DISMISSED AS MOOT: November 13, 2015
CBCA 3170
CARE ONE EMS, LLC,
Appellant,
v.
DEPARTMENT OF VETERANS AFFAIRS,
Respondent.
Wesley C. McCabe, Chief Executive Officer of Care One EMS, LLC, Van Buren,
AR, appearing for Appellant.
Tracy Downing, Office of the Regional Counsel, Department of Veterans Affairs,
Nashville, TN, counsel for Respondent.
Before Board Judges POLLACK, KULLBERG, and LESTER.
POLLACK, Board Judge.
On August 8, 2013, the Board denied respondent’s motion for summary relief.  Care
One EMS, LLC v. Department of Veterans Affairs, CBCA 3170, 13 BCA ¶ 35,382.  In that
ruling, which arose out of the Department of Veterans Affairs’ (VA) termination for default
of two ambulance contracts, we reviewed the basic facts and contentions of the parties.  For
purposes of this decision, we refer back to those findings and need not repeat them here.  At
the time of that August 2013 ruling, appellant was represented by counsel.  Counsel
thereafter withdrew and appellant has since handled matters through its chief executive
officer.  After an extended period, a trial was tentatively scheduled for May 2015.  That was
canceled and the parties agreed to proceed on the record.  Briefs then followed.


CBCA 3170 2
In the Government brief, counsel for the VA made the statement that the VA was
intending to or had converted the defaults to no-cost terminations for convenience.  Because
no modifications had ever been provided to the Board and because the representation was not
clear, we sought clarification.  On October 29, 2015, the VA responded by providing the
Board with copies of two modifications.  One, P0006, modifies contract no. VA256-P-0859
and converts the prior default termination to one for convenience.  The second, P0008,
modifies contract no. VA256-P-0627 and converts that termination to one for convenience.
By now issuing the terminations for convenience, the VA has rendered moot our role
in rendering a decision.  The VA has withdrawn the defaults, thereby making them a nullity.
We have stated numerous times during these proceedings that the only matter that was
before the Board was the propriety of the default terminations.  That was because appellant
never filed a dollar claim with the contracting officer.  Having said that, appellant did include
a general request for monetary damages in its complaint.  While we had advised VA counsel
during the proceedings that no dollar claim was properly before us, the VA nevertheless filed
a motion asking that we dismiss that request for lack of jurisdiction.  To fully settle this
record, we address the motion at this time. 
As noted above, the request for monetary damages appears in appellant’s complaint,
but appellant did not submit any type of convenience termination settlement proposal or
contract claim to the contracting officer seeking such monies.  The termination provision for
the contract here is contained within the “Contract Terms and Conditions – Commercial
Items” clause from the Federal Acquisition Regulation (FAR), 48 CFR 52.212-4 (2009),
which governs the types of costs that a contractor terminated for the Government’s
convenience can recover.  We make no judgments as to any further actions dealing with
dollars because, “[b]efore we could consider any request for termination settlement costs, the
contractor would still have to submit a termination settlement proposal to the agency, after
which time the proposal would have to ripen into a claim.”  1-A Construction & Fire, LLP
v. Department of Agriculture, CBCA 2693, 15-1 BCA ¶ 35,913, at 175,566 n.12 (citing
James M. Ellett Construction Co. v. United States, 93 F.3d 1537, 1543-44 (Fed. Cir. 1996)). 
To the extent that appellant views its requested costs as a claim for damages arising outside
the context of the convenience terminations, it must present the contracting officer with a
claim compliant with the requirements of the Contract Disputes Act (CDA), 41 U.S.C.
§§ 7101-7109 (2012), seeking those costs.  Vet Tech, LLC v. Department of Veterans Affairs,
CBCA 3835, et al., 15-1 BCA ¶ 35,977, at 175,795.
Accordingly, we grant the VA’s motion to dismiss appellant’s monetary requests for
lack of jurisdiction.  Whether appellant proceeds with further action as to dollars (through

CBCA 3170 3
submission of some type of claim or settlement proposal to the contracting officer) is
appellant’s decision.
Decision
The VA action in issuing terminations for convenience removes the default
terminations.  Since the propriety of the defaults was the matter before the Board, appellant
(by VA issuance of the termination for convenience modifications) has already secured the
remedy that the Board could have rendered had it ruled in appellant’s favor.  Accordingly,
we DISMISS the action AS MOOT.1
________________________________
HOWARD A. POLLACK
Board Judge
We concur:
H. CHUCK KULLBERG HAROLD D. LESTER, JR.
Board Judge Board Judge
1  Because the VA’s conversion of the default terminations to ones for convenience
moots this appeal, we need not address the VA’s pending motion to dismiss for failure to
prosecute.  We deny that motion as moot, as well.