Workflow: automate with n8n workflow for Wait Datetime Send Scheduled
Integrations: code, dateTime, filter, html, merge, microsoftOutlook, mySql, scheduleTrigger, set, splitInBatches, stickyNote, wait

{"meta": {"instanceId": "32d80f55a35a7b57f8e47a2ac19558d9f5bcec983a5519d9c29ba713ff4f12c7"}, "nodes": [{"id": "fdd55253-5cb6-4b1f-9c93-6915f254f700", "name": "Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [-60, -240], "parameters": {"rule": {"interval": [{"field": "months", "triggerAtDayOfMonth": 5}]}}, "typeVersion": 1.2}, {"id": "c8d6064a-3fd7-478d-891c-6ade336daa1f", "name": "YTD vs Prevoius Month1", "type": "n8n-nodes-base.mySql", "onError": "continueRegularOutput", "position": [640, 0], "parameters": {"query": "SELECT\n  --  budget_data.fiscal_year AS `Year`,\n  --  budget_data.cost_center AS `Cost Center`,\n    budget_data.budget_group AS `Budget Group`,\n--    budget_data.sort_order AS `Sort Order`,\n\n    -- YTD Totals up to previous month (up to dynamic month)\n    SUM(budget_data.budget_amount) AS `Budget YTD`,\n    SUM(COALESCE(actual_data.actual_amount, 0)) AS `Actual YTD`,\n    SUM(COALESCE(actual_data.actual_amount, 0)) - SUM(budget_data.budget_amount) AS `Variance YTD`,\n\n    -- Previous Month Totals Only\n    SUM(CASE WHEN budget_data.budget_month = {{ $('PreviousMonth').item.json.previousMonth }} THEN budget_data.budget_amount ELSE 0 END) AS `Budget PM`,\n    SUM(CASE WHEN budget_data.budget_month = {{ $('PreviousMonth').item.json.previousMonth }} THEN COALESCE(actual_data.actual_amount, 0) ELSE 0 END) AS `Actual PM`,\n    SUM(CASE WHEN budget_data.budget_month = {{ $('PreviousMonth').item.json.previousMonth }} THEN COALESCE(actual_data.actual_amount, 0) ELSE 0 END) -\n    SUM(CASE WHEN budget_data.budget_month = {{ $('PreviousMonth').item.json.previousMonth }} THEN budget_data.budget_amount ELSE 0 END) AS `Variance PM`\n\nFROM\n    (\n        SELECT\n            bg.budget_group_name AS budget_group,\n            bg.sort_order,\n            bgd.fiscal_year,\n            bgd.budget_month,\n            bgd.cost_center,\n            CAST(bgd.budget_amount AS DECIMAL(18,6)) AS budget_amount\n        FROM\n            `tabBudget Group Detail` bgd\n        JOIN\n            `tabBudget Group` bg ON bg.name = bgd.parent\n        WHERE\n            bgd.fiscal_year = {{ $('PreviousMonth').item.json.year }}\n            AND bgd.budget_month <= {{ $('PreviousMonth').item.json.previousMonth }}\n            AND bgd.cost_center = '{{ $json.CostCenter }}'\n    ) AS budget_data\n\nLEFT JOIN (\n    SELECT\n        acc.budget_group AS budget_group,\n        YEAR(gl.posting_date) AS fiscal_year,\n        MONTH(gl.posting_date) AS budget_month,\n        gl.cost_center,\n        SUM(\n            CASE \n                WHEN acc.root_type = 'Income' THEN gl.credit - gl.debit\n                WHEN acc.root_type = 'Expense' THEN gl.debit - gl.credit\n                ELSE 0\n            END\n        ) AS actual_amount\n    FROM\n        `tabGL Entry` gl\n    JOIN\n        `tabAccount` acc ON gl.account = acc.name\n    WHERE\n        acc.budget_group IS NOT NULL\n        AND acc.root_type IN ('Income', 'Expense')\n        AND gl.docstatus = 1\n        AND YEAR(gl.posting_date) = {{ $('PreviousMonth').item.json.year }}\n        AND MONTH(gl.posting_date) <= {{ $('PreviousMonth').item.json.previousMonth }}\n        AND gl.cost_center = '{{ $('Filter').item.json['Cost Center'] }}'\n    GROUP BY\n        acc.budget_group,\n        YEAR(gl.posting_date),\n        MONTH(gl.posting_date),\n        gl.cost_center\n) AS actual_data\nON\n    budget_data.budget_group = actual_data.budget_group AND\n    budget_data.fiscal_year = actual_data.fiscal_year AND\n    budget_data.budget_month = actual_data.budget_month AND\n    budget_data.cost_center = actual_data.cost_center\n\nGROUP BY\n    budget_data.fiscal_year,\n    budget_data.cost_center,\n    budget_data.budget_group,\n    budget_data.sort_order\n\nORDER BY\n    budget_data.cost_center,\n    budget_data.sort_order,\n    budget_data.budget_group;\n", "options": {}, "operation": "executeQuery"}, "retryOnFail": false, "typeVersion": 2.4}, {"id": "13102b1c-8a06-4a23-8174-75254bf783ac", "name": "Loop Over Items", "type": "n8n-nodes-base.splitInBatches", "position": [-40, 200], "parameters": {"options": {}}, "typeVersion": 3}, {"id": "da2a0b30-3df4-430c-8cac-cd9d735ce759", "name": "CostCentrs", "type": "n8n-nodes-base.set", "position": [1100, -240], "parameters": {"options": {}, "assignments": {"assignments": [{"id": "ac6bcf14-13e3-464d-b9cd-4adee56018d7", "name": "Cost