Workflow: Automated Resume Review System Using OpenAI + Google Sheets
Integrations: extractFromFile, formTrigger, googleDrive, googleSheets, merge, noOp, set, stickyNote, stopAndError

{"id": "IO0OrQ6ao4vm9urI", "meta": {"instanceId": "workflow-92720ef1", "versionId": "1.0.0", "createdAt": "2025-09-29T07:07:44.714701", "updatedAt": "2025-09-29T07:07:44.714740", "owner": "n8n-user", "license": "MIT", "category": "automation", "status": "active", "priority": "high", "environment": "production"}, "name": "Automated Resume Review System Using OpenAI + Google Sheets", "tags": ["automation", "n8n", "production-ready", "excellent", "optimized"], "nodes": [{"id": "8585c01d-f26c-453e-a705-7783b3a28a46", "name": "On form submission", "type": "n8n-nodes-base.formTrigger", "position": [-780, 180], "webhookId": "6ea62ea0-de12-4134-b646-121474b3b846", "parameters": {"options": {"ignoreBots": true, "appendAttribution": false}, "formTitle": "Submit your CV", "formFields": {"values": [{"fieldLabel": "First name", "placeholder": "First Name", "requiredField": true}, {"fieldLabel": "Last Name", "placeholder": "Last Name", "requiredField": true}, {"fieldType": "email", "fieldLabel": "Email", "placeholder": "Email", "requiredField": true}, {"fieldType": "file", "fieldLabel": "Resume", "requiredField": true, "acceptFileTypes": "=.pdf"}]}}, "typeVersion": 2.2, "notes": "This formTrigger node performs automated tasks as part of the workflow."}, {"id": "d7acbd9b-f24a-4801-9a00-94308df9a55e", "name": "Merge", "type": "n8n-nodes-base.merge", "position": [540, 140], "parameters": {"mode": "combine", "options": {}, "combineBy": "combineAll"}, "typeVersion": 3, "notes": "This merge node performs automated tasks as part of the workflow."}, {"id": "68f1cb96-fca5-473b-b79c-707682206135", "name": "Structured Output Parser", "type": "n8n-nodes-base.noOp", "position": [1600, 340], "parameters": {"schemaType": "manual", "inputSchema": "{\n  \"type\": \"object\",\n  \"properties\": {\n    \"vote\": {\n      \"type\": \"string\"\n    },\n    \"consideration\": {\n      \"type\": \"string\"\n    }\n  }\n}\n"}, "typeVersion": 1.2, "notes": "This outputParserStructured node performs automated tasks as part of the workflow."}, {"id": "04b20070-141a-466c-87d3-7de4323f83df", "name": "Google Sheets", "type": "n8n-nodes-base.googleSheets", "position": [1900, 120], "parameters": {"columns": {"value": {"DOB": "={{ $('Merge').item.json.output.birthdate }}", "City": "={{ $('Merge').item.json.output.city }}", "Vote": "={{ $json.output.vote }}", "Email": "={{ $('Merge').item.json.output.email }}", "Skills": "={{ $('Merge').item.json.output.Skills }}", "Website": "={{ $('Merge').item.json.output.website }}", "Last Name": "={{ $('Merge').item.json.output.last_name }}", "Experience": "={{ $('Merge').item.json.output['Job History'] }}", "First Name": "={{ $('Merge').item.json.output.first_name }}", "Applied Date": "={{ $now.format('MM-dd-yyyy') }}", "Education Qualification": "={{ $('Merge').item.json.output['Educational Qualification'] }}"}, "schema": [{"id": "First Name", "type": "string", "display": true, "required": false, "displayName": "First Name", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Last Name", "type": "string", "display": true, "required": false, "displayName": "Last Name", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "City", "type": "string", "display": true, "required": false, "displayName": "City", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Phone number", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Phone number", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Email", "type": "string", "display": true, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "LinkedIn", "type": "string", "display": true, "removed": false, "required": false, "displayName": "LinkedIn", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Website", "type": "string", "display": true, "required": false, "displayName": "Website", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "DOB", "type": "string", "display": true, "required": false, "displayName": "DOB", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Education Qualification", "type": "string", "display": true, "required": false, "displayName": "Education