanding that we in the future won't pay for any services rendered in their invoice more than ninety days after the point that they're delivered that's fair how's that sound that sounds like a good plan i think that's a good plan for all of the people who provide service to the community any further discussion only that i agree if somebody is on the agenda we should make sure we call them and right yeah yeah sorry about that sorry about that well i would have come to the last meeting if i had known yeah right okay do we have to vote on that or is that just been the conversation well right since it's not on the warrant warrants we have to vote on it separately okay that would be charged to administration legal services okay or you could vote on that now if you like would someone like to make a motion i would like to move the payment in the amount of two hundred and fifty three thousand four hundred and fifty for services rendered by kaz incorporated kas kas incorporated invoice dated january 3rd two thousand and thirteen could you add that we're also agreeing to pay six hundred and forty for services outstanding and additional six hundred and forty for services outstanding second any further discussion all in favor aye aye aye any opposed ayes have it thank you thanks very much thanks for coming in thanks for coming in okay great back to the race policy there was only one and this is just a grammatical edit crap where is it it's under the round church ah under section two race provisions a contact with the round church so the first sentence under a it says the round church often hosts a weddings just a minor grammatical error okay what i didn't see in here was notification to area residents and we did did i miss that i think it's section section two yeah down third page near the bottom 3b yeah that's to the town manager last page yeah third page send letter to residents along racecourse okay i think i probably just got to the end and i was like it's fine i would like to add something down at the bottom where it says post event cleanup that we will bill your event for what we have to clean up oh if it's not clean if it's not clean yeah would it be prudent to take a deposit in situations like that yes if we're gonna yes it would be because if you're you don't have anything to bill unless you make a deposit exactly right lik even if it's something and i mean i'm just making up a number of one hundred yeah you know i mean i don't know how much it costs to pick up and dispose of trash but maybe that money is a deterrent for doing it i'm just making up a number well that also makes adds a little weight to the actual application process to right right exactly exactly yeah cause i mean i can tell you your point's a good one but fining after the fact that right yeah it's difficult how we gonna enforce it you know take it to people's court judge judy judge judy the only thing i think that we should at least consider is it says leave it better than you found it i think we should leave it as you found it like we don't really expect them to mow the lawn right and plant a few things yeah exactly exactly leave it as you found it you know i did take a little umbrage with on section two race procedures one these procedures have been developed to serve as a guideline blah blah blah strict adherence to these guidelines is not required however if unfavorable situations develop the select board may impose conditions on future events i feel like if we're gonna be putting in the effort to do this and we're i feel like there should be some like this is these are our policy this is our policy and either you follow it or you don't i mean these are not egregious requests they're pretty basic requirements to do and i feel like that that's something that if you want to hold a race here on our property and inconvenience some of our residents that these are what you should be expected to do i agree that sentence doesn't make sense true because we can just take it right out because if that's the point then why have these recommendations why have this policy if we're not gonna if we're not gonna enforce it yeah right right because of what separates the people from who apply and go through the process than those who don't and we should probably also have to have a discussion about what we do with people who don't do an appropriate i think that's what that was trying to allude to that if you don't follow these guidelines then you won't be welcomed back i think that's the message it's trying to put out there but you're right it's like we're putting guidelines together and we're telling you you don't have to follow them right yeah well that's where the deposit can come in too we can say right right what you just said and also that your deposit may be forfeit right and then the next question is how do we crack down on those folks i mean like mary's in here sometimes every select board meeting talking about a race that happens all the time in front of her house and how do we i mean we've talked about you know getting the word out on other front porch forum's or other town managers or other things like that how do we do that and i don't have a good answer for that well you know i think that the issue that mary correct me if i'm wrong that you're having is that these are these are impromptu gatherings as opposed to the scheduled events where they have to be there's also on the bicycle club has time trials and they'll throw up a sign on the property road at the beginning and end of each end and that's for eighty bicyclists on there right yeah we can contact the group if we know who it is and that they regularly right right hi my name's hailey i live in