Position: Office Administrator
Company: Windmill Smart Solutions
Experience required: 1y
English level: intermediate

The position deals with day-to-day administrative aspects including, but not limited to, managing office supplies, creating a comfortable and productive work environment, asset, and documents management. You will work closely together with UA Operations Lead and in collaboration with People Care and Legal/Accounting teams etc. At the same time, you will be a part of the Global Operations team and will have a chance to support global operations. 

Windmill is a boutique digital product delivery company active globally in Switzerland, the US, India, Ukraine, Portugal, the UK, and other countries. We design and deliver digital products that solve tough problems and enable new opportunities for enterprises in complex industries, such as banking & finance, healthcare, and compliance. 

**Responsibilities **

Manage Lviv office facilities and provide administrative support (e.g., office equipment, supplies, cleaning services, new employee onboarding, etc.) 

Support office activities in Dnipro and Mykolaiv (exit from offices) 

Communicate with the Landlord, third-party facility services, and tradespersons; 

Responsible for adhering to health and safety rules in the office; 

Expense management, cost control and budgeting, reporting tasks; 

Ensure proper and timely documentation flow; 

Work with Service Desk system including account permissions, process office support requests; 

Conduct inventory and assets control; 

Organize design, repair, and office moves; 

Support events organization; 

Support all teams in daily activities; 

Other duties and special projects as assigned. 

**Requirements **

Experience in administrative and operational work, preferably in a hi-tech environment; 

Prior experience with facilities management; 

Degree in Administration, Accounting, Business, or related field; 

Dynamic team player with great interpersonal skills and a collaborative working style; 

High level of organizational, professional, and problem-solving abilities 

Adaptive to changing priorities and good at multitasking; 

Upper-Intermediate English language proficiency (both written and spoken); 

Advanced computer user; 

**We Offer **

Competitive salary 

Office/partly remote work 

Become a part of our international team 

Interesting tasks and challenges 

Opportunities for career enhancement 

Friendly Environment 

Opportunity to make a positive impact on the team 

20 working days of paid vacation per year 


If you’ve got the skills and experience and want to join our international team, please send your CV immediately!