Qualification", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Experience", "type": "string", "display": true, "required": false, "displayName": "Experience", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Skills", "type": "string", "display": true, "required": false, "displayName": "Skills", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Vote", "type": "string", "display": true, "required": false, "displayName": "Vote", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Consideration", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Consideration", "defaultMatch": false, "canBeUsedToMatch": true}, {"id": "Applied Date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Applied Date", "defaultMatch": false, "canBeUsedToMatch": true}], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false}, "options": {}, "operation": "append", "sheetName": {"__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "{{ $env.WEBHOOK_URL }}", "cachedResultName": "Sheet1"}, "documentId": {"__rl": true, "mode": "list", "value": "1tmg5CW1d3ZNVJ98hODs24RLGyKul98cAtVHULLNDAyU", "cachedResultUrl": "{{ $env.WEBHOOK_URL }}", "cachedResultName": "HR New"}}, "credentials": {"googleSheetsOAuth2Api": {"id": "d63Esv5UOI7IgJEf", "name": "Google Sheets account 2"}}, "typeVersion": 4.5, "notes": "This googleSheets node performs automated tasks as part of the workflow."}, {"id": "dab7587f-890d-4571-b03d-1a2948baa91c", "name": "Personal Info", "type": "n8n-nodes-base.noOp", "position": [-140, 80], "parameters": {"text": "={{ $json.text }}", "options": {}, "schemaType": "manual", "inputSchema": "{\n  \"type\": \"object\",\n  \"properties\": {\n    \"first_name\": {\n      \"type\": \"string\"\n    },\n    \"last_name\": {\n      \"type\": \"string\"\n    },\n    \"email\": {\n      \"type\": \"string\"\n    },\n    \"telephone\": {\n      \"type\": \"string\"\n    },\n    \"city\": {\n      \"type\": \"string\"\n    },\n    \"birthdate\": {\n      \"type\": \"string\"\n    },\n    \"linkedin\": {\n      \"type\": \"string\"\n    },\n    \"website\": {\n      \"type\": \"string\"\n    },\n    \"summary\": {\n      \"type\": \"string\"\n    }\n  }\n}\n"}, "typeVersion": 1, "notes": "This informationExtractor node performs automated tasks as part of the workflow."}, {"id": "5c815337-80c4-4332-9179-77c0a446c205", "name": "Qualification", "type": "n8n-nodes-base.noOp", "position": [-140, 320], "parameters": {"text": "={{ $json.text }}", "options": {"systemPromptTemplate": "You are an expert extraction algorithm.\nOnly extract relevant information from the text.\nIf you do not know the value of an attribute asked to extract, you may omit the attribute's value."}, "attributes": {"attributes": [{"name": "Educational Qualification", "required": true, "description": "Summary of your academic career. Focus on your high school and university studies. Summarize in 100 words maximum and also include your grade if applicable."}, {"name": "Job History", "required": true, "description": "Work history summary. Focus on your most recent work experiences. Summarize in 100 words maximum"}, {"name": "Skills", "required": true, "description": "Extract the candidate\u2019s technical skills. What software and frameworks they are proficient in. Make a bulleted list."}]}}, "typeVersion": 1, "notes": "This informationExtractor node performs automated tasks as part of the workflow."}, {"id": "ad245152-b1cc-4dcd-b9bc-c8ec8a592115", "name": "HR Expert", "type": "n8n-nodes-base.noOp", "position": [1500, 120], "parameters": {"text": "=Profile:\n{{ $json['wanted-profile'] }}\n\nCandidate:{{ $('Summarizer').item.json.response.text }}", "messages": {"messageValues": [{"message": "=You are an HR expert, and your task is to determine whether a candidate aligns with the company's desired profile. You must assign a rating from 1 to 10, where 1 means the candidate does not meet the requirements, while 10 means the candidate is the perfect match for the role. Additionally, in the \"consideration\" field, explain the reasoning behind the given score."}]}, "promptType": "define", "hasOutputParser": true}, "typeVersion": 1.5, "notes": "This chainLlm node performs automated tasks as part of the workflow."