Instruction: Given a question and the related document, and generate the answer to the question based on the information provided in the document.

Input:
Question: How do I avoid losing track for files using the proprietary database naming algorithm? I am concerned about being able to find and access files
Document: I can expect it to be difficult.2. The main problem with this program is the proprietary database. The file and folder naming structure in windows is not representative of what you called the files and folders in the program when you scanned them (unlike the default program that comes with the scanner).
I've been using the trial version and just order this today. It works perfectly for a number of my clients along with the scansnap scanner and a health external hard drive. I'm so please to find docs in one place where I can find them that I haven't found any negatives to date. Beats digging through drawers of files.
I found the easy flip view of 2 pages on my 17" windows laptop the clearest and best navigatable view of any other of the pdf viewers.However Adobe Acrobat came close and this was the only feature I liked.I did not care for the binder system which is a proprietary database. It seems like you could corrupt it quite easily. I made a change to a folder in windows and when I went to the same associated binder in rack 2 filer, it wasn't able to open the folder at all.
This is a very nice program that makes it extremely easy to scan and organize your documents. I use it to keep track of bills, receipts, serial numbers, and items I know I'm going to need come tax time. Primarily it adds a good, simple graphical interface to the whole matter of storing items in files, folders, etc. It actually represents it's folders (called binders) as binders on a shelf in a file cabinet. Very Apple like in it's simplicity.
Update to earlier negative comments (see below). ScanSnap hardware (setting aside software for a moment) is a classy machine. And if you stay away from Rack2Filer, and instead use ScanSnap Organizer, this device is a tremendous help to keeping records and losing the file cabinet and the time taken filing paper.The differences are:Positive: with ScanSnap Organizer the files are organized in a transparent, Windows-compatible, file and folder structure that you can use with or without ScanSnap Organizer.
So far, I am trying File Center which works with the Windows file folder structure and also just staying within Adobe Acrobat. was hoping to find something that worked both in my mac laptop as well as windows. still looking...
There are no 'sort' options. You have to order the documents manually. Since I am unable to see the miniscule dates on the invoices in thumbnail form, I have to open each scanned document, find the date, flip to the location in the binder where the page needs to go, and insert it. Very time consuming. Hard on the eyes. Stupid.
Never been so excited about a product. Easy to setup. Easy to load and the Rack2Filer is very easy to use. I disagree with everyone who said this should not be used to scan photos. I find it did a more than adequate job and for the purpose I want it will be great. I have several tubs of photos that will not get scanned otherwise so it's this option or none.
Overall usability is seriously compromised. My impression is that Fujitsu does not really speak English. Sorry, but that's my impression.I've backed up the rest of my Rack2-Filer binders using the Rack2-Filer Backup and Restore program, but I really don't trust it.
Also, be sure to purchase the ScanSnap "Bundle" with the Rack2Filer as I purchased my Rack2Filer after the fact. You'll discover that using the ScanSnap software to manage your data will become very difficult to nearly impossible when you are talking about thousands of receipts, statements, work docs, etc per year.
Answer: Each of the items scanned are saved in the system as PDF files, so you always have access to the files.  The idea behind Rack-2-Filer is that you have an organization for your scanned items.  First, you create up to 3 different "libraries", such as Business, Personal, and Other, for example.  You, then, create a digital "notebook" in one of the libraries.  I think each library is limited to something like 1,000 notebooks. Then, you create "tabs" inside your notebooks, like you would put tabs in a notebook you'd use for school.  Then, you open a tab and scan things under that tab as pages (either one-sided or two-sided).  Each notebook can have up to 1,000 pages each.  But, if you scan in 5 pages, then 3 pages, then a 1 page document, it saves each "scan" session as a separate PDF.  So, if you want everything in one huge PDF file, you have to only start one continuous scan.  Each new scan "session" is considered a new PDF.  But when you review your documents under the tabs, you don't get the sense of where one PDF file ends and the next one begins -- you can only see that under Windows Explorer when you view the PDF files under the file structure.  So, if you scan everything in 1 by 1, you could have 1,000 PDFs.  If you scan one long, continuous scan, you only have 1 PDF, but both would look the same when you review them in a notebook.  Hope that helps.  If you have more questions, you can contact me at dennis.wiedeman@gmail.com