round church neighborhood and you can do whatever you want with the guidelines however i have not seen trash when the racers leave good to know thank you i mean i think we don't want to discourage people from coming and biking here and i don't think these services are right yeah yeah no for any kind of yeah and i was trying to remember why this stalled out when we were doing it before i think it just and i didn't remember but we're we gonna add a form to fill out or do we have a form that people fill out that gives all their contact information no we don't oh yeah we should have that is that were we gonna add that to this and maybe just like a sorry like this is well it could be like here's our policy it could be a signature line on here that they're signing that they've read this and they know what we're asking them to do yeah with a line of like we've received your deposit and it's being held and right and then we get their contact info need their contact info and whatever else yeah that's a good idea to add it right to this and then when we have them yeah signing off saying they know that this is the what we're asking them to follow because there's no reason to create a new form when all the the information's right on it no exactly right right yeah okay i'd be in favor of that bruce is there any way to add the website so that you had a calendar that oh a website yeah the whole all of the that would be so great and yes not the current one but the new one soon the once and future website you know that it's something like i don't live on cochran road but if somebody lived on cochran road and they were planning on their own gathering that you know right right yeah look on the calendar and say geez there's gonna be a hundred bicyclists on here maybe we oughta put it on sunday instead of saturday our gathering right it would be beneficial too for the historical society to put weddings on there that have already been booked and yes absolutely yeah yeah yeah there are many options for different types of calendars in the variety of website options we're looking at great and it's definitely on the priority list for the new website like yeah one thing on the website it seems to be with the small number of towns in vermont that there could be one template for the website so if you wanted to go to williston's website or shelbourne it's the same website yes you're gonna have pictures that are different the names are gonna be different but if the base you know it's like how you set up a dictionary a through z right well there is a template that many vermont towns have used and we're looking at it and that's one of our options but if you look around because i've been spending some time on recent towns looking at their water and sewer rates and every town is different because of their size and so the needs of williston are gonna be much different than our needs so maybe their website which i think they use gov office is much more in depth than what we may need but yes there is a template that is available to point your horse in the direction it's going you get farther okay do we need to vote on this it's gonna be still revised and come back to us it's not ready to be voted yet okay perfect public works spec like yeah no kidding anxious sorry i mentioned something yeah i can see why nobody wanted to deal with it yeah i don't want to deal with it but what's the use yeah thanks i was like why are we talking about us it's your fault i was saying yeah doh okay right the bulk of this document is supposed to be technical specifications on public improvements or improvements in the right of way whether they're the installation of gas lines or water lines or sewer lines thickness of pavement any kind of repair also it'll specify culvert diameters and those sorts of things that the state of vermont requires whenever you redo a road you upgrade in the beginning of it it looks sort of like it's supposed to match up with some of the planning and zoning documents because there's the potential that whenever somebody puts in a new development they're going to put in improvements that'll be taken over by the town at some point whether it's gonna be a road or a storm water system or what have you so these have been in development for about five years right now they're still stuck in planning it's been a couple of years i think since kendall and pete goslin took a look at them this is one of my goals is to restart the review and final approval of this document the current public works specs are on our website they look nothing like this they are essentially a hand cobbled collection of documents that's been photocopied a million times and it's pretty sloppy even though this is quite a hefty document it's a lot more professional than what we have so you get an idea of what it is we're trying to do i'm not expecting you to look at it and comment at this point if you do want to look at it and read it and comment let me know but this would come back to you after everyone else is passed off on it okay whose comments did you say are on there now the planning commission okay is this the type of document that other towns have yes did we liberate some of the information from other towns i'm not sure okay i'm not sure where some of it's definitely from somewhere the basic part of it came from okay sorry i'm just thinking like why invent the wheel and some are bigger great the thing about the taxi lane idea okay yeah yeah okay so there may be some striking of unnecessary information that we liberated from larger towns wish i had known this was the first draft before i read it but once the process it's riveting though yeah it's interesting what's the