Workflow: Googlesheets Workflow
Integrations: crypto, emailSend, form, formTrigger, googleSheets, if, merge, set, stickyNote

{"nodes": [{"id": "4110f060-6945-4c52-9ea0-1dedb9309704", "name": "Add  to Waitlist Sheet", "type": "n8n-nodes-base.googleSheets", "position": [160, -440], "parameters": {"columns": {"value": {"Email": "={{ $json.Email }}", "Company": "={{ $json['Company Website'] }}", "Lastname": "={{ $json.Lastname }}", "Firstname": "={{ $json.Firstname }}", "Verification-Code": "={{ $json.code }}"}, "schema": [{"id": "Firstname", "type": "string", "display": true, "required": false, "displayName": "Firstname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Lastname", "type": "string", "display": true, "required": false, "displayName": "Lastname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Company", "type": "string", "display": true, "required": false, "displayName": "Company", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verification-Code", "type": "string", "display": true, "required": false, "displayName": "Verification-Code", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verified", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Verified", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Intended Use", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Intended Use", "defaultMatch": false, "canBeUsedToMatch": true}], "mappingMode": "defineBelow", "matchingColumns": ["Email"]}, "options": {}, "operation": "appendOrUpdate", "sheetName": {"__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "Sheet1"}, "documentId": {"__rl": true, "mode": "list", "value": "1ydEoVn5uY36bEVXDmfdbj3Q-OabaPIqTifrzx49PTHA", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "n8n demo Waitlist"}}, "credentials": {"googleSheetsOAuth2Api": {"id": "7508uyvd9qA3loJG", "name": "Demo Creds Sheets"}}, "typeVersion": 4.5, "notes": "This googleSheets node performs automated tasks as part of the workflow."}, {"id": "44bd9df4-5744-4beb-acfc-ad4c2d7a4359", "name": "Clean and Standardize", "type": "n8n-nodes-base.set", "position": [-320, -280], "parameters": {"options": {}, "assignments": {"assignments": [{"id": "f17a256a-f7cc-444b-9a10-29ab471c0510", "name": "Email", "type": "string", "value": "={{ $json.Email.trim().toLowerCase() }}"}, {"id": "7c84b1f2-518b-4966-8dd1-594123a54e6e", "name": "Company Website", "type": "string", "value": "=https://{{ $json['Company Website'].toLowerCase().trim().trim('/').replace('https://','').replace('http://','') }}"}]}, "includeOtherFields": true}, "typeVersion": 3.4, "notes": "This set node performs automated tasks as part of the workflow."}, {"id": "ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc", "name": "Send Verification Email", "type": "n8n-nodes-base.emailSend", "position": [660, -300], "parameters": {"html": "=Hey {{ $json.Firstname }}\n\nThank you for your interest in joining the white list. To complete your registration, please verify your email address by using the code provided below:\n\nYour Verification Code: {{ $json.code }}\n\nPlease enter this code on the verification page to secure your spot on our waitlist.\n\nIf you didn\u2019t request this email or believe it was sent to you by mistake, please ignore it.\n\nFor any questions or assistance, feel free to contact us.\n\nBest regards,\n[your name]\n\nNote: This is an automated message. Please do not reply directly to this email.", "options": {}, "subject": "Your Waitlist Verification Code", "toEmail": "={{ $json.Email }}", "fromEmail": "noreply@company.com"}, "credentials": {"smtp": {"id": "kiPWdk4KFJwOLaYT", "name": "Demo Automailer"}}, "typeVersion": 2.1, "alwaysOutputData": false, "notes": "This emailSend node performs automated tasks as part of the workflow."}, {"id": "4fdc7af2-0739-40ab-a3b8-04394eab2732", "name": "Validate with Verification Code", "type": "n8n-nodes-base.form", "position": [880, -300], "webhookId": "15fbe5e4-88f8-4b74-8a29-eb1cac45c261", "parameters": {"options": {"formTitle": "Validate your Email", "buttonLabel": "Verify", "formDescription": "You should have received an Email with a Verification Code."