Position: Interviews Coordinator / Recruitment Assistant at Upwork (remote)
Company: Upwork
Experience required: 1y
English level: upper

We are looking for an administrative assistant to help the international recruitment team effectively organize the interviewing process with candidates all over the world.

The main challenge — finding a free slot in the schedules that are busy by default, politely agreeing with all parties the convenient time for an interview.

Responsibilities:

▢ agreeing time, scheduling interviews with interviewers and candidates located in different countries and continents (USA, Latin America, Europe, Asia);
▢ adding data about interviews and candidates into the database;
▢ preparing weekly reports based on collected data;
▢ other administrative tasks.

The area where you can work and develop after doing the main tasks — updating and improving recruitment documentation (this is optional).

Requirements:

▢ good planning, organizational and time-management skills;
▢ experience of communication with clients;
▢ love for details;
▢ upper-intermediate English or higher;
▢ good excel/spreadsheet skills, the experience of creating charts, reports etc.;
▢ ability to overlap with the US office 3 hours a day at 8-11 am PST.

As a plus:

▢ recruitment experience;
▢ advanced writing skills.

Advantages of this offer:

▢ professional recruitment environment;
▢ communication with top-level engineers and interviewers;
▢ excellent international teamwork experience;
▢ stable long-term work on a remote basis;
▢ flexible schedule.

Keep in mind this is not a temporary assistant position with a transition to a recruitment role. We would need your help with decreasing the administrative responsibilities of recruiters at least for 1.5 years.