process for how does this like it sounds like it's going to the department heads then back to the planning commission and then to us yes and then the planning commission yup and then it would be adopted as an ordinance cool i was trying to figure out how you know how it goes together right with zoning and which comes first you know we're it's sort of the detailed overlapse but there is a lot of overlap yeah so it's sort of the detail for my interpretation it's like the detail of the zoning that's not in zoning but there's a lot of detail on here that you would assume would be in a zoning regulation yeah and it seems like some of it would be some of it comes to us with the access permits but then some of it is drb well those sections are not good sections though right that's the thing yeah there is well it's good to know that someone else is gonna be looking at this and then coming back to us because a lot of these comments are definitely relevant i guess they just haven't been addressed since they were put in here and so i'm guessing that these comments are related to the to our current zoning since the date on the document is two thousand and seven right okay all right well we'll let them work on it and then but it does seem like having better standards that are consistent is a good thing seems like a good thing yeah and this should be updated along with the yeah zoning document i mean i hate to make it bigger but maybe it would be part of the zoning well that be done because we've already heard like ray sixty some odd page i know i know zoning document this is sort of the the details of putting it together right so i wouldn't have one hundred and fifty right cause that would definitely scare people i guess we'd keep it separate yeah you know okay yeah what is your goal with this timeline well ideally i'd like to have something in front of the select board by the end of the year by december to be able to be voted on okay yeah i agree with that because i don't think it makes sense to keep i went and looked for the old regulations and they don't really make sense and it doesn't make sense to keep building without a unified code whether the zoning laws have been updated or not i think you could obviously look at it either way the insideout or the outsideout right and maybe the maybe it'll get the planning and zoning folks a little bit more oopmh when they're looking to do some of their work it says well the road standards are this and so those are passed right exactly and those are set but then the things like mary was talking about earlier with you know sidewalks right do they need them you know if we can get some clarity on that with this right yeah i think that in the five years that it has been since they've been reviewed a lot has happened so some of this the questions are answered like you know there's a section on the pedestrian and recreation paths i mean maybe not answered but there's at least more of a in town now regarding that so we'll let them look at it and then we'll look at it again bam anything else on that no okay i guess just one quick question should we if we have the extra time look at it and if we have comments make it or should we just wait until there's a more refined version of this before we spend our time on it i would say don't spend any time on it but if you want to that'd also be no that's all i need to know i didn't know you if were you were so enthralled like with the comments that were made okay yeah parts are very good absolutely yeah yeah the one sort of there was one comment about the fact that what was in there was not at all legal it was just sort of some comment about we think this is what should happen on and i and that definitely should be counted so so we'll let them do their job and then we'll take a look at it bruce can we make that available to the public i think so jeff can that be the working document be on the website it can be if you want it to be it won't be updated as they go through it probably they're not gonna post it every time we no this one document if it's a coincided thing with the zoning document i mean we just got to throw talking about how we didn't get that word out there and you know anybody that's thinking about doing a development and you're gonna put some new road standards in front of people in december i think people ought to know about it yeah you know if anybody's in the works as of right now the drb keeps waving all the private road specs so i think if you can get it done sooner than later maybe stop them from waiving it i just think anything that should be available to the public should be so if somebody has a comment on it that's constructive comments right and who's the current owner of this document is it the planning office right now it's in the planning office okay okay mary an offshoot of what bruce said we've been reviewing some of the development review board decisions and i'm surprised at some of the things that are required by our zoning document and they liberty of the drb is the waive them there's a lot of inconsistencies there something that's supposed to be good for southview that's good for graceville and pint you know if it's consistent and i don't think it's right for folks to always assume that the town is gonna take over a road i think that's the planning shouldn't be that if i'm gonna build this the town's going to take it and i'm never gonna have any responsibility for it because every time we take a road i think we get a lot as an asset because perhaps there's high value homes there but i don't think it should always be that the town has to take over all the you know if you had to if the town had to take over the