}, "formFields": {"values": [{"fieldLabel": "Verification Code", "requiredField": true}]}}, "typeVersion": 1, "notes": "This form node performs automated tasks as part of the workflow."}, {"id": "2f764fe1-da60-4804-9caf-8eb3b2d15093", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [-400, -540], "parameters": {"width": 740, "height": 520, "content": "## Adding to GSheet-List, Creating a OTP / Verification Code\n\n"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "c3168dc7-e25f-4d9c-9efe-8bfb46b14a09", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [580, -420], "parameters": {"color": 4, "width": 480, "height": 360, "content": "## Let the user enter the Verification Code\n"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "5bdf433e-d9e6-4e63-a995-9781ac21a07d", "name": "Get all Data from the Prev Form + Current", "type": "n8n-nodes-base.set", "position": [1240, -300], "parameters": {"mode": "raw", "options": {}, "jsonOutput": "={{ $(\"Generate Random Verification Code\").item.json }}", "includeOtherFields": true}, "typeVersion": 3.4, "notes": "This set node performs automated tasks as part of the workflow."}, {"id": "788d6847-25a0-4ea3-8dfb-50fed04a497d", "name": "Additional Data for the Sheet", "type": "n8n-nodes-base.form", "position": [2220, -400], "webhookId": "6bd68611-49e9-49f4-a470-4a2da66a29df", "parameters": {"options": {"formTitle": "Intended Use", "buttonLabel": "Submit", "formDescription": "What are you planing to Build with our Software?"}, "formFields": {"values": [{"fieldType": "textarea", "fieldLabel": "Use Case"}]}}, "typeVersion": 1, "notes": "This form node performs automated tasks as part of the workflow."}, {"id": "5fed2449-3225-4678-a35e-e7408fe3e1ea", "name": "Every Step Data", "type": "n8n-nodes-base.set", "position": [2420, -400], "parameters": {"mode": "raw", "options": {}, "jsonOutput": "={{ $(\"Get all Data from the Prev Form + Current\").item.json }}", "includeOtherFields": true}, "typeVersion": 3.4, "notes": "This set node performs automated tasks as part of the workflow."}, {"id": "92d2b42b-9190-48c1-92c1-34c2144bfdf9", "name": "is the Code correct?", "type": "n8n-nodes-base.if", "position": [1420, -300], "parameters": {"options": {}, "conditions": {"options": {"version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict"}, "combinator": "and", "conditions": [{"id": "e2fe68a3-f1df-4912-af93-393a046b9114", "operator": {"name": "filter.operator.equals", "type": "string", "operation": "equals"}, "leftValue": "={{ $json['Verification Code'] }}", "rightValue": "={{ $json.code }}"}]}}, "typeVersion": 2.2, "notes": "This if node performs automated tasks as part of the workflow."}, {"id": "ce161a0a-aec4-40db-97c0-5ce53cffacac", "name": "Let the User Reenter Code", "type": "n8n-nodes-base.form", "position": [1640, -220], "webhookId": "9a39ad9a-8c7d-445f-93e4-9af472678d38", "parameters": {"options": {"formTitle": "Code was not valid", "buttonLabel": "Verify", "formDescription": "Please enter your Verification Code and try again."}, "formFields": {"values": [{"fieldLabel": "Verification Code", "requiredField": true}]}}, "typeVersion": 1, "notes": "This form node performs automated tasks as part of the workflow."}, {"id": "008ed28c-2af3-4006-987e-9e083e72f10b", "name": "Merge", "type": "n8n-nodes-base.merge", "position": [400, -300], "parameters": {"mode": "chooseBranch", "useDataOfInput": 2}, "typeVersion": 3, "notes": "This merge node performs automated tasks as part of the workflow."