Position: Operations Manager
Company: Postindustria
Experience required: 1y
English level: upper

**About you:**

You’re self-driven and enthusiastic about building and improving processes and have done that in the past for a service-oriented company. We also expect that you:
— Know Spreadsheets inside out (or Excel);
— Communicate in English really well;
— Enjoy keeping things organized.

**About the job:**

Operations Manager is a person that accounts for all resources spent by the company, invoices our clients and manages subcontracting relationships. You would be dealing with project managers, subcontractors, accountants and CEO. You will report to the CEO directy.

To be more specific, the following is expected:
— Cooperate with PMs and people to track all time spent for each project;
— Consolidate all incoming invoices from subcontractors and prepare categorized expense report;
— Prepare contracts with clients and subcontractors according to the actual terms agreed with the client or a subcontractor;
— Review and consolidate all incoming invoices from subcontractors;
— Prepare outgoing invoices together with the accountant.

**About us:**

We’re startup pioneers, working since 2006. Today, leveraging our own product experience in mobile and web, we consult startups and enterprises in AdTech, Music and FinTech. We value responsibility and teamwork and are on a mission for sustainable growth. We have a few dozen projects, more than a hundred engineers and a rather flat management structure.

**Goals:**

— Ensure full transparency and accountability of every hour spent by our employees.
— Ensure PI gets payment for every billable hour according to the terms of contracts.
— Ensure every incoming and outgoing invoice has correspondent paperwork in place.
— Manage subcontractors: legal and financial issues.

**Responsibilities:**

— Control and account for people allocation: who is where until when;
— Cooperate with PMs and people to track all time spent for each project;
— Control and review approved expense reports;
— Prepare input data for P&L:
a) Who spent how much time on what project
b) Consolidate all incoming invoices from subcontractors
c) Prepare categorized expense report
d) Invoicing figures (by project and account)
— Prepare contracts following the template MSA & SoW according to the terms agreed with the client;
— Prepare/review contracts with subcontractors;
— Onboard subcontractors into our processes (accounts, paperwork);
— Review and consolidate all incoming invoices from subcontractors;
— Prepare outgoing invoices together with the accountant;
— Follow-through with the clients and ensure invoices get paid on time. Escalate to the CEO when necessary.

**Requirements:**

We’re looking for a classic Administrator type with a bit of Integrator features, if we follow Adizes classification (pA-I).
— B2 English minimum. C1 preferred;
— Attentiveness to details;
— Excellent time management;
— Spreadsheet ninja;
— Excellent communication skills.