responsibility for all common land in town for example that's pretty fierce and that means you have the responsibility for after a wind storm or a snow storm to get the widowmakers out of the trees i don't think that's a good policy overall but if the drb is consistently waiving requirements and if the applicant doesn't get what they want waived and they come before this board and they make their appeal they say well you know we need this and i can't put a development of the cheese factory unless you wave a b c and d it's just you know that there's so much inconsistency and finding this in some of the recent drb decisions it's pretty stunning thank you thank you and just about posting this document i agree with bruce in principle but i would suggest that we actually postpone that it doesn't have comments in it unless we have the permission oh of the person that made those comments to make the comments public i think it was the whole was it the whole thing well cause we got that other memo that is the pc subcommittee comments two thousand and eleven right that just spells out the comments right right so it was the other document that was it was a subcommittee of the committee i mean i think it's much better with the comments i agree than putting it up without the comments and people are gonna get all freaked out i'm not arguing with that it's just it's just the context where they're made in a context where they were expected to be made public and so and i think it i'm not really sure that i mean this could be requested of us now so right it's public but putting it public in there also there's no names on it so right and it's and and the other document just sort of lists all of those changes right that have been highlighted in this fourpage document so so yes so i can post it with comments then is that the yes could we update the due date for this to fall of two thousand and thirteen to take a first look at sure it came out in two thousand and seven or two thousand and eight work in progress okay approval of the minutes from april fifteen any comments i move to approve the minutes from april 15th second any discussion i did have something i didn't have anything oh you know what i didn't have anything either i think the only thing was just in the under the members present just fixing the fixing the titles oh yeah i see that oh to you and vice chair right i've been demoted right whatever i call the question okay all in favor aye aye any opposed ayes have it okay let's see oh does anybody want to report on select board committees well i could give a little a rundown just on economic development activities so somebody from the committee's on the water restructuring committee water rate task force water rate task force so i think or what do you we thought the best thing that economic development committee can do is just spread the word about right spread the word about the significant rate increase yeah yeah and about the annual meeting in may so the next week yup next week yeah but i'm not sure what else well and just to yeah we can do except make sure people aren't surprised or i mean they may be surprised but at make sure they know about it and to connect the final dot in the way to control rate increases in the future is by adding more customers to the water system and that means developing the village yeah yeah which leads into another thing that's kind of bumped up as a priority which is what kind of clean up can happen on the creamery site and that seems to be the issue that has been slowing anything down there for years and years and so some people are looking into have contacted people at the state to i sent you that email chain right just to figure out how we can kind of move that clean up along the brown fields yes yeah yeah because i think i recall it's like the municipality has to be the applicant right i think there are a couple of different scenarios okay it could be partnership or possibly even a private owner if there are funds available okay but so the economic development committee that has kind of bumped up as a priority of because it's the thing that slows everything down right and it's really a big hurdle and it's not entirely clear what's there right now are there you know hazards that we need to be looking at more closely to see what the status is there's some tanks over there we should know that regardless of a cleanup conversation yeah just because it's a safety question exactly and if we have knowledge that it's there and we don't do anything then that's not a good thing right so we need to figure out what's there at least figure out who knows what's there right right there is a report from the regional planning commission that details what oh yeah contamination they found but it just you know if anything's gonna happen there that's the first thing that's gonna have to happen is moving on some kind of clean up which will bring in more people to the water system cycle right and then the other thing was we met with jeff and mike weisel the town engineer last week and a few people from economic development and who else oh and christy winters and kathleen christie talked to us last time about the rain garden right potential there so jeff pulled everybody together to get some input on that with the town engineer and so he's got a rough design took some input about just you know whether it's 90degree parking or angled parking where you know how the traffic flow will work and he's the engineer's talking with the railroad about some of the where we have bought their land and that seemed like a great conversation right what we trying to do is hammer out an idea this is what we're gonna proceed with