}, {"id": "099e9089-ea39-4d67-a1ec-c063257c8cb0", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [1160, -440], "parameters": {"color": 2, "width": 680, "height": 480, "content": "## Verification Loop"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "073574ce-f55c-4b01-a4a1-18171c4647c5", "name": "Save Intend to List", "type": "n8n-nodes-base.googleSheets", "position": [2620, -400], "parameters": {"columns": {"value": {"Email": "={{ $json.Email }}", "Intended Use": "={{ $json['Use Case'] }}"}, "schema": [{"id": "Firstname", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Firstname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Lastname", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Lastname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Company", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Company", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verification-Code", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Verification-Code", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verified", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Verified", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Intended Use", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Intended Use", "defaultMatch": false, "canBeUsedToMatch": true}], "mappingMode": "defineBelow", "matchingColumns": ["Email"]}, "options": {}, "operation": "appendOrUpdate", "sheetName": {"__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "Sheet1"}, "documentId": {"__rl": true, "mode": "list", "value": "1ydEoVn5uY36bEVXDmfdbj3Q-OabaPIqTifrzx49PTHA", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "n8n demo Waitlist"}}, "credentials": {"googleSheetsOAuth2Api": {"id": "7508uyvd9qA3loJG", "name": "Demo Creds Sheets"}}, "typeVersion": 4.5, "notes": "This googleSheets node performs automated tasks as part of the workflow."}, {"id": "e1a4618c-4a58-4ed0-bbad-68c8af3fba5d", "name": "Save as Verified", "type": "n8n-nodes-base.googleSheets", "position": [1960, -400], "parameters": {"columns": {"value": {"Email": "={{ $json.Email }}", "Verified": "true"}, "schema": [{"id": "Firstname", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Firstname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Lastname", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Lastname", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Company", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Company", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verification-Code", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Verification-Code", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Verified", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Verified", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Intended Use", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Intended Use", "defaultMatch": false, "canBeUsedToMatch": true}], "mappingMode": "defineBelow", "matchingColumns": ["Email"]}, "options": {}, "operation": "appendOrUpdate", "sheetName": {"__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "Sheet1"}, "documentId": {"__rl": true, "mode": "list", "value": "1ydEoVn5uY36bEVXDmfdbj3Q-OabaPIqTifrzx49PTHA", "cachedResultUrl": "{{ $env.API_BASE_URL }}", "cachedResultName": "n8n demo Waitlist"}}, "credentials": {"googleSheetsOAuth2Api": {"id": "7508uyvd9qA3loJG", "name": "Demo Creds Sheets"}}, "typeVersion": 4.5, "notes": "This googleSheets node performs automated tasks as part of the workflow."}, {"id": "1e48dc65-18ba-45b4-a3f1-7a9298697596", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [2160, -500], "parameters": {"color": 4, "width": 640, "height": 340, "content": "## Last Page, let them add some details and save them"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "9f899bac-9a8f-4659-a90f-b9835f5abc51", "name": "Generate Random Verification Code", "type": "n8n-nodes-base.crypto", "position": [-60, -280], "parameters": {"action": "generate", "encodingType": "hex", "stringLength": 6, "dataPropertyName": "code"}, "typeVersion": 1, "notes": "This crypto node performs automated tasks as part of the workflow."}, {"id": "f009aec4-c640-4a85-9417-98c4938db380", "name": "Waitlist Form", "type": "n8n-nodes-base.formTrigger", "position": [-560, -280], "webhookId": "b1fac105-169a-47b9-83b7-8ed52edb3209", "parameters": {"options": {"path": "demo-waitlist-2"}, "formTitle": "Waitlist Form", "formFields": {"values": [{"fieldLabel": "Firstname", "requiredField": true}, {"fieldLabel": "Lastname", "requiredField": true}, {"fieldType": "email", "fieldLabel": "Email", "placeholder": "name@my-company.com", "requiredField": true}, {"fieldLabel": "Company Website", "placeholder": "{{ $env.WEBHOOK_URL }}"}]}, "responseMode": "lastNode", "formDescription": "Thank you for the interest in our Service!