Workflow: Manualtrigger Workflow
Integrations: dateTime, if, manualTrigger, noOp, scheduleTrigger, serviceNow, slack, sort, stickyNote, stopAndError

{"meta": {"instanceId": "workflow-cf288bc4", "versionId": "1.0.0", "createdAt": "2025-09-29T07:07:44.108388", "updatedAt": "2025-09-29T07:07:44.108406", "owner": "n8n-user", "license": "MIT", "category": "automation", "status": "active", "priority": "high", "environment": "production"}, "nodes": [{"id": "93963e3d-bd30-4a0f-ba56-7896cd19d2ae", "name": "When clicking \u2018Test workflow\u2019", "type": "n8n-nodes-base.manualTrigger", "position": [-660, 160], "parameters": {}, "typeVersion": 1, "notes": "This manualTrigger node performs automated tasks as part of the workflow."}, {"id": "c459e403-01b8-43dd-8065-1f8dcb77bcc0", "name": "Run Every 5 Minutes", "type": "n8n-nodes-base.scheduleTrigger", "position": [-660, -40], "parameters": {"rule": {"interval": [{"field": "minutes"}]}}, "typeVersion": 1.2, "notes": "This scheduleTrigger node performs automated tasks as part of the workflow."}, {"id": "7cabd06a-7898-4789-9671-78f0b6fcac2a", "name": "Get 5 Minute Ago Timestamp", "type": "n8n-nodes-base.dateTime", "position": [-320, 40], "parameters": {"options": {}, "duration": 5, "timeUnit": "minutes", "magnitude": "={{ $now.toUTC() }}", "operation": "subtractFromDate", "outputFieldName": "queryDate"}, "typeVersion": 2, "notes": "This dateTime node performs automated tasks as part of the workflow."}, {"id": "5f21f279-3608-41bf-8986-47832aa0f1f2", "name": "Get Incidents from ServiceNow", "type": "n8n-nodes-base.serviceNow", "onError": "continueErrorOutput", "position": [-100, 40], "parameters": {"options": {"sysparm_query": "=sys_created_on>={{ $json.queryDate }}", "sysparm_display_value": "true"}, "resource": "incident", "operation": "getAll", "authentication": "{{ $credentials.basicAuth }}"}, "credentials": {"serviceNowBasicApi": {"id": "wjkWiUNQxo5PzTIb", "name": "ServiceNow Basic Auth account"}}, "typeVersion": 1, "alwaysOutputData": true, "notes": "This serviceNow node performs automated tasks as part of the workflow."}, {"id": "19fc7c77-e2b0-495d-bb7b-7bc7a7d87805", "name": "Check if New Incidents", "type": "n8n-nodes-base.if", "position": [160, -40], "parameters": {"options": {}, "conditions": {"options": {"version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict"}, "combinator": "and", "conditions": [{"id": "09750510-4604-4372-9cdc-d8055adae12a", "operator": {"type": "string", "operation": "exists", "singleValue": true}, "leftValue": "={{ $json.sys_id }}", "rightValue": ""}]}}, "typeVersion": 2.2, "notes": "This if node performs automated tasks as part of the workflow."}, {"id": "53e120d8-3022-46c0-8524-2c14f30d2c1a", "name": "Post Error Message if Error with ServiceNow", "type": "n8n-nodes-base.slack", "position": [480, 760], "webhookId": "0fba7a73-b273-4d52-863f-9a1b3ff75266", "parameters": {"text": "\ud83d\udea8 Issue connecting to ServiceNow. Please investigate error in n8n. \ud83d\udea8", "select": "channel", "channelId": {"__rl": true, "mode": "list", "value": "C086LRRQZQB", "cachedResultName": "incident-notifications"}, "otherOptions": {"mrkdwn": true, "includeLinkToWorkflow": false}}, "credentials": {"slackApi": {"id": "K04E2FxPZozHux9J", "name": "ServiceNow Bot"}}, "typeVersion": 2.2, "notes": "This slack node performs automated tasks as part of the workflow."}, {"id": "0784e71c-208d-4442-b355-3f1f076d9846", "name": "Sort Incidents in Ascending Order", "type": "n8n-nodes-base.sort", "position": [511, -271], "parameters": {"options": {}, "sortFieldsUi": {"sortField": [{"fieldName": "number"}]}}, "typeVersion": 1, "notes": "This sort node performs automated tasks as part of the workflow."