and you know there's been a lot of suggestions and it's come down to the time where i have to say enough suggestions start making decisions on what we're going to do and he's still got some issues with the railroad right of way that he has to clear up but and then we have to submit an application to the development review board so there's a lot that has to happen before we can start constructing anything yeah and there i think the idea was to get a pretty solid draft that then people can still comment on great and we're gonna make sure we contact the neighbors down there too just so that they have some input on it great but thanks for pulling everybody together jeffrey it seemed like a really good thing excellent when's the next meeting the third friday of each month right at richmond cafe seven hundred and thirty am richmond cafe okay can talk about a little bit about website and water sewer so website first because that's more exciting jeff and i had a conference call with a gentleman from was it city plus yup civics plus civics plus which is another web developer for they specialize in strictly municipalities government websites they do hosting they do tech support we can update it ourselves like all the stuff we want and they are looking to get into the vermont market they don't have a town in vermont yet as part of the repertoire and of course i was like does this mean that we can get a discount and he's like we can negotiate something and i was like oh okay but it is expensive and so i told jeff that i would work on the pluses and minuses of going high tech versus low tech and i need to get through the water rate and meeting before i can really concentrate on spending some time on this but basically it's gonna come down to do we want to invest in our community and maybe that's gonna bring more business here maybe that's gonna bring more people that live here i mean richmond's already a popular living destination people want to live here but we need to improve the business climate so do we want to invest or do we want to go baby steps and so it's really gonna come down to the pluses and minuses of how much we want to spend and what do we want out of it and the guy was willing to do a goto meeting for a demonstration of their websites how to use it how the services that they provide kind of all the fancy addons and that we could do at our leisure or we could all be at work or at home as long as it was at three hundred pm on a tuesday afternoon we could all get invites and do it on our computer we don't have to be altogether so well except that constitutes a meeting oh right so it's so it would probably have to be if we're if we can't talk with each other usually so it depends on if it's set up so that we can communicate which often you can on goto meeting because there's a little column you can say i have a question right right yeah so that would constitute a meeting i think all right yeah no if we could communicate with each other that would certainly constitute a meeting but if we could only communicate with the presenter would it but i think we're still a little ways away because i wouldn't want to pursue that if we weren't semiserious about going high tech and i don't know if we're there yet right and high tech meaning what are those things that the other website exactly right isn't going to provide and are those cool to have or necessary and that's the goal of my pluses and minuses great that's great okay so so water rate task force the task force has met weekly since the end of march so we've met four times and then we had a special meeting last monday which amy and chris were at cause it was a water we invited the water and sewer commissioners to hear kind of our conversation about our decisionmaking process and the difficult decisions that we've had to make which are not easy the things that are impacting the rates currently are misallocation of septage revenue meaning that septage revenue has been taken from wastewater and applied to water to artificially lower the rates for many many years we have declining septage revenues which are influencing the rates we have debt payments that are coming due that are primarily driven by jericho road but we also did browns court we did the lining of the sewers for you know i mean we've done a lot of improvement projects over the past couple of years and they're necessary and they're prudent and they're responsible but they're expensive and lastly we're fully committing to funding the capital plan we fund the capital plan and the general fund so we need to do that on the water and the wastewater side we have been slowly eating away at the amount of money that we put into capital to the point where we've depleted our capital funds to the point where in my opinion they're not unsustainable if we had if right now we had a major break or a major situation we would be in trouble because we do not have the funds in reserve to cover that so those are the influences that are driving a significant and really doubling of water and sewer rates and we talked a little bit because i know that there were some concern after the last meeting about the tank and that you're trying to raise a million dollars by july can you talk a little bit about timing so that people have a sense of what you're looking at yeah so the water rates right now are not currently being influenced by depot street east main street the new tank the tank is still in its preliminary planning processes we need a new tank because it's passed it's way past its useful life the people who inspect the tank no longer guarantee that it will last there because often tank companies will go in and they'll be like you