Position: Office Admin
Company: Moon Active
Experience required: 1y
English level: upper

As an Office Admin, you will be working closely with our teams in Warsaw. You will act as the first point of contact for HR and Admin-related queries from employees and external partners. You will be providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

**Responsibilities:**
Maintain the office in excellent condition and arrange necessary upgrades;
Perform a variety of employees-related administrative tasks;
Assist with (global) events, occasions, holidays, and trends to produce relevant company affairs, happy hours, conferences, etc.; 
Cooperate with management company with processing bills, support with new and existing supplier’s agreements, deals;
Cooperate with the facility management, including cleaning, security services, deliveries coordination, deal with emergencies;
Coordinate travel and meeting arrangements;
Collaborate with Recruitment and HR team;
Provide onboarding for new employees, explaining company policies;
Arrange office supplies, research new deals and suppliers.

**Requirements:**
Proven work experience as an HR or Office Admin, Employee Experience or relevant role;
Relevant experience in an IT environment;
Strong organisational and planning skills in a fast-paced environment;
Ability to multitask and prioritise work; problem-solving skills;
Creative mindset, people oriented personality, attention to details;
Experience in end-to-end execution of large scale welfare activities and events;
Excellent written and verbal communication skills, in English and Polish (Ukrainian or/and Russian will be a plus).