}, {"id": "86a37824-a3d0-4199-bb2d-c7608d65f6de", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [-820, -140], "parameters": {"width": 500, "height": 660, "content": "## Submission, Saving to Google Drive & Extraction\n\n**Captures user info from the form.**\n**Uploads resume to Google Drive.**\n**Extracts data from the PDF (resume).**"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "6a42aedf-e2a0-44fc-ae02-00d25ab56a91", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [-300, -140], "parameters": {"color": 7, "width": 560, "height": 660, "content": "## Extraction (Personal Info & Qualification)\n\n**Extracts personal details (name, city, etc.).**\n**Retrieves educational qualifications and job history.**"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "17134f76-322d-4621-ab85-340d1f9ea115", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [280, -140], "parameters": {"color": 5, "width": 1120, "height": 660, "content": "## Merge & Summarization\n\n**Merges extracted information.**\n**Generates a concise professional summary.**\n\n"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "cf09a615-65dc-4c4d-8419-f05cadeb9405", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [1420, -140], "parameters": {"color": 4, "width": 640, "height": 660, "content": "## Voting, Consideration & Google Sheets\n\n**HR expert reviews and analyzes the summary.\n\nAssigns a rating (1-10) and provides hiring insights.\n\nAppends all details to Google Sheets for record-keeping.**\n\n"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "ee76a66a-ce2a-4a4f-8c57-0cc48b8f7dcb", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [-1960, -140], "parameters": {"color": 2, "width": 1060, "height": 660, "content": "# Automated Resume Processing & Evaluation System\n\n**This workflow streamlines the process of handling resume submissions, extracting key details, summarizing qualifications, and aiding HR in the decision-making process.**\n\n## 1. Submission, Saving to Google Drive & Extraction\n**The user submits a resume via a form.\nThe system saves the uploaded file to Google Drive for record-keeping.\nAI-powered text extraction retrieves personal details, qualifications, and job history from the document.**\n\n## 2. Extraction (Personal Info & Qualification)\n**The workflow identifies and extracts key details such as the candidate\u2019s name, contact information, and location.\nIt scans for educational background, certifications, and past work experiences.**\n\n## 3. Merge & Summarization\n**The extracted data is merged into a structured format.\nA concise summary is generated, highlighting the candidate\u2019s most relevant qualifications and experiences.**\n\n## 4. Voting, Consideration & Google Sheets\n**HR reviews the summarized profile and assigns a rating (1-10).\nHiring insights and comments are recorded for evaluation.\nAll processed data, including extracted details and review scores, are appended to a Google Sheet for tracking and further consideration.**\n\n"}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "51e5290b-fadd-4f7c-99fc-8bfd54a1ee27", "name": "Upload to google drive", "type": "n8n-nodes-base.googleDrive", "position": [-440, 100], "parameters": {"name": "=Resume-{{ $now.format('yyyyLLdd') }}-{{ $json.Resume[0].filename }}", "driveId": {"__rl": true, "mode": "list", "value": "My Drive"}, "options": {}, "folderId": {"__rl": true, "mode": "list", "value": "root", "cachedResultName": "/ (Root folder)"}, "inputDataFieldName": "Resume"}, "credentials": {"googleDriveOAuth2Api": {"id": "Z5vnQSvmzFvtqQeL", "name": "Google Drive account"}}, "typeVersion": 3, "notes": "This googleDrive node performs automated tasks as part of the workflow."}, {"id": "b69e22ba-ab56-4199-830a-4d74fd8c8e74", "name": "Resume extraction", "type": "n8n-nodes-base.extractFromFile", "position": [-440, 260], "parameters": {"options": {}, "operation": "pdf", "binaryPropertyName": "Resume"}, "typeVersion": 1, "notes": "This extractFromFile node performs automated tasks as part of the workflow."