got another ten years you're good for another fifteen twenty you know they're at the point now where like we were willing they were willing to not come and do an inspection on it and take that money and apply it to a future contract cause they're like basically we can't do anything it's beyond repair it's beyond maintenance at this point we chose to go through and have the maintenance done because we wanted to know what we were really looking at but so past its useful life past being able to be repaired it's undersized for the demand of the system for fire protection and just supply and the biggest one and this is really the driver i mean not that useful life isn't a driver but we're under a state timeline to address low pressure issues in the higher reaches of the community including the schools and that's really the biggest thing is pressures are routinely below what is acceptable in the water supply role and if we don't address those those could potentially lead to enforcement actions which means you're gonna have to do the work but you're gonna have to pay a penalty so that's what's driving it so the plan so the plan is we're in preliminary negotiations with landowners for a tank site we don't have an answer yet we'll do planning through the summer including surveys and survey of the land we'll get final numbers from our engineer and probably do a vote as early and i don't expect it to happen but november with construction not even happening until the following summer and then the bond payment wouldn't come due for another two years after that so we're still three years out from having to really pay for at the soonest for a new tank and that gives us an opportunity to recruit new businesses get more connections to put some money away into capital so that perhaps we can take some of that capital money and apply it to have a conversation about sharing the costs on the entire community of some of these capital improvement items that's another goal of the water rate task force committee is to brainstorm and potentially propose ways to share the costs of this benefit to the town among the town so okay thank you and i have to say that and i've said this in the water in the task force meetings and at the last special meeting but the task force has been really wonderful not everybody's gotten what they wanted but we've had very candid discussions they've we've all been willing to compromise and we've been very forthcoming in our opinions and it's been a positive experience for me i was very nervous going into it knowing what needed to be done and knowing it wasn't gonna be easy and it wasn't gonna be popular and it wasn't gonna be fun but the people that i've been working with have it's been great we've had great conversation so great thank you so i want to thank the water and sewer task force committee yeah thank you thanks department reports right now we only received the planning report this time like to also note the richmond rescue quarterly reports right if anybody has any questions or comments on those we can go over that but otherwise they've been submitting them we had a meeting with the richmond historical society about certain changes to the round church green and also trying to address some of the neighbor complaints there there are two issues one happens to be the weekly gatherings on the weekends of bicyclists and joggers that tend to monopolize the parking on round church road beginning very early in the morning and ending late at night and also the upcoming bicentennial celebration that's going to put a big concentration of activities and people on the green that how do we address the two residents or the four residents the two families that live on round church road so we're sort of trying to come up with some ideas to manage the ongoing problem which is probably going to be start out with raising some awareness with either small signs or flyers or having somebody down there sort of walking on the weekend to let people understand they're people that live there and to be courteous and also how we can manage to get the richardsons and the shermans in and out while keeping other people have that space at the same time essentially closing the road so it's pedestrians only except for the people that live there for the celebration not oh okay yeah and their conversation was closing one end and then keeping the other end open for the neighbors to go in and out is that right partially open partially open yeah but there would be a road closed sign so that it wouldn't be open to the public for the celebration right and i do have one item a couple of meetings ago we came to you with a work plan chittenden county regional planning commission work plan proposal to do a traffic study for the village it actually extended out to route two when the we had talked to one of the regional planning commission's sort of retained engineers that work on these projects and they happened to be stantec and they put together a budget of forty thousand the project was approved at twenty thousand when we talked to stantec to find out what we could get for twenty thousand and kathleen and i feel that what we can get for half the amount of money is not worth it essentially do sort of some problem identification but not any analysis of alternatives and we already know what the problem is right is there's traffic choke points here right without any discussion of what to do about it as the town grows it's a wasted effort right our recommendation is to try to pursue this next year cause there's also a secondary issue that as this came up we had finalized our budget and we didn't have the matching funds in next year's budget so i