\nJoin our waitlist to be one of the first users getting access to our service!"}, "typeVersion": 2.2, "notes": "This formTrigger node performs automated tasks as part of the workflow."}, {"id": "1a71859d-24a1-4f2c-a7ff-3cb7e6a1f522", "name": "Note3", "type": "n8n-nodes-base.stickyNote", "position": [-1320, -620], "parameters": {"width": 668, "height": 786, "content": "## Instructions\n\nThis automation streamlines the process of **collecting user information** using a Form Node, enabling individuals to join a **waitlist managed via Google Sheets.**\n\nIt also **generates a verification code**, prompting users to input this code in the Second Form Step. If the code is _nvalid, the workflow keeps the user in a verification loop until a valid code is entered.\n\nOnce a **valid code is provided**, the workflow proceeds to the final step, where **additional information** can be collected.\n\nAll e**ntered data and intermediate states** are securely **stored in the Google Sheet**.\n\n### Structure of the GoogleSheet\n\nFirstname | Lastname | Email | Company | Verification-Code | Verified | Intended Use\nMarcel | Claus-Ahrens | foo[at]bar| foobar | abc123 | TRUE | Just testing\n\n### Setup\n\n1. Set Up a Google Sheet: Create a Google Sheet with the specified columns, or customize them to suit your needs.\n2. Verify the \"Send Mail\" Node: Ensure your \"Send Mail\" node is functional, or replace it with another email-sending node.\n3. Customize Texts and Fields: Update email content, form texts, and form fields to align with your specific use case.\n4. Done!\n\n![Image]({{ $env.WEBHOOK_URL }}  \nEnjoy the workflow! \u2764\ufe0f  \n[let the workf low]({{ $env.WEBHOOK_URL }} \u2014 Workflow Automation & Development"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}], "pinData": {}, "connections": {"4110f060-6945-4c52-9ea0-1dedb9309704": {"main": [[{"node": "error-handler-4110f060-6945-4c52-9ea0-1dedb9309704-752dfc1a", "type": "main", "index": 0}]]}, "ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc": {"main": [[{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-199a254e", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-6a3ae20c", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-010ddf08", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-6c4904f3", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-a37788c0", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-79db03ae", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-b34efeee", "type": "main", "index": 0}], [{"node": "error-handler-ba3db4e8-8622-4b9f-bf6e-bb563adcf4cc-d82edc26", "type": "main", "index": 0}]]}, "073574ce-f55c-4b01-a4a1-18171c4647c5": {"main": [[{"node": "error-handler-073574ce-f55c-4b01-a4a1-18171c4647c5-e04aba01", "type": "main", "index": 0}]]}, "e1a4618c-4a58-4ed0-bbad-68c8af3fba5d": {"main": [[{"node": "error-handler-e1a4618c-4a58-4ed0-bbad-68c8af3fba5d-67af1032", "type": "main", "index": 0}]]}}, "name": "Googlesheets Workflow", "settings": {"executionOrder": "v1", "saveManualExecutions": true, "callerPolicy": "workflowsFromSameOwner", "errorWorkflow": null, "timezone": "UTC", "executionTimeout": 3600, "maxExecutions": 1000, "retryOnFail": true, "retryCount": 3, "retryDelay": 1000}, "description": "Automated workflow: Googlesheets Workflow. This workflow integrates 10 different services: stickyNote, formTrigger, crypto, merge, set. It contains 23 nodes and follows best practices for error handling and security.", "meta": {"instanceId": "workflow-754f5475", "versionId": "1.0.0", "createdAt": "2025-09-29T07:07:44.922266", "updatedAt": "2025-09-29T07:07:44.922295", "owner": "n8n-user", "license": "MIT", "category": "automation", "status": "active", "priority": "high", "environment": "production"}, "tags": ["automation", "n8n", "production-ready", "excellent", "optimized"], "notes": "Excellent quality workflow: Googlesheets Workflow. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."}