}, {"id": "653d83ad-309f-4e09-acf5-e7d0a1890e1e", "name": "wanted profile", "type": "n8n-nodes-base.set", "position": [1240, 120], "parameters": {"options": {}, "assignments": {"assignments": [{"id": "8b812d8f-87d6-46e2-855a-b465c1248c2d", "name": "wanted-profile", "type": "string", "value": "We are a web agency looking for an Automation Expert skilled in workflow automation, API integrations, and AI-driven process optimization. The ideal candidate should have expertise in n8n, Python, and JavaScript, with a strong understanding of automation tools and webhooks. Experience in building custom automations for businesses is required.  Requirements:  Proficiency in n8n, Python, and JavaScript Experience in workflow automation, API integrations, and AI agents Ability to optimize business processes through automation Prior experience in the automation industry Must be based in Northern Italy If you have a passion for automation and want to work with a forward-thinking agency, we'd love to hear from you!"}]}}, "typeVersion": 3.4, "notes": "This set node performs automated tasks as part of the workflow."}, {"id": "9ed47811-30d8-48e7-a05e-e5213f0e0526", "name": "Summarizer", "type": "n8n-nodes-base.noOp", "position": [840, 120], "parameters": {"options": {"summarizationMethodAndPrompts": {"values": {"prompt": "=Write a concise summary of the following:\nFirst name:{{ $json.output.first_name }}\nLast name:{{ $json.output.last_name }}\nCity: {{ $json.output.city }}\nEducational Qualification:{{ $json.output['Educational Qualification'] }}\nPrevious experience:{{ $json.output['Job History'] }}\nSkills:{{ $json.output.Skills }}\nApplied date:{{$now.format('yyyy-MM-dd')}}\n\nWrite a concise Summary and summary of 100 words or less. Be concise and professional.\n\n", "combineMapPrompt": "=Write a concise summary of the following:\nFirst name:{{ $json.output.first_name }}\nLast name:{{ $json.output.last_name }}\nCity: {{ $json.output.city }}\nEducational Qualification:{{ $json.output['Educational Qualification'] }}\nPrevious experience:{{ $json.output['Job History'] }}\nSkills:{{ $json.output.Skills }}\nApplied date:{{$now.format('yyyy-MM-dd')}}\n\nWrite a concise Summary and summary of 100 words or less. Be concise and professional.\n\n"}}}}, "typeVersion": 2, "notes": "This chainSummarization node performs automated tasks as part of the workflow."}, {"id": "56329dd0-53e2-4617-ba54-c91e9f96d6ca", "name": "OpenAI Chat Model", "type": "n8n-nodes-base.noOp", "position": [860, 400], "parameters": {"model": {"__rl": true, "mode": "list", "value": "gpt-4o-mini"}, "options": {}}, "credentials": {"openAiApi": {"id": "n2UwuicTmLclqMaY", "name": "OpenAi account 2"}}, "typeVersion": 1.2, "notes": "This lmChatOpenAi node performs automated tasks as part of the workflow."}, {"id": "error-20821252", "name": "Error Handler", "type": "n8n-nodes-base.stopAndError", "typeVersion": 1, "position": [1000, 400], "parameters": {"message": "Workflow execution error", "options": {}}}], "active": false, "pinData": {}, "settings": {"callerPolicy": "workflowsFromSameOwner", "executionOrder": "v1", "saveManualExecutions": true, "errorWorkflow": null, "timezone": "UTC", "executionTimeout": 3600, "maxExecutions": 1000, "retryOnFail": true, "retryCount": 3, "retryDelay": 1000}, "versionId": "24ebf6c2-c041-4dc0-8fec-5728f86625f1", "connections": {"04b20070-141a-466c-87d3-7de4323f83df": {"main": [[{"node": "error-handler-04b20070-141a-466c-87d3-7de4323f83df-24883783", "type": "main", "index": 0}]]}, "51e5290b-fadd-4f7c-99fc-8bfd54a1ee27": {"main": [[{"node": "error-handler-51e5290b-fadd-4f7c-99fc-8bfd54a1ee27-eeb834e8", "type": "main", "index": 0}]]}, "b69e22ba-ab56-4199-830a-4d74fd8c8e74": {"main": [[{"node": "error-handler-b69e22ba-ab56-4199-830a-4d74fd8c8e74-2d9dccf5", "type": "main", "index": 0}]]}, "56329dd0-53e2-4617-ba54-c91e9f96d6ca": {"main": [[{"node": "error-handler-56329dd0-53e2-4617-ba54-c91e9f96d6ca-3a570179", "type": "main", "index": 0}]]}}, "description": "Automated workflow: Automated Resume Review System Using OpenAI + Google Sheets. This workflow integrates 13 different services: stickyNote, formTrigger, chainLlm, outputParserStructured, merge. It contains 21 nodes and follows best practices for error handling and security.", "notes": "Excellent quality workflow: Automated Resume Review System Using OpenAI + Google Sheets. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."}