would like to revisit this in the fiscal year fifteen budget and include the match in the budget so we could pursue it at that time okay okay any discussion does that follow along with cause that came up in the meeting regarding route two pedestrian bike route oh that bike path that was not gonna be with the road but it was gonna be kind of parallel to it somewhere no there well all options are on the table right now but part of it was the fact that there's gonna to be repaving of route two in between from bridge street out to the interstate sorry or just beyond to one hundred and seventeen is that right right it'll be to essentially the new bridge i think they're probably gonna do a stretch from the bridge through williston also oh they are okay so when is that gonna happen two thousand and fourteen well the summer of two thousand and fourteen it will be after they do the parking the i imagine right right yeah and so in that conversation they want to know what the issues are with you know traffic in richmond and a lot came up at the meeting about the lights in the backup and the turning you know on red when the pedestrians have you can walk some so right five beeps yeah come up with the time you get to go across yeah yeah yes yeah you have yeah no time to get across so to cross so this the answers to these questions are gonna have to be answered before that we get to that point on a study right right not only that but some of the other issues i think this grew out of some of the concerns that has you know there's an issue with the market and railroad street already and as the creamery gets developed will there also be an issue with jolena court and their offset so do we have one light do we have two lights do we have any lights is there a way to manage that as well as how else traffic gets around from outside of richmond going through richmond right and so it's you know was supposed to be a much bigger project rather than just saying do we need a light at railroad street because that only answers one part of the prompt right okay all right and then jeff as far as the light it sounds like they fixed something something was off with the timing is that the most recent thing right and they came and fixed something periodically this light up here will reset its clock is what i'm told is and it goes to essentially what the very early warning timing is which favors route two and what they have to do is come back and reset it to the correct time so that between seven hundred and fifteen am and eight hundred am it's on a totally timing schedule and i have the contact information for the gentleman that does that so it was the first time i'd spoken to him actually and he said anytime it happens contact me don't contact district five don't contact the secretary of aot you know just contact me i'll come out and do it okay so we shouldn't have to suffer through it for three days at a time do you know if it changed anything when they fixed it did it yup well the on front porch forum's gonna be oh whoever did something it's much better now yeah right well the this is the way it works is the early morning timing it's like essentially a seven second green which is not enough time for bridge street right right the normal timing it actually does have a delay at the end where jericho road stops first right right okay and they can still and bridge street gets four seconds clear exactly now i never knew that but i think a lot of people don't know that a lot of people don't because if you're coming down jericho road you have the red and they're going like no i have red light right because they're still using they think that they have green so they think you still have a green right and so people do not know coming up bridge street that that turns green and jericho turns red so that they're still right the delayed green or yeah it's a mess right so normally it's not really that bad unless the timing goes off right or unless sometimes you'll get two school buses together that for a variety of reasons they have to they get backed up one behind the other and they have to wait a full bus length before they cross the railroad tracks and you get two buses that have to do that it can add a lot of time right but you know there's no doubt there's bad traffic there but i think the light is doing the best it can right now but whenever it resets whether there's a power surge or you know the wind hits it just right or something you can tell it's like a seven second light and that's just not enough time to get anybody through and i still do think that something needs to be done about the fact that when people get the cross sign the pedestrian cross sign the traffic that's going in that same direction gets a green light so if you're taking a turn you're turning at the same time someone's crossing it is really dicey so that needs to change there needs to be five seconds or ten seconds or whatever it is when nobody can go when nobody can go fourway red right and only the pedestrians can go right yeah i've encountered that in the mornings and i'm like i have green like i why are you going exactly oh you have walkie person so all right okay i just want to say that the richmond rescue quarterly report was excellent and i love getting those reports from them looks like they are definitely moving in the right direction that's good to hear yeah because where they were a year ago i mean that's it's a long year it's definitely absolutely and they've made a lot of organizations have difficulty changing and yeah and they've done a great job of it so anything else on department work reports or just one thing that several of us did get cpr training and training