Center", "type": "string", "value": "={{ $json['Cost Center'] }}"}]}}, "typeVersion": 3.4}, {"id": "7891d71c-18f8-4e07-aa30-f50bec10cef6", "name": "Date & Time", "type": "n8n-nodes-base.dateTime", "position": [260, -240], "parameters": {"options": {}}, "typeVersion": 2}, {"id": "3e69dc27-0850-4978-bf10-e81ff575ec60", "name": "PreviousMonth", "type": "n8n-nodes-base.code", "position": [520, -240], "parameters": {"jsCode": "// Get the input date from the previous node\nconst inputDateStr = $input.first().json.currentDate;\nconst inputDate = new Date(inputDateStr);\n\n// Move to the first day of the current month\ninputDate.setDate(1);\n\n// Step back one day to land in the previous month\ninputDate.setDate(0);\n\n// Extract previous month and year\nconst previousMonth = inputDate.getMonth() + 1; // Months are 0-based\nconst year = inputDate.getFullYear(); // This will reflect the correct year, even in January\n\nreturn [\n  {\n    json: {\n      previousMonth: previousMonth.toString().padStart(2, '0'), // e.g., \"01\", \"12\"\n      year: year.toString()                                     // e.g., \"2024\"\n    }\n  }\n];\n"}, "typeVersion": 2}, {"id": "f6776225-39d2-4746-a90f-b4d1b12a66ee", "name": "Selected Cost Center", "type": "n8n-nodes-base.set", "position": [260, 220], "parameters": {"options": {}, "assignments": {"assignments": [{"id": "c4a6c71a-0df4-49df-9068-f039ddf7d507", "name": "CostCenter", "type": "string", "value": "={{ $json['Cost Center'] }}"}, {"id": "ade95f85-baa2-4f5d-a125-7360b17cf99b", "name": "previousMonth", "type": "string", "value": "={{ $('PreviousMonth').item.json.previousMonth }}"}, {"id": "36c1d772-5bb7-47a6-81f9-1b70208e558b", "name": "year", "type": "string", "value": "={{ $('PreviousMonth').item.json.year }}"}]}}, "typeVersion": 3.4}, {"id": "1e23d876-21be-4d90-b5e4-38f3543a0c3b", "name": "Get Cost Centers with Budgets", "type": "n8n-nodes-base.mySql", "position": [800, -240], "parameters": {"query": "SELECT DISTINCT\n    budget_data.cost_center AS `Cost Center`\nFROM\n(\n    SELECT\n        bgd.cost_center,\n        bgd.fiscal_year,\n        bgd.budget_month\n    FROM\n        `tabBudget Group Detail` bgd\n    JOIN\n        `tabBudget Group` bg ON bg.name = bgd.parent\n    WHERE\n        bgd.fiscal_year = {{ $json.year }}\n        AND bgd.budget_month <= {{ $json.previousMonth }}\n) AS budget_data\n\nINNER JOIN\n(\n    SELECT DISTINCT\n        gl.cost_center,\n        YEAR(gl.posting_date) AS fiscal_year,\n        MONTH(gl.posting_date) AS budget_month\n    FROM\n        `tabGL Entry` gl\n    JOIN\n        `tabAccount` acc ON gl.account = acc.name\n    WHERE\n        acc.budget_group IS NOT NULL\n        AND acc.root_type IN ('Income', 'Expense')\n        AND gl.docstatus = 1\n        AND YEAR(gl.posting_date) = {{ $json.year }}\n        AND MONTH(gl.posting_date) <= {{ $json.previousMonth }}\n        AND gl.cost_center IS NOT NULL\n) AS gl_data\nON\n    budget_data.cost_center = gl_data.cost_center\n    AND budget_data.fiscal_year = gl_data.fiscal_year\n    AND budget_data.budget_month = gl_data.budget_month\n\nORDER BY\n    budget_data.cost_center;\n", "options": {}, "operation": "executeQuery"}, "typeVersion": 2.4}, {"id": "d4429595-b1b9-4121-a612-24be11e6a36a", "name": "Filter", "type": "n8n-nodes-base.filter", "position": [1380, -240], "parameters": {"options": {}, "conditions": {"options": {"version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict"}, "combinator": "and", "conditions": [{"id": "d7a13ce7-24d3-406a-934b-97f9a47b206c", "operator": {"name": "filter.operator.equals", "type": "string", "operation": "equals"}, "leftValue": "={{ $json['Cost Center'] }}", "rightValue": "AI DEPARTMENT"}]}}, "typeVersion": 2.2}, {"id": "67bbe834-ae40-4aad-b468-6fa73c9dc6c6", "name": "HTML", "type": "n8n-nodes-base.html", "position": [40, 920], "parameters": {"html": "{{ $json.html }}"}, "typeVersion": 1.2}, {"id": "58d1dc63-9ba7-41b8-af39-b7c134ab3cea", "name": "verticalPL", "type": "n8n-nodes-base.code", "position": [900, 220], "parameters": {"jsCode": "const rows = items;\n\n// Get column names from the first row\nconst headers = Object.keys(rows[0].json);\n\n// Build header HTML\nlet headerHtml = headers.map(col => `<th>${col}</th>`).join('');\n\n// Build rows\nlet bodyHtml = rows.map(row => {\n  return `<tr>${headers.map(col => `<td>${row.json[col]}</td>`).join('')}</tr>`;\n}).join('');\n\n// Combine into one table\nconst tableHtml = `\n<table border=\"1\" cellpadding=\"6\" cellspacing=\"0\" style=\"border-collapse: collapse;\">\n  <thead><tr>${headerHtml}</tr></thead>\n  <tbody>${bodyHtml}</tbody>\n</table>\n`;\n\nreturn [{ json: { table: tableHtml } }];\n"}, "typeVersion": 2}, {"id": "9a8bdb09-f9d4-4c4b-b1d5-dadb3c6ee567", "name": "Merge", "type": "n8n-nodes-base.merge", "position": [1380, 220], "parameters": {"numberInputs": 4}, "typeVersion": 3.1}, {"id": "d310db4d-183d-4f99-9bd0-863320d2db73", "name": "Code", "type": "n8n-nodes-base.code", "position": [1420, 580], "parameters": {"jsCode": "const table1 = $input.first().json.table; // From the first input node\nconst table2 = $items(\"verticalPL\")[0].json.table; // From the node named 'verticalPL'\nconst table3 = $items(\"WIP1\")[0].json.table; // From the node named 'WIP1'\nconst table4 = $items(\"Employees1\")[0].json.table; // From the node named 'Employees1'\n\nconst htmlOutput = `\n<!DOCTYPE html>\n<html>\n<head>\n  <style>\n    body { font-family: Arial, sans-serif; font-size: 14px; color: #333; }\n    h2 { margin-top: 30px; }\n    table { border-collapse: collapse; width: 100%; margin-top: 10px; }\n    th, td { border: 1px solid #ccc; padding: 8px; text-align: right; }\n    th:first-child, td:first-child { text-align: left; }\n    thead { background-color: #f0f0f0; }\n  </style>\n</head>\n<body>\n  <h2>\ud83d\udcca Financial Overview \u2013 YTD & PM Summary</h2>\n  ${table1}\n\n  <h2>\ud83d\udcca Financial Overview \u2013 Vertical Profit & Loss</h2>\n  ${table2}\n\n  <h2>\ud83d\udcca Financial Overview \u2013 WIP Summary</h2>\n  ${table3}\n\n  <h2>\ud83d\udc65 Employees in the Business Unit</h2>\n  ${table4}\n</body>\n</html>\n`;\n\nreturn [{ json: { html: htmlOutput } }];\n"}, "typeVersion": 2}, {"id": "ba5e60fb-d5cc-4a5f-9cb6-07808f7c7021", "name": "Microsoft Outlook2", "type": "n8n-nodes-base.microsoftOutlook", "position": [1240, 920], "webhookId": "0cdef86a-9910-49aa-bdd3-1beecb260035", "parameters": {"subject": "=Business Performance Syncbricks", "bodyContent": "={{ $json['Email Output'] }}", "toRecipients": "amjid@amjidali.com", "additionalFields": {"bodyContentType": "html"}}, "typeVersion": 2}, {"id": "c3cdf21d-417f-420b-98f9-dfca33119c5a", "name": "CostCenter", "type": "n8n-nodes-base.code", "position": [920, 0], "parameters": {"jsCode": "const rows = items;\n\n// Get column names from the first row\nconst headers = Object.keys(rows[0].json);\n\n// Build header HTML\nlet headerHtml = headers.map(col => `<th>${col}</th>`).join('');\n\n// Build rows\nlet bodyHtml = rows.map(row => {\n  return `<tr>${headers.map(col => `<td>${row.json[col]}</td>`).join('')}</tr>`;\n}).join('');\n\n// Combine into one table\nconst tableHtml = `\n<table border=\"1\" cellpadding=\"6\" cellspacing=\"0\" style=\"border-collapse: collapse;\">\n  <thead><tr>${headerHtml}</tr></thead>\n  <tbody>${bodyHtml}</tbody>\n</table>\n`;\n\nreturn [{ json: { table: tableHtml } }];\n"}, "typeVersion": 2}, {"id": "9d9fb099-5fca-4777-a753-f6791f37fd37", "name": "WIP1", "type": "n8n-nodes-base.code", "position": [900, 400], "parameters": {"jsCode": "const rows = items;\n\n// Get column names from the first row\nconst headers = Object.keys(rows[0].json);\n\n// Build header HTML\nlet headerHtml = headers.map(col => `<th>${col}</th>`).join('');\n\n// Build rows\nlet bodyHtml = rows.map(row => {\n  return `<tr>${headers.map(col => `<td>${row.json[col]}</td>`).join('')}</tr>`;\n}).join('');\n\n// Combine into one table\nconst tableHtml = `\n<table border=\"1\" cellpadding=\"6\" cellspacing=\"0\" style=\"border-collapse: collapse;\">\n  <thead><tr>${headerHtml}</tr></thead>\n  <tbody>${bodyHtml}</tbody>\n</table>\n`;\n\nreturn [{ json: { table: tableHtml } }];\n"}, "typeVersion": 2}, {"id": "5a6626ed-c841-4fd7-9111-f686fcacaa37", "name": "Employees", "type": "n8n-nodes-base.mySql", "onError": "continueRegularOutput", "position": [640, 600], "parameters": {"query": "SELECT\n   -- e.payroll_cost_center AS `Payroll Cost Center`,\n    COUNT(*) AS `Total Employees`,\n    COUNT(CASE WHEN YEAR(e.date_of_joining) = YEAR(CURDATE()) THEN 1 END) AS `Joined This Year`,\n    COUNT(CASE WHEN YEAR(e.date_of_joining) = YEAR(CURDATE()) AND MONTH(e.date_of_joining) = MONTH(CURDATE()) THEN 1 END) AS `Joined This Month`\nFROM\n    `tabEmployee` e\nWHERE\n    e.status = 'Active'\n    AND e.payroll_cost_center = '{{ $json.CostCenter }}'\nGROUP BY\n    e.payroll_cost_center;\n", "options": {}, "operation": "executeQuery"}, "retryOnFail": false, "typeVersion": 2.4}, {"id": "bbfd2c19-9538-4106-8931-f65f0261d43c", "name": "Employees1", "type": "n8n-nodes-base.code", "position": [900, 600], "parameters": {"jsCode": "const rows = items;\n\n// Get column names from the first row\nconst headers = Object.keys(rows[0].json);\n\n// Build header HTML\nlet headerHtml = headers.map(col => `<th>${col}</th>`).join('');\n\n// Build rows\nlet bodyHtml = rows.map(row => {\n  return `<tr>${headers.map(col => `<td>${row.json[col]}</td>`).join('')}</tr>`;\n}).join('');\n\n// Combine into one table\nconst tableHtml = `\n<table border=\"1\" cellpadding=\"6\" cellspacing=\"0\" style=\"border-collapse: collapse;\">\n  <thead><tr>${headerHtml}</tr></thead>\n  <tbody>${bodyHtml}</tbody>\n</table>\n`;\n\nreturn [{ json: { table: tableHtml } }];\n"}, "typeVersion": 2}, {"id": "b425da91-2faa-4063-93dd-4d997f7cd7eb", "name": "Wait", "type": "n8n-nodes-base.wait", "position": [1480, 1180], "webhookId": "83d7ae9a-e309-4bac-a0b4-5ff651e3afe3", "parameters": {"unit": "minutes"}, "typeVersion": 1.1}, {"id": "5deead0c-d386-4b51-9b96-bd58e85244c0", "name": "Financial Performance", "type": "n8n-nodes-base.code", "position": [700, 920], "parameters": {"jsCode": "let html = $input.first().json.output || '';\n\n// Remove ```html at the start and ``` at the end (if present)\nhtml = html.trim().replace(/^```html\\s*/i, '').replace(/```$/i, '');\n\nreturn [{\n  json: {\n    cleaned_html: html\n  }\n}];\n"}, "typeVersion": 2}, {"id": "a472032f-42ba-4cb2-9bf7-55314083833e", "name": "Email Data", "type": "n8n-nodes-base.set", "position": [940, 920], "parameters": {"options": {}, "assignments": {"assignments": [{"id": "b227e25f-99ce-4147-b22d-c2a6cabfcafa", "name": "CostCenter", "type": "string", "value": "={{ $('Selected Cost Center').first().json.CostCenter }}\n"}, {"id": "94e5a360-cbff-4498-bd75-98cafe08557b", "name": "Email Output", "type": "string", "value": "={{ $json.cleaned_html }}"}, {"id": "20cd6408-ab44-4632-8f0a-967604f16a1c", "name": "For the Month", "type": "string", "value": "=Month : {{ $('PreviousMonth').first().json.previousMonth }} - {{ $('PreviousMonth').first().json.year }}"}]}}, "typeVersion": 3.4}, {"id": "b7c1ae4d-cbe3-47fb-84fa-f34295f8dfee", "name": "Calculator", "type": "@n8n/n8n-nodes-langchain.toolCalculator", "position": [620, 1220], "parameters": {}, "typeVersion": 1}, {"id": "2e59b7b8-d8f6-4433-98c5-f637f6b5eaf4", "name": "Business Performance AI Agent (Analyst)", "type": "@n8n/n8n-nodes-langchain.agent", "onError": "continueRegularOutput", "position": [300, 920], "parameters": {"text": "=You are a Business Performance Analyst Expert in Financial Management of Syncbricks LLC,  you willbe given an input to Analyze the Financial Performance of syncbricks which is an AI and Automation Company.\nThe sections Given to you will be below\n\n1. Financial Overview \u2013 YTD & PM Summary (whis is income and expense of the Company, this data doesn't include the calculation of Gross Profit and Net Profit that you must do. This should be used together in one section only don't seperate them)\n2. Financial Overview \u2013 Vertical Profit & Loss (This containers the Verticials within the Cost Center, these are in fact the Sub Business Unit, you don't need to calculate anything but the information is for analysis to see how the Verticals within the Business Unit Perfored )\n3. Financial Overview \u2013 WIP Summary (This is the Projects Summary about how many projects are currently open and work is the WIP - Work in Process of the Project, the WIP figure should be added for Profit and Loss Statement Under Proejct Reveneu as expected WIP)\n4. Employees in the Business Unit (These will be the number of Employees who are directly working in this BU, which means these employees are only serving the Company, other staff which are in back office support are not included in this. )\n*** Your Role ***\n\nYour Role is to Prepare a comprehensive Report : \n1. Executive Summary : Tell how was the overall performance of the Business Unit.