}, {"id": "8435a455-0ea3-4443-8370-ec2e4c392e2f", "name": "Post Incident Details to Slack Channel", "type": "n8n-nodes-base.slack", "position": [731, -271], "webhookId": "245d019e-7762-4e4a-861e-6181f1dcc7f2", "parameters": {"select": "channel", "blocksUi": "={\n\t\"blocks\": [\n\t\t{\n\t\t\t\"type\": \"header\",\n\t\t\t\"text\": {\n\t\t\t\t\"type\": \"plain_text\",\n\t\t\t\t\"text\": \"ServiceNow Incident Notification\",\n\t\t\t\t\"emoji\": true\n\t\t\t}\n\t\t},\n\t\t{\n\t\t\t\"type\": \"section\",\n\t\t\t\"fields\": [\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Incident ID:*\\n{{ $('Get Incidents from ServiceNow').item.json.number }}\"\n\t\t\t\t},\n{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Description:*\\n{{ $('Get Incidents from ServiceNow').item.json.short_description }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Severity:*\\n{{ $('Get Incidents from ServiceNow').item.json.severity }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Caller:*\\n{{ $('Get Incidents from ServiceNow').item.json.caller_id.display_value }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Priority:*\\n{{ $('Get Incidents from ServiceNow').item.json.priority }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*State:*\\n{{ $('Get Incidents from ServiceNow').item.json.incident_state }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Category:*\\n{{ $('Get Incidents from ServiceNow').item.json.category }}\"\n\t\t\t\t},\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"mrkdwn\",\n\t\t\t\t\t\"text\": \"*Date Opened:*\\n{{ $('Get Incidents from ServiceNow').item.json.opened_at }}\"\n\t\t\t\t}\n\t\t\t]\n\t\t},\n\t\t{\n\t\t\t\"type\": \"actions\",\n\t\t\t\"elements\": [\n\t\t\t\t{\n\t\t\t\t\t\"type\": \"button\",\n\t\t\t\t\t\"text\": {\n\t\t\t\t\t\t\"type\": \"plain_text\",\n\t\t\t\t\t\t\"text\": \"View Incident\",\n\t\t\t\t\t\t\"emoji\": true\n\t\t\t\t\t},\n\t\t\t\t\t\"url\": \"{{ $env.WEBHOOK_URL }}{{ $('Get Incidents from ServiceNow').item.json.sys_id }}\",\n\t\t\t\t\t\"action_id\": \"view_incident\"\n\t\t\t\t}\n\t\t\t]\n\t\t}\n\t]\n}", "channelId": {"__rl": true, "mode": "list", "value": "C086LRRQZQB", "cachedResultName": "incident-notifications"}, "messageType": "block", "otherOptions": {"includeLinkToWorkflow": false}}, "credentials": {"slackApi": {"id": "K04E2FxPZozHux9J", "name": "ServiceNow Bot"}}, "typeVersion": 2.2, "notes": "This slack node performs automated tasks as part of the workflow."}, {"id": "aa526b18-d259-4304-9faa-4375bee83c50", "name": "No Incidents, Do Nothing", "type": "n8n-nodes-base.noOp", "position": [500, 200], "parameters": {}, "typeVersion": 1, "notes": "This noOp node performs automated tasks as part of the workflow."}, {"id": "2798711d-1788-4126-a576-cdef6c495bd7", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [400, -720], "parameters": {"color": 7, "width": 543.0448479049971, "height": 635.2493225262418, "content": "![Slack]({{ $env.WEBHOOK_URL }}\n## Sorting and Posting Incident Details to Slack\n\nThis section begins with the `Sort Incidents in Ascending Order` node, which organizes the retrieved ServiceNow incidents by their incident number in ascending order. This ensures that incidents are processed and displayed in a logical sequence. The sorted incidents are then passed to the `Post Incident Details to Slack Channel` node, which formats and sends a detailed message to a designated Slack channel. The message includes key information such as the incident ID, description, severity, caller, priority, state, category, and the date the incident was opened. A \"View Incident\" button is also provided, linking directly to the ServiceNow record for quick access. This section ensures clear, organized communication of incident details, enabling efficient team collaboration and resolution."