on our defibrillator we have the defibrillator mounted on the wall out here so i got certified and then got certified martha lang i forget who the fourth person was but excellent so that i think it was kathleen so that during a meeting one of us could operate it if we needed to and we got that thanks to richmond rescue got there as a grant donated to us that's excellent good hopefully we never have to use it but it's good to know that it's here and for anyone who has never been trained you can open it up and the instructions are there so don't hesitate if no one trained is around look at the aed read the directions follow the directions and you could save a life right it won't work right if you except when it needs to work right you can't push it and shock somebody it's a computer and yeah it knows exactly what it needs to do it speaks to you it tells you what to do in if it's not right or if it senses the wrong heart rhythm it won't work so wow i experienced one of those not personally so that's good excellent consent agenda the air one thousand and fifty eight payment amendment right this should we move to the consent agenda because isn't that the goal of the consent agenda oh right and the highway access permit so i move the consent agenda second discussion the payment schedule reflects what should be the final payout amount because we use ninety nine point something percent of what we're supposed to we never took the full amount so this amends it down to what the final final loan is supposed to be and this was the era money that we did the sewers and the storm sewers which was fifty loan forgiveness fifty forgiveness and fifty loan so it was you'll never see that again by the way it was sixty nine million one hundred and forty nine thousand two hundred and seventy six this was the work we did in two thousand and ten and our repayment amount is thirty four million five hundred and seventy four thousand six hundred and thirty eight with a two management fee to the state it's not called interest it's called a fee that's good so this is essentially slightly less than what's in the budget but and this has been accounted for in the proposed budget excellent and then the access permit is on thompson toad it's for gary bresser he is proposing to build a duplex with some agricultural improvements at betty preston's barn that property that he bought last year and he's proposing an upgraded access to thompson road right now it's just the dirt lane and this is his request for real access okay did you move it a second any further discussion mary during the process of taking pictures today for our listers updates i know i said there was activity on this lot without an access permit and we do not have a set alteration permit or any kind of a permit for activity on that lot in our files related to tr0069 and outside of that i don't know if this highway access is supposed to be some sort of a first attempt at a remedy but there's site alteration work and believe a bucket loader was over there after we took pictures of the site alteration so i just don't know why there's not a permit issue or activity on this law okay i don't know why either jeff can you check stuff's going on into that jeff sure thank you thank you any other discussion all in favor aye aye any opposed the ayes have it approval of warrants and purchase orders so on the warrants there was one mistake it was on the payments so the department of health regarding the bordeaux property the payment is five hundred and six it should actually be five hundred and sixty six it was really hard to read the person's handwriting when they wrote it out but the email very clearly shows it should be five hundred and sixty six okay thanks i could have been there okay i just it's perpendicular and i wrote it on that warrant just sign there you can and okay there you go all right so warrants are good will do you have those to pass around so you'll so we can approve these that we're gonna put them with the changes will change yep okay just mark that change and we'll yeah it's marked okay doing that is there a need for executive session tonight jeff no really okay are there items other items you want to talk about being put on the next agenda who's gonna do warrants yeah let's talk about that i haven't done it for awhile i'll do it okay there you go all right soon as we get done signing is there a motion to adjourn oh actually you know i actually can't make it to the next meeting oh you're not gonna be able to make it to the next meeting too afraid not okay so when's the next meeting the 19th i mean i'm always here i mean i don't go anywhere the 20th i forgot about that it's the only thing on my schedule i'll be here ann you'll be here i'll be here okay so we have a quorum at the airport okay yeah that's the after graduation weekend i'm going to be working all weekend all right so we will have a quorum for the next meeting so yeah okay who's volunteering to do the warrants who is volunteering to do warrants taylor you can taylor i'll do it taylor was just voluntold to do the warrants voluntold bam have you done it yet it's really fun not yet did you say it's really fun so can we get two people to do it next time with taylor because he hasn't done it so he just doesn't do it i can do it thank you that would be great i promise i'll do it just go through with them since it is a learning process there are some special invoices that we get that sometimes you have to do a little digging to understand why we're paying what we're paying all right i'll entertain a motion to adjourn if there's nothing else so moved i'll second all in favor aye aye any opposed we are adjourned thank you