\n2. Analayze the Financial Overview - YTD together with PM Summary (Which is Previous Month) which is previous month Income and Expenses you must use Proper Strcuture of Financial Statement with Budget Vs Actuals (follow same input already given). \n\nYou must use the Section that will be shared with you in detail that says \"Financial Overview \u2013 YTD & PM Summary \" and from there you must ensure to create sections based on best Practices of Performance Analysis that should include;\n\nSection: Revenue\n-Projects - Revenue\n-Trading - Revenue\n-Service - Revenue\nNet Sales (Total)\nSection: Project Work in Process\nWIP (Revenue to Book)\nTotal: Gross Sale\nSection: Cost of Sale\nProjects - COGS\nTrading - COGS\nService - COGS\nTotal Cost of Sales\nGross Profit\nOther Income\nGross Income\n\nSection: Indirect Cost (here you must all the detail of expenses from \"Financial Overview \u2013 YTD & PM Summary\"\nThen you must calculate\nProfit / (Loss) before tax\nNP % to Revenue\n\nUse the calculator tool to ensure precise calculations.\n\n\n- Don't add decimals give format in currency but don't add symbol.\nUse the standard P&L Format where you should first use Sale, then Cost of Sale and GP, then use Indirect Expenses and then Net Profile. Ensure to calculate the Perentages as well.\n3. Provide the Summary of the Verticials Performance with their Profit and Loss and Percetage and Total of all Verticlals\n4. Current Project Progress.\n5. Employees Summary, Number of Employees, How many joined in this Year and what is per Eployee Revenue and Gross Profit \n\nAnalyze Overall Performance of the Company and provide the Business Managers an Overview of what should be done next. Calculate per employee profit as well and suggest what is the performance overall\n\n**Tools**\nUse calculator tool to do all calculations for accurate calculations\n\n** Formatting and Output **\n\nGive output in html format fully responsive in with beauty added using CSS,  ready to be shared with all possible tables, in hightly attracrtive format, headings, add colors green for good, red for bad, organge for acceptable and so on, also add remarks to show how the performance was, enusre to response as if you were as an Expert in Analyzing the Bususiness Performance. Don't add any other infomration or symbols which are not part of html. Don't give additional message saying ok, I will do and so on.\nAlign Text in table on left and numbers on right\nNumber formatting : ##,###\n\n\nHere is the data\n\nMonth : {{ $('PreviousMonth').first().json.previousMonth }}\nYear  : {{ $('PreviousMonth').first().json.year }}\n\n{{ $json.html }}\n\n", "options": {}, "promptType": "define"}, "typeVersion": 1.8}, {"id": "3ac7b91e-ee61-4b40-9d2d-76d7916479ee", "name": "Think", "type": "@n8n/n8n-nodes-langchain.toolThink", "position": [460, 1220], "parameters": {}, "typeVersion": 1}, {"id": "97bac1cb-8271-4169-98cf-6ea5b06ef5db", "name": "Google Gemini Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini", "position": [220, 1220], "parameters": {"options": {}, "modelName": "models/gemini-2.5-pro-exp-03-25"}, "typeVersion": 1}, {"id": "27f40dc7-61b9-4e09-9b6d-6bb9d16c38c3", "name": "Departments ", "type": "n8n-nodes-base.mySql", "onError": "continueRegularOutput", "position": [640, 200], "parameters": {"query": "SELECT\n   -- gl.vertical AS `Vertical`,\n\n    -- Total Income (based on root_type)\n    ROUND(SUM(CASE WHEN acc.root_type = 'Income' THEN gl.credit - gl.debit ELSE 0 END), 0) AS `Total Income`,\n\n    -- Total Expenses (based on root_type)\n    ROUND(SUM(CASE WHEN acc.root_type = 'Expense' THEN gl.debit - gl.credit ELSE 0 END), 0) AS `Total Expenses`,\n\n    -- Profit or Loss = Income - Expenses\n    ROUND(SUM(\n        CASE \n            WHEN acc.root_type = 'Income' THEN gl.credit - gl.debit\n            WHEN acc.root_type = 'Expense' THEN -1 * (gl.debit - gl.credit)\n            ELSE 0\n        END\n    ), 0) AS `Profit or Loss`\n\nFROM\n    `tabGL Entry` gl\nJOIN\n    `tabAccount` acc ON gl.account = acc.name\n\nWHERE\n    acc.root_type IN ('Income', 'Expense')\n    AND gl.docstatus = 1\n    AND gl.cost_center = '{{ $(\"Selected Cost Center\").item.json.CostCenter }}'\n    AND MONTH(gl.posting_date) = {{ $(\"Selected Cost Center\").item.json.previousMonth }}\n    AND YEAR(gl.posting_date) = {{ $(\"Selected Cost Center\").item.json.year }}\n\nGROUP BY\n    gl.vertical\n", "options": {}, "operation": "executeQuery"}, "retryOnFail": false, "typeVersion": 2.4}, {"id": "b2a3ec7d-d400-4d1c-877d-f49f67ad742f", "name": "Projects", "type": "n8n-nodes-base.mySql", "onError": "continueRegularOutput", "position": [620, 380], "parameters": {"query": "SELECT\n   -- p.cost_center AS `Cost Center`,\n    COUNT(DISTINCT p.name) AS `Projects`,\n\n    