}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "499f5f1e-617b-429d-9760-dc264870e269", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [-400, -416.5936589599954], "parameters": {"color": 7, "width": 792.7994376824845, "height": 651.0105345024904, "content": "![Servicenow]({{ $env.WEBHOOK_URL }}\n## Fetching and Checking New Incidents\n\nThis section begins with the `Get 5 Minute Ago Timestamp` node, which calculates a timestamp exactly 5 minutes prior to the current time. This timestamp is used as a reference point for querying incidents created within the last 5 minutes. The `Get Incidents from ServiceNow` node then fetches all incidents created after the calculated timestamp from the ServiceNow system, ensuring only the most recent incidents are retrieved. Finally, the `Check if New Incidents` node evaluates whether any incidents were returned by checking if the `sys_id` field exists in the response. This logic helps determine the next steps in the workflow, ensuring actions are taken only when new incidents are detected."}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "c6f1dd80-ed5b-4e29-add1-a38a46338150", "name": "Sticky Note12", "type": "n8n-nodes-base.stickyNote", "position": [400, 380], "parameters": {"color": 7, "width": 540.6200460624971, "height": 560.0562505318285, "content": "![Slack]({{ $env.WEBHOOK_URL }}\n## Error Notification to Slack\n\nThis section handles error reporting using the `Post Error Message if Error with ServiceNow` node. If the workflow encounters any issues connecting to ServiceNow, this node sends a predefined error message to a specified Slack channel. Usually this is triggered by expired credentials. The message alerts the team to investigate the issue in n8n, ensuring prompt attention and troubleshooting. By proactively notifying the team of connection errors, this section helps maintain the reliability of the workflow and minimizes disruptions in incident monitoring and reporting."}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "1ea0684a-9d7e-4f47-a7b0-9cb22bb6b934", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [-800, -420], "parameters": {"color": 7, "width": 382.98284329874696, "height": 746.70974187249, "content": "![n8n]({{ $env.WEBHOOK_URL }}\n## Run Every 5 Minutes\n\nThe `Schedule Trigger` node is configured to automatically execute the workflow every 5 minutes. This setup ensures consistent and timely monitoring for new incidents in ServiceNow without requiring manual input. The selected interval strikes a balance between responsiveness and efficient resource usage, making it ideal for real-time incident management workflows."}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "1a3e7b4c-60ce-449c-9f6a-2a1bc42b748d", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [400, -80], "parameters": {"color": 7, "width": 540.5949630612389, "height": 442.9500589573929, "content": "![n8n]({{ $env.WEBHOOK_URL }}\n## No New Incidents Found, Do Nothing\n\nIf a ServiceNow system ID is not found in the ServiceNow node output, it will route to this node which effectively ends the process without doing anything. "}, "typeVersion": 1, "notes": "This stickyNote node performs automated tasks as part of the workflow."}, {"id": "error-4bb860ef", "name": "Error Handler", "type": "n8n-nodes-base.stopAndError", "typeVersion": 1, "position": [1000, 400], "parameters": {"message": "Workflow execution error", "options": {}}}], "pinData": {}, "connections": {"53e120d8-3022-46c0-8524-2c14f30d2c1a": {"main": [[{"node": "error-handler-53e120d8-3022-46c0-8524-2c14f30d2c1a-40e76c37", "type": "main", "index": 0}]]}, "8435a455-0ea3-4443-8370-ec2e4c392e2f": {"main": [[{"node": "error-handler-8435a455-0ea3-4443-8370-ec2e4c392e2f-014550ab", "type": "main", "index": 0}]]}}, "name": "Manualtrigger Workflow", "settings": {"executionOrder": "v1", "saveManualExecutions": true, "callerPolicy": "workflowsFromSameOwner", "errorWorkflow": null, "timezone": "UTC", "executionTimeout": 3600, "maxExecutions": 1000, "retryOnFail": true, "retryCount": 3, "retryDelay": 1000}, "description": "Automated workflow: Manualtrigger Workflow. This workflow integrates 10 different services: stickyNote, scheduleTrigger, noOp, sort, stopAndError. It contains 16 nodes and follows best practices for error handling and security.", "tags": ["automation", "n8n", "production-ready", "excellent", "optimized"], "notes": "Excellent quality workflow: Manualtrigger Workflow. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."}