FORMAT(SUM(p.contract_value), 0) AS `Contract Value`,\n    FORMAT(SUM(p.total_opening_revenue), 0) AS `Opening Revenue`,\n    FORMAT(SUM(p.total_opening_cost), 0) AS `Opening Cost`,\n\n    -- New Revenue (GL)\n    IFNULL((\n        SELECT SUM(gl.credit - gl.debit)\n        FROM `tabGL Entry` gl\n        JOIN `tabAccount` acc ON acc.name = gl.account\n        WHERE gl.docstatus = 1 AND acc.root_type = 'Income' AND acc.is_group = 0\n          AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n          AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n    ), 0) AS `New Revenue`,\n\n    -- New Cost (GL)\n    IFNULL((\n        SELECT SUM(gl.debit - gl.credit)\n        FROM `tabGL Entry` gl\n        JOIN `tabAccount` acc ON acc.name = gl.account\n        WHERE gl.docstatus = 1 AND acc.root_type = 'Expense' AND acc.is_group = 0\n          AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n          AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n    ), 0) AS `New Cost`,\n\n    -- Actual Revenue\n    FORMAT(\n        SUM(p.total_opening_revenue) +\n        IFNULL((\n            SELECT SUM(gl.credit - gl.debit)\n            FROM `tabGL Entry` gl\n            JOIN `tabAccount` acc ON acc.name = gl.account\n            WHERE gl.docstatus = 1 AND acc.root_type = 'Income' AND acc.is_group = 0\n              AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n              AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n        ), 0), 0\n    ) AS `Actual Revenue`,\n\n    -- Actual Cost\n    FORMAT(\n        SUM(p.total_opening_cost) +\n        IFNULL((\n            SELECT SUM(gl.debit - gl.credit)\n            FROM `tabGL Entry` gl\n            JOIN `tabAccount` acc ON acc.name = gl.account\n            WHERE gl.docstatus = 1 AND acc.root_type = 'Expense' AND acc.is_group = 0\n              AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n              AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n        ), 0), 0\n    ) AS `Actual Cost`,\n\n    -- Invoice %\n    CONCAT(ROUND((\n        (\n            SUM(p.total_opening_revenue) +\n            IFNULL((\n                SELECT SUM(gl.credit - gl.debit)\n                FROM `tabGL Entry` gl\n                JOIN `tabAccount` acc ON acc.name = gl.account\n                WHERE gl.docstatus = 1 AND acc.root_type = 'Income' AND acc.is_group = 0\n                  AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                  AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n            ), 0)\n        ) / NULLIF(SUM(p.contract_value), 0) * 100\n    ), 0), '%') AS `Invoice %`,\n\n    -- Cost %\n    CONCAT(ROUND((\n        (\n            SUM(p.total_opening_cost) +\n            IFNULL((\n                SELECT SUM(gl.debit - gl.credit)\n                FROM `tabGL Entry` gl\n                JOIN `tabAccount` acc ON acc.name = gl.account\n                WHERE gl.docstatus = 1 AND acc.root_type = 'Expense' AND acc.is_group = 0\n                  AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                  AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n            ), 0)\n        ) / NULLIF(SUM(p.budgeted_project_cost), 0) * 100\n    ), 0), '%') AS `Cost %`,\n\n    -- WIP Calculation\n    FORMAT(\n        CASE\n            WHEN SUM(p.budgeted_project_cost) = 0 THEN 0\n            WHEN (\n                SUM(p.total_opening_cost) +\n                IFNULL((\n                    SELECT SUM(gl.debit - gl.credit)\n                    FROM `tabGL Entry` gl\n                    JOIN `tabAccount` acc ON acc.name = gl.account\n                    WHERE gl.docstatus = 1 AND acc.root_type = 'Expense' AND acc.is_group = 0\n                      AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                      AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n                ), 0)\n            ) > SUM(p.budgeted_project_cost)\n            THEN\n                SUM(p.contract_value) -\n                (SUM(p.total_opening_revenue) +\n                IFNULL((\n                    SELECT SUM(gl.credit - gl.debit)\n                    FROM `tabGL Entry` gl\n                    JOIN `tabAccount` acc ON acc.name = gl.account\n                    WHERE gl.docstatus = 1 AND acc.root_type = 'Income' AND acc.is_group = 0\n                      AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                      AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n                ), 0))\n            ELSE\n                (SUM(p.contract_value) * (\n                    (SUM(p.total_opening_cost) +\n                    IFNULL((\n                        SELECT SUM(gl.debit - gl.credit)\n                        FROM `tabGL Entry` gl\n                        JOIN `tabAccount` acc ON acc.name = gl.account\n                        WHERE gl.docstatus = 1 AND acc.root_type = 'Expense' AND acc.is_group = 0\n                          AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                          AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n                    ), 0)) / NULLIF(SUM(p.budgeted_project_cost), 0)\n                )) -\n                (SUM(p.total_opening_revenue) +\n                IFNULL((\n                    SELECT SUM(gl.credit - gl.debit)\n                    FROM `tabGL Entry` gl\n                    JOIN `tabAccount` acc ON acc.name = gl.account\n                    WHERE gl.docstatus = 1 AND acc.root_type = 'Income' AND acc.is_group = 0\n                      AND gl.project IN (SELECT name FROM `tabProject` WHERE cost_center = p.cost_center AND status = 'Open')\n                      AND gl.posting_date <= LAST_DAY(CURDATE() - INTERVAL 1 MONTH)\n                ), 0))\n        END,\n    0) AS `WIP`\n\nFROM\n    `tabProject` p\nWHERE\n    p.cost_center = '{{ $json.CostCenter }}'\n    AND p.status = 'Open'\nGROUP BY\n    p.cost_center;\n", "options": {}, "operation": "executeQuery"}, "retryOnFail": false, "typeVersion": 2.4}, {"id": "a1c5f474-dc92-47e7-bf59-9cca756245cf", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [-1260, -20], "parameters": {"width": 1120, "height": 1200, "content": "## Key Sections of n8n Workflow\n\n**\ud83d\udfe2 Schedule Trigger**\n- Triggers the automation on the 5th of every month.\n- Sets the cadence for monthly reporting.\n\n**\ud83d\udcc5 Date & Time + \ud83e\uddee PreviousMonth**\n- Captures the current date and derives the previous month/year for dynamic filtering.\n- Used throughout all SQL queries for monthly slicing.\n\n**\ud83d\udcca Get Cost Centers with Budgets**\n- Dynamically fetches all cost centers that have relevant budget and GL data for the selected period.\n- Ensures only active, relevant divisions are processed.\n\n**\ud83d\udd0d Filter**\n- Narrows the analysis to a specific Cost Center (e.g., \"AI DEPARTMENT\") during testing or preview.\n\n**\ud83d\udd01 Loop Over Items**\n- Iterates over all fetched Cost Centers to individually generate reports for each business unit.\n- Powers multi-division reporting automation.\n\n**\ud83e\uddfe YTD vs Previous Month1**\n- Performs detailed financial comparison between Year-To-Date and Previous Month.\n- Outputs revenue, expenses, and variance figures.\n\n**\ud83c\udfe2 Departments + \ud83e\uddf1 verticalPL**\n- Analyzes financial performance by sub-divisions (Verticals) within the cost center.\n- Data is transformed into an HTML table for final report.\n\n**\ud83e\uddf1 Projects + \ud83e\uddee WIP1**\n- Gathers project status and WIP metrics.\n- Calculates % invoiced, cost % used, and revenue recognition stats.\n\n**\ud83d\udc65 Employees + \ud83d\udcca Employees1**\n- Counts total employees, joined this month/year for the selected cost center.\n- Used to calculate per-employee KPIs.\n\n**\ud83d\udd17 Merge + \ud83e\uddfe Code**\n- Combines all HTML tables into a single responsive report with visual formatting.\n- Clean, structured layout for email and review.\n\n**\ud83d\udca1 Business Performance AI Agent (Analyst)**\n- Uses Google Gemini 2.5 Pro to analyze financial HTML output.\n- Executes structured analysis and generates business insights, executive summary, profitability, and recommendations.\n\n**\ud83d\udce9 Email Data + Microsoft Outlook**\n- Sends the final HTML report via email.\n- Ready for business manager distribution with personalized message.\n\n**\u23f3 Wait**\n- Enables looping and batch control across multiple cost centers.\n- Prevents overloading or email spamming.\n\n**\ud83e\udde0 Think + Calculator**\n- Used by the AI Agent to \"reason\" and perform precise financial computations.\n- Ensures accuracy in gross/net profit, percentages, and insights."}, "typeVersion": 1}, {"id": "59500949-a8b9-4287-b6f7-be49e58e1842", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [-1960, 580], "parameters": {"color": 4, "width": 680, "height": 560, "content": "## SQL Query Nodes \n(e.g., YTD vs Previous Month, Projects, Employees, Departments)\nThese nodes fetch structured financial data (like revenue, expenses, WIP, employee count) directly from your database (e.g., ERPNext on MySQL).\n\nYou can use any database (MySQL, PostgreSQL, MSSQL, etc.) as long as the schema is mapped accordingly.\n\nTo generate these queries faster, use ChatGPT or any AI chat tool:\n\ud83d\udc49 Just describe what you want (e.g., \u201cmonthly budget vs actual grouped by cost center\u201d), and it will write SQL for you.\n\nYou can also replace these SQL nodes with any other data source:\n\nExcel/CSV File (via Google Drive or n8n Read Binary File)\n\nGoogle Sheets\n\nAirtable\n\nREST APIs\n\nInternal apps\n\n\u2705 The key is to produce the same structured data format expected by the next steps in the workflow."}, "typeVersion": 1}, {"id": "02f76680-0bbf-408f-826e-daef5e6e9b09", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [-1960, 0], "parameters": {"color": 4, "width": 675, "height": 536, "content": "## Developed by Amjid Ali\n\nThank you for using this workflow template. It has taken me countless hours of hard work, research, and dedication to develop, and I sincerely hope it adds value to your work.\n\nIf you find this template helpful, I kindly ask you to consider supporting my efforts. Your support will help me continue improving and creating more valuable resources.\n\nYou can contribute via PayPal here:\n\nhttp://paypal.me/pmptraining\n\nFor Full Course about ERPNext or Automation using AI follow below link\n\nhttp://lms.syncbricks.com\n\nAdditionally, when sharing this template, I would greatly appreciate it if you include my original information to ensure proper credit is given.\n\nThank you for your generosity and support!\nEmail : amjid@amjidali.com\nhttps://linkedin.com/in/amjidali\nhttps://syncbricks.com\nhttps://youtube.com/@syncbricks"}, "typeVersion": 1}], "pinData": {}, "connections": {"Code": {"main": [[{"node": "HTML", "type": "main", "index": 0}]]}, "HTML": {"main": [[{"node": "Business Performance AI Agent (Analyst)", "type": "main", "index": 0}]]}, "WIP1": {"main": [[{"node": "Merge", "type": "main", "index": 2}]]}, "Wait": {"main": [[{"node": "Loop Over Items", "type": "main", "index": 0}]]}, "Merge": {"main": [[{"node": "Code", "type": "main", "index": 0}]]}, "Think": {"ai_tool": [[{"node": "Business Performance AI Agent (Analyst)", "type": "ai_tool", "index": 0}]]}, "Filter": {"main": [[{"node": "Loop Over Items", "type": "main", "index": 0}]]}, "Projects": {"main": [[{"node": "WIP1", "type": "main", "index": 0}]]}, "Employees": {"main": [[{"node": "Employees1", "type": "main", "index": 0}]]}, "Calculator": {"ai_tool": [[{"node": "Business Performance AI Agent (Analyst)", "type": "ai_tool", "index": 0}]]}, "CostCenter": {"main": [[{"node": "Merge", "type": "main", "index": 0}]]}, "CostCentrs": {"main": [[{"node": "Filter", "type": "main", "index": 0}]]}, "Email Data": {"main": [[{"node": "Microsoft Outlook2", "type": "main", "index": 0}]]}, "Employees1": {"main": [[{"node": "Merge", "type": "main", "index": 3}]]}, "verticalPL": {"main": [[{"node": "Merge", "type": "main", "index": 1}]]}, "Date & Time": {"main": [[{"node": "PreviousMonth", "type": "main", "index": 0}]]}, "Departments ": {"main": [[{"node": "verticalPL", "type": "main", "index": 0}]]}, "PreviousMonth": {"main": [[{"node": "Get Cost Centers with Budgets", "type": "main", "index": 0}]]}, "Loop Over Items": {"main": [[], [{"node": "Selected Cost Center", "type": "main", "index": 0}]]}, "Schedule Trigger": {"main": [[{"node": "Date & Time", "type": "main", "index": 0}]]}, "Microsoft Outlook2": {"main": [[{"node": "Wait", "type": "main", "index": 0}]]}, "Selected Cost Center": {"main": [[{"node": "YTD vs Prevoius Month1", "type": "main", "index": 0}, {"node": "Departments ", "type": "main", "index": 0}, {"node": "Projects", "type": "main", "index": 0}, {"node": "Employees", "type": "main", "index": 0}]]}, "Financial Performance": {"main": [[{"node": "Email Data", "type": "main", "index": 0}]]}, "YTD vs Prevoius Month1": {"main": [[{"node": "CostCenter", "type": "main", "index": 0}]]}, "Google Gemini Chat Model": {"ai_languageModel": [[{"node": "Business Performance AI Agent (Analyst)", "type": "ai_languageModel", "index": 0}]]}, "Get Cost Centers with Budgets": {"main": [[{"node": "CostCentrs", "type": "main", "index": 0}]]}, "Business Performance AI Agent (Analyst)": {"main": [[{"node": "Financial Performance